Agenda 01-30-12
CITY OF BOYNTON BEACH
RECREATION & PARKS BOARD MEETING
January 30, 2012
6:30 P.M.
COMMISSION CHAMBERS
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
III. APPROV AL OF MINUTES
IV. UNFINISHED BUSINESS
A. Veterans Park (Ocean Avenue) - Additional Recommendation
V. NEW BUSINESS
A. Pence Park Basketball Court Hours
B. Recreation & Open Space Element of the City's Compo Plan - Policy 5.1.1.
"The City shall continue to assess park adequacy, future facility needs', and user
preferences and willingness to pay through, at minimum, the following methods':
. Inputform the City's Recreation & Parks AdvisO!y Board, special interest
groups, and public meetings.
C. Barrier Free Park Hours
D. Quarterly Report
VI. Items for the City Manager's Attention
VII. NEXT MEETING: February 27, 2012
VII. ADJOURNMENT
THE BOARD (COMMITTEE) MA Y ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO
QUORUM IS ESTABLISHED WITHIN TWENTY MINUTES OF THE NOTICED START TIME OF THE MEETING THE CITY CLERK
OR HER DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE MEETING SHALL BE CONCLUDED.
BOARD MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY.
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING. HE'SHE WILL NEED A RECORD OF THE PROCEEDINGS AND. FOR SUCH PURPOSE. HE'SHE
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE. WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.286.0105)
We
life Fun!!
ACHIEVEMENT... A sense of COMMUNITY...
CONSERVATION of our natural treasures...
ECONOMIC DEVELOPMENT... Florida's FUTURE... Good HEALTH...
Ties to our HERITAGE... Respect for NATURE... IT STARTS IN PARKS!
RECREATION & PARKS DEPARTMENT
QUARTERLY REPORT: OCTOBER - DECEMBER 2011
I
TARGET
DATE
Nov 2011
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
PROGRESS TO DATE/COMMENTS
The Department was officially re-accredited in November 2011; the announcement was made during
awards ceremony on 11/2/11 at the National Recreation & Park Association Congress in Atlanta.
Presentation made at the November 15 City Commission meeting.
Sand Sifters-Oceanfront Park; St. Joseph's-Jaycee Park; Florida Fishing Academy-Boat Club Park; Forest
Hill Park -Greenstar Concepts; The Valentino Family, Knollwood Park Healthy Babies, Healthy Children,
Intracoastal Park, Such a Disaster.org-Meadows Park
Newadoptees:
Quarterly totals: 804 volunteers, 1,662.25 hours
Renewal notices sent to each of the 7 adopters
"Special Days of Winter" camps served 240 children providing a safe and structured environment. We had
only anticipated up to 120 kids but the program was very successful.
Bridge Club fees: October 19-12/05 total: $558
The Small World participants were invited to attend the "Read for the Record Challenge" at the library on Oct
6. Mayor Rodriguez read to the children, gave out free passes to the museum & snacks.
Small World attended a field trip to the Police Department on December 7.
Holiday Break Camp served 25 campers.
1,108 youth utilized the game room for the quarter.
Had a combined total of 98 field rentals scheduled at Pence Park & the Sims multi-purpose field.
Rentals from Oct-Dec totaling $4,690.
Busy Fingers/Rippers Club hand made and donated 70 blankets to Bethesda Hospital & 12 lap robes to the
Palm Beach VA hospital in November.
Collected dues of $615 from the Boynton Shuffleboard Club.
132 attended the Gold Coast Band concerts on11/10 & 12/18.
Dance Trends program ended session on 12/17 with 188 participants
the
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START
DATE
Carolyn Sims Community
Center
Civic Center
ACTIVITY/PROJECT/
SECTION
Adopt-a-Park Program
Boat
Club Park
Accreditation
Art Center
Mar 2012
am
11
@
y Grand opening scheduled for January 21
Oct-06
Congress Avenue
Community Park
Damage Assessment
Team/Disaster Recovery
Ongoing
No update
35 Swim Team swimmers to date
Total of 1031 participants at the poo
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Summer
07
y Oct: General Admission: $ 202
y Nov: General Admission: $ 138
y Dec: General Admission: $ 153
Quarter Totals: $ 10674.81
y The DCF/PBC Health Department Licensing has been updated for the 2012 year until December 315
y Three employees have Director Credentials and three more in the process of attaining; currently Recreation
Specialist Joe Evans is serving as the official director for both the Art Center and Hester afterschool
_ programs.
y The Youth Basketball League for children
Ongoing
TOTAL: $4627.54
TOTAL: $3287.93
TOTAL: $2759.34
for the months Nov & Dec
Program Revenue: $4425.54
Program Revenue: $ 3149.93
Program Revenue: $ 2606.34
Denson Poo
Ongoing
Ongoing
5
December
5 began on
ages 6-1
Jan-12
DCF/PBC Health
Department licensing
Update
Center and Park
Hester
RECREATION & PARKS DEPARTMENT
QUARTERLY REPORT: OCTOBER - DECEMBER 2011
I
TARGET
DATE
Ongoing
Ongoing
Ongoing
Ongoing
PROGRESS TO DATE/COMMENTS
Two out of the five schedule Gymnastics sessions concluded during in December.
The inaugural season for the East Boynton Beach Wildcats concluded in November. The Wildcats Pee Wee
football team won the Super Bowl for their age division.
