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Minutes 09-15-15PRESENT MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA ON TUESDAY, SEPTEMBER 15, 2015 @ 6:30 P.M. Gerald "Jerry" Taylor, Mayor Joseph Casello, Vice Mayor Mack McCray, Commissioner Michael Fitzpatrick, Commissioner ABSENT David Merker, Commissioner Lori LaVerriere, City Manager James Cherof, City Attorney Janet Prainito, City Clerk 1. OPENINGS A. Call to Order - Mayor Jerry Taylor Mayor Taylor called the meeting to order at 6:30 p.m. A roll call revealed a quorum was present. Invocation Commissioner McCray offered the invocation. Pledge of Allegiance to the Flag led by Vice Mayor Casello Vice Mayor Casello led the Pledge of Allegiance to the Flag. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner McCray pulled Consent Agenda Item 6.C. 2. Adoption Motion Commissioner McCray moved to approve the agenda as amended. Vice Mayor Casello seconded the motion that unanimously carried. 2. OTHER A. Conduct Second Public Budget Hearing for the Fiscal Year 2015/2016 Proposed Annual Operating Budget. 1. MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 PROPOSED RESOLUTION NO. R15 -109 - Adopt the Final millage rate for the General Fund for Fiscal Year 2015 -2016. Motion Vice Mayor Casello moved to approve. Commissioner Fitzpatrick seconded the motion. Commissioner McCray requested to clarify some items that were stated at the CRA meeting. It had been stated the budget for the City was approved. Commissioner McCray reiterated tonight's meeting was the second public hearing and approval of the budget. It further was stated that all employees received a 3% raise. He clarified that the Police Department was given a 3% raise because of their contract. The decision for general employees would be made this evening. He requested the record reflect the City Commission did not approve a 3% increase for all of the general employees of this City. That was misinformation given to the CRA and it was acted upon with the final consent of the City Commission. Mayor Taylor explained that the millage rate was held at 7.9 which is the same as it was last year. However, many residents are hurting due to increases in health, home, car, and flood insurance. As an elected body, he felt a responsibility to provide the citizens with some relief. Although the budget is very tight, he would like to reduce the millage by one -tenth of a percent (amounting to just over $300,000) to 7.8. This could help many people. He realized by reducing the millage, the extra funding would have to come out of reserves. Substitute Motion Mayor Taylor moved to approve the millage rate at 7.8. The motion died for lack of a second. Attorney Cherof announced the millage rate was 7.1 above the rolled -back rate which was 7.3762. The members of the public would have an opportunity to comment and ask questions of the Commission and staff regarding the budget. Mayor Taylor announced the public hearing. There was no one present who wished to speak. The public hearing was closed. Commissioner Fitzpatrick was bothered by the motion to decrease the millage to 7.8. He felt if that had been the intent of the Commission, they would have held firm at 2% raises as discussed and agreed upon during strategic planning. In addition, the Village of Golf should have been charged 2.75 mils for fire service which would probably cost the City of Boynton Beach taxpayers more like 4 mils or better. He questioned why the Commission did not hold the fine there instead of requesting a reduction at this time. The budget as presented already contained a $400,000 deficit. 2 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA Mayor Taylor reminded the Commissioners he brought up the suggestion of the reduction in millage to 7.8 during the budget workshops and no one wanted to do it at that time. The Commissioners wanted to wait and possibly lower it later. Mayor Taylor realized he had no support for his motion and would honor the desire of the Commission. Vote The motion for 7.9 carried unanimously Motion SEPTEMBER 15, 2015 PROPOSED RESOLUTION NO. R15 -110 - Adopt the Final Budget for the General Fund and all other funds for Fiscal Year 2015 -2016 Commissioner McCray moved to provide appropriation of a maximum of $1,250 per employee City contribution for employees who establish Health Savings Accounts (HSAs). Commissioner Fitzpatrick seconded the motion. Using the Fire Department as an example, Vice Mayor Casello confirmed that at the present time, no signed contract exists. If an agreement is not reached, would this appropriation still take effect? Attorney Cherof responded negatively and explained that without a signed contract, no employee who is member of a bargaining unit would receive the increase until the process is completed. Negotiations are underway with all three unions. When the negotiations are completed, there will be an issue with respect to when their $1,250 would officially take effect. The new High Deductible Health Plan that was already approved by the Commission will go into effect. The City will not supplement the HSA (Health Savings Accounts) accounts with the $1,250 until there is a signed agreement. Vice Mayor Casello inquired if this could be used as a tool against the unions. Attorney Cherof said it is a negotiating tool and it is obvious, since it was being stated publicly, that there is an appropriation for $1,250. Once the agreement is reached, the Commission reserves the right to make any portion of it retroactive to the same time period that it would otherwise be available. Mayor Taylor announced the public hearing on the establishment of the contribution for the Health Savings Account. There was no one present who wished to speak. The public hearing was closed. Vote The motion carried 3 -1. (Vice Mayor Casello dissented.) 