R13-132 J.
1 RESOLUTION NO. R13 -132
2
3
4 A RESOLUTION OF THE CITY COMMISSION OF THE
5 CITY OF BOYNTON BEACH, FLORIDA, APPROVING
6 AND AUTHORIZING THE CITY MANAGER TO SIGN
7 THE GRANT APPLICATION FOR THE ASSISTANCE
8 1 TO FIREFIGHTERS GRANT (AFG) GENERAL
9 f PROGRAM (PART A) FY 2013 ON BEHALF OF THE
10 11 CITY OF BOYNTON BEACH; AND PROVIDING AN
11 I EFFECTIVE DATE.
12
13
14 WHEREAS, this FEMA grant supports local fire departments by helping with the
15 acquisition of needed equipment, vehicles, and services; and
16 WHEREAS, applicants can receive 90% funding for personal protective equipment
17 and equipment that enhances the safety and /or effectiveness of firefighting and rescue; and
18 WHEREAS, the estimated total price of the equipment is $995,734.95 of which
19 $99,573.50 (10 %) is a required match by the City; and
20 WHEREAS, upon recommendation of staff, the City Commission has determined that
21 it is in the best interests of the citizens and residents of the City to approve and authorize the
22 City Manager to sign the grant application for the Assistance to Firefighters Grant (AFG)
23 General Program (Part A) FY 2013 on behalf of the City of Boynton Beach.
24 k NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
29 Section 2. The City Commission of the City of Boynton Beach, Florida does
\\Apps3 City Cbb\Auto\Data\ 193 \Items\ 1 85\2697\3587 \Reso - _Assistance To_Firefighters Grant App Doc
11 -
1 hereby approve and authorize execution the City Manager to sign the grant application for the
2 Assistance to Firefighters Grant (AFG) General Program (Part A) FY 2013 on behalf of the
3 City of Boynton Beach, a copy of which is attached hereto as Exhibit "A ".
4 '
Section 3. This Resolution shall take effect immediately upon passage.
5
6 PASSED AND ADOPTED this 3 day of December, 2013.
7
8 CITY OF BOYNTON BEACH, FLORIDA
9
12 ayor — Je l a r
13
14
16 Vice Mayor — Woodrow L. Hay
17
18
19
20 Commissione D avid T. - • - r
21 /
22 ,
23 104
24 Commissioner - Michael Fitzpatrick
25
26
27 �1 L: \ ,
28 Com 1 issioner — Joe Casello
29 ATTEST:
30
31 1
32
33 S
34 Jan; M. Prainito, MMC
35 Clerk
40 (!`
,
0
0N a
\\Apps3 City Cbb\Auto\ Data \193\Items \185\2697 \3587 \Reso -_ Assistance _To_Firefighters_Grant_App Doc
AFG Assistance to Firefighters Grants 2013 Page 1 of 3
v
u . , Your Resource
itt't'el .1.,` HP! ELP
r4, J
ft G; t- Grants i 01 Gr3rni, Pr:rcitit.t . R11'501.4( es News A.Ci
Grant Details
AFG Assistance to Firefighters Grants 2013
Grant Details:
Amount: $288 Million �J`� 3 •
Open Date for Application: 11/04/2013
Anplirat!on Due Date: 12/06 /2013 ��-pp s . /
Desc iption:
:s ; >, AFG 2013 Funding : ¢288 Million 43-4---- Cliefrk*.t.' '
i �..t •
P-. -- urpose: Protect the public , c 4 4 and Ids.
fit ?%i'� // nJ C1-- er)j-
Over view:
Assistance to Firefighters Grants (AFG) provide financial as _..3 org,
to enhance their capabilities with respect to fire and fire-relatea nazards. Our primary goal is to help fire departments an
nonaffiliated EMS organizations meet their firefighting and emergency response needs. AFG seeks to support organizatior
the tools and resources necessary to more effectively protect the life and safety of the public and their emergency respor
personnel with respect to fire and all other hazards.
