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R94-85 RESOLUTION NO. R94-,~-.¢' A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING JOB DESCRIPTIONS AND PAY GRADES FOR THE FOLLOWING POSITIONS: BUS DRIVER, .a~"~'8'3~ AND ASSISTANT CITY MANAGER AS SET FORTH IN COMPOSITE EXHIBIT "A" ATTACHED HERETO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida deems it to be in the best interests of the citizens and residents of the City to add the following job descriptions and pay grades to the pay plan for fiscal year 1993/94: Bus Driver, Grade 19;,-..,D ..,,.,.~ .- ,, and Assistant City Manager, Non-classified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby approve the following job descriptions and pay grades and authorizes the same to be added to the pay plan for fiscal year 1993/94: Bus Driver, Grade 19; A--:,,*--, "' .... ", ~," and Assistant City Manager, Non-Classified, which descriptions are attached hereto as composite Exhibit "A". Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this /~" day of May, 1994. CITY OF BEAC, H, FLORIDA Mayor Commi., ATTEST: Cit~ Clerk "'- ¢:Desc. J~b Per. 5/13/94 5112/94 260 ASSISTANT CITY MANAGER Nature of Work: This is a highly responsible professional supervisory, administrative and research position reporting directly to the City Manager. The employee's work will include research and studies aimed at securing facts about administrative operations throughout all departments of the City, and will include some administrative responsibilities relative to City operations. The employee will work on a day-to-day basis with Citizens Department Directors and members of the press. Acts as City Manager during times of absence and unavailability of the City Manager. Task Statement(s): Note: These examples are intended only as illustrations of the various types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment for this position. Assists and advises City Manager with administrative details and duties of City Manager's office relative to the day-to-day functioning of City government. Plans, enacts, and monitors special programs as directed by the City Manager. Investigates citizen's complaints and requests for service, and attempts to resolve difficulties or provide responses. Assists in preparation of the agenda and support material for City Council Meetings; prepares and writes public information material. Assists City Manager in monitoring departmental activities. Maintains close contact with all municipal departments in order to assist departments in meeting operational objectives as appropriate. Participates in the planning and coordination of work in connection with the proper operating functions of financial administration and budget preparation; assists the City Manager in analyzing budget requests. Reviews budget transfers/amendments for justification, fiscal impact and conformance with applicable policies/procedures. Analyzes budget variances for revenues and expenditures determine causative factors. to Assistant City Manager Job Description - pg. 2 Conducts needs assessment to project future needs, expenses, and expenditures. Develops revenue projections for next fiscal year; makes timely adjustments to projections. Reviews reports, billings, etc. to reconcile discrepancies. Assists in coordination of ~orrective actions recommended by internal and external auditors. Gathers information to facilitate policy/prOcedure planning; reviews/revises, observes, implements/clarifies policies, procedures and regulations to facilitate unit operations that are consistent with legal and organizational guidelines; documents appropriate procedures, programs, etc., to ensure compliance. Instructs/advises personnel on local, state and federal procedures, rules, etc. Resolves unusual questions/problems and provides technical advice. Coordinates staff and equipment to facilitate work completion; accepts responsibility for actions and/or accomplishments of both unit and self. Sets appropriate deadlines for work activities; meets.deadlines to coincide with organizational needs and goals; determines long and short-range goals for work unit. Complies with all established policies and procedures of City including all safety policies/procedures; reports accidents and incidents accordingly. Demonstrates effective oral and written communications skills; conveys ideas and information in a clear and concise manner. Accomplishes objectives without close supervision; suggestions to improve operational procedures/controls. makes Develops contingency plans for crisis situations and anticipates variations in work flow. Demonstrates proficiency in specialized areas necessary for current assignment. Follows the expectations profession and position. regarding the ethical conduct of Participates in training programs, takes advantage of other continuing education opportunities, and/or reads professional publications to keep current on techniques or methodologies appropriate to the job. Demonstrates working knowledge of relevant law, rules and regulations within the profession; utilizes legal resources when necessary leading to knowledgeable decisions. Assistant City Manager Job Description - pg. 3 Organizes work to use time effectively and efficiently. Delegates authority and responsibility to subordinates with appropriate guidelines and follow up; seeks maximum productivity from work unit/department. Assures equal opportunity in the work place and works toward accomplishment of cultural & workforce