R13-097 1
1 ; RESOLUTION NO. R13 -097
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY
4 OF BOYNTON BEACH, FLORIDA, ADOPTING THE CITY OF
5 BOYNTON BEACH COMPREHENSIVE EMERGENCY
6 MANAGEMENT PLAN; AND PROVIDING AN EFFECTIVE
7 DATE.
8
9
10
11 WHEREAS, The Comprehensive Emergency Management Plan was developed to
12 ensure the City is prepared to deal with large scale emergencies that may occur from time to
13 time through an "All Hazards" approach to planning for, responding to and recovering from
14 1 these incidents; and
15 WHEREAS, adoption of this plan will enhance the City's opportunities to recover all
16 allowable costs associated with any declared emergencies through FEMA as well as enhance
17 our opportunities to secure grant funding for mitigation strategies; and
18 WHEREAS, the City Commission of the City of Boynton Beach, Florida deems it to
19 be in the best interests of the citizens and residents of the City of Boynton Beach to adopt the
20 City of Boynton Beach's Comprehensive Emergency management Plan.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26 Section 2. The City Commission of the City of Boynton Beach, Florida does
27 hereby adopt the Comprehensive Emergency Management Plan, a copy of which is attached
28 hereto as Exhibit "A."
1
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1
1 Section 3. That this Resolution shall take effect immediately upon passage.
2
3 PASSED AND ADOPTED this 17 day of September, 2013
4
5 CITY OF BOYNTON BEACH, FLORIDA
6
7
8 !i
9 Mi Je Ta r
10
11
21
12 1
13 Vice Mayor — Woodrow . Hay
14
15
16
17 Commis io er — David . Merker
18
19 /�
20 , r
21 ommissioner — Michael M. Fitz ' rick
22
23
24 '(` �, • a (t "-•
25 Commissioner — Joe Casello
26 ATTEST:
27
28
29 PAct.4.4(4-to
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30 a
31 et M. Prainito, MMC,
32 ' t y Clerk
33
34 G 1Y D
35 (• ,t a
36
37 0 _
2
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City of Boynton Beach
COMPREHENSIVE EMERGENCY
MANAGEMENT PLAN
CEMP
April, 2013
1
This document is a Security System Plan in accordance with FS 119.071 -
General exemption from inspection or copying of public records.
TABLE OF CONTENTS
VII. Direction and Control Basic - 51
Governor Basic - 51
Governor's Authorized Representative Basic - 42
Palm Beach County Emergency Management Director Basic - 52
City of Boynton Beach Emergency Management Director & Coordinator Basic - 53
Direction and Control Day -to -Day Operations Basic - 55
Additional Direction and Control Policies Basic - 55
City of Boynton Beach Response Team Organization . Basic - 56
City of Boynton Beach NIMS Integration Basic - 57
ANNEX 1- RECOVERY
I. Introduction Recovery - 1
II. General Recovery - 1
III. Recovery Function Recovery - 6
General Recovery - 6
Responsibilities .... Recovery - 7
Initial Safety and Damage Assessment Recovery - 7
Local Damage Assessment and Preliminary Damage Assessment ... Recovery - 8
State of Florida Rapid Impact Assessment Team (RIAT) . ..... Recovery - 10
Individual and Business Preliminary Damage Assessment Recovery - 13
Disaster Recovery Center .. Recovery - 16
Feeding Distribution Sites and Temporary Living Areas Recovery - 18
Infrastructure Recovery - 19
Administrative Procedures Recovery - 21
Table of Contents Page 2
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
RECORD OF REVISIONS
Plan Copy Number:
REVISION NUMBER DATE OF REVISION DATE ENTERED REVISION MADE BY
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
FORWARD
The City of Boynton Beach has a responsibility for the safety of their citizens. Their
safety and security depends on the continuation of government services, during and
following an emergency or disaster.
The City of Boynton Beach Government is mandated by federal, state and local laws to
ensure that mitigation efforts are enhanced; preparedness is encouraged;
responsiveness is assured and recovery is achieved, efficiently and effectively, before,
during and after man -made and natural disasters (i.e., fires, hurricanes, tornadoes,
chemical spills, floods, domestic and acts of terrorism, etc.) that occur in the City of
Boynton Beach. Through the ordinances and related policies adopted by the City of
Boynton Beach has assumed the responsibility for emergency management throughout
the community.
One of the primary responsibilities of the City of Boynton Beach is to develop a local
emergency management plan. This plan addresses, as much as possible, all
emergency response functions of local governmental departments and agencies, public
officials and other public and private organizations, during emergencies or disasters.
The City of Boynton Beach City Manager in cooperation and coordination with local
departments has achieved that objective by developing the City of Boynton Beach
Comprehensive Emergency Management Plan. This plan is designed to ensure that
the City of Boynton Beach can be effectively prepared for, respond to and recover from
emergencies and disasters. This plan was developed with input from all local
government departments and agencies that play a pivotal and functional role in
emergencies or disasters.
City Manager, City of Boynton Beach
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
1. Purpose
The CEMP establishes a framework for an effective system of
comprehensive emergency management for the purpose of:
a. Reducing loss of life, injury and property damage and loss resulting
from natural or man -made emergencies;
b. Preparing for prompt and efficient response and recovery activities to
protect lives and property impacted by emergencies;
c. Responding to emergencies with the effective use of all relevant plans
and resources deemed appropriate;
d. Recovering from emergencies by providing for the rapid and orderly
implementation of restoration and rehabilitation programs for persons
and properties affected by emergencies; and
e. Assisting in awareness, recognition, education, prevention and
mitigation of emergencies that may be caused or aggravated by
inadequate planning for, and regulation of, public and private facilities
and land use.
2. Scope
a. The CEMP establishes the basic policies, assumptions and
strategies for a comprehensive all- hazards countywide emergency
management program.
b. The CEMP prioritizes protection of citizens as a first priority, with the
preservation and protection of property being the second priority.
c. The CEMP is applicable to minor, major or catastrophic disasters. It
is flexible and expandable, depending on the emergency situation
and needs. Any part or section of the plan may be utilized separately
if required by the situation.
d. The CEMP establishes the procedures to coordinate with Local,
Regional, State and Federal emergency management agencies,
organizations and programs.
Basic - 3
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b. Response: The implementation of the CEMP.
Government responds to emergencies by activating its
plan, incrementally increasing response as needed,
giving direction and control to the emergency
management effort and looking ahead to recovery.
Individuals respond by implementing their own disaster
plans, whether it means evacuating the area or
remaining in place. Private businesses and volunteer
organizations implement their plans to secure and
protect their assets, and if capable, make available
resources to help the community.
c. Recovery: Begins as soon as possible, sometimes
during the response phase. The emergency
management organization initiates procedures to
assess needs and resources, establish priorities, review
state and federal aid criteria and coordinate with
representatives from both levels of government. Once
the extent of the recovery effort is determined, the
appointed recovery team members determine how best
to manage the specific activities, what resources and
personnel will be required and what other actions are
needed to return the impacted areas to normal
operations as quickly as possible. Assessment of both
short and long -term mitigation measures takes place
during this phase and the "after action" evaluation
process is conducted.
3. Methodology
a. The CEMP is a dynamic document that adapts to changes in policy,
priorities and needs. State and Federal statutes, regulations and
priorities guide development of the document. Public and private
entities participating in the development of this plan include:
• City of Boynton Beach Attorney
• City of Boynton Beach Building Division
• City of Boynton Beach Code Compliance
• City of Boynton Beach City Clerk
• City of Boynton Beach City Manager
• City of Boynton Beach Assistant City Manager
Basic - 5
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• A distribution list of the Comprehensive Emergency
Management Plan, displayed at the front of this document.
• The Assistant City Manager is responsible for ensuring that all
changes have been distributed to recipients of the CEMP. The
distribution list, displayed at the front of this document is used
to verify that all appropriate persons /offices are copied.
• A Record of Changes Log, displayed at the front of this
document is used to record all published changes as those
holding copies of the CEMP receive them. The holder of the
copy is responsible for making the appropriate changes and
updating the Log.
• A master copy of the CEMP, with a master Record of Changes
Log, is maintained with the City Clerk. A comparison of the
master copy with any other will allow a determination to be
made as to whether or not the copy in question has been
posted to it with all appropriate changes.
Basic - 7
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Consequences:
- notification and warning
- law enforcement/traffic control
- mass evacuation and re -entry
- fire rescue /surface water rescue
- mass care (pre and post event)
- public health
- infrastructure damage
- property damage /loss
- debris clearance
- animal issues
- long -term economic impacts
- recovery assistance programs
- economic and social disruption
- widespread psychological impacts
2. Severe Weather
Level of Vulnerability: High probability /Major impact
Forces associated with weather - generated events are grouped under Severe
Weather. While each force has specific characteristics and effects, they
often occur in conjunction with one another, thereby increasing and
intensifying the effects. There has been damage in the City of Boynton
Beach from tornadoes and storm wind events. Most strikes occur in the
summer although lighting storms have occurred in other months with
advancing cold fronts. The primary hazards included under this category
are: lightning, heavy rains, hail, damaging winds, freezes, tornadoes
and winter storms.
a. Severe Thunderstorms
Severe thunderstorms occur in all seasons of the year. Many of the
storms are accompanied by high wind, hail, flooding and dangerous
lightning. The storms have the potential of causing power outages
and destruction or damage to buildings and can result in loss of life.
Florida is the nation's leader in lightning fatalities. Thunderstorms can
affect a large portion of the City's population. Minor damage occurs
from thunderstorms each year.
b. Tornadoes
Basic - 9
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Fujita Scale for Tornadoes and the Saffir /Simpson Hurricane Scale are included below
for reference as Table 1 and Table 2.
Table 1: Enhanced Fujita Scale for Tornadoes
Storm Funnel
Size Speed Damage Damage Assessment
(MPH)
EF 0 65 85 Light Damage Peels surface off some roofs, some damage to gutters or siding, branches
broken off trees, shall- rooted trees pushed over
EF-1 86-110 Moderate Damage Roofs severely stripped, mobile homes overturned or badly damaged, loss
of exterior doors; windows and other glass broken
Considerable Roofs torn off well- constructed houses, foundations of frame homes
EF -2 111 -135 Damage shifted, mobile homes completed destroyed; large trees snapped or
uprooted, light - object missiles generated, cars lifted off ground
Entire stories of well- constructed houses destroyed, severe damage to
EF-3 136-155 Severe Damage large buildings such as shopping mass, trains overturned, trees de-
barked, heavy cars lifted off the ground and thrown, structures with weak
foundations blown away some distance.
EF 4 156 200 Devastating Well- constructed houses and whole frame houses complete leveled, cars
Damage thrown and small missiles generated.
Strong frame houses leveled off foundations and swept away, automobile -
EF-5 >200 Incredible Damage sized missiles fly through the air in excess of 300 ft , steel reinforced
concrete structures badly damaged, high -nse buildings have significant
structural deformation, incredible phenomena will occur
TABLE 2: SAFFIR / SIMPSON HURRICANE SCALE
Category Winds Effects
One 74-95 mph No real damage to budding structures Damage primarily to unanchored mobile homes,
shrubbery, and trees. Also, some coastal road flooding and minor pier damage
Some roofing material, door, and window damage to buildings Considerable damage to
Two 96 -110 mph vegetation, mobile homes, and piers Coastal and low -lying escape routes flood 2 -4 hours
before arrival of center Small craft in unprotected anchorages break moorings
Some structural damage to small residences and utility buildings with a minor amount of
Three 111-130 mph curtainwall failures Mobile homes are destroyed. Flooding near the coast destroys
smaller structures with larger structures damaged by floating debris Terrain continuously
lower than 5 feet ASL may be flooded inland 8 miles or more
More extensive curtainwall failures with some complete roof structure failure on small
Four 131-155 mph residences Major erosion of beach Major damage to lower floors of structures near the
shore Terrains continuously lower than 10 feet ASL may be flooded requiring massive
evacuation of residential areas inland as far as 6 miles
Complete roof failure on many residences and industrial buildings Some complete
building failures with small utility buildings blown over or away Major damage to lower
Five greater than 155 mph floors of all structures located Tess than 15 feet ASL and within 500 yards of the shoreline
Massive evacuation of residential areas on low ground within 5 to 10 miles of the
shoreline may be required
Basic - 11
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Cause Fires Percent Acres Percent
Campfire 6 4 76 46 1 0 18
Children 11 8 73 49 8 0 20
Debris Burn -- Nonauth- -Piles 1 13 17 0 8 0 00
Debris Burn -- Nonauth- -Yard Trash r4 IJ 17 17 6 0 03
Equipment -- Agriculture r4 [3 17 r5 8 ; 0 02
Equipment -- Recreation 12 9 52 740 6 2 93
Equipment-- Transportation 3 2 38 8 5 0 03
Incendiary 7 5 56 577 6 2 29
Lightning 148 38 10 23,676 4 93 69
Miscellaneous - -Power Lines I° 1 4 76 120 5 0 08
Miscellaneous- -Other [ 12 38 58 1 0 23
Smoking r 1 2 38 8 0 10 03
Unknown r14 111 11 67 3 0 27
[Total [ 26 r 125,270
Source: Florida Division of Forestry
c. Drought
The City of Boynton Beach would experience damaging droughts,
thus increasing the number of wildfires possible. Long -term concerns
include reduced supplies of potable water for domestic use. The
entire population could be affected by a drought or water shortage.
Florida in general has suffered from droughts in the last several years.
d. Extreme Temperatures
Each winter, Florida faces the threat of at least a moderate freeze. If
temperatures reach freezing levels for extended periods of time,
combined with other climatic factors, crop damage could occur.
Additionally, consumer demand of electricity during periods of
extreme cold weather may require the electric utility to implement
rolling blackouts to selected areas in order to avert a total electrical
grid overload. These blackouts can have a significant impact on
electrically dependent critical facilities and persons.
e. Sinkholes
Sinkholes occur naturally in Florida and when they strike in densely
populated areas or at critical facilities they can be disastrous and
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being targets for terrorist attacks with the intent of causing catastrophic
levels of loss of life, injury, and property and environmental damage.
Terrorist acts may also take the form of other hazards when the particular
action induces such things as the release of hazardous and biological
materials.
Consequences:
- infectious disease control /treatment
- mass casualty /fatality
- mass panic
- inadequate law enforcement/fire /rescue resources
- large -scale contamination /decontamination issues
- large -scale evacuation
- large -scale sheltering
- search and rescue
- public information
- economic and social disruption
- psychological needs
- re -entry, law enforcement/security
5. Mass Migration /Civil Disturbance
Level of Vulnerability: Low probability /minimal to minor impact
In the event of an emergency within the confines of the City of Boynton
Beach, coordination with County and State authorities may be required.
However, the probability is low and not considered a planning issue.
Incidents of mass migration are not anticipated but would be handled in
cooperation and with assistance from State and Federal resources.
Consequences:
- transportation /traffic control
- public health /quarantine
- law enforcement/security issues
- impact to social services
- impact on jail and detention facilities
Basic - 15
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even greater problem when this technological failure results in a direct health
and safety risk to the population. A number of things occur daily in the City
of Boynton Beach, including a hazardous material spill, or failure of the
electrical power grid, which could constitute a threat to the population or
produce widespread unmet needs. Each of these potential hazards would
require a coordinated and speedy response, as well as attention to the short
and long term effects. The primary hazards associated with this category
include: hazardous materials spill, mass communication failure, major
power disruption, critical infrastructure disruption /failure and release of
a radioactive isotope into the environment.
The City of Boynton Beach's level of vulnerability to such an incident is
further described below:
a. Surface transportation spills — The occurrences of highway accidents
do pose a major threat to the City of Boynton Beach. The City of
Boynton Beach has two major highways: Interstate -95 and U.S. 1.
These roadways pass through heavily populated areas and pose the
greatest risk of critical casualty, hazardous materials incidents and
disruptions of vital evacuation routes. Hazardous materials that are
transported by road are gasoline, propane, chlorine and ammonia.
Likewise, there is a potential for other surface transportation
Hazardous Materials incidents to occur along the FEC and CSX
Railroad lines that traverse the entire length of the city from north to
south. The city also has a significant underground Natural Gas
distribution system that could potentially release large amounts of
these products if damaged.
Level of Vulnerability: Moderate to high probability /minor to moderate
impact
b. End Users - The City of Boynton Beach has identified facilities that
report under Section 302 that contain at anytime an Extremely
Hazardous Substance (EHS) over the threshold planning quantity.
The analysis is based upon an on -site visit of the facility. A listing of
sites is maintained by Palm Beach County Emergency Management.
Level of Vulnerability: Probability of Release is low/ Severity of
Consequences is medium to high.
c. Non - commercial Hazardous Materials - Much of the City of Boynton
Beach is residential or commercial. Many properties have sheds,
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state and federal authorities. The City of Boynton Beach's efforts
would center on warning, recovery and mitigation.
Level of Vulnerability: Probability of Release is low/ Severity of
Consequences is medium.
Consequences:
- evacuations
- notification and warning
- public information
- mass care
- mass casualty /fatality
- law enforcement/traffic control
- large scale contamination issues
- mass decontamination
- overcrowded hospitals
- contaminated land and /or water
- animal issues (relocation, medical)
- environmental damage /loss
- psychological needs
- communications failure
- civil unrest
Basic - 19
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b Some geographic areas of the City of Boynton Beach are more vulnerable to
impact from specific hazards than others. The following describes these
areas and the hazards to which they are vulnerable:
a. Major Development Adjacent to Waterways
All shorelines, areas adjacent to the Intracoastal Waterway, and areas
in and around the City of Boynton Beach are highly developed and
are particularly vulnerable to the effects of a tropical cyclone,
environmental and technological events including:
- storm surge
- wind damage from hurricane -force winds
- winter storms
- oil spills /hazardous materials
- drought
b. Major roadways (Interstate -95 and U.S. 1)
All transportation systems in the area receive use by passenger and
commercial traffic. These roadways pass through the City's most
densely populated areas as well as environmentally sensitive lands.
Interstate -95 and U.S. 1 run generally north and south through the
City of Boynton Beach. In addition, the major roadways serve as
primary hurricane evacuation routes through the City.
Hazards impacting these areas could include:
- hazardous materials spills
- mass casualty /fatality incidents
- hurricane evacuation traffic congestion
- host sheltering /mass care
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years old residing in Boynton Beach, 6.2% have low English
proficiency - they speak English "not very well" or "not at all."
f. The City of Boynton Beach has no farm workers.
g. According to the American Community Survey, 3,330 housing units in
the city are only for seasonal /recreational use, adding over 4,000
seasonal residents to the city permanent population (not including
tourists to the area, who visit, on average, for 2 to 3 nights or longer.)
The winter population does increase but this population has little or no
effect on the City as it is expected.
h. The hearing- impaired population is not a significant number (mostly
elderly) and will be handled by the dispatch center through the TDD
equipment as needed.
i. Transient populations including travelers can be significant as the City
of Boynton Beach has approximately 3,330 of the residences
available for rental.
j. There is one mobile home park in the city, with 437 units. .
k. The City of Boynton Beach Police Department has four (4) holding
cells. Suspects would be moved to the County Jail if being held here,
or released for a weather event.
2. Population in Vulnerable Areas: The greatest concentration of population in
the City of Boynton Beach exists in the areas most vulnerable to impact from
specific hazards, such as hurricanes and transportation accidents /hazardous
material spills. Awareness of potential population in vulnerable areas assists
in planning for response and recovery.
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2. Unemployment Information — The Boynton Beach 2011 annual
unemployment rate was 10.4 %; the September 2012 estimate of the Bureau
of Labor Statistics is 8.4 %.
3. The per capital income of the city residents is $24,630; a median household
income is $42,468 (ACS, 2009 - 2011).
4. Property Values - Table 6 illustrates 2012 property values for the City of
Boynton Beach as measured by market values provided by the Property
Appraiser's Office..
