Minutes 08-17-10 Budget
MINUTES OF THE SPECIAL BUDGET CITY COMMISSION MEETING HELD IN THE
COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA,
AT 6:30 P.M., ON MONDAY, AUGUST 17, 2010
PRESENT:
Jose Rodriguez, Mayor
Marlene Ross, Vice Mayor
William Orlove, Commissioner
Woodrow L. Hay, Commissioner
Steven Holzman, Commissioner
Kurt Bressner, City Manager
James Cherof, City Attorney
Janet Prainito, City Clerk
Mayor Rodriguez welcomed everyone to the Special Budget Meeting of the City
Commission at 6:22 p.m.
1. CONTINUED REVIEW AND DISCUSSION OF THE 2010-11 PROPOSED CITY
OF BOYNTON BEACH BUDGET
Kurt Bressner, City Manager, gave an update on the 2010/2011 budget. At the last
meeting there were several items that the Commission wanted additional information
and those were provided to the Commission in an information packet.
One of the issues was deferred compensation for some senior staff. As indicated in the
July budget hearing, it was instituted in the 1990s and offered to employees as part of
their initial employment with the City or offered as a consequence of performance. The
staff was directed to determine if the deferred compensation could be modified. Mr.
Bressner recused himself from the conversation of the 21 employees who receive
deferred compensation. They prepared a proposal to eliminate the deferred
compensation. It would be eliminated effective October 1,2010 and replaced by 50% of
whatever the deferred compensation would be provided to the employee in additional
leave. The leave would be added to the accrual to be taken during the year. The cost
to the City would be zero. They could not cash out the leave unless they left the employ
of the City to be combined with whatever leave they have under normal separation.
In the General Fund, it would reduce the cost down $120,000. The entire cost City-wide
was $141,000. Amendments to all the employment agreements would have to be
prepared, including Mr. Bressner's contract.
Mayor Rodriguez asked for the impact of the 50% accrual on a long-term basis. It
would be accrued and paid out only upon separation from service. The 50% would be
over and above whatever vacation leave they accrued. It is not a lump sum basis. It
Meeting Minutes
Special City Commission Budget
Boynton Beach, FL
August 17, 2010
would have to be accrued based on a per pay period that would be added to the
individual's leave bank. In the event an employee separates from service it would be
calculated like vacation pay for any employee as a lump sum payout. The remaining
50% of the deferred compensation would be lost to the employee and not recoverable.
The proposal was for three years when the program would be reviewed to determine if it
was economical to resume some or all of it. Mr. Bressner felt it was a fair compromise
to cut the cost.
Commissioner Orlove inquired about the policy for vacation time. Mr. Bressner replied
the current regulation is two times the annual accrual rate is the maximum. Anything
over that amount is lost as of October 1st. Traditionally, it has been a money maker for
the American Heart Association as charitable donations. Several employees lose their
vacation on an annual basis. Mayor Rodriguez asked if there was a requirement to take
a certain number of days each year and Mr. Bressner replied there was not. It is the
personnel policy that covers all the employees. Commissioner Hay asked how much is
saved annually from those not taking their vacation and lost it. Mr. Bressner did not
think it was a significant number and estimated $18,000 to $19,000 per year.
The other item of information is the voluntary separation program. The number now is
$171,000 in savings. It places the budget in a little better shape than it was in July. Mr.
Bressner understood, at this time, without the application of the traffic safety fund or
millage adjustment from 7.6 to 7.2 mills, there is a $202,000 deficit.
Mr. Bressner distributed a list of the suggestion box entries that would be posted.
Commissioner Orlove had submitted suggestions of how he calculated costs that could
be saved, some wish list items saved and a small cushion established for next year. He
cautioned the 2011/12 budget could be problematic and any cost saving measures that
could be instituted this year would be helpful.
He suggested five furlough days for all staff with the exception of Police and Fire
resulting in $318,615. Police and Fire staff could be considered, but his suggestions
mostly related to those employees not under Police and Fire. A fleet deferral for one
year was another item for consideration. Mayor Rodriguez noted there was already a
fleet adjustment of 25% being $205,827. Mr. Bressner advised it was confirmed as a
cut. Deletion of the deferred compensation would be approximately $125,000. Utilizing
half of the proceeds from the traffic fund would be $300,000. At the last meeting the
millage rate had been raised to 7.2 mills bringing in $1.43 million additional revenue.
Deletion of the Animal Control Division would result in a savings of $177,501. A transfer
from the CIP Fund would garner $125,000 and the voluntary separation program netting
$128,000 which is now $171,000. Commissioner Orlove's recommendations would net
a budget surplus of $2.8 million.
2
Meeting Minutes
Special City Commission Budget
Boynton Beach, FL
August 17, 2010
Mayor Rodriguez pointed out the $205,000 had already been adjusted and the deferred
compensation of $124,000 and the Animal Control figure of $177,000 would reduce the
surplus to approximately $2 million. Commissioner Orlove commented the services
provided the citizens that are crucial include Police Fire, Water and Sanitation.
Restoring the three police record techs would ensure an accredited department with six
record techs and no sworn officers in an administrative capacity rather than working
with the public during crisis situations for $156,300. Restoring the three fire fighters was
on the wish list and restoring the Shopper Hopper or some means of public
transportation would be $200,000 that would be another priority. The surplus would
then be just under $2 million for the next budget year.
Mayor Rodriguez clarified the other items on the wish list would not be saved and
Commissioner Orlove concurred all the other wish list items would not be included in his
budget recommendations. Commissioner Holzman clarified the recommendation
included maintaining the subsidy to the Boynton Child Care Center. Commissioner
Orlove was willing to discuss any other issues, but wanted to ensure a cushion would
be established.
Vice Mayor Ross inquired if the elimination of the Animal Control Division would
eliminate Liz Roehrich assuming the role of an Animal Cruelty Investigator. It was an
option Vice Mayor Ross wanted to be considered. Mr. Bressner surmised if the wish list
was restored the Animal Control Division would be eliminated and be replaced by an
Animal Cruelty Investigator position. It would eliminate $177,000 with operating
expenses and replacing it with $75,352 in projected expenses. It would be a re-
configured Animal Control Program that would not do collections, only do animal cruelty
enforcement. Who gets the position would depend on knowledge, skills and abilities.
Commissioner Holzman asked if the County had an Animal Cruelty Investigator and Mr.
Bressner confirmed they did. Commissioner Holzman clarified if the division was
eliminated the County Animal Cruelty Investigator would be utilized. The level of
service would be less. Mr. Bressner pointed out with the current staff there is the ability
to successfully prosecute animal cruelty activities. The Animal Control Officer has been
actively involved in litigation cases and obtained convictions. Vice Mayor Ross added
the Officer had just completed the ongoing case from 2007 involving brutal dog fighting
within the City with three defendants. Many residents know the Officer personally and
her work is very important. Mayor Rodriguez requested a job description for the
position. Commissioner Holzman wanted a comparison of what the County does
including their job specifications and program. Commissioner Orlove developed that
Boynton Beach was the only municipality that had this type of program and it was
confirmed by the City Manager. Vice Mayor Ross added it made the program more
special because of the excellent response time and service provided. Conversely,
Commissioner Orlove argued if Boynton Beach was the only City offering the services, it
would be left to the County and not something the City needs to be concerned with at
3
Meeting Minutes
Special City Commission Budget
Boynton Beach, FL
August 17, 2010
this time. Vice Mayor Ross highlighted the long history of the program and it was a
progressive move for a City to have such a program and is highly regarded.
Scott Blasie, Code Administrator, advised the program had been in existence over 26
years now. Officer Roehrich is a licensed Animal Cruelty Investigator and has put these
type cases as a priority the last several years because the City was infiltrated by a
number of dog fighting issues, not to mention cruelty cases. Many people have been
sent to jail and are typically also involved with drug dealing and violence. The statistics
are way ahead of the County Animal Control and she is very proficient in that regard.
Many larger cities have recognized the problem and have animal cruelty officers as part
of their police departments. The disadvantage is it would be a reactive situation and the
County will come in too late. Officer Roehrich has a totally different approach.
Commissioner Holzman returned to the wish list and indicated he agreed with restoring
the Shopper Hopper that provided a vital service to the residents, especially those who
do not drive. Commissioner Holzman did have a pet and loved animals, but could not
see maintaining the division or adding a cruelty investigator because at this time the
money should be spent for a fourth records tech rather than an animal investigator that
serves only a specific subset of the population. If the County doesn't provide the same
type of service, then the issue should be revisited.
Although Commissioner Holzman agreed with Commissioner Orlove that a cushion for
next year's budget was needed, he felt hard decisions should be made of cutting other
areas rather than raising the millage to 7.2. He suggested raising the millage rate to 7.0
would be sufficient and still provide a cushion for next year's budget. More savings
should be found so the tax burden is not put on the backs of the citizens.
Commissioner Orlove commented he agreed with Commissioner Holzman and did not
want to raise the millage rate as discussed in the budget meetings to 7.2. He submitted
his recommendations as areas for discussion. He did not want the entire burden to fall
on the taxpayers of the City. However, he did cut many items and cautioned there are
no transfers of funds that can be done next year. The tax rate should be raised
judicially and prudently. We will have to review the matter next year and raise taxes
again or find other ways to cut essential services.
