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R14-108I 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 M MOIKIIIIII 911M] 0 0 11 M I DION N 1 1 DUN I I I I I, k LPINIOU'l. Zw MIMMMUMOMNOTO"I F MIN � I —11191KOEli (IN IRIF III IMIN 1 11 1 , 1 1111111111 :11 1 111� I DIMMMM3ML-OLIMM2�4 �, Mmmma-MEM, • III Ile 1111- 1 . I 1111 11 zt�ii nir I I I 51FT i WINNOW low 111DIESIM11''I !1 1 11 1 1171 1 1 IiiIIIII 1 17 1 1 111 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 511 1 M, INIIIIIIINNIMINIUM 1 11 ,1 111 is .0 Is of Boynton Beach Strategic Plan in its entirety, a copy of which is attached hereto as Exhibit am Section 3. This Resolution will become effective immediately upon passage. \ILApps3.City.Cbb\Auto\Data\224\ltems\215\3181\4156\Reso---Strategic—Plan-2014 1 , PASSED AND ADOPTED this 21 day of October, 2014. 2 CITY OF BOYNTON BEACH, FLORIDA 3 I i 4 I ! 5 a t'Z 6 Mayo r Jerry' aylor � 7 8 ! I ` 1 9 '� ' - - 10 Vice M l yor — Joe Casello 11 12 13 14 Commissio - — David ► A - rker 15 16 18 • �� _ • •ner — ack cCray 19 20 t '� 21 1 1.4C 4 r 22 Commissioner — Michael M. Fitz rick 23 ATTEST: 24 25 26 (L-,4±7) 27 t ►.. /► 1 28 I . et M. Prainito, MMC 29 ity Clerk 30 31 �. ti ' 32 r, 33.. 34 3 v' T U N $ j \\Apps3 City Cbb\AutoAData\224Utems1215 \3181\ 4156\ Reso -_ Strategic_Plan_2014- 152Entire) Doc LEADER Gui 2014 FINAL REPORT Mayor and City Commission Boynton Beach, Florida August 2014 Lyle Sumek Associates, Inc. Phone: (386) 246 -6250 9 Flagship Court Fax: (386) 246 -6252 Palm Coast, FL 32137 -3373 E -mail: sumekassoc @gmail.com Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida Table of Contents Section 1 Strategic Planning for the City of Boynton Beach 1 Section 2 Looking to Boynton Beach's Future 3 Section 3 City of Boynton Beach Plan 2014 — 2020 63 Section 4 City of Boynton Beach Action Agenda 2014 — 2015 84 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Copyright 2014 Lyle Sumek Associates, Inc Project 140826 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida SECTION 1 STRATEGIC PLANNING FOR THE CITY OF BOYNTON BEACH Copyright [ 2014 Lyle Sumek Associates, Inc Project 140826 1 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida 5 STRATEGIC PLANNING MODEL ''' ' rs?; *r es .Is W�; *441" ''''' : ' '' , Z F @ e sfi3�' X fir e u , VISION 1 L. d= 3 , � � ' '74°11 PLAN S M K ,' „2.. 01 , S - ..a ; y � �� { }. «: ' ;4 µ w o rk . ,:; r EXECUTION =, � , ' r,aB ,r �' r ak I tR t ke f : r '. Yin �. F . ' / w q ', xvµ y €.'t A .';Yb Si.' yn O.:, x'1 LA 4 lit -ri sar F 1 vhf a e r > �� the MISSION r ,. � � , eri4e& n rk'' "W6, r-,,,,.-f,,+ 3j^, • CORE BELIEFS ,a Copyright ( 2014 Lyle Sumek Associates, Inc Project 140826 2 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida SECTION 2 LOOKING TO BOYNTON BEACH'S FUTURE Copyright C© 2014 Lyle Sumek Associates, Inc Project 140826 3 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Success in 2020 means... Jerry Taylor Mayor: 1. Active Downtown with Retail and other Businesses 2. Low Millage Rate 3. Town Square Development as an Anchor on Ocean for Arts /Culture /Civic Center /Theater and Pedestrian Friendly 4. City Hall Site with Mixed Use Development 5. East Seacrest Housing Development 6. Effective Flood Management: Under Construction and Working Joe Casello, Vice Mayor: 1. Downtown: True Destination with People Coming Here, Pedestrian Friendly, Identity, Public - Private Partnerships 2. Old School Resolution 3. New Police Station 4. Filled Storefronts 5. Clarity: Why We Are Making Decisions 6. Focus on the Inner City David Merker, Commissioner: 1. People Want to Move Here: People Moving to Florida 2. Mixed Use Development 3. Living with the City's Means: Budget 4. Zoning Changes: Height Limits 5. City Hall Developed as a Valuable Property — A Focal Point for the Community 6. Boynton Beach Boulevard Development with Mixed Use: Retail, Offices 7. Meeting with Property Owners: What Are Their Ideas, How Can the City Help them Make a Profit 8. Making Deals with Developers and Selling the Developments Copyright < 2014 Lylc Sumek Associates, Inc Project 140826 4 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida Mack McCray, Commissioner Mike Fitzpatrick, Commissioner Buck Buchanan, CRA Board: 1. Heart of Boynton Redeveloped 2. Ocean Breeze East Developed 3. MLK Redeveloped 4. Cottage District Developed 5. Pedestrian Friendly Community 6. Property Values Increasing 7. Marina Completed 8. North Federal Highway: Utilities Underground, Small Developed /Redeveloped, Property Clean Up Woodrow Hay, CRA Board: 1. Maintain Existing Buildings and Housing Stock 2. South Federal Highway: Pleasing Environment 3. "A" Rated Schools with the City Helping with Safety and Programs 4. Heart of Boynton /Federal Highway Redeveloped 5. City Amassing Land in HOB 6. No Blighted Areas 7. City -CRA Working Together 8. Marina Completed 9. Ocean Avenue Developed 10.City Buying Property for Redevelopment 11. MLK Redeveloped Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 5 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Actions for 2014 -2015 Jerry Taylor Mayor: 1. City Hall: Planned and Funded 2. Police Building: Planned and Funded 3. Police Contract: Resolution 4. Active Mental Health Committee 5. Grocery Store on MLK 6. Road Re- Striping Joe Casello, Vice Mayor: 1. Private Partnership 2. Retail Development 3. Municipal Facilities: Direction 4. Police Contract: Resolution 5. Old School: Direction David Merker, Commissioner: 1. Funding for the City 2. City Hall: Plan 3. Police Station with City Hall 4. Discussions with Property Owners Mack McCray, Commissioner Mike Fitzpatrick, Commissioner Copyright C < 2014 Lyle Sumek Associates, Inc Project 140826 6 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida Buck Buchanan, CRA Board: 1. Heart of Boynton: Ocean Breeze East 2. Lights on Ocean Avenue 3. CRA Property Development 4. Entry Signs on Federal Highway with Landscaping 5. Property Evaluation and Improvement Opportunities Identified 6. Proactive Code Enforcement 7. Marina Completed with Building Demolition Woodrow Hay, CRA Board: 1. Drainage Improvements: Sand Removal 2. Streetscapes on Major Corridors 3. Grocery Store in the Heart of Boynton: Groundbreaking 4. Marketing and Promotion of Boynton Beach Copyright 2014 Lyle Sumek Associates, Inc Project 140826 7 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Strengths — Weaknesses Threats - Opportunities ■ Strengths 1 Beach and waterways 2. Safe community with low crime and feeling of personal safety 3. Quality City infrastructure: streets, sidewalks 4. Parks and open space 5 Positive working relationship with the Chamber of Commerce 6 Location: Palm Beach County 7 "A" rated public high school 8. Streamlined City development and permitting processes 9 Boynton Beach: #4 Top Location to Retire 10. Affordable housing for all generations. young to old 11. "Coastal village" feeling with marina and access to the water 12 High school: "A" rated, School of the Arts 13. Adequate tax base 14. Competent City staff responsive to the community Copyright ( 2014 Lyle Sumek Associates, Inc Project 140826 8 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Weaknesses 1. Less than effective working relationship between the City and CRA 2. Inability to closing economic development deals 3. Limited residential development 4. Attracting new businesses and development investments to Boynton Beach 5. Obtaining a significant return from City incentives and investments 6. Empty storefronts and buildings 7. Tendency to plan and recycle issues without closure 8. Limited City reserves and ability to fund service expansion or special projects 9. Lack of a true 'Downtown" ■ Threats 1. Residential and commercial growth on the borders to the west of Boynton Beach 2. Resolution of police contract 3. Missing the current economic expansion cycle in south Florida 4. Delivering results guided by a plan 5. Attracting the "right" businesses to Boynton Beach 6. Sea level rise ■ Opportunities 1. Locations for development and redevelopment 2. 3. Teamwork between Mayor /City Commission and City Manager /City Staff 4. 5. Water views and access 6. 7. Projected growth in South Florida 8 9. Affordable land and housing Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 9 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Actions Ideas for 2014 — 2015 Mayor and City Commission 1 Old High School: Direction 2 Municipal Center /City Hall: Direction 3 Pension Plan• Direction 4 Police Contract or Service Delivery Model: Direction 5. Grocery Store on MLK 6 Downtown Development Project: Status, Direction 7. Downtown Hotel Attraction 8 500 Project 9 Mixed Use Housing RFP on Seacrest 10 Annexations Policy and Action Steps: Direction 11. Heart of Boynton Plan: Review, Specific City /CRA Actions, Land Assembly 12 Financial Policies (including reserves): Review, Refinement 13. Palmyra Area Annexation: Direction, Action Steps 14. Police Station: Resolution 15 Streetscape Projects A. Boynton Beach Boulevard B. Federal Highway 16. Downtown• Next Steps Copyright 'C 2014 Lyle Sumek Associates, Inc Project 140826 10 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida 17. CRA Relocation to City Hall: Evaluation, Direction 18. Code Enforcement /Compliance: Evaluation, Problem Areas, Direction, Action Plan 19. Greenway Plan with Action Steps, Funding for Land Acquisition, Relocation Plan for Residents and Businesses 20. Police Alternative Service Delivery Model: Analysis, Report with Benefits /Costs Analysis, Direction 21. Arts: Viable Project 22. Dive Shop: Status, Direction, Next Steps 23. Parking Requirements for New Buildings: Review, Direction 24. Certificate of Use and Problem Businesses /Properties: Problem Analysis, Use as a Tool, Direction 25. Ocean Breeze East Development: Status, Direction 26. Model Block Development 27. Sara Sims Park Master Plan: Next Steps 28. Cottage District: Status, Next Steps Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 11 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida New Realities for Cities: Trends 1. COMMUNICATING WITH COMMUNITY Social media as the #1 source of news, following by online media, then cable news Unverified information as the source Emphasis on "headlines" rather than the story Desire for instant information while it is happening Traditional method of communicating ineffective 2. AGING POPULATION: MORE 80+ Limited housing options Many seniors aging in place (single family homes) Increasing demands for City services, particularly Fire and Police Lack of affordable independent and assisted living facilities Looking to government for wellness and leisure facilities, programs and services 3. SHRINKING PRESENCE OF RETAIL Online retail experiencing growth Store going to online sales and reducing /eliminating retail store Retail space more expensive than distribution space Availability of next day delivery Too much land zoned for commercial retail 4. SLOW ECONOMIC RECOVERY Significant foreign investment in the United States China investing in Midwest infrastructure and land in strategic locations Businesses challenge of accessing the capital markets Expectations: Public - Private partnerships for new business growth Opportunities for entrepreneurialism 5. EVOLVING HOUSING MARKET Difficulty in obtaining loans to purchase a house (e.g. Student Loans) Rise of micro rentals: 250 -400 square feet with mini kitchenette Baby boomer questioning homeownership Lack of supply of higher end and large rentals in mixed used developments Increasing single family home rentals Copyright c 2014 Lyle Sumek Associates, Inc Project 140826 12 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida 6. FINANCIAL SELF SUFFICIENT CITY GOVERNMENT Fewer outside funding sources: grants and earmarks Unfunded liability of pension systems Costs of healthcare and insurance and the uncertain impacts of Affordable Care Act States restricting revenue options for local governments Higher taxes or less government services on the way 7. FEDERAL GOVERNMENT IS BROKEN Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 13 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida I s Looking to Boynton Beach's Future Departmental View Copyright (-', 2014 Lyle Sumek Associates, Inc Project 140826 14 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: City Manager's Office /Administration From your department's perspective, what are the major challenges facing the city over the next 5 years? Emergency Management /Sea Level Rise /Hazard Mitigation & Adaptation Creating a more pedestrian/bicycle friendly city Tri-Rail Coastal Link O &M %- Slow increase of tax revenues Decrease of state & federal funding resources Continued disintegration of Home Rule authority i- Aging infrastructure Copyright CO 2014 Lyle Sumek Associates, Inc Project 140826 15 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: City Manager's Office /Administration Please list departmental projects or issues in progress (meaning there is work currently being done on them) 1 Emergency Management /Risk Hazard Mitigation /Sea Level Rise 2 Climate Action Plan Implementation 3 Galaxy Scrub Project 4 GHGE Inventory 5 Greenways /Blueways /Bikeways /Pedestrianways Master Plan Update 6 Strategic Plan Tracking Copyright 2014 Lyle Sumek Associates, Inc Project 140826 16 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: City Manager's Office /Administration Please list issues or projects that you would like for the city to address this next year 2014 2015. 1 Identify Annexation Potential 2 Utilities Public Outreach Campaign 3 Identify Utilities CAP & RCAP Sustainability Projects 4 Identify Private /Public partnerships for Urban Farming project r , Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 17 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach Florida June 2014 DEPARTMENT: City Manager /Art in Public Places From your department's perspective, what are the major challenges facing the city over the next 5 years? r Building public and private partnerships Funding of public art projects and programs not funded by the Public Art Ordinance. Hiring public artist(s) to the projects team for planning and conceptual concepts. Copyright <c 2014 Lyle Sumek Associates, Inc Project 140826 18 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: City Manager /Art in Public Places Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Planning, implementing and funding the 2015 International Kinetic Art Exhibit and Symposium. 2 Begin update of 2010 Art in Public Places strategic Plan in April 2015. 3 Encourage galleries, studios, cultural groups and organizations to find a home in Boynton Beach and contribute to its Arts & Cultural foundation. 4 Create Public Eco Art projects and (POI) Points of Interest (Avenue of the Arts) that contribute to the greenway, blueway and trailway plan. 5 Guide development projects to integrate public art into their projects to create meaningful and impactful public art throughout the City 500 Ocean, Quantum Town Center, Utilities East Plant. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 19 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: City Manager /Art in Public Places Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Encourage the art community to contribute to a cultural center in the Town Square Plan. 2 Include exhibition and indoor event space in the Town Square Plan. 3 Hiring public artist(s) to the projects team for planning and conceptual concepts. 4 Support Art al' Fresco, ArtPalmBeach's satellite exhibition in January at the Arts District. Copyright « 2014 Lyle Sumek Associates, Inc Project 140826 20 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: City Manager /Communications From your department's perspective, what are the major challenges facing the city over the next 5 years? • These weaknesses /threats were identified by the Communications Internal and Collaborative Marketing Teams during a SWOT analysis prior to the development of a Communications Strategic Plan (in this order) Adequate staffing to foster City's communications goals fr Dedicated funding to provide consistent communications through innovative practices and training for staff responsible for citywide communications efforts Time constraints within supporting departments All City departments do not have a communications strategic plan included in their strategic plans • Marketing to a community with demographic divisions, generational gaps • Recognition and understanding the value and importance of communications (internally) Staying in the forefront of social media and technology Creation of a special events department to maximize marketing efforts Copyright CO 2014 Lyle Sumek Associates, Inc Project 140826 21 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: City Manager /Communications Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Development of an Education Initiative Team 2 Review existing AP related to Communications 3 Creation of Utilities Facebook /Twitter a es and the training of staff responsible for Pg g P posting 4 Clearing of "G drive" on computer and loading with branding photos for internal use 5 In partnership with CVB and VISIT FLORIDA, re -write web pages relating to the City and provide related photos /videos 6 Development of city -wide promotional video it 7 Secure professional staged photos /video for year -round promotion, i.e. food, socializing, schools, etc. 8 Purchase additional web domain names 9 Market new " ChckFtx" program �I 10 Complete EOC manual, organizational chart and duties of team members Copyright '( 2014 Lyle Suroek Associates, Inc Project 140826 22 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: City Manager /Communications Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Re- design and re- develop of City's website 2 Create additional social media outlets, i.e. Instagram, Pinterest, UStream, etc. 3 Trademark "America's Gateway to the Gulfstream ". 4 Evaluate needs and determine costs for contractual assistance in social media. 5 Provide media training, in collaboration with HR. 6 Develop event promotional signage policy, i.e. permissible size, consistent look, placement locations, etc. 7 Compile email distributions lists based on buy -in interests 8 Create short, monthly citywide email blasts and related email distribution lists 9 Write and design Budget -at -a- Glance publication and distribute 10 Write and design Annual Report publication and distribute 1 l Require an economic impact study of large events, held on City property, utilizing City services or dollars Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 23 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June2014 DEPARTMENT: City Clerk's Office From your department's perspective, what are the major challenges facing the city over the next 5 years __. Handling and Processing Increasing Number of Public Records Requests (last year handled over 750 requests). Improve Election Processes, where possible such as digitizing election information for candidates and providing continuous updates to candidates. Copyright 2014 Lyle Sumek Associates, Inc Project 140826 24 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: City Clerk's Office Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Evaluate and identify Cemetery software and coordinate with GIS mapping 2 Investigate options for easier tracking and processing public records requests. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 25 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 — 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: City Clerk's Office Please list issues or projects that you would like for the city to address this next year 2014 — 2015. 1 Work with GIS to develop a map of Boynton Beach Memorial Park & Sara Sims. 2 Work closely with the City Manager's Office to improve the development of the City Commission agenda by reassessing the criteria for agenda items. Copyright 2014 Lyle Sumek Associates, Inc Project 140826 26 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Flonda MAJOR CHALLENGES Boynton Beach, Florida June 2014 Development: DEPARTMENT: Development Services; Economic Development; Building; Planning & Zoning; Community Improvement From your department's perspective, what are the major challenges facing the city over the next 5 years? r r Staffing. Recruiting qualified candidates for open positions has become a major issue. Benefits and salary are not in line with current market. Qualified candidates are able to find private sector work as construction activity increases. - Aging automation. Funding to maintain existing automation systems has been dramatically reduced over the past five years, leaving key systems in danger of catastrophic failure. Staffing levels are not sufficient to cover the workload increase if one of these major on -line /telephony systems crashes. i Funding for automation enhancements. Greater efficiencies would be achieved through the use of more state -of -the -art automation systems, which would also enhance customer service through direct access to Building, Business Tax and Planning & Zoning databases. r Business monitoring. Keeping the existing business inventory up -to -date; assuring all businesses have proper Business Tax Receipts and Certificate of Use and Occupancy; collection of past due fees. r Sober Homes and rental properties. Staffing to accomplish monitoring and inspection all rental properties and location identification of Sober Homes through Certificate of Use and Occupancy. r Enhanced Code Compliance for negligent landlords /property owners. Foreclosure process for repeat violators. r Public Infrastructure — funding for capital improvements and maintenance City owned property should be the measure for all others. Development of vacant City and Palm Beach County Housing Authority owned parcels. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 27 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida Downtown property owners not willing to work with the City and CRA and /or are unrealistic with asking prices for their properties. • Overcoming negative perceptions of the City based on bad or outdated information. Transitioning unsafe neighborhoods into family friendly neighborhoods l • Increased competition in recruiting new businesses and industries requiring additional financial resources from the City. r A dearth of affordable rental units combined with rising rents and relatively stagnant wage levels. The City's Workforce Housing Ordinance will require updating and resumption Increased competition in recruiting new businesses and industries requiring additional financial resources from the City. Maintaining /increasing job growth. • Shovel Ready Projects. Soliciting property owners /developers to participate in the Business Development Board (BDB) program or examining alternative local program. Adequate funding to address continued deterioration of the city's existing housing stock Preventing blight • Integrating cost effective energy saving products in the existing housing stock Integrating water saving products in the existing housing stock Identifying funding and partnerships for the successful completion of the Heart of Boynton Model Block. Land acquisition from unwilling property owners. Incentives for Plan Review Analysts and Field Inspectors to obtain additional discipline State Licenses. Copyright « 2014 Lyle Sumek Associates, Inc Project 140826 28 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 Development: DEPARTMENT: Development Services; Economic Development; Building; Planning & Zoning; Community Improvement Please list departmental projects or issues in progress (meaning there is work currently being done on them) 1 Expand automation of Planning & Zoning applications & reviews 2 Automate Engineering applications and reviews 3 Complete Development Department 5 year Strategic Plan 4 Publish New Business Guide 5 Publish New Resident Guide 6 Implement Certificate of Use and Occupancy inspection process. 7 CDBG 108 Loan — identify eligible programs and best practices 8 Feasibility analysis for Business Incubator 9 Successfully completing activities as defined in Five Year Consolidated/One Year Action Plan 10 Preparation for Local Housing Assistance Plan (LHAP) for SHIP due in 2015 Copyright c 2014 Lyle Sumek Associates, Inc Project 140826 29 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 Development: DEPARTMENT: Development Services; Economic Development; Building; Planning & Zoning; Community Improvement Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Determine Commission priority for the following Citizen requested Land Development Regulation (LDR) changes: Gas Station Zoning Storage Unit Zoning Bed & Breakfast / Rooms for rent LDR's Mobile Vending regulation changes (parcel & vehicle size; site permits) 2 Annexation — staff evaluation with County 3 Landscape Standards for single - family, duplex and triplex units 4 Model Block — Development of vacant lots Urban Uplift grants — Neighborhood Renaissance & Community Development Corporation (CDC) 5 Recreation Impact Fee Level of Service standard evaluation 6 Analysis of Future Land Use (FLU) density 7 Revised Workforce Housing Ordinance 8 Continuation of 2013/2014 Item 1.3 (CRA 1.9) — Downtown Master Plan: Update 9 Continuation of 2013/2014 Item 1.5 Federal Highway Corridor Plan: Update 10 Continuation of 2013/2014 Item 1.6 Historic Preservation Local Designation — A. 1. & 2 11 Continuation of 2013/2014 Item 1.7 Ocean Avenue Overlay District Plan: Update Copyright f 2014 Lyle Sumek Associates, Inc Project 140826 30 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Finance From your department's perspective, what are the major challenges facing the city over the next 5 years? Staffing challenges due to retirements /resignations current and planned in next 3 -5 years .' Aging facilities and infrastructure and needed maintenance and limited resources to fund these costs Increasing costs in areas of employee health coverage and pension fr Very few new revenue sources on the horizon Balancing issues to promote business development while preserving revenues to provide city services Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 31 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Finance Please list departmental projects or issues in progress (meaning there is work currently being done on them) 1 Completion of meter migration project in utilities 2 Review of operational study of customer relations and implement appropriate changes 3 Review and update departmental policies and procedures 1 Copyright << 2014 Lyle Sumek Associates. Inc Project 140826 32 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015 SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Finance Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Filling of vacant positions due to resignations /retirements 2 Evaluate funding options for new police facility 3 Costs of pension plans 4 Rising personnel costs 5 Funding of required maintenance costs for buildings and infrastructure 6 Maintaining reasonable millage rate Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 33 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Fire Rescue Department From your department's perspective, what are the major challenges facing the city over the next 5 years? r- Technology and our ability to utilize it in a way that allows us to leverage IT capabilities for the purpose of efficiency and effectiveness while controlling it's devastating liability and public relations effects when not properly managed and controlled. ■ Retention of highly qualified and motivated employees due to stagnant compensation and benefits packages that fall well below the median of comparative organizations in the South Florida area. Rebuilding our aging infrastructure while maintaining the levels of community wide service that will allow us to remain an attractive destination for new businesses and the skilled work force needed to support the needs of those businesses. Securing the required funding (from all sources) to allow us to replace the aging fleet and equipment inventory after several years of extended service life caused by the economic downturn Minimizing the devastating effects of the political sabotage affected by the Federal & State Legislatures upon municipalities through legislative actions that reduce our "Home Rule" authority and ability to make local decisions about levels of service and funding strategies that work for our community. Reducing the cost of medical insurance and pensions. Copyright «; 2014 Lyle Sumek Associates, Inc Project 140826 34 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Fire Rescue Department Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Fire Rescue Department Strategic Plan 2 New "Technology Suite" of programs for RMS, Inventory Control, Report Writing, Data Reporting, and Code Enforcement 3 Specialty Tools and Equipment Replacement program with funding sources identified. 4 New Collective Bargaining Agreement Negotiations 5 Update of our EMS Transport and Fire & Life Safety Inspection Fee schedules. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 35 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Fire Rescue Department Please list issues or projects that you would like for the city to address this next year 2014 — 2015. 1 Complete the Downtown Master Plan to include the "City CenterVision." 2 Complete the full staffing of fire station #1 to bring both units to 3 person staffing 24/7 3 Get the "in- house" clinic started for employee healthcare. 4 Renew our service agreements with Hypoluxo, Ocean Ridge, Briny Breezes, and Village of Golf Copyright '( 2014 Lyle Sumek Associates, Inc Project 140826 36 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Golf Course From your department's perspective, what are the major challenges facing the city over the next 5 years? fr Ensuring long -term financial viability of the golf course fr Repositioning The Links as the premier municipal golf course in Palm Beach County fr Increasing customer base in a saturated golfing market Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 37 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June2014 DEPARTMENT: Golf Course Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Increasing customer bast 2 Procuring new state -of -the -art GPS units for our golf cart fleet 3 Ongoing weed control on the golf course 4 Managing lake banks through mowing and aquatic weed /grass control 5 Replacement of restaurant AC system 6 Increasing firmness and playability of the greens 7 Creating additional front entrance signage for golf course advertising Copyright 2014 Lyle Sumek Associates, Inc Project 140826 38 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 — 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Golf Course Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Better promotion of The Links by the City /CRA /City Commission /Chamber of Commerce through prime placement on websites, in publications and other advertising 2 More streamlined hiring process 3 Being an enterprise fund, we need less restrictions on purchasing and contracts 4 Quarterly financial reports generated from Finance Department 5 Keep in mind that mandatory attendance at meetings, training, etc. by golf course staff involves 40 -50 minutes round -trip travel time in addition to the meeting time Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 39 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Human Resources and Risk Management From your department's perspective, what are the major challenges facing the city over the next 5 years? • Increasing health insurance costs • Costs to litigate risk management claims, with limited ability to fight claims as per constraints from insurance company Analyzing and realigning compensation for recruitment and retention • Sustainability of Pension benefits Recruitment /Recognition /Retention of qualified workforce Maintenance and effective use of City buildings /facilities Changing legislation and increased litigation Recognizing need for an automated time management system Copyright Cc° 2014 Lyle Sumck Associates, Inc Project 140826 40 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 — 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Human Resources and Risk Management Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Classification and Compensation review 2 Comprehensive policy review: PPM, APM, Safety Manual 3 Identifying sites needing repair for safety purposes and prioritizing needs to secure funding for repair 4 Implementing Neogov software programs: ONBoard 5 Management Orientation program Copyright C 2014 Lyle Sumek Associates, Inc Project 140826 41 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Human Resources and Risk Management Please list issues or projects that you would like for the city to address this next year 2014 — 2015. 1 Classification Review (ensure all job descriptions are updated and accurate for compliance and to provide foundation for compensation review) 2 Comprehensive Policy Review 3 City Wellness Clinic: identify site and seek funding for start-up costs 4 Identify and prioritize sites requiring repair for safety purposes and seek funding for repair 5 Implement first phase of NeoGov PErform program for tracking developmental coaching notes 6 Management Orientation program 7 Identify possible vendors for an automated comprehensive time management system Copyright 2014 Lyle Sumek Associates, Inc Project 140826 42 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Information Technology Services (I.T.S.) From your department's perspective, what are the major challenges facing the city over the next 5 years? What will be done with the current City Hall building, the Police Department space needs, and the downtown development initiative? This has an impact on strategic planning for technology. Copyright CO 2014 Lyle Sumek Associates, Inc Project 140826 43 Leadei's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Information Technology Services (I.T.S.) Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 PBX Upgrade — upgrading and consolidating components of three phone systems into one consolidated system housed at Fire Station #5 2 Enterprise Resource Planning system — evaluation of our ERP system (currently SunGard /HTE's Naviline product). If the recommendation is to replace this system, it could potentially cost between $500k and $700k. This is a long -term project, spanning several years (likely into FY 2017/18). Copyright (c 2014 Lyle Sumek Associates, Inc Project 140826 44 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Information Technology Services (I.T.S.) Please list issues or projects that you would like for the city to address this next year 2014 — 2015 Replace the City's agenda management software (project is currently underway) 2 Replace the City's citizen action system, which provides the community with the ability to request services and report issues (project is currently underway) 3 Upgrade /Replace the City's Teleworks IVR system (automated inspection results for the Development department) 4 Battery replacement for the UPS located at FS5 5 ESX Server replacement (which runs the ITS Department's entire virtual computing environment) Copyright n 2014 Lyle Sumek Associates, Inc Project 140826 45 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach Florida June 2014 DEPARTMENT: Library From your department's perspective, what are the major challenges facing the city over the next 5 years`' • Providing service improvements with decreased staffing levels • Lack of increase in Library materials budget over the past few years • There is a need for additional meetings rooms and small private study spaces Copyright (c 2014 Lyle Sumek Associates, Inc Project 140826 46 Leader's Guide 2014 Final Report/Mayor and City Commission/Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Library Please list departmental projects or issues in progress (meaning there is work currently being done on them) 1 Teen Digital Creative Commons — Library administration is currently designing a digital lab for teens. Teens will have the tools to produce and direct videos, create and design digital projects, and create and produce music. The lab will include two iMac computers, five Macbook Pro laptops, two iPads, one musical keyboard with mixing software and new furniture. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 47 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 — 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Library Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Repurposing existing Library space to create additional meeting rooms and small private study spaces on the 1 st and 2 floors. Copyright c 2014 Lyle Sumek Associates, Inc Project 140826 48 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Police Department From your department's perspective, what are the major challenges facing the city over the next 5 years? r The absence of a ratified collective bargaining agreement and the hijacking of this issue by those who either wish to see the City contract with PBSO, resist current organizational reforms, or both. Frivolous union posturing and antics — and all associated expenses to morale and fiscal resources r Adaptive change to agency culture — reinforcing the tenets of (a) civility, (b) accountability, and, (c) pride Labor laws that significantly restrict management's ability to communicate with personnel who work within the organization during protracted negotiations — this informational vacuum is enthusiastically filled by those who have experienced some perceived loss within the new operational structure of the department Continue to evaluate and reform systems of accountability — without overly relying upon systems (e.g. confusing personnel challenges with system challenges) Personnel development — adopting succession planning, mentoring, and robust training programs r Gaining our public's trust and support — and maintaining it — while performing an inherently unpopular societal function y Collaborating with social service agencies to address quality of life issues, including homelessness, addiction, and competent response to those with mental illness An aging population y The general lack of critical thinking skills both within and outside of the department, coupled with a free flow of compelling — but not necessarily accurate — information through social media and internet resources An aging fleet of emergency response vehicles (some patrol vehicles are 8 years old) Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 49 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida Workplace and school violence response Human - trafficking Latchkey kids The emergence of sober houses and all associated challenges (fraud, human exploitation, addiction...etc.) Inability to effectively respond to large -scale civil disobedience Copyright ,< 2014 Lyle Sumek Associates, Inc Project 140826 50 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Police Department Please list departmental projects or issues in progress (meaning there is work currently being done on them) 1 Re emergency of our department's chaplaincy program 2 Design and implementation of a "career track" program 3 Collaborating with Debbie and Wally Majors in the adoption of a therapy dog 4 Revising our quartermaster system 5 Expanding our PTO program to meet our anticipated recruiting needs due to several scheduled retirements 6 Evaluating and reforming our Code Compliance function (due January 2015). 7 Working with Development on innovative tools to disincentivize businesses that harbor or facilitate criminal conduct and promote businesses that contribute to the positive landscape of our community 8 Developing personnel to perform at a higher level of efficiency and effectiveness — transitioning from a lassie faire to mindset to one of action and, if need be, constructive conflict Copyright C 2014 Lyle Sumek Associates, Inc Project 140826 51 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 — 2015• SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June2014 DEPARTMENT: Police Department Please list issues or projects that you would like for the city to address this next year 2014 — 2015 1 Coordinate with HR on Promotional Exam for Sergeant - Summer 2 Develop the "career track" program in coordination with HR 3 Continue to assert the value of management's rights in the current CBA 4 Evaluate job functions and re -class personnel in accordance based upon their current responsibilities. 5 A course on procurement to help all of those with purchasing authority ensure our performance in consistent with the expectations of our finance department 7 6 Building relationships with members of the public b p p 7 Continue on the design and financing evaluation for the new police department Copyright 2014 Lyle Sumek Associates, Inc Project 140826 52 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Public Works and Engineering From your department's perspective, what are the major challenges facing the city over the next 5 years? Funding for maintenance of the public infrastructure continues to be an impediment. The Capital Improvement Fund must have dedicated resources to maintain costly infrastructure associated with buildings, streets, and parks. Particular attention will need to be given to street maintenance and sidewalk replacement. Work on these two infrastructure components has been suspended pending budget recovery. Funding internal staff maintenance activities is equally as important. We must recognize that our infrastructure has expanded by adding new buildings and parks in the last ten years. Whereas, staff levels have been reduced during this period. This will prove unsustainable particularly as infrastructure continues to age. Staffing levels and operating costs must be commensurate with the size and age of the infrastructure. Additional staff must be hired if new building and facilities are constructed in the next five years. Likewise, if further staff and operating reductions are required in the next five years then serious consideration must be given to temporarily closing facilities or parks. The City has wonderful goals related to construction of a new Police Facility and redevelopment of the Town Square region and Central Business District. A portion of the needed infrastructure maintenance needs would be a welcomed part of these endeavors. However funding these improvements will be challenging without affecting the City's ability to support other services and programs. Properly planned infrastructure maintenance can significantly impact the public's perception of the success of local government. It will be necessary to wisely plan maintenance funding where both asset life can be extended and public perception can simultaneously be improved and enhanced. ' Shade sails at Oceanfront Park need to be re- evaluated. The existing design, while attractive, is proving costly to maintain. Staff should identify redesign options and conduct a cost analysis to determine the fiscally appropriate action plan. 1 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 53 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida r New Parks have become more sophisticated. Congress Avenue barrier free park is just one example. As such, staff must identify proper maintenance procedures (internal and contractual) to continue safe public use. Future park expansion and associated design elements must also consider safe operations. Funding an issue here as well. Special events and programs of all types need to be better identified for planning and funding purposes. Maintenance staff resources are routinely assigned to assist with event set up /tear down and planning during normal working hours thus removing them from their normal maintenance activities. r Staff routinely receives concerns about the appearance of dumpsters at commercial and multi- family properties. Many locations identified are part of older buildings where dumpsters were placed at a time when enclosures were not required. One solution would be to require these property owners to revise their sites to include dumpster enclosures. This would enhance property appearance and City image but would prove unpopular with property owners. Copyright (. 2014 Lyle Sumek Associates, Inc Project 140826 54 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 — 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Public Works and Engineering Please list departmental projects or issues in progress (meanmg there is work currently being done on them) 1 Continued from last year, a new fuel management system is being explored. The goal is to better track fuel consumption, eliminate waste and integrate Fire Station generator tanks into the fueling system. Vendors now being explored. 2 Continue evaluation of AVL for the Solid Waste Fleet. This will likely be included in the Solid Waste budget in 2015/16. 3 Median upgrades continue based upon funding levels. 4 Staff coordination of the All Aboard Florida project has expanded. Focus is being directed to attaining quiet zone status along the FEC corridor at minimal expense to the local taxpayer. This project will continue to evolve in the coming months and local funding needs, if any, will be identified. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 55 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida 1 INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Public Works and Engineering Please list Issues or projects that you would like for the city to address this next year 2014 — 2015 1 The City Commission, not the Cemetery Board, should carefully consider the role of the City in private burial activities in the future. The existing cemeteries will exceed capacity within the next ten years. The City needs to begin consideration of whether cemetery services well into the future is a priority government service or is one that is best left to the private sector. If deemed critical then plans for expansion should begin soon to avoid service interruption. 2 Seacrest Estates Street Names. Several residents of Seacrest Estates (area generally east of Bethesda Hospital) have requested that the City consider formally renaming their streets. Their goal is to eliminate numeral street names, which are confusing in this area and instead create new street names, which could help create a sense of community or neighborhood. Modifying the street names would need to be done by plat and all residents required to change addresses accordingly. This process would likely take up to five years, would consume staff time, and could cause discord among some residents. This is one of those tasks that are hard to do but could have notable future impact. Copyright t` 2014 Lyle Sumek Associates, lac Project 140826 56 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Recreation & Parks From your department's perspective, what are the major challenges facing the city over the next 5 years? r Maintaining existing resources /facilities. Maintaining level of service Limited tax base to serve growing population Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 57 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Recreation & Parks Please list departmental projects or issues in progress (meaning there is work currently being done on them) 1 Updating Bikeway /Greenway Plan 2 Recruiting additional program/event sponsors 3 Purchasing and installation of a "Fit Zone" at Barrier Free Park 4 Hosting /organizing City special events such as July 4`" Fireworks and Holiday Parade. 5 Replacement of light poles at Tennis Center 6 Remodeling of Tennis Center restrooms (ADA) 7 Employee Training Copyright t 2014 Lyle Sumek Associates, Inc Project 140826 58 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 DEPARTMENT: Department Name Please list issues or projects that you would like for the city to address this next year 2014 — 2015. 1 Funding Capital Improvement Projects 2 Employee Training Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 59 Leader's Guide 2014 Final Report /Mayor and City Commission/Boynton Beach, Florida MAJOR CHALLENGES Boynton Beach, Florida June 2014 DEPARTMENT: Utilities From your department's perspective, what are the major challenges facing the city over the next 5 years? • Regional Water Supply — Consumptive Use Permit • Succession Planning — Career Path Development • Customer Outreach — New Media — Education - Sustainability — Energy, Water Reuse Water, Wastewater and Stormwater Master Plan Updates • Interagency Stormwater Improvements ■ Total Maximum Daily Loading (TMDL) Compliance / New NPDES Permit / Stormwater Impacts Copyright Cc - 2014 Lyle Sumek Associates, Inc Project 140826 60 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MANAGEMENT IN PROGRESS 2014 - 2015 PROJECTS AND ISSUES Boynton Beach, Florida June 2014 DEPARTMENT: Utilities Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Centralized Radio Meter Reading (AMI) 2 Ion - Exchange and East Plant Improvements — Supports Water Capacity for Growth 3 Stormwater Management Improvement Program 4 Raw Water Main Sections B & C — Supports Water Capacity for Growth 5 Central Seacrest Corridor & Lake Boynton Estates Water & Stormwater Improvements 6 Pence Park Master Wastewater Liftstation — Supports Downtown Development Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 61 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida INITIATIVES 2014 - 2015: SHORT -TERM ISSUES AND PROJECTS Boynton Beach, Florida June 2014 J DEPARTMENT: Utilities Please list issues or projects that you would like for the city to address this next year 2014 — 2015. Complete Ion - Exchange and East Plant Improvements for sustainable water supply 2 Infrastructure improvements to support redevelopment goals 3 Enhanced Customer Outreach using multi- media, education, employee ambassadors, etc... 4 Utilities Strategic Plan — Environmental Compliance, Workforce Development and Operational Effectiveness to help meet the City's goals. 5 Master Planning Updates — Water/Wastewater /Stormwater 6 Establish a robust Stormwater Management Improvement Program 7 Complete the career path and job specifications for Utility Field Technicians 8 Develop a career path for plant operators 9 Complete a Utility Staff Succession Plan and Utility Operator apprenticeship program 10 Establish "Good Neighbor" Policies for the Utility including water quality, odor control, landscaping, construction standards, etc.... Copyright 2014 Lyle Sumek Associates, Inc Project 140826 62 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida SECTION 3 CITY OF BOYNTON BEACH PLAN 2014 — 2020 Updated: 6/19/14 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 63 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Goals 2020 GREAT NEIGHBORHOODS: SAFE, AFFORDABLE AND LIVABLE ENERGETIC DOWNTOWN: FOCAL POINT FOR BOYNTON BEACH GROWING JOBS AND BUSINESS OPPORTUNITIES HIGH PERFORMING CITY ORGANIZATION POSITIVE AND EXCITING BOYNTON BEACH IMAGE: "CURB APPEAL" TO REPUTATION Copyright 2014 Lyle Sumek Associates, Inc Project 140826 64 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Goals 2020 Worksheet IMPORTANCE Personal Team 1. GREAT NEIGHBORHOODS: SAFE, AFFORDABLE AND 8 1 LIVABLE 2 ENERGETIC DOWNTOWN: FOCAL POINT FOR BOYNTON 9 2 BEACH 3. GROWING JOBS AND BUSINESS OPPORTUNITIES 11 3 4. HIGH PERFORMING CITY ORGANIZATION 16 4 5. POSITIVE AND EXCITING BOYNTON BEACH IMAGE: "CURB 17 5 APPEAL" TO REPUTATION * The Mayor and City Councilmembers ranked the five goals from "most important" = 1 to "lesser importance" = 5. The number in this column represents the total score for each goal. Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 65 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida GOAL 1 GREAT NEIGHBORHOODS: SAFE, AFFORDABLE AND LIVABLE ■ Objectives 1. Remove blighted structures, buildings and homes 2. Reduce crime rate and increase the residents' feeling of personal safety and security 3. Revitalize the Heart of Boynton both CRA and non CRA areas 4 Upgrade the cleanliness and appearance of each neighborhood 5. Strengthen the working relationship and partnership between the City and neighborhood associations 6. Incorporate green and sustainability features in new developments and homes ■ Means to Residents 1. Protection or enhancement of property values 2. More housing and neighborhood choices 3. Keeping Boynton Beach affordable for the workforce 4. Feeling safe and secure 5 More reasons to make the choice to live in Boynton Beach 6 City working in partnership with residents and neighborhoods ■ Challenges and Opportunities Priority M/C CRA 1 Quality of public schools and the impact on the Boynton Beach 3 2 community 2. Tapping the market for large, higher end rental units in 3 2 developments with amenities 3. Following through and implementing the Heart of Boynton (HOB) 3 1 Plan 4 Consistent and supported code compliance 3 1 5. Realtors image and marketing of Boynton Beach 3 1 6 Keeping Boynton Beach affordable for the workforce 3 1 7 Police gaining and maintaining public trust and support while 3 1 performing an unpopular societal function Copyright ( 2014 Lyle Sumek Associates, Inc Project 140826 66 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Challenges and Opportunities (Continued) Priority M/C CRA 8. Emergence of sober houses and associated challenges of fraud, 3 0 human exploitation, addiction, etc. 9. Senior population aging in place -in their homes 1 1 10 Changing and diversifying community demographics 1 0 11. Lack of affordable rental units combined with rising rents and 1 0 stagnant wage levels 12. Collaborating with social service agencies to address homelessness, 1 0 addiction and mental illness 13. Removing blighted structures 0 2 14. Increasing safety problems: workplace /school violence, human 0 2 trafficking, latch key kids, large scale civil disobedience 15. Reduced funding for CDBG and social service 0 1 agencies /organizations 16. Transitionmg unsafe neighborhoods into family friendly 0 0 neighborhoods 1 7. Defining and using green and sustainability practices and designs 0 0 18. Aging housing stock needing major improvements /maintenance or 0 0 replacement 19. Preservation of historic structures 0 0 20. Defining the City role and responsibilities in revitalizing 0 0 neighborhoods 21. Funding for connecting neighborhoods with a greenway and non 0 0 motorized multimodal 22. Funding for continued deteriorating housing stock 0 0 23. Integrating water saving products in the existing housing stock 0 0 ■ Actions 2014 — 2015 Priority M/C CRA 1. Annexation: Palmyra (voluntary) Mgmt 5 1 M/C Horizon 2. Model Block: Zoning Code Amendments Mgmt 4 2 M/C 2013 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 67 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 (Continued) Priority M/C CRA 3. Ocean Breeze East Development M/C 4 2 • CRA: Developer Selection 2013 • CRA: Development Agreement • Site Plan • Rezoning 4. MLK Corridor Revitalization: Seacrest to Federal Highway M/C 4 2 • Family Dollars: Opening 2013 • Market to Grocery Chains • Police Enforcement • Code Enforcement 5 Code Compliance Report and Recommendations Mgmt 4 1 • Explore Privatization M/C • Council Decision: Code Change 2013 6. Cottage District Development M/C 3 2 • Land Acquisitions 2013 • Issue • CRA• Developer Selection • CRA: Developer Agreement 7 Land Development Regulation (LDR) Changes: Gas Station Mgmt 2 1 8. Land Development Regulation (LDR) Changes: Mobile Mgmt 2 1 Vending 9 Sara Sims Parks Master Plan /Playground /Building M/C 2 1 10 CDBG Section 108 Loan Mgmt 2 0 • Determine Fund Use 2013 • Commission: Application Decision 11. Water Supply Plan Mgmr 2 0 • Complete Update • Commission: Adoption 12 Minimum Single Family Landscape Standards: Code 2 0 13. Federal Highway Design Standards/Non Conforming Site 1 2 Characteristics 14 Ocean Avenue Street Light Improvements 1 2 15 Annexation: West Boundary /South Federal Highway Mgmt 1 1 • Agreement Enforcement M/C • Initial Discussion Horizon 16. Land Development Regulation (LDR) Changes: Storage Unit Mgmt 1 0 17. Land Development Regulation (LDR) Changes: Bed and Mgmt 1 0 Breakfast /Rooms for Rent 18. Future Land Use Density (FLU): Analysis Mgmt 1 0 • Discuss Density in Specific Density Copyright t 2014 Lyle Sumek Associates. Inc Project 140826 68 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 (Continued) Priority M/C CRA $ 19. Seacrest Estates Street Names Direction Mgmt 1 0 20. Historic Preservation Events and Awards Program Horizon 0 0 • Develop Program • Commission: Direction 21. Workforce Housing Ordinance: Revision Mgmt 0 0 • Analysis • Commission: Direction $ 22. Hester Recreation Center: Upgrade Mgmt 0 0 ■ Management in Progress 2014 — 2015 1. Neighborhood Watch Program: Implementation 2 Red Light Cameras Program 3 Historic Preservation Survey for Florida Master Site File 4. Local Housing Assistance Plan (LHAP) for SHIP 5. Recreation Programs /Events Sponsorship 6 Comprehensive Plan /Evaluation Appraisal Report: State Notification ■ Major Projects 2014 — 2015 1 "Fit Zone" at Barrier Free Park 2. Tennis Center: Light Poles Replacement 3. Tennis Center: Restrooms (ADA) 4. Model Block Streetscape Project 5. Raw Water Transmission Main: B and C ■ On the Horizon 2015 — 2020 1. Sara Simms Cemetery Expansion 2. Oyer Park Pier Replacement 3. Street Lights Plan and Funding Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 69 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 2 ENERGETIC DOWNTOWN: FOCAL POINT FOR BOYNTON BEACH ■ Objectives 1. Develop a commuter rail station surrounded by transit oriented mixed use development 2 Increase Class "A" Office 3. Build a new City Hall and Civic Complex, which is an architectural icon of enduring value 4. Develop mixed -use projects with 15 higher vertical density floors at several critical locations 5 Strengthen the link of Downtown and the Intracoastal Waterway System 6. Increase the number and diversity of restaurants ■ Means to Residents 1 Pride in Boynton Beach Downtown 2 More reasons to go to or live in Downtown 3 Convenient access to and parking in Downtown 4. Walkable area connected to the Intracoastal Waterway 5. Quality residential options for living in a beautiful urban environment with great amenities ■ Challenges and Opportunities Priority M/C CRA 1. Determining the direction and use of the Old High School 5 2 2. Prioritizing and funding City projects and incentives for 5 1 development 3 Agreeing on a vision and goals for Downtown 5 0 4 Linking Downtown to the water 4 2 5 Beautifying corridors: Boynton Beach Boulevard and Federal 3 2 Highway 6 Breaking ground on major developments 3 0 7 Property owners not willing to work with the City and CRA, and 2 2 with unrealistic asking price for their properties Copyright r 2014 Lyle Sumek Associates, Inc Project 140826 70 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Challenges and Opportunities (Continued) Priority M/C CRA 8. Stimulating private sector investment and closing the deal/signing the 2 1 development agreements 9. Overcoming negative perceptions of the City based upon bad or out 2 1 dated information 10 Lack of private capital for small business development 2 0 11. Attracting the "right" businesses in the Downtown area and 1 2 appropriate mix of retail shops and restaurants 12. Having events and festivals that market Downtown Boynton Beach 1 1 13. Property owners who do not maintain, invest in their property, or do 1 1 anything 14. Securing the commuter train station and breaking ground on the site 1 0 15. Lack of greenway or nature trail through Downtown 1 0 16. Addressing access and parking issues short term and long term 1 0 17. Competition from Downtowns in other cities 1 0 18. Lack of space for retail and restaurant businesses 1 0 19. Increasing artwork especially kinetic art pieces throughout the entire 0 1 Downtown area ■ Actions 2014 — 2015 Priority M/C CRA $ 1. Town Square Development M/C 5 2 • Plan Options 2013 • Commission: Decision • Developer Interest $ 2. Downtown Master Plan: Update Mgmt 4 2 M/C 2013 $ 3. 500 Block Ocean Avenue Development M/C 4 2 • Rezoning 2013 • Site Approval $ 4. Marina Development M/C 3 2 • CRA Decision: Open Space Phase $ 5. Federal Highway Corridor Plan: Update Mgmt 3 1 • Design Element (CRA) 2013 $ 6. Ocean Avenue Area District: Property Acquisition M/C 3 1 • Land Acquisition • Property Owners: Discussion on Development Copyright C 2014 Lyle Sumek Associates, Inc Project 140826 71 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 (Continued) Priority M/C CRA 7 Downtown Hotel Attraction M/C 3 1 • Working Property Owners • Development Agreement • Land Lease /Acquisition 8 Historic Preservation Local Designation Mgmt 2 1 A. Children's School House Museum 2013 B. Barton Memorial Cemetery $ 9. Downtown Greenway (FEC Corridor): Concept Plan M/C 1 0 2013 10. Parking Requirements for New Buildings M/C 1 0 S 11 One Boynton Mixed Use Development M/C 0 0 2013 ■ Management in Progress 2014 — 2015 1. Downtown Marketing Program: Expansion ■ Major Projects 2014 — 2015 1 Pence Park Master Wastewater Lift Station Project 2. Harbor Master Building ■ On the Horizon 2015 — 2020 1. TOD Land Development Regulations 2. 211 Restaurant: Development 3. Ocean Avenue Area Arts District: Property Acquisition 4 FEC Commuter Rail Train Station (Tri Rail Coastal Link) and TOD 5 Boynton Beach Boulevard Roadway Beautification Project Plan Copyright 2014 Lyle Sumek Associates, Inc Project 140826 72 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 3 GROWING JOBS AND BUSINESS OPPORTUNITIES ■ Objectives 1. Create a positive environment for business investment 2. Expand the commercial tax base for the City 3. Maintain /enhance relationship with economic development partners 4. Increase business investment in Boynton Beach 5. Develop a reputation as a "business friendly" City with simple and streamlined development and permitting processes that are predictable 6. Increase the number of "targeted" businesses: medical manufacturing, aerospace, marine based technology related 7. Increase high speed internet to support businesses ■ Means to Residents 1. Job opportunities near home 2. Positive climate to start and grow a business 3. Expanded commercial tax base reducing the tax burden on single - family homeowners 4. Shopping and employment convenience -more leisure and personal time 5. Entrepreneurial spirit in Boynton Beach ■ Challenges and Opportunities Priority M/C CRA 1. Retaining and growing current local businesses 4 2 2. Having shovel ready projects 4 2 3. Lack of Class "A" office space 4 1 4. Limited land available for major business development 4 1 5. Tapping the growth in medical sciences and manufacturing in Palm 3 1 Beach County 6. Recruiting the "right businesses" for Boynton Beach 3 1 7. Lack of access and affordability of high speed internet infrastructure 3 1 Copyright Cc 2014 Lyle Sumek Associates, Inc Project 140826 73 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida ■ Challenges and Opportunities (Continued) Priority M/C CRA 8 Slow economic recovery and selective business investments 2 1 9. Tapping the international trade of an expanded Panama Canal 2 1 10 Increased competition in recruiting new businesses and industries 2 0 requiring funding from the City 11 Boynton Beach brand image and experience 1 2 12. Complexity of development agreements and incentive packages 1 0 13. Competition from other cities in Palm Beach County, the region and 0 1 other states 14 Changes in retail businesses reducing the store size and increasing 0 0 internet sales 15. Uncertain future of CDBG funding and guidelines 0 0 16. Defining and funding the City role in economic development 0 0 ■ Actions 2014 — 2015 Priority M/C CRA 1. Certificate of Use Mgmt 5 2 • Commission Decision Horizon 2 City Economic Development Policy and Plan Mgmt 4 2 M/C 2013 3. Land Development Changes: Maximizing Land M/C 4 2 Development value in Commercial and Industrial Zoning 2013 Districts $ 4. Business Incubator Program Feasibility Study Mgmt 1 0 $ 5. Online Permitting and Information Mgmt 0 1 Horizon Copyright f' 2014 Lyle Sumek Associates, Inc Project 140826 74 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Management in Progress 2014 — 2015 1. All Aboard Florida Coordinator /Quiet Zones 2. Developable Sites Inventory 3 Economic Development Marketing Video: Development 4. High Speed Internet Infrastructure: Grant Application 5. Small Business Development Program 6. New Business Guide: Development ■ Major Projects 2014 — 2015 1. New Resident Guide: Development ■ On the Horizon 2015 — 2020 1. Historic Preservation Program for Economic Development Horizon 2. FEC Passenger Rail Stop 3. Ad Valorum Tax Exemption for Manufacturing /Industrial Uses 4. Boynton Beach Mall Site Potential Redevelopment Plan Copyright 0 2014 Lyle Sumek Associates, Inc Project 140826 75 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida GOAL 4 HIGH PERFORMING CITY ORGANIZATION ■ Objectives 1. Build the capacity of the City organization through employee development and training 2. Develop effective advocacy for the City Government 3 Reform pension system 4 Build new City Hall and Police Headquarters 5 Upgrade information technology both hardware and software 6. Maintain financial reserves consistent with City policies and national standards 7. Implement City Climate Change Action Plan through projects, plans and City operations ■ Means to Residents 1 Service value for their taxes and fees 2. High level of customer service from City government 3. Timely response to a call for service: emergency and non emergency 4. Reliable delivery of City services necessary for daily living 5. Services delivered by high trained, professional City workforce ■ Challenges and Opportunities Priority M/C CRA 1 Deferred maintenance of City infrastructure and buildings needing 5 2 major maintenance, repairs or replacement 2. Limited revenue options for City government with slow increase in 4 2 tax revenue 3. Rising costs of City government: raw materials, healthcare (15 %), 3 2 litigation (limited ability to fight claims per insurance companies) 4. Increasing elderly population impacting demand for City services, 3 2 especially EMS and recreation 5. Aging information technology infrastructure near or at end of life, 3 2 resulting in operating inefficiencies Copyright <" 2014 Lyle Sumek Associates, Inc Project 140826 76 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida ■ Challenges and Opportunities (Continued) Priority M/C CRA 6. Funding for long term financial sustainability of pensions 3 1 7. Aging equipment and vehicles needing replacement 3 1 8. Federal and state regulatory requirements and mandates 2 1 9 Maintaining competitive, market based compensation for City 2 0 employees 10. Balancing funding today's City operations with investing in the 2 0 City's future 11. Decreased Federal and State of Florida funding sources 2 0 12. Continued disintegration of Home Rule authority 1 1 13. Customer expectations of "instant" services and higher levels of 1 1 service from the City 14. Actions by the State of Florida impacting city finances, services and 1 1 operations 15. Competitive and sensationalized media with less than accurate 1 0 information 16. Increasing number of public records requests 1 0 1 7. Fewer grants available with greater competition for fewer dollars 0 0 and more documentation and auditing 18. No dollars available for training and employee development 0 0 19. Determining who should pay and the degree of cost recovery 0 0 20. Mature workforces with upcoming retirements 0 0 21. Communicating and marketing to a community with demographic 0 0 divisions and generational gaps ■ Actions 2014 — 2015 Priority M/C CRA $ 1. Police Headquarters Building Mgmt 5 2 M/C 2013 $ 2. Pension Reform for City Employees Mgmt 5 2 M/C 2013 $ 3. Labor Contracts: Police M/C 5 2 2013 4. New