Number of Total Average
Property Type Properties Value Value
Commercial 542 753,122,292 1,389,524
Industrial 762 341,164,168 447,722
Residential 31,873 3,155,312,383 98,996
Emergency Management Support Facilities
The following facilities support emergency management operations and
resources:
1. Essential services and functions for victim survival, continuation of
public safety actions, and disaster recovery are performed or
provided. They also include "life -line" infrastructure essential to the
mission of critical facilities such as water, power and sewer. The City
of Boynton Beach Emergency Management maintains the critical
facilities database. Data is updated annually, and provided to Palm
Beach County Emergency Management. A complete listing is
available from Emergency Management.
2. The Points of Distribution (PODs) in the City of Boynton Beach are on
file with the Palm Beach County Emergency Management.
3. Emergency Helicopter Landing Zones for Rapid Impact Assessment
Teams include: A map of all identified Landing Zones within the city
limits of Boynton Beach is on file with Boynton Beach Fire Rescue.
Primary: Congress Middle School
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11. Relaxation of protective actions and coordination of reentry into
evacuated areas.
12. Restoration of essential public facilities and services.
13. Preparing for federal disaster assistance (public and individual).
14. Coordination of resources and materials.
15. Coordination of volunteer organizations.
16. Dissemination of information and instructions to the public.
17. Restoration of public infrastructure damaged by the emergency.
The EOC serves as the central command and control point for emergency -
related operations and activities and requests for deployment of resources.
In the event the EOC is threatened, an Alternate EOC is activated. The
locations of the primary and secondary EOC are listed below:
Primary: City of Boynton Beach Fire Station #5
2080 High Ridge Road
Boynton Beach, FL 33426
Secondary: City of Boynton Beach Utilities Administration
124 East Woolbright Road
Boynton Beach, FL 33426
The City must be able to respond quickly and effectively to developing
events. When an event or potential event is first detected, the EOC initiates
Level III activation (monitoring). Communications is maintained between the
EOC and the County Emergency Operations Center (CEOC).
While emergency response actions necessary to protect public health and
safety are being implemented, the Policy Group will coordinate with the EOC
Manager, who will prepare to facilitate the rapid deployment of resources,
activate the City's Emergency Operations Center if necessary and implement
this plan.
Staff in the EOC will contact the designated emergency coordinators in the
affected areas to begin to identify needed and anticipated resources and
contact persons. Resource requests, which exceed the capability of the City,
will be forwarded to the County EOC and /or State EOC.
It is essential that we are able to staff two shifts per day in the EOC.
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delivery of that assistance.
The EOC Manager will issue mission assignments to the lead departments
based on the identified resource shortfall. Resource tasking will be
accomplished through a mission assignment basis. The tasking of mission
assignment basis means that a local govemment's resource shortfall will be
addressed through assigning a mission to address the shortfall rather than
tasking specific pieces of equipment or personnel. The lead department will
be responsible for identifying the particular resource or resources that will
accomplish the mission and coordinate the delivery of that resource to the
local government.
C. Plan Activation
When a major or catastrophic emergency has occurred or is imminent, the
City Manager may advise the City of Boynton Beach City Commission to
declare a local state of emergency and issue a formal request for county
and /or state assistance. If the Mayor is unavailable, the line of succession
will be the Vice Mayor and any City Commission member. Such an action
will activate immediately all portions of this plan. In the absence of a local
state of emergency, the City Manager and /or Fire Chief may activate portions
of this plan in accordance with the appropriate levels of mobilization to
facilitate response readiness or monitoring activities.
D. Warning and Dissemination
1. General
The purpose of this section is to outline the systems available for
warning the responsible government officials and the general public of
the threat of an impending disaster or that an actual emergency
situation is in progress in the City.
Warnings of impending or potential emergencies such as a hurricane,
tornado, or severe weather, or a notification of a sudden incident such
as a tornado touchdown, an airplane crash, a major hazardous
materials release or any other significant event that may impact
multiple jurisdictions or large numbers of people must be
disseminated to responsible officials, emergency response agencies
and to the public. The former notification is for the purpose of
implementing emergency government and management procedures
and reporting such actions to State emergency management
agencies. The latter is for instructions on appropriate protective
actions and preparedness and response measures to take.
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• Notify the County Warning Point, via the Emergency Satellite
Communications System (ESATCOM) or by telephone.
• Notify one or more designated agencies of City government or
political subdivision(s).
• Initiate a partial or full call- out -alert.
5. Call Out Alert
The call -out alert when initiated will be made to City govemmental
staff and non -City EOC staff in accordance with the Emergency
Notification Procedure utilizing telephone numbers maintained by the
Communications Center and Warning Point. It will be the
responsibility of Primary Agencies /Departments to notify their
respective support agencies, division directors, and /or staff, under
their span of control. In addition, the following actions may be
initiated:
a. An alert will be sent to all Public Safety Answering Points and
they will in turn notify public safety agencies for which they are
jurisdictionally responsible.
b. The City of Boynton Beach governmental and
non - governmental agencies will be contacted, and utilize their
own internal procedures to notify their staff of the threat or
emergency situation.
c. Warning the public, whether via the Emergency Alert System
(EAS) or other available means, will include instructions for any
required actions, i.e., evacuation, keeping away from a disaster
area, seeking cover from a threatened tornado.
6. Agency Notification when County /Police Department Communications
Center Procedures Are Not Implemented:
Upon notification of an emergency or disaster situation, the City
Manager and /or Fire Chief are responsible for disseminating warnings
to:
* Selected City Administration personnel;
* Mayor or Vice Mayor (or designee);
* The primary department contact.
The Assistant City Manager and /or Fire Chief will report to the EOC to
supervise activation procedures for an actual or impending
emergency. Key warning personnel will coordinate with adjacent
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
• Fax to media and local businesses
• NOAA Weather Alert Radio
• Citizen HotLine (561) 742 -6921
• Primary Radio Stations:
• WRMB 89.3 FM
• WFTL 850 AM
• WLVJ 1040 AM (Spanish)
• Comcast Information Channels:
• Channel 16 — Community Channel
• Channel 18 — Local Government
• Channel 20 - Government Access
• Cable Information Channels
• WPTV-TV 5
• Channel 99
• Volunteer Radio Groups
• Public Speaking Events
• Public Displays
• Local Phone Books
• Public Address or Door to Door, if needed
Telephone call notification can be accomplished by utilizing available
personnel to contact property owner associations, and other businesses
that cater to seasonal or transient populations.
E. Emergency Decision Making
Two key elements that are essential for making sound emergency decisions
are knowing the amount of time that is needed to respond to the emergency
and the amount of resources that are needed and available. When making
emergency action decisions the following general methodology will be used:
1. In hurricanes or weather related emergencies, pre- emergency hazard
times are computed based on a hurricane tracking program. These
times therefore are based on the actual characteristics of the event
(i.e., forward speed of the storm and the distance tropical storm
conditions extend from the eye). Total evacuation times are the
combination of the clearance and pre- emergency hazard times.
2. The probabilities generated by the National Weather Service (NWS)
will be considered when recommending protective measures. These
probabilities are simple mathematical odds deduced from computer
weather models.
3. Pre - emergency hazard time is the amount of time between the onset
Basic - 33
il
1 1 RESOLUTION NO. R13 -097
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY
4 OF BOYNTON BEACH, FLORIDA, ADOPTING THE CITY OF
5 BOYNTON BEACH COMPREHENSIVE EMERGENCY
6 MANAGEMENT PLAN; AND PROVIDING AN EFFECTIVE
7 ' DATE.
8
9
10
11 E WHEREAS, The Comprehensive Emergency Management Plan was developed to
12 ensure the City is prepared to deal with large scale emergencies that may occur from time to
13 time through an "All Hazards" approach to planning for, responding to and recovering from
14 these incidents; and
15 WHEREAS, adoption of this plan will enhance the City's opportunities to recover all
16 allowable costs associated with any declared emergencies through FEMA as well as enhance
17 our opportunities to secure grant funding for mitigation strategies; and
18 WHEREAS, the City Commission of the City of Boynton Beach, Florida deems it to
19 be in the best interests of the citizens and residents of the City of Boynton Beach to adopt the
20 City of Boynton Beach's Comprehensive Emergency management Plan.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26 Section 2. The City Commission of the City of Boynton Beach, Florida does
27 hereby adopt the Comprehensive Emergency Management Plan, a copy of which is attached
28 hereto as Exhibit "A."
1
\\Apps3 City Cbb\ Auto\ Data \185\ Items\ 177\ 2569\ 3401\ Reso_- _Comp_Emergency_Management_Plan Doc
II
■
1 Section 3. That this Resolution shall take effect immediately upon passage.
2
3 ; PASSED AND ADOPTED this 17 day of September, 2013
4
5 CITY OF BOYNTON BEACH, FLORIDA
6
7 1
8 ■ ' ra
9 M. —Je r Tair
10
11
12
13 Vice Mayor — Woodrow . Hay
14 %---.
15
16
17 Commis io er — David . Merker
18
19 / fr% �
20 , r
21 ommissioner — Michael M. Fitz , ,,s nck
22 '
4
23 � � � j
24 111. 2,._ _ _ ..-1
25 •mmissioner — Joe Casello
26 ATTEST:
27
E ei a 'M • /` -aA J
31 • et M. Prainito, MMC,
32 •et
y Clerk
33
34 G AT Y,
35 (t 1: .
36
37 CA I
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2
\ \Apps3 City Cbb\ Auto\ Data \185\Items \177\2569\3401 \Reso_ _Comp_ Emergency_ Management_ Plan Doc
TABLE OF CONTENTS
City of Boynton Beach Comprehensive Emergency Management Plan
Plan Development and Maintenance....... .. Tab
Promulgation Tab
Forward. . . ... . .................. Tab
BASIC PLAN
I. Introduction ....................... ............................... ........ Basic — 2
Purpose .... ...... Basic — 3
Scope .... Basic — 3
Methodology Basic — 5
II. Situation .................... ... ..... .......... ................. . Basic — 8
Hazards Analysis .......... ............................... ...... ........ Basic — 8
Geographic Information .. Basic — 20
Demographics .. . ............................... ........... .. .... . Basic — 22
Economic Profile .. Basic — 24
III. Concept of Operations Basic — 26
General Basic — 26
Assignment of Responsibilities Basic — 28
Plan Activation ....... Basic — 29
Warning and Dissemination Basic — 29
Emergency Decision Making ........... ......... Basic — 33
Protective Actions Basic — 35
Relief Operations .............. Basic — 36
Activation of the National Response Framework ......................... Basic — 36
IV. Financial Management ............... Basic — 38
V. Training . Basic — 41
General ......... Basic — 41
Concept of Operations .. ...... .. ... .. ............... ... ...... ... Basic — 41
Responsibilities Basic — 45
VI. References and Authorities Basic — 46
City of Boynton Beach. ... .... ... .... ... ... .. ... ...... .... .. ...... Basic — 46
Ordinances and Administrative Rules ......... ..... ... ..... ....... Basic — 48
Table of Contents Page 1
TABLE OF CONTENTS
VII. Direction and Control Basic - 51
Governor . Basic - 51
Governor's Authorized Representative Basic - 42
Palm Beach County Emergency Management Director Basic - 52
City of Boynton Beach Emergency Management Director & Coordinator Basic - 53
Direction and Control Day -to -Day Operations Basic - 55
Additional Direction and Control Policies Basic - 55
City of Boynton Beach Response Team Organization Basic - 56
City of Boynton Beach NIMS Integration Basic - 57
ANNEX I - RECOVERY
I. Introduction Recovery - 1
II. General Recovery - 1
III. Recovery Function Recovery - 6
General Recovery - 6
Responsibilities Recovery - 7
Initial Safety and Damage Assessment Recovery - 7
Local Damage Assessment and Preliminary Damage Assessment ... Recovery - 8
State of Florida Rapid Impact Assessment Team (RIAT) ................ Recovery - 10
Individual and Business Preliminary Damage Assessment Recovery - 13
Disaster Recovery Center Recovery - 16
Feeding Distribution Sites and Temporary Living Areas ., Recovery - 18
Infrastructure Recovery - 19
Administrative Procedures Recovery - 21
Table of Contents Page 2
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City of Boynton Beach Comprehensive Emergency Management Plan Apnl 2013
PLAN DEVELOPMENT AND MAINTENANCE
The City of Boynton Beach City Manager will coordinate the development and annual
review of this plan by the officials and agencies involved and will coordinate necessary
revision efforts through the City of Boynton Beach Emergency Operations Center and Palm
Beach County Emergency Management. This shall include critique of the actions taken in
support of the plan following any event necessitating implementation of the plan.
This plan shall be exercised annually in lieu of actual response to real emergency events.
This plan shall be considered a "living plan" and with each use, either by exercise or
incident, the plan shall be reviewed by agencies and public officials with the intent of
improving it.
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RECORD OF REVISIONS
Plan Copy Number:
REVISION NUMBER DATE OF REVISION DATE ENTERED REVISION MADE BY
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
LETTER OF PROMULGATION
Approval Date:
To: Officials, Employees and Citizens of the City of Boynton Beach
The preservation of life, property and the environment is an inherent responsibility of local,
state and federal government. The City of Boynton Beach, in cooperation with others, has
prepared this Comprehensive Emergency Management Plan (CEMP) to ensure the most
effective allocation of resources for the protection of people and property in time of an
emergency.
While no plan can completely prevent injuries and damage, good plans carried out by
knowledgeable and well- trained personnel can reduce losses. This plan establishes the
emergency organization, assigns responsibilities, specifies policies, and provides for
coordination of planning efforts of the various emergency staff and service elements.
The objective of this plan is to incorporate and coordinate the facilities and personnel of the
City and its subsidiaries into an efficient organization capable of responding effectively to
an emergency.
This CEMP is an extension of the State Comprehensive Emergency Management Plan and
the Palm Beach County Comprehensive Emergency Management Plan. The City will
periodically review and exercise the plan and revise it as necessary to meet changing
conditions.
The City Commission of the City of Boynton Beach gives its full support to this plan and
urges all officials, employees and the citizens to do their part in the total emergency
preparedness effort.
This letter promulgates the City of Boynton Beach Comprehensive Emergency
Management Plan, constitutes the adoption of the plan, and the adoption of the National
Incident Management System.
City Manager, City of Boynton Beach
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
FORWARD
The City of Boynton Beach has a responsibility for the safety of their citizens. Their
safety and security depends on the continuation of government services, during and
following an emergency or disaster.
The City of Boynton Beach Government is mandated by federal, state and local laws to
ensure that mitigation efforts are enhanced; preparedness is encouraged;
responsiveness is assured and recovery is achieved, efficiently and effectively, before,
during and after man -made and natural disasters (i.e., fires, hurricanes, tornadoes,
chemical spills, floods, domestic and acts of terrorism, etc.) that occur in the City of
Boynton Beach. Through the ordinances and related policies adopted by the City of
Boynton Beach has assumed the responsibility for emergency management throughout
the community.
One of the primary responsibilities of the City of Boynton Beach is to develop a local
emergency management plan. This plan addresses, as much as possible, all
emergency response functions of local governmental departments and agencies, public
officials and other public and private organizations, during emergencies or disasters.
The City of Boynton Beach City Manager in cooperation and coordination with local
departments has achieved that objective by developing the City of Boynton Beach
Comprehensive Emergency Management Plan. This plan is designed to ensure that
the City of Boynton Beach can be effectively prepared for, respond to and recover from
emergencies and disasters. This plan was developed with input from all local
government departments and agencies that play a pivotal and functional role in
emergencies or disasters.
City Manager, City of Boynton Beach
City of Boynton Beach
COMPREHENSIVE EMERGENCY
MANAGEMENT PLAN
BASIC PLAN
April, 2013
�, I I
This document is a Security System Plan in accordance with FS 119.071 —
General exemption from inspection or copying of public records
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
I. INTRODUCTION
The City of Boynton Beach is vulnerable to a variety of hazards that threaten our
population, businesses and the environment. The Comprehensive Emergency
Management Plan (CEMP) establishes the framework, as authorized by Chapter
252, Florida Statutes, to ensure that the City of Boynton Beach is prepared to deal
with these hazards. The CEMP emphasizes action within preparedness, response,
and recovery. The CEMP defines the functional roles and responsibilities of each
government entity that partners in the City of Boynton Beach disaster organization
and their relationship to each other. In addition, the City's CEMP provides a
comprehensive approach to reducing the effects of disasters on its population and
physical environment.
A. The Basic Plan — outlines the general purpose, scope and methodology of
the plan; coordination, control and organizational structure; concept of
operations, and identifies responsibilities of all agencies and resources
mobilized by the City to assist in recovering from a disaster. The CEMP
enables the City of Boynton Beach City Commission and City Manager to
discharge their responsibility for providing direction and control during any
large -scale disaster.
B. Recovery Functions Annex This annex outlines specific tasks or functions
that may be carried out before, during and after a disaster and details
control, coordination, planning efforts, and policies within the City of Boynton
Beach designed to facilitate both immediate and long -term recovery after a
disaster has occurred. This provides for rapid and orderly start of
rehabilitation and restoration of persons and property affected by a disaster
anywhere in the City of Boynton Beach. Specific tasks may be described in
Standard Operating Guidelines (SOG's) or other operational plans utilized
within the City of Boynton Beach.
The CEMP is both a planning and an operations -based document that provides
guidance for all aspects of emergency management including, disaster
preparedness; evacuation and sheltering; warning and notification; public education
and information; resource management; mutual aid; impact and damage
assessment; debris management; training and exercises; and post- disaster
recovery programs.
Basic - 2
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1. Purpose
The CEMP establishes a framework for an effective system of
comprehensive emergency management for the purpose of:
a. Reducing Toss of life, injury and property damage and Toss resulting
from natural or man -made emergencies;
b. Preparing for prompt and efficient response and recovery activities to
protect lives and property impacted by emergencies;
c. Responding to emergencies with the effective use of all relevant plans
and resources deemed appropriate;
d. Recovering from emergencies by providing for the rapid and orderly
implementation of restoration and rehabilitation programs for persons
and properties affected by emergencies; and
e. Assisting in awareness, recognition, education, prevention and
mitigation of emergencies that may be caused or aggravated by
inadequate planning for, and regulation of, public and private facilities
and land use.
2. Scope
a. The CEMP establishes the basic policies, assumptions and
strategies for a comprehensive all- hazards countywide emergency
management program.
b. The CEMP prioritizes protection of citizens as a first priority, with the
preservation and protection of property being the second priority.
c. The CEMP is applicable to minor, major or catastrophic disasters. It
is flexible and expandable, depending on the emergency situation
and needs. Any part or section of the plan may be utilized separately
if required by the situation.
d. The CEMP establishes the procedures to coordinate with Local,
Regional, State and Federal emergency management agencies,
organizations and programs.
Basic - 3
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e. A unified direction and control structure is described. The CEMP
identifies staff roles and resource allocation, as well as decision -
making criteria. It delineates lines of authority, responsibilities and
working relations of various entities.
f. The CEMP brings together municipal resources in a unified approach
to manage the disaster. In addition, it identifies a cooperative
process for coordination of private sector and volunteer resources.
g. The CEMP addresses management and prioritization of local
resources and establishes the procedure to request immediate
assistance for resources, if needed. State and /or Federal resources
will be requested and drawn from when local resources have been
exhausted.
h. The CEMP provides a format for the shift of focus of the EOC from
Response to Recovery. Long -range recovery and mitigation is
addressed by the ability of the EOC to continue operations in a
modified form, after the response phase has been terminated.
I. The CEMP establishes an effective format for emergency
management by: (1) Identifying the types of hazards that can occur
within the City. (2) Determining the City's vulnerability to various
types of disasters, and identifying the most threatening so that
appropriate preparedness, mitigation and planning steps can be
taken. (3) Addressing each phase of the emergency management
cycle:
a. Preparedness: Utilizes lessons learned from previous
disasters, locally and elsewhere, to determine what is
likely to occur during any particular type and intensity of
disaster. Likely community needs can be identified and
prioritized. Adequate planning pre- determines the best
utilization of resources in responding to needs.
Identification and training of personnel for roles and
responsibilities during the disaster is included in this
phase. It involves working with the private sector,
residents and volunteer organizations to assist them in
pre- disaster education and planning activities to lessen
the impact of disasters.
Basic - 4
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b. Response: The implementation of the CEMP.
