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ADMINISTRATIVE POLICY MANUAL TABLE OF CONTENTS Chapter 1 -ADMINISTRATION Number Title Revised/Deleted Date 01.01.01 Purpose and Structure Revised December 2004 01.01.02 Organization
and Contents Revised January 2003 01.01.03 Enforcement of Provisions Revised December 2004 01.02.01 Administrative Directives/Management Policies Deleted 01.02.02 Smoking/Non Smoking
Area Revised June 25, 2008 01.02.03 Request for Copies of Public Records Revised July 2008 01.02.04 Emergency Notification of City Manager's Office Revised January 2005 01.02.05 Political
Activities Revised October 2006 01.02.06 Electronic Systems & Communication Tools January 2001 01.02.07 Disaster Pay Policy September 2000 01.02.08 Citizens’ Action System Policy & Procedures
July 2002 01.02.09 Marquee Sign Revised April 2003 01.02.10 UPS, Fedex & Airborne Express Mail October 2003 01.02.11 Interdepartmental Special Event Assistance Carisse January 2004 01.02.12
Solicitation/Literature Distribution Revised January 2005 01.02.13 Grants Management Policy & Procedures Revised Sept. 30, 2010 01.03.01 Manager Memorandum Deleted 01.03.02 Departmental
Memorandum Deleted 01.03.03 Document Identification Revised February 2003 01.03.04 Agenda Policy Revised October 2006 01.03.05 Request for Publications, Legal Notices etc Revised October
2003 01.03.06 Memorandum Format Carisse 01.03.07 Citizens’ Action System Policy & Procedures Deleted See 01.02.08 01.03.08 Marquee Sign Deleted See 01.02.09 01.03.09 Electronic Systems
and Communication Tools Deleted See 01.02.06 01.04.01 Delegation of Authority Revised February 2003 01.04.02 CMLT Meetings Revised December 2005 01.05.01 Emergency Relief Sites Reviewed
October 2007 01.05.02 Hurricane Pay Deleted See 01.02.07 01.05.03 Name Badges Revised May 2008 01.05.04 Interdepartmental Complaint Form Deleted 01.20.01 Solicitation/Literature Distribution
Deleted See 01.02.12 01.20.02 Public Information Network Deleted 1
CHAPTER 2 -GENERAL ORGANIZATION OF THE CITY Number Title Revised/Deleted Date 02.03.01 Technical Advisory Review Team Revised December 2005 CHAPTER 3 -CITY COMMISSION CHAPTER 4 – ORGANIZATIONAL
& STRATEGIC DEVELOPMENT Number Title Revised/Deleted Date 04.01.01 Assessing Training Needs & Coordinating Revised July 2003 04.01.02 Selecting & Compensating Facilitators Revised July
2003 04.01.03 Tuition Assistance Program Revised July 2003 04.01.04 Employee Technical Certification Revised July 2003 CHAPTER 5 -PUBLIC RELATIONS Number Title Revised/Deleted Date 05.01.01
Press Releases Revised September 2007 05.02.01 Listening & Public Courtesy Deleted 05.02.02 Public Inquiries/Citizen Complaints Deleted 05.03.01 Design & Distribution of Promotional
Items June 2000 05.04.01 Emergency AM Radio Station August 2002 05.04.02 Government Cable Channel March 18, 2007 05.04.03 Internal Procedures for Requesting Ceremonial Documents New
February 2009 05.04.04 Website Policy Revised Dec. 1, 2009 2
CHAPTER 6 -HUMAN RESOURCE POLICIES Number Title Revised/Deleted Date 06.01.01 Dept of Transportation Random Testing Deleted See PPM 06.05.01 Working Out of Class HR reviewing 06.05.02
Dress Code Policy October 2001 06.05.03 Fitness Center December 2005 06.06.01 Restricted Sick Leave Deleted See PPM 06.06.02 Family & Medical Leave Deleted See PPM 06.06.03 Authorized
Leave Deleted See PPM 06.06.04 Americans with Disabilities Act Deleted See PPM 06.06.05 Boynton Beach Mentoring Program October 2000 06.06.06 Military Leave Deleted See PPM 06.06.07
