R10-151
II I
1 RESOLUTION NO. RIO- /5/
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING
5 THE EDWARD BYRNE MEMORIAL JUSTICE
6 ASSISTANCE GRANT PROGRAM (JAG) IN THE
7 AMOUNT OF $67,395 ALLOCATED FOR THE HOLIDAY
8 DEPLOYMENT OPERATION AND THE PURCHASE OF
9 LAPTOP COMPUTERS; AUTHORIZING AND
10 DIRECTING THE MAYOR AND CITY CLERK TO
11 EXECUTE SAID AWARD; AND PROVIDING AN
12 EFFECTIVE DATE.
13
14
15 WHEREAS, the City of Boynton Beach Police Department applied for and has been
16 awarded a grant from the Edward Byrne Memorial Justice Assistance Grant Program; and
17 WHEREAS, the grant is in the amount of$67,395; and
18 WHEREAS, a portion of the JAG funds will be used to supplement the Holiday
19 Deployment Operation to provide extra police presence during the holiday shopping season
20 in the area known as the Congress A venue Corridor; and
21 WHEREAS, in addition, a portion ofthe JAG funds will be used to purchase laptops
22 for officers who rely on these computers everyday for report writing, maps, calls of service,
23 etc.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26
27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
30 Section 2. The City Commission of the City of Boynton Beach hereby accepts
31 and authorizes and directs the Mayor and City Clerk to execute the Grant from the u.S.
II I
1 Department of Justice Edward Byrne Memorial Justice Assistance Grant Program in the
2 amount of $67,395, a copy of the agreement is attached hereto as Exhibit "A."
3 Section 3. This Resolution shall become effective immediately upon passage.
4 Th
5 PASSED AND ADOPTED this ,q-day of October, 2010.
6
7
8 CITY F BOYNTON BEACH, FLORIDA
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23 -~-_...
24 ATTEST:
25 ~~~ el,r~
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et M. Prain. , Mt1:C
28 City Clerk
29
30
31 (Corporate Seal)
32
~\o-\!~\
. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington. DC. 2053/
September 9. 2010
/1
The Honorable Jose Rodriguez
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33425-0310
Dear Mayor Rodriguez:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local
Solicitation in the amount of$67,395 for City of Boynton Beach.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Stefanie Harris. Program Manager at (202) 305-8069; and
- Financial Questions, the Office of the Chief Financial Officer. Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
O-~._~--
James H. Burch II
Acting Director
Enclosures
. Department of Justice
Office of Justice Programs
Office for Civil Rights
Wa.\'hington, n (' 2053/
September 9,2010
The Honorable Jose Rodriguez
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33425-0310
Dear Mayor Rodriguez:
Congratulations on your recent award. In establishing financial assistance programs. Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis ofrace. color. national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.c. ~ 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding offaith-based organizations. In general. the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name. or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act. as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions. the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies permit faith-based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application ofRFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source. the amount of the grant award. or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria. OCR selects a
number ofrecipients each year for compliance reviews. audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.c. g 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:( I) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. ~ 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. ~~ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No.6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has SO or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date ofthis letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than SO employees, regardless of the amount of
the award; or if your organization is a medical institution. educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion. national origin. or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP. reporting Findings of
Discrimination. and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
~d. ~
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
. Department of Justice
Office of Justice Programs
PAGE I OF 5
Bureau of Justice Assistance Grant
I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2010-DJ-BX-1353
City of Boynton Beach
100 E. Boynton Beach Boulevard 5. PROJECT PERIOD: FROM 1010 1/2009 TO 09/30/2013
Boynton Beach, FL 33425-0310
BUDGET PERIOD: FROM I 010 1/2009 TO 09/30/2013
h.AWARDDATE 09/0912010 7. ACTION
IA. GRANTEE IRSNENDOR NO. 8. SUPPLEMENT NUMBER Initial
59hOO0282 00
9. PREVIOUS AWARD AMOUI\T $0
3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ h7,395
FY 2010 Justice Assistance Grant Prob'Tam
II. TOTAL AWARD $ h7.395
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMIT A TIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13 STATUTORY AUTHORITY FOR GRANT
This project is supported under FY 1 0 (BJA - JAG) 42 USC 3750. et seq.
