R12-024 11 '
1 RESOLUTION NO. R12 -024
2
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 AUTHORIZING THE INTERIM CITY MANAGER
7 AND CITY CLERK TO EXECUTE A CONTRACT
8 AGREEMENT FOR SECURITY SYSTEMS WITH
9 AWARE DIGITAL, INC., OF HALLANDALE
10 FLORIDA FOR SECURITY SYSTEM UPGRADES
11 FOR BOTH OF THE UTILITY WATER
12 TREATMENT PLANTS IN AN AMOUNT NOT TO
13 EXCEED $375,000 PLUS ALLOWANCE FOR
14 PERMITTING OF $10,000 PURSUANT TO RFQ 072-
15 2821- 11/TWH; AND PROVIDING AN EFFECTIVE
16 DATE.
17
18
19 WHEREAS, the Bioterrorism Response Act of 2001, Title IV, Section 1433
20 required the Utilities Department to undertake a vulnerability assessment and to take
21 appropriate actions to ensure the safety of the public water supply; and
22 WHEREAS, the City of Boynton Beach issued RFQ #072 - 2821- 11 /THW for
23 "SYSTEM INTEGRATORS FOR SECURITY SYSTEM UPGRADES" to update and
24 expand existing closed circuit television (CCTV) and access control systems at the East and
2$ West Water Treatment plant sites; and
26 WHEREAS, Procurement received and opened two (2) proposals which were
4 7 evaluated by a team of staff; and
WHEREAS, at the November 15, 2011 City Commission meeting, the City
29 Commission authorized staff to begin negotiations with Aware Digital, Inc., and
i0 WHEREAS, upon recommendation of staff, the City Commission has determined
4i that it is in the best interests of the residents of the City to authorize the Interim City
3 Manager and City Clerk to execute a Contract Agreement for Security Systems with Aware
i I
1
Document in Windows Internet Explorer
1
II I
1 Digital, Inc., for System Integrators for Security System Upgrades in an amount not to
2 exceed $375,000 plus a $10,000 allowance for permitting.
3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
5 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
6 being true and correct and are hereby made a specific part of this Resolution upon adoption i
7 hereof.
8 Section 2. The City Commission hereby authorizes the Interim City Manager and
9 City Clerk to execute a Contract Agreement for Security Systems with Aware Digital, Inc.
10 for System Integrators for Security System Upgrades in an amount not to exceed $375,000
11 plus a $10,000 allowance for permitting, a copy of which is attached hereto as Exhibit "A ".
i2 Section 3. This Resolution shall become effective immediately upon passage.
18
i '
ii
Document in Windows Internet Explorer
II
'I PASSED AND ADOPTED this 20 day of March, 2012.
2 CITY 0 BOYNTON BEAC , FLORIDA
3 /
4 / / %5�Lti4, - -. -
5 ayor 4 Woo ow L. Hay
6 , , /4, 7
8 V r - ,, illiam Orlov-
9
11 • � '� Ma- ■ - ray
12 i s /
13 /o. 1111
14 •mmis.' to en Holz .-
15 /
16 / may sP. - '2. -
17 Commissioner - Marlene Ross
18 ATTEST:
19
20
21 to „ _ to -
22 J. r -t M. Prainito, MMC
23 ' ty Clerk
24
P :
r ,
27 i ,'. 'Y,`
28 Porp�r�ite Seal) *x
29 a5
Document in Windows Internet Explorer
I
R Ia - oay
Cc
CONTRACT AGREEMENT FOR SECURITY SYSTEMS
THIS AGREEMENT is entered into between the City of Boynton Beach, a municipal corporation
of the State of Florida, hereinafter referred to as "the CITY ", and Aware Digital, Inc. a
corporation authorized to do business in the State of Florida, hereinafter referred to as "the
CONTRACTOR"
WHEREAS, the CITY solicited proposals from qualified firms to provide services for
System Integrators for Security System Upgrade, and
WHEREAS, at its meeting of March 20, 2012 by Resolution No.' 12 - 02.. , the CITY
Commission authorized the proper CITY officials to execute this Contract hereinafter referred to
as Contract No : 072 - 2821 -11TWH and;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants,
agreements, terms and conditions contained herein, do agree as follows
ARTICLE 1. SERVICES.
