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Agenda 04-05-11 Searchable The City of 100 E. Boynton Beach Boulevard ● (561) 742-6000 Boynton Beach Boynton Beach TUESDAY, APRIL 5, 2011 6:30 PM FINAL AGENDA City Commission AGENDA Jose Rodriguez Mayor – At Large Marlene Ross Vice Mayor – District IV William Orlove Commissioner – District I Woodrow Hay Commissioner – District II Steven Holzman Commissioner – District III Kurt Bressner City Manager James Cherof City Attorney Janet M. Prainito City Clerk Visit our Web site www.boynton–beach.org We’re Reinventing City Living for The Millennium WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action.  Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group.  Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda.  Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue.  Public Hearings: Any citizen may speak on an official agenda item under the section entitled “Public Hearings.”  Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission – Time Limit – Three (3) Minutes  Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances – Time Limit – Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule – some meetings have been moved due to Holidays/Election Day). 2 of 886 1. OPENINGS A. Call to order - Mayor Jose Rodriguez B. Invocation C. Pledge of Allegiance to the Flag led by Commissioner Orlove D. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational Items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announcement of the upcoming Ocean Avenue Concert B. Proclaim April 20, 2011 as Arbor Day. C. Proclaim the month of April as Library Appreciation Month and April 10th - 16th, 2011 as National Library Week D. Proclaim May 15-21, 2011 as Water Reuse Week in the City of Boynton Beach E. Proclaim the month of April, 2011 as Water Conservation Month in the City of Boynton Beach F. Proclaim the month of April, 2011 as "Paralyzed Veterans of America Awareness Month" in the City of Boynton Beach G. Proclaim Earth Day on April 22, 2011 and Earth Week April 18, 2011 through April 23, 2011. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Accept the resignation of Brian Miller, a regular member of the Community Relations Board B. Accept the resignation of Barry Ravel, an alternate member of the Code Compliance Board 3 of 886 C. Appoint eligible members of the community to serve in vacant positions on City advisory boards 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Approve the Minutes from the City Commission meeting held on September 13, 2010 and tabled from the March 15, 2011 agenda. B. Approve the Minutes from the City Commission meetings held on October 16, 2010, February 17, 2011 and March 15, 2011 C. Review and accept the FY 2010 -11 Budget Status Report of General Fund & Utility Fund Revenues & Expenditures for the five (5) month period ended February 28, 2011. D. Accept status report of the Boynton Beach Transportation Concurrency Exception Area (TCEA) as impacted by the discontinuation of the trolley service, and need to amend the Transportation Element of the Palm Beach County Comprehensive Plan. E. PROPOSED RESOLUTION NO. R11-040 - Approve full release of surety and authorize return of the performance bond to the developer for the project known as Knollwood PUD F. PROPOSED RESOLUTION NO. R11-041 - Approve and authorize the City Manager to sign Amendment No. 3 for a Change in Scope to Task Order #U08-01-05 with ARCADIS U.S., Inc. G. PROPOSED RESOLUTION NO. R11-042 - Approve renewal of the Cardiac Monitor/ Defibrillator Service Agreement with Physio-Control, Inc., for five years in the amount of $68,898 H. PROPOSED RESOLUTION NO. R11-043 - Approve the Services Agreement with Tevis Gardenhire, Facilitator for Art is Motivation (AIM), (the "Provider"), which is part of the Youth Empowerment Center (YEC), authorizing the City to enter into an agreement to provide funding in the amount of $1,600 to the AIM program as a partner in the continued planning and implementation of the YEC I. PROPOSED RESOLUTION NO. R11-044 - Approve the Services Agreement between the City of Boynton Beach and the R.M. Lee Community Development Center program (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $3,500 to the Center as a partner in the planning and implementation of the Gang Prevention and Intervention Grant. J. PROPOSED RESOLUTION NO. R11-045 - Approve the Services Agreement between the City of Boynton Beach and Blue Skies Audio/Visual Technologies, Inc. 4 of 886 (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $3,000 to Blues Skies Audio Visual Technologies, Inc. as a partner in the planning and implementation of the Gang Prevention and Intervention Grant. K. PROPOSED RESOLUTION NO. R11-046 - Approve the service agreement between the City of Boynton Beach and Sandra Watson, the Facilitator for Sister to Sista's Young Ladies Mentoring and Enrichment Program (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $3,000 to the Sister to Sista's Young Ladies Mentoring and Enrichment program as a partner in the planning and implementation of the Gang Prevention and Intervention Grant L. PROPOSED RESOLUTION NO. R11-047 - Approve the Services Agreement between the City of Boynton Beach and Catrina Lyons, Facilitator for Oneeighty for Girls Violence Prevention Project (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $2,700 to the Oneeighty Girls Violence Prevention Project as a partner in the planning and implementation of the Gang Prevention and Intervention Grant M. Review request by Quantum Dependent District to name un-developed park land after former City official. 7. BIDS AND PURCHASES OVER $100,000 A. Award the "ANNUAL BID FOR THE PURCHASE OF 11 R 22.5 RECAP/RETREAD TIRES" Bid #006-1412-11/MFD to Tiresoles of Broward Elpex Truck Tire Center as the most responsive, responsible bidder who met all specifications with an estimated annual purchase amount of $130,000. B. PROPOSED RESOLUTION NO. R11-048 - (1) Approve the list of top ranking qualifiers identified by the Evaluation Committee from the responses received to the Request for Qualifications RFQ #059-2821-10/CJD for the scope of services (A - E), "TWO YEAR CONTRACT FOR GENERAL CONSULTING AND ENGINEERING SERVICES FOR THE CITY OF BOYNTON BEACH" ; and (2) authorize the Utilities Department and Recreation/Parks Department to conduct negotiations for compensation of services with the recommended qualifiers according to Florida State Statute 287.55, Consultants' Competitive Negotiations Act, (attached) as Exhibit "C". 8. CODE COMPLIANCE & LEGAL SETTLEMENTS A. Recommend approval of negotiated settlement of $53,000 in Anna Delvalle v. City of Boynton Beach 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 5 of 886 A. PROPOSED ORDINANCE NO. 11-008 - FIRST READING - Approve the abandonment of 18.2-foot wide unimproved alley located between West Ocean Avenue and SW 1st Avenue, extending to Seacrest Boulevard from SW 2nd Street. Applicant: City initiated. TABLED TO APRIL 19, 2011 to allow time to further discuss and resolve issues raised at the Board hearing and/or recently identified involving alternative access, access easements, property maintenance and liability. Date certain tabling will ensure that the required legal ads/public notices are preserved. B. PROPOSED ORDINANCE NO. 11-013 - FIRST READING - Approve amendment to add provisions and standards (CDRV 11-001) to the Land Development Regulations (LDR), Chapter 2, Article II General Provisions, Section 8, to accommodate solid waste collection sites and temporary housing during periods of declared emergencies. Applicant: City-initiated. 10. CITY MANAGER’S REPORT A. Review alternatives to the City's Shopper Hopper program and provide direction to staff. B. Accept quarterly status report of the City of Boynton Beach Climate Action Plan Implementation. 11. UNFINISHED BUSINESS A. PROPOSED RESOLUTION NO. R11-049 - Appoint an Ad Hoc Committee for Special Events - TABLED ON 3/15/11 12. NEW BUSINESS A. PROPOSED RESOLUTION NO. R11-050 - Discussion regarding opposition to Chapter 2011-1, Laws of Florida entitled Student Success Act. B. Presentation of Financial Advisory Committee Recommendations C. Review City Manager's Involvement with Palm Beach County Ethics Ordinances Review Committee and Inspector General Ordinance Review Committee 13. LEGAL A. Charter Review Committee Appointment -TABLED ON 3/15/11 B. PROPOSED ORDINANCE NO. 11-014 - FIRST READING - Approve the staff initiated creation of a City of Boynton Beach Green Building Program Ordinance. C. PROPOSED ORDINANCE NO. 11-015 - FIRST READING - Approve the recommended revisions to the City of Boynton Beach Personnel Policy Manual (PPM). The revisions to the PPM update the manual so that it properly reflects the intent and purposes of the current City personnel programs, eliminates outdated policies and provides flexibility to management 6 of 886 14. FUTURE AGENDA ITEMS A. Sister Cities Presentation - 4/19/11 B. Appointment and Swearing in of Vice Mayor - 4/19/11 C. Follow-up on Joint City/CRA Downtown Workshop of 2/17/11 - 4/19/11 D. Presentation from PBC School District regarding Galaxy Elementary School reconstruction - 4/19/11 E. Report and recommendation on Old High School Feasibility Study by REG Architects and Staff - 5/3/11 F. Bids for replacement of Intracoastal Sanitary Sewer Force Main - 5/03/11 G. Discussion of a proposed committee to be assigned to explore a Green Market for the City of Boynton Beach in 2011 - TBD 15. ADJOURNMENT NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE (561) 742-6060 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. 7 of 886 3. A ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Announcement of the upcoming Ocean Avenue Concert. EQUESTED CTION BY ITY OMMISSION ER: Friday, April 15, 2011 On , the Boynton Beach CRA and the City of XPLANATION OF EQUEST Cricklewood Boynton Beach will present an Ocean Avenue Concert, featuring …bringing you the oldies. This FREE concert will take place from 6:00 to 9:00 at the Amphitheatre next to the PM PM Schoolhouse Children’s Museum on Ocean Avenue just east of Seacrest. Food and Drink vendors are available. Please bring your folding chairs and be prepared to dance the night away. Parking onsite, no pets please. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: CRA Budget – line item 02-58500-480 ISCAL MPACT A: LTERNATIVES 8 of 886 3. B ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Proclaim April 20, 2011 as Arbor Day. EQUESTED CTION BY ITY OMMISSION ER: The idea for Arbor Day originally came from Nebraska. On XPLANATION OF EQUEST January 4, 1872, J. Sterling Morton first proposed a tree-planting holiday to be called “Arbor Day” at a meeting of the State Board of Agriculture. The date was set for April 10, 1872. Prizes were offered to counties and individuals for planting properly the largest number of trees on that day. It was estimated that more than one million trees were planted in Nebraska on the first Arbor Day. During the 1870’s, other states passed legislation to observe Arbor Day and th the tradition began in schools nationwide in 1882. On Wednesday, April 20, 2011 at 9:00 AM City staff along with school children from St. Marks will be planting various trees at Boat Club Park to celebrate Arbor Day. It has been a long time tradition for the City to celebrate Arbor Day. This Proclamation is an important element in commemorating the day. H? Proclamation will heighten public OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES awareness of the importance of planting and maintaining trees. FI: Six (6) Green Buttonwood trees, three (3) orange Geiger trees and one (1) ISCAL MPACT silver buttonwood tree. Cost: $1,300.00 from the Memorial Tree Fund, account #691-5000- 590-01-03. A: Not approve Proclamation LTERNATIVES 9 of 886 Proclamation , in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a WHEREAS special day be set aside for the planting of trees; and this holiday, called Arbor Day, was first observed with the planting of more than WHEREAS, a million trees in Nebraska; and , Arbor Day is now observed throughout the nation and the world; and WHEREAS , trees can reduce the erosion of our precious topsoil by wind and water, cut WHEREAS heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife; and , trees are a renewable resource giving us paper, wood for our homes, fuel for WHEREAS our fires and countless other wood products; and , trees in our City increase property values, enhance the economic vitality of WHEREAS business areas, and beautify our community; and , trees, wherever they are planted, are a source of joy and spiritual renewal. WHEREAS , I, Jose Rodriguez, by virtue of the authority vested in me as Mayor of NOW, THEREFORE the City of Boynton Beach, Florida, hereby proclaim April 20, 2011 as: ARBOR DAY in the City of Boynton Beach, and I urge all citizens to support efforts to protect our trees and woodlands and to support our City's urban forestry program; and , I urge all citizens to plant trees to gladden the hearts and promote the well-being FURTHER of present and future generations. , I have hereunto set my hand and caused the Seal of the City of IN WITNESS WHEREOF th Boynton Beach, Florida to be affixed this 5 day of April in the Year 2011. ________________________________ Jose Rodriguez, Mayor City of Boynton Beach ATTEST: _________________________ City Clerk (Corporate Seal) 10 of 886 11 of 886 3. C ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Proclaim the month of April as Library Appreciation Month EQUESTED CTION BY ITY OMMISSION and April 10th - 16th, 2011 as National Library Week ER:In the mid-1950s, research showed that Americans were spending XPLANATION OF EQUEST less on books and more on radios, televisions and musical instruments. Concerned that Americans were reading less, the American Library Association (ALA) and the American Book Publishers formed an organization to encourage people to read in their increasing leisure time, improve incomes and health and develop a strong and happy family life. In 1957, the committee developed a plan for National Library Week based on the idea that once people were motivated to read, they would support and use libraries. With the cooperation of ALA and with help from the Advertising Council, the first National Library Week was observed in 1958 and has continued through the years . H? The Proclamation will promote public OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES awareness of all the Library’s services and increase its customer patronage. FI: N/A ISCAL MPACT A: Not approve the Proclamation. LTERNATIVES 12 of 886 P R O C L A M A T I O N WHEREAS, libraries provide free access to all – from books and online resources for families to library business centers that help support entrepreneurship and retraining; WHEREAS, our nation’s school, academic, public and special libraries make a difference in the lives of millions of Americans today, more than ever; WHEREAS, librarians are trained professionals, helping people of all ages and backgrounds find and interpret the information they need to live, learn and work in a challenging economy; WHEREAS, libraries are helping level the playing field for job seekers, with 88% of public libraries providing access to job databases and other online resources; WHEREAS, libraries are places of opportunity providing programs that teach all forms of literacy, promoting continuing education and encouraging lifelong learning; WHEREAS, in times of economic hardship, Americans turn to – and depend on – their libraries and librarians; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that I, Jose Rodriguez, Mayor of the City of Boynton ththth Beach, proclaim National Library Week, April 10 to the 16, 2011, and Tuesday, April 12 as National Library Workers Day. I encourage all residents to visit the Library this week to take advantage of the wonderful library resources available at your Library. Create your own story at your Library. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City th of Boynton Beach, Florida to be affixed to this proclamation on the 5 day of April, Two Thousand Eleven. ________________________________ Jose Rodriguez, Mayor City of Boynton Beach ATTEST: _________________________ City Clerk (Corporate Seal) 13 of 886 3. D ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Proclaim May 15-21, 2011 as Water Reuse Week in the EQUESTED CTION BY ITY OMMISSION City of Boynton Beach ER: The State of Florida has declared the week of May 15-21, 2011 to XPLANATION OF EQUEST be Water Reuse Week in Florida. Safe, clean and sustainable water resources are essential to Florida’s environment, economy, citizens and visitors. Water supplies are finite, while our population and our need for water resources continue to increase. Reused water provides a means for conserving and augmenting Florida’s precious water resources and the City of Boynton Beach has implemented a water reuse program and encourages efficient and effective use of reclaimed water. H? There will be no affect on City programs OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES or services. FI: N/A ISCAL MPACT A: Not proclaim May 15-21, 2011 as Water Reuse Week. LTERNATIVES 14 of 886 P R O C L A M A T I ON WHEREAS, safe, clean, and sustainable water resources are essential to Florida’s environment, economy, citizens and visitors; and WHEREAS, Florida’s water supplies are finite, while our population and our need for water resources continues to increase; and WHEREAS, water reuse provides a means for conserving and augmenting Florida’s precious water resources; and WHEREAS, Florida has established the encouragement and promotion of water reuse as state objectives in Chapters 373 and 403, Florida Statutes, and WHEREAS, Florida’s permitted reuse capacity exceeds 1.5 billion gallons per day (more than 62 percent of Florida’s total permitted capacity for all domestic wastewater treatment facilities); and WHEREAS, Florida leads the nation in reusing 667 million gallons of reclaimed water each day to conserve freshwater supplies and replenish our rivers, streams, lakes and aquifers; and WHEREAS, the State of Florida has declared the week of May 15-21, 2011 to be Water Reuse Week in Florida; and WHEREAS, the City of Boynton Beach has joined with the State of Florida, the Florida Department of Environmental Protection, and the South Florida Water Management District in encouraging and promoting water reuse and conservation; and WHEREAS, City of Boynton Beach has implemented a water reuse program and encourages efficient and effective use of reclaimed water; and NOW, THEREFORE, I, Jose Rodriguez, by virtue of the authority vested in me as Mayor of Boynton Beach, FL hereby proclaim the week of May 15-21, 2011 as Water Reuse Week and call upon each citizen and business to help protect our precious resource by practicing water conservation and to use reclaimed water in an efficient and effective means. IN WITNESS WHEREOF, I have hereunto set my hand this 5th day of April, in the year two thousand eleven. ____________________________________ Jose Rodriguez, Mayor ______________________________ 15 of 886 Janet M. Prainito, MMC City Clerk (Corporate Seal) 16 of 886 3. E ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Proclaim the month of April, 2011 as Water Conservation EQUESTED CTION BY ITY OMMISSION Month in the City of Boynton Beach ER: Clean and sustainable water resources are vital to Florida’s XPLANATION OF EQUEST environment, economy and quality of life to preserve Florida’s natural beauty, crystal blue water and white sand beaches. The State of Florida, together with local partners, are investing billions of dollars to develop alternative water supplies, clean up stormwater pollution, restore rivers, lakes and springs, upgrade drinking water facilities and improve wastewater treatment. The South Florida Water Management District is implementing a Comprehensive Water Conservation Program to assist in conserving the State’s precious water resources. Positive contributions by all citizens and business can reduce water use and protect Florida’s water resources. H? There will be no affect on City programs OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES or services. FI: N/A ISCAL MPACT A: Not proclaim the month of April, 2011 as Water Conservation Month. LTERNATIVES 17 of 886 P R O C L A M A T I O N WHEREAS, Florida’s natural beauty, crystal blue waters and white sand beaches attract residents and visitors from around the world; and WHEREAS, clean and sustainable water resources are vital to Florida’s environment, economy and quality of life; and WHEREAS, more than 90 percent of Florida’s drinking water is supplied by underlying aquifers, and our quality of life and the economy depend upon a clean and healthy environment; and WHEREAS, Floridians consume more than 7.9 billion gallons per day of fresh water, and the future of Florida depends greatly upon the availability of water; and WHEREAS, South Florida residents consume 179 gallons per person, per day – the highest water usage in the state; and WHEREAS, the State of Florida, together with local partners, are investing billions of dollars to develop alternative water supplies, clean up stormwater pollution, restore rivers, lakes and springs, upgrade drinking water facilities and improve wastewater treatment; and WHEREAS, water conservation can cost as little as 6 cents to 72 cents per 1,000 gallons of water saved, while the cost of constructing alternative water supply facilities may exceed $7 per 1,000 gallons of water created; and WHEREAS, all water users including commercial, industrial, agricultural, institutional, hospitality, private citizens and others can make positive contributions to reduce water use and protect Florida’s water resources; WHEREAS, the South Florida Water Management District, is implementing a Comprehensive Water Conservation Program to instill a lasting culture of conservation in our communities; and WHEREAS, the Governor and Cabinet of the State of Florida are designating April as Florida’s Water Conservation Month to encourage Floridians to conserve the state’s precious water resources; NOW, THEREFORE, I, Jose Rodriguez, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, do hereby proclaim the month of April as Water Conservation Month th IN WITNESS WHEREOF, I have hereunto set my hand this 5 day of April, in the year two thousand eleven. ____________________________________ Jose Rodriguez, Mayor ____________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 18 of 886 3. F ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Proclaim the month of April, 2011 as "Paralyzed Veterans EQUESTED CTION BY ITY OMMISSION of America Awareness Month" in the City of Boynton Beach ER: In 1984, Paralyzed Veterans of America (PVA) set aside a week to XPLANATION OF EQUEST raise awareness for issues of importance to paralyzed veterans and all individuals with disabilities and to advance the mission of the organization, which includes promoting quality health care for veterans with disabilities; supporting research and education addressing spinal cord injury and disease; ensuring that paralyzed veterans receive their earned benefits as a result of their military service; and, working to ensure civil rights and opportunities for paralyzed veterans and all others with disabilities to maximize their independence. This year, th marking