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WHEREAS, trees are an important part of our community; and
WHEREAS, the City of Boynton Beach desires to apply for an Urban and Community
Forestry Grant which would provide monies in which to help fund the Galaxy Scrub project; and
WHEREAS, the City of Boynton Beach wishes to enter into an Urban Communities
Forestry Grant Memorandum of Agreement between the City of Boynton Beach, Florida and the
Florida Department of Agriculture and Consumer Services.
► ! . ! : ! 1 : Eve.
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission supports the development of an educational
program to further educate its residents and local tree services on proper tree care and
maintenance.
Section 3. The City Commission hereby approves of and authorizes the City Manager
to enter into an Urban and Community Forestry Grant Memorandum of Grant Agreement
\ \apps3. city. cbb \auto\ Data \170 \Items \152\2313 \3011 \Reso _Urban_Forestry_Grant.doc
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the City of Boynton Beach, Florida and the Florida Department of Agriculture and
Services, a copy of which is attached hereto as Exhibit "A.".
Section 4. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this 19 day of March, 2013.
Commissioner — David T.
.TTEST:
M. Prainito, MMC
Clerk
' \\apps3.city.cbb\auto\Data\170\ltems\162\2313\3011XReso Urban—Forestry_Grant.doc
BID NUMBER: RFPIFFS-12/13-48 OPENING DATE: ! 2:00
REQUEST •r- PROPOSAL
DEPARTMENT OF r CONSUMER
CHECKLIST
- V
1. The entire
2. Page 1
Gene
Pr-
17
3.
4. k
has been read.
oposal Form PUR 1001/1000, Instructions to Respondents and
,,has been completed, signed and included the proposal package.
`or the proposer in the space provided (include street address or
nd telephone number). Please note: ALL FUTURE
cCKS WILL BE SENT TO THE CONTACT PERSON AND
1OPOSAL.
Interest Statement, has been completed, signed and included
.ertification Regarding Lobbying; Debarment, Suspension and Other
.natters for Expenditure of Federal Funds has been completed, signed and
,,roposal package
NZA 9. For Demonstration or Site Specific Projects along roadways, a map must be included showing
both the U.S. Highway and S.R. (State Road) numbers separated by a slash (n, if both exist.
If only one exists, please circle either "U.S." or "S.R." to indicate which numbers you are
giving. At least three photos of the site should also be included in the proposal package.
10. In conformance with Section 481.329(7), Florida Statutes, "Persons who perform landscape
architectural services not for compensation, or in their capacity as employees of municipal or
county governments, shall not be required to be licensed..." This means that if the required
design is completed by an unpaid volunteer or an employee of municipal or county
government, a Florida registered architect does not have to sign and seal the drawings.
11. One (1) original proposal package with blue ink signature and five (5) copies of the proposal
package have been submitted.
12. Applicant has registered current Federal Employer Identification Number (FEID ) and
mailing address in MyFloridaMarketplace.com. Applicant must also complete the
Division of Financial Services required Substitute Form -9 (ATTACHMENT M, Federal
Employer Identification Number Registration Instructions /Substitute -9 Instructions).
No contract can be entered into without both registrations being completed.
13. Attachment P, Drug -Free Workplace Program Bidder Certification, form has been signed
and is included in the proposal package.
AGENCY MAILING DATE: WILL BE OPENED MARCH 22,2013 @ 2:00 P.M.
JAN UARY 28, 2013 and may not be withdrawn within 90 days after such date and time
NOTICE OF INTENDED AWARD POSTING WILL BE ON OR ABOUT MAY 24,2013
BID TITLE: 2013 NATIONAL URBAN AND COMMUNITY FORESTRY GRANT PROGRAM
VENDOR NAME AUTHORIZED SIGNATURE (MANUAL)
Citv
VENDOR MAILI�G ADDRESS
A
iOC) E'
CITY-STATE-ZIP
• Technical Specifications,
• Special Conditions and Instructions,
• Instructions to Respondents (PUR 1001),
• General Conditions (PUR 1000), and
• Introductory Materials.