Commissioner Hay sought information on how Delray and the County were managing
their animal control issues and needs for enforcement. Mr. Bressner had no
information, but did know it was a sudden decision that was made last year. The
County was taken aback and was not happy that the program had been added to their
responsibilities. Mr. Bressner would follow up with additional information. He did agree
with the recommendations of Commissioner Orlove, but wanted more discussion on the
7.2 millage rate. Mr. Bressner advised the 7.2 mills would generate $1.4 million
additional revenue. Commissioner Hay had always supported saving jobs. Boynton
Beach is a great City and having good staff is crucial as well as good leadership. The
4
Meeting Minutes
Special City Commission Budget
Boynton Beach, FL
August 17, 2010
deferred compensation is a way to attract the qualified people that are needed to grow
the City. He felt the $125,000 saved from the deferred compensation packages could
be found elsewhere in the budget. It affects 21 employees only. Mr. Bressner noted
there was not unanimous support for the deferral, but the employees were willing to do
their part. Their proposal was fair and would generate some cost savings to assist in
restoring some reserve or restoring other programs. Commissioner Hay and Vice
Mayor Ross did want to revisit the program after three years.
Mayor Rodriguez wanted the employee suggestions presented to the Commission. The
tow contract savings was also not included in the budget. He commented on the five
furlough days and had talked to many employees about the possibility of furlough days
and many low-end employees would not be able to pay their mortgages if asked to
furlough five days a year. He had requested a report of the top 100 paid employees
and if there is a furlough it should be restricted to the top 100 who all make over
$100,000 and 78% are Fire and Police. He requested Mr. Bressner report on the
impact on Police and Fire, if possible. The traffic monies from the red light cameras
need to be allocated for a new police facility over the next couple years or it will never
be accomplished. He was not in favor of raising the millage rate. The 70,000 people
across the City have to be considered and the best interest of the City. He was in favor
of eliminating the Animal Care and Control because the citizens are double paying for
that at the County level and City level. He was in favor of keeping the Cruelty
investigator in lieu of the division. Mayor Rodriguez was concerned about the records
techs and recalled the Police Chief had indicated he would be replacing those techs
with automation. There has to be a return on investment and there is an obligation for
efficiency if automation eliminates some of the duties. The Police Chief had indicated
he could get rid of six clerks with automation.
Another request was for the Fire Chief to make suggestions on potential cuts within the
administrative portion of the Department. The three firefighters have been restored, but
administrative cuts have been lacking and the Department could not find those savings
according to Mr. Bressner. He mentioned $50,000 would be saved in lag time to re-
hire the three firefighters. Mayor Rodriguez recalled Chief Bingham had opposed the
loss of three firefighters. Mr. Bressner recalled the Chief did indicate he could make it
work without them and it was part of his recommendations. The deferral of their fleet
plan was also involved in meeting the 6% reduction.
Commissioner Orlove wanted to see the impact on the tax rates proposed if kept at the
current millage or done at the 7.2 mills. The reality of the situation is the tax rate has
gone down the last two years by 30% and if the millage is raised to 7.2, would it equate
to an actual raise in taxes for the homeowners?
Mayor Rodriguez adjourned the budget discussions.
(Continued on next page.)
5
Meeting Minutes
Special City Commission Budget
Boynton Beach, FL
August17,2010
ATTEST:
et M. Prainito, MMC
Clerk
dith A. Pyle, C
Deputy City Clerk
CITY OF BOYNTON BEACH
~~
Marlene Ross, ice Mayor
A - ';f;i(t,
6
The City of Boynton Beach
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( 'c
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@bbfl.us
www.boynton-beach.org
NOTICE OF A SPECIAL CITY COMMISSION MEETING
TUESDAY, AUGUST 17, 2010 @ 6:00 P.M.
IN COMMISSION CHAMBERS AT CITY HALL, 100 EAST BOYNTON
BEACH BOULEVARD, BOYNTON BEACH, FLORIDA
In accordance with Section 22 of the City Charter of the City of Boynton Beach, you are
hereby notified of a Special City Commission Meeting on Tuesday, August 17, 2010 in
Commission Chambers at 6:00 p.m. for the purpose of:
1. CONTINUED REVIEW AND DISCUSSION OF 2010-11 PROPOSED CITY
OF BOYNTON BEACH BUDGET
Jose Rodriguez, Mayor
Marlene Ross, Vice Mayor
William Orlove, Commissioner
Woodrow Hay, Commissioner
Steven Holzman, Commissioner
NOTICE
IF A PERSON DEGDES TO APPEAL ANY DEGSION MADE BY TtiE an COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE
WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS
MADE, WHICH RECORD INCLUDES THE TEsnMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (FS 286.0105)
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal
opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact the Oty
Oerk's Office at (561) 742-6060 at least twenty-four hours prior to the program or activity in order for the Oty to reasonably
accommodate your request.
Created 8/9/2010 10:55 AM
S:\CC\WP\SPEOAL MEETINGS\Special Meetings\2010\Special City Commission Meeting - 08-17-10.doc
America's Gateway to the Gulj<;tream
Boynton Beach
City Manager's Office
Memorandum
To: Mayor and City Commissioners
From: Kurt Bressner, City Manager
Date: August 12, 2010
Re: Follow Up Budget Data for Discussion at 8/17/10 Special
Commission Meeting - 6:00 pm
Attached you will find the following budget backup data as requested
by the Commission during the Budget Workshops. This information
was previously disseminated to the Commission on August 3, 2010.
)p- Take Home Vehicle & Car Allowance Report - Updated 7/2010
)P- City Issued Cell Phones & Cell Phone Allowance Report -
Updated 7/2010
)p- Utilities Contingency Line Item - analysis of uses to date and
historical budget data
)p- Analysis of Savings from 4/10 Workweek - Updated 7/2010
)p- Combined Pension Plans - Increase in Employee Contribution
(Comment - This is a collective bargaining issue)
)p- Across The Board Salary Reductions - All Funds - (This is a
collective bargaining issue)
)p- Furlough Data - Savings Per Day - Staff has calculating this
cost savings based on two options:
1. Does the City anticipate a "rolling furlough" which
means that the city facilities will be open but lower
staffed or would the City close facilities on a specific
day or days of furlough? For example: Could we close
between Christmas and New Years as a way to meet
a target savings? There are collective bargaining
issues that must be addressed in either case. The
savings per day in the General Fund under this option
is about $62,000 a day. It does NOT include police
and fire field operations being impacted.
2. Will essential services such as
police/fire/utilities/sanitation be included in the furlough
schedule? There are collective bargaining issues that
must be addressed. This option means a daily cost
savings in the General Fund of about $203,000.
Recommendation: Consider Option #1 either as a rolling furlough
for five days (savings of about $310,000) or shut down city
facilities on November 23rd (day before Thanksgiving), December
23rd, December 2ih_31st (four or five days depending on 4/10's
schedule) for a total of about 6 days or an estimated savings of
$372,000. This is a time when normal city operations are slow and
a number of staff are on vacation. Staff does not recommend
furloughs extending to Police and Fire field operations. In
addition, in Utilities and Sanitation, field operations would need to
continue possibly requiring rolling furloughs for those operations.
Also, note that with the holiday closure option, the Library and
Recreation facilities would be closed during those times. This
would impact recreation and library programs.
~ Fire Department Staffing Survey - Response to find funding for
a portion of the three FF/Medics positions identified to be
eliminated. Staff has reviewed the budget and has determined
that they cannot recommend adequate cost reductions to fund
the three FF/Medics.
~ Budget Projection Sheet - This is dated August 3rd and is still a
draft document. Based on Commission discussion none of the
tax millage adjustment has been used to meet the
Commission's wish list of programs and personnel restored.
These funds would be used to help address an expected deficit
. Page 2
in 2011/2012. It does use a portion of the new Public Safety
Fund. A policy decision is needed as to whether the
Commission proposes to use the Public Safety Fund to meet
debt service costs for construction projects or fund operational
programs. Also, the revised sheet does not use the differential
in the 10% fund balance reserve of about $500,000 because of
last-minute property tax revenue declines due to the tax sale
proceeds and the impact of the Value Adjustment Board. As
we get closer to the budget hearing, we may be able to tweak
this a bit but I don't think the impact will be much more than
increasing revenue by about $100,000.
~ Deferred Compensation - Staff will be prepared to report on
this item at the Special Meeting.
. Page 3
TAKE HOME VEHICLE
&
CAR ALLOWANCE
REPORT
7/2010
Boynton Beach Take-Home Vehicles and Allowances
Summary Report
7/28/2010
Department Take Home Allowances
City Mgr/Arts 0 4
Risk Management 0 1
Police 104 2
Fire 12 2
Development 0 11
Public Works/Engineering 5 2
Parks and Recreation 0 2
Utilities * 14 8
Golf Course 0 2
Total 135 29
Data taken from Finance Department List and Departmental Information.
*Includes 8 rotating vehicles for crew operations.
Sheet1
Take Home Vehicle and Car Allowance Report
Jul-10
Employee Full Name 08/09 09/10 10/11 10/11 Take Basis or Rationale
Allowance Allowance Allowance Home Veh.