Eligible Applicants
• Fire departments
• Nonaffiliated EMS organizations
• State Fire Academies
Funding Priorities:
AFG funding pnorities differ for fire departments and nonaffiliated EMS organizations. Please read the guidance documen
in mind, and make sure that you are researching the appropriate sections for your organization.
1. Fire Department Priorities:
• Fire Operations and Firefighter Safety:
http:/ /www.firegrantshelp.com/search- grants / 384756 -afg- assistance -to- firefighters - grants... 11/26/2013
AFG Assistance to Firefighters Grants 2013 Page 2 of 3
• Training
• Equipment
▪ PPE gear
▪ Firefighter Wellness and Fitness
▪ Modifications to fire stations and facilities
• Firefighter Vehicle Acquisition
2. Nonaffiliated EMS Organization Priorities:
• EMS Operations and Safety
• EMS Training
• EMS Equipment Acquisition
• EMS PPE
• EMS Wellness and Fitness
• Modifications to EMS Stations and Facilities
• EMS Vehicle Acquisition
Cost Sharing:
Cost sharing under AFG is based on the population protected by the grantee. The cost -share breakdown for 2013 is as fo
• Fire departments and nonaffiliated EMS organizations serving populations of over 1M = 15% of the total project c
• Fire departments and nonaffiliated EMS organizations serving populations between 20,000 and 1M = 10% percen
total project cost.
• Fire departments and nonaffiliated EMS organizations serving areas with a population of 20,000 or fewer = 5% of
project cost.
Important Documents and Weblinks:
AL
01" of
.. .. - .1 . `iaf °'
FY_}• ,, f1R:i { st Pf
F1 ? {�� a��i S':i' ":l "'r t•' i) vrtiOr j+f(�tfF "�tlr.
Organization Information:
Organization: DHS Office of Grants and Training
Website: �Yii 4_n_ ^l�?fki?
Contact Information:
Contict Email: ;_i-ir�►,i ;�
Contct Phone: 1- 866- 274 -0960
More Information:
http:// www. firegrantshelp .com/search- grants/3$ 4756 -afg- assistance -to- firefighters- grants... 11/26/2013
FY2013 ASSISTANCE TO FIREFIGHTERS GRANTS PROGRAM (AFG)
FUNDING OPPORTUNITY ANNOUNCEMENT (FOA)
OVERVIEW INFORMATION
Issued By
US Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA),
Grants Program Directorate (GPD)
Catalogue of Federal Domestic Assistance (CFDA) Number
97.044
CFDA Title
Assistance to Firefighters Grants
Funding Opportunity Announcement Title
Fiscal Year (FY) 2013 Assistance to Firefighters Grants (AFG)
Authorizing Authority for Program
Section 33 of the Federal Fire Prevention and Control Act of 1974, Public Law 93 -498, as amended
(15 U.S.C. § 2229)
Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2013, Public Law 113-6
FOA Number
DHS-1 3 -G P D- 044 -00 0 -9 9
Key Dates and Time
Application Start Date: 11/4/2013 at 8:00 AM EST
Application Submission Deadline Date: 12/6/2013 at 5:00 PM EST
Anticipated Funding Selection Date: 2/3/2014
Anticipated Award Date: 2/10/2014
Other Key Dates
N/A
Intergovernmental Review
Is an intergovernmental review required? ❑ Yes ® No
Application Submission Extension
Is an extension to the application submission deadline permitted? 0 Yes ® No
1
FOA EXECUTIVE SUMMARY
Program Type
Select the applicable program type:
O New ® Continuation ❑ One -time
Date of origin for Program
10/30/2000
Funding Opportunity Category
Select the applicable opportunity category:
I Discretionary 0 Mandatory ® Competitive 0 Non-competitive
Application Process
OHS makes all funding opportunities available through the common electronic
"storefront° Grants.gov, accessible on the Internet at http: //www.arants.cov. If you
experience difficulties accessing information or have any questions, please call the
Grants.gov Customer Support Hotline at (800) 518 - 4726.