Alternative Revenues Study Mgmt 4 0 Horizon 5. Mental Health Committee: Implementation 3 2 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 77 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 Priority M/C CRA $ 6 City Land Acquisition and Sale Horizon 3 2 7 Interlocal Service Delivery Boundary Agreement (ISBA) Horizon 3 1 $ 8. Long Term City Maintenance Plan Mgmt 3 1 Horizon $ 9. Compensation Study Mgmt 2 2 Horizon 10. Park/Impact Fee Guidelines: Fund Evaluation Mgmt 2 0 $ 11. AVL /GPS for Fleet Mgmt 0 0 Horizon $ 12. Training and Development Funding Mgmt 0 0 Horizon ■ Management in Progress 2014 — 2015 1. Phone System: Upgrade 2013 2 Financial Reserve Policy: Review 2013 3. Banking Services 2013 4. Solid Waste Code Revision: Provision for Disabled Persons 2013 5 Budget in Brief 2013 6 New Employee Orientation Program and Management 2013 Orientation 7. Customer Service Audit and Action Plan 2013 8. City Annual Report 2013 9. Advisory Boards Review 10 City Wide Promotion Video 11 City Web Site: Upgrade /Redesign 12 Utilities Facebook/Twitter Pages 13 Education Initiative Team: Development 14 AP on Communications: Review 15 Cemetery Software and GIS Mapping 16. Public Records Request: Tracking System 17 Commission Agenda Process: Assessment and Refinement 18 Audio System Software 19 Utility Meter Migration Project 20 EMS Transport, Fire and Life Safety Inspection Fee Schedule Copyright < 2014 Lyle Sumek Associates, Inc Project 140826 78 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Management in Progress 2014 — 2015 (Continued) 21. Fire Specialty Tools and Equipment Replacement: Funding 22. Fire Service Agreements A. Hypoluxo B. Ocean Ridge C. Briny Breezes D. Village of Golf 23. GPS for Golf Carts 24. Golf Entrance Sign (on Jog Road) 25. Classification Review 26. Human Resource Policy Review A. PPM B. APM C. Safety 27. Neogov Software Program: On Board 28. Management Orientation Program 29. Disaster Recovery for IT: Revision 30. Citizen Action System: Replacement 31. City's Teleworks JVR System: Replacement 32. Information System: Identity Theft and Security Upgrades 33. Library Teen Digital Creative Commons 34. Police Chaplaincy Program 35. Police "Career Track" Program 36. Police Quarter Master System 37. PTO Program: Expansion 38. Fuel Management System 39. Regional Water Supply: Consumption Use Permit (CUP) 40. Departmental Strategic Plans: Development 41. "Click Fix" Program 42. Additional Web Domain Names 43. Social Media: Needs Assessment, Direction 44. Automated Time Management System: (Utilities and Solid Waste) 45. Emergency Management Communications Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 79 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Major Projects 2014 — 2015 1 PBX: Upgrade Mgmt 2 ESX Server Replacement Mgmt 3 Library Space Repurposing: Meeting Rooms and Small Private Mgmt Study Spaces 4 Ion - Exchange and East Plant Improvements 5 Stormwater Projects A. North and South Road E. NE l St and 6 Avenue B San Castle Community (Intersection, Heart of C NW 1" Street Corridor, Boynton) South to Gateway F. 1037 Coral Court D. NE 20` and NE 2 (Treasure Isle and Court (Intersection Venetian Community 6. Raw Water Main Sections B and C Projects 7 Central Seacrest Corridor Water and Stormwater Project 8 Lake Boynton Estate Water and Stormwater Project 9 Water Resource Master Plan A Stormwater B. Wastewater C Water ■ On the Horizon 2015 — 2020 1. Outreach to Haitian Community 2. Citizen Engagement and Volunteerism 3. Employee Recognition Program 4. Network Storage 5 Police /Fire Records Management 6 Employee On Site Medical Clinic 7 Street Sign Retro Reflectivity Replacement Program 8 Golf Course Study: Clubhouse, Courses 9 Enterprise Resource Planning System: Evaluation, Funding Copyright rc 2014 Lyle Sumek Associates, Inc Project 140826 80 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 5 POSITIVE AND EXCITING BOYNTON BEACH IMAGE: "CURB APPEAL" TO REPUTATION ■ Objectives 1. More attractive, well maintained streetscapes, medians, and parks 2. Have new developments with enduring and high performance architectural designs and themes 3. Have City leaders presenting a positive image and being positive advocates for the Boynton Beach community 4. Have the City of Boynton Beach recognized for examples of best practices and innovative programs in local government 5. Brand Boynton Beach: "Catch a Wave, Catch a Fish, Catch your Breath; Breeze into Boynton Beach, America's Gateway to the Gulfstream" 6. More attractive, distinctive gateways and entrances to Boynton Beach ■ Means to Residents 1. Residents taking pride in Boynton Beach 2. More beautiful City 3. Protection of the community's interests through City advocacy 4. More reasons to make your home in Boynton Beach 5. Greater pride in property appearance 6 Protection of property values ■ Challenges and Opportunities Priority M/C CRA 1. Funding for maintenance for current and new City buildings 5 2 2. Creating a more bicycle /pedestrian friendly City 5 1 3. Working together as a City Team with a focused vision, mission and 4 2 goals 4. Supporting community events and festivals that bring the 3 1 community together 5. Funding for beautification projects 3 1 Copyright C) 2014 Lyle Sumek Associates, Inc Project 140826 81 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Challenges and Opportunities (Continued) Priority M/C CRA 6 Irresponsible property owners who are not maintaining their 2 1 properties or investing in upgrades 7 Individual agendas and goals versus community goals and benefits 2 1 8 Collaborating for eco landscape with Galaxy Elementary School and 2 0 other Magnet Schools, Community Caring Center, Schoolhouse Children's Museum, Boynton Beach Arts District 9 Funding of public art projects and programs not funded by Public 1 1 Art Ordinance 10. Cultural difference within the community 1 0 11. Marketing the Boynton Beach brand and the arts 0 1 12 Overcoming Boynton Beach past reputation and history 0 1 13. Developing collaborative partnership among the City, organizations 0 0 and residents ■ Actions 2014 — 2015 Priority M/C CRA $ 1 Greenways /Bikeways /Blueways /Pedestrian Ways: Master Mgmt 5 2 Plan M/C 2013 $ 2 Entry /Gateway Beautification Plan Horizon 5 2 3. Commercial and Multi Family Dumpster Appearance Mgmt 5 2 Standards and Regulations 4 CRA Design Guidelines: Update 2013 4 1 5 Open Space Concept and Policy Direction Horizon 4 1 6. Green /High Performance Building Program: Funding for 2013 3 2 Incentives S 7 Kinetic Art Exhibit and Symposium Mgmt 3 2 2013 8 Green /High Performance Buildings Program Phase II: 2013 2 0 Residential 9. Landscape Standards Ordinance for Single Family, Duplex Mgmt 1 1 and Triplex Units $ 10 "Good Neighbor" Policies /Standards for Utilities (water Mgmt 1 1 quality, odor control, landscaping, construction) Standards $ 11. Community Events Policy Framework 2013 0 0 S 12. Public Artists for Project Team: Direction, Funding Mgmt 0 0 $ 13 Public Eco Art Projects /Points of Interest (Avenue of the Mgmt 0 0 Arts) Copyright t 2014 Lyle Sumek Associates, Inc Project 140826 82 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Management in Progress 2014 — 2015 1. City Organization Brand Culturalization 2013 2. Climate Action Plan: Implementation Mgmt 3. GHGE Inventory Mgmt 4. Galaxy Scrub Project Mgmt 5. Art al' Fresco /Art Palm Beach's Satellite Exhibition 6. City Branding Initiative and Marketing Plan 2013 7 City Employee Ambassador Program Horizon ■ On the Horizon 2015 — 2020 1. Community Garden: Direction (Public- Private Partnership) Mgmt 2. Art in Public Places Strategic Plan: Development Mgmt 3. Shade Sails at Boynton Beach Oceanfront Park/Promenade: Mgmt Replacement Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 83 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida SECTION 4 ACTION AGENDA 2014 - 2015 Copyright (c 2014 Lyle Sumek Associates, Inc Project 140826 84 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Policy Agenda 2014 — 2015 Targets for Action TOP PRIORITY Town Square Development Police Headquarters Building 500 Ocean Avenue Development City Land: Acquisition and Sale Ocean Breeze East Development City Economic Development Policy and Plan HIGH PRIORITY Fire Service Agreements: Policy Direction Annexation: Palmyra (Voluntary) Consolidated CRA Plan Model Block Development Marina Development Cottage District Development Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 85 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Policy Agenda 2014 — 2015 ■ Targets for Action PRIORITY PRIORITY TOP HIGH 1 Town Square Development (2 1) Top 5 - 2 Police Headquarters Building (4.1) Top 5 - 3 500 Ocean Avenue Development (2 2) Top 4 - 4 City Land: Acquisition and Sale (4.2) Top 4 - 5. Ocean Breeze East Development (1.1) Top 4 - 6 City Economic Development Policy and Plan (3.1) Top 3 - 7 Fire Service Agreements: Policy Direction (4.3) High 1 4 8. Annexation: Palmyra (voluntary) (1.2) High 4 9. Consolidated CRA Plan (2.3) High 4 10 Model Block Development (1.3) High 2 3 11. Marina Development (2.4) High 1 3 12. Cottage District Development (1.4) High 3 13 Mobile Vending Ordinance (1.6) 1 2 14 Greenways /Bikeways /Blueways /Trails Master 1 1 Plan/Mapping (5.2) 15. Land Development Changes: Maximizing Land 2 Development value in Commercial and Industrial Zoning Districts (3.3) 16 Entry /Gateway Beautification Plan (5.2) 2 17 Certificate of Use (3.2) 1 18. Mental Health Committee: Direction and 1 Implementation (4.4) 19. Workforce Housing (1.7) 1 20. Cemetery: Future Direction (4.5) - - 21. Commercial and Multi Family Dumpster Appearance - - Standards and Regulations (5.3) 22. LDR• Gas Stations (1 5) - - Copyright _ - , 2014 Lyle Sumek Associates, Inc Project 140826 86 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Management Agenda 2014 — 2015 Targets for Action PRIORITY Pension Reform for City Employees MLK Corridor Revitalization: Seacrest to Federal Highway Code Compliance Report and Recommendations Integrated Water Resource Master Plan Labor Contracts: Police Kinetic Art Exhibit and Symposium Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 87 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Management Agenda 2014 — 2015 ■ Targets for Action 1 Pension Reform for City Employees (4.6) 2. MLK Corridor Revitalization: Seacrest to Federal Highway (1.9) 3. Code Compliance Report and Recommendations (1.10) 4 Integrated Water Resource Master Plan (1.8) 5. Labor Contracts: Police (4.7) 6, Kinetic Art Exhibit and Symposium Copyright 2014 Lyle Sumek Associates, Inc Project 140826 88 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida Boynton Beach CRA Agenda 2014 — 2015 TOP PRIORITY Ocean Breese East Development 500 Ocean Avenue Development Town Square Development Entry /Gateway Beautification Plan HIGH PRIORITY MLK Corridor Revitalization: Seacrest to Federal Highway Cottage District Development Marina Development Consolidated CRA Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 89 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach CRA Agenda 2014 — 2015 ■ Targets for Action PRIORITY PRIORITY TOP HIGH 1 Ocean Breese East Development (CRA 1.1) Top 7 - 2 500 Ocean Avenue Development (CRA 2.2) Top 7 - 3. Town Square Development (CRA 2.1) Top 5 - 4 Entry/Gateway Beautification Plan (CRA 5.1) Top 4 - 5. MLK Corridor Revitalization: Seacrest to Federal High - 3 Highway (CRA 1.3) 6. Cottage District Development (CRA 1.1) High - 1 7 Marina Development (CRA 2.4) High - 1 8 Consolidated CRA Plan (CRA 2.3) High - - Copyright 2014 Lyle Sumek Associates, Inc Project 140826 90 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Management in Progress 2014 — 2015 1. Recreation Programs /Events Sponsorship 2. Hester Park Turf Report and Funding 3. CRS/NFIP Modifications 4. Future Land Use Map Clean Up: Ordinance 5. Local Housing Assistance Plan (LHAP) for SHIP: Commission Report 6. Historic Preservation Survey for Florida Master Site File 7. Comprehensive Plan /Evaluation Appraisal Report: State Notification 8. Water Supply Plan 9. Flood Map: Update 10. Sidewalk Improvement Agreement with All Aboard Florida 11. All Aboard Florida: Coordination 12. Downtown Hotel Attraction 13. Oscar Magnuson House Tenant 14. Developable Sites Inventory 15 All Aboard Florida: Economic Development Impacts /City Position 16. New Business Guide: Development 17. New Resident Guide: Development 18. Economic Development Marketing Video: Development 19. Small Business Development Program 20. Utilities Facebook/Twitter Pages 21. Audio System Software 22. GPS for Golf Carts 23. Golf Marquee Sign (on Jog Road) 24. Additional Web Domain Names Copyright n 2014 Lyle Sumek Associates, Inc Project 140826 91 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida 25 Social Media: Needs Assessment, Direction 26 Solid Waste Code Revision: Provision for Disabled Persons 27. Customer Service Audit and Action Plan 28. Utility Meter Migration Project 29. City Wide Promotion Video 30 Neogov Software Program: On Board 31. Library Teen Digital Creative Commons 32. Banking Services 33 Budget in Brief 34. Commission Agenda Process: Assessment and Refinement 35 City's Teleworks IVR System: Replacement and Funding for Development 36 Automated Time Management System: (Utilities and Solid Waste) 37. AP on Communications: Review 38. New Employee Orientation Program 39 Police Quarter Master System 40 Fire and Life Safety Inspection Fee Schedule 41. City Annual Report 42 Fire Specialty Tools and Equipment Replacement: Plan and Funding 43. Citizen Action System: Replacement 44 Police Chaplaincy Program 45 PTO Program: Expansion 46. Fuel Management System 47 Management Orientation Program 48. Disaster Recovery for IT: Revision 49. Education Initiative Team: Mission, Project 50. Police "Career Track" Program 51 Golf Course Feasibility Study for Family Gold Course 52 Departmental Strategic Plans: Development 53 Emergency Management Communications Plan Copyright ( 2014 Lyle Sumek Associates, Inc Project 140826 92 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida 54. Human Resource Policy Review 55. Advisory Boards Review (2) 56. Cemetery Software and GIS Mapping 57. City Web Site: Upgrade /Redesign 58. Employee on Site Medical Clinic 59. Classification Review 60. Green /High Performance Building Program Phase II — Residential 61. Galaxy Scrub Project: Grant Project 62. Special Events Policy Revision 63. Climate Action Plan: Review, Update 64. GHGE Inventory 65. City Branding Initiative and Marketing Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 93 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Major Projects 2014 — 2015 1 "Fit Zone" at Barrier Free Park: Agreement (9/14); Construction 2 Model Block Streetscape Project 3 Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion Replacement (CRA) 4. Tennis Center Light Poles Replacement 5 Tennis Center: Restrooms (ADA) 6. Ocean Avenue Street Light Improvements (CRA) 7 Lake Boynton Estate Water Project 8. Reclaimed Water System: Phase 1— Project (3) 9 Water Treatment Capacity Upgrade 10. Central Seacrest Corridor: Phase I 11. Harbor Master Building 12 Public Lot (1'` /1'`) (CRA) 13 Pedestrian Walk and Parking to Ocean Avenue 14. Pence Park Master Wastewater Lift Station Project 15. Sidewalk Improvements with Crossings 16. Rail Crossings Improvements (2) (Ocean/Woolbright) 17 4`'' Street Parking 18. City Hall ADA Parking Improvements 19. ESX Server Replacement 20. Library Space Repurposing: Meeting Rooms and Small Private Study Spaces 21 Phone System: Upgrade 22. Golf Course Bunker Renovation 23. Utility Facilities Landscaping Copyright 2 2014 Lyle Sumek Associates, Inc Project 140826 94 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Action Outlines 2014 — 2015 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 95 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 1 GREAT NEIGHBORHOODS: SAFE, AFFORDABLE AND LIVABLE ACTION: OCEAN BREEZE EAST DEVELOPMENT PRIORITY City 1.1 Policy -- Top CRA 1.1 CRA -- Top lieu Issues Activities /Milestones Time • Development 1. Commission Decision: Smart Growth Parking 9/14 Agreement Regulations • Site Plan 2. Finalize Development Agreement 11/14 • Rezoning 3. Submit Site Plan /Rezoning Application 12/14 • Smart Parking 4. P &D Review and Recommendations 3/15 Requirement 5 Commission Decision: Site Plan /Rezoning 4/15 • CRA Financial Participation [Construction: 9/15] Responsibility: CRA Director Development Services Director ACTION: 1.2 ANNEXATION: PALMYRA PRIORITY (VOLUNTARY) Policy — High Key Issues Activities /Milestones Tune • Voluntary 1. Submit application to Palm Beach County TBD • Role of HOA or Individual Home 1. Seek legal opinion: Enforceability of Water 11/14 Owners Service agreement • City Timetable 2. Commission Decision: Direction 1/15 • City Actins • Water Service Agreement - Enforceable • Annexation• Incentives or Enforcement 1 Responsibility: City Manager Copyright ,C 2014 Lyle Sumek Associates, Inc Project 140826 96 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: 1.3 MODEL BLOCK DEVELOPMENT PRIORITY Policy — High Kev Issues A ctivities /Milestones Tune • Impact on Existing 1. Commission Decision: Conveying Properties (4) 10/14 Property Owners NW 11`", Seacrest, MLK and NW 1s` • Condemnation • Development 2. Commission Briefings: Development Briefing 10/14 Agreement 3. Develop RFP: Scope, Development 2/15 • Scope of Project 4. Issue RFP 2/15 • HUD 5. Review /evaluate proposals 4/15 Issues /Obligations 6. Report to Commission: Recommendations 6/15 • Potential Protest 7. Commission Decision: Selection 7/15 • Condemnation 1 Responsibility: Development Services Director ACTION: COTTAGE DISTRICT DEVELOPMENT PRIORITY City 1.4 Policy — High CRA 1.2 CRA — High Kev Issues Activities /Milestones Tune • Smart Growth 1. Close on Property 11/14 Principles 2. CRA Board: RFP 12/14 • Parking 3. Issue RFP 1/15 • Utility Services 4. RFP Deadline 3/15 • Fees 5. Review Proposals 4/15 • Environmental/ 6. CRA Board: Direction, Developer Selection 5/15 Green Concepts 7. Finalize Development Agreement 8/15 • Development [Site Plans] 2015/2016 Application • Homeownership • "Granny" Flats 1 Responsibility: CRA Director Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 97 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: 1.5 LDR: GAS STATIONS PRIORITY Policy Kev Issues Activities /Milestones Tune • Station Location 1. Complete Citywide analysis of gas stations 7/15 • LDR Regulations 2. P &D: Review and Recommendation 8/15 3. Commission Decision: LDR 9/15 Responsibility: Development Services Director ACTION: 1.6 MOBILE VENDING ORDINANCE PRIORITY Policy Kev Issues Activities /Milestones Time • Degree of 1. Complete and evaluate Pilot Project 8/14 Regulation 2. Draft proposed ordinance with options 10/15 • City Role 3. Commission: 90 Days 10/15 • Fee Structure /Cost 4. Commission Briefing 11/15 Recovery 5 Commission: Ordinance Change 2/15 • Type of Event • Type of Vehicles • Relationship to Special Events • Other City Legislation Responsibility: Development Services Director Copyright �') 2014 Lyle Sumek Associates, Inc Project 140826 98 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: 1.7 WORKFORCE HOUSING ORDINANCE: PRIORITY REQUIREMENTS Policy Key Issues Activities /Milestones Time • Regulations 1. Complete analysis 10/14 • Voluntary/ 2. P &D: Review and Recommendations 11/14 Compliance 3. Commission Decision: Direction 12/14 • "Buy Out" Options • Suspended: Sunseting • Number of Units • Areas: TOD, Downtown Citywide 1 Responsibility: Development Services Director ACTION: 1.8 INTEGRATED WATER RESOURCE PRIORITY MASTER PLAN Mgint Key Issues Activities /Milestones Time 1. Develop RFQ 10/14 2. Complete Water Supply Plan (for Comprehensive 12/14 Plan: Update) 3. Complete Master Plan (with Asset Management 12/15 System /Rate Study) 4. Commission Review: Comprehensive Plan 1/15 Amendment — Letter of Transmittal 5. Commission Decision: RFQ 2/15 6. Commission Decision: Comprehensive Plant 3/15 Amendment Adoption 1 Responsibility: Utilities Director Copyright CO 2014 Lyle Sumek Associates, Inc Project 140826 99 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: MLK CORRIDOR REVITALIZATION: PRIORITY City 1.9 SEACREST TO FEDERAL HIGHWAY Mgmt CRA 1.3 CRA —High Kev Issues Activities /Milestones Time • Land Acquisition 1. Construction: Dollar Store 6/15 • Cost of Land 2 Complete negotiations for national chain grocery [TBD] store 3 Negotiate land acquisition [TBD] 4. Develop Enforcement /Code Compliance Action 1/15 Plan /Public Information Responsibility: CRA Director Police Chief ACTION: 1.10 CODE COMPLIANCE REPORT AND PRIORITY RECOMMENDATIONS Mgmt Kev Issues Activities /Milestones Time • Scope 1 Complete evaluation: current practices, best 9/14 • Commission practices Support 2. Finalize report with recommendations 12/14 • Enforcement 3. City Manager: Review Report 1/15 Degree 4. Commission Briefing: Report 2/15 • City Property 5. Commission Decision: Direction 3/15 Maintenance: Service Level and Funding • Adopt -a- Street by Youth 1 Responsibility: Police Chief Copyright c 2014 Lyle Sumek Associates. Inc Project 140826 100 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 1. Recreation Programs /Events Sponsorship 8/14 2. Hester Park Turf Report and Funding 12/14 3. CRS/NFIP Modifications 2/15 4. Future Land Use Map Clean Up: Ordinance 3/15 5. Local Housing Assistance Plan (LHAP) for SHIP: Commission Report 5/15 6. Historic Preservation Survey for Florida Master Site File 6/15 7. Comprehensive Plan /Evaluation Appraisal Report: State Notification 8/15 8. Water Supply Plan 9/15 9. Flood Map: Update 12/15 ■ Major Projects 2014 — 2015 Tune 1. "Fit Zone" at Barrier Free Park: Agreement (9/14); Construction (11/14) 2. Model Block Streetscape Project 12/14 3. Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion 3/15 Replacement (CRA) 4. Tennis Center: Light Poles Replacement 5/15 5. Tennis Center: Restrooms (ADA) 5/15 6. Ocean Avenue Street Light Improvements (CRA) 7/15 7. Lake Boynton Estate Water Project 10/15 8. Reclaimed Water System: Phase 1— Project (3) 10/15 9. Water Treatment Capacity Upgrade 6/16 10. Central Seacrest Corridor: Phase I 6/16 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 101 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 2 ENERGETIC DOWNTOWN: FOCAL POINT FOR BOYNTON BEACH ACTION: TOWN SQUARE DEVELOPMENT PRIORITY City 2.1 Policy-- Top CRA 2.1 CRA — Top Key Issues Activities /Milestones Time • Vision 1. Complete Treasure Coast report 9/14 • Development 2. Review Treasure Coast: Development Options 9/14 Options 3. Commission /CRA Workshop: Review on 9/14 • Funding Approach Development Options • Principles for 4. Complete Financial Feasibility Study 1/15 Development 5. Seek Developer Interest 1/15 6. Commission Workshop /Decision: Approach 3/15 Developers 7. Prepare LDR amendments 8/15 8. P &D• Review and Recommendations on LDR 10/15 Amendments 9. Commission Decision: LDR 11/15 Responsibility: CRA Director Development Services Director ACTION: 500 OCEAN AVENUE DEVELOPMENT PRIORITY City 2.2 Policy -- Top CRA 2.2 CRA -- Top Ke% Issues Activities /Milestones Tillie • TIF Incentive 1. Commission Decision: Rezoning and Site Plan 7/14 • City Financial Approval Participation 2. CRA: TIF Incentive 10/14 • Class "A" Office 3. Construction: Groundbreaking 12/15 • Green Building Standards 1 Responsibility: CRA Director 1 Copyright Cc 2014 Lyle Sumek Associates, Inc Project 140826 102 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: CONSOLIDATED CRA PLAN PRIORITY City 2.3 [Downtown Master Plan /Federal Highway Policy -- High CRA 2.3 Corridor Plan] CRA -- High Kev Issues Activities /Milestones Time • Downtown Master 1. Commission /CRA Workshop: Review 11/14 Plan Development Options • HOB Plan 2. Conduct public meetings 2/15 • Federal Highway 3. Develop Consolidated CRA Plan 5/15 Corridor Plan 4. CRA Board Decision: Consolidated CRA Plan 6/15 • Ocean Avenue 5. Commission Decision: Consolidated CRA Plan 8/15 Plan L Responsibility: CRA Director ACTION: MARINA DEVELOPMENT PRIORITY City 2.4 Policy -- High CRA 2.4 CRA -- High Kev Issues Activities /Milestones Time 1. Complete Harbor Master Building 10/14 2. Develop RFP 12/14 3. Palm Beach County: Deed Restriction 2/15 4. Remove old buildings 3/15 5. CRA: Invitation to Bid 3/1 5 6. Receive /review proposals 5/15 7. CRA: Bid Award 6/15 8. Complete Construction 11/15 1 Responsibility: CRA Director ■ Management In Progress 2014 — 2015 Tame 1. Sidewalk Improvement Agreement with All Aboard Florida 10/15 2. All Aboard Florida: Coordination Ongoing 3. Downtown Hotel Attraction Ongoing 4. Oscar Magnuson House Tenant Ongoing Copyright © 2014 Lyle Sumek Associates, Inc. Project 140826 103 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Major Projects 2014 — 2015 Tune 1 Harbor Master Building 10/14 2. Public Lot (1 " /1') (CRA) 12/14 3 Pedestrian Walk and Parking to Ocean Avenue 12/14 4. Pence Park Master Wastewater Lift Station Project 1/15 5 Sidewalk Improvements with Crossings 1/15 6 Rail Crossings Improvements (2) (Ocean/Woolbright) 1/15 7 4` Street Parking 12/15 Copyright ( 2014 Lyle Sumek Associates, Inc Project 140826 104 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 3 GROWING JOBS AND BUSINESS OPPORTUNITIES ACTION: 3.1 CITY ECONOMIC DEVELOPMENT POLICY PRIORITY AND PLAN Police -- Top Key Issues Activities /Milestones Time 1. Recruit and hire Economic Development 1 2/ 14 Manager 2. Develop Plan 9/15 Responsibility: Development Services Director ACTION: 3.2 CERTIFICATE OF USE PRIORITY Policy Key Issues Activities /Milestones Time 1. Commission Decision: Final Approval 9/14 1 Responsibility: Development Services Director ACTION: 3.3 LAND DEVELOPMENT CHANGES: VALUE PRIORITY MAXIMIZING LAND DEVELOPMENT Policy IN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS Key Issues Activities /Milestones Time • City Initiated 1. Complete analysis and study 3/15 Rezoning 2. Meeting with affected property owners 3/15 • Property Owner: 3. Prepare LDR and Map Amendments 5/15 Preservation of 4. P &D: Review and Recommendations 5/15 Use /Value 5. Commission Decision: LDR and Map 7/15 • Industrial Land Amendments Expansion and Options 1 Responsibility: Development Services Director Copyright CO 2014 Lyle Sumek Associates, Inc Project 140826 105 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Tillie 1. Developable Sites Inventory Completed 2 All Aboard Florida: Economic Development Impacts /City Position 9/14 3. New Business Guide: Development 1/15 4. New Resident Guide: Development 1/15 5 Economic Development Marketing Video: Development 5/15 6. Small Business Development Program 7/15 Copyright ,C 2014 Lyle Sumek Associates, Inc Project 140826 106 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida GOAL 4 HIGH PERFORMING CITY ORGANIZATION ACTION: 4.1 POLICE HEADQUARTERS BUILDING PRIORITY Policy — Top Kev Issues Activities /Milestones Time • Referendum 1. Commission Decision: Funding Approach 4/15 • Bond Funding • Timing • Relation to Town Square Development Responsibility: City Manager Public Works Director ACTION: 4.2 CITY LAND: ACQUISITION AND SALE PRIORITY Policy — Top Key Issues Activities /Milestones Time • Land Acquisition A. City Wide City Owned Land • Land Sale 1. Prepare /review City owned land inventory 11/14 • Land Use 2. Commission Decision Direction 11/14 • Parcel B. Lake Ida: Four Acre Purchase 1. Commission Decision: Funding for 4 Acre 9/14 Site 2. Commission Decision: Contract with Palm TBD Beach County 1 Responsibility: Public Works Director Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 107 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: 4.3 FIRE SERVICE AGREEMENTS: POLICY PRIORITY DIRECTION Policy — High Key Issues Activities /Milestones Trnte 1 Responsibility: Fire/EMT ACTION: 4.4 MENTAL HEALTH COMMITTEE: PRIORITY IMPLEMENTATION Policy Key Issues Activities /Milestones Time • Vision 1. Commission Decision: Appointment Completed • Mission 2. First Regular Meeting — Vision and Mission 8/14 • Goals 3 Commission Review: Vision and Mission 9/14 • Community Outreach Responsibility: Mayor /Chair ACTION: 4.5 CEMETERY: FUTURE PRIORITY Policy Key Issues Activities /Milestones Tune • Length of Time 1 Evaluate current situation, future needs and 1/15 • Options for assessment Residents 2. Prepare report with options 2/15 • Historical Trend 3 Commission Decision: Direction 3/15 • Land Available and Costs • Perpetual Care • City's Role • Accessibility • Cost of Burial • Location(s) 1 Responsibility: Public Works Director Copyright "('' 2014 Lyle Sumek Associates, Inc Project 140826 108 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: 4.6 PENSION REFORM FOR CITY EMPLOYEES PRIORITY Mgnnt Key Issues Activities /Milestones Tune • Level of Reform 1. Develop options and report 6/15 • Defined Benefit 2. Commission Budget Workshop 7/15 Plan • Defined Contribution Plan • New Employees • Existing Employees 1 Responsibility: Finance Director I ACTION: 4.7 LABOR CONTRACTS: POLICE PRIORITY Mgmnt Key Issues Activities /Milestones Tune 1. Achieve tentative agreement 7/14 2. Commission Decision: Approval 8/14 3. PBA Decision: Approval 9/14 I Responsibility: City Manager ■ Management In Progress 2014 — 2015 Time 1. Utilities Facebook/Twitter Pages Completed 2. Audio System Software Completed 3. GPS for Golf Carts Completed 4. Golf Marquee Sign (on Jog Road) Completed 5. Additional Web Domain Names Completed 6. Social Media: Needs Assessment, Direction Completed 7. Solid Waste Code Revision: Provision for Disabled Persons 9/14 8. Customer Service Audit and Action Plan 9/14 9. Utility Meter Migration Project 9/14 10. City Wide Promotion Video 10/14 Copyright © 2014 Lyle Sumek Associates, Inc. Project 140826 109 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 11. Neogov Software Program: On Board 10/14 12. Library Teen Digital Creative Commons 10/14 13. Banking Services 11/14 14. Budget in Brief 11/14 15. Commission Agenda Process: Assessment and Refinement 11/14 16. City's Tcleworks IVR System: Replacement and Funding for 11/14 Development 17 Automated Time Management System: (Utilities and Solid Waste) 11/14 18. AP on Communications: Review 12/14 19. New Employee Orientation Program 1/15 20. Police Quarter Master System 1/15 21 Fire and Life Safety Inspection Fee Schedule 2/15 22 City Annual Report 3/15 23. Fire Specialty Tools and Equipment Replacement: Plan and Funding 3/15 24. Citizen Action System: Replacement 3/15 25. Police Chaplaincy Program 3/15 26. PTO Program Expansion 3/15 27 Fuel Management System 3/15 28 Management Orientation Program 4/15 29. Disaster Recovery for IT: Revision 5/15 30 Education Initiative Team: Mission, Project 6/15 31. Police "Career Track" Program 6/15 32. Golf Course: Feasibility Study for Family Gold Course 6/15 33. Departmental Strategic Plans: Development 6/15 34. Emergency Management Communications Plan 6/15 35 Human Resource Policy Review 7/15 36. Advisory Boards Review (2) 9/15 37 Cemetery Software and GIS Mapping 9/15 38 City Web Site. Upgrade /Redesign 10/15 39 Employee on Site Medical Clinic 2016 40 Classification Review Ongoing Copyright rc_ 2014 Lyle Sumek Associates, Inc Project 140826 110 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Major Projects 2014 — 2015 Tune 1. City Hall ADA Parking Improvements 12/14 2. ESX Server Replacement 5/15 3. Library Space Repurposing: Meeting Rooms and Small Private Study 7/15 Spaces 4. Phone System: Upgrade 9/15 5. Golf Course Bunker Renovation 9/15 6. Utility Facilities Landscaping Ongoing Copyright © 2014' Lyle Sumek Associates, Inc. Project 140826 111 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida GOAL 5 POSITIVE AND EXCITING BOYNTON BEACH IMAGE: "CURB APPEAL" TO REPUTATION ACTION: ENTRY /GATEWAY BEAUTIFICATION PLAN PRIORITY City 5.1 Policy CRA 5.1 CRA -- Top Kev Issues Activities /Milestones Tin • Design A. Federal Highway • Vision 1. Complete Sign Project 3/15 • Location Landscape Projects • Coordination with 2. Design irrigation system 3/16 FDOT Redesign B. Boynton Beach Boulevard of Boynton Beach 1. Prepare report options, design 9/14 Boulevard 2. CRA Board: Direction 10/14 1 Responsibility: CRA Director ACTION: 5.2 GREENWAYS /BLUEWAYS /TRAILS PRIORITY MASTER PLAN /MAPPING Policy Ket Issues Activities /Milestones Tine • ROW 1. Conduct public meetings — Parks and Recreation 9/14 • Water Advisory Management 2. Commission Interviews 10/14 Districts 3 Meet with regional stakeholders 2/15 • Funding 4 Conduct Charrette 4/15 • Projects for 5. Prepare final master plan 7/15 Regional 6. Commission Decision: Adoption 8/15 Connectivity 1 Responsibility: Assistant City Manager Copyright ,( 2014 Lyle Sumek Associates, Inc Project 140826 112 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ACTION: 5.3 COMMERCIAL AND MULTI FAMILY PRIORITY DUMPSTER APPEARANCE STANDARDS Pohcv AND REGULATIONS Key Issues Activities /Milestones Time • Cost: Public vs. 1. Prepare inventory with map and sites, dumpster 5/15 Private (options) • Impact on 2. Finalize report and options 6/15 Business Site 3. Commission Decision: Direction 7/15 • Appearance 4. Commission Decision: Code Revision 10/15 Standards • Smells /Odors • Screening • Role of City • Problem Areas • Alternative Dumpster • Dumpster Placement Responsibility: Public Works Director ACTION: 5.4 KINETIC ART EXHIBIT AND SYMPOSIUM PRIORITY Mgmt Key Issues Activities /Milestones Tune 1. Develop marketing plan Completed 2. Install art piece 9/14 3. Complete fund raising 12/14 4. Conduct event 2/15 1 Responsibility: Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 113 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 1 Green /High Performance Building Program Phase II — Residential Completed 2. Galaxy Scrub Project: Grant 1/15 Project Ongoing 3 Special Events Policy Revision 3/15 4. Climate Action Plan: Review, Update 9/15 5 GHGE Inventory 2015 6 City Branding Initiative and Marketing Plan Ongoing Copyright c 2014 Lyle Sumek Associates, Inc Project 140826 114 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida Policy Calendar 2014 — 2015 City of Boynton Beach Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 115 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH July 2014 2.2 Commission Decision: 500 Ocean Avenue Development; Rezoning and Site Plan Approval Copyright f' 2014 Lyle Sumek Associates, Inc Project 140826 116 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH August 2014 4.7 Commission Decision: Approval; Labor Contracts, Police Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 117 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH September 2014 1.1 Commission Decision: Smart Growth Parking Regulations 2.1 Commission /CRA Workshop: Review on Development Options 3.2 Commission Decision: Final Approval; Certificate of Use 4.2 Commission Decision: Funding for 4 Acre Site 4.4 Commission Review: Vision and Mission; Mental Health Committee 4.7 PBA Decision: Approval; Labor Contracts Copyright ( 2014 Lyle Sumek Associates, Inc Project 140826 118 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH October 2014 1.3 Commission Decision: Conveying Properties (4) NW 11 Seacrest, MLK and NW 1St Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 119 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH November 2014 2.3 Commission /CRA Workshop: Review Development Options 4.2 Commission Decision: City Land: Acquisition And Sale Direction Copyright kc 2014 Lylc Sumek Associates, Inc Project 140826 120 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH December 2014 1.7 Commission Decision: Workforce Housing Ordinance Direction Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 121 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH January 2015 1.2 Commission Decision: Annexation: Palmyra (Voluntary) Direction Copyright K) 2014 Lyle Sumek Associates, Inc Project 140826 122 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH February 2015 1.6 Commission: Mobile Vending Ordinance; Change 1.8 Commission Decision: Integrated Water Resource Master Plan; RFQ Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 123 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH March 2015 1.8 Commission Decision: Integrated Water Resource Master Plan; Comprehensive Plant Amendment Adoption 1.10 Commission Decision: Code Compliance Report and Recommendations; Direction 2.1 Commission Workshop /Decision: Town Square Development; Approach Developers 4.5 Commission Decision: Cemetery Future; Direction Copyright Cc 2014 Lyle Sumek Associates, Inc Project 140826 124 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH April 2015 1.1 Commission Decision: Ocean Breeze East Development; Site Plan /Rezoning 4.1 Commission Decision: Police Headquarters Building; Funding Approach Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 125 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH May 2015 Copyright < 2014 Lyle Sumek Associates, Inc Project 140826 126 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH June 2015 1.3 Report to Commission: Model Block Development; Recommendations Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 127 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH July 2015 1.3 Commission Decision: Model Block Development; Selection 3.3 Commission Decision: Land Development Changes; LDR and Map Amendments 4.6 Commission Budget Workshop: Pension Reform for City Employees 5.3 Commission Decision: Commercial and Multi Family Dumpster Appearance Standards and Regulations; Direction Copyright'( 2014 Lylc Sumek Associates, Inc Project 140826 128 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH August 2015 2.3 Commission Decision: Consolidated CRA Plan 5.2 Commission Decision: Greenways /Blueways /Trails Master Plan /Mapping; Adoption Copyright C 2014 Lyle Sumek Associates, Inc. Project 140826 129 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH September 2015 1.5 Commission Decision: Gas Stations; LDR Copyright << 2014 Lyle Sumek Associates, Inc Project 140826 130 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH October 2015 5.3 Commission Decision: Greenways /Blueways /Trails Master Plan /Mapping; Code Revision Copyright 0 2014 Lyle Sumek Associates, Inc Project 140826 131 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH November 2015 2.1 Commission Decision: Town Square Development; LDR Copyright (c'' 2014 Lyle Sumek Associates, Inc Project 140826 132 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida CRA Calendar 2014 — 2015 City of Boynton Beach Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 133 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH July 2014 2.2 Commission Decision: 500 Ocean Avenue Development; Rezoning and Site Plan Approval Copyright CI 2014 Lyle Sumek Associates, Inc Project 140826 134 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH August 2014 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 135 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH September 2014 1.1 Commission Decision: Smart Growth Parking Regulations 2.1 Commission /CRA Workshop: Town Square Development; Review on Development Options Copyright �( 2014 Lyle Sumek Associates, Inc Project 140826 136 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH October 2014 5.1 CRA Board: Entry /Gateway Beautification Plan; Direction Copyright © 2014• Lyle Sumek Associates, Inc Project 140826 137 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH November 2014 2.3 Commission /CRA Workshop: Consolidated DRA Plan; Review Development Options Copyright v' 2014 Lyle Sumek Associates. Inc Project 140826 138 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH December 2014 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 139 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH January 2015 Copyright (' 2014 Lyle Sumek Associates, Inc Project 140826 140 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH February 2015 Copyright CO 2014 Lyle Sumek Associates, Inc Project 140826 141 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH March 2015 2.1 Commission Workshop /Decision: Town Square Development; Approach Developers Copyright 2' 2014 Lyle Sumek Associates, Inc Project 140826 142 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH April 2015 1.1 Commission Decision: Ocean Breeze East Development; Site Plan /Rezoning Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 143 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH May 2015 2.1 CRA Board: Cottage District Development; Direction, Developer Selection Copyright c' 2014 Lyle Sumek Associates, Inc Project 140826 144 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH June 2015 2.3 CRA Board Decision: Consolidated CRA Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 145 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH July 2015 Copyright r(' 2014 Lyle Sumek Associates, Inc Project 140826 146 Leader's Guide 2014 Final Report/Mayor and City Commission /Boynton Beach, Florida MONTH August 2015 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 147 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH September 2015 Copyright :<: 2014 Lyle Sumek Associates, Inc Project 140826 148 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH October 2015 Copyright © 2014 Lyle Sumek Associates, Inc Project 140826 149 Leader's Guide 2014 Final Report /Mayor and City Commission /Boynton Beach, Florida MONTH November 2015 2.1 Commission Decision: Town Square Development; LDR Copyright .c 2014 Lyle Sumek Associates, Inc Project 140826 150 PERFORMANCE REPORT 2013 ... 2014 Mayor and City Commission Boynton Beach, Florida June 2014 GIO Lyle Sumek Associates, Inc. Phone: (386) 246 -6250 9 Flagship Court Fax: (386) 246 -6252 Palm Coast, FL 32137-3373 E -mail: sumekassoc @gmail.com Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Importance of the Performance Report BOTTOM -LINE: Leaders being accountable for their decisions and actions 1. LEADERSHIP WITH INTENTIONS Acting with a sense of purpose and direction Defining a vision, setting goals, using them to guide decisions Establishing criteria to judge success Demonstrating an institutionalized strategic planning process Instilling confidence in financial institutions, customers 2. CONNECTION WITH CUSTOMER'S LIVES Providing services that add value to the customers' lives Linking decisions and actions to improved services Linking decisions and actions to lower cost of service delivery Demonstrating the personal relevance of decisions and actions 3. CAPTURE OTHERS' ATTENTION Telling a story with a message Painting a picture Getting others to see it, to feel it Distinctive separating from the barrage of information 4. CELEBRATE - CREATE A MEMORY Developing a celebration that is unique -a standout experience Giving others a memento representing the success Saying "Thank You" to contributors to the success Demonstrating the significance of the achievement 5. PERSONAL CONTACT WITH A TAILORED MESSAGE Developing a message based upon the audience Making a few relevant points Reaching out to a variety of groups Delivering the message personally by you as a leader Copyright r( 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES CITY OF BOYNTON BEACH 2013 - 2014 Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: City Manager's Office /Administration Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: City hired Ballard Partners as city lobbyist to represent the City of Boynton Beach in Tallahassee during the 2014 legislative session. Impacts: Lawmakers were informed of the positive and negative effects of certain bills on local governments. 1812 bills were files but only 264 bills passed — lowest number since 2001. Mayor & City Manager attended Palm Beach County Days in Tallahassee and had the opportunity to meet with our legislators. Success: Two Advisory Board reports were submitted to the City Commission for review and policy decision. Impacts: Both the Special Events Ad Hoc Committee and the Community Relations Board was sunsetted by the City Commission. Many of the members have since been appointed to other active Advisory Boards. Other volunteer opportunities conducive with current volunteering trends are being planned for future major projects. Success: Hired consultant for the Greenways /Bikeways /Blueways /Pedestrian ways Master Plan Update Impacts: Have Negotiated pricing and waiting for final agreements to set kick -off meeting. Tnneframe for project has changed and final Master Plan update anticipated for April 2015. This project addresses the City's Climate Action Plan and will add to economic development by creating a livable, sustainable community and adding to an eco- tourism draw for the city Success: City of Boynton Beach was invited to present at two more Sustainability Symposiums representing best practices for work with our Climate Action Plan and the SE FL Regional Climate Compact. Impacts: Presenting at symposiums and workshops further educates citizens on the importance of sustainability, sustainable practices and the impacts of impending Sea Level Rise. It also creates a positive image for City. Copyright ( 2014 LvIc Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: County adoption of Sea Level Rise language in the LMS (Local Mitigation Strategy) 2014 update. Impacts: Adding language regarding Sea Level Rise into the LMS, the evaluation criteria and adopting ordinance with further the education of elected officials and residents and provide the opportunity for Palm Beach county communities to either begin or continue these crucial conversations. Success: The Boynton Beach Corridor, Gateway Corridor and Woolbright Corridor have been identified by the TCRPC as potential future multi- model, non - motorized pathways to achieve regional connectivity. Impacts: Being part of the regional connectivity of greenways/bikeways /pedestrian ways will further economic development, eco- tourism and sustainability for the City. Copyright © 2014. Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: City Manager /Art in Public Places Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Avenue of the Arts is a yearlong on -loan outdoor exhibit in the downtown core. Sculptures line the urban streets with informational plaques for tours, citizens and visitors to enjoy. A yearly artists reception at a local restaurant connects citizens, artists, City and CRA staff and officials together to celebrate the outdoor exhibition (Boynton Beach Blvd. & Seacrest, South on Seacrest then East along Ocean Ave to Federal Hwy) Impacts: Avenue of the Arts increases cultural tourism, connects City amenities, area business and restaurants, stimulates cultural interaction, educations and contributes to economic development. Strategic Goal: Boynton Beach: Our Community Vision - Beautiful, Energetic Downtown, Distinctive Art Experiences, Positive Climate for Economic Development. Copyright C' 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: February 8 -10, 2013 International Kinetic Art Exhibit and Symposium. The objectives of the biennial Symposium are: • Celebrate the dynamic and compelling aspects of today's kinetic art to the general public, public art professionals, as well as art and museum curators, and gallerists. • Build public and private interest in collecting and /or commissioning kinetic art through exposure to its rich historical context and through exhibitions of its various contemporary forms. • Motivate educators to incorporate kinetic art into the S.T.E.A.M. curriculum. The importance of adding "art" to STEM (science, technology, engineering, and math) is to utilize both sides of the brain and to make learning "fun." • Stimulate creative applications of various technologies in kinetic art, including "green" technologies. • Create a highly visible, bi- annual, international event that nurtures an exciting contemporary art form, while stimulating the local economy, creating an important cultural destination, and revitalizing a local community. Impacts: First -in- the - Nation International Kinetic Art Exhibit and Symposium provided a unique art, cultural and learning experience located in Boynton Beach. It contributed to a positive impact to Boynton Beach's Economic Development by increasing revenues in restaurants, hotels and service businesses. It created local jobs. It garnered positive impact and awareness for participating corporations and businesses. It was a proven tool to attract visitors internationally, national and regional. (92% from So Fl, 4% out of state, 2% international. 70% attendees aged 45 -65 +; 30% aged 18 -44. 50% income of +$75K, 50% spent up to $50.00 during event.) It created a positive brand identity with Boynton Beach as the destination location. (97% of attendees rated the event as excellent or good!) It impacted many Strategic Goals. Success: Ocean Avenue "Specimen Tree" Public Art features were safely installed in 100+ year old trees along East Ocean Avenue, Boynton Beach. The Kapok tree by the Schoolhouse Children's Museum, features three 3 giant copper and glass fish, the banyan tree by the Civic Center has six glowing orbs that represent illuminescent bio plankton in the Ocean and the banyan tree at Dewey Park has three giant LED lit lanterns that reflect Boynton's architecture. Impacts: The public art project, funded by the CRA, was created and installed to enliven the Ocean Avenue district and connect to Boynton Beach's new Brand Promise and its tagline, "Breeze into Boynton Beach, America's Gateway to the Gulfstream." Strategic Goal: Boynton Beach: Our Community Vision - Beautiful, Energetic Downtown, Distinctive Art Experiences. Copyright © 2014• Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Old Dixie Eco Walk at Seaborne Cove located at 3501 and 3373 S. Federal Highway was a requirement for the public art ordinance. The Public Eco Art project reforested a quarter of a mile by fifty -foot grass median into a lush pedestrian pathway to attract and sustain butterflies. The project consisted of 62 Florida native plants, carved sculptural Florida cap rock resting areas, native pant identification tiles, educational interpretative panels and butterfly watering holes. Impacts: The Old Dixie Eco walk reforestation project contributes a new greenspace to connect to the future Blueway, Greenway, Trailway project. The canopy reduces the Heat Island Effect and CO2 levels, while the artistic elements provide an aesthetic quality and educational opportunities about sustainable practices. The public eco art project educates the public about Seaborne Cove apartment complex, the nation's first and largest sustainable community to receive a GOLD designation by the National Association of Home Builders Research Center. The project was filmed for inclusion in a national native plant documentary, called "Hometown Habitat" and is visited by landscape professionals, developers and even homeowners as an example of a successful Florida native neighborhood and urban landscape project. Success: Conrad Pickel Celebration, May 24, 2014, 8 am - 2 p.m. A daylong celebration about renowned stained glass artist Conrad Pickel. A bus tour, presentations, a stained glass demonstration and exhibition focused on Conrad's historical imprint on Boynton Beach, his vision of arts & culture and contribution to the global arts community. This celebration was collaboration between the City of Boynton Beach Historical Preservation, Art in Public Places, The Boynton Beach Historical Society, Conrad Pickel Studios and funded by the CRA. Impacts: Even through the Celebration's attendance majority was ages 65 +, there was a diverse demographic with an equal attendance of men and women aged 25 -64. Income levels were equal for the $42,000 - $51,999 and the $75,000+ groups. The survey form showed that 13 were from out of town and 5 spent $150.00 + to attend the event. Following the event many visited local restaurants and businesses. Participants whether they lived in Boynton Beach or not had no knowledge of Conrad Pickel and his contribution to Boynton's art and culture. They were amazed by the impressive historical imprint he left in our City. Some of the attendees knew Conrad, have purchased his former resident or artwork. These new connections provide additional information for next years Celebration. Three exhibition artworks were sold during the event providing a sales commission benefitting the Art in Public Places program and the Friends of the Library. The City, churches and businesses that housed Conrad Pickel artwork received great exposure from this Celebration. This Celebration provided positive press for the City and contributed to its Strategic Goals: Boynton Beach• Our Community Vision. Copyright •( 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: PNC Bank "Mangrove Gates" Art in Public Places project at 1620 S. Federal Highway created a thought provoking and constantly changing green wall that heightens awareness of the larger environment that surrounds it. An educational signage featured on one of the mangrove sculptural elements explains to the public the local flora and fauna on site, and found in the area, as well as the sustainable building aspects that PNC has fully implemented in this LEED certified building. Impacts: On May 9, 2014 the project was awarded first place for an Unsolicited Award for Planting in a Public Space by the Florida Federation of Gardens Clubs. The community Boynton Beach Garden Club submitted the project. This project is gaining local and national awareness for the bank and provides a continual positive image for Boynton Beach. It also promotes the City's Green Building program and its Eco Art component. Building public and private partnerships Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June2014 DEPARTMENT: City Manager /Communications Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts please explain what the benefits to the city and to a resident were as a result of each achievement Success: Increased social media outlets. On CBB pages: increased FB followers 83% and doubled Twitter followers. Tweeted 808 tweets and 521 FB posts. Added APP, HR, Recreation, CM, ACM and VM Twitter accounts and trained. Impacts: Broader, real -time, dissemination of information to residents, businesses and tourists. Success: Formed Collaborative Marketing Team with CRA and Chamber; established monthly mcetmgs. Impacts: Consistent messaging. Prioritized City's assets to market. Shared marketing costs reduced expenses for partners. Success: Joined state and county tourism agencies; served on county's Marketing Council. Impacts: Promoting CBB waterfront assets and activities (i.e. deep sea fishing, charter fishing, jet skiing, kayaking, paddle boarding, dining, skin - diving, dining areas, etc. as a tourism destination increasing economic impact. Success: Formed an Internal Marketing Team. Impacts: Consistent messaging. Prioritized City's assets to market. Shared marketing costs reduced expenses for individual departments. Team challenges were discussed and solved increasing efficiency. Success: Created a Communication Vision Statement and 3 -year Communications Strategic Plan with Internal Marketing Team. Impacts: Set clear direction of Communications functions for next 3- years, including operations, funding and staff needs Copyright (' 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Developed procedures, or templates, to ensure consistent professional messaging, i.e. signature lines, stationary, PR template, billboard signage, event box on website, marquee, utility bills, proclamations, headshots, etc. Impacts: Consistent messaging to public, residents and tourists. Respective use of City's logo increases awareness. Success: Created comprehensive media contact list and set -up as a Microsoft Group for utilization by External and Internal Marketing Teams. Office is responsible for managing additions and changes. Impacts: Increased time efficiency for individual departments sending out PR. Success: Worked with City departments and collaborative partners in the promotion and production of events and programs, i.e. 4 of July, Holiday Parade, Tree Lighting, Boat Parade, PirateFest and Mermaid Splash, etc. Impacts: Increased publicity = increased attendance = increased economic impact. Success: Wrote and released 97 press releases. Responded to an average of 5 press inquiries weekly. Impacts: Dissemination of information to residents, businesses and tourists increases civic engagement and economic development. Success: Took thousands of photographs documenting City's assets, programs, events, meetings, etc. Impacts: Photographs tell (and sell) the CBB, increase attendance and economic impact. Photographs have been disseminated to tourism agencies and utilized in internal and external publications. Success: Produced Let's Move BOYNTON May 2013 and Jan. 2014; doubled participants and minutes from 2013 and 2014. Winning team in PBCo (logged the most minutes). Impacts: Increased employee and community engagement in a new fitness awareness campaign. Received extensive media coverage with sponsor Palm Healthcare and media partners CBS WPEC TV 12 and 102.3 FM Radio Stations. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: City Manager Office — Grants Team Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Obtained $547,641 in grant funding to support the City's goals. Impacts: Grant funding enabled the City to provide residents and businesses greater support in several areas. • CDBG funding supports an Intervention Specialist to work with children affected by domestic abuse, provides affordable housing, summer camp scholarships, and economic incentives to attract new business ventures and support local businesses. • State Aid to our library has enabled technology upgrades and computer replacement providing free, accessible Internet access for residents. • Dept. of Elder Affairs grant provided low - income seniors training on a variety of electronic devices (cell phones, IPads, IPhones, tablets, etc.) so they can keep in touch with their loved ones or seek employment. This was a new and highly successful program! • The Boynton Beach Police Dept. partnership with Palm Beach County provided on -water law enforcement to help protect the manatees in the Intracoastal Waterway, providing a safer environment for all. • Foundation funding provided free swim lessons to children at the Denson Pool. Many other grant funded projects are helping to enhance historic preservation and to I beautify and preserve natural areas throughout the city for future generations. Copyright (( 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: City Clerk's Office Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Selection of new electronic agenda software - Novusolutions Impacts: Hosted in the cloud, dynamic database enhanced reporting capabilities. This will improve the public's access to the files. Success: Digitized approximately 450 rolls of microfilm. Impacts: Secures and maintains the integrity of the City's history previously stored on microfilm. This digitizing provides a more user - friendly format for internal and external customers to research the City's records. Success: 2014 Election Impacts: Conducted successful municipal election that included hiring more than 100 poll workers and securing 20 polling locations, working with the PBC Supervisor of Elections, advertising, monitoring polling locations and processing the payroll for the workers and polling locations. Success: Training of New Employee for Records Coordinator Position Impacts: Improve the handling of City records and maintaining those files for ease of access. Success: Purchase of DCR2 Impacts: This is a forward step in the process of adding the technology necessary to bring videostreaming and televised meetings to the City for access by the public. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Cemetery Mapping Impacts: The development of a map of Boynton Beach Memorial Park will assist in allowing us to utilize software that will identify each plot and its occupants. This will enable us to secure web -based software for genealogical research by individuals. Success: Restructured the Office Impacts: The office was restructured, carpets replaced with tile and walls painted providing a brighter, cleaner and more effective and efficient work environment. Success: Disposition of Documents Impacts: Thousands of pages of documents were disposed of per the General Schedule of the Florida Department of State Library and Archives. This resulted in freeing up space and produced a higher level of efficiency in researching the record. Success: By end of this fiscal year, the City Clerk's Office will record approximately 68 City Commission and City advisory board meetings and transcribe approximately 1,700 pages of meeting minutes. Impacts: These two processes document the decisions made by our policy makers and the people who advise them. The minutes preserve the City's history and provide the public with information on how and why decisions were made. Copyright < 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 vimmismir— Development: DEPARTMENT: Development Services; Economic Development; Building; Planning & Zoning; Community Improvement Please list your department's most important achievements that were completed during 2013 — 2014 under "Success." Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Building Division — I I The fiscal year 12/13 continued the economic pace seen in fiscal year 11/12 as the Development Department saw another rise in permit activity as the economy continued to show signs of economic improvement. In fiscal year 13/14 the Development Department expects to exceed our projected construction activities as we have already collected 77.5% of the projected revenue and issued 3,172 permits through eight months of this fiscal year. Construction value per fiscal year Average Fiscal Permits Construction Average Const Budgeted Above/ Const Actual Permit Year Submitted Value Submitted Value per Permits Fee Revenue Permit Fee Below Month per Month Revenue Budget Revenue 06/07 5,478 _ $ 230,836,545 _ $ 19 236,379 _ 457 $ 3.945,169 06 $ 3,558,500 00 - 10 9% 07/08 4,530 $ 70.927 060 $ 5,910,588 378 $ 3.958,170 72 $ 3,378,630_00 17 2% 08/09 3,486 $ 38,884.734 $ 3,240,395 291 $ 556,636 65 $ 2.551,000_00 -78 2 %0 09/10 3,829 $ 46,369 747 - $ 3,864,146 319 $ 817,894 07 $ 470,000 00 74 0% 10/11 3,339 $ 56,395,965 _ $ 4,699,664 278 $ 1,292,484 02 $ 490,000 00 163 8% 11/12 4,032 $ 86,319,344 $ 7.193,279 336 $ 1,880,329 39 $ 1,141,000 00 64 8% 12/13 4,300 $ 79.198,019 $ 6,599,835 358 $ 2,159,246 21 $ 1 520,000 00 42 I% *13/14 , 3,172 $ 51,913,703 , $ 6,489,213 397 $ 1,271,762 98 $ 00 -22 6% *Total Permits, Construction Value, Revenue To Date - 5 -29 -2014 — Note that a tiered fee schedule was approved in March 2014. Impacts: Increased property values and tax revenues from construction activity. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida I Success: The Development Department has several large -scale projects that have been completed, under construction, or are projected to commence in the fiscal year 13/14. These projects are: Residential /Rental communities Commercial projects Aspen Glen Utilities Plant East (Ion Exchange System) Quantum Park Lot 17 Literacy Coalition Quantum Park Lot 52 Bride of Christ Tabernacle Quantum Park Village South Journey Church Renaissance Phase VI Publix at Congress and Boynton Beach Blvd Ocean Breeze West Christ Fellowship at Boynton Beach Mall Vista Bella L Renaissance Buffalo Wild Wings at Catalina Centre Manatee Bay /Seaview Park Family Dollar Villa Lago Chinese Drywall Remediation Quantum Park Village South (Restaurant /Retail #2) Firenze (a, Renaissance Holiday Inn Express Waterside Due South Expansion Seabourn Cove Phase II Estates of Heritage Impacts: increased property values, tax revenues and quality of life from new development activity. Success: The Development Department also has several large scale projects projected to commence in fiscal year 14/15. These projects are: Residential /Rental communities Commercial projects Cortina in the Town Center Gateway Hotel High Ridge Garden Apartments Police Department HQ 500 Ocean Quantum Park Village South (Restaurant/Retail #1) Bank of America Site (Mixed Use) Chosen People Church Tuscan Villas Mattress Giant (Outparcel next to TD Bank on W inchester) Ocean Breeze East Christ Fellowship Phase II Monteverdi @ Renaissance CVS (Boynton Beach Blvd/Congress Avenue) Impacts: Increased property values, tax revenues and quality of life from new development activity. — - — Success: Conrad Pickel Celebration tour. Approximately 80 attendees, double the number originally anticipated, participated in a bus tour and lecture of one of the City's most famous Stained Glass Artists, whose work appears both locally and throughout the country in notable Historic Buildings Impacts: Greater recognition for the City, enhancing quality of life and culture. Copyright E 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: The City's "Heritage Education Program" was awarded first place in the Florida League of Cities Municipal Achievement Awards for the "Teaching Your City's History and Heritage" category Impacts: Greater recognition for the City's Historic Preservation program and enhanced future grant funding opportunities. Success: The City's grant application to the Florida Division of Historical Resources for the creation of a smart phone application to be used in conjunction with the Heritage Trail signage was ranked first in the State from all applications submitted by Certified Local Governments. Impacts: Funding of $27,000 to create the application and enhance the City's Historic Preservation Heritage Trail program. Success: Completion and closeout of two grants to Mathnasium of Boynton Beach, a math tutoring company. Impacts: The grant awards resulted in 13 new jobs and over 120 students having received educational support/tutoring. Success: Awarded a $12,000 grant to Due South Brewery Impacts: Due South is expanding into a larger facility and will soon be exporting to Georgia & Alabama and other parts of Florida. Success: Awarded $27,000 in grant funds to Joey's Gluten -Free Bakery Impacts: The startup bakery is doing well and so far has created 7 new jobs. They are already planning on expanding into a larger facility. Success: Flipstone Technology's non -profit HackLab. Their building was purchased in FY 2012 with assistance of a CDBG grant. Impacts: In addition to creating full -time jobs, Flipstone is actively working with students from the community. They hosted students from Atlantic High School in Delray Beach who won first place in a national robotics competition. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Kinon Industries relocation from New Jersey. Working in cooperation with the Business Development Board and the Florida Department of Economic Opportunity, Boynton Beach provided a grant to assist in attracting Kinon to the City, winning out over six other states competing to be selected as their new home. Impacts: The City's investment of $21,000 that served as the required local match to the State's grant award of approximately $84,000 will result in 35 new jobs to the City with an average salary of $50,000. Success: Partnered with Enterprise Florida to conduct a seminar on "How to Export". Impacts: Over 20 businesses participated. To date, one business is working with Enterprise Florida on a business export plan and several others have expressed a desire for future market expansion. Success: Partnered with the CRA and the Boynton Beach Chamber of Commerce to conduct a Small Business Summit. Ron Stein, Florida Trend Columnist and marketing expert, was the keynote speaker. Impacts: Over 50 local businesses participated in the event receiving free technical assistance. 