4. Terms and Conditions. All responses are subject to the terms of
the following sections of this solicitation, which, in case of conflict,
shall have the order of precedence listed:
I, L.Qri , as authorized
representative of C lf i nP &�elh�'o►� i3eac,1't
certify that neither member of this firm nor any person having interest in this firm has
been awarded a contract by the Florida Department of Agriculture and Consumer Services
on a non - competitive basis to:
(1) develop this Invitation to Bid (ITB) or Request for Proposal (RFP);
(2) perform a feasibility study concerning the scope of work contained
in this ITB /RFP;
(3) develop a program similar to what is contained in this ITB /RFP.
Authorized Representative
Dat
FDACS -01342 Rev. 09/12
28
LOBBYING
As required by 7 CFR Part 3018, for persons entering into a contract, grant or cooperative agreement over $100,000 involving the
expenditure of Federal funds, the undersigned certifies for itself and its principals that:
- Lor; LoYerriereC4,i Mknqqe�r Ry-:-:-PA�V-s -L241.3 —eta.
PR E/TITLE OF REPRESENTATIVE �J CONTRACT/PURCHASE ORDER NUMBER
5111124ACURE OF REIS-RESENTATIVE/DATE )43
11 z i:
Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this
application.
AT am
TED AM E1T 1E
Z
o * t' /iii
— .
piz
E-1 r-S - 141 A
CONTRACTIPURCHASE ORDER NUMBER
FDACS-01522 Rev. 09812
�E
BID NUMBER: RFP /DM- 12/13 OPENING DATE: March 22, 2013 @ 2:00 PM
ATTACHMENT D
FLORIDA URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM 2013
GENERAL INSTRUCTIONS: Please complete all items pertaining to the Category Grant for which you are applying.
The proposal packet must not exceed thirty (30) one sided pages, including attachments. All attachments must be
8 1/2" X 11 ", except any attached sketches, plans and maps which must be no larger than 2'X 3' and folded into 8
1/2" X 11 ". Six (6) copies (one copy with original signatures and five copies) of the proposal packet including the
proposal form, the project description and all attachments must be received no later than 2:00 p.m., March 22,
2013, at:
Department of Agriculture and Consumer Services
Purchasing Office - U &CF - 2013 PROPOSAL
407 S/ Calhoun Street
Mayo Building - Room SB -8
Tallahassee, FL 32399 -0800
Telephone (850) 617 -7181
If you have any questions, please see ATTACHMENT O, "Florida Forest Service District /Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
Project Title: Boynton Beach Urban Forestry Education Program
Proposer Name: City of Boynton Beach
Name and Title of Contact Person: Glenda Hall, Forestry & Grounds Manager
Address: 100 E. Boynton Beach Blvd., Boynton Beach, Florida
Zip: 33435 Phone: (561) 742 -6228
FEID Number 59- 6000282 US Congressional District Number: 23
Is your organization a Non - profit corporation pursuant to Chapter 617, Florida Statutes?
Yes No X
If the applicant is a city or county government, does your urban forestry program have the following:
Professional Staff, in -house or contracted. List qualifications such as ISA certification, forestry degree, etc:
Kevin Hallahan, Urban Forester, Bachelor of Science Degree in Resources Management and Glenda Hall,
Forestry and Grounds Manager, Bachelor of Science in Environmental Horticulture and ISA Certified Arborist
Citizen Tree Advisory Board or Tree Advocacy Group. Describe: Yes, the City has a Recreation & Parks Board
Urban Tree Inventory or Management Plan, how current? Update in process; started July 2012 with complete
GPS coordinates, species and size. Working east to west..... previous inventory in 2003 but no GPS coordinates and
generic types of palms and trees.
