R14-079 1 RESOLUTION NO. R14 -079
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING
5 THE EDWARD BYRNE MEMORIAL JUSTICE
6 ASSISTANCE GRANT PROGRAM (JAG) IN THE
7 AMOUNT OF $34,747 ALLOCATED TOWARDS THE
8 HOLIDAY DEPLOYMENT OPERATION, THE
9 PURCHASE OF SMARTWATER HOME CODING
10 INSTANT TRACER KITS, TASERS AND COMPUTER
11 SOFTWARE; AUTHORIZING AND DIRECTING THE
12 MAYOR AND CITY CLERK TO SIGN THE AWARD; AND
13 PROVIDING AN EFFECTIVE DATE.
14
15
16 WHEREAS, the City of Boynton Beach Police Department applied for and has been
17 awarded a grant from the Edward Byrne Memorial Justice Assistance Grant Program; and
18 WHEREAS, the grant is in the amount of $34,747; and
19 WHEREAS, a portion of the JAG funds will be used to supplement the Holiday
20 Deployment Operation to provide extra police presence during the holiday shopping season
21 in the area known as the Congress Avenue Corridor; and
22 WHEREAS, in addition, a portion of the JAG funds will be used to purchase
23 SmartWater Home Coding Instant Tracer kits, tasers and computer software.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 , Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
29
30 Section 2. The City Commission of the City of Boynton Beach hereby accepts
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1
1 and authorizes and directs the Mayor and City Clerk to execute the Grant from the U.S.
2 Department of Justice Edward Byrne Memorial Justice Assistance Grant Program in the
3 amount of $34,747, a copy of the agreement is attached hereto as Exhibit "A."
4 Section 3. This Resolution shall become effective immediately upon passage.
5 PASSED AND ADOPTED this 3 day of September, 2014.
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10 A"' I oe
11 ayor erry ylor
12 v '`
13
14 j,1
15 Vi if Mayor — Joe Casello
16
17
18 J
19 Commiss er — Davi -. Merker
20
21 �: —_
22 . - -�---r '/-
23 C. Cra
24
25
26'
27 Commissioner — Michael M. Fitzpatrick
28 ATTEST:
29
30
31
32 ifYI • ��
33 Jane M. Prainito, MMC
34 • Clerk
35
Y
36 G
37 0 . ea
38
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R P-1-07
Departaent of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington, D.0 2053)
July 24, 2014
The Honorable Jerry Taylor
City of Boynton Beach
100 E Boynton Beach Boules and
Boynton Beach, FL 33425 -0310
Dear Mayor Taylor
On behalf of Attorney General Eric Holder, it is my pleasure to mform you that the Office of Justice Programs has approved
your application for funding under the FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Progranr Local in the
amount of 534,747 for City of Boynton Beach
Enclosed you will find the Grant Award and Special Conditions documents This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of ail interim
audit findings, and the maintenance of a minimum level of cash -on -hand Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to tammation for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
- Program Questions, Stefanie Harris, Program Manager at (202) 305 -8069; and
Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458 -0786, or you may contact the CSC at ask.ocfo@usdoj.gov
Congratulations, and we look forward to working with you
Sincerely,
Denise O'Donnell
Director
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307 -0690
TTY: (202) 307 -2027
E-mail. askOCR @usdoj.gov
Website: www.ojp.usdoj.gov /ocr
July 24, 2014
The Honorable Jerry Taylor
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33425 -0310
Dear Mayor Taylor
Congratulations on your recent award In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil nghts laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization mat the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national ongin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of2013, President Obama signed the Violence Against Women Reauthonzation Act of2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual onentation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1, 2013 The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at hltp / /ojp.gov /about/ocr/vawafags ham.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees m the workforce, are subject to prohibitions against unlawful disc ru nation. Accordingly, the OCR Investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices mat equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Wend financial
assistance must take reasonable steps to provide meanmgful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http.l /www lep.gov
Ensuring Equal Treatment for Faith -Based Organizations
The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt 38, requires State Administering Agencies (SAAs) to
treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors
The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fiend inherently (or explicitly)
religious activities. While faith -based organizations can engage in non - funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http: / /www.ojp usdoj .gov /aboutlocr /equal_fbo.htm
SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e): the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b), and VAWA, Pub. L. No. 113 -4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified
