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Agenda 10-22-15 CITY OF BOYNTON BEACH EDUCATION AND YOUTH ADVISORY BOARD MEETING October 22, 2015 6:00 P.M. City Hall Commission Chambers 100 E. Boynton Beach Boulevard AGENDA I. Call to Order II. Pledge of Allegiance/Moment of Silent Reflection III. Approval of Minutes of August 27, 2015 IV. Approval of Minutes of September 24, 2015 V. Approval of Agenda VI. Announcements/Presentations/Correspondence VII. Public Audience VIII. New Business A. Advisory Board Questionnaire & Ordinance Review IX. Old Business A. Shred-A-Thon B. Tennis Carnival C. Youth Volunteer Bank/Bob Borovy Award X. Future Meeting Dates: December 3, 2015 January 7, 2016 February 25, 2016 XI. Adjournment Account Summary: Borovy Youth Volunteer Harvey Oyer Jr. Tennis Total Award Bank Community Contributions Carnival $3,449 $1,455 $2,184 $386 $7,474 The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact the City Clerk's office (561) 742-6060 at least twenty-four (24) hours prior to the program or activity in order for the city to reasonably accommodate your request. The Board (Committee) may only conduct public business after a quorum has been established. If no quorum is established within twenty minutes of the noticed start time of the meeting the City Clerk or designee will so note the failure to establish a quorum and the meeting shall be concluded. Board members may not participate further even when purportedly acting in an informal capacity. Cherry - Guberman, Catherine From: Cherry - Guberman, Catherine Sent: Wednesday, October 21, 2015 2:51 PM To: Stanzione, Tammy; Claude, Sherri Cc: Pyle, Judith; Prainito, Janet Subject: RE: Youth & Education Board Meeting Thank you! From: Stanzione, Tammy Sent: Wednesday, October 21, 2015 1:22 PM To: Claude, Sherri Cc: Pyle, Judith; Prainito, Janet; Cherry- Guberman, Catherine Subject: Youth & Education Board Meeting Carol Lundquist will not be able to making the meeting. Husband is still ill. Tammy Stanzione, Special Assistant GtTY o City Clerk's Office City of Boynton Beach ' 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 33435 � o 561 - 742 -6060 z. W /► StanzioneT®bbfl.us I www.boynton- beach.org .1 4 , ON Like us on Facebook America's Gateway to the Gulfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records. Therefore, your e -mail communication and your e -mail address may be subject to public disclosure. 1 Advisory Boards & Committees Members Questionnaire 1. On which advisory board /committee do you serve? Education and Youth Advisory Board 2. How long have you been a member? Eighteen years 3. Name some of the more significant recommendations /activities of this board: • Bob Borovy Student Citizen of the Year Award- Awarded to the outstanding HS senior for volunteer service. Since 2000, $21,650 in savings bonds and cash has been awarded to the winners and runners -up. • Youth Volunteer Bank -For students to do volunteering and receive recognition. Since 1998, 795 volunteers have recorded over 59,500 volunteer hours. $22, 770 in prizes and savings bonds have been awarded. • Tennis Carnival -A free afternoon of tennis lessons and activities for children ages 6 -17 hosted by the tennis pros at Hunters Run. • Monies to schools for student programs and competitons -Since 2006, total of below schools and programs - $16,600 Boynton Beach High School Presidential Classrooms -$2900 Adopt a Classroom -$100 League of Cities Youth Conference -$200 Visual Arts Department -200 Student Council Project -$250 Education Rocks Charity -$500 Equipment Purchase -$729 Athletic Programs -$1400 Theater Department -$1870 Poinciana Elementary Odyssey of the Mind -$1420 Safety Patrols -$900 Scientist /Mathematician of the month breakfast -$1100 Robotics Programs -$300 Stamp Club -$100 Congress Middle Adopt a Classroom -$300 Freedom Shores Elementary Various Projects -$800 SECME and Fundations Programs -$800 Galaxy Elementary Field Trips -$650 Adopt a Classroom -$100 Schoolhouse Children's Museum -$100 Southtech Academy Adopt A Classroom -$100 5. E.A. R. Foundation Cheerleading Program -$500 Sister Cities Young Artists Showcase -$1025 International Conference (student attendee) -$250 Wheelchair Program -$100 4. What do you feel has been the community benefit of the recommendations /activities? Boynton has benefitted from our support of the students in the city and their educational needs. 