Government responds to emergencies by activating its
plan, incrementally increasing response as needed,
giving direction and control to the emergency
management effort and looking ahead to recovery.
Individuals respond by implementing their own disaster
plans, whether it means evacuating the area or
remaining in place. Private businesses and volunteer
organizations implement their plans to secure and
protect their assets, and if capable, make available
resources to help the community.
c. Recovery: Begins as soon as possible, sometimes
during the response phase. The emergency
management organization initiates procedures to
assess needs and resources, establish priorities, review
state and federal aid criteria and coordinate with
representatives from both levels of government. Once
the extent of the recovery effort is determined, the
appointed recovery team members determine how best
to manage the specific activities, what resources and
personnel will be required and what other actions are
needed to return the impacted areas to normal
operations as quickly as possible. Assessment of both
short and long -term mitigation measures takes place
during this phase and the "after action" evaluation
process is conducted.
3. Methodology
a. The CEMP is a dynamic document that adapts to changes in policy,
priorities and needs. State and Federal statutes, regulations and
priorities guide development of the document. Public and private
entities participating in the development of this plan include:
• City of Boynton Beach Attorney
• City of Boynton Beach Building Division
• City of Boynton Beach Code Compliance
• City of Boynton Beach City Clerk
• City of Boynton Beach City Manager
• City of Boynton Beach Assistant City Manager
Basic-5
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• City of Boynton Beach Communications Manager
• City of Boynton Beach City Commission
• City of Boynton Beach Development
• City of Boynton Beach Engineering
• City of Boynton Beach Finance
• City of Boynton Beach Fire Rescue
• City of Boynton Beach Forestry and Grounds
• City of Boynton Beach Golf
• City of Boynton Beach Human Resources
• City of Boynton Beach Information Technology Services
• City of Boynton Beach Library
• City of Boynton Beach Planning and Zoning
• City of Boynton Beach Police Department
• City of Boynton Beach Public Works
• City of Boynton Beach Recreation and Parks
• City of Boynton Beach Roads and Streets
• City of Boynton Beach Solid Waste
• City of Boynton Beach Transportation
• City of Boynton Beach Utilities
• Palm Beach County Emergency Management
Other governmental entities furnishing input and information include:
• Florida Division of Emergency Management
• Treasure Coast Regional Planning Council
Private Sector and volunteer organizations, which participated in
creating this plan, include:
• American Red Cross
• Salvation Army
• Emergency Response Educators and Consultants Inc.
b Local planning involvement includes:
• A promulgation letter from the City Manager displayed at the
front of this document.
• Signed Concurrence acknowledging and accepting plan
responsibilities displayed at the front of this document.
Basic - 6
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
• A distribution list of the Comprehensive Emergency
Management Plan, displayed at the front of this document.
• The Assistant City Manager is responsible for ensuring that all
changes have been distributed to recipients of the CEMP. The
distribution list, displayed at the front of this document is used
to verify that all appropriate persons /offices are copied.
• A Record of Changes Log, displayed at the front of this
document is used to record all published changes as those
holding copies of the CEMP receive them. The holder of the
copy is responsible for making the appropriate changes and
updating the Log.
• A master copy of the CEMP, with a master Record of Changes
Log, is maintained with the City Clerk. A comparison of the
master copy with any other will allow a determination to be
made as to whether or not the copy in question has been
posted to it with all appropriate changes.
Basic - 7
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
II. SITUATION
This section of the CEMP describes the potential hazard considerations, geographic
characteristics, support facilities, land use patterns, economic profiles and
demographics of the City of Boynton Beach. It also describes specific planning
assumptions regarding preparedness, response, recovery and mitigation that were
taken into consideration during the development of this plan. Information is also
available in the Palm Beach County Local Mitigation Strategy.
A. Hazards Analysis
This section details the man -made and natural hazards to which the City of Boynton
Beach is vulnerable
1. Tropical Cyclone Events
Level of Vulnerability: High probability /Major impact
The proximity of the County to the coast is likely to cause major wind and
water damage from any category of tropical cyclone event. Hurricane
season is from June through November with regions of major hurricane
activity in the Gulf and Western Caribbean during June and October.
Coastal areas are more susceptible to hurricanes, wind and water damage
could extend inland in the City of Boynton Beach. Any category hurricane
that strikes the City of Boynton Beach could trigger the issuance of an
evacuation order due to high winds, rain induced flooding and tornadoes.
The greatest threat from wind and tornadoes will be to those living in
structurally unsound housing. Further specific information is located in the
Local Mitigation Strategy. Storm surge is associated with hurricanes but also
with the intracoastal waterways that can be tidally influenced. Extensive
damage to residential and commercial areas and infrastructure would be
anticipated. Primary hazards from this type of event include: tornadoes,
storm surge and fresh water flooding from heavy rainfall, and extensive
wind damage.
Storm surge details are available from TAOS (The Arbiter of Storms) model
used by the Florida Division of Emergency Management and the SLOSH
(Sea, Lake and Overland Surge from Hurricanes) model used by the
National Weather Service and National Hurricane Center. Both models are
respected by the response community.
Basic - 8
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Consequences:
- notification and warning
- law enforcement/traffic control
- mass evacuation and re -entry
- fire rescue /surface water rescue
- mass care (pre and post event)
- public health
- infrastructure damage
- property damage /loss
- debris clearance
- animal issues
- long -term economic impacts
- recovery assistance programs
- economic and social disruption
- widespread psychological impacts
2. Severe Weather
Level of Vulnerability: High probability /Major impact
Forces associated with weather - generated events are grouped under Severe
Weather. While each force has specific characteristics and effects, they
often occur in conjunction with one another, thereby increasing and
intensifying the effects. There has been damage in the City of Boynton
Beach from tornadoes and storm wind events. Most strikes occur in the
summer although lighting storms have occurred in other months with
advancing cold fronts. The primary hazards included under this category
are: lightning, heavy rains, hail, damaging winds, freezes, tornadoes
and winter storms.
a. Severe Thunderstorms
Severe thunderstorms occur in all seasons of the year. Many of the
storms are accompanied by high wind, hail, flooding and dangerous
lightning. The storms have the potential of causing power outages
and destruction or damage to buildings and can result in loss of life.
Florida is the nation's leader in lightning fatalities. Thunderstorms can
affect a large portion of the City's population. Minor damage occurs
from thunderstorms each year.
b. Tornadoes
Basic - 9
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Tornadoes are characterized by violent and destructive winds as well
as hail, flooding and lightning. The most common, least destructive
tornadoes are warm weather tornadoes that occur between May and
August. Cool season tornadoes are the most destructive, occurring
between December and April. The City of Boynton Beach is
vulnerable to these wind disasters due to the population residing in
multi -story buildings. A tornado or a series of tornadoes could affect a
significant percentage of the population if they should occur in a
highly populated area. Between 1950 and 1998, there were 135
tornadoes, waterspouts, and funnel clouds reported within Palm
Beach County. Of these, 91 touched down on land and were officially
classified as tornadoes (1.5 tornadoes per year).
c. Winter Storms
Severe winter weather and below freezing temperatures are taxing to
the resources of citizens, business, timber and agriculture. Freezing
conditions can render the roads impassable having a dramatic effect
on local emergency response agencies. Below freezing temperatures
can cause electrical power outages leaving many homes without heat.
The need for emergency shelters could exist. Between 1970 and
1999, seven significant freezes have affected Palm Beach County.
The City of Boynton Beach and Palm Beach County as a whole has a
high economic vulnerability to freezing temperatures.
Consequences:
- power outages
- erosion
- property damage /loss from wind, water and fires
- fresh water flooding
- storm surge flooding (winter storms)
- agricultural damage /loss
- economic Toss
- debris
Basic - 10
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Fujita Scale for Tornadoes and the Saffir /Simpson Hurricane Scale are included below
for reference as Table 1 and Table 2.
Table 1: Enhanced Fujita Scale for Tornadoes
Storm Funnel
Size Speed Damage Damage Assessment
(MPH)
EF-0 65-85 Light Damage Peels surface off some roofs, some damage to gutters or siding, branches
broken off trees, shall- rooted trees pushed over
EF-1 86-110 Moderate Damage Roofs severely stripped; mobile homes overturned or badly damaged, loss
of exterior doors, windows and other glass broken.
Considerable Roofs torn off well- constructed houses, foundations of frame homes
EF -2 111 -135 Damage shifted, mobile homes completed destroyed, large trees snapped or
uprooted, light - object missiles generated, cars lifted off ground
Entire stones of well- constructed houses destroyed, severe damage to
EF-3 136-155 Severe Damage large buildings such as shopping mass, trains overturned, trees de-
barked, heavy cars lifted off the ground and thrown, structures with weak
foundations blown away some distance.
EF-4 156-200 Devastating Well- constructed houses and whole frame houses complete leveled, cars
Damage thrown and small missiles generated
Strong frame houses leveled off foundations and swept away, automobile -
EF -5 >200 Incredible Damage sized missiles fly through the air in excess of 300 ft , steel reinforced
concrete structures badly damaged, high -rise buildings have significant
structural deformation, incredible phenomena will occur
TABLE 2: SAFFIR / SIMPSON HURRICANE SCALE
Category Winds Effects
One 74 -95 mph No real damage to building structures Damage pnmardy to unanchored mobile homes,
shrubbery, and trees Also, some coastal road flooding and minor pier damage
Some roofing material, door, and window damage to buildings Considerable damage to
Two 96 -110 mph vegetation, mobile homes, and piers Coastal and low -lying escape routes flood 2 -4 hours
before arrival of center Small craft in unprotected anchorages break moorings
Some structural damage to small residences and utility buildings with a minor amount of
Three 111-130 mph curtainwall failures Mobile homes are destroyed Flooding near the coast destroys
smaller structures with larger structures damaged by floating debris Terrain continuously
lower than 5 feet ASL may be flooded inland 8 miles or more
More extensive curtainwall failures with some complete roof structure failure on small
Four 131 -155 mph residences Major erosion of beach Major damage to lower floors of structures near the
shore Terrains continuously lower than 10 feet ASL may be flooded requiring massive
evacuation of residential areas inland as far as 6 miles
Complete roof failure on many residences and industrial buildings Some complete
building failures with small utility buildings blown over or away Major damage to lower
Five greater than 155 mph floors of all structures located less than 15 feet ASL and within 500 yards of the shoreline
Massive evacuation of residential areas on low ground within 5 to 10 miles of the
shoreline may be required
Basic - 11
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3. Environmental
Level of Vulnerability: High Probability /Minor to major impact
Environmental hazards are those that are a result of natural forces. Some of
these hazards may or may not be a result of land use and planning decisions
in a local community. For example, if development is allowed to occur in an
identified flood plain, you could be faced with a potential life threatening and
property destroying disaster. In addition, these hazards can be affected by
other hazards. For example, should there be a prolonged drought the water
table will recede thus contributing to an increased incidence of sinkholes. In
addition, should an area in drought also suffer the effects of a severe freeze,
the potential for wildfires, because of the dead vegetation, is greatly
increased. The primary hazards associated with this category include
drought, freshwater flooding, wildfires, sinkholes, ice storms and
freezes.
a. Flooding
The City of Boynton Beach has initiated a number of storm water
infrastructure projects designed to address flooding problems in the
city's central area. These include construction of a large retention
basin in the city's downtown watershed area as well as the
replacement of existing clay sewer mains to eliminate groundwater
infiltration. In addition, the city has initiated the replacement of aging
asbestos water mains with cement lined ductile iron pipe in order to
provide code compliant fire protection for the area. The city has also
introduced a new Water, Wastewater and Storm water rate structure
to encourage conservation. Flood maps are available in Emergency
Management. City of Boynton Beach has identified thirteen (13)
critical facilities at risk from flood hazards. See the Palm Beach
Unified Local Mitigation Strategy for additional information.
b. Brush fires, Wildfires and Forest Fires
Wildland fires can cause significant annual losses to timber,
agriculture and wildlife. The primary cause of these fires within Palm
Beach County has been the result of lightening. Table 2: Fires by
Cause illustrates the primary causes of forest fires in Palm Beach
County between 2009 and 2012:
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Cause I Fires Percent Acres Percent
Campfire I6 4.76 461 1018
Children 111 8 73 49 8 10 20
Debris Burn Nonauth -Piles [4 [3 17 0 8 0 00
Debris Burn -- Nonauth- -Yard Trash r4 13 17 7 6 10 03
Equipment-- Agriculture [4 3 17 5.8 ;0 02
[Equipment -- Recreation 12 9 52 740 6 2 93
Equipment -- Transportation 3 2 38 8 5 0 03
[Incendiary 7 5 56 577 6 12 29
[Lightning 48 38 10 23,676 4 193 69
Miscellaneous -Power Lines 16 [4 76 20 5 0 08
Miscellaneous -Other 3 2.38 58 1 0 23
Smoking IJ 2 38 8 0 10 03
Unknown [14 11 11 67 3 .0 27
(Total - K26 - I -- [25,270 1
Source: Florida Division of Forestry
c. Drought
The City of Boynton Beach would experience damaging droughts,
thus increasing the number of wildfires possible. Long -term concerns
include reduced supplies of potable water for domestic use. The
entire population could be affected by a drought or water shortage.
Florida in general has suffered from droughts in the last several years.
d. Extreme Temperatures
Each winter, Florida faces the threat of at least a moderate freeze. If
temperatures reach freezing levels for extended periods of time,
combined with other climatic factors, crop damage could occur.
Additionally, consumer demand of electricity during periods of
extreme cold weather may require the electric utility to implement
rolling blackouts to selected areas in order to avert a total electrical
grid overload. These blackouts can have a significant impact on
electrically dependent critical facilities and persons.
e. Sinkholes
Sinkholes occur naturally in Florida and when they strike in densely
populated areas or at critical facilities they can be disastrous and
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become disruptive to a point of creating a state of emergency.
Property insurers in Florida reported a 200 percent increase in
sinkhole claims between 2006 and 2010 and costs of more than $1.4
billion. The area is consistent with few shallow sinkholes that develop
gradually with mostly small sinkholes that have caused only minor
disruptions. Some small sinkholes have occurred mostly after an
increase in the rain amount in the area.
Consequences:
- notification and warning
- law enforcement/traffic control
- fire /rescue
- evacuation and re -entry
- property damage /loss
- economic disruption /loss
- agricultural loss
- mass care (short and long term)
- feeding evacuated population
- public health (contamination of water supply)
- infrastructure damage /loss (water distribution and treatment
systems)
- animal issues (relocation, feeding)
- economic recovery assistance programs
4. Terrorism
Level of Vulnerability: Low probability /minimal to moderate impact
Any violent or dangerous act done to intimidate or coerce any segment of the
general population (i.e. government or civilian population) for political or
social objectives constitutes terrorism. Historically, there had been few
successful acts of terrorism committed in the State. However, with the
heightened level of national terrorism events, and because of the number of
facilities within the State associated with tourism, the military, government,
cultural, academic, and transportation, the potential is considered to be high
nationwide. While the City of Boynton Beach itself rates a low probability to
moderate impact, it is part of a larger community in which many significant
events take place that could be terrorist targets. The probability and impact
of a terrorist event in the larger community would be high and might have a
ripple effect impact on Boynton Beach. In the City of Boynton Beach,
terrorism assessments have identified facilities that have the potential for
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being targets for terrorist attacks with the intent of causing catastrophic
levels of Toss of life, injury, and property and environmental damage.
Terrorist acts may also take the form of other hazards when the particular
action induces such things as the release of hazardous and biological
materials.
Consequences:
- infectious disease control /treatment
- mass casualty /fatality
- mass panic
- inadequate law enforcement/fire /rescue resources
- large -scale contamination /decontamination issues
- large -scale evacuation
- large -scale sheltering
- search and rescue
- public information
- economic and social disruption
- psychological needs
- re -entry, law enforcement/security
5. Mass Miqration /Civil Disturbance
Level of Vulnerability: Low probability /minimal to minor impact
In the event of an emergency within the confines of the City of Boynton
Beach, coordination with County and State authorities may be required.
However, the probability is low and not considered a planning issue.
Incidents of mass migration are not anticipated but would be handled in
cooperation and with assistance from State and Federal resources.
Consequences:
- transportation /traffic control
- public health /quarantine
- law enforcement/security issues
- impact to social services
- impact on jail and detention facilities
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6. Biological
Level of Vulnerability: Low probability/ minor to moderate impact
Biological hazards are those associated with any insect, animal or pathogen
that could pose an economic or health threat. They are a pervasive threat to
the agricultural community. The possibility exists for the importation of
pathogens that could have a widespread effect on the livestock industries. In
addition, there is the remote possibility of an adverse affect to the general
population through naturally occurring pathogens (i.e. influenza, emerging
infectious diseases or by way of a terrorist action).
Exotic Pest and Diseases — The City of Boynton Beach marine and
agricultural areas are vulnerable to exotic pests and /or diseases. The Palm
Beach County Cooperative Extension Office will assist the City of Boynton
Beach in this area.
Disease Outbreaks —The City of Boynton Beach may be vulnerable to
disease outbreaks. The Palm Beach County Health Department will assist
the City of Boynton Beach to identify and handle any outbreaks with
assistance from State resources. The City of Boynton Beach has developed
a "Pandemic Preparedness Plan" that outlines protective measures and
procedures to following cases of disease outbreaks.
Consequences:
- economic loss
- mass casualty /fatality
- infectious disease control
- disposal of diseased livestock/agricultural stock
- need for mass feeding
- mass care
- quarantine of people and /or livestock
- large number of treatment agents
7. Technological
A technological hazard is one, which is a direct result of the failure of a
manmade system or the exposure of the population to a hazardous material.
There is the potential for specific technological hazards to affect a large
segment of the population and /or interfere with critical government, law
enforcement, public works and public health /medical functions. There is an
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even greater problem when this technological failure results in a direct health
and safety risk to the population. A number of things occur daily in the City
of Boynton Beach, including a hazardous material spill, or failure of the
electrical power grid, which could constitute a threat to the population or
produce widespread unmet needs. Each of these potential hazards would
require a coordinated and speedy response, as well as attention to the short
and long term effects. The primary hazards associated with this category
include: hazardous materials spill, mass communication failure, major
power disruption, critical infrastructure disruption /failure and release of
a radioactive isotope into the environment.
The City of Boynton Beach's level of vulnerability to such an incident is
further described below:
a. Surface transportation spills — The occurrences of highway accidents
do pose a major threat to the City of Boynton Beach. The City of
Boynton Beach has two major highways: Interstate -95 and U.S. 1.
These roadways pass through heavily populated areas and pose the
greatest risk of critical casualty, hazardous materials incidents and
disruptions of vital evacuation routes. Hazardous materials that are
transported by road are gasoline, propane, chlorine and ammonia.
Likewise, there is a potential for other surface transportation
Hazardous Materials incidents to occur along the FEC and CSX
Railroad lines that traverse the entire length of the city from north to
south. The city also has a significant underground Natural Gas
distribution system that could potentially release large amounts of
these products if damaged.
Level of Vulnerability: Moderate to high probability /minor to moderate
impact
b. End Users - The City of Boynton Beach has identified facilities that
report under Section 302 that contain at anytime an Extremely
Hazardous Substance (EHS) over the threshold planning quantity.
The analysis is based upon an on -site visit of the facility. A listing of
sites is maintained by Palm Beach County Emergency Management.
Level of Vulnerability: Probability of Release is low/ Severity of
Consequences is medium to high.
c. Non - commercial Hazardous Materials - Much of the City of Boynton
Beach is residential or commercial. Many properties have sheds,
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barns and storage buildings, which contain a mixed group of
chemicals. Paints, insecticides, fertilizers, petroleum products,
lubricants and other common household or agricultural products may
be found in the possession of many residents. While it can be
assumed few people store and dispose of these items in full
compliance with the law, most materials are in such small quantity as
to minimize concern of a full "hazmat" incident
Level of Vulnerability: Probability of Release is low/ Severity of
Consequences is medium.
d. Nuclear Power Plants — There are no nuclear facilities within the City
of Boynton Beach. The St. Lucie Plant Nuclear Power Reactor Unit 1
& 2 is operated by Florida Power and Light and is located in Jenson
Beach, Florida approximately 60 miles north of the City. The Turkey
Point Nuclear Generating Unit 3 & 4 is located in Homestead, Florida
approximately 95 miles south of the city. Should an incident occur,
evacuation and food supply protection could be implemented
depending on the nature of the event, wind direction and duration,
however it is unlikely.
