Correspondence - SOE The City of Boynton Beach
City Clerk's Office
too E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(5 742 -606o
FAX: (561) 742 -6090
E -mail : prainitoj@bbfl.us
www.boynton-beach.org
BY CERTIFIED MAIL RECEIPT #7011 2970 0001 8395 5097
December 16, 2013
MS SUSAN BUCHER
SUPERVISOR OF ELECTIONS
240 SOUTH MILITARY TRAIL
WEST PALM BEACH FL 33415
Dear Ms. Bucher:
Attached is a certified copy of Resolution No. R13 -129 and a partially executed copy of
the Interlocal Agreement between the City of Boynton Beach and the Palm Beach
County Supervisor of Elections for use of the vote processing equipment and election
services. Once you have reviewed the Interlocal Agreement, please forward a copy of
the fully executed document to me for our Central File.
If you have any question or concern, please let me know.
Sincerely,
CITY OF BOYNTON BEACH
YN.o.
SENDER: COMPLETE THIS SECTION r( rH )w ory DEI rVEI?
et M. P ra i n ito M M C • Complete items 1, 2, and 3. Also complete
A.
item City Cler • P 4 If Restricted Delivery is desired. X_. ° ❑
ty your name and address on the reverse k , . ral ❑ Addressee
so that we can return the card to You. � Med , C. Date of Delivery
• • Attach this card to the back of the mailpiece, / !° Recelved b y u
Attachment or on the front If space permits.
1. Article Addressed to: D. Is delivery address d = item 1? ❑ Yes
If YES, enterdelivery address below: ❑ No
c: Election File, Centra SUSAN BUCHER
SUPERVISOR OF ELECTIONS
240 S MILITARY TRAIL 3. Service1ype
WEST PALM BEACH FL 33415 %Certified Mail ❑ Mall
❑ Registered Receipt for Merchandise
❑ insured Men ❑ C.O.D.
S \CC \WP \ELECTION \Year 2014 \Supervisor of 4. Restricted Delivery? (Extra Fee) ❑ Yes
2. Article Number 7011 2970 0001 8 395 5097
(Thar,sfer from service
PS Form 3811, February 2004 Domestic Retum Receipt 102595-02- M-1540
The City of Boynton Beach
City Clerk's Office
ioo E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742 -6060
FAX: (561) 742 -6090
e -mail : prainitoj @ bbfl.us
www.boynton-beach.org
CERTIFICATION
I, JANET M. PRAINITO, CITY CLERK of the City of Boynton Beach, Florida,
do hereby certify that the attached Resolution No. R13 -129, consisting of two (2)
pages, and the attached Interlocal Agreement with the Palm Beach County Supervisor
of Elections are true and correct copies as they appear in the records of the City of
Boynton Beach, Florida.
WITNESS, my hand and the corporate seal of the CITY OF BOYNTON BEACH,
FLORIDA, dated this 16 day of December 2013.
- ;‘,4,
J ET M. PRAINITO, MMC
CITY CLERK
1
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America 's Gateway to the Gulfstream
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AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES
BY AND BETWEEN
THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AND THE
CITY OF BOYNTON BEACH
THIS AGREEMENT, is made and entered into this day of December 3, 2013 , effective January
1, 2014, by and between the Palm Beach County Supervisor of Elections, an elected county officer
pursuant_to_Article_VIII, Sec.1(d) of the Florida Constitution, hereinafter referred to as the "SOE ", and
the City of Boynton Beach, a municipal corporation, chartered and organized in accordance with the laws
of the State of Florida, hereinafter referred to as the "Municipality ".
WITNES SETH:
WHEREAS, Chapters 97 to 106, Florida Statutes, constitute the Florida Election Code (the
"Code ") which applies to municipalities where expressly so stated; and
WHEREAS, Sec 100.3605, Florida Statutes, states that "[T]he Florida Election Code, chapters
97 -106 shall govern the conduct of a municipality's election in the absence of an applicable special act,
charter, or ordinance provision "; and
WHEREAS, the Municipality and the SOE desire to work together to provide for municipal
elections and to allocate certain responsibilities and expenses between the two parties to ensure that the
provisions of the Code are followed during municipal elections; and
WHEREAS, the SOE and the Municipality wish to enter into this Agreement to set out the terms
of this coordinated program.
NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter
contained to be kept and performed by the parties hereto, and for the mutual benefit of the Municipality,
its constituents and the SOE, it is agreed as follows:
1. PURPOSE:
The purpose of this Agreement is to set forth the terms and conditions under which services will
be provided by the SOE and staff to the Municipality for municipal elections and to set forth the
responsibilities of both parties so that there is a clear understanding of the rights and
responsibilities of all parties Such rights and responsibilities shall apply to the General, Run -Off,
Special and Recount elections as necessary as well as the Post Election Audit, unless otherwise
stated herein below.
2. DATE OF GENERAL MUNICIPAL ELECTION:
The date of City of Boynton Beach General Municipal election is March 11, 2014. It is hereby
acknowledged and agreed that if the date listed is the same as most other municipalities in March or
November, there will be a cost sharing among municipalities for costs incurred by the SOE. Such costs
shall be allocated on a pro -rata share basis, otherwise,
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it is hereby acknowledged and agreed upon by the municipality that it is responsible for all costs of the
election, incurred by the office of the SOE.
3. FEES AND CHARGES TO BE PAID BY THE MUNICIPALITY:
The SOE hereby agrees not to charge Municipalities for taxpayer purchased equipment and
supplies; (i e. voting machines, tables, chairs, etc.) and associated maintenance and contract fees
related to such equipment in return for which the Municipality hereby agrees not to charge the
SOE for polling places within its dominion and control. Examples of municipal elections charges
related to certain services performed by the SOE to be passed through to the Municipality on a
shared pro rata basis for all municipalities holding elections on a general election day (i.e. 2nd
Tuesday in March or November) are attached hereto as Exhibit A. All items to be paid or
reimbursed to the SOE will be paid by the Municipality within thirty (30) days of receipt of an
invoice from the SOE with documentation verifying the charges.
Examples of total costs to small, medium and large municipalities are attached hereto as Exhibit
B.
4. RESPONSIBILITIES OF BOTH THE MUNICIPALITY AND THE SOE FOR
MUNICIPAL ELECTIONS:
A. Notice and Advertisement
(1) Municipality
(a) Properly call and advertise the election according to statutes and charter at its
own expense.
(b) Issue a resolution or ordinance to the SOE requesting that the Supervisor of Elections
conduct the municipality's election and act as a member of the Municipality's
Canvassing Board, which may or may not include the SOE.
(c) Certify that the registered voter information provided by the SOE to the municipality
Reflects the proper boundaries of the city and notify the SOE of any changes.
(2) SOE
(a) Publish legal notices for Logic & Accuracy testing, absentee ballot canvass, Post
Election Audit and news releases on book closing.
B. Qualifying Candidates
(1) Municipality
(a) Provide qualifying packets to candidates and accept and process all qualifying papers
and fees.
(b) Collect Name and Pronunciation Guides from the candidates at the time of qualifying
and submit to SOE.
(c) Respond to all candidate inquiries and questions.
(d) Respond to all legal inquiries and questions.
(e) Respond to all media inquiries.
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(2) SOE
(a) Verify signatures on any qualifying petitions submitted by candidates and notify the
Municipality of such results upon the close of the candidate qualifying deadline.
C. Ballots
(1) Municipality
(a) Review, amend (if necessary) and approve ballot proof prepared by SOE.
(b) Place an order with the SOE for a sufficient quantity of ballots as applicable.
(c) Pay ballot design costs to the SOE as incurred.
(d) Pay the ballot printer directly for the cost of said ballots.
(e) Reimburse the SOE for costs incurred for translation and audio recording of ballot.
(f) Reimburse SOE for preparation of Absentee Ballot, Edge layout and Sample Ballot.
(2) SOE
(a) Layout, check, proof and deliver ballot layout to the printer.
(b) Receive, securely store and account for all ballots until disbursed to polling places.
(c) Contract to have audio recorded for Touch Screen ballot.
(d) Control all access to unvoted ballots while in the possession of the SOE.
D. Equipment Testing
(1) Municipality
(a) Provide that a representative will be present during the Logic and Accuracy
testing as noticed by SOE.
(2) SOE
(a) Develop a unique test script and manually mark ballots to be used in public Logic &
Accuracy test.
(b) Conduct public Logic & Accuracy test.
E. Early Voting — Optional
(1) Municipality
(a) Reimburse the SOE for staff overtime hours due to weekend and /or evening hours
for Early Voting.
(b) Pay SOE for Early Voting supplies.
(c) Contract with, schedule and pay poll workers directly.
(d) Deliver voted ballots to SOE daily at a location designated by SOE.
(e) Designate Early Voting sites thirty (30) days prior to each Election and notify SOE
in writing of locations.
(2) SOE
(a) Prepare and provide all supplies needed for each Early Voting site.
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(b) Provide the Municipality with a list of poll workers.
(c) Train poll workers.
(d) Provide staffing to accept voted ballots daily at a location designated by SOE.
F. Absentee Voting
(1) Municipality
(a) Reimburse SOE for all postage costs incurred at the current postal rate.
(b) Pay SOE for materials and handling of each absentee ballot.
(c) Pay SOE $ 10 per absentee ballot for verifying signatures on returned voted ballot
certificates.
(d) Refer all requests for absentee ballots to SOE.
(2) SOE
(a) Determine eligibility and compile Absentee Ballot file.
(b) Accept all requests for Absentee Ballots by telephone, mail or in person.
(c) Prepare and mail Absentee Ballots.
(d) Deliver Absentee Ballots to the Post Office
(e) Receive voted Absentee Ballots.
(f) Verify signatures on returned voted Absentee Ballot certificates.
(g) Prepare and open Absentee Ballots for tabulation.
(h) Account for all Absentee Ballots.
(1) Notify Absentee Ballot voter and provisional voters of the disposition of the
Canvassing Board as required by law.
(j) Record Absentee Ballot returns to voter history.
(k) Conduct public testing of Logic and Accuracy for Absentee Ballot tabulating
equipment.