1 1 The CONTRACTOR is retained by the CITY to perform services to update and
expand existing closed circuit televisions (CCTV's) and access control systems
at the East and West Water Treatment Plants as per the project designated
"SECURITY SYSTEM UPGRADES FOR THE CITY OF BOYNTON BEACH ".
1 2 CONTRACTOR agrees to perform the services, identified as Exhibit "A" attached
hereto, including the provision of all labor, materials, equipment and supplies.
Work under this Contract shall commence upon the giving of written notice by the
CITY to the CONTRACTOR to proceed CONTRACTOR shall perform all
services and provide all work described herein
ARTICLE 2. TERM.
The CONTRACTOR shall commence services upon notice by the CITY and shall
complete all services within one - hundred and twenty (120) calendar days from date of Notice to
Proceed given CITY may consider time extension based on detailed request by the
CONTRACTOR to include conditions outlined in Article 11 herein
ARTICLE 3 PAYMENT.
3 1 The total amount to be paid by the CITY, under this Contract for all services and
materials shall not exceed a total Contract amount of Three - Hundred and
Seventy -Five Thousand Dollars, ($375,000).
3.2 The CONTRACTOR shall be paid by the CITY for completed work during various
phases The CONTRACTOR shall provide fully documented invoices outlining
location, time and materials provided It shall be understood that such invoices
System Integrators for Security System Upgrades Page 2
shall not be authorized for payment until such time as the CITY's Project
Manager or designee has approved the Work as stated
3.3 Payment for the Work provided by CONTRACTOR shall be made as outlined on
Exhibit 'A' attached hereto
3.4 Final Invoice: In order for both parties herein to close their books and records,
the CONTRACTOR will clearly state "Final Invoice" on the CONTRACTOR's
final /last billing to the CITY The final invoice certifies that all services have been
properly performed and all charges and costs have been invoiced to the CITY.
Since this account will thereupon be closed, any other further charges if not
properly included on this invoice are waived by the CONTRACTOR
ARTICLE 4. OWNERSHIP AND USE OF DOCUMENTS.
4 1 All documents, drawings, specifications and other materials produced by the
CONTRACTOR in connection with the services rendered under this Agreement
shall be the property of the CITY whether the project for which they are made is
executed or not. The CONTRACTOR shall NOT be permitted to retain copies,
including reproducible copies, of drawings and specifications for information,
reference and use in connection with CONTRACTOR's endeavors
4 2 The Public Health Security and Bioterrorism Preparedness and Response Act of
2002 restricts the CITY of Boynton Beach's release of security information
currently in place and specific details planned for the future.
ARTICLE 5. FUNDING:
This Contract shall remain in full force and effect only as long as the expenditures
provided in the Contract have been appropriated by the CITY Commission of Boynton Beach in
the annual budget for each fiscal year of this Contract, and is subject to termination based on
lack of funding
ARTICLE 6. COMPLIANCE WITH LAWS
CONTRACTOR shall, in performing the services contemplated by this Contract, faithfully
observe and comply with all federal, state and local laws, ordinances and regulations that are
applicable to the services to be rendered under this agreement
ARTICLE 7. INDEMNIFICATION.
CONTRACTOR shall indemnify, defend and hold harmless the CITY, its offices, agents
and employees, from and against any and all claims, losses or liability, or any portion thereof,
including attorneys fees and costs, arising from injury or death to persons, including injuries,
sickness, disease or death to CONTRACTOR's own employees, or damage to property
occasioned by a negligent act, omission or failure of the CONTRACTOR.
ARTICLE 8. INSURANCE.
