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Minutes 06-29-14 Strategic PlanMINUTES OF THE SPECIAL JOINT CITY COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD AT THE LIBRARY PROGRAM ROOM, LIBRARY, 208 S. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA, ON TUESDAY, JUNE 19, 2014, AT 8 A.M. PRESENT: Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker Commissioner Mack McCray, Commissioner (Arrived 11:15 a.m.) Michael M. Fitzpatrick Commissioner (Arrived at 12:45 p.m.) Buck Buchanan, CRA Board Member Vivian Brooks, CRA Director Woodrow L. Hay, CRA Board Member CALL TO ORDER Mayor Taylor called the meeting to order at 8:09 a.m. Roll call revealed a quorum was present. Mayor Taylor turned the meeting over to Lyle Sumek, Facilitator. Mr. Sumek indicated the purpose of the meeting was to update the Strategic Plan from last year from the prospective of looking forward. He had spoken with the Commissioners and Board members and met with staff who updated the 100 action items to be prioritized. The expectation for accomplishments with emphasis on realism and deliverables would be for discussion. Some issues are more policy for the City Commission, some management and others management -in- progress that staff is working on so the Commission and Board are aware of the workload. The agenda will begin with sharing individual plans and ideas for one year and for five years. The mission or plan would not be restructured in any way and would be used as a reference document, but not an action document. Next, the five -year plan will be reviewed, looking at the objectives and any changes suggested. The challenges and opportunities have been modified by staff and by Mr. Sumek based on his interviews. The most important one -year challenges would be discussed and the relevant actions for each. They will then be prioritized for the next twelve months. After today, Mr. Sumek would meet with staff and review the priorities, revise, update and develop action outlines of what are the deliverables and key milestones for the next year. It will all be returned to the Commission and Board with the estimates and reality test of the plan to determine the top and high priorities. Those plans will define the direction. 1 Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Things are changing in Florida with respect to a significant growth rate of 3% to 4% a year and has an impact on the discussions. Another trend is more money is breaking loose for projects. A concern was expressed about the growth of surrounding areas and the City of Boynton Beach missing opportunities. The momentum is swinging and specific plans have to be identified that would take advantage of the upswing. It has impacts on development and transportation. The Commissioners and Board members were asked to outline five accomplishments that need to be achieved in one year and five years. As the discussions continue the priorities will be given focus, reality and dollars to each item. Mayor Taylor wanted to see an active downtown in five years with retail and business offices, a lower millage rate, development of a town square along the west end of Ocean Avenue that would include an anchor on the west end of Ocean Avenue to bring people to the area and make it a combination Art Center, Civic Center and maybe a little theater in one building. It would create traffic in the area. The City Hall should be in that area to be available to the public and turn the current City Hall location into a mixed -use development. Another item was the east Seacrest housing development within the next five years and lastly the flood areas corrected and the construction completed for the improvements. Vice Mayor Casello wanted to see a progressive combination of projects to continue the downtown City Square with the vision laid out. The vision was established, but the implementation and accomplishment has to be outlined. The projects need to attract people to the area. He felt pedestrians were needed in the area. The western sprawl was content to stay in and near their gated communities without going downtown. An identity is needed so people would come downtown, park their cars and walk the streets and spend their disposable income in the City. The City does not have enough money so private developers will be needed to build vibrant areas. Mr. Sumek pointed out the lack of mass transportation will be a factor to bring those in the new western communities to the downtown area. Vice Mayor Casello continued there needed to be continuity and let the development community move forward. The indecision on the Old High School has to be resolved. It is like a cancer on the image of the City that cannot be resolved and is stalling future growth. The new Police station and financing has to be definitively resolved. Mayor Taylor expressed the current statistics show people want to move back into the City. near local transportation and mass transportation. They want to be able to live, play and get to work from where they live requiring many to move back into the City. The younger generation does not want to commute. Vice Mayor Casello agreed and noted the LeCesse project with 348 apartments will be designed for the workforce. There are so many empty store fronts because there is no foot traffic to spend their money in the shops. Foot traffic is desperately needed and the key to any vibrant City. 2 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Mr. Sumek advised there are more young professionals outside, walking, riding bikes and walking their dogs. There are more seniors also outside, enjoying the weather, eating out, and going to movies in urban centers where they can walk and ride bikes. Many cities are making sure any growth is dog friendly. It creates a sense of vitality. Ms. LaVerriere pointed out the area around Las Ventanas and Sunshine Square has increased foot traffic to shop, eat, do their banking and live in the immediate area with their animals. Mr. Sumek noted it brings a sense of vitality and community with those that enjoy the environment. It could happen in the downtown area as well. Commissioner Merker stressed Florida has become the third largest state in population and what the people coming into the area want has to be considered as well as the vision of the leaders of the City. It affects zoning, variances, child care facilities and family needs. The other issue with the progress is the money needed that makes five - year projections difficult. Each year a new budget has to be drawn up with the reality of the revenues and expenses. A decision had been made to move the Police station to High Ridge Road, but it may not be as good an idea now as it was when the decision was made. If there is no money it cannot be done. The property that is owned by the City in the downtown currently is very valuable and the zoning has to be reviewed and changed to accommodate more residential units and increase the density with six -floor structures. The new City Hall should be the centerpiece of the area and stand out in the crowd. Some of the land could be sold to a developer and create the City's own image along Seacrest. Commissioner Merker thought discussion with the developers would reveal what the developers want rather than just viewing the future in terms of what the Commission and CRA desire. They want to be as successful as the City does. Deals would legitimately be made to benefit all parties. Mayor Taylor countered there had been meetings with the stakeholders to learn what they feel would be appropriate in the downtown area. Commissioner Merker argued talking about what is wanted would be bogus if there is no money available. He wanted to see a new City Hall, new Police Department and Fire Department in the area, but it has to be based on what can be financed. Without the money and knowledge of what the owners of the properties want to happen, a five year -plan would be speculation. Vice Mayor Casello contended the fact private parties are buying property in the area means they have a vision for the area and the money to invest. With more interest by private partners, the City could quickly become a vibrant area. Commissioner Merker interjected there could be more interested parties. The developers want to make a profit while the City is interested in the design for the future. An image can be created, but it changes. Any plan is not the last chapter in a book. 3 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Mr. Sumek stressed the City has to be guided by a vision or it could end up anywhere after a successful trip and then wonder about the journey. The prosperous cities that are realizing growth all have a vision that is being accomplished in small incremental steps rather than all at once. It takes considerable time and there has to be a focus on a five -year plan broken down to what can be accomplished in each one year period. Mr. Buchanan wanted more concrete and agreed with Mayor Taylor's remarks. He did want to see more redevelopment in the Heart of Boynton. It would be realistic to expect Ocean Breeze East to be completed in five years. Businesses along Martin Luther King Boulevard should be accomplished by private enterprise. The CRA's job would be to encourage that growth only. The renovation of Sara Sims Park and creation of the Cottage District are realistically planned for completion in the five years. Of course, the development