(1) Provide qualified staff to operate tabulation equipment to count Absentee Ballots.
G. Polling Places
(1) Municipality
(a) Arrange for the use of an adequate number of polling places.
(b) Confirm polling place accessibility and ADA compliance.
(c) Notify SOE in writing thirty (30) days prior to election of the need for tables and
chairs if necessary.
(d) Notify SOE of polling locations to be used no later than noon the Friday after the
municipal candidate qualifying deadline
(e) Notify the SOE not less than 30 days prior to the election that a polling place will be
moved to another site.
(f) Notify voters, as required by law, if their regular polling place is to be temporarily
relocated.
(2) SOE
(a) Provide the Municipality with a list of polling places and SOE contract.
(b) Provide tables and chairs upon written notice from the Municipality when required.
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(c) Provide polling place supplies, i.e. signs, cones, etc.
(d) Notify voters and the Municipality of permanent polling place change(s).
H. Precinct Supplies
(1) Municipality
(a) Pay SOE for precinct supplies provided.
(b) Provide a secure place for precinct clerks to return supplies and voted ballots on
election night.
(c) Pay SOE for the production of Precinct Registers or for programming electronic poll
books.
(d) Pay directly to the SOE's contracted moving company to have voting equipment
delivered and picked up from polling place no later than the day before the election and
returned after the election.
(2) SOE
(a) Provide Precinct Registers or electronic poll books for each polling place location.
(b) Provide Master CD compilation of registered voters for precinct advisors or provide
up to date electronic poll books
(c) Provide certification of registered voters after book closing.
(d) Prepare equipment, cabinets and routing of voting equipment delivery.
(e) Provide laptop computer at each polling place or electronic poll books.
(f) Provide CD of voter file database for each polling place or up to date electronic poll
book,.
(g) Provide poll worker Clerks with cell phones.
(h) Provide Provisional Ballot envelopes and affidavit forms for each polling place.
(r) Provide secrecy sleeves in a number and amount appropriate for each polling place.
I Poll Workers
(1) Municipality
(a) Contact, contract with and pay poll workers directly (using only poll workers who are
currently on the SOE list, or individuals who have successfully completed required
training).
(b) Schedule and notify poll workers of training classes.
(c) Reimburse SOE for expenses incurred for delivery and pick up of equipment to
training locations.
(d) Reimburse SOE for expenses incurred in printing training material.
(e) Reimburse SOE for expenses incurred for trainers to train poll workers.
(f) Reimburse SOE for expenses incurred for contracted training locations.
(2) SOE
(a) Provide the Municipality with a list of current poll workers.
(b) Develop poll worker training schedule.
(c) Plan and contract for training classes and locations
(d) Contract with and pay trainers to train poll workers.
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(e) Provide printed training materials for poll workers.
J Election Day Support
(1) Municipality
(a) Verify that all polling places are available to poll workers no later than 6:00 a.m. and
open for voting promptly at 7:00 a.m. on Election Day.
(b) Ensure that all polling places remain open until 7:00 p.m. or until all voters who are
in line to vote at 7:00 p.m. have completed voting.
(c) Reimburse SOE for all phone bank costs.
(2) SOE
(a) Assist in finding poll worker replacements if needed.
(b) Provide technical support personnel as needed.
(c) Provide phone bank support to respond to poll workers and voters on Election Day.
K. Ballot Tabulation /Counting of Election Results
(1) Municipality
(a) Deliver all voted ballots and other necessary election related items to a place
designated by the SOE after the polling places have closed on Election Day.
(b) Deliver all voting machine cartridges to a place designated by the SOE after the
polling places have closed on Election Day.
(c) Reimburse the SOE for any staff overtime and other expenses in relation to the
tabulation and processing of ballots on Election Day.
(d) Act as member of Canvassing Board
(2) SOE
(a) Provide technical staff and required equipment to administer tabulation and election
results.
(b) Assist and act, or appoint a designee to assist and act on the SOE's behalf, as a
member of the Municipality's Canvassing Board if desired by the municipality or act as a
member of the County Canvassing Board if it canvasses the municipality's election, if
allowed by law.
(c) Post election results on SOE WEB site and provide the same to Channel 20.
(d) Provide the Municipal Clerk with unofficial election results upon conclusion of
tabulation and canvassing of ballots cast on Election Day.
L. Post Election Day
(1) Municipality
(2) SOE
(a) Provide the Municipal Clerk with an official certification of election results if
allowed by law
(b) Store all necessary election records and ballots until the expiration of retention
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period prescribed by statutes.
(c) Process polling place affirmation forms.
(d) Sort, inventory, pack and store all election materials for retention and disposition.
(e) Notify voters of the disposition of their Absentee or Provisional Ballots after the
determination by the Canvassing Board, as required by law.
(f) Respond to public records requests regarding records kept on behalf of the
Municipality.
(g) Record voting history for each voter who voted on Election Day.
M. Audit
(1) Municipality
(a) Provide that the Municipal Clerk will be responsible for the administration of the
audit.
(b) Reimburse SOE for any staff time or other related expenses as may result from
conducting the manual audit.
(2) SOE
(a) Organize precinct information to allow the Municipal Clerk to randomly select the
race and precinct(s) that shall be audited.
(b) Organize and prepare ballots for manual audit.
(c) Provide SOE staff to conduct manual audit.
(d) Ascertain and publically post manual audit result to SOE WEB site.
N. Recount
(1) Municipality
(a) Provide that the Municipal Clerk will be responsible for the administration of the
Recount, with support and guidance from the SOE.
(b) Act as a member of the Canvassing Board
(c) Notify the candidates of the time and date of the Recount.
(d) Post public notice(s) of the Recount with the time and location.
(e) Cause to have the Recount recorded and minutes kept and approved by the
Canvassing Board.
(f) Review with the Canvassing Board and the counting teams the statutes and rules of
the Division of Elections, specifically Rule 1 S- 2.031. Recount Procedures; and Rule 1S-
2.027. Standards for Determining Voter's Choice on a Ballot.
(g) Reimburse the SOE for all staff salaries /overtime, facility and other expenses
required to conduct the Recount.
(2) SOE
(a) Post public notice(s) of the Recount with the time and location.
(b) Test tabulating equipment as required by Sec. 101.5612, Florida Statues.
(c) Provide counting teams for examining out stacked ballots.
(d) Prepare and organize ballots for Recount processing.
(e) Tabulate ballots and provide professional staff for equipment operations.
(f) Provide official certification as determined by the Canvassing Board.
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5. INDEMNITY:
Each party to this agreement shall be liable for its own actions and negligence. To the extent
permitted by law, the Municipality shall indemnify, defend and hold harmless SOE against any
actions, claims or damages arising out of the Municipality's negligence in connection with
performance under this Agreement; and the SOE shall indemnify, defend and hold harmless the
Municipality against any actions, claims or damages arising out of the negligence of SOE in
connection with its performance under this Agreement. The foregoing indemnification shall not
constitute a waiver of sovereign immunity beyond the limits set forth at Sec. 768.28, Florida
Statutes In no case shall such limits for the Municipality extend beyond $200,000 for any one
person or beyond $300,000 for any judgment which, when totaled with all other judgments, arises
out of the same incident or occurrence. These provisions shall not be construed to constitute
agreement by either party to indemnify the other for such other's negligent, willful or intentional
acts or omissions In the event of litigation, trial or appellate, between the Municipality and the
SOE relating to a municipal election governed by this Agreement, or otherwise in connection with
the interpretation or application of this Agreement, the prevailing party shall be entitled to recover
its reasonable attorneys' fees and costs from the non - prevailing party. Notwithstanding the above,
the municipality shall defend legal challenges relating to its municipal election and shall be fully
responsible for all legal costs including attorneys' fees for such defense of the Municipality and
the SOE The municipality shall be responsible for damages, if any, assessed by virtue of such
lawsuit, up to the monetary limits provided for hereinabove without recourse to the SOE
6 In the event of a Special Election, the municipality shall receive the approval of the Supervisor of
Elections for the actual election date no later than 90 days prior to a Special Election unless
otherwise provided in law. The expense of any Special Election shall include all actual costs
incurred by the Supervisor of Elections, including hourly and salaried staff costs and other related
election expenses as documented.
7. TERM:
This Agreement shall begin on the effective date January 1, 2014 and continue for a term of one
year in order to cover Special Elections, if any, and may be modified by mutual agreement of the
parties. Any proposed changes to this Agreement shall be provided to the municipalities no later
than August 1 of the applicable year, or as soon as practicable.
8 CHANGE IN LAW:
In the event any change in law abrogates or modifies any provisions or applications of this
Agreement, the parties hereto agree to enter into good faith negotiations and use their best efforts
to reach a mutually acceptable modification of this Agreement.
9. NOTICES:
All formal notices affecting the provisions of this Agreement may be delivered in person or be
sent by facsimile, registered mail, or by a recognized overnight courier such as FedEx, to the
individual designated below, until such time as either party furnishes the other party written
instructions to contact another individual
For the SOE: For the Municipality:
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Supervisor of Elections City of Boynton Beach
240 S. Military Trail 100 East Boynton Beach Blvd
West Palm Beach, Florida 33415 Boynton Beach, FL 33435
Attention: Susan Bucher Attention: Janet M. Prainito
10 SEVERABILITY:
If any clause, section, or provision of this Agreement shall be declared to be unconstitutional,
invalid or unenforceable for any cause or reason, or is abrogated or negated by a change in law,
the same shall be eliminated from this Agreement, and the remaining portion of this Agreement
shall be in full force and effect and be valid as if such invalid portions thereof had not been
incorporated herein.
11. By signing this contract, you and your municipality approve the contract as a form of legal
sufficiency and certify that this contract has met all of the legal requirements of your
Municipal Charter and all other related laws.
