R13-0091
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RESOLUTION R13 -009
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT BETWEEN PALM BEACH
COUNTY AND THE CITY OF BOYNTON BEACH FOR
INTERCONNECTION TO THE PALM BEACH
NETWORK FOR THE PURPOSE OF UTILIZING THE
COUNTY AS THE CITY'S INTERNET SERVICE
PROVIDER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, on August 18, 2009, the City Commission approved an Interlocal
Agreement with Palm Beach County for interconnection to the Palm Beach County Network
for the purpose of utilizing the County as the City's Internet Service Provider; and
WHEREAS, during a recent audit review of the Agreement, the County has determined
that the existing Agreement contained some inconsistent language as it relates to establishing
connection charges; and
WHEREAS, as a result, the County has modified the format of the original agreement,
however the basic terms of the Agreement remain the same; and
WHEREAS, the City Commission of the City of Boynton Beach upon recommendation
of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton
Beach to authorize execution by the Mayor and City Clerk of the Interlocal Agreement with
Palm Beach County for interconnection to the Palm Beach County Network for the purpose of
utilizing the County as the City's Internet Service Provider.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
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Section 2. The City Commission of the City of Boynton Beach hereby approves and
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authorizes the Mayor and City Clerk to execute an Interlocal Agreement between the City of
Boynton Beach and Palm Beach County for interconnection to the Palm Beach County
Network for the purpose of utilizing the County as the City's Internet Service Provider, a copy
of said Agreement is attached hereto and made a part hereof as Exhibit "A ".
Section 3. That this Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this 5 day of February, 2013
CITY OF BOYNTON BEACH, FLORIDA
Mayor – Woodrow L. Hay
Vice Mayor – Mack McCra5
Z 'or – Je aylor 1 io er – eve olzman
ATTEST:
Commis ' er - -W -
Wayn ega
J et M. Prainito, MMC
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a rate
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Agreement u4th Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
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This Interlocal Agreement ("Agreement") for information technology ("IT") services is entered
into this -----�day of MAR I P 2013 201 3, by and between the City of Boynton Beach
("Municipality") and Palm Beach County ("Count-y") a political subdivision of the State of
Florida.. This Agreement rescinds existing Interlocal Agreement R2o10-o11o, dated 1/12/2010.
EE T:
WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act
of 1969," authorizes local governments to make the most efficient use of their powers by
enabling them to cooperate with other localities on a basis of mutual advantage and thereby to
provide services and facilities that will harmonize geographic, economic, population and other
factors influencing the needs and development of local communities; and
WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies as defined herein
to enter into Agreements with each other to jointly exercise any power, privilege, or authority
which such agencies share in common and which each might exercise separately; and
WHEREAS, the Municipality and the County have recognized the need for the Municipality to
obtain IT services ("IT") for the purpose of gaining access to IT resources at a cost savings due to
the ability of Palm Beach County to leverage its resources for the greater good of citizen's of
Palm Beach County, the State of Florida, and any public sector organization that can benefit
from these services; and
WHEREAS, in recognizing these facts, the Municipality and the County desire to enter into
such an agreement which provides for the joint use of such IT assets and establishes policies for
its use by each organization.
NOW, THEREFORE, in consideration of the mutual covenants herein contained and for other
good and valuable consideration, the parties do mutually agree as follows:
Section i PurDose
Page 1 of 8
Agreement with Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
The purpose of this Agreement is to provide IT services to the Municipality for the purposes
described in the attached Exhibit A.
The County approves of the Municipality's participation in the use of the County's IT resources
and any other services as specified in the attached Exhibit A.
Section 3 Exhibits
The attached Exhibit A made a part hereof, delineate the services to be provided to the
Municipality by the County through its Information Systems Services (ISS) Department, identify
the roles and responsibilities of ISS and the Municipality in this regard, and set forth an issue
communication, escalation and resolution process, as well as methodologies for billing and
paying the quarterly service charges for IT services.
The term of this Agreement including Exhibit A, unless terminated as provided herein, is for a
period of one (1) year. This Agreement and Exhibit A shall automatically be renewed annually
unless either party gives written notice of termination as provided for in Section 6 herein. The
effective date is the date of approval by the Board of County Commissioners.
The Municipality shall not share or resell any portion of the County's IT Infrastructure or
Services in any manner not approved of in this Agreement or without explicit written consent
from Palm Beach County, which consent shall not be unreasonably withheld.