8 1 During the performance of the services under this Contract, CONTRACTOR shall
maintain the following insurance policies, and provide originals or certified copies
System Integrators for Security System Upgrades Page 3
of all policies, and shall be written by an insurance company authorized to do
business in the state of Florida
8 1 1 Worker's Compensation Insurance The CONTRACTOR shall procure
and maintain for the life of this Contract, Worker's Compensation
Insurance covering all employees with limits meeting all applicable state
and federal laws This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws. This coverage must
extend to any sub - Contractor that does not have their own Worker's
Compensation and Employer's Liability Insurance The policy must
contain a waiver of subrogation in favor of the CITY of Boynton Beach,
executed by the insurance company.
8 1 2 Comprehensive General Liability: The CONTRACTOR shall procure and
maintain for the life of this Contract, Comprehensive General Liability
Insurance. This coverage shall be on an "Occurrence" basis Coverage
shall include Premises and Operations; Independent Contractors,
Products Completed Operations and Contractual Liability with specific
reference of Article 7, "Indemnification" of this Agreement. This policy
shall provide coverage for death, personal injury or property damage that
could arise directly or indirectly from the performance of this Agreement
CONTRACTOR shall maintain a minimum coverage of $1,000,000 per
occurrence and $1,000,000 aggregate for personal injury/ and $1,000 000
per occurrence /aggregate for property damage. The general liability
insurance shall include the CITY as an additional insured and shall
include a provision prohibiting cancellation of the policy upon thirty (30)
days prior written notice to the CITY
8.1 3 Business Automobile Liability: The CONTRACTOR shall procure and
maintain, for the life of this Contract, Business Automobile Liability
Insurance The CONTRACTOR shall maintain a minimum amount of
$1,000,000 combined single limit for bodily injury and property damage
liability to protect the CONTRACTOR from claims of damage for bodily
and personal injury, including death, as well as from claims for property
damage, which may arise from the ownership, use of maintenance of
owned and non -owned automobile including rented automobiles, whether
such operations be by the CONTRACTOR or by anyone directly or
indirectly employed by the CONTRACTOR
8.2 It shall be the responsibility of the CONTRACTOR to ensure that all sub-
contractors comply with the same insurance requirements referenced above
8 3 In the judgment of the CITY, prevailing conditions may warrant additional liability
insurance coverage or coverage which is different in kind from the original
insurance submitted by the CONTRACTOR The CITY reserves the right to
require the provision by the CONTRACTOR of an amount of coverage different
from the amounts or kind previously required, and shall afford written notice of
such change in requirements thirty (30) days prior to the date on which the
requirements shall take effect Should the CONTRACTOR fail or refuse to
satisfy the requirement of changed coverage within the thirty (30) days following
the CITY's written notice, the CITY, at its sole option, may terminate the Contract
System Integrators for Security System Upgrades Page 4
upon written notice to the CONTRACTOR, said termination taking effect on the
date that the required change in policy coverage would otherwise be effective
8.4 CONTRACTOR shall, for a period of two (2) years following the termination of
the Agreement, maintain a "tail coverage" in an amount equal to that described
above for Comprehensive Liability Insurance on a claims -made policy only. The
CONTRACTOR agrees to purchase the extended reporting period on
cancellation or termination unless a new policy is affected with a retroactive date,
including at least the last policy year.
8 5 Any exceptions to the insurance requirements in this section must be approved in
writing by the CITY's Risk Management.
ARTICLE 9. INDEPENDENT CONTRACTOR.
The CONTRACTOR and the CITY agree that the CONTRACTOR is an independent
contractor with respect to the services provided pursuant to this Contract Nothing in this
Agreement shall be considered to create the relationship of employer and employee between
the parties hereto. Neither CONTRACTOR nor any employee of CONTRACTOR shall be
entitled to any benefits accorded CITY employees by virtue of the services provided under this
Agreement. The CITY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to CONTRACTOR, or any employee
of CONTRACTOR.
ARTICLE 10. COVENANT AGAINST CONTINGENT FEES.