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James H. Burch II Jose Rodriguez
Acting Director Mayor
17. SIGNATURE OF APPROVING OFFICIAL " "G7'o':~"nM 19A. DATE
o-ij'-~'-
20. ACCOUNTING CLASSIFIC A TlON CODES '"'N"'''' ~:, _ . . -=
FISCAL FUND BUD. DlV. 21. JD~047
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 h7395
OJP FORM 4000/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE ~ OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1353 AWARD DATF 09/09/2010
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recIpient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-133, Audits of States,
Local Governments. and Non-Profit Organizations. and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits ofOJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy. at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee. agent. contractor,
subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation oflaws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hot line fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries. without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
f;(
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1353 AWARDDAH. 09/09/20 I 0
SPECIAL CONDITIONS
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http://www.niem.gov/implementationguide.php.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction. such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal_fbo.htm.
II. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels. must
conform to the grant program requirements as stated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, ifOJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of28 C.F.R. Part 23 occur. the recipient may be fined as per 42 U.S.c.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it.ojp.gov /default.aspx ~area-policy AndPractice&page= I 046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects. including obtainment oflnstitutional Review Board
approval. if appropriate, and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval. to submit a Privacy Certificate that is in accord with requirements of28 C.F.R. Part 22 and, in particular.
section 22.23.
.~t{
-
OJP FORM 4000/2 (REV. 4-R8)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1353 AWARD DATE 09/09/20 I 0
SPECIAL CONDITIONS
16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly. the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. Ifit is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee. a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a IOO-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component ofa funded activity and (b) traditionally used, for example, in office, household, recreational. or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEP A may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation ofa Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html. for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA ofa national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest-bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period. along with the final submission of the Federal
Financial Report (SF-425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds. be made available for law
enforcement activities.
-r~
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1353 AWARD DATE 09/09/2010
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
20. Award recipients must verifY Point ofContact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (internet-based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
22. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1.2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
.J:;L,
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington. D.C ]0531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEP A Compliance in Further Developmental Stages for City of
Boynton Beach
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
gran t.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a IOO-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation ofa detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa,htmL
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
. Department of Justice GRANT MANAGER'S MEMORANDUM, PT. I:
Officc of Justicc Programs PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER
PAGE I Of I
20 I O-DJ-BX" 1353
This projcct is supportcd undcr FYIO (BJA - JAG) 42 USC 3750. ct scq.
I. STAff CONTACT (Namc & telcphonc numbcr) 2. PROJECT DIRECTOR (Namc. addrcss & telcphonc numbcr!
Stcfanic Harris Jaelyn Smith
(202) 305-8069 Grants Managcr
100 E. Boynton Bcach Boulevard
Boynton Beach. fL 33425-0310
(561) 742-6100 exl.6195
3a. TITLE Of THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
fY 20 I 0 Justicc Assistancc Grant Program
4. TITLE OF PROJECT
FY 20 I 0 Justicc Assistance Gmnt Program
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
City of Boynton Bcach
100 E. Boynton Bcach Boulevard
Boynton Beach, FL 33425-0310
7. PROGRAM PERIOD 8. BUDGET PERIOD
FROM: I % 1/2009 TO: 09/30/2013 FROM: 10101/2009 TO: 09/30/2013
9. AMOUNT OF AWARD 10 DATE OF AWARD
$ 67.395 09109/20 I 0
II. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (Sce instruction on revcrse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government. ineluding tribes. to support a broad mnge of
activities to prevent and control crime based on their own state and local needs and conditions. Gmnt funds can be used for state and local initiatives. technical
assistance, training, personnel, equipment. supplies, contractual support, and information systems for criminal justice. including for any onc or more of the
following purpose areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs: 4) corrections and community
corrections programs; 5) drug treatment and enforcement programs: 6) planning. evaluation. and technology improvement progmms: and 7) crimc victim and
witness programs (othcr than compensation).