3 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA Motion Commissioner McCray moved to provide appropriation for a 2.5% wage increase for general employees. Commissioner Fitzpatrick seconded the motion. Mayor Taylor announced the public hearing on this motion. There was no one present who wished to speak. The public hearing was closed. Vote The motion carried unanimously. Motion SEPTEMBER 15, 2015 Commissioner McCray moved to adopt the Proposed Resolution R15 -110 to adopt the final budget for the General Fund and all other funds for Fiscal Year 15/16. Vice Mayor Casello seconded the motion. Mayor Taylor announced the public hearing. There was no one present who wished to speak. The public hearing was closed. When Commissioner Fitzpatrick inquired if it was necessary for Tim Howard, Finance Director, to make a presentation before the vote, Ms. LaVerriere responded there was no requirement for a presentation. Vote The motion carried unanimously. B. PROPOSED RESOLUTION NO. R15 -111 - Ratification by City Commission of the Boynton Beach Community Redevelopment Agency (CRA) annual budget for fiscal year 2015 -2016. Motion Commissioner Fitzpatrick moved to approve. Mayor Taylor passed the gavel to Vice Mayor Casello and seconded the motion that failed 2 -2 (Vice Mayor Casello and Commissioner McCray dissenting.) Attorney Cherof explained it was necessary for the Commission to move on this item since this is considered a ministerial responsibility of the Commission. This procedure could have been delegated to the CRA Board; however, the Commission performs this responsibility every year indicating this is an agency created by the City Commission. The item must be 4 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 disposed of and he recommended those who voted against the motion reconsider their votes. This would not be an endorsement of the budget, but an indication of its ratification. Commissioner Fitzpatrick asked what kind of message would be sent to the business community if the Commission did not approve the budget. Mayor Taylor responded it would be a negative message. Vice Mayor Casello said his opinion is well documented and he does not feel he should vote in favor of something he does not believe in. His position is well defined about where he stands on the CRA budget. He expressed his opposition to the 3% raises overall for the CRA staff. Commissioner McCray agreed with Vice Mayor Casello's comments. At the CRA meeting, it was expressed that there was a 3% increase for all City employees and that was wrong. The City general employees are receiving a 2.5% increase and until that amendment is made, he would not vote in favor of the CRA budget. Commissioner Fitzpatrick expressed that when speaking at the CRA meeting, and 3% is said for all employees, that is 100% correct — 3% of all CRA employees, which is 12 or 13 people. It has nothing to do with the City. Also, it is important to vote in favor of this budget because it is good for the City of Boynton Beach. Vice Mayor Casello asked if it was fair to say both City and CRA budgets are funded with taxpayers' dollars. Mayor Taylor responded affirmatively. Therefore, Vice Mayor Casello had a hard time saying the entities are separate and different when both are funded with taxpayers' dollars. Commissioner McCray reminded all when the motion was made at the CRA meeting, it was based on all employees in the City being given 3 %. He did not understand the urgency to move to give the CRA employees a 3% raise. Vice Mayor Casello felt their points were well taken and the public understood his and Commissioner McCray's positions on this issue. Reconsideration Vote Mayor Taylor called for reconsideration of the vote on Proposed Resolution No. R15 -111. The motion carried unanimously. C. Informational items by Members of the City Commission Commissioner Fitzpatrick reported on the following events he attended since the last Commission meeting as follows: September 2 — 70 Anniversary of the Victory over Japan Ceremony and Awarding of the Legion of Honor Medal to approximately 10 World War II veterans by the French Delegation; September 6 — Labor Day Picnic sponsored by the 5 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 IBEW; September 8 — CRA Meeting; September 9 — Chamber of Commerce Luncheon; September 9 — Save Boynton High Steering Committee Meeting; September 10 — Meeting with League of Cities Chairperson, Riviera Beach City Commissioner Dawn Pardo, who has an initiative to establish a new greenway trail out west; September 14 — Greater Boynton Beach Foundation Meeting; and September 15 — Boynton Beach Intracoastal Group Meeting. Vice Mayor Casello wished all members of the Jewish community a healthy, prosperous and Happy New Year. He attended the Chamber of Commerce Luncheon of the Mayor's Chat and it was set like a Johnny Carson set. The Mayor was asked some tough questions on -line and from the gathering and Vice Mayor Casello was very proud of how the Mayor handled the answers. Commissioner McCray attended the Chamber of Commerce Luncheon. He wished the Jewish community a Happy New Year. Commissioner McCray requested this opportunity to enter information into the record to respond to comments that were made in the newspaper more than once. The comment was that the leadership of the City needed to be reevaluated. Commissioner McCray reported in 1963/1964, he took a course in