Agenda 10-27-11
CITY OF BOYNTON BEACH
EDUCATION AND YOUTH ADVISORY BOARD MEETING
October 27, 2011
7:00 P.M.
City Hall Commission Chambers
AGENDA
I. Call to Order
II. Pledge of Allegiance/Moment of Silent Reflection
III. Approval of Minutes of September 22, 2011
IV. Approval of Agenda
V. Announcements/Presentations/Correspondence
VI. Public Audience
VII. New Business
A. Student Exchange
B. January Meeting
VIII. Old Business
A. Shred-a-Thon (report)
B. Program Planning for Upcoming Year
C. Youth Volunteer Bank/Bob Borovy Award
IX. Future Meeting Dates: December 1, 2011
X. Adjournment
Budget Summary:
Borovy Youth Volunteer Harvey Oyer Jr. Total
Award Volunteer Bank Project Community Contributions
$3,442 $2,455 $250 $3,984 $10,131
The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with
a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity
conducted by the City. Please contact the City Clerk's office (561) 742-6060 at least twenty-four (24)
hours prior to the program or activity in order for the city to reasonably accommodate your request. The
Board (Committee) may only conduct public business after a quorum has been established. If no quorum
is established within twenty minutes of the noticed start time of the meeting the City Clerk or her designee
will so note the failure to establish a quorum and the meeting shall be concluded. Board members may
not participate further even when purportedly acting in an informal capacity.
SISTER CITIES OF DELRAY BEACH YOUTH EXCHANGE
MIYAZU, JAPAN
SUMMER 2012
What is the Student Exchange Program
The student exchange program is a 2 -year volunteer service commitment with Delray Beach Sister Cities,
Inc.
• 10- months of cultural orientation
• 8 -day summer trip to Miyazu, Japan (includes home stay, school visits, goodwill diplomacy and a
tour of Kyoto City).
• A group presentation tour to local schools and community organizations.
Who Can Be an Exchange Student
Qualified applicants for the program meet certain criteria.
• 9` -10 grader when applying
• Resident or student in Delray Beach
• Have submitted a complete application packet, including a separate evaluation from your current
teachers.
• No dietary restrictions
• Physically and medically fit for international travel
• Available to attend weekly orientation sessions
• Available to participate in a local presentation tour during the school year following the Japan trip
• Willing to host a student from Japan
While many may apply, only a few students are chosen for the program. An interview committee will select
5 -7 applicants to be exchange students.
This is a cultural exchange. The program seeks students who are able to function and interact comfortably in
an international setting as well- mannered representatives of the City of Delray Beach. Students can expect to
be exposed to foreign cultural situations where accommodations, customs, religious beliefs and eating habits
will be different. Those with special physical or dietary needs and limitations should consider this before
applying. Failure to disclose special physical or dietary needs can lead to disqualification from participation.
What Happens after Applications Are Submitted
An interview committee will review completed applications. Qualified applicants and their parent(s) will be
invited to attend a welcome reception at a time and placed to be announced. The interview committee will
select 10 -15 candidates to be interviewed at a later date. The committee will choose exchange students from
the candidates.
For more information on how to get an application, contact David Schmidt at (561) 278 -2601 or email
david@simonandschmidt.com.
SISTER CITIES OF DELRAY BEACH YOUTH EXCHANGE
APPLICATION
MIYAZU, JAPAN SUMMER 2012
NAME: BIRTHDATE: GENDER:
ADDRESS:
CITY: STATE: ZIP CODE
PARENTS' NAME(S)
PHONE: PARENTS' WORK PHONE:
SCHOOL: GRADE: GPA: HPA:
E -MAIL:
EXTRA - CURRICULAR ACTIVITIES, HOBBIES, INTERESTS:
(Include awards, leadership positions)
ACADEMIC OR VOCATIONAL GOAL:
PREVIOUS TRAVEL EXPERIENCE (mention if travel was independent of parents):
OTHER LANGUAGES SPOKEN:
OTHER LANGUAGES STUDIED (What classes? How would your rate your ability ?):
HAVE YOU EVER HOSTED AN INTERNATIONAL PERSON IN YOUR HOME?
WHAT DID YOU GAIN FROM THE EXPERIENCE?
DO YOU HAVE ANY ALLERGIES? IF YOU DO, PLEASE LIST:
DO YOU HAVE ANY SPECIAL DIETARY NEEDS? IF YES, PLEASE LIST:
DO YOU TAKE ANY MEDICATION(S)? IF YES, PLEASE LIST:
SISTER CITIES OF DELRAY BEACH YOUTH EXCHANGE
ESSAYS
Please respond on separate sheets of paper. Your answer may be as long as you feel
appropriate. Place your name at the top of each sheet of answers and staple them to this
application.
1.) Why would you like to be chosen for the Delray Beach Youth Exchange?
2.) What is your interest in Japanese culture? How have your pursued this interest?
3.) Give an example of a cross- cultural experience that has had an impact on you.
4.) Give an example of a time when you had to adapt to something unfamiliar to you.
5.) What are your biggest responsibilities? How have they helped you grow?
6.) How could you share your Japan experience with the school and community?