Level of Vulnerability: Probability of Release is low to moderate/ Severity of
Consequences are moderate.
e. Air Crashes - The City of Boynton Beach does not have any municipal
airports. There are several surrounding airports in Lake Worth, Boca
Raton and the Palm Beach International Airport. There is low to
moderate probability for an air crash. Many commercial and military
aircraft use the airspace over Boynton Beach, and therefore the
potential does exist for a large air crash. In the event of such an
incident, additional resources from outside the community would be
required. Only a small segment of the population would normally be
affected.
Level of Vulnerability: Moderate to low probability /minor to moderate impact
f. Coastal Oil Spills — There are no nearby offshore oilrigs. With the
large volume of waterborne traffic, a spill is possible. Time, distance
and currents are favorable to the City of Boynton Beach's planning
effort. Large spills would be beyond the scope of the City of Boynton
Beach's response capabilities and would require assistance from
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state and federal authorities. The City of Boynton Beach's efforts
would center on warning, recovery and mitigation.
Level of Vulnerability: Probability of Release is low/ Severity of
Consequences is medium.
Consequences:
- evacuations
- notification and warning
- public information
- mass care
- mass casualty /fatality
- law enforcement/traffic control
- large scale contamination issues
- mass decontamination
- overcrowded hospitals
- contaminated land and /or water
- animal issues (relocation, medical)
- environmental damage /loss
- psychological needs
- communications failure
- civil unrest
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B. Geographic Information
1. The City of Boynton Beach is located across the Intercoastal Waterway from
the oceanfront municipalities of Ocean Ridge, Briny Breezes, Manalapan,
and Gulfstream in Palm Beach County, Florida and runs 9 feet above sea
level.
a. Area in square miles: 16.25 square miles
b. Topography: Flat - In the City of Boynton Beach like in every other
coastal community of the State, a large portion of the population is
concentrated near the waterfront to include along the coastal
waterway and various canals. These are areas most vulnerable to the
effects of hurricane storm surge, wind and freshwater flooding.
Specifics are available from the City of Boynton Beach's Planning and
Zoning Department.
c. Land use patterns are influenced by the waterways and road system.
The primary land uses in these areas are residential and commercial
which are subject to disaster caused by weather phenomenon or fire,
and include wildlife and water management areas which are
ecologically sensitive
d. Water area in square miles: 8 Y2 mi
e. Drainage patterns: In the City of Boynton Beach, floodplains are
associated with the Intercoastal Waterway, the Boynton Beach Inlet
and the Atlantic Ocean.
f. Environmentally sensitive areas: The City of Boynton Beach has
several wetland areas which are environmentally sensitive. These are
primarily the low land areas and are inland near the Arthur R. Marshall
Loxahatchee National Wildlife Refuge. Detailed maps and data are
available from the City of Boynton Beach Planning and Zoning
Department, the South Florida Water Management District and the
Treasure Coast Regional Planning Council.
g. Flood Prone Areas in the City of Boynton Beach are identified as
areas within the 100 -year floodplain, and areas subject to repetitive
flooding. The City of Boynton Beach has initiated a number of storm
water infrastructure projects designed to address areas of concern.
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b Some geographic areas of the City of Boynton Beach are more vulnerable to
impact from specific hazards than others. The following describes these
areas and the hazards to which they are vulnerable:
a. Major Development Adjacent to Waterways
All shorelines, areas adjacent to the Intracoastal Waterway, and areas
in and around the City of Boynton Beach are highly developed and
are particularly vulnerable to the effects of a tropical cyclone,
environmental and technological events including:
- storm surge
- wind damage from hurricane -force winds
- winter storms
- oil spills /hazardous materials
- drought
b. Maior roadways (Interstate -95 and U.S. 1)
All transportation systems in the area receive use by passenger and
commercial traffic. These roadways pass through the City's most
densely populated areas as well as environmentally sensitive lands.
Interstate -95 and U.S. 1 run generally north and south through the
City of Boynton Beach. In addition, the major roadways serve as
primary hurricane evacuation routes through the City.
Hazards impacting these areas could include:
- hazardous materials spills
- mass casualty /fatality incidents
- hurricane evacuation traffic congestion
- host sheltering /mass care
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C. Vulnerability Analysis (Demographics)
1. Since 2000, the City of Boynton Beach has experienced a fairly low rate of
population growth, about 1.2% per year.
a. The City of Boynton Beach's 2012 population estimate is 68,741
(University of Florida, Bureau of Economic and Business Research).
This is an increase of about 14% since 2000.
b. The population density in the City of Boynton Beach is 4,217.5
persons per square mile.
c. The City's population distribution by age is shown in Table 3.
Table 3: Population Distribution by Age
Age Group Population
0 -14 11,010
15 -24 7,579
25 -44 18,311
45 -64 16,750
65 and Over 14,567
d. The City of Boynton Special Needs registration is coordinated through
Palm Beach County Emergency Management. Information is
accumulated from the Public Health Department, Health and Medical
Providers, Fire Rescue Department, local ministers and other sources
available. Ministers will assist with special needs notification, as they
are aware of the special needs of their congregations. The potential
for Persons with Special Needs to require assistance in a major
disaster event is significant. There is some concern from those that
may choose to remain in a disaster situation whose resources
become depleted (generators, fuel, food) and they then rely on the
City of Boynton Beach to provide for them.
e The City of Boynton Beach has a significant number of non - English
speaking residents located throughout the City. According to the
American Community Survey 2009 -2011, some 25.3% of the city
residents are foreign -born and, out of the entire population over 5
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years old residing in Boynton Beach, 6.2% have low English
proficiency - they speak English "not very well" or "not at all."
f. The City of Boynton Beach has no farm workers.
g. According to the American Community Survey, 3,330 housing units in
the city are only for seasonal /recreational use, adding over 4,000
seasonal residents to the city permanent population (not including
tourists to the area, who visit, on average, for 2 to 3 nights or longer.)
The winter population does increase but this population has little or no
effect on the City as it is expected.
h. The hearing - impaired population is not a significant number (mostly
elderly) and will be handled by the dispatch center through the TDD
equipment as needed.
i. Transient populations including travelers can be significant as the City
of Boynton Beach has approximately 3,330 of the residences
available for rental.
j. There is one mobile home park in the city, with 437 units. .
k. The City of Boynton Beach Police Department has four (4) holding
cells. Suspects would be moved to the County Jail if being held here,
or released for a weather event.
2. Population in Vulnerable Areas: The greatest concentration of population in
the City of Boynton Beach exists in the areas most vulnerable to impact from
specific hazards, such as hurricanes and transportation accidents /hazardous
material spills. Awareness of potential population in vulnerable areas assists
in planning for response and recovery.
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D. Economic Profile
The following is an economic profile of the County:
1. Employment by sector- Table 4 illustrates a breakdown of employment by
sector with the data currently available for Palm Beach County.
Table 4: 2012 1 Quarter Employment Wages
Industry Units Jan. Feb. Mar Total Wages Average
Monthly
Wage
Agriculture, Forestry, Fishing 387 8,607 8,122 8,341 $56,258,611 8,357
Construction 4,336 22,781 22,763 22,841 $232,786,659 22,795
Trade Transportation and Utilities 9,423 99,275 98,395 98,860 _ $1,027,551,524 98,843
Retail Trade 5,786 69,059 68,139 68,535 $522,200,615 68,578
Transportation and Warehousing 864 9,942 9,923 9,945 $118,567,554 9,937
Information 730 8,869 8,844 8,869 $154,421,236 8,861
Financial Activities 5,716 34,834 35,088 35,289 $770,385,219 35,070
Professional Services 20,625 117,783 119,035 119,890 1,950,970,701 59,451
Education and Health Services 5,822 111,793 112,731 112,928 $1,302,193,964 112,484
Leisure and Hospitality 3,832 73,361 74,710 75,796 $459,200,844 74,622
Services 5,247 21,758 21,937 22,130 $173,722,143 21,942
Public Administration 210 25,794 25,749 25,907 $373,355,754 25,817
Available online at Imi flondalobs org
Table 4: Boynton Beach Employment by Industry, ACS 2009 -2011
Industry Employment Percent of
Total
Agriculture, Forestry, Fishing 219 0.7
Construction 1,340 4.4
Manufacturing 892 2.9
Transportation /warehousing and 1,247 4.1
Utilities
Wholesale Trade 772 2.5
Retail Trade 4,972 16.3
Information 590 1.9
Finance /Insurance /Real Estate 1,900 6.2
Professional Services 3,744 12.3
Education and Health Services 7,359 24.1
Leisure/ Hospitality and Food 4,100 13.4
Other Services 1,978 6.5
Public Administration 1,395 4.6
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2. Unemployment Information — The Boynton Beach 2011 annual
unemployment rate was 10.4 %; the September 2012 estimate of the Bureau
of Labor Statistics is 8.4 %.
3. The per capital income of the city residents is $24,630; a median household
income is $42,468 (ACS, 2009 - 2011).
4. Property Values - Table 6 illustrates 2012 property values for the City of
Boynton Beach as measured by market values provided by the Property
Appraiser's Office..
Number of Total Average
Property Type Properties Value Value
Commercial 542 753,122,292 1,389,524
Industrial 762 341,164,168 447,722
Residential 31,873 3,155,312,383 98,996
Emergency Management Support Facilities
The following facilities support emergency management operations and
resources:
1. Essential services and functions for victim survival, continuation of
public safety actions, and disaster recovery are performed or
provided. They also include "life -line" infrastructure essential to the
mission of critical facilities such as water, power and sewer. The City
of Boynton Beach Emergency Management maintains the critical
facilities database. Data is updated annually, and provided to Palm
Beach County Emergency Management. A complete listing is
available from Emergency Management.
2. The Points of Distribution (PODS) in the City of Boynton Beach are on
file with the Palm Beach County Emergency Management.
3. Emergency Helicopter Landing Zones for Rapid Impact Assessment
Teams include: A map of all identified Landing Zones within the city
limits of Boynton Beach is on file with Boynton Beach Fire Rescue.
Primary: Congress Middle School
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101 South Congress Avenue
Boynton Beach, FL 33435
26 31.433N / 80 5.643W
Alternate: Rolling Green Elementary
550 Miner Road
Boynton Beach, FL 33435
26 33.270N / 80 3.672W
III. CONCEPT OF OPERATIONS
A. General
Emergency Operations span three separate but contiguous phases:
emergency response, recovery and mitigation phases of a disaster. For the
purposes of this plan, this concept of operations will focus on emergency
response and relief efforts and measures to be taken for a smooth transition
into intermediate and long -term recovery from a major or catastrophic
emergency. In addition, the scope of these operational concepts and
response actions will include:
1. Providing emergency notification and warning.
2. Describing emergency mobilization procedures.
3. Delineating emergency decision - making processes.
4. Describing types and methods of implementation of emergency
protective actions.
5. Conducting rapid assessments of emergency impacts and
immediate emergency resource needs.
6. Providing security to the hardest hit areas.
7. Coordinating information and instructions to the public.
8. Conducting emergency relief operations to ensure victims have
been identified and that their needs are met.
9. Conducting preliminary damage assessments to determine the
need for federal assistance.
10. Summarizing procedures for requesting federal disaster assistance.
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11. Relaxation of protective actions and coordination of reentry into
evacuated areas.
12. Restoration of essential public facilities and services.
13. Preparing for federal disaster assistance (public and individual).
14. Coordination of resources and materials.
15. Coordination of volunteer organizations.
16. Dissemination of information and instructions to the public.
17. Restoration of public infrastructure damaged by the emergency.
The EOC serves as the central command and control point for emergency -
related operations and activities and requests for deployment of resources.
In the event the EOC is threatened, an Alternate EOC is activated. The
locations of the primary and secondary EOC are listed below:
Primary: City of Boynton Beach Fire Station #5
2080 High Ridge Road
Boynton Beach, FL 33426
Secondary: City of Boynton Beach Utilities Administration
124 East Woolbright Road
Boynton Beach, FL 33426
The City must be able to respond quickly and effectively to developing
events. When an event or potential event is first detected, the EOC initiates
Level III activation (monitoring). Communications is maintained between the
EOC and the County Emergency Operations Center (CEOC).
While emergency response actions necessary to protect public health and
safety are being implemented, the Policy Group will coordinate with the EOC
Manager, who will prepare to facilitate the rapid deployment of resources,
activate the City's Emergency Operations Center if necessary and implement
this plan.
Staff in the EOC will contact the designated emergency coordinators in the
affected areas to begin to identify needed and anticipated resources and
contact persons. Resource requests, which exceed the capability of the City,
will be forwarded to the County EOC and /or State EOC.
It is essential that we are able to staff two shifts per day in the EOC.
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Realizing of course, that each situation is different and depending on the
scope of the disaster /emergency, 24 hour staffing may not be required. It is
expected that due to the size of the City and availability of staff, outside
resources would be necessary to conduct 24 hour staffing after 2 days in
anything more than a minor disaster.
Although the EOC will not operate under the traditional ESF structure due to
the limited scope of the staffing in the City of Boynton Beach, the same
functions necessary within the City will be handled in a branch structure as
defined in NIMS, i.e. Human Services, Emergency Services, etc.
B. Assignment of Responsibilities
During a disaster event in the City of Boynton Beach all City employees may
be called upon to serve in some capacity for emergency management. A
department may be designated as the lead in a particular function for a
number of reasons. The department may have a statutory responsibility to
perform that function, or the department may have developed the necessary
expertise to lead. In some departments, a portion of the department's
mission is very similar; therefore, the skills to respond in a disaster can be
immediately translated from the daily business of that department.
Therefore, whatever the reason a department is designated as the lead, they
have the necessary contacts and expertise to coordinate the activities of that
function.
Because the City of Boynton Beach is a small City, there may be times when,
depending on the scope of the disaster, one department may be responsible
for several tasks, each represented differently in the County and State
CEMP. This is a normal occurrence in small municipalities with limited
resources; however, every attempt will be made to avoid assigning multiple
functions to a single department. Additionally, it is recognized that the City of
Boynton Beach would quickly call on the resources of Palm Beach County
when resources become limited or unavailable locally.
Upon activation of the EOC, the EOC Manager will designate a lead
representative /agency in the EOC to coordinate responsibilities. It is up to
the lead's discretion as to how many, if any, support staff they will require
present with them. The lead department will be responsible for obtaining all
information relating to the activities and requirements caused by the
emergency and disaster response. This information gathering will frequently
require the lead to step outside traditional information gathering protocols.
The City will respond to local requests for assistance through this process.
Within the EOC, requests for assistance will be tasked appropriately for
completion. The primary agency will be responsible for coordinating the
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delivery of that assistance.
The EOC Manager will issue mission assignments to the lead departments
based on the identified resource shortfall. Resource tasking will be
accomplished through a mission assignment basis. The tasking of mission
assignment basis means that a local government's resource shortfall will be
addressed through assigning a mission to address the shortfall rather than
tasking specific pieces of equipment or personnel. The lead department will
be responsible for identifying the particular resource or resources that will
accomplish the mission and coordinate the delivery of that resource to the
local government.
C. Plan Activation
When a major or catastrophic emergency has occurred or is imminent, the
City Manager may advise the City of Boynton Beach City Commission to
declare a local state of emergency and issue a formal request for county
and /or state assistance. If the Mayor is unavailable, the line of succession
will be the Vice Mayor and any City Commission member. Such an action
will activate immediately all portions of this plan. In the absence of a local
state of emergency, the City Manager and /or Fire Chief may activate portions
of this plan in accordance with the appropriate levels of mobilization to
facilitate response readiness or monitoring activities.
D. Warning and Dissemination
1. General
The purpose of this section is to outline the systems available for
warning the responsible government officials and the general public of
the threat of an impending disaster or that an actual emergency
situation is in progress in the City.
Warnings of impending or potential emergencies such as a hurricane,
tornado, or severe weather, or a notification of a sudden incident such
as a tornado touchdown, an airplane crash, a major hazardous
materials release or any other significant event that may impact
multiple jurisdictions or large numbers of people must be
disseminated to responsible officials, emergency response agencies
and to the public. The former notification is for the purpose of
implementing emergency government and management procedures
and reporting such actions to State emergency management
agencies. The latter is for instructions on appropriate protective
actions and preparedness and response measures to take.
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2. County Warning Point
The Boynton Beach Police and Fire Communications Center is
designated as the official Warning Point for the City of Boynton
Beach. A backup communications system is available through the
Regional Communications Center (RCC). The ESATCOM System
and 911 System are housed in the dispatch center at the Police
Department. The Communications Supervisor is designated as the
Warning Officer for the City of Boynton Beach.
3 Significant Incidents
Notifications of watches, warnings, or the occurrence of significant
events will be received at the Warning Point through bulletins and
advisories from the National Weather Service received via the
Emergency Satellite Communications System (ESATCOM), the
NOAA Weather Radio, local media, telephone and the general public.
These significant incidents may include but are not limited to the
following:
a. Any incident that may require a substantial evacuation and /or
relocation of a given area.
b. Any event posing a potential threat for a mass casualty
incident.
c. Any weather related warning advisory.
d. Any formation of tropical weather systems.
e. Any incident, which closes, or significantly blocks major
roadways within the community.
f. Any large or multiple structure fires.
g. Any prolonged shutdown of public utilities.
h. Any incident where public resources within the City of Boynton
Beach are being deployed out of the City.
i. Any event posing a major environmental threat.
4. Alerting
Upon the receipt of notification of any such significant event the
Communications Supervisor or on -duty Communications personnel
shall implement the procedure appropriate to the event (weather, fire,
hazardous materials, mass casualty incidents, etc.) The
Communications Supervisor or their designee will alert the
Emergency Management Director as needed. The Director or their
designee may advise that one, or a combination of the following
actions, be initiated by the Communications Supervisor or designee
as the City Warning Officer:
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• Notify the County Warning Point, via the Emergency Satellite
Communications System (ESATCOM) or by telephone.
• Notify one or more designated agencies of City government or
political subdivision(s).
• Initiate a partial or full call- out -alert.
5. Call Out Alert
The call -out alert when initiated will be made to City governmental
staff and non -City EOC staff in accordance with the Emergency
Notification Procedure utilizing telephone numbers maintained by the
Communications Center and Warning Point. It will be the
responsibility of Primary Agencies /Departments to notify their
respective support agencies, division directors, and /or staff, under
their span of control. In addition, the following actions may be
initiated:
a. An alert will be sent to all Public Safety Answering Points and
they will in turn notify public safety agencies for which they are
jurisdictionally responsible.
b. The City of Boynton Beach governmental and
non - governmental agencies will be contacted, and utilize their
own internal procedures to notify their staff of the threat or
emergency situation.
c. Warning the public, whether via the Emergency Alert System
(EAS) or other available means, will include instructions for any
required actions, i.e., evacuation, keeping away from a disaster
area, seeking cover from a threatened tornado.
6. Agency Notification when County /Police Department Communications
Center Procedures Are Not Implemented:
Upon notification of an emergency or disaster situation, the City
Manager and /or Fire Chief are responsible for disseminating warnings
to:
* Selected City Administration personnel;
* Mayor or Vice Mayor (or designee);
* The primary department contact.
The Assistant City Manager and /or Fire Chief will report to the EOC to
supervise activation procedures for an actual or impending
emergency. Key warning personnel will coordinate with adjacent
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jurisdictions using telephone, radio, courier or any other means
necessary and available.
The primary departments will contact all of the support departments.
All departments will notify their personnel to begin activation
procedures and implement their SOG's. The City Emergency
Operations Center will be activated under the following levels of
activation:
7. Levels of Activation — Information regarding activation is defined
below.
a. Level III — Monitoring Activation — Monitoring will be
implemented whenever Emergency Management receives
notice of an incident, which may escalate to threaten public
safety. During Level III activation, Emergency Management
will disseminate information to the EOC team via cell phones,
landlines and radios.
b. Level I I — Hazard Specific Activation- Activation Level I I may
be implemented by the City Manager, Assistant City Manager,
Emergency Management Director or their Designee. Only
those who are impacted by the hazard or involved in the
response will be represented at the EOC.
c. Level I — Full City of Boynton Beach Activation — Activation
Level I (Full Municipality) may be implemented for a major
event. The Command Staff, Liaison Group, and Support Staff
will be staffed 24 hours a day.
