R11-003 11 1
1 RESOLUTION NO. R11-
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
4 BOYNTON BEACH, FLORIDA, APPROVING AN AGREEMENT
d BETWEEN THE CITY OF BOYNTON BEACH AND THE PALM
6 BEACH COUNTY SUPERVISOR OF ELECTIONS TO PROVIDE
7 FOR A MUNICIPAL ELECTION AND TO ALLOCATE CERTAIN
8 RESPONSIBILITIES BETWEEN THE PARTIES; AUTHORIZING
9 THE MAYOR AND CITY CLERK TO EXECUTE SAID
10 AGREEMENT; DESIGNATING THE PALM BEACH COUNTY
11 SUPERVISOR OF ELECTIONS AND ONE PALM BEACH COUNTY
12 COMMISSIONER TO ACT AS THE CITY'S CANVASSING BOARD
13 AND CANVAS ALL CITY ABSENTEE BALLOTS FOR THE MARCH
14 8, 2011, GENERAL ELECTION, AND IF IT BECOMES NECESSARY,
15 A RUN -OFF ELECTION, WHICH WILL BE HELD ON MARCH 22,
16 2011, AND CERTIFY ELECTION RESULTS; AUTHORIZING THE
17 CITY CLERK TO NOTIFY THE PALM BEACH COUNTY
18 SUPERVISOR OF ELECTIONS OF HER APPOINTMENT; AND
19 PROVIDING AN EFFECTIVE DATE.
20
21
22 WHEREAS, the City of Boynton Beach has designated Tuesday, March 8, 2011, as
23 the date for the next General Election, and if it becomes necessary, a run -off election which
24 will be held on March 22, 2011; and
25 WHEREAS, the City and the Supervisor of Elections desire to work together to
26 provide for municipal elections and to allocate certain responsibilities and expenses between
27 the two parties to ensure that the provisions of the Code are followed during municipal
28 elections; and
29 WHEREAS, the Supervisor of Elections and the City wish to enter into this
30 Agreement to set out the terms of this coordinated program; and
31 WHEREAS, the City Commission of the City of Boynton Beach desires to designate
32 and appoint the Palm Beach County Supervisor of Elections and one Palm Beach County
33 Commissioner to act as the City's Canvassing Board to handle and canvas all city absentee
34 ballots, certify election results, at all logic and accuracy tests to be held prior to the March 8,
S \CC \WP\Resolutions\2010 \R11 -003 - Supervisor of Elections doc
,
II
] 2011, General Election and if it becomes necessary, a run-off election which will be held on
2 March 22, 2011.
3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
5 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being
6 true and correct and are hereby made a specific part of this Resolution upon adoption hereof.
7 Section 2. The City Commission of the City of Boynton Beach hereby approves
8 the Agreement between the City of Boynton Beach and the Palm Beach County Supervisor of
9 Elections and authorizes the Mayor and the City Clerk to execute said Agreement, a copy of
10 which is attached hereto as Exhibit "A"
II Section 3. The City Commission of the City of Boynton Beach, Florida does
]2 hereby designate and appoint the Palm Beach County Supervisor of Elections and one Palm
13 Beach County Commissioner to act as the City's Canvassing Board and canvas all city
14 absentee ballots for the March 8, 2011, General Election, and if becomes necessary a run-off
15 election which will be held on March 22, 2011, at all logic and accuracy tests, and certify
16 election results.
17 Section 4. The City Commission hereby authorizes the City Clerk to notify the
18 Palm Beach County Supervisor of Elections of her and one Palm Beach County
]9 Commissioner's appointment to act as the City's Canvassing Board and canvas all city
20 absentee ballots and at all logic and accuracy tests to be held prior to the election.
2] Section 5. That this Resolution shall become effective immediately upon passage.
S ICCI WPIResolutions\20 I OIR 11-003 - Supervisor of Elections,doc
II I
I PASSED AND ADOPTED this I i~ay of ~ ' 2011.
2 F BOYNTON BEACH, FLORIDA
3
4
5
6
7
8
9
10
11
12
13:
]41
]5!
