R01-196RESOLUTION NO. ROD lq~,
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 1 TO TASK ORDER NO. 1 BETWEEN
THE CITY OF BOYNTON BEACH AND CH2M HILL IN
THE AMOUNT OF $11,960.00 FOR ADDITIONAL DESIGN
WORK AND SURVEY SERVICES RELATED TO THE
SOUTH SEACREST ESTATES WATER MAIN AND
SWALES IMPROVEMENT PROJECT; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS. this design and survey work includes an additional 1,300 feet of water
hain on South Seacrest Blvd, from SE 3P' Avenue to SE 28t~ Avenue; and
WHEREAS, this will eliminate/replace an older unlined cast iron pipe and associated
service connection with improved water quality and fire service, as well as providing design
and survey services for swale improvement in this neighborhood; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
BOYNTON BEACH, FLORIDA. THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida does hereby
authorize and direct the Mayor and City Clerk ro approve and execute Amendment No, 1 to Task
Order No. I with CH2M Hill in the amount of $11,960.00, for additional design work ant] survey
services related to the South Seacrest Estates Water Main and Swales Improvement Project.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this S day of June, 2001.
ATTEST:
Vice Mayor
CITY O~BOY~pN/~ACH, FLOREDA
Task Order 1 - Amendment 1
April 20, 2001
Additional Services for Technical Services for Design, Bidding
and Construction Phase for the Replacement of Small Diameter
Water Mains and Swale Improvements in the Seacrest Estates
Area, to Include Areas not Included in the Original Agreement
A. Background
In 1989, the City of Boynton Beach (CITY) completed a Water and Wastewater Master Plan that
identified major capital improvements in the CITY's utility system through the year 2000. The
projects identified in the plan related to the water system included improvements to the CITY's
drinking, water facilities to improve operations and increase water production capacity as well
as improvements to the water transmission system.
Several Of the identified improvements related to areas where water mains smaller than 6-
inches in:diameter are located and areas where the water mains were located behind residential
p~operties in a utility easement. The Seacrest Estates Area contains small diameter water mains
(2 to 4-inches in diameter) many of which are also located behind residences in the utility
easements. The existing water mains in this area are mostly aging, galvanized or unlined, cast
iron pipes. There have been ongoing complaints of low pressure and poor water quality in this
area. Maintaining the water mains inthe utility easement has been problematic since many of
the residents have built on the easements. There have also been incidents with dogs and the
residents, don't appreciate having utility workers in their backyards.
Replacement of the small diameter water mains with minimum 6-inch diameter water mares
and looping-the system ,,viii increase area pressures, improve water quality, and p. rovide a more
reliable system, particularly for fire service. Moving.the location of the water ma~.. to the
roadways will eliminate the problems associated with the backyard easements and improve
meter reading efficiency.
CITY staff has been actively replacing the small diameter water mains throughout the CITY;
however, the:breadth of the work required has taxed the tZl'l'Y's resources. The CIYY has
evaluated their ability to perform all of the work required within the desired time schedule and
has decided 'co contract out some of the small diameter water main replacement work. The
improvements proposed for the Seaerest Estates Area under this Task Order shall be performed
by a private contractor, therefore requiring biddable construction documents.
The CITY is interested in replacing the old mains with new 6-inch diameter water mains. The
pipe will most Hkely be C-900 PVC installed by conventional method, however directional
drilling wend other materials will be considered for applicability.
In addition to the small diameter water main replacement work, an approximately 2,100-foot
section of the 6-inch diameter water main on Seacrest Boulevard from roughly Mission Hill to
SE 36 Avenue is old unlined cast izon pipe. Poor water quality has also been reported in this
area. This section of water main requires replacement and upsizing to a larger size compatible
with service needs. The work will be developed for inclusion in the bid documents, however
the CITY may choose to perform this work with CITY personnel.
DFB/TO1AM£NO1 .DOC
To minimize disruption to neighborhoods, the City will continue implementation of it's swale
improvement program on streets receiving water main improvements. On these streets, the
project will incorporate drainage improvements including swale, driveway and sidewalk
reconstruction commensurate with the water main work and bid in the same construction
contract.
It is understood that there will be future projects throughout the City consisting of water main
replacements and swale improvements. Therefore, construction documents such as
specifications and standard details will be developed in a manner that will make them easily
reusable on subsequent projects.
The CITY has requested engineering services from CH2M I-IILL (CONSULTANT) to implement
the Seacrest Estates Area improvements for the small diameter lines and swales in the general
~rea bounded by Seaczest Boulevard, Southeast 31 Avenue, Southeast 21 Avenue, and the
railroad tracks at Dixie Highway. Items included in this Task Order provide for the preparation
of biddable drawings and specifications, bid and construction phase services.