City Manager BRESSNER, KURT W. $5,400 4,050 4050.00 0 EMP. AGREEMENT
LAVERRIERE, LORI ANN $5,400 4,050 4050.00 0 EMP. AGREEMENT
COLES-DOBAY, DEBORAH $2,400 1,800 1800.00 0 EMP. AGREEMENT
SEGAL, WAYNE M. $3,000 2,250 2250,00 0 EMP. AGREEMENT
Risk Mgmt. BOBICH, MARK D $3,600 3,600 3600.00 0 EMP. AGREEMENT
Police SOLOMON, DOUGLAS $2,400 2,400 2400.00 0 EMP. AGREEMENT
BLASIE, SCOTT $3,000 2,250 2250.00 0 EMP. AGREEMENT
IMMLER, MATT 1 EMP. AGREEMENT
UNGER, WENDY 1 EMP. AGREEMENT
BRIGANTI, FRANK 1 EMP. AGREEMENT
POLICE LIEUTENANTS 8 CBA
POLICE SERGEANTS 25 CBA
DETECTIVES 21 CBA
PATROL OFFICERS 47 CBA
Fire Dept GARNSEY, BARKLEY $2,970 2,970 2970.00 0 PAST PRACTICE
LANDRESS, MICHAEL $4,396 4,396 4395.60 0 PAST PRACTICE
BINGHAM, WILLIAM 1 EMP, AGREEMENT
CARTER, RAY 1 EMP. AGREEMENT
ALTMAN, RAY 1 ASSIGNMENT
LEWIS, STEVE 1 ASSIGNMENT
KEMMER, ROGER 1 ASSIGNMENT
LEE, RICK 1 ASSIGNMENT
MCCRAY, KATIE 1 WHITE COLLAR CBA
PAQUETTE, RON 1 WHITE COLLAR CBA
SIMMONS, CALVIN 1 WHITE COLLAR CBA
LEJEUNE, JAKE 1 WHITE COLLAR CBA
MOORE, JOHN 1 WHITE COLLAR CBA
GREGORY, LEE 1 WHITE COLLAR CBA
Development BYRNE, NANCY $3,000 2,250 2250.00 0 EMP. AGREEMENT
GREENE, QUINTUS $3,600 2,700 2700.00 0 EMP. AGREEMENT
GALL, DANIEL $5,880 3,600 3600.00 0 WHITE COLLAR CBA
GREGORCHIK, MICHAEL $5,880 3,600 3600.00 0 WHITE COLLAR CBA
Page 1
Sheet1
Development ICARO, DANIEL $5,880 3,600 3600.00 0 WHITE COLLAR CBA
LARGE, TIMOTHY $4,800 3,600 3600.00 0 WHITE COLLAR CBA
PICA, ANTHONY $5,880 3,600 3600.00 0 WH ITE COLLAR CBA
STEG, GLEN D. $5,880 3,600 3600.00 0 WHITE COLLAR CBA
SWIERZKO, KARL $4,800 3,600 3600.00 0 WHITE COLLAR CBA
HALLAHAN, KEVIN $5,400 4,050 4050.00 0 PAST PRACTICE
RUMPF, MICHAEL $3,300 2,475 2475.00 0 EMP. AGREEMENT
Public Works LIVERGOOD. JEFFREY $5,400 4,050 1 EMP. AGREEMENT
WEISER, STEVEN F $3,600 2,700 2700.00 0 EMP. AGREEMENT
RAMSEY, KEVIN L $4,800 3,600 3600.00 0 EMP. AGREEMENT
ROBERTS. CHRISTINE 1 EMP. AGREEMENT
KELLEY, DAVID 1 EMP. AGREEMENT
LEBLANC. PAULA 1 EMP. AGREEMENT
HALL, GLENDA 1 ASSIGNMENT
Recr/Parks MAJORS, WALLY $3,600 2,700 2700.00 0 EMP. AGREEMENT
RIVERS, JODY $3,600 2,700 2700.00 0 EMP. AGREEMENT
Utilities PIGITT, BEVIS ALEXIS $4,800 3.600 3600.00 0 EMP. AGREEMENT
BOATENG, KOFI A $5,400 4,050 4050.00 0 EMP. AGREEMENT
CONBOY, H BARBARA $3,600 2,700 2700.00 0 EMP. AGREEMENT
LOW, MICHAEL $5,400 4,050 4050.00 0 EMP. AGREEMENT
MAZZELLA, PETER V $3,600 2,700 2700.00 0 EMP. AGREEMENT
SPOONER. DANIEL $4,800 3,600 3600,00 0 EMP. AGREEMENT
LOMBARDI, ANTHONY $3,600 2,700 2700.00 0 EMP. AGREEMENT
ROSCHEK, CHRIS $5,400 4,050 4050.00 0 EMP. AGREEMENT
ALLEN, BRENT 1 ASSIGNMENT
GRAHAM, ARKANSAS 1 ASSIGNMENT
HART, JAMES 1 ASSIGNMENT
TAYLOR, PHIL 1 ASSIGNMENT
ROBERTSON, DRAVIOUS 1 ASSIGNMENT
TAYLOR, MICHAEL 1 ASSIGNMENT
ON CALL PERSONNEL 8 ASSIGNMENT
Golf HAGER, DANIEL D $1 ,800 1,350 1350.00 0 EMP. AGREEMENT
WAHLlN, SCOTT $1 .800 1,350 1350.00 0 EMP. AGREEMENT
Page 2
CITY ISSUED CELL PHONES
&
CELL PHONE ALLOWANCE
REPORT
7 /2010
CITY Of BOYNTON BEACH
CELL PHONE DETAil EXPENSES & BUDGET
BUDGET 2010/2011
ACCOUNT GENERAL
1110 City Commission
1212 Public Altairs
1310 City Clerk
1410 Anancial Services
1510 Information Technology
1511 Geographlcallnlo Srvs
1610 Human Resources
1810 Communications
2110 Police
2120 Code Compliance
2210 Fire
2220 Emergency Mgrnl
2410 Development,Suppor!
2411 Building
2413 Engineering
2414 Planning 8. Zoning
2416 Business fax
2510 Public Works Admin.
2511 Facilities Mgmt.
2513 Animal Controi
2610 Library
271 0 Recreation
2730 Forestry 8. GlOunds
2731 Parks Maintenance
GENERAL FIJND
fUND 105 fEDERAL GRANTS
3034 youth Violence P,evenlion
fUND 122 COMMUNITY IMPROVEMENT
2418 Community Improvements
fUND 151 PU8UC ARTS FUND
26 II Public Arts
FUND 401 WATER & SEWER REV FUND
2810 Water Distribution
2811 Public Water Treatment
2814 Meter Reading
2815 Wastewater Coliectior,
2816 Wastewater Pumping Statio
2819 Water Quality
2821 Administration
2823 Utilities Engineering
2824 Stormwater Maintenance
2825 Customer Relations
WATER & SEWER REV FUND
fUND 411 GOlf COURE fUND
2910 Gall Course Admin
2911 Golf Course Maintenance
2913 Restaurant/Bar
GOLf COURE FUND
fUND 431 SANITATION fUND
2515 Solid Waste
fUND 441 TRANSPORT ATlON FUND
2514 Transportation Services
fUND 501 VEHICLE SERVtCE fUND
2516 Fleet
fUND 502 WAREHOUSE FUND
1412 Warehouse
FUND 522 SELF INSURANCE fUND
1710 Risk Managemenl
FUND 631 8B MEMORIAL PARK fUND
3110 BB Memorial Park
CEll PHONE/BEEPER
2008/09.1 2oo? /10 12010/1 1
ACTUAL CURRENT REQUEST
EXPENSE BUDGET BUDGET
$ 3,441 $ 2.800 $ 2,784
792 756 756
891 784 760
0 0 0
4.016 3,640 3.940
986 840 0
24B 0 0
577 1.873 1.700
34.986 45,500 45,500
0 0 0
23.803 23.940 19,200
770 588 0
0 0 0
8,567 9,050 9,050
557 100 100
0 0 0
0 420 420
757 0 0
544 0 0
636 840 0
2,811 2,:)81 350
950 805 800
787 126 126
892 630 630
87,017 95,073 86,116
4,122 0 0
S
801 10D 720
80 0 0
378 280 325
1.394 l.400 1,400
409 280 400
378 280 280
'IS
378 280 37)
2.650 1.750 2.140
0 0 0
0 0 0
0 0 0
5.587 4.270 5,520
0 0 0
0 0 0
0 0 0
0 0 0
383 252 130
375 263 0
0 0 0
0 0 0
600 420 600
375 280 280
$ 99,346 $ 101.258 $ 93,366
$ 1,440 $ 1.008 $ 1,620
2.040 1,008 1.008
0 0 0
960 378 675
1,805 1,260 5,100
0 0 0
120 504 504
0 0 0
18,570 14,088 11.088
210 0 0
6164 5.145 7.092
0 0 0
0 1,008 1,008
0 0 0
1.440 1.080 1.440
1.475 882 1.050
720 0 0
1,104 840 840
1.1 04 840 B40
0 0 0
0 0 1,080
2,940 2,184 1,740
480 720 720
1.200 840 720
42,972 31. 785 36.525
0 0 0
240 168 240
120 504 )04
1.440 1,008 1,008
5.040 3,528 3,528
1.440 1,008 1.008
1.800 1,512 1.512
2.580 1.512 1.512
120 504 504
2,180 1,848 2,016