at 42 U.S.C. § 13925(bx13)) contain prohibitions against discrimination on the basis of religion m employment Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by-
case basis to permit some faith -based organizations to receive DOI funds while taking into account religion when hiring staff, even if the
statute that authorizes the finding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U S. Department ofJustice on the U.S Equal Employment Oppoitumty
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http : //www.ojp.usdoj gov l /about/mz /pdfs/Useofeonviction Advisory.pdf Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also nrcorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below)
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations; (1) complymg with the federal regulation pertaining to the development of an EEOP (see 28 C.F R pt 42, subpt E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F R. §§ 42.204(c), .205(cX5))
Meeting the EEOP Requirement
If you organization has less than fifty employees or receives an award of less than 525,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
httpJ /www.ojp.usdoj .gov /about/ocr/pdfs /cert.pdf
If your organization is a government agency or private business and receives an award of 525,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part -tune employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to mamtam the Utilization Report on file and make it available for review on request In addition, your organization has to
complete Section 13 of the Certification Form and return it to the OCR. The Certification Form is available at
http: //www.ojp.usdoj gov /about/ocr /pdfs/cert.pdf
If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both Hill- and part -time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance m
developing a Utilization Report, please consult the OCR's website at http:// www. ojp .usdoj.gav /about/ocr /eeop.htm. In addition, your
organization has to complete Section C of the Certification Fonn and return it to the OCR The Certification Form is available at
httpf /www.ojp.usdoj .gov /about/ocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307 -0690, by TTY at (202) 307 -2027, or by e-mail at EEOsubmisson@usdol.gov
Meeting the Requirement to Submit Findings of Discrimination
If m the t years prior to the date of the grant award, your organization has received an adverse fmdmg of discrimniation based on race,
color, national origin, religion, or sex, after a due- process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR
Ensuring the Compliance of Snbrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address disenmmation
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to tram
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http : //www.ojp.usdoj gov /funding/other requirements htm
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact as
Sincerely,
A ----
Michael L Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
Bureau ofJustice Assistance I Grant PAGE I OF 7
1 RECIPIENT NAME AND ADDRESS (Including Zap Code) ; 4 AWARD NUMBER 2014- DJ- BX-0311
City of Boynton Beach
100 E Boynton Beach Boulevard 5 PROJEC I PERIOD. FROM 10/01/2013 TO 09/302017
Boynton Beach, FL 33425 -0310
BUDGET PERIOD' FROM 10/01/2013 TO 09/30/2017
6 AWARD DATE 07124/2014 7 ACTION
1 A. GRANTEE IRSVENDOR NO 8 SUPPLEMENT NUMBER Initial
596000282 00
9 PREVIOUS AWARD AMOUNT S 0
3 PROJECT TITLE 1 1 0 AMOUNT OF 1 HIS AWARD S 34,747
FY 2014 Jus»ce Assistance Grant Program
11 TOTAL AWARD $ 34,747
12. SPECIAL CONDITIONS -- -- — — —
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARP SET FORTHON THE
ATTACHED PAGE(S).
r - -
13 STATUTORY AUTHORITY FOR GRANT
This project is supported under FY14(BJA - JAG) 42 USC 3750, et see
15 METHOD OF PAYMENT
GPRS
AGENCY APPROVAL 4 GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 118 TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
I '
Douse Mennen I Jerry Taylor
Director Maya
17 SIGNATURE OF APPROVING OFFICIAL iT 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL ' 19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21 NDJUGT0234
FISCALYFUNDC BUD A OFC. IXV.RE SUB POMS AMOUNT
EAR ODE CT 0
X B DJ 80 00 00 34747
OJP FORM 4000/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office oflustice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 2 OF 7
Grant
PRCHECT WEER :014.171 KKX•1)111 AWARD DATE 07/24/2014
SPECIAL CONDITIONS
The recipient agrees to comply with the financial and adinmtstrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide
2 The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3 The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and Anther understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OJP grant fiords) are not satisfactorily and promptly addressed, as further descnbed in the current
edition oldie OJP Financial Guide.
4 Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must prompdy refer to the DOI OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bnbery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients, Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
{ mail.