Thc city of Boynton Beach will use JAG award \0 fund the Boynton Beach Police Department overtime and equipment. The overtime will be used for a holiday
deployment to ensure police presence during the holiday shopping season. Additionally. the Boynton Beach Police Department will purchase Panasonie Toughbook
OJP fORM 4000/2 (REV. 4-88)
computers to assist law enforcement officers to conduct their everyday duties sllch as report writing. maps, calls of servicc. and conduct histories on persons.
NCA/NCF
..-"""\ . -:- ",
"'\ \ 0 -- \:~ \
. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washing/on. D.C ]()53J
September 9.2010
,/
The Honorable Jose Rodriguez
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach. FL 33425-0310
Dear Mayor Rodriguez:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local
Solicitation in the amount of$67,395 for City of Boynton Beach.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports. resolution of all interim
audit findings. and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award. please contact:
Program Questions. Stefanie Harris, Program Manager at (202) 305-8069; and
Financial Questions. the Office of the Chief Financial Officer. Customer Service Center (CSC) at
(800) 458-0786. or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations. and we look forward to working with you.
Sincerely.
o-U'-~~
James H. Burch II
Acting Director
Enclosures
. Department of Justice
Office of Justice Programs
Office for Civil Rights
Washington, DC 1053/
September 9,2010
The Honorable Jose Rodriguez
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach. FL 33425-0310
Dear Mayor Rodriguez:
Congratulations on your recent award. In establishing financial assistance programs. Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus. the Office on Violence Against
Women (OVW). and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race. color. national origin.
religion. sex. or disability in funded programs or activities. not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964. 42 U.S.c. ~ 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general. the
regulation. Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants. and known as the Equal Treatment Regulation 28 C.F.R. part 38. requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation. religious name. or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately
from the Department of Justice funded program. and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation. please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act. as amended; and the Juvenile Justice and Delinquency Prevention Act. as amended. contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions. the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed. on a case-by-case basis. to require that its funding agencies permit faith-based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff. even if the statute that authorizes the funding program generally forbids considering ofreligion in employment decisions
by grantees.
Questions about the regulation or the application ofRFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce. are subject to the prohibitions against unlawful discrimination. Accordingly. OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria. OCR selects a
number of recipients each year for compliance reviews. audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968.42 U.S.C. ~ 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:( I) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP). 28 C.F.R. * 42.301-.308. and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. ** 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations. Assurance No.6 in the Standard Assurances. COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500.000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP. please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25.000 and $500.000 and has 50 or more employees. your organization still has to prepare
an EEOP. but it does not have to submit the EEOP to OCR for review. Instead. your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than $25.000; or if your organization has less than 50 employees. regardless of the amount of
the award; or if your organization is a medical institution, educational institution. nonprofit organization or Indian tribe. then your
organization is exempt from the EEOP requirement. However. your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race. color. religion. national origin, or sex. your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies. you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws. including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination. and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
~~. ~
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
. Department of Justice
Office of Justice Programs
PAGE I OF 5
Bureau of Justice Assistance Grant
I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2010-DJ-BX-1353
City of Boynton Beach
100 E. Boynton Beach Bnulevard 5. PROJECT PERIOD: FROM I % 112009 TO 09/30/2013
Boynton Beach. FL 33425-0310
BUDGET PERIOD: FROM I % 1/2009 TO 09130/2013
1>. AWARD DATE 09/09/20 I 0 7. ACTION
I A. GRANTEE IRSNENDOR NO. X. SUPPLEMFNT NUMBER Initial
596000282 00
9. PREVIOUS AWARD AMOUNT 50
3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 1>7.395
FY 20] 0 Justice Assistance Grant Program
11. TOTAL AWARD $ 1>7.395
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMIT A TlONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FYIO (BJA - JAG) 42 USC 3750. et seg.
