R12-090 1 RESOLUTION NO. R12 -090
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, RATIFYING THE ACTION TAKEN BY THE SOUTH
5 CENTRAL REGIONAL WASTEWATER TREATMENT AND
6 DISPOSAL BOARD, ON AUGUST 16, 2012, AS STATED
7 HEREIN; AUTHORIZING AND DIRECTING THE INTERIM
8 CITY MANAGER AND CITY CLERK TO EXECUTE SAID
9 RATIFICATIONS; AND PROVIDING AN EFFECTIVE DATE.
10
11 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board
12 (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of
13 August 16, 2012, as set forth in the attached Exhibit "A ".
14
15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
16 CITY OF BOYNTON BEACH, FLORIDA THAT:
17
18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
19 being true and correct and are hereby made a specific part of this Resolution upon adoption.
20
21 Section 2. The City Commission does hereby ratify the action taken by the South
22 Central Regional Wastewater Treatment & Disposal Board on August 16, 2012, as set forth on the
23 attached Exhibit "A" and authorizes the Interim City Manager and City Clerk to execute said
24 Ratifications.
25
26 Section 3. This Resolution shall take effect immediately upon passage.
27
28 PASSED AND ADOPTED this 4 day of September, 2012.
29
30 CITY OF BOYNTON BEACH,
31 FLORIDA
32 , /
33 , - %frlz,L/LLige
34 May • , I oo • r ',,_,, ii
35/ 'i.
37 vice Mayor —Mack McCray
38
39
40 Co - r •
41 ATTEST:
42 '-+-
43 • :• iss n Steven Holzma
44 —
P 1
46 mid MC Commissioner- Marlene Ross
47 , ' er ..r r
48 `; m Ya x ` i" ,
49 (I • oraSeal) d
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 16, 2012
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on
AUGUST 16, 2012, by a vote of 7 -0,• TO ACCEPT THE 2012/2013 WASTEWATER AND
RECLAIM O &M BUDGETS.
WHEREAS, said Board action requires ratification by the City of Boynton Beach
and the City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action
independently.
The above action is hereby ratified in open session by the City of Boynton Beach this �{
day of S , , by a - D vote.
CITY OF BOYNTON BEACH
B i / — Aoo► G`T`y QA,
Mayor /City Man- • -
Attest: wc.L m
City Jerk 0 e
T
Approved as to
l.lkv
City Attorney
F IdocsIBOARD MEETI NGSIRATIFICATIONSI2011- 20121Boynton Beach Ratification 08 -16 -2012 docx
AGENDA ITEM J3a
South Central Regional Wastewater Treatment & Disposal Board
Executive Summary
F/Y 2012 -2013
WASTEWATER BUDGET
The Operations and Maintenance (O &M) budget for 2012/2013 is $5,762,002 which is $2,573 lower than last
year's budget. The flat rate /decrease in the budget over the past few years has been a direct result of Board
staff reviewing all process control related activities to increase plant efficiency while maintaining and decreasing
the cost to the Board where possible In addition, lower influent flows have caused a decrease in revenue that
has made it increasingly difficult to keep the user rate flat to the Cities of Boynton Beach and Delray Beach
While attempting to be sensitive to the financial situation that both cities are currently experiencing, it would be
difficult to assume the Board will be able to continue to absorb cost increases while not passing them onto the
cities
We are requesting a rate of $1.1806 for O &M and R &R Reserves ($.0005 below the rate of 2011/2012). A
review of the past five fiscal years shows a reduction to the budget of $355,656 and the user rate has been
lowered 1.4% (2008/2009 approved rate was $1.19717/1000 gallons)
APPROVED BUDGET
$6,00,00.00
56,Z ,0OO 00
$6,000400.00
$00,0.00
$5100000400
c sP
,se
A five year look at the major line items related to the O &M Budget (over $500,000) is provided below
Wages: Line Item No. 1212
Note: Budgeted wages 1990/1991 were $925,000. EPA minimal recommended staffing level in 1979 was
21 full -time employees (28 optimal). Currently we have 21 full -time employees.
owes
$0.4000.00
si**0000
• r
$' o
,,„
i = i °rs
$ } „ , t 1
\!!.
t . �/
South Central Regional Wastewater Treatment & Disposal Board
Pelletization Fees: Line Item No. 3409
PELLETIZATION FEES
$1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00 — PELLETIZATION FEES
$200,000.00
$-
t iS 6 04 NI*
Ay, act 4)
iv iv ios' 44. 4*
Note: Full time startup occurred August 2009. The tipping fee has steadily increased. The total annual
cost has remained fairly consistent due to the lower influent flows. We are producing a lower amount of
biosolids.
Electricity: Line Item No. 4300
$34004006 •
$ 00
$400*,.00
$200,000.00
,0 0 s.
1
Note: Reduction achieved through a review of all plant equipment and utilizing automation where
possible. A conscientious effort to utilize equipment during non peak FPL hours has resulted in lower
energy cost.
South Central Regional Wastewater Treatment & Disposal Board
Injection Well Process: Line Item No. 4304
f
lftRtCTIOttWELL PROCESS
$64000.00
ss20:40.00
5 .00 -- - INJECTION WELL
$!s «00 itlESs
Note: Full time startup occurred in April 2009 /Outfall closed. Dry conditions have caused a drop in
usage.