1 Success: Instituted a new economic development incentive program, the Conditional Lien Reduction Program. This program allows a non - compliant property to be conveyed or refinanced, placing outstanding liens in abeyance until improvements have been completed. Impacts: The program is still in its infancy stage; however, it's expected to help redevelop blighted properties with significant City code liens. If properties are not improved within a specified time period, the liens are re- activated. t Success: A new - tiered Building Permit Fee schedule was approved by City Commission. Impacts: The revised schedule makes it more equitable for larger developments that come into the City. Success: Received an "A" rating on the city's Neighborhood Stabilization Program (NSP) from HUD Impacts: Copyright ' 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Staff lobbied local legislators to fund the State Housing Initiatives Partnership (SHIP) Program. Impacts: Program Funded — City of Boynton Beach to receive $320,403 to assist first time homebuyers in purchasing and rehabilitating homes. Helps to provide jobs, which is good for the economy. 1 Success: Resold three rehabilitated, previously foreclosed residential properties purchased under the Neighborhood Stabilization Program. Impacts: A higher standard of rehabilitation was used bring the properties up to and exceeding the current code. Energy star rated products were used for roofing, mechanical, plumbing and electrical. Water Sense criteria were used for plumbing products. The resale prices of the properties recaptured 90% of the total investment This is an indication of the rebound of the housing market here in Boynton Beach. The rehabilitation of these substandard properties, increasing their property value, has had a positive impact on the neighborhoods they are located in. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Finance Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Entered into agreements with Special Magistrates for Red Light Camera program and code enforcement Impacts: Hearings for red light camera appeals are heard at the City level versus being in the county court system, code enforcement cases are heard more efficiently with the use of the magistrate Success: Advertisement and award of a number of Utility related RFP, RFQ, Bids for construction projects Impacts: Update and /or expand utility facilities to service the utility customers Success: Advertised and awarded consultant agreement to update police space needs and provide current estimated cost of construction for City to consider building new police facility Impacts: Review the need of additional space for police functions Copyright '< 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Fire Rescue Department Please list your department's most important achievements that were completed during 2013 — 2014 under "Success." Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: The remodel of Fire Station #3 was completed to include additional work on the A/C system, flooring, and furnishings Impacts: Better working and living conditions for the employees with appropriate privacy Success: Completion of the Comprehensive Emergency Management Plan (Adopted by Commission) with full -scale exercises completed prior to Hurricane Season. Impacts: Clear plan of operations for any disasters within Boynton Beach with scheduled exercises of the plan. Roles & responsibilities spelled out for all key staff. Success: SAFER Grant hiring and retention in place for FY 13/14 & 14/15 (7 - Firefighters) Impacts: Fire Rescue staffing back to 2009 levels allowing for both response units (Engine & Rescue) at station #1 to be in service 24/7/365. Lower response times in the downtown area and adjacent coverage zones. Success: Collective Bargaining Agreement with IAFF Local 1891 completed for FY 13/14 Impacts: Pay raise for all employees in place as well as contract negotiations completed prior to start of the budget year. Improved employee morale. Success: Charitable Activities campaigns continue to be a success (Golf Tournament, Fishing Tournament, Bru's Room takeover, MDA Boot Drive Impacts: Direct donations in excess of $75,000 total to Charities in the community (American Heart Assn., Juvenile Diabetes Foundation, NFL Alumni Children's Charities, and MDA) Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Published the Fire Rescue Department Annual Report Impacts: Information to the citizens, businesses, and surrounding areas detailing how the department functions, services provided and value added programs funded through revenue sources other than taxes. Copyrights 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Golf Course Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Replaced 8- year -old golf fleet with 89 new Yamaha golf carts Impacts: Better customer experience; reduced maintenance issues Success: Reduced lake banks of the 8 golf course lakes Impacts: Better aesthetics, playability and more customer satisfaction e Success: Hired and transitioned to new Golf Course Manager and Superintendent Impacts: Golf course moving in a new direction; increased productivity Success: Implemented Customer Reward Card program Impacts: Increased customer loyalty ( "The more you play... the more you save ") Success: Upgraded Pro Shop (replaced lighting, added dressing room, new merchandise displays) Impacts: Increased customer satisfaction; enhanced Pro Shop revenue Success: Retained new ball retrieval service that pays with refurbished golf balls that we sell Impacts: No more hassles trying to recover monetary payment from old vendor Success: Lifted the canopy of large trees around clubhouse Impacts: Better aesthetics and hurricane damage prevention Copyright © 2014 Lyle Suinek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Multiple landscaping and beautification projects Impacts: Better aesthetics to increase golfing experience and promote course by word of mouth Success: Increased rounds and revenue over last year Impacts: Golf course is becoming more financially secure Copyright 0 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Human Resources and Risk Management Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: IAFF collective bargaining agreement ratified. Impacts: Agreement in place through September 30, 2014 Success: SEIU Blue Collar & White Collar collective bargaining agreements ratified. Impacts: Agreements in place through September 30, 2014. Success: Secured premium reduction for risk management - related insurance lines. Impacts: Reduced budget line item; one carrier handles multiple lines — ease of administration Success: Supervisory Training program design completed. Impacts: Training for first line supervisors can now begin so that these supervisors will develop a peer network and begin to refine their supervisory skills, more effectively address performance issues, and more thoroughly understand City and CBA policies. Success: New Employee Orientation program design completed and ready to implement Neogov ONBoard software program. Impacts: Reduces time spent on paperwork and allows for new employees to focus on understanding the City and the importance of their role as employee and ambassador. 1 ' Success: Streamlined and documented all administrative processes in Human Resources. Impacts: 97.5% of backlog is complete and we are on target for entering into a "maintenance" mode. Increases customer service because historically the records were in such disarray that documents could not be located timely for public records and internal requests. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Information Technology Services (I.T.S.) Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Information Technology Strategic Plan Impacts: The ITS Department completed interviews in early -2013 and completed the Strategic Plan in mid -2013. The plan was reviewed and approved by the City Commission in January 2014. The plan provides insight into our current technology environment, and a roadmap of technology needs over the next 4 years. Success: Record and Broadcasting of Commission meetings Impacts: The ITS Department is now digitally recording the City Commission meetings, and publishing them within two days of meetings being recorded. The most recent meeting is broadcast on the City's PEG TV channel. All recorded Commission meetings are available on the City's web page and our YouTube account on the Internet. This service provides the public with methods to view the proceedings in the event they are not able to attend them. Success: WiFi access in City buildings Impacts: The ITS Department deployed wireless access points in approximately 12 City buildings this fiscal year. This provides the public with access to the Internet while they visit and do business with the City of Boynton Beach. • Success: PC Replacement Impacts: The ITS Department deployed over 50 new PCs to employees throughout the City needing newer hardware and software to provide services to their customers The older replaced PCs were then refreshed and redeployed to the secondary level of users needing computer upgrades. The oldest PCs (those not able to be redeployed) were retired This cascading approach provides the appropriate computers to those employees needing the resources to perform their jobs. Copyright ( 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 ',-- DEPARTMENT: Library Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Youth & Teen Services & Programming — Two story time sessions for toddlers and pre - K children are held each work to encourage reading readiness and other early literacy skills. Impacts: Help to prepare children and their parents /caregivers to success in developing their reading skills. Success: Literacy AmeriCorps Program — More than 170 adult learners in 471 class sessions were helped to learn English and to pass the GED. Impacts: An increasing number of Boynton Beach Residents are achieving their literacy goals. Success: Customer Services — Library Cards issued increased by 1% from the previous year. Impacts: More citizens are taking advantage of the library and its services. Success: Literacy AmeriCorps — Homework Help and reading /math assistance was offered to 210 different students, grades K through 12, in 3,446 individual sessions. Impacts: More students have prepared for a successful school day because they have had assistance in preparing their homework. Success: Collection Management — Nearly 7,000 new books have been added to the Library's collection so far this fiscal year. Impacts: Library patrons have regular access to many new books. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Electronic Resources — Library Patrons checked out 69% more eBooks this year compared to last year. eBooks are offered for free on the Library's Overdrive eBook System. Impacts: More citizens are taking advantage of this valuable service for research and personal reading. Success: Adult Reading Club — 190 adults registered for the Adult Reading Club this year. Impacts: More than 120 completed their readin g and received a free Library tote bag. Success: Summer Reading Club — More than 800 students participated in the 2013 Summer Reading Club for students pre -K through 12 grade. Impacts: This year plans are in place for even more opportunities for participation and opportunity to maintain their reading skills. Success: Adult Programming — 17% higher attendance from the previous year Impacts: Programs for Adults were 17% more popular this year than last. This is due to hosting more health programs informing the public about the latest in joint replacement, sleep studies, cardiology/hypertension, depression, etc. We also hosted more documentary programs on Saving the Rhino, Killer Quake and the Senior Olympics Success: Local History & Archives - Processed eight collections of historic papers and memorabilia with importance to local history, including: the Boynton Beach City Library Quilters Collection, the Friends of the Boynton Beach City Library Records, the Boynton Woman's Club Collection, the Miss Boynton Beach Pageant Collection, the Ann Barrett Collection, the Boca News Photograph Collection, the First Presbyterian Church Collection, and the map collection. Prepared finding aids for five of these collections. Impacts: Provides public access to collections rich in Boynton Beach history. Success: Local History & Archives - Acquired archival items from seven donors, adding to existing collections, including: the Boynton Woman's Club Collection, the First Presbyterian Church Collection, the Boynton Sorosis Collection, the Schoolhouse Children's Museum, and information about the founding of Boynton Beach State Bank. Impacts: These items will provide more information to those researching in the archives Copyright 'c 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Local History & Archives - Added 491 books to the archives reference collection; the majority of these books are topics about Florida and local history. Impacts: The books will provide addition information to those researching in the archives. Success: Local History & Archives - Acquired archival items from seven donors, adding to existing collections, including: the Boynton Woman's Club Collection, the First Presbyterian Church Collection, the Boynton Sorosis Collection, the Schoolhouse Children's Museum, and information about the founding of Boynton Beach State Bank. Impacts: These items will provide more information to those researching in the archives. Success: Local History & Archives - Scanned historic local newspapers to add to Boynton Beach City Library database (ResCarta) including almost complete runs of the Boynton Beach Monday Paper, The Examiner, and the Times - Leader. Impacts: Affords public access to over 120 additional historical newspapers including the ability to key word search for names or topics. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida 1 s DEPARTMENTAL SUCCESSES 2013 — 2014 P Boynton Beach, Florida 1 June2014 DEPARTMENT: Police Department Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Restored 24/7 public access to the police lobby Impacts: Increased customer service, access to police services, an additional safe -haven for people in crisis or in need or assistance. Success: Added 8.5 civilian support positions Impacts: Work closely with Finance and Human Resources to reorganize the department's structure in such a way as to save roughly $.5M dollars in salaries and benefits from sworn vacant positions — and repurpose this money to add much needed civilian support staff to our department. Increased service levels to internal and external stakeholders alike. I Success: Development of the Uniform Services Liaison Program Impacts: Improved response time of trained investigators to major crimes. Personnel development — over 30% of our department's road patrol officers will have 1 year of experience in the next 5- years. Internship for patrol officers will aid us in making informed selections for full -time positions in the coming years (better than an interview) Reorientation of detective personnel to the core function of our department — road patrol Success: Increasing first line supervisory staffing levels ( +3) Impacts: Greater pool of talent to full command staff positions in the coming years. Increased personnel oversight during a time of transition. Development of supervisory staff prior to several anticipated retirements in this rank — keeping us "ahead of the curve" on an anticipated absence of skilled supervision Copyright , s 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: The creation of a dedicated Narcotics Investigation Unit Impacts: Single mission focus. Attack the plight of addiction and the violence and exploitation that goes with it. Seizure of drug- dealing resources and redistribution of resources to local area youth. Success: Formulation of three distinct division commander positions and corresponding budgets Impacts: Division Commander will rotate every 18- months. Breeds a sense of interdependency among those who hold senior staff positions and improves their development in preparation to take a Chief's position upon retirement. Keeps ideas fresh and the focus of division commanders a bit more broad than their own immediate interests. Separate budgets provide for an environment of accountability of fiscal resources allocated to each division. Dissuades subordinate personnel from attempting to establish destructive alliances with command staff. Success: Established an office of Inspections and Logistics Impacts: Augmentation of the department's accreditation program. Serves as a single point of contact for our personnel who notice a problem with any non - electronic resource. Ensures work environment is maintained. Works in concert with the City's capital improvement team and as a liaison to the department's architect. Success: Held a "No Bystanders" Workshop Impacts: Provided members with a sense of ownership of any issue they've noticed and would like to provide a solution to address. Increased communication with the department's SnapComs system, enhanced efficiency in evidence by 20% through the adoption of an electronic evidence storage system. Reinstituted a JAM program for at risk children. Working on a therapy dog and a locker system to aid in the efficient distribution of high value equipment. Celebrate successes with plaques. "A product of employee innovation" Success: Instituted Quarterly Town Hall Meetings Impacts: Enhanced communication with members of the public. Opportunity to hear concerns, ideas, suggestions. Aid in gaining a sense of the manner in which they want their police department to serve their needs. Demonstration of commitment to collaborate. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Collaborated with Human Resources to reform our personnel selection practices Impacts: Use objective criteria to screen applicants within a pool of candidates — as opposed to hiring the first people who meet minimum qualifications based upon when they have turned in their application. High focus on military service, education, police service, experience, and an applicant's ability to increase the diverse perspective of those decisions which will impact our community. Success: Modified deployment strategy using weekly — as opposed to monthly - criminal intelligence information Impacts: Using hot spot mapping deployment to drive discretionary patrol. Quick, efficient, and timely. Success: Adopted a strategic partnership with Smartwater CSI Impacts: A proven solution to aid in the reduction of property crime by between 70 — 90 %. Emerging technology in the U.S. Very popular in the UK. Invisible marking with DNA quality coding makes property impossible to steal without identification of the owner. Many members of the public have embraced this strategy including residents from Boynton Lakes North, Ocean Breeze West, Leisureville, and INCA. In short, this is psychological warfare on those who commit property crime. Success: Instituted PTO Program Impacts: A new program to socialize and train personnel in a team -based learning environment which emphasizes critical thinking skills, lessons geared toward the adult learner, and community policing, partnerships, and strategic planning. Uses synergy of training team to enhance the learning experience. Prepares personnel to view policing as a problem - solving endeavor, which relies heavily on the development of strong working relationships with the public. Success: Adopted the use of SMART goals Impacts: Adopted 40 measurable performance goals for 2014. Evaluated quarterly. Reported publicly Increased accountability for all members of the department — including the command staff. Helps align efforts and emphasize priorities. Establishes a fixed goal line from which every member of the department — from every function — can help "advance the ball" in their own unique way. Copyright (( 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Increased training frequency and opportunities to members of the department Impacts: Hosting monthly training schools. Brining in outside agency's to participate. Members of our department — as well as those from outside organizations — are now coming to Boynton Beach to learn to be better police officers. We are quickly taking the lead in this area. Success: Notable increase in statistical performance Impacts: Use of force instances have decreased from 3.3% to 2.5% Arrests have increased by 14% Overall crime is down by 1% Workers comp claims down 42% Overtime is down 20% We've increased our criminal clearance rate by 84% (from solving 12 to 22% of all reported crimes) Success: Successfully merged police and human resources personnel files into a common location Impacts: Increased continuity in information available to us for distribution as required under Florida Public Records Law. Ease and efficiency in accessibility. Integrity in the archival process. Success: Recognized by the International Association of Chiefs of Police as having the 10 most influential Twitter presence of any law enforcement organization in the United States Impacts: Agency prestige. Unconventional and timely engagement with the public. Allows us a voice to report our own news that might otherwise go unreported by the mainstream media. Success: Uniformed personnel were restored to traditional police uniform Impacts: Improve approachability, continuity in appearance, pride in the noble tradition of our profession. Success: Patrol sectors eliminated and officers have been assigned to smaller patrol zones Impacts: The previous practice of assigning three officers to a sector promoted social loafing and a decrease in an officer's personnel connection with the area they have been assigned to police. Smaller patrol zones increase the efficiency in communication, aid our personnel recognizing the norms and nuances of their assigned patrol area, promote community policing, and add a sense of pride and ownership to this location. Copyright CO 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Probationary officers provided distinct radio designators Impacts: Aids in the first -line supervisory function. Reinforces the final phase of the hiring process. Provides a sense of pride and accomplishment among those who successfully complete the probationary period and establishes a valuable "in -group / out - group" dynamic. Success: Successful establishment of Communications Center in Fire Station 5 Impacts: Reinforced strong working relationship with Facilities, Tech Services, and Fire — as well as with Palm Beach County - to establish a state of the art communications center in a CAT 5, building. Will improve service in time of emergency and will allow our department to serve as a communications back -up facility for other local agencies. Copyright c 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Public Works and Engineering Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Portions of Federal Highway and Boynton Beach Boulevard median landscaping have been enhanced. Impacts: Appearance to the public and overall image to the public is greatly improved. Success: Oceanfront Park lighting was partially replaced. Impacts: Poles and fixtures were modified by in house staff thus saving nearly $80,000 in future capital expense. Success: A new Communications headquarters was constructed at Fire Station #5. Impacts: Communications will now be located in a hardened facility. The project was designed and contracted by in -house staff negating the need for a general contract thus saving overhead and profit costs that would typically be part of public expense. Success: City Fleet Plan and procedures were amended to reduce fleet cost. Impacts: A new Fleet Administrator in the City brings new ideas for capital replacement. Enhanced emphasis is placed on life expectancy and maintenance cost thereby leading to reallocation of capital expenditures. This allowed for accelerated purchase of vehicles at minimal additional expense. This was neither a goal nor objective but was done routinely as part of normal operations. Lastly, greater emphasis on disposal methods of surplus vehicles has yielded greater return to the Fleet Fund. Success: Butterfly Garden constructed at Children's Museum. Impacts: This was an outstanding joint project with the Garden Club of Boynton Beach and the children and Museum staff. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Landscaping completed at Mangrove Walk at the Marina pond. Impacts: Landscape work was completed by using funds from a grant provided by the Lowe's Company. "Lowes Heroes" helped to plant trees. This act followed placement of littoral plantings purchased as part of the grant and installed at no cost by local wetlands contractors as part of an educational activity with local youth. Success: Numerous ADA compliance issues were addressed. Impacts: These compliance modifications were part of ongoing actions to ensure compliance with the Department of Housing and Urban Development. Commission dais access construction is but one example and this was designed and completed by in -house staff. Additionally, a consultant ADA report was received and will help the City plan future infrastructure maintenance and replacement. Success: Inclusion of double depth burial vaults was successfully implemented in the cemetery. Impacts: This challenge was unique in that long- standing operations and methods were changed to accommodate increased capacity in our cemetery without land expansion. Success: Fire Station #3 bunkrooms were completed. Impacts: Improved staff living quarters. Success: Police Facility design underway. Impacts: Architect was selected and preliminary design is ongoing. Success: Notable staff cooperation and assistance was provided to Florida Power and Light for construction of hardened electric facilities in our community. Impacts: Hardened electric facilities will better ensure continued electric service for many acts. ardened e ect c ac es be e e su e P Y residents and businesses after a major windstorm event. Success: Staff helped implement transfer of road jurisdiction of streets in Quantum Park to the City. Impacts: Although this action increased our assets to manage, public service was enhanced. Multiple government service layers were consolidated and around $40,000 in additional tax revenue (gas tax) was brought into our City. Copyright ( 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Beach nourishment and boating channel improved. Recreation and Public Works staff were instrumental in project coordination. Impacts: Continued boating from Oyer Park and greatly improved beach access. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Recreation & Parks Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Received notice that we have been awarded a $5,000 grant from the USA Swimming , Foundation. This will provide over 100 Local children scholarships for swimming lessons at Denson Pool Impacts: Florida leads the nation in accidental drownings. It's imperative that all children learn how to swim and this will make lessons affordable for everyone in our community. Success: Received notice from the Trust for Public Lands organization that we will receive $67,500 toward the purchase and installation of outdoor, accessible exercise equipment at Barrier Free Park. Anticipate installation to begin in fall 2014. Impacts: This will provide residents of all abilities a beautiful venue at which to exercise free of , charge Success: Received a $5,000 Technology Grant from the Department of Elder Affairs to provide instruction to low income seniors. Impacts: Many seniors struggle with understanding how to use modem technology, such as cell phones, tablets, and computers. This grant will allow the Department to provide free instruction Success: Department 2013 -2017 Strategic Plan was completed and presented to the City , Commission on December 17, 2013. Impacts: This will provide department staff with a clear understanding of where the department wants to be in five years, and we plan to get there. Copyright 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida Success: Initiated the Play Outdoors... Unplugged series of events, which features monthly family oriented activities at various parks throughout the City. As part of this series, a special event is organized each month with a different theme, but with the common element being activities involved jumping, running, playing, and fun for the whole family. This addresses a significant nationwide issue in which a very high percentage of people have significant health related issue caused directly from being overweight. Impacts: Over 1,000 people have participated to date, which means they are taking a step towards incorporating one of our City parks into initiating or maintaining a healthier lifestyle. Success: In partnership with the Realtors Association of the Palm Beach, hosted the 2 Annual Barrier Free 5k. Registered participants increased from 150 to 256 Impacts: Over the past 2 years, the event has generated $10,000 for the GBBF to benefit Barrier Free Park. Success: Received a $1,500 Walmart Foundation Grant that enabled the Art Center staff to incorporate a healthy eating program as part of the after school programming. A qualified instructor was hired to teach a hands -on educational activities in which the children learned how to make healthy snacks and meals, the nutritional value of foods and how to make good choices to help keep their bodies healthy. Impacts: This addresses a major lifestyle problem affecting many children whereby they are becoming more sedentary and not eating appropriately. Success: As of May 1, have received $22,756 in sponsorships. Impacts: This offsets expenses incurred by programs and activities, and allows the Department to continue offering a broad menu of free recreational events for the community. Copyright © 2014 Lyle Sumek Associates, Inc Project 140624 Performance Report 2013 — 2014 /Mayor and City Commission /Boynton Beach, Florida DEPARTMENTAL SUCCESSES 2013 - 2014 Boynton Beach, Florida June 2014 DEPARTMENT: Utilities Please list your department's most important achievements that were completed during 2013 — 2014 under "Success " Under "Impacts ", please explain what the benefits to the city and to a resident were as a result of each achievement Success: Completed a third potable water interconnect with Palm Beach County Water Utilities. Impacts: The interconnect provides additional water capacity and reliability for business and residential growth. Success: Provided Reclaimed Water to Galaxy E3 School and Galaxy Park Impacts: Added sustainability to help the school obtain Platinum LEED certification and provides an educational platform for the school and adjacent park Success: Completed additional reuse for High Point HOA Section 1 Impacts: Additional water source to help the City meet the CUP Success: Created a high level career path for multiple utility positions Impacts: Potential consolidation of multiple job descriptions into a Utility Field Technician job series to provide incentives for employees to improve skill level and education Copyright 2014 Lyle Sumek Associates, Inc Project 140624 STRATEGIC PLAN 2014 ..