The Itty-Bits Basketball Program was held during November and December for five weeks. The program
concluded with 13 children ages 3-5 years participating in the program.
M th Resident Non-Resident Total $ Processed (includes all
on Reaistration Reaistration sources of revenue)
October $31,664 $22,463 $131,251
November $23,363 $9,815 $82,486
December $36,630 $24,442 $93,209
8 facility reservations totaling $6,011.45 (does not include internal/city usage)
Online (WebTrac) registration for the quarter: 528 transactions, $38,743
Completed flyers, invitations and program with schedule of events for Harvey E. Oyer, Jr. Renaming
ceremony.
Trained staff on creating flyers.
Created flyer and poster for craft and treasure sale and baking contest - a Civic Center program to occur in
January.
Began meetings for Mayor's Challenge.
Updated information for Wedding on the Waterway; announcement of contest winner on Facebook, website
and Twitter.
Completed annual Marketing Plan evaluation and submitted to Department Head.
Completed Program Plan evaluation and submitted to Department Head.
Completed Program Plan matrix of objectives in order to update plan for 11-12.
Completed update to program team's program outcome statement list.
Began work on revisions to department web pages.
Submitted all information for winter/spring programs to staff for creating Webus messages to appear on
BBTV.
Began revisions to department Marketing Plan for 11-12.
Hired activators for games and activities at grand opening of Congress Avenue Barrier Free Park in January
Channel 12 interviewed department head about grand opening of barrier free park - aired on December 22.
Added event information about grand opening of barrier free park to Facebook pages.
Winter/Spring issue of Funfare
Held a focus group meeting with customers on October 15 to get feedback regarding Funfare! Magazine; no
changes planned as a result.
Donations totaled: $0
The Department participated in the Sandsifters "Harvest Beach Clean up" event on November 5; introduced
the children ranging in age from 4-14 to a variety of football drills and had several races.
In conjunction with the CRA, the Holiday Parade planning and implementation took place Oct - Dec
culminating with the actual event on December 3.
Education & Youth Advisory Board held a fund raiser on 15 at
used to fund donation requests by various schools.
2
be
WI
raised $1844 which
BBHS and
October
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DATE
Intracoastal Park Clubhouse/
Program Registration
Memorial Tree
Other/Miscellaneous
ACTIVITY/PROJECT/
SECTION
Marketing/Promotions
RECREATION & PARKS DEPARTMENT
QUARTERLY REPORT: OCTOBER - DECEMBER 2011
I
TARGET
DATE
Ongoing
Ongoing
Ongoing
PROGRESS TO DATE/COMMENTS
the Revenue POliCY Manual and Facility and Parks
o
o
Off-Site
Response
Clear
Water/Beach
LosUFound
revenue to
In the process of updating several documents including
Guide.
y Com leted Goals Re ort for FY 10-11.
Preventive Minor
A t. 712 F' t A'd 9 Paramedic Response
c Ion Irs I
Swimmer Sea Pest .
A . t 1 St' 78 Police Response
SSIS In
Ri Rescue 3 Ma'or 0 Boat Warnin s
y Beach daily revenue:$30,480 Boat ramp revenue $6,250
y Halloween Party- 108 participants
y Holiday Party- 140 participants
y From Oct. - Dec./ 4,103 people came for lunch for Mae Volen program
y Started FREE hair cuts for all participants
y Received a value of $495 in donations for Holiday Party. Didn't need to use any budgeted
purchase gifts.
None presented during the quarter. Will resume in 2012.
Need to determine how to proceed with Strategic Planning considering
o
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START
DATE
Club Park
Oct-04
ACTIVITY/PROJECT/
SECTION
Park/Boat
Center
Star Players
Strategic
Planning/Cost
Recovery Project
Oceanfront
Senior
Adults 37 Juniors 28
Adults 42 Juniors 23
Adults 39 Juniors 23
Value to City
Figured at $19.51 per hour
(from indepependentsector.org)
$1 O/hr for Sand Sifters
Ongoing
organizationa
nics
CI
recent
other holidays
Drills
11
9
10
On hold
changes
Held NTRP tournament- 26 participants
3 night leagues began
Approx 100 permit holders renewed this month/Nov.
Call to 911, player blacked out and fell on face braking jaw in 3 places
Closed only two days for holiday in Nov.
New wed. men's single league began w/16 players
2 courts were professionally resurfaced
152 permits as of Dec.
Closed for one entire day for holidays and opened in the mornings for
Participation/Round R . 0 t Leaaue
. aln u s
RobinS - Totals
942 8 1 01
1,360 4 101
1,444/18 4 32
Month
October
November
December
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Oct-09
Tennis Center
# volunteer
hours
# of
Volunteers
itv/Section
Faci
Ongoing
944
2864
$65,317
3
420
144
564
Oceanfront Park
(Sand Sifters)
Senior Center
TOTALS
VOlunteers
RECREATION & PARKS DEPARTMENT
QUARTERLY REPORT: OCTOBER - DECEMBER 2011
one more
PROGRESS TO DATE/COMMENTS
recru it
3 new providers have been recruited for YEC; currently working to
Receiving stron~ositive feedback from QarticiQants.
4
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ACTIVITY/PROJECT/ START
SECTION DA TE
Youth Empowerment Center