of Ocean Avenue with an anchor at one end would make it a destination location and free up property that could be sold and used for other purposes. Ocean Avenue has to be more pedestrian friendly with a new lighting project. Developers and land owners have to be encouraged as much as possible to do upgrades as done in the Marina that should be completed soon. An area not previously mentioned that needs improvement is North Federal Highway. Mr. Buchanan felt it was a disaster. The utilities have now been buried. There needs to be nice, quality retail along the corridor with more landscaping to make the area appealing. Commissioner Merker agreed Boynton Beach had to be redesigned to make it comfortable for individuals to be walking around. Federal Highway has to be pedestrian friendly and the width of the streets and setbacks have to be recalibrated to develop the City appropriately. Mr. Hay noted most of his interests have been covered, but mentioned with a 3% to 4% increase in population, the City has to better maintain what it already has. The City has received some national recognition and a plan to maintain the parks and medians has to be continuous without interruption to attract new people to the area. Federal Highway in either direction is not very attractive. Any plan has to take into consideration the type of schools available and crime statistics that improve the safety of the residents. Mr. Hay contended paying higher prices for properties to assemble for future growth is a necessity. The Commission needs to clearly understand what the CRA is all about and what it will take to achieve the goal of eliminating slum and blight. The CRA area contains the HOB and property to the north and south. The tax dollars that are generated with redevelopment can be re- invested into the City to eliminate even more slum and blight. He envisioned visitors coming into the City and not being able to distinguish the blighted areas. The political unrest has to be mended and the stability of the City to operate in a unified manner has to be evident. 4 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 The City needs its own identity. Working together could ultimately result in making Ocean Avenue a walkable area. In certain areas, the streets could be made smaller to accommodate pedestrian travel. In the next five years Mr. Hay wanted more property to be bought to have contiguous properties that can be developed. He agreed with the lower millage rate and other suggestions. However, improvements along Martin Luther King Boulevard and Federal Highway were essential. He contended a more concerted effort should be done to improve the areas. Vice Mayor Casello agreed with most comments. However, he strongly believed there needed to be a core mission and then spread out and naturally get to the MLK and Federal Highway corridors. The growth has to be from the inside out. Simply purchasing properties and hoping someday it would all come together is not productive. Commissioner Merker felt everyone knew MLK was part of the City and should be improved. The area has to have a more progressive attitude applied because the area is crucial to the City. He reiterated his hope that the downtown square could be upgraded and Boynton Beach become the professional City. The zoning may have to be changed to build higher office buildings. It would be a different image than surrounding cities. Mr. Hay clarified he agreed the Commission or CRA were assisting the HOB. There is a plan in place to maintain the improvements being done on both the east and west sides of Seacrest Boulevard. When opportunities arise, the bigger picture has to be considered to be cost effective. He agreed with Vice Mayor Casello that it has to start from the inside and grow outward. Strategic planning involves strategizing how things can get better; however, the next level requires continuity in efforts and vision. It was good to have the Commission, CRA and Chamber of Commerce working together and planning with accountability and support of the same initiatives. The City's identity has to be established and cultivated. Mayor Taylor advised he was glad for the clarification because the CRA has spent more money in the HOB than anyplace else in the City. It has been millions of dollars spent for the Sara Sims Center, new swimming pool, playground at Hester Center and much more. It takes time to assemble properties and it needs to continue. A few years ago South Federal Highway was a disaster and it is now new and progressive. CRA monies were invested to assist the developers to make it happen. It takes money and time. Mr. Sumek emphasized there have been successes and strengths to build on. The momentum is building. There are unintended consequences of success with the property owners who see growth and want more for their property than is realistic at this time. It should not detract from the momentum and going forward. The key is to bring it down to realistic deliverables in the next year with a focused agenda that produces results. 5 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 There are different perspectives on the relationship between the City and Chamber of Commerce. The key is there needs to be an agreement on the priorities and the role of each party. Vice Mayor Casello realized his personal beliefs on purchase prices are not the same as others. He felt there was a responsibility to spend the taxpayer dollars wisely. He understood the mission of the CRA, but some spending limits should be set. Only when there is a possibility of development should the prices be negotiated. Mayor Taylor did not feel property was being bought without a specific plan for its use. The purchases are made with the hope of assembling properties to bring in bigger developments. Property is not being bought indiscriminately. Most property owners would not sell their property for less than $50,000 over the appraised value. Commissioner Merker added people who own land are professionals when land is bought for investment purposes short term and long term. He totally agreed with Mayor Taylor that no one would sell their house or a business for the appraised value. Government does not look at land acquisition as a business. He totally concurred with Mayor Taylor. Mr. Hay agreed with Mayor Taylor that there is a plan for the HOB and a great deal of money has been spent in the HOB. Mr. Buchanan stressed it was important to take advantage of opportunity when it arises. The longer the time passes the price will go up. When any purchase is made in the HOB, the surrounding property values increase. He agreed with Vice Mayor Casello's concerns about the use of taxpayer dollars. Mr. Sumek asked each participant for the one thing most important for the coming year. Mayor Taylor's top priority was a new City Hall and Police Department within the year. It is a two -step process of deciding what is wanted and then the financial aspect. His second priority was a Police contract; the third, an active mental health committee and fourth a grocery store on MLK and road stripping. Vice Mayor Casello's one year goals included establishing private and public partnerships to obtain financing for major projects. He thought an outreach program should be established. A possible project would be a new City Hall that is owned by a private party. Another priority was the municipal contracts have to be settled. He agreed with Mayor Taylor that some of the activities in other buildings be consolidated under one roof that may bring people into the downtown area. Commissioner Merker wanted serious discussion on a new City Hall and what to do with the land the City owns. He did not believe the City should rent space for City Hall when there are assets available. Other businesses could be brought in for the office and retail 6 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 buildings. He suggested the new Police Station be at the site of the current City Hall. Commissioner Merker wanted discussion with the people who own the land and find out their plans and vision for the City with appropriate changes in zoning to build a new City. Mr. Buchanan wanted to get a contractor in place for Ocean Breeze East. He wanted work to continue to get a grocery store in the Heart of Boynton. Along Ocean Avenue, Mr. Buchanan wanted to see the lighting project completed as it could make a huge difference. Another project should be new entry signs on both the north and south ends of the City and should be completed within the year. Further, he wanted a property -by- property valuation of the lots along Federal Highway to determine what is there and how it can be improved without breaking the bank. He also wanted to see proactive Code enforcement that would assist in cleaning up the City. Lastly Mr. Buchanan wanted to see the existing building knocked down at the Marina and the public area re- created. Mr. Hay agreed with the previous remarks. He did bring up the drainage issues and wanted to see them cleaned up so there would be some relief for those still suffering. The drains are clogged. He also wanted the streetscape project to continue along the major corridors. Wrapping up the grocery store coming into the Heart of Boynton should be accomplished over the next year. Mr. Hay wanted the City to be more active in promoting itself and marketing the amenities that the City does have. Mr. Sumek explained