8,220 5,040 5,040
720 504 504
720 504 504
25.460 16,968 17,136
no 0 0
720 504 504
720 0 0
2,160 504 504
2.076 1,764 1.080
0 0 0
480 336 360
no 504 580
2,340 1,638 1,638
180 126 180
$ 77.348 $ 54.297 $ 58.747
TOTAL CEll PHONE &. CELL PHONE Allowance
2008/0'1 200'/10 1 2010f11 % CHANGE
ACTUAL CURRENT REQUEST 2008/09 TO
EXPENSE BUDGET BUDGET 2010/11
$ 4.881 $ 3,808 $ 4,404 -9.8%
2.832 1,764 1,764 -37.7%
891 784 760 -14.7%
960 378 675 -29.7%
5,821 4,900 9.040 55.3%
986 840 0 -100.0%
968 504 S04 -47,9%
577 1.873 UOO 194.6%
53,556 59,588 56.588 5.7%
210 0 0 .100.0%
30.567 29.085 26,292 -14.0%
770 588 0 -100.0%
0 1,008 1,008 100.0%
8.567 9.050 9,050 5.6%
1.997 1.180 1,540 -22.9%
1,475 882 I,OSO -28.8%
720 420 420 .41.7%
1,861 840 840 .54,9%
1,648 840 840 -49.0%
636 840 0 .100.0%
2.817 2,381 1,430 -49.2%
3,890 2,989 2,540 -34.7%
1,267 846 846 -33.2%
2,092 1.470 1,350 -35.5%
129.989 126.BS! 122.641 -5.7%
4,122 0 0 -100.0%
1.047 868 960 -8.3%
800 504 504 -37.0%
1,818 1.288 1.333 -26.7%
6.434 4,928 4,928 .23.4%
1.849 1.288 1.408 -23.9%
2,178 1,792 1,792 .17.7%
2,580 1.512 1,512 -41.4%
1,098 784 879 .19.9%
5,430 3,598 4.756 .12.4%
8,220 5040 5.040 -38.7%
720 S04 504 .30.0%
720 504 S04 -30.0%
31,047 21,238 22.656 -27.0%
720 0 0 -100.0%
720 504 504 -30.0%
720 0 0 -100.0%
2.160 504 504 -76.7%
2,459 2,016 1,210 -50,8%
375 263 0 .100.0%
480 336 360 .25.0%
120 504 580 .194%
2.940 2,058 2,238 -23.9%
555 406 460 -17.1%
$ 176.694 $ 155.555 $ 152.113 -13.9%
C:\Oocuments and Settings\laverrierel\Local Settlng6\TernlX'rary Internet FlIes\OLK5B\FY1 011 Commission Selected Account Analysis. Cell Phones.xls:Comblned Cell Phone &. Allowance
CITY OF BOYNTON BEACH
CEll PHONE DETAil EXPENSES & BUDGET
BUDGET 2010/2011
ACCOUNT GENERAL
1110 City Commission 3.441 $ 2.800 $ 2.784 $ 1.440 $ 1,008 $ 1.620
1212 Pubfic Affairs 792 756 756 2,040 1,008 1,008
1310 City Clerk 891 784 760 0 0 0
\ 41 0 Financial Services 0 0 0 960 378 675
1510 Information Technology 4.016 3,640 3.940 1,805 1.260 5,100
J 511 Geographical Info Srvs 986 840 0 0 0 0
1610 Human Resources 248 0 0 720 504 504
1810 Communications 577 1.873 1.700 0 0 0
2110 Pofice 34,986 45,500 45,500 18.570 14,088 11,088
2120 Code Compliance 0 0 0 210 0 0
2210 Fire 23,803 23,940 19,200 6.7 64 5,145 7,092
2220 Emergency Mgmt 770 588 0 0 0 0
2410 Development.Support 0 0 0 0 1,008 1008
2411 Building 8,567 9,050 9,050 0 0 0
2413 Engineering 557 100 100 1.440 1.080 1.440
2414 Planning & Zoning 0 0 0 1.475 882 1.050
2416 Business Tax 0 420 420 720 0 0
2510 Public Worl<s Admin 757 0 0 1.104 840 840
25 I I Facilities Mgrnt 544 0 0 1.104 840 840
2513 Animal Control 636 840 0 0 0 0
2610 Library 2,811 2.381 350 0 0 1,080
271 0 Recreation 950 805 800 2.940 2,184 1.740
2730 Forestry & Grounds /87 126 126 480 720 720
2731 Parks Maintenance 892 630 630 1.200 840 720
GENERAL FUND 87,017 95,073 86,116 42.972 31. 785 36.525
FUND 105 FEDERAL GRANTS
3034 Youth Violence Prevention 4,122 0 0 0 0 0
FUND 122 COMMUNITY IMPROVEMENTS
2418 Community Improvements 807 700 720 240 168 240
FUND 151 PUBLIC ARTS FUND
2611 Public Arts 80 0 0 720 504 504
FUND 401 WATER & SEWER REV FUND
2810 Water Dislribufion 378 280 325 1.440 1.008 1.008
2811 Public Water Treatrncn~ 1.394 \,400 I 400 5,040 3.528 3.528
2814 Meter Reading 409 280 400 1.440 1.008 1.008
2815 Wastewater Collection 378 280 280 1.800 1.512 1.512
2816 Wastewater Pumping Stations 2.580 1.512 1.512
2819 Water Quality 378 280 375 720 504 504
2821 Administration 2.650 1.750 2.140 2.780 1.848 2.016
2823 Utilities Engineering 0 0 0 8.220 5,040 5,040
2824 Stormwate' Maintenance 0 0 0 720 504 504
2825 Customer Reiations 0 0 0 720 504 504
WATER &. SEWER REV FUND 5,587 4,270 5,520 25,460 16.968 17,136
FUND 411 GOLF COURE FUND
2910 Golf Course Admin 0 0 0 720 0 0
2911 Golf Course Maintenance 0 0 0 /20 504 504
2913 Restaurant/Bal 0 0 0 720 0 0
GOLF COURE FUND 0 0 0 2,160 504 504
fUNO 431 SANITATION FUNO
2515 Solid Waste 383 252 130 2.076 1.164 1080
FUND 441 TRANSPORTATION FUND
2514 Transpor1atian Services 375 263 0 0 0 0
FUND SOl VEHtClE SERVICE FUND
2516 Fleet 0 0 0 480 336 360
FUND 502 WAREHOUSE FUND
'412 Wore house 0 0 0 720 504 580
FUND 522 SElf INSURANCE FUND
1710 Risk Monagement 600 420 600 2,340 1.638 1,638
fUND 631 BB MEMORIAL PARK FUND
3110 B6 Memorial Park 375 280 280 180 126 180
$ 99,346 $ 101,258 $ 93,366 $ 77,348 S 54,297 $ 58,747
TOTAL em PHONE L \,;ELL PHONE Allowance
2008/0'1 I 200'1/10 2010/11 % CHANcrE
ACTUAL CURRENT REQUEST 2008/09 TO
EXPENSE BUDGET BUDGET 2010/11
$ 4,881 $ 3,808 $ 4.404 -9.8%
2.832 1.764 1.764 -37.7%
891 784 760 -14.7%
960 378 675 -29.7%
5,821 4.900 9.040 55.3%
986 840 0 -100.0%
966 504 504 -47.9%
577 1,873 1.700 194.6%
53,556 59,588 56.588 5.7%
210 0 0 -100,0%
30,567 29,085 26,292 -14,0%
770 588 0 .100,0%
0 1,008 1,008 100.0%
8,567 9.050 9,050 5.6%
1.997 1,180 1,540 -22.9%
1,475 882 1,050 -28,8%
720 420 420 .41.7%
1,861 840 840 .54.9%
1.648 840 840 .49.0%
636 840 0 .100,0%
2,817 2,381 1.430 .49.2%
3.890 2,989 2,540 .34.7%
1.267 846 846 -33.2%
2.092 1,470 1.350 .35.5%
129,989 126,858 122,641 -5,7%
4,122 0 0 -100.0%
1.047 868 960 .8.3%
800 504 504 -37.0%
1.818 1.288 1.333 -26.7%
6.434 4,928 4,928 -23.4%
1.849 1,288 1.408 .23.9%
2,178 1.792 1.792 -17.7%
2.580 1.512 1.512 -41.4%
1,098 784 879 -19.9%
5,430 3,598 4,756 .12.4%
8,220 5.040 5,040 -38 .7%
720 504 504 .30.0%
720 504 504 -30.0%
31.047 21,238 22.656 -27,0%
120 0 0 -100.0%
120 504 504 -30.0%
720 0 0 -100.0%
2,160 504 504 -76,7'l'O
2,459 2,016 1.210 .50.8%
375 263 0 .100.0%
480 336 360 .25.0%
no 504 580 .19,4%
2,940 2,058 2,238 .23,9%