12. NO MODIFICATION EXCEPT IN WRITING:
This is the complete and final agreement between the parties. No representations other than those
set forth herein shall be binding upon the parties. No modification of this agreement shall be
effective unless submitted in writing and signed by both parties, or their duly authorized
representatives
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement effective January 1,
2014
As to the SOE•
WITNESSES. SUPERVISOR OF ELECTIONS
PALM BEACH COUNTY
Susan Bucher
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EXHIBIT 13
Palm Beach County Supervisor of Elections Office
Summary of Activity For Uniform Munlcipal Elections
January 2014
Cogs
ABSENTEE BALLOTS $5.23 Cost per AB Ballot processed
* AB set up Fee $0.04
* On Calf service - Pitney Bowes $0.24
* Process Absentee Ballot Requests 2.59
* Prepare and mail Absentee Ballots (machine use, staff time voter file, postage), record/venfy
absentee ballot retums, prepare/opening of absentee ballots for tabulation 1 36
* Provide absentee voting - prep and mailing 0.90
* Notification to Absentee Ballot and provisional voters on the disposition of Canvassing Board 0.10
MUNICIPAL PACKAGE 2.466 Cost par Municipal
*
Arrange for translating, printing and recording of audio ballot TBD
* Provide polling place supplies — signs, cones, tables, chairs, etc. 25.00
* Assist in finding poll worker replacements 46.63
* Develop master CD compilation for precinct advisors or provide programmable electronic poll
books 75.20
* Provide certification of registered voters after book dosing 60.84
* Prepare Absentee Ballot, Edge layout and Sample Ballot 272.09
* Publish legal notices for L&A testing, canvass and post elections and news releases on book
dosing, absentee ballots and other election related news 81 93
* L&A test - development of a unique test script, manual ballot marking, pretesting for
comparisons and pulling equipment for public tests 211.24
* Election Day support (SOE staff and phone bank) 398.43
* Election night support- incl OT (SOE staff, vote tabulation and vote certification) 638.11
* Assist municipality with canvass of Absentee Ballots, schedule canvass and act as member of
Canvassing Board 293.60
* Post election results on WEB site and Channel 20 92.36
* Interface with candidates, press, city staff, city attorneys regarding Election Law 157.37
* Conduct mandatory audit post election 112.80
PRECINCT SERVICES $15252 Cost per precinct
* Provide Clerk Bags i.e. precinct registers or programmed electronic poll books, affidavits,
supplies etc. 24.24
*
Delivery and Pick up of voting equipment to training locations 2.43
* Prepare precmd scanners and ADA Touch screen equipment 19 55
• Prepare equipment cabinets and routing of voter equipment 19.55
* Copy of current poll workers 0.15
* Create and retain voting history (post elections) 1816
* Plan training class locations /train pollworkers/provide pnnted training materials 58.44
* Provide laptop computers for Precinct Advisors or programmed electronic poll books 5.83
* Notification of provisional ballot outcome 3 52
* Copy of current polling place contract 0 15
* Provide CD of voter file database or programmed poll books for Precinct Advisors 0.50
The City of Boynton Beach
City Clerk's Office
„\
.c. 100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742 -6090
E-mail: prainitoi@bbfl.us
www.boynton-beach.org
FAX
TO: Cindy Lugo
FROM: Janet M. Prainito
FAX PHONE: (561) 656 -6220
DATE: December 12, 2013
SUBJECT: Poll Workers Training Schedules for Clerks
NO. OF PAGES (including cover): 2
Attached is the training schedule for the Precinct Clerks I have retained for the City of
Boynton Beach anticipated March 11, 2014 Municipal Election.
Please note that two of the Clerks have not yet selected training dates. As soon as I
have their choices, I will forward that information to you. Thank you for your
assistance.
Happy Holidays!
Attachment
S: \CC \WP \ELECTION \Year 2014 \POLL WORKERS TRAINING \Fax Transmittal of Clerk Training Schedule docx
America's Gateway to the Gulfstream
TX Result Report P 1
12/12/2013 11:23
Serial No. A0P0011004286
TC: 342899
Addressee Start Time Time Prints Result Note
96566220 12 - 12 11:22 00:00:21 002/002 OK
gg g a
Note
mix: : mixed e - Si
Binding Direction. SP : S F C O DE: F - Cod e . RTX: Re -TX
RLY: Relayy. MBX: Confidential. BUL: Bulletin. SIP: SIP F a x . IPAD IR Address F ax.
I -FAX: Internet Fax
Result OK: Communication OK, S -OK: Stop Communication, PW -OFF: Power Switch OFF,
TEL: RX from TEL, NG: Other Error, Cont: Continue, No Ans: No Answer,
Refuse: Receipt Refused, Busy: Busy, M Full:Memory Full,
LOUR:Receiving length Over, POUR :Receiving page Over, FIL:File Error,
DC:Decode Error, MDN :MDN Response Error, DSN:DSN Response Error.
The City of Boynton Beach
City Clerk's Office
.� 1. - 100 E BOYNTON BEACH BLVID
BOYNTON BEACH FL 33435
(561) 742 -6060
FAX: (561) 742 -6090
E -mall: prainitoj5bbfl_us
www. boynton -beach . org
FAX
TO: Cindy Lugo
FROM: Janet M. Pralnito
FAX PHONE: (561) 656 -6220
DATE: December 12, 2013
SUBJECT: Poll Workers Training Schedules for Clerks
NO. OF PAGES (including cover): 2
Attached Is the training schedule for the Precinct Clerks I have retained for the City of
Boynton Beach anticipated March 11, 2014 Municipal Election.
Please not that two of the Clerks have not yet selected training dates. As soon as I
have their choices, I will forward that Information to you. Thank you for your
assistance.
Happy Holidays?
Attachment
S_ \CC \WP \ELECTION \Year 2014 \POLL WORKERS TRAINING \Fax Transmittal of clerk Training Schedule door
4mericcr's Gateway to the Gulfstrecrm
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The City of Boynton Beach
, c > ,. City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL
33435
(561) 742 -6060
FAX: (561) 742 -6090
E -mail : prainitoj @bbfl.us
www.boynton- beach.org
BY CERTIFIED MAIL RECEIPT #91 7199 9991 7033 5284 7513
March 20, 2014
MS SUSAN BUCHER
SUPERVISOR OF ELECTIONS
240 SOUTH MILITARY TRAIL
WEST PALM BEACH FL 3341
Dear Ms. Bucher:
Enclosed are the Form 1, Statement of Financial Interests, for our newly elected
Commissioners Mack McCray and Joseph Casello. If there is any question or concern,
please let me know.
Sincerely,
CITY OF BOYNTON BEACH
- - p-vu:_t i ) 1 A Ot,..,)t.,_ /,'
Janet M. Prainito, MMC
City Clerk
EnclosuresCa
c: Election File, Central File
S \CC \WP \ELECTION \Year 2014 \Supervisor of elections \Transmittal of Form 1 Financial Disclosure for McCray & Casello doc
America's Gateway to the Gulfstream
FORM 1 STATEMENT OF 2013
Please print or type your name, mailing FINANCIAL INTERESTS f
address, agency name, and position below L FOR OFFICE USE ONLY
LAST NAME -- FIRST NAME -- MIDDLE NAME
Mc Cray Mack
MAILING ADDRESS -> - -
806 North West 4th StrPpt .
n ^�
I -
CITY ZIP COUNTY
Boynton Beach. F1. 33435 Palm Beach
NAME OF AGENCY
City of Boynton Beach c=' t,
NAME OF OFFICE OR POSITION HELD OR SOUGHT ?,
City Commissioner District II
You are not limited to the space on the fines on this form Attach additional sheets, d necessary.
CHECK ONLY IF ❑ CANDIDATE OR ❑ NEW EMPLOYEE OR APPOINTEE
* * ** BOTH PARTS OF THIS SECTION MUST BE COMPLETED * * **
DISCLOSURE PERIOD:
THIS STATEMENT REFLECTS YOUR FINANCIAL INTERESTS FOR THE PRECEDING TAX YEAR, WHETHER BASED ON A CALENDAR
YEAR OR ON A FISCAL YEAR PLEASE STATE BELOW WHETHER THIS STATEMENT IS FOR THE PRECEDING TAX YEAR ENDING
EITHER (must check one)
DECEMBER 31, 2013 OR ❑ SPECIFY TAX YEAR IF OTHER THAN THE CALENDAR YEAR
MANNER OF CALCULATING REPORTABLE INTERESTS:
FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES FEWER
CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES (see instructions
for further details) CHECK THE ONE YOU ARE USING
❑ COMPARATIVE (PERCENTAGE) THRESHOLDS OR ❑ DOLLAR VALUE THRESHOLDS
PART A -- PRIMARY SOURCES OF INCOME [Major sources of Income to the reporting person - See instructions)
(If you have nothing to report, write "none" or "n/a")
NAME OF SOURCE SOURCES DESCRIPTION OF THE SOURCE'S
OF INCOME ADDRESS PRINCIPAL BUSINESS ACTIVITY
Bob's Printing 1885 South West 4th Ave. E -7 Printing_
Mizell & Kurtz Funeral - 11Ral r tN0g e tlOth F REPetR 3 West „��
Ft. Lauderdale, Florida 3331!
St_ John Miscionary Baptist Church 900 North Soacrost Blvd,
1 Boynton Beach. Florida 33435 Church
PART B -- SECONDARY SOURCES OF INCOME
[Major customers, clients, and other sources of Income to businesses owned by the reporting person - See Instructions)
(If you have nothing to report, write "none" or "n/a")
NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS
BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE ACTIVITY OF SOURCE
6.
PART C -- REAL PROPERTY [Land, buildings owned by the reporting person - See Instructions)
(If you have nothing to report, write "none" or "n/a ") FILING INSTRUCTIONS for when
and where to file this form are
located at the bottom of page 2.
304 North West 12th Avenuue Boynton Beach
INSTRUCTIONS on who must file
this form and how to fill it out
. 1 . t begin on page 3.
