01.03.05 - Request for Publication, Legal Notices-Advertisements
CITY OF BOYNTON BEACH, FLORIDA ADMINISTRATIVE POLICY MANUAL CHAPTER: 01 Administration Policy No. 01.03.05 SECTION: 03 Administrative Correspondence Page: 1 of 3 SUBJECT: 05 Request
for Publications, Legal Notices And Legal Advertisements Prior to submitting legal notices and legal advertisements to the City Clerk for publishing, the legal notices and ads must be
reviewed and approved as to legal form by the City Attorney. The originating department will prepare the legal notice and/or advertisement. A "Request For Publishing" routing slip will
be completed and attached to the notice/ad copy by the department. The department head must approve the notice/ad copy prior to submission to the City Attorney. Following approval and
sign off by the City Attorney, the material will be forwarded to the City Clerk for publication. The “Request For Publishing” form submitted by the department shall include the following
information and shall be substantially similar to the form attached as Exhibit “A”. 1. Originating Department, name of employee preparing ad/notice, and date materials was prepared.
2. Brief description of type of Legal Notice or Advertisement. 3. List all Special Requirements 4. List departments that should receive an approved copy of the notice or advertisement.
(Example: A copy of the approved bid notice would go to Procurement as well as the Department involved in the bid.) 5. List the name of the newspaper(s) to be used to publish the notice/advertisement
. (If no specific newspaper is requested, the City Clerk’s Office will publish in The Palm Beach Post.) 6. Specify the publishing date(s). 1
7. The notice/advertisement must be signed and dated by the Department Head. The material to be published must be in the Office of the City Clerk for processing and forwarding to the
newspaper(s) by 12:00 Noon, at least five (5) business days prior to the publishing date. The copy for legal advertising or legal notices must be submitted to the City Attorney at least
ten (10) business days prior to the publishing date to ensure sufficient time for review and processing. EFFECTIVE DATE: May 9, 1990 REVISED: October 8, 2003 Kurt Bressner Kurt Bressner
City Manager 2
REQUEST FOR PUBLISHING Exhibit “A” LEGAL NOTICES AND/OR LEGAL ADVERTISEMENTS A completed copy of this routing slip must accompany any request to have a Legal Notice or Legal Advertisement
published and must be submitted to the office of the City Attorney ten (10) working days prior to the first publishing date requested below. ORIGINATING DEPARTMENT: PREPARED BY: DATE
PREPARED: BRIEF DESCRIPTION OF NOTICE OR AD: AD TO BE PUBLISHED IN WHAT SECTION OF NEWSPAPER: SPECIAL INSTRUCTIONS: (e.g., Size of headline, Type Size, Black Border, Section Placement)
NONE SEND COPIES OF AD TO: NEWSPAPER(S) TO PUBLISH: DATE TO BE PUBLISHED: APPROVED BY: (1) CITY CLERK Date (2) CITY ATTORNEY Date RECEIVED BY CITY CLERK: COMPLETED: S:\CC\WP\legal ads\request
for publishing -ORD AD.doc 3