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
James H. Burch II Jose Rodriguez
Acting Director Mayor
17. SIGNATURE OF APPROVING OFFICIAL ,.. "GN7'O':~''',^' 19A. DATE
o-U'-~'-
20. ACCOUNTING CLASSIFICATION CODES ^GeNn 0'" ~:, . . -
FISCAL FUND BUD. DlV. 21. JD~047 -
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B OJ 80 00 00 1>7395
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1353 AWARD DATE 09/09/20 I 0
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302). that is approved by the Office for Civil Rights. is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-133. Audits of States.
Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld. or
other related requirements may be imposed. if outstanding audit issues (if any) from OMB Circular A-133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed. as further described in the current
edition of the OlP Financial Guide. Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment. repeal. modification or adoption of any law. regulation or policy. at any level of government. without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal. employee. agent. contractor.
subgrantee. subcontractor. or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest. bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud. waste.
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue. N.W.
Room 4706
Washington. DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotJine fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds. either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries. without the express prior written approval ofOJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66.70.
f;(
OJP FOR M 4000/2 (REV 4-R8)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 5
Grant
PROJECT NUMBER 2010-DJ-BX-1353 AWARD DAn 09109/20 I 0
SPECiAL CONDiTiONS
8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition. visit
http://www.niem.gov/implementationguide.php.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction. such systems shall employ, to the extent
possible. existing networks as the communication backbone to achieve interstate connectivity. unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
10. The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction. or proselytization. Recipients of direct
grants may still engage in inherently religious activities. but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award. faith-
based organizations may. in some circumstances. consider religion as a basis for employment. See
http://www.ojp.gov/aboutiocr/equal_fbo.htm.
II. The recipient acknowledges that all programs funded through subawards. whether at the state or local levels. must
conform to the grant program requirements as stated in BJA program guidance.
12. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23. Criminal Intelligence Systems Operating Policies. ifOJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable. OJP may. at its discretion. perform audits of the system. as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur. the recipient may be fined as per 42 U.S.c.
3 789g( c )-( d). Recipient may not satisfy such a fine with federal funds.
13. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition. the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact. go to
http://www.it.ojp.gov/default.aspx ?area=policy AndPractice&page-1 046.
14. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects. including obtainment of Institutional Review Board
approval. if appropriate. and subject informed consent.
15. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use. and revelation of data or information. Grantee further agrees. as a condition of grant
approval. to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and. in particular.
section 22.23.
.~r<-
-
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 5
Grant
PROJECT NUMBER 201O-DJ-BX-1353 AWARD DATE 09/09/20 I 0
SPECIAL CONDITIONS
16. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPAl. the National
Historic Preservation Act. and other related federal environmental impact analyses requirements in the use of these
grant funds. either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. Ifit is
determined that any of the following activities will be funded by the grant. the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee. a
subgrantee. or any third party and the activity needs to be undertaken in order to use these grant funds. this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area. including
properties located within a 100-year flood plain. a wetland, or habitat for endangered species. or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease. or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used. for example. in office. household. recreational. or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations. including the
identification. seizure. or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEP A may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan. as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html. for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds. the grantee, upon specific request
from BJA. agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
17. The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest-bearing
account.) The fund. including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period. along with the final submission of the Federal
Financial Report (SF-425).
18. The recipient agrees that funds received under this award will not be used to supplant State or local funds. but will be
used to increase the amounts of such funds that would. in the absence of Federal funds. be made available for law
enforcement activities.
I,e.