Chemicals: Line Item No. 5210
21 C
r $yA
q l F vu
....arreNEMICALS
e ° .40
ao- 1,
i
Note: Slight reduction in chemical cost and automation of plant equipment
South Central Regional Wastewater Treatment & Disposal Board
O &M SUMMARY
In 2008/2009 the Board completed two environmental friendly capital projects, the Pelletization Facility and
Deep Injection Well. The positive environmental impact of these projects is that we no longer dispose of our
effluent to the ocean and the ocean outfall has been closed; and our biosolids are no longer land- applied but
recycled into Class AA biosolid pellets and sold to local fertilizer companies to be distributed commercially Due
to these projects the public image of the Board is now one of a leader in environmental stewardship. The Board
has implemented these changes well ahead of other utilities As with most environmentally friendly projects
there is a cost that has to be incurred. These two line items now account for approximately $1.5 million of the
O &M budget. In 2007/2008 the Board's approved O &M budget was $5.207 million. Our requested budget this
year is set at $5.762 million approximately $550,000 over the 2007/2008 budget year This indicates the Board
has absorbed the operating costs of these two projects with only one third of the increase being funded by the
O &M user rate The other two thirds of the cost increase were absorbed through difficult budget cuts. We are
currently estimating that this current budget year 2011/2012 will have excess revenues over expenditures of
approximately $400,000 to $500,000. Over the past five years the Board has returned approximately $3,000,000
in excess revenue over expenditures to The Cities of Boynton Beach and Delray Beach. Board employees are
scheduled to receive a merit increase of 4% in this upcoming fiscal year. The employees have not received an
increase to their salaries in two of the past three budget years By Board rules, employees are eligible for a
merit increase of up to 6% annually
RECLAIM USER RATE /BUDGET
The Reclaim O &M budget for 2012/2013 $1,118,585
Our User Rate for wholesale reclaim will remain at $0 18643/1,000 This rate is for Delray Beach and Boynton
Beach. The revenue generated from the five original golf course participants in the Board reclaim program
remains at $0 20/1000 gal. This is due to a cost formula outlined in their original contract agreements with the
Board that stipulates their rate cannot drop below that threshold
WASTEWATER RESERVE FOR REPAIR AND REPLACEMENT
It is estimated as of 06/30/2012 we will have $2,785,483 in the Wastewater Reserve Account for Repair &
Replacement, of that approximately $1,755,204 is un- committed We anticipate committed expenditures of $
1,500,000± of this year's budget for various projects including the replacement of the "B" plant clarifier
mechanisms and other miscellaneous plant and reclaim equipment repairs
The rate for Repair & Replacement of $0.1940/1,000 gallons will generate $1,132,960 at minimum flow
We have not included the deep injection well and reclaim expansion, as the mechanical parts are starting on
their third year after a one -year warranty These facilities will have to be factored in upcoming budgets
POTENTIAL CAPITAL PROJECTS
None are planned at this time
AGENDA ITEM J3b
South Central Regional Wastewater Treatment & Disposal Board
Salient Budget Changes
2012/2013
Projected Budget Increase)
2011/2012 Budget 2011 /2012 2012/2013 (decrease)
(PERSONNEL SERVICES - TOTAL 1 $ 1,528,700 $ 1,532,342 1 $ 1,564,990 $ 32,648
1212 Regular Wages $ 978,000 $ 967,532 $ 961,190 $ (6,342)
4% Increase for Board Employees /Increased % to Reclaim Wages.
12121 -1224 Sick /Overtime $ 99,000 $ 99,000 $ 116,000 $ 17,000
Adjusted to account for Maintenance and Lab Overtime Increases.
1221 Social Security /FICA $ 96,000 $ 97,110 $ 105,000 $ 7,890
Adjusted due to wage increase.
1223 Health Insurance $ 155,000 $ 160,000 $ 169,000 $ 9,000
Adjusted Due To City of Boynton Beach estimated 15% increase.
1224 Workers Compensation Ins $ 33,000 $ 40,000 $ 37,000 $ (3,000)
Estimated decrease per insurer (Zenith) based on past claims.
(SERVICES - TOTAL ( $ 1,503,200 ` $ 1,542,000 1 $ 1,486,000 I $ (56,000)1
3110 Legal $ 30,000 $ 40,000 $ 40,000 $ -
No Adjustment.
3120 Services (Gen & Admin) $ 17,500 $ 22,500 $ 22,500 $ -
No Adjustment.
3409 Pelletization Fees - SWA $ 948,000 $ 950,000 $ 925,000 $ (25,000)
Adjusted Slightly downward to represent actual Sludge Production and
Potential Rate Decrease in end of Year Reconciliation.
3410 Sludge Hauling $ 211,000 $ 245,000 $ 195,000 $ (50,000)
Contract with H &H Sludge Hauling reduced due to bidding.
3411 Grit Hauling $ 157,000 $ 143,000 $ 160,000 $ 17,000
Adjusted upward due to increase in Cities of Delray Bch & Boynton Bch
Lift stations and Street Sweepings. Plant screenings also.
3412 Trash Removal $ 3,000 $ 3,000 $ 3,000 $ -
No adjustment.
3500 Services (Maintenance Serv) $ 60,000 $ 61,500 $ 63,500 $ 2,000
Increase due to number of cuts for lawn service.
OPERATIONS /MAINTENANCE - TOTAL I $ 1,919,000 I $ 1,938,733 1 $ 1,881,512 1 $ (57,221)1
40000 Vehicle /Machinery Fuel $ 16,000 $ 13,000 $ 21,500 $ 8,500
Fluctuation in gas prices, travel to drop off & pick up parts /equipment.
4100 Telephone, IT $ 16,000 $ 15,000 $ 14,000 $ (1,000)
Land lines, mobile control Outfall Valve, restricted WIFI, Internet, etc.
4300 Electricity $ 850,000 $ 900,000 $ 850,000 $ (50,000)
Usage based on twenty -four month historical, control of process to
save energy, FPL does not anticipate significant rate increase.
4303 Injection Well Process $ 691,000 $ 612,423 $ 583,602 $ (28,821)
Retail users higher rate including 4 storage charges reflected in Reclaim.
4630 M & R Grounds $ 7,500 $ 5,000 $ 10,000 $ 5,000
Page 1
AGENDA ITEM J3b
Increased contracted number of cuts for lawn + additional ground care.
4902 License & Permits $ 17,000 $ 15,300 $ 16,400 $ 1,100
Operators license renewals. Additional permits for Lab certification.
5400 Membership Dues & Subscriptions $ 9,500 $ 7,000 $ 10,000 $ 3,000
FWEA monitoring of legislative changes has increased dues.
5410 Technical Training $ 12,500 $ 12,000 $ 15,000 $ 3,000
Operators CEU's for license renewals. Required regulatory training.
!CHEMICAL/SUPPLIES -TOTAL
1 $ 682,700 I $ 696,500 I $ 699,500 I $ 3,000
CHEMICALS $ 606,500 $ 624,000 $ 619,000 $ (5,000)
Continued automation and monitoring of Plant equipment allowing
better control of Chemical usage.
SUPPLIES - Operating, Maint & Lab $ 29,200 $ 23,500 $ 30,000 $ 6,500
FL State contract for Lab supplies 30% increase
5220 Oil & Lubricants $ 7,000 $ 5,000 $ 7,500 $ 2,500
Synthetic oil requried for new equipment.
OPERATING ASSETS I $19,217 I $5,000 , $ 20,000 I $ 15,000 I
As required for Plant Operations /Maintenance.
(ENGINEERING I 65,000 I $ 50,000 I $ 110,000 I $ 60,000 I
Deep Well study required by FL DEP.
CONTINGENCY /INTEREST FEES 4,000 - - $ -
Do not budget for.