Tree Ordinance covering either public or private lands, describe: City Code of ordinances, Land Development Ordinance,
Chapter 4. Site Development Standards, Article I. Environmental Protection Standards, "City Tree Preservation Ordinance ". The
purpose of this ordinance is to govern the protection of existing desirable trees in conjunction with encouraging the
installation of new appropriate trees in locations and quantities throughout the City
As the duly authorized representative of the Proposer named above, I hereby certify that all parts of the proposal
and required grant information have been read and understood and that all information submitted herein is true
and correct.
Authorized Executive Officer: Lori LaVerriere
Title: City Manager
® A
Signature: l Date: 03/20/2013
City ofBoynton Beach
ATTACHM[ENT D (continued — pg 1)
Describe the local community and the current urban forestry program. This is one of six
Sand Pine scrub sites scattered throughout the City of Boynton Beach, ranging in size from
seven to fifty-five acres. Then ten-acre Galaxy Scrub site is located in a blighted under-served
neighborhood. This site was selected due to the large quantity of nuisance exotics in some areas
of the scrub.
The City of Boynton Beach, with a population of 67,000, is an environmentally progressive
community. The City received the Florida City and County Manager Association 2012 Award
for Program Excellence - Climate Action Plan Best Practice Local Government.
WWXYWYMeyaccompffffi 1�oiboynfon beacnreceivea two grants mARYIN, unaertni
Emergency Hurricane Supplemental Urban and Community Forestry Grant program. The
City's urban tree canopy sustained substantial damage from the 2004 hurricanes, Francis and
Jeanne. The fimding enabled the City to remove damaged trees from Boynton Beach Memorial
Park and medians on Federal Highway and replace them with native palms and trees to reduce
r•tential damage from future storms. Both were very successful projects.
Describe the goals and objectives of this project.
Goal:Educate the community on the importance of preserving scrub sites for future generations.
Objective: Provide educational hands-on workshops in the 1 0 -acre scrub site
Objective: Use digital and social media in education process
Objective: Place an informational kiosk at the scrub site entrance to educate visitors
Objective: Re-establish the native scrub site by removal of the nuisance exotics, re-planting
native trees and creating a raised bed seedling nursery.
To accomplish this, the City has dedicated our Forestry & Grounds Manager, Historic
Preservation Planner and Urban Forester. The City has also partnered with Palm Beach County
School District (who donated 5 acres of this site to the City in 2012), University of Florida
IFAS Extension, the Boynton Beach Garden Club, Lowes, and TD Bank.
Describe how this project will develop and improve the program in the long-term. By
providing two access gates, students will plant, grow, and care for native plant seedlings for
future re-nourishment of the scrub. Students, with the help of teachers, will participate in on-
site educational workshops hosted by the City and partners; learn about the destructive nature of
exotics and the benefits of native plants and trees. Students, along-side our community partners,
will plant native seedlings, grasses and shrubs in a raised bed seedling nursery in the south east
section of the scrub. At two of the workshops the students will create dated leaf print stepping
stones. These stones will be used as part of the pathways within the scrub. This project will
serve as a model for other school's that have similar scrub sites and the need for perpetual care.
In 2012, the Palm Beach County School District donated the 5-acres adjacent to the City owned
site for preservation. The City is responsible to maintain the site and will continue to work with
partners throughout the future. Students from Galaxy Elementary School (adjacent to the scrub,
recently renovated, re-opening in the fall of 2013, as the first LEED Platinum School in
Florida), will be young stewards of the scrub.
BID NUMBER: RFP/DM- 12/13 OPENING _ TE: March 22,2013 C' 2:00 PM
ATTACHMENT E
Activity: Information and Education
Specific Description: On -Site, Hands -On Educational Workshops for Children and Adults
SUMMARY OF COSTS
(A 50/50 match on behalf of the Proposer is required)
REQUESTED GRANT$
I
LOCAL MATCH $
II
Contractual costs
10,400
8,900
Personnel costs
0
0
Travel costs
0
0
Equipment costs
0
0
Supplies costs
3,799
4,057
Operating costs
3,250
4,250
Tree costs
2,551
2,793
Overhead costs
0
0
Total Requested Grant (1)
20,000
N/A
Total Matching Costs (11)
N/A
20,000
Total Program Costs (III)
$40,000
Add columns I and II for total III (100 %)
50
% Grant request 50
% Local match
A BUDGET, DETAILING ALL COSTS IDENTIFIED ABOVE MUST BE ATTACHED.