CE FORM 1 - Effectrve Jaruary 1 2014 (Continued on reverse side) PAGE 1
Adopted by reference in Rue 34 -t 262(' F A C
PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit, etc - See instructions]
(If you have nothing to report, write "none" or "n /a ")
TYPE OF INTANGIBLE BUSINESS ENTITY TO WHICH THE PROPERTY RELATES
PART E — LIABILITIES [Major debts - See instructions]
(If you have nothing to report, write "none" or "n /a ")
NAME OF CREDITOR ADDRESS OF CREDITOR
PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions]
(If you have nothing to report, write "none" or "n /a ")
BUSINESS ENTITY # 1 BUSINESS ENTITY # 2
NAME OF BUSINESS ENTITY
ADDRESS OF BUSINESS ENTITY
PRINCIPAL BUSINESS ACTIVITY
PQ;?JTION HFt f) WITH FNTITY
I OWN MORE THAN A 5% INTEREST IN THE BUSINESS
NATURE OF MY OWNERSHIP INTEREST
IF ANY OF PARTS A THROUGH F ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE ❑
Si - : DA SIGN ' r- • uir- • -
, -
• '7 (1017
` 1f '. ;cert d ub • .aGeotrtan tcensed unit • •ter 473, or attor 1od standn ith the Florida Bar reared this form for ou P � 9 prepared you,
he or she must complete the following stat. n
, prepared the CE Form 1 in accordance with Section 112 3145, Florida
Statutes, and the instructions to the form Upon my reasonable knowledge and belief, the disclosure herein is true and correct
Signature Date
FILING INSTRUCTIONS:
WHAT TO FILE: WHERE TO FILE: WHEN TO FILE:
After completing all parts of this form, including If you were mailed the form by the Commission Initially, each local officer /employee, state officer,
signing and dating it send back only the first on Ethics or a County Supervisor of Elections for and specified state employee must file within
sheet (pages 1 and 2) for filing your annual disclosure filing, retum the form to 30 days of the date of his or her appointment
that location or of the beginning of employment
9 9 Appointees
If you have nothing to report in a particular Local officers /employees file with the who must be confirmed by the Senate must file
section, you must write "none" or "n /a" in that Supervisor of Elections of the county in which they prior to confirmation, even if that is less than
section(s) permanently reside (if you do not permanently 30 days from the date of their appointment
reside in Florida, file with the Supervisor of the Candidates for publicly- elected local office must
NOTE: county where your agency has its headquarters)
file at the same time they file their qualifying
MULTIPLE FILING UNNECESSARY: State officers or specified state employees papers
Generally, a person who has filed Form 1 for a file with the Commission on Ethics, P 0 Drawer
calendar or fiscal year is not required to file a 15709, Tallahassee, FL 32317 -5709, physical Thereafter, local officers /employees, state
second Form 1 for the same year However, a address 325 John Knox Road, Building E, Suite officers, and specified state employees are
candidate who previously filed Form 1 because 200, Tallahassee, FL 32303 required to file by July 1st following each calendar
of another public position must at !east file a copy year in which they hold their positions
Form 1 when qualifying Candidate file this form together with their
of his or her original q g qualifying papers Finally at the end of office or employment, each
local officer /employee, state officer, and specified
To determine what category your position falls state employee is required to file a final disclosure
under, see the "Who Must File" Instructions on form (Form 1 F) within 60 days of leaving office or
page 3 employment However, filing a CE Form 1F (Final
Facsimiles will not be accepted. Statement of Financial Interests) does not relieve
the filer of filing a CE Form 1 if he or she was in
their position on December 31, 2013
CE FORM 1 - Effective January 1 2014 PAGE 2
Adopted by reference in Rule 14 -5 202'11 F A C
FORM 1 STATEMENT OF 2013
Please print or type your name, mailing FINANCIAL INTERESTS _ _` _,
address, agency name, and position below FOR OFFICE USE ONLY:
LAST NAME - IRST NAM . MIDDLE NAME
C \sEu c ,� o stp � � otiy
MAILING ADDRESS - "y
7 q 8k S PS d� d C ■ C f<W m � a
,‘" -ti U
ZIP Co
&VJA �E9c\A 3 3H 3� -Y C--
NAME GENCY
C..1 ^ el<
rg
NAME OF OFFICE OR POSITION HELD OR SOUGHT uR
� rAn i kkss toy Dism 1
You are not limited to the space on the lines on this form. Attach additional sheets, if necessary
CHECK ONLY IFA CANDIDATE OR u NEW EMPLOYEE OR APPOINTEE
`' * * ** BOTH PARTS OF THIS SECTION MUST BE COMPLETED ****
DISCLOSURE PERIOD:
THIS STATEMENT REFLECTS YOUR FINANCIAL INTERESTS FOR THE PRECEDING TAX YEAR, WHETHER BASED ON A CALENDAR
YEAR OR ON A FISCAL YEAR PLEASE STATE BELOW WHETHER THIS STATEMENT IS FOR THE PRECEDING TAX YEAR ENDING
EITHER (must check one)
DECEMBER 31, 2013 OR J SPECIFY TAX YEAR IF OTHER THAN THE CALENDAR YEAR
MANNER OF CALCULATING REPORTABLE INTERESTS:
FILERS HAVE THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES FEWER
CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES (see instructions
for further details). CHECK THE ONE YOU ARE USING:
COMPARATIVE (PERCENTAGE) THRESHOLDS OR Q DOLLAR VALUE THRESHOLDS
PART A — PRIMARY SOURCES OF INCOME [Major sources of income to the reporbng person - See instructions]
(If you have nothing to report, write "none" or "Na")
NAME OF SOURCE SOURCES DESCRIPTION OF THE SOURCE'S
OF INCOME ADDRESS PRINCIPAL BUSINESS ACTIVITY
C i c) Wcfac cMe. M /455 rv■A tN
pctu (ow Waetm -wk IMAc 0t4/0
a1/4 dF C 3 V.7\0u V ) s o z % c , 1 , 100e zicAdy, k vc. 3393S e y eO MtAtcS 10VG 2,
PART B — SECONDARY SOURCES OF INCOME
[Major customers, clients, and other sources of income to businesses owned by the reporting person - See Instructions]
(tf you have nothing to report, write "none" or "Na ")
NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS
BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE ACTIVITY OF SOURCE
PART C — REAL PROPERTY [Land, buildings owned by the reporting person - See instructions)
(if you have nothing to report, write "none" or "Na ") FILING INSTRUCTIONS for when
and where to file this form are
0 C - 'Q \ v E located at the bottom of page 2.
t ` � ` INSTRUCTIONS on who must file
�
(3E 0, �� 33 L{ % � I r �� t ,,�� D this form and how to fill it out
ll begin on page 3
.E FORM' Eftectve
.., x.•K•.. .....a t'. -} ., i. ,. }.. +LUAtm JlC 4' rev!.-S! :toe P
PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit etc - See instructions]
(If you have nothing to report, write "none" or "n /a ") 1
TYPE OF INTANGIBLE BUSINESS ENTITY TO WHICH THE PROPERTY RELATES
PART E — LIABILITIES [Major debts - See instructions]
(If you have nothing to report, write "none" or "n /a ")
NAME OF CREDITOR ADDRESS OF CREDITOR
tA/ V5 Nao Mo A S S L SSA w. GoItaow C3ENcL K3 [v4.
W�1ls vlS SSO w l" oliktov, C�sNck, \ ct �
L110itc - F∎itc JNo.) CV s c3 CoLFn fvlC sTT6E -T (2CC -sT 1• `Ft o (WS
PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions]
(If you have nothing to report, write "none" or "n /a ")
BUSINESS ENTITY # 1 BUSINESS ENTITY # 2
NAME OF BUSINESS ENTITY
ADDRESS OF BUSINESS ENTITY I\ (4 J far
PRINCIPAL BUSINESS ACTIVITY
POSITION HELD WITH FNTITY
I OWN MORE THAN A 5% INTEREST IN THE BUSINESS
NATURE OF MY OWNERSHIP INTEREST
IF ANY OF PARTS A THROUGH F ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE ❑
S GNATURE (required): DATE SIGNED (required):
2/ 4 1 20 1 1 1
If a certified public accountant licensed under Chapter 473, or attorney in good standing with the Florida Bar prepared this form for you,
he or she must complete the following statement
prepared the CE Form 1 in accordance with Section 112 3145, Florida
Statutes and the instructions to the form Upon my reasonable knowledge and belief, the disclosure herein is true and correct
Signature Date
FILING INSTRUCTIONS:
WHAT TO FILE: WHERE TO FILE: WHEN TO FILE:
After completing all parts of this form, including If you were mailed the form by the Commission Initially, each local officer /employee, state officer,
signing and dating it, send back only the first on Ethics or a County Supervisor of Elections for and specified state employee must file within
sheet (pages 1 and 2) for filing your annual disclosure filing, return the form to 30 days of the date of his or her appointment
that location or of the beginning of employment Appointees
If you have nothing to report in a particular Local officers /employees file with the who must be confirmed by the Senate must file
section, you must write "none" or "n /a" in that Supervisor of Elections of the county in which they pnor to confirmation, even if that is less than
section(s) permanently reside Of you do not permanently 30 days from the date of their appointment
reside in Florida, file with the Supervisor of the Candidates for publicly -elected local office must
NOTE county where your agency has its headquarters )
MULTIPLE FILING UNNECESSARY: file at the same time they file their qualifying
State officers a person who has filed Form 1 for a fficers or specified state employees papers
file with the Commission on Ethics, PO Drawer Thereafter local officers/employees, calendar or fiscal year is not required to file a 15709, Tallahassee, FL 32317 -5709, physical p oyees, state
second Form 1 for the same year However, a address 325 John Knox Road, Building E, Suite officers, and specified state employees are
candidate who previously filed Form 1 because 200, Tallahassee, FL 32303 required to file by July 1st following each calendar
of another public position must at least file a copy year in which they hold their positions
on original Form 1 when qualifying Candidates fie this form together with their Fi nall
of his or her o , at the end of office or employment, 9 4 fY 9 y p yment, each
qualifying papers local officer /employee, state officer, and specified
To determine what category your position falls state employee is required to file a final disclosure
under, see the "Who Must File" Instructions on form (Form 1F) within 60 days of leaving office or
page 3 employment However, filing a CE Form 1F (Final
Facsimiles will not be accepted. Statement of Financial Interests) does not relieve
the filer of filing a CE Form 1 if he or she was in
their position on December 31, 2013
CE FORM 1 - Effective January 1 2014 PAGE 2
Adopted by reference in Rule 34 -8 202(1 c A C
OF F(O
4f 0GAL4
o a Palm Beach County "ITY C> rt 1�1 P'e'r
s. �,
OF pp
ZI `�A2 iMia R FL 33415
POST OFFICE BOX 22309
WEST PALM BEACH, FL 33416
SUSAN BUCHER
Supervisor of Elections TELEPHONE. [561 l 656 -6200
FAX NUMBER: [5611 656 -6287
WEBSITE• www.pbcelections.org
CERTIFICATION OF NUMBER OF REGISTERED VOTERS
MUNICIPALITY — CITY OF BOYNTON BEACH
District 2
ELECTION DATE — MARCH 11, 2014
PRECINCT NUMBER REGISTERED VOTERS
3188 954
3190 554
4024 1,311
7178 2,458
7180 2,707
7182 1,578
7184 5
TOTAL 9,567
1, SUSAN BUCHER, SUPERVISOR OF ELECTIONS, hereby certify the foregoing to be a
true and correct number of registered voters in the above municipality, as it appears on
record in my office as of February 13, 2014.