8. Warning to the General Public
The City of Boynton Beach must provide the general public with
sufficient advance warning time for effective preparation and
emergency plans to be implemented. Warning to the public is a major
concern. Several radio stations cover the City of Boynton Beach.
The following warning systems are available to disseminate warnings
and warning information to the public:
• Emergency Public Information
• Website at:
http / /www pbcgov com/ publicsafety /emergencvmanagement/
or
http / /www bovnton-
beach orq/ governmentldepartments /development/forms and publications /hurric
ane and flood preparedness html
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• Fax to media and local businesses
• NOAA Weather Alert Radio
• Citizen HotLine (561) 742 -6921
• Primary Radio Stations:
• WRMB 89.3 FM
• WFTL 850 AM
• WLVJ 1040 AM (Spanish)
• Comcast Information Channels:
• Channel 16 — Community Channel
• Channel 18 — Local Government
• Channel 20 - Government Access
• Cable Information Channels
• WPTV-TV 5
• Channel 99
• Volunteer Radio Groups
• Public Speaking Events
• Public Displays
• Local Phone Books
• Public Address or Door to Door, if needed
Telephone call notification can be accomplished by utilizing available
personnel to contact property owner associations, and other businesses
that cater to seasonal or transient populations.
E. Emergency Decision Making
Two key elements that are essential for making sound emergency decisions
are knowing the amount of time that is needed to respond to the emergency
and the amount of resources that are needed and available. When making
emergency action decisions the following general methodology will be used:
1. In hurricanes or weather related emergencies, pre- emergency hazard
times are computed based on a hurricane tracking program. These
times therefore are based on the actual characteristics of the event
(i.e., forward speed of the storm and the distance tropical storm
conditions extend from the eye). Total evacuation times are the
combination of the clearance and pre- emergency hazard times.
2. The probabilities generated by the National Weather Service (NWS)
will be considered when recommending protective measures. These
probabilities are simple mathematical odds deduced from computer
weather models.
3. Pre - emergency hazard time is the amount of time between the onset
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of the event and the actual arrival of hazardous conditions.
4. After determining the total pre- emergency time and the length of time
before the arrival of hazardous conditions, a projection is made of
when a decision must be reached. This is decision time.
5. Decision time is the amount of time available before the issuance of
protective actions to allow adequate response time for the threatened
population.
6. Execution time is the time available that allows for the completion of
an emergency action before hazardous conditions are experienced.
This would include a mobilization time.
7. During the process of decision making determination for the issuance
of protective actions and furnishing of assistance will be based on the
following priority:
a. Life - Threatening circumstances - A problem is directly linked to
life threatening circumstances; such requests will receive first
priority.
b. Protection of Property - A threat exists for large -scale damage
to property.
8. Operational responses to the above situations will be based upon the
following:
a. Availability of Resources - Assessment of the availability of
resources, and the consideration of anticipated problems along
with identification of the most effective method of meeting the
request.
b. Location of Resources - Staff will identify the closest available
resources.
c. Arrival Time - Staff will estimate the time of arrival of
resources.
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F. Protective Actions
1. Evacuations
Most evacuations will be local in scope and an emergency response
incident commander will initiate actions following a decision. In such
cases, the actions will be coordinated and administered by emergency
response officials using local resources in accordance with
operational procedures. During any municipal administered
evacuation that does not require activation of the EOC, the City
Manager, Assistant City Manager and /or Fire Chief will provide
assistance under the normal statutory authority through coordination.
However, in the event of a multi jurisdictional operation, the Mayor
may issue a declaration of a local state of emergency and evacuation
order in support of a municipality. This decision will be made
following consultation with the Policy Group and representatives of the
jurisdictions involved.
All municipal assistance and support of such actions will be
coordinated from the EOC under the direction of the Assistant City
Manager and /or Fire Chief. Decisions on issues, such as deploying
and pre - deploying personnel; determining evacuation routes; directing
people caught on evacuation routes to safe shelter; ensuring the
sufficiency of fuel; and addressing any matters relative to the ordered
protective actions will be made by the appropriate functional groups in
the EOC.
Local action for evacuation and reentry are under the control of the
Boynton Beach Police Department. Identification passes are provided
to residents when they evacuate to assist with reentry post- event.
Priority is given to residents, then business owners then boat owners.
Regional Evacuation will be coordinated utilizing the existing Regional
Hurricane Evacuation Procedure.
2. Sheltering
The Red Cross shelters will be used as a last resort only. Only
particular shelters may be opened as deemed by the impending or
current situation. The opening of general population shelters is a
responsibility of the Palm Beach County Emergency Management in
coordination with the Red Cross and City of Boynton Beach if needed.
There is one designated shelter in the City of Boynton Beach. Other
sources of refuge would include church buildings, service club
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buildings, fire halls, community centers and possible individual homes
if not needed. Unoccupied office, warehouse or other types of
building may be utilized.
The decision to use any buildings of the City of Boynton Beach as
shelters will be based on the projected threat of the incident. In some
cases, the threat may be sufficient to prohibit the opening of any
public shelters within the City. In that case, regional sheltering will be
coordinated through PBCEM with adjacent municipalities, counties
and the State EOC.
G. Relief Operations
Once the emergency has passed, coordination of relief operations will begin
such as search and rescue operations, mass casualty activities, provision of
emergency supplies, preliminary damage assessment, emergency debris
removal, and emergency restoration of utilities. The EOC will continue to
direct management and coordination of all emergency response functions.
Emergency relief agencies as well as all levels of government and the
responding disaster relief organizations will be represented in the Emergency
Operations Center.
The primary initial local coordinating agency for requesting resources and
relief from State and Federal sources and allocating such supplies will be the
County Emergency Operations Center. State and Federal Emergency
Response Teams will be established and sent as soon as possible after the
emergency. Ideally, these Emergency Response Teams will be located in the
County at or near the Emergency Operations Center and will carry out all
State coordination and assistance functions until the Federal Disaster Field
Office (DFO) is established.
As a municipality a request for immediate relief supplies and resources to the
EOC will be consolidated into a County request for immediate relief
resources. The County request for outside resources will be made to the
State.
H. Activation of the National Response Framework f /k /a Federal Response
Plan
When it becomes apparent that the anticipated magnitude, and extent of
damages will be beyond the capabilities of the Municipality, County and
State, and that federal resources will be necessary to supplement local
emergency response efforts, the Governor will contact the Homeland
Security Director for the Federal Emergency Management Agency (FEMA)
and request activation of the National Response Framework. Activation of
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this plan authorizes the mobilization of federal resources necessary to
augment State and local emergency efforts.
FEMA's Advanced Emergency Response Team
An advance element of the Emergency Response Team (ERT /A) is the initial
group to respond in the field and serves as the nucleus for the full
Emergency Response Team (ERT). The ERT /A is headed by a team leader
from FEMA and is composed of FEMA program and support staff and
representatives from selected federal agencies.
A part of the ERT /A will deploy to the EOC to work directly with the County to
obtain information on the impacts of the emergency and to begin to identify
specific requirements for federal assistance. Other members of the ERT /A
will deploy directly to the most affected areas to identify an appropriate
location for the Disaster Field Office (DFO); establish communications; and
set up operations in the field.
FEMA's Emergency Response Team
The Federal Coordinating Officer (FCO) will head the full Emergency
Response Team (ERT). The ERT is composed of the FCO, FEMA program
and support staff, and representatives from each of the federal ESF's. The
responsibilities of the ERT include:
a. Coordinating overall federal response and emergency response
activities to the County.
b. Working with the County and State to determine support requirements
and to coordinate those requirements with the ESF's.
c. Tasking the ESF's or any other federal agency to perform missions in
support of the County. Upon their arrival, the team leader and ESF's
will receive an operational briefing from the Emergency Management
Director and be assigned space from which to conduct their activities.
Once this is completed, federal ESF staff will establish contact with
their counterparts on the County and State ESF's to coordinate the
provision of federal assistance to meet resource needs, which exceed
the capability of the State and affected local governments.
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IV. FINANCIAL MANAGEMENT
It is the intent of this policy to provide guidance for basic financial management to all
departments and agencies responding under the provisions of the plan. Additionally,
to ensure those funds are provided expeditiously and those financial operations are
conducted in accordance with appropriate City of Boynton Beach policies,
regulations and standards.
1. Assumptions
a. Due to the nature of most emergency situations, finance operations
will often be carried out with compressed time frames and other
pressures, necessitating the use of non - routine procedures. This, in
no way, lessens the requirements of sound financial management and
accountability.
b. A Presidential disaster or emergency declaration will permit funding
from the Federal Disaster Relief Fund under the provisions of the
Stafford Act in addition to the financial resources initiated at the local
and state levels.
2. Expenditure of Funds
Timely financial support of any extensive response activity could be crucial to
saving lives and property. While innovative means of procurement may be
called for during times of emergencies, it is still mandatory that good
accounting principles and practices be employed in order to safeguard the
use of public funds from the potential of fraud, waste and abuse.
a. The City Manager will direct all City departments to assist with
emergency management and will give approval for expenditure of
funds for response operations. Each department is responsible for
establishing effective administrative controls of funds and segregation
of duties for proper internal controls, and to ensure that actions taken
and costs incurred are consistent with the missions identified.
b. Extreme care and attention to detail must be taken throughout the
emergency response period to maintain Togs, formal records and file
copies of all expenditures (including personnel time sheets) in order to
provide clear and reasonable accountability and justification for future
reimbursement requests. Reimbursement is NOT an automatic
"given," so, as much deliberative prudence as time and circumstances
allow should be used.
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c. The Director of Finance will be the Financial Accounting Officer for the
City of Boynton Beach. On a day -to -day, non - emergency basis, the
Assistant City Manager and the Director of Finance will coordinate a
training schedule for emergency event financial reporting and records
maintenance requirements to coincide with the annual training and
exercise schedule.
d. All records relating to the allocation and disbursement of funds
pertaining to activities and elements covered in this plan must be
maintained, as applicable, in compliance with:
- The Code of Federal Regulations - Title 44 Emergency
Management and Assistance (CFR 44); relevant Circulars and
Federal Statutes, in a manner consistent with provisions of the
Federal Stafford Act;
- Chapter 252, Florida Statutes, relating specifically to
emergency management powers and responsibilities of local
government.
- The County and Municipal Finance Departments.
- The Handbook for Disaster Assistance, Department of
Community Affairs, Division of Emergency Management has
been prepared to provide basic information and instructions.
This handbook can be obtained from the City of Boynton
Beach Emergency Management.
- The Public Assistance Policy Digest, Federal Emergency
Management Agency, defining policies and procedures for the
Public Assistance Program. This handbook can be obtained
from the City of Boynton Beach Emergency Management.
e. The preservation of vital records for the continuation of government
will be the responsibility of the City Clerk. City records are scanned
and put on -line with hard copy backup at the local and state level to
insure the preservation of vital records pre and post disaster. The
City Commission records are stored off -site. A records storage room
is available at the City Hall.
f. The Director of Finance and the City Clerk are responsible for
implementing, maintaining and tracking all financial projects and
matters during and after a disaster.
g. Funding sources for day to day emergency management activities
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and operations are available and include the following:
o Emergency Management Preparedness and Assistance
Trust Fund (EMPATF)
o Emergency Management Competitive Grant Program
o Municipal Competitive Grant Program
o Emergency Management Performance Grant (State
Homeland Security Grant Program)
o Pre - Disaster Funding Sources are available through the
following:
o Pre - Disaster Mitigation Program
o Flood Mitigation Assistance
o Post Disaster Funding Sources are available through
the following:
o FEMA Public Assistance Program
o Hazardous Mitigation Grant Program
h. Mutual Aid Requests
Mutual Aid requests for the City of Boynton Beach are coordinated
through the City of Boynton Beach Emergency Operations Center and
Palm Beach County Emergency Management as needed and as
referenced in the State Wide Mutual Aid Agreement. Conversely, any
request from outside the City of Boynton Beach will be coordinated
through the City of Boynton Beach Emergency Operations Center and
Palm Beach County Emergency Management as needed and as
referenced in the State Wide Mutual Aid Agreement. The City Clerk
will maintain original agreements with working copies at the
department level. The City of Boynton Beach is signatories to the
State Wide Mutual Aid Agreement. The Assistant City Manager has
responsibility for overseeing the mutual aid process in a disaster.
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V. TRAINING
I. GENERAL
This section will outline a training program that will ensure that emergency
responders and the public fully understand the overall concept of Emergency
Management and their responsibilities before, during and after an
emergency /disaster.
II. CONCEPT OF OPERATIONS
A. General
The Assistant City Manager and /or Emergency Manager with conduct
or arrange for the delivery of training to the employees of the City of
Boynton Beach.
1. The training program shall have three dimensions:
a. Programs and courses available through the Federal
Emergency Management Agency, the State, the County
and other governmental /volunteer agencies.
b. Local departmental emergency response training.
c. Community based awareness, self -help, population
protection procedures, and public awareness training
for the general public.
B. Phases of Management
1. Mitigation /Preparedness Training
a. Department heads will designate Emergency
Coordinators within their departments /divisions.
b. Department heads and Emergency Coordinators will
participate in Emergency Management training to better
prepare their departments for responding to
emergencies /disasters.
c. Departments will identify needed Emergency
Management training and request it from the City of
Boynton Beach Fire Rescue.
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d. All departments are encouraged to budget for training
and exercises.
2. Response Training
a. The Emergency Management Institute and the Florida
Division of Emergency Management provide on -site
training for law enforcement, medical, fire services,
utilities and emergency management personnel, as well
as local appointed officials and their staffs.
b. Resident training at the Emergency Management
Institute is encouraged for response groups from the
jurisdictions to better understand the Integrated
Comprehensive Emergency Management concept and
the local Plan.
c. The objectives of Emergency Management training are
to develop team skills for the City of Boynton Beach
Emergency Operations Center; field operations;
Information systems; technical information related to
hazard mitigation, preparedness, response and
recovery; and roles and responsibilities of all levels of
government and the private sector in the face of
emergencies or disasters.
d. Group training is encouraged for the City of Boynton
Beach Emergency Operations Center staff, Policy
Group, individuals, information officers, all government
department heads and their Emergency Coordinators,
damage assessment teams, human needs assessment
teams, medical /health, institutional personnel,
volunteers, communications /dispatchers, etc.
e. Internal training consists of the concepts of field
operations and key components of the City of Boynton
Beach Comprehensive Emergency Management Plan.
An overview of the City of Boynton Beach
Comprehensive Emergency Management Plan and
training is essential to departments developing
emergency procedures.
f. Internal training should be done on -site and in- groups.
g. Community awareness programs are provided to train
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citizens as to what actions are expected of them before,
during and after an emergency /disaster.
h. Preparing citizens for protective action and self -help
practices immediately following a disaster is part of the
Emergency Management training program.
i. The Emergency Management training program
encourages members of all groups to take advantage of
available training.
3. Recovery Training
a. Recovery exercises complete the process of exercising
the City of Boynton Beach Comprehensive Emergency
Management Plan. Recovery exercises are designed to
fit the format from tabletop to full -scale exercises.
b. Individual and departmental evaluations of exercise
performance are used to determine internal training
requirements.
c. Group and individual training at the Emergency
Management Institute should be scheduled routinely.
These courses cover natural and technological hazards,
as well as event specific courses.
C. Exercises
1. General
"Exercising" is the primary way to activate, test and evaluate
the components of the City of Boynton Beach Comprehensive
Emergency Management Plan and to determine if the plan will
work in an actual emergency /disaster situation.
2. There are four principal reasons for conducting exercises:
a. To detect deficiencies in a plan.
b. To detect deficiencies in the overall system.
c. To identify potential personnel and staff problems of
divisions /agencies.
d. To detect problems relative to functions and operations
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of equipment.
3. Progressive Exercising
a. Tabletop exercises are designed to detect potential
problems with coordination, to determine the
appropriateness of assigned responsibilities and to
achieve a certain level of familiarity of a plan.
b. Functional exercises are more complex and are
designed to test individual functions, such as direction
and control, multiple functions, decision making,
warning, public information or recovery.
c. Full -scale exercises are the highest level of exercise. It
is the culmination of the exercise program. It is
designed to evaluate the operational capability of the
emergency management system over a substantial
period of time. It tests major components and
sub - components of the plan.
4. Exercise Requirements for Every Jurisdiction
Each municipality is responsible by law, for the safety and
welfare of its citizens. Training should therefore involve the
utilization of all municipal as well as county capabilities in a
coordinated effort in accordance with individual plans and
Standard Operating Guidelines (SOG's).
a. Utilizing the City of Boynton Beach CEMP as a guide,
personnel will participate, at a minimum, in an annual
tabletop exercise, which will incorporate the
participation of all county agencies and municipalities.
b. A functional exercise is to be conducted once every
three years, in a four -year period.
c. A full -scale exercise is required every four years.
d. A constructive evaluation of exercises will be completed
for the purpose of addressing operational deficiencies
and revising plans and procedures.
e. After every exercise or activation, the Activation
Evaluation Report will be completed and areas of
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deficiency will be noted. This report will be utilized to
determine further training needs.
III. RESPONSIBILITIES
A. The City of Boynton Beach is responsible for ensuring the Emergency
Operations Center staff and operational responders fully understand
their procedures and responsibilities, as outlined in the City of
Boynton Beach Comprehensive Emergency Management Plan.
B. Training and scheduling of training for Emergency Management
purposes will be coordinated through the Assistant City Manager
and /or Emergency Manager.
C. Department heads should budget for, and participate in, training
activities related to emergency preparedness programs.
D. The Assistant City Manager and /or Emergency Manager are
responsible for the training of personnel under the jurisdiction of that
office. Appropriate personnel should attend training courses offered
by Federal, State and local organizations whenever possible.
E. The City of Boynton Beach Emergency Operations Center will:
1. Coordinate all disaster - related training within the City to ensure
that all of the overall objectives of the CEMP are being met.
2. Assist departments and non - governmental disaster agencies
as required, in attaining coordinated training and education
objectives.
3. Utilize to the fullest extent all available means to reach the
maximum number of municipal residents to provide sufficient
public information with which to develop individual plans:
• Booklets, pamphlets and brochures for public
distribution;
• Lectures and seminars relating to personal disaster
preparation;
• Local public information spots on radio and television.
4. Conduct exercises to evaluate components of the CEMP.
Upon completion of exercises, procedures and training will be
modified to correct the deficiencies noted.
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F. Those departments having lead and support responsibilities will
establish training programs covering their respective responsibilities,
in accordance with approved SOG's.
VI. REFERENCE AND AUTHORITIES
Ultimate responsibility for the protection of life and property and the preservation of
public peace, health and safety lies with local governments. The authority for local
governments to respond to situations and take actions necessary to safeguard the
life and property of its citizens is set forth in the following regulations.
A. The City of Boynton Beach
1. Chapter 252.38, Florida Statutes delineates the emergency
management responsibilities of political subdivisions in safeguarding
the life and property of citizens and other persons within the political
subdivision. Key points within the statutes are listed below.
a. The City of Boynton Beach shall perform emergency
management functions within the territorial limits of the City of
Boynton Beach and conduct those activities pursuant to
252.31 — 252.91, and in accordance with state and county
emergency management plans and mutual aid agreements.
The City of Boynton Beach has the authority to establish, as
necessary, a primary and one or more secondary emergency
operating centers (EOC's) to provide continuity of government,
and direction and control of emergency operations.
b The City of Boynton Beach has the power to appropriate and
expend funds; make contracts; obtain and distribute
equipment, materials and supplies for emergency
management purpose; provide for the health and safety of
persons and property, including assistance to victims of any
emergency; and direct and coordinate the development of
emergency management plans and programs in accordance
with the policies and plans set forth by federal and state
emergency management agencies.
c. The City of Boynton Beach has the authority to request state
assistance or invoke emergency related mutual aid assistance
by declaring a local state of emergency. The duration of the
local state of emergency shall be limited to 7 days, and it may
be extended as necessary in 7 -day increments. The City of
Boynton Beach participates in the Statewide Mutual Aid
Agreements in existence. The county also has the power and
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authority to waive the procedures and formalities otherwise
required of the City of Boynton Beach by law, pertaining to:
• Performance of public work and taking whatever
prudent action is necessary to ensure the health, safety
and welfare of the community.