AFG Application Home Page
Links to the AFG Application portal are available via Grants.gov, the US Fire
Administration, or the AFG Web site.
For additional details, please see Section X of the full FOA, page 18.
Eligible Applicants
The following entities are eligible to apply directly to FEMA under this solicitation:
® Fire Department ® Nonaffiliated EMS organization El State Fire Training Academy
For additional details, please see Section III of this FOA, Eligibility Information, page 6.
Type of Funding Instrument
Select the applicable funding instrument:
® Grant 0 Cooperative Agreement
Cost Share or Match
Select the applicable requirement:
I Cost Share ❑ Cost Match 0 Voluntrary
NOTE: Grantee cost sharing, unless modifed by waiver, shall be either 5 %, 10 %, or
15% and shall be based on the population of the jurisdiction(s) served by the
applicant(s). For additional details, please see Appendix C, A. Cost Sharing, 2.
Economic Hardship Waivers, page 61.
2
Maintenance of Effort
Is there a Maintenance of Effort (MOE) requirement?
® Yes ❑ No
An applicant seeking an AFG Grant shall agree to maintain during the term of the grant
the applicant's aggregate expenditures relating to activities allowable under this FOA at
not less than 80 percent (80 %) of the average amount of such expenditures in the two
(2) fiscal years preceding the fiscal year in which the grant amounts are received. For
additional details, please see Appendix C, A. Cost Sharing, 1. Maintenance of Effort,
page 61.
Management and Administration
No more than three percent (3 %) of AFG Funds awarded may be retained by the
grantee and any funds retained are to be used solely for management and
administration (M&A) purposes associated with the AFG Award. For additional details,
please see Appendix C, B. Other Allowable Costs, 1. Administrative Costs,
Management and Administration, page 61.
Indirect Costs
Indirect costs are allowable only if the applicant has an approved indirect cost rate with
the cognizant federal agency. A copy of the approved rate (a fully executed, agreement
negotiated with the applicant's cognizant federal agency) is required at the time of
application. Indirect costs will be evaluated as part of the application for federal funds to
determine if allowable and reasonable.
For additional details, please see Appendix C, B. Other Allowable Costs, 1.
Administrative Costs and 2. Indirect Costs, page 61.
3
FULL ANNOUNCEMENT
1. Funding Opportunity Description
Program Overview and Priorities
FY 2013 AFG is a suite of competitive discretionary grants comprised of three (3)
interconnected component programs (Operations and Safety, Vehicle Acquisition, and
Joint/Regional) for awarding direct financial assistance to fire departments, nonaffiliated
EMS organizations, and state fire training academies.
Criteria Development Panel (CDP)
FEMA annually convenes the Criteria Development Panel (CDP), a panel of Subject
Matter Experts (SMEs) representing major fire service organizations, which is
responsible for recommending fair and consistent appUcation criteria and program
priorities to FEMA.
For additional details, please see Appendix B, 1. Criteria Development Panel (CDP),
page 25.
Community Classification
FEMA has determined that due to the inherent differences among urban, suburban, and
rural communities, priority rankings of High M, Medium I, or Low im wil be assigned to
eligible AFG Program Activities within each community, based on community type.
For additional details, please see Appendix B, 8. Community Classifications, page 31
Program Objectives
• The objective of the FY 2013 AFG Program is to award grants directly to fire
departments, nonaffiliated EMS organizations, and state fire training academies
for critically needed resources to protect the public, to train emergency
personnel, and to foster interoperabllity and support community resilience.
• The purpose of the AFG Program is to enhance through direct financial
assistance, the health and safety of the public and firefighting personnel and to
provide a continuum of support for emergency responders regarding fire,
medical, and all hazard events.
For additional details, please see Appendix B, 2. AFG Programs and Eligible Activities,
page 25
• FY 2013 AFG Programs play an important role in the implementation of the
National Preparedness System (NPS) by supporting the building, sustainment,
and delivery of core capabilities essential to achieving the National Preparedness
Goal (NPG) of a secure and resilient Nation. Delivering core capabilities requires
the combined effort of the whole community, rather than the exdusive effort of
any single organization or level of govemment.