Either party may terminate its participation in this Agreement upon sixty (6o) days written
notice to the other party. Notwithstanding the foregoing, each party shall endeavor to provide
the other party with as much advance notice as practicable if it contemplates that it might desire
Page 2 of 8
Agreement with Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
to terminate this Agreement, so as to allow the non - terminating party the maximum amount of
time to make alternative plans to replace the lost services /revenue. In such event, the
terminating party shall pay all sums due through the effective date of the termination.
Section 7 Indenmi
The Municipality and the County recognize their respective liability for certain tortious acts of
its agents, officers, employees, and invitees, and agree to be responsible, respectively, for all
claims, liability, losses, and /or causes of action that may arise from any negligent act or
+ . + ac ts +,. +� Ih 1 i +„ +t,
GiiaiSSion due 0 u e aci.s o its a gents, sen7ants, or emp Su dl iaviiity IS Su jeCt w vie
provisions of law, including the limits included in Section 768.28, Florida Statutes, which sets
forth the partial waiver of sovereign immunity to which governmental entities are subject. It is
expressly understood that this provision shall not be construed as a waiver of any right or
defense that the parties have under Section 768.28 or any other statute.
Without waiving the right to sovereign immunity as provided by Section 768.28, Florida
Statutes, the Municipality_acknowledges to be self - insured for General Liability and Automobile
Liability under Florida sovereign immunity statutes with coverage limits of $200,000 Per Person
and $300,000 Per Occurrence; or such monetary waiver limits that may change and be set forth
by the legislature.
In the event the Municipality maintains third -party Commercial General Liability and Business
Auto Liability in lieu of exclusive reliance of self - insurance under Section 768.28, Florida
Statutes, the Municipality shall agree to maintain said insurance policies at limits not less than
$500,000 combined single limit for bodily injury or property damage
The Municipality agrees to maintain or to be self - insured for Worker's Compensation &
Employer's Liability insurance in accordance with Chapter 440, Florida Statutes.
When requested, the Municipality shall agree to provide an affidavit or Certificate of Insurance
evidencing insurance, self - insurance and/or sovereign immunity status, which the County agrees
to recognize as acceptable for the above mentioned coverage.
Page 3 of 8
Agreement with Palau Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
Compliance with the foregoing requirements shall not relieve the Municipality of its liability and
obligations under this Agreement.
I 1
Should the County's IT infrastructure be damaged or destroyed by a natural or man -made event
to the extent that the cost to repair or replace these services becomes economically unfeasible,
this Agreement is automatically terminated at the sole discretion of the County, unless the
governing bodies of both the Municipality and County authorize its continuation and associated
funding to repair or restore the affected area(s).
No provision in this Agreement shall provide to any person not a party to this Agreement any
remedy, claim, or cause of action, or create any third -parry beneficiary rights against either
party. In the event that any one or more of the provisions in this Agreement shall for any reason
be held to have no force and effect, this Agreement shall, if possible, be interpreted in a manner
so as to effectuate the intention of the parties. Provisions contained in this Agreement that, by
their sense and context, are intended to survive the suspension or termination of this Agreement
shall so survive. All disputes related to this Agreement shall in the first instance be referred to
the appropriate executives of each party for resolution
Any notice, request, instruction, demand, consent, or other communication required or
permitted to be given under this Agreement shall be in writing and shall be delivered either by
hand or by certified mail, postage prepaid, and certified return receipt requested to the following
addresses or such other addresses as the parties may provide to each other in writing:
To: Municipality: City of Boynton Beach
Attention: Lori LaVerriere, Interim City Manager
ioo E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425 - 0310
(Telephone: 561 - 742 -6 010)
Page 4 of 8
Agreement with Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
With a copy to: James A. Cherof, City Attorney
City of Boynton Beach
loo E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425 -0310
(Telephone: 561 - 742 -6o 1o)
To: CO Robert Weisman, County Administrator
c/o Steve Bordelon, Information Systems Services Director
Palm Beach County Board of County Commissioners
3o1 N. Olive Avenue, 8 th floor
West Palm Beach, FL 334
(Telephone: 5 -2 394)
With a copy to: County Attorney's Office
Palm Beach County Board of County Commissioners
3o1 N. Olive Avenue, Suite 6o1
West Palm Beach, FL 3340
(Telephone: 5 - 355
Q 12 Entire Aareement
This Agreement represents the entire agreement between the Municipality and the County and
supersedes all prior agreements or representations, whether written or oral, with respect to the
subject matter hereof. No provision of this Agreement may be changed or amended except by
written agreement signed by both parties. This Agreement shall be binding upon the
Municipality and the County and their respective successors and assigns.