the 65 year of the organization’s existence, they want to extend awareness for the entire month. The theme for this year’s observance of PVA Awareness Month is “Changing Lives, Building Futures.” H? No affect. OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: No Fiscal Impact. ISCAL MPACT A: Not issue proclamation. LTERNATIVES 19 of 886 P R O C L A M A T I O N The people of this great nation owe a tremendous debt of gratitude to the brave men and women of our Armed Forces who have fought to preserve America’s freedom and independence. Paralyzed Veterans of America Awareness Month gives us an opportunity to express our appreciation to a very special group of veterans – those who suffer the disability of paralysis. A congressionally chartered veterans’ service organization whose mission is to help current and former members of the U.S. Armed Forces who have spinal cord disabilities enjoy productive, satisfying lives, the Paralyzed Veterans started with a group of World War II service members who returned from duty with spinal cord injuries and saw that our nation was unprepared to understand and accommodate their employment, athletic, medical and legal needs. The Paralyzed Veterans of America, and its Florida chapter, seek opportunities to raise awareness of the public to understand and accommodate the needs of those with spinal cord disabilities. During this month of tribute, we honor these veterans for the great sacrifice they made for their country, and praise them for the courage, determination and perseverance they demonstrate in facing the difficult challenges of their disabilities. Now, therefore , I, Jose Rodriguez, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim the month of April 2011, as Paralyzed Veterans of America Awareness Month and urge all citizens to observe and participate in the activities associated with PVA Awareness Month and reflect upon the sacrifices endured by our community’s veterans who are paralyzed. In witness whereof , I have hereunto set my hand and caused the Seal of the City of Boynton Beach, th Florida, to be affixed at Boynton Beach, Florida, the 5 day of April, Two Thousand and eleven. _________________________________ Jose Rodriguez, Mayor ATTEST: City of Boynton Beach ___________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 20 of 886 3. G ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P FAI NNOUNCEMENTSRESENTATIONSUTURE GENDA TEMS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 UB IDS AND URCHASES OVER NFINISHED USINESS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Proclaim Earth Day on April 22, 2011 and Earth Week EQUESTED CTION BY ITY OMMISSION April 18, 2011 through April 23, 2011. ER: The first Earth Day was celebrated on April 22, 1970, with the goal XPLANATION OF EQUEST of inspiring environmental awareness and encouraging the conservation, protection and appreciation of our nation’s natural resources. April 22, 2011 marks the forty-first anniversary of Earth Day. This unique event provides an opportunity to appreciate our natural heritage, increase ecological awareness and to take active steps to preserve our environment. The City recognizes this growing awareness and concern, expanding Earth Day into a week long educational event. H? This Proclamation will help raise public OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES awareness about Earth Day and our need to take a proactive role in shaping the future of our environment and protecting our natural resources. The City’s Sustainability Team has coordinated events and presentations throughout the Earth Week celebration. Citizens can visit the City of Boynton Beach Library from April 18th through April 21th to view sustainability exhibits. The following is a list of events throughout the week: th 19: 10:00 a.m. – 12:00 p.m., Earth Day outreach program featuring the Pioneer Garden for st the Lake Worth Christian School’s 1 grade field trip to the Schoolhouse Children’s Museum. th 19: 1:30 – 3:00 p.m. “Waterwise…Xeriscape” gardening presentation & tour in the City Library’s Library Program Room st 21: 10:00 – 11:30 a.m. Jaycee Park Clean-up by St. Joe’s Middle School. 21 of 886 st 21: 4:00 – 5:00 p.m. “Earth Day Fun: Renewable Energy” program for all ages with a take home project at Library Program Room 18 – 21: All week:  Ride your Bike to Work week  Library displays, 9:00 a.m. – 8:30 p.m. “Recycled Art” from the Art Center’s Kids Club Aftercare. o Sustainability Exhibits o rd 23: 11:00 a.m., Wildlife presentation from McCarthy’s Wildlife at The Links Golf Course (at the back deck of the Boynton Beach Links Golf Course) There will also be free samples and give-aways throughout the week that citizens can register for such as:  Samples of native plant seedlings  Win a Painted Rain Barrel (2 being raffled) - Painted by Art Center afterschool youth. (Enter all week at the Sustainability Exhibits in the City Library)  Win a Solar Light for your yard (Enter all week at the Sustainability Exhibits in the City Library)  Win an Earth Day T-shirt (Enter all week at the Sustainability Exhibits in the City Library) Special Thanks to the Sustainability Team Earth Week Committee: Chris Roschek Alan Karjalainen Jody Rivers Kevin Hallahan Jamie Wooley Josh Spiegel Andrew Mack Lindsey Nuzzo Debbie Majors Scott Wahlin Debby Coles-Dobay Nancy Byrne Karen Abramson FI: None ISCAL MPACT A: Not present Proclamation. LTERNATIVES 22 of 886 P R O C L A M A T I O N Whereas , the first Earth Day was celebrated on April 22, 1970, with the goal of inspiring environmental awareness and encouraging the conservation, protection and appreciation of our nation’s natural resources; and Whereas, April 22, 2011 marks the forty-first anniversary of Earth Day, this unique event provides an opportunity to appreciate our natural heritage, increase ecological awareness and to take active steps to preserve our environment. The City recognizes this growing awareness and concern, expanding Earth Day into a week long educational event; and Whereas , it is the responsibility of each of us to safeguard the environment, by recognizing that all human life depends upon the Earth and upon one another for our mutual existence, well-being and development. We all deserve clean air, clean water and a healthy ecosystem; and Whereas , the steps we can take to protect and preserve our natural environment through education, partnerships and positive actions should be encouraged in the City of Boynton Beach; and Whereas , the citizens of Boynton Beach are committed not only to the protection and preservation of our environment, but also to the restoration of ecosystems and habitat; and Whereas , Boynton Beach citizens, staff and elected officials are working closely with federal, state, and local governments and with non-governmental organizations, to develop and implement regulations and ordinances specifically designed to preserve and improve Boynton Beach’s fragile ecosystems and the quality of life therein; and Whereas , Boynton Beach proudly recognizes all who participate in Earth Day, for their dedication to taking a proactive role in shaping the future of our environment and in protecting Boynton Beach’s precious natural resources. Now therefore , I, , Mayor of the City of Boynton Beach, FL do by virtue of the authority vested in me as hereby proclaim the week of April 18, 2011, as EARTH WEEK in Boynton Beach and urge all our citizens to be mindful of local state and national laws which protect our environment and to join in efforts to preserve the beauty and wonder of the lands, skies and water of the Earth in all its diversity. In witness whereof , I Jose Rodriguez, have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 5th day of April, two thousand and eleven. ________________________ Jose Rodriguez, Mayor ATTEST: City of Boynton Beach ___________________________ Janet M. Prainito, CMC City Clerk (Corporate Seal) 23 of 886 5. A ADMINISTRATIVE April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Accept the resignation of Brian Miller, a regular member of EQUESTED CTION BY ITY OMMISSION the Community Relations Board ER: Brian Miller has submitted a letter of resignation as a regular XPLANATION OF EQUEST member of the Community Relations Board to take a position on the Planning and Development Board. H? The Community Relations Board will have OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES a vacant position. FI: None ISCAL MPACT A: None LTERNATIVES 24 of 886 25 of 886 5. B ADMINISTRATIVE April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Accept the resignation of Barry Ravel, an alternate EQUESTED CTION BY ITY OMMISSION member of the Code Compliance Board ER: Barry Ravel has submitted a letter of resignation from the Code XPLANATION OF EQUEST Compliance Board and stated his reasons for the request. H? The Code Compliance Board will have a OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES vacant position. FI: None ISCAL MPACT A: None LTERNATIVES 26 of 886 27 of 886 5. C ADMINISTRATIVE April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Appoint eligible members of the community to serve in EQUESTED CTION BY ITY OMMISSION vacant positions on City advisory boards ER: The attached list contains the names of those who have applied for XPLANATION OF EQUEST vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission member having responsibility for the appointment to fill each vacancy. H? Appointments are necessary to keep our OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES Advisory Boards full and operating as effectively as possible. FI: None ISCAL MPACT A: Allow vacancies to remain unfilled. LTERNATIVES 28 of 886 29 of 886 30 of 886 31 of 886 32 of 886 6. A CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Approve the Minutes from the City Commission meeting EQUESTED CTION BY ITY OMMISSION held on September 13, 2010 and tabled from the March 15, 2011 agenda. The City Commission met on September 13, 2010 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. H? A permanent record of the actions taken OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES by the City Commission will be maintained as a permanent record. FI: N/A ISCAL MPACT A: N/A LTERNATIVES 33 of 886 34 of 886 35 of 886 36 of 886 37 of 886 38 of 886 39 of 886 40 of 886 41 of 886 42 of 886 43 of 886 44 of 886 45 of 886 6. B CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Approve the Minutes from the City Commission meetings EQUESTED CTION BY ITY OMMISSION held on October 16, 2010, February 17, 2011 and March 15, 2011 The City Commission met on October 16, 2010, February17, 2011 and March 15, 2011 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. H? A permanent record of the actions taken OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES by the City Commission will be maintained as a permanent record. FI: N/A ISCAL MPACT A: N/A LTERNATIVES 46 of 886 47 of 886 48 of 886 49 of 886 50 of 886 51 of 886 52 of 886 53 of 886 54 of 886 55 of 886 56 of 886 57 of 886 58 of 886 59 of 886 60 of 886 61 of 886 62 of 886 63 of 886 64 of 886 65 of 886 66 of 886 67 of 886 68 of 886 69 of 886 70 of 886 71 of 886 72 of 886 73 of 886 74 of 886 75 of 886 76 of 886 77 of 886 78 of 886 79 of 886 80 of 886 81 of 886 82 of 886 83 of 886 84 of 886 85 of 886 86 of 886 87 of 886 88 of 886 89 of 886 90 of 886 91 of 886 92 of 886 93 of 886 6. C CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Review and accept the FY 2010 -11 Budget Status Report EQUESTED CTION BY ITY OMMISSION of General Fund & Utility Fund Revenues & Expenditures for the five (5) month period ended February 28, 2011. ER: As in prior monthly reports, we are summarizing and providing this XPLANATION OF EQUEST analysis of actual revenues and expenditures of the City’s General Fund and Utility Fund for the five month period ended February 28, 2011 (42% of the fiscal year). The analysis compares  Actual results for the current period to the annual budget and  Actual results for the same period of the prior year annual budget. H? The report is one of the financial reporting OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES services of the Finance Department for the purpose of providing interim financial information to the City Commission and to City Management, FI: The fiscal impact of the actual budgetary results to date for the General Fund ISCAL MPACT and the Utility Fund follow. GENERAL FUND The FY 2011 annual budget of $68.5 million represents a 3% decrease from the FY 2010 budget of $70.5 million. However, in order to balance the budget in FY 2011, it required the following two non-revenue funding sources. 94 of 886  A fund balance appropriation of $59 thousand and  Transfers from other funds of $27.0 million representing 40% of all fund sources. For the five months in FY 2011,  Revenues and transfers realized are $38.9 million (57%) of the budget estimate, but slightly behind the dollar amount and percent of revenue realized to date compared to FY 2010.  Expenditures incurred are $28.3 million (41%) of the annual appropriated budget, but ahead of FY 2010 with $26.2 million (37%). FY 2011FY 2010FY 2011 vs. 2010 Annual Annual Actual to DateActual to Date BudgetActual BudgetBudget Amount%Amount%%% Revenues & Transfers$ 68,551$ 38,98157%$ 70,517$ 40,751 58%-3%-4% Expenditures$ (68,551)$ (28,335)41%$ (70,517)$ (26,204)37%-3%8% Excess (Deficit)$ -$ 10,646$ -$ 14,547 The following summarizes the major revenues and expenditures to date. Revenues & Transfers (Exhibit A) - Overall, with $38.9 million received to date, we are slightly behind receiving estimated funding sources; both at this point in time during the fiscal year and in comparison to last year for individual sources. In the current year, these funding sources can be summarized into three major groups making up the total percentage of the budget: 1. 32% - $ 22.1 M – Property taxes less Tax Increment Financing to the CRA The majority of property taxes are received in December (versus proportionally over the year) and the CRA is sent 100% of their taxes in December. While the % of budgeted property taxes actually received is up from 85% to 86% in FY 2011, the City actually levied a $4.5 million tax reduction in FY 2011 reducing property taxes from $30.0 million in FY 2010 to $25.5 million in FY 2011. 2. 40% - $ 27.0 M – Transfers from other funds and Fund balance appropriated Current practice is to make 1/12 of these funding sources available to the General Fund monthly. 3. 28% - $ 19.4 M – We monitor all other revenues closely comparing to last year. Franchise fees are down from 45% collected at this point last year to 39% in FY 2011 100% - $ 68.5 M – Total funding sources Expenditures (Exhibit B) – General Fund expenditures to date are $28.3 million (41%) of the $68.5 million expenditure appropriation for FY 2011. The current appropriation represents a 3% decrease of $2 million compared to FY 2010. The graph at the bottom of Exhibit B displays actual expenditures of $28.3 million are ahead of 95 of 886 the budget compared to the $26.2 million actual spending levels in FY 2010 for this same period. Police and Fire spending levels are the major cause of the higher spending levels in total. At the 42% part of the fiscal year behind us, their spending levels in FY 2011 compared to FY 2010 are:  Police FY 2011 = 43% expended compared to 37% at this same point in FY 2010  Fire FY 2011 = 43% expended compared to 36% at this same point in FY 2010 . Police and Fire staff has been alerted to this comparison and are looking into the reasons. UTILITY FUND The FY 2011 annual expenditure budget of $31.9 million represents a 2% decrease from the FY 2010 budget of $32.4 million. The operational forecast may yield an estimated $4.3 million fund balance increase for the year based on the budget. For the five months in FY 2011,  Revenues realized are $14.1 million (44%) of the annual budget estimate.  Expenditures incurred are $13.2 million (41%) of the annual appropriated budget. This results in an excess of revenues over expenditures of $0.9 million. FY 2011FY 2010FY 2011 vs. 2010 Annual Annual Actual to DateActual to Date BudgetActual BudgetBudget Amount%Amount%%% Revenues$ 31,967 $ 14,150 44%$ 32,465 $ 14,003 43%-2%1% Expenditures$ (31,967)$ (13,208)41%$ (32,465)$ (12,225)38%-2%8% Excess (Deficit)$ -$ 942 $ -$ 1,778 Th e following provides brief comments on revenues and expenditures to date. Revenues (Exhibit C) - The $14.1 million in FY 2011 revenues and fund balance increase nearly equals the $14.0 million to date in FY 2010, because of two factors:  Water Sales - $7.4 million equivalent to 44% of the annual estimate, compared to $7.0 million (45%) at this point in FY2010.  In FY2011, $4.3 million is being recognized as added revenues to fund balance, compared to added revenues of $2.4 million in FY2010. These factors should provide for adequate bond debt service coverage. Expenditures (Exhibit D) – Utility Fund FY2011 expenditures to date are 13.2 million or 41% of the annual appropriation compared to expenditures of $12.2 million or 38% for the prior fiscal year. Budget plans for 2011-12: The City Manager is working with staff for the 2011-12 Budget. We are assuming an 8% drop in taxable value for the July 2011 report from the property 96 of 886 appraiser. Staff has also been directed to bring expenditure requests for all funds 8-10% below the current fiscal. The Voluntary Separation Program is pending and some cost savings will result. However, it is expected that some re-structuring of operations and departments, including staff reductions and furloughs will also be part of the budget recommendation. The City Manager plans to have the draft budget to the City Commission in mid-June 2011. A: Discuss this Budget Status Report or request clarification at the City LTERNATIVES Commission meeting. 97 of 886 98 of 886 99 of 886 100 of 886 101 of 886 6. D CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Accept status report of the Boynton Beach Transportation EQUESTED CTION BY ITY OMMISSION Concurrency Exception Area (TCEA) as impacted by the discontinuation of the trolley service, and need to amend the Transportation Element of the Palm Beach County Comprehensive Plan. ER: The TCEA designation for a portion of the Boynton Beach CRA was XPLANATION OF EQUEST granted by Palm Beach County and became effective on April 3, 2005. The purpose of this designation is to reduce the adverse impact transportation concurrency may have on urban infill development and redevelopment. Generally, all development within the TCEA is exempt from the Palm Beach County Traffic Performance Standards, with which all the County municipalities must comply. However, it also carries specific requirements that must be met by a municipality requesting the designation. The subject requirements for the Boynton’s TCEA are included in the Transportation Elements of both the County and the City Comprehensive Plans, and include policies, conditions and a table which determines maximum allowable number of housing units, square footage, total daily trips, and total pm peak hour trips for the designated area. The Boynton Beach TCEA is defined in Policy 1.2-u of the County’s Transportation Element. Under Policy 1.2-u, Condition 6pertains to the implementation of the transit circulator plan for the Boynton Beach TCEA. The condition reads as follows: “The City acknowledges that in order to provide traffic circulation and transportation infrastructure consistent with the requirements of the TCEA, it will be necessary to augment the existing local transit circulator system. By January 1, 2005, the City shall undertake a detailed transit study to develop a local transit circulator plan (complementing or augmenting the County's public transit service) for the TCEA including specific route alignments, infrastructure needs, headways, hours of operation, and other service characteristics. The City and the Boynton Beach CRA shall be responsible for funding and implementing the transit circulator plan based on the recommendations and conclusions of the study. If the detailed transit study indicates that redevelopment projects within the TCEA have not progressed 102 of 886 enough for the necessity of implementing the transit circulator plan on or before January 1, 2007, then the City shall conduct a monitoring study for such implementation every two years. This monitoring study shall be submitted to the County Engineer and Planning Director on March 1, 2007, and every second year thereafter until the City implements the circulator plan. The County must review and approve any such monitoring study that would otherwise allow additional delay in implementing the transit circulator plan”. In July 2005, the Boynton Beach CRA began a trolley service, providing a basic mobility choice with an origin in or destination to the TCEA. In addition, per the requirement contained in Condition 6, the City and the CRA submitted to the County “The Transit Study and Development of a Local Transit Circulator Plan for TCEA” (November 2007). The study concluded that, due to the market downturn, development and redevelopment activities in the TCEA lagged significantly behind projections contained in the TCEA Justification Report. Consequently, at that time there was not yet a critical mass that would generate a larger pool of trips internal to the downtown activity center, and thus no justification to initiate a downtown-specific trolley within the TCEA. However, in February 2008, the CRA expanded service with a second trolley route, connecting the downtown area to the Congress Avenue corridor via a southern route. The decision to discontinue the trolley operations was made by the CRA Board in October of 2010. The decision was due to severe fiscal constraints affecting the budgets of both the CRA and the City as well as to the lack of progress of redevelopment activity within the TCEA. There was also some evidence that a high portion of the ridership consisted of local students who might have had access to alternative means of transportation such as school buses. . However, as a result of this decision, the City is no longer in compliance with Condition 6. Consequently, the Board of County Commissioners could act to eliminate the Boynton Beach TCEA. Notwithstanding the possible changes in statewide concurrency regulations and the County response to such changes, the TCEA designation should be retained to support future redevelopment activities. Therefore, staff recommends that the City request the County to amend Policy 1.2-u, Condition 6, of the Transportation Element of the Palm Beach County Comprehensive Plan. As per initial discussions with County, no fee will be charged for the subject request. This process is initiated by a written request from Planning and Zoning staff to the County Planning Division. Subsequently, the City and County staff would collaborate to arrive at a mutually agreed-upon modification to the language of the subject condition, which would reflect changes in the economic and fiscal circumstances that occurred since the inception of the program. The amendment would be part of Round 11-2, of the Comprehensive Plan Amendment Cycle for the County, to be finalized by the end of 2011. Thereafter, the City’s Comprehensive Plan must be amended to reflect the changes. H? None OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: None, in the short term. In the long term, the benefits derived from significant ISCAL MPACT redevelopment activities facilitated by TCEA in the downtown and surrounding areas may potentially exceed the cost of reinstating the trolley service. A: None LTERNATIVES 103 of 886 104 of 886 105 of 886 106 of 886 107 of 886 108 of 886 6. E CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-__ - Approve full EQUESTED CTION BY ITY OMMISSION release of surety and authorize return of the performance bond to the developer for the project known as Knollwood PUD ER: On August 11, 2006, D.R. Horton, Inc., the developer of Knollwood XPLANATION OF EQUEST PUD, gave a performance bond in the amount of $800,454.60 to the City to guarantee the completion of the water and sewer improvements required to serve this new subdivision. The work was subsequently substantially completed, and the surety value was reduced to $40,000 on January 2, 2008. This reduced surety value is still held by the City. All work is now completed, and the warranty period has expired. It is therefore appropriate to grant a full release of this surety back to the developer. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES No affect. FI: ISCAL MPACT None A: LTERNATIVES No alternative. All utility improvements have been successfully completed and have operated satisfactorily through the warranty period. 109 of 886 RESOLUTION NO. R11- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING FULL RELEASE OF SURETY AND AUTHORIZING RETURN OF THE PERFORMANCE BOND TO DEVELOPER FOR THE PROJECT KNOWN AS KNOLLWOOD PUD; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on August 11, 2006, D.R. Horton, Inc., the developer of Knollwood PUD posted a performance bond in the amount of $800,454.60 to guarantee satisfactory completion of the water and sewer improvements required to serve the new subdivision; and WHEREAS , the work was substantially completed in 2008 and the surety value was reduced to $40,000 which is still held by the City; and WHEREAS , all work has been completed and the warranty period has expired; and WHEREAS, the City Commission, upon recommendation of staff, deems it appropriate to authorize a full release of the surety to the developer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission. Section 2. The City Commission of the City of Boynton Beach, Florida, does hereby approve the full release of the performance bond in the amount of $40,000 to the developer, D.R. Horton, Inc., for the project known as Knollwood PUD. 110 of 886 Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ Commissioner – Steven Holzman ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 111 of 886 112 of 886 113 of 886 114 of 886 115 of 886 116 of 886 117 of 886 118 of 886 119 of 886 120 of 886 6. F CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Approve and EQUESTED CTION BY ITY OMMISSION authorize the City Manager to sign Amendment No. 3 for a Change in Scope to Task Order #U08-01-05 with ARCADIS U.S., Inc. ER: On September 15, 2009, the City Commission approved XPLANATION OF EQUEST Amendment No. 2 to Task Order #U08-01-05 with ARCADIS U.S., Inc. (ARCADIS) to provide engineering services for the replacement of the vacuum filter at the East Water Treatment Plant. The scope of services included engineering design, permitting, bidding, and construction phase services for demolition of the existing vacuum filter system and the second story of the building, and the design of a new vacuum filter system. The new system will include the vacuum filter and its ancillary devices, piping, sludge feed pumps, second story enclosure with access hatch for equipment removal, and electrical/instrumentation and control upgrades. As the design progressed, it became apparent that the existing sludge thickener will also need to be replaced with a larger unit to accommodate the lime sludge volume anticipated as the East Water Treatment Plant reaches its permitted raw water supply flow of 24 million gallons per day (MGD). Construction of the new vacuum filter system and sludge thickener must be completed by January 2013 in accordance with the City’s Water Use Permit from the South Florida Water Management District. ARCADIS has submitted Task Order Amendment No. 3 to provide the following deliverables: 1. Development of a design criteria package 121 of 886 2. Development of 30% design plans for the lime sludge thickener, vacuum filter, and ancillary equipment. 3. Development of 30% design plans for electrical, instrumentation, and control system upgrades. 4. Development of 30% design plans for civil site improvements. The revised scope of work, including the items listed above, will allow the Utilities Department to issue a request for proposal (RFP) to construct these improvements through the “design- build” procurement method to comply with the January 2013 deadline and within the same timeline of other required improvements, including the anion exchange system and pumping station at the West Water Treatment Plant, raw water transmission main, and capacity improvements at the East Water Treatment Plant. H? This project will assure that the City has a OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES reliable water supply in the near term and for the foreseeable future. FI:The existing Task Order Amendment No. 2 has an approved funding of ISCAL MPACT $185,700 encumbered in account # 403-5006-590-65-02 project WTR112. With this change in scope of work, ARCADIS will complete their services for a fee of $153,990, resulting in a cost savings of $31,710 to the City. A: The vacuum filter systems and sludge thickener systems are critical LTERNATIVES components of the City’s water supply program. We see no reasonable alternative to constructing these systems within the time available in order to meet the requirements of the Water Use Permit. 122 of 886 RESOLUTION NO. R11- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 FOR A CHANGE IN SCOPE TO TASK ORDER NO. U08-01-05 WITH ARCADIS U.S., INC., FOR ENGINEERING SERVICES FOR THE REPLACEMENT OF THE VACUUM FILTER AT THE EAST WATER TREATMENT PLANT FOR A COST SAVINGS OF $31,710 FROM AMENDMENT NO. 2; AND PROVIDING AN EFFECTIVE DATE . WHEREAS, on September 15, 2009 the City Commission approved Amendment No. 2 to Task Order #U08-01-05 with ARCADIS U.S. INC., to provide engineering services for the replacement of the vacuum filter at the East Water Treatment Plant; and WHEREAS, it has become apparent that the existing sludge thickener will also need to be replaced with a larger unit to accommodate the lime sludge volume as the East Plant reaches its permitted raw water supply flow; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to approve and authorize the execution of Amendment No. 3 to Task Order No. U08-01-05 with ARCADIS U.S., Inc., for a Change in Scope to engineering services for the replacement of the vacuum filter at the East Water Treatment Plant which will result in a cost savings to the City of $31,710. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT : Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager to execute Amendment No. 3 3 to Task Order No. U08-01-05 with ARCADIS U.S., Inc., for a Change in Scope to engineering services for the replacement of the vacuum filter at the East Water Treatment Plant which will result in a cost savings to the City of $31,710, a copy 123 of 886 of which is attached hereto as Exhibit “A”. Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove _______________________________ Commissioner – Woodrow L. Hay _______________________________ Commissioner – Steven Holzman ATTEST: ________________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 124 of 886 125 of 886 126 of 886 127 of 886 128 of 886 129 of 886 130 of 886 131 of 886 132 of 886 133 of 886 134 of 886 135 of 886 136 of 886 137 of 886 138 of 886 139 of 886 140 of 886 141 of 886 142 of 886 143 of 886 144 of 886 145 of 886 6. G CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11 - ____ - Approve EQUESTED CTION BY ITY OMMISSION renewal of the Cardiac Monitor/ Defibrillator Service Agreement with Physio-Control, Inc., for five years in the amount of $68,898 ER: This is a five year technical service support agreement that began on 04/01/2006 and XPLANATION OF EQUEST expired on 03/31/2011 for our Lifepak cardiac monitors / defibrillators with Physio-Control. The current contract for $61,027.66 was based on 2004 pricing and covers the maintenance and repair of the 13 (thirteen) Lifepak 12’s we had in inventory since 2006. During the tenure of this contract, we implemented a replacement program to switch from the Lifepak 12’s to the new version of Lifepak 15’s as the Lifepak 12’s are no longer in production. The new Lifepak 15 monitors will also be included in this new contract for the repair and maintenance, and can be seen in the price adjustment for the maintenance agreement reflecting in a $7,870, or 10% inflationary increase over the 2004 contract pricing. This increase is due in part to new technology development, the FDA approval process, and it also includes company cost increases such as performing maintenance on older Lifepak 12 models, and cost adjustments based on 2004 pricing for our last five year service agreement. In 2006, we received a rate rollback to 2004 prices and have not incurred any substantial rate adjustments since that time. This increase equates to a $1,334.15 per year increase over the original 2004 pricing. It is important to note that this new contract will cover:  6 (Six) Lifepak 15’s  7 (seven) Lifepak 12’s  All 10 (ten) battery support systems  Replacement batteries These important pre-hospital devices are subject to extreme hostile environmental elements and conditions daily. Proper preventative maintenance and repairs are critical for having these limited EMS resources available on every fire rescue unit. As an advanced life support medical device, it is imperative we have them in reliable condition. Physio-Control, Inc., is the sole manufacturer of these devices and provides factory trained technicians for onsite maintenance and repairs for our 13 (thirteen) monitor / defibrillators and 10 (ten) battery support systems. 146 of 886 The term of the agreement is 5 years payable in annual installments of $13,779.60 (total contract price $68,898.00.) subject to yearly budget appropriations approval. H? Reliability and availability are two key elements in ensuring OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES these limited resources are always available when needed. Physio-Control also provides free replacement of 5 (five) cases during this contract and free loaner units (critical to keeping advanced life support units in service during device “down time” for repairs or maintenance). FI: Funds have been budgeted and approved in: ISCAL MPACT FY 10/11 Fire Rescue Budget, account 001-2210-522-49-17 $14,000 “Other Contractual Services”. In addition, the contract offers the City of Boynton Beach a 10% discount on all accessories for these devices. A: Pay for individual repairs and replacement as needed. This alternative is considerably more LTERNATIVES expensive than the contract price. The replacement of one LIFEPAK 12 cardiac monitor “EL” display would cost in excess of $2,925 for parts and repairs as compared to the contract price of $1,059 for a full year of preventative maintenance and repair for 1 (one) LIFEPAK 12/15 cardiac monitor. Opting for a new manufacturer at this time would not be practical or feasible as we are currently at the halfway point in our 7-year cardiac monitor replacement plan. 147 of 886 RESOLUTION NO. R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE RENEWAL OF THE CARDIAC MONITOR/DEFIBRILLATOR TECHNICAL SERVICE SUPPORT AGREEMENT WITH PHYSIO-CONTROL, INC., FOR MAINTENANCE AND REPAIR OF THE SIX (6) LIFEPAK 15’S, SEVEN (7) LIFEPAK 12’S, TEN (10 BATTERY SUPPORT SYSTEMS AND REPLACEMENT BATTERIES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIVE (5) YEAR TECHNICAL SERVICE SUPPORT AGREEMENT IN THE AMOUNT OF $68,898.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Boynton Beach Fire Rescue is committed to providing the highest level of emergency response to the citizens of the Boynton Beach community; and WHEREAS , it is imperative that the thirteen Lifepak cardiac monitor/defibrillators are kept in reliable condition; and WHEREAS ,the City Commission of the City of Boynton Beach, upon recommendation of staff, deems it to be in the best interests of the citizens and residents of the City of Boynton Beach, to approve the renewal of the five (5) year Technical Service Support Agreement with Physio-Control, Inc., for service and support of the six (6) Lifepak 15’s, seven (7) Lifepak 12’s, ten (10) battery support systems and replacement batteries for a total contract price of $68,898.00 and to authorize the City Manager to execute the five (5) year Technical Service Support Agreement with Physio- Control, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve the renewal of the five (5) year Technical Service Support Agreement with Physio-Control, Inc., for service support of the six (6) Lifepak 15’s, seven (7) Lifepak 12’s, ten (10) battery support systems and replacement batteries for a total contract price of $68,898.00 over the five year period. 148 of 886 Section 3. The City Manager is authorized to execute the five (5) year Technical Service Support Agreement with Physio-Control, Inc., for service, a copy of which is attached hereto as Exhibit “A”. Section 4. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove _______________________________ Commissioner – Woodrow L. Hay _______________________________ Commissioner – Steven Holzman ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 149 of 886 May 4, 2010 Michael Landress Public Works Complex th 222 NE 9 Ave. Boynton Beach, FL 33435 Dear Mr. Landress: Physio-Control, Inc. is the manufacturer of the LIFEPAK® series of cardiac defibrillators/monitors. Physio-Control, Inc. authorized Technical Service Representatives are the manufacturer sole-authorized agents for all LIFEPAK® products. This ensures your critical patient care equipment is serviced by factory-trained representatives, and that parts manufactured expressly for Physio-Control, Inc. are used. Sincerely, Physio-Control, Inc. Cheryl Cutler-Rock Cheryl Cutler-Rock Service Contract Specialist 150 of 886 151 of 886 152 of 886 153 of 886 154 of 886 155 of 886 156 of 886 157 of 886 158 of 886 159 of 886 160 of 886 6. H CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Approve the EQUESTED CTION BY ITY OMMISSION Services Agreement with Tevis Gardenhire, Facilitator for Art is Motivation (AIM), (the "Provider"), which is part of the Youth Empowerment Center (YEC), authorizing the City to enter into an agreement to provide funding in the amount of $1,600 to the AIM program as a partner in the continued planning and implementation of the YEC ER: The Palm Beach County Criminal Justice Commission (CJC) has XPLANATION OF EQUEST been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice. This funding will be used to enhance the existing community–based comprehensive anti-gang strategy. The CJC will implement the strategy by providing funding to enhance the current operations of the Youth Empowerment Centers (YECs) in Palm Beach County. At the November 3, 2010 Commission Meeting, the Interlocal Agreement (ILA) with the Board of County Commissioners was authorized, which allowed the City to receive funding from the Gang Prevention and Intervention Grant in the amount of $71,352.75 to support the Boynton Beach Youth Empowerment Center. TERM: The term of the engagement under this agreement shall commence on the date executed by the later of Provider and City and shall continue until July 10, 2011. H? This will add a program to the YEC that OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES will help attract teens and act as a deterrent towards gang activity. The Art is Motivation program will provide middle and high school students in Boynton Beach a way to express themselves mentally and visually through art. Students will learn what is needed to draw, paint 161 of 886 and design graphics and will allow them to develop comprehensive skills comparable to industry standards FI: The County has approved the funding for the YEC. The Art is Motivation ISCAL MPACT program submitted a budget of $1,600. All expenses submitted for reimbursement will fall within the approved budget. The City will be reimbursed via the County for all expenses incurred. Funds have been budgeted in account # 105-3320-572-49-17 in the amount of $71,353 to cover service agreements for the Gang Prevention and Intervention Grant. A: Do not approve the Services Agreement. LTERNATIVES 162 of 886 RESOLUTION R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A YOUTH EMPOWERMENT CENTER SERVICES AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA, AND TEVIS GARDENHIRE, FACILITATOR FOR ART IS MOTIVATION FOR SUB-GRANT FUNDING IN THE AMOUNT OF $1,600.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Palm Beach County Criminal Justice Commission has been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice; and WHEREAS , the Criminal Justice Commission will implement an anti-gang strategy by providing funding to enhance the current operations of the Youth Empowerment Centers in Palm beach County; and WHEREAS , at the November 3, 2010 Commission Meeting, the Interlocal Agreement with the Board of County Commissions was approved which allowed the City to receive the funding from the Gang Prevention and Intervention Grant; and WHEREAS , the City of Boynton Beach was granted $71,352.75 to support the Boynton Beach Youth Empowerment Center; and WHEREAS , Tevis Gardenhire, Facilitator for Art Is Motivation has submitted a budget of $1,600 and all expenses submitted for reimbursement will fall within the approved budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager and City Clerk to execute a Youth Empowerment Center Services Agreement with Tevis Gardenhire, Facilitator for Art Is Motivation, including a sub-grant in the amount of $1,600.00, a copy of the Service Agreement is attached hereto and made a part hereof as Exhibit “A” Section 3. This Resolution will become effective immediately upon passage. 163 of 886 PASSED AND ADOPTED this ___ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ ATTEST: Commissioner – Steven Holzman _____________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 164 of 886 165 of 886 166 of 886 167 of 886 168 of 886 169 of 886 170 of 886 171 of 886 172 of 886 173 of 886 174 of 886 175 of 886 6. I CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Approve the EQUESTED CTION BY ITY OMMISSION Services Agreement between the City of Boynton Beach and the R.M. Lee Community Development Center program (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $3,500 to the Center as a partner in the planning and implementation of the Gang Prevention and Intervention Grant. ER: The Palm Beach County Criminal Justice Commission (CJC) has XPLANATION OF EQUEST been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice. This funding will be used to enhance the existing community–based comprehensive anti-gang strategy. The CJC will implement the strategy by providing funding to enhance the current operations of the Youth Empowerment Centers (YECs) in Palm Beach County. At the November 3, 2010 Commission Meeting, the Interlocal Agreement (ILA) with the Board of County Commissioners was authorized, which allowed the City to receive funding from the Gang Prevention and Intervention Grant in the amount of $71,352.75 to support the Boynton Beach Youth Empowerment Center. TERM: The term of the engagement under this agreement shall commence on the date executed by the later of Provider and City and shall continue until October 20, 2011. H? This will add a program to the YEC that OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES will help attract teens and acts as a deterrent towards gang activity. The R.M. Lee Community Development Center will teach the youth employment skills that will educate and develop job interview skills. It will teach the youth where to look for jobs, how to dress, the proper language to use during interviews and how to write a resume. 176 of 886 FI: The County has approved the funding for the YEC. The R.M. Lee Community ISCAL MPACT Development Center submitted a budget of $3,500 to run their program. All expenses submitted for reimbursement will fall within the approved budget. The City will be reimbursed via the County for all expenses incurred. Funds have been budgeted in account #105-3320-572-49-17 in the amount of $72,353 to cover the cost of services agreements for the Gang Prevention and Intervention Grant. A: Do not approve the Services Agreement LTERNATIVES 177 of 886 RESOLUTION R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A YOUTH EMPOWERMENT CENTER SERVICES AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA, AND R.M. LEE COMMUNITY DEVELOPMENT CENTER FOR SUB-GRANT FUNDING IN THE AMOUNT OF $3,500.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Palm Beach County Criminal Justice Commission has been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice; and WHEREAS , the Criminal Justice Commission will implement an anti-gang strategy by providing funding to enhance the current operations of the Youth Empowerment Centers in Palm beach County; and WHEREAS , at the November 3, 2010 Commission Meeting, the Interlocal Agreement with the Board of County Commissions was approved which allowed the City to receive the funding from the Gang Prevention and Intervention Grant; and WHEREAS , the City of Boynton Beach was granted $71,352.75 to support the Boynton Beach Youth Empowerment Center; and WHEREAS , R.M. Lee Community Development Center has submitted a budget of $3,500 and all expenses submitted for reimbursement will fall within the approved budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager and City Clerk to execute a Youth Empowerment Center Services Agreement with R.M. Lee Community Development Center, including a sub-grant in the amount of $3,500.00, a copy of the Service Agreement is attached hereto and made a part hereof as Exhibit “A” Section 3. This Resolution will become effective immediately upon passage. 178 of 886 PASSED AND ADOPTED this ___ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ ATTEST: Commissioner – Steven Holzman _____________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 179 of 886 180 of 886 181 of 886 182 of 886 183 of 886 184 of 886 185 of 886 186 of 886 187 of 886 188 of 886 189 of 886 190 of 886 6. J CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Approve the EQUESTED CTION BY ITY OMMISSION Services Agreement between the City of Boynton Beach and Blue Skies Audio/Visual Technologies, Inc. (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $3,000 to Blues Skies Audio Visual Technologies, Inc. as a partner in the planning and implementation of the Gang Prevention and Intervention Grant. ER: The Palm Beach County Criminal Justice Commission (CJC) has XPLANATION OF EQUEST been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice. This funding will be used to enhance the existing community–based comprehensive anti-gang strategy. The CJC will implement the strategy by providing funding to enhance the current operations of the Youth Empowerment Centers (YECs) in Palm Beach County. At the November 3, 2010 Commission Meeting, the Interlocal Agreement (ILA) with the Board of County Commissioners was authorized, which allowed the City to receive funding from the Gang Prevention and Intervention Grant in the amount of $71,352.75 to support the Boynton Beach Youth Empowerment Center. TERM: The term of the engagement under this agreement shall commence on the date executed by the later of Provider and City and shall continue until July 10, 2011. H? This will add a program to the YEC that OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES will help attract teens and acts as a deterrent towards gang activity. Blue Skies Audio/Visual will focus on taking at-risk kids off the streets by providing tutoring, mentoring and healthy alternatives to gang activity through music. 