B. Scope of Services
This Amendment to the original task order adds additional area to the scope of the project,
specifically:
· Replacement of the water main on Seacrest Boulevard from SE 31s~ Ave. north to just
beyond SE 28~ Ave. (approx. 1300 LF).
· Provide survey services on Seacrest Boulevard (west side) to facilitate replacement of
the water service connections from SE 34~ Ave. north to just beyond SE 28~ Ave.
· Swale improvements (survey and design) on SE 1*t St. between SE 23~a Ave. and SE 27~
Ave.
The specific services to be provided by the CONSULTANT are as follows:
Task 1 - Engineering Design Services
Additional field survey and engineering design services are required to accomplish the
following improvements::
· For Seacrest Boulevard: The existing main will be replaced for the 1300 LF from SE 31"
Ave to just north of SE 28~ Ave. The scope of services for this work will be the same as
described in Task 1 of the original task order. There is no swale work in this area, only
water main and services. This additional task will add 2 sheets to the drawing set.
· Also for Seac~est Boulevard: The service laterals on the west side of the street will be
shown on the drawings and replaced by directional drilling as part of the construction
project. The extent of this work is SE 28m Ave. south to SE 34~ Ave. The work in this
task will be incorporated into existing drawings.
· For SE 1~t St.: Additional drawings willbe added to the project for the reconstruction of
the drainage swales between SE 23~ Ave. and SE 27~ Ave. There are no water main
replacements on this street but it makes sense to complete the drainage work in the area
at the same time. This task will add 1 sheet to the drawing set.
Task 2 - Permitting Services
There are no changes to the Task 2 services.
DFB~TOI'AMENDI .DOG
Task 3 - Bid Phase Services
There are no changes to the Task $ services.
Task 4 - Services During Construction
There are no changes to the Task 4 services.
C. Additional Services
The CONSULTANT will provide additional services beyond the scope as attthorizecl by a
separate task order or an amendment to this task order. Additional services may include,
but are not limited to, the following:
· Additional site visits, public meetings or additional project scope
· Claims, litigation or other controversy in connection with th~s project.
D. Assumptions
· Unless indicated otherwise in this Amendment, all assumptions contained in the
original Task Order 1 will remain in effect.
E. Obligations of the CITY
Unless indicated otherwise in this Amendment, ali obligations of the CITY in the original
Task Order 1 will remain in effect.
F. Compensation
Compensatiort by the CITY to the CONSULTANT will be on a lump sum in accordance
with the Agreement. The estimated compensation for the services described in this
Amendment No. 1 to Task Order No. 1 is $11,960.00. The table below summarizes the
es[-imated costs anticipated for this task. Survey services are included in expenses and are
not shown as part of the labor time or cost.
Amendment No. 1 Cost Estimate
Task 1-Additional Design Services
Labor Labor
Days Costs Expenses Total
7.2 $5,210 $6,750 $11,960
G. Schedule
The services to be provided under this Task Order will be included in the normal progress
of the project described in the original task order. No additional time will be required
beyond what is necessary for the surveyors to complete the additional field work.
APPROVED BY:
Gerald Br'oening, Mayor
Dated this 5_ day of ~.JO,,13 ~ ,2001.
DFE/T01 AMEND1 .DOC 3
SUBM1TI'ED BY:
CH2M HILL, INC.
Vice President, Af~aV .Manager
Dated this 8 day of fVto,x~ ,2001.
DF~D'01A~ENOl .DO(~
CH2MHILL
CH2M HILL
Hillsboro Executive Center North
800 Fairway Ddve. Suite 350
Deerfield Beach. FL
33441-1831
Tel 954.426.4008
Fax 954.698.6010
May 3. 200l
161317.WM.10
Robert Kenyon
City of Boynton Beach
124 East Woolbright Road
Boynton Beach, FL 33435
Subject:
Seacrest Estates Area Water Main and Swale Improvements
Task Order 1
Dear Mr. Kenyon
Please find attached, 3 original, signed copies of Amendment No. 1 to Task Order No. L relative to the
additional work required to complete the construction documents for the above referenced project. The
additional w~rk was developed during discussions with City staff as the project design was being completed
and reflects the desire to complete as many of the anticipated improvements in the affected area as possible at
one time, so as to reduce the impact of multiple construction projects on the residents in the neighborhood.
The original project was envisioned to replace water mains located behind the houses in the 5eacrest Estates
area, in accordance with the overall water main replacement program being carried out by the City. It was
combin~ ed With espects'of the City-wide stormwater improvemenm program, in that swale improvements were
to be made On streets where the water mains were to be constructed. A third program being implemented by the
City is the systematic replacement of sub-standard water service connections.