this was an opportunity to gather information and review the vision of the Commission a year ago. They would go over the previous five -year plan to establish the new goals going forward. The discussion would be on the goals for five years and actions for one year. (A break was taken from 9:52 a.m. and to 10:02.) Mr. Sumek asked the members to rank the five goals. The goals are an energetic downtown, growing jobs and business opportunities, high performing City organization, positive, exciting Boynton Beach image and great neighborhoods. The rankings were tabulated. The results revealed the number one goal was great neighborhoods, safe affordable and livable, second, an energetic downtown with the third, growing jobs and business opportunities, fourth, high performing City organization and five is positive and exciting Boynton Beach image. First discussion would relate to great neighborhoods. Mr. Sumek wanted to review the new goals and then jump into action items. In five years, the Commission wants to remove blighted structures, buildings and homes. In five years, reduce crime rates and increase the residents' perception of personal safety and security. The HOB should be revitalized. Upgrade the cleanliness and appearance of each neighborhood and strengthen the working relationship and partnership between the City and neighborhood associations. Lastly, incorporate green and sustainability features in new developments and homes. 7 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 There were no suggested changes. Twenty -three challenges to achieve the outcomes were identified. They were updated by staff as well as interviews with both CRA Board members and the City Commission. Challenges and Opportunities: 1) Removing blighted structures; 2) Follow through and implement the HOB Plan; 3) Quality of public schools and impact on the Boynton Beach Community; 4) Define and use green and sustainability practices and designs; 5) Reduce funding for CDBG and social service agencies and organizations; 6) Consistent, supported Code Compliance; 7) Senior population aging in place in their homes; 8) Aging housing stock needing major improvements, maintenance or replacement; 9) Preservation of historic structures; 10) Changing and diversifying community demographics; 11) Realtors image and marketing of Boynton Beach; 12) Defining the City's role and responsibilities in revitalizing neighborhoods; 13) Keeping Boynton Beach affordable for the work force; 14) Funding for connecting neighborhoods with a greenway; 15) Tapping the market for large, higher -end rental units and developments with amenities; 16) Transitioning unsafe neighborhoods into family - friendly neighborhoods; 17) Lack of affordable rental units combined with rising rent and stagnant wage levels; 18) Funding for continued deteriorating housing stock; 19) Integrating water saving projects into existing housing stock; 20) Collaborating with social service agencies to address homelessness, addiction and mental health; 21) Police gaining and maintaining public trust and support while performing an unpopular societal function; 22) Increasing safety programs, workplace, school violence, human trafficking, latch key kids and large scale civil disobedience 23) Emergence of sober houses and associated challenges of fraud, human exploitation and addiction. Commissioner Merker noted the trend is for rental versus ownership. He saw rental as more transitional and homeowners as more stable. Mr. Sumek advised there is a large market of individuals, across all age groups, who do not want to own a home. Mr. Kline interjected the current stock is not affordable to those who want to move to the area. Over 50% of household income is being spent on rentals and it needs to be lower. Mike Simon, Assistant CRA Director, added the increase in higher scale rental is a reflection of the housing stock within the communities, in areas close to the revitalizing 8 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 areas. If the housing choice for purchase is substandard, then the upscale rental becomes more appealing than a much older house in a neighborhood that is unstable. Mr. Sumek noted the challenges are different than a year ago. He asked if there were any additions and no one replied. Mr. Sumek asked the panel to identify the seven challenges that were the most significant short -term challenges. Ms. LeJeune commented challenge 14 should include all moped, non - motorized multi - model forms of transportation are being considered. It is connecting neighborhoods with safe pedestrian access and bikeways to get from one place to another without a car. Ms. Byrne remarked the population is getting younger and diversifying with people who want more urban living. Senior demographics were changing. The tabulation revealed items 2, 3, 6, 11, 13, 15, 21 and 23 were considered the most significant challenges. Mr. Sumek reviewed the 23 action items for the first goal, great neighborhoods. The desired outcomes would be discussed. There are five things that are management -in- progress as identified by staff and there are major projects under construction listed and some items would move to "on- the - horizon ". It is not the time to debate the merits or issue, rather what needs to be accomplished during the next year. There are doable CRA tasks, City tasks and some joint tasks that need to be accomplished. The Heart of Boynton Plan update is an action item. What needs to be done in the next year? It was noted the update was completed. Mayor Taylor agreed the Plan was updated. Next item was land assembly for revitalization with an "A" for model block and "B" for non -model block, cemetery expansion. Ms. Byrne advised most of it was completed. The next step is the implementation of the model block. The street and landscaping improvements have to be done. It is in planning and design construction. Mr. Sumek confirmed it was a construction project at this phase and moved it to major projects. Ms. Byrne advised there were zoning Code amendments that needed to be done to modify the lot sizes. Mr. Sumek summarized there are two action items. First is the zoning amendments and the other is completing the project. It would include the model block and non -model block with the cemetery expansion. Mayor Taylor interjected the cemetery expansion had not been discussed at all. Ms. Byrne advised it was in the Recreation and Parks Master Plan to expand the Park. It had been adopted. There are two properties that need to be acquired that has put the cemetery expansion issue on hold. The non -model block will be affected by the streetscape that is occurring down MLK. 9 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Mr. Sumek suggested a change to model block zoning amendments and then omit non - model block, cemetery expansion and copy it to on- the - horizon as expansion of Sara Sims cemetery. The third item was Cottage District development that requires additional land acquisition of privately owned properties and an RFP issued. Ms. LaVerriere indicated it would be a CRA action to issue the RFP and select the developer. The Commission would have to approve the development agreement. There could be zoning changes that should be added. The next action item was a CDBG loan. Mr. Kline explained an entitlement is received from HUD (Housing Urban Development) of $2 million that is paid over a twenty -year period. Staff was looking at what should be done with those funds. The Plan has to be submitted to HUD. There are two phases. One, is to decide what to do with the funds and the second phase is to submit the application to HUD for underwriting. Ms. Byrne advised it was using a portion of future allocations, so the plan would be adjusted. The goal is to change the way the money is spent and still give some monies to the other organizations. It is part of the allocation, but called a 108 loan that can be received upfront and paid back over 20 years. Mr. Sumek noted the funds could be leveraged into opportunities. Mr. Howard cautioned there is a risk. Mr. Sumek concluded the two actions for the year would be for the City to determine the potential uses of the dollars and make a decision on whether or not to make the application. Code Compliance was the next item with the question of how to become more proactive. It would entail a report from staff and the changes needed. Vice Mayor Casello questioned if other cities had privatized Code Enforcement. Ms. LaVerriere knew some municipalities in Broward County have done it and it has worked out well. She wanted to send out a RFP to get proposals on contracting the services. It could be explored with an ultimate Commission decision. Ms. Byrne advised single - family landscaping requirements have to be written into the Code and other changes. It would mainly be along Federal and for the commercial area so there would be a visual change to the corridor. Mayor Taylor did not agree that government should dictate how a homeowner landscapes his property. Ms. Byrne advised the focus would be on new housing developments. It eliminates the scenario of just having grass and a house and enhances the surrounding properties if the landscaping is maintained. New housing should have a minimum landscaping requirement. It creates some greenery and coincides with the sustainability plan and creates value in a neighborhood. There should be alternative plans to make the neighborhoods look better. Mr. Sumek added minimum single family landscape standard to the challenges list. Another item to be added was the Federal Highway Non - conforming Design Standards that would encompass many things. 