191 of 886 FI: The County has approved the funding for the YEC. Blue Skies Audio/Visual, ISCAL MPACT Inc. submitted a budget of $3,000 to run their program. All expenses submitted for reimbursement will fall within the approved budget. The City will be reimbursed via the County for all expenses incurred. Funds have been budgeted in account #105-3320-572-49 in the amount of $72,353 to cover the cost of services agreements for the Gang Prevention and Intervention Grant. A: Do not approve the Services Agreement. LTERNATIVES 192 of 886 RESOLUTION R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A YOUTH EMPOWERMENT CENTER SERVICES AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA, AND BLUE SKIES AUDIO VISUAL TECHNOLOGIES, INC., FOR SUB-GRANT FUNDING IN THE AMOUNT OF $3,000.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Palm Beach County Criminal Justice Commission has been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice; and WHEREAS , the Criminal Justice Commission will implement an anti-gang strategy by providing funding to enhance the current operations of the Youth Empowerment Centers in Palm beach County; and WHEREAS , at the November 3, 2010 Commission Meeting, the Interlocal Agreement with the Board of County Commissions was approved which allowed the City to receive the funding from the Gang Prevention and Intervention Grant; and WHEREAS , the City of Boynton Beach was granted $71,352.75 to support the Boynton Beach Youth Empowerment Center; and WHEREAS , Blue Skies Audio Visual Technologies, Inc., has submitted a budget of $3,000 and all expenses submitted for reimbursement will fall within the approved budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager and City Clerk to execute a Youth Empowerment Center Services Agreement with Blue Skies Audio Visual Technologies, Inc., including a sub-grant in the amount of $3,000.00, a copy of the Service Agreement is attached hereto and made a part hereof as Exhibit “A” Section 3. This Resolution will become effective immediately upon passage. 193 of 886 PASSED AND ADOPTED this ___ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ ATTEST: Commissioner – Steven Holzman _____________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 194 of 886 195 of 886 196 of 886 197 of 886 198 of 886 199 of 886 200 of 886 201 of 886 202 of 886 203 of 886 204 of 886 205 of 886 6. K CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Approve the EQUESTED CTION BY ITY OMMISSION service agreement between the City of Boynton Beach and Sandra Watson, the Facilitator for Sister to Sista's Young Ladies Mentoring and Enrichment Program (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $3,000 to the Sister to Sista's Young Ladies Mentoring and Enrichment program as a partner in the planning and implementation of the Gang Prevention and Intervention Grant ER: The Palm Beach County Criminal Justice Commission (CJC) has XPLANATION OF EQUEST been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice. This funding will be used to enhance the existing community–based comprehensive anti-gang strategy. The CJC will implement the strategy by providing funding to enhance the current operations of the Youth Empowerment Centers (YECs) in Palm Beach County. At the November 3, 2010 Commission Meeting, the Interlocal Agreement (ILA) with the Board of County Commissioners was authorized, which allowed the City to receive funding from the Gang Prevention and Intervention Grant in the amount of $71,352.75 to support the Boynton Beach Youth Empowerment Center. TERM: The term of the engagement under this agreement shall commence on the date executed by the later of Provider and City and shall continue until October 20, 2011. H? This will add a program to the YEC that OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES will help attract teens and acts as a deterrent towards gang activity. The Sister to Sista’s program will teach participants social awareness, personal mentoring and parent daughter development skills. 206 of 886 FI: The County has approved the funding for the YEC. The Sister to Sista’s ISCAL MPACT Young Ladies Mentoring and Enrichment program submitted a budget of $3,000. All expenses submitted for reimbursement will fall within the approved budget. The City will be reimbursed via the County for all expenses incurred. Funds have been budgeted in account #105-3320572-49-17 in the amount of $71,353 to cover service agreements for the Gang Prevention and Intervention Grant. A: Do not approve the Services Agreement. LTERNATIVES 207 of 886 RESOLUTION R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A YOUTH EMPOWERMENT CENTER SERVICES AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA, AND SANDRA WATSON, FACILITATOR FOR SISTER TO SISTA’S YOUNG LADIES MENTORING AND ENRICHMENT PROGRAM FOR SUB- GRANT FUNDING IN THE AMOUNT OF $3,000.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Palm Beach County Criminal Justice Commission has been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice; and WHEREAS , the Criminal Justice Commission will implement an anti-gang strategy by providing funding to enhance the current operations of the Youth Empowerment Centers in Palm Beach County; and WHEREAS , at the November 3, 2010 Commission Meeting, the Interlocal Agreement with the Board of County Commissions was approved which allowed the City to receive the funding from the Gang Prevention and Intervention Grant; and WHEREAS , the City of Boynton Beach was granted $71,352.75 to support the Boynton Beach Youth Empowerment Center; and WHEREAS , Sandra Watson, Facilitator for Sister to Sista’s Young Ladies Mentoring and Enrichment Program has submitted a budget of $3,000 and all expenses submitted for reimbursement will fall within the approved budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager and City Clerk to execute a Youth Empowerment Center Services Agreement with Sandra Watson, Facilitator for Sister to Sista’s Young Ladies Mentoring and 208 of 886 Enrichment Program, including a sub-grant in the amount of $3,000.00, a copy of the Service Agreement is attached hereto and made a part hereof as Exhibit “A” Section 3. This Resolution will become effective immediately upon passage. PASSED AND ADOPTED this ___ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ ATTEST: Commissioner – Steven Holzman _____________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 209 of 886 210 of 886 211 of 886 212 of 886 213 of 886 214 of 886 215 of 886 216 of 886 217 of 886 218 of 886 219 of 886 220 of 886 6. L CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Approve the EQUESTED CTION BY ITY OMMISSION Services Agreement between the City of Boynton Beach and Catrina Lyons, Facilitator for Oneeighty for Girls Violence Prevention Project (the "Provider"), authorizing the City to enter into an agreement to provide funding in the amount of $2,700 to the Oneeighty Girls Violence Prevention Project as a partner in the planning and implementation of the Gang Prevention and Intervention Grant ER: The Palm Beach County Criminal Justice Commission (CJC) has XPLANATION OF EQUEST been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice. This funding will be used to enhance the existing community–based comprehensive anti-gang strategy. The CJC will implement the strategy by providing funding to enhance the current operations of the Youth Empowerment Centers (YECs) in Palm Beach County. At the November 3, 2010 Commission Meeting, the Interlocal Agreement (ILA) with the Board of County Commissioners was authorized, which allowed the City to receive funding from the Gang Prevention and Intervention Grant in the amount of $71,352.75 to support the Boynton Beach Youth Empowerment Center. TERM: The term of the engagement under this agreement shall commence on the date executed by the later of Provider and City and shall continue until July 10, 2011. H? This will add a program to the YEC that OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES will help attract teens and acts as a deterrent towards gang activity. The Oneeighty Violence Prevention Project is designed to reduce the risk of violence among girls who display risk factors for violence. Youth will learn skills on how to deal with anger management, conflict resolution, improved communications and socialization. 221 of 886 FI: The County has approved the funding for the YEC. Oneeighty for Girls Violence ISCAL MPACT Prevention Project submitted a budget of $2,700 to run their program. All expenses submitted for reimbursement will fall within the approved budget. The City will be reimbursed via the County for all expenses incurred. Funds have been budgeted in account #105-3320-572-49 in the amount of $72,353 to cover the cost of services agreements for the Gang Prevention and Intervention Grant. A: Do not approve the Services Agreement. LTERNATIVES 222 of 886 RESOLUTION R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A YOUTH EMPOWERMENT CENTER SERVICES AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA, AND CATRINA LYONS, FACILITATOR FOR ONEEIGHTY FOR GIRLS VIOLENCE PREVENTION PROJECT FOR SUB-GRANT FUNDING IN THE AMOUNT OF $2,700.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Palm Beach County Criminal Justice Commission has been awarded a $324,901 Youth Gang Prevention and Intervention grant through the U.S. Department of Justice; and WHEREAS , the Criminal Justice Commission will implement an anti-gang strategy by providing funding to enhance the current operations of the Youth Empowerment Centers in Palm Beach County; and WHEREAS , at the November 3, 2010 Commission Meeting, the Interlocal Agreement with the Board of County Commissions was approved which allowed the City to receive the funding from the Gang Prevention and Intervention Grant; and WHEREAS , the City of Boynton Beach was granted $71,352.75 to support the Boynton Beach Youth Empowerment Center; and WHEREAS , Catrina Lyons, Facilitator for Oneeighty for Girls Violence Prevention Project has submitted a budget of $2,700 and all expenses submitted for reimbursement will fall within the approved budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager and City Clerk to execute a Youth Empowerment Center Services Agreement with Catrina Lyons, Facilitator for Oneeighty for Girls Violence Prevention Project, 223 of 886 including a sub-grant in the amount of $2,700.00, a copy of the Service Agreement is attached hereto and made a part hereof as Exhibit “A” Section 3. This Resolution will become effective immediately upon passage. PASSED AND ADOPTED this ___ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ ATTEST: Commissioner – Steven Holzman _____________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 224 of 886 225 of 886 226 of 886 227 of 886 228 of 886 229 of 886 230 of 886 231 of 886 232 of 886 233 of 886 234 of 886 235 of 886 6. M CONSENT AGENDA April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Review request by Quantum Dependent District to name EQUESTED CTION BY ITY OMMISSION un-developed park land after former City official. ER: The Quantum Park Overlay Dependent District sent a letter to the XPLANATION OF EQUEST City requesting that a vacant un-developed park property located in the NW corner of the Quantum property be named after former Vice-Mayor/Commissioner Mike Ferguson. The letter is attached. H? In the past, the City has not named un- OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES developed park property after individuals. The City has used “place holder” names instead until the property is developed. There is no specific time-line for development of this parcel. It is recommended that at this time, this request not be referred to a committee for consideration. In the future if the park develops, it certainly would be appropriate to consider the request. Staff requests authorization to communicate this recommendation to the Quantum Park Overlay District. FI: None ISCAL MPACT A: Refer the request to a naming committee. LTERNATIVES 236 of 886 237 of 886 7. A BIDS AND PURCHASES OVER $100,000 April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Award the "ANNUAL BID FOR THE PURCHASE OF 11 EQUESTED CTION BY ITY OMMISSION R 22.5 RECAP/RETREAD TIRES" Bid #006-1412-11/MFD to Tiresoles of Broward Elpex Truck Tire Center as the most responsive, responsible bidder who met all specifications with an estimated annual purchase amount of $130,000. : APRIL6,2011–APRIL5,2012 CONTRACT PERIOD ER: On November 18, 2010, Procurement Services opened bids with XPLANATION OF EQUEST the intent to award an annual purchase contract of 11 R 22.5 recap/retread tires. Bids were recorded by Procurement Services and tabulated by Mike Dauta (Warehouse Manager) for final review and recommendation by Steven Weiser (Fleet Administrator). The final bid recommendation is to approve the one year contract award with possible additional year extension to Tiresoles of Broward Elpex Truck Tire Center in the amount of $155.00/tire. Additional wheel services are listed below. This would result in a final cost of $198.00 per unit. The second bid received by Pride Tires did not meet specifications, therefore considered non- responsive. Breakdown of Services Recap Tire $155.00 Refurbish Inspect Wheel $ 20.00 Valve Stem $ 3.95 Mount / Dismount $ 20.00 Total $198.95 238 of 886 We recommend an award for the 11 R 22.5 Waste Haul Rib with the 24/32 tread for $155.00 each. The deeper tread / waste haul design is recommended in order to (1) reduce the amount of times a mechanic changes the tire, (2) increase the tire wear by utilizing higher grade rubber composition, and (3) utilize the Goodyear Certified Tread Bonding Process. The recommended tire with the thicker 24/32 tread includes inspecting and refurbishing the wheel along with replacing the valve stems. This is to meet the safety concerns. By selecting the heavier deeper tread design tire, Fleet Services anticipates we will significantly reduce our tire purchases, reduce the chances of personal injury to our staff, and reduce the chances of injury to the general public and our operators from tire or wheel separation issues. Fleet Services anticipates a projected 25% reduction in annual purchases. We contacted two additional users of the tire: one public, and one private. The users reported increases in wear between 25 and 40%. Both companies reported excellent results against the industry standard waste haul tire. Below is a breakdown of the average annual amount of times a tire is changed per vehicle. There are 40 vehicles that use this tire in our fleet. The number of times the awarded tire needs changing is 13 times or roughly 24% less when compared to the current tire that needs changing 17 times. By using the awarded tire, there will be a reduction of physical labor. This time can be spent working on other vehicles, reducing their downtime and increasing department productivity. The award allows for a one (1) year extension at the same terms, conditions and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. PROGRAM IMPACT: The purpose of this bid is to secure a source of supply for the purchase of 11 R 22.5 Recap/Retread tires and to inspect and refurbish all wheels and replace valves stems as needed for the City’s Fleet. Our goal is to provide a safe, effective and efficient tire that meets the needs of our end users while protecting the interests of the City. The tires will be ordered on an “AS NEEDED BASIS” and stocked within the City’s Warehouse. FI: Currently, the City has budgeted $154,885 for tire purchases. We anticipate ISCAL MPACT our current annual expenditures to be approximately $130,000 with the recommended tire. Last year’s expenditures were $192,455. Fleet Services Account No. Estimated Annual Expenditure 501-2516-519-52-12 $130,000 A: Obtain quotes “as needed” basis which would not be cost effective. LTERNATIVES 239 of 886 The City of Boynton Beach Finance Department WAREHOUSE DIVISION Carol Doppler, Purchasing Agent TO: FROM: Michael Dauta, Warehouse Manager March 7, 2011 DATE: SUBJECT: Recap/Retread Tire Bid # 006-1412-11/MFD I reviewed the tabulation sheet. The recommendation of Steve Weiser, Fleet Supervisor, is to award the contract to Tiresoles of Broward Elpex Truck Tire Center. The evaluating factors used were A) Tread Depth, B) Ability to Meet Specifications C) Mechanic Tire Changing Process. Tiresoles submitted (2) proposals. We are awarding the 11R22.5 Waste Haul Rib with the 24/32 tread for $155.00 each. The thicker tread was awarded to reduce the amount of times a mechanic changes the tire and for safety concerns expressed by the Fleet Supervisor such as reducing the risk of tread separation and limit injury by reducing the amount of times a mechanic needs to change a tire weighing 100lbs. Pride did not meet specifications. Last year’s expenditures were $192,455.00. This year’s expenditures will be an estimated $130,000. Breakdown of Cost of Awarded Tire Recap Tire $155.00 Refurbish Wheel $ 20.00 Valve Stems $ 3.95 Mount and Dismount $ 20.00 Below is a breakdown of the average amount of times a tire is changed per vehicle. There are 40 vehicles that use this tire in our fleet. Current tire 17 times Awarded tire 13 times 240 of 886 The number of times the awarded tire needs to be changed is roughly 24% less when compared to the current tire. The labor for a mechanic to change a tire is $28.00. By using the awarded tire, there will be a cost savings of $4,480. With the reduction of physical labor, this time can be spent working on other vehicles, reducing their downtime and increasing department productivity. CC: Barry Atwood, Director of Finance 241 of 886 242 of 886 243 of 886 244 of 886 7. B BIDS AND PURCHASES OVER $100,000 April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11- ____.- (1) Approve EQUESTED CTION BY ITY OMMISSION the list of top ranking qualifiers identified by the Evaluation Committee from the responses received to the Request for Qualifications RFQ #059-2821-10/CJD for the scope of services (A - E), "TWO YEAR CONTRACT FOR GENERAL CONSULTING AND ENGINEERING SERVICES FOR THE CITY OF BOYNTON BEACH" ; and (2) authorize the Utilities Department and Recreation/Parks Department to conduct negotiations for compensation of services with the recommended qualifiers according to Florida State Statute 287.55, Consultants' Competitive Negotiations Act, (attached) as Exhibit "C". ER: RFQ #059-2821-10/CJD was issued by Procurement Services on XPLANATION OF EQUEST July 7, 2010 on behalf of the Utilities Department and the Recreation/Parks Department. The Request for Qualifications (RFQ) was provided to 168 consultant firms throughout the country having a favorable local and/or national reputation to provide “General Consulting and Engineering Services for the City of Boynton Beach” for assignments logically tied to the development, operation, and maintenance of City facilities. This work may include services for design, design-build, permitting, bidding, construction administration, and all miscellaneous services for the areas of stormwater, public drinking water, wastewater collection and transmission, and reclaimed water transmission and distribution; and civil works. The work may also include architectural and landscape design services for parks, public spaces, and recreation facilities. A total of 37 firms actually obtained copies of the RFQ in anticipation of submitting a Letter of Interest (LOI) in response to the RFQ. A pre-submittal meeting was held on July 28, 2010, and the deadline for LOI submittals was August 11, 2010. Staff Evaluation, ranking and recommendation took longer than expected (August 2010 to February 2011) due to the following factors: 245 of 886 Number of proposals that were reviewed (37) Number of possible scope of Services per proposal (5) Five evaluation committee members to review all proposals Following up on reference checks of respondents A “Notice of Evaluation Committee Meeting” was issued on February 8, 2011, per Florida State Statutes 286.011. The Evaluation Committee Meeting, which was open to the public and all of the respondents, was held on February 10, 2011 for the purpose of reading aloud the scores of each respondent by each individual committee member. Carol Doppler, Purchasing Agent, served as the Evaluation Committee facilitator. The RFQ consisted of five (5) distinct scopes of service and consulting firms/engineers were invited to submit a Letter of Interest (LOI) for any one (1) scope or a combination of any of the five (5) scopes. Thirty seven (37) individual firms responded to one or more of the following scopes of services resulting in sixty five (65) individual Letters of Interest as follows:  Scope A 8 firms responding - Water Plant Modifications and Capacity Evaluation Wellfield Development and Hydrogeology Services  Scope B 20 firms responding - Infrastructure Improvements  Scope C 11 firms responding - Ancillary Studies and Services  Scope D 8 firms responding - Mapping and Surveying Services  Scope E 18 firms responding - Architectural and Landscape Design Services 65 Exhibit “A” is attached indicating the submittals received. A full set of the 37 firms’ submittals will be placed in the City Commission offices for review and inspection. A five (5) member Evaluation Committee reviewed and evaluated all thirty seven (37) submittals using a standard Weighting Score sheet (attached as Exhibit B). One score sheet was completed for each Letter of Interest (LOI) submitted. A total of sixty five (65) score sheets were completed by each committee member and the highest possible score was 500. Spreadsheets were prepared from the individual raw scores; averages were calculated for each scope and for each committee member; and the averages were sorted in descending order. The City expects to select and negotiate a contract with only the most highly qualified firm for each scope of work as determined through this selection process. H? The RFQ was issued to secure the OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES services of qualified consultants/engineers for assignments logically tied to the development, operation, and maintenance of City facilities. Respondents were informed by way of the RFQ that the City was ultimately looking to contract with one firm per scope that could demonstrate their ability to be responsive, innovative and cost effective under any or all five (5) scopes of service. Staff is requesting approval to move forward with the next step in the selection process to enter into negotiations for fixed prices with the selected firms. Once the staff is able to complete negotiations with the selected firms, contracts for service will be brought back to the 246 of 886 City Commission for approval. Once contracts for service are then entered into between the City and the individual consultants, task orders will be issued on an “As Needed” basis not to exceed $100,000. It should be noted that, although the Florida Statute governing consultant selection allows for a $200,000 cap per task order on this type of continuing contract, City staff has reduced this limit to $100,000 so as to allow the City Commission to have greater input in consultant selection for the larger projects undertaken by the City. Setting this limit will unfortunately increase the time element for contractor selection for projects with a consultant fee between $100,000 and $200,000, for those projects will require a separate RFQ process, as will any project with a fee greater than $200,000. The Evaluation Committee’s shortlist recommendation for award follows: SCOPE A – WATER PLANT CONSULTANT MODIFICATIONS, WELLFIELD DEV SCORE & HYDROGEOLOGY SERVICES Globaltech, Inc. 438.53 AECOM Technical Services 436.63 MWH Americas, Inc. 426.30 SCOPE B - INFRASTRUCTURE CONSULTANT SCORE IMPROVEMENTS AECOM Technical Services 437.13 Mathews Consulting, Inc. 427.53 Camp, Dresser, & McKee, Inc. 419.78 SCOPE C - ANCILLARY STUDIES & CONSULTANT SCORE SERVICES Stanley Consultants, Inc. 437.85 AECOM Technical Services 437.03 Mathews Consulting, Inc. 436.53 247 of 886 SCOPE – D Mapping & Surveying CONSULTANT SCORE Services AECOM Technical 430.73 Wantman Group, Inc. 407.63 Erdman Anthony of Florida, Inc. 396.88 SCOPE – E Architectural & CONSULTANT SCORE Landscape Design Services AECOM Technical Services 434.98 Song & Associates, Inc. 407.93 Urban Associates, Inc. 407.78 FI: None at this time ISCAL MPACT A: Specific Engineers/Architects are determined by the scope of work they LTERNATIVES practice professionally. According to our Purchasing Policy, any service/commodity under $25,000 requires (3) quotes although according to the CCNA process “Consultants Competitive Negotiation Act” (Florida state statute 287.055), compensation is vague. This RFQ is establishing task order limits not to exceed $100,000. Task orders exceeding this amount would require a separate RFQ (based on the project) on an “as needed basis”. According to City’s Purchasing Policy: 1. Any general consulting/engineering scopes of work with an estimated cost of $25,000 or less would require three (3) Letters of Interest. 