I TOTAL BUDGET =I $5,721,817 I $5,764,575 I $5,762,002 I ($2,573)I
Page 2
South Central Regional Wastewater
Treatment & Disposal Board
4
FY 2012/2013
OPERATING BUDGETS
OPERATIONS AND MAINTENANCE
REPAIR AND REPLACEMENT
RECLAIM
Prepared for the Board by
Dennis L. Coates, Executive Director
1801 N. Congress Avenue
Delray Beach, Florida 33445
561- 272 -7061
AGENDA ITEM Jac
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET
F/Y 2012 -2013
ACCOUNT
NO. DESCRIPTION 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
ACTUAL ACTUAL PROJECTED BUDGET BUDGET
R 1212 REGULAR WAGES $119,372 $158,316 $170,000 $170,000 $240,000
R 31101 LEGAL 0 0 0 2,000 2,000
R 31502 ENGINEERING 0 0 0 50,000 10,000
R 32001 AUDIT 8,000 5,000 5,000 5,000 5,000
R 3402 TESTING 50,694 34,623 40,000 57,285 92,285
R 3406 METER CALIBRATION 2,145 2,213 3,000 3,000 3,000
R 4630 SERVICES (LAWN MAINT) 7,474 6,953 7,500 7,000 10,000
R 43000 FUEL FOR VEHICLES 998 1,000 1,000 1,000 1,000
R 4300 ELECTRICITY 430,799 384,219 442,000 500,000 425,000
R 45001 INSURANCE 32,000 32,000 32,000 32,000 32,000
R 46014 M & R EQUIPMENT 6,724 10,681 8,000 8,000 8,000
R 4640 M & R BUILDING 631 1,132 1,700 1,000 1,000
R 4902 LICENSES & PERMITS 0 0 0 0 0
R 5204 SUPPLIES LAB 1,207 1,346 10,000 10,000 17,000
R 52103 CHEMICALS 204,184 242,677 260,000 272,300 272,300
TOTAL BUDGET: $864,228 $880,160 $980,200 $1,118,585 $1,118,585
acct detad ty 2012 -2013 agenda Page 1 of 1 7/7/2012 10 19 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET
F/Y 2012 -2013
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
R 1212 REGULAR WAGES Reclaim charged (20 %) $240,000
work related to reclaim
R 31101 LEGAL Attorney fees associated with 2,000
reclaim
R 31502 ENGINEERING Engineering fees associated 10,000
with reclaim
R 32001 AUDIT Audit fees for reclaim 5,000
R 3402 TESTING Costs associated for lab fee 92,285
($35k MIT Deepwell Testing Permit Required)
R 3406 METER CALIBRATION Calibration of transmitters, 3,000
totallizers, recorders as required
R 4630 SERVICES - Ground Cost incurred for maintenance 10,000
of grounds associated with reclaim
R 40003 FUEL FOR VEHICLES Fuel for monitoring of reclaim 1,000
& Golf Course service /meter reading
R 4300 ELECTRICITY 5,700,000 kwh * .075 /kwh 425,000
(kwh $.075 avg)
R 45001 INSURANCE Property liability package for 32,000
reclaim covered under plant
policy
R 46014 M & R EQUIPMENT Annual repair items for reclaim 8,000
pumps & equipment in -plant
R 4640 M & R BUILDINGS Cost incurred for repair of reclaim 1,000
buildings
R 4902 LICENSE & PERMITS Cost for State & local reclaim 0
permits
R 5204 LAB SUPPLIES Lab supplies consumed for 17,000
testing required by FLDEP
& NELAC Specific for Reclaim
R 52103 CHEMICALS Sodium Hypochlorite - 272,300
est salt 1,050 tons @ $106 per ton 111,300
est $36,000 water for production 36,000
est electric for production 1,650,000kw 125,000
TOTAL BUDGET: $1,118,585
(16.5 mgd est) approx. 6000 mg annual = rate 0 18643
Prior F/Y 2011 -2012 0.18643
6000 MGY 0
acct detail fy 2012 -2013 agenda Page 1 of 1 7/7/201210 19 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
F/Y 2012 -2013
PERSONNEL
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
1212 REGULAR WAGES Base wages - 21 Regular Employees, 1 part-time 1,201,190
4 Administrative Reclaim (240,000)
3 Lab & pretreatment Wastewater $961,190
9 Operators(including Chief) + Holiday reg
5 Matntenance(including Chief)
1 Part-time
$240,000 for Reclaim (20% man hours)
12121 SICK PAY REDUCTION Employees 96 hours sick pay 30,000
12122 VACA PAY REDUCTION Vacation up to 80 hours 25,000
1214 OVERTIME Shift coverage as required for plant
operations Employees working over
40 hours per week (excluding sick hours)
are paid at time and a half
12141 Hurricane Watch 3,000
12142 Maintenance 5,000
12143 Shift 1 Coverage 12,000
12144 Shift 2 Coverage 6,000
12145 Shift 3 Coverage 12,000
12146 Training 1,000
12148 Holiday Coverage 18,000
12149 Lab /Pretreatment 3,000
12150 Special Projects 1,000
61,000
12151 EMPLOYEE ASSISTANCE Board cost $2 75 per employee per 1,000
PROGRAM month Provides family counseling and
referral services to employees and their
families Legal and financial consulting
1221 SOCIAL SECURITY/ Employer's estimated cost 7 65% 105,000
MEDICARE Social Security - 6 2%
Medicare - 1 45%
1223 CIGNA Board cost per employee [21] is estimated @ 169,000
HEALTH INSURANCE $667 00 monthly (@ 15% inc est) + $40 @ emp /mth to BB
12231 DENTAL INSURANCE Board cost per employee [21] est @ $38 00 monthly 9,000
F \docs\Budget\fy201 2- 2 01 31acct detail ty 2012 -2013 agenda Page 1 of 9 7/7/2012 9 02 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
FIY 2012 -2013
PERSONNEL (cont.l
ACCT. NO. DESCRIPTION BUDGET
12232 DISABILITY INSURANCE Long term disability insurance provided 6,000
by the Board at approximately on 40 hour
base pay per employee
12233 LIFE INSURANCE Board provides term life insurance 1,200
12234 VISION CARE Employee vision plan $6 @ emp mthly 1,600
1224 WORKERS' COMPENSATION Cost per employee based on a 40 hour 37,000
base pay and claims rating -1+ annual audit
1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000
to claims received
1236 PENSION Defined Board contribution based on 40 125,000
hours base pay for participants plus
administrative fees
1237 DEF COMP SUPPLEMENT Deferred comp 30,000
1240 PAYROLL CONTINGENCY 1,000
TOTAL PERSONNEL $1,564,990
F \dots \Budget\fy2012- 20131acct detail fy 2012 -2013 agenda Page 2 of 9 7/7/2012 9 02 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
F/Y 2012 -2013
SERVICES
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
3100 MEDICAL SERVICES Employee physicals, drug screens & immunizations $1,500
3110 LEGAL SERVICES Attorney fees
31101 Admin - Saberson $35,000
31103 Pension - Gray Robinson 5,000
40,000
3120 SERVICES 31201 Accounting & Bookkeeping 1,000
General & Administrative 31202 Computer Consultant & S/W Lic renewals 11,000
31205 Insurance Review 7,500
31206 Copier Maint Contract 2,000
31207 Appraisal Fee (done 2010) 0
31208 Others 1,000
22,500
3200 AUDIT FEES 32001 Annual Audit - GASB & Standards 32,500
(total $37,500 - Reclaim = $5,000)
3300 LAB PERMIT TESTING Outside Lab Testing Services 35,000
3406 METER CALIBRATION Calibration of transmitters, totalizers, 8,000
FLORIDA SERVICE recorders, and flowmeter pump as required
3409 SLUDGE PELLETIZATION 18,500 Wet ton per year * est $50 00 925,000
Any additional related costs
3410 SLUDGE HAULING Haul to SWA Pelletization 18,500 tons * $10 00 195,000
transportation re -route when required
3411 GRIT HAULING 85 trips @ $1,477, 27 trips @ $1,272 160,000
3412 TRASH AND HAULING Tipping fee for trash hauling Regular trash container 3,000
3500 SERVICES 35001 Centrifuge 10,000
Operations, Maintenance & 35002 Air Scrubbers Balancing - vibration testing 2,000
Professional 35003 Generators [3 units] 10,000
35004 Lawn Maintenance 14,000