Section 13 Filing
This Agreement shall be filed with the Palm Beach County Clerk & Comptroller's Office.
This Agreement shall not be construed against the party who drafted the same as all parties to
this Agreement have participated in drafting the same.
Page 5 of 8
Agreement urfth Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
This Agreement shall be construed in accordance with the laws of the State of Florida. Should
any litigation arise from this Agreement, venue shall lie in Palm Beach County, Florida.
This Agreement is binding upon the parties hereto, their heirs, successors, and assigns.
Each party's performance and obligations for subsequent fiscal years are contingent upon
annual appropriations for its purpose.
Both parties warrant and represent that all of its employees are treated equally during
employment without regard to race, color, religion, disability, sex, age, national origin, ancestry,
marital status, familial status, sexual orientation, gender identity and expression.
Section 19 Access + Audits
The Municipality shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing any work under this Agreement for at least three (3)
years after completion or termination of this Agreement. The County shall have access to such
books, records, and documents as required in this section for the purpose of inspection or audit
during normal business hours, at the Municipality's place of business.
+ + +
Palm Beach County has established the Office of the Inspector General in Palm Beach County
Code, Section 2 -421 — 2 -440, as may be amended. The Inspector General's authority includes
Page 6 of 8
Agreement with Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
but is not limited to the power to review past, present and proposed County
contracts /agreements, transactions, accounts and records, to require the production of such
records, and to audit, investigate, monitor, and inspect the activities of the Municipality, its
officers, agents, employees, and lobbyists in order to ensure compliance with
contract /agreement requirements and detect corruption and fraud.
Failure to cooperate with the Inspector General or interference or impeding any investigation
shall be in violation of Palm Beach County Code, Section 2 -421— 2-44o, and punished pursuant
to Section 125.69, Florida Statutes, in the same manner as a second degree misdemeanor.
•. , •
Page 7 of 8
Agreement with Palm Beach County and the City of Boynton Beach
Re: Palm Beach County ISS Services
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Page 8 of 8
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
1 *13 so 18
NETWORKSERVICES
The purpose of this Exhibit is to delineate the network services to be provided to the City of
Boynton Beach ("Municipality") by the County through its Information Systems Services (ISS)
Department, to identify the roles and responsibilities of ISS and the Municipality in this regard,
to establish a problem resolution and issue escalation procedure, and to specify associated costs
and payment requirements.
Network services must be approved by both ISS and the Municipality if said connection affects
the entire network. However, all network services must meet the agreed-upon technical
specifications.
ISS shall provide the Municipality with access to the County's network on a best-effort basis and
as otherwise provided for herein.
ISS shall be responsible for the routine, day-to-day management of the County network. Each
party shall be responsible for day-to-day administration of the network routes which they
individually own.
ISS shall be responsible for maintaining the primary network and all auxiliary components of
the network which exclusively serve County facilities. ISS shall also maintain auxiliary portions
of the network which service both County and Municipality owned facilities. The Municipality
shall maintain that portion of its own network which exclusively serves its facilities.
ISS shall monitor bandwidth utilization on any network link between the County and the
Municipality.
Page 1 of io
Agreement urith Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
Should ISS perform repair and maintenance functions on behalf of the Municipality, it is with
the understanding that ISS's responsibility extends only to the Municipality "demarcation
point." The demarcation point is the location which defines where issues of maintenance
responsibilities begin and end, considered to be County -owned network equipment inside each
of the Municipality's buildings or facilities connected to the County network. ISS will be
responsible for maintaining all network infrastructures to the point of the network equipment
connection to the Municipality demarcation point(s). Entrance facilities at Municipality owned
locations from the road to demarcation point belong to the Municipality, whereas the fiber
within may belong to the County.
Maintenance and restoration work provided by ISS shall be limited to the fiber optic cable and
service drops, the individual fibers within the cable and service drops, all 802.16 radio
equipment, and ISS routers installed at the Municipality. ISS shall have no obligation or right to
perform maintenance or restoration on any electronics or other equipment owned by the
Municipality or any third party. Notwithstanding the foregoing, should the need arise for
maintenance or restoration, the parties hereto may agree to an amendment to this Agreement
permitting ISS to perform maintenance or restoration on Municipality owned electronics or
other equipment.