Office of the Inspector General
U.S. Department of Justice
investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e -mail oig hothne@usdoj.gov
hotline (contact information m English and Spanish) (800) 869 -4499
or hotlme fax (202) 616 -9881
Additional information is available from the DOJ 010 websrte at www usdol.gov /oig.
6. Recipient understands and agrees that rt cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7 The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
penod if the agency determines that the recipient is a high -risk grantee Cf. 28 C.F.R. parts 66, 70
OJP FORM 4000/2 (REV 4-88)
Department ofJustice
Office ofJustice Programs AWARD
M s Bureau of Justice Assistance CONTINUATIONSHEET PAGE 3 OF 7
Grant
PRO3ECT NUMBER 2014 -DJ -BX -0311 AWARD DATE 07/24/2014
SPECIAL CONDITIONS
8 The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management (SAM) (or with a successor government -wide system officially designated by OMB and OW). The
recipient also agrees to comply with applicable restrictions on subawards to fast -tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office ofJustice Programs web site at http : / /www.ojp.gov /fimding/samAtm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an mdividuai who received the award as a natural person (i.e , unrelated
to any business or non -profit organization that he or she may own or operate in his or her name).
9 Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (mcludmg specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal fiords for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available in the OJP Financial Guide Conference Cost Chapter
11 The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Pnnciples for Grantees and Subgrantees, available
at http //www.ojp usdoj.gov/ funding /ojptraminggwdingptinctples.htrn
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which fiords are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget - modification or
change -of- project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of fundmg
13 The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students
14. The recipient understands and agrees that - (a) No award funds may be used to mammal or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in
subsection (a) limits the use of fiords new for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities
15. The recipient agrees to comply with OIP grant monitoring gurdelmes, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant mo itormg requests, mduding requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA' s /OCFOs grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdmgs and/or other restrictions on the recipient's access to grant
funds, referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s)
OJP FORM 4000/2 (REV 4-88)
• Department of Justice
Office of Justice Programs AWARD
k ` Bureau of Justice Assistance CONTINUATIONSHEET PAGE 4 OF 7
Grant
PROJECT NUMBER 2014 -D1-BX -0311 AWARD DATE 07/24/2014
SPECIAL CONDITIONS
16. The recipient agrees to comply with applicable requirements to report fast -tier subawards of S25,000 or more and, m
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award fiords. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 ( FFATA), are posted on the Office of Justice Programs web site at
ht tp . / /www.oip.gov /fimding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e. unrelated to any business or non -profit organization that
he or she may own or operate in his or her name)
17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income earned must be accounted for and used for the purposes of funds provided under this award, including
such use being consistent with the conditions of the award, the effective edition of the OJP Financial Guide and, as
applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C F.R Part 70 and 2 C F.R Part 215 (OMB Circular A -110). Further,
the use of program income must be reported on the quarterly Federal Financial Report, SF 425
18 To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information ,
{ sharing systems which involve interstate cotmectivtty between Junsdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system
19. In order to promote information sharing and enable mteroperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOD's Global) guidelines and recommendations for this particular grant Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at
http:// www .itojp.gov /gsp_grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended
20. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest - bearing
account.) The fund, including any interest, ntay not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program ( JAG). The recipient also agrees to obligate
the grant funds in the trust fiord (including any interest earned) during the period of the grant and expend within 90
days thereafter Any unobligated or unexpended funds, including interest earned, must be returned to the Office of
Justice Programs at the time of closeout
OJP FORM 4000/2 (REV, 4-58)
Department ofJustice
aL " Office ofJustice Programs AWARD
4111r Bureau of Justice Assistance CONTINUATIONSHEET PAGE s OF
Grant
PROJECT NUMBER 2014 -DJ-BX -0311 AWARD DATE 09/24/2014
SPECIAL CONDITIONS
21 The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating finds for any of these purposes. if it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met The activities covered by this special condition are
a New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plaui, a wetland, or habitat for endangered species, or a property listed on or
eligible for listmg on the National Register of Historic Places,
c A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, mcludmg the
identification, seizure, or closure of clandestine methamphetamme laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http: / /www.ojp. usdoj .gov /BJA/resource /nepa.html, for programs relating to methamphetamine laboratory operations
Application of This Special Condition to Grantee's Existing Programs or Adrvitiies: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA m any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
22. JAG finds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the
Bulletproof Vest Partnership (BVP) program
23. The recipient agrees to submit a signed certification that that all law enforcement agencies renewing vests purchased
with JAG funds have a written "mandatory wear" policy m effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to tirrili'e JAG funds for ballistic - resistant and stab - resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty
24. Ballistic- resistant and stab - resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute ofJustice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List (bttp: //nij.gov). In addition, ballistic - resistant and stab - resistant body armor purchased must be American -
made. The latest NIJ standard mformation can be found here: http• /twww nij.gov/ topics /technology/body- annor/safety-
initiative.htm.