10 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Direction was given to investigate privatization of Code Compliance with an emphasis on a proactive approach. It would deal with very specific actions for the year. Mr. Sumek stressed the intent was to put real actions down so there is accountability on results. Next subject was Ocean Breeze East and Mr. Simon advised the project had gone out for an RFP to select a developer. It would be a CRA decision. Mr. Simon anticipated it would be before the Commission for final approval in September. There would have to be a site plan approval and zoning changes with increased density for the area. Next was the MLK Corridor /Seacrest to Federal Highway project. Mr. Simon indicated the Family Dollar Store site plan was approved and in a year it should be opened. Ms. Byrne speculated it would be before the Planning and Development Board in July and in front of the Commission in August. Other interests are targeting MLK for a grocery store chain. Marketing the area would be another action item that would be consistent with other comments. It was hopeful some type of commitment could be obtained over the next year. Mr. Simon noted increased support from the Police Department to curtail illegal, vagrant and drug activities and enhanced Code Enforcement would be needed. The next action item was previously on- the - horizon, but due to recent events, the annexation of Palmyra into the City has become a real possibility. Vice Mayor Casello advised the paperwork has been submitted to the Homeowners Association for a vote to annex into the City of Boynton Beach. Mr. Sumek questioned if any other annexations were anticipated during the upcoming year. Ms. LaVerriere added there has always been the desire to straighten the western boundary. There are several water service agreements for properties that might be considered for pursuing the enforcement of the provisions in the water service agreements, primarily along Lawrence Road. Some outreach to the residents would be needed. Mr. Sumek separated the two annexation issues. Ms. Byrne emphasized the actual annexation would be seven to ten years out. Mr. Simon mentioned there were areas along Federal Highway that could be annexed. Ms. LaVerriere advised they had been investigated and massive road and utility improvements would be needed. Mr. Simon added there are properties along South Federal that would not be problematic. Ms. Sumek moved on to Oyer Park improvement that was on- the - horizon and he asked if there were any action items for the coming year. Mr. Livergood indicated it was a staff capital project that would be brought up during budget hearings. Vice Mayor Casello felt the City fishing tournament was highly successful and the City should perhaps look at taking more boats in with a bigger operation and capitalize on 11 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 the asset. There were 114 boats in the last tournament. It could be placed on -the- horizon list. The next subject was historic preservation policy and programs that was on- the - horizon. Vice Mayor Casello suggested the Women's Club should be listed for action this year. Ms. Byrne thought it should be management -in- progress at this point. There would be no specific actions for the Commission. It was moved to on- the - horizon. Next was the historic preservation events and awards program. The program was currently being developed and there would need to be a Commission decision on the program. Community walkability was the next item that includes a walkable community plan. Mr. Sumek queried what needed to be done. Vice Mayor Casello offered amenities had to be brought into the City to make people want to walk on the sidewalks. Ms. LeJeune reported it was in progress. A consultant was contacted. It is a greenway, blueway, bikeway and pedestrian master plan update. The item was deleted from the list. The final phase of the reclaim water project was the next item. Mr. Groff, Utilities Director, noted the project was more long term. There would be projects every year. Ms. LaVerriere thought it should be kept on- the - horizon. Mr. Groff did not think there would be any policy decisions to be made except budgeting. It is a major project. Streetlight plan and funding could remain on- the - horizon. Mr. Simon commented the CRA was doing a lighting plan and concept for Ocean Avenue. The CRA Board would have to make the final decision. Mr. Sumek added this item to the list. It was decided it would stay on the plan, but in the 2016 to 2020 timeframe. Comprehensive Plan and the evaluation appraisal report would be done as an update this year. The appraisal report would come back to the Commission. Mr. Rumpf advised it was primarily staff driven with no required action by the Commission. The Comprehensive Plan is an update to report to DCA what would be done. It is a notice of intent type of report. This year it is management -in- progress. The next item was the Water Supply Plan. It needs to be updated and come back before the Commission in March 2015 for adoption. It remains on the list for action. It is the overall regional plan and one piece of a Master Plan. It should be left in for prioritization. The raw water transmission main was added with three phases. Phase A is completed, B is in progress and C would be started in a couple months. The land development changes for gas stations, storage units, bed and breakfast/rooms for rent and mobile vending were separated into individual items. Mr. Rumpf noted the Code regulations are very specific to location of gas stations. It is not a simple amendment. Storage units are restricted by zoning regulations and changes may be needed to allow the non - conforming units to continue to exist and expand as well as 12 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 bring additional units into the City. A rewrite would allow storage units in more places to be close to the residential units. Bed and breakfast/rooms for rent had been added because more people are using their homes as temporary vacation properties. The Code has to provide that scenario because there is no Business Tax Receipt required and there is no oversight. It is becoming more and more popular as a trend that the regulations do not address. The issue of mobile vending would be returned to the Commission in October. It was a one -year trial period that now needs to be reassessed. Vice Mayor Casello related, in his experience, the renting of homes has become a problem. As part of the homeowner application, the Business Tax Receipt form is required. Ms. Byrne added there have been legislative changes that need to be updated in the City's Code. The work force housing ordinance had been suspended until December. Staff was working on an analysis and a recommendation would be brought to the Commission in December. The next item was future land use density analysis that was added at the request of Commissioner Merker. He wanted discussion on density in certain areas. Mr. Rumpf advised, over the next year, the remainder of the redevelopment plans that cover a limited area would be updated. Ms. Byrne offered the Federal Highway Corridor and the Downtown Master Plan are the major areas of concern. There are public meetings involved with the plans. Commissioner Merker thought there should be a broader discussion on density before a plan comes before the Commission. The Seacrest Estates street name changes was brought up by a citizen. Mr. Livergood explained there were a number of residents that wanted to formally change their street names based on a theme in the neighborhood. The residents do not want dual street names. It would be difficult for some residents and not everyone would agree with the change. Chief Carter mentioned the change had to be consistent and not dual names or it could present a safety issue. Mayor Taylor was against re- naming streets. Mr. Sumek did not move the item forward. Hester Recreation Center upgrade was added by management. Mr. Livergood mentioned there are upgrades that need to be done like any other building with air conditioning, electrical and should be discussed as capital projects. It is a funding issue. The grocery store issue was previously covered so the separate issue could be deleted. (Commissioner McCray arrived at 11:15 a.m.) Sara Sims Park Master Plan was added from the Commission. Ms. LaVerriere noted the cemetery was on- the - horizon. The expansion of the cemetery is in the Sara Sims Park Master Plan. Mayor Taylor recalled discussions relating to playground equipment 13 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 that was removed. Ms. LaVerriere indicated the equipment was removed and Denson Pool and the Sara Sims Center were built with playground equipment. There is no funding for more equipment. Commissioner McCray disagreed. He recalled the playground equipment was promised. It was agreed it would be discussed during the budget workshops. Mr. Hay inquired if the last houses had been acquired by the CRA and Mr. Simon replied the CRA was in the process of negotiating with the owners. Mr. Simon further clarified the Master Plan included the cemetery