16'i
] 7'!
18! ATTEST:
19i
I
201 ,.,1 /
2] I '. ,(.>{ //'". ; j '.'
22 Janet M. Prainito, M
23 City Clerk
24
25
26
27 (Corporate Seal)
28
S 'ICCI WPIResolutions\20 10lR 11-003 ' Supervisor of Elections,doc
Rll-003
AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES
BY AND BETWEEN
THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AND THE "INSERT
MUNICIP ALITY NAME"
THIS AGREEMENT, is made and entered into this day of ,51- ( .2011, effective January 1,
2011, by and between the Palm Beach County Supervisor of Elections, an elected county officer_pursuant
to_Article VIII, Sec.I(d) of the Florida Constitution, hereinafter referred to as the "SOE", and the
~,'k, o:P "O~~()f..fE>eAeH , a municipal corporation, chartered and organized in
accordance with the laws of the State of Florida, hereinafter referred to as the "Municipality".
WITNESSETH:
WHEREAS, Chapters 97 to 1 06, Florida Statutes, constitute the Florida Election Code (the
"Code") which applies to municipalities where expressly so stated; and
WHEREAS, Sec 100.3605, Florida Statutes, states that "[T]he Florida Election Code, chapters
97-106 shall govern the conduct of a municipality's election in the absence of an applicable special act,
charter, or ordinance provision"; and
WHEREAS, the Municipality and the SOE desire to work together to provide for municipal
elections and to allocate certain responsibilities and expenses between the two parties to ensure that the
provisions of the Code are followed during municipal elections; and
WHEREAS, the SOE and the Municipality wish to enter into this Agreement to set out the terms
of this coordinated program.
NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter
contained to be kept and performed by the parties hereto, and for the mutual benefit of the Municipality,
its constituents and the SOE, it is agreed as follows:
1. PURPOSE:
The purpose of this Agreement is to set forth the terms and conditions under which services will
be provided by the SOE and staff to the Municipality for municipal elections and to set forth the
responsibilities of both parties so that there is a clear understanding of the rights and
responsibilities of all parties. Such rights and responsibilities shall apply to the General, Run-Off,
Special and Recount elections as necessary as well as the Post Election Audit, unless otherwise
stated hereinbelow.
2. DATE OF GENERAL MUNICIPAL ELECTION:
The date of[ Name of Municipality's ] General Municipal election is M AP-ctl 81 .:1.0 II .
It is hereby acknowledged and agreed that if the date listed is the same as most other
municipalities in March or November, there will be a cost sharing among municipalities for
costs incurred by the SOE. Such costs shall be allocated on a pro-rata share basis; otherwise,
1
it is hereby acknowledged and agreed upon by the municipality that it is responsible for all costs of the
election, incurred by the office of the SOE.
3. FEES AND CHARGES TO BE PAID BY THE MUNICIPALITY:
The SOE hereby agrees not to charge Municipalities for taxpayer purchased equipment and
supplies; (i.e. voting machines, tables, chairs, etc.) and associated maintenance and contract fees
related to such equipment in return for which the Municipality hereby agrees not to charge the
SOE for polling places within its dominion and control. Examples of municipal elections charges
related to certain services performed by the SOE to be passed through to the Municipality on a
shared pro rata basis for all municipalities holding elections on a general election day (i.e. 2nd
Tuesday in March or November) are attached hereto as Exhibit A. All items to be paid or
reimbursed to the SOE will be paid by the Municipality within thirty (30) days of receipt of an
invoice from the SOE with documentation verifying the charges.
Examples of total costs to small, medium and large municipalities are attached hereto as Exhibit
B.
4. RESPONSIBILITIES OF BOTH THE MUNICIPALITY AND THE SOE FOR
MUNICIPAL ELECTIONS:
A. Notice and Advertisement
(1) Municipality
(a) Properly call and advertise the election according to statutes and charter at its
own expense.