10.1 The CONTRACTOR warrants that he has not employed or retained any company
or person, other than a bonafide employee working solely for the
CONTRACTOR, to solicit or secure this Contract, and that he has not paid or
agreed to pay any company or person, other than a bonafide employee working
solely for the CONTRACTOR, any fee, commission, percentage, brokerage fee,
gifts, or any other consideration contingent upon or resulting from the award or
making of this Contract
10.2 For breach or violation of this warranty, the CITY shall have the right to annul this
Contract without liability or, in its discretion to deduct from the Contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee.
ARTICLE 11. UNCONTROLLABLE FORCES.
11 1 Neither the CITY nor CONTRACTOR shall be considered to be in default of this
Contract if delays in or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces" shall mean
any event which results in the prevention or delay of performance by a party of its
obligations under this Contract and which is beyond the reasonable control of the
nonperforming party It includes, but is not limited to fire, flood, earthquakes,
storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and
governmental actions
System Integrators for Security System Upgrades Page 5
11.2 Neither party shall however, be excused from performance if nonperformance is
due to forces, which are preventable, removable, or remediable, and which the
nonperforming party could have, with the exercise of reasonable diligence;
prevented, removed, or remedied with reasonable dispatch The nonperforming
party shall, within a reasonable time of being; prevented or delayed from
performance by an uncontrollable force, given written notice to the other party
describing the circumstances and uncontrollable forces preventing continued
performance of the obligations of this Contract
ARTICLE 12. CONFLICT OF INTEREST.
12.1 The CONTRACTOR represents that it presently has no interest and shall acquire
no interest, either direct or indirect, in the CITY, which would conflict any manner
with the performance or services required hereunder, as provided for in Florida
Statutes §112 311 The CONTRACTOR further represents that no person
having such interest shall be employed in the performance hereof
12.2 The CONTRACTOR shall promptly notify the CITY's Project Manager or
designee, in writing, by certified mail, of all potential conflicts of interest for any
prospective business association, interest, or other circumstance which may
influence or appear to influence the CONTRACTOR's judgment or quality of
services being provided hereunder. Such written notification shall identify the
prospective business association, interest or circumstance, the nature of work
that the CONTRACTOR undertakes and request an opinion of the CITY, whether
or not such association, interest or circumstances will in the CITY's opinion
constitute a conflict of interest if entered into by the CONTRACTOR. The CITY
agrees to notify the CONTRACTOR of its opinion by certified mail within thirty
(30) days of receipt of notification by the CONTRACTOR If, in the opinion of the
CITY, the prospective business association, interest or circumstances would not
constitute a conflict of interest by the CONTRACTOR, the CITY shall so state in
the notification and the CONTRACTOR may enter into said association, interest,
or circumstance and it shall be deemed not in conflict of interest with respect to
services provided to the CITY by the CONTRACTOR under the terms of this
Contract
ARTICLE 13. ACCESS AND AUDITS.
13.1 The CONTRACTOR shall maintain adequate records to justify all charges,
expenses and costs incurred in estimating and performing the Work for at least
three (3) years after completion of this Contract. The CITY shall have access to
such books, records, and documents as required in this section for the purpose
of inspection or audit during normal business hours, at the CONTRACTOR's
place of business.
13 2 The Palm Beach County, Office of Inspector General, whereby investigators shall
have the power, without limitation to audit, investigate, monitor, inspect and
review the operations, activities, performance and procurement process of the
CONTRACTOR, their sub - contractors and lower tier sub - contractors, its officers,
agents and employees relating to this Contract. The CONTRACTOR
understands and agrees that in addition to all other remedies and consequences
provided by law, the failure of the CONTRACTOR or its sub - contractors or lower
tier sub - contractors to fully cooperate with the Inspector General when
System Integrators for Security System Upgrades Page 6
requested, may be deemed by the CITY to be a material breach of this Contract
justifying its termination CONTRACTOR is required to sign the Palm Beach
County Inspector General Acknowledgement Form evidenced as "Exhibit "B"
ARTICLE 14. DISCRIMINATION PROHIBITED.
