Minutes 09-28-00 MTNUTES OF THE AGENDA PREVZEW CONFERENCE
HELD TN CONFERENCE ROOM "B"~ CTTY HALL~ BOYNTON BEACH~ FLOI~DA
ON THURSDAY; SEPTEMBER 28~ 2000 AT S:00 P.M.
PRESENT
Gerald Broening, Mayor
Ronald Weiland, Vice Mayor
Bruce Black, Commissioner
Charlie Fisher, Commissioner
Kurt Bressner, City Manager
James Cherof, City Attorney
Sue Kruse, City Clerk
CALL TO ORDER
City Manager Bressner called the meeting to order at 5:00 p.m. and began the review of the agenda for
the October 6th City Commission meeting.
· City Manager Bressner requested that a Proclamation for Fire Prevention Week 2000 be added to the
agenda.
IV-B.8.
Award "ANNUAL CONTRACT FOR LANDSCAPE MA~NTENANCE"~ BID #079-
2730-00/KR, to various vendors for an annual estimated expenditure of
$600~000
John Wildner, Parks Director, reported that the City worked hard to increase the quality of work. Only
one contractor will handle the US #1 bid. That was done for accountability purposes.
Report on Non-conforming Signs
Mr. Bressner advised that staff's recommendation is to make some modifications to the Sign Code. :It will
be necessary to discuss how to handle the existing non-conformities. The staff report contains
recommendations relative to accepting them under a grandfather clause or providing funding to correct
signs.
In response to Commissioner Fisher, Mr. Rumpf advised that the existing non-conforming signs are not
measured against the standard criteria. They have a bonus measurement. There are currently between
30 and 34 non-conforming signs. The new regulations will increase the list of non-conformities.
Commissioner Fisher pointed out that the business community has questions about this issue. He
suggested conducting a workshop meeting to accept input. Mr. Bressner recommended making that
suggestion during the meeting.
V-B.
Review of Proposed Traffic-calming Device Procedure
Mr. Bressner advised that the staff report recommends that a study workshop be conducted. There was
experimentation with speed humps in the City. A recap of that work from 1996 through February of 2000
was provided. There are options to discuss:
1. Move forward with a workshop;
Continue experimentation at another location in the community under the same
criteria as the 1996 experiment; or
3. Conduct a workshop and continue experimentation.
MEETING MINUTES
AGENDA PREVIEW CONFERENCE
BOYNTON BEACH~ FLOREDA
SEPTEMBER 28, 2000
V-D.
Report on CRA Appointment Process
Quintus Greene, Development Director, put together a process for CRA appointments. One of the
alternatives was to use the existing pool of candidates and the Commission may want to open the
process to additional candidates.
Future Annexation Areas (October :LT~ 2000)
City Manager Bressner reported that the Palm Beach Municipal League has proposed that there be a joint
study committee made up of municipal and county representatives. That may have an impact on specific
annexation for this City. The County has pulled back their annexation policy at this time pending
discussions. Tf the joint committee discussions work, there may be some proposed legislative changes
submitted for next spring's Legislative Session. Mr. Bressner feels it is important that Boynton Beach has
a position at the table to express our interests and concerns.
Mayor Broening reported that last week, the County had an annexation workshop and the League of
Cities made a pitch on the subject of annexation. The County Commission felt the League understood
the issue and requested that a draft ordinance or procedure be prepared to address this issue. There
was discussion about a joint County/municipality effort to accomplish that task. At the general meeting,
the League of Cities expressed the desire to put more of a municipal flavor on this issue. There was
recognition that there is a difference in annexation issues within the County. Mayor Broening said it is
important to have really strong representation because the definitions will be very important.
Proposed Ordinance No. O00-49 Re: Creating a definition for wall
murals, and establishing a process and guidelines by which to review future
wall murals
Staff is recommending tabling this item to allow additional time to work on the issue. Mr. Bressner said
he expects correspondence from the Chamber urging the City to move forward with an Ordinance.
The City's approach in this regard would be to have this for a site-specific area, reviewed by a design
review committee made up of the Ocean Avenue businesses and other parties. The Ordinance might
contain a sunset clause in order to allow for a trial period.
Attorney Cherof advised, that the proposed Ordinance was "loose" and could result in murals with
questionable artistic content.
XI-B. 1.
Proposed Ordinance No. O00-52 Re: Amending Chapter 2 of the Land
Development Regulations, Section 7, Planned Industrial Development
Districts, to allow mixed use pods of commercial, retail, multi-family
residential and office/professional use in Planned Industrial Development
Districts, providing for design guidelines~ providing submission requirements,
providing procedures for review (TABLED ONg/19/OO)
Mr. Bressner reported that staff has recommended keeping this item on the table because they are not
comfortable going forward at this time. The developer does not concur with the working draft that was
prepared by staff. Another alternative to tabling would be to read the City's Ordinance on first reading
and then take the next two weeks to work out the language before it is presented on second reading.