expansion. The goal would be to include those last two properties in the expansion. In review of the list, the first item was scratched, two was modified to be Model Block Zoning Code Amendments and the streetscape went over to a major projects. Three through seven remained the same. Item eight was split to be Palmyra voluntary and west boundary and south Federal Highway. Items 9, 10, 11, 12, 13, 14 and 15 were deleted. Item 17 was split into four categories, and item 22 was scratched and 23 modified. Item 24 was added as minimum single - family landscape standards code revision and 25 is the Federal Highway design standards and non - conforming site characteristics. The Ocean Avenue street light improvements was item 26. Mr. Sumek asked the panel for the nine most important items over the next year. Ranking order is not necessary. The tabulation revealed the nine most important items were 2, 3, 5, 6, 7 and 8A got the majority votes. Goal two is now the energetic downtown. In five years the goals and objectives were to develop a commuter rail station surrounded by transit - oriented, mixed -use development, increase Class "A" office space, build a new City Hall and City complex that is an architectural icon of enduring value, develop mixed -use projects with 15 floors at several critical locations; strengthen the link of downtown and the intercoastal waterway and increase the number and diversity of restaurants. Challenges and Opportunities: 1) Groundbreaking on major projects; 2) Agreeing on a vision and goals for downtown; 3) Determining the direction and use of the Old High School; 4) Stimulate private sector investment and closing the deal and signing the development agreement; 5) Prioritize funding of City projects and incentives for development; 6) Beautify corridors -- Boynton Beach Boulevard and Federal Highway; 7) Lack of private capital for small business development; 8) Securing the commuter rail station and breaking ground on the site; 9) Linking downtown to the water; 10) Attracting the right businesses to the downtown area with appropriate mix of retail shops and restaurants; 11) Lack of greenway or nature trails through downtown; 12) Having events and festivals that market downtown Boynton Beach; 14 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 13) Increasing art work, especially kinetic art pieces throughout the entire downtown area; 14) Addressing access and parking issues short term and long term; 15) Competition from downtowns in other cities; 16) Lack of space for retail and restaurant businesses; 17) Property owners not willing to work with the City and the CRA and unrealistic with asking prices for their properties; 18) Overcoming the negative perception of the City based on bad or outdated information; 19) Property owners unwilling to maintain or invest in their property. Commissioner McCray questioned why art was not being displayed along Congress Avenue and the mall. Mr. Sumek clarified the goal is focusing on the downtown only. Commissioner Merker noted the property owner's asking price is the individual's prerogative. Mr. Sumek noted it was a challenge for the Commission and CRA. Mr. Sumek suggested it be added as property owners unwilling to invest in or maintain their property. Mr. Buchanan spoke about the property owners not willing to work with the City. There are bad property owners that sit on their properties. Mr. Hay agreed there were some people who just buy up properties because they can. Out of the 19 challenges Mr. Sumek asked for the seven that were most significant for one year and the results showed 1, 2, 3, 5, 6, 9, and 17. There are 15 action items. The Old High School was the first item. Ms. LaVerriere pointed out the Treasure Coast Redevelopment Plan options would be presented. The Commission may want to workshop to make a decision on a direction or a concept. It would then be discussed with developers. Ms. Byrne emphasized this was an action item when there was an active development proposal for the Old High School. After lengthy discussion it was agreed that action items one and two be combined to be Town Square. The deliverables would be the plan options, workshop and developer input. The third action item would be the Downtown Master Plan. Mr. Simon advised the process was beginning to identify what elements of the Plan should be discussed. Mr. Sumek reviewed, for this year, the action would be completing the Town Square space use analysis study, the Downtown Master Plan update draft, a joint CRA/Commission workshop on the Town Square study and the Downtown Master Plan, CRA Board decision on the Downtown Master Plan followed by a Commission decision on the Downtown Master Plan, and then revise the land development regulations. The Planning and Development Board would have to review the land development 15 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 regulations and then a Commission decision on the LDR. Ms. Byrne further explained this would incorporate the Ocean Avenue Overlay District Plan into the Downtown Plan and take in the elements of the Boynton Beach Boulevard Corridor Plan that were never adopted. The Downtown Greenway /FEC Corridor Concept plan, the fourth action item, is a carryover item. It was a high priority last year. There were no comments. The Federal Highway Corridor Plan update is a carryover. It will be coming forward. The update will be prepared and an outside consultant would be sought to help with some design plans and come back to the CRA and Commission for plan approval. The same action items as last year would carryover. The Plan does not have design elements at this time. Increased density would be discussed. Historic Preservation Local Designation for the Children's Schoolhouse Museum and Barton Memorial Cemetery. Ms. Byrne advised there were boundary issues, but once Town Square had been decided, then the plans for the Schoolhouse Museum would be made. Barton Cemetery was designated as a local historic site. Ocean Avenue Overlay District Plan was deleted. Water Taxi Ordinance was completed. For review, the second action was renamed to Town Square Development and items 1, 7 and 8 were dropped. The next item was 500 Ocean Avenue Development and the CRA has not been approached for specific funding. Site plan approval is the next step. The rezoning has to be finalized. It should be done in July from the City's standpoint. It should be removed after this year. Commissioner McCray indicated he and others had spoken with a developer for the site. Mr. Simon noted a formal request for funding has not been submitted to the CRA. One Boynton mixed -use development was brought up by Commissioners during discussion. It is the Bank of America site and was on the CRA list from last year. Mr. Simon reported the property was privately owned and opportunities are being directed to the owner. A potential RFP was suggested. Vice Mayor Casello remarked the owner has many properties and has a vision, but there is a money issue. Ms. Byrne's option was to rezone the property to become a shovel -ready site. The owner has a conceptual master plan for the site and if he brought it through the process it could be a shovel - ready site. He has to initiate the process. Mayor Taylor had spoken with the owner and he would like to develop the site. Marina Development was brought forth from the Commission. Mayor Taylor sought completion of the project. The CRA budget would decide the funding for the open 16 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 space, final phase. It would include the demolition of the Dive Shop. Item 15 should be withdrawn as included in 11. The marina fuel dock has to be completed and Harbor Master building should be done by December. Vice Mayor Casello reported his research did not uncover a single accident caused by the building that was going to be demolished as a safety hazard. He thought there were better uses for a beautiful building that already exists. Ocean Avenue area district property acquisition was a carryover and brought up by the Commission. Mr. Simon replied the CRA had been in active discussions with property owners on Ocean Avenue. The action would be land acquisition when possible and continue meeting with property owners and potential developers to assemble a larger lot. Downtown Hotel attraction was a CRA item. Mr. Simon had met with a potential hotel developer. The intent would be to obtain an agreement over the next year. It would require property owner involvement with a land lease or actual ownership. Parking requirements for a new building was mentioned. There was discussion of the calculations of parking requirements related to mixed -use projects and specifically for public access or retail access spaces versus behind a gate or restricted residential parking. Mr. Sumek inquired if any of the items listed under on- the - horizon, should be brought forward and none were considered for changed. The downtown marketing program expansion should be moved up to management -in- progress. He asked for the six items that were a priority from the list and items 2, 3, 5, 9, 11, 12 and 13 prevailed. (There was a break for lunch at 12:21 p.m. to 12:43 p.m.) Goal three was growing jobs and business opportunities. The objectives have been to create a positive environment for business investments, expand the commercial tax base, maintain and enhance a relationship with economic development