R11-032
II
1 RESOLUTION NO. Rll-O.3.;t.
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE TASK ORDER NO. U07-15-
6 04 WITH METCALF AND EDDY, FOR ROUTE
7 EVALUATION OF SECTION A OF THE WELL FIELD
8 INTERCONNECTION LINE IN THE AMOUNT OF
9 $515,406.00 PLUS A 10% OWNERS CONTINGENCY IN
10 THE AMOUNT OF $51,541.00 FOR A TOTAL BUDGET
11 I APPROPRIA TION OF $566,947.00; AND PROVIDING
12 AN EFFECTIVE DATE.
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15 WHEREAS, on October 21, 2008, the City Commission of the City of Boynton
16 Beach authorized the City Manager to execute Task Order #U07-15-04 with Metcalf and
17 Eddy (1dn/a AECOM) to provide a range of services related to the preliminary design of an
18 anion exchange treatment system and raw water pumping station to be located at the West
19 Water Treatment Plant site; and
20 WHEREAS, it is necessary to revise the existing Task Order to re-define the scope
21 of work and the deliverables without altering the total price of the existing Task order; and
22 WHEREAS, the City Commission of the City of Boynton Beach upon
23 recommendation of staff, deems it to be in the best interest of the citizens of the City of
24 Boynton Beach to authorize execution of Amendment No.1 to Task Order U07-15-04 with
25 AECOM (formerly Metcalf and Eddy).
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section I. The foregoing "Whereas" clauses are hereby ratitied and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
S.\CA\RESO\AgreementsIReso - Amendment 1 to TO U07-15-04 (AECOM) doc
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1 Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby approve, authorize and direct the City Manager to execute Amendment No. 1 to
3 Task Order U07-15-04 with AECOM (formerly Metcalf and Eddy), for a change in scope, a
4 copy of which is attached hereto as Exhibit "A".
5 Section 3. This Resolution shall become effective immediately upon passage.
6 PASSED AND ADOPTED this 1st-day of March, 2011.
7 CITY OF BOYNTON BEACH, FLORIDA
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13 Vice t:- ene Ross
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16 commi~i ner Willi~ og
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19 Commissioner - Woodrow. y
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23 ATTEST:
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26 Jan t M. Prainito, MMC
27 ,. Y Clerk
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TASK ORDER # U07 -15-04
CITY OF BOYNTON BEACH
March 1, 2011
TASK ORDER AMENDMENT NO.1 - CHANGE IN SCOPE OF SERVICES
For
PRELIMINARY DESIGN ANION TREATMENT UNIT AT THE WEST WATER
TREATMENT PLANT AND PREPARATION OF DESIGN-BUILD CRITERIA
September 3, 2008
ORIGINAL CONTRACT
RAW WATER MAIN INTERCONNECT SECTION A AND
PRELIMINARY DESIGN SERVICES AT THE WEST WATER TREATMENT
PLANT
A. Backaround
The City of Boynton Beach (CITY) has excess capacity to treat raw water at its
East Water Treatment Plant (East WTP) however there is not enough raw water
from the eastern well field. Therefore the raw water from the western well field
near the West Water Treatment Plant (West WTP) must be pretreated by an
anion organic treatment process unit and then pumped through a new pipeline to
the East WTP. The anion treatment system and pump station will be at the
West WTP.
The original contract scope included a raw water main interconnect piping
section route analysis, well field sand study and treatment unit pilot studies at the
West Water Treatment Plant. These scope items have been completed.
The pilot study reports in the original contract scope determined that the
strainers will remove course sand but will not remove fine sand particles and
determined the MIEX anion treatment system will best handle trace amounts of
sand and was the best system to fit into the existing site conditions.
The original scope also included preliminary design of a filtration system, an
anion system, a waste disposal system, a pump station, the civil site piping and
stormwater requirements and the Electrical and Instrumentation and Controls
portion of the project.
The filtration portion of the project will not be required and the City has
established design standards for the Electrical and Instrumentation and Controls.
As a result the scope of the project has changed from what we learned from the
pilot work that was performed.
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It is now the intent of the City to begin the process of selecting a design-builder
to complete the design and construct the anion organic treatment process unit
and pump station at the West WTP site.
This change in scope of services will be to develop a design-build criteria
proposal package include preliminary design drawings of the MIEX anion
treatment system and a pump station and to facilitate the selection of a design-
builder and to work closely with the City in the preliminary design of the project
and to stay with in the original project budget.
The proposed facility consists of a 16 MGD anion treatment system expandable
to 20 MGD to remove the organics in the raw water and a pump station capable
of pumping the water to the East WTP.
The following is a detailed description of the engineering services to be provided.
B. Scope of Services
1.0 Project Management
1.1 ManaQement
Project Management activities comprise contract administration,
coordination of project staff, monitoring of progress and project costs, and
maintaining a project Quality Management System during the project.