555 406 460 -17,1%
$ 176.694 $ 155,555 S 152.113 .13.9%
C:\Cocuments and Settlngs\taverrleref\local Settlngsl.Temporary Inlemet Files\OLK5B\FY1011 Commission Selected Accounl Analysis. Ceil Phones.xls'Comblned Celt Phone & AJlowance
UTLITIES CONTINGENCY
ACCOUNT USE
2009/2010
CONTINGENCY HISTORY
Year FY 07-08 FY 08-09 FY 09-10
Beginning balance $508,300 $700,886 $179,000
Ending balance $248,800 $600,886 $4,200
From FY 06-07 onward, the amount budgeted in the contingency line item has decreased from a
high of $700,886, to its current value of $179,000. This amount of $179,000 is also being
requested for FY10-11
Transfer Summary
401-2822-53ll-ll9~1 I F..... 09-10 ~ ._. __ __
'''l.....l::::::.:..r--:~.;:..-.::-. f~ .~~ ... :L I . - t~~~- ~F . ..[::-1 i I
17~:-09r~1J:zoooo)IDetall -r- Acct._~_ A~t~ _f-____ven<la_~__.___~ments ----- I '---1 --~----I---------r----
_ ~- - ___ ...$__5,000.<><' 1~1-281S-5364!l-17 (TH~RC-ON~cru~SR~ _IHI:;C BayniOnllC_ .. . Estanda Devel'opine1!..~~mm;s;ooA~p~ ,o:a:m --.-~ ~~=l _ '
_ . --c:- _ . Cost .associaled with the connecti<ln of, pubMc sew.o, ~YSlem to ~Baml:loo La;;er--- I. I
. $ 4,500 00 J 401-2815-53llj4-.!,4 t C6M~~TEfl SOFTWARE _ - ~b",.:~~J1!,OIDgles_ . ~'cha..Ot-rn!c. "",.,,,an or elMS son:...re thai" C~~1e WIll, ttie1e'iisex.stl!5l elMS office ( wasl."" Dov) I r:::
--=-~ - ~ - i $ 3J.oOOO. 4Ot.,2818-S38'~Z . GENERAL EQUI':ME/it- - - - tFait';lla E';ie~ses liic::-_~ !i;:;':J~~~Y~;~~ :r_r_m::h:pth_e~1 e~~h_O_P_ (LL~~~ons_ d_t\')' -=t-l ~ -- _ 'I: _. F=~ - ,-
~ ' . ~____~ ________ _~~_ ~~.)?8CV~~~SYSlcms.I'1C ____
w:Dec-09.$____4,sooon . $ __ ____ . __ _ _ _ I _ ,
- -- (~~.oo 4'!.1.,28!~64:j,d COM~UTEFl. SOFlWARE -:.:... -9Jbra - echnololi'es .., To r~e l~srer!""de tQ cove. E'J~f truck_re~'!l el"-lS Pu<<:hase 01OOr. has been cancelled. ( wastewL, OJ,,) --t ___ __
I -- -1- ~L----- - ~ =--__. -~-- ~ i=- -. --. l~-' I. -- -. L -- . ~ . .~. ..' ---t---
_~.n~D~$.~__W.oof -- --+----'-- : -- -./---.--'--- -~ '-----t-- f==I= r
,-j' . "MM. ~".~'~__ili'~~..~.J~d::-;:;',", ..._:i"~, ~ ..'~-"'..f.."""'~,~ ;c...-..,p_~, 1'\: -1-=.~-=- n
: ""1' <<-MF ,.,;j-:,~,,~,,~i.;;, ^"''''.<.'''^'~...~-",;, ;...:~,:~""',: -r"';;";'~ !.-- -~ .. - ~ ~- -!~ I ~L~'_+ .
C"W. """.=I~. '.....[ .,~,,:.,,,~~ I.~".~ ..."""'~ .!"""""""' -:. - ... . ~.._-~..... ........ ,,:"",",:..",,~,~. ~'"" -I- _p:.l ~t:._ _
, 0-~-- n.U 11,OOOl_~~'2824-636.4~dOTHERCONTRAC~ALSR: --=-~~-"'X --- __~~tlc,:=;ntfOiFOfcanahl=r___ -c--___ _ --~_ ~ ___ -- ---,-+-~~ -
~ ~--Iun-10 ~$ {80,000.OOJI $ :,o~.~ i 40102:4:538.49.17 - ~OTH~R~ON;"'CruAL SR~S ---t~n;" MOOu'a;H~ he - -- -HeNesling -;rea~;: ,~-,;;,;;. ::saUlh t:_Ca:"". La~e Shore H~~ c:a",,-I~L~ke E~en Fjn~.-L:IS ; '. =+-=
___un-=-= _-=_ __t--_____=__----= --r---:'=-------:=--=-----=_ =_- -+-33rdPL .nd341hA"" eomm ApproVed61"i!CJ. _~_ . ------L .. I . I_~_
. r-:- ... --I. -- _. . -- ~nix . . ,Ha~::ti~ In G. UIfvi<M'~rbor~:6B~~ worll in~ud. _c!_.ve!!.etJan IS6e ca. ~~~..,re ao.:a" l~eke weot and oa.t.pu~.d1apel~" ao~_---
-1...un:10I$..r,j--.---, ------ ;-=-'--__.. -r=. + ..--r-= "-~ _ _I -+-- _
~..J ~ 5500Q.oo; S 55.000.00~ 401--2B1_s..~3~~_....:.~!.~~_~IN REPAIRS Ma-dsenlBarrCorporation --. 'Transfer I'leed~ to cover (a)'~.epajr 1i'_~ main on west ooYrlton-~.~ __ ~_----1- T .._~..
1 7--1ul.l0 '$ - (6,-:i~- ~f _~ __ _j - ____ _ _ -____~---=- -- - _;~~~~_er~":n:TI4'1~IBeach~~far:~nd7~~l~aS~.;"~1-DiVi~i=---
------:=--= j -- ---=-_~~ 6~oOO ~ - 401-2819-536 -:l:l!I::NfMA~TENA~CE _ _ -.:1~ Elm"'. _ _ ~~'O"blo:~~i3me e~y ~~The in.;tnj~t IS~~~~~~ic.k'ad, andcoppe' i~ing --+-_
---r $ 400.00 40.1:?,8'!'9:!36.52-20 OPR "QU'PM~NT <$750 /Lnwnmow~, Headouarters _ _~~se of Hond~ high :.....ure Wall)=f~ _~+ .:"5__-___ L= i -=-~--.:---8 i-
oiaIT_ra.~~1;-(;-.7-.4_.8.~'_OO_Hr- __ _ -+_. _ _~__. _ '--'---,. -l
~ '.'r-.--. - "..- ---- -,' I
F''-''
. I
--r-~
Page 1
ANALYSIS OF SAVINGS
FOR 4/10 WORKWEEK
7 /2010
fit CITY OF BOYNTON BEACH
Estimated Annual Savings of Four Day Work Week
Library Daily Opening Cost
Budget Estimate Savings Range Jan-10 Jul-10 Option1 Option 2
Item of Cost Savings Notes & Comments Low Average High Est. Annual Budget SavinQs 4-9's.14 5-8's
City Hall Electricity $ 30,000 $ 46,700 $ 55,000 $ 77,122 $ 86,371 $ 34,548 12,956
Library Electricity $ 25,000 $ 32,500 $ 40,000 $10,074 $15,000 $ 6,000 2,250
Recreation Centers Electricity No changes in Rec Buildings $ $ $ $0
Water I Sewer $ 2,500 $ 4,000 $ 8,000 $ 1,000 $ 1,000 $ 750 $
Vehicle Fuel and Maintenance Estimated $ 40,000 $ 50,000 $ 60,000
Vehicle Fuel (Actual Reduction is 28.3% less fuel consumed) $17,354 $18,000 $0 $0
Vehicle Maintenance (Estimate 15% Reduction and not 28.3%) $26,655 $27,000 $0 $0
Custodial Contracting 4 days No emp laid off at Comm direction $ 10,000 $ 70,000 $ 130,000 $0 $15,281 $0 $0
Custodial _ Rec Centers (10/01) No changes in Rec Buildings $ $ $ $ $ $ $
$ 107,500 $ 200,250 $ 293,000
ConseNative Budget Estimate - Use >>> $ 140,000
Staff hours reduction
$ 132,205 $ 162,652 $ 41,298 $ 15,206
$11,027 11027 11027 11027
$143,232 $173,679 $52,325 $26,233
Effective Cut from "Savings" Net "Savings" Net
09/10 Amount Amount
Net Cost increase for option over budget submittal ====>
$121,353
$147,446
BudQet Adiustments (Amount to Restore)
Revised 4 - 10 hour days (current schedule)
Option 1,4 -9 hr days + 1-4 hr day on Fri
Option 2, 5-8 hour days. 7:00am - 4:00pm
$0
$121,353
$147,446
Separate analysis by Craig Clark, Library Director
shows daily cost to operate Library averages ======>
$7,400
COMBINED PENSION PLANS:
INCREASE IN EMPLOYEE
CONTRIBUTION
.