4
• FY 2013 AFG Program's allowable costs support the efforts to build and sustain
core capabilities across the Prevention, Protection, Mitigation, Response, and
Recovery mission areas.
Examples of tangible outcomes from FY 2013 AFG Programs include building,
sustaining, and delivering core capabilities through:
• Planning
• Public Information and Waming
• Operational Coordination
• Community Resilience
• Long Term Vulnerability Reduction
• Environmental Response /Health and Safety
• Infrastructure Systems
• Mass Search and Rescue Operations
For additional details, please see: "National Preparedness Goal, First Edition,
September 2011" at httIJ/ www .fema.gov /edfiorepared /npa.pdf.
11. Funding Information
Award Amounts, Important Dates, and Extensions
Available Funding for the FOA: $288,828,075
Projected Award Start Date(s): 02/10/2014
Projected Award End Date(s): 08/31/2014
Period of Performance: 12 months from the date of award
Grantees will be notified via email as well as through the AFG e-grants system of the
offer of a grant award. Grantees must accept their grant awards no later than 30 days
from the award date. The grantee shall notify the awarding agency of its intent to accept
and proceed with work under the award, or provide a written notice of intent to decline.
Funds will remain on hold (for a maximum of 90 days) until the grantee accepts the
award through official correspondence (e.g., written, electronic signature, signed letter,
or fax) to the Grant Programs Directorate and all other conditions of award have been
satisfied, or the award is otherwise rescinded.
' Note that this figure is the amount appropriated under the Department of Homeland
Security Appropriations Act, 2013 (Public Law 113 -6) - $320,920,083 — less 10 percent
of that funding set aside for the FY 2013 Fire Prevention and Safety (FPBS) Grant
Program FOA. In the FY 2013 AFG FOA, percentages of 'available grant funds" refer
to the total amount appropriated - $320,920,083 — by PL 113-6 to meet the
requirements of § 33 off the Federal Fire Prevention and Control Act of 1974, Public
Law 93 -498, as amended (15 U.S.C. § 2229).
2 AFG Grants are awarded on a riling basis
5
NOTE: Failure to accept the grant award within the 90 day timeframe may result in a
Toss of funds.
For additional details, please see Appendix A, page 22.
Period of Performance
The period of performance is 12 months from the date of award.
Is an extension to the period of performance permitted? ® Yes 0 No
Extensions to the period of performance will only be considered through formal requests
to FEMA with specific and compelling justification as to why an extension is required.
Extensions are considered on a case -by -case basis.
Agencies should request extensions sparingly and expect extensions to be granted only
under exceptional circumstances.
For additional details, please see Appendix C, A. Cost Sharing, page 60.
III. Eligibility Information
Eligible Applicants
• Fire departments and nonaffiliated EMS organizations (as defined by 15 U.S.C. §
2229(a)(7)), operating in any of the 50 states plus the District of Columbia, the
Commonwealth of the Northern Mariana Islands, the US Virgin Islands, Guam,
American Samoa, the Commonwealth of Puerto Rico, or any federally
recognized Indian tribe or authorized tribal organization, or an Alaskan native
village, Alaska Regional Native Corporation, or the Alaska Village Initiatives, and;
• Any State Fire Training Academy operating in any of the 50 states plus the
District of Columbia, the Commonwealth of the Northern Mariana Islands, the US
Virgin Islands, Guam, American Samoa and the Commonwealth of Puerto Rico.
A listing of eligible state fire training academy organizations and institutions can
be found at http: / /www.usfa.fema.aov /pocs /.
For more details on Eligible Applicants please see: Appendix B, 3. Eligible/Ineligible
Applicants, page 26.