35005 Admin Building Cleaning 6,000
35006 Lab Equipment - Calibration 2,000
35007 Sodium Generators 2,500
35008 Other 1,000
35009 Water Softener 1,000
35011 Lab Compliance Consultant 15,000
63,500
TOTAL SERVICES $1,486,000
F \dots \Budgei\ty2012- 2013\acct detail ty 2012 -2013 agenda Page 3 Of 9 7!712012 902 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
F/Y 2012 -2013
OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES
OPERATIONS /MAINTENANCE
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4000 VEHICLE EXPENSE Mileage reimbursement @
$0 555 /mile (FED rate), Fuel for company vehicles
golf carts, and gas powered equipment
(Due to the fluctuating cost of fuel, we are estimating fuel)
40002 Mileage Reimbursement 500
40003 Fuel for Vehicles /Equip 5,250 gal $4 00 21,000
$21,500
4020 BOARD CONTINGENCY Public relations, good will tours, floral
arrangements or fruit baskets, cards for
illnesses or funerals, and miscellaneous
business expenses
40201 Board Expense. Appreciation 1,000
40202 Board Expense* Meals 2,000
40204 Board Expense Travel, Lodging 1,000
4,000
4100 TELEPHONE EXPENSE Monthly base fees and long- distance usage 14,000
including Fax,cellular phones and E- mail /Internet/website
4102 POSTAGE U S Mail - Rate $ 45 first class /Equipment lease 3,000
4300 ELECTRICITY 11,300,000 kw* 075 /kw 850,000
Plant avg 16 0 mgd
4302 WATER CONSUMPTION Consumption of plant avg $4,000 @ mth * 25% 12,000
( 75 est for reclaim portion = $36,000)
4304 INJECTION WELL PROCESS Anticipate 8.6 mg @ day @ $0 18643/1000 = 3,130 mgy 583,602
4303 IRR /PROCESS REUSE WATER Irrigation water cost 2 m gal /day @ $ 18643/1000 13,000
4400 EQUIPMENT RENTAL Cranes, various equipment, and instru- 2,000
ments as required in maintenance and
operations
4500 INSURANCE EXPENSE 45001 General Professional Liability 55,000
45003 Employment Practices 1,600
45004 Fiduciary 2,000
45006 Petroleum Storage Tank 2,100
45007 Pollution Liability (3 yr policy 2009 - 2012) 14,210
45008 Commercial Property 184,000
45011 Employee Dishonesty 6,100
265,010
F \docs\Budget\fy2012- 2013\acct detail fy 2012 -2013 agenda Page 4 of 9 7/7/2012 9 02 AM
AGENDA ITEM 13c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
F/Y 2012 -2013
OPERATIONS/MAINTENANCE
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4600 M & R EQUIPMENT Annual repair items for pumps and plant
equipment
46001 Influent Building 1,000
46002 Aerators 1,000
46003 Blower Building 3,000
46004 Scrubbers 2,000
46005 Clarifier 1,000
46006 Return Budding 1,000
46007 Solids Handling Budding 4,000
46008 Hypochlorite 2,000
46009 EQ Budding 1,000
46010 Effluent Building 1,000
46011 Shop Building 1,000
46012 Office Budding 1,000
46013 Dechlonnation 1,000
46014 Miscellaneous (GMS) 10,000
46015 Operators Office 1,000
0
$31,000
Annual repairs for vehicles
4620 M & R VEHICLES 46200 Company Vehicles 2,000
46201 Tractor 1,000
46202 Ottawa - Off road trailer 1,000
46203 Service Carts 1,000
46204 Boom Lift 1,000
46205 Other 1,000
7,000
4630 M & R GROUNDS Landscaping, sprinkler systems, retention 10,000
ponds, piping, fertilizer, etc
4640 M & R BUILDINGS Painting, Repair or replacement of doors, 15,000
screens, locks, windows, ceding tiles, bulbs
electncal, plumbing, and lighting
4650 M & R UNSPECIFIED Funds for emergency or unidentified 5,000
equipment deficiencies that require upgrade
or improvement in operation
4900 ADVERTISING Advertisement and legal ad allowance 3,000
related to plant operation or bids and
public notices
F \dots \Budget \fy2 01 2- 2 01 31acct detail fy 2012 -2013 agenda Page 5 of 9 7/7/2012 9 02 AM
AGENDA ITEM Jac
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
FIY 2012 -2013
OPERATIONS/MAINTENANCE
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4902 LICENSES AND PERMITS 16,400
STATE
Professional & Operators license & renewal 4/2013 2,000
Operating Permit 7,500
Storage Tank 50
NELAC - Lab (pd through 2012) 2,000
11,550
PALM BEACH COUNTY
Air Pollution Licenses 1,000
Wellfield Permit 75
Storm Water 500
Tags on Trucks 100
Wastewater 2,150
3,825
CITY & SPECIAL DISTRICT
Solid Waste Assessment/Lake Worth Drainage 0
Special District Fee 175
Other 850
1,025
5400 MEMBERSHIP DUES AND Dues - Professional organizations 10,000
SUBSCRIPTIONS Professional Registration and licenses, journals
and subscriptions
FWEA = $7,500 - 8,000
5410 TECHNICAL TRAINING CPEs required for lic renewal per FLDEP
Lab Technical, and Quality Assurance
Short Schools, Personnel Seminars and
technical conferences, computer classes
54101 Conferences 5,000
54102 Meals 1,000
54103 Travel & Lodging 4,000
54104 CEU courses 5,000
15,000
5420 EDUCATIONAL EXPENSES Classes, books & fees 1,000
TOTAL OPERATIONS /MAINT. $1,881,512
F \dons 1Budget\fy2012- 20131acct detail y 2012 -2013 agenda Page 6 of 9 7/7/2012 902 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
F/Y 2012 -2013
OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES
CHEMICALS AND SUPPLIES
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
5100 OFFICE SUPPLIES Copier paper, stationery, printer Ink cartridges 8,000
business cards, check printing,
general office supplies, & necessities
5201 SAFETY SUPPLIES Gloves, protective glasses, face shields, 6,000
hearing protection, overboots, ear - plugs,
muffs, emergency eye wash, cartndge respirators,
gas cartridge, sterile storage bags for resp-
irators, disinfection systems for respirators,
fit test ampoules, respirator storage cabinets,
disposal respirators, chemical spill absorb-
ents, oil sorbent, liquid chemical neutralizers,
barricade tape, hazardous materials response
kit, salvage drum, diffusion detector tubes,
signs, labels, tags, first aid supplies, fire
extinguishers and accessories, hazardous
area lights, emergency small tools, safety
charts, books
5202 GENERAL OPERATING Operating supplies, raingear, hard -hats, 10,000
SUPPLIES boots, drager tubes, gloves, hoses,
fire hoses, chart pens, charts, DO meters,
sludge jugs, flags, coffee supplies, water
cooler supplies, batteries, hurricane supplies,
and other miscellaneous supplies
5203 JANITORIAL SUPPLIES Mops, brooms, paper goods, brushes, all 3,000
necessary janitorial cleaning supplies
5204 LABORATORY SUPPLIES Laboratory upgrades and replacements 17,000
Reagents, glassware, replacement of equip-
ment, apparatus Lab supplies consumed by
Process testing done in house Plus NELAC
5210 CHEMICALS 52101 Polymer 455,000 Ibs @ 98 lb 446,000
52103 c12 Sodium Hypo 12% @ $.825 Gal 32,000 26,000
52105 Misc Chemicals - Bisulfite, Sulfuric etc 10,000
52106 Caustic 40,000 gal @$2 50 @ gal 100,000
52108 Salt 1,400 tons @ $106 00 * 25 % ** 37,000
* *Plant = $106 00 * 350 tons 619,000
F \docs%Budget \fy2012- 2013 tacct detail fy 2012 -2013 agenda Page 7 of 9 7(7/2012 9 02 AM
AGENDA ITEM Jac
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
FN 2012 -2013
CHEMICALS AND SUPPLIES (cont.)