(b) Issue a resolution or ordinance to the SOE requesting that the Supervisor of Elections
conduct the municipality's election and act as a member ofthe Municipality's
Canvassing Board or designate the SOE and one Palm Beach County Commissioner to
act as the municipality's Canvassing Board.
(c) Provide SOE with any municipal boundary changes as soon as possible, but no later
than 60 days prior to the municipal election.
(2) SOE
(a) Publish legal notices for Logic & Accuracy testing, absentee ballot canvass, Post
Election Audit and news releases on book closing.
(b) If so designated, act as the municipality's Canvassing Board with one Palm Beach
County Commissioner.
B. Qualifying Candidates
(1) Municipality
(a) Provide qualifying packets to candidates and accept and process all qualifying papers
and fees.
(b) Collect Name and Pronunciation Guides from the candidates at the time of qualifying
and submit to SOE.
(c) Respond to all candidate inquiries and questions.
(d) Respond to all legal inquiries and questions.
(e) Respond to all media inquiries.
2
(2) SOE
(a) Verify signatures on any qualifying petitions submitted by candidates and notify the
Municipality of such results upon the close of the candidate qualifying deadline.
C. Ballots
(1) Municipality
(a) Review, amend (if necessary) and approve ballot proof prepared by SOE.
(b) Place an order with the SOE for a sufficient quantity of ballots as applicable.
(c) Pay ballot design costs to the SOE as incurred.
(d) Pay the ballot printer directly for the cost of said ballots.
(e) Reimburse the SOE for costs incurred for translation and audio recording of ballot.
(f) Reimburse SOE for preparation of Absentee Ballot, Edge layout and Sample Ballot.
(2) SOE
(a) Layout, check, proof and delivery ballot layout to the printer.
(b) Receive, securely store and account for all ballots until disbursed to polling places.
(c) Contract to have audio recorded for Touch Screen ballot.
(d) Control all access to unvoted ballots while in the possession ofthe SOE.
D. Equipment Testing
(I) Municipality
(a) Provide that a representative will be present during the Logic and Accuracy
testing as noticed by SOE unless the municipality has designated the SOE and one Palm
Beach County Commissioner as their Canvassing Board.
(2) SOE
(a) Develop a unique test script and manually mark ballots to be used in public Logic &
Accuracy test.
(b) Provide a representative to be present during the Logic and Accuracy testing if the
municipality has designated the SOE and one Palm Beach County Commissioner as their
Canvassing Board.
(c) Conduct public Logic & Accuracy test.
E. Early Voting - Optional
(1) Municipality
(a) Reimburse the SOE for staff overtime hours due to weekend and/or evening hours
for Early Voting.
(b) Pay SOE for Early Voting supplies.
(c) Contract with, schedule and pay poll workers directly.
(d) Deliver voted ballots to SOE daily at a location designated by SOE.
3
(e) Designate Early Voting sites thirty (30) days prior to each Election and notify SOE
in writing of locations.
(2) SOE
(a) Prepare and provide all supplies needed for each Early Voting site.
(b) Provide the Municipality with a list of poll workers.
(c) Train poll workers.
(d) Provide staffing to accept voted ballots daily at a location designated by SOE.
F. Absentee Voting
(1) Municipality
(a) Reimburse SOE for all postage costs incurred at the current postal rate.
(b) Pay SOE for materials and handling of each absentee ballot.
(c) Pay SOE $.10 per absentee ballot for verifying signatures on returned voted ballot
certificates.
(d) Refer all requests for absentee ballots to SOE.
(2) SOE
(a) Determine eligibility and compile Absentee Ballot file.
(b) Accept all requests for Absentee Ballots by telephone, mail or in person.
(c) Prepare and mail Absentee Ballots.
(d) Deliver Absentee Ballots to the Post Office.
(e) Receive voted Absentee Ballots.
(f) Verify signatures on returned voted Absentee Ballot certificates.
(g) Prepare and open Absentee Ballots for tabulation.
(h) Account for all Absentee Ballots.
(i) Notify Absentee Ballot voter and provisional voters of the disposition of the
Canvassing Board as required by law.