;1 •
S SAN BUCHER
SUPERVISOR OF ELECTIONS
PALM BEACH COUNTY, FLORIDA
(SEAL)
OF F
,�Gnts��
2k a Palm Beach County
OF pp,
240 SOUTH MILITARY TRAIL
WEST PALM BEACH, FL 33415
POST OFFICE BOX 22309
WEST PALM BEACH, FL 33418
SUSAN BUCHER
Supervisor of Elections TELEPHONE (561) 856 -8200
FAX NUMBER. (561) 656 -8287
WEBSITE www pbcelections.org
CERTIFICATION OF NUMBER OF REGISTERED VOTERS
MUNICIPALITY — CITY OF BOYNTON BEACH
District 4
ELECTION DATE — MARCH 11, 2014
PRECINCT NUMBER REGISTERED VOTERS
3136 1,500
3138 1,744
3140 781
3142 664
3146 541
3164 1,770
3168 1,827
3172 785
3174 553
3176 335
3178 0
3182 8
3184 195
TOTAL 10,703
1, SUSAN BUCHER, SUPERVISOR OF ELECTIONS, hereby certify the foregoing to be a
true and correct number of registered voters in the above municipality, as it appears on
record in my office as of February 13, 2014.
S SAN BUCHER
SUPERVISOR OF ELECTIONS
PALM BEACH COUNTY, FLORIDA
:(SEAL)
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RECI PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 3138
3 - 11 - 2014
DATE TIME OF ARRIVAL AT COLLECTION CENTER 00,
# Q RETURNED ITEMS:
V/ BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK /I-Y
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC PT FOR CLERK SUPPLY _ AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINC Y NUMBER(S) 3164
DATE 3 - - 2014 DIME OF ARRIVAL AT COLLECTION CENTER 8
# OJ RETURNED ITEMS:
BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
/
SIGNATURE OF CLERK lZ
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/ 1 2 White Copy Collection Center Staff Yellow Copy Person dropping off items
REG. PT FOR CLERK SUPPLY _AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTERBOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 4024
DATE 3 - - 2014 TIME OF ARRIVAL Al COLLECTION CENTER _ ' q
# OF RETURNED ITEMS:
BALLOT RETURN BOX
✓ CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK 41°
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK L �lC .7c 1 s'
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC. PT FOR CLERK SUPPLY ,_AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL 3146
PRECINCI�NUMBER(S)
DATE 3 - - 2014 I'IMF' OF ARRIVAL AT COLLECTION CENTER 7' `f� i 41
# OF RETURNED ITEMS:
V BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLER
.__ „ ,,@2.„0_ C1f1/ } - - -
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK 1 =- f
SIGNATURE OF COLLECTION CENTER S MAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC, PT FOR CLERK SUPPLY ,_AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 3190
DATE 3 - - 2014 TIME OF ARRIVAL_ AT COLLECTION CENTER
# OF- RETURNED ITEMS:
I �
V/ BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK �
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK - ` SIGNATURE OF OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Centel Staff Yellow Copy Person dropping off items
REC - PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER _ PRECINCT NUMBER(S)
DATE TIME OF ARRIVAL A Y COLLECTION CENTER 1 • 5 2/94
# O Z RETURNED ITEMS:
F V/ BALLOT RETURN BOX
CLERK SUPPLY BAG
HER ITEMS:
SIGNATURE OF CLERK Y7, '�
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK (,,c rL- i
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC." PT FOR CLERK SUPPLY \G
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 3168
DA TE 3 - - 2014 TIME OF ARRIVAL A I COLLEC HON CENTER
# OF RETURNED ITEMS:
\' BALLOT RETURN BOX
V CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK /� `
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK f ���
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
RECA PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 7178
DAI L 3 - - 2014 TIME OF ARRIVAL AT COLLECTION CENTER / 4 7
# OF RETURNED ITEMS:
BALLOT RETURN BOX
V CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK . 1 --
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK _ _ (> __ - two/
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER PRECINCT NUMBER(S) _ c/ ) Z
DATE TIME OF ARRIVAL AT COLLECTION CEN FER / :.6
# OF RETURNED ITEMS:
✓ BALLOT RETURN BOX
CLERK SUPPLY BAG
B OTHER ITEMS:
��
fi
/(
SIGNATURE OF CLERK (_
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK
2
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy. Person dropping off items
REC, PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 3188
DATE 3 - - 2014 TIME OF ARRIVAL AT COLLECTION CENTER 7:5
# OF RETURNED ITEMS:
BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK 6 ,
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK 4 4- /tee a
SIGNA FURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER PRECINCT NUMBER(S)__ - _ o7 a
DATE TIME OF ARRIVAL AT COLLECTION CENTER 7
# OF RETURNED ITEMS:
kr J BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS: 0,1747
SIGNATURE OF CLERK c/% •
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK CI,
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copt/ Person dropping off items
REC1_ _PT FOR CLERK SUPPLY _ AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BEACH CITY HALL 3140
PRECINCT NUMBER(S)
DATE 3 - - 2014 TIME OF ARRIVAL AT COLLECTION CENTER 7-3
# OF RETURNED ITEMS:
J BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK t C L c L L `� _
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK a `` �
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC. PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) 3136 "
DA "I E 3 - - 2014 FUME OF ARRIVAL AT COLLECTION CENTER ! ! e
# OF RETURNED ITEMS:
e„r BALLOT RETURN BOX
V CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLLRK C —
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK `U,, \qI) C `'
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC. -PT FOR CLERK SUPPLY _ AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCI NUMBER(S) 7182
DATE 3 - - 2014 DO
FINE OF ARRIVAL AT COLLECTION CENTER
# Ole RETURNED ITEMS:
BALLOT RETURN BOX
V CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK _ 1. y: ' { u / 1
, '.()///' OF INSPECTOR ACCOMPANYING CLERK �C. Z C� 7.7 ( �i
SIGNATURE _ \ �..� � - -- - --- �G, -"� 4-4--v- - --
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC. PT FOR CLERK SUPPLY _ AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCTNUMBER(S) 3142
DATE 3 - - 2014 TIME: OF ARRIVAL AT COLLECTION CENTER v
# OF RETURNED ITEMS:
BALLOT RETURN BOX
V CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK - -[►� ,",
SIGNATURE OF INSPECTOR ACCOMPANYING CLERIC . A /
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/ 12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER __ PRECINCT NUMBER(S)
DATE TIME OF ARRIVAL AT COLLECTION CENTER 7 ' ___
# O RETURNED ITEMS:
A BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
c- 4 4/
SIGNATURE OF CLERK — •
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK
SIGNATURE OF COLLECTION CENTER STAFF
Rev. 6/12 White Copy Collection Center Staff Yellow Copy. Person dropping off items
REC PT FOR CLERK SUPPLY AG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER —_ PRECINCT NUMBER(S) _ 3 176
DATE TIME OF ARRIVAL AT COLLECTION CENTER 7. 5 - q ___
# OF RETURNED ITEMS:
BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLER lir,
SIGNATU INSPECTOR ACCOMPANYING CLERK
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy. Person dropping off items
RECI ?T FOR CLERK SUPPLY tG
AND BALLOT RETURN BOX(ES)
COLLECTION CENTER BOYNTON BEACH CITY HALL PRECINCT NUMBER(S) _ 7180
DATE 3 - - 2014 _ TIME OF ARRIVAL Al COLLECTION CENTER 7 - ip
# C RETURNED ITEMS:
v BALLOT RETURN BOX
CLERK SUPPLY BAG
OTHER ITEMS:
"I
SIGNATURE OF CLL K 762.-7
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK _ �.�� 1,_
SIGNATURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
REC_ PT FOR CLERK SUPPLY _ kG
AND BALLOT RETURN BOX(ES)
BOYNTON BEACH CITY HALL 7184
COLLECTION CENTER PRECINC I' NUMBER(S)
3 - - 2014 7_ c _ __ ____
DATE TIMF OF ARRIVAL AT COLLECTION CENTER --�
# OF RETURNED ITEMS:
N BALLOT RETURN BOX Ad 'still-
CLERK SUPPLY BAG
OTHER ITEMS:
SIGNATURE OF CLERK (-�_
SIGNATURE OF INSPECTOR ACCOMPANYING CLERK i / A
SIGNA FURE OF COLLECTION CENTER STAFF
Rev 6/12 White Copy Collection Center Staff Yellow Copy Person dropping off items
MUNICIPAL ELECTION
COL,4ECTION CENTER PROCEDURES
The following is provided to help with the collection of Office Ballot Return Boxes and Clerk Supply Bags
from the precinct clerks. It is recommended you have a list of precinct emergency telephone numbers in
case you have to send a clerk back to the precinct for something left behind.