This amendment extends those improvement~ to include swale improvements on all streets in the neighborhood
even if there are no new water mains and to replace services in areas where the water mains do not need to be
replaced. It also replaces a portion of the Seacrest Boulevard water main adjacent to the project area.
This Amendment to the original task order adds the following additional items to the scope of the project,
specifically:
Replacement of the water main on Seacrest Boulevard from SE 31st Ave. north to just beyond SE 28th Ave.
(approx. 1300 Lb').
· Provide survey ~erwces on Seacrest Boulevard (west side) to facilitate replacement of the water service
connections from SE 34~ Ave. north to just beyond SE 28th Ave.
· Swale improvements (survey and design) on SE 1st St. between SE 23rd Ave. and SE 27th Ave.
Sincerely,
CH2M HILI~
Walt Schwarz, P.E.
Project Manager
CH2MHILL TRANSMITTAL
To: City of Boynton Beach
1.2z[ East Woolbright Road
Boynton Beach, FL 33435
Attn: Robert Kenyon
Re: Seacrest Estates Project
We Are Sending You:
Attached
Shop Drawings
Prints
Copy of letter
From: Walt Schwarz, P.E.
Date: Apdl 24, 2001
Under separate cover via
Documents
Specifications
Other:
Tracings
Catalogs
Quantity Description
3 Amendment No. 1 to Task Order No. I
If material received is not as listed, please notify us at once
Remarks:
The attached amendment accounts for the following 3 changes to the project:
The addition of swale improvements (where there are no water mains) on SE lSt Street
Survey on the west side of Seacrest to replace the services
Survey and design for the Seacrest Boulevard water main replacement north of where
the record information we were g~ven and where the original task order said was to be
replaced.
As you know, the survey and the SE 1= Street design has been completed. Please contact
me if you have any questions.
DF~BOBTRA4.DOC 161317,WM,10
To minimize disruption to neighborhoods, the City will continue implementation of it's swale
rmprovement program on streets receiving water main improvements. On these streets, the
project will incorporate drainage improvements including swale, driveway and sidewalk
reconstruction commensurate with the water main work and bid in the same construction
contract.
It is understood that there will be future projects throughout the City consisting of water main
replacements end swale improvements. Therefore, construction d .oc,um. ents such,as
sp?c~fications and standard detmls will be developed m a manner that w~ll make them easily
reUSable on subsequent projects.
· ~ne Crr~ ~s~requested en~ineerin§ services from CH2M HILL (~0NSULTANT) to. implement
the:Seacrest Estates Area improvements for the small diameter line~ end swales in the general
'. Items included in this Task Oraer provide for the preparation
bid and construction phase services.
B. Scope of Services
X'nis Amendment to the original task order adds additional area to the scope of the project,
specificall~n
· Replacement of the water main on Seac~est Bonlevard from SE $1" Ave. north t0 just
b~yond SE 28~ Ave. (approx. 1300 LF).·
· P~gvide survey services on Seac~est Boulevard (west side) to facilitate replacement of
the water service connections from SE 34~ Ave. north to just beyond SE 28~ Aye.
· Swale improvements (survey and design) on SE 1 ~ St. between SE 23~ Ave. and SE 27~
Ave.
The .specific services to be provided by the CONSULTANT are as follows:
Task I. Engineering Design Services
Additional field survey and engineering design services are required to accomplish the
following improvements::
· For Seacrest Boulevard: The existing main willbe replaced for the 1300 LF from SE 31"
Ave to just north of SE 28a' Ave. The scope of services for this work will be the same as
~ in Task 1 of the original task order. There is no swale work in th~s area, only
water main and services. This additional task will add 2 sheets to the drawing set.
· Also for Seacrest Boulevard: The service laterals on the west side of the street willbe
shown or~ the drawings and replaced by directional drilllrtg as part of the construction
project. The extent of this work is SE 28~ Ave~ south to SE 34~ Ave. The workin this
task will be incorporated into existing drawings.
· For SE 1" St.: Additional drawings will be added to the project for the reconstruction of
the drainage swales between SE 23~ Ave. and SE 27~ Ave, There are no water main
replacements on this street but it makes sense to complete the drainage work in the area
at the same time. This task will add 1 sheet to the drawing set.
Task 2 · Permitting Services
There are no Changes to the Task 2 services.
DFB/TO1AMENO1.DOC 2
SUBMi't-rED BY:
CH2M HILL, INC.
By:
Vice President, Area Manager
Dated this ~ day of /v~ ,2001.
~O1A~END1.DOC 4