U) Record Absentee Ballot returns to voter history.
(k) Conduct public testing of Logic and Accuracy for Absentee Ballot tabulating
equipment.
(I) Provide qualified staff to operate tabulation equipment to count Absentee Ballots.
G. Polling Places
(l) Municipality
(a) Arrange for the use of an adequate number of polling places.
(b) Confirm polling place accessibility and ADA compliance.
(c) Notify SOE in writing thirty (30) days prior to election of the need for tables and
chairs if necessary.
(d) Notify SOE of polling locations to be used no later than noon the Friday after the
municipal candidate qualifying deadline.
(e) Notify the SOE not less than 30 days prior to the election that a polling place will be
moved to another site.
(f) Notify voters, as required by law, if their regular polling place is to be temporarily
4
relocated.
(2) SOE
(a) Provide the Municipality with a list of polling places and SOE contract.
(b) Provide tables and chairs upon written notice from the Municipality when required.
(c) Provide polling place supplies, i.e. signs, cones, etc.
(d) Notify voters and the Municipality of permanent polling place change(s).
H. Precinct Supplies
(1) Municipality
(a) Pay SOE for precinct supplies provided.
(b) Provide a secure place for precinct clerks to return supplies and voted ballots on
election night.
(c) Pay SOE for the production of Precinct Registers.
(d) Pay directly to the SOE's contracted moving company to have voting equipment
delivered and picked up from polling place no later than the day before the election and
returned after the election.
(2) SOE
(a) Provide Precinct Registers for each polling place location.
(b) Provide Master CD compilation of registered voters for precinct advisors.
(c) Provide certification of registered voters after book closing.
(d) Prepare equipment, cabinets and routing of voting equipment delivery.
(e) Provide laptop computer at each polling place.
(f) Provide CD of voter file database for each polling place.
(g) Provide poll worker Clerks with cell phones.
(h) Provide Provisional Ballot envelopes and affidavit forms for each polling place.
(i) Provide secrecy sleeves in a number and amount appropriate for each polling place.
I. Poll Workers
(1) Municipality
(a) Contact, contract with and pay poll workers directly.
(b) Schedule and notify poll workers of training classes.
(c) Reimburse SOE for expenses incurred for delivery and pick up of equipment to
training locations.
(d) Reimburse SOE for expenses incurred in printing training material.
(e) Reimburse SOE for expenses incurred for trainers to train poll workers.
(f) Reimburse SOE for expenses incurred for contracted training locations.
(2) SOE
(a) Provide the Municipality with a list of current poll workers.
(b) Develop poll worker training schedule.
5
(c) Plan and contract for training classes and locations.
(d) Contract with and pay trainers to train poll workers.
(e) Provide printed training materials for poll workers.
J. Election Day Support
(1) Municipality
(a) Verify that all polling places are available to poll workers no later than 6:00 a.m. and
open for voting promptly at 7:00 a.m. on Election Day.
(b) Ensure that all polling places remain open until 7:00 p.m. or until all voters who are
in line to vote at 7:00 p.m. have completed voting.
(c) Reimburse SOE for all phone bank costs.
(2) SOE
(a) Assist in finding poll worker replacements if needed.
(b) Provide technical support personnel as needed.
(c) Provide phone bank support to respond to poll workers and voters on Election Day.
K. Ballot Tabulation/Counting of Election Results
(1) Municipality
(a) Deliver all voted ballots and other necessary election related items to a place
designated by the SOE after the polling places have closed on Election Day.
(b) Deliver all voting machine cartridges to a place designated by the SOE after the
polling places have closed on Election Day.
(c) Reimburse the SOE for any staff overtime and other expenses in relation to the
tabulation and processing of ballots on Election Day.
(d) Act as member of Canvassing Board unless the municipality has designated the SOE
and one Palm Beach County Commissioner as their Canvassing Board.
(2) SOE
(a) Provide technical staff and required equipment to administer tabulation and election
results.