These activities occur from project inception to closeout for overall project
tasks.
1.2 Qualitv Assurance! Qualitv Control
As part of Consultant's compliance with ISO 9001 certifications and
QAlQC engineering practices, we will be conducting internal QAlQC
meetings at the 90% completion milestones for the project to enhance
value to the City.
Results will be incorporated into the deliverables.
2.0 Engineering Services: Section A - Route Analysis
2.1 Section A - Route Analysis
Task Complete
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3.0 Preliminary Design at the West WTP
Survevinq:
Consultant will use the existing survey information and electronic site plan of the
Western Water Treatment Plant (WTP) provided by the City of Boynton Beach
(City) to develop a new base map of the site with the new treatment elements.
A site specific survey maybe required and can be provided by the City or by
AECOM for an additional fee.
3.1 Western Wells - Sand Issues
Task Complete
3.2 SCOPE CHANGE Process Study - Split Treatment
Original scope not required
Revised scope (prior to November 1, 2010)
3.2.1 Rental of pilot equipment
3.2.2 Outside Lab testing fees
3.2.3 Western Wellfield Rossum sand study
Tasks Complete
3.3 Pre-filtration Pilot Study - Sand Issues
Task Complete
3.4 SCOPE CHANGE Pre-filtration Preliminarv Desiqn - Sand Issues
Original Task not required
Revised Scope - Design Criteria Package
3.4.1 RFP and Proposal Phase
3.4.1.1 Prepare Request for Design-Build Proposal (RFP) with supporting
qualifications, including instructions to proposers, proposal form,
City supplied documents (such as agreement, bond forms, and
general and special conditions to the Design-Build Contract),
preliminary engineering documents and design criteria package,
Design-Builder evaluation and selection criteria.
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3.4.1.2 After acceptance by the City of the RFP Documents, and after City
has advertised the RFP:
a) Conduct pre-submittal meeting(s) for interested parties
b) Respond to questions from proposers and, after review
and approval by the City, publish answers in addenda to
RFP
3.4.1.3 After receipt by the City of the design-build proposals:
a) Examine each proposal for compliance with the minimum
requirements of the RFP
b) Assist the Selection Panel in evaluation of the design-
build proposals based on the selection criteria published,
and in the ranking of proposals.
c) Assist the City, as requested, and the Design-Builder to
complete for incorporation into the design-build contract,
any clarifications and documentations of appropriate
sections of the Design-Builder's proposal, if necessary.
3.5 Anionic Resin - Pilot Study
Task Complete
3.6 SCOPE CHANGE Anionic Resin - Preliminarv Desiqn
3.6.1 Coordinate with MIEX equipment design required for 16 MGD expandable
to 20 MGD.
3.6.2 Coordinate with MIEX the size of salt regeneration system required for the
Anion Exchange system.
3.6.3 Preliminary design of Booster pump station and water storage Tank (clear
well).
3.6.4 Preliminary design interconnecting piping.
3.6.5 Prepare drawings showing Equipment
3.7 SCOPE CHANGE Reqenerate Waste Disposal
3.7.1 Preliminary design of the regeneration waste to the deep well
3.7.2 Prepare preliminary piping drawing.
3.7.3 Prepare specification
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3.8 SCOPE CHANGE Process Preliminarv Desiqn
3.8.1 Prepare preliminary process drawing
3.8.2 Prepare preliminary Anion Exchange system plan layout.
3.8.3 Prepare preliminary Booster Pump Station plan layout.
3.8.4 Prepare preliminary site plan. Show the location of the Anion treatment
unit, c1earwell tank and the booster pump system.
3.8.5 One meeting with City staff to review the preliminary plans and staff
comments.
3.8.6 Prepare final draft of the preliminary plans incorporating the staff
comments.
3.9 SCOPE CHANGE Preliminarv Civil Desiqn
3.9.1 Review piping site plan and up grade for Anion treatment units, Brine
regeneration system, waste disposal and booster pump station.
3.9.2 Prepare a preliminary site piping plan layout.
3.9.3 Review and update the storm water drainage requirements for the
Western WTP site with the new elements added to the site. Provide
drainage calculations.
3.9.4 Prepare a preliminary site storm water drainage plan layout.
3.9.5 One meeting with City staff to review the preliminary plans and staff
comments.
3.9.6 Prepare final draft of the preliminary plans incorporating the staff
comments.
3.10 SCOPE CHANGE Electrical and I&C
3.10.1 Prepare preliminary electrical plans
3.10.2 Review control system required for the new processes and how it will be
integrated into the existing system.
3.10.3 Prepare a preliminary control system plan.
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3.10.4 One meeting with City staff to review the preliminary plans and staff
comments.
