R94-174RESOLUTION NO. R94-/2'~z
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF BOYNTON BEACH AND CHILDREN'S
SERVICES COUNCIL OF PALM BEACH COUNTY, FOR THE
RECREATION, ATHLETICS AND: POLICE (R.A.P.) PROGRAM FOR
THE 1994-95 FISCAL YEAR; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Recreation Athletics and Police (R.A.P.) Program has
partially funded by Children's Services Council for the past five years; and
WHEREAS, the Recreation Athletics and Police (R.A.P.) Program is needed
well received by the community; and
WHEREAS, the City relies on the grant from Children's Services Council
continuation of this needed childrens' service; and
WHEREAS, the City Commission of the City of Boynton Beach, Florida, u
recommendation of staff, deems it to be in the best interests of the residents and
of the City of Boynton Beach to execute an Agreement between the City of Boynl
Beach and Children's Services Council of Palm Beach County for the Recreati
Athletics and Police (R.A.P.) Program for the 1994-95 fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission hereby authorizes and directs the Mayor
City Clerk to execute an Agreement between the City of Boynton Beach and Childre
Services Council of Palm Beach County for the Recreation Athletics and Police (R.A.
Program for the 1994-95 fiscal year.
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this ,-~ day of October, 1994.
ATTEST:
' Cit~ Clerk
MaYo~,-~ ~_~
Vice ~~_~
Auth,Sig
R.A.P. Grant
g4-o~x
1994-95 GOF~a~W~T~L UNIT AGRE~
Page 1
THIS AGREEMENT, entered into as of this 1st day of
October, 1994, by and ~etw~en the Children,s Servioes
Counail of P&~ Be&ah .aunty, a politiCal subdivision of
the State of Florida (hereinafter referred to as
"Council-) and City of Boyntan Beaah
to as "ProVider.), for' the period fro~'hereinafter referred
("Effective Date") October 1, 1994
· to SePtember 30, 1995. The Council·
at its option, may extend the term of this Agreement for
One addi%ionaion~-year
fundedPeriod without reviewing the
program hereunder of a competitive RFP
process. Therenewal
however s paragraph,
the Council
and
H :
In cons
WITN
be
Renewal will
; this
of the
the program.
of the mutual
intending to
THIS
contained
applicat
shall
original
:on.,
int~
to the
Provider, s
by the
C and D
proposal or
eto and
of the
The Council agrees to rE
up
the
"A"
the
made
of the
attached
(consisting
shall
in
part
cond
to the Provider sums
of serVices, described in
Evaluation Model and
attached hereto and
ibi~ "B" (consisting
submitted by Provider)
hereof; and Exhibit C
hereto
understood
that the
Provider
all terms' and
"B#, and "C" and
and made a
terms and
2. The
agrees :o comply with all applicable
and laws.
The Provider agrees to comply with the following
requirements:
081GOVAI.DOC
~ 8, 1994 12'.30pm
~o~a~ No.
1994-95 ~OVE~NN. ENTAL UNIT A~REEMENT
Page 2
a. To maintain books, records and documents in
accordance with
and
de
ee
is
.iance
each
· end.
as
4e
The Provider~agrees:
a.
Persons
full access:to
said materials
To permit access
by the Council,
0~IGOVAI.DOC
S~p 8, 1994 12:30 pm
all
a period
of this
and
the end
be
findings.
shall have
to' examine any of
:iod.
authorized
aotice, to
con~ract No. 94-081
1994-95 GOV'flltN~N~:UNIT!~AGREEKENT
Page 3
To ~
to
the Program(s) funded by the Council hereunder for
purposes of m6nitoring ~aid program(s).
d. To report to the Council during the term of
this Agreement any threatened or pending
litigation brought a~ainst the ProVider,
including a description of the nature of the
claims i~volved, a~d, upon request, to furnish
information regarding the status of Such
litigation and copies of pleading filed therein.