QUESTIONS
Do you agree with the following? Answer "yes" only if you are fairly certain.
I have no physical or mental health problems or dietary restrictions that might
limit travel to or staying in a foreign country /culture.
I will attend at least 85% of Japanese classes and 85% of preparatory meetings.
I will complete all assignments to the satisfaction of the group leaders.
I will participate in fund - raisers for this trip.
I will share my experience with my school/community with formal presentations.
A "yes" response is required for the above five questions to be eligible.
I am willing and able to host a student from Japan for a stay comparable to mine
in Japan. ( *Not a pre- requisite.)
Signature of applicant: Date:
Signature of parent/guardian: Date:
SISTER CITIES OF DELRAY BEACH YOUTH EXCHANGE
STUDENT EVALUATION
(Copy this form and give to each teacher)
Student's Name:
Teacher's Name: Course: Grade:
Dear Faculty Member:
The above named student has applied for the Delray Beach - Miyazu Youth Exchange for
2012. Selected students will travel and live with a Japanese family and attend a Japanese
school for about two weeks. Please rank the student in each category according to the
following scheme:
5 Outstanding 2 Poor
4 Good 1 Unsatisfactory
3 Satisfactory N.A. No basis for ranking
Responsibility: Can this student fulfill his/her obligations and commitments?
Consideration: Is the student sensitive to others' feelings?
Tolerance: Does this student respect differences in others?
Coping ability: In a stressful situation, can this student cope without undue emotional
strain?
Eagerness to learn/enthusiasm: To what extent does this student manifest a sincere desire
to learn/try new things?
Classroom ability: To what extent can this student keep up with his/her class, make up
missed work, and maintain his /her level?
Cooperation: To what extent can this student be expected to cooperate with fellow students,
his/her family, and exchange personnel?
Sense of humor /cheerfulness: To what extent does this person have a positive outlook and
maintain his/her sense of humor?
Additional comments: If you have time, please write anything else you feel would be
helpful regarding the evaluation of this candidate on the back of this paper.
Please return this form to Beverly Ouckama (American Heritage) or Jeanne Landaker
(Atlantic High Community School) by March 11, 2011. Do not return to student.
STUDENT EXCHANGE PROGRAM (Notes from meeting with Tony Durante, Delray Beach Sister
Cities, 10/21/11)
Delray takes a maximum of 7 youth who will stay with 7 host families for 3 days. The host city
provides transportation. Each youth will shadow his /her student host.
They travel in June. 10 & 11 graders are eligible. Each student is expected to make
presentation at school and in the community after they return from their trip. Community
service hours are earned for the entire process (orientation and trip).
They recommend "uniforms" — i.e. polo shirts and khakis. They have their youth design the
logo
1. Applications
Selection committee — 2 or 3 from country of sister city, from local schools
Interviews at an applicant's reception (with parents)
2. Orientation — Needs to be done by someone who knows both the language and the culture
and who will go on the trip with the students.
September — May (weekly)
Includes:
Overview of Boynton Beach (Ambassador of the City) — Schoolhouse Childrens'
Museum, Marina district, Chamber of Commerce, City departments
(understanding of our government), etc.
China
Basic language* — introductions, greetings, vocabulary for home, food, bath,
school, shopping
Currency
Meet with Chinese people, have several Chinese meals, view a Chinese
movie
Culture — i.e. include a Chinese tea ceremony
Establish a buddy system and work on team building exercises
90% of Delray's orientation is language acquisition
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Putt'n Into the Holidays!
A fundraiser for Boynton Beach Sister Cities' programs: Young Artists/Young Authors
Showcase, student - teacher exchanges, pen -pal programs
Mission: to promote peace through mutual respect, understanding and cooperation -
one individual. one community at a time.
Come join the in the fun at Putt'n Around Delray Beach, while helping to support a good cause!
November 17th
6pm - lOpm
••• Entertainment!
• Become a Hole Sponsor!
• $25 Per Golfer (Includes: 18 holes of miniature golf, two drink tickets &
refreshments)
Name (First, Last) ,
Phone ( ) -
Ticket Quantity (Circle One) 1 2 3 4 5
Method of Payment Credit Cash
Credit Card Number Exp. Date /
For Reservations, or details on becoming a hole sponsor, call or email
Chris Francois (561) 704 -0039 crfrancois @aol.com or
James Brake (561) 699 -3232 jamesmbinc @aol.com
, / Putt'nAround Dekay Beach
350 NE 5th Ave, Dekay Beach, FL 33483
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•
Ai
Poinsettias 'k
from the Greater Boynton Beach Sister Committee
FREE DELIVERY
Order you Holiday Poinsettias today
Place your orders by December 5
Prices: 6 pot $10
8" pot $20
10" pot $25
Name:
Address:
Telephone: E -mail: FAX
Quantity/Color 6 ' /2" @ $15 /each Total:
Quantity/Color 8'/2" @ $20 /each Total:
Quantity/Color 10" @ $25 /each Total:
Color Preference: Red, White, Pink (based on availability) Grand Total:
All orders — C.O.D.
For information, contact: Chris Francois: crfrancois @aol.com
Fax to Chris Francois 561- 842 -1477
Cell 561-704-0039