CLERK CHECK -IN:
1. As clerks arrive enter precinct(s) number and arrival time on Receipt.
2. Enter the number of returned items on Receipt; Ballot Return Box and Clerk Supply Bag.
3. Have clerk and the accompanying inspector sign the receipt.
4. You sign the receipt and give the clerk the yellow copy. Return all white copies with supplies.
OFFICIAL RESULTS BAG:
If the official Result bag containing the Memory Pack(s) and cartridge is brought to you by mistake please
immediately send the driver to the tally center where they are to drop -off.
RETURNING TO THE SUPERVISOR OF ELECTIONS TABULATION CENTER
1. Complete the Transmittal Check -in Log.
2. Make sure you have the following:
❑ Official Ballot Return Boxes (with voted Ballots)
❑ Blue Clerk Supply Bags
3. Verify that all your precincts have returned and there are no missing precincts.
4. Call Election Central at ° , Lv ''v ) to inform of departure.
5. Drop -off all materials at the location indicated on the map.
SUPPLIES
❑ Receipts
❑ Transmittal Check -in Logs
❑ Map of Drop -off
Rev. 2/14 - L WLE\ELECTIONS \Collection Cente, Muniapal Procedures doc
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Prainito, Janet
From: Tony Enos <tony @pbcelections.org>
Sent: Monday, March 03, 2014 5:17 PM
To: Prainito, Janet
Subject: Cell Phones
Janet
Here are the cell phones numbers assigned to your precincts if needed.
3136 561 -531 -3072
3138 561 -531 -9223
3140 561 -531 -9224
3142 561 -531 -9232
3146 561 -531 -9239
3164 561 -537 -0425
3168 561- 847 -1238
3172 561 -537 -0428
3174 561- 847 -1242
3176 561- 847 -1243
3178 No Phone
3182 No Phone
3184 561- 847 -1248
3188 561- 847 -1280
3190 561- 847 -1292
4024 561- 629 -2578
7178 561- 847 -1457
7180 561- 847 -1458
7182 561- 847 -0611
7184 No Phone
Tony Enos
Voting Systems Manager
Palm Beach County, FL
Phone - 561- 840 -4588
Fax - 561 - 840 -4591
1
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668 6076
PLEASE NOTE Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing Florida
Statute 668.6076
2
Prainito, Janet
From: Gaby Kiernan <gaby @pbcelections.org>
Sent: Friday, February 21, 2014 9:16 AM
To: jgoudreau @atlantisfl.gov; ssaxton @myboca.us; Prainito, Janet;
nubin @mydelraybeach.com; dmcgrew @ci.greenacres.fl.us, rtaylor @gulf - stream.org;
bbrown @ci.highland- beach.fl.us; bsearls @hypoluxo.org; vdunham @juno- beach.fl.us;
sallyb @jupiter.fl.us; vmendez @lakeparkflorida.gov; salbury@townofmangoniapark.com;
khancsak @oceanridgeflorida.com; psnider @pbgfl.com; ebrowning @pbstownhall.org;
cward @rivierabch.com; ddisanto @royalpalmbeach.com; sbcityclerk @southbaycity.com,
awildar @wellingtonfl.gov
Cc: Charmaine Kelly; Bucher, Susan, Anitha Emmanuel; Cynthia Nicolas
Subject: Absentee Ballots for the upcoming uniform municipal election
Dear Clerks:
Absentee ballots for the upcoming uniform municipal election March 11, 2014 will start mailing out
today. Starting Monday, Feb. 24, absentee ballots requested will be mailed daily. The postage
amount required to return an absentee ballot is $1.19. Absentee ballots must be received at our
main office by 7:00 pm on Election Day to be counted.
The deadline to request an absentee ballot to be mailed to a voter is Wednesday, March 5th, 2014 at
5:00 pm.
Voters may also pick up their own ballot at any of our offices at this time. They may pick up for
someone else starting Thursday, March 6, with written authorization from the voter. For specific
instructions you may visit our website at www.pbcelections.orq
A new law took effect January 1st of this year that allows for voters who returned a voted absentee
ballot without their signature to fix it by submitting a signed affidavit and copy of their ID. The
affidavit and instructions are also available on our website.
If you have any questions or need additional information, please do not hesitate to contact us.
Respectfully,
Gaby Kiernan
Elections Specialist II
, Absentee Ballot Department
Supervisor of Elections
Palm Beach County
561- 656 -6200
PLEASE NOTE. Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic marl to this entity Instead, contact this office by phone or in writing Florida
Statute 668.6076
1
Prainito, Janet
From: Cindy Lugo <cindy @pbcelections.org>
Sent: Thursday, March 06, 2014 1035 AM
To: ATLANTIS; BOCA RATON, Prainito, Janet; Pyle, Judith; DELRAY BEACH; DELRAY BEACH;
GREENACRES, GULF STREAM; GULF STREAM; HIGHLAND BEACH; HIGHLAND BEACH;
HYPOLUXO; JUNO BEACH; JUPITER; JUPITER; LAKE PARK; LAKE PARK; MANGONIA
PARK; OCEAN RIDGE; PALM BEACH GARDENS; PALM BEACH GARDENS; PALM BEACH
SHORES; RIVIERA BEACH, RIVIERA BEACH; ROYAL PALM BEACH, WELLINGTON
Subject: PW Attendance
Precinct Advisor training at SOE 3/6/14 @ 9:30am:
ID Name Present?
1 82001823 BERRY, CHARLES Y Change
2 01009444 BRAUSE, DONALD N Change
3 06149879 BYRD, ANITA E Y Change
4 06234118 DAILEY, UGENT JR N Change
5 04034880 DAY, SUSAN J Y Change
6 85009682 GABRIEL, KEEGAN H E N Change
7 82022208 GARCIA, MARIO T JR Y Change
8 06191045 GOODWIN, MARCIA S Y Change
9 00058323 GREGORY, JOANNE L N Change
10 00052694 HECKLER, ALVIN S Y Change
11 03051127 HELMS, GAIL L Y Change
12 92013919 JONES, REGINA Y Change
13 02034120 JONES, STEVEN G Y Change
14 80055596 MAYHEW, LILLIAN V Y Change
15 95031031 MONCRIEF, CAROL Y Y Change
16 60013386 MURPHY, LINDA P Y Change
17 97004729 PHELPS, JUDITH A Y Change
18 00023736 PICAZIO, BETTINA N Change
LOUISE
19 72005379 PUTLOCK, ROBERT J N Change
20 06003864 SIEGFRIED, BONNIE S Y Change
21 86020549 SMITH, MARILYN Y Change
HIGHTOWER
22 97000772 TAUB, ELLEN BONNIE Y Change
23 84034741 TIFFANY, BUD ALLEN Y Change
24 02041630 TIGER, JUDI ELKIN Y Change
25 01046078 O TURNQUIST, ROBERT Y Change
26 90032265 WALKER, KAROLYN M Y Change
27 92075599 WATERS, ELYCE B Y Change
1
28 01038523 WEISE, LORRAINE LENCH Y Change
29 97015512 ANN WTERHOLT, LAUREL Y Change
Cindy Lugo I Poll Worker Coordinator! PBC Supervisor of Elections
240 S Military Trail' West Palm Beach, FL 33415 1 561- 656 -6200 Main 1 561- 656 -6220 Fax
PLEASE NOTE Under Florida law, email addresses are public records Ifyou do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing. Florida
Statute 668 6076
2
Prainito, Janet
From: Cindy Lugo <cindy @pbcelections.org>
Sent: Thursday, March 06, 2014 10:05 AM
To: ATLANTIS; BOCA RATON; Prainito, Janet; DELRAY BEACH; DELRAY BEACH;
GREENACRES; GULF STREAM, GULF STREAM; HIGHLAND BEACH; HIGHLAND BEACH;
HYPOLUXO; WELLINGTON; ROYAL PALM BEACH
Subject: PW class attendance
Inspector training at South County Civic Center 3/6/14 @ 9:30am:
ID Name Present?
1 99016908 AGUIRRE, TAMMY SUE Y Change
2 99035986 BANDEL, EVELYN F Y Change
3 99035925 BANDEL, MANVILLE H Y Change
4 00067336 BATES, MARILYN G Y Change
5 06329552 BATES, RITA M Y Change
6 03030733 COHEN, GEORGE Y Change
7 90037980 COHEN, SANDRA Y Change
8 03043945 FARBMAN, ALAN S Y Change
9 93014692 GOLDSMITH, GLADYS Y Change
10 02053279 GOLDSMITH, SHELDON Y Change
11 95049972 GREENBERG, EDNA Y Change
12 84035098 HAYES, BERNICE M Y Change
13 06468769 HOCHHAUSER, ALAN Y Change
14 94015530 LACOFF, MARILYN Y Change
15 96051601 LERNER, CAROLE Y Change
16 94012951 LIPPMANN, REBECCA Y Change
17 05002500 MACCORMACK, CLAIRE N Change
M
18 98050304 MELTZER, SANDRA R Y Change
19 06497281 O'HARA, MAUREEN Y Change
20 94026194 SMITH, DAVID B Y Change
Cindy Lugo ( Poll Worker Coordinator 1 PBC Supervisor of Elections
240 S Military Trail 1 West Palm Beach, FL 334151561-656-6200 Main 1561-656-6220 Fax
PLEASE NOTE. Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing. Florida
Statute 668.6076
1
Prainito, Janet
From: Charmaine Kelly <charmaine @pbcelections.org>
Sent: Wednesday, March 05, 2014 12:24 PM
To: ATLANTIS; Prainito, Janet; ROYAL PALM BEACH; GREENACRES; OCEAN RIDGE; DELRAY
BEACH; PALM BEACH GARDENS; GULF STREAM; MANGONIA PARK; JUPITER; SOUTH
BAY; BOCA RATON; JUNO BEACH; LAKE PARK; Ebrowning @pbstownhall.org; Ward,
Carrie E; HYPOLUXO; HIGHLAND BEACH; awildar @wellingtonfl.gov;
crobinson @rivierabch com
Cc: Maria 'Gaby' Kiernan
Subject: Canvassing Board Activities
Good afternoon Clerks,
The opening of the Absentee Ballots is scheduled for Friday, March 7th at 9 30 am
If the Supervisor of Elections is not a member of your Municipal Canvassing Board, one of the members of your
canvassing board is required to be present during this process
The canvassing of Absentee Ballots is scheduled for Monday March 10th at 9 30 am
To date, the Municipalities listed below will be required to attend
Boca Raton
Delray Beach
Jupiter
Lake Park
Palm Beach Gardens
Riviera Beach
For the remaining municipalities not listed above, we will notify you before noon on Friday, March, 7th if you will need to
attend the Monday, March 10th canvassing board meeting
The canvassing of absentee and provisional ballots will continue on election evening after the polls are closed and the
election returns arrive and are processed at the SOE Service Center
Please be advised the Municipal Canvassing Board must be present for the Canvassing of Absentee and
Provisional Ballots
All these activities will take place at the Supervisor of Elections Service Center The Center is located at 7835 Central
Industrial Drive in Riviera Beach
Thank you for your cooperation and if you have any questions, please let me know
Respectfully,
Charmaine
Charmaine Kelly
Chief Deputy
PLEASE NOTE Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing. Florida
Statute 668 6076
2
Prainito, Janet
From: Tony Enos <tony @pbcelections.org>
Sent: Thursday, February 20, 2014 11:45 AM
To: Jude Goudreau; ssaxton @myboca.us; Prainito, Janet; Nubin, Chevelle;
dmcgrew @ci.greenacres fl.us; rtaylor @gulf - stream.org, bbrown @ci.highland - beach.fl.us;
Barbara Searls; Vanessa Dunham; sallyb @jupiter.fl.us; vlemley @lakeparkflorida.gov;
salbury@townofmangoniapark.com; khancsak @oceanridgeflorida.com;
psnider @pbgfl.com; Evyonne Browning, Ward, Carrie E; Diane DiSanto; Jessica Figueroa;
arodriguez @wellingtonfl.gov
Subject: Scheduling
To all Municipal Clerks
We are scheduling the pick -up of your Clerk Supply Bags on March 6 & 7 between the hours of 9:00 —
4:00 at our Service Center located at 7835 Central Industrial Dr, Suite 201, Riviera Beach. Please let me
know what day you would like to pick -up your supplies. Reminder to place copies of your sample ballot
in your supplies you hand -out to your clerks.