partners, increase business investments, develop a reputation as a business - friendly city with simple and streamlined development and permitting processes that are predictable, increase the number of businesses and increase high -speed internet to support businesses. Challenges and Opportunities: 1) Defining and finding the City's roll in economic development; 2) Lack of Class A office space; 3) Competition from other cities in Palm Beach County, the region and other states; 4) Boynton Beach's brand, image and experiences; 5) Limited land available for major business development; 6) Retaining and growing current local businesses; 17 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 7) Slow economic recovery and selected business investment; 8) Recruiting the right businesses for Boynton; 9) Complexity of development agreements and incentive packages; 10) Lack of access and affordability of high speed internet infrastructure; 11) Changes in retail reducing the store size and increasing internet sales; 12) Tapping the international trade of an expanded Panama Canal; 13) 14) 15) Increased competition in recruiting new businesses and industries requiring funding from the City; 16) Having shovel ready projects Mr. Kline defined Class A office space as higher end, higher rent, more amenities and premiere locations. Commissioner McCray asked when the Panama Canal expansion was brought up. Mr. Sumek recalled it was discussed last year. In South Florida the number of ports was growing, including Port Everglades, to accommodate the expansion. There is a lot of emphasis on it. Mr. Kline added the State has put in money to expand the ports including Port Everglades and the Port of Palm Beach. They are banking on more trade coming into the area from China. Most of the trade now comes from the west coast. Mr. Sumek added Chinese companies are coming to a number of spots and making their demands. There are many businesses looking to locate in South Florida that have never been here before. Mr. Hay recalled there had been extensive discussion at the Metropolitan Planning Organization (MPO) stressing there would be more trucking involved. The possibility of making the trucks longer, wider and heavier was discussed. It would greatly impact 1 -95 and It is a hot issue. Mr. Sumek added rail traffic would be impacted. There are projections of as much as an 80% increase in rail traffic coming from Miami and Fort Lauderdale due to the Panama Canal. Mr. Hay mentioned the traffic impact would be tremendous and it was not being addressed. The All Aboard Florida service would add 32 trips a day through the City at high speeds. Many cities are fighting the rail lines because of the cost of the infrastructure. It is a big issue that will coincide with Panama Canal trades and trips on 1 -95. Commissioner Merker reiterated the increase in population should also be considered. Mr. Sumek stressed there are windows of opportunity and there is the impact. Vice Mayor Casello found it interesting they filed suit not to reveal their projected estimate of ridership and the resulting revenues to obtain a $1.5 billion loan. Commissioner McCray had heard it would only take 45 seconds in the crossings. If the speed is less than 80 miles per hour, the municipalities have to pay for the crossing improvements. 18 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Mr. Sumek asked for the seven short term major challenges for the next year and challenges 2, 3, 6, 7, 9, 11, 16 were selected. The other items would go to long term. There are 13 action items. First, the City economic development policy and plan is not done, but will be completed this year. Next are the land development changes for commercial and industrial zoning districts that is not completed. Certificate of Use and Occupancy was on- the - horizon last year. Ms. Byrne reported it would be coming to the Commission in September and should be continued on the list. It is a mechanism to verify zoning and use of structures and rental properties throughout the City. It can dovetail on the business tax and give the City the authority to check for compliance. Mr. Buchanan opined it would give the City some control. Online permitting and information was instituted a year ago. Ms. Byrne pointed out there was no funding. Mr. Sumek advised there had to be a decision on direction and funding. The FEC passenger rail stop action item was on- the - horizon and should return to that category. A Commissioner discussed an ad valorem tax exemption for manufacturing and industrial uses. Mr. Kline reported two other cities have the exemption, but have not had an applicant go through the process. He wanted to continue to monitor the program before initiating it in Boynton Beach. It provides an exemption based on the number of jobs created. Commissioner Merker thought it should apply to larger businesses. Mr. Kline felt the type of business should also be considered. It was determined it should stay on- the - horizon. The small business development program was submitted by the Commission. Mr. Kline advised, as part of the economic development plan, incentives were being offered and non - financial assistance to help local businesses. The CRA and Chamber of Commerce are working on ideas. Mr. Sumek felt the item should stay on the list since it has several phases. The CRA currently had active programs. There was agreement it should be listed under management -in- progress. (Commissioner Fitzpatrick arrived at 12:45 p.m.) The new business development guide was a management -in- progress item and not an action item. 19 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Mr. Sumek summarized items one through four remain and the others were re- assigned. The ninth action item was Boynton Beach Mall site and potential redevelopment. It was on- the - horizon last year. Commissioner Merker was concerned the Christ Fellowship Church would continue to expand inside the mall space. Ms. Byrne advised staff had addressed the issue by amending the Code to prohibit not - for - profit uses in the commercial and industrial districts and limited the amount of expansion to 30 %. The original acquisition can only be slightly expanded under the current Code. It was agreed the item be on- the - horizon. Vice Mayor Casello felt the mall site had great potential and was underused. It is owned by Simon Properties and is no longer on the market. Extensive efforts have been made to create unique programs to stimulate their businesses. Mr. Sumek reported other malls owned by Simon Properties are having similar issues. Ms. Byrne announced there would be a major retailer coming into the mall. There is a new restaurant coming to an undeveloped portion of the property. There is activity. Tri Rail Coastal link commuter shuttle should remain. Ms. LeJeune recalled it should be discussed in budget workshops for funding. It is grant funding with FDOT paying 50% and SFRTA paying 25% and the City has to provide 25 %. The City and CRA are going to split the cost. It would be roughly $57,000 a year and the service would run on Federal Highway up around Gateway, out to the mall and back to downtown. It would be for two years and part of Kim Delaney's recommendation to get the Tri Rail coastal link, increase density and have bus service in place. It is consistent with the vision long term. Special Event Code revision and economic analysis was the next item. Ms. KruseII mentioned the economic analysis was being considered for those bringing events into the City to determine if any services provided would have sufficient economic impact. It was agreed the be under management -in- progress. New resident's guide was determined to remain under management -in- progress. It would be a comprehensive packet given to those moving into the City. Business incubator program feasibility study was being done in partnership with the CRA and should remain on the action list. Mr. Hay asked about the building on Railroad Avenue and MLK being used as an incubator site. Mr. Simon reported the building was uninhabitable and all the analysis had been done. There is no commitment to purchase the property. There is no identified space available at this time. The list now has 1, 2, 3, 4, 10 and 13 and Mr. Sumek wanted the four most important for the next 12 months. The tabulation revealed 1, 2, 3 and 10 as the most important. 