2. Any general consulting/engineering scope of work with an estimated cost of $25,000 to $100,000 would require a competitive RFQ process to comply with the Consultant Competitive Negotiations Act (CCNA) as stipulated – Florida Statutes, Chapter 287.055. 248 of 886 RESOLUTION NO. R11 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE LIST OF TOP RANKING QUALIFIERS FOR THE RFQ #059-2821-10/CJD FOR “TWO YEAR CONTRACT FOR GENERAL CONSULTING AND ENGINEERING SERVICES FOR THE CITY OF BOYNTON BEACH” SCOPE OF SERVICES (A-E); AUTHORIZING THE STAFF TO CONDUCT NEGOTIATIONS FOR COMPENSATION OF SERVICES WITH THE RECOMMENDED QUALIFIERS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on July 7, 2010 RFQ #059-2821-10/CJD was issued on behalf of the Utilities Department and Recreation/Parks Department to provide “General Consulting and Engineering Services for the City of Boynton Beach” for assignments logically tied to the development, operation and maintenance of City facilities; and WHEREAS, the RFQ consisted of five (5) distinct scopes of service and consulting firms and engineers were invited to submit a Letter of Interest for any one (1) scope or a combination of any of the five (5) scopes; and WHEREAS, a five member Evaluation Committee reviewed and evaluated all thirty-seven (37) submittals using a standard weighting score sheet; and WHEREAS , the City Commission of the City of Boynton Beach, upon recommendation of staff, hereby deems it to be in the best interests of the citizens and residents of the City of Boynton Beach, to approve the list of top ranking qualifiers as listed in the Evaluation Committee’s shortlist recommendations attached hereto and to authorize City staff to conduct negotiations for compensation of services with the recommended qualifiers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. 249 of 886 Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve the ranking of top qualifiers forRFQ #059-2821-10/CJD for “Two Year Contract for General Consulting and Engineering Services for the City of Boynton Beach” Scope of Services (A-E) as reflected in the Evaluation Committee’s shortlist recommendation for award, a copy of which is attached hereto as Exhibit “A”. Section 3. The City Commission of the City of Boynton Beach does hereby authorize City staff to conduct negotiations for compensation of services with the recommended qualifiers according to Florida Statute 287.55. Section 4. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove _______________________________ Commissioner – Woodrow L. Hay _______________________________ Commissioner – Steven Holzman 250 of 886 ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 251 of 886 252 of 886 253 of 886 254 of 886 255 of 886 256 of 886 257 of 886 258 of 886 259 of 886 260 of 886 261 of 886 262 of 886 263 of 886 264 of 886 265 of 886 266 of 886 267 of 886 268 of 886 269 of 886 270 of 886 271 of 886 272 of 886 273 of 886 274 of 886 275 of 886 8. A CODE COMPLIANCE & LEGAL SETTLEMENTS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Recommend approval of negotiated settlement of $53,000 EQUESTED CTION BY ITY OMMISSION in Anna Delvalle v. City of Boynton Beach ER: XPLANATION OF EQUEST Defense Counsel: Ben Bedard, Roberts Reynolds Bedard & Tuzzio Plaintiff Counsel: Daniel Norton, Kogan & DiSalvo Incident: Motor vehicle accident on November 22, 2006. City Utilities Equipment Operator travelling west on Mentone Road approaching Seacrest Boulevard. City driver approached plaintiff vehicle at stop sign and rear-ended plaintiff vehicle. Plaintiff suffered injuries to shoulder, neck and back. Current medicals are almost $90,000. H? Recommendations for settlements of OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES claims of this nature are part of the ongoing responsibilities of the Risk Management Department. FI: Settlement of $53,000 will be charged to the Risk Management budget ISCAL MPACT expense line item 522-1710-519-49.21, Self-insured Losses, for third party automobile liability self-insured losses. A: Failure to approve settlement will result in claim being litigated. Value of this LTERNATIVES case at trial is estimated at in excess of $100,000. Defense trial legal costs are estimated at an additional $20,000. 276 of 886 The City of Boynton Beach, Florida RISK MANAGEMENT DEPARTMENT COMMISSION AGENDA MEMORANDUM TO: Kurt Bressner City Manager THRU: Lori Laverierre Assistant City Manager FROM: Charles J. Magazine Risk Manager DATE: March 7, 2011 SUBJECT: Anna Delvalle v. City of Boynton Beach Date of Loss: November 22, 2006 X Settlement __ Judgement Risk Management recommends the City Commission ratify the: in the above stated manner. RESERVES: Indemnity: $ 50,000 Expenses: $ 30,000 Demand: Original: $ 100,000 Final: $ 60,000 Offer: Original: $ 5,000 Final: $ 53,000 SETTLEMENT$ 53,000 : X This settlement is the compromise of a claim for damages. Payment by the City is not to be construed, in NOTE: any way, as an admission of liability or responsibility for any damages or injuries resulting therefrom. Current Adjustment Fees: $ -0- Current Legal Fees: $ 28,437+ IF NOT SETTLED Projected Legal Fees: $ 20,000 Projected Jury Verdict: $100,000+ JUDGEMENT$ - : __ Current Adjustment Fees: $ - Current Legal Fees: $ - CASE NARRATIVE : Motor vehicle accident on November 22, 2006. City Utilities Equipment Operator travelling west on Mentone Road approaching Seacrest Boulevard. City driver approached plaintiff vehicle at stop sign and rear-ended plaintiff vehicle. Plaintiff suffered injuries to shoulder, neck and back. Current medicals are almost $90,000. Cjm/Claimaut/DelvalleA02.doc 277 of 886 278 of 886 279 of 886 9. A PUBLIC HEARING April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED ORDINANCE NO. 11-008 - FIRST EQUESTED CTION BY ITY OMMISSION READING - Approve the abandonment of 18.2-foot wide unimproved alley located between West Ocean Avenue and SW 1st Avenue, extending to Seacrest Boulevard from SW 2nd Street. Applicant: City initiated. TABLED TO APRIL 19, 2011 to allow time to further discuss and resolve issues raised at the Board hearing and/or recently identified involving alternative access, access easements, property maintenance and liability. Date certain tabling will ensure that the required legal ads/public notices are preserved. ER: THIS ITEM IS TABLED TO APRIL 19, 2011 to allow time to further XPLANATION OF EQUEST discuss and resolve issues raised at the Board hearing and/or recently identified involving alternative access, access easements, property maintenance and liability. Date certain tabling will ensure that the required legal ads/public notices are preserved. A late discovery in the review of this item is the use by a resident of one of the properties along the unimproved alley for accessing a rear detached dwelling unit existing accessory to the principal home at 222 W. Ocean Avenue. At the first hearing of the Planning & Development Board, the affected property owner voiced concerns over losing access to this unit, therefore leading the Board to consider preserving access through an access easement extending the short distance between the side street and the accessory unit which is on the second lot in nd from SW 2 Street. This option then lead to the concern by the other potentially affected property owner (located opposite the accessory unit), over maintenance and liability attributed to the access easement being placed over a portion of the abandoned alley which the property owner would then own following abandonment. Given the potential impact on those four properties that abut this portion of the alley, and to ensure that all are aware of the pending action, staff is offering to meet with them and discuss potential scenarios and impacts and answer any related questions. Invitations were mailed to each of them and the meeting will be 280 of 886 held Thursday the 24th at 5:00 pm. The item will then return to the Planning & Development ndth Board at their March 22 meeting, and then reviewed by the Commission on April 19. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: ISCAL MPACT A: LTERNATIVES 281 of 886 282 of 886 283 of 886 284 of 886 285 of 886 286 of 886 287 of 886 9. B PUBLIC HEARING April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED ORDINANCE NO. 11-001 - FIRST EQUESTED CTION BY ITY OMMISSION READING - Approve amendment to add provisions and standards (CDRV 11-001) to the Land Development Regulations (LDR), Chapter 2, Article II General Provisions, Section 8, to accommodate solid waste collection sites and temporary housing during periods of declared emergencies. Applicant: City-initiated. ER: This item consists of code amendments related to temporary XPLANATION OF EQUEST conditions experienced following a major storm event or other man-made or natural disaster. One amendment would allow establishment of temporary sites for the collection of vegetative and other related debris, and the other amendment is the reinsertion of previously approved provisions for temporary (emergency) housing. As part of hurricane clean up efforts after the storms in 2004 and 2005, we learned that local proximity to the debris disposal site is a key element in how quickly debris can be removed from a community. The more rapidly a community can be cleaned of storm debris, the more quickly a sense of normalcy occurs. The John Prince Park on Congress Avenue was the City’s primary debris disposal site during the storms of 2004 and 2005. However, it now appears that this location will not be available for future storms and disposal sites will be located farther west, perhaps as far as State Highway 441. Therefore, it is desirable to encourage the location of debris disposal and processing sites closer to Boynton Beach. Many companies in the private sector are willing to construct and maintain debris disposal sites and processing facilities for storm generated materials only. Each of these sites would be properly permitted by the Solid Waste Authority and Department of Environmental Protection. However, the City’s current LDR does not provide for the location of any such facility within any 288 of 886 zoning district in the City. Therefore, the proposed code will allow for this. The proposed language specifically allows for only one debris disposal and processing facility in the City at any one time and that such facility must be permitted and approved by the City Commission prior to the start of the hurricane season. Any selected site could only be used for disposal and processing of hurricane debris after a declared state of emergency, nothing else. Finally, the proposed code language provides for fee payment in the amount of $1,000 and then $0.50 for each cubic yard of debris processed if there is an actual storm. This fee could easily generate $250,000 or more after a major storm event. With respect to emergency housing, in January of 2006, the City Commission approved Ordinance 05-073, which allows mobile homes and trailers within residential areas as temporary uses for emergency housing purposes. The approved provisions however, were never inserted into the code by the City’s publishing company and as such, were unwittingly excluded from the new LDR. This amendment to accommodate temporary solid waste collection sites provides an opportunity to reinsert these previously approved, but omitted provisions. H? City clean up operations will proceed OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES much more quickly. Absent a nearby disposal and processing facility, City haul trucks could be required to travel greater distances at greater cost and significantly more time. FI: Revenue could be substantial based upon a fee of $0.50 per cubic yard. ISCAL MPACT A: Deny subject request. LTERNATIVES 289 of 886 ORDINANCE NO. 11- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS, CHAPTER 2, ARTICLE II, GENERAL PROVISIONS, TO ACCOMMODATE SOLID WASTE COLLECTION SITES AND TEMPORARY HOUSING DURING PERIODS OF DECLARED EMERGENCIES MINIMUM OFF-STREET PARKING REQUIREMENTS; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS , staff is proposing amendment to the Land Development Regulations (LDR) involving the solid waste collection sites and temporary housing during periods of declared emergencies; and WHEREAS, as part of hurricane cleanup efforts after the storms in 2004 and 2005 we learned that local proximity to the debris disposal site is a key element in how quickly debris can be removed from a community and a sense of normalcy occurs; and WHEREAS , the City Commission of the City of Boynton Beach deems it to be in the best interest of the citizens and residents of the City to amend the Land Development Regulations to accommodate solid waste collection sites and temporary housing during periods of declared emergencies. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: . Section 1The foregoing whereas clauses are true and correct and are now ratified and confirmed by the City Commission. Section 2. Chapter 2, Article II, General Provisions, Section 8, of the Land Development Regulations, is hereby amended by adding the words and figures in underlined type, as follows: Section 8. Temporary Buildings and Collection Sites. A.In Connection with Construction Activity. Temporary buildings such as models, offices and tool sheds used in conjunction with construction work only, may be permitted in any district after approval of the building inspection department and the removal of which is accomplished within thirty (30) days after 290 of 886 construction ceases or is completed. Mobile and temporary storage structures shall be regulated in accordance with Chapter 3, Article V, Section 3.E.2. B. Emergency Housing. 1. In the event a housing emergency is declared to exist by the City Commission following a natural or man-made disaster, and subject to the conditions contained in this subsection, temporary structures such as mobile homes, travel trailers, and recreational vehicles may be used as temporary housing by individuals who have been displaced from their primary residence due to damage from the disaster. 2. The following conditions shall apply to the use and placement of temporary structures such as mobile homes, travel trailers, and recreational vehicles placed on properties only after the City Commission declares a housing emergency following a natural or man-made disaster: a. A maximum of one (1) travel trailer / mobile home / recreational vehicle for the sole occupancy by the existing residents of the damaged home, will be allowed on an existing home site providing the following conditions exist on the site: (1) The home located on the site has been declared “unsafe” by the Building Official or designee; (2) The sanitary sewer must be properly connected to the City’s sanitary sewer system in accordance with codes in effect at the time; (3) Electrical service must be available on-site and have a proper connection for a travel trailer / mobile home / recreational vehicle; and (4) Only a licensed mobile home installation contractor will be allowed to apply for a permit and perform any work related to the connection of plumbing, electrical, and mechanical service systems to the site. b. Setback requirements shall be complied with to the maximum extent possible; c. All other applicable regulations and code requirements, except parking, shall apply, including but not limited to flood plan management; d. The use of mobile homes, recreational vehicles, or travel trailers as temporary residences in a zoning district where such use is prohibited prior to the declaration of the housing emergency shall cease either upon the repair or reconstruction of the individual’s residence or no later than 18 months after the date the 291 of 886 City Commission declares a housing emergency, whichever occurs first; e. Housing sites for multiple temporary dwelling units established by the Federal Emergency Management Agency and approved by the City Commission, may be established in any zoning district; f. All drainage and stormwater management requirements shall be met Legal and proper disposal of all sanitary sewer and stormwater is required; g. Water and / or sewer connection to previously unserved locations will require permits and the payment of applicable connection fees. 3. No person shall occupy a temporary dwelling unit prior to inspection of the unit by the City and the issuance of a certificate of occupancy or temporary certificate of occupancy, as determined by the Building Official. C.Emergency Solid Waste Collection Sites. The City hereby authorizes the establishment of Emergency Solid Waste Processing Sites that may be placed into operation only following a declared State of Emergency by the City Commission, Palm Beach County, and / or the State of Florida. Minimal site preparation and access work may be conducted through other normal agency permit processes prior to the State of Emergency declarations. No more than one (1) Emergency Solid Waste Processing site shall be allowed in the City at any one time and the location of such site shall be approved by the City Commission prior to June 1 of each calendar year, a date coinciding with the declared start of hurricane season. The selected site shall be allowed in any zoning district provided that it is at least eight (8) acres. City Commission approval may include any conditions of approval based on the unique character of the site and surrounding area. The fee shall be $1,000 plus $0.50 per cubic yard for each yard of material processed at the site as part of an Event cleanup. Section 3. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 4. Authority is hereby given to codify this Ordinance. Section 5. This Ordinance shall become effective immediately. (REMAINDER OF PAGE LEFT BLANK) 292 of 886 FIRST READING this ____ day of ____________, 2011. SECOND, FINAL READING AND PASSAGE this ______ day of ________, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ Commissioner – Steven Holzman ATTEST: ___________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 293 of 886 Section 8. Temporary Buildings and Collection Sites. A.In Connection with Construction Activity. Temporary buildings such as models, offices and tool sheds used in conjunction with construction work only, may be permitted in any district after approval of the building inspection department and the removal of which is accomplished within thirty (30) days after construction ceases or is completed. Mobile and temporary storage structures shall be regulated in accordance with Chapter 3, Article V, Section 3.E.2. B. Emergency Housing. 1. In the event a housing emergency is declared to exist by the City Commission following a natural or man-made disaster, and subject to the conditions contained in this subsection, temporary structures such as mobile homes, travel trailers, and recreational vehicles may be used as temporary housing by individuals who have been displaced from their primary residence due to damage from the disaster. 