(b) Unless the municipality has designated the SOE and one Palm Beach County
Commissioner as their Canvassing Board, assist and act as a member of the
Municipality's Canvassing Board
(c) Post election results on SOE WEB site and provide the same to Channel 20.
(d) Provide the Municipal Clerk with unofficial election results upon conclusion of
tabulation and canvassing of ballots cast on Election Day.
L. Post Election Day
(1) Municipality
(2) SOE
(a) Provide the Municipal Clerk with an official certification of election results.
6
(b) Store all necessary election records and ballots until the expiration of retention
period prescribed by statutes.
(c) Process polling place affirmation forms.
(d) Sort, inventory, pack and store all election materials for retention and disposition.
(e) Notify voters of the disposition of their Absentee or Provisional Ballots after the
determination by the Canvassing Board, as required by law.
(f) Respond to public records requests regarding records kept on behalf of the
Municipality.
(g) Record voting history for each voter who voted on Election Day.
M. Audit
(1) Municipality
(a) Provide that the Municipal Clerk will be responsible for the administration of the
audit unless the municipality has designated the SOE and one Palm Beach County
Commissioner to be their Canvassing Board.
(b) Reimburse SOE for any staff overtime or other related expenses as may result from
conducting the manual audit.
(2) SOE
(a) Organize precinct information to allow the Municipal Clerk to randomly select the
race and precinct(s) that shall be audited unless the municipality has designated the SOE
and one Palm Beach County Commissioner to be their canvassing board and then the
Canvassing Board shall be responsible for the random selection.
(b) Organize and prepare ballots for manual audit.
(c) Provide SOE staff to conduct manual audit.
(d) Ascertain and publically post manual audit result to SOE WEB site.
N. Recount
(1) Municipality
(a) Provide that the Municipal Clerk will be responsible for the administration of the
Recount, with support and guidance from the SOE unless the municipality has designated
the SOE and one Palm Beach County Commissioner to be their Canvassing Board.
(b) Act as a member of the Canvassing Board unless the municipality has designated
the SOE and one Palm Beach County Commissioner to be their Canvassing Board.
(c) Notify the candidates of the time and date of the Recount.
(d) Post public notice(s) of the Recount with the time and location.
(e) Cause to have the Recount recorded and minutes kept and approved by the
Canvassing Board unless the municipality has designated the SOE and one Palm Beach
County Commissioner to be their Canvassing Board.
(f) Review with the Canvassing Board and the counting teams the statutes and rules of
the Division of Elections, specifically Rule 1 S-2.031. Recount Procedures; and Rule 1 S-
2.027. Standards for Determining Voter's Choice on a Ballot unless the municipality has
designated the SOE and one Palm Beach County Commissioner to be their Canvassing
Board.
(g) Reimburse the SOE for all staff salaries/overtime, facility and other expenses
required to conduct the Recount.
7
(2) SOE
(a) Post public notice(s) of the Recount with the tine and location.
(b) Test tabulating equipment as required by Sec. 101.5612, Florida Statues.
(c) Provide counting teams for examining out stacked ballots.
(d) Prepare and organize ballots for Recount processing.
(e) If the municipality designates the SOE and one Palm Beach County Commissioner as
their Canvassing Board, the SOE shall be responsible for the administration of the
Recount including recordings and minutes of the recount.
(f) If the municipality has designated the SOE and one Palm Beach County
Commissioner, the SOE shall review with the Canvassing Board and the counting teams
the statutes and rules of the Division of Elections, specifically Rule 1 S-2.03 1. Recount
Procedures; and Rule 1 S-2.027. Standards for Determining Voter's Choice on a Ballot.
(g) Tabulate ballots and provide professional staff for equipment operations.
(h) Provide official certification as determined by the Canvassing Board.