20 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 The next goal was a high - performing City organization. The five -year objectives are building the capacity of the City organization through employee development and training, develop effective advocacy for City government, reform pension system, build new City Hall and Police headquarters, upgrade information technology, both hardware and software, maintain financial reserves consistent with City policy and national standards and implement the City's Climate Change Action Plan through projects, plans and City operations. Challenges and Opportunities: 1) Deferred maintenance at City infrastructure and buildings needing major maintenance repairs or replacement; 2) Rising cost of City government, i.e. raw materials, health care, litigation, limited ability to fight claims for insurance companies; 3) Limited revenue options with slow increase in tax revenues; 4) Actions by the State of Florida impacting finances, services and operation; 5) Funding for long -term financial sustainability of pension; 6) Fewer grants available with greater competition for fewer dollars and more documentation; 7) Increasingly elderly population impacted the demand for City services, especially EMS and recreation; 8) Aging equipment and vehicles needing replacement; 9) Maintaining competitive, market based compensation for employees; 10) Balancing funding today's operations with investing in the future; 11) No dollars available for training and employee development; 12) Determining who should pay and the degree of cost recovery; 13) Federal and State regulatory requirements and mandates; 14) Customer expectation of instant services and higher level of service from the City; 15) Mature workforces with upcoming retirements; 16) Competitive and sensationalize media with less accurate information and reporting; 17) Continued disintegration of Home Rule authority; 18) Decreased federal and state funding sources; 19) Communicating and marketing to a community with demographic divisions and generational gaps; 20) Increasing number of public records requests; and 21) Aging information technology near or at the end of their life resulting in operating inefficiencies. Vice Mayor Casello inquired if there was any mandatory retirement age and there was none. The DROP program requires leaving at the end of five years. Mr. Sumek reported statistics show there is an increase in baby boomers who are not retiring. Vice Mayor Casello recalled the IT services were just updated. Ms. LaVerriere noted there are major upgrades still to be done. The systems are expensive and the annual maintenance costs are rising. 21 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Mr. Sumek asked for the eight most significant challenges. The significant challenges chosen were items 1, 2, 3, 5, 7, 8 and 21. There are 31 action items. Police headquarters involved a new building. The second item was pension for City employees. There was a lot of work to do and it should remain. The next is Police Management Study item that was completed. The fourth item was to resolve the labor contract, but there is also item 31 that was looking at a police alternative service delivery model. Mayor Taylor and Commissioner McCray wanted to omit item 31. Vice Mayor Casello thought maybe the initial report should be distributed so informed decisions and information can be made to the constituents. Mayor Taylor remarked the information had all been provided before and the proposal rejected, Even if the Sheriff came in with big savings for a few years, at the end of the agreement the City cannot go back and buy all new equipment and find personnel. The Sheriff's demands have to be met. Vice Mayor Casello complained the full report had never been presented to the new Commissioners. He fully agreed with Mayor Taylor's remarks. Ms. LaVerriere agreed to supply the full report. The full, in depth analysis does not exist, just a preliminary proposal. An internal analysis was not fully prepared. It should remain on the list. Mayor Taylor, Commissioners Merker and McCray were not in favor of proceeding. Commissioner Fitzpatrick did not feel the Sheriff had much control anymore and was not in favor of proceeding with any additional inquiry. Mr. Sumek concluded it should be removed from the list. The fifth item deals with a compensation study. Ms. Oldbury advised it would involve looking at all the classifications and looking at the internal and external equity of the jobs and how people are compensated. Funding would then be required to correct the compensation levels if necessary. It had been done in 2004/05. Ms. LaVerriere advised it could be done internally rather than hire a consultant. There have been tremendous changes in terms of business models and how services are delivered from an administrative standpoint. Many positions have been revisited and reclassified. There is a need. The other side is funding to solve any inequities that are uncovered. Local service delivery boundary agreement was on- the - horizon last year and links to annexation. It was agreed it should remain on the list. On- the - horizon was outreach to the Haitian community that was brought up last year. It was determined it should be on- the - horizon. Commissioner Fitzpatrick noted it would not exclude individual action. 22 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Fire Station #1 replacement was on- the - horizon last year. It was determined it should be removed as it was part of the Downtown Master Plan. The five -year financial plan refinement was on- the - horizon list and revisited by the Commission in interviews. Vice Mayor Casello determined it was done each year with the budget. There was no need to include it on the list. Citizen engagement and volunteerism was brought out by the Commission and it was on- the - horizon last year. Ms. LaVerriere advised there was insufficient staff time to look at the existing boards. Two boards were eliminated and a special magistrate appointed bringing complaints the City was getting rid of the civic voice. It was agreed it should remain on- the - horizon. Employee recognition programs were omitted from the action items and placed on -the- horizon. There were programs in the past and money awards. Managers give out certificates of recognition, but any dollars spent are taken from the department budgets. The action item would make it a funded program. There was an annual employee retirement dinner many years ago. Vice Mayor Casello felt there should be some recognition for long -time employees. New alternative revenue study was the next action item. Commissioner McCray mentioned a group that wanted to use one of the parks that was refused the opportunity to have church services with music amplification in Heritage Park on a regular basis. Ms. Byrne explained special event permits are not allowed on a recurring basis. Mr. Hay had also been contacted. Mr. Livergood thought the bigger picture should be viewed from the angle of a local sales tax at point of sale so the revenue can be diversified and the revenue stay in the City. The item would identify some options and get direction on how to proceed. There was consensus to leave it on the list for further consideration. Next was the long -term City maintenance plan and the necessary funding. Mr. Livergood offered there is a 50 -page list of all the maintenance that needs to be done for all the buildings. There is not enough money in the capital plan to fund it. It should remain on the list. Network storage was on- the - horizon last year. It is an IT issue that should remain on- the- horizon with a large funding problem. The next action item, ADL for Solid Waste or GPS systems, should remain on -the- horizon. The training and development is an objective, but the action item relates to funding. 23 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Police and fire records management is a funding issue. Chief Katz advised the system being used is antiquated, but there are many other priorities and it is extremely expensive. It is a funding issue so it has to be on- the - horizon. Police appraisal system provision was on- the - horizon last year and nobody brought it up. It was agreed it could be deleted. Employee onsite medical clinic was on- the - horizon and should remain on- the - horizon due to funding needs. Sign retro activity replacement had to remain on- the - horizon. City land acquisition and sale was on the list last year. Mr. Rumpf interjected it would include the Town Square site so it should remain on the list as an action item. Mr. Howard noted the same topic was investigated by the Financial Advisory Committee and a presentation would be made to the Commission. There was consensus it should remain on the action item list. Item 22 was removed from the list. Click -Fix program was in beta testing with the Public Works Department and should remain under management -in- progress. It is a mobile app that can be used with any mobile device to report any problems that need attention by staff. It will expand to other departments eventually. Ms. LaVerriere cautioned there needs to be resources to respond. It can become overwhelming. Mr. Sumek agreed it should be a gradual transition after extensive testing. Additional web domain was determined to remain in management -in- progress. Social media needs assessment and direction was continued in management -in- progress. Evaluation of recreation fees and decisions was Commissioner Fitzpatrick's desire to raise the level of service to six acres per 1,000 in population. He explained for new development with every 1,000 people, there needs to be six acres of open space set aside. In some areas it is easier to do than others. There are no large tracts of land. There could be different ways to do it. Rather than adjacent to a specific property, an area could be designated for exchange and contributions. There would have to be a formula and a plan to acquire areas. There would need to be some flexibility and the six acres may need to be divided between several sites. It would include guidelines and future land use plans. Mr. Rumpf noted to would be difficult to differentiate what the City would be doing and the developer's obligation would be. Legally they can only be responsible for what their residents are going to contribute to the system. The level of service exchange is only at 24 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 