OJP FORM 4000/2 (REV. 4-5a)
•
Department of Justice
Office ofiustice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 6 OF 7
Grant
PROJECT NUMBER 7014- DJ- EX-WI 1 AWARD DATE 07/24(2014
SPECIAL CONDITIONS
25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of28 C.F.R Part 23 occur, the recipient may be fined as per 42 U.S.0
3789g(c )-(d). Recipient may not satisfy such a fine with federal funds.
26. The recipient agrees to ensure that the State information Technology Pomt of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http: / /www.it ojp gov /default.aspx ?area= policyAndPractice&page 1046
27. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation ") The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious mstiuction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub- grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department ofJustice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
htt p: / /www.ojp.gov /about/ocr/equal fbo.htm.
28. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance
29. Grantee agrees to comply with the requirements of 28 C.F R Pan 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of28 C.F.R. Part 22 and, in particular,
section 22 23
31 The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB cuculars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
32. The recipient agrees that funds received under tins award will not be used to supplant State or local fonds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities
OJP FORM 4000/2 (REV 4-98)
• Department of Justice
Office of Justice Programs AWARD
7
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 7 OF
Grant
PROTECT NUMBER N14- Cu- 11X -4m11 AWARD DATE 07(2412014
SPECIAL CONDITIONS
33 Award recipients must submit quarterly a Federal Financial Report (SF 425) and annual performance reports through
GMS (https•Ugrants.ojp.usdoj.gov) Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperfonnancctools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result m the freezing of grant funds and future High Risk
designation.
34. Award recipients must verify Point of Contact(POC), Financial Pont of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes
35. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
fimded with these funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (internet- based) task force training. Additionally, all future
task force members are required to complete this taming once during the life of this award, or once every four years if
multiple awards include this requirement The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership (www.ettli.org). This taming addresses task force effectiveness as well as other key
issues including pnvacy and civil liberties/rights, task force performance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be
compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctfii.org).
36 No JAG funds may be expended on the purchase of unmanned aircraft, unmanned aircraft systems or unmanned aerial
vehicles ( UA/UAS/UAV), unless the BJA Director certifies that extraordinary and exigent circumstances exist, making
them essential to the maintenance of public safety and good order. Any state or local jurisdiction receiving BJA
approval to utilize JAG funds for this type of purchase must certify to DOJ that it received Federal Aviation
Admmistration (FAA) approval to operate a UA/UAS/UAV and that it is legal to operate a UA/UAS/UAV in the
proposed jurisdiction or geographic area. The recipient must submit a statematt on the goals and objectives for the use
of a UA/UAS/UAV, the anticipated specific uses, and policy regarding pnvacy considerations. BJA may require
additional reporting requirements that will be stipulated post award
37 BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stones. To submit a success
story, sign in to your My BJA account at https: //www.bjagov/Login.aspx to access the Success Story Submission form.
If you do not yet have a My BJA account, please register at https://www.lsiagov/proiiaaspx Once you register, one of
the available areas on your My BJA page will be "My Success Stones" Within this box, you will see an option to add a
Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web
page at https://www.bja.gov/SucassStoryList.aspx.
GOP FORM 4000/2 (REV 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washingl ii, D C 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of
Boynton Beach
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a l00 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http: //www.ojp. usdoj .gov /BJA/resource/nepa.html. Please be sure to carefully review the
grant conditions on your award document, as it may contain more specific information about environmental
compliance.