BOYNTON BEACH COMBINED PENSION PLANS
....^'IIU.LI""\
Impact of 1% & 2% Increase of Employee Contributions to Pension Plans & Resulting City Decrease
FY 2010-2011
Current Employee Contribution Rate FYE 9/30/11 Total Annual Required Contributions (ARC) Per October 1, 2009 Valuation Date
and Resulting Unequal Share of Total TOTAL OF ALL 3 PLANS GENERAL EMPLOYEES POLICE OFFICERS FIREFIGHTERS
Annual Required Contribution (ARC) ARC "10 I Payroll & ARC $ ARC % I Payroll & ARC $ ARC % I Payroll & ARC $ ARC % I Payroll & ARC $
Total Covered Payroll Per Actuarial Report $ 48,644,169 $ 25,4 72,297 $ 12,577,637 $ 10,594,235
Employee Contribution Rate - Current % of Payroll 8.35"10 7.00"10 8.00"10 12.00"10
Calculated Employee Contribution $ 4,060,580 $ 1,783,061 $ 1,006,211 $ 1,271,308
General Fund % 81% 56% 100% 100%
$ 3,276,033 $ 998,514 $ 1,006,211 $ 1,271,308
Employee Contribution Rate - 1 % of Payroll 1.00"10 1.00% 1.00"10 1.00-J.
Calculated Employee Contribution $ 486,442 $ 254,723 $ 125,776 $ 105,942
General Fund % 77% 56% 100% 100%
$ 374,364 $ 142,645 $ 125,776 $ 105,942
Employee Contribution Rate - 1 % of Payroll 2.00% 2.00% 2.000/. 2.00"10
Calculated Employee Contribution $ 972,883 $ 509,446 $ 251,553 $ 211,885
General Fund % 77% 56% 100% 100%
$ 748,727 $ 285,290 $ 251,553 $ 211,885
C:\Documenls and Settings\laverrierel\Local Settings\T emporary Internet Files\OLK5B\ / Consolidated Pensions - FY 9-30-11 ARC Impact of 1 % 2% Increased Employee Contributions ( 8-D1-10 Update).xls / C-Irnpact of
1%&2% Employee Incr 8/10/2010
ACROSS THE BOARD SALARY
REDUCTIONS FOR GENERAL FUND
&
ALL FUNDS
tit
CITY OF BOYNTON BEACH
Across the Board Salary Reduction Alternatives
General Fund Total Salaries & Wages $ 34,016,798
1 % - Reduction Alternative 1.0%
Total Reduction $ 340,168
2% - Reduction Alternative 2.0%
Total Reduction $ 680,336
3% - Reduction Alternative 3.0%
Total Reduction $ 1,020,504
4% - Reduction Alternative 4.0%
Total Reduction $ 1,360,672
5% - Reduction Alternative 5.0%
Total Reduction $ 1,700,840
All Funds Total Salaries & Wages $ 45,882,335
1 % - Reduction Alternative 1.0%
Total Reduction $ 458,823
2% - Reduction Alternative 2.0%
Total Reduction $ 917,647
3% - Reduction Alternative 3.0%
Total Reduction $ 1,376,470
4% - Reduction Alternative 4.0%
Total Reduction $ 1,835,293
5% - Reduction Alternative 5.0%
Total Reduction $ 2,294,117
S:\City MgMdministration\Lori LaVerriere\FY 2010-2011 Budget\ \ Salary Reduction Altematives (1%, 2%, 3%, 4%, 5%).xls \ Salary Reduction A1temalives
8/10/2010
FURLOUGH DATA:
SAVINGS PER DAY
7/2010
Estimated Furlough Savings - Per Day
General Fund with Police and Fire Field Ops included = $203,650/day
G IF d Ith P r d F' F Id 0 NOT' cl d d $628171day
enera un w o Ice an Ire Ie JPS In u e = ,
I DeDartments Earnings Avg Hours Dally Total Police I Excl Police I
Per Hour Per Dav Eamlnlls · & Fire & Fire
City Manager $ 188 10.03 $ 1,885
Public Affairs $ 46 10.16 $ 467
City Clerk $ 152 9.66 $ 1,473
Finance $ 380 9.93 $ 3774
ITS/GIS $ 429 9.93 $ 4,260
Human Resources/Organizational Development $ 262 9.96 $ 2609
City Attomev $ 34 10.00 $ 342
Police Administration $ 5845 10.22 $ 59713 $ 59.713
Communications $ 493 11.62 $ 5,830
Code Compliance $ 357 8.02 $ 2,862
Police/Animal Control $ 41 7.45 $ 307
Fire AdministrationlFire Life Safety $ 4,004 21.37 $ 85.584 $ 85,584
Development. Admin $ 139 10.05 $ 1397
Building $ 470 9.98 $ 4694
Enaineering $ 295 10.03 $ 2,959
P1anninalZonino $ 272 10.03 $ 2,729
Business Tax $ 70 10.12 $ 708
PW Admin $ 134 10.05 $ 1.347
PW Facilities $ 318 9.65 $ 3068
PW Streets Maintenance $ 67 10.10 $ 677
Librarv $ 714 693 $ 4,949
Recreation . Less Beach $ 751 733 $ 5,501
PW Forestrv and Grounds $ 175 9.19 $ 1.608
Par1<s Maintenance $ 765 6.41 $ 4,903
Total General Fund. savings/day $ 16 403 12.42 $ 203 650 I $ 145 297 I $ 58 353 I
With FICA>> $ 62.817
Communitv Imorovements $ 114 10.00 $ 1144
Public Arts $ 30 10.27 $ 308
Recreation Proorams $ 55 4.82 $ 265
Utilities Administration $ 517 8.27 $ 4,277
UtilitieslWater Distribution $ 328 814 $ 2.669
Utilities/Public Water Ooerations $ 834 8.79 $ 7,332
Utilities/Meter ReadlnQ $ 167 8.32 $ 1.3B9
UtilitieslWastewater Collections $ 366 9.09 $ 3,329
Utilities/Utilitv Pumoing $ 421 8.27 $ 3,482
UtilltieslWater Quality $ 159 8.00 $ 1.272
Utilities/Enoineerino $ 382 B.oo $ 3,058
Utillties/Stormwater Main!. $ 107 8.06 $ 862
Utilities/Customer Relations $ 274 10.03 $ 2,747
Golf Course Administration $ 341 4.62 $ 1,576
Golf Course Maintenance $ 247 7.53 $ 1860
Solid Waste $ 1.070 9.51 $ 10177
T ransoortation $ 62 6.39 $ 398
Fleet Administration $ 261 8.41 $ 2,196
FinancelWarehouse $ 98 7.99 $ 786
Risk Manaoement $ 134 10.00 $ 1,340
Cemetery $ BB 7.99 $ 704
Grant Funded $ 174 9.73 $ 1693
ITotal Other Funds: $ 6.232 8.48 $ 52,866
Estimated Savings Per Furlough Day:
$ 22,635
11 33 $ 256,516 (note: this assumes affecting Police/Fire Field Ops)
Estimated Savings Per Furlough Day:
$ 115,683 (note: this assumes NOT affecting PollcelFlre Ops)
. The daily earnings are besed on scheduled work hours.
7/2912010 C'IDocuments and SettingsllaverrierellLocal SettlngslTempornry Internel FileslOLK5BI I Dally Earnln\lS Rpt by Fund Furlough Final August 3.xls
8/10/2010
FIRE DEPARTMENT STAFFING
SUMMARY
4/2010
Fire Rescue Department Staffing Survey and Comparison
April - 2010
Call$ pet
Capita
c.Jt&tper, i~~~
StaUorWay ,.,C8n
~'Pft'
.',;~~
;' '.'11te
~ment
- ----
1:534 705 $~,,-400P j Qe.!_~2l?1.!.. ~ Yes
~-----_.- ,
1 :5.51 5.28 J..~, 165:~6.. 1 per 391 70 I. Yes
1:579
543
16.69
418
1564
425
CltylMUfllefpalllY Chief ActmlillCferie Total Admin Prevention Driver I FF Us. Capt. Ba\t,
OffIt&rs Staff Staff Inspectors Engineer CtIl9f
-
West Palm Beach 6 10 16 7 33 98 30 22 3
----,-
Boca Raton . 12 9 21 8 36 88 20 36 4
~>,?-. ~ F .~J , :~-,' ~ ,~-' t ~ ,. _: ,~~"~<~ ., ". ;..~ ~'~"t ,> ,,,.'t >~,tq" ~,~ ': ~,?:f;-'.:; v~~~r; '?/ ~~4~..<f":~;~i ~ ,,~.' ";- ...'!!'t.,\~" (?,::;\. f?~:1F :'A \;:(-:"_:<,~ '.~_': '~ _~: r .'! ~ ~, ,~':,.or" f:i'.~' , ;' ~ -. ',;\ ~~,\~'.:~
-
_~Iray .El.each _ 6 9 15 65 15 85 25 0 3
--------- - -
f'13._G~rde_ns 6 4 10 5 19 60 21 4 3"
-
--.-.."-.--.
Riviera Beach 3 2 5 2 15 41 0 12 3
--'-'~--_._'---"--
$1.933.15
$2.427 50
! per 461 45
No
1.Jler418JlL_ .