Civics that was taught by Mr. Kelly Brown at Carver High School. He didn't understand why he was taking the course because he had no idea he would one day be an elected official. He read, "The City Commission must determine the policies, directions and level of City government. Our job is to determine how to best meet the numerous needs and demands of public services throughout the community while complying with State and federal mandates and doing all of this with limited financial resources. The City Commission must constantly listen to the people in the community while keeping an ear tuned to the events of the region, the State, the nation and the world which could affect the City of Boynton Beach." The comment about the leadership of the City was made by someone that was appointed and did not take an oath. Commissioner McCray continued that when he became a Commissioner, he took an oath like all of the other Commissioners which says, "1, Mack McCray, do solemnly swear or affirm that I will support, protect and defend the Constitution and government of the United States, the State of Florida, and the City of Boynton Beach, that I am duly qualified to hold office under the Constitution and bylaws of the State and the City of Boynton Beach and that I will well and faithfully perform the duties of City Commissioner of the City of Boynton Beach, Florida." This was dated March 18, 2014. Commissioner McCray asked the City Attorney to express the duties of the City Manager. Attorney Cherof responded the City Manager is the Chief Executive Officer of the City and the overseer of all the City employees and is at the leadership helm of the City. When asked about the duties of the CRA Director, Attorney Cherof said that position is an appointee by the Board and is the Chief Administrative Officer of the CRA. Commissioner 6 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 McCray confirmed with Attorney Cherof that the CRA Director is responsible for the day -to- day operation and sits in the leadership capacity. Mayor Taylor expressed his best wishes to the Jewish community for a Happy New Year and a prosperous year ahead. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Presentation of Library Department by Craig Clark, Library Director, detailing library services to the public. Craig Clark, Library Director, made a PowerPoint presentation regarding the services provided by the Library. The mission of the Library is to enhance the City's pursuit of lifelong learning, information and leisure by providing the highest quality services and resources. For the last fiscal year, there were over 324,000 visitors to the Library, more than 231,000 electronic visits to the website and databases, more than 273,000 items borrowed, over 38,000 registered users of the Library, more than 76,000 computer appointments made, more than 58,000 reference questions were answered, 457 programs held for adults, children and teens and program attendance was over 10,000 people. The City of Boynton Beach Library reciprocates with other public and academic libraries in the area. Library cardholders are eligible for free cards from those libraries. Mr. Clark expounded on the programs available at the Library. He also offered information on the digital collections including free e -books and digital magazines available. In the future, the Library will provide iPad lending for adults and will offer a 3 -D printer for STEM programs for teens. Mr. Clark recognized the Friends of the Library, the Library Quilters and the Library Board for their partnership. Brochures about services offered at the Library were available in the back of the Chambers. Commissioner McCray acknowledged the volunteers who man the used book store. Mr. Clark explained they accept donations of books, sell them back to the public and give the money back to the Library to be used for the kids' and teen programs. They raised over $100,000 over the last five years. Vice Mayor Casello inquired if most of the borrowed items are returned. Mr. Clark said approximately 30 accounts a month are turned over. In response to a question from Vice Mayor Casello, Mr. Clark advised that the Library occasionally works in conjunction with the Children's Schoolhouse Museum, but programs at the Library are free, while the Museum charges for their programs. Vice Mayor Casello questioned whether the Library seeks grants for the purchase of computers. Mr. Clark explained it is hard to find grant money for computers. Back in early 2000, Microsoft had a program in place; however, that no longer exists. The purchase of MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 Library computers is from State Aid funding. Four computers were purchased through a Comcast grant. Mayor Taylor expressed pride in the City Library and brags about it all the time. It is a great amenity. Mr. Clark's leadership has been excellent and it is reflected in the Library employees. They go out of their way to help people find what they need. Mayor Taylor asked Mr. Clark to express his appreciation to the Library staff. B. Announcement of awards received for the City's 2014 Annual Report and 2015 Calendar. Eleanor Krusell, Communications Manager, accepted three awards for the 2014 Annual Report and 2015 Calendar. She accepted the first -place award in the Annual Report category from the Florida Festivals and Events Association, which is a statewide organization made up of approximately 700 people who produce and promote festivals and events. The award was received in the budget category of $50,000 to $249,000. This past Thursday, Ms. Krusell accepted, on