5. INDEMNITY:
Each party to this agreement shall be liable for its own actions and negligence. To the extent
permitted by law, the Municipality shall indemnify, defend and hold harmless SOE against any
actions, claims or damages arising out of the Municipality's negligence in connection with
performance under this Agreement; and the SOE shall indemnify, defend and hold harmless the
Municipality against any actions, claims or damages arising out of the negligence of SOE in
connection with its performance under this Agreement. The foregoing indemnification shall not
constitute a waiver of sovereign immunity beyond the limits set forth at Sec. 768.28, Florida
Statutes. In no case shall such limits for the Municipality extend beyond $100,000 for anyone
person or beyond $200,000 for any judgment which, when totaled with all other judgments, arises
out of the same incident or occurrence. These provisions shall not be construed to constitute
agreement by either party to indemnify the other for such other's negligent, willful or intentional
acts or omissions. In the event of litigation, trial or appellate, between the Municipality and the
SOE relating to a municipal election governed by this Agreement, or otherwise in connection with
the interpretation or application of this Agreement, the prevailing party shall be entitled to recover
its reasonable attorneys' fees and costs from the non-prevailing party. Notwithstanding the above,
the municipality shall defend legal challenges relating to its municipal election and shall be fully
responsible for all legal costs including attorneys' fees for such defense of the Municipality and
the SOE. The municipality shall be responsible for damages, if any, assessed by virtue of such
lawsuit, up to the monetary limits provided for hereinabove without recourse to the SOE.
6. TERM:
This Agreement shall begin on the effective date January 1, 2011 and continue for a term of one
year in order to cover Special Elections, if any. It shall be automatically renewed in accordance
with the same terms and conditions as set forth herein upon the adoption of a Resolution by the
Municipality requesting the SOE to conduct the municipality's election for the applicable year or
may be modified by mutual agreement of the parties; provided, however, that either party may
terminate this Agreement by providing the other party written notice of its intent to terminate no
less than thirty days prior to the then applicable expiration date of the Agreement. Provided
further, that the failure of the Municipality to provide the SOE with written notice of termination
shall be conclusive evidence, upon which the SOE may rely, of the Municipality's intent to agree
8
to a one year renewal of the Agreement, notwithstanding the lack of a Resolution of renewal
being presented to the SOE or being enacted by the Municipality.
7. CHANGE IN LAW:
In the event any change in law abrogates or modifies any provisions or applications of this
Agreement, the parties hereto agree to enter into good faith negotiations and use their best efforts
to reach a mutually acceptable modification of this Agreement..
8. NOTICES:
All formal notices affecting the provisions of this Agreement may be delivered in person or be
sent by facsimilie, registered mail, or by a recognized overnight courier such as FedEx, to the
individual designated below, until such time as either party furnishes the other party written
instructions to contact another individual.
For the SOE: For the Municioalitv:
Supervisor of Elections Name
240 S. Military Trail Street Address
West Palm Beach, Florida 33415 Municipality, FL
Attention: Susan Bucher Attention: Mana2:er
9. SEVERABILITY:
If any clause, section, or provision of this Agreement shall be declared to be unconstitutional,
invalid or unenforceable for any cause or reason, or is abrogated or negated by a change in law,
the same shall be eliminated from this Agreement, and the remaining portion of this Agreement
shall be in full force and effect and be valid as if such invalid portions thereof had not been
incorporated herein.
10. NO MODIFICATION EXCEPT IN WRITING:
This is the complete and final agreement between the parties. No representations other than those
set forth herein shall be binding upon the parties. No modification of this agreement shall be
effective unless submitted in writing and signed by both parties, or their duly authorized
representatives.