The CONTRACTOR, with regard to the work performed by it under this Agreement, will
not discnminate on the grounds of race, color, national origin, religion, creed, age, sex or the
presence of any physical or sensory handicap in the selection and retention of employees or
procurement of materials or supplies
ARTICLE 15. SUCCESSORS AND ASSIGNS.
The CITY and the CONTRACTOR each binds itself and its partners, successors,
executors, administrators, and assigns to the other party of this Contract to the partners,
successors, executors, administrators, and assigns of such other party, in respect to all
covenants of this Contract. Except as above noted, neither the CITY nor the CONTRACTOR
shall assign, sublet, convey or transfer its interest in this Contract. Nothing herein shall be
construed as creating any rights or benefits hereunder to anyone other than the CITY AND THE
CONTRACTOR
ARTICLE 16 NON - WAIVER.
A waiver by either CITY or CONTRACTOR of any breach of this Agreement shall not be
binding upon the waiving party unless such waiver is in writing. In the event of a written waiver,
such a waiver shall not affect the waiving party's rights with respect to any other or further
breach The making or acceptance of a payment by either party with knowledge of the
existence of a default or breach shall not operate or be construed to operate as a waiver of any
subsequent default or breach
ARTICLE 17. TERMINATION.
17.1 Termination for Convenience: This Contract may be terminated by the CITY for
convenience, upon ten (10) days of written notice by the terminating party to the
other party for such termination in which event the CONTRACTOR shall be paid
its compensation for services performed to termination date, include services
reasonably related to termination In the event that the CONTRACTOR
abandons the Contract or causes it to be terminated, CONTRACTOR shall
indemnify the CITY against Toss pertaining to this termination.
17 2 Termination for Default: In addition to all other remedies available to the CITY,
this Contract shall be subject to cancellation by the CITY for cause, should the
CONTRACTOR neglect or fail to perform or observe any of the terms, provisions,
conditions, or requirements herein contained, if such neglect or failure continue
for a period of thirty (30) days after receipt by CONTRACTOR of written notice of
such neglect or failure
ARTICLE 18. NON - DISCLOSURE OF PROPRIETARY INFORMATION.
CONTRACTOR shall consider all information provided by CITY and all reports, studies,
calculations, and other documentation resulting from the CONTRACTOR's performance of the
services to be proprietary unless such information is available from public sources.
System Integrators for Security System Upgrades Page 7
CONTRACTOR shall not publish or disclose proprietary information for any purpose other than
the performance of the services without the prior written authorization of the CITY or in
response to legal process.
ARTICLE 19. MODIFICATIONS OF WORK.
19 1 The CITY reserves the right to make changes in the Work, including alterations,
reductions therein or additions thereto Upon receipt by the CONTRACTOR of
the CITY's notification of a contemplated change, the CONTRACTOR shall (1) if
requested by CITY, provide an estimate for the increase or decrease in cost due
to the contemplated change, (2) notify the CITY of any estimated change in the
completion date, and (3) advise the CITY in writing if the contemplated change
shall affect the CONTRACTOR's ability to meet the completion dates or
schedules of this Contract.
19 2 If the CITY so instructs in writing, the CONTRACTOR shall suspend work on that
portion of the Work affected by a contemplated change, pending the CITY's
decision to proceed with the change
19.3 If the CITY elects to make the change, the CITY shall issue a Contract
Amendment or Change Order and the CITY shall not commence work on any
such change until such written amendment or change order has been issued and
signed by each of the parties
ARTICLE 20. DISPUTES.
Any dispute arising out of the terms or conditions of this Agreement shall be adjudicated
within the courts of Florida. Further, this Agreement shall be construed under Florida Law.
ARTICLE 21. NOTICES.
Notices to the City of Boynton Beach shall be sent to the following address
City of Boynton Beach
Attn: Michael Low, Deputy Utilities Director /Operations
124 E. Woolbright Road
Boynton Beach, FL 33435
Notices to Contractor shall be sent to the following address:
Aware Digital, Inc.