2. The following conditions shall apply to the use and placement of temporary structures such as mobile homes, travel trailers, and recreational vehicles placed on properties only after the City Commission declares a housing emergency following a natural or man-made disaster: a. A maximum of one (1) travel trailer / mobile home / recreational vehicle for the sole occupancy by the existing residents of the damaged home, will be allowed on an existing home site providing the following conditions exist on the site: (1) The home located on the site has been declared “unsafe” by the Building Official or designee; (2) The sanitary sewer must be properly connected to the City’s sanitary sewer system in accordance with codes in effect at the time; (3) Electrical service must be available on-site and have a proper connection for a travel trailer / mobile home / recreational vehicle; and (4) Only a licensed mobile home installation contractor will be allowed to apply for a permit and perform any work related to the connection of plumbing, electrical, and mechanical service systems to the site. b. Setback requirements shall be complied with to the maximum extent possible; c. All other applicable regulations and code requirements, except parking, shall apply, including but not limited to flood plan management; 294 of 886 d. The use of mobile homes, recreational vehicles, or travel trailers as temporary residences in a zoning district where such use is prohibited prior to the declaration of the housing emergency shall cease either upon the repair or reconstruction of the individual’s residence or no later than 18 months after the date the City Commission declares a housing emergency, whichever occurs first; e. Housing sites for multiple temporary dwelling units established by the Federal Emergency Management Agency and approved by the City Commission, may be established in any zoning district; f. All drainage and stormwater management requirements shall be met; g. Water and / or sewer connection to previously unserved locations will require permits and the payment of applicable connection fees. 3. No person shall occupy a temporary dwelling unit prior to inspection of the unit by the City and the issuance of a certificate of occupancy or temporary certificate of occupancy, as determined by the Building Official. C.Emergency Solid Waste Collection Sites. The City hereby authorizes the establishment of Emergency Solid Waste Processing Sites that may be placed into operation only following a declared State of Emergency by the City Commission, Palm Beach County, and / or the State of Florida. Minimal site preparation and access work may be conducted through other normal agency permit processes prior to the State of Emergency declarations. No more than one (1) Emergency Solid Waste Processing site shall be allowed in the City at any one time and the location of such site shall be approved by the City Commission prior to June 1 of each calendar year, a date coinciding with the declared start of hurricane season. The selected site shall be allowed in any zoning district provided that it is at least eight (8) acres. City Commission approval may include any conditions of approval based on the unique character of the site and surrounding area. The fee shall be $1,000 plus $0.50 per cubic yard for each yard of material processed at the site as part of an Event cleanup. S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\CDRV 11-001 Temp Emergency Housing - Solid Waste Collection Site\Draft Language.doc 295 of 886 10. A CITY MANAGER’S REPORT April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Review alternatives to the City's Shopper Hopper program EQUESTED CTION BY ITY OMMISSION and provide direction to staff. ER: XPLANATION OF EQUEST History of local Boynton Beach Transit th On December 20, 1994 per Resolution #R94-193, the City of Boynton Beach entered into an interlocal agreement with Palm Beach County to lease 4 transit coaches to provide public transportation to the general public in the City of Boynton Beach. Per the Agreement the City “leases” the coaches on an annual basis for $10.00 from the County. The County was the recipient of a capital, operating and planning assistance grant per the Federal Transit Act. Included in the Grant’s Program of Projects was the acquisition of rolling stock to be used for alternative public transportation purposes. Beginning in January of 1995 the City began operating as the Boynton Beach Transit Authority and provided transportation based on a fixed route system coordinated with Palm Tran (Staff believes it was called Co-Tran at that time). The fixed route followed the same path and schedule each day and did not deviate from the route. Therefore, the transit system at that time best served those residents that lived in close proximity to the fixed route. Sometime after 1997 Palm Tran added routes that coincided with the fixed routes the City was providing. Between the two systems offering the same routes ridership diminished for the Boynton Beach Transit Authority. As a result the name of the City’s program changed to the Shopper Hopper and fixed routes were eliminated. The Shopper Hopper started providing door to door service from various locations (communities). Two buses were used at that time for this service. In addition the service changed again and started providing transportation from local elementary schools to the City’s after school programs, summer camps and the Senior Center. The program today continues to provide the Shopper Hopper service to various locations (limited to grocery, Wal- Mart, Kohls, Target, the Mall, for example) and transportation from local elementary schools to the Art Center and Hester Center for After School programs and provides transportation for the Senior Center for special group activities. Current Shopper Hopper Services are noted on an attached exhibit. Shopper Hopper fares are $1.00 each way with a reduction to $0.50 each way for seniors over age 61. 296 of 886 It is obvious that our local transit system has adapted and evolved to meet the needs of our local Boynton Beach residents. Our transit system was established, and prospered, at a time when few other public transportation options were available, particularly for seniors that were the intended users of this system. However, since the inception and evolution of our local transit system, there have been substantial regional transit changes that offer residents County-wide more transportation options. Notably, seniors and disabled individuals have a variety of options to them that expand far beyond our local transit system. A discussion of these options follows in this report. Fiscal Constraints As fiscal constraints have become more prevalent in all City operations, the Boynton Beach Shopper Hopper system has come under increased scrutiny, as have many other City programs. It is necessary to identify those programs that provide a service to the public that is worth the cost. However, defining a program worth can be subjective. Therefore, this staff analysis will concentrate primarily on measures of ridership and cost data. Any subjective sentimental worth and value to the community is best determined by the City Commission as part of its budget deliberations. Staff provides the following cost and ridership data of the Shopper Hopper system (from the 2010 Budget submittal). Final data for the current fiscal year (2010-11) will not be known until after Oct 1, 2011. 2005-06 2006-07 2007-08 2008-09 2009-10 Operating Revenues $10,262 $9,062 $9,732 $8,517 $9,500 Operating Expenses $239,554 $224,582 $275,912 $325,325 $269,131 Operating Loss $229,292 $215,520 $266,180 $316,808 $259,631 Annual Rider Trip 15,248 13,221 12,958 12,170 12,609 Net City subsidy / Trip $15.04 $16.30 $20.54 $26.03 $20.59 The above operation cost is funded by the City’s transfer of Gas Tax revenues to the transportation program. The City annually receives slightly over $1.1M in gas tax revenue from the State. These funds can only be used for eligible items affecting transportation and highways. The current year budget (2010-11) of gas tax eligible expenditures is as follows; Trans Services (inc. Shopper Hopper) $224,554 Public Works Street Maintenance Division $972,151 Transportation related Capital Projects $930,000 Total Gas Tax Eligible Expenses $2,126,705 The City has around $2.1M of Gas Tax eligible expense yet only $1.1M of Gas Tax revenues. The difference of $1.0M is comprised entirely of monies from the General Fund. Therefore, any reduction of the above referenced programs will provide financial relief to the General Fund. Transportation Options For the past several years, the City has recognized that the continued operation of the local transportation system is not sustainable. Simply stated, either passenger revenues must increase or operational costs must decrease. As the above financial chart shows, City staff has reduced the transportation costs from a high of $325,325 to a current budget amount of $224,554. This has been accomplished primarily by transitioning to more part time staff in lieu of paying full time wages and benefits where possible. There are other operating efficiencies as well. There is very little room for further operating cost reductions. Therefore, one must instead look to increasing revenue from riders in order to offset overall cost to the taxpayer. However, as illustrated earlier, the City subsidy per rider is around $20 per trip while the rider share is $0.50 per trip for seniors. The rider fare would have to be increased significantly and, if implemented, would very likely result in greatly reduced ridership. We must balance the demand for services with the rate the customer is willing to pay. The equalization point of supply to demand is difficult to determine. 297 of 886 Staff does not believe the funding gap can be reasonably accommodated with rider fare increases. This, therefore, would suggest that the Shopper Hopper / Transportation System should cease operations as we know it today. But, the goal of our program has always been to move people, primarily seniors. We need not assume that this can only be accomplished by our current Shopper Hopper system. It can be difficult to determine transportation needs because each rider has a unique destination, a unique departure point, and a unique time of day they wish to travel, hence the dilemma that transportation planners across the country try to solve. So, what choices do we have locally? Existing Transportation Alternatives for Shopper Hopper riders Palm Tran Palm Beach County began mass transit operations in 1971. The current name of Palm Tran was established in 1996. The initial seven transit routes have grown to 36 routes today. In 2009, Palm Tran served 10 million riders from 3,200 bus stops. Destinations are County wide as shown on an attached Exhibit. Locally, Boynton Beach is served by five Palm Tran Routes as shown on the attached exhibits. These routes primarily serve riders on Boynton Beach Blvd, Congress Avenue, Seacrest Blvd, Gateway Blvd, Lawrence Road, the Boynton Beach Mall and the Tri Rail Station. Staff clearly recognizes that these routes are likely not convenient to seniors, particularly, who may reside well removed from the arterial bus route. The routes do, however, provide transit options to many other people that may reside, or have a destination, near a route. Palm Tran Connection Palm Tran Connection is a relatively new service that was adopted by Palm Beach County in 2004 to address the transit needs of the elderly, the disadvantaged and the disable person. Palm Tran Connection relies entirely upon a door to door para-transit system that, ironically, is nearly identical in the way that our existing Shopper Hopper operates. However, whereas our Shopper Hopper system provides door to door transportation to specified locations within the City, Palm Tran Connection can be utilized by the public for transit for any destination of any type within the County from their home in Boynton Beach. The fare for this service is $3.00 each way compared to our Shopper Hopper fare of $1.00 per trip ($0.50 for ages over 61). Despite the fact that Palm Tran Connection is more costly than our existing Shopper Hopper service, one can certainly claim that the destination alternatives allowed by the Palm Tran Connection make it a very good alternative. Also, we should be mindful of the fact that our Boynton Beach residents help to fund Palm Tran Connection as they are also Palm Beach County residents. Had the Palm Tran Connection been in operation years ago prior to when our own Shopper Hopper system was established, it is very likely that our senior residents would have used Palm Tran Connection and there would have never been a separate need to establish our own local transit system. Staff believes that the Palm Tran Connection system is a viable alternative to our Shopper Hopper system The Volen Center The Volen Center in Boca may be one of the best kept secrets for transportation needs in South Palm Beach County. The Volen Center is funded by The City of Boca Raton, residents of Palm Beach County and other sources. The Volen Center provides transportation for seniors in that portion of Palm Beach County south of Hypoluxo Road. Therefore, all geographic areas of Boynton Beach would appear to fall within the area served by the Volen Center transit system as would Delray Beach and Boca Raton. The Volen Center provides transportation for seniors at either minimal, or reduced cost, depending upon the origin and destination. Fares are $3.00 (to match Palm Tran Connection) for most trips. Bus trips to an individual’s primary care physician, or for dialysis, are free or for donation. Riders 298 of 886 must call the day before pickup and can expect a ride any time within a selected one hour window beginning at 10:00 am and ending at 2:00 pm. Riders must call for a return trip prior to 2:30 pm. The Volen Center provides transportation to numerous County social services agencies and meal sites for example. Our own Senior Center is one such site that would be a great destination for users of the Volen transit system. Staff believes that the Volen Center transportation system is an excellent alternative to those users of our own Shopper Hopper system. The fare is either free or reduced and the variety of destinations is far greater than our own Shopper Hoppers system. Taxi Service Fresno County No transit report would be complete without referencing transportation alternatives provided by the private, for profit, sector. There are shuttle systems and limousine services too numerous to mention. These services are easy to locate through a yellow page search. These services are costly for individual riders. Taxi service is a well defined and known private transportation service. Private taxi companies provide on-call transportation needs for those users who do not desire to use mass transit and prefer to travel alone. Taxis are very common in our area and are utilized by seniors because of the convenience when compared to other public options such as Palm Tran Connection and the Volen Center. Seniors may also choose taxi services because they are not aware of the wide variety of public alternatives mentioned herein. That said, many communities across the country have found ways to leverage private taxi services for transportation needs of local residents, seniors in particular. The most common method is to utilize a voucher or coupon process. This process allows for a city to issue a voucher, or coupon, to an eligible participant that allows the rider to reduce the cost of a taxi fare. Attached is a program brochure for the Taxi Scrip Program in Fresno County California. This is one of the best descriptions of a taxi coupon program staff was able to find on the internet. Fresno County’s program is one where a taxi rider is able to purchase a $20 taxi coupon for $5. The rider then uses the full value coupon to pay for the taxi ride. Specific program details are defined in the brochure. Obviously Fresno County has agreements with tax providers for the use of the coupons and payment terms to the provider. Fresno County chose to make the service available to those age 70 years and older. Of course, any government entity choosing to provide taxi coupons in this manner could create any eligibility requirements it wishes based upon local community need and resources. Wellington, Florida The Village of Wellington recently implemented a taxi subsidy program to accommodate their need to transport seniors within their corporate boundaries. This subsidy is budget in the amount of $20,000 per year. Detail of Wellington’s system is as follows: Eligibility:  Wellington Resident – 60+ years old, and “mobility impaired”. However, the Town bases all this on the “honor” system, (i.e. they do not check birth certificates, tax records, etc…)  Both persons in a marriage who are eligible can participate in the program. However, vouchers cannot be transferred amongst the couple.  Each registered participant receives a card that is valid for ten (10) trips. The Village pays $13, the individual pays $2 – Total $15/trip. A “round” trip counts as two trips. Area of Service: Within the Town’s corporate limits 299 of 886 Reserving a Ride: Participants can make reservations by calling the contracted transportation companies directly, Monday through Friday 7am to 7pm, excluding holidays such as Labor Day, Thanksgiving Day, Christmas Day and New Year’s Day. Participating Transportation Companies are chosen by the Town based on a formal bid process. Rides can be reserved as little as one hour, if scheduling permits, and up to 2 weeks in advance and can be for any purpose within the servicing area. Rides are available Monday – Friday 8am to 5pm excluding holidays such as Labor Day, Thanksgiving Day, Christmas Day and New Years Day Taxi Subsidy Summary A taxi coupon program could be a viable alternative for local senior transportation needs. However, additional research regarding internal staff support needs would be warranted. We do not have a history with this type of system so it is difficult to estimate annual direct costs or man hours necessary to support the program. This could very well be a great program but one that is not worth the administrative oversight. Should we proceed with this system, staff recommends that a budget amount be established and the program should operate to that limit and no further. Overview of Transportation Alternatives for Seniors Staff believes the above alternatives can address the transportation needs of local senior citizens at the best overall price to the taxpayer. In fact, the Palm Trans Connection and Volen Center systems offer superior service options compared to our City’s own Shopper Hopper and at a reasonable price, if not free as in the case with some Volen Center trips. The taxi coupon system is intriguing as well and could be offered as a supplement to the Palm Tran Connection and the Volen Center if it is proven that these systems do not meet the needs of local Boynton Beach seniors. Should the existing Shopper Hopper system be retained, the City should give serious consideration to increasing the fare to at minimum match of the fare of Palm Tran Connection and Volen Center ($3.00 per trip). This, would however, still require a general fund contribution in the amount of around $230,000 per year. It is readily apparent that no amount of reasonable fare increase can cause the Shopper Hopper system to be self sustaining. Overview Of Transportation Alternatives for After School Activities There has been no specific discussion about transportation options for other local Recreation programs. In particularly, City Staff has been training and licensing other Recreation staff members so that existing 15- passenger vans can be used for transportation from local schools to after school programs at the Art Center and Hester Center. H? To be determined OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: To be determined ISCAL MPACT A: Discussed herein. LTERNATIVES 300 of 886 301 of 886 302 of 886 303 of 886 304 of 886 305 of 886 306 of 886 307 of 886 308 of 886 309 of 886 310 of 886 311 of 886 312 of 886 313 of 886 314 of 886 315 of 886 316 of 886 317 of 886 10. B CITY MANAGER’S REPORT April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Accept quarterly status report of the City of Boynton Beach EQUESTED CTION BY ITY OMMISSION Climate Action Plan Implementation. ER: The City Commission adoption of the Climate Action Plan (CAP) XPLANATION OF EQUEST through Resolution No. R10-150 empowered the City’s Sustainability Team with responsibility for implementation. The CAP serves as the Work Plan for the team. Staff continues to further the implementation strategies and meet on a quarterly basis to update the Implementation Matrix (exhibit A) and share ideas, information and challenges. As a result of that meeting, every quarter a report will be provided to the City Commission on the status of implementation of the strategies listed in Section 4 of the CAP. The first order of business was to create an internal tracking system to monitor the 118 implementation strategies. Sustainability Team members were asked to review the strategies and take ownership of the items that they have already been working on, are in the planning stage and have been completed. Some of the strategies have not yet been delegated and will be discussed and assigned at the next team meeting. The team was provided with an Implementation Packet of templates to help them identify goals, challenges, metrics (measures of achievement), and funding and public outreach initiatives (exhibit B). ICLEI – Local Governments for Sustainability (non-profit international association of local governments) was instrumental in providing guidelines for project tracking. From the populated templates, the Implementation Matrix was created to summarize timelines, project status and funding sources to provide a snapshot of implementation progress. To highlight some of the elements from the CAP, staff has been working to collaborate regionally with other local government entities. Boynton Beach has been an active member since it’s inception of the Palm Beach County Climate Collaborative to share information and 318 of 886 look for opportunities for state and federal funding with regional cooperation requirements. Staff has also been working with the Network of Energy Sustainable Communities (NESC) and their partnership with Florida State University to identify opportunities for bulk “green” purchasing and ESCO financing. Although this organization is in the fundamental stages of organization, we hope to work collaboratively with our neighboring municipalities and the county for reduced green procurement pricing and funding of large retrofit projects in the future. Community-wide transportation contributes the largest portion of GHG emissions, 48 percent of all emissions in 2006. This is why the Sustainability Team is very much in favor of an effective regional intermodal transportation network that will remove vehicles from the road. Planning and Zoning staff have been very active in attending Treasure Coast Regional Planning Council (TCRPC) meetings, keeping a close watch on the FEC Railroad project and advocating for commuter train depots in Boynton Beach. Staff has also recently attended the Palm Beach Metropolitan Planning Organization (PB-MPO) Grant Funding Workshop to identify potential non-motorized transportation projects that we can apply for in this round of funding. Another important goal of the Sustainability Team is to develop alternative energy programs and facilities by creating incentives and encouraging the use of renewable/alternative energy. The team hopes that the City can “lead by example” through the development of a demonstration solar photovolataic (PV) system and solar hot water system to decrease electrical usage. Staff has identified Fire Station #5 as an ideal facility for this type of project and we are currently awaiting approval of a grant amendment application to the Department of Energy through the Energy Efficiency and Conservation Block Grant. To increase recycling and create environmentally preferred procurement policies within City operations, a staff committee has been formed to create a Green Office Program with policies and procedures aimed towards the reduction in paper and increased utilization of electronic forms and communications. We will be working towards an organization-wide environmentally- preferred procurement policy to purchase products made with recycled materials with reduced packaging and toxicity, Energy Star rated electronic equipment and other categories of purchases. In order to meet the State’s recycling target for municipal solid waste of 75 % by 2020 the City has entered into an agreement with a local Material Recycling Facility to recycle bulk trash and vegetation. Unfortunately that program is on hold pending concerns voiced by the Solid Waste Authority. The City should provide community outreach and education about climate change and actions that can reduce in-home expenditures as well as mitigate future increases in GHG production that promote climate change. For every implementation strategy, team members have been asked to complete a community outreach template identifying ways that the public can be educated and informed about that particular strategy. Staff has already begun the process of community outreach by staging informational booths and demonstrations at the City’s Wellness Fair and the upcoming Earth Week event at the City of Boynton Beach’s Public Library. The GO GREEN BOYNTON webpage on the City’s website is undergoing a complete “face-lift” to create a more interactive site where residents and businesses can obtain environmental conservation and energy efficiency information and learn about the City’s progress on implementing the CAP. Should the Fire Station #5 solar photovoltaic project be approved by the Department of Energy, we plan to have a “real-time” web link to the energy meter at the station to demonstrate alternative energy savings on our website. 