ISS shall provide maintenance to County owned and operated equipment on a 7- day /24 -hour
basis and may contract for repair services when deemed necessary. ISS shall abide by agreed
upon security requirements of the Municipality. In the event that an outside contractor is
needed, ISS shall select, supervise, and coordinate with the contractor to complete the repair.
s
The County, as represented by ISS, shall own all of its network equipment and assets. The
Municipality shall continue to maintain ownership of its current network assets. Only ISS is
permitted to connect, expand, or otherwise routinely modify its network components.
Furthermore, any and all technological changes relative to the network will be implemented at
the discretion of ISS. Notwithstanding the foregoing, ISS agrees to use its best efforts to keep
pace with technological changes.
Page 2 of 10
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
Should the Municipality receive grant funds to assist with the construction or maintenance of
the network, any provisions, limitations, or restrictions associated with the grant(s) shall not
affect or apply to ISS, and vice versa.
1 Ir
The Municipality will be provided with a connection to the Palm Beach County fiber network to
meet the network service requirements as specified in this Exhibit. The Municipality shall pay
the installation charges and monthly charges as set forth in this Exhibit.
If the Municipality proposes a modification or connection of a new building to the network, it
shall notify and submit any applicable construction documents to ISS at least thirty (30)
calendar days prior to the date construction activities are expected to commence. Should the
planned activities of the Municipality require the network to be upgraded, the Municipality shall
be solely responsible for payment of all costs associated with such modifications, unless there is
prior agreement with the County to participate in a cost - sharing arrangement for the
modification.
ISS shall review the modification proposals as soon as practicable and will render
recommendations with regard to the proposed modification. Any modifications or connections
to the network that may cause disruption or interference of service to any network users shall be
coordinated with the appropriate technical staff of both the Municipality and ISS. ISS agrees to
perform such work at a time and in a manner to minimize disruption and interference to the
network users.
When either the Municipality or ISS enters into a contract with an outside contractor for
network - related services which benefit only that party, the contracting parry shall be
individually responsible for remitting payment to the contractor performing work on the
network, and the non - contracting party shall not be responsible or held liable for such payment.
However, proposed changes to the network must be communicated in writing to ISS for review
and approval. The parties however agree to comply with network security provisions.
Page 3 of 10
Agreement urith Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
ISS shall have no requirement to purchase, install, operate, or maintain any equipment on the
premises of the Municipality. However, should any equipment owned by the Municipality
render any harmful interference to the County's network equipment, ISS may disconnect any or
all Municipality owned network connections after informing the Municipality's designated
technical Point of Contact (POC) of the underlying reasons for the planned action to disconnect
network facilities. Immediate efforts will focus on attempting to resolve or remove the threat
conditions. ISS shall be the sole party to determine if harmful interference has impacted the
County network. The County will utilize its best efforts to prevent any unanticipated network
outages should interferences be noted.
Should the network sustain damage to an Auxiliary Route used only by either the Municipality
or the County, the owning party shall determine if the cable will be repaired or replaced.
Section
The parties to this Exhibit acknowledge the potential of unlawful hacking to gain surreptitious
access into confidential systems. ISS has implemented reasonable steps and safeguards as part
of a network security program, but these systems may not be able to defeat every attempt to gain
unlawful access to applications or data. Each party is responsible for protecting its own
applications, databases, and servers. Each party, however, shall review each other's security
procedures and notify each other with reasonable promptness of concerns or issues regarding
the same.
Section 1: DescriDtion
A. Baseline services from the County through ISS will include:
1. ongoing maintenance of connectivity to the demarcation point(s);
2. central network security at the ISS router port that feeds the Municipality
network router connection;
If necessary, security may shut down the Municipality's entire building feed to
protect the networked systems from computer worms and viruses.
Page 4 of 10
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
3. network design;
4. acquisition and management of network assets;
5. installation or relocation of network connections, wiring upgrades, installation of
bandwidth upgrades, or other specialized services;
6. network equipment installation and maintenance;
7. network security on County side of the demarcation point;
8. monitoring of network performance;
9. trouble reporting and tracking;
10. maintenance of the environmental factors in ISS's facilities and closets housing
equipment crucial to the health and stability of the Network, including air
conditioning, power conditioning, and UPS equipment; and
11. disaster recovery protection, system reliability, and stability during power
outages.