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
5220 OIL, GAS, GREASE, AND Misc gas, grease, oil and lubricants for pumps 7,500
LUBRICANTS and mowers
5225 DIESEL FUEL Diesel fuel for generator 15,000
5230 CONSTRUCTION MATERIAL Walkways, signs, fencing, rails, platforms, 1,000
small shelters, concrete, etc Additional office
and storage units
5240 UNIFORMS Provides five (5) new sets of uniforms for 8,000
employee per year Basis cost of $200 00 each
Approved protective safety shoes $100 ($200)
employee per year (potential of two pairs due to environment)
5250 SMALL TOOLS AND Hand tools, delis, bits, files, small toolboxes, 2,000
EQUIPMENT PURCHASE electrical equipment, and small maintenance
tools < $750 00 value
5251 OFFICE EQUIPMENT Filing cabinets, chairs, calculators, adding 1,000
machines, office mats, shelves, printers,
tables < $750 00 value
5252 LAB EQUIPMENT Small equipment <$750 00 2,000
5255 PLANT EQUIPMENT Equipment used to maintain grounds /buildings 0
TOTAL CHEMICALS AND $699,500
SUPPLIES
F \docs\BudgetVy2012- 2013 \acct detail fy 2012 -2013 agenda Page 8 of 9 7/7/2012 902 AM
AGENDA ITEM J3c
SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD
F/Y 2012 -2013
OPERATING CONTINGENCY
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
4990 OPERATING CONTINGENCY To be utilized as a supplement for any line $0
items which are exceeded during the budget
year Status of this Fund to be reported to
Board
OPERATING ASSETS
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
6400 OPERATING ASSETS To be utilized for Plant Operations /Maintenance $20,000
ENGINEERING
ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET
3150 GENERAL 31501 General /Permit Assistance $110,000
(Deep well study)
3162 PRE - TREATMENT FLDEP Permit (Mathews Consulting) $0
3163 THERMAL SCREENING Scan every 2 years $0
[Performed 2011 -2012 through insurance carrier)
TOTAL ENGINEERING $110,000
GRAND TOTAL BUDGET: $5,762,002
rate = $ 0 9866
Min flow = 16 00000
L/Y budget = $5,764,575
($2,573)
F \docs\Budge9fy2012- 2013 tacct detail fy 2012 -2013 agenda Page 9 of 9 7/7/2012 902 AM
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM 13c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2009 -2013
2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
SUMMARY TOTALS
PERSONNEL SERVICES $1,544,928 $1,533,679 $1,528,700 $1,532,342 $1,564,990
OPERATING EXPENSES 3,945,142 3,827,864 4,104,900 4,177,233 4,067,012
SERVICES (Legal,hauling,contracts) 1,449,989 1,414,234 1,503,200 1,542,000 1,486,000
OPERATIONS /MAINTENANCE 1,849,200 1,765,324 1,919,000 1,938,733 1,881,512
CHEMICALS /SUPPLIES 645,953 648,305 682,700 696,500 699,500
TOTAL PERSONNEL AND
OPERATING EXPENSES 5,490,070 5,361,543 5,633,600 5,709,575 5,632,002
OPERATING CONTINGENCY 4,013 4,502 4,000 0 0
OPERATING ASSETS 11,029 0 19,217 5,000 20,000
ENGINEERING 59,018 83,598 65,000 50,000 110,000
TOTAL BUDGET $5,564,130 $5,449,643 $5,721,817 $5,764,575 $5,762,002
F/Y 2011 -2012 rate = 0 09871 F/Y 12 -13 rate = $ 0.09866
Min flow mgd = 16.0000
avg flow mgd = 16 5000
PERSONNEL
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
1212 REGULAR WAGES $ 996,270 $ 983,491 $978,000 $967,532 $961,190
12121 SICKNACATION REDUCTIONS 55,739 54,952 45,000 45,000 55,000
1214 OVERTIME 63,262 53,991 54,000 54,000 61,000
12151 EMPLOYEE ASSIST PROG 866 701 1,000 1,000 1,000
1221 SOCIAL SECURITY 91,061 92,772 96,000 97,110 105,000
1223 HEALTH INSURANCE 130,844 150,195 155,000 160,000 169,000
12231 DENTAL INSURANCE 6,581 7,696 8,000 8,000 9,000
12232 DISABILITY INSURANCE 5,274 5,051 6,000 6,000 6,000
12233 LIFE INSURANCE 620 602 1,200 1,200 1,200
12234 VISION CARE 1,076 969 1,500 1,500 1,600
1224 WORKERS' COMPENSATION 31,389 23,886 33,000 40,000 37,000
1225 UNEMPLOYMENT 2,664 0 2,000 2,000 2,000
1236 PENSION 124,947 124,688 122,000 123,000 125,000
1237 DEF COMP SUP 33,396 34,463 25,000 25,000 30,000
1240 PAYROLL CONTINGENCY 939 223 1,000 1,000 1,000
TOTAL PERSONNEL
SERVICES $1,544,928 $1,533,679 $1,528,700 $1,532,342 $1,$64,990
Page 1 acct detail fy 2012 -2013 agenda
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM 13c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2009 -2013
SERVICES
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
3100 MEDICAL SERVICES $795 $766 $1,500 $1,500 $1,500
3110 LEGAL (GENERAL & ADMIN) 48,035 27,277 30,000 40,000 40,000
3120 SERVICES (G & A) 19,921 16,686 17,500 22,500 22,500
3200 AUDITING 38,768 29,123 35,200 32,500 32,500
3300 LAB PERMIT TESTING 31,065 32,205 32,000 35,000 35,000
3400 PRETREATMENT 0 0 0
3402 TOXICITY TESTING 0 0 0
3404 CHEMICAL ANALYSIS 0 0 0
3406 METER CALIBRATION 8,022 7,440 8,000 8,000 8,000
3409 PELLETIZATION FEES - SWA 875,529 825,705 948,000 950,000 925,000
" see note for actual
3410 SLUDGE HAULING 260,127 251,176 211,000 245,000 195,000