Department of Justice GRANT MANAGER'S MEMORANDUM, PT. I:
I I h
Office of Justice Programs PROJECT SUMMARY
Bureau of Justice Assistance
Grant
PROJECT NUMBER 1
2014 -Di -8X -0311 PAGE 1 of l
{ This project is supported under FY 14(BJA - JAG) 42 USC 3750, et scq
1 STAFF CONTACT (Name & telephone number) 2 PROJECT DIRECTOR (Name, address & telephone number)
Stefanie Hams Jaclyn Smith
(202) 305 -8069 Officer
100 E. Btyaton Beach Boulevard
Boynton Beach, FL 33425-0310
(561) 742 -6195 eR 6141
3a TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS
BJA FY 14 Edward Byme Memonal Justice Assistance Grant (JAG) Program Local ON REVERSE)
1
4. TITLE OF PROJECT
FY 2014 Justice Assistance Gran Program
I �
5. NAME & ADDRESS OF GRANTEE i 6 NAME & %DRESS OF SUBGRANTEE
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Bads, FL 33425-0310
i I
7 PROGRAM PERIOD - . — — 8 BUDGET PERIOD
FROM 10/01,2013 TO 09/30/2017 FROM 10/012013 TO 09/30/2017
9 AMOUNT OF AWARD 10. DATE OF AWARD
5 34,747 07242014
11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13 THIRD YEAR'S BUDGET PERIOD 14 THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byme Memorial Justice Assistance Grant Program ( JAG) allows state; and units of local government, mcluding tribes, to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions Grant funds can be used fa slue and local hntiar vea, techeteal
assay, training, personnel, equipment, supplies, contactual support, and information aprons for criminal jaace, including for any one or more of the
following program alas 1) law enforcement programs 2) prosecution and court programs; 3) prevention and education programs, 4) corrections and community
corrections programs; 5) drug treatment and enforoemmt programs; 6) planning, evaluation, and axhmology improvement programs; and 7) crime victim and
witness programs (other than compensation).
The grantee will use the JAG award to support law enlacement initiatives Spe afcally, funds will be used to support police overtime dung the holiday season,
and also to purchase resets, software, and tracer kits The project goal as to macaw esaanal police services. NCA/NCF - — — J
OJP FORM 4000,2 (REV 4-88)
I
1
I
1
i
Smith, Jaclyn
From: donot- reply@ojp.usdoj.gov
Sent: Thursday, July 24, 2014 9:02 PM
To: taylorj@www.boynton- beach.org; Smith, Jaclyn
Subject: GMS Award 2014 -DJ -BX -0311
Congratulations. You have been awarded a grant b the Office of Justice Programs at the Department
of Justice. Accepting y our award is a two step process.
The first step is to designate a Financial Point of Contact (lrOC) for your award. To designate a
FPOC please follow these steps:
1 . Lo into GM5.
2. Click the "Awards" link on the navigation bar on the left hand side.
5. Click the "View Award Instructions" link to the right of the award y ou want to accept.
4. A new page displa with this message near the top: "The F :0C d esignation must be
submitted before the Award Package can be accessed." The page contains text boxes highlighted in light
yellow to capture the rroc registration information.
a. if information for the FPO. of this award alread exists in GMs, the first table entr will
contain a box with the text "Available Financial Points of Contact." There is a box with a dropclown arrow
to allow the selection of the FPQC. select the name and click the "Load PQC" box. 6M5 will
populate the data entr fields with information from the user Profile. Click the button near the bottom of
the page labeled "submit."
b. If the name of the FPOC is not one of the choices using the dropdown arrow, t the
appropriate information in each of the fields. Piews with an asterisk (*) are required. Click the button near
the bottom of the page labeled "Submit." The FPOC will receive an email re them to complete
the FPOC registration.
5. Click "Yes" on the confirmation page.
6. You are allowed to assign more than one I TQC to each award. You are able to change the
FPOC under the "Manage Users" link on the GM5 home pa
NOTE if y ou come to the Financial Point of Contact designation screen and the information in
the fields arc already gra out and no "submit" button is available, then the Financial Point of Contact
has alread been chosen. You will have to accept your award and await confirmation before you can change
this designation. If, at that time, y ou need instructions on how to proceed, y ou can review the "Creating a
Financial Point of Contact instructions" or contact the GM5 helpdesk for assistance.
1