e. To accurately report to the Council, in a format
deemed acceptable by the Council, all revenues
received by or for the program funded pursuant to
thi , of source: Revenues
~, Medicaid or
the event the
all program
learns that
disc
losed, the rl
amount to be
the
s
to
.ons, grants, and
services. In
toproperly report
Council. subsequently
'ly
to
by
(or, if
said
the
w~
shal
(iv)
loss or
the
~.ft.
be ac~9. ired
Councll,
(i) that said
or
approval of
or earlier
s
(a) returned
the Council or
[ to CSC
there is
is
item(s)
?n; and
in case of
,;actions,
claims,....~ judgments and '
includJ and
of as a result
any
negli or funding
action
arising the of this .
6. This contract may not be assigned or subcontracted to
0~OVALDOC
Con~r&o~ No. 94-08L
1994-95 ~O~RNMENTAL UNIT AGREEMENT
Page 4
proVider without the prior
Council.
The Children ' s
P~
self
s Council acknowledges that the
Lccepts the levels of
Provider.
8. 'The
information
any
state laws
of the
an when
ae
maintain
the'Council
or obtained
by the
loyees
e
The
and
as
10. The
of
and
Provider to
implement
in order to
iving
the
or
client.
management
data
reports
include
served
the
be made as
Agreement
11. The
not
soc
and~
O81C-OVAI.DOC
Sep 8, 1994 12:30 pm
and duties
and
oint
L1 assume
payment of
by them
with
~'for
federal
.e federal
Co~tr&o~ No. 94-08L
~994-95
Page 5
1¸2 ·
13.
The services provided by the Provider hereunder are
Provided on a non-exclusive basis, and the Council
specifically reserves the right to contract with
others for similar services.
Payments for services rendered pursuant to this
Agreement shall be made to the Provider monthly on a
r6imbursement basis. Provider shall submit an
invoice to the Council by the 10th day. of each month
f°ll¢ in which the services were
invoice will include documentation
Provider
no later
documentation). Th~
by the Provider
form. reasonably
to the aVailability of
reimbursement to the
,t of the inVoice.
invoice to the Council
(with appropriate
not 9eimburse
Pre Provider under
this
1995. 31,
14. The Provider agrees to return to the Council any
overpayments, made through inadvertence or
miscalculation or because payment is disallowed as
not having been properly earned under this Agreement.
Such funds shall be refunded in full by Provider to
the Council as follows:
a. Within twenty (20) days from'the date of written
notification byi the .Council to the Provider of
overpayment or disallowance; or
be
Within thirty (30) days following the end of this
Agreement.
The Council shall have the right to deduct from
any subsequent payment request submitted by the
Provider, the amount of any overpayments or
disallowed funds.
15. The Council may, for reasonable cause, suspend the
payment of funds pending corrective action by the
Provider or ~ending a decision by the Council to
terminate this Agreement. The Council may, for
Feason.able cause, prohib%t the Provider from
incurring additional obllgation o~ any funds received
from the Council, pending corrective action by the
~r?yider or 9 decision to terminate this A~reement.
~a~a suspension or payment of funds or obligation
thereof may apply to all or part of the Provider's
operations.
081GOVAI.DOC
S~p 8, 1994 12'.30 pm
Con~ac~ No. 94-08~
1994-95 GOV-~Q~ENT~ UNIT AGREENENT
Page 6
16.
17 · ¸
In the event funds to finance this
unavailable to the Council, the
this Agreement upon no less than five
written notice to the ProVider. The
the final
become
terminate
be
to
124)
:1on.
~r
18.
days
up to
lon.
be in
For the Council:
Gaetana D
Ch
West ~P
081GOVAI.DOC
~p 8, 1994 12::30 pm
Contr&ot No. 94-081
1994-95 GOVERNMENTAL UNIT AGREEMENT
Page 7 ~'
19.
20.