3411 GRIT HAULING 121,925 160,209 157,000 143,000 160,000
3412 TRASH HAULING 2,128 4,232 3,000 3,000 3,000
3500 SERVICES (Ops, Maint & Prof) 43,674 59,415 60,000 61,500 63,500
TOTAL SERVICES $1,449,989 $1,414,234 $1,503,200 $1,542,000 $1,486,000
** SWA Cost Rebate 0212010 $92,247.06
SWA Cost Rebate 021201 $0,263432
SWA Cost Rebate 02/2012 S40:000.19
Page 2 acct detail fy 2012 -2013 agenda
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM J3c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2009 -2013
OPERATIONS/MAINTENANCE
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
4000 VEHICLE EXPENSE $ 8,716 $ 14,069 $16,000 $13,000 $21,500
4020 BOARD CONTINGENCY 2,270 2,462 3,000 4,000 4,000
4100 TELEPHONE 14,650 16,222 16,000 15,000 14,000
4102 POSTAGE 3,197 3,407 3,000 3,000 3,000
4300 ELECTRICITY 805,994 836,810 850,000 900,000 850,000
** see note for actual
4302 WATER 14,331 9,147 11,000 12,000 12,000
4303 IRR/PROCESS RECLAIM WATER 6,255 7,058 11,000 13,000 13,000
4304 INJECTION WELL PROCESS 643,857 523,906 691,000 612,423 583,602
4400 EQUIPMENT RENTAL 2,495 854 2,000 2,000 2,000
4500 INSURANCE 234,410 242,293 211,000 265,010 265,010
4600 M & R EQUIPMENT 36,847 23,156 29,000 29,000 31,000
4620 M & R VEHICLES 6,992 6,716 8,000 7,000 7,000
4630 M & R GROUNDS 8,463 9,724 7,500 5,000 10,000
4640 M & R BUILDINGS 10,805 12,507 15,000 15,000 15,000
4650 M & R UNSPECIFIED 9,867 5,194 3,000 5,000 5,000
4900 ADVERTISING 3,222 2,064 2,000 3,000 3,000
4902 LICENSE & PERMITS 21,175 13,957 17,000 15,300 16,400
5400 MEMBERSHIP DUES & SUBSCRIPTIOI 6,148 9,191 9,500 7,000 10,000
5410 TECHNICAL TRAINING 9,506 7,365 12,500 12,000 15,000
5420 EDUCATIONAL EXPENSES - 6 1,500 1,000 1,000
6400 CAPITAL ASSETS - 19,217 0 0 0
TOTAL OPERATIONS /MAINT. $1,849,200 $1,765,324 $1,919,000 $1,938,733 $1,881,512
NOTE FPL issued our "fuel credit" on 01/2010 billing in the amount of $85,861 66.
Page 3 acct detail fy 2012 -2013 agenda
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM 13c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2009 -2013
CHEMICALS /SUPPLIES
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
5100 OFFICE SUPPLIES $ 8,221 $ 7,275 $8,000 $8,000 $8,000
5201 SAFETY SUPPLIES 3,845 5,074 6,000 6,000 6,000
5202 GENERAL OPERATING 9,935 8,833 12,000 10,000 10,000
5203 JANITORIAL SUPPLIES 1,218 1,120 3,000 4,000 3,000
5204 LABORATORY SUPPLIES 13,704 15,286 14,000 10,500 17,000
5210 CHEMICALS 586,371 567,080 606,500 624,000 619,000
5220 OIL, FUEL, LUBRICANTS 4,539 4,745 7,000 5,000 7,500
5225 DIESEL 1,575 28,637 12,000 15,000 15,000
5230 CONSTRUCTION MATERIALS 2,316 1,755 1,100 1,000 1,000
5240 UNIFORMS 7,356 7,524 8,000 8,000 8,000
5250 SMALL TOOLS < $500 3,264 613 2,100 2,000 2,000
5251 OFFICE EQUIPMENT < $500 935 334 1,000 1,000 1,000
5252 LAB EQUIPMENT < $500 2,674 30 2,000 2,000 2,000
5255 PLANT EQUIPMENT - - 0 0 0
TOTAL CHEMICALS /SUPPLIES $645,953 $648,305 $682,700 $696,500 $699,500
OPERATING EXPENSES (SUMMARY)
SERVICES $1,449,989 $1,414,234 $1,503,200 $1,542,000 $1,486,000
OPERATIONS /MAINTENANCE $1,849,200 $1,765,324 $1,919,000 $1,938,733 $1,881,512
CHEMICALS & SUPPLIES $ 645,953 $ 648,305 $ 682,700 $ 696,500 $ 699,500
TOTAL OPERATING EXPENSES $3,945,142 $3,827,864 $4,104,900 $4,177,233 $4,067,012
Page 4 acct detail fy 2012 -2013 agenda
South Central Regional Wastewater Treatment & Disposal Board
AGENDA ITEM J3c
WASTEWATER OPERATIONS & MAINTENANCE BUDGETS
2009 -2013
OPERATING CONTINGENCY
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
4990 OPERATING CONTINGENCY $0 $0 $0 $0 $0
4992 INTEREST /FEES /PENALTIES 4,013 4,502 4,000 $0 $0
TOTAL OPERATING $4,013 $4,502 $4,000 $0 $0
CONTINGENCY
OPERATING ASSETS
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
6400 OPERATING ASSETS $11,029 $0 $19,217 $5,000 $20,000
TOTAL OPERATING $11,029 $0 $19,217 $5,000 $20,000
CONTINGENCY
ENGINEERING
ACCOUNT 2009 -2010 2010 -2011 2011 -2012 2011 -2012 2012 -2013
NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET
3150 GENERAL $ 58,810 $ 73,598 $60,000 $50,000 $110,000
3160 BIOTOXICITY 0 0 0 0 0
3162 PRETREATMENT 208 10,000 5,000 0 0
3163 THERMAL SCREENING 0 0 0 0 0
TOTAL ENGINEERING $59,018 $83,598 $65,000 $50,000 $110,000
GRAND TOTAL BUDGET: $5,564,130 $5,449,643 $5,721,817 $5,764,575 $5,762,002
Extraordinary credits received $98,109 $ 59,264 $ 40,090
Actual expenditures = $5,662,239 $5,508,907 $5,761,907
Page 5 acct detail fy 2012 -2013 agenda
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 16, 2012
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on
August 16, 2012, by a vote of 7 -0, gave AUTHORIZATION TO ESTABLISH USER RATE (O &M
AT $0.9866/1,000 GAL AND R &R RESERVERS AT $0.1940/1,000 GAL) TO DELRAY
BEACH AND BOYNTON BEACH FOR FISCAL YEAR 2012/2013:.