Attn: Joshua Mann, President
1835 East Hallandale Beach Boulevard
Suite #479
Hallandale, Florida 33009
ARTICLE 21. INTEGRATED AGREEMENT.
This Agreement, together with attachments or addenda, represents the entire and
integrated agreement between the CITY and the CONTRACTOR and supersedes all prior
System Integrators for Security System Upgrades Page 8
negotiations, representations, or agreements written or oral. This agreement may be amended
only by written instrument signed by both CITY and CONTRACTOR
ARTICLE 22. SOVERIGN IMMUNITY.
22 1 CITY is a political subdivision of the State of Florida and enjoys sovereign
immunity. Nothing in the Agreement is intended, nor shall be construed or
interpreted, to waive or modify the immunities and limitations on liability provided
for in Section § 768 28, Florida Statutes, as may be emended from time to time,
or any successor statute thereof. To the contrary, all terms and provisions
contained in the Agreement, or any disagreement or dispute concerning it, shall
be construed or resolved so as to insure CITY from the limitation from liability
provided to any successor statute thereof To the contrary, all terms and
provisions contained in the Agreement, or any disagreement or dispute
concerning it, shall be construed or resolved so as to insure CITY of the
limitation from liability provided to the State's subdivision by state law
22 2 In connection with any litigation or other proceeding arising out of the Contract,
the prevailing party shall be entitled to recover its own costs and attorney's fees
through and including any appeals and any post - judgment proceedings. CITY's
liability for costs and attorney's fees, however, shall not alter or waive CITY's
entitlement to sovereign immunity, or extend CITY's liability beyond the limits
established in Section § 768 28, Florida Statutes, as amended
22.3 Claims, disputes or other matters in question between the parties to this Contract
arising out of or relating to this Contract shall be in a court of law. The CITY
does not consent to mediation or arbitration for any matter connected to this
Contract.
22 4 The parties agree that any action arising out of this Contract shall take place in
Palm Beach County, Florida.
ARTICLE 23. CONTRACT DOCUMENTS.
The Contract documents are as follows: Request for Qualifications, Contract, Exhibits,
Addenda, all representations, and warranties to make this Contract.
REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK
System Integrators for Security System Upgrades Page 9
IN WITNESS WHEREOF, the parties hereto have executed this Contract in multiple copies,
each of which shall be considered an original on the following dates:
DATED this /614 day of AI) , 20/..'.?\ .
CITY OF BOYNTON BEACH
A /et_ VP1-4.--e-1--1--•""-- — ...,ZZIII, '..)coNN Ni 11
City Marla er Co
Attest/Authenticated: , \ , u.
Title \--
- ,
' ` . 1tcl NO X
:.:T./.
I i Cad : t
trii • so --- ' , A9 , 0 1
Ci Cie
,,,,, . ............... „,
' * .......
Approved .... to Firm: Attest/Authenticated:
il /
1.11
Offic- the City . ttom— ;4ecretary
System Integrators for Security System Upgrades Page 10
EXHIBIT "A"
I. SCOPE OF SERVICES
A Contractor shall update and expand existing Closed Circuit Television (CCTV)
and access control systems at the East and West Water Treatment Plants to be
executed in phases throughout the contract period as follows:
1. Upgrade and the install the infrastructure to a new Milestone IP
Enterprise addressable camera system software for the integration of the
current analog CCTV systems for the East and West Water Treatment
Plants. The initial phase work shall include all equipment and labor to
convert the existing systems as shown in the Phasing Plans. Equipment
to be provided shall include but not be limited to the following• concrete
light poles, encoders, Power Over Ethernet (PoE) switches, storage
servers, license fees, maintenance fees, programming and training cost.
2 Upgrade and the install the infrastructure of the S2 /Emerge access
control systems to replace the existing Andover and Northern Controllers.
The initial phase work shall include all equipment and labor to convert the
existing systems Services shall include but not be limited to storage
servers, license fees, maintenance fees, programming and training cost.