÷ 2020 ...., 2028 EXECUTIVE SUMMARY Mayor and City Commission l Boynton Beach, Florida August 2014 Cii0 Lyle Sumek Associates, Inc. Phone: (386) 246 -6250 9 Flagship Court Fax: (386) 246 -6252 - Palm Coast, FL 32137 -3373 E -mail: sumekassoc @gmail.com Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Table of Contents EXECUTIVE SUMMARY Strategic Planning for the City of Boynton Beach 1 Boynton Beach Our Community Vision 2 Boynton Beach City Government: Mission 8 Boynton Beach City Government: Core Beliefs 9 City of Boynton Beach: Plan 2014 — 2020 10 City of Boynton Beach: Action Agenda 2014 — 2015 22 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. Copyright co 2014. Lyle Sumek Associates. Inc Project 140829 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida STRATEGIC FRAMEWORK <: K1 V VISION 2028 Desired Destination for Boynton Beach FLAN 2020 "Map to Boynton Beach's Destination" EXEC!JTION "Route for Next Year" MISSION "Responsibilities of Boynton Beach's City Government" BELIEFS a Yx "How Boynton Beach's City Government Should Operate" Copyright CO 2014 Lyle Sumek Associates, Inc. Project 140829 1 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Boynton Beach Our Community Vision To be a BEAUTIFUL ( COASTAL CITY (2) with an ENERGETIC DOWNTOWN (3) and DIVERSE NEIGHBORHOODS, (4) providing DISTINCTIVE ART EXPERIENCES, (5) FUN OPPORTUNITIES ( and POSITIVE CLIMATE FOR ECONOMIC DEVELOPMENT, ( while creating a SUSTAINABLE FUTURE. ( Copyright « 2014 Lyle Sumek Associates, Inc Project 140829 2 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Community Vision Guiding Principles PRINCIPLE 1 BEAUTIFUL ► Means 1. Attractive, distinctive and personally inviting gateways and entrances to Boynton Beach 2. Well designed, well maintained streetscapes and medians 3. Architectural designs and theme(s) of enduring value 4. Public art throughout the City 5. Green open space with shade throughout the City 6. Well maintained City infrastructure, facilities and buildings 7. Well maintained flowering plants, shrubs and trees in commercial areas and mixed use developments 8. Tree canopied streets and landscape buffers 9. Public fountains and water features Copyright © 2014 Lyle Sumek Associates, Inc Project 140829 3 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida PRINCIPLE 2 COASTAL CITY ■ Means I Board walk with amenities along the Intracoastal linked to Mangrove Park 2 Quality beach with convenient parking, areas for picnics, restaurant(s) and access to water taxi 3 Reputation as a destination for boating, fishing and seafood 4. Preservation of fishing and boating — closest access to the Gulf Stream 5 Active working marina with easy access to the Intracoastal System and the Atlantic Ocean 6. Opportunities to enjoy year round outdoor activities 7. Active marine industry and tourism 8. Major sporting destination retail for water based activities PRINCIPLE 3 ENERGETIC DOWNTOWN ■ Means 1 Focal point for the Boynton Beach community 2. Sustainable mixed used development with enduring design and character that is transit oriented 15 floors 3 FEC commuter rail station 4 Walkable and pedestrian friendly district 5 Center for City government 6 Variety of top quality, sustainable housing opportunities: types, prices and ownership /rental 7. Offices for professional services 8. Variety of nightlife with restaurants and live entertainment businesses 9. Unique, locally owned shops and retail Copyright «) 2014 Lyle Sumek Associates, Inc Project 140829 4 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida PRINCIPLE 4 DIVERSE NEIGHBORHOODS ■ Means 1. High quality schools with a variety of educational programs 2. Well designed, well maintained neighborhood infrastructure: City and HOA's 3. Consistent code enforcement with compliance 4. Well maintained homes regardless of size or value with residents taking responsibility 5 Sidewalks for neighborhood walkability and connectivity 6. Well lighted neighborhoods that contribute to feeling safe 7. City working collaboratively with neighborhood associations and HOA's 8. Safe with residents feeling secure at home and in the neighborhood 9. Access to shopping for daily necessities PRINCIPLE 5 DISTINCTIVE ART EXPERIENCES ■ Means 1. Destination for artists: to live, to display and to grow 2. Unique murals throughout the City 3. Public art throughout the City 4. Events and festivals celebrating arts and culture 5. City partnership with non profit organizations and businesses (e.g. kiln, foundry and etc.) to support local artists 6. Galleries for displaying and selling art 7. Business to support the art community 8. New developments incorporating arts in their projects Copyright CO 2014• Lyle Sumek Associates, Inc Project 140829 5 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida PRINCIPLE 6 FUN OPPORTUNITIES ■ Means 1 Top quality parks with amenities 2 Variety of recreational programs for all generations 3 Athletic fields for recreation and tournaments 4. Opportunities for live entertainment: music, comedy, theater 5 Strong community and neighborhood events and festivals for residents and visitors to enjoy 6. Public golf course 7 Marina, boat /kayak/canoe launches providing access to the waterways, Intracoastal Waterway, Atlantic Ocean 8. Safe bikeways 9. Community theater with quality performances PRINCIPLE 7 POSITIVE CLIMATE FOR ECONOMIC DEVELOPMENT ■ Means 1 Variety of quality job opportunities for residents 2. Support for business start up 3 Successful Quantum Park for business growth 4 New businesses focusing on medical manufacturing, technology related, marine based and aerospace 5. Successful, locally owned retail businesses 6 Regional destination for shopping 7 Support for home offices and home based businesses (non retail and non manufacturing) Copyright C< 2014 Lyle Sumek Associates, Inc Project 140829 6 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida PRINCIPLE 8 SUSTAINABLE FUTURE ■ Means 1. Quantum ECO Park with trails, access to waterways and a nature center with programs and activities 2. Successful water conservation and reuse system 3. Protection of Boynton Beach's environment and natural resources 4. High performance building designs and practices incorporated into City buildings and facilities, mixed use developments, new buildings and new homes 5. Greenways /Blueways connecting the City 6. Preservation of wildlife with opportunities for residents and visitors to observe 7. Walkable and bikable city with trains, paths and bike lanes Copyright © 2014: Lyle Sumek Associates, Inc Project 140829 7 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Boynton Beach City Government Mission To create a SUSTAINABLE COMMUNITY by providing EXCEPTIONAL MUNICIPAL SERVICES, in a FINANCIALLY RESPONSIBLE MANNER Copyright <U 2014 Lyle Sumek Associates, Inc Project 140829 8 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida Boynton Beach City Government: Core Beliefs We, the management team of the Boynton Beach City Government, commit to: PERSONAL INTEGRITY AND HONESTY, PRODUCTIVITY, TEAMWORK, RESPECT, and SERVING OTHERS. Copyright © 2014 Lyle Sumek Associates, Inc. Project 140829 9 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Goals 2020 Great Neighborhoods: Safe, Affordable And Livable Energetic Downtown: Focal Point For Boynton Beach Growing Jobs And Business Opportunities High Performing City Organization Positive And Exciting Boynton Beach Image: "Curb Appeal" To Reputation Copyright (c) 2014 Lyle Sumek Associates, Inc Project 140829 10 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida GOAL 1 GREAT NEIGHBORHOODS: SAFE, AFFORDABLE AND LIVABLE ■ Objectives 1. Remove blighted structures, buildings and homes 2. Reduce crime rate and increase the residents' feeling of personal safety and security 3. Revitalize the Heart of Boynton both CRA and non CRA areas 4. Upgrade the cleanliness and appearance of each neighborhood 5. Strengthen the working relationship and partnership between the City and neighborhood associations 6. Incorporate green and sustainability features in new developments and homes ■ Short - Term Challenges and Opportunities 1. Quality of public schools and the impact on the Boynton Beach community 2. Tapping the market for large, higher end rental units in developments with amenities 3. Following through and implementing the Heart of Boynton (HOB) Plan 4. Consistent and supported code compliance 5. Realtors image and marketing of Boynton Beach 6. Keeping Boynton Beach affordable for the workforce 7. Police gaining and maintaining public trust and support while performing an unpopular societal function 8. Emergence of sober houses and associated challenges of fraud, human exploitation, addiction, etc. ■ Actions 2014 — 2015 PRIORITY I Policy Agenda I 1.1 Fire Service Collaboration Agreement I Top Priority 1.2 WestPet Facility I High Priority I 1.3 Library Mission and Services Plan High Priority 1.4 Human Resource Office /Contract High Priority 1.5 Westside Fire District 1.6 Mobile Vending Ordinance 1.7 Workforce Housing Ordinance: Requirements Copyright G 2014 Lyle Sumek Associates, Inc Project 140829 11 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida ■ Actions 2014 — 2015 (Continued) PRIORITY I Management Agenda I 1 8 Integrated Water Resource Master Plan 1 9 MLK Corridor Revitalization: Seacrest to Federal Highway 1.10 Code Compliance Report and Recommendations I CRA Agenda 1.1 Public Works Transition and Reorganization I Top Priority I 1.2 Citywide Process Improvement Program I High Priority 1.3 Community Events Policy I High Priority I I Management in Progress 1 1 Recreation Programs /Events Sponsorship 2 Hester Park Turf Report and Funding 3 CRS/NFIP Modifications 4 Future Land Use Map Clean Up: Ordinance 5 Local Housing Assistance Plan (LHAP) for SHIP: Commission Report 6. Historic Preservation Survey for Florida Master Site File 7 Comprehensive Plan/Evaluation Appraisal Report: State Notification 8 Water Supply Plan 9 Flood Map: Update I Major Projects 1. "Fit Zone" at Barrier Free Park: Agreement (9/14); Construction 2. Model Block Streetscape Project 3 Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion Replacement (CRA) 4. Tennis Center. Light Poles Replacement 5 Tennis Center: Restrooms (ADA) 6 Ocean Avenue Street Light Improvements (CRA) 7 Lake Boynton Estate Water Project 8. Reclaimed Water System: Phase I — Project (3) 9 Water Treatment Capacity Upgrade 10. Central Seacrest Corridor: Phase I Copyright 2014 Lyle Sumek Associates, Inc Project 140829 12 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Y GOAL 2 ENERGETIC DOWNTOWN: FOCAL POINT FOR BOYNTON BEACH ■ Objectives 1 Develop a commuter rail station surrounded by transit oriented mixed use development 2. Increase Class "A" Office 3. Build a new City Hall and Civic Complex, which is an architectural icon of enduring value 4. Develop mixed -use projects with 15 higher vertical density floors at several critical locations 5. Strengthen the link of Downtown and the Intracoastal Waterway System 6. Increase the number and diversity of restaurants ■ Short - Term Challenges and Opportunities 1. Determining the direction and use of the Old High School 2. Prioritizing and funding City projects and incentives for development 3. Agreeing on a vision and goals for Downtown 4. Linking Downtown to the water 5. Beautifying corridors: Boynton Beach Boulevard and Federal Highway 6. Breaking ground on major developments 7 Property owners not willing to work with the City and CRA, with unrealistic asking price for their properties Copyright © 2014 Lyle Sumek Associates, Inc Project 140829 13 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 I PRIORITY I Policy Agenda I 2.1 Town Square Development I Top Priority 2.2 500 Block Ocean Avenue Development I Top Priority 2 3 Consolidated CRA Plan High Priority 2.4 Marina Development High Priority CRA Agenda 2.1 Town Square Development I Top Priority 2 2 500 Block Ocean Avenue Development I High Priority I 2.3 Consolidated CRA Plan I High Priority I 2.4 Marina Development I High Priority I Management in Progress 1 Sidewalk Improvement Agreement with All Aboard Florida 2. All Aboard Florida: Coordination 3 Downtown Hotel Attraction 4 Oscar Magnuson House Tenant Major Projects 1 Harbor Master Building 2. Public Lot (1'`/ l s `) (CRA) 3 Pedestrian Walk and Parking to Ocean Avenue 4 Pence Park Master Wastewater Lift Station Project 5. Sidewalk Improvements with Crossings 6. Rail Crossings Improvements (2) (Ocean/Woolbright) 7. 4 Street Parking Copyright 2014 Lyle Sumek Associates, Inc Project 140829 14 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida GOAL 3 GROWING JOBS AND BUSINESS OPPORTUNITIES ■ Objectives 1. Create a positive environment for business investment 2. Expand the commercial tax base for the City 3. Maintain/enhance relationship with economic development partners 4. Increase business investment in Boynton Beach 5. Develop a reputation as a "business friendly" City with simple and streamlined development and permitting processes that are predictable 6. Increase the number of "targeted" businesses: medical manufacturing, aerospace, marine based technology related 7. Increase high speed internet to support businesses ■ Short - Term Challenges and Opportunities 1. Retaining and growing current local businesses 2. Having shovel ready projects 3. Lack of Class "A" office space 4. Limited land available for major business development 5. Tapping the growth in medical sciences and manufacturing in Palm Beach County 6. Recruiting the "right businesses" for Boynton Beach 7. Lack of access and affordability of high speed internet infrastructure Copyright CO 2014: Lyle Sumek Associates, Inc. Project 140829 15 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 I PRIORITY 1 Policy Agenda I 3.1 City Economic Development Policy and Plan I Top Priority 3.2 Certificate of Use 3 3 Land Development Changes: Maximizing Land Development value in Commercial and Industrial Zoning Districts I Management in Progress 1 Developable Sites Inventory 2 All Aboard Florida: Economic Development Impacts /City Position 3 New Business Guide: Development 4. New Resident Guide: Development 5. Economic Development Marketing Video: Development 6. Small Business Development Program Copyright 2014• Lyle Sumek Associates, Inc Project 140829 16 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida GOAL 4 HIGH PERFORMING CITY ORGANIZATION ■ Objectives 1. Build the capacity of the City organization through employee development and training 2. Develop effective advocacy for the City Government 3. Reform pension system 4. Build new City Hall and Police Headquarters 5. Upgrade information technology both hardware and software 6. Maintain financial reserves consistent with City policies and national standards 7 Implement City Climate Change Action Plan through projects, plans and City operations ■ Short - Term Challenges and Opportunities 1. Deferred maintenance of City infrastructure and building needing major maintenance, repairs or replacement 2. Limited revenue options for City government with slow increase in tax revenue 3. Rising costs of City government: raw materials, healthcare (15 %), litigation (limited ability to fight claims per insurance companies) 4. Increasing elderly population impacting demand for City services, especially EMS and recreation 5. Aging information technology infrastructure near or at end of life, resulting in operating inefficiencies 6. Funding for long term financial sustainability of pensions 7. Aging equipment and vehicles needing replacement Copyright © 2014 Lyle Sumek Associates, Inc. Project 140829 17 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida ■ Actions 2014 — 2015 ( PRIORITY Policy Agenda I 4 1 Police Headquarters Building I Top Priority 4 2 City Land: Acquisition and Sale I Top Priority 4 3 Fire Service Agreements: Policy Direction High Priority 4 4 Mental Health Committee: Implementation 4 5 Cemetery: Future Management Agenda I 4.6 Pension Reform for City Employees 4 7 Labor Contracts: Police I Management in Progress I 1. Utilities Facebook/Twitter Pages 2. Audio System Software 3 GPS for Golf Carts 4 Golf Marquee Sign (on Jog Road) 5 Additional Web Domain Names 6. Social Media: Needs Assessment, Direction 7. Solid Waste Code Revision: Provision for Disabled Persons 8 Customer Service Audit and Action Plan 9. Utility Meter Migration Project 10. City Wide Promotion Video 11 Neogov Software Program: On Board 12. Library Teen Digital Creative Commons 13 Banking Services 14. Budget in Brief 15. Commission Agenda Process: Assessment and Refinement 16. City's Teleworks IVR System: Replacement and Funding for Development 17. Automated Time Management System: (Utilities and Solid Waste) 18 AP on Communications. Review 19 New Employee Orientation Program 20 Police Quarter Master System 21 Fire and Life Safety Inspection Fee Schedule 22 City Annual Report 23 Fire Specialty Tools and Equipment Replacement: Plan and Funding 24 Citizen Action System: Replacement 25 Police Chaplaincy Program Copyright «) 2014: Lyle Sumek Associates, Inc Project 140829 18 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 (Continued) PRIORITY Management in Progress 26. PTO Program: Expansion 27. Fuel Management System 28. Management Orientation Program 29. Disaster Recovery for IT: Revision 30. Education Initiative Team: Mission, Project 31. Police "Career Track" Program 32. Golf Course: Feasibility Study for Family Gold Course 33. Departmental Strategic Plans: Development 34. Emergency Management Communications Plan 35. Human Resource Policy Review 36. Advisory Boards Review (2) 37 Cemetery Software and GIS Mapping 38. City Web Site: Upgrade /Redesign 39. Employee on Site Medical Clinic 40. Classification Review Major Projects 1. City Hall ADA Parking Improvements 2. ESX Server Replacement 3 Library Space Repurposing: Meeting Rooms and Small Private Study Spaces 4. Phone System: Upgrade 5. Golf Course Bunker Renovation 6. Utility Facilities Landscaping Copyright CO 2014• Lyle Sumek Associates, Inc. Project 140829 19 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida GOAL 5 POSITIVE AND EXCITING BOYNTON BEACH IMAGE: "CURB APPEAL" TO REPUTATION ■ Objectives 1 More attractive, well maintained streetscapes, medians, and parks 2. Have new developments with enduring and high performance architectural designs and themes 3 Have City leaders presenting a positive image and being positive advocates for the Boynton Beach community 4 Have the City of Boynton Beach recognized for examples of best practices and innovative programs in local government 5. Brand Boynton Beach: "Catch a Wave, Catch a Fish, Catch your Breath; Breeze into Boynton Beach, America's Gateway to the Gulfstream" 6 More attractive, distinctive gateways and entrances to Boynton Beach ■ Short - Term Challenges and Opportunities 1 Funding for maintenance for current and new City buildings 2 Creating a more bicycle /pedestrian friendly City 3 Working together as a City Team with a focused vision, mission and goals 4 Supporting community events and festivals that bring the community together 5 Funding for beautification projects 6. Irresponsible property owners who are not maintaining their properties or investing in upgrades 7. Individual agendas and goals versus community goals and benefits Copyright O 2014 Lyle Sumek Associates, Inc Project 140829 20 Executive Summary. Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida ■ Actions 2014 — 2015 I PRIORITY I Policy Agenda I 5.1 Entry /Gateway Beautification Plan 5.2 Greenways /Bikeways/ Blueways /Pedestrian Ways Master Plan: Update 5.3 Commercial and Multi Family Dumpster Appearance Standards and Regulations Management Agenda 5.4 Kinetic Art Exhibit and Symposium I CRA Agenda I 5.1 Entry /Gateway Beautification Plan Management in Progress I 1. Green/High Performance Building Program Phase II — Residential 2. Galaxy Scrub Project: Grant, Project 3 Special Events Policy Revision 4. Climate Action Plan: Review, Update 5. GHGE Inventory 6. City Branding Initiative and Marketing Plan Copyright © 2014: Lyle Sumek Associates, Inc Project 140829 21 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida City of Boynton Beach Policy Agenda 2014 — 2015 Targets for Action Ay TOP PRIORITY Town Square Development Police Headquarters Building 500 Ocean Avenue Development City Land: Acquisition and Sale Ocean Breeze East Development City Economic Development Policy and Plan HIGH PRIORITY Fire Service Agreements: Policy Direction Annexation: Palmyra (Voluntary) Consolidated CRA Plan Model Block Development Marina Development Cottage District Development Copyright CO 2014 Lyle Sumek Associates, Inc Project 140829 22 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Management Agenda 2014 — 2015 Targets for Action PRIORITY I Pension Reform for City Employees MLK Corridor Revitalization: Seacrest to Federal Highway Code Compliance Report and Recommendations Integrated Water Resource Master Plan Labor Contracts: Police Kinetic Art Exhibit and Symposium Copyright © 2014: Lyle Sumek Associates, Inc. Project 140829 23 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida r City of Boynton Beach CRA Agenda 2014 — 2015 Targets for Action TOP PRIORITY Ocean Breese East Development 500 Ocean Avenue Development Town Square Development Entry /Gateway Beautification Plan HIGH PRIORITY Fire Service Agreements: Policy Direction Annexation: Palmyra (Voluntary) Consolidated CRA Plan Model Block Development Copyright Ko 2014 Lyle Sumek Associates, Inc. Protect 140829 24 Executive Summary: Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Management in Progress 2014 — 2015 1. Recreation Programs /Events Sponsorship 2. Hester Park Turf Report and Funding 3. CRS/NFIP Modifications 4. Future Land Use Map Clean Up: Ordinance 5. Local Housing Assistance Plan (LHAP) for SHIP: Commission Report 6. Historic Preservation Survey for Florida Master Site File 7. Comprehensive Plan/Evaluation Appraisal Report: State Notification 8. Water Supply Plan 9. Flood Map: Update 10. Sidewalk Improvement Agreement with All Aboard Florida 11. All Aboard Florida: Coordination 12. Downtown Hotel Attraction 13. Oscar Magnuson House Tenant 14. Developable Sites Inventory 15. All Aboard Florida: Economic Development Impacts /City Position 16. New Business Guide: Development 17. New Resident Guide Development 18. Economic Development Marketing Video: Development 19. Small Business Development Program 20. Utilities Facebook/Twitter Pages 21. Audio System Software 22. GPS for Golf Carts 23. Golf Marquee Sign (on Jog Road) 24. Additional Web Domain Names Copyright © 2014• Lyle Sumek Associates, Inc. Project 140829 25 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida 25. Social Media: Needs Assessment, Direction 26. Solid Waste Code Revision: Provision for Disabled Persons 27. Customer Service Audit and Action Plan 28. Utility Meter Migration Project 29 City Wide Promotion Video 30 Neogov Software Program: On Board 31. Library Teen Digital Creative Commons 32. Banking Services 33. Budget in Brief 34 Commission Agenda Process: Assessment and Refinement 35 City's Teleworks IVR System: Replacement and Funding for Development 36 Automated Time Management System: (Utilities and Solid Waste) 37. AP on Communications: Review 38. New Employee Orientation Program 39. Police Quarter Master System 40. Fire and Life Safety Inspection Fee Schedule 41 City Annual Report 42 Fire Specialty Tools and Equipment Replacement: Plan and Funding 43. Citizen Action System: Replacement 44. Police Chaplaincy Program 45. PTO Program: Expansion 46. Fuel Management System 47 Management Orientation Program 48. Disaster Recovery for IT: Revision 49. Education Initiative Team: Mission, Project 50 Police "Career Track" Program 51 Golf Course: Feasibility Study for Family Gold Course 52. Departmental Strategic Plans: Development 53 Emergency Management Communications Plan Copyright «' 2014 Lyle Sumek Associates, Inc Project 140829 26 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida 54. Human Resource Policy Review 55. Advisory Boards Review (2) 56. Cemetery Software and GIS Mapping 57. City Web Site: Upgrade /Redesign 58. Employee on Site Medical Clinic 59. Classification Review 60. Green/High Performance Building Program Phase II — Residential 61 Galaxy Scrub Project: Grant Project 62. Special Events Policy Revision 63. Climate Action Plan: Review, Update 64. GHGE Inventory 65. City Branding Initiative and Marketing Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140829 27 Executive Summary Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach 1 Major Projects 2014 — 2015 1 "Fit Zone" at Barrier Free Park: Agreement (9/14); Construction 2 Model Block Streetscape Project 3 Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion Replacement (CRA) 4. Tennis Center: Light Poles Replacement 5. Tennis Center Restrooms (ADA) 6. Ocean Avenue Street Light Improvements (CRA) 7. Lake Boynton Estate Water Project 8. Reclaimed Water System: Phase I — Project (3) 9 Water Treatment Capacity Upgrade 10. Central Seacrest Corridor: Phase I 11. Harbor Master Building 12 Public Lot (1 /l (CRA) 13. Pedestrian Walk and Parking to Ocean Avenue 14. Pence Park Master Wastewater Lift Station Project 15. Sidewalk Improvements with Crossings 16 Rail Crossings Improvements (2) (Ocean/Woolbright) 17 4 Street Parking 18. City Hall ADA Parking Improvements 19. ESX Server Replacement 20 Library Space Repurposing: Meeting Rooms and Small Private Study Spaces 21. Phone System: Upgrade 22. Golf Course Bunker Renovation 23. Utility Facilities Landscaping Copyright K ) 2014 Lyle Sumek Associates. Inc Project 140829 28 STRATEGIC PLAN 2014 2020 2028 Boynton Beach, Florida August 2014 - Lyle Sumek Associates, Inc. Phone: (386) 246-6250 ' Court Fax: (386) 246-6252 E-mail: sumekassoc®gmail.com Strategic Plan 2014 - 2020 - 2028 /Mayor and City Commission/Boynton Beach, Florida Table of Contents Strategic Planning for City of Boynton Beach 1 Boynton Beach: Our Community Vision 3 Boynton Beach City Government Mission and Services 9 Boynton Beach City Government Core Beliefs 18 City of Boynton Beach Plan 2014 — 2020 23 City of Boynton Beach Action Agenda 2014 — 2015 42 -4 all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is in training within your organization or for consulting purposes outside your organization. All requests for duplication must be submitted in Protect 140827 Strategic Plan 2014 - 2020 — 2028/Mayor and City Commission/Boynton Beach, Florida STRATEGIC PLANNING FOR THE CITY OF BOYNTON BEACH Project 140827 1 Suatcgic Plan 2014 2020 2028 Mayot and Cit) Connmssion /Boynton Beach, Florida Strategic Planning Model for the City of Boynton Beach Value -based principles that describe the preferred VISION Destination future in 15 years "You Have Arrived" Strategic goals that focus outcome -base objectives and PLAN Map potential actions for 5 years "The Right Route" Focus for one year — a work program: policy agenda for Mayor and Commission, EXECUTION The Right Direction Itinerary ,� management agenda for staff; major projects Principles that define the responsibility of City government and frame the MISSION Vehicle primary services — core service "The Right Bus" businesses Personal values that define performance standards and CORE BELIEFS Fuel expectations for employees "The Right People" Project 140827 2 StrategIL Plan 2014 - 2020 — 2028/Mayor and City Commission/Boynton Beach, Florida BOYNTON BEACH: OUR COMMUNITY VISION Project 140827 3 w ` r, o d 0 d C� W W 0 '4 ''. W W tn W A 7 s • : ° � o P w a t i ;4 V '' --4 t ' 0 ;°' 0 'C" *4ft - W 4 �'' U Q W s C, `'''' 0 W 7 ?* 2 ‘%. Z c3 t,13 1 T O t J 0 G Cd JC Ca 4 r 1 G < A C\ d O 'U v T Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Boynton Beach: Our community Vision PRINCIPLE 1 PRINCIPLE 2 BEAUTIFUL COASTAL CITY ► Means ► Means 1. Attractive, distinctive and personally inviting gateways and 1. Board walk with amenities along the Intracoastal linked to entrances to Boynton Beach Mangrove Park 2. Well designed, well maintained streetscapes and medians 2. Quality beach with convenient parking, areas for picnics, 3. Architectural designs and theme(s) of enduring value restaurant(s) and access to water taxi 4. Public art throughout the City 3. Reputation as a destination for boating, fishing and seafood 5. Green open space with shade throughout the City 4. Preservation of fishing and boating -- closest access to the 6 Well maintained City infrastructure, facilities and buildings Gulf Stream 7. Well maintained flowering plants, shrubs and trees in 5. Active working marina with easy access to the Intracoastal commercial areas and mixed use developments System and the Atlantic Ocean 8 Tree canopied streets and landscape buffers 6. Opportunities to enjoy year round outdoor activities 9. Public fountains and water features 7. Active marine industry and tourism 8. Major sporting destination retail for water based activities - '- gates, Inc Protect 140827 5 Strategic Plan 2014 - 2020 2028 /Mavoi and Cit) Commission /Boynton Beach, Florida PRINCIPLE 3 PRINCIPLE 4 ENERGETIC DOWNTOWN DIVERSE NEIGHBORHOODS ■ Means ■ Means 1. Focal point for the Boynton Beach community 1 High quality schools with a variety of educational 2. Sustainable mixed used development with enduring design programs and character that is transit oriented 15 floors 2. Well designed, well maintained neighborhood 3. FEC commuter rail station infrastructure: City and HOA's 4. Walkable and pedestrian friendly district 3 Consistent code enforcement with compliance 5. Center for City government 4. Well maintained homes regardless of size or value with 6 Variety of top quality, sustainable housing opportunities: residents taking responsibility types. prices and ownership /rental 5. Sidewalks for neighborhood walkability and connectivity 7. Offices for professional services 6. Well lighted neighborhoods that contribute to feeling safe 8 Variety of nightlife with restaurants and live entertainment 7. City working collaboratively with neighborhood businesses associations and HOA's 9. Unique, locally owned shops and retail 8. Safe with residents feeling secure at home and in the neighborhood 9. Access to shopping for daily necessities 1n3.3 i vle Sumek Associates, Inc Project 140827 6 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida PRINCIPLE 5 PRINCIPLE 6 DISTINCTIVE ART EXPERIENCES FUN OPPORTUNITIES ■ Means ■ Means 1. Destination for artists: to live, to display and to grow 1. Top quality parks with amenities 2. Unique murals throughout the City 2. Variety of recreational programs for all generations 3. Public art throughout the City 3. Athletic fields for recreation and tournaments 4. Events and festivals celebrating arts and culture 4. Opportunities for live entertainment: music, comedy, 5. City partnership with non profit organizations and theater businesses (e.g. kiln, foundry and etc.) to support local 5. Strong community and neighborhood events and festivals artists for residents and visitors to enjoy 6. Galleries for displaying and selling art 6. Public golf course 7. Business to support the art community 7. Marina, boat /kayak/canoe launches providing access to the 8. New developments incorporating arts in their projects waterways, Intracoastal Waterway, Atlantic Ocean 8 Safe bikeways 9. Community theater with quality performances Copyright © 2014 Lyle Sumek Associates, Inc Project 140827 7 Si ategn. Plan 2014 2020 2028 Mayor and City Commission /Boynton Beach, Flonda PRINCIPLE 7 PRINCIPLE 8 POSITIVE CLIMATE FOR SUSTAINABLE FUTURE ECONOMIC DEVELOPMENT ► Means ■ Means I Variety of quality job opportunities for residents I Quantum ECO Park with trails, access to waterways and a 2. Support for business start up nature center with programs and activities 3. Successful Quantum Park for business growth 2. Successful water conservation and reuse system 4. New businesses focusing on medical manufacturing, 3. Protection of Boynton Beach's environment and natural technology related, marine based and aerospace resources 5. Successful, locally owned retail businesses 4. High performance building designs and practices 6. Regional destination for shopping incorporated into City buildings and facilities, mixed use 7. Support for home offices and home based businesses (non developments, new buildings and new homes retail and non manufacturing) 5. Greenways /Blueways connecting the City 6 Preservation of wildlife with opportunities for residents and visitors to observe 7. Walkable and bikable city with trains, paths and bike lanes t 2014 Lyle Surnek Associates. Inc Protect 140827 8 z 4 sziA Q C) Cr 4 'Cm) '4-4 W 9. z o z ca a aA V ti ,_ O w r t ' s ? °. 