behalf of the City, two awards from the City /County Communications and Marketing Association. This is a national association made up of approximately 700 members who assist governments in promoting their services. The City received third place in the category of Annual Reports and third place in the category of Calendars. The awards were received in the population category of 80,000 and below. Work is currently ongoing on the next annual report and calendar. Next year's calendar will highlight each department director and provide biographical information. Ms. Krusell thanked everyone who contributed to the calendar. Ms. LaVerriere gave kudos to Ms. Krusell for the tremendous undertaking to produce the calendar and annual report. The creativity was fantastic and she plans to grow this project for next year to make it even better. Mayor Taylor said these awards have to be earned. Ms. Krusell birddogged the entire project and he thanked her. Vice Mayor Casello reported on how busy Ms. Krusell is and congratulated her for a job well done. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Christopher Burdick, CRA Special Events Coordinator, handed out an announcement for upcoming events. The first event will be on October 2, Movies in the Park at the Amphitheater. There will be food trucks and the first movie will be "Goonies ". Music on the Rocks will be on October 16 No act has yet been assigned. The Pirate Fest will be October 24 and 25 The hours and size of the event have been extended. There will be live mermaids, two tanks, two shows, a "meet and greet with the mermaids ", a sideshow, kids' activities and a treasure hunt. He urged attendance at the events. 8 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 Harry Woodworth, 685 NE 15 Place, thanked Colin Groff for the amazing job he has done on the drainage project. Chief Katz is doing a great job of keeping open the parking between the bridge and the U -Haul business on Federal Highway. AT &T trucks have been all over Federal Highway this past week. AT &T should be done this week. FPL has permits to remove the remaining poles. Commissioner McCray also thanked Jeff Livergood for his participation in the effort to remove the poles from Federal Highway. Reverend Richard Dames, 7284 West Boynton Beach Blvd., President of the Coalition of Clergy, said it was an honor to be chosen to speak to the Commission. He was present to thank the Commissioners for everything they do in this City and the Coalition is praying for the Commission for wisdom, knowledge and understanding in making vital decisions that impact the City. He also thanked Commissioner McCray for all of his hard work in District 2. Mayor Taylor thanked the delegation for taking the time to come to the meeting to express those accolades. Nicole Marcellus, 615 Oak Street, has seen her neighborhood become degraded by prostitutes, drug dealers and death. She has pleaded with the Police Department twice to help the community. Her grandchildren have seen sex acts taking place outside her door. The senior citizens are afraid to go outside. She is unable to ride her bike without being approached by prostitutes or drug dealers. The people have spread out to into the parks. She volunteers to teach 15 children, ages three and four, but while in the park, drug deals are ongoing. She requested assistance. Mayor Taylor requested one of the Police representatives speak with Ms. Marcellus in the Lobby of City Hall. Renee Herder, 625 Oak Street, reported her vehicle was vandalized by a gunshot on Labor Day and two neighbors' vehicles were burglarized. She expressed concern about the increasing crime on her street. She has talked to people who frequent the street and there is a homeless population that sleeps at the park at night on the shoreline. They access the park from Oak Street. There is a motel at the end of the street. There is a strip shopping center where sexual activities are going on. The neighborhood wants to set up Crime Watch. A juvenile was apprehended who shot up her car. The homeless population at the park is part of the problem. She wanted the City to be aware of the problem and offer assistance if possible. She also thanked everyone for extending the life of the high school. Mayor Taylor said she was doing the right thing by coming forward and sharing the details with the Police. He asked Ms. Herder to see the Police representative in the Lobby to share details with him. Dr. Piotr Blass, 113 West Tara Lakes Drive, saluted the Mayor for helping to solve the reported problem and he felt confident the Police would take care of it. He wished all a 9 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA Happy New Year. The City has a fantastic Library and Director. Boynton needs to move to the next level and he expects the high school to be saved and anticipates a University of Boynton Beach. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory Boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N /V Stu) openings exist: Arts Commission: 1 Reg Building Board of Adjustments and Appeals 1 Alt Education and Youth Advisory Board: 1 Stu Golf Course Advisory Committee: 1 Alt Recreation and Parks Board: 1 Alt Planning and Development Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts Mayor Taylor advised there were no applicants for the vacant appointments. 