3.10.5 Prepare final draft of the preliminary plans incorporating the staff
comments.
3.10.6 Electrical, instrumentation and control specifications provided by City
3.11 Opinion of Cost
3.11.1 Prepare an Engineer's preliminary opinion of probable construction cost.
3.11.2 One meeting with City staff to review costs.
3.12: SCOPE CHANGE Report and Meetinqs:
3.12.1 Three status meetings with City Staff.
AECOM's project manager or his designee will attend up to three meetings at
various times as part of the overall project management role.
Task 3.13: Permit Application:
3.13.1 Attend one pre-application meeting with FDEP/Health Dept.
3.13.2 Prepare Florida Department of Environmental Protection (FDEP) Water
Treatment Plant permit application.
3.13.3 Attend one pre-application meeting with South Florida Water
Management District (SFWMD).
3.13.4 Prepare SFWMD Drainage permit application.
3.13.5 One meeting with City staff to review applications.
Deliverables: Preliminary Desian
Task 3.1 Western Wells - Sand Issues technical memorandum summarizing our
findings and recommendations. Task Complete
Task 3.2 Process Study - Split Treatment Task not required
Task 3.3 Pre-filtration Pilot Study - Sand Issues technical memorandum
summarizing the results of the filter pilot study and establish the Basis of
Design for the filtration system. Task Complete
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Task 3.4 Deskm criteria proposal packaae AECOM shall prepare design criteria
documents consisting of concept drawings and other documents
illustrating the scale and relationship of project components. Design is
intended to establish the level of quality and general material/equipment
selections for the major components of the project. The design criteria is
not intended to prepare final design or constructible documents. As a
minimum the following components/systems will be addressed:
a) Concept site plan, including general site development
requirements, provisions for connecting piping and
utilities, stormwater management.
b) Performance specifications
c) Survey information (supplied by the City)
d) Geotechnical information (supplied by the City)
e) Electrical concepts
f) Material and major equipment quality standards
g) Scada concepts
h) Project schedule
i) Opinion of probable construction costs
Task 3.5 Anionic Resin - Pilot Study technical memorandum summarizing the
results of the anion resin pilot study and establish the Basis of Design for
the anionic resin. Task Complete
Task 3.6 Anion Resin Preliminarv Desian Preliminary drawings the results of the
anion resin preliminary design.
Task 3.7 Reaenerate Waste Disposal Preliminary drawings the results of the
waste disposal system and piping.
Task 3.8 Process Preliminarv Desian
3.8.1 preliminary Anion Exchange system plan layout
3.8.2 preliminary Booster Pump Station plan layout
3.8.3 preliminary site plan.
Task 3.9 Preliminarv Civil Desian preliminary site storm water drainage plan
layout and drainage calculations.
Task 3.10 Electrical and I&C preliminary electrical and control system plans.
Task 3.11 Opinion of Cost Engineer's preliminary opinion of probable
construction cost.
Task 3.12 Report not required
Task 3.13 Permit Application
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3.13.2 FDEP Water Treatment Plant permit application.
3.13.4 SFWMD Drainage permit application
Project Team
The project team will consist of AECOM engineers performing preliminary design
task items for the anion exchange units at the water plant site. This design team
will continue to be led by Mr. Bill Snow, P.E and the financial project manager will
remain Mr. Jim Penkosky, P.E. The use of subcontractors is not anticipated at
this time.
C. Assumptions
Preliminary Design at the West WTP:
1. The City will provide the following information:
a. Projected water demand data from current Master Plans and/or
Consumptive Use Permit files or other historical data.
b. Monthly operating reports for 12 months from the eastern and Western
WTPs.
c. Available water quality data.
d. All available West WTP site piping drawings
e. Existing Stormwater site permits
f. Survey information for the project site
2. Preliminary design does not include structural, architectural, or mechanical
building systems.
3. Booster Pump Station initial pre-design will assume one pipe size and
average and peak flow rates to obtain preliminary head losses through the
pipe route to the East WTP.
4. Geotechnical investigations will not be performed or, if required, will be
performed or paid by the City.
5. No soft digs are included in the scope
6. The City will provide any required permit application fees.
7. This contract provides for the preparation of a single-phase project. Additional
phasing will be compensated for in accordance with a subsequent
authorization.
8. Compensation for engineering work in this proposal will be based on a lump
sum method of payment.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described
within the Consultant Agreement, Two-Year General Consulting and Engineering
Contract dated November 18, 2003 between the City of Boynton Beach and
Metcalf & Eddy as extended by the City Commission on February 21,2006
(Resolution R06-050) and extended a second time by the City Commission on
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February 19, 2008 (Resolution R08-027). Metcalf and Eddy now part of AECOM
USA, Inc. and have assigned their contract with the City of Boynton Beach to
AECOM USA, Inc.