■ Entering into contracts and incurring obligations.
■ Employment of permanent and temporary workers.
• Utilization of volunteers.
■ Rental of equipment.
• Acquisition and distribution, with or without
compensation, of supplies, materials and facilities.
• Appropriation and expenditure of public funds.
d. Palm Beach County Emergency Management recognizes that
the City of Boynton Beach has the right to establish its own
emergency management plans and programs. The City of
Boynton Beach in establishing an emergency management
program will coordinate their activities and programs with the
County Emergency Management in accordance with 252.38
(2) Florida Statutes.
2. The City of Boynton Beach Emergency Management serves the City.
It is the responsibility of the City of Boynton Beach to establish and
maintain an emergency management office, develop a
comprehensive emergency management plan and program that are
consistent with the state comprehensive emergency management
plan and program.
3. The City of Boynton Beach Emergency Management shall review
emergency management plans required of external agencies and
institutions.
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B. Ordinances and Administrative Rules -
1. The following ordinances and administrative rules apply to the City of
Boynton Beach Emergency Management activities.
State of Florida Statutes
a. Chapter 1, Definitions
b. Chapter 7, County Boundaries.
c. Chapter 14, Title IV, Executive Branch, Governor
d. Chapter 22, Emergency Continuity of Government.
e Chapter 23, Florida Statutes, as amended by Chapter 93 -211,
Laws of Florida.
f. Chapter 30, Sheriffs
g. Chapter 73, Eminent Domain
h. Chapter 74, Proceedings Supplemental to Eminent Domain
i. Chapter 119, Public Records Exemptions
j. Chapter 125, County Government; Chapter 162, County or
Municipal Code Enforcement; Chapter 165, Title XII,
Municipalities, Formation of Local Governments; Chapter 166,
Municipalities; and Chapter 553, Building Construction
Standards.
k. Chapter 154, Public Health Facilities
I. Chapter 161, Beach and Shore Preservation; Part III, Coastal
Zone Preservation.
m. Chapter 163, Intergovernmental Programs; Part 1,
Miscellaneous Programs.
n. Chapter 166, Municipalities
o. Chapter 187, State Comprehensive Plan.
P. Chapter 252, Emergency Management.
q. Chapter 321, Highway Patrol
r. Chapter 380, Land and Water Development.
s. Chapter 381, Title XXIX, Public Health.
t. Chapter 401, Medical Communications and Transportation.
u Chapter 403, Environmental Control.
v. Chapter 404, Radiation.
w. Chapter 406, Medical Examiners.
x. Chapter 409, Title XXX, Social Welfare.
y. Chapter 427, Transportation Services.
z. Chapter 768, Good Samaritan Act.
aa. Chapter 870, Affrays, Riots, Routs and unlawful assemblies.
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2. Federal
a. Public Law 106.390, as amended, which provides authority for
response assistance under the National Response Framework
f /k/a Federal Response Plan, and which empowers the
President to direct any federal agency to utilize its authorities
and resources in support of state and local assistance efforts.
b. Public Law 93 -234, Flood Disaster Protection Act of 1973, as
amended, provides insurance coverage for all types of
buildings.
c. Public Law 81 -290, the Federal Civil Defense Act of 1950, as
amended, provides a system for joint capability building at the
federal, state and local levels for all types of hazards.
d. Public Law 99 -499, Superfund Amendments and
Reauthorization Act of 1986, which governs hazardous
materials planning and right -to -know.
e. Public Law 101 -615, Hazardous Materials Transportation
Uniform Safety Act (HMTUSA), which provides funding to
improve capability to respond to hazardous materials incidents.
f. Public Law 95 -510, Comprehensive Environmental Response,
Compensation and Liability Act of 1980 (CERCLA) as
amended, which requires facilities to notify authorities of
accidental releases of hazardous materials.
g. Public Law 101 -549, Clean Air Amendments of 1990, which
provides for reductions in pollutants.
h. Public Law 85 -256, Price - Anderson Act, which provides for a
system of compensating the public for harm caused by a
nuclear accident.
i. Public Law 84 -99 (33 USC 701n), Flood Emergencies,
authorizing an emergency fund for flood emergency
preparation, flood fighting and rescue operations, or repair and
restoration of flood control works threatened or destroyed by
flood.
j. Public Law 91 -671, Food Stamp Act of 1964, in conjunction
with section 412 of the Stafford Act, relating to food stamp
distributions after a major disaster.
k. Public Law 89 -665 (16 USC 470 et seq), National Historic
Preservation Act, relating to the preservation of historic
resources damaged as a result of disasters.
I. Stewart B. McKinney Homeless Assistance Act, 42 USC
11331 - 11352, Federal Emergency Management and Shelter
Program.
m. National Flood Insurance Act of 1968, 42 USC 4001 et seq.
n. CFR 44 Parts 59 -76, National Flood Insurance Program and
related programs.
o. CFR 44 Part 13 (The Common Rule), Uniform Administrative
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Requirements for Grants and Cooperative Agreements.
p. CFR 44 Part 206, Federal Disaster Assistance for Disasters
Declared after November 23, 1988.
q. CFR 44 Part 10, Environmental Conditions.
r. CFR 44 Part 14, Audits of State and Local Governments.
s. Presidential Directive HSPD -5 dated February 28, 2003.
t. Presidential Directive HSPD -8 National Response Plan.
3. Administrative Rules State of Florida
a. Florida Department of Community Affairs Administrative Rules
9G2, 6, 11, 12, 14, 16, 17, 19 and 20.
b. Florida Department of Community Affairs Administrative Rules
9J2 and 5.
c. State of Florida Uniform Accounting System (2000)
4. Palm Beach County
a. Current County Comprehensive Emergency Management Plan
as amended.
b. County Resolution to adopt the CEMP
c. County NIMS Resolution
d. Declaration of a Local State of Emergency
e. Current Local Mitigation Strategy
f. Current Statewide Mutual Aid Agreement
5. The City of Boynton Beach
a. The City of Boynton Beach Comprehensive Plan, as amended.
b. The City of Boynton Beach Resolution to adopt the CEMP
c. The City of Boynton Beach NIMS Resolution
d. Declaration of a Local State of Emergency
e. Code of Ordinances Article I I Emergency Management Section
26 -31 to 43
4. The City of Boynton Beach has procedures in place that address
other situations that may occur but are not limited to this list:
Fires
Hazardous Materials Incident
Aircraft Incident
Severe Weather
Mutual Aid
Water Accidents
Missing Person
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Bomb Threats
Employee or Volunteer injured or killed
The City of Boynton Beach Fire Department SOG's address
responses to coastal oil spill, major spills or leaks involving
hazardous materials, airports and ports and marinas. The
Area Port Security Plan and Coast Guard Plans and
Procedures also address coastal oil spills and ports and
marinas.
Other reference documents include the following:
Standard Operating Guidelines are in the process of being
revised
VII. DIRECTION AND CONTROL
A. Governor
Under the provisions of Section 252.36, Florida Statutes, the Governor is
responsible for meeting the dangers presented to the state and its people by
emergencies. In the event of an emergency beyond the control or capability
of local governments, the Governor may assume direct operational control
over all or any part of the emergency management functions within the state.
Pursuant to the authority vested in that position under Section 252.36, the
Governor may:
1. Declare a State of Emergency to exist through the issuance of an
Executive Order or Proclamation.
2. Activate the recovery and mitigation components of existing State and
local emergency plans.
3. Serve as Commander in Chief of the organized and voluntary militia
and of all other forces available for emergency duty.
4. Authorize the deployment and use of any forces, supplies, materials,
equipment and facilities necessary to implement emergency plans.
5. Suspend the provisions of any regulation, statute, order or rule
prescribing the procedures for conducting government business if
compliance would in any way hinder or delay necessary emergency
actions.
6. Utilize all available resources of the state and local governments, as
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reasonably necessary to cope with the emergency.
7. Transfer the direction, personnel and functions of state agencies to
assist in emergency operations.
8. Commandeer or utilize any private property necessary to cope with
the emergency.
9. Direct and compel the evacuation of all or part of the population from
any threatened or stricken area.
10. Prescribe routes, modes of transportation, and destinations for
evacuees.
11. Control ingress and egress to and from an emergency area, the
movement of persons within the area, and occupancy of premises
therein.
12. Suspend or limit the sale, dispensing or transportation of alcoholic
beverages, firearms, explosives or combustibles.
13. Make provisions for the availability of temporary emergency housing.
B. Governor's Authorized Representative (GAR)
Section 252.36, Florida Statutes, authorizes the Governor to delegate or
otherwise assign his command authority and emergency powers as deemed
prudent. The Governor has appointed the State Coordinating Officer (State
Director of Emergency Management) as his authorized representative, to act
on his behalf in carrying out the provisions of Chapter 252, Florida Statutes.
C. Palm Beach County Emergency Management Director
Section 252.38, Florida Statutes, directs each county to establish an
Emergency Management Office and appoint a Director to carry out the
provisions of section 252.31 - 252.60. The Palm Beach County Emergency
Management Director is the designated Emergency Manager for the County.
In this capacity, the Director is directly and solely responsible for:
1. Organization, administration and operation of Emergency
Management, the County Emergency Operations Center and other
related operational facilities.
2. Serves in the capacity of advisor to the Board of County
Commissioners during emergency or disaster operations.
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3. Coordinator of activities services and programs to emergency
planning and emergency response throughout the County.
4. Maintaining liaison with State, Federal and other local Emergency
Management Agencies.
5. Development and maintenance of operational planning for emergency
responses.
6. Instituting training programs and public information programs.
7. Ascertaining the requirements of the County in order to implement
emergency response operations.
8. Taking all preparatory steps necessary, including the partial or full
emergency mobilization of agencies of county and municipal
governments in advance.
9. Cooperating with the Governor's Authorized Representative, the State
Division of Emergency Management and all other Federal and relief
agencies in matters pertaining to Emergency Management.
10. Taking measures to carry into effect any request from municipalities,
agencies, the State Division of Emergency Management or Federal
agencies for any appropriate Emergency Management activity.
11. Carry out any implemented actions deemed necessary by the
Chairperson of the Board of County Commissioners.
D. City of Boynton Beach Emergency Management Director and
Coordinator
Section 252.38, Florida Statutes, directs each jurisdiction to establish an
Emergency Management Office and appoint a Director to carry out the
provisions of section 252.31 - 252.60. The City of Boynton Beach City
Manager is the City of Boynton Beach Emergency Management Director as
referenced in Code of Ordinances Article II Emergency Management. In this
capacity, the Director is directly and solely responsible for:
1. Order emergency management forces to the aid of other communities
when required in accordance with mutual aid agreements or
applicable state statutes and may request through the county
emergency manage, additional aid to the City in cases of disaster
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when condition in the City are beyond the control of the local
government.
2. Obtain vital supplies, equipment and other properties found lacking
and needed for the protection of health, life and property of the people
and the bind City for the fair value thereof.
3. Require emergency services of any City employee or appointive
officer and if determined inadequate, require the services of such
other personnel available including volunteers.
4. Cause to be prepared the basic plan referred to in the emergency
management article of the code of ordinances and will exercise
ordinary powers as City Manager and the special powers conferred by
the Charter and Code and any other lawful authority.
As referenced in Code of Ordinances Article II Emergency Management the
Emergency Management Coordinator shall report to the Emergency
Management Director and under their supervision, shall be responsible for
planning, coordinating and operation of emergency management activity in
the City; maintain liaison with the county, state and federal authorities; and
duties that include but are not limited to:
1. Development and coordination of plans for the immediate use of all
facilities, equipment, manpower and other resources of the City for
the purpose of minimizing or preventing damage to persons or
property and protecting and restoring to usefulness governmental
services and public utilities necessary for the public health, safety and
welfare.
2. Coordinating the recruitment of volunteer personnel and agencies to
augment the personnel of the City for emergency management
purposes.
3. Negotiating and concluding agreements with owners or persons in
control of building or other property for the use of such building or
other property for emergency management purposes and designating
suitable buildings as public shelters.
4 Coordinating the activity of all other public and private agencies
engaged in any emergency management activity.
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5. Through public informational program, educating the civilian
population as to actions necessary and required for the protection of
their persons or property in the event of disaster or attack as defined
either impending or present.
6. Conducting public practice alerts to ensure the efficient operation of
the emergency management forces and to familiarize residents with
emergency management regulations, procedures and operations.
7. Assuming such authority and conducting such activity as the director
may direct to promote and execute the emergency management plan.
E. Direction and Control Day -to -Day Operations
The City of Boynton Beach City Manager and /or Assistant City Manager
during normal operations shall report directly to the City Commission. The
Emergency Management Coordinator will oversee the normal day -to -day
operations of Emergency Management.
F. Additional Direction and Control Policies
1. The City Manager of the City of Boynton Beach has the responsibility
and authority to direct and control emergency /disaster operations in
their jurisdiction.
Municipalities, pursuant to F.S. Chapter 252.38, legally constituted,
may establish emergency management programs and develop
emergency management plans in conformance with Federal, State
and County plans. The municipalities' command and control
operative will be supported by the County Emergency Operations
Center.
2. The Policy Group will assist the City Manager and /or Mayor of the City
of Boynton Beach during a declared emergency and includes the
Assistant City Manager, Police Chief, Fire Chief, and /or Public Works
Director as warranted. The City Manager of the City of Boynton
Beach chairs the Policy Group. The Group provides policy and
operational guidance and makes recommendations to the City
Commission.
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3. The public officials in the City of Boynton Beach are responsible to
provide policy guidance in the administration of their emergency
management program that will work with Palm Beach County
Emergency Management during an event.
4. The will serve as liaison officer for the City of Boynton
Beach when coordinating with Palm Beach County Emergency
Management.
5. When the provisions of this are in effect, centralized direction and
control of all emergency /disaster operations will be coordinated
through the City of Boynton Beach Emergency Operations Center.
6. The EOC Manager, when required, to ensure quick response to an
actual or impending emergency /disaster, will activate appropriate
portions of this plan.
7. The City of Boynton Beach's City Manager is responsible for making
decisions regarding the governance of the City. Each department
reports to the City Manager. Within this structure, the City of Boynton
Beach Emergency Management is responsible for all aspects of
emergency management including recovery and mitigation.
8. Informal as well as formal agreements are in place between the City
of Boynton Beach, surrounding municipalities and Palm Beach
County for assistance. These agreements have worked well in the
past and it is anticipated that they will function in the future. Formal
agreements are being put in place as they are addressed.
G. The City of Boynton Beach Response Team Organization
The Assistant City Manager or designee of the City of Boynton Beach who
serves as the EOC Manager, may be the Incident Commander during most
emergency situations. In the system used by the City of Boynton Beach,
depending on the scope of the disaster, one agency may be responsible for
several tasks, each represented by a different department in the County
and /or State CEMP. For example, the City of Boynton Beach Police
Department is responsible for law enforcement operations. The City of
Boynton Beach Police Department also provides support for disaster
assessment during emergency operations.
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H. The City of Boynton Beach NIMS Integration
In order to facilitate the integration to the National Response Framework
(NRF) and National Incident Management System (NIMS), the City of
Boynton Beach will be incorporating the NIMS structure into all response and
incident plans prior to the deadline set by the federal government for
compliance.
NIMS compliance is mandated for federal, state and local jurisdictions by the
following directives: Homeland Security Act of 2002; HSPD -5 Management
of Domestic Incidents; HSPD -8 National Preparedness; and the National
Response Framework or NRF.
The NIMS establishes a uniform system for incident management and
emphasizes the importance of maintaining accurate and up -to -date informa-
tion on resource management and used as a critical component of domestic
incident management. It also utilizes Multi- agency Coordination Systems
(MACS) as a common framework for coordinating and supporting incident
management. MACS may be required on large or wide scale emergencies
that require higher level resource management or information management.
Resources may include facilities, equipment, personnel, procedures and
communications. Primary functions are to support incident management
policies and priorities, facilitate logistics support and resource tracking, make
resource allocation decision based on incident management priorities,
coordinate incident - related information and coordinate interagency and
intergovernmental issues regarding incident management policies, priorities
and strategies.
The NRF serves as the core operational plan for national incident
management, establishing national -level coordinating structures, processes,
and protocols that must be incorporated into existing Federal interagency
incident plans.
The NRF details its reliance on NIMS operating principles and protocols in
applying Federal support to incidents of national significance. Together, the
NRF and the NIMS integrate the resources of jurisdictions, incident
management and emergency response disciplines, nongovernmental
organizations, and the private sector into a seamless national framework for
domestic incident response. NIMS recommends variations in incident
management through the use of Unified Command and Area Command.
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Unified Command is utilized when more than one responding agency has
responsibility for the incident or when the incident crosses political
jurisdictions. Unified Command allows agencies to work together to analyze
intelligence information and establish a common set of objectives and
strategies for a single Incident Action Plan or IAP allowing agencies with
responsibilities to participate in the decision making process and does not
change any of the other features of ICS.
Area Command oversees the management of multiple incidents each being
managed by an ICS organization or oversees the management of large
incidents that cross political jurisdictions and are particularly relevant to
public health emergencies because these emergencies are usually not site
specific, not immediately identifiable and may be geographically dispersed
and evolve over time. Area Command is responsible for setting overall
strategy and priorities; allocating critical resources; ensuring incidents are
properly managed; ensuring that objectives are met; and ensuring that
strategies are being followed.
The Public Information Officer or PIO will operate within the parameters for
the Joint Information System or JIS which provides an organized, integrated
and coordinated mechanism for providing information to the public during an
emergency to ensure that decision makers and the public are fully informed
throughout a domestic incident response. The Joint Information Center or
JIC is the physical location where public information staff involved in incident
management activities can locate to perform critical emergency information,
crisis communications and public affairs functions.
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City of Boynton Beach
COMPREHENSIVE EMERGENCY
MANAGEMENT PLAN
RECOVERY ANNEX
April, 2013
This document is a Security System Plan in accordance with FS 119.071 —
General exemption from inspection or copying of public records.
� JI
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I. INTRODUCTION
Following a disaster, many critical post- disaster concerns will have to be
addressed. Resolution of these issues will require a coordinated local,
state and federal effort. The recovery section establishes a detailed
framework of federal and state government support for local government
efforts to restore essential public and social services following a disaster.
Much of this support involves the coordination and administration of
federal disaster assistance. This section will outline the process for
assessing the need for and administration of local, state and federal
disaster assistance.
Disaster recovery operations highlight the importance of the recovery
period. Public Officials must be prepared to lead the community to
recovery (victims and their families, emergency workers and volunteers),
restore utilities, repair roads, and plan for future development, without
losing sight of the Tess visible damage caused by emergencies and
disasters.
II. GENERAL
In the post impact phase of a disaster the Emergency Operations Center
will be established to manage, coordinate, control and direct the response
and recovery efforts. The EOC will serve as the coordination point for
establishing the Rapid Impact Assessment Teams (RIAT's), staging areas
and other sites for coordinated assistance. The EOC will be manned by
representatives from each department and other agencies involved in the
recovery process. The EOC will be organized along the same lines of
responsibility as the county, state and federal response and recovery
systems.
Direction, control and coordination during the immediate recovery phase
focuses on the following types of activities:
• Establishment of a local recovery network designed to provide the
support for movement of response actions, relief supplies and
services into the local area.
• Acquisition, allocation and administration of the distribution of
emergency supplies including food, water, ice and medications.
• Managing post -event sheltering operations.
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• Initiating preliminary damage assessment (airborne and ground),
debris removal and the restoration of utilities.
The primary local coordinating agency for requesting resources and relief
supplies and support within the community is Emergency Management.