6. CONSENT AGENDA SEPTEMBER 15, 2015 Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R15 -112 - Approve award of the RFP for Website Development, Design, and Deployment Services, and authorize the City Manager to sign a Vendor Services Agreement with JesseJames Creative, Inc. of New York, NY, for the amount of $52,500 for a one year term with two (2), one (1) year renewal options. B. PROPOSED RESOLUTION NO. R15 - 113 - Assess the cost of nuisance abatement on properties within the City of Boynton Beach C. PROPOSED RESOLUTION NO. 15 -114 - Adopt the City of Boynton Beach Program for Public Information (PPI) to maximize the city's credit as part of the Community Rating System (CRS) for the National Flood Insurance Program (NFIP) and prioritize the dissemination of flood - related information to residents and businesses. Commissioner McCray requested staff make a presentation of this item to enlighten the citizens. Carisse LeJeune, Assistant City Manager, announced the City's current rating is 7, which is a 15% discount on flood insurance to all citizens. With the CRS (Community Rating 10 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA System) ratings, there is a site visit and there was a recertification for the City. The inspector came in last Thursday along with the CRS team and information was reviewed to lower the rating. Staff believes we have a good chance of going to a rating of 5 which would give the citizens a 25% discount on their flood insurance premiums. The PPI is a program that disseminates flood information to the public, makes it a priority for the City and outlines the dissemination of the information throughout the year. When applying for flood insurance, the insurance premium discount will automatically be applied. When looking at the bill, there should be a notation for the CRS discount. For any questions about receiving the discount, the Development Department can be contacted at (561) 742 -6350. Grace Wilson or Shane Kittendorf can answer questions. This information will be on the City's website. There is a page devoted to flood information. Motion SEPTEMBER 15, 2015 Commissioner McCray moved to approve. Vice Mayor Casello seconded the motion that carried unanimously. D. PROPOSED RESOLUTION NO. R15 -115 - Authorize the City Manager or Mayor to apply for, execute all documents associated with the Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $26,436, accept the grant, and execute the Grant Agreement subject to the approval of the City Attorney. E. PROPOSED RESOLUTION NO. R15 -116 - Authorize the application and agreement for Library State Aid to Libraries Grant for FY2015 -2016. F. Approve the updated Library Long Range Plan for 2015 -2020. G. Approve the extensions for RFPs /Bids and /or piggy -backs for the procurement of services and /or commodities as described in the written report for September 15, 2015 - "Request for Extensions and /or Piggybacks ". H. Accept the written report to the Commission for purchases over $10,000 for the month of August 2015. I. Approve the minutes from the Regular City Commission meetings held on August 18, 2015 and September 3, 2015 and the Special City Commission meeting held on September 10, 2015. 7. BIDS AND PURCHASES OVER $100,000 A. PROPOSED RESOLUTION No. R15 -117 - Award the bid for "The Painting of Exterior and Interior Utilities Chemical Containment Areas ", Bid No. 052 - 2821- 15 /JMA and authorize the City Manager to sign a contract with Southland Painting Corp. of Fort Lauderdale, FL for the bid amount of $113,350. 11 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA Motion Commissioner McCray moved to approve. Vice Mayor Casello seconded the motion. Vice Mayor Casello inquired if this was specialized painting. Colin Groff, Utilities Director, responded affirmatively. This paint will protect the concrete if chemicals spill. Vote The motion carried unanimously. Motion SEPTEMBER 15, 2015 B. PROPOSED RESOLUTION No. R15 -118 - Approve the piggy -back of the City of Cape Coral, FL contract with Shrieve Chemical Company based on their Bid No. UT15 -52 /CH for Sulfuric Acid with the same terms, conditions, specifications and pricing, and authorize the City Manager to sign a contract with Shrieve Chemical Co. The anticipated annual expenditure for the purchase of sulfuric acid is $125,000. Commissioner McCray moved to approve. Vice Mayor Casello seconded the motion. Commissioner McCray inquired if this was an increase in the blanket purchase order. Mr. Groff explained it is about the same amount that is spent each year. Mr. Howard reported $100,000 has been spent so far this year. Vote The motion carried unanimously. C. Approve utilizing the State of Florida Mobile Communications Services (MCS) Contract for wireless voice and data services with AT &T, Sprint and Verizon for Fiscal Year 2016 for all City Departments requiring these services. The State of Florida Contract expires January 10, 2017. The anticipated annual expenditure for all departments is $130,000. Motion Commissioner McCray moved to approve. Vice Mayor Casello seconded the motion. Commissioner McCray inquired if it was a blanket purchase order. Mr. Howard responded affirmatively and reported $104,000 was spent to date. Vice Mayor Casello questioned why this was spread throughout three companies. Mr. Howard responded the State awards different services to different companies. On a piggy- back contract, any of those companies could be selected. 