E. Obliaations of the City
1. The City shall provide Consultant in a timely manner, all requested and
available record data and information related to the project as necessary for
the performance of the services specified herein.
2. The City shall review all documents presented by Consultant; obtain advice of
an attorney, insurance counselor, and other as City deems appropriate for
such review and render decisions pertaining thereto within reasonable time
so as not to delay the services of Consultant.
F. Compensation
The original fee to perform tasks outlined above was an amount of $515,406.
With the change in scope items the Consultant will work with the remaining
balance of fees not earned to complete the change in scope items. Attachment
I shows a scope change project status report showing the remaining balance for
each task as of November 1, 2010.
As provided for in the Agreement, compensation for the services provided shall
be due and payable monthly in proportion to the percentage of the work
estimated by Consultant to be completed at the time of billing for lump sum
tasks.
G. Proiect Schedule
See Attachment II Project Schedule for the preliminary design tasks and Design
Criteria Package.
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DATED this pU day of 11t~ ,2011.
CITY OF BOYNTON BEACH AECOM USA, Inc.
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Attest! Authenticated: Title
(Corporate Seal)
Attest! Authenticated:
~'3~....._- · ~.~
Notary
NOTARY PUBLlC-STATE OF FLORIDA
...........", Katherine B. Cole
~ W j Co~mission # DD991313
~",........., Expll'es: MAY 12, 2014
BONDED THRU ATLANTIC BONDING CO., INe.
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ATTACHMENT I
Scope Change Project Status Report
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CITY OF BOYNTON BEACH
SERVICES ASSOCIATED WITH ION EXCHANGE UNITS AND TRANSFER PUMPING STATION
AT THE WESTWATER TREATMENT PLANT
Task Order U04-15-04
ATTACHMENT I: Scope Change Project Status Report 11-1-2010
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1.0 Project Management and Coordination
1.1 Management $15,851.00 $12,680.75 $3,170.25 80% .
1.2 Quality Assurance / Quality Control $13,248.00 $7,948.80 $5,299.20 60% .
2.0 Engineering Services: Section a - Route Analysis
2,1 Route Analysis $60,366.00 $60,366,00 $0.00 100% · Task Complete
3.0 Preliminary Design at the West WTP
3.1 Western Wells - Sand Issues $20,931.00 $20,931.00 $0.00 100% · Task Complete
3.2 Process Study - Split treatment $36,311.00 $36,284.23 $26.77 100% · Task Complete
3,3 Pre-filtration Pilot Study - Sand Issues $49,757.00 $49,745.08 $11.92 100% · Task Complete
3.4 Design Criteria Package $25,251.00 $0.00 $25,251.00 0% · Scope Change
3.5 Anionic Resin - Pilot Study $58,319.00 $58,312.95 $6.05 100% · Task Complete
3.6 Anionic Resin - Preliminary Design $34,013.00 $3,401.30 $30,611.70 10% · Scope Change
3.7 Regenerate Waste Disposal $12,412.00 $1,241.20 $11,170.80 10% · Scope Change
3.8 Process Preliminary Design $52,114.00 $7,581.30 $44,532.70 15% · Scope Change
3.9 Preliminary Civil Design $29,166.00 $1,458.30 $27,707.70 5% · Scope Change
3.10 Electricall&C $31,408.00 $6,281.60 $25,126.40 20% · Scope Change
3.11 Opinion of Cost $5,944.00 $0.00 $5,944.00 0% · Not Started
3.12 Report and Meetings $59,560.00 $32,758.00 $26,802.00 55% · Scope Change
3.13 Permit Application $10,755.00 $0.00 $10,755.00 0% · Not Started
Overall $515,406.00 $298,990.51 $216,415.49 58% (est)
P:\60092626\Contracts\[Scope Change Project Table 60183578.xlsx}COBB Status Rpt - Y170893325-13
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ATTACHMENT II
PROJECT SCHEDULE
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ATTACHMENT 11- PROJECT SCHEDULE
TIME PERIODS FOR PERFORMANCE DURATION (DAYS)
A Preliminary Design and Permit 90-120
applications
B RFP and proposal phase 60
CITY CLERK'S OFFICE
MEMORANDUM
TO: Pete Mazzella
Utilities
FROM: Judith A. Pyle, CMC
Deputy City Clerk
DATE: March 24, 2011
RE: Rll-032 Task Order #U07-15-04 Amendment No.1 - Change in
Scope of Services
Attached for your information and file is the amendment mentioned above. Since the
documents have been fully executed, I have retained one original for Central File.
Please contact me if there are any questions.
Thank you.
:J~~
Attachment
cc: Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2011 \Pete Mezzella Rll-032.doc
S:\CC\WPIAFTER COMMISSIONIDepartmental Transmittals\20111Pete Mezzella R11-032.doc