This function will be performed from the EOC under the direction of the
EOC Manager or designee. If necessary, the EOC may be moved to an
alternate EOC facility identified during the impact assessment to provide
access to functional equipment or meet space requirements. This transfer
to an alternate EOC will only take place when there is sufficient evidence
that sustainment of operation is achievable and immediate danger has
passed allowing recovery efforts to be initiated safely.
1. The City of Boynton Beach Emergency Operations Center has the
primary responsibility for coordinating recovery efforts. The EOC
Manager or designee will appoint the local liaison as needed to the
Disaster Field Office (DFO) upon activation of the DFO.
2. The EOC Manager or designee will participate with the county in
establishing a DRC and will appoint a liaison to the State Recovery
Staff if requested. Individuals in the EOC will coordinate with their
county counterparts during response and recovery operations. In
order to assure the flow of accurate and timely recovery information,
and to coordinate relief and recovery efforts, state and federal
agencies will coordinate with the County Liaison Officer in the EOC.
a. The EOC Manager or designee will appoint the liaison to
coordinate recovery activities with the county. Individuals in
the EOC will coordinate with their county counterparts during
response and recovery operations. In order to assure the
flow of accurate and timely recovery information, and to
coordinate relief and recovery efforts, affected municipalities
are encouraged to have liaisons in the County EOC.
b. All recovery activities are coordinated through the EOC
Manager or designee and begin during the response phase
with an evaluation of:
• situation reports;
• mission assignments logged and tracked;
• status update reports received from the field;
• EOC briefings;
• local conference calls;
• impact assessment data, as well as other impact
information received from other sources; and
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• damage reports received from citizens.
These information sources are reviewed and monitored to
start the identification of areas that should receive priority for
damage assessment and human needs assessment. This
gathering of intelligence sets the stage for the operational
transition from response to recovery activities, which takes
place after the event.
c. The Public Information Officer (P10) is responsible for
providing public information and education programs
regarding the recovery effort and available local, state and
federal assistance. The PIO will work with their counterpart
at the county level established in ESF -14 Public Information
for the dissemination of information. Should the event
escalate and require NIMS and NRP response, the PIO will
participate in the JIS.
A basis for this effort is outlined in the CEMP, Section III
(Concept of Operations), Subsection D.
Following a county -wide or regional major or catastrophic
incident, the Palm Beach County Public Information Network
(PIN) will be activated. The PIN consists of Public
Information Officers from the various agencies and
departments of municipal and county government. The PIN,
upon activation, would activate and staff a Joint Information
Center.
Public information programs will use all the resources
outlined above in reaching the population in the City of
Boynton Beach. Special efforts will be made to reach the
hearing /sight impaired; non - English speaking or those not
reached with traditional communications outlets.
d. The EOC Manager or designee is responsible for assisting
in the overall coordination and establishment of a Disaster
Recovery Center for the affected area if it is located within
the City of Boynton Beach. The EOC Manager or designee
will serve as the Special Projects Coordinator /Recovery
Center Coordinator to coordinate with county, state and
federal individual assistance officers in the establishment of
a Disaster Field Office.
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e. The EOC Manager or designee is responsible for the
following items in support of the State of Florida Rapid
Impact Assessment Teams (RIAT's).
Pre - designation of helicopter landing zones for RIAT
aviation support. Landing zone locations (GPS coordinates)
for the county are listed in the Critical Facilities Inventory
and have been transmitted to State of Florida Division of
Emergency Management. If an additional location is chosen
within the City of Boynton Beach, the EOC Manager or
designee is responsible in providing the coordinates to the
County for the State.
Pre - designation of staging areas and sites for RIAT
operations. Staging area locations (GPS coordinates) have
been transmitted to State of Florida Division of Emergency
Management. If an additional location is chosen within the
City of Boynton Beach, the EOC Manager or designee is
responsible in providing the coordinates to the County for
the State.
f. The city utilizes the established process under the Stafford
Act as amended by the Disaster Mitigation Act 2002, for
obtaining and administering state and federal disaster
assistance. When the President issues a disaster
declaration that affects Palm Beach County and includes the
City of Boynton Beach, the city will receive notice from the
County directly as well as through the media coverage. The
EOC Manager or designee will ensure that this information is
transmitted to the Policy Group for coordination of financial
reimbursement with city departments while maintaining
compliance procedures for financial transaction, accurate
accounting, grants management, document tracking and
payroll procedures. Each agency is responsible for the
collection and documentation of reimbursement information,
identification of public assistance projects, and submission to
the Clerk for submission to the county for consolidation and
submission to FEMA. It is the responsibility of the City Clerk
to acquire additional staffing to implement the public
assistance program.
The EOC Manager or designee will transmit disaster
declaration, recovery assistance information and technical
assistance resources for those local agencies and
departments, who perform essential governmental type
services, as described in FEMA regulations via fax,
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conference calls, Internet e-mail and web page, media outlets
and other communications mechanisms.
The City of Boynton Beach is responsible for identifying
public assistance projects. The recovery staff for the city will
coordinate with the County regarding implementing the
appropriate programs authorized by the declaration. For
further information regarding the damage assessment
process and the public assistance process, review the
damage and mitigation sections of the CEMP.
g. During a disaster event, recovery activities outlined in this
section are the same for declared and non - declared disasters
with the exception of available federal and /or state resources.
Without a federal disaster declaration, financial assistance for
victims is limited and heavy reliance is placed on the
American Red Cross, Salvation Army, charitable agencies,
volunteer donations and insurance coverage. Businesses
must depend on insurance coverage or obtain
loans /refinancing for recovery. The local government must
meet infrastructure recovery needs through existing
operating funds and insurance or resort to bond issues to
fund disaster recovery. The unmet needs committee may be
an additional source of recovery resources and will be
convened to identify victims' needs and possible recovery
assistance.
h. The primary departments and agencies that have support
roles and will be involved in recovery operations are the
following:
• Emergency Management
• Fire Rescue Department
• Police Department
• Administrative Services
• Parks and Recreation
• Utilities Department
• Public Works
• Development and Building Services
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III. RECOVERY FUNCTION
Damage Assessment Function
Damage assessment is the first and one of the most important steps in the
recovery process. It is the basis for determining the type and amount of
state and /or Federal financial assistance necessary for recovery and
mitigation. An initial impact assessment is conducted during the response
and immediate recovery phase to support a request for a gubernatorial
proclamation and for the state to request a presidential declaration.
Damage assessment has a two -fold mission:
• To identify the immediate needs and resources required to assist
disaster victims.
• To substantiate requests for supplemental assistance.
The City of Boynton Beach's capability to conduct its own assessment
may be limited due to the extensive damage associated with a
catastrophic event.
A. General
Once emergency conditions subside, rapid and thorough
assessments must be conducted to assess the overall damage to
homes and businesses within the affected areas; to assess the
overall damage to critical public facilities and services; and to
determine whether those damages are sufficient to warrant
supplemental federal disaster assistance.
Recovery response to an emergency will be based upon the
assessment of lives impacted, public and private property losses,
the reports of actions taken to alleviate the situation and the
expenditures committed to that effort. In order to determine the
magnitude of the emergency and the degree of assistance
necessary, the recovery team at the EOC must have information
concerning property damage and operational costs as soon as
practicable after the emergency occurrence. Initial assessments
may indicate the necessity for outside assistance, including possible
requests for Disaster Declaration.
In a catastrophic disaster when damage assessment has been
waived, information and data on damages must still be compiled for
briefings, planning for additional recovery resources and prioritizing
recovery efforts.
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B. Responsibilities
Emergency Operations Center
• Collects and consolidates initial damage assessment
reports.
• Transmits damage assessment information to the County
Warning Point.
• Requests technical assistance if damage assessment is
beyond capabilities.
• Coordinates with county, state, federal and other damage
assessment teams.
• Contacts Damage Assessment Coordinator to report to
EOC.
• Develops public /private damage assessment standard
operating guidelines and checklists.
Fire Rescue
The Fire Chief will act as lead in overseeing damage assessment of
private property and businesses as well as public property and
infrastructure.
• Provides damage assessment training as described in the
Basic Plan.
• Ensures damage assessment teams are properly trained and
equipped.
• Contacts Damage Assessment Team members to report to
Staging Area for deployment.
• Coordinates damage assessment information received from
private property and businesses.
• Assigns damage assessment teams to impact areas.
• Monitors threshold amounts for minor, major and destroyed
properties.
• Obtains property assessment information for team members.
• Assists in determining damage assessment values for private
property.
C. Initial Safety and Damage Assessment
In the immediate aftermath of the disaster, the City of Boynton
Beach will conduct a local impact assessment. The goal of this
assessment is to determine the magnitude and severity of damage
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to structures and infrastructure; and, in the event of a severe rainfall
event, determine the level of flooding damage.
All impact assessment team members must report impact
assessment results through their designated chain of command to
the EOC within hours of disaster impact. The results will be forward
to the county to be mapped on a Geographic Information System
map with color -coded categories.
The impact assessment data provides a general overview of the
most significantly impacted areas and, therefore establishes a
prioritization mechanism for damage assessment team deployment,
resource allocation, and disaster assistance.
If outside assistance will be required, the initial damage assessment
will be used as the basis for a local declaration of emergency.
D. Local Damage Assessment and Preliminary Damage
Assessment
A damage assessment is needed to quickly assess the life safety
needs, magnitude of the disaster and eligibility for state and federal
aid. Damage assessment is accomplished in phases. The initial
assessment scans the affected area to determine the width and
breadth of damage, looking at critical facilities to determine the
immediate and life safety needs.
The EOC is the single point for receiving damage assessment
reports and determining the disaster magnitude. The Palm Beach
County Property Appraisers' Office provides analysis support for
damage assessment. This agency can provide a graphic depiction
of damage levels as well as monetary damage assessments.
As information is received, the Property Appraiser uses computer
analysis to determine dollar cost damage and mapping. This
information can provide complete damage analysis support for the
community. The City of Boynton Beach's Damage Assessment
Coordinator (Fire Chief) assigns teams, backed -up with county
mutual aid, to perform a "structure by structure" damage
assessment.
Palm Beach County ESF -5 produces a preliminary damage
assessment for the state EOC Situation Report and other
government agencies.
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The initial damage assessment begins immediately after the
incident occurs. This damage assessment determines whether
more detailed damage assessments are necessary and identifies
those areas where further efforts should be concentrated. The
damage assessment data is reported to the City of Boynton Beach
Emergency Operations Center within twelve hours of the
emergency occurrence by all departments, and eligible private
nonprofit agencies.
From the damage assessments, a "quick dollar estimate" of the
damages will be derived based on certain presumptions and
assumptions predetermined by the recovery team in the City of
Boynton Beach EOC. The team will also use damage estimates
from the property values from the Property Appraisers files and
standard rates for labor and equipment.
In order to confirm that the impact from disasters meets disaster
assistance thresholds, a Preliminary Damage Assessment (PDA) is
requested by Palm Beach County Emergency Management as
soon as possible after damage assessment is compiled, or if the
magnitude of the event overwhelms the ability of the city to conduct
its own damage assessment. The County PDA Team will inspect
impacted areas in coordination with the County EOC.
If the preliminary damage assessment indicates that the damage is
severe and widespread, a declaration of a local State of Emergency
may be possible without a detailed written damage assessment. In
that case county, state and federal teams may be dispatched to
assist in completing the damage assessment.
Information is collected and evaluated, using State Damage
Assessment Forms, Situation Reports, Essential Elements of
Information (EEI) and other means and is shared with County,
State and Federal officials as needed. This prevents duplication of
effort and verifies incomplete information.
Palm Beach County ESF -5 Information and Planning is the single
point to consolidate and evaluate damage assessment information.
This assessment is formatted using State Damage Assessment
Forms to facilitate rapid dissemination of information. The City of
Boynton Beach agencies use the Damage Assessment Standard
Operating Guidelines to document and insure damage assessment
procedures are standardized for submission to the county.
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E. State of Florida Rapid Impact Assessment Team (RIAT)
Following any major or catastrophic disaster, a rapid assessment of
local damage and victim needs is essential in determining the
critical resources needed to support disaster victims. To accomplish
this, the State will deploy a Rapid Impact Assessment Team(s)
(RIAT) immediately following a catastrophic emergency or disaster
in the City of Boynton Beach which requires immediate damage
assessment to provide local officials full understanding as to the
extent and impact of the emergency or disaster.
1. RIAT Composition and Support
Objective: To augment and assist the City of Boynton Beach
officials with an accurate assessment of damage to local
infrastructure (particularly roads and communications) and
determine the immediate needs of the victim population in
the affected area through coordinated use of the RIAT
resources.
Team Composition: The RIAT is a small group of civilian and
military personnel experienced in conducting rapid
assessment surveys following a catastrophic emergency or
disaster. The RIAT will conduct assessments in coordination
with officials from the City of Boynton Beach. If required
organizations are unable to assist the RIAT in this operation
due to the level of disaster damage, the RIAT is prepared to
conduct assessments independently.
Deployment: Florida Division of Emergency Management
will initiate RIAT deployment following procedures specified
in FLNG -RIAT. The RIAT team leader will coordinate
assessment activity with the City of Boynton Beach EOC
Manager or designee or designee. The City of Boynton
Beach officials required to assist RIAT operations will
immediately report to the EOC when advised of RIAT arrival
in the City of Boynton Beach.
2. Key Assumptions
RIAT will be available for deployment immediately following
a catastrophic emergency or disaster in the City of Boynton
Beach. Local road systems or helicopter landing zones will
permit timely arrival and operation of RIAT.
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3. Logistic Appraisal
The RIAT is organized and equipped to be self- sustaining if
necessary. Logistic support from the City of Boynton Beach
will be situation dependent. Current designated RIAT
landing /staging zones:
Primary: Congress Middle School
101 South Congress Avenue
Boynton Beach, FL 33435
26 31.433N / 80 5.643W
Alternate: Rolling Green Elementary
550 Miner Road
Boynton Beach, FL 33435
26 33.270N / 80 3.672W
4. City of Boynton Beach Support Agencies
Fire Rescue - Coordinate RIAT activity and support
requirements with local support agencies and organizations.
Serve as Public Assistance Officer (PAO).
The City of Boynton Beach Building Department -
Coordinates overall damage assessment operations;
determines eligibility of public and private damage. Provides
field officers to assist in facility (homes, businesses and
public buildings) damage assessment and coordinates
assessment of damage to city buildings, facilities and
recreational sites.
The City of Boynton Beach Public Works Department -
Assist in evaluating the damage to utilities and traffic control
systems; roads and bridges; and provide available
transportation resources.
The City of Boynton Beach Utilities Department - Manage
the storm water infrastructure and assist in evaluating the
damage to water and wastewater systems control facilities.
Palm Beach County Property Appraiser - Provide field
officers from the Appraiser's Office to assist in facility
(homes, businesses and public buildings) damage
assessment.
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American Red Cross - Identification of immediate personal,
disaster relief needs for individuals affected by the event.
Victim mass care requirements - food, water, clothing,
shelter /housing, medical needs, etc.
5. Damage Assessment Operations
Deployed when directed by the State EOC, the RIAT with
supporting Ground Support Team (GST) will move to the
City of Boynton Beach EOC or designated landing zone to
establish a base of operations. Following arrival of the
RIAT, the EOC Manager or designee and the RIAT Team
Leader will conduct a situation briefing to ensure both RIAT
team members and local officials have the same initial
assessment information. Following this briefing, team
members and their local counterparts will conduct the
assessments in accordance with the applicable state agency
checklists (FLNG -RIAT located at the EOC).
State EOC will determine when RIAT assessments are
completed and notify the team leader to terminate activity.
Assessment Methods — Damage assessment can be
conducted using several different methods depending on the
availability of resources and extent of damage to local
transportation system and facilities.
Aerial Reconnaissance — conducted when there may be no
other way to enter an area; when the damaged area is so
large that this method provides the best opportunity to
identify specific areas to be surveyed by DAT's; or when the
damage is so extensive and catastrophic that the need for
detailed damage assessment may not be considered. The
Civil Air Patrol can provide resources to assist with aerial
reconnaissance in the City of Boynton Beach.
Windshield Survey -- used to assess a large area in a
relatively short period of time. It may be utilized when areas
are inaccessible on foot and a general overview of the area
is all that may be required. A windshield survey provides the
opportunity for team members to exchange views as they
assess the area together. This process allows for the team
to quickly record the number of homes and businesses
destroyed or damaged. The raw figures acquired by this
method can be extrapolated to give a good overview of the
extent of the disaster.
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Walk Through -- the most effective, thorough and time -
consuming method for damage assessment. This method is
most often used when the assessment needs to be very
detailed and specific. In a marginal situation, detailed
information needs to be gathered in order to assess the
extent to which the jurisdiction is eligible for state or federal
disaster assistance.
Annually, the Property Appraiser should conduct training for
municipal personnel who have been identified as damage
assessment team members to assure consistency of
estimates.
F. Individual and Business Preliminary Damage Assessment
Individual and business preliminary damage assessment is
essential to gauge the overall effects of the emergency or disaster
and the economic damage. This information is vital in supporting
requests for federal disaster assistance. When conducting a
preliminary damage assessment of public facilities, information on
the extent of damages will be essential in applying for and
obtaining federal disaster assistance. Some of the information
needed may not be readily available during the actual preliminary
assessment, and may need to be collected in follow -up damage
assessment and project worksheet processes. Damage
Assessment Forms are available for Individual, Business and
Public Assistance. Preliminary damage impact assessment teams
will assess and record damages to public facilities and services to
determine the severity of the disaster and determine immediate
public needs.
Disaster Assessment Teams: Teams composed of local, county
officials working individually or with a RIAT member to conduct the
assessment of a specified area or location. The City of Boynton
Beach Fire Chief is the overall coordinator of the Damage
Assessment and all teams will report Damage Assessment to the
Emergency Operations Center. Teams should make the following
determinations.
1. Private Residences and Businesses
Primary versus secondary residences -- secondary homes
are not eligible for disaster assistance.
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Homeowner or rental property -- homeowners are eligible for
assistance for losses to both property and contents,
whereas renters may only be eligible for losses to contents.
Extent of damage -- damage less than 10% of the fair
market value is considered minimal; major damage
(structural damage to foundations, walls, roofs, etc.) falls
within the range of 11 - 74% of fair market value; and
structures damaged in excess of 74% of the fair market
value are considered to be destroyed.
Insured versus uninsured damage -- insured damages and
losses are not eligible for disaster assistance.
Tenant versus owner -- homeowners may be eligible for
assistance in repairing or replacing losses to property and
contents; whereas renters may be eligible for assistance to
cover content losses only.
Estimated days out of operation -- this information is needed
to estimate the total dollar loss to a business.
Number of employees -- used to estimate the amount of
disaster unemployment for a business.
Replacement costs -- replacement costs of land, structures
and content are eligible for disaster assistance.
Number of uninhabitable structures -- may indicate the need
for temporary housing.
2. Public Facilities and Services
Resources needed to accomplish emergency debris removal
to clear major roadways.
Damage to roads, streets and bridges.
Damage to water control facilities (i.e. - drainage systems,
dikes, levees).
Damage to public buildings and equipment.
Damage to private and public utilities (i.e. - water and
wastewater systems, electric and phone services, natural
gas delivery systems, etc.).
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Damage to parks and recreational sites.
Boundaries of the disaster area(s).
Access points to the disaster area(s).
Status of communications systems.
Disaster casualty information.
Shelter /mass care information.
Status of critical facilities.
Major resource needs /shortfalls.
3. Assessing Economic Injury
Two methods exist to assess economic injury. The first
extrapolates actual damage against existing studies. An
actual survey of recovered business and receipts is the
second. Extensive studies have been completed using
hypothetical disasters. The Model Community Post - Disaster
Economic Redevelopment Plan notes that economic activity
virtually ceased in the immediate area of Hurricane Andrew.
Businesses destroyed or damaged numbered 82,000. Jobs
lost were approximately 85,000.
Damage to the City of Boynton Beach could easily top 1.2
billion dollars of structural damage. Job losses from a
Category 5 hurricane are summarized in the above figure. If
damage levels parallel those of the study, accurate
economic injury estimates are possible.