12 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA Vote The motion carried unanimously. SEPTEMBER 15, 2015 D. Authorize utilizing the State of Florida Contract No. 25172500- 2- WSCA -15 -ACS (Alternate Contract Source) for the purchase of Good Year Tires for the City's fleet vehicles on an "As Needed" basis with an estimated annual expenditure of $250,000. Motion Commissioner McCray moved to approve. Vice Mayor Casello seconded the motion. Commissioner McCray inquired about the balance of the blanket purchase order. Mr. Howard said $205,000 has been spent to date. Last year, $291,000 was spent. Vote The motion carried unanimously. E. Authorize the use of the United States Postal Service (USPS) as a sole source vendor for Fiscal Year 2015/2016 for postage costs associated with Utility billing for an estimated amount of $155,000. Motion Commissioner McCray moved to approve. Commissioner Fitzpatrick seconded the motion. Commissioner McCray inquired about the balance of the blanket purchase order. Mr. Howard responded $150,000 was spent this year and $156,000 last year. Vice Mayor Casello inquired if the City has moved to electronic billing. Mr. Howard explained the idea is constantly promoted to the customers, but only some take advantage of it. Mr. Groff advised approximately 5,500 bills out of 35,000 bills are electronic. Vote The motion carried unanimously. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS — None 13 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA 9. PUBLIC HEARING SEPTEMBER 15, 2015 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS - The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. None 10. CITY MANAGER'S REPORT A. PROPOSED RESOLUTION NO. R15 -119 - Adopt the City of Boynton Beach Strategic Plan 2015 -2016. Motion Vice Mayor Casello moved to approve. Commissioner McCray seconded the motion that carried unanimously. 11. UNFINISHED BUSINESS — None None 12. NEW BUSINESS A. Authorize the expenditure of $1,000 from Vice Mayor Casello's Community Support Funds to GBDC Entrepreneurship Institute. This program develops social entrepreneurs through training, business coaching and technical assistance. Emphasis is on youth to aid in reducing school dropout rates and increase leadership skills. Motion Commissioner McCray moved to approve. Commissioner Fitzpatrick seconded the motion that carried unanimously. B. Authorize the expenditure of $1,000 from Vice Mayor Casello's Community Support Funds to the Community Caring Center of Greater Boynton Beach, Inc. for their hunger programs. Motion Commissioner McCray moved to approve. Commissioner Fitzpatrick seconded the motion that carried unanimously. 14 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA Motion SEPTEMBER 15, 2015 C. Authorize the expenditure of $300 from Commissioner Fitzpatrick's Community Support Funds to Sister City Program - Essay Writing and Art Contest Motion Commissioner McCray moved to approve. Commissioner Fitzpatrick seconded the motion that carried unanimously. D. Authorize the expenditure of $200 from Commissioner Fitzpatrick's Community Support Funds to Boca Raton's Promise organization to assist the Boynton Beach Mental Health Committee. Commissioner McCray moved to approve. Commissioner Fitzpatrick seconded the motion that carried unanimously. E. Authorize the expenditure of $1,500 from Commissioner Fitzpatrick's Community Support Funds to the Greater Boynton Beach Foundation. Motion Commissioner McCray moved to approve. Commissioner Fitzpatrick seconded the motion. Mayor Taylor advised he would vote to support this donation so that it will go to the Boynton Beach Foundation, but not for the mold study on the Old High School because this is already being done in an investigation by a potential developer. Commissioner Fitzpatrick said this donation would be for clean -up. Mayor Taylor was opposed to allowing anyone in the building to clean it up because there is liability on the part of the City if someone is hurt or gets sick. Attorney Cherof confirmed for Mayor Taylor that the request for authorization was properly within the scope of funds approved in the policy adopted by the City Commission. Approval of this item would require some additional steps to make sure safeguards are in place to allow clean up; however, the expenditure would be appropriate. Mayor Taylor announced he would not support the expenditure because he did not want anyone interrupting the process that is in place at this time regarding the Old High School. Vote The motion carried 3 -1. (Mayor Taylor dissented.) 15 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA SEPTEMBER 15, 2015 Commissioner McCray noted he did not spend his allocation this year, but he intends to do so next year. F. Commission discussion and possible action regarding Independent Community Redevelopment Agency Board pursuant to the direction from the Strategic Plan sessions for fiscal year 2015/16. Vice Mayor Casello reminded the Commissioners this issue was discussed at strategic planning and he has given it a great deal of thought. There are a couple of different directions the Commission could take; e.g., having an independent Board made up of all residents, or a mixture of Commissioners and appointed members. However, after the last CRA meeting, he made up his mind that if the Commissioners are going to be held responsible, he would like to see the Board be made up of elected officials only. Vice Mayor Casello understands that he is responsible for his actions as a member of the City Commission and the citizens let him know whether or not he is doing a good or bad job by their votes at election time. He would like to see the members of the CRA Board all elected officials. The elected officials are accountable to the people they represent. Vice Mayor Casello would move to have a CRA Board made up of only elected officials with no appointed citizens. Commissioner McCray asked when was the last time the CRA Board was made up of only elected officials. Although the answer was not readily available, Commissioner McCray