NOTES:
No organization eligible to apply for and receive a grant shall be required to meet any
training requirement or attain any performance standard as a prerequisite for that
eligible organization to submit an application to any AFG Program. For more information
on entities that qualify as an eligible applicant and additional details, please see
Appendix B, 3. Eligible/Ineligible Applicants, page 26.
• FEMA considers two or more separate fire departments, or two or more
nonaffiliated EMS organizations sharing facilities as being one organization. This
6
determination is designed to avoid duplication of benefits. If two or more
organizations share facilities and each submits an application in the same
program area FEMA may deem all of those program area applications ineligible.
• Fire -based EMS organizations are not eligible to apply as a nonaffiliated EMS
organization. Fire -based EMS training and equipment must be applied for as a
Fire department under the AFG component program Operations and Safety.
IV. Funding Restrictions
Restrictions on Use of Award Funds
OHS grant funds shall only be used for the purpose set forth in the grant, and must be
consistent with the statutory authority for the award. Grant funds shall not be used for
matching funds for other federal grants/cooperative agreements, lobbying, or
intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds
shall not be used to sue the Federal Govemment or any other govemment entity.
NOTE:
• Pre -award costs (incurred after the application deadline, but prior to award), may
be eligible for reimbursement if the expenses were justified, unavoidable, and
consistent with the grant's scope of work. Requests for pre-award costs must be
made via a Scope of Work Statement to the AFG Program Office using the on-
line e-Grant management system. All pre -award costs wiN be decided on a case -
by -case basis.
• Applicants may submit more than one (1) application, but no more than one (1)
application for each AFG Component Program (Le., Operations and Safety,
Vehicle Acquisition, or Joint/Regional). if more than one program application
advances to award, the applicant cannot receive total award funding that
exceeds the funding allocation cap. For additional details, please see Appendix
A. 3. Available Grant Funds by Population, page 23. Any Applicant that submits
more than one (1) application for the same component program, and requests
the same activities may have all applications for any duplicated request(s)
deemed ineligible.
• Applicants for Joint/Regional Projects will be subject to the limitations based on
the total population the regional project will serve and that award will not be
included in the host organization's funding limitations. For additional details,
please see Appendix A, 3. Available Grant Funds by Population, page 23.
• Federal employees are prohibited from serving in any capacity (paid or unpaid)
on any proposal submitted under this program. Federal employees may not
receive funds under any AFG Award.
For additional details, please see Appendix B, 4. Restrictions on Use of Award Funds,
page 29.
7
Overview of AFG Programs
(Operations & Safety, Vehicle Acquisition; and Joint/Regional)
NOTE: Applicants requesting multiple activities within an AFG Component Program
must provide a separate Narrative justification for each activity requested.
Maintenance and Sustainment for all AFG Programs
The use of FEMA preparedness grant funds for maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees may be allowable.
When purchasing a stand -alone warranty, or extending an existing maintenance
contract on an already -owned piece of equipment or system, coverage purchased may
not exceed the period of performance of the award used to purchase the maintenance
agreement or warranty. As with warranties and maintenance agreements, this policy
extends to licenses and user fees as well.
The exception to the requirement that the warranty period must not exceed the period of
performance applies when the maintenance contract or extended warranty is purchased
incidental to the original purchase of the equipment. The grantee may, concurrent with
the original equipment purchase, expend grant funds on a warranty or maintenance
contract for that item, regardless of the length of the term of the contract.
NOTE: The intent of eligible Maintenance and Sustainment activities is to provide direct _
support to the critical capabilities developed using FEMA and other DHS Grants and
support activities. Routine upkeep and the supplies, expendables, or one time use items
that support routine upkeep (e.g., gasoline, tire replacement, routine oil changes,
monthly inspections, and /or grounds and facility maintenance) are the responsibility of
the grantee and may not be funded with preparedness grant funding.
Operations and Safety Activities
• Fire departments and nonaffiliated EMS organizations may apply for each, any,
or all of the five (5) Operations and Safety component activities (i.e. Training,
Equipment, Personal Protective Equipment [PPE], Wellness and Fitness, and
Modification to Facilities) they deem necessary to complete their mission.