diversity by implementing affirmative action goals. Documents all rights/obligations of City and Contractor/Grantor to avoid misunderstandings regarding contracted activity; reviews contracts/grants to ensure compliance with established policies; amends/reconstructs contract to comply with services needed. Devises time frames for specific tasks and recommendations; determines and communicates the priority of issues. Identifies target audience for programming needs; monitors program status and determines solutions to problems. Researches programming offered by other entities/organizations to support rationale for implementing programming/eliminate duplication of services. Reviews receipt and expenditure of grant funds; monitors progress of contracts; prepares reports as required by grantor and/or City. Monitors, allocates and schedules resources to ensure accomplishment of program goals. Reviews program performance data to determine need for program changes. Establishes and maintains an effective working relationship with supervisors, subordinates, other employees/agencies; projects a positive, professional impression when dealing with the general public. Accepts work assignments willingly. Investigates complaints appropriate action to departmental policy. made against subordinates; takes resolve them in a fair manner per Keeps superiors/subordinates aware of changes in policy and procedure which might affect their performance and morale. Makes presentations to schools, civic groups, organizations, etc., to inform/publicize programs. business Counsels, disciplines and recommends employee termination when necessary. Handles employee complaints/grievances and problems. Develops a work climate conducive to subordinates' productivity; develops two-way communication, provides proper tools, equipment and training, and provides leadership in resolvina Droblems. Assistant City Manager Job Description - pg. 4 Performs research/analysis and prepares written reports, graphs, tables, etc. Keeps superior informed of changes in the status of important projects; notifies superior before making decisions which require superior input or approval. Considers potential acting. impacts/consequences of decisions before Education and Job Related Experience: Masters Degree in Public or Business Administration, or a related field, and over three years up to and including 5 years job-related experience (preferably in local government) or any equivalent combination that meet the following minimum ability: Minimum Reasoning classification: ability usually associated with this Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form. Deal with several abstract'and concrete variables. Minimum Math ability usually associated with this classification: Using Algebra: Ability to deal with system of real numbers; linear, quadratic, rational, exponential, logarithmic, angle and circular functions, and inverse functions; related algebraic solution of equations and inequalities; limits and continuity, and probability and statistical inference. Using Geometry: Ability to perform deductive axiomatic geometry, plane and solid; and rectangular coordinates. Using Shop Math: Ability to use practical application of fractions, percentages, ratio and proportion, mensuration, logarithms, slide rule, practical algebra, geometric constructions, and essentials of trigonometry. Minimum Language classification: ability usually associated with this Read: Ability to read literature, book and play reviews, scientific and technical journals, abstracts, financial reports, and legal documents. Write: Ability to write novels, plays, editorials, journals, speeches, manuals, critiques, poetry, and songs. Speak: Ability to be conversant in theory, principles, and methods of effective and persuasive speaking., voice and diction, phonetics, and discussion and debate. Assistant City Manager Job Description - pg. 5 Training: Amount of training, either on-the-job or formal education, usually associated with this occupation in addition to the Reasoning, Math and Language abilities detailed above: Over 3 years. Physical Demands: Degree of Physical Demands (Strength) usually associated with this classification: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time, but may involve walking or standing for brief periods of time. This position at times may require walking or standing to a significant degree. Types of Physical Demands usually associated with this classification: Stooping: (Stooping - Bending body downward and forward by bending spine at waist). Reaching, Handling, Fingering, Feeling: (Reaching - Extending the hand(s) and arm(s) in any direction). (Handling - Seizing, holding, grasping, turning or otherwise working with hand or hands, fingering not involved). (Fingering - Picking, pinching or otherwise working with fingers primarily, rather than with whole hand or arm as in handling). (Feeling - Perceiving attributes of objects such as size, shape, temperature or texture by means of receptors in skin, particularly those of finger tips). Talking, Hearing, Seeing: (Talking - Expressing or exchanging ideas by means of spoken word). (Hearing - Perceiving nature of sounds by ear). (Seeing - The ability to perceive the nature of objects by the eye). Driving: Must be able to operate a motor vehicle and possess a current valid Florida Driver's License. Environmental Conditions: Physical Surroundings usually associated with classification: The Worker is Subject Protection from