All existing peripheral devices associated to the access control system
are to remain except the Radio Frequency Identification (RFID) readers
are to be replaced as stated below with bar code readers, required power
supply upgrades, media converters, cabling to provide a complete
working system with expansion as stated for future door monitoring and
control
3. Replace existing cameras with new IP addressable cameras
4 Install additional IP addressable cameras. Some cameras are fixed
mount PoE type while others will be outdoor pan, tilt, zoom (PTZ) type
with integral power supply
B Replace existing RFID readers with bar code readers and automatic gate arms
and associated power supplies, wiring, converters, to provide a complete working
system
C Installed systems to be Enterprise level installation with Zink between sites over
existing city network for both access control and camera system Fiber link cable
between sites to be installed by City for future use On site fiber optic cable
loops exist at both plants. Electrical power or cabling required for cameras or
access controllers and /or devices shall be provided by integrator
II. PHASED PAYMENTS:
A The City shall pay CONTRACTOR for partial payment for Work completed during
various phases of the Work assignment. CONTRACTOR to provide fully
documented invoices to include but not limited to as a minimum: 1) Business name,
Business Federal Identification Number, invoice number, detailed description of labor
and materials provided, and location services were provided
System Integrators for Security System Upgrades Page 11
B Payment will be submitted as follows
No. of Payment Amounts
Payment
1 $93,750.00
2 $93,750.00
3 $93,750 00
4. $93,750.00
Total: $375,000.00
C Contractor shall prepare and submit five (5) original monthly invoices for Work
completed during each phase. Application for Payment will be reviewed by the
City before payment is processed. Said Application for Payment shall include an
updated project schedule
III. PRE - CONSTRUCTION MEETING:
A Pre - Construction meeting will be arranged by the City to discuss the logistics for
commencement of the Project, required submittals and identify all key personnel
representing Contractor and City
IV. PROGRESS MEETINGS:
A Progress Meetings
1 The Contractor and City's Project Manager shall schedule whether weekly or
bi- weekly meetings throughout the progress of the Work. The Contractor
shall issue a short term detailed project schedule to demonstrate the
progress and work activities accomplished during the penod of work
completed, and to project the planned progress and work activities for the
future phases.
2. Monthly Meetings. Each month the project team (Contractor's Project
Manager and superintendent, City's Project Manager and field staff) shall
hold a monthly progress meeting with administrative staff to discuss project
progress and all issues that were discussed at prior field meetings.
System Integrators for Security System Upgrades Page 12
EXHIBIT "B"
PALM BEACH COUNTY INSPECTOR GENERAL
ACKNOWLEDGMENT
The Contractor is aware that the Inspector General of Palm Beach County has the authority to
investigate and audit matters relating to the negotiation and performance of this Contract, and in
furtherance thereof may demand and obtain records and testimony from the Contractor and its
subcontractors and lower tier subcontractors
The contractor understands and agrees that in addition to all other remedies and consequences
provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to
fully cooperate with the Inspector General when requested, may be deemed by the municipality
to be a material breach of this contract justifying its termination.
CONTRACTOR NAME
By
Title
Date
The City of Boynton Beach
City Clerk's Office
s
\cr. 100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742 -6060
FAX: (561) 742 -6090
e -mail: prainitoj @bbfl.us
www.boynton- beach.org
MEMORANDUM
TO: Tim Howard
Deputy Director of Finance
FROM: Janet M. Prainito, MM
City Clerk
DATE: March 21, 2012
SUBJECT: R12 -024 Contract Agreement between Aware Digital and the City
of Boynton Beach for Security Systems Upgrades
Attached for your handling is the original agreement mentioned above and a copy of
the Resolution. Once the document has been executed, please return the original to
the City Clerk's Office for further processing.
Please contact me if there are any questions. Thank you.
Attachments
(Agreement & Resolution)
C: Central File
S \CC \WP \AFTER COMMISSION\Departmental Transmittals \2012 \Tim Howard R12 -024 doc
America's Gateway to the Gulfstream