• Joint/Regional Applicants may only apply for Training, Equipment, and PPE
• State Fire Training Academy Applicants may only apply for Equipment and PPE
NOTE: While fire departments and nonaffiliated EMS organizations share some
common program priorities, there are restricted activities for nonaffiliated EMS
organizations. Nonaffiliated EMS organizations are not eligible to request any
acquisition activity that is specific or unique to strut uraVproximity firefighting.
Overview
• Training: Requested activities should meet or exceed any national, state, and /or
DHS recognized consensus standards (i.e. NFPA, ANSI, OSHA, etc.). If a
training request does not meet DHS - recognized consensus standards, applicants
8
must submit an explanation of the reasons their proposed training will serve the
needs of the applicant better than training that meets or exceeds those
standards. FEMA has determined the most benefd is derived from hands -on,
instructor -led training that leads to a national or state certification.
• Equipment: Requested equipment should enhance the safety and /or
effectiveness of firefighting, rescue, and /or the enhancement of emergency
medical services provided by fire based EMS, and /or nonaffiliated EMS
organizations. Equipment requested shall meet or exceed any voluntary national,
state, and /or DHS- recognized consensus standards.
• Personal Protective Equipment (PPE): PPE is defined as those compliant
items "worn" by firefighter /EMS personnel to protect them. PPE requested shall
meet or exceed any voluntary national, state, and /or DHS - recognized consensus
standards. PPE does not include uniforms or station -wear.
• Wellness and Fitness: Requested activities should assist First Responders so
their mental, physical, and emotional capabilities are resilient enough to
withstand the demands of emergency services response.
• Modifications to Facilities: Requested activities may only retrofit existing
structures built prior to 2003 that do not already have those safety features in
place that are listed as eligible activities.
For more details on Operations and Safety, please see Appendix B, 10. AFG Program
Priorities and Eligible/Ineligible Activities, 1. Operations and Safety A — E, page 33.
Joint/Regional
• Any eligible fire department or a nonaffiliated EMS organization may act as a
"host" applicant and apply for large -scale projects on behalf of itself and any
number of other local AFG eligible organizations that will be participating partners
in the award. Joint/Regional projects should achieve greater cost effectiveness
and regional efficiency and resilience. If an applicant wishes to submit a
Joint/Regional application, they should select the "Regional" radio button when
filling out the application. For the purpose of this document and the AFG
Application, the term "Regional" will serve the same meaning as "Joint/Regional."
For more details on "Joint/Regional," please see Appendix B, 10. AFG Program
Priorities and Eligible /Ineligible Activities, 1. Operations and Safety, E. Modifications to
Fire Facilities, 2. Joint/Regional, page 52.
Vehicle Acquisition
• AFG provides grants for the acquisition of AFG program - compliant Vehicles
(new, used, or refurbished).
• Fire departments, nonaffiliated EMS organizations, and State Fire Training
Academies are eligible for all AFG Vehicle Acquisition activities. Organizations
applying for a vehicle under the Joint/Regional program shouk choose the
Vehicle Acquisition activity in their application.
9
EQUIPMENT TO BE FUNDED BY ASSISTANCE TO FIREFIGHTER GRANT
Replacement Cost /per Total
SCBA Total 77 Total 77 $6,240.80 $480,541.60
4500 Bottles 222 220 $1,122.87 $247,031.40
Facemask 132 139 $290.77 $40,417.03
RIT Pack 2 4 $2,756.00 $11,024.00
EPIC AMP 20 20 $695.06 $13,901.20
Pak - Traker 0 45 $1,306.06 $58,772.70
Pak -Trak Charger 0 59 $418.60 $24,697.40
SEMS II Mesh Gateway 1 $1,700.00 $1,700.00
Total $878,085.33
TIC's 7 15 $6,874.68 $103,120.20
Chargers 9 18 $807.19 $14,529.42
Total $117,649.62
SCBA /TICS $995,734.95
10% Match $99,573.50