1.1806/1,000 GAL
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently
The above action is hereby ratified in open session by the City of Boynton Beach this '7 day of
Sept , d.0Ia , by a 'l vote
CITY OF BOYNTON BEACH
By: G AT Y .p
Mayor / ger
Attest: t in - z
Ci Clerk
;'trio N 6'
Approved as to m•
City orney
F IdocsIBOARD MEETINGSIRATIFICATIONS12011- 20121Boynton Beach Ratification 08 -16 -2012 docx
AGENDA ITEM J4
South Central Regional Wastewater Treatment & Disposal Board
WASTEWATER OPERATIONS
REPAIR & REPLACEMENT RESERVES FUND
USER RATE & PROJECTED REVENUES
F/Y 2012 -2013
RATE 1 O &M Budget
$5,762,002
$0.9866/1,000/gaI 0 & M
$0.1940/1,000/gal Reserves
$1.1806/1,000/gal Total
+ • + + + • F/Y 2012 -2013 Rate
OPERATIONS & MAINTENANCE
PROJECTED FLOW RATE INCOME
MINIMUM 16.0 mgd $0.9866/1,000/gal I ( $5,762,002
AVERAGE 16.5 mgd $0.9866/1,000/gal $5,941,799
MAXIMUM 17.0 mgd $0.9866/1,000/gal $6,121,853
RESERVES FOR REPAIRS & REPLACEMENT
PROJECTED FLOW RATE INCOME
MINIMUM 16.0 mgd $0.1940/1,000/gal I I $1,132,960 I
AVERAGE 16.5 mgd $0.1940/1,000/gal $1,168,365
MAXIMUM 17.0 mgd $0.1940/1,000/gal $1,203,770
F \dots \Budget \fy2012 - 2013 \acct detail fy 2012 -2013 agenda Page 1 of 1
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 16, 2012
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on
August 16, 2012, by a vote of 7 -0, gave AUTHORIZATION TO ESTABLISH RECLAIM USER
RATE AT $0.18643/1,000 GAL TO CONSUMERS DELRAY BEACH, BOYNTON BEACH AND
SOUTH CENTRAL REGIONAL FOR FISCAL YEAR 2012/2013.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently
The above action is hereby ratified in open session by the City of Boynton Beach this 4 day of
Se.pr. , cziD /a, , by a 4 -a vote
CITY OF BOYNTON BEACH
By: / i ,
Mayor /City Manage r 0 } °4
Attest: OA - A _ er .
Clerk
, r9 N
Approved as to ' , .
d i w
City " orney .
F IdocsIBOARD MEETI NGSIRAT IFICATIONS12011- 20121Boynton Beach Ratification 08 -16 -2012 docx
AGENDA ITEM J5
South Central Regional Wastewater Treatment and Disposal Board
RECLAIM USER RATE OPERATION & MAINTENANCE
FN 2012 -2013
Original Retail Customers (1.5 billion gal /year)
City of Boynton Beach (est 110 million gal /year - .3 mgd * 365)
City of Delray Beach (750 million gal /year) [Delray Muni,Hamlet,Delaire,Lakeview, Misc]
SCRWWTP (Deep Well = 3467.5 million gal /year) (process = 73 million gal /year)
Total = 6000.0 mg annual (16.5 mgd est average flow)
(using 1,3,5,7 and 10 year influent averages)
Projected budget Reclaim O &M = $1,118,585
Total flow through reclaim facility MG 6000.00
I F/Y 2012 -2013 Rate = $0.18643
User Flows RATE Revenue
Original Retail Customers 1.5 billion gal /year 0.20/1000 gal $ 300,000
80% of use storage tank at SCR 1.2 billion gal /year (4 courses $.08 surcharge) $ 96,000
City of Boynton Beach 110 million gal /year 0.186431000 gal $ 20,507
City of Delray Beach 750 million gal /year 0.186431000 gal $ 104,867
SCRWWTP
Deep Well 3467.5 million gal /year 0.186431000 gal C $ 583,602
Process @ .2 mgd 73 million gal /year 0.186431000 gal $ 13,609
$ 1,118, 585
* Due to higher rate to retail customers (including storage charge) SCR anticipated $0
well flow of 9.5 mgd - adjusted to 8.57 mgd to balance budget Exp (over) /under Rev
F ldocs\Budgetlfy2012- 20131acct detail fy 2012 -2013 agenda Page 1 of 1 7/7/2012 9 30 AM
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 16, 2012
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on
August 16, 2012, by a vote of 7 -0, ACCEPTED THE 2012/2013 ORGANIZATIONAL CHART
AND SALARY RANGES.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently
The above action is hereby ratified in open session by the City of Boynton Beach this 4 _ day of
Sep . , a0la , by a y -O vote.
CITY OF BOYNTON BEACH
By: - --.
Mayor /City Man- • -
al r
Attest
C' Clerk ' 4
ON ,
Approved as to ,,,,,ill i ,
City 17 orney
F IdocslBOARD MEETI NGSIRAT IFICATIONS12011- 20121Boynton Beach Ratification 08 -16 -2012 docx
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RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 16, 2012
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on
August 16, 2012, by a vote of 7 -0, gave AUTHORIZATION TO APPROVE THE SECOND
AMENDMENT TO THE INTERLOCAL GOVERNMENT AGREEMENT FOR BIOSOLIDS
PROCESSING AND RECYCLING BETWEEN THE SOLID WASTE AUTHORITY AND SOUTH
CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD.
AMENDMENT TO CLOSEOUT PROJECT INCREASES CONTRACT BY THE AMOUNT OF
$673,964 FOR A FINAL CONTRACT AMOUNT OF $7,370, 799.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach
NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this 4 day of
Scar • , ___ , by a 4 -0 vote
CITY OF BOYNTON BEACH
G`" QIC
By: /./w•z-°r'cJZ./P6 ,
Mayor /City Manager /
a1
0 W U
Attest: � '
Clerk r o N a
Approved as to f
di, ,
City A'orney ,
F IdocsIBOARD MEETINGSIRATIFICATIONS 12011- 20121Boynton Beach Ratification 08 -16 -2012 docx
AGENDA ITEM J7
at
SWA
SOLID WASTE AUTHORITY
YOUR PARTNER FOR
SOLID WASTE SOLUTIONS
May 23, 2012
Mr. Dennis L. Coates
Executive Director
South Central Regional Wastewater
Treatment Plant and Disposal Board
1801 North Congress Avenue
Delray Beach, FL 33445
RE: Interlocal Government Agreement for Biosolids Processing and Recycling
Second Amendment
Dear Mr. Coates:
Enclosed for your approval and signature, please find three (3) copies of the subject Amendment
providing for the reconciliation of the final costs associated with the development, permitting,
design, construction, and commissioning of the Biosolids Processing Facility.