No
~lJ70 53 .J.Jl.ei_~87!. .
No
24:.,,~1ft
P,,"btit'tel
186
184
129
128
107
71
a:,.om:FF
55
1:2.38
60
1:2.07
28
1:3.57
i
I
-28--- 1
1:2.82
-----~-~--~---
15
1:3.73
'Boca Raton works 24 hrs on 172 hours off (42 hr workweek) All others work 24 hrs on 148 hours off (48 hr workweek)
--...----1
"Palm Beach Gardens use three Captains as Division Chiefs (comparable to Be)
SUMMARY
BUDGET PROJECTION SHEET
8/3/10
- .=-~-=~---::neral Fun:~~~!:::e:::~e :::~:: and Impact .
I
_I. __ ___. ____
Item
Original Bud~-~
Requ;st--- ---,----
3_~720,~00 I $
(935,000), $
50,000 $
25,835,000 $
(3,620,000) $
22,215,000 $
City Mgr Update Difference From Original
Up!!ate --e-.
26,380.000 $
(923,000) $
50,0~ _ $
25,507,000 $
(3,334,000) $
22,173,000 I $
!
( 3 40, ()()())
12,000
i
1328,0001 i
286,000 I
(42,000) i
Current Ad Valorem Taxes
--
Less Discounts
Delinquent Taxes
Sub-Total Ad Valorem Taxes
--_.-
Less CRA T1 F
$
$
1$
$
- t--
i $
$
Net Property Taxes
--- ~--
other Revenues:
Franchise Taxes
~upational Licen~",,--_ .
Permits and Fees
-~~_. -------
State Shared Revenue
~l!"ty Shared Revenue
Charges for Services
Fines & Forfeitures
Investment Income
Rents and Royalties
~osal of Fixed Assets
Miscellaneous Income
$ - --- 4,820,000 $ -- -- -4,820,OOO--S-
-
__ ,j_ 1,282,000 $ _ 1.282.Q02_L_
_ $ _ 693,600 $ _______6~4.00q, $_
$ 5,~0i_64O I $ __~7_.~~~_
$ _ S76,~_.___~6,OOO $
$ 4,645,91O_lj_ _ 4.427,000 . $
$ __ 195,000 I $ _1~5,~0~
~ 520,~_l-$___~_~g,oog _.L ._.
I $ 401,200 : $ 418,000 $
,- I I
11:::, $ 2,000 , $ 2,000 i $
--- $ -- 202.400 I $ 202,000 : $
$ 19,141.750-"'-'$ 19,073,000 $
---Ts - 41,356,750 $ 41,246,000 $
=- ---- -t $
--+$
$
'$
$
$
--- -~IS---'-
\$
Total other Revenues
Total Revenues
~--
Transfers In From other Funds
Continuing:
Local Option Gas Tax Fund __
___ Recreation Progmm Fund _.
Public Service Tax Debt Service Fund
Fire Assessment Fund
Water/Sewer Fund
Golf Course Fund
Solid Waste Fund
Memorial Park Fund
FY 2010 11 is Last Year of Multi- Year Plan:
- -.-
Capital Projects Fund
Fleet Fund
Added Possible One-Time Transfers
--- -
Fire Assessment
Solid Waste
Local Option Gas Tax (Shopper Hopper Furlough)
-..-
Total Transfers
~-
650,000 jj
95,000 $
_ 6.050~2.qQ. .i..
3,797,334 $
4,500,000 $
45.000 $
2.430,000 $
12.000 $
---
6S0,000
95,000 I' ---.
6,0<'0,000 I
3,797.334J ----
4.<'00,000 i
45.000 :
2.430.000 !
_~2,OOO :___
3,,1_'!.4,000 $
1.500,000 $
3.14~09.Q..,----___
1,SOO,OOq _
$
'$
$
$
$
,$
3.700,000 $
1.000,000 L__
$
26,923,334 $
3.700.000 I $
1,000,000 ' $
-- 200,000 ' $
27,123,334' $
TOTAL REVENUES & TRANSFERS FROM OTHER FUNDS
Appropriation of UNDESIGNATED Fund Balance
Total Available Funding Sources
__..L... __
$
$
iF
i$
~,280.084 $
628.480 $
68,908.564 1 $
68,369,334 ' $
'$
68,369,334 ! $
,
Budget Requested Expenditure Budget
68,908,564 $
$
$
69,289,174 $
i$
69,289.174 $
Total Rl!commended Funding Uses
68,908.564
Funding Sources OVer (Underl Budget Funding Uses
$
$
(919.8401 $
400
133,360
_~18.910)i
I
1.~!l.QQ.1--_
(400)
(68,7501
(110,7501
200,000
200,000--'
,
89,250 i
(628,480)
(539,230)
3~,~10 t..
380,iiiDI-
(919,8401
Revised 07/28/10
-"
--
(Pages VI-VIII of Budget Memo)
---
-.
e- --
r
i----
--
ROundirlL _ I _u____
Did not accept OOR estimates: adjusted sales tax downward
Rounding ~- Elim;-n;~;JB~inY- Breezes POIi~e Contract r- - - --
1 . I --:
[
.
._1--+--- :
Bus Shelter Royalti~~ Rounding
Rounding
;
---i--
-_.~
,
+
i
--
i
-----+
i
i
---t--
!
- ---
Not Available in
FY 2011 - 2012
$ 3,144,000
$ 1,<'00,000
- -
~
!
T
I
i
$
$
$
$
3,700,000
1.000.0<!0
200,000
9,544,000
(Available over 10% of GF 10-11 Expense)
I
Addit,onal CIty Manager Changes Adding Special Oetan at $616.18S
'Budget Deficit before adjustments on page 3 chosen
Worksheet allows selection of several options to balance GF Budget
-_.-
-----
-- ----
-
--
------
-
;.---
!
I
:
!
i
--
-,--
---
u_
-
--
---
C\Documents and Settings\laverrierel\Local Settings\Temporary Internet Files\OLK5B\ \ Copy of Summary Budget CM Worksheet.. EBAKBRev (27) @07-28-1O.xls\GFRecapSummary
8/10/2010 Page 1
General Fund Expenditure Summary by Department
- --~ I
EBA / KB Update I 1
.-- h .- Difference From Original i- .. - ---
i Request (6/30/20101 :
: $-- --~ --- 251~761 S 254,761 ~ 3,000 I Adde(rS3K'for-rei~~~t ---
I $------s9i(686 -~ 598,686 1 $- u____
- - - S--- 1.512,349 IT-' ---- - 1.534,849 I $ '22.500 -- Added Boynton Child C.re funds per Commission Discussion
$ - -.. 143.212, $ 143,2121-$- --- -------1 [ --
S 532,346-rS 532,346 i $- --- - 1-- -- -
S 1.178,472 '0- -- 1.178.472 I $ -- - -t- _m
;- ---------y.051.784 j; _ _ 2]}5-0,~~ __ (1,600) _u__! I -- r
_ $ -- - 951.790 $ -- 951,~-'-- --- I -+--- I
-----~ u_ -;-- _ ~~~:~~~ i ;. --- ~~:;~~:; - -- (11.00011 ,- - ~i- ___
$ 23,252,049 S --23,665,120-i$ 413~'lndudes Spec;ifdet.lf~;t'Of1 ($616,815) Includes P..nsion & FICA
--.. $ 2'157.i99U=~ . 2.125~397 i $ __... _ (3l'~~-:---tl__- _ I ---- -
~ s 177,501--$ 177,501 $-' ---- . __~--=------___ "-~__
'$~-- 1,050,033H 1.049.03315 --- __ (1,000). [ ___ __ ___
1~---' __ 18?23,591 . -" 18'~~/S91 !S~- (5,000)' ----
$ !06,S92 1~,592. $____ _ ;
$ 428,508 ! $ 428,508 $
-- $ 1,753,716 ; $ 1.752.716~- ---
$ 813,077 , $ . 813.077 ; $
- $ - 852.329-' $ 846,690 ; $
S 253,487 'S- .- 253,067 I $
S . -- 291.857 ~ - 29(857 $
~ 1.671,073-0 1,671,073- $ --
I $ --' 987,225 Is 987,225 $
! $ 2,206,097 I $ 2.206.097 t $
'$ 204.519ts------w4.519 r-- - -
"'$--- 2,498,912 I $ ... - 2.498,412 : $
: $-- 1,553,099 rs- -- - 1.553.099 I r-- --
- ~_ ~-~u==--~.l11,O~_~-~ 2;111.070 1_$_ ~- --_ [
S 68,908.564 . $ 69,289.ii4~ --~3sO.610--t
I ~I
-f-----
Original Budget
. CITY COMMISSION-- -- ~
. CITY MANAGER
· CITY HALLjGEN. ADMIN.
'o--puBlIt AFFAIRS
· CITY CLERK
~NANCIAL SERVICES
· ITS and GIS
. GEOGRAPHICALTNFO SYSTEMS
.~ HUMAN RESOURCES --
. ORGANIZATIONAL DEVELOP
. CITY ATTORNEY
'---POiiCE
. COMMUNICATIONS -._-
· ANIMAL CONTROL __u__ -.