B. Municipality Responsibilities will include:
1. all intra-building Network maintenance and security;
2. ensuring that back-door connectivity behind the building router is prohibited;
3. provisioning of its Dynamic Host Configuration Protocol (DHCP) services;
4. building infrastructure connectivity;
5. all grid (jack), wiring identification, and tracking for Municipality owned
facilities;
6. providing, where possible, network engineers or technicians to assist with all
portions of network equipment attachments, from provisioning to
troubleshooting;
Initial diagnostic actions will ideally be performed by the Municipality technical
staff to evaluate whether the cause of any system problem is associated with
factors under the control of the Municipality.
T ensuring that network security hardware and software is installed in order to
minimize the risk of a virus and surreptitious or otherwise inappropriate network
entry;
The Municipality will ensure that security procedures, hardware, and software
are in place to prevent unauthorized access to the County network from
Municipality owned network property.
Page 5 Of 10
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
8. requesting changes in network equipment attachments services;
Requests for changes shall be submitted to ISS Director, or designee, for action.
The Municipality shall be advised of the disposition of the request within thirty
(30) calendar days of submission. Such request shall include extension of
network services to additional sites indentified by the Municipality. The
Municipality shall be responsible for all reasonable costs associated with
requested changes to network services approved by ISS, which approval shall not
be unreasonably withheld.
9. providing, at its expense, the following equipment and facilities at each
Municipality owned building (if required):
• an environmentally stable and secure area large enough to accommodate
a 19"-wide rack with a height up to 7 feet; and
This area shall contain two (2) dedicated electrical circuits for providing
power to the switching equipment.
• air conditioning units which deliver a capacity of BTUs to the equipment
room as specified by the manufacturer of equipment installed at the
Municipality's site.
The Municipality shall periodically monitor the air conditioning units to
ensure temperatures are within acceptable limits.
10. adhering to a documented plan of security strategies deployed to prevent
unauthorized access into the physical location(s) where network access could be
gained, and ensuring that it has robust and efficient security software and
procedures in place to prevent unauthorized access to the network; and
11. promptly paying for ISS's charges, such charges being set out in Section N of this
Exhibit, which charges will be invoiced quarterly.
ISS will provide the Municipality with access to the County network on a best-effort basis. ISS's
goal will be to provide 99.9% availability. ISS reserves the right to prioritize its maintenance
and recovery efforts, while at the same time providing availability to the Municipality.
Page 6 of lo
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
In the event that Network availability is documented by ISS and declared by the Municipality to
be less than 99.9% for two (2) consecutive months, the Municipality shall not be liable for
service charges beyond the date of said declaration of non - performance until service is
satisfactorily restored. The reduction of previously paid or dismissal of unpaid service fees will
be calculated on a pro -rata basis.
11� lip ir;1111111!111;11��11�11� 1 11 3V no I =1 IT
All service issues should first be reported to the Municipality's IT support staff. If the
Municipality's initial diagnosis of the reported problem indicates that it is related to network
connectivity (e.g., connection lost, slow response time) rather than a problem at the application,
server, or desktop computer level, the IT technician should immediately report the service
problem to the ISS Network Operations Center at 561 -365 -HELP (4357). All service problems
reported by the Municipality will be recorded and tracked in ISS's Automated Help Desk System
until problem resolution and service restoration. Response time service levels are established at
the time the call is reported based on the severity of the issue. The service level target for
problem diagnosis and response to the Municipality is within one (1) hour of the reported
problem. ISS also employs an escalation process for problems which are not resolved according
to the established standards.
ISS shall coordinate with and obtain prior written approval from the Municipality designee as to
the time of any planned maintenance, repair, or installation work. However, the Municipality
shall provide ISS with access to its equipment on a 24- hour /7 -day per week basis. During
normal business hours, ISS shall ensure that all ISS personnel or contractors representing ISS
sign in prior to commencing any work, and sign out prior to leaving the facility. On weekends,
holidays, or after normal business hours, ISS's representative shall call the Municipality to
report any emergency that requires access to any Municipality owned facility. The Municipality
shall make reasonable efforts to arrange for access of ISS's personnel as quickly as possible.
ISS shall supply the Municipality with a list of authorized ISS employees who will carry in their
possession badges for identification purposes. All individuals permitted access to the
Municipality by ISS must be fingerprinted and shall be subjected to a `background check ". All
Page 7 of 10
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
of ISS's contractors' employees, agents, contractors, and subcontractors must undergo a
background check and fingerprinting in accordance with FBI CRS security policies.