As detailed in Exhibit —I of the Amendment, the Total Net Capital Cost of the project is
$33,888,730 of which your share is $7,370,799. Our records indicate that you have paid
$6,696,835 to date leaving a remaining balance of $673,964.
Please return all executed copies of the Amendment to my attention at your earliest convenience.
We will return one fully executed copy to you within ten (10) days of receipt. Should you have
any questions or require any additional information, please contact me at your convenience.
Sincer
'Raymond H. Schauer
Director, Engineering & Public Works
RHS /kal
Enc.
7501 North Jog Road, West Palm Beach, Florida 33412 (561) 640 -4000 FAX (561) 640 -3400 Recycled Paper
SECOND AMENDMENT
TO
INTERLOCAL GOVERNMENT AGREEMENT
FOR
BIOSOLIDS PROCESSING AND RECYCLING
(South Central Regional)
THIS AMENDMENT, hereinafter called the "Amendment -2 ", is made and entered into
this dayof 2012 by and between SOUTH
CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD,
an independent special district of the State of Florida, hereinafter called the "Utility ", and the
SOLID WASTE AUTHORITY OF PALM BEACH COUNTY, a dependent special district
created pursuant to Chapter 75 -473, Laws of Florida, as amended, hereinafter called the
"Authority ".
WITNESSETH
WHEREAS, the Utility and the Authority have previously entered into an Interlocal
Government Agreement for Biosolids Processing and Recycling dated June 7, 2005 (the
"Agreement ") for the development, construction operation and maintenance of a Biosolids
Processing Facility (BPF) to produce Biosolids Beneficial Reuse Products for use in the
commercial fertilizer industry; and
WHEREAS, the Utility and the Authority entered into an Amendment to Interlocal
Government Agreement for Biosolids Processing and Recycling dated July 20, 2006 (hereinafter
called the "Amendment -1 "); and
WHEREAS, the Utility and the Authority, together with other utilities, have agreed to a final
adjustment to the Capital Costs set out in the Agreement and agree to Total Net Capital Costs
set forth herein, and have therefore agreed to this Amendment -2.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the Utility and
the Authority agree as follows:
1. The recitals set out above are true and are hereby incorporated herein.
2. Amended Exhibit I (A &B) attached to Amendment -1 is hereby deleted in its
entirety and replaced by Second Amended Exhibit I (A&B) attached to this
Amendment -2. Exhibit I (A &B) attached to the Agreement remain deleted from the
Agreement.
3. Notwithstanding anything contained in: the Agreement, the Amendment -1,and this
Amendment -2 (all the foregoing collectively referred to herein as "Amended
Agreement ") the following shall control: the Authority agrees that upon
Utility making its final payment to the Authority in the amount shown on the
attached Second Amended Exhibit I (A) as the "Final Closeout Due" that the Utility
shall be deemed to have paid the Authority in full for the Utility's share of the
1
BPF's capacity referred to in Section 2.2 of the Agreement and referred to in the
attached Second Amended Exhibit I (B).
4. Except as amended by this Amendment -2, the other provisions of the Agreement
and Amendment -1 remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the SOLID WASTE AUTHORITY OF PALM BEACH COUNTY,
at a regular meeting thereof, by action of the Authority Board authorizing and directing the
foregoing to be adopted, has caused these presents to be signed by its Executive Director, and its
seal to be hereto affixed, and the SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD has authorized and caused the execution of this
Agreement, all as of the day, month, and year first above written.
SOLID WASTE AUTHORITY OF WITNESSES:
PALM BEACH COUNTY:
By: Print name:
Mark Hammond
Executive Director
Print name:
Approved as to Form and Legal Sufficiency:
By:
Counsel to the Authority
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD:
By: Attest:
Chair Clerk
Approved as to Form and Approved as to Terms and Conditions:
Legal Sufficiency:
By: By:
Board Attorney Department Director
Approved by Authority Board on , 2012, Item
Approved by the Utility on , 2012, Item
2
SECOND AMENDED EXHIBIT -I
(South Central Regional)
A) SUMARY OF CAPITAL COSTS
B) LIST OF PARTICIPANTS AND SHARES
A) SUMARY OF CAPITAL COSTS
Project Development:
Right -of -Way Abandonment 25,305
Preliminary Design & Permitting 934,239
RFQ/RFP 498,000
Grant Funding 290,867
Infrastructure Design & Construction 3,059,073
Sub Total: 4,807,484
Project Capital Cost:
Facility Construction 29,199,968
Technical Services During Construction 3,054,778
Sub Total: 32,254,746
Total Development & Capital: 37,062,230
Less Grant Funding:
Original Grant (3,225,000)
Less Federal Admin Chrg. 51,500
Net Grant: (3,173,500)
SubTotal: 33,888,730
Contingency - - -0 - --
Total Net Capital Cost 33,888,730
UTILITY share = 21.75% $7,370,799
Less Prepaid (156,000)
Net Total Due for UTILITY $7,214,799
Final Closeout Due $673,964
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SECOND AMENDED EXHIBIT -I
(South Central Regional)
B) LIST OF ORIGINAL PARTICIPANTS AND SHARES
Min. Comt. = Minimum Commitment based on delivery six days per week.
1) Palm Beach County
Water Utilities Department
P.O. Box 16097
West Palm Beach, FL 33416 -6097
27.5% share Cap. Cost $9,319,400.
Min. Comt. 58 WTD 18,000 WTY
2) South Central Regional Wastewater
Treatment and Disposal Board
1801 North Congress Ave
Delray Beach, FL 33445
21.75% share Cap. Cost $7,370,799.
Min. Comt. 61 WTD 19,000 WTY
3) City Of Boca Raton
Utilities Department
201 West Palmetto Park Rd
Boca Raton, FL 33432 -3795
19.5% share Cap. Cost $$6,608,303.
Min. Comt 58 WTD 18,250 WTY
4) Loxahatchee River Environmental Control District
2500 Jupiter Park Dr
Jupiter, FL 33458 -8964
10.50% share Cap. Cost $3,558,317.
Min. Comt. 30 WTD 9490 WTY
5) Solid Waste Authority /Seacoast
7501 North Jog Road
West Palm Beach, FL 33412
20.75% share Cap. Cost $$7,031,911.
Min. Comt. 56 WTD 17,520 WTY
4