Vacation in Lieu of Wage Increase Revised March 2007 06.07.01 Counseling Memorandum Deleted See PPM 06.07.02 Notice of Violation & Disciplinary Action Deleted See PPM 06.07.03 Progressive
Discipline Deleted See PPM 06.08.01 Complimentary Memorandum Deleted 06.09.01 Reduced Work Week HR reviewing 06.09.02 Managerial Employee Work Hours HR reviewing 06.10.01 Gratuities
Revised August 2005 06.09.03 Compressed Work Week June 8, 2009 06.09.04 Communicable Disease Sick Leave Policy Pursuant to an Emergency Declaration New August 2009 06.11.01 Employment
Authorization Process July 1, 2009 CHAPTER 7 -CITY FACILITIES Number Title Revised/Deleted Date 07.01.01 Public Works Compound Policies Revised July 2003 07.01.02 Rolling Green Municipal
Complex Revised July 2003 07.02.01 Audio/Visual System Policies and Procedures Revised January 2008 07.03.01 Facilities Set-Ups Revised February 2003 07.03.02 Naming City Facilities
Deleted See Ordinance 06-078 07.04.01 Work Order Requests Revised July 2003 07.04.02 Old Wastewater Treatment Plant Deleted See 07.01.02 3
CHAPTER 8 -CITY EQUIPMENT Number Title Revised/Deleted Date 08.01.01 Emergency Towing & Accident Reporting Revised January 2003 08.01.02 Unattended City Owned Vehicles/Equipment Revised
January 2003 08.01.03 Use of Personal & City Vehicles for City Business PW reviewing 08.01.04 Adding Equipment/Vehicle Modifications Revised October 2003 08.01.05 Vehicle/Equipment Repair
& Maintenance Revised November 2003 08.01.06 Pre-Trip Inspection Report for Heavy Vehicles/Equipment Revised June 2005 08.01.07 Assignment of New Vehicles Deleted 08.01.08 Emergency
Generator & Vehicle Fueling Revised June 2005 CHAPTER 9 -FINANCE AND BUDGET Number Title Revised/Deleted Date 09.01.01 Distribution of Pay Checks Revised January 2002 09.01.02 Cell Phone
Allowance January 2004 09.01.03 Cellular Telephone Policy July 2008 09.02.01 Budget Transfers Revised January 2002 09.03.01 Interim Fire Rescue Assessment Revised Sept. 16, 2008 09.03.02
Art In Public Places – Collection of Fees April 1, 2007 09.05.01 Release of Bonds Revised January 2004 09.05.02 Administrative Charges Deleted 09.06.01 Utility Identity Theft Prevention
Program New July 30, 2009 CHAPTER 10 – PURCHASING Number Title Revised/Deleted Date 10.00.01 Introduction Revised February 1, 2009 10.02.01 Duties and Responsibilities Revised November
2008 10.02.02 Terms and Definitions Revised November 2008 10.03.01 Requisitions Revised August 7, 2008 10.04.01 Blanket Purchase Orders Revised August 20, 2008 10.05.01 Bids and Proposals
Revised November 2008 10.05.02 Alternative to Formal Sealed Bids Revised November 1, 2008 10.06.01 Change Orders Revised February 1, 2009 10.07.01 Request for Proposals Revised November
1, 2008 10.08.01 Professional Services Revised November 1, 2008 4
10.08.02 Errors & Omissions Policy March 2001 10.09.01 Construction Contracts Revised December 2005 10.10.01 Emergency Purchases 10.11.01 Petty Cash 10.12.01 Debarment and Suspension
10.13.01 Surplus Property 10.14.01 Appeals and Remedies 10.15.01 Procedure for Purchasing Credit Card/Draft Revised November 2005 CHAPTER 11 -CITY CONSUMABLE GOODS Number Title Revised/Deleted
Date 11.01.01 General Policy Revised August 2007 11.01.02 Warehouse Stock Orders Revised August 2007 11.01.03 Uniform Issues Revised August 2007 11.01.04 Requisition of Office Supplies
Revised August 2007 11.01.05 Surplus Office Furniture & Equipment Revised August 2009 11.02.01 Public Entity Crime Affidavit Deleted CHAPTER 12 -RISK MANAGEMENT AND INSURANCE Number
Title Revised/Deleted Date 12.01.02 Workers Compensation Claims (Reporting of On-The-Job Injuries/Illnesses) Revised Reviewed – No changes March 2007 5/27/08 12.01.03 Notification of