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 5
Grant
PROJECT NUMBER 201O-DJ-BX-1353 AWARDDATF 09/09/2010
SPECIAL CONDITIONS
19. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA). P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore. quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements. refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
20. Award recipients must verify Point ofContact(POC). Financial Point of Contact (FPOC). and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
21. The grantee agrees that within 120 days of award acceptance, each member ofa law enforcement task force funded
with these funds who is a task force commander. agency executive. task force officer, or other task force member of
equivalent rank. will complete required online (internet-based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.cttli.org). All current and new task
force members are required to complete this training once during the life of the award. or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/rights, task force performance measurement, personnel selection. and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.cttli.org).
22. Pursuant to Executive Order 135\3, "Federal Leadership on Reducing Text Messaging While Driving." 74 Fed. Reg.
51225 (October 1,2009). the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education. awareness. and other outreach to decrease
crashes caused by distracted drivers.
f:'" ,
OJP FORM 4000/2 (REV. 4-88)
. Department of Justice
Office of Justice Programs
Bureau afJustice Assistance
Washinl(tan. D.C 2053/
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEP A Compliance in Further Developmental Stages for City of
Boynton Beach
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system. some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities. the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a IOO-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations. including the
identification, seizure. or closure of clandestine methamphetamine laboratories.
Complying with NEP A may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further. for programs relating to methamphetamine laboratory operations,
the preparation ofa detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document. as it may contain more specific
information about environmental compliance.
. Department of Justice GRANT MANAGER'S MEMORANDUM, PT. I:
Officc of Justicc Programs PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER
PAGE I OF I
2010-DJ-BX-1353
This projcct is supportcd undcr FYIO (BJA - JAG) 42 USC 3750, ct scg.
1. STAFF CONTACT (Namc & tclcphonc numbcr) 2. PROJECT DIRECTOR (Namc, addrcss & tclcphonc number)
Stcfanic Harris Jaclyn Smith
(202) 305-8069 Grants Manager
100 E. Boynton Bcach Boulcvard
Boynton Bcach. FL 33425-0310
(561) 742-6100 cxt.6195
3a. TITLE OF THE PROGRAM 3b. POMS CODE <SEE INSTRUCTIONS
ON REVERSE)
FY 2010 Justicc Assistancc Grant Program
4. TITLE OF PROJECT
FY 20 I 0 Justicc Assistancc Gmnt Program
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
City of Boynton Bcach
100 E. Boynton Bcach Boulcvard
Boynton Bcach. FL 33425-0310
7. PROGRAM PERIOD X. BUDGET PERIOD
FROM: 1010 I (2009 TO: 09/30/2013 FROM. I O!O I (2009 TO: 09130/2013
9. AMOUNT OF AWARD 10. DATE OF AWARD
$ 67.395 09/09/20 I 0
II. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (Scc instruction on rcvcrsc)
Thc Edward Byrnc Mcmorial Justicc Assistance Grant Program (JAG) allows statcs and units oflocal govcrnmcnt, including tribcs. to support a broad rangc of
activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical
assistance. training, personnel, equipment. supplies. contractual support. and infonnation systems for criminal justice. including for any onc or more of the
following purposc arcas: I) law enforccmcnt programs: 2) prosccution and court programs: 3) prevcntion and cducation programs; 4) corrections and community
corrcctions programs: 5) drug trcatment and cnforccmcnt programs: 6) planning. cvaluation. and tcchnology improvcmcnt programs; and 7) crime victim and
witness programs (othcr than compensation).
Thc city of Boynton Beach will use JAG award to fund thc Boynton Bcaeh Policc Dcpartmcnt overtimc and equipment. The overtime will bc uscd for a holiday
deploymcnt to cnsurc policc prcsenee during the holiday shopping season. Additionally. thc Boynton Beach Policc Dcpartment will purchase Panasonic Toughbook
OJP FORM 4000/2 (REV. 4-88)
computers to assist law enforcement officers to conduct their everyday duties such as report writing. maps. cans of service. and conduct h1storlcs on persons..
NCA/NCF