319 of 886 A key to the success of the CAP is to ensure long-term and short-term policies are aligned to facilitate its implementation. That is why staff has been revising the City’s Comprehensive Plan to include GHG reduction strategies. Also, a green building ordinance with appropriate incentives within permits is crucial in encouraging building projects that go “beyond Code” such as net zero energy buildings and homes, or those that integrate a significant number of energy and water conservation measures. The green building ordinance draft has been completed and will be coming before Commission for approval. There are many challenges to implementing the CAP. The changing regulatory landscape is one of the major challenges, as we saw with the disappearing PACE program and federal and state grant funding being reallocated away from local governments to balance budgets. Another main challenge is the diminishing General Fund and CIP dollars as we continue to watch tax revenues drop. In the long-term, staff can identify projects to be placed in the Capital Improvement Budget for implementation when the economy rebounds. Other strategies have been implemented by changing the way we do business and we will continue to assess and revise our policies and procedures to further the implementation of the CAP. We are continually searching for grant funding opportunities and are investigating the feasibility of performance contracting for some of the larger retrofit/construction projects. Monitoring of energy consumption and GHG emissions will be the key to achieving the City’s goal of an 18 percent reduction in GHG emissions by 2035. Staff is currently working with the Environmental Protection Agency (EPA) to upload city facilities into the Energy Star Portfolio Manager software. This (free) software is an interactive energy management tool that will allow the City to track and assess both water and energy usage across an entire portfolio of City buildings. This information can be posted to the City website and usage, and future reductions, can be tracked as we implement our water conservation and energy efficiency strategies H? The City will continue to demonstrate its OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES leadership and partnership with other communities in the efforts to achieve a sustainable future for its residents. Through increasing efficiencies in operations, conservation and energy consumption, we hope to help offset some of the social challenges and economic consequences such as rising energy costs associated with operating facilities, conveying water, transportation and health care. FI: Initiatives accomplished so far, and those that are in process, are mainly items ISCAL MPACT that could be accomplished through re-organization, policy changes and staff time. Other projects have been accomplished through grant funding. Some projects are in the CIP energy efficiency line item. A: Not to accept the report. LTERNATIVES 320 of 886 321 of 886 322 of 886 323 of 886 324 of 886 325 of 886 326 of 886 327 of 886 328 of 886 329 of 886 330 of 886 331 of 886 332 of 886 333 of 886 334 of 886 335 of 886 336 of 886 337 of 886 338 of 886 339 of 886 340 of 886 341 of 886 342 of 886 343 of 886 344 of 886 345 of 886 346 of 886 347 of 886 348 of 886 349 of 886 350 of 886 11. A UNFINISHED BUSINESS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Appoint an EQUESTED CTION BY ITY OMMISSION Ad Hoc Committee for Special Events - TABLED ON 3/15/11 ER: At the February 1, 2011, City Commission meeting, Mayor XPLANATION OF EQUEST Rodriguez initiated a discussion regarding establishment of a Special Events Advisory Board for the City. Following an unsuccessful motion to create a new advisory board, the Commission approved a substitute motion (4-1) to establish an ad hoc committee for special events that includes one member each from the Community Relations Board, Recreation & Parks Board, Education and Youth Advisory Board, Arts Commission, and Planning & Development Board for the next year and to reassess the committee after the first year. H? This ad hoc committee will provide the OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES opportunity to have all special events taking place in the City planned, discussed and budgeted in one central location with parties interested in the events. In general, where these committees exist, their purpose is to make recommendations to city commissions of fundraising opportunities, special event opportunities, and other activities and opportunities throughout each fiscal year. Attached are three examples of Special Events Committees in the City of West Palm Beach, Florida (exhibit A); the City of Newport Beach, California (exhibit B); and the City of Ogden, Utah (exhibit C). FI: Cost of clerical services. ISCAL MPACT A: None. LTERNATIVES 351 of 886 RESOLUTION NO. R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ESTABLISHING AN AD HOC COMMITTEE FOR SPECIAL EVENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS , the City Commission of the City of Boynton Beach has determined that it is in the best interests of the citizens and residents of the City to establish an Ad Hoc Committee for Special Events; and WHEREAS , this ad hoc committee will provide the opportunity to have all special events taking place in the City planned, discussed and budgeted in one central location with parties interested in the events. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. That the foregoing "WHEREAS" clause is true and correct and hereby ratified and confirmed by the City Commission. Section 2. The City Commission here by establishes an Ad Hoc Committee for Special Events comprised of one member each from the Community Relations Board, Recreation & Parks Board, Education and Youth Advisory Board, Arts Commission and Planning & Development Board. Section 3. The City Commission of the City of Boynton Beach will reassess The Ad Hoc Committee for Special Events after the first year. Section 4. The Ad Hoc Committee for Special Events shall function in the sunshine. Section 5. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ______ day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ________________________________ Mayor – Jose Rodriguez 352 of 886 ___________________________________ Vice Mayor – Marlene Ross ___________________________________ Commissioner – William Orlove ___________________________________ Commissioner – Woodrow L. Hay ___________________________________ Commissioner – Steven Holzman ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 353 of 886 354 of 886 355 of 886 356 of 886 357 of 886 358 of 886 359 of 886 360 of 886 361 of 886 362 of 886 363 of 886 364 of 886 365 of 886 366 of 886 367 of 886 12. A NEW BUSINESS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED RESOLUTION NO. R11-___ - Discussion EQUESTED CTION BY ITY OMMISSION regarding opposition to Chapter 2011-1, Laws of Florida entitled Student Success Act. ER: On March 24, 2011, Governor Rick Scott approved Chapter 2011-1, Laws XPLANATION OF EQUEST of Florida entitled Student Success Act which was then filed in the Office of the Secretary of State. Chapter 2011-1 changes how teacher performance is evaluated based on student learning gains rather than principal or peer review and eliminates tenure. Discussion is requested regarding the City Commission’s support of the efforts of all public school instruction personnel, staff, supervisors and administrators and its opposition to Chapter 2011-1. H? None OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: None ISCAL MPACT A: Do not approve resolution. LTERNATIVES 368 of 886 RESOLUTION NO. R11- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, REGARDING CHAPTER 2011-1, LAWS OF FLORIDA TITLED “STUDENT SUCCESS ACT”; EXPRESSING OPPOSITION TO ENACTMENT; PROVIDING DIRECTION FOR TRANSMISSION OF THE RESOLUTION TO THE GOVERNOR. WHEREAS , the City Commission of the City of Boynton Beach on behalf of the citizens values and supports the efforts of all public school instructional personnel, staff, supervisors, and administrators that work and live in the City of Boynton Beach and throughout the State of Florida; and WHEREAS , the City Commission of the City of Boynton Beach has followed the development and passage of Chapter 2011-1, Laws of Florida with concern regarding purported benefits of the establishment of a merit pay system for educators and the elimination of tenure; and WHEREAS , the City Commission of the City of Boynton Beach has determined to express its opposition to Chapter 2011-1, Laws of Florida and to urge restraint on implementation and further consideration of the benefits which can be derived from a significant modification of the public educational system. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The foregoing “Whereas” clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach hereby expresses its opposition to Chapter 2011-1, Laws of Florida. Section 3. The City Commission of the City of Boynton Beach hereby requests that Governor Scott and the Florida State Legislature clearly define the following as Chapter 2011-1, Laws of Florida is implemented: how to achieve student success that does not place an inordinate burden on public school teachers and administrators, and determine how teachers will be properly evaluated considering the diversity, differences and discrepancies among student populations. 369 of 886 Section 4. The City Commission of the City of Boynton Beach requests that Governor Scott convene a panel of education experts, including practitioners, to further address long-term public education issues in the State of Florida, including sustainability of funding, performance expectations, and quality of education. Section 5. The City Commission of the City of Boynton Beach directs that a copy of this Resolution be provided to Governor Rick Scott, Senate President Mike Haridopolos and House Speaker Dean Cannon. Additional copies shall be provided to members of the Palm Beach County Legislative Delegation 370 of 886 PASSED AND ADOPTED by the City of Boynton Beach, this _____ Day of April, 2011. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jose Rodriguez _______________________________ Vice Mayor – Marlene Ross _______________________________ Commissioner – William Orlove ________________________________ Commissioner – Woodrow L. Hay _______________________________ Commissioner – Steven Holzman ATTEST: _____________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 371 of 886 12. B NEW BUSINESS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Presentation of Financial Advisory Committee EQUESTED CTION BY ITY OMMISSION Recommendations. ER: The Financial Advisory Committee was created by ordinance in XPLANATION OF EQUEST 2010 and has been meeting to review City finances. From an original list of 53 issues, this year the Financial Advisory Committee has completed a review and recommendation on 23 issues. These issues cover a wide-variety of programs and activities of the City and are designed to assist the City Commission and City staff in evaluation of City budget and program issues. The topics addressed in 2011 were as follows:  FAC Executive Summary – Don Scantlan, Chair FAC  FAC CRA Functions & Development Department Merger Recommendation - Dave Madigan  FAC Forestry & Grounds Recommendation - Merline Pamplona  FAC Cell Phone Recommendation - Bill Shulman  FAC Golf Recommendation - George Feldman  FAC Hiring Freeze Recommendation - Dave Madigan  FAC HOA Contribution to City Programs Recommendation - Bill  Shulman  FAC Library Recommendation - Merline Pamplona  FAC Paperless Billing Recommendation - Don Scantlan  FAC Recreation & Parks Recommendation - Merline Pamplona  FAC Revenue Increase Recommendations - Bill Shulman  FAC Sale of Surplus Physical Property Recommendation - Dave 372 of 886 Madigan  FAC Sale of Surplus Real Property Recommendation - Dave Madigan  FAC Solid Waste Franchise Recommendation - George Feldman  FAC Solid Waste Recycling Recommendation - George Feldman  FAC Take Home Vehicles and Car Allowance Recommendation - Bill  Shulman  FAC Voluntary Separation (VSP) Recommendation - Dave Madigan  FAC E-Billing Recommendation - Don Scantlan  FAC Museum Recommendation - Merline Pamplona  FAC Pensions Recommendation - Mike Madalena  FAC Shopper Hopper Recommendation - Terry Lonergan  FAC Solid Waste Residential Garbage Collection Recommendation - George Feldman  FAC Survey Recommendations – Don Scantlan Prior to completing these studies, the Financial Advisory Committee met with operating departments that provided the committee with an overview of operations. As a follow-up, as part of their reports individual members of the committee met with staff to review specifics of their assigned task. The work of the committee was adversely affected by the fact that two members of the committee resigned during the first year of operation. They have not been replaced yet. In addition to these studies, the Financial Advisory Committee completed a citizen survey. A copy of the survey results and an assessment of the survey also is attached. H? The Financial Advisory Committee has OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES requested an opportunity to meet with the City Commission in a workshop to discuss their findings in detail. FI: Pending ISCAL MPACT A: Information LTERNATIVES Attachments: Executive Summary Area Reports Survey Results Original List of Study Areas – November 2010 373 of 886 374 of 886 375 of 886 376 of 886 377 of 886 378 of 886 379 of 886 380 of 886 381 of 886 382 of 886 383 of 886 384 of 886 385 of 886 386 of 886 387 of 886 388 of 886 389 of 886 390 of 886 391 of 886 392 of 886 393 of 886 394 of 886 395 of 886 396 of 886 397 of 886 398 of 886 399 of 886 400 of 886 401 of 886 402 of 886 403 of 886 404 of 886 405 of 886 406 of 886 407 of 886 408 of 886 409 of 886 410 of 886 411 of 886 412 of 886 413 of 886 414 of 886 415 of 886 416 of 886 417 of 886 418 of 886 419 of 886 420 of 886 421 of 886 422 of 886 423 of 886 424 of 886 425 of 886 426 of 886 427 of 886 428 of 886 429 of 886 430 of 886 431 of 886 432 of 886 433 of 886 434 of 886 435 of 886 436 of 886 437 of 886 438 of 886 439 of 886 440 of 886 441 of 886 442 of 886 443 of 886 444 of 886 445 of 886 446 of 886 447 of 886 448 of 886 449 of 886 450 of 886 451 of 886 452 of 886 453 of 886 454 of 886 455 of 886 456 of 886 457 of 886 12. C NEW BUSINESS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Review City Manager's Involvement with Palm Beach EQUESTED CTION BY ITY OMMISSION County Ethics Ordinances Review Committee and Inspector General Ordinance Review Committee ER: Mayor Rodriguez has requested that the City Manager’s XPLANATION OF EQUEST involvement on the above two inter-governmental committees be discussed by the City Commission. The City Manager was appointed by the Palm Beach County Board of Commissioners upon recommendation of the Palm Beach County League of Cities. The two committees began meeting in December 2010. The two committees are scheduled to complete their work in April 2011 and forward recommended ordinances to the Palm Beach County Board of Commissioners and the Palm Beach County League of Cities. Upon completion of the draft ordinances and transmittal to reviewing parties, the committees will be disbanded. The committees have been responsible for reviewing and recommending changes to coordinate municipal compliance with the voter approved referendum in November 2010. The ordinances and procedures being reviewed are: Inspector General Code Code of Ethics Ethics Commission Code Lobbyist Registration Regulations Post-Employment Regulations H? Information/Discussion OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES 458 of 886 FI: Information/Discussion ISCAL MPACT A: Information/Discussion LTERNATIVES 459 of 886 13. A LEGAL April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Charter Review Committee Appointment -TABLED ON EQUESTED CTION BY ITY OMMISSION 3/15/11 ER: At the January 18, 2011 City Commission meeting, the XPLANATION OF EQUEST Commission directed City staff to bring back for review a suggested timeline and scope of work for the Charter Review. The City Commission directed that an ad-hoc committee made up of five persons, each nominated from a member of the Commission be appointed. By way of background, the last time the full Charter was reviewed was in 2001. The Committee can be provided with external resources available; including the charters of other Palm Beach County cites and the National Civic Leagues Model City Charter. The table of contents of the National Civic League Charter is attached as a reference. The recommended scope of the Ad-Hoc Charter Review Committee is as follows: 1. Review the form and content of each Article of the Charter for possible changes or modifications. 2. Give special attention to the timeline and methodology for establishing City Commission District Boundaries. Specifically, the current Charter requires this to be done every four years using a university. Because detailed census data (block data) is available only once every ten years, the four-year review cycle may be unrealistic. The pros and cons of requiring the use of an outside university to conduct the study should be addressed by the Ad-Hoc Charter Review Committee. For 2011, there is no issue because the 2010 Census data will be available in April 2011. 3. The schedule of elections for the next two years is as follows: 460 of 886  No City of Boynton Beach election in March 2012  Supervisor of Election will have an election November 6, 2012*  Supervisor of Election will have an election March 5, 2013 * Note: There may be a Primary Election in August 2012 H? Depending on the results of the OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES recommendations of the Ad-Hoc Charter Review Committee there may be substantive changes to the City structure. FI The 2010 city-wide election cost the City approximately $57,000. It would be a ISCAL MPACT city-wide election for a referendum. In addition there is an estimated cost of about $5,000 for materials, legal notices, copying and printing. The City Attorney has indicated that legal services for the project are covered under the current retainer so there will be no additional cost. A: None. The Commission has already directed that Charter review be conducted; LTERNATIVES all that remains is selection of the Committee members by the City Commission. 461 of 886 462 of 886 463 of 886 464 of 886 465 of 886 466 of 886 467 of 886 468 of 886 469 of 886 470 of 886 471 of 886 472 of 886 473 of 886 474 of 886 475 of 886 476 of 886 477 of 886 478 of 886 479 of 886 480 of 886 481 of 886 482 of 886 483 of 886 484 of 886 485 of 886 486 of 886 487 of 886 488 of 886 489 of 886 490 of 886 491 of 886 492 of 886 493 of 886 494 of 886 495 of 886 496 of 886 497 of 886 498 of 886 499 of 886 500 of 886 501 of 886 502 of 886 503 of 886 504 of 886 505 of 886 506 of 886 507 of 886 508 of 886 509 of 886 510 of 886 511 of 886 512 of 886 513 of 886 514 of 886 515 of 886 516 of 886 517 of 886 518 of 886 519 of 886 520 of 886 521 of 886 522 of 886 523 of 886 524 of 886 525 of 886 526 of 886 527 of 886 528 of 886 529 of 886 530 of 886 531 of 886 532 of 886 533 of 886 534 of 886 535 of 886 536 of 886 537 of 886 538 of 886 539 of 886 540 of 886 541 of 886 542 of 886 543 of 886 544 of 886 545 of 886 546 of 886 547 of 886 548 of 886 549 of 886 550 of 886 551 of 886 13. B LEGAL April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED ORDINANCE NO. 11-___ - FIRST EQUESTED CTION BY ITY OMMISSION READING. - Approve the staff initiated creation of a City of Boynton Beach Green Building Program Ordinance. ER: City Staff is proposing a draft voluntary Green Building Program XPLANATION OF EQUEST Ordinance. The ordinance includes Green Building Incentive Fees, based upon the International Code Council’s, International Green Construction Code, and incorporating elements of the ICC 700 National Green Building Standard, as the premise for the City of Boynton Beach Green Building Program. H? This program furthers the approved OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES Climate Action Plan initiative 4.5.2 Sustainable Construction and 4.5 Land Use and Development. This program will incentivize Commercial and Residential properties within the City limits of Boynton Beach to voluntarily participate in a Green Building Program, administered by the Department of Development, furthering the implementation of the City’s approved Climate Action Plan toward overall reduction of Community-wide, Greenhouse Gas Emissions, achieved through energy use reduction and water conservation efficiencies. This program will incorporate both Commercial reductions in phase 1, presented here, and Residential reductions through the next phase, to be incorporated in the first quarter of 2012. The final phase of the program is anticipated to include guidelines and incentives for the addition of renewable energy sources to structures which have successfully participated in the Green Building Program 552 of 886 Through these incentives, the City will achieve both Community-wide and City Operations reduction benefits. Water and wastewater conservation efforts will forestall the construction of projected water generation and waste water purification needs and reduce the overall cost of water deliver, and related energy costs to the Citizens of Boynton Beach. FI: The ordinance proposes a Green Building Fund to be utilized for both Green ISCAL MPACT Building incentives as well as Sustainability initiative funding. At the proposed rate of $0.00011 per permit valuation, the Green Building Fund would generate approximately $800 per month, based upon current permit activity. The ordinance also provides for State Tax Exemption for renewable energy improvements and Brown field development along with incorporation of CRA TIFF increment incentive through a Developers Agreement outlining the incentive and program participation level. A: 1) Do not approve the Green Building Program. LTERNATIVES 2) Remove or alter the fee incentive from the Ordinance 553 of 886 ORDINANCE NO. 11 - _____ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING PART III , LAND DEVELOPMENT REGULATIONS, CHAPTER 2, LAND DEVELOPMENT PROCESSES, ARTICLE I, OVERVIEW AND AMENDING ARTICLE VI, IMPACT AND SELECTED FEES; TO CREATE PROVISIONS FOR A VOLUNTARY GREEN BUILDING PROGRAM FOR THE CITY OF BOYNTON BEACH; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS , the City Commission of Boynton Beach has determined and approved through the adoption of the City of Boynton Beach Climate Action Plan, that it would be advantageous and beneficial to the citizens of the City of Boynton Beach (the “City”) to create procedures and incentives for the implementation of a green building program; and 1 WHEREAS , buildings within the City consumed 46 percent of total energy used in 2006, and commercial buildings constituted 21 percent of that total; and WHEREAS, the amount of salvageable structural lumber disposed of annually in the 2 U.S. is approximately one billion board feet; and WHEREAS , the average per person use of publicly supplied water in Boynton Beach is 114 gallons per day with an additional 18 gallons per day in commercial use or 48,180 total gallons per year; and WHEREAS , the City Commission has determined that it is in the best interest of the citizens of the City to promote energy efficiency, water conservation, and the responsible use of resources. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF BOYNTON BEACH, FLORIDA that: Section 1. The foregoing whereas clauses are true and correct and are now ratified and confirmed by the City Commission. 1 City of Boynton Beach, Greenhouse Gas Emissions Inventory 2 Green Sustainable Growth Symposium, Lake County, Florida 554 of 886 Section 2. Chapter 2, Article I, Overview, of the Land Development Regulations, is hereby amended by adding the words and figures in underlined type, as follows: CHAPTER 2, ARTICLE I OVERVIEW: Section 5. Green Building Program . A.Purpose and Intent. The Green Building Program establishes procedures and incentives for the implementation of green building standards. The program is intended to encourage the incorporation of green building practices into development projects. The program may be applied to any development within the City, including redevelopment projects and government initiated development projects, submitted for City review. B. Government Leadership. To demonstrate the City’s commitment to a green building program, the City shall comply with the green building program established herein for all government buildings pursuant to Section 255.2575(2) Florida Statutes, and 1. Track and report the City’s annual water and energy use; and 2. Publish an annual report that outlines the City’s energy and water use performance for the prior year and outline methodologies for potential reductions in keeping with the approved Climate Action Plan initiatives. C. Scope and Applicability. This program applies to all lands private and public within the City and the City-owned well fields. The scope of its application shall be for development approvals and building permits submitted for the voluntary green building program. Such plans and approvals shall be reviewed for compliance with the appropriate parts of the adopted City’s Comprehensive Plan and the land development regulations in addition to the requirements of the Green Building Program. D Incentives. The City shall provide the following incentives to encourage the use of this program and are hereby authorized: 1. Expedited Permitting. For any voluntary program participant, the City shall provide expedited review in accordance with Section 4 above as approved in ordinance 09-024. All such applications for expedited review shall be accompanied by the appropriate forms, evidence of a completed green building certification application according to the requirements of the certifying entity, and proof of payment of the application fee required to process the application for certification. A City staff member shall be designated as project manager and shall work in close contact with the applicant and certifying agent. The project manager shall oversee the expedited review of the project once formal plans have been prepared and submitted to the City. 2. Fees and Tax Incentives. 555 of 886 a. Purpose and Intent. Within 180 days of the effective date of this program, the City shall establish an incentive program to promote early adoption of green building practices by applicants for new site plans and building construction permits for buildings regulated by this code. The incentive program shall be funded by funds deposited in the Green Building Fund, subject to the availability of funds. As part of the incentive program, the City and / or the Boynton Beach Community Redevelopment Agency shall establish a property tax incentive along with the Green Building Fee incentive for Qualifying Green Building Program Projects, and may provide grant funding to help defray the costs associated with the early adoption of the Green Building Program. Property Tax incentives shall be incorporated into a Developers Agreement pursuant to the requirements of the Green Building Program. b. Green Building Fund. There is established a fund designated as the Green Building Program Fund, herein referred to as “Fund,” separate from the General Fund of the City of Boynton Beach. All additional monies obtained in connection with the Green Building Fee (subparagraph “c” below) shall be deposited into the Fund without regard to fiscal year limitations and used solely to pay the cost of operating and maintaining the Fund for the purposes contained in this subsection. All funds, interest and other amounts deposited into the Fund shall not be transferred or revert to the General Fund of the City at the end of any fiscal year or at any other time, but shall continually be available for the uses and purposes set forth in this section. The Fund shall be used as follows: (1) Staff salaries and operating costs to provide technical assistance, plan review, and inspections and monitoring of green buildings achieving certification through the Green Building Program. (2) Education, training and outreach to the public and private sectors on green building practices; and (3) Incentive funding for public and private buildings as provided herein, including establishing a Energy Efficiency/Water Conservation Revolving Loan fund . (4) Incentive funding for energy efficiency and water conservation efforts in City owned facilities pursuant to the City’s GHGE reduction goal adopted in the Climate Action Plan. c. Green Building Fee. A Green Building Fee, herein referred to as “Fee” is established to fund the implementation of this program and the Fund. Upon the effective date of this ordinance, the Fee shall be established by increasing the building 556 of 886 construction permit fees in effect at the time in accordance with the following: All building permits – an additional fee of $0.00011 based on permit valuation. d. Community Redevelopment Agency (CRA) Tax Increment Financing Funding. CRA Board approved Tax Increment Finance Funding incentivefor projects within the CRA district participating in the program incorporated as part of the City’s Developer’s Agreement, requiring proof of Certification and annual reporting as outlined in the program. 3. Signage. The City shall allow the following bonuses to the currently allowed signage regulations: a. One (1) additional temporary construction sign may be installed that notes that “This project is a City of Boynton Beach Green Building Project by [Company Name].” This additional temporary construction sign must meet the standard dimensional requirements as set forth in Chapter 4, Article IV, Section 4.B.3. b. The notation “City of Boynton Beach Green Building Project” may be added on the project entry monument signage. The additional sign area to include the City approved notation letters and logo shall be a maximum of four (4)-inches high by 42- inches wide. Additional sign area greater than that allowed by the land development regulations shall be permitted for this notation only. 4. Marketing. For any program participant, the City shall provide the following marketing incentives, including but not limited to: a. The inclusion of program participants on a webpage dedicated to the program; b. The creation of promotional documents such as a program logo for a participant’s advertisements or brochures; and c. Press releases. 5. Green Building Award. For the purpose of publicly recognizing outstanding commitment to the green building, the program shall provide for an award called the “City of Boynton Beach Green Building Award” to be awarded annually by the City to one program participant obtaining the most elective points and greatest annual energy reduction. E. Certification Verification. The applicant shall provide documentation to the City verifying the authenticity of a project’s green certification as outlined 557 of 886 in the Green Building Program. The program shall be subject to certification by a qualified third party. F. Education and Training. The City, in conjunction with the ICC, FGBC, USGBC, GBI or other state or nationally recognized high-performance green building rating system, may conduct training workshops for the purpose of educating potential or current program participants about the program. 1. The City will attempt to make available a meeting space at a government facility for green building programs offered by organizations that are of a general nature (not product specific). Organizations shall contact the facility’s staff to make arrangements. 2. Development Department staff shall be encouraged to attend at least eight (8) hours of green building training annually. Section 6.Development Orders . Deleted: 5 The City Clerk or designee will record specific action by the Advisory Board and City Commission with respect to each staff comment or recommendation. The City Clerk shall also sign and witness the completed record of the proceedings which then becomes the official and final development order. For the purpose of the issuance of development orders and permits, the City of Boynton Beach has adopted level of service standards for public facilities and services which include roads, sanitary sewer, solid waste, drainage, potable water, and parks and recreation. Compliance with levels of service as stated in the Boynton Beach Comprehensive Plan is required. See Chapter 1, Article VI for additional regulations regarding the concurrency management system. Section 7.Revocation of a Development Approval. Deleted: 6 Unless described otherwise in this article, the following procedures shall outline the revocation of a development approval: A. Initiation. The Director of Planning and Zoning shall investigate alleged violations of imposed condition or conditions. The Director of Planning and Zoning shall determine whether or not to terminate or suspend a development approval. If the Director of Planning and Zoning determines that a termination, or suspension, of a development approval is appropriate, a recommendation, including the reason or reasons for their determination, shall be made to the City Commission who shall conduct a public hearing on the matter. B. Grounds for Revocation. The following are grounds for revocation of a development approval: 558 of 886 1. Misleading Information. The intentional provision of materially misleading information by the applicant (the provision of information is considered “intentional” where the applicant was aware of the inaccuracies or could have discovered the inaccuracies with reasonable diligence); and 2. Non Compliance. The failure to correct any violation of any condition of a development approval within the time specified by the City and / or after notification from the City of violations of the development approval. C. Notice and Public Hearing. Notice of the hearing shall be provided to the development approval holder at least 10 working days prior to the hearing. Such notice shall be in writing and delivered by personal service or certified mail and shall advise of the Director of Planning and Zoning’s recommendation as well as the date and location of the hearing before the agency. D. Decision and Notice. The agency shall prepare a development order approving, approving with conditions, or denying the Director of Planning and Zoning’s recommendation. The development order shall contain findings that address the basis for condition or conditions that have been violated and the harm such violation has caused. In the case of suspension of the use, the development order shall state the length of time such violation can be cured. In the case of a termination, the development order shall state the reason such violation cannot be cured. Section 3. Chapter 2, Article VI, Impact and Selected Fees, of the Land Development Regulations, is hereby amended by adding the words and figures in underlined type, as follows: CHAPTER 2, ARTICLE VI IMPACT AND SELECTED FEES: Section 8. Green Building Program. See Chapter 2, Article I, Section 5 for additional fees associated with the Green Building Fee, a voluntary program. Section 4. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5. Authority is hereby given to codify this Ordinance. Section 6. This Ordinance shall become effective immediately. FIRST READING this ____ day of ____________, 2011. SECOND, FINAL READING AND PASSAGE this ______ day of ________, 2011. CITY OF BOYNTON BEACH, FLORIDA 559 of 886 ______________________________ Mayor – Jose Rodriguez ______________________________ Vice Mayor – Marlene Ross ______________________________ Commissioner – William Orlove ______________________________ Commissioner – Woodrow L. Hay ______________________________ Commissioner – Steven Holzman ATTEST: ___________________________ Janet M. 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C LEGAL April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:PROPOSED ORDINANCE NO. 11-___ FIRST EQUESTED CTION BY ITY OMMISSION READING - Approve the recommended revisions to the City of Boynton Beach Personnel Policy Manual (PPM). The revisions to the PPM update the manual so that it properly reflects the intent and purposes of the current City personnel programs, eliminates outdated policies and provides flexibility to management ER: The Personnel Policy Manual’s (PPM) purpose is to provide XPLANATION OF EQUEST guidance for administration of the City’s personnel program. The PPM applies to all classifications, unless the classification is covered by a collective bargaining agreement or appointment letter. In that scenario, if the bargaining agreement or appointment letter does not address a specific issue, then the PPM shall apply. Exhibit A includes:  Summary of changes  PPM (Updated)  PPM (legislative style) H? The amendments to the PPM may affect OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES city programs and/or services. The revisions provide additional flexibility to management to reorganize the workforce and modify benefits in order to address revenue shortfalls. A reduction in the workforce subsequently will affect programs and services. FI: The amendments to the PPM will provide management with the flexibility to ISCAL MPACT reduce certain benefits and programs covered by the PPM in times of budget shortfalls. The revisions also include updates to outdated policies. 794 of 886 A: Do not approve the amendments to the PPM and do not provide the flexibility LTERNATIVES to suspend or modify benefits and programs when there are reduced revenues. Additionally policies will not be current. Another alternative is to modify the proposed revisions. 795 of 886 796 of 886 797 of 886 798 of 886 799 of 886 800 of 886 801 of 886 802 of 886 803 of 886 804 of 886 805 of 886 806 of 886 807 of 886 808 of 886 809 of 886 810 of 886 811 of 886 812 of 886 813 of 886 814 of 886 815 of 886 816 of 886 817 of 886 818 of 886 819 of 886 820 of 886 821 of 886 822 of 886 823 of 886 824 of 886 825 of 886 826 of 886 827 of 886 828 of 886 829 of 886 830 of 886 831 of 886 832 of 886 833 of 886 834 of 886 835 of 886 836 of 886 837 of 886 838 of 886 839 of 886 840 of 886 841 of 886 842 of 886 843 of 886 844 of 886 845 of 886 846 of 886 847 of 886 848 of 886 849 of 886 850 of 886 851 of 886 852 of 886 853 of 886 854 of 886 855 of 886 856 of 886 857 of 886 858 of 886 859 of 886 860 of 886 861 of 886 862 of 886 863 of 886 864 of 886 865 of 886 866 of 886 867 of 886 868 of 886 869 of 886 870 of 886 871 of 886 872 of 886 873 of 886 874 of 886 875 of 886 876 of 886 877 of 886 14. A FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Sister Cities Presentation - 4/19/11 EQUESTED CTION BY ITY OMMISSION ER: Follow-up presentation by the Committee to the City Commission XPLANATION OF EQUEST on accomplishments, plans and level of participation requested of City. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: ISCAL MPACT A: LTERNATIVES 878 of 886 14. B FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Appointment and Swearing in of Vice Mayor - 4/19/11 EQUESTED CTION BY ITY OMMISSION ER: In accordance with Chapter 2, Administration, Sec. 2-1.2 of the XPLANATION OF EQUEST City of Boynton Beach Code of Ordinances, the City Commission is required to appoint one of its members to serve as Vice Mayor. Any member who has not previously served as Vice Mayor during his/her current term of office may be selected to serve as Vice Mayor. Per the Code, this must take place at the second regular City Commission meeting following the swearing in of the newly elected officers: Sec. 2-1.2. Vice –Mayor Appointment At the second regular City Commission meeting following the swearing in of newly elected officers, the City Commission shall appoint one of its members to serve as Vice-Mayor. Any member of the City Commission who has not previously served as Vice-Mayor during his or her current term of office may be selected to serve as Vice-Mayor. No second of nomination is required. Voting shall occur in the following manner: Voting shall be by voice vote. Each member of the Commission shall vote for one nominee in each round of voting until one person obtains a majority vote. If no nominee obtains a majority in round one, there is another round of voting but the nominee with the least number of votes does not move on to round two. If there are four nominees in round one, the nominee with the most votes wins. If only one member is nominated to serve as Vice-Mayor, the Mayor shall declare the nominee appointed by acclamation without the necessity of a vote. §§ (Ord. No. 03-063, 1, 12-16-03; Ord. No. 08-005, 3, 4-1-08) H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES 879 of 886 FI: ISCAL MPACT A: LTERNATIVES 880 of 886 14. C FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Follow-up on Joint City/CRA Downtown Workshop of EQUESTED CTION BY ITY OMMISSION 2/17/11 - 4/19/11 ER: As a follow-up to the February 17, 2011 workshop, City and CRA XPLANATION OF EQUEST staff will be working (with Chamber of Commerce involvement) on development of an options matrix or other decision tool for City Hall, Old High School, Police Facility. Staff will be following up also with the HOB presentation and the visual arts presentation. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: ISCAL MPACT A: LTERNATIVES 881 of 886 14. D FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Presentation from PBC School District regarding Galaxy EQUESTED CTION BY ITY OMMISSION Elementary School reconstruction - 4/19/11 ER: XPLANATION OF EQUEST The school district has requested an opportunity to present an update to the City Commission of the reconstruction of Galaxy Elementary. Mr. Jose Murguido, VP of Zyscovich Architects, will introduce the project and show a 5-6 minute presentation highlighting the project’s attributes. The presentation will detail the many “green” aspects of the new school as well as discuss the school’s new academic direction. The team members will be introduced to answer any of the Commission’s questions. In attendance will be Angel Garcia (Senior Project Administrator – School District), Michael Owens (Senior Planner – School District), Jose Murguido and Juan Socorro from Zyscovich Architects with Gary Pirtle and Matt Mahoney from Pirtle Construction. H? n/a OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: n/a ISCAL MPACT A: n/a LTERNATIVES 882 of 886 14. E FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Report and recommendation on Old High School EQUESTED CTION BY ITY OMMISSION Feasibility Study by REG Architects and Staff - 5/3/11 ER: XPLANATION OF EQUEST Program Update: Staff to develop project website by 2/25/11: Website to contain: 1) background/history of project; 2) document archives (reports relating to project); 3) announcements and events relating to the project; 4) link to the survey; and 5) post public engagement session information. Launch project survey by 2/25/11- to be available on line and in paper form – survey will be available to public for 30 days for completion. Preliminary Building Assessment Report received by REG – report identifies initial stabilization costs – report will be posted on new project website by 2/25/11. Public Engagement Session date set for Saturday, March 26, 2011 – Library Program Room, 10am-3pm; event will be posted on website in addition to press release. March, 2011 – analyze survey results; conduct public engagement session, identify prospective uses, evaluate funding mechanisms; develop business plan and present to City Commission in May, 2011. 883 of 886 REG Anticipates presenting final report and business plan to City Commission in May, 2011. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: ISCAL MPACT A: LTERNATIVES 884 of 886 14. F FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Bids for replacement of Intracoastal Sanitary Sewer Force EQUESTED CTION BY ITY OMMISSION Main - 5/03/11 ER: The utility has a force main running from the St Andrews site under XPLANATION OF EQUEST the Intracoastal to Jaycee Park. The main was originally installed in 1983 but in January 2009 we had a break in the line near the surface on the east side by St Andrews. There have been two subsequent smaller breaks with the last being in January of this year. The City has engaged an engineering firm, Brown & Caldwell, to design and permit a replacement line. Design and bid documents have been completed. Staff expects to put the project out to bid around March 1, 2011 with a possible request for Commission approval on April 15, 2011. Staff is still waiting for St Andrews to grant us a construction easement as they wish to avoid disruption on the golf course during their peak season. Florida Department of Environmental Protection (FDEP) is requesting detailed information on the progress of this project as they would like it to be completed as soon as possible. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: ISCAL MPACT A: LTERNATIVES 885 of 886 14. G FUTURE AGENDA ITEMS April 5, 2011 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: April 5, 2011 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC:Discussion of a proposed committee to be assigned to EQUESTED CTION BY ITY OMMISSION explore a Green Market for the City of Boynton Beach in 2011 - TBD ER: The City Commission originally discussed this matter at the XPLANATION OF EQUEST November 16, 2010 meeting. Subsequently, the CRA Board discussed a Green Market th Program outlined at their meeting of December 14. The CRA Board authorized the use of a consultant for a limited feasibility study with active participation of City and CRA staff in data gathering and discussion. H? Unknown at this time. OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: Comparative costs and funding sources of the West Palm Beach, Lake Worth ISCAL MPACT and Port St. Lucie Green Markets should be obtained. A: Information LTERNATIVES 886 of 886