For the Provider:
Carrie Parker, City Manager
City of Boynton Beach
Recreation, Athletics & Police
100 E Boynton Beach Blvd.
Boynton Beach, FL 33435
Notwithstanding anything herein to the contrary, the
parties agree Ghat the dollar amount set forth in
paragraph 1 above may be reduced in the event that
the Council determines that the Provider will-not
spend the entire amount allocated by September 30th
lis?al year end. The determination may be made (a)
during the course of reviewing a budget revision
submitted by the Provider pursuant to the Council,s
procedures or {b) based upon the Council's monitoring
of Provider,s program and its expenditure history.
Before any such reduction becomes final,
the Provider
will be notified in writing of the proposed action
and shall have the opportunity to address the
Council,s Board regarding the proposed reduction.
The decision of the Council,s Board on this issue
shall be final.
This Agreement, which includes the attached Exhibits
A, B, C & D, contains all the terms and conditions
agreed upon by the parties. No other agreements,
oral or otherwise, regarding the subSect matter of
this Agreement shall be deemed to exist or to bind
any of the parties hereto. With the possible
exception of an adjustment pursuant t~'paragraph 19
ab?~, thi~ Agreement shall not be modified unless in
wrl=ing ana signed by both parties hereto.
081C~OVAI.DOC
SeP 8, 1994 12:30 pm
Contract No. 94-08L
~994-95 GOVERNNENT~.~ UNiT ~GREEMENT
Pa~e 8
IN WITNESS THEREOF, the parties have caused this
Agreement to be executed by theirundersigned duly
authorized officers.
City of~Boynton Be~ch
Recreation, &thletics& Police
By: Date:
Print Name
Print Title
Ch~l~ren*s Services Couacil of Palm Beach County
By:
Gaetana D. Ebbole
Executive Director
Date:
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
Thomas A. Sheehan, III
Attorney for Children's SerVices Council
of Palm Beach County
081C~OVA1.DOC
S~p 8, 1994 12:30 pm
1. Program Evalua=ion Model
2. Program Organizational Char~
o~
0
Boynton Beact3 Police Departmen!
Recreation, Athletics, Police
Chiefof
Police
Deputy Chief of'
Bureau of Admin.
Lt. Public/COmm.
Relations Div.
CPO Sgt
^ ~'~ Officer
51% CSC 1 FTE
~- CSC Bud~e~ FoL"~A
2. CSC Budge~ Fo~"~ B
0
~M
0
Agency. Bo~nton Beach Police DepactmenC
Program: ~acreation, Athletics and Police
04128194
Page I of 2
I. PemcnMi
F~ng~ Benefits
II.
III. Buik~lg SpICl
IV. Corrm-4unicatJons/
V. P~mng/$upl~Jes
VI. Foocl
VII. InOirect Costs
VIII. Other Co$~
IX. Eq,_,~nt
CSC BUDGET FORM B: TOTAL PROGRAM BUDGL~I' SUMMA.KY
Funding Period 10/01/94 to 09/30/95
PART I.
$ 17,161 [$
20,71.5 37,876~
6,Sll } 6,sll
i TOTAL PROCg:tAM j
_~'~_ ~N-_~'~__ S 17,161
J PERCENI" OF. PROC~tAM I 39 %
X. REVENUES
t$27,226 -S44,387
61%"!' 100 %
A. CSC
17,161
B. Corgnlout~ons
2. In-KinG
C. Program Fees
O. Palm Beach County
E.. Uruted Way (specify)
I
F. HRS
,,TOTAl. PRO(NJ. AM j
REVENUES I 17 ~ 161
EXCESS (OEFICm
27,226
27,226
44,387
-0-
Agency:
Progrmn:
Boynton Beach Police Department
Recreation, Athletics & Police (R.A.P.)
O&t~ 8ubmittecl:
04/28/91
Page 2 of 2
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/94 to 09/30/95
PART II.