Note: All precinct equipment will be delivered on March 5, 6, 7, and (10 if needed) by Al Moving; they
will bill you directly for the delivery and pick -up. The cost is $150.32 per location.
We need to deliver CDs to your municipality on Saturday, March 8. The CDs contain the latest voter
information for your Precinct Advisors and you must hand out the CDs to your precinct clerks. Please let
me know where the CDs can be dropped off at, i.e., Fire Station, Police Station, or City Hall Drop box
on Saturday, March 8.
Also mark your calendar for Monday, March 10. We will be e- mailing a PDF file Monday afternoon
containing the names of voters in your municipality that have either requested or voted an Absentee
Ballot or moved into a precinct within your municipality after the Precinct Advisor CDs have been
produced.
When you receive this PDF file print out the information and distribute to all precincts involved prior to
the polls opening on Election Day. Some of the municipalities have been able to directly email the PDF
file to their Precinct Advisors as an option.
Note: I will be sending you a list shortly of where your Precinct Advisors or Inspectors are to return the
Memory Packs on election night to be tallied. Your Precinct Clerks are to return the voted ballots and
blue clerk bags to you on Election Night. Make sure your Precinct Clerks know where they are to return
them. The municipal collection center procedures will be distributed when you pick up your Clerk
supplies to help with this process. Also make sure you arrange for a large enough vehicle if you have a
lot of precincts in your municipality.
On election night call 561-847-1262 to inform of your departure to the Service Center.
If you have any questions please let me know.
Tony Enos
Voting Systems Manager
1
Falm'Beach County, FL
Phone - 561- 840 -4588
Fax - 561 - 840 -4591
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076
PLEASE NOTE Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing Florida
Statute 668.6076
2
Prainito, Janet
From: Tony Enos <tony @pbcelections org>
Sent: Tuesday, February 25, 2014 9 AM
To: Prainito, Janet
Subject: Tally Center
Attachments: BOYNTON.BEACH.FIRE 5 doc
Janet
Here is the list of where your Result Bags containing the memory packs and Edge cartridge are to be
taken after the polls close. Just these items are to be brought to the tally center. If one of your workers
brings the results bag to you by mistake you will have to redirect them to the tally center. Also make sure
your clerks know to bring the voted ballots and blue clerk supply bags to you on election night and not
the tally center. A map of the tally center is attached. If you have any question let me know. Thanks.
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 3136
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 3140
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 3142
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 3146
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 4024
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 7178
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 7182
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 3138, 3164
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 3168, 3174
ROAD
BOY 3172, 3176, 3178, BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
3188 ROAD
BOY 3182, 3184, 3190 BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
ROAD
BOYNTON FIRE STATION #5 - 2080 HIGH RIDGE
BOY 7180, 7184
ROAD
Tony Enos
Voting Systems Manager
Palm Beach County, FL
1
Phone - 561 - 840 -4588
Fax - 561- 840 -4591
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076
PLEASE NOTE Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing Florida
Statute 668 6076
2
Prainito, Janet
From: Tony Enos <tony @pbcelections org>
Sent: Wednesday, February 12, 2014 10 54 AM
To: Prainito, Janet
Subject: Ballot Proof
Attachments: Boynton Beach Dist 4 Proof pdf, Boynton Beach Dist 2 Proof pdf
Janet
Attached is your ballot for your election. Please print out, proof, sign and email back or fax (840 -4591) as soon as
possible. A copy of your sample ballot will be e- mailed when completed. Thanks!
Tony Enos
Voting Systems Manager
Palm Beach County, FL
Phone - 561- 840 -4588
Fax - 561 - 840 -4591
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076
PLEASE NOTE Under Florida law, email addresses are public records. If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing Florida
Statute 668.6076
0
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Prainito, Janet
From: Tony Enos <tony @pbcelections org>
Sent: Tuesday, February 11, 2014 4 39 PM
To: Prainito, Janet
Subject: Ballot order
Attachments: BoyntonBeachBallot Order Uniform 3 11 14 pdf
Janet
Please review the attached file and let me know what ballot percentage to order for your upcoming election. Note
quantities are rounded to the nearest 50 for the packs. Will need by this Friday 2/14/14.
Tony Enos
Voting Systems Manager
Palm Beach County, FL
Phone - 561- 840 -4588
Fax - 561- 840 -4591
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076
PLEASE NOTE. Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing Florida
Statute 668.6076
1
Muni° Oisl Elections
Voters Update 2/6/2014
Total Voters 20,231
Total Precincts 20
Percent 40% Round
Total Cards 8,094 8,130
Percent 50% Round
Total Cards 10,121 10,180
Percent 60% Round
Total Cards 12,139 12,080
Test Ballots per precinct 10 200
Boynton Beach - Dist 2 7 40% Round 50% Round 60% Round
Precincts Voters
3188 951 380 400 476 500 571 550
3190 547 219 200 274 250 328 350
4024 1311 524 500 656 650 787 800
7178 2453 981 1000 1227 1250 1472 1450
7180 2700 1080 1100 1350 1350 1620 1600
7182 1574 630 650 787 800 944 950
7184 5 2 10 3 10 3 10
Boynton Beach - Dist 4 13 40% Round 50% Round 60% Round
Precincts Voters
3136 1498 599 600 749 750 899 900
3138 1742 697 700 871 850 1045 1050
3140 777 311 300 389 400 466 450
3142 664 266 250 332 350 398 400
3146 538 215 200 269 250 323 300
3164 1769 708 700 885 900 1061 1050
3168 1828 731 750 914 900 1097 1100
3172 787 315 300 394 400 472 450
3174 552 221 200 276 300 331 350
3176 333 133 150 167 150 200 200
3178 0 0 10 0 10 0 10
3182 8 3 10 4 10 5 10
3184 194 78 100 97 100 116 100
The City of Boynton Beach
BY CERTIFIED MAIL 91 7199 9991 7033 5284 7612
February 11, 2014
MS SUSAN BUCHER
SUPERVISOR OF ELECTIONS
PALM BEACH COUNTY
240 S MILITARY TRAIL
WEST PALM BEACH FL 33415
Re: General Election & Special Elections— March 11. 2014 — Preparation of Ballot
Dear Ms. Bucher:
The names should appear on the ballots as follows:
BALLOT FOR DISTRICT II COMMISSIONER
Mack McCray
Paula Melley
BALLOT FOR DISTRICT IV COMMISSIONER
Joe Casello
Carmela R. Nanton
Please prepare the ballots alphabetically as shown above. I forwarded the ballot language
by e-mail previously to Tony Enos. If there are any questions, please do not hesitate to
contact me.
Sincerely,
CITY OF BOYNTON BEACH
/Y1• A-CLVA . .L.4)
et M. Prainito, MMC
City Clerk
c. Election File, Central File
S \CC \WP \ELECTION \Year 2014 \Supervisor of elections \Preparation of Ballot.doc
Prainito, Janet
From: Prainito, Janet
Sent: Tuesday, February 11, 2014 4 46 PM
To: 'Tony Enos'
Subject: RE Ballot order
Tony:
Let's go with 50 %. Thank you.
From: Tony Enos [mailto:tony@pbcelections.orq]
Sent: Tuesday, February 11, 2014 4:39 PM
To: Prainito, Janet
Subject: Ballot order
Janet
Please review the attached file and let me know what ballot percentage to order for your upcoming election. Note
quantities are rounded to the nearest 50 for the packs. Will need by this Friday 2/14/14.