confirmed with the City Attorney that the CRA Board was made up of only elected officials in the past. Commissioner McCray agreed with Vice Mayor Casello's comments. Commissioner Fitzpatrick supported having some appointed citizens on the Board because it added broadened experience. Mayor Taylor felt if it isn't broken, don't fix it. This current CRA Board has done a tremendous job with over $300 million of development ongoing. The development community likes to know with whom they are dealing and they do not like to see changes during the process. Delray is having a problem with their independent Board and they want to make it only elected officials. Mayor Taylor does not have a problem with how it is currently running, but he has also been involved when it was only elected officials. He does not have a problem with either configuration. Vice Mayor Casello recognized there were two outstanding individuals on the Board now; however, they are term limited and the next appointees might not be as good. Motion Vice Mayor Casello moved to change the Board to elected officials only. Commissioner McCray seconded the motion that carried 3 -1. (Commissioner Fitzpatrick dissented.) 16 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA 13. LEGAL SEPTEMBER 15, 2015 A. PROPOSED ORDINANCE NO. 15 -023 - SECOND READING - PUBLIC HEARING — Approve amendments to the LDR to 1) allow City- initiated requests for rezoning lands to a planned zoning district to be processed without a concurrent master plan or site plan; and 2) exempt City- initiated Future Land Use Map (FLUM) amendment and rezoning requests implementing recommendation of redevelopment plans from the full criteria - based review. (TO BE HEARD ON 10/6/15) B. PROPOSED ORDINANCE NO. 15 -024 - SECOND READING - PUBLIC HEARING — Approve Petition to Expand Boundaries of Boynton Village Community Development District. (TO BE HEARD ON 10/6/15) Attorney Cherof reminded the Commissioners the second reading and public hearing of these two Ordinances had been delayed until October 6, 2015 since there was not sufficient time to advertise them after the last Regular Meeting and First Budget Public Hearing held on Thursday, September 3, 2015. 14. FUTURE AGENDA ITEMS A. Inter -local Agreement with CRA pertaining to local government support of Ocean Breeze East project with Related Urban Development Group - October 6, 2015 B. Authorize Commission travel January 12 -13, 2016 to Tallahassee to attend Palm Beach County Days - October 6, 2015 15. ADJOURNMENT There being no further business to come before the City Commission, the meeting properly adjourned at 7:55 p.m. 17 MEETING MINUTES REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA ATTEST: net M. Prainito, MMC ity Clerk (Transcribed from One (1) Recording (09/16/2015 — 33/4 hrs.) 18 CITY OF BOYNTON BEACH h Casello, Vice Mayor David T. wierker, Co SEPTEMBER 15, 2015 Mack McCray, Qommissioner Michael M. Fitzpatrick, Commiss ner * =f: � i * o .. 0 Q f 0 tv,, 02 '. ► '*- 0 Z. c ' ) % . F.° ' 03 p VI CCU - N G 0 , n L,. 0 i.■ 4 �0- G 0 (0 . S 0 C. 0 (0 5. - T?' a co o m n x- x is = D Z --. 0 — O 2 rt. o ' o 3 r r - 1 O to �. DJ n n � O n Q n • v; (3- n O x 70 n vl E ro - t3 Oro n - 0. in n Q p - 7' O p O CI. O v3 '-',`• - ' rD n0 C LL " R ∎ 0 I.■ n ft , Cu z O .., n rp 3 , Q O O ` c 4 n O a, O 0 g . - o n n v) ,r 0 a . a, a. r Q p? O rti n II. I r-h c Q . n rD 'a 0 �' O o� O -- 1 lb 'l O 4 Q 3 Qia' rz• n Q. rD w n o o fp cm a n 4 4 � co 1 fp rD vt ct#) or o � t o n ` c ` 'C x O'R '-, O n `r O C O O Q. b �' O ". O a, O n rD O � �\� `= c n. n, Q. (D (I3 el- ID Nij 0- O cr 0 -. 0- 0 su co 3 q O ' O O O S n Q V) J 5 Z " a; V C' 4 4r rp r A cu 0 3- ". S H a 0 N 4 Ni N n = (r) J'` C O1 a 0 3 --i_ cu rD `O 3 Z S • O 3 ? -, stn - 0 Z7 C (D 3 S N Z 1 .< 'C C U v o -A m as A, C G ai co Z- o m � , O.- (t el) o 0 n rt. C O n - rD 3 j 0 O CU 0 (1) 70 0 X Z O rn C Z 70 70 Z LA r 7) C n -< m ' M 0 cl 70 g1 9 . 4 sok r, DJ 7° rle o • •-• Has = F = -v im W Cr CU ▪ O � o fl w ri 0. !D n v gli rl‘ CITY OF BOYNTON BEACH 2nd PUBLIC BUDGET HEARING September 15, 2015 FINAL BUDGET & MILEAGE RATE OVERVIEW for FY2oi5-2o16 r+ . .0„40 PURPOSE OF PUBLIC HEARING To provide the opportunity to discuss the adoption of the Final Budgets and Millage Rate for FY 2015-16 $211M for all Funds $76.5M for the General Fund 36.6% of all Funds 2 : oma°t GENERAL FUND State Truth in Millage (TRIM ) Proposed Ad Valorem Tax Rate = 7.9000 No rate increase, from the current 7.9000 mills The actual tax increase = 7.10% per State TRIM calculations over Rolled-back Rate of 7.3762 Citywide property values increased approximately 10.08% Note: Commission Proposed Millage Rate = 7.9000 (Adopted at September 3rd Public Hearing) 3 LL FUNDS - EXPENDITURES EXPENDITURE SUMMARY EXPENDITURE SUMMARY 2015-16 2015-16 PROPOSED PROPOSED CLASSIFICATION EXPENDITURE CLASSIFICATION EXPENDITURE SPECIAL REVENUE FUNDS GENERAL FUND 76,518,564 LOCAL OPTION GAS TAX 1 ,500,000 PUBLIC ARTS 164,395 RECREATION PROGRAM REVENL 849,981 ENTERPRISE FUNDS COMMUNITY IMPROVEMENTS 279,207 WATER & SEWER FUND 42,217,908 CEMETERY 328,019 SOLID WASTE 12,476,000 TRAFFIC SAFETY 822,515 GOLF COURSE 2,017,718 TOTAL SPECIAL REVENUE FUNDS 3,944,117 TOTAL ENTERPRISE FUNDS 56,711,626 CAPITAL IMPROVEMENT PARKS & RECREATION TRUST 189,020 INTERNAL SERVICE FUNDS GENERAL GOVERNMENT 2,563,350 FLEET MAINTENANCE 8,933,168 UTILITITY 48,909,129 WAREHOUSE 332,103 TOTAL CAPITAL IMPROVEMENT 51,661,499 SELF INSURANCE 3,847,876 TOTAL INTERNAL SERVICE FUNDS 13,113,147 DEBT SERVICE FUNDS PUBLIC SERVICE TAX 9,193,500 TOTAL DEBT SERVICE FUNDS 9,193,500 TOTAL -- ALL FUNDS $211,1424453 . ,... _ .. . ----- -- - GENERAL FUND Major Variables Increasing FY 2015-16 General Fund Budget From FY 2014-15 % Amount Increase FY 2015-16 Proposed Budget - General Fund $ 76,518,564 FY 2014-15 Adopted Budget - General Fund $ 73,030,538 Change Between Current Year to FY 2015-16 $ 3,488,026 4.8% Major Expenditures FY2014-15A FY2015-16P Employee Health Insurance Increase 4,570,204 5,390,980 $ 820,776 Potential Wage Increase - 750,000 $ 750,000 Pension Increase 12,193,852 12,721,779 $ 527,927 Self Insurance (Risk Mgmt) Allocation Increase 1,777,312 2,122,243 $ 344,931 Transfer to Golf Fund - 240,000 $ 240,000 Capital Outlay (Comp. Software, Hardware, Equipment, etc.) 506,556 611,928 $ 105,372 Election Expense - 71,605 $ 71,605 General Fund Total Increases $ 2,860,611 5 .: O F-r�dcx,�.. - ---._ __ r t" r ur' 'a.' • g0'�e, o- Y GENERAL FUND Department Budget Comparison FY 2014-15 FY 2015-16 FY2015-16 FY2015-16 Amended Proposed Amount % GENERAL FUND DEPARTMENTS Budget Budget Change Change City Commission $ 252,374 $ 260,692 8,318 3.3% City Manager 617,775 585,310 (32,465) -5.3% City Hall/General Admin. 2,771,218 3,326,639 555,421 20.0% Marketing/Communications 180,646 234,811 54,165 30.0% City Clerk 555,142 611 ,709 56,567 10.2% Financial Services 1,163,228 1,175,704 12,476 1.1% Information Technology 1,917,477 2,036,828 119,351 6.2% Human Resources 735,597 755,200 19,603 2.7% City Attorney 596,893 600,944 4,051 0.7% Police - Uniform Services 12,941,081 13,798,329 857,248 6.6% Police - Administrative Service: 6,737,193 7,276,098 538,905 8.0% Police - Support Services 8,408,260 8,386,870 (21,390) -0.3% 6 4 W O m ,� 4 Boa Op` eO,ta GENERAL FUND Department Budget Comparison (cont'd ) FY 2014-15 FY 2015-16 FY2015-16 FY2015-16 Amended Proposed Amount % GENERAL FUND DEPARTMENTS Budget Budget Change Change Fire 21,117,153 21,927,587 810,434 3.8% Emergency Mgmt 81,914 81,914 - 0.0% Development Services 873,199 1,000,576 127,377 14.6% Building 1,049,796 1,191,318 141,522 13.5% Planning & Zoning 699,511 742,572 43,061 6.2% Economic Development 344,239 266,108 (78,131) -22.7% Public Works Admin. 231,907 221,695 (10,212) -4.4% Facilities Mgmt. 1,583,462 1,611,462 28,000 1.8% Streets Maintenance 1,064,169 1,085,307 21,138 2.0% Engineering 656,356 675,777 19,421 3.0% Parks & Grounds 3,006,253 3,127,631 121,378 4.0% Library 2,234,621 2,261,401 26,780 1.2% School Museum Services 336,444 301,653 (34,791) -10.3% Recreation 2,874,630 2,974,429 99,799 3.5% 7 Totals $73.030.538 $ 76,518,564 $ 3.488.026 4.8% / W 1 arimab GENERAL FUND FY15/16 Major Proposed Revenue Changes FY14/15 FY15/16 Change Comments Adopted Proposed Budget Budget Property Taxes (Gross $32,204,232 $35,337,711 $3,133,479 Increase in assessed values T.I.F. Taxes to CRA ($5,186,878) ($5,985,241) ($798,363) Increase in assessed values Net Property Taxes $27,017,354 $29,352,470 $2,335,116 Property Tax to City after TIF Taxes deduction Florida Power & Light $4,200,000 $4,600,000 $400,000 Based on current estimates Business Tax $1,335,000 $1,500,000 $165,000 Based on current collections Building Permits $1,800,000 $2,000,000 $200,000 Based on current collections State Shared RevenuE $2,200,000 $2,400,000 $200,000 Based on State estimate Sales Tax $5,300,000 $5,600,000 $300,000 Based on State estimate ALS $1,500,000 $1,900,000 $400,000 Increase in Emergency Medical Transport $4,000,116 Transfers: PS Tax Debt $6,050,000 $6,250,000 $200,000 Funds available due to Bond Refinance FY14/15 Water/Sewer $5,000,000 $5,250,000 $250,000 Based on Utility operations Solid Waste $4,500,000 $4,000,000 ($500,000) Based on Solid Waste operations Fund Balance Needed $951,781 $450,645 ($501,136) Required amount for FY15/16 above $$ in FY14/15 ($551,136) Increase in Selected RevenuE $3,448,980 8 t t704 J _ _ I 130 GENERAL FUND Proposed Tax Levy vs. Rollback Rate ( Decrease) Current State Proposed Roll Back Tax Rate Tax Rate 7.9000 7.3762 Tax Rate Increase 0.00% -6.63% Current Year Assessed Value 4,635,365,868 4,635,365,868 ;ross Taxes Increase (over Rollback Revenue) 7.10% 0.00% Taxes on Reduced Property Values $ 36,619,390 $ 34,191,386 Less CRA TIF & Discounts $ (7,166,920) $ (6,785,096) Net Property Taxes $ 29,452,470 $ 27,406,290 Other Revenues $ 30,173,449 $ 30,173,449 Total Revenues $ 59,625,919 $ 57,579,739 Transfers From Other Funds $ 16,442,000 $ 16,442,000 Total Revenues & Transfers $ 76,067,919 $ 74,021,739 Appropriation of Fund Balance $ 450,645 $ 450,645 Total Expenditures $ 76,518,564 $ 76,518,564 Budget (Deficit) Surplus $ - $ (2,046,180) 9 ________ GENERAL FUND Trend Analysis (FY 2009-10 to FY 2015-16) of Assessed Values & Ad Valorem Taxes • .3% decline in taxable values from FY 2009/10 to FY 2015/16 • 16.5% increase in total taxes levied on Boynton Beach properties from FY 2009/10 to present • The assessed values have increased the last three years FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013 FY 2013-2014 FY 2014-2015 FY 2015-2016 Budget Adopted Adopted Adopted Adopted Adopted Proposed Taxable Values $4,649,682,689 $3,900,840,398 $3,776,703,604 $3,694,284,781 $3,900,645,843 $4,224,336,791 $4,635,365,868 Change -16.11% -3.18% -2.18% 5.59% 8.30% 9.73% Operating Millage Rate 6.7626 6.7626 7.1941 7.6000 7.9000 7.9000 7.9000 Total Taxes Received $ 30,343,000 $ 25,507,000 $ 26,319,000 $ 26,967,114 $ 29,736,573 $ 32,204,232 $ 35,337,711 Less Taxes to CRA $ (4,258,000) $ (3,334,000) $ (3,782,000) $ (3,466,000) $ (4,428,166) $ (5,186,878) $ (5,985,241) Net City Taxes $ 26,085,000 $ 22,173,000 $ 22,537,000 $ 23,501,114 $ 25,308,407 $ 27,017,354 $ 29,352,470 10 egi‘, FY2015- 16 2nd PUBLIC BUDGET HEARING Any Questions?