5. Do you feel this board fulfills its mission as outlined in the Code of Ordinances? Yes. 6. Do you feel the board's mission is still relevant to the community? Absolutely. 7. Are there any activities conducted by this board that you would like discontinued? No. 8. Are there any activities that you would like added to the board's mission? No. Boynton Beach, FL Code of Ordinances Chapter 2 ADMINISTRATION* ARTICLE VII. EDUCATION AND YOUTH ADVISORY BOARD* Q ARTICLE VII. EDUCATION AND YOUTH ADVISORY BOARD* *Editor's note -Ord. No. 91 -18, §§ 2 -8, adopted May 7, 1991, enacted provisions pertaining to a children and youth advisory board. Such ordinance did not specify manner of codification; hence, inclusion as Art. VII, §, 2 -116 -2 -122, has been at the editor's discretion. Q Sec. 2 -116. Created. The City Commission, in accordance with the powers vested in it, hereby merges the Children and Youth Advisory Boards and the Education Advisory Board and establishes the Education and Youth Advisory Board. (Ord. No. 91 -18, § 2, 5 -7 -91; Ord. No. 07 -001, § 2, 1- 16 -07) 1 Sec. 2 -117. Duties. The Education and Youth Advisory Board shall act as a fact - finding and advisory board on the following issues and on such other issues as are, from time to time, designated by the City Commission by resolution: (1) Development of programs that promote ongoing relationships with caring adults. (2) Formulation of long and short range programming to benefit the children and youth of the community by involving parents, the business community, civic and neighborhood organizations, including volunteer recruiting for before and after local school programs. (3) Development of incentives and enhancements encourage the development of safe places, including improved playgrounds at or near local schools and structured activities during non- school hours. (4) Identification and dissemination of information on local, county, state and federal programs that provide beneficial services to children and their families. (5) Developing strategies for communicating with the School Board of Palm Beach County and its staff, advising the City Commission as to the activities of the Board, and other federal, state and local legislative bodies which affect the needs of students, within the city. (6) Development of child and youth advocacy programs. (7) Contacting community groups and businesses within the geographical boundaries of Boynton Beach for professional skills, materials, financial or education support for the schools and with the purpose of implementing programs at local schools that benefit students from Pre - K through grades 12 and vocational schools. (8) Developing recommendations to the City Commission for forwarding to the School Board of Palm Beach County regarding actions which may be taken in support of schools in Boynton Beach with respect to proposed legislation at the state level. (9) Coordinating with the local police department to improve safety for students before, during and after school and developing public relations that highlight successful programs. (Ord. No. 91 -18, § 3, 5 -7 -91; Ord. No. 99-33, § 1, 11- 16 -99; Ord. No. 06 -050, § 3, 6- 20 -06) 0 Sec. 2 -118. Recommendations of board. The board shall periodically advise the city commission of its findings with respect to the foregoing issues and shall make recommendations to the city commission on any matter referred to it within thirty (30) days or within such time as prescribed by the city commission by specific resolution. (Ord. No. 91 -18, § 4, 5 -7 -91) 0 Sec. 2 -119. Organization. (a) The children and youth advisory board shall comprise seven (7) permanent members, two (2) alternate members and three (3) student members, two (2) to be regular voting members and one (1) alternate, all to be appointed by the city commission. Of the members so appointed, three (3) shall be for a term of three (3) years, two (2) shall be for a term of two (2) years, and two (2) shall be for a term of one (1) year. Their successors shall be appointed for a term of two (2) years. Alternate members, as well as the three (3) student members, shall be appointed for a period of one (1) year. (b) When a member has missed three (3) regular monthly meetings for any reason within one (1) annual board term, that member will be notified that one (1) additional absence will cause his/her board membership to be terminated and a replacement will be appointed at the time of the next absence. (c) Any