9
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement effective January l,~
20 II.
As to the SOE:
SUPERVISOR OF ELECTIONS
PALM BEACH COUNTY
, ~~
-'Susan Bucher
Date: 2..}lO I t\
As to the MUNCIPALITY:
ATTEST: INSERT NAME OF MUNICIPALITY
---
-
-7- f1
C%t~&~I,f1
10
Palm Beach County Supervisor of Elections Office
Summary 0' Activity For Munldpal Elections
~
ABSENTEE BALLOTS 53.75 Cost per AB Ballot processed
* Process Absentee Ballot Requests 045
* Prepare and mall Absentee Ballots (machine use, staff time, voter file, postage), record/verify
absentee ballot returns, prepare/opening of absentee ballots for tabulation 225
.. Provide absentee voting - prep and mailing 100
.. NOtiflGltion to Absentee Ballot and prolliSiooal voters on the disposition of Canvassing Board 005
MUNICIPAL PACKAGE a.m Cost per Municipal
*
Arrange for translating, pnntmg and recording of audio ballot 127
.. Provide polling place supplies - SIgns, cones, tables, chairs, etc. 25
* Assist in finding poll worker replacements 54
* Develop master CD compilation for precinct advisors 72
* Provide certification of registered voters alter book dosing 60
.. Prepare Absentee Ballot, Edge layout and Sample Ballot 264
* Publish legal notices for L&A testing, canvass and post elections and news releases on book
closing, absentee ballots and other election related news 180
'" L&A test. development of a unique test script, manual ballot marking, pretesting for
comparisons and pulJing equipment for public tests 193
* Election Day support (SOE staff and phone bank) 133
'" Election night support (SOE staff, vote tabulation and vote certification) 710
* Assist municipality with canvass of Absentee Ballots, schedule canvass and act as member of
CanvaSSIng Board 290
'" Post election results on WEB Site and Channel 20 94
* Interface with candidates, press, city staff, dty attorneys regarding Electron Law 121
.. Conduct mandatory audit post election 14
PRECINCT SERVICES $155 Cost per precinct
.. .
Copy of current polling place contract 015
.. Provide Oerks with cell phone, precinct registers, affidavits. bags, etc. 2000
.. Delivery and Pick up of voting equipment to training locations 846
.. Prepare precinct scanners and ADA Touch screen equipment 332
* Prepare equipment cabinets and routing of voter equipment 14.65
* Copy of current poll workers 015
* Create and retain voting history (post elections) 2561
* Plan training class locations/train poUworkerS/provlde printed training materials 6833
* Provide laptop computers for Precinct Advisors 1393
.. Provide CD of voter file database for Precinct Advisors 050
OPTIONAL SERVICES
1< Registefed Voters Ust, Mailing labels, checks and verlf1catlons
* Petltion ~tures
* F:V BaRot printing costs (Runbeck BOD)
* Early voting support
* Run-offs, re-counts, costs, location, procedures,
* Court challenges, legal expenses
1< Hire temporary staff as required
Exhibit A
PALM BEACH COUNTY SUPERVISOR OF ELECTIONS
Municipal Elections Charges
EXAMPLE OF MUNICIPAl.. COSTS *
MUNICIPAL TOTAL
MUNICIPALITY PACKAGE ABSENTEE BALLOTS PRECINCTS COST
# ballots @3.75 # precincts @ $155
HAVERHILl $2,338 40 $150 4 $620 $3,108
RIVIERA BEACH $2,338 1,209 $4,534 16 $2,480 $9,352
BOCA RATON $2,338 3,304 S12,390 47 57,285 $22,013
* The volume of Absentee Ballots and precincts Is based on 2009 election data
. Costs do not include costs currently absorbed by municipalities I.e.; pollworker payroli, precinct rentals,
advertising, security, and equipment delivery
m
)(
~
tr
:::;:
m
The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@cLboynton-beach.f1.u5
www.boynton-beach.org
February 8, 2011
Ms. Susan Bucher
Supervisor of Election
240 S Military Trail
PO Box 22309
West Palm Beach, FL 33416
Re: Resolution Rll-003 Agreement for Vote Processing Equipment Use and Election
Services
Dear Ms. Bucher:
Attached for your execution is the partially executed agreement and a copy of the Resolution
mentioned above. Once the agreement has been signed, please return the original to the City Clerk's
Office for Central File.
If you have any questions, please do not hesitate to contact me.
Very truly yours,
CITY OF BOYNTON BEACH
~Yn.~
J et M. Prainito, MMC
City Clerk
Attachment
tis
s: \ CC\ WP\AFTER COMMISSION\ Other Transmittal Letters After COffill1.ission \20 11 \ 11-003 SOE Service Agreement for March 8, 2011
election. doc
America's Gateway to the Gulf..tream