PROJECT LOCATION INFORMATION (Please print or type - Complete where applicable)
County Palm Beach County
Describe the Specific Location of the Project: Just east of 1 -95 and north of Boynton Beach Blvd. in Boynton Beach.
Who has responsibility for overseeing Project implementation (name and title):
Glenda Hall. Forestry and Grounds Manaeer
Who has maintenance responsibility for the Project after completion:
Lord LaVerriere, City Manager
Is the Land Ownership Public or Private? Public
Name of Landowner: City of Boynton Beach
Project Title: Boynton Beach Urban Forestry Education Program
Applicant Name: City of Boynton Beach
Email Address: 100 E. Boynton Beach Blvd, Boynton Beach, FL 33435
3
ATTACHMENT E (CONTINUED)
BUDGET
Contractual
(Description)
-Iu-irpmTrim.
Removal and
Grading
I ?I P \
lam
COST ITEMS
QUANTITY
PRICE
EqUipment
(List items)
None
Supplies
(List it
Mulch r pathways to
around rise
planter beds
Forms cr to for
" square
stepping
stones
Plastic lined rise
planter bed
(4'x ' ')
6
$1,400
$1,400
Planting lies
(gloves, trowels,
hoses, 1 & 3 gal. pots
various
to grow liner trees
,etc)
Planting it
Informational i,
Printed Scrub
Education r
Tree i Supplies
— 14 trees
Native tin
1
Liners:
Callicarpa americana
Liatris sict
Licania mitchauxii
p unita humifus
COS ITEMS
QUANTITY
PRI
Operating
(List)
Hauling tic
$7,500
$3,250
$4,250
debris, etc. — 20 yd
dumpsters
Trees
(List species Size)
Liner trees 1.
Including:
Quercus chapmani
uercus germinate
uercus myrtifolia
Sable l
Large Trees
(includes estimated
delivery)
is clause
'
l 1'
Quercus geminate
15 gal. '
I. 12'
6
$1,197
$1,197
Quercus myrdfolia
15 gal. '
1
Sabal palmetto
11
1
15 gal. 3'-4'
Serenoa repens
'
1
15 gal.
40,000
20,000
20,000
Total
MI WHEREAS, the City of Boynton Beach desires to apply for an Urban and Community
15 1111 1 51 11 :11 i 11 :11!111171 ��'i i :Ii
M1
ITIP11111111 I 1 1114111111011111114 - p�
25 1 hereof.
26 Section 2. The City Commission supports the development of an educational
Mli program to further educate its residents and local tree services on proper tree care and
Rol I - .
NMI ii I ll li��ii 161
30 11 to enter into an Urban and Community Forestry Grant Memorandum of Grant Agreement
k\apps3.city.cbb\autoNDataX1 70\1tems\1 62\2313\301 1\Reso---Urban_Forestry_Grant.doc
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the City of Boynton Beach, Florida and the Florida Department of Agriculture and
Services, a copy of which is attached hereto as Exhibit "A".
Section 4. This Resolution shall become effective immediately upon passage.
FASSED AND ADOPTED this 19 day of March, 2013.
t M. Prainito, MMC
Clerk
k\appsl city. cbb\auto\DatakI 70\Items\I 62\231 3\301 1\Reso---Urban—Forestry_Grant.doc
�•- • • • - .
1. Go to: http: / /www.dms.myflorida.com /business operations /state purchasing /myfloridamarketplace /mfmp vendors
2. Click on "register with MFMP" (it is highlighted in the middle of a paragraph).
3. Enter your company name and tax ID number and update your mailing address and other information where
applicable (follow the prompts).