member of the board may be removed for cause in accordance with state law. The City Commission shall promptly fill any vacancy. (d) At the organizational meeting of the board a chairperson and vice - chairperson shall be selected by majority vote of the board. The chairperson and vice - chairperson shall be selected annually at the May meeting of the board. (Ord. No. 91 -18, § 5, 5 -7 -91; Ord. No. 93 -30, § 1, 9 -7 -93; Ord. No. 09 -014, § 2, 2 -2 -09) Q Sec. 2 -120. Meetings. The board shall meet regularly once a month or more frequently if necessary, for the transaction of business. Its meetings shall be open to the public. The board may establish its own meeting rules and procedures for the conduct of its business. Four (4) members shall constitute a quorum. (Ord. No. 91 -18, § 6, 5 -7 -91) 14 Sec. 2 -121. Qualification. Members of the advisory board on children and youth shall be residents of the city, with the exception of one alternate non - voting member of the student membership, who may reside outside the city limits. (Ord. No. 91 -18, § 7, 5 -7 -91; Ord. 96 -42, § 1, 10 -2 -96) R Sec. 2 -122. Powers. Nothing in this article shall be construed as restricting or curtailing any of the powers of the city commission, or as a delegation to the board of any of the authority or discretionary powers vested and imposed by law in the city commission. The city commission declares that public interest, convenience and welfare required the appointment of the board to act in a purely advisory capacity to the city commission for the purposes set forth in this article. Any powers delegated here to the board to adopt rules and regulations shall not be construed as a delegation of legislative authority, but purely of administrative authority. (Ord. No. 91 -18, § 8, 5 -7 -91) LI Sec. 2 -123. Consolidation of Children and Youth Advisory Board and Education Advisory Board; survival of actions. All powers, duties, and responsibilities of the Education Advisory Board shall survive and be deemed merged and consolidated with the powers, duties and responsibilities of the Children and Youth Advisory Board. All previous actions of the Education Advisory Board shall survive this consolidation unless specifically revoked by the Children and Youth Advisory Board. The consolidated board shall be known as the Education and Youth Advisory Board. All current members of the Children and Youth Advisory Board are appointed to the Education and Youth Advisory Board as voting members for the balance of their terms of appointment. (Ord. No. 06 -050, § 2, 6- 20 -06) Secs. 2 -124 -2 -125. Reserved. Disclaimer: This Code of Ordinances and /or any other documents that appear on this site may not reflect the most current legislation adopted by the Municipality. American Legal Publishing Corporation provides these documents for informational purposes only. These documents should not be relied upon as the definitive authority for local legislation. Additionally, the formatting and pagination of the posted documents varies from the formatting and pagination of the official copy. The official printed copy of a Code of Ordinances should be consulted prior to any action being taken. For further information regarding the official version of any of this Code of Ordinances or other documents posted on this site, please contact the Municipality directly or contact American Legal Publishing toll -free at 800 - 445 -5588. © 2015 American Legal Publishing Corporation techsupportaamlegal.com 1.800.445.5588. Cherry - Guberman, Catherine From: Cherry - Guberman, Catherine Sent: Wednesday, October 21, 2015 2:51 PM To: Stanzione, Tammy; Claude, Sherri Cc: Pyle, Judith; Prainito, Janet Subject: RE: Youth & Education Board Meeting Thank you! From: Stanzione, Tammy Sent: Wednesday, October 21, 2015 1:22 PM To: Claude, Sherri Cc: Pyle, Judith; Prainito, Janet; Cherry- Guberman, Catherine Subject: Youth & Education Board Meeting Carol Lundquist will not be able to making the meeting. Husband is still ill. Tammy Stanzione, Special Assistant City Clerk's Office City of Boynton Beach 100 E. Boynton Beach Blvd. 1 Boynton Beach, Florida 33435 o: 561 - 742 -6060 to StanzioneT®bbf1 us 1 www.boynton- beach.org . q 4 TOri VariferATROPMEI Like us on Facebook America's Gateway to the Gulfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records. Therefore, your e -mail communication and your e -mail address may be subject to public disclosure. 1