weather temperature changes. to Inside Environmental Conditions: conditions but not necessarily from Machines, Tools~ Equipment~ and Work Aids which may be representative, but not all inclusive, of those commonly associated with this type of work: Charts, Contracts, Diagrams, Blueprints, Manuals, Reference Books, State Statute, City Charter, Computer, Telephone, Etc. BUS DRIVER Nature of Work: This is highly responsible vehicle operation work in transporting City citizens. Work involves operating passenger vehicles over prescribed fixed routes within assigned areas. Responsibilities include operating the vehicle carefully, safely and within a prescribed time schedule. Work is performed with the utmost regard for the safety of the passengers, the general public and all equipment. Specific assignments or schedules are reviewed on a daily basis. An employee in this position reports to Public Works Director. Task Statement(s): Note: These examples are intended only as illustrations of the various types of work performed in this position, the omission of specific statements of duties does not exclude them from this position if the work is similar, related or a logical assignment to the department's function. Operates passenger vehicle according to assigned established routes and schedules; assists passengers in boarding and leaving vehicles. Monitors fare collection; issues transfers. Maintains records and logs of travel time, mileage, gas purchases and passengers served. Provides general information to passengers. Takes vehicle to be serviced for repairs/preventive maintenance; cleans and washes vehicle as necessary. Performs routine daily maintenance of vehicle and safety checks; detects improper functioning mechanical systems on the assigned vehicle. Possesses working knowledge of City's geography; complies with City traffic and motor vehicle regulations. Listens, understands and follows oral and written instructions and directives; conveys information clearly and concisely. Establishes and maintains an effective working relationship with supervisors, subordinates, employees, other departments/agencies; projects a positive, professional impression when dealing with the general public. Complies with all established policies/procedures of City including safety policies and procedures; reports accidents/incidents accordingly. Education and Job-Related Experience: High School Diploma/GED preferred. Must be able to read and write. Must possess a valid Florida Commercial Driver's License and over 1 year up to and including three year's experience in the operation of motor vehicles, preferably transporting passengers; or any equivalent combination which meets the following minimum abilities: Minimum Reasoning classification: ability usually associated with this Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations. Minimum Math ability usually associated with this classification: Ability to add, subtract, multiply, and divide all units of measure; to perform the four operations with like or common decimal fractions; to compute ratio, rate, and percent; to draw and interpret bar graphs; to perform arithmetic operations involving all American monetary units. Minimum Language classification: ability usually associated with this Read: Ability to use a passive vocabulary of 5-6,000 words; to read at a rate of 190-215 words per minute; to read adventure stories and comic books, looking up unfamiliar words in dictionary for meaning, spelling, and pronunciation; to read instructions for assembling model cars and airplanes. Write: Ability to prepare business letters, expositions, summaries and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Speak: Ability to speak clearly and distinctly with appropriate pauses and emphasis, correct pronunciation, variation in word order, using present, perfect, and future tenses. Traininq: Amount of training, either on-the-job or formal education, usually associated with this occupation in addition to the Reasoning, Math and Language abilities detailed above: Over 6 months up to and including 1 year. Physical Demands: Degree of Physical Demands (Strength) usually associated with this classification: Light Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Types of Physical Demands usually associated with this classification: Reaching, Handling, Fingering, Feeling: (Reaching - Extending the hand(s) and arm(s) in any direction). (Handling - Seizing, holding, grasping, turning or otherwise working with hand or hands, fingering not involved). (Fingering - Picking, pinching or otherwise working with fingers primarily, rather than with whole hand or arm as in handling). (Feeling - Perceiving attributes of objects such as size, shape, temperature or texture by means of receptors in skin, particularly those of finger tips). Talking, Hearing, Seeing-Color Vision: (Talking - Expressing or exchanging ideas by means of spoken word). (Hearing - Perceiving nature of sounds by ear). (Seeing - The ability to perceive the nature of objects by the eye. Color Vision - Ability to identify and distinguish colors). Environmental Conditions: Physical Surroundings usually associated with classification: The Worker is Subject to Inside Environmental Conditions: Protection from weather conditions but not necessarily from temperature changes. Machines, TOols, EquipmeDt, and Work Aids which may be representative, but not all inclusive, of those commonly associated with this type of work: Bus, Van, Automobiles, Radio, Etc.