ISS represents that it has verified that neither ISS nor the County's contractors, nor any of their
respective employees, agents, or representatives who have been convicted or who are currently
under investigation for a crime delineated in Florida Statutes §435.04 shall have access to
Municipality owned buildings under the Agreement.
Palm Beach County ISS
Palm Beach County 207 Network Services Help Desk: 561 355 - HELP (4357)
Michael Butler, Director of ISS Network Services
56i 46o1(office)
561 - 722 -0850 (cell)
Phil Davidson, Deputy Director of ISS
561 355 - 3956 (office)
561 - 722 (cell)
Steve Bordelon, Director of ISS
561 355 - 2394 (office)
561 -386 -6239 (cell)
Municipality Information Services
John McNally, Manager of Services
561 - 742 -6070 (office)
�. " .
One of the goals of this Agreement is to establish the lowest competitive pricing for the County's
network services provided to the Municipality.
Palm Beach County ISS will serve as project manager and incur all costs associated with the
installation and connection of the network and network equipment at the Municipality's
building. The Municipality will be responsible for reimbursement to ISS of said costs, as listed
and described in the Table below under "Installation Charges ".
Page 8 of io
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
Service charges, as listed and described in the Table below, will be assessed on a monthly basis,
and ISS will invoice the Municipality quarterly.
Municipality Network Service and Billing Matrix
Monthly Monthly FL Yearly
Service Band- Installation County LambdaRail Charges
Location Start Date width Charges Charges Charges (excl. Install)
loo E. Boynton
Beach Blvd. 1/12/2010 Usage $0 $600 $100 $8,400
Boynton Beach,
FL
TOTALS $0 $600 $100 $8,400
Explanation of Charges:
Installation Charges — This is an estimated cost. The actual final cost for this installation will be billed
to the Municipality as a one -time invoice based on (1) the billing statement from the vendor for this
work and (2) the actual cost to PBC ISS of the equipment installed.
Monthly County Charges — This monthly charge consists of a flat monthly fee.
Monthly Florida LambdaR.ail (FLR) Charges — FLR charges the County this fee to connect the
Municipality to the FLR via PBCnet. This fee is set by the agreement between the County and the FLR
and is subject to change. This fee is a direct pass through cost to the Municipality (see Sub - section
Ni. - Cost Components below).
Yearly Charges — The total annual recurring charges, excluding installation charges, paid by the
Municipality.
ISS has received approvals from the FLR for the Municipality to be connected to the Palm Beach
County fiber network and gain access to the FLR for either internet or transport purposes.
The monthly FLR fee identified above includes direct costs incurred by ISS to connect to the
FLR. In the event the Board of Directors of the FLR implement a pricing change, ISS agrees to
review the financial impact and make appropriate rate adjustments.
Page 9 of 10
Agreement with Palm Beach County and the Boynton Beach
Re: Palm Beach County Network Services
The County shall submit quarterly invoices to the Municipality which shall include a reference to
this Agreement and identify the amount due and payable to the County. Payment will be made
in accordance with the Florida Local Government Prompt Payment Act, as amended, which also
establishes a process and remedies for non - compliance.
Upon request for assistance, the ISS Director may, at the Director's discretion, permit staff
resources to assist the Municipality in the execution of certain information technology
responsibilities. These additional services can be requested by submitting a Task Order
(Attachment 1). These services will be charged at the rate of $125 /hour with a not -to- exceed
cost of $50,000 per Task Order. These services may also require the purchase of additional
resources, including but not limited to hardware and software. The Municipality is responsible
for all associated costs for these additional resources. An estimate for each Task Order will be
available upon request by the Municipality. The Municipality agrees to fully reimburse ISS for
all costs associated with the rendering of ISS staff assistance and /or information technology
resources. If the cost of services exceeds $50,000, the Task Order shall be approved by the
Board of County Commissioners.
ISS reserves the right to review the fees and charges included in this Exhibit on a yearly basis
and make appropriate rate adjustments. Should an adjustment be warranted, sixty (60) days
notice will be provided. Any such rate adjustments shall be reduced to writing via an
Amendment to be executed by all parties.
. ., .
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Task Order #:
Original Agreement #R:
Organization requesting services:
Type of Service:
Location of Service:
Contact Name:
Contact Phone:
Contact eMail:
Requested Date for Completion:
Description of Service /Deliverables
Estimated Amount:
ISS Project Manager /Director:
Project Office:
PALM BEACH COUNTY
BOARD OF COUNTY COMMISSIONERS
By: Steve Bordelon, Director, ISS
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
Date:
Date:
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