two or three acres per 1,000. The current formula for impact fees cannot be used and the City would have to make up the difference. It is park impact fees and it has not been used to buy land. The funds are restricted. Mayor Taylor suggested the money probably goes for upkeep of the existing parks. Ms. LaVerriere explained it can be used for the Barrier Free Park and major improvements. Mr. Sumek suggested the item be changed to park impact fees and review of use of funds. Ms. LaVerriere wanted to develop the Eco Park in Quantum. Commissioner Fitzpatrick was only interested in buying lands for parks. Any fees for parks should be maintenance and ongoing expenses and not the impact fee fund. A portion of property taxes go for maintaining parks. Mr. Sumek changed action item 26 to park impact fee fund and review of its uses. Golf course study, clubhouse and course was the next item. Ms. LeJeune directed it be left on- the - horizon. It is included in the golf course's five -year strategic plan. Time management system for Utilities and Solid Waste had a funding factor. Mr. Livergood advised it was funded and should be management -in- progress. Mr. Groff agreed with Mr. Livergood. Enterprise resource planning valuation and funding is a function of IT and HTE. It should remain on- the - horizon for two years. Water resource plan was funded according to Mr. Groff. It would be public information rather than adopted by the Commission. It would be used to develop the Capital Improvement Plan. Mr. Sumek decided it was management -in- progress. Action item 31 was removed. Item 32 was initiated by Mayor Taylor and involved the creation of the mental health committee. The list of proposed members would be presented to the Commission. Ms. LaVerriere stressed the City staff was not involved and there was no funding. It should remain on the list for a more concise definition of the Committee. It should not become a staff initiative. Mr. Sumek asked for the seven most important items from the list. Action items 1, 2, 4, 6, 12, 13, 21 and 32 were the priorities chosen. The final goal is a positive and exciting Boynton Beach image. The five -year objectives were more attractive and well- maintained streetscapes, medians and parks, new development with enduring and high performance architectural designs and themes, City leaders presenting a positive image and being constant advocates for the Boynton Beach community, have the City recognized as examples of best practices and 25 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 innovated programs in local government, brand Boynton Beach - "Catch a wave, catch a fish, catch your breath, breeze into Boynton Beach - America's Gateway to the Gulfstream" and more attractive, distinctive gateways and entrances to Boynton Beach. Challenges and Opportunities: 1) Overcoming Boynton Beach's past reputation and history 2) Working together as a City team with a focus, vision, mission and goals; 3) Funding for maintenance for current and new City buildings; 4) Marketing the Boynton Beach brand and the arts; 5) Cultural differences in the community; 6) Collaborating for eco landscaping at Galaxy Elementary School and other magnet schools, Community Caring Center, Schoolhouse Children's Museum and Boynton Beach Art District; 7) Irresponsible property owners who are not maintaining their properties or investing in upgrades; 8) Developing collaborative partnerships with the City organizations and residents; 9) Supporting community events and festivals that bring the community together; 10) Funding for beautification projects; 11) Individual agendas and goals versus community goals and benefits 12) Creating a more bicycle and pedestrian - friendly City; 13) Funding for public arts projects and programs not funded by the Public Arts ordinance. Vice Mayor Casello contended the first challenge was overcome and should be removed. There was no agreement it should be removed from the list. Commissioner Merker agreed with Vice Mayor Casello. Mr. Sumek asked for the six that are the most significant for the next year. It was agreed challenges 2, 3, 9, 10, and 12 would remain. The 19 action items were discussed. Greenway, bikeway, blueway, pedestrian plan was being worked on by staff and would have to be presented to the Commission. Green, high - performance buildings program, phase II, residential was a priority a year ago and would be brought before the Commission in July. It is not done. Green, high - performance building program, funding for incentives would remain because a rebate program was currently being done. It was not complete. Last year's plan included the next item, kinetic art exhibit and symposium and funding. It was in progress and fundraising efforts were underway. There were other decisions 26 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 that needed to be made on policy issues. Funding may be needed depending on sponsorships. Community events policy involved having a unified community events team or department. It would merge the City and CRA special events so two separate entities are not working on the same event. Funding as well as necessary staff was an issue. It would need policy direction and extensive funding. City branding initiative and marketing plan seems like a never ending plan. The plan is written. It was agreed it would continue as management -in- progress rather than an action item. CRA design guidelines update was the next action item. Mr. Simon advised it would be included in the Master Plan update. An outside consultant was being sought to assist. It should remain on the list. Mr. Sumek suggested this could be incorporated into all the other plans, actions and other goals. Entry and gateway beautification plan was on- the - horizon last year. It relates to only the CRA area. The item remains on the list. City employee ambassador program was on- the - horizon last year and is now management -in- progress. Every department and employee is involved. Ms. Oldbury advised it was management -in- progress. Open space concept and policy direction was on- the - horizon last year. Commissioner Fitzpatrick reiterated it involved the use of the park recreation fees to buy park land. There is no policy. The direction for the next fifteen years is not clear. Mr. Sumek thought it should remain on the list and look at policy direction and amount of park land. Urban gardens action item was moved to on- the - horizon. Public artist for project team - direction and funding involved having an artist on the development team. It would require funding. The intent was to have a public artist assigned early on in the project to guide and consult on the public art aspect. Vice Mayor Casello remarked beauty is in the eye of the beholder. If an artist is assigned to a project and does not agree with the developer, it could create some problems. 2010 Art in Public Places strategic plan implementation was presented to the Commission. The action item is completed. Public eco art projects - point of interest and Avenue of the Arts was the next action item. It was a priority action from staff. It would require funding and to identify and prioritize projects. It would be incorporated into the greenway, blueway and trailway plan. 27 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 Town Square plan focusing on cultural center, exhibit and indoor event space was an action item that is included in other areas and is removed from this goal. Item 16 would remain on the list. Shade sails replacement at Boynton Beach Oceanfront Park and Promenade could be taken off the list according to Mr. Livergood. Mr. Sumek noted if the shades were being replaced in the next five years it should remain on the list. Ms. LaVerriere indicated it be added to the lack of maintenance line item. The item was moved to on- the - horizon. Commercial and multi - family dumpster appearance standards and regulations was added because there are many complaints filed about the older areas of town where enclosures are not in place. In some instances there is no room to add fencing and gates. It would not be popular with businesses, but it could impact curb - appeal. The next action item was good neighbor policies and standards for utilities. Mr. Groff explained it was a series of policies setting a level of service expectation. They would be brought before the Commission to set the expectations. Landscaping of the facilities and noise levels for equipment would be examples. Mr. Sumek asked for the seven most important action items. The consensus was items 1, 3, 4, 7, 8, 10 and 18 were the most important. Mr. Sumek advised he would meet with staff and prepare all the updated information. Staff would be able to add or suggest other items or changes. It would then be presented to Commission. He thanked the Commission and CRA Board and for everyone's time. The actions selected are very consistent. There would be an updated plan for the next year. Staff would have more work to do. Ms. LaVerriere announced August 29 would be the next meeting. Mayor Taylor thanked Mr. Sumek for his assistance and guidance. The meeting was adjourned at 3:10 p.m. (Continued on next page.) 28 SPECIAL MEETING MINUTES COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD BOYNTON BEACH, FL JUNE 19, 2014 ATTEST: y Clerk M. Prainito, MMC dith A. Pyle, CMC, j eputy City Clerk CITY OF BOYNTO BEACH Michael M. Fitzpatrick, Co 'missioner 29