A. COSTPER CLIENT
1. Total Numoe~ of Primary Clients
2. Total Program Expenses as s~own in Part 1. Column
3. Cost per Primary Client (line 2 cliviclec113y line 1]
OR
1. Total NumDer of Outreact~ Clients
2. Total Program Ex Denses as sttown in Part 1, Column 6
3. Cost Der Outreach Client (line 2 divided by line 1)
PART IH.
-I
MATCHING FUNDS - Inclicata Dalow the amount usecl from each local source as
matcl~ing runes, me grant amount am3 grant title.
5O
$ 44,387
S 888.
Other (e.g.. ~ Faundmmn.
Education Fou~lM~n. Arc~ctio~es.
S
S
S S
1.
EXHIBIT C
Program Form C
PROGRAm:
1994-95 BASE PROGRAM APPLICATION INFORMATION
PRO~~ FORM C
DEPAR~qT
HOW MANY CHILDREN WlU. BE SERVED 10/1 I94 TO
HOW MANY ADULTS WILL BE SERVED 10/1/g4 TO 9130/957
HOW MANY CEENTS WILL BE SERVED 10/1/84 TO 9/30/95?
(ADD NUMBER OF ADULTS + NUMBER OF CHILDREN)
Primary,
5O
0
50
WHAT ARE THE AGES OF THE
CLIENTS YOU WILL SERVE?
Birth -- 2
3-5
6-9
lo- 13 X
14- 18 X
18-1-
All of the Above
WHAT GEOGRAPHIC AREA(S) IN PAUd
BEACH COUNTY WILL YOU SERVE?
North
Central
South X
Weet
All of the Above
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
Full time
Part time
HOW MANY EMPLOYEES WILL BE FUNDED BY CSC?
Full time
Part time
F~ CSC U~
300
0
300
PROGRAJ~
CSC FUNDS
TOTAL PROGRAM BUDGET
CSC ~6 OF PROGRAM. BUDGET
TOTAL AGENCY BUDGET
PROGRAM ~ OF AGENCY
B. UDOET
COST PER CLiKIqT PER YEAR
(Based Ga fotsl primary or ro~l
o~ o. lr. )
S 16t676
S 43,913
$8.7
913.00
million
S 8.7 S --'"
1. Conditions of Award
CONTRACT 94-081
PROGRAM=
AGENCY=
Recreation/Athletics/Police (RAP)
Boynton Beach Police Department
CONDITIONS OF AWARD
I. PROGRAMMATIC
A. Conditions to be observed throughout contract:
Provider agrees to obtain CSC approval for any proposed
changes in the program prior to implementation.
Provider agrees to submit copies of all subcontracts,
contracts and/or agreements related to the
implementation of this program.
Provider agrees to maintain a current copy of the
following on file with CSC:
Certificates of insurance (liability.,
theft and auto if purchased by CSC)
· License(s) to operate agency/program
. Sales Tax Exemption Certificate
· Job descriptions of all CSC funded
staff positions
· Organization chart of CSC program
II. FISCAL
A. Conditions to be observed throughout contract:
Provider agrees to obtain written approval from CSC for
any proposed changes in the CSC program budget Drior to
implementation.
e
In executing this Agreement, Provider represents and
warrants that the Council funds to be expended
hereunder to support the budgeted job positions do
not replace or supplant funds previously supplied by
Provider for such positions.
The Fiscal administration of the agreement will be
pursuant to the CSC Fiscal Guidelines.
CSC funds should be drawn down monthly based on the
approved budget percentage applied to actual expenses.
94-95COA.0gl Sep &, 1994 3:56 pm
Page I
CONTRACT 94-081
PROGRAM:
AGENCY:
Recreation/Athletics/Police-(RAp)
Boynton Beach Police Department
Provider will explore means of reducing its health
insurance cost, including, but not limited to checking
with the '~ance
(CHPA), to , March
31, 1995.
94-95COA.081 Sep 8, 1994 3:56 pm
Paff~ 2