R01-281RESOLUTION NO. R01-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING A
PROPOSAL BY REAPPORTIONMENT 2000, L.L.C. TO
PROVDE TECHNICAL AND LEGAL SUPPORIT TO
IMPLEMENT LEGALLY ENFORCEABLE REDISTRICING
PLANS. BASED ON THE 2000 CENSUS; AND
PROVIDING AN EFFECTIVE DATE.
WIIEREAS, pursuant to Article II of the City Charter, Section 17(0, Geographic
boundaries for each voting district shall be designated, prepared and identified not later than
January {2002}; and
WItEREAS, upon recommendation of staff, the City Commission deems it
appropriate to accept the proposal of Reapportionment Group 2000. L.L.C., as outlined in the
Scope of Work, attached hereto as Exhibit "A", to provide technical and legal support needed
to implement legally enforceable redistricting plans, based on the 200¢ Census.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
TIlE CITY OF BOYNTON BEACII, FLORIDA, TItAT:
Section 1. The City Commission of the City of Boymon Beach, Florida does
hereby accept the Proposal of Reapportionment Group 2000, L.L.C., m an hourly rate of
$150.00 per hoar, to provide technical and legal support needec~ to implement legally
enforceable redistricting plans, based on the 2000 Census. The Commission also approves
travel and expenses associated with this project in an amount not to ~xceed $3,000. A copy
1~it"A"
of the Proposal/Scope of Work is attached hereto as composite Exh'b'l .
!
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this |~ day of October, 2001.
ATTEST:
CITY OF BOYhlTON Bt~ACH, ~FLORIDA
ommissioner
SCOPE OF WORK
Exhibit A
Purpose
Article II of the City Charter, Section 17(f), sets out the time frame for degignating
geographic boundaries, i.e. "... Geographic boundaries for each voting district shall be
designated, prepared and identified not later than the first day of January. 2002. and every
four (4) year thereafter by contract to the City of Boynton Beach with a four (4) year
college or university or educational research institution located within the State of Florida
to be selected by the City Commission of the City of Boynton Beach, Florida...."
Professor Lance deHaven-Smith, Ph.D., Florida State University, and Reapportionment
Group 2000, L.L.C., propose to assist the City Of Boynton Beach Department of
Development in preparing redSstricting options for the City of Boynton Beach City
Commission.
Narrative Description of TaSks
The scope of work involves a series of tasks set to begin in October 2001 and end in
January 2002. Each task is described below.
1. Establishing the Redistricting Criteria
It is understood that the City of Boynton Beach Commission has agreed to use the
follo~wing criteria to gide the redistricting process:
To the extent pl'actical with existing precinct boundaries, achieve
population equ,Ility among the districts.
~' Adhere to Sectipn 2 of the Voting Rights Act of 1965, as amended and
interpreted through~ case law.
~' Follow major natural and manmade boundaries.
} Maintain integrity of communities of interest, including municipal
boundaries.
} Insure compactness and contiguous districts.
~' Preserve the core of the existing voter districts.
2. Data Collection
Will acquire both the geographic and attribute information to support the
redistricting analysis. The required redistricting data have three (3) mmn