. CO'DE COMPLIANCE
. FIRE
. EMERGENCY MANt..G'EMENT
. DEVELOPMENT
'--BUILDING
. ENGINEERING
'-PLANNING & ZONING .. - --
----
· BUSINESS TAX
· PUBLIC WORKS
'-FACILlTIE5 MANAGEMENT
. STREETS MAINTENANCE
· LI BRARY
7- "SCHOOLHOUSE MUSEUM 5ERV-
. RECREATi~
. FORESTRY & G-ROUNDS
· PARKS MAINTENANCE
1----.
----
----
__u_
(1,000)
u_ __
(5,639)
(420)
.---
I
i
I
--~--
u___
-: ~~.
---+-~_. -------..----
I ~ .
(500)
i ---
'TOtal General Fund
-
---
C:\Documents and 5ettings\laverrierel\Local5ettings\Temporary Internet Files\OLK5B\ \ Copy of Summary Budget CM Worksheet - EBAkBRev (27) @07-28-10.xls\GFRecap5ummary
8/10/2010 Page 2
Positive (Negative) Budget
Impact to General Fund
Balance
Running Total Single ttem
Change to General Fund
SU'l'lus (Deficit)
---~
+---
-- -.- -r--
:
.- -----.
-.
---
Less Reduced Interest on Pension Costs
-- --..
Hospital Plan Change to Cigna
- ---
~~-
$
$
i
'$
(919,840) (WO/use of Avail Fund Balance over 10% of GF 10-11 Expense)
I I
--- -- .---. -.
(656,000) Impact ofTimely Payment of Pension Obligations I
38,000 Budget was 30% based on BCBS claim. (30% hike down to 10%1
--_-- - - =n_ T - j --_ _~--_
-~--i - - -==t= -- ----
T + - ~- --E
' I ~-- --- -- -_.---
_ ~-- ~1~-~- .~~ - . !___ _ - ~---~.
---
Starting General Fund Balance - Surplus (Deficit)
---'263.8~
694.000 . $~-
---.
- .-
CM Adjusted (i~neral Fund Balance - Surplus (Deficit)
--r--
- .----
$
38.000
-.-1-----.- -
CDmmission Requested Adjustm~nts:_
Decrease (Incre...~) Deficit - See Page 4 for details
-. -
$
(404,495) $
1366,4951 [
Po_ssible Global Savings/ExpensesLRevell~~_ by !riority __ _'_ _ __ __.
UlIllze Proceeds from Traffic Fund $ 600,000 $ 233,505
Millage Adjustment from 6_7626 to 7.2000 -- - - ~---rs= 1,430,000 ! $ 1.663,505 -
____~""" '" Do"""" Com_,'" fu, MOOO'H' -- __-j1- ''',000 1 ,- -- - um,;,
Other Stategies Th~tMEY Require Impact Bo~gatni"g-: FSLA /mpact, I eglS/atlVe Change or other revIew --1
__ Impact of Furlough Days -~,:!,.eral Fund -=rs=-=::$--- 313,615 -: $ -- -2~Ol,120 I
Impact~!..!:llrlough Days - General Fund - 2 added +_ _ 125,446 , $ ~2262~6
Impact of Furlough Days - General Fund._- 3 a~ded _~ ___ !l!~ 'i._ __ 2,414,735
Pension 5avingswith 1% additional of Wages __ i $ 374,000 ~______2,788,73?
Pension Savings with 1% additional of Wages $ 374,000 $ __ 3,I62,7i5
Acrosstheboard salary reduction of 1% $ 340,000 $ __ _ 3.502,735
Across the board salary reduction of added L5% $ 510,000 $ 4,012.735
e. ,".. ,od ,;~-,,,:~ ,~''" MMO~-:---:-:.' (2"OO~ . .. ,,,:,,, --
-- -+-
Lump Sum
P!ojected 9-Month Net Revenue for Publi<: Safety
Added for Reserve for 2011-12 (Net of addedTIFto eRA of $215,000)
1-- I .
! --- ~ I
--e-----
-
5 Days
7 Days
~O Da):'s
1% Total
2% Total
----
LO% Total
2.5% Total
62.,723
__ ___L
Per Furlough Day
l==--~~_
---+
I
j-- .
i
,
--
___._-.....1....
1 Per State Rules Polic~/fire canno~. ~o w/o benefit hike or Union ~~eement i
j ~reased from original due t~ sa~~_ry & wage & pension cost reductio~_
:
-1 --
I
,
_ __I_k.ume:imPleme-n~ng eBA Te,ms
-----
--
-- -
Data Area
Fire Salaries CBA 09/30/10
Fire Salaries CBA 04/01/11
Police Salaries CBA 09/30/10
Total
Plus Pension & FICA Taxes
i
;
.-+-
1=-=
i
i
!
!
T
1-
I
I
I
1-
i
-
$
$
$
--
$
370,000 .
__630,000 .
1,100,000 :
i.-~
2,100.000 !
823,309
205,827
327,000
49,000
376,000
.--
-
General Fund Fleet Replacement Cost 2(~10-11
Impact of Fleet Plan Deferral to 2011
Note: one tenth of mil in tax rate adjusted nets
---'-'.---
Note: one tenth of mil in tax rat.e.adjusted nets
Total Impact per one-tenth of mil in tax rate
$
$
-----
1$
,$
---:$
(Net of FD.w~~ wa~~a~eferred and net of $120,000 PD cut also)
25%_. Reduces Replacement of Fleet Units by 25%
This is based on 7/1/10 Final Taxable Value Data
This is based on 7/1/10 Final Taxable Value D~a
This is based on 7/1/10 Final Taxable Value Data
I
~
;--
For City
For CRA
Combined
--
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8/10/2010 Page 3
~-~
CM Adjusted General Fund Balance - Surplus (Defidt)
f---
Total Commission RequestE!d Adjustments:
_._ Decrease (Increase) Deficit ~ _
---
Positive (Negative) Budget
Impact to General Fund
Balance
t------- -.-
----t
_ (200,0(jQ) $ __ ~
__~_ (17,0~) $
I
I $ (156,300) $
-T'$--- ~-=-----r!~~_~2.! $
I $ 177,501 $
----t--S- ---- (75J352) $
I
$ (55,398) $
.-=- _ ! $ -=~25,000 $
H== (2,000) $
$ 5,000 I $
$ 128.000 -1 $ -
[=- . _-. ,...,,,,[ S
$ (17,950), $
---
$ (75.oo0L $
-L_ _ _~ _ __ 205,827 $
I $__ __ (~03,000), $
i --
I
-+- --
I
---4-
I
T
1
I
---~
~$--
-j
Running Total Single Item
Change to General Fund
Surplus (Deficit)
.----
'n '--___~
.-----
.-+
38,000
___--L-
(WO/use of Avail Fund Balance over 10% of GF 10-11 Expense)
--. -----
-------- 1--. i.
- I
(162,000) I
_ 1179,000{__
I $200',000 needed to offset ~ShoppE;r Hop~r'~ annual d~fici~. _
lFare inc, net $2SK I I =r=_
,Was included in General Fund with furlough of Shopper Hopper
--~T--
-- -r--
__ _ (335,300L_____
(515,0521 ______
____ _J~3~2~lL__ w
(412.9031__. -+--___ _.
(468,3001 __n ----1-----.
_ _(343,3~---~--.
(3~S-,30~L __________ __ _
(340,3001'
~212,300-4--- ___
--- ~~~-----
(294,3221 :
(369,i22) in
--- _[16~--~~ ___--=--
(36~.495)1 - - ---
! ~--- ---,:---- -1--;---
;--------r-- j
-~------1
,
--- ~ -=--=~
General Fund share = $44.875 x 40"")
-- . I --
i
,
i
--r---
~~mission-RE!l!~~sted Adjustments:
Restore "Shopper Hopper" in Trans.fl.<>rt~iCln_F~d_
Return Transfer to Local Option Gas Tax Fund $
I--- Retur~ Bus S~ite.. Ad~ertising to Transportation ' $
-- - ~--~.-r-
_ _ Poli~ Adjustments _ _
Restore 2-4j!,!sed ~~e<:ords Technicians
Restore 4 Community ServicE!s l:).~_cers
__ Delete Animal Control Division
___. Animal Control - Add Cruelty Investigator
_ .. Restore Code Compliance Officer _ __.
Added Transfer from CIP
City Manager - Reduce ICMA
__ Child Care Center - Reduce SubsidX__ _...___
Positive Impact Voluntary Separation Program
Restore Accountant Position in Finance
Restore Storekeeper P?sition in '!"'ar""-ouse
Youth Viol~I1~!..revention Program (YVPPl_ __ ___
Fleet Adjustment 25% deferral
Restore Firefighter (31 vacant positions
L-f------
--E-=I
=\=--=---
$
__....--l4~4.495r--
~ -----+-~---
I
t--
I
C:\Documents and Seltings\l<.verrierel\Local 5ettings\Temporary Internet Files\OLKSB\ \ Copy of Summary Budget CM Worksheet - EBAKBRev (27) @07-28-l0.xls \ GFRecapSummary
,
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J......
T---
I
.. ----r---
!
I
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__n_ _.~
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8{10{2010 Page 4