0 '4 tit) v w a w tZ '% t, ;C '' Q Z VI S. '%, Co) S 4 4 ;1 6 •,ten c„.) v a VI 4 a w o ?o G C , G v t) S Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida Boynton Beach city Government Our Mission PRINCIPLE 1 PRINCIPLE 2 SUSTAINABLE COMMUNITY EXCEPTIONAL MUNICIPAL SERVICES ■ Means ■ Means 1. Balancing personal livability, environmental stewardship, I. Providing municipal services based upon community and economic opportunity and community building customer needs 2. Anticipating issues /problems and opportunities that are 2. Listening to, striving to understand and having compassion critical in shaping the future for the customers' situation, needs and concerns 3. Growing and expanding the City's tax base for sustainable 3. Educating and informing the community on City finances, funding of City services, facilities and infrastructure services, programs and activities 4. Preserving the community for future generations 4. Providing high quality City facilities, infrastructure, 5. investing in the City's and community's future buildings and aesthetics 6. Making the right decisions based upon what is best for the 5. Providing employees with the tools and resources to community for the long term effectively provide the services 7 Keeping the focus on long term return on investments 6. Knowing the "best practices" and "best of class" service 8. Preserving Boynton Beach's history and heritage delivery and applying them to Boynton Beach when 9. Increasing quality of life for residents appropriate 10. Preserving the natural resources and environment 7. Providing easy, convenient access to City information, services, programs and facilities 8. Addressing the customers' concerns in a timely manner 9. Evaluating the services and processes and making changes to improve the delivery of municipal services 10. Sustaining a reputation for "GREAT" customer service Project 140827 11 Stiategc. Plan 2014 2020 2025iMaour and City Commission /Boynton Beach, Florida PRINCIPLE 3 FINANCIALLY RESPONSIBLE MANNER Means 1. Providing appropriate resources to support defined City services and service levels 2. Providing adequate resources to maintain City facilities, equipment. technology and infrastructure 3. Maintaining reserves consistent with City policies and accepted national standards 4. Using debt in a responsible manner to fund future projects- . one time expenses 5. Providing competitive compensation and benefits 6. Hiring and retaining a top quality City workforce 7. Maintaining a strong bond rating 8. Developing, updating and implementing a strategic planning process 9. Delivering City services in the most cost effective, efficient manner � c Project 140827 12 Strategic Plan 2014 - 2020 - 2028 /Mayor and City Commission /Boynton Beach, Florida Boynton Beach city Government Municipal Services No Choice Govern the City Manage Public Records Plan and Manage Storm Water System Plan For, Respond To and Recover From an Emergency Project 140827 13 Strate;itc Plan 2014 22020 - 202X or and City (`onimission /Boynton Beach, Florida Choice for Daily Living Enforce Laws and Ordinances Plan, Build and Maintain Roads and Bridges Provide, Treat and Distribute Water Collect, Treat and Dispose Wastewater Plan for the City's Future Regulate Land Uses and Development Quality Prevent and Suppress Fires Provide Emergency Medical Services and Transport Collect, Dispose Solid Waste Distribute Reclaimed Water Patrol the Community Manage Traffic Flow and Control Stimulate Economic Growth /Create a Positive Climate for Business Investments Seek Compliance /Enforce Housing and Nuisance Codes Operate and Maintain a Library for Lifelong Learning Project 140827 14 Strategic Plan 2014 — 2020 — 2028 Mayor and City Commission /Boynton Beach, Florida Quality of Life for Livability Support CRA Plan, Build and Maintain Sidewalks, Bikeways and Trails Plan, Build and Maintain Parks: Active and Passive, Community and Neighborhood Recycle Solid Waste: Residential and Commercial Fund City Lights Review and Approve Plans, Inspect Buildings Preserve the Environment and Natural Resources Provide Recreational Classes, Programs and Activities Plant, Trim Trees and Landscaping Operate Beach Park Project 140827 15 Strategic Plan 2014 2020- 2028/Mayor and City Commission /Boynton Beach, Florida Community Add Ons Plan, Build and Maintain Streetscapes and Medians Maintain and Operate Community Centers Plan, Build and Maintain Athletic Fields Operate and Maintain a Senior Center Operate Senior Transportation Service Sponsor Children's School House Museum Preserve Boynton Beach's History and Heritage Project 140827 16 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Other City Services Inform the Community: Residents and Businesses Support, Fund Community Events Support Support Kinetic Art Operate and Manage Cemeteries (3) Operate and Maintain the Links at Boynton Beach Support Community Events Sponsored By Others Operate and Maintain Pool Sponsor and Support Public Art Operate Arts Center Support, Fund Community Organizations Operate and Maintain the Tennis Center " °" sates, Inc. Project 140827 17 LZsov` 10301d Sf � g Z I 1w4oNsaAo9 r 0 a v v O v c 0 F 40 161 •k Si 1‘ 0 TA C S = r.s, rn:4s <:: 4i i 4 t Vii. ; * r I � o w 14:;) t; a titi t? o - �, w G .imi s C 0 0 c, ,a r e ris Stratcgrt. Plan 2014 2020 - 2028 Mayor and Crly C'ommtssron /Boynton Beall, Florida Boynton Beach City Government Core Beliefs BELIEF l BELIEF 2 PERSONAL INTEGRITY AND HONESTY PRODUCTIVITY ■ Means ■ Means 1. Doing the right thing when no one is looking I . Completing assigned tasks in a timely manner and meeting 2. Taking responsibility for our decisions and deadlines actions/inactions 2. Doing the right job right the first time 3. Acting in a professional and ethical manner 3. Giving a 100% effort -doing our best, going the extra mile 4. Delivering on our commitments and promises 4. Developing and applying new knowledge and core 5. Providing verified, accurate information competencies 6 Treating others in a fair and equitable manner 5. Doing your "homework" and coming prepared 7. Taking responsibility for mistakes and learning for next 6. Looking for and implementing ways to reduce costs and time increase productivity 8. Being dependable and reliable 7. Taking pride in our services and products - willing to put 9. Bring ideas for solutions, not just problems your name on it 8. Having an open mind and a willingness to try a new idea 9. Taking the initiative and being a self - starter 10. Taking care of and maintaining your equipment and work space 11. Thinking creatively and thinking outside of the box then taking innovative actions - willingness to take calculated risks '�^ Project 140827 20 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida BELIEF 3 BELIEF 4 TEAMWORK RESPECT ■ Means ► Means 1. Keeping the "big picture" and team /City goals in mind 1. Acting in a kind, courteous manner 2. Focusing on "We not I, "us" not "me" 2. Actively listening to others and striving to understand their 3. Sharing resources with others message 4. Being willing to help others be successful and asking for 3. Knowing our role and responsibilities and respecting the help from others role and responsibilities of others 5. Keeping team members informed -no surprises 4. Respecting diverse personalities and traits 6. Celebrating team successes and recognizing the 5. Following the chain of command contributions of others 6. Praising in public, criticizing in private 7. Understanding the services and responsibilities of other 7. Being a enthusiastic ambassador for the City departments and work units 8. Showing up on time - respecting the time of others 8. Learning from setbacks without blaming or finding fault 9. Supporting other team members, team processes and 9. Working together in a collaborative manner protocols 10. Cooperating with others I I Looking out for the "best interests" of the City and the community 12 Knowing your role and responsibilities as a team member Project 140827 21 Strategu. Plan 2014 2020 2028 -Mayor and City Commission /Boynton Beach, Florida BELIEF 5 SERVING OTHERS ■ Means 1. Listening to and striving to understand others 2. Having a passion to sere e others 3 Acting in a friendly, courteous and positive manner 4. Providing fair, equitable service - impartial 5. Appreciating and valuing the customer 6 Providing a timely response 7. Making decisions in your area of responsibility 8. Solving the problem or finding the person who can 9. Looking for ways to say "yes" to the others 10 If you must say "No ". taking the time to explain 11. Acting in an ethical and professional manner Copyright 2014 Lyle Sumek Associates, Inc Project 140827 22 �+0201aYov andChy C °�»n »s sIonlBoynton Beach, piot�da stzateb�c plan 20� `� " 202 V,OVN F ,2 02 OAS 23 pxoleot 140 %21 Strategic Plan 2014 2020 - 2028 "Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Goals 2020 Great Neighborhoods: Safe, Affordable And Livable Energetic Downtown: Focal Point For Boynton Beach Growing Jobs And Business Opportunities High Performing City Organization Positive And Exciting Boynton Beach Image: "Curb Appeal" To Reputation ��k Associates, Inc Project 140827 24 .r■ r-1 r• .--, 0 td 0 0: 0 0 0 0 tP 3' cf) 0.1_, <1.) ...■ CIO) 2 .....' .0 0 .9 0 11°14 •0 oc 0 %...+ 4- ...„ .d. ..." C.a. te-■_, (I) o ,r, , v ?--. • .7\ Teo` ci-, 0 0 ■.4 et, -0 . :=-2, 0-•-■• 01. Cul_ 2% 0 ,i) e••'' ,..‘ Illed:mok 9 111 ' ' '* ', ICA Ct ...‘ '■ ..-■ 0 0 C ca Vit ?"* 0 0 -, t-j:, 0 c■-■ '41111-44. Lrl Is 0 c .-- I i il • „., .....-. • •-• ••■ S•-■ .7,,, - _.......4%N. 0 0 C 15 0 • "" t. 4) % • • • l t. 0 ..1._ t,..) Ue U1 41114 1 le 1r 1 101114 W %q U 0 Cel ...,,, , C::i-■ 3 fa,) •fs ■-4,-- •-■ s-- r, -- • • t-t 0 a) 0 ' ,, --7 "LP ) ed cr3 co 0 t6 t 0= 1, ID 0 - TP 0 0 •^0 ri) 0 cn t..4-■ o ,..., 7, r.r3 4.; 0 1011.114 cP 0 n C't CA '-* 0 .. C r Cd ..." 0 0 , -0 "..' K j■ ^0 .... o c.) , •...„, ?) o , 6 .,. ........ ..... 0 , a) c• 3 ..-.' r tk) --- 41190 ,.., e ,,,-,, , ■S 6 .... %.‘„ t../.1 01 ..... 0 ....,c0 4020 4-' , PA ,..-- 0 , a■ ..... Z tA '5:4;; 0 0 0 15D 0 0 0 ..C 0 " • S `, - - " 0 .0 0. 4 0) 0) (-I '?' 00 1 ,-,. -0 %.., o.) ,.... c; t) 0 c:e. •-.0 CA 'CI; 0) 6 ,4 c■-+ tr% \ re; er • c- c 1 ea .--- CA 0 ■: 0 .....-;, S c/I Stratcpc Plan 2014 2020 2028 /Mayor and City Commission /Boynton Beach, Honda SHORT TERM CHALLENGES LONG TERM CHALLENGES AND OPPORTUNITIES AND OPPORTUNITIES I Quality of public schools and the impact on the Boynton 1 Senior population aging in place -in their homes Beach community 2. Changing and diversifying community demographics 2 Tapping the market for large, higher end rental units in 3 Lack of affordable rental units combined with rising rents developments with amenities and stagnant wage levels 3 Following through and implementing the Heart of Boynton 4. Collaborating with social service agencies to address (HOB) Plan homelessness, addiction and mental illness 4. Consistent and supported code compliance 5 Removing blighted structures 5. Realtors image and marketing of Boynton Beach 6. Increasing safety problems: workplace /school violence. 6. Keeping Boynton Beach affordable for the workforce human trafficking, latch key kids, large scale civil 7. Police gaining and maintaining public trust and support disobedience while performing an unpopular societal function 7. Reduced funding for CDBG and social service 8. Emergence of sober houses and associated challenges of agencies /organizations fraud, human exploitation, addiction, etc. Associates, Inc Project 140827 26 Strategic Plan 2014 - 2020 - 2028/Mayor and City Commission/Boynton Beach, Florida POLICY ACTIONS 2014 - 2015 MANAGEMENT IN PROGRESS 2014 - 2015 PRIORITY 1.1 Ocean Breeze East Development Top Priority 1. Recreation Programs/Events Sponsorship 12 Annexation: Palmyra (voluntary) High Priority 2. Hester Park Turf Report and Funding 1.3 Model Block Development High Priority 3. CRS/NFIP Modifications 1.4 Cottage District Development High Priority 4. Future Land Use Map Clean Up: Ordinance 1.5 LDR: Gas Stations 5. Local Housing Assistance Plan (LHAP) for SHIP: Commission Report 1.6 Mobile Vending Ordinance 6. Historic Preservation Survey for Florida Master Site File 1.7 Workforce Housing Ordinance: Requirements 7. Comprehensive Plan/Evaluation Appraisal Report: State Notification 8. Water Supply Plan 9. Flood Map: Update MANAGEMENT ACTIONS 2014 - 2015 1 8 Integrated Water Resource Master Plan 19 MLK Corridor Revitalization: Seacrest to MAJOR PROJECTS 2014 - 2015 Federal Highway 1.10 Code Compliance Report and 1. "Fit Zone" at Barrier Free Park: Agreement (9/14); Recommendations Construction 2. Model Block Streetscape Project 3, Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion Replacement (CRA) CRA ACTIONS 2014 - 2015 4. Tennis Center: Light Poles Replacement PRIORITY 5. Tennis Center: Restrooms (ADA) 1.1 Ocean Breeze East Development Top Priority 6. Ocean Avenue Street Light Improvements (CRA) 12 Cottage District Development High Priority 7. Lake Boynton Estate Water Project 13 MLK Corridor Revitalization: Seacrest to High Priority 8. Reclaimed Water System: Phase I — Project (3) Federal Highway 9. Water Treatment Capacity Upgrade 10. Central Seacrest Corridor. Phase Project 140827 27 Strategic Plan 2014 2020 — 2028''Vlayor and City Commission /Boynton Beach, Florida ON THE HORIZON 2015 - 2020 1 Sara Sims Cemetery Expansion 2. Oyer Park Pier Replacement 3. Street Lights Plan and Funding 4 Land Development Regulation (LDR) Changes: Gas Station 5. Land Development Regulation (LDR) Changes. Mobile Vending 6. Sara Sims Parks Master Plan /Playground /Building 7. CDBG Section 108 Loan 8. Water Supply Plan 9. Minimum Single Family Landscape Standards. Code 10 Federal Highway Design Standards/Non Conforming Site Characteristics 11. Ocean Avenue Street Light Improvements 12. Annexation: West Boundary /South Federal Highway 13. Land Development Regulation (LDR) Changes: Storage Unit 14. Land Development Regulation (LDR) Changes Bed and Breakfast /Rooms for Rent 15. Future Land Use Density (FLU): Analysis 16. Seacrest Estates Street Names: Direction 17. Historic Preservation Events and Awards Program 18. Workforce Housing Ordinance: Revision 19. Hester Recreation Center: Upgrade Copyright ,c 2014 Lyle Sumek Associates. Inc Project 140827 28 Strategic Plan 2014 — 2020 — 2028/Mayor and City Commission/Boynton Beach, Florida Goal 2 Energetic Downtown: Focal Point For Boynton Beach OBJECTIVES MEANS TO RESIDENTS I. Develop a commuter rail station surrounded by transit 1. Pride in Boynton Beach Downtown oriented mixed use development 2. More reasons to go to or live in Downtown 2. Increase Class "A" Office 3. Convenient access to and parking in Downtown 3, Build a new City Hall and Civic Complex, which is an 4. Walkable area connected to the Intracoastal Waterway architectural icon of enduring value 5. Quality residential options for living in a beautiful urban 4. Develop mixed-use projects with 15 higher vertical density environment with great amenities floors at several critical locations 5. Strengthen the link of Downtown and the Intracoastal Waterway System 6. Increase the number and diversity of restaurants Project 140827 Strategic Plan 2014 - 2020 — 2025 Mayor and (itv CommissionlBoynton Reach, Florida SHORT TERM CHALLENGES LONG TERM CHALLENGES AND OPPORTUNITIES AND OPPORTUNITIES I. Determining the direction and use of the Old High School 1. Stimulating private sector investment and closing the 2. Prioritizing and funding City projects and incentives for deal/signing the development agreements development 2 Overcoming negative perceptions of the City based upon 3 Agreeing on a vision and goals for Downtown bad or out dated information 4 Linking Downtown to the water 3 Lack of private capital for small business development 5. Beautifying corridors. Boynton Beach Boulevard and 4. Attracting the "right" businesses in the Downtown area and Federal Highway appropriate mix of retail shops and restaurants 6 Breaking ground on major developments 5. Having events and festivals that market Downtown 7 Property owners not willing to work with the City and Boynton Beach CRA, with unrealistic asking price for their properties 6 Property owners who do not maintain, invest in their property, or do anything 7. Securing the commuter tram station and breaking ground on the site 8. Lack of greenway or nature trail through Downtown 9. Addressing access and parking issues short term and long term 10. Competition from Downtowns in other cities II Lack of space for retail and restaurant businesses 12. Increasing artwork especially kinetic art pieces throughout the entire Downtown area Project 140827 30 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida POLICY ACTIONS 2014 - 2015 MAJOR PROJECTS 2014 - 2015 PRIORITY 2.1 Town Square Development Top Priority 1. Harbor Master Building 2.2 500 Block Ocean Avenue Development Top Priority 2. Public Lot (1`` /l'`) (CRA) 2.3 Consolidated CRA Plan High Priority 3. Pedestrian Walk and Parking to Ocean Avenue 2.4 Marina Development High Priority 4. Pence Park Master Wastewater Lift Station Project 5. Sidewalk Improvements with Crossings 6. Rail Crossings Improvements (2) (Ocean /Woolbright) CRA ACTIONS 2014 -- 2015 7. 4 Street Parking PRIORITY 2.1 Town Square Development Top Priority 2.2 500 Block Ocean Avenue Development Top Priority ON THE HORIZON 2015 - 2020 2.3 Consolidated CRA Plan High Priority 2.4 Manna Development High Priority TOD Land Development Regulations 2. 211 Restaurant: Development 3. Ocean Avenue Area Arts District: Property Acquisition 4. FEC Commuter Rail Train Station (Tn Rail Coastal Link) MANAGEMENT IN PROGRESS 2014 - 2015 and TOD 5. Boynton Beach Boulevard Roadway Beautification Project 1. Sidewalk Improvement Agreement with All Aboard Plan Florida 6. Historic Preservation Local Designation 2. All Aboard Florida: Coordination 7. Downtown Greenway (FEC Corridor): Concept Plan 3. Downtown Hotel Attraction 8. Parking Requirements for New Buildings 4. Oscar Magnuson House Tenant 9. One Boynton Mixed Use Development 10. Ocean Avenue Area District: Property Acquisition znr Project 140827 31 Strategic Plan 2014 2020 - 2028/Mayor and City Commission/Boynton Beach, Florida Goal 3 Growing Jobs And Business Opportunities OBJECTIVES MEANS TO RESIDENTS 1 Create a positive environment for business investment 1. Job opportunities near home 2. Expand the commercial tax base for the City 2. Positive climate to start and grow a business 3. Maintain /enhance relationship with economic development 3. Expanded commercial tax base reducing the tax burden on partners single- family homeowners 4 Increase business investment in Boynton Beach 4. Shopping and employment convenience -more leisure and 5. Develop a reputation as a "business friendly" City with personal time simple and streamlined development and permitting 5. Entrepreneurial spirit in Boynton Beach processes that are predictable 6. Increase the number of "targeted" businesses: medical manufacturing, aerospace, marine based technology related 7. Increase high speed internet to support businesses Copyright ,0 2014 Lyle Sumek Associates, Inc Project 140827 32 Strategic Plan 2014 — 2020 — 2028/Mayor and City Commission/Boynton Beach, Florida SHORT TERM CHALLENGES LONG TERM CHALLENGES AND OPPORTUNITIES AND OPPORTUNITIES 1. Retaining and growing current local businesses 1. Slow economic recovery and selective business 2. Having shovel ready projects investments 3 Lack of Class "A" office space 2 Tapping the international trade of an expanded Panama 4. Limited land available for major business development Canal 5. Tapping the growth in medical sciences and manufacturing 3. Increased competition in recruiting new businesses and in Palm Beach County industries requiring finding from the City 6. Recruiting the "right businesses" for Boynton Beach 4. Boynton Beach brand image and experience 7. Lack of access and affordability of high speed Internet 5. Complexity of development agreements and incentive infrastructure packages 6. Competition from other cities in Palm Beach County, the region and other states Project 140827 33 Strategn. Plan 2014 - 2020 — 2025 Mayoi and City Cornmis Ion/Boynton Beach, Florida POLICY ACTIONS 2014 - 2015 ON THE HORIZON 2015 - 2020 PRIORITY 3,1 City Economic Development Policy and Top Prionty 1 EEC Passenger Rail Stop Plan 2 Ad Valorum Tax Exemption for Manufacturing/Industrial 3 2 Certificate of Use Uses 3 3 Land Development Changes. Maximizing 3 Boynton Beach Mall Site Potential Redevelopment Plan Land Development value in Commercial and 4 Online Permitting and Information Industrial Zoning Districts MANAGEMENT IN PROGRESS 2014 - 2015 Developable Sites Inventory 2 All Aboard Florida: Economic Development Impacts/City Position 3. New Business Guide: Development 4. New Resident Guide: Development 5. Economic Development Marketing Video: Development 6. Small Business Development Program Project 140827 34 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Goal 4 High Performing City Organization OBJECTIVES MEANS TO RESIDENTS 1 Build the capacity of the City organization through 1. Service value for their taxes and fees employee development and training 2. High level of customer service from City government 2. Develop effective advocacy for the City Government 3. Timely response to a call for service: emergency and non 3. Reform pension system emergency 4. Build new City Hall and Police Headquarters 4. Reliable delivery of City services necessary for daily living 5. Upgrade information technology both hardware and 5. Services delivered by high trained, professional City software workforce 6. Maintain financial reserves consistent with City policies and national standards 7 Implement City Climate Change Action Plan through projects, plans and City operations Copyright ) 2014 Lyle Sumek Associates, Inc Project 140827 35 Si ategn Plan 2014 - 2020 - 2028 ;Mayor and City Commission/Boynton Beach. Honda SHORT TERM CHALLENGES LONG TERM CHALLENGES AND OPPORTUNITIES AND OPPORTUNITIES I. Deferred maintenance of City infrastructure and building I. Federal and state regulatory requirements and mandates needing major maintenance, repairs or replacement 2 Maintaining competitive, market based compensation for 2 Limited revenue options for City government with slow City employees Increase in tax revenue 3, Balancing funding today's City operations with investing in 3 Rising costs of City government: raw materials, healthcare the City's future (15 %), litigation (limited ability to fight claims per 4 Decreased Federal and State of Florida funding sources insurance companies) 5. Continued disintegration of Home Rule authority 4 Increasing elderly population impacting demand for City 6 Customer expectations of "instant" services and higher services, especially EMS and recreation levels of service from the City 5. Aging information technology infrastructure near or at end 7. Actions by the State of Florida impacting city finances, of life, resulting in operating inefficiencies services and operations 6 Funding for long term financial sustainability of pensions 8. Competitive and sensationalized media with less accurate 7 Aging equipment and vehicles needing replacement information 9. Increasing number of public records requests Project 140827 36 Strategic Plan 2014 - 2020 - 2028 /Mayor and City Commission /Boynton Beach, Florida POLICY ACTIONS 2014 - 2015 MANAGEMENT IN PROGRESS 2014 - 2015 PRIORITY (Continued) 4.1 Police Headquarters Building Top Priority 11. Neogov Software Program: On Board 4 2 City Land: Acquisition and Sale Top Priority 12. Library Teen Digital Creative Commons 4.3 Fire Service Agreements: Policy Direction High Priority 13. Banking Services 4 4 Mental Health Committee: Implementation 14. Budget in Brief 4.5 Cemetery: Future 15. Commission Agenda Process: Assessment and Refinement 16. City's Teleworks IVR System Replacement and Funding for Development 17. Automated Time Management System: (Utilities and Solid MANAGEMENT ACTIONS 2014 - 2015 Waste) 18 AP on Communications• Review 4.6 Pension Reform for City Employees 19. New Employee Orientation Program 4.7 Labor Contracts: Police 20. Police Quarter Master System 21. Fire and Life Safety Inspection Fee Schedule 22. City Annual Report MANAGEMENT IN PROGRESS 2014 - 2015 23. Fire Specialty Tools and Equipment Replacement: Plan and Funding 1. Utilities Facebook/Twitter Pages 24. Citizen Action System: Replacement 2. Audio System Software 25. Police Chaplaincy Program 3. GPS for Golf Carts 26. PTO Program: Expansion 4. Golf Marquee Sign (on Jog Road) 27. Fuel Management System 5. Additional Web Domain Names 28. Management Orientation Program 6. Social Media: Needs Assessment, Direction 29. Disaster Recovery for IT: Revision 7. Solid Waste Code Revision: Provision for Disabled 30. Education Initiative Team: Mission, Project Persons 31 Police "Career Track" Program 8. Customer Service Audit and Action Plan 32. Golf Course: Feasibility Study for Family Gold Course 9. Utility Meter Migration Project 33. Departmental Strategic Plans: Development 10. City Wide Promotion Video 34. Emergency Management Communications Plan Copyright cm 2014 Lyle Sumek Associates, Inc Project 140827 37 Strategic Plan 2014 - 2020 — 2028 /Mayor and City Commission /Boynton Beach, Honda MANAGEMENT IN PROGRESS 2014 - 2015 (Continued) ON THE HORIZON 2015 -- 2020 35 Human Resource Policy Review I. Citizen Engagement and Volunteerism 36 Advisory Boards Review (2) 2. Employee Recognition Program 37. Cemetery Software and GIS Mapping 3 Network Storage 38. City Web Site: Upgrade /Redesign 4 Police /Fire Records Management 39. Employee on Site Medical Clinic 5. Street Sign Retro Reflectivity Replacement Program 40. Classification Review 6. Golf Course Study: Clubhouse. Courses 7. Enterprise Resource Planning System' Evaluation, Funding 8. Compensation Study MAJOR PROJECTS 2014 - 2015 9. Park /Impact Fee Guidelines: Fund Evaluation 10. AVL /GPS for Fleet 1. City Hall ADA Parking Improvements 11. Training and Development Funding 2 ESX Server Replacement I2. Interlocal Service Delivery Boundary Agreement (ISBA) 13. Long Term Maintenance Plan for City Facilities and 3 Library Space Repurposing: Meeting Rooms and Small Private Study Spaces Infrastructure 4, Phone System: Upgrade 14. Beach District: Exploration and Evaluation 5. Golf Course Bunker Renovation 6. Utility Facilities Landscaping °�tes. Inc Project 140827 38 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida Goal 5 Positive And Exciting Boynton Beach Image; "Curb Appeal" To Reputation OBJECTIVES MEANS TO RESIDENTS More attractive, well maintained streetscapes, medians, and 1. Residents taking pride in Boynton Beach parks 2. More beautiful City 2 Have new developments with enduring and high 3. Protection of the community's interests through City performance architectural designs and themes advocacy 3. Have City leaders presenting a positive image and being 4 More reasons to make your home in Boynton Beach positive advocates for the Boynton Beach community 5. Greater pride in property appearance 4. Have the City of Boynton Beach recognized for examples 6. Protection of property values of best practices and innovative programs in local government 5. Brand Boynton Beach: "Catch a Wave, Catch a Fish, Catch your Breath; Breeze into Boynton Beach, America's Gateway to the Gulfstream" 6. More attractive, distinctive gateways and entrances to Boynton Beach ' 'k Associates, Inc Project 140827 39 Strategic Plan 2014 2020 — 2028/Mayor and City Commission /Boynton Beach, Florida SHORT TERM CHALLENGES LONG TERM CHALLENGES AND OPPORTUNITIES AND OPPORTUNITIES I Funding for maintenance for current and new City buildings I Irresponsible property owners who are not maintaining 2 Creating a more bicycle /pedestrian friendly City their properties or investing in upgrades 3. Working together as a City Team with a focused vision. 2 Individual agendas and goals versus community goals and mission and goals benefits 4 Supporting community events and festivals that bring the 3. Collaborating for eco landscape with Galaxy Elementary community together School and other Magnet Schools, Community Caring 5. Funding for beautification projects Center. Schoolhouse Children's Museum, Boynton Beach 6, Irresponsible property owners who are not maintaining their Arts District properties or investing in upgrades 4 Funding of public art projects and programs not funded by 7. individual agendas and goals versus community goals and Public Art Ordinance benefits 5. Cultural difference within the community 6. Marketing the Boynton Beach brand and the arts 7. Overcoming Boynton Beach past reputation and history Protect 140827 40 Strategic Plan 2014 — 2020 — 2028/Mayor and City Commission/Boynton Beach, Florida POLICY ACTIONS 2014 - 2015 MANAGEMENT IN PROGRESS 2014 - 2015 5.1 Entry /Gateway Beautification Plan 1. Green /High Performance Building Program Phase II — 5.2 Greenways /Bikeways/ Blueways/ Residential Pedestrian Ways Master Plan: Update 2. Galaxy Scrub Project: Grant, Project 5.3 Commercial and Multi Family Dumpster 3. Special Events Policy Revision Appearance Standards and Regulations 4. Climate Action Plan: Review, Update 5. GHGE Inventory 6. City Branding Initiative and Marketing Plan MANAGEMENT ACTIONS 2014 - 2015 5.4 Kinetic Art Exhibit and Symposium ON THE HORIZON 2015 - 2020 1. Community Garden: Direction (Public- Private Partnership) CRA ACTIONS 2014 - 2015 2. Art in Public Places Strategic Plan: Development PRIORITY 3. Shade Sails at Boynton Beach Oceanfront 5.1 Entry /Gateway Beautification Plan Top Priority Park/Promenade: Replacement 4. "Good Neighbor" Policies /Standards for Utilities (water quality, odor control, landscaping, construction) Standards 5. Public Artists for Project Team: Direction, Funding 6. Public Eco Art Projects /Points of Interest (Avenue of the Arts) 7. Citywide Entrance Sign: Plan 8. City Organization Brand: Cultralization 9. City Employee Ambassador Program '° cnmek Associates, Inc Project 140827 41 Z1' o Z 3 �0 g � o Ot a -QZO� '+V l Pic .i�inrl�;Y�,�� piu,11 '��r.�41 U�W,Co41 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida city of Boynton Beach Folic Agenda 2014 - 2015 TOP PRIORITY Town Square Development Police Headquarters Building 500 Ocean Avenue Development City Land: Acquisition and Sale Ocean Breeze East Development City Economic Development Policy and Plan HIGH PRIORITY Fire Service Agreements: Policy Direction Annexation: Palmyra (Voluntary) Consolidated CRA Plan Model Block Development Marina Development Cottage District Development Project 140827 43 Strategic Plan 2014 — 2020 2025 Mayor and City C' ommisston!Boynton Beach, Florida city of Boynton Beach Management A 2014 - 2015 PRIORITY Pension Reform for City Employees MLK Corridor Revitalization: Seacrest to Federal Highway Code Compliance Report and Recommendations Integrated Water Resource Master Plan Labor Contracts: Police Kinetic Art Exhibit and Symposium C onvright 2014 Lyle Sumek Associates, Inc Protect 140827 44 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission/Boynton Beach, Florida city of Boynton Beach CRS Agenda 2014 - 2015 TOP PRIORITY Ocean Breese East Development 500 Ocean Avenue Development Town Square Development Entry /Gateway Beautification Plan HIGH PRIORITY MLK Corridor Revitalization: Seacrest to Federal Highway Cottage District Development Marina Development Consolidated CRA Plan Associates. Inc Project 140827 45 Strategic Plan 2014 — 2020 2028 i49a and (1ty ConnmssionBo Reads, Florida Ci ty of Boynton Beach Management in Progress 2014 — 201 5 Recreation Programs /Events Sponsorship Hester Park Turf Report and Funding CRS /NFIP Modifications Future Land Use Map Clean Up: Ordinance Local Housing Assistance Plan (LHAP) for SHIP: Commission Report Historic Preservation Survey for Florida Master Site File Comprehensive Plan /Evaluation Appraisal Report: State Notification Water Supply Plan Flood Map: Update Sidewalk Improvement Agreement with All Aboard Florida All Aboard Florida: Coordination Downtown Hotel Attraction Oscar Magnuson House Tenant Developable Sites Inventory Project 140827 46 Strategic Plan 2014 — 2020 — 2028 /Mayor and City Commission /Boynton Beach, Florida All Aboard Florida: Economic Development Impacts /City Position New Business Guide: Development New Resident Guide: Development Economic Development Marketing Video: Development Small Business Development Program Utilities Facebook/Twitter Pages Audio System Software GPS for Golf Carts Golf Marquee Sign (on Jog Road) Additional Web Domain Names Social Media: Needs Assessment, Direction Solid Waste Code Revision: Provision for Disabled Persons Customer Service Audit and Action Plan Utility Meter Migration Project City Wide Promotion Video Neogov Software Program: On Board Library Teen Digital Creative Commons Banking Services Copyright e 2014 Lyle Sumek Associates, Inc Project 140827 47 Strategic Plan 2014 2020 — 2028 /Mayor and City Commissionll3oynton Beach, Florida Budget in Brief Commission Agenda Process: Assessment and Refinement City's Teleworks IVR System: Replacement and Funding for Development Automated Time Management System: (Utilities and Solid Waste) AP on Communications: Review New Employee Orientation Program Police Quarter Master System Fire and Life Safety Inspection Fee Schedule City Annual Report Fire Specialty Tools and Equipment Replacement: Plan and Funding Citizen Action System: Replacement Police Chaplaincy Program PTO Program: Expansion Fuel Management System Management Orientation Program Disaster Recovery for IT: Revision Education Initiative Team: Mission, Project Police "Career Track" Program Copyright ( 2014 Lyle Sumek Associates. the Project 140827 48 Strategic Plan 2014 2020 2028 /Mayor and City Commission /Boynton Beach, Florida Golf Course: Feasibility Study for Family Gold Course Departmental Strategic Plans: Development Emergency Management Communications Plan Human Resource Policy Review Advisory Boards Review (2) Cemetery Software and GIS Mapping City Web Site: Upgrade /Redesign Employee on Site Medical Clinic Classification Review Green /High Performance Building Program Phase II — Residential Galaxy Scrub Project: Grant, Project Special Events Policy Revision Climate Action Plan: Review, Update GHGE Inventory City Branding Initiative and Marketing Plan Project 140827 49 Strategic Plan 2014 - 2020 2024% Mayor and City° ('ommissionBoynton Beach, Florida Ci ty of Boynton Beach Major Projects 2014 - 2015 "Fit Zone" at Barrier Free Park: Agreement (9/14); Construction Model Block Streetscape Project Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion Replacement (CRA) Tennis Center: Light Poles Replacement Tennis Center: Restrooms (ADA) Ocean Avenue Street Light Improvements (CRA) Lake Boynton Estate Water Project Reclaimed Water System: Phase I — Project (3) Water Treatment Capacity Upgrade Central Seacrest Corridor: Phase I Harbor Master Building Public Lot (lst /1sr) (CRA) Pedestrian Walk and Parking to Ocean Avenue Pence Park Master Wastewater Lift Station Project Protect 440827 50 Strategic Plan 2014 2020 — 2028 /Mayor and City Commrssion/Boynton Beach, Florida Sidewalk Improvements with Crossings Rail Crossings Improvements (2) (Ocean /Woolbright) 4th Street Parking City Hall ADA Parking Improvements ESX Server Replacement Library Space Repurposing: Meeting Rooms and Small Private Study Spaces Phone System: Upgrade Golf Course Bunker Renovation Utility Facilities Landscaping Associates, Inc Project 140827 51 ACTION AGENDA 2014 2015 Mayor and City Commission Boynton Beach, Florida August 2014 1:11.0 Lyle Sumek Associates, Inc. Phone: (386) 246 -6250 9 Flagship Court Fax: (386) 246 -6252 Palm Coast, FL 32137 -3373 E -mail: sumekassocc gmail.com Action Agenda 2014 -- 2015 /Mayor and City Commission /Boynton Beach, Florida u o .. : . , .. u,.. . Boynton Beach Our Community Vision To be a BEAUTIFUL COASTAL CITY with an ENERGETIC DOWNTOWN and DIVERSE NEIGHBORHOODS, providing DISTINCTIVE ART EXPERIENCES, FUN OPPORTUNITIES and POSITIVE CLIMATE FOR ECONOMIC DEVELOPMENT, while creating a SUSTAINABLE FUTURE. Copyright /u 2014 Lyle Sumek Associates, Inc Project 140828 1 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida City of Boynton Beach Policy Agenda 2014 — 2015 I TOP PRIORITY Town Square Development Police Headquarters Building 500 Ocean Avenue Development City Land: Acquisition and Sale Ocean Breeze East Development City Economic Development Policy and Plan I HIGH PRIORITY Fire Service Agreements: Policy Direction Annexation: Palmyra (Voluntary) Consolidated CRA Plan Model Block Development Marina Development Cottage District Development Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 2 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Management Agenda 2014 — 2015 PRIORITY Pension Reform for City Employees MLK Corridor Revitalization: Seacrest to Federal Highway Code Compliance Report and Recommendations Integrated Water Resource Master Plan Labor Contracts: Police Kinetic Art Exhibit and Symposium Copyright 2014 Lyle Sumek Associates, Inc Project 140828 3 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida Boynton Beach CRA Agenda 2014 — 2015 TOP PRIORITY Ocean Breese East Development 500 Ocean Avenue Development Town Square Development Entry /Gateway Beautification Plan HIGH PRIORITY MLK Corridor Revitalization: Seacrest to Federal Highway Cottage District Development Marina Development Consolidated CRA Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 4 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida City of Boynton Beach Goals 2020 Great Neighborhoods: Safe, Affordable And Livable Energetic Downtown: Focal Point For Boynton Beach Growing Jobs And Business Opportunities High Performing City Organization Positive And Exciting Boynton Beach Image: "Curb Appeal" To Reputation Copyright (c) 2014 Lyle Sumek Associates, Inc Project 140828 5 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida City of Boynton Beach Action Outlines 2014 — 2015 Copyright © 2014. Lyle Sumek Associates, Inc Project 140828 6 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida GOAL 1 GREAT