1. Go to https : / /flvendor.myfloridacfo.com
2. Register at this website. This is a separate registration from the www.MvFloridaMarketPlace.com website.
3. Provide password and click "register'.
4. An email will be sent to you along with a User ID and instructions on how to enter the W-9 information.
A brief tutorial on using the website can be found at hftps : / /fivendor.myfloridacfo.com /w9 training.pdf
The Department of Financial Services has developed an email account specifically for questions about the three
(3 %) percent changes: 3percentO- myfloridacfo.com
Vendors who do not have internet access may submit a paper Substitute W -9 form to the address below. Vendors
must note on the form that they have no internet access or experienced a problem with the electronic online filing.
Vendor Management Section
Department of Financial Services
Division of Accounting and Auditing
200 East Gaines Street
Tallahassee, Florida 32399 -0354
Fax: (850) 413 -5550
Phone: (850) 413 -5519
64
This registration summary was generated when the MyFloridaMarketplace Terms of Use were
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IDENTICAL TIE BIDS — Preference shall be given to businesses with drug -free workplace programs
Whenever two or more bids which are equal with respect to price, quality, and service are received by the
state or by any political subdivision for the procurement of commodities or contractual services, a bid
received from a business that certifies that it has implemented a drug -free workplace program shall be
given preference in the award process. Established procedures for processing tie bids will be followed if
none of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace
program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3) Give each employee engaged in providing the commodities or contractual services that are under bid
a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who is so
convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
/hams
FDACS -01218 Rev. 09/12
68
Mr. Edmund Capitano Ms. Lisa Steele
Principal Assistant Principal
A ,.
GALAXY
Ar
"Where all children learn and achieve."
unique educational opportunity for generations of students at Galaxy E2
Elementary School and will also fully suppoit this request for funding.
Sincerely,
Edmund F. 4,
Principal
Galaxy Elementary School
1712 NE 2 " d Ave. Delray Beach, FL 33444
Ph. (561) 739- 5600 Fax (561)'739 -5650
Bank
America's Most Convenient BankO
March 4, 2013
Ms. Carisse LeJeune, Assistant City Manager
City of Boynton Beach
100 E Boynton Beach Blvd
Boynton Beach, FL 33435
Dear Ms. LeJeune:
Thank you for the opportunity to discuss the Florida Scrub Project in partnership with
Galaxy Elementary School.
I recently met with Debbie Majors, CPRP Grants Coordinator for the City of Boynton
Beach and Glenda, the Forester to discuss their plans for the conversion of land behind
the new Galaxy Elementary School to Florida scrub land. They had submitted an
application for a grant through TD Green Streets to begin this project. The costs of this
project will require additional grants.
An additional grant for this project is called the Urban & Community Forestry Grant and
is through the Florida Department of Agriculture. The grant funds educational
opportunities for youth and the project seems to align very well with their goals. The City
is partnering with Galaxy Elementary School to engage their students and teachers in a
long-term scrub re-nourishment program. The City and their partners will provide
educational hands-on learning workshops where the participants will learn about the
negative impact of exotic plant life and the benefits of native plants and trees. In addition
students will plant native seedlings, grasses, and shrubs in a raised planting bed in the
southeast comer of the scrub site to kick off the re-nourishment program. These plantings
will be annual events to replace the removed exotics and share the knowledge with
students and teachers. Over the years, generation after generation of Galaxy alumni will
return to the site to see the benefits of their involvement and the scrub site revitalized;
inviting birds and other wildlife to make it their home.
We support this activity and plan to participate in the educational programs offered to
students in the area. We appreciate your support for this program.
C0
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M
A
i
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e6�e•e w. .. ... -yr\
} e
p lanting By } p lants p lanting Scru
adjacent c watch the growth pro cess } 1
that they are p art of preserving the scrub ha
Sincerely A
• ! 1
1 Galaxy Scrub Site