Tony Enos
Voting Systems Manager
Palm Beach County, FL
Phone - 561- 840 -4588
Fax - 561 - 840 -4591
PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076
PLEASE NOTE Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity Instead, contact this office by phone or in writing Florida
Statute 668 6076
1
Municipal Elections
Voters Update 2/6/2014
Total Voters 20,231
Total Precincts 20
Percent 40% Round
Total Cards 8,094 8,130
Percent 50% Round
Total Cards 10,121 10,180
Percent 60% Round
Total Cards 12,139 12,080
Test Ballots per precinct 10 200
Boynton Beach - Dist 2 7 40% Round 50% Round 60% Round
Precincts Voters
3188 951 380 400 476 500 571 550
3190 547 219 200 274 250 328 350
4024 1311 524 500 656 650 787 800
7178 2453 981 1000 1227 1250 1472 1450
7180 2700 1080 1100 1350 1350 1620 1600
7182 1574 630 650 787 800 944 950
7184 5 2 10 3 10 3 10
Boynton Beach - Dist 4 13 40% Round 50% Round 60% Round
Precincts Voters
3136 1498 599 600 749 750 899 900
3138 1742 697 700 871 850 1045 1050
3140 777 311 300 389 400 466 450
3142 664 266 250 332 350 398 400
3146 538 215 200 269 250 323 300
3164 1769 708 700 885 900 1061 1050
3168 1828 731 750 914 900 1097 1100
3172 787 315 300 394 400 472 450
3174 552 221 200 276 300 331 350
3176 333 133 150 167 150 200 200
3178 0 0 10 0 10 0 10
3182 8 3 10 4 10 5 10
3184 194 78 100 97 100 116 100
Prainito, Janet
From: Tony Enos <tony @pbcelections.org>
Sent: Tuesday, February 18, 2014 5:30 PM
To: Prainito, Janet
Subject: Election Clerk supply pickup
Janet
I need to lock down the dates for the 2014 elections to hand -out the clerk bags at your location.
Below is the schedule for the pick -up of Clerk Supply Bags for the 2014 elections. It's broken down by Election,
the day the supplies will be delivered to your location and the day the Clerks will pick -up the supplies from your
location. Please let me know if your location will be available for the 2014 election cycle. This is a great help and is
greatly appreciated. If you have any questions or concerns about the schedule please let me know.
Election / Date Delivery of Pick -up of Supplies
Supplies
PRIMARY — AUGUST Thursday /August 21 Monday /August 25
26, 2014
GENERAL — Thursday / October Monday/November 3
NOVEMBER 4, 2014 30
Tony Enos
Voting Systems Manager
Palm Beach County, FL
Phone - 561 - 840 -4588
Fax - 561- 840 -4591
1
,PLEASE NOTE: Under Florida law, email addresses are public records. If you do not want your
email address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by phone or in writing. Florida Statute 668.6076
PLEASE NOTE- Under Florida law, email addresses are public records If you do not want your email address released in response
to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing Florida
Statute 668 6076
2
0
1 RESOLUTION NO. R14- O I D
2
3 AN RESOLUTION OF THE CITY COMMISSION OF THE
4 OF BOYNTON BEACH, FLORIDA DELEGATING
5 AUTHORITY TO A CANVASSING BOARD CONSISTING
6 OF THE CITY CLERK OF THE CITY OF BOYNTON
7 BEACH AND THE PALM BEACH COUNTY SUPERVISOR
8 OF ELECTIONS TO CANVASS RETURNS FOR THE
9 MARCH 2014 MUNICIPAL ELECTION; PROVIDING FOR
10 CONFLICT, SEVERABILITY, AND AN EFFECTIVE DATE.
11
12 WHEREAS, City Commission has determined that inclusion of the Supervisor of
13 Elections as a member of the City election canvassing board will enhance the integrity of the
14 election process, provide expertise not otherwise available to the City, and therefore serves
15 the interest of the electors and public at large; and
16 WHEREAS, the Palm Beach County Supervisor of Elections has requested that the
17 Supervisor of Elections be specifically designated and authorized to canvass City of Boynton
18 Beach election returns for the March 2014 municipal election, and
19 WHEREAS, the City Commission has determined that the responsibility to "canvass
20 the returns" as that phrase is used in section 2 -43 of the City Code and section 144 of the City
21 Charter of elections is a ministerial and non - legislative function that can be delegated; and
22 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OI
23 THE CITY OF BOYNTON BEACH, FLORIDA THAT:
24 Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirm
25 as being true and correct, and are hereby incorporated herein and made a part hereof.
26 Section 2. The City Commission hereby delegates the responsibilities to cant
27 the returns of the 2014 City municipal election to a canvassing board comprised of the Pt
28 Beach County Supervisor of Elections and the City Clerk of the City of Boynton Beach. "
\ \apps3 city cbb \auto\Data\204\ Items\ 195\ 2873\ 3647 \Reso_- _Canvassmg_board_2014 mum election doc
2
1 canvassing board's authority extends to cover all returns for all elected positions on the City
2 Commission and City Charter amendment referendum questions. The canvassing board's
3 authority extends to runoff elections, if necessary.
4 Section 3. If any clause, section, or other part or application of this Resolution shall
5 be held by any court of competent jurisdiction to be unconstitutional or invalid, such
6 unconstitutional or invalid part or application shall be considered as eliminated and so not
7 affecting the validity of the remaining portions or applications remaining in full force and effect.
8 Section 4. The City shall indemnify and hold harmless the members of the
9 canvassing board in the event either or both are the subject of litigation arising from their duties
10 as canvassing board members.
11 Section 5. This Resolution shall become effective on passage.
12 ADOPTED the 21 day of January, 2014.
13 CITY OF BOYNTON BEACH, FLORIDA
14
16 /Mayo aylor
17
18 I411,C or
19 - y ayor o' • row L. ay
20
∎\
21
22 Commissio -r - Dav 7 . erk
23
24 PA- 4
25 Co ission Mic ael . Fitzpatrick
26
27
28 Coin nissioner — Joe Casello
29 ATTEST:
30 Am
3 1 41 m
32 Jane G � . k
33
34 (C.. i t-
\ \ap ity to\Data\204 1 ' s\195\2873 \3647 \Reso_ _Canvassmg_boazd_2014_mum_ election doc
ter: t$ V
2
:. 4'0 ,N;
MAR -17 -2014 14:26 SUPERVISOR OF ELECTIONS 561 656 6220 P.01
Voting System Post Election Audit Report
County: PA LM .......2 . .A.4
Date of Election M 3i2C l 1 1 � 7—O 1
Precinct Number(s): '5 (9
Race: t 1 s i -1 C- 2 Sc• -t ,J
1. Overall ac urrkcy of the audit:
4
2. Description of any problems or discrepancies encountered: 4 „
"
v ► - .
3. Likely cause of such problems or discrepancies;
rJ /A w
4. Recommended corrective action with respect to avoiding or mitigating such
circumstances in future elections:
WAN
I hereby certify that the report of the voting system audit performed for the Mph I1, ZQ 14--
election is accurate and that attached are precinct summary reports for each precinct audited.
Signatures of County Canvassing Board members conducting the audit:
tt ir•let2 c ab 14
Printed Name Date
// ignature
M • �Cti h 4t? . . / 1 03J 1-7 za 14--
Printed Name, ature Date
Printed Name Signature Date
Rule 1S -5.026 DS -DE 107 (eff. 10-16-08)
MAR -17 -2014 14:26 SUPERVISOR OF ELECTIONS 561 656 6220 P.02
Precinct Summary
Race Audited: 60"1106 1 \.) I R E A C H - 4 I Sa I C-T a
Precinct Number: J ( fig
Candidate Name or issue Choice Voting System Manual Public Difference (+ or -)
Total Tally Total
M IRJ,IL MCGR 5
„nu, (E LL 4Z
Number of ballots overvoted:
Number of ballots undervoted: 95
Number of questionable ballots:
(Attach a separate Precinct Summary for each precinct audited.)
Rule 1S -5.026 DS -DE 106 (eff. 10- 16 -08)
MAR -17 -2014 14:27 SUPERVISOR OF ELECTIONS 561 656 6220 P.O3
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FORWARD WITH INVOICE
CITY OF BOYNTON BEACH
DIRECT PAYMENT REQUISITION
Please issue a check in the amount $ 10,430.92 .
TO: PBC SUPERVISOR OF ELECTIONS
ATTN: BUSINESS AFFAIRS
240 S MILITARY TRAIL
WEST PALM BEACH FL 33415
FOR: Payment to the Supervisor of Elections to conduct the Municipal Election on March 11, 2014
This payment covers the Municipal Package @ $2,466., Absentee Ballots @ $4,836.33 (processing
of 981 ballots @ $4 93 each), Precinct Services (20 precincts @ $152 52 each); & Translation Service ($78.19)
Requested By: Janet M. Prainito Date: March 25, 2014
Approvals:
FUND DEPT BASIC ELE OBJ AMOUNT
001 1310 512 49 15 10,430.92
Div Head O `
et M. Prainito
Finance Dept.
Tim Howard
City Manager
Lori LaVerriere
10,430.92
OF F, ;
Palm Beach County
_F PA 240 SOUTH MILITARY TRAIL
WEST PALM BEACH, FL 33415
POST OFFICE BOX 22309
WEST PALM BEACH, FL 33416
SUSAN BUCHER
Supervisor of Elections TELEPHONE: (561) 656 -6200
FAX NUMBER• (561) 656 -6287
March 24, 2014 WEBSITE: www.pbcelections org
Invoice of Services for Municipal Election
Date of Election: March 11, 2014
Invoice Number 03112014BB
Municipality: Boynton Beach
Address: Janet Prainito , City Clerk
City of Boynton Beach
100 E Boynton Beach Boulevard
Boynton Beach, Florida 33435
COSTS
MUNICIPAL PACKAGE 2,466.00
ABSENTEE BALLOTS 4,836.33
Absentee Ballots Processed 981
Cost per Ballot 4.93
PRECINCT SERVICES 3,050.40
Number of precincts 20
Cost per precinct 152.52
MISC: 78.19
Translation Services 78.19
Total Invoice Balance 10,430.92
Please remit payable to:
PALM BEACH COUNTY SUPERVISOR OF .i __ -C
ELECTIONS
Milo: N -�
Palm Beach County Supervisor of Elections ui
Attn: Business Affairs
240 S Military Trail ,
West Palm Beach, FL 33415 N '
c17 AP
Please include invoice number on check ---
Payment Terms: 30 days of invoice date
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