Attorney Cherof confirmed that the Ordinance could be tabled on second reading if necessary.
MEETLNG MZNUTES
AGENDA PREVIEW CONFERENCE
BOYNTON BEACH, FLOI~DA
SEPTEMBER 28, 2000
Mayor Broening recommended using the City's draft to get through first reading. That would eliminate
the additional two-week delay. Attorney Cherof was agreeable with this recommendation with the
understanding that there would be significant amendments to the document between first and second
reading.
Mr. Greene advised that the City would be fundamentally changing the way we review development
projects. There are a lot of implications associated with this. Staff has been taking a great deal of time
looking at those implications,
Mr. Bressner advised that the draft document would be provided to the Commission for adoption on first
reading at the October 6th meeting.
Proposed Ordinance No. O00- Re: Amending Chapter 26 entitled
"Water, Sewer and City Utilities", amending Section 26-8.:L to provide for
commencement date for utility services billing cycle, and to provide a
definition of base facility charge; amending Section 26-9~ Schedule I! (B) to
provide billing formula for multi-family buildings in which several dwelling
units are serviced by one meter; by amending Section 26-406 to provide
billing formula for the "Fee in-lieu of" capital contribution for properties
redeveloping within the downtown stormwater improvement watershed
Mr, Bressner reported that this Ordinance covers a number of items that required clarification. With
respect to the service area for Pond "B'; Mr. Bressner said this is not a charge that is assessed against
the businesses in addition to the ERU. This fee would cover businesses that expand and want to utilize
Pond "B" in lieu of providing on-site detention.
Dale Sugerman, Assistant City Manager, said.the first component part of this Ordinance is the clean up of
the existing Utility Ordinance that determines when service is initially billed.
X~-C.2. Proposed Resolution No. R00- Re: Authorizing Zoning in Progress
(Public Hearing)
This Resolution would begin Zoning in Progress for the Federal Highway corridor. :It covers the area from
the south corporate limits to the C-16 Canal. The western boundary would be the railroad right-of-way
and the eastern boundary would be :[ntracoastal Waterway.
A question was raised with respect to the reason for not extending this area to the northern boundary of
the City, Mr. Greene said staff looked at the areas where the most critical issues exist.
When the Commissioners suggested changing the Resolution to include the area from the northern to the
southern boundaries of the City, Attorney Cherof advised that the Commission has the authority to issue
the Notice of :Intent. Therefore, the Commission has the authority to change anything in the Notice of
]:ntent. Once the Resolution is adopted, staff will begin its study period and report back to the
Commission.
Xlll. OTHER:
· Commissioner Fisher suggested adding an item regarding "Naming of Pond "B'. Mr. Bressner said
this item would be added under "Future Agenda Ttems".
MEET]:NG MINUTES
AGENDA PREVTEW CONFERENCE
BOYNTON BEACH, FLOR[DA
SEPTEMBER 28, 2000
Vice Mayor Weiland suggested setting up a contest for children to select the name.
Vice Mayor Weiland said he would like an item added to the agenda titled, "Revamping of the Card
System". He would like to discuss ways to change this system. Mr. Bressner said this item would be
added under "City Manager's Report".
Commissioner Black was disappointed that Mayor Pro Tem Sherman was not present for this meeting.
He expressed his opinion that Mayor Pro Tem Sherman owes the Commission and Ms. Kruse an apology
for disrupting her presentation at the last meeting, He was unhappy with the bickering that occurred. In
addition, he pointed out that the Commissioners agreed that there would be no items "walked" onto the
agenda and responses would not be made from the dais, He wanted assurances that everyone was
going to play by the same rules,
Mayor Broening said there was agreement among the Commissioners that if there was an issue of
overriding importance, it would be walked onto the agenda.
Vice Mayor Weiland pointed out that "something of overriding importance" is discretionary. He suggested
that the Commission should vote to address the issue or delay it until the next meeting. Vice Mayor
Weiland said if a Commissioner has an item he would like to add to the agenda and he will not be
present at the preview conference, he should telephone the City Manager to request that the item be
added.
Hr. Bressner felt Vice Mayor Weiland's suggestion was the better way rather than waiting until the start
of the meeting. Walking something onto the agenda should be only for genuine emergencies.
Commissioner Fisher reminded the Commissioners that the Charter contains language with respect to
improper decorum. These policies are in place and could be used if the need arises.
There being no further business to come before the Commission, the meeting properly adjourned at 6:03
p.m.
ATTEST:
Clerk
(Two Tapes)
CITY OF/~YNTON B.EACI-J~
Vice Mayor
Mayor Pro Tem
Comml"~'~sioner
4