4. Preservation of Historic Properties
In the event of a disaster involving known historic properties
in the City of Boynton Beach, Planning and Zoning will
request the assistance of the Historic Preservation
Organizations or technical experts for post- impact
coordination. Planning and Zoning will work with historic
property owners on preparedness public education year
round.
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G. Human Services
1. Disaster Recovery Center (DRC): Tele registration is the
planned primary mechanism for the registration of affected
citizens and persons impacted by a disaster. A Disaster
Recovery Center may be established in the immediate area
to provide immediate `one -stop shopping" for information
and tele- registration. The EOC Manager or designee will
work to ensure the selected facilities or locations are
capable of supporting DRC operations for extended periods.
It is anticipated that the Center will be located close to the
impacted area. The concept is to have only one center
open. Possible locations for a DRC will be coordinated with
the County and other property management interests.
The location will be determined depending on the disaster.
The DRC Coordinator will provide the state and federal
agencies with a list of locations identified in the pre -event
planning stage and that have been inspected by preliminary
damage assessment teams and found safe. The DRC
Coordinator will ensure Memoranda of Understanding are
completed for each non - county facility selected for use as a
DRC. Once DRC sites have been confirmed, the locations
will be released to the PIO at the JIC, where a coordinated
press release will be provided to all available media sources
indicating the DRC location(s). FEMA has established the
following guidelines for determining if a building is suitable
for use as a Recovery Center.
• Minimum of 5,000 sq. ft. of floor space
• Waiting area capable of accommodating 100 persons
• Access for the disabled
• Separate parking areas for child care, crisis
counseling, and first aid
• Adequate parking
• Located near public transportation systems
• Adequate utilities and communications
• Adequate rest rooms and janitorial services.
Workers for the DRC will be contacted via Employee Hotline,
home telephones, e-mail and cell phones if available. A pre -
event briefing if possible will include directions to DRC
workers as anticipated. If normal contact methods are
unavailable or in risk of interruption, back up measures will
be automatically implemented. Request is made through
TRACKER.
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2. The City Recovery Center Coordinator -- will work closely
with the local departments and agencies to ensure the DRC
has the necessary utilities, supplies and materials to conduct
operations. Once DRC sites and locations have been
confirmed, county, state and federal PIO's will prepare a
coordinated press release to advise persons affected by the
disaster of the location of DRC's, assistance available
through the DRC's, and any documentation they may
require to support their claims for assistance. In all
likelihood, the DRC would be set up with substantial
assistance from Palm Beach County.
a. Staffing — DRC's will be staffed with representatives
from appropriate federal, state and county agencies,
private relief organizations and other organizations
capable of providing disaster related information to
individuals and businesses. Recovery Center staffing
includes representatives from the organizations listed
below. Additional agencies and staff may be located
at the Recovery Center as required.
b. FEMA/State Recovery Center Manager and
Support Staff -- responsible for the overall
management of the DRC.
c. Florida Agency for Workforce Innovation --
provides assistance and information to disaster
victims about unemployment compensation and
disaster unemployment assistance.
d. U.S. Farmers Home Administration and Florida
Dept. Of Agriculture and Consumer Services --
provides assistance and information to disaster
victims about low interest disaster loans that cover
agricultural and farm losses.
e. U.S. Small Business Administration -- provides
assistance and information to disaster victims about
low interest disaster loans for homeowners and
business owners.
f. American Red Cross -- provides assistance and
information about resources available through the
American Red Cross.
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g. Salvation Army -- provides assistance and
information about assistance available through the
Salvation Army.
h. Crisis Counselors -- provides professional
counseling services to help relieve mental health
problems caused or aggravated by the disaster event.
i. Florida Dept Of Financial Services -- provides
assistance and information about resolving insurance
claims and banking problems.
j. Florida Dept. of Children & Families -- provides
assistance and information on the availability of
regular and emergency food stamps and
individual /family grants.
k. National Flood Insurance Program -- assists in
determining whether damaged properties are located
within designated flood plains.
I. Temporary housing staff (FEMA) -- provides
assistance and information about the availability of
rental and mortgage assistance, and other housing
programs.
m. Internal Revenue Services -- provides assistance
and information about how the disaster will affect their
taxes.
3. Feeding Distribution Sites and Temporary Living Areas
Assistance from Palm Beach County are anticipated for
feeding during a disaster. American Red Cross serves as a
support agency. The American Red Cross (ARC) will
coordinate with the Operations Officer for the placement of
feeding, distribution and temporary living sites.
In the event that local American Red Cross chapters cannot
open a sufficient number of emergency shelters to house
and accommodate the number of persons forced from their
residences, Palm Beach County ESF -6 Mass Care will
coordinate the provision of additional emergency shelter for
persons affected by the disaster with the aid of state and
federal ESF's. The City of Boynton Beach has provisions in
place with their alternate staging facility to coordinate
provisions for feeding emergency workers. They will work
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closely with their state and federal counterpart and other
similar response organizations to establish fixed and mobile
feeding kitchens and bulk distribution sites.
Palm Beach County has a temporary housing plan that picks
up where the public shelter (general population, special
needs, and pet friendly) plans leave off. The plan identifies
issues of permitting, issues created by congregate
communities, and the role of municipal and county
government in providing assistance after public shelters
close.
Requests for bulk food, water and ice will be processed
through Palm Beach County ESF -11 Food and Water. ESF -
11 will coordinate with its state and federal counterparts to
locate a secure pre - packaged food and federal surplus
commodities. ESF -11 will also locate and secure adequate
supplies of water and purification units. ESF -11 will
coordinate with Palm Beach County ESF -7 Resource
Support to locate and secure refrigerated trucks and boxcars
for cold storage if required.
The Palm Beach County Division of Emergency
Management in coordination with the municipalities within
the county, has developed a countywide, multi - jurisdictional
plan for operating public distribution sites for bulk food,
water, and ice. The sites are called Points of Distribution
(POD). Their locations have been pre- identified along with
infrastructure and staffing needs, which have been met by
memoranda of understanding with the property owners,
utilities services and municipal government.
4. Infrastructure
Direction and Control of Recovery Operations
The EOC Manager or designee will appoint a Public
Assistance Officer (PAO) who will be responsible for
coordinating all activities related to federal reimbursement to
local government and eligible private not - for - profit
organizations, for their eligible costs incurred as a result of
the event. The County PAO will also be responsible for
staffing a Public Assistance Section at the Disaster Recovery
Center (DRC). Each municipality, special district or not for -
profit must have their own separate application with FEMA
and will be required to file their own Request for Public
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Assistance (RPA). The County PAO will work closely with
ESF -14 Public Information to notify all eligible governments
and private not - for - profit organizations of the availability of
federal public assistance funds. Notification may occur
through written correspondence and telephone contacts,
notices in local newspapers, and broadcasts on local radio
and television stations. Potential eligible applicants will be
notified of the date, time and location of the scheduled
applicants briefing. The State has the responsibility to
conduct the Applicant's Briefing.
Debris Disposal Procedures
City of Boynton Beach Public Works has the responsibility for
the overall coordination of debris removal efforts to include
securing all required state and federal agency environmental
permits. There is a contract in place for debris removal.
Emergency debris removal efforts will focus on clearing
major transportation arteries in an effort to allow the
movement of emergency vehicles, supplies, resources and
traffic. After the restoration of the major transportation
arteries has been completed, debris will then be removed
from collector roadways, residential /local roadways, and
public parks. Depending on the size and or availability of the
situation, The City of Boynton Beach will work with Palm
Beach County Emergency Management to contract an
additional debris removal company to aid in removal, if
necessary.
In an effort to minimize the impacts on remaining landfill
capacities, alternate means of debris disposal will be utilized
whenever possible. Vegetative debris will be burned or
chipped. Burning will not be used when it creates a public
health hazard. Suitable burn sites will be pre - identified.
It is anticipated that significant numbers of personnel with
engineering and construction skills, along with construction
equipment and materials, will be required from state and
federal agencies and from sources located outside of the
affected area(s). The acquisition and deployment of these
resources will be coordinated with Palm Beach County ESF -
7 Resources and ESF -3, Public Works.
The City of Boynton Beach Attorney will develop entry
procedures for debris removal from private property. The
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City of Boynton Beach City Clerk is responsible for other
emergency period contracts.
Insurance Coordination Procedures
Most Public Assistance Grants will not be processed until
insurance coordination with the appropriate carrier has been
completed. County and local government Risk Managers
must ensure early turn around of insurance documents and
documentation. The State Public Assistance Office will
administer all public assistance grants, agreements and
contracts. Administrative staff will be responsible for
providing technical assistance to eligible applicants and sub -
grantees and for maintaining and submitting all documents
and paperwork necessary to obligate and disburse public
assistance funds. This includes establishing a system for the
processing of payments to sub - grantees and to FEMA; and
establishing and maintaining accounting records for each
payment draw down by the State, and each payment to the
sub - grantees.
5. Administrative Procedures
Financial Transactions
In all likelihood, this function would occur under the
leadership of the Palm Beach County Emergency
Management. If only the City of Boynton Beach was
affected, meeting location would be accessible within the
community.
Applicant Briefing (Kick -off meeting)
An applicant briefing will be scheduled to advise potential
eligible applicants (municipalities, county government and
private non - profit entities) of the availability and
requirements of federal assistance. Each potential applicant
will be asked to complete and return a Request for Public
Assistance (RPA) form. Damages suffered by each potential
applicant are reported on the RPA and is used by the FCO
and PAO to determine the number of damage survey and
inspection teams.
A completed RPA will be transmitted to the FCO for each
potential applicant. If the RPA is denied by the FCO, the
PAO will notify the potential applicant in writing, explaining
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the specific reason(s) for denial and providing information on
appeal procedures.
Potential applicants will also be requested to complete and
return a "Designation of Sub - grantee's Agent" form that
designates the official authorized to sign the funding
agreement and execute relevant public assistance
documents. Before any public assistance funds are
released, the State and Applicant must enter into a disaster
relief funding agreement.
Damage Surveys and Reports
Each potential applicant must submit, within the designated
application period, a "List of Projects" to be reviewed for
public assistance. This list should identify, for each damage
site and project; the disaster assistance category, site
location, description of the damage and scope of work
necessary to repair, replace or restore projects to pre -
disaster conditions. Damage survey and inspection teams,
comprised of county, state and federal engineers, planners
and architects, will review each project and activity on the
List of Projects.
The Public Assistance Officer will coordinate with each
applicant to arrange the survey and inspection schedules,
ensure participation by appropriate local officials and ensure
necessary records and documentation are available. The
inspection team will prepare Project Worksheets (PW) for
each project, identifying activity descriptions, scopes of work
and cost estimates. Each PW undergoes two levels of
review before approval by the FCO. This approval must
occur within 45 days of the date of first inspection. The first
review, performed jointly by the state /federal damage survey
and inspection team, is for concurrence on the PW. If state
and federal inspectors concur, the PW goes to the FCO for
approval. If there is a disagreement on the PW, it is returned
to the applicant for resolution of the discrepancy. The
second review, conducted by FEMA staff, is done before
final approval of the FCO. If the PW is approved, it is
forwarded to the FCO for approval. If there is a discrepancy,
it is returned to the survey and inspection team for resolution
of the discrepancy.
Any changes made to a PW during any stage of the review
process will be returned to the applicant, who will then have
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an opportunity to review the change, concur or not concur
and attach any additional documentation or statements to
support their position.
Appeals
The County, on behalf of a Sub - grantee, can petition the
GAR to appeal any FEMA determination on, or denial of,
federal public assistance. This appeal must be made in
writing within 60 days from the date of notification of FEMA's
determination. The Sub - grantee must provide sufficient
information that permits the County to provide to the GAR
the facts needed to assess the validity of the appeal. The
FCO will review the appeal and conduct the necessary
investigation to determine the validity of the appeal. The
FCO will, within 90 days following receipt of the appeal,
notify the GAR in writing of the disposition of the appeal or if
additional information is required. If additional information is
requested, the FCO shall have an additional 90 days, from
receipt of the information, to review the information and
notify the GAR of the disposition of the appeal. If the FCO
denies an appeal, the Sub - grantee may submit a second
appeal to the FEMA Associate Director. This appeal must be
in writing and submitted through the GAR and FCO within 60
days after receipt of the denial of the first appeal. The
FEMA Associate Director has 90 days in which to make a
decision on appeal or request additional information. If the
Associate Director denies the appeal, a third and final
appeal may be made to the FEMA Director within 60 days
after receipt of the Associate Director's denial. The FEMA
Director has 90 days in which to make a decision on the
appeal or request additional information. The Director shall
notify the GAR of the final disposition of the appeal.
Program Assistance and Management
The PAO will administer all public assistance grants,
agreements and contracts. Administrative staff will be
responsible for providing technical assistance to eligible
applicants and sub - grantees, and maintaining and submitting
all documents and paperwork necessary to obligate and
disburse public assistance funds. This includes establishing a
system for the processing of payments to sub - grantees and
to FEMA; and establishing and maintaining accounting
records for each payment draw down by the State and each
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
payment to subgrantees. Public Assistance will be handled
using the Public Assistance Manual and forms from the state.
Final Inspections
When all PWs in any project application have been
completed, a project summary must be submitted by the
Sub - grantee to the PAO and Governor's Authorized
Representative. State and federal inspectors will conduct a
final inspection of the project to verify the project's
completion. Final inspection documents will then be
prepared and forwarded to the FCO for the preparation of
any closing supplements.
Staff Support
The County Public Assistance Office, established by the
PAO, will be flexible and capable of expanding and
contracting as required by the event. Typical staffing of the
Public Assistance Office and related duties are:
Public Assistance Officer -- responsible for the overall
management of the Public Assistance Office and
coordination of all activities related to federal reimbursement
of eligible applicants;
Assistant Public Assistance Officer -- assists the Public
Assistance Officer in the management of the office and
coordinating reimbursement to eligible applicants;
Public Assistance Coordinator -- coordinates the scheduling
of damage survey inspection teams and assists in the
review of completed Project Worksheets (PWs);
Public Assistance Inspectors -- review public damage as
part of state damage survey inspection teams and provides
technical assistance to eligible applicants in the preparation
and review of PWs;
Insurance Coordinator -- provides technical assistance to
eligible applicants on National Flood Insurance Program
(NFIP) and other insurance requirements and reviews
completed PWs for compliance with insurance requirements;
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
Administrative Staff -- process payments to eligible
applicants, manage sub - grants with eligible applicants and
maintain accurate accounting of all financial transactions;
Support Staff -- prepare routine correspondence and
applications, maintain files and perform necessary clerical
work;
Legal Staff -- review public assistance policies and
procedures for compliance with applicable local, state and
federal requirements and regulations.
Employment of Temporary Staff -- In the event of a
catastrophic event, the existing staff of the County and
municipal government(s) may be insufficient to staff the
Public Assistance Office. The PAO will contact the following
sources for additional temporary staff:
• Professional engineering associations -- for temporary
public assistance inspectors
• Florida Chapter, American Planning Association — for
temporary public assistance inspectors
• State agencies -- for temporary public assistance
inspectors, administrative and other support staff.
Habitability Certification
Once structures, buildings and homes have been severely
damaged, and /or had power cut off in impacted areas,
power cannot be restored until repaired by a certified
electrician. The City of Boynton Beach Building Official will
notify the applicable utility suppliers of the completed repairs
so electricity can be restored. All buildings damaged must
be permitted for rebuilding or restoration and all new work
must be up to current codes. If building is more than 50%
damaged, then it will be brought up to current codes.
Condemnation of severely damaged buildings and
structures will be accomplished when they become public
safety issues. These are legal responsibilities of all
jurisdictions within the county.
PW Information and Preparation Support
PW information and preparation support is the responsibility
of the applicant agency, the state and Federal Emergency
Management Agency.
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
National Flood Insurance Program
The City of Boynton Beach participates in the National Flood
Insurance Program. Citizens cannot buy flood insurance if
their local jurisdictional government does not participate in
the program. The City of Boynton Beach does participate in
the Community Rating System, and is classified as a Class 7
which allows communities to have an impact on the rates
paid by their citizens for flood insurance. Communities are
classified as Class 1 (most premium reduction allowed)
through Class 10 (no reduction allowed). Communities not
participating are classified as Class 10.
Community Name Number Date Date Most Communit
of Joined Recent y Rating
Policies Regular Rate Map System
Program Rank
City of Boynton Beach 9,703 1/3/1979 9/30/1982 7
The City of Boynton Beach developed a Comprehensive
Land Use Plan that limits building and rebuilding within the
wetlands and flood plains. The Comprehensive Land Use
Plan is the basis for rebuilding, building and planning within
the flood plains. All recovery actions, both short and long
term, must be completely addressed through the
Comprehensive Plan.
Some communities have developed and submitted
statewide mutual aid agreements within the county and
state. Additionally, the City of Boynton Beach
Comprehensive Plan is an all- inclusive plan that accepts
input from not only citizen groups but also technical advisory
groups that were developed based on expertise of functional
members.
Emergency Housing
Coordination would be maintained with Palm Beach County Emergency
Management for assistance and information in this area and will serve
as the coordinating agency with their State counterpart to provide site(s)
for emergency housing. The County will rely heavily on state and federal
assistance for temporary or emergency housing
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
Unmet Needs Coordination
During a long -term recovery phase all unmet needs will be
forwarded to Palm Beach County ESF -15. With assistance
from the volunteer groups, ESF -15 will utilize existing lists of
community service providers, local churches, community
outreach programs and municipalities to fulfill all requests.
Human Needs Assessment Teams, municipalities and local
officials will meet to help identify unmet needs. The City of
Boynton Beach will address all needs locally with available
resources but it is anticipated that reliance on the Palm
Beach County EOC will be necessary for additional
assistance and resources.
Training for ESF -15 members and local community groups
will be scheduled during the first quarter of each fiscal year.
Training may include emergency home repair, debris
removal, donation warehouse management, processing
centers, crisis counseling and other needed assistance.
In order to fill the gap of unmet needs by having an
organization specifically organized to help people whose
personnel issues are not met by traditional government and
non - profit organizations. National Voluntary Organization
Active in Disasters (NVOAD) was formed. NVOAD may
serve as the lead agency for coordinating unmet needs
issues in Palm Beach County.
Community Relations
The City of Boynton Beach EOC Manager or designee will
act as the City Community Relations Coordinator is concert
with the County Community Relations Coordinator. Trained
volunteers will assist the Community Relations Coordinator
in this capacity. This team will function as the liaison with
the FEMA/State Team. The Community Relations Team in
conjunction with the Damage Assessment Team will
determine the most critically damaged or impacted areas for
the FEMA/State Team to focus on. The various ministerial
associations and other civic organizations will be contacted
to assist in assessing the community needs. In addition,
Police and Fire Crews will identify any Special Needs or
special concerns that need to be addressed for the Palm
Beach County ESF -8 lead and support agencies. At this
time, there are no special concerns that need to be
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City of Boynton Beach Comprehensive Emergency Management Plan April 2013
addressed however; the City of Boynton Beach will continue
to monitor the community should such needs arise. During
the recovery phase, special effort will be made to reach
impacted individuals that may need assistance with the
assistance identified above.
City of Boynton Beach Community Relations Coordinator will
be responsible for recruiting local participants in the City of
Boynton Beach area to be part of the FEMA/State /Local
Community Relations Teams during a Presidential Declared
Disaster in the City of Boynton Beach.
County Community Relations Coordinator:
o Sole contact/liaison with the State Community
Relations Coordinator in Tallahassee or the DFO.
o Responsible to maintain the Community Relation
County Roster database provided by the State DEM
Recovery Section every June.
o Responsible for dissemination and collecting
information vital to the disaster victims in order for
them to recover from the declared disaster. Flyers
and applicant guides will be provided to the disaster
victims for them to teleregister on the 1- 800 -621-
FEMA line for Disaster Assistance.
o Responsible to report any disaster victims unmet
needs to the appropriate agency.
o Responsible to provide the disaster victim with an
opportunity to tell their story to a responsive
Community Relations Team member.
o Responsible to maintain on -going communications
with Community leaders /Organizations and Local
Government officials regarding disaster issues and
the disaster application process.
o Perform other roles and responsibilities, which are
outlined in the State's Community Relations SOP and
Community Relations Field Guide.
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