NEIGHBORHOODS: SAFE, AFFORDABLE AND LIVABLE ACTION: OCEAN BREEZE EAST DEVELOPMENT PRIORITY City 1.1 Policy - Top CRA 1.1 CRA - Top Key Iss ues Activities /Milestones Time • Development 1. Commission Decision: Smart Growth Parking 9/14 Agreement Regulations • Site Plan 2. Finalize Development Agreement 11/14 • Rezoning 3. Submit Site Plan/Rezoning Application 12/14 • Smart Parking 4. P &D Review and Recommendations 3/15 Requirement 5. Commission Decision: Site Plan/Rezoning 4/15 • CRA Financial Participation [Construction: 9/15] Responsibility: CRA Director Development Services Director ACTION: 1.2 ANNEXATION: PALMYRA PRIORITY (VOLUNTARY) Policy High Iiei Issues Actu vrtres /Mrlestones Time • Voluntary 1. Submit application to Palm Beach County TBD • Role of HOA or Individual Home 1. Seek legal opinion: Enforceability of Water 11/14 Owners Service agreement • City Timetable 2. Commission Decision: Direction 1/15 • City Actins • Water Service Agreement: Enforceable • Annexation. Incentives or Enforcement Responsibility: City Manager Copyright CO 2014 Lyle Sumek Associates, Inc. Project 140828 7 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida ACTION: 1.3 MODEL BLOCK DEVELOPMENT PRIORITY Policy — High Key Issues Activities /Milestones Time • Impact on Existing 1. Commission Decision: Conveying Properties (4) 10/14 Property Owners NW 11 Seacrest, MLK and NW l • Condemnation • Development 2. Commission Briefings: Development Briefing 10/14 Agreement 3. Develop RFP: Scope, Development 2/15 • Scope of Project 4. Issue RFP 2/15 • HUD 5. Review /evaluate proposals 4/15 Issues /Obligations 6. Report to Commission: Recommendations 6/15 • Potential Protest 7. Commission Decision: Selection 7/15 • Condemnation I Responsibility: Development Services Director ACTION: COTTAGE DISTRICT DEVELOPMENT PRIORITY City 1.4 Policy — High CRA 1.2 CRA — High Key Issues Activities /Milestones Tune • Smart Growth 1. Close on Property 11/14 Principles 2. CRA Board: RFP 12/14 • Parking 3. Issue RFP 1/15 • Utility Services 4. RFP Deadline 3/15 • Fees 5. Review Proposals 4/15 • Environmental/ 6. CRA Board: Direction, Developer Selection 5/15 Green Concepts 7. Finalize Development Agreement 8/15 • Development [Site Plans] 2015/2016 Application • Homeownership • "Granny" Flats I Responsibility: CRA Director Copynght CO 2014: Lyle Sumek Associates, Inc Project 140828 8 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ACTION: 1.5 LDR: GAS STATIONS PRIORITY Policy Key Issues Activities /Milestones Time • Station Location 1. Complete Citywide analysis of gas stations 7/15 • LDR Regulations 2. P &D: Review and Recommendation 8/15 3. Commission Decision: LDR 9/15 I Responsibility: Development Services Director ACTION: 1.6 MOBILE VENDING ORDINANCE PRIORITY Policy Key Issues Activities /Milestones Tune • Degree of 1. Complete and evaluate Pilot Project 8/14 Regulation 2. Draft proposed ordinance with options 10/15 • City Role 3. Commission: 90 Days 10/15 • Fee Structure /Cost 4. Commission Briefing 11/15 Recovery 5 Commission: Ordinance Change 2/15 • Type of Event • Type of Vehicles • Relationship to Special Events • Other City Legislation I Responsibility: Development Services Director I Copyright © 2014 Lyle Sumek Associates, Inc. Project 140828 9 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida ACTION: 1.7 WORKFORCE HOUSING ORDINANCE: PRIORITY REQUIREMENTS Policy Key Issues Activities /Milestones Time • Regulations 1. Complete analysis 10/14 • Voluntary/ 2. P &D: Review and Recommendations 11/14 Compliance 3. Commission Decision: Direction 12/14 • "Buy Out" Options • Suspended: Sunseting • Number of Units • Areas: TOD, Downtown Citywide I Responsibility: Development Services Director I ACTION: 1.8 INTEGRATED WATER RESOURCE PRIORITY MASTER PLAN Mgmt Key Issues Activities /Milestones Time 1. Develop RFQ 10/14 2. Complete Water Supply Plan (for Comprehensive 12/14 Plan: Update) 3. Complete Master Plan (with Asset Management 12/15 System/Rate Study) 4. Commission Review: Comprehensive Plan 1/15 Amendment — Letter of Transmittal 5. Commission Decision: RFQ 2/15 6. Commission Decision: Comprehensive Plant 3/15 Amendment Adoption I Responsibility: Utilities Director I Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 10 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ACTION: MLK CORRIDOR REVITALIZATION: PRIORITY City 1.9 SEACREST TO FEDERAL HIGHWAY Mgmt CRA 1.3 CRA - High Key Issues Activities /Milestones Time • Land Acquisition 1. Construction: Dollar Store 6/15 • Cost of Land 2. Complete negotiations for national chain grocery [TBD] store 3. Negotiate land acquisition [TBD] 4. Develop Enforcement /Code Compliance Action 1/15 Plan/Public Information Responsibility: CRA Director Police Chief ACTION: 1.10 CODE COMPLIANCE REPORT AND PRIORITY RECOMMENDATIONS Mgmt Key Issues Activities /Milestones Time • Scope 1 Complete evaluation: current practices, best 9/14 • Commission practices Support 2. Finalize report with recommendations 12/14 • Enforcement 3. City Manager: Review Report 1/15 Degree 4 Commission Briefing: Report 2/15 • City Property 5. Commission Decision: Direction 3/15 Maintenance. Service Level and Funding • Adopt -a- Street by Youth I Responsibility: Police Chief Copyright Cc) 2014 Lyle Sumek Associates, Inc Project 140828 11 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 1. Recreation Programs /Events Sponsorship 8/14 2. Hester Park Turf Report and Funding 12/14 3. CRS/NFIP Modifications 2/15 4. Future Land Use Map Clean Up: Ordinance 3/15 5. Local Housing Assistance Plan (LHAP) for SHIP: Commission Report 5/15 6. Historic Preservation Survey for Florida Master Site File 6/15 7. Comprehensive Plan/Evaluation Appraisal Report: State Notification 8/15 8. Water Supply Plan 9/15 9. Flood Map: Update 12/15 ■ Major Projects 2014 — 2015 Time I. "Fit Zone" at Barrier Free Park: Agreement (9/14); Construction (11/14) 2. Model Block Streetscape Project 12/14 3. Sara Sims Park Improvements: Playground Equipment, Surface, Pavilion 3/15 Replacement (CRA) 4. Tennis Center: Light Poles Replacement 5/15 5. Tennis Center: Restrooms (ADA) 5/15 6. Ocean Avenue Street Light Improvements (CRA) 7/15 7. Lake Boynton Estate Water Project 10/15 8. Reclaimed Water System: Phase I — Project (3) 10/15 9. Water Treatment Capacity Upgrade 6/16 10. Central Seacrest Corridor: Phase I 6/16 Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 12 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida GOAL 2 ENERGETIC DOWNTOWN: FOCAL POINT FOR BOYNTON BEACH ACTION: TOWN SQUARE DEVELOPMENT PRIORITY City 2.1 Policy -- Top CRA 2.1 CRA Top Kev Issues Activities /Milestones Time • Vision 1. Complete Treasure Coast report 9/14 • Development 2. Review Treasure Coast: Development Options 9/14 Options 3. Commission/CRA Workshop: Review on 9/14 • Funding Approach Development Options • Principles for 4. Complete Financial Feasibility Study 1/15 Development 5. Seek Developer Interest 1/15 6. Commission Workshop /Decision: Approach 3/15 Developers 7 Prepare LDR amendments 8/15 8. P &D: Review and Recommendations on LDR 10/15 Amendments 9. Commission Decision: LDR 11/15 Responsibility: CRA Director Development Services Director ACTION: 500 OCEAN AVENUE DEVELOPMENT PRIORITY City 2.2 Policy - Top CRA 2.2 CRA - Top Kei Issues Activities /Milestones Time • TIF Incentive 1. Commission Decision: Rezoning and Site Plan 7/14 • City Financial Approval Participation 2 CRA: TIF Incentive 10/14 • Class "A" Office 3. Construction: Groundbreaking 12/15 • Green Building Standards I Responsibility: CRA Director I Copyright 2014 Lyle Sumek Associates, Inc Project 140828 13 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ACTION: CONSOLIDATED CRA PLAN PRIORITY City 2.3 [Downtown Master Plan /Federal Highway Policy -- High CRA 2.3 Corridor Plan] CRA -- High Key Issues Activities /Milestones Time • Downtown Master 1. Commission/CRA Workshop: Review 11/14 Plan Development Options • HOB Plan 2. Conduct public meetings 2/15 • Federal Highway 3. Develop Consolidated CRA Plan 5/15 Corridor Plan 4. CRA Board Decision: Consolidated CRA Plan 6/15 • Ocean Avenue 5. Commission Decision: Consolidated CRA Plan 8/15 Plan Responsibility: CRA Director ACTION: MARINA DEVELOPMENT PRIORITY City 2.4 Policy -- High CRA 2.4 CRA — High Key Issues Activities /Milestones Time 1. Complete Harbor Master Building 10/14 2. Develop RFP 12/14 3. Palm Beach County: Deed Restriction 2/15 4. Remove old buildings 3/15 5. CRA: Invitation to Bid 3/15 6. Receive /review proposals 5/15 7. CRA: Bid Award 6/15 8. Complete Construction 11/15 I Responsibility: CRA Director I ■ Management In Progress 2014 — 2015 Time 1. Sidewalk Improvement Agreement with All Aboard Florida 10/15 2. All Aboard Florida: Coordination Ongoing 3. Downtown Hotel Attraction Ongoing 4. Oscar Magnuson House Tenant Ongoing Copyright © 2014• Lyle Sumek Associates, Inc Project 140828 14 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ■ Major Projects 2014 — 2015 Time 1. Harbor Master Building 10/14 2. Public Lot (1 s` /1st) (CRA) 12/14 3 Pedestrian Walk and Parking to Ocean Avenue 12/14 4. Pence Park Master Wastewater Lift Station Project 1/15 5. Sidewalk Improvements with Crossings 1/15 6. Rail Crossings Improvements (2) (Ocean/Woolbright) 1/15 7. 4 Street Parking 12/15 Copyright CO 2014 Lyle Sumek Associates, Inc Project 140828 15 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida GOAL 3 GROWING JOBS AND BUSINESS OPPORTUNITIES ACTION: 3.1 CITY ECONOMIC DEVELOPMENT POLICY PRIORITY AND PLAN Policy — Top Key Issues Activities /Milestones Time 1. Recruit and hire Economic Development 12/14 Manager 2. Develop Plan 9/15 I Responsibility: Development Services Director I ACTION: 3.2 CERTIFICATE OF USE PRIORITY Policy Key Issues Activities /Milestones Time 1 Commission Decision: Final Approval 9/14 Responsibility: Development Services Director I ACTION: 3.3 LAND DEVELOPMENT CHANGES: VALUE PRIORITY MAXIMIZING LAND DEVELOPMENT Policy IN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS Key Issues Activities /Milestones Time • City Initiated 1. Complete analysis and study 3/15 Rezoning 2. Meeting with affected property owners 3/15 • Property Owner: 3. Prepare LDR and Map Amendments 5/15 Preservation of 4. P &D: Review and Recommendations 5/15 Use /Value 5. Commission Decision: LDR and Map 7/15 • Industrial Land Amendments Expansion and Options I Responsibility: Development Services Director I Copyright Q) 2014• Lyle Sumek Associates, Inc Project 140828 16 Action Agenda 2014 - 2015 /Mayor and City Commission /Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 1 Developable Sites Inventory Completed 2 All Aboard Florida: Economic Development Impacts /City Position 9/14 3. New Business Guide: Development 1/15 4 New Resident Guide: Development 1/15 5 Economic Development Marketing Video: Development 5/15 6 Small Business Development Program 7/15 Copyright «) 2014 Lyle Sumek Associates, Inc Project 140828 17 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida GOAL 4 HIGH PERFORMING CITY ORGANIZATION ACTION: 4.1 POLICE HEADQUARTERS BUILDING PRIORITY Policv - Top Key Issues Activities /Milestones Time • Referendum 1. Commission Decision: Funding Approach 4/15 • Bond Funding • Timing • Relation to Town Square Development Responsibility: City Manager Public Works Director ACTION: 4.2 CITY LAND: ACQUISITION AND SALE PRIORITY Policy — Top Key Issues Activities /Milestones Time • Land Acquisition A. City Wide City Owned Land • Land Sale 1. Prepare /review City owned land inventory 11/14 • Land Use 2. Commission Decision Direction 11/14 • Parcel B. Lake Ida: Four Acre Purchase 1. Commission Decision: Funding for 4 Acre 9/14 Site 2. Commission Decision: Contract with Palm TBD Beach County Responsibility: Public Works Director Copyright CO 2014: Lyle Sumek Associates, Inc Project 140828 18 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida ACTION: 4.3 FIRE SERVICE AGREEMENTS: POLICY PRIORITY DIRECTION Policy High Key Issues Activities /Milestones Time I Responsibility: Fire /EMT ACTION: 4.4 MENTAL HEALTH COMMITTEE: PRIORITY IMPLEMENTATION Polley Key Issues Activities /Milestones Time • Vision 1 Commission Decision: Appointment Completed • Mission 2. First Regular Meeting — Vision and Mission 8/14 • Goals 3. Commission Review: Vision and Mission 9/14 • Community Outreach I Responsibility: Mayor /Chair ACTION: 4.5 CEMETERY: FUTURE PRIORITY Policy Key Issues Activities /Milestones Time • Length of Time 1. Evaluate current situation, future needs and 1/15 • Options for assessment Residents 2. Prepare report with options 2/15 • Historical Trend 3. Commission Decision: Direction 3/15 • Land Available and Costs • Perpetual Care • City's Role • Accessibility • Cost of Burial • Location(s) I Responsibility: Public Works Director Copyright 2014• Lyle Sumek Associates, Inc. Project 140828 19 Action Agenda 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida ACTION: 4.6 PENSION REFORM FOR CITY EMPLOYEES PRIORITY Mgmt Key Issues Activities /Milestones Time • Level of Reform 1. Develop options and report 6/15 • Defined Benefit 2. Commission Budget Workshop 7/15 Plan • Defined Contribution Plan • New Employees • Existing Employees Responsibility: Finance Director I ACTION: 4.7 LABOR CONTRACTS: POLICE PRIORITY Mgmt Kev Issues ActivitiesiMilestones Time 1. Achieve tentative agreement 7/14 2. Commission Decision: Approval 8/14 3. PBA Decision: Approval 9/14 I Responsibility: City Manager I ■ Management In Progress 2014 — 2015 Time 1. Utilities Facebook/Twitter Pages Completed 2 Audio System Software Completed 3. GPS for Golf Carts Completed 4. Golf Marquee Sign (on Jog Road) Completed 5. Additional Web Domain Names Completed 6. Social Media: Needs Assessment, Direction Completed 7. Solid Waste Code Revision: Provision for Disabled Persons 9/14 8. Customer Service Audit and Action Plan 9/14 9. Utility Meter Migration Project 9/14 10. City Wide Promotion Video 10/14 Copyright CO 2014• Lyle Sumek Associates, Inc Project 140828 20 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 11 Neogov Software Program: On Board 10/14 12. Library Teen Digital Creative Commons 10/14 13 Banking Services 11/14 14 Budget in Brief 11/14 15 Commission Agenda Process: Assessment and Refinement 11/14 16. City's Teleworks IVR System: Replacement and Funding for 11/14 Development 17. Automated Time Management System: (Utilities and Solid Waste) 11/14 18. AP on Communications: Review 12/14 19 New Employee Orientation Program 1/15 20 Police Quarter Master System 1/15 21 Fire and Life Safety Inspection Fee Schedule 2/15 22 City Annual Report 3/15 23 Fire Specialty Tools and Equipment Replacement: Plan and Funding 3/15 24. Citizen Action System: Replacement 3/15 25. Police Chaplaincy Program 3/15 26 PTO Program: Expansion 3/15 27. Fuel Management System 3/15 28. Management Orientation Program 4/15 29. Disaster Recovery for IT: Revision 5/15 30. Education Initiative Team: Mission, Project 6/15 31. Police "Career Track" Program 6/15 32. Golf Course: Feasibility Study for Family Gold Course 6/15 33. Departmental Strategic Plans: Development 6/15 34. Emergency Management Communications Plan 6/15 35. Human Resource Policy Review 7/15 36 Advisory Boards Review (2) 9/15 37 Cemetery Software and GIS Mapping 9/15 38 City Web Site: Upgrade /Redesign 10/15 39. Employee on Site Medical Clinic 2016 40. Classification Review Ongoing Copyright © 2014. Lyle Sumek Associates, Inc. Project 140828 21 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ■ Major Projects 2014 — 2015 Time 1. City Hall ADA Parking Improvements 12/14 2. ESX Server Replacement 5/15 3. Library Space Repurposing: Meeting Rooms and Small Private Study 7/15 Spaces 4. Phone System: Upgrade 9/15 5. Golf Course Bunker Renovation 9/15 6. Utility Facilities Landscaping Ongoing Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 22 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida G OAL 5 POSITIVE AND EXCITING BOYNTON BEACH IMAGE: "CURB APPEAL" TO REPUTATION ACTION: ENTRY /GATEWAY BEAUTIFICATION PLAN PRIORITY City 5.1 Policy CRA 5.1 C1 -- Top Key Issues Activities /Milestones Time • Design A. Federal Highway • Vision 1. Complete Sign Project 3/15 • Location Landscape Projects • Coordination with 2. Design irrigation system 3/16 FDOT: Redesign B. Boynton Beach Boulevard of Boynton Beach 1. Prepare report options, design 9/14 Boulevard 2 CRA Board: Direction 10/14 I Responsibility: CRA Director ACTION: 5.2 GREENWAYS /BLUEWAYS/TRAILS PRIORITY MASTER PLAN /MAPPING Policy Kn. Issues Activities /Milestones Time • ROW 1 Conduct public meetings — Parks and Recreation 9/14 • Water Advisory Management 2. Commission Interviews 10/14 Districts 3. Meet with regional stakeholders 2/15 • Funding 4. Conduct Charrette 4/15 • Projects for 5. Prepare final master plan 7/15 Regional 6. Commission Decision: Adoption 8/15 Connectivity I Responsibility: Assistant City Manager Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 23 Action Agenda 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida ACTION: 5.3 COMMERCIAL AND MULTI FAMILY PRIORITY DUMPSTER APPEARANCE STANDARDS Poltcv AND REGULATIONS Key Issues Activities /Milestones Tune • Cost: Public vs. 1. Prepare inventory with map and sites, dumpster 5/15 Private (options) • Impact on 2. Finalize report and options 6/15 Business Site 3. Commission Decision: Direction 7/15 • Appearance 4. Commission Decision: Code Revision 10/15 Standards • Smells /Odors • Screening • Role of City • Problem Areas • Alternative Dumpster • Dumpster Placement 1 Responsibility: Public Works Director ACTION: 5.4 KINETIC ART EXHIBIT AND SYMPOSIUM PRIORITY Mgmt Key Issues Activities /Milestones Time 1. Develop marketing plan Completed 2. Install art piece 9/14 3. Complete fund raising 12/14 4. Conduct event 2/15 1 Responsibility: 1 Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 24 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida ■ Management In Progress 2014 — 2015 Time 1. Green/High Performance Building Program Phase II — Residential Completed 2 Galaxy Scrub Project: Grant 1/15 Project Ongoing 3 Special Events Policy Revision 3/15 4. Climate Action Plan: Review, Update 9/15 5. GHGE Inventory 2015 6. City Branding Initiative and Marketing Plan Ongoing Copyright ) 2014 Lyle Sumek Associates, Inc Project 140828 25 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida Policy Calendar 2014 — 2015 City of Boynton Beach Copyright Co 2014• Lyle Sumek Associates, Inc. Project 140828 26 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH July 2014 2.2 Commission Decision: 500 Ocean Avenue Development; Rezoning and Site Plan Approval Copyright (O 2014 Lyle Sumek Associates, Inc Project 140828 27 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH August 2014 4.7 Commission Decision: Approval; Labor Contracts, Police Copyright © 2014. Lyle Sumek Associates, Inc Project 140828 28 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH September 2014 1.1 Commission Decision: Smart Growth Parking Regulations 2.1 Commission /CRA Workshop: Review on Development Options 3.2 Commission Decision: Final Approval; Certificate of Use 4.2 Commission Decision: Funding for 4 Acre Site 4.4 Commission Review: Vision and Mission; Mental Health Committee 4.7 PBA Decision: Approval; Labor Contracts Copyright Cc) 2014 Lyle Sumek Associates. Inc Project 140828 29 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH October 2014 1.3 Commission Decision: Conveying Properties (4) NW 11 Seacrest, MLK and NW 1st Copyright © 2014• Lyle Sumek Associates, Inc Project 140828 30 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH November 2014 2.3 Commission /CRA Workshop: Review Development Options 4.2 Commission Decision: City Land: Acquisition And Sale Direction Copyright u 2014 Lyle Sumek Associates, Inc Project 140828 31 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH December 2014 1.7 Commission Decision: Workforce Housing Ordinance Direction Copyright CO 2014. Lyle Sumek Associates, Inc Project 140828 32 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH January 2015 1.2 Commission Decision: Annexation: Palmyra (Voluntary) Direction Copyright © 2014 Lyle Sumek Associates. Inc. Project 140828 33 Action Agenda 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH February 2015 1.6 Commission: Mobile Vending Ordinance; Change 1.8 Commission Decision: Integrated Water Resource Master Plan; RFQ Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 34 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH March 2015 1.8 Commission Decision: Integrated Water Resource Master Plan; Comprehensive Plant Amendment Adoption 1.10 Commission Decision: Code Compliance Report and Recommendations; Direction 2.1 Commission Workshop /Decision: Town Square Development; Approach Developers 4.5 Commission Decision: Cemetery Future; Direction Copyright C0 2014 Lyle Sumek Associates, Inc Project 140828 35 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH April 2015 1.1 Commission Decision: Ocean Breeze East Development; Site Plan /Rezoning 4.1 Commission Decision: Police Headquarters Building; Funding Approach Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 36 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH May 2015 Copyright Co) 2014 Lyle Sumek Associates, Inc. Project 140828 37 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH June 2015 1.3 Report to Commission: Model Block Development; Recommendations Copyright CO 2014 Lyle Sumek Associates, Inc Project 140828 38 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH July 2015 1.3 Commission Decision: Model Block Development; Selection 3.3 Commission Decision: Land Development Changes; LDR and Map Amendments 4.6 Commission Budget Workshop: Pension Reform for City Employees 5.3 Commission Decision: Commercial and Multi Family Dumpster Appearance Standards and Regulations; Direction Copyright n 2014 Lyle Sumek Associates, Inc Project 140828 19 Action Agenda 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH August 2015 2.3 Commission Decision: Consolidated CRA Plan 5.2 Commission Decision: Greenways /Blueways /Trails Master Plan /Mapping; Adoption Copyright © 2014 Lyle Sumek Associates, Inc. Project 140828 40 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH September 2015 1.5 Commission Decision: Gas Stations; LDR Copyright CO 2014 Lyle Sumek Associates, Inc Pr4lect 140828 41 Action Agenda 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH October 2015 5.3 Commission Decision: Greenways /Blueways /Trails Master Plan /Mapping; Code Revision Copyright © 2014. Lyle Sumek Associates, Inc Project 140828 42 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH November 2015 2.1 Commission Decision: Town Square Development; LDR Copyright Cc) 2014: Lyle Sumek Associates, Inc Project 140828 43 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida CRA Calendar 2014 — 2015 City of Boynton Beach Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 44 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Honda MONTH July 2014 2.2 Commission Decision: 500 Ocean Avenue Development; Rezoning and Site Plan Approval Copyright CO 2014: Lyle Sumek Associates, Inc Project 140828 45 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH August 2014 Copyright © 2014: Lyle Sumek Associates, Inc Project 140828 46 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH September 2014 1.1 Commission Decision: Smart Growth Parking Regulations 2.1 Commission /CRA Workshop: Town Square Development; Review on Development Options Copyright n 2014. Lyle Sumek Associates, Inc Project 140828 47 Action Agenda 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH October 2014 5.1 CRA Board: Entry /Gateway Beautification Plan; Direction Copyright © 2014: Lyle Sumek Associates, Inc. Project 140828 48 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH November 2014 2.3 Commission /CRA Workshop: Consolidated DRA Plan; Review Development Options Copyright © 2014 Lyle Sumek Associates, Inc. Project 140828 49 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH December 2014 Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 50 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH January 2015 Copyright CO 2014: Lyle Sumek Associates, Inc. Project 140828 51 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH February 2015 Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 52 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH March 2015 2.1 Commission Workshop /Decision: Town Square Development; Approach Developers Copyright 2014• Lyle Sumek Associates, Inc Project 140828 53 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH April 2015 1.1 Commission Decision: Ocean Breeze East Development; Site Plan /Rezoning Copyright © 2014. Lyle Sumek Associates, Inc, Project 140828 54 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH May 2015 2.1 CRA Board: Cottage District Development; Direction, Developer Selection Copyright «) 2014: Lyle Sumek Associates, Inc Project 140828 55 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH June 2015 2.3 CRA Board Decision: Consolidated CRA Plan Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 56 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH July 2015 Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 57 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH August 2015 Copyright © 2014• Lyle Sumek Associates, Inc Project 140828 58 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH September 2015 Copyright © 2014 Lyle Sumek Associates, Inc Project 140828 59 Action Agenda 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH October 2015 Copyright CO 2014 Lyle Sumek Associates, Inc. Project 140828 60 Action Agenda 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH November 2015 2.1 Commission Decision: Town Square Development; LDR Copyright (() 2014: Lyle Sumek Associates, Inc Project 140828 61 Policy 2014 2015 Mayor and City Commission Boynton Beach, Florida August 2014 Lyle Sumek Associates, Inc. Phone: (386) 246 -6250 9 Flagship Court Fax: (386) 246 -6252 Palm Coast, FL 32137 -3373 E -mail: sumekassoc@gmail.com Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida . _.. . Policy Calendar 2014 -- 2015 1 City of Boynton Beach Copyright Cc, 2014 Lyle Sumek Associates, Inc Project 140831 1 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH July 2014 2.2 Commission Decision: 500 Ocean Avenue Development; Rezoning and Site Plan Approval Copyright CO 2014: Lyle Sumek Associates, Inc. Project 140831 2 Policy Calendar 2014 - 2015/Mayor and City Commission /Boynton Beach, Florida MONTH August 2014 4.7 Commission Decision: Approval; Labor Contracts, Police Copyright «) 2014 Lyle Sumek Associates, Inc Project 140831 3 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Flonda MONTH September 2014 1.1 Commission Decision: Smart Growth Parking Regulations 2.1 Commission /CRA Workshop: Review on Development Options 3.2 Commission Decision: Final Approval; Certificate of Use 4.2 Commission Decision: Funding for 4 Acre Site 4.4 Commission Review: Vision and Mission; Mental Health Committee 4.7 PBA Decision: Approval; Labor Contracts Copyright © 2014: Lyle Sumek Associates, Inc. Project 140831 4 Policy Calendar 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH October 2014 1.3 Commission Decision: Conveying Properties (4) NW 11 Seacrest, MLK and NW 1 st Copyright O 2014• Lyle Sumek Associates, Inc Project 140831 5 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Flonda MONTH November 2014 2.3 Commission /CRA Workshop: Review Development Options 4.2 Commission Decision: City Land: Acquisition And Sale Direction Copyright CO 2014• Lyle Sumek Associates, Inc. Project 140831 6 Policy Calendar 2014 — 2015 /Mayor and City Commission /Boynton Beach, Honda MONTH December 2014 1.7 Commission Decision: Workforce Housing Ordinance Direction Copyright (e) 2014 Lyle Sumek Associates, Inc Project 140831 7 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH January 2015 1.2 Commission Decision: Annexation: Palmyra (Voluntary) Direction Copyright CO 2014: Lyle Sumek Associates, Inc Project 140831 8 Policy Calendar 2014 - 2015/Mayor and City Commission /Boynton Beach, Florida MONTH February 2015 1.6 Commission: Mobile Vending Ordinance; Change 1.8 Commission Decision: Integrated Water Resource Master Plan; RFQ Copyright «0 2014 Lyle Sumek Associates, Inc Project 140831 9 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH March 2015 1.8 Commission Decision: Integrated Water Resource Master Plan; Comprehensive Plant Amendment Adoption 1.10 Commission Decision: Code Compliance Report and Recommendations; Direction 2.1 Commission Workshop/Decision: Town Square Development; Approach Developers 4.5 Commission Decision: Cemetery Future; Direction Copyright © 2014: Lyle Sumek Associates, Inc Project 140831 10 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH April 2015 1.1 Commission Decision: Ocean Breeze East Development; Site Plan /Rezoning 4.1 Commission Decision: Police Headquarters Building; Funding Approach Copyright «: 2014 Lyle Sumek Associates, Inc Project 140831 11 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Honda MONTH May 2015 Copyright n 2014 Lyle Sumek Associates, Inc Project 140831 12 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Flonda MONTH June 2015 1.3 Report to Commission: Model Block Development; Recommendations Copyright «o 2014 Lyle Sumek Associates, Inc Project 140831 13 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Flonda MONTH July 2015 1.3 Commission Decision: Model Block Development; Selection 3.3 Commission Decision: Land Development Changes; LDR and Map Amendments 4.6 Commission Budget Workshop: Pension Reform for City Employees 5.3 Commission Decision: Commercial and Multi Family Dumpster Appearance Standards and Regulations; Direction Copyright © 2014 Lyle Sumek Associates, Inc. Project 140831 14 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH August 2015 2.3 Commission Decision: Consolidated CRA Plan 5.2 Commission Decision: Greenways /Blueways /Trails Master Plan /Mapping; Adoption Copyright «> 2014 Lyle Sumek Associates, Inc. Project 140831 15 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH September 2015 1.5 Commission Decision: Gas Stations; LDR Copyright © 2014. Lyle Sumek Associates, Inc Project 140831 16 Policy Calendar 2014 -- 2015/Mayor and City Commission /Boynton Beach, Florida MONTH October 2015 5.3 Commission Decision: Greenways /Blueways/Trails Master Plan /Mapping; Code Revision Copyright (() 2014 Lyle Sumek Associates, Inc Project 140831 17 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Flonda MONTH November 2015 2.1 Commission Decision: Town Square Development; LDR Copyright © 2014: Lyle Sumek Associates, Inc Project 140831 18 Policy Calendar 2014 — 2015 /Mayor and City Commission/Boynton Beach, Honda CRA Calendar 2014 — 2015 City of Boynton Beach Copyright c <) 2014 Lyle Sumek Associates, Inc Project 140831 19 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH July 2014 2.2 Commission Decision: 500 Ocean Avenue Development; Rezoning and Site Plan Approval Copyright CO 2014 Lyle Sumek Associates, Inc. Project 140831 20 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH August 2014 Copyright Cc) 2014 Lyle Sumek Associates, Inc Project 140831 21 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH September 2014 1.1 Commission Decision: Smart Growth Parking Regulations 2.1 Commission /CRA Workshop: Town Square Development; Review on Development Options Copyright © 2014• Lyle Sumek Associates, Inc. Project 140831 22 Policy Calendar 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH October 2014 5.1 CRA Board: Entry /Gateway Beautification Plan; Direction Copyright «) 2014• Lyle Sumek Associates, Inc Project 140831 23 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH November 2014 2.3 Commission /CRA Workshop: Consolidated DRA Plan; Review Development Options Copyright © 2014: Lyle Sumek Associates, Inc Project 140831 24 Policy Calendar 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH December 2014 Copyright ( <) 2014: Lyle Sumek Associates, Inc Project 140831 25 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH January 2015 Copyright © 2014. Lyle Sumek Associates, Inc Project 140831 26 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH February 2015 Copyright ) 2014• Lyle Sumek Associates, Inc Project 140831 27 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH March 2015 2.1 Commission Workshop /Decision: Town Square Development; Approach Developers Copyright © 2014: Lyle Sumek Associates, Inc. Project 140831 28 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Flonda MONTH April 2015 1.1 Commission Decision: Ocean Breeze East Development; Site Plan /Rezoning Copyright 2014 Lyle Sumek Associates, Inc Project 140831 29 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH May 2015 2.1 CRA Board: Cottage District Development; Direction, Developer Selection Copyright © 2014• Lyle Sumek Associates, Inc. Project 140831 30 Policy Calendar 2014 — 2015 /Mayor and City Commission/Boynton Beach, Florida MONTH June 2015 2.3 CRA Board Decision: Consolidated CRA Plan Copyright () 2014 Lyle Sumek Associates, Inc. Project 140831 31 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH July 2015 Copyright © 2014 Lyle Sumek Associates, Inc. Project 140831 32 Policy Calendar 2014 — 2015 /Mayor and City Commission /Boynton Beach, Florida MONTH August 2015 Copyright CO 2014 Lyle Sumek Associates, Inc. Protect 140831 33 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Florida MONTH September 2015 Copynght © 2014: Lyle Sumek Associates, Inc Project 140831 34 Policy Calendar 2014 — 2015/Mayor and City Commission /Boynton Beach, Flonda MONTH October 2015 Copyright CO 2014 Lyle Sumek Associates, Inc. Project 140831 35 Policy Calendar 2014 — 2015/Mayor and City Commission/Boynton Beach, Florida MONTH November 2015 2.1 Commission Decision: Town Square Development; LDR Copyright © 2014. Lyle Sumek Associates, Inc Project 140831 36