Director of Risk Mgmt/Loss Reporting of Injuries, Accidents, Incidents Revised June 1, 2008 12.01.04 Building Security Procedures -Addendum -West Wing Revised Deleted See 12.01.21 12.01.04A
Building Security Procedures -Revised -City Hall Complex Deleted See 12.01.21 12.01.05 Sewer Backup Claims Revised June 1, 2008 12.01.06 Receipt of Subpoenas & Requests for Information
Revised July 2008 12.01.07 Compliance with the Florida "Right to Know" Law Deleted See Safety Manual 12.01.08 Hazardous Vapors-Incorporated into 12.01.14 Deleted See 12.01.14 12.01.09
Incident Review Board Revised Nov. 1, 2009 12.01.10 Driver Licenses Revised June 2008 12.01.11 Assisting with Disabled Private Vehicles Revised June 2008 12.01.12 Insurance requirements
for Contracts Agreements & Leases Revised Reviewed – No changes October 2004 5/27/08 12.01.13 Appointments for Work-Related Injuries Revised February 2008 12.01.14 Fire & Emergency Evacuation
Guidelines Revised December 2006 12.01.15 Work Status Following On-The Job Injury Deleted See 12.01.02 12.01.16 Safety Committee Revised January 2008 12.01.17 Personal Protection Equipment
Revised November 2001 5
12.01.18 Safe Driver Program Revised March 1, 2009 12.01.19 Incident Reporting Involving the General Public Revised Reviewed – No changes July 20, 2007 5/27/08 12.01.20 Litigation Claims
Management Deleted 12.01.21 City Hall Controlled Access March 2003 12.01.22 Workplace Violence Revised Reviewed – No changes January 2007 5/27/08 12.01.23 Seatbelt Use Revised October
2006 12.01.24 Commercial Driver Licenses Physicals New August 2008 12.02.03 Consultant Agreements Deleted See 10.08.01 12.20.01 Seatbelt Use Deleted See 12.01.23 CHAPTER 13 -INFORMATION
TECHNOLOGY SYSTEM Number Title Revised/Deleted Date 13.01.01 Telephone Service/Equipment Requests Revised March 2004 13.01.02 City Hall Emergency Evacuation Notification System August
2002 13.01.03 Voice Mail Procedure Revised Feb 26, 2009 13.01.04 Long Distance Access Revised December 2004 13.01.05 Dialogic Emergency Notification System Revised Dec 17, 2007 13.02.01
Commission Mtg – Providing Technical Support to non-City Entities August 2005 13.02.02 PC Cleaning & Disinfecting New January 18, 2010 CHAPTER 14 -PUBLIC IMPROVEMENT/PROJECTS Number
Title Revised/Deleted Date 14.01.01 Change Orders Deleted See 10.06.01 14.02.01 Road Construction – r-o-w Construction & General Public Property Construction Projects Deleted CHAPTER
15 – COMMUNICATIONS Number Title Revised/Deleted Date 15.01.01 Telephone Service/Equipment Requests Deleted See 13.01.01 15.01.02 Interpreter Service Deleted 15.01.03 Voice Mail Procedure
Deleted See 13.01.03 15.01.04 Long Distance Access Deleted See 13.01.04 15.02.01 Radio Service/Equipment Requests Revised March 2004 CHAPTER 16 -WASTE MANAGEMENT 6
Number Title Revised/Deleted Date 16.01.01 Recycling Policy Deleted 16.02.01 Office Recycling Program Revised January 2003 16.02.02 Recycled Products Procurement Revised January 2003
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8 CHAPTER17 -OPEN CHAPTER18 -OPEN CHAPTER19 -OPEN CHAPTER 20 – MISCELLANEOUS Number Title Revised/Deleted Date 20.01.01 Special Details – Police Department Revised March 2007 20.01.02
Contract Administration Procedures ??? 20.01.03 Fire Dept Personnel Certified as Parking Enforcement Specialist Issuing Parking Citations Revised January 2003 20.01.04 Parking at City
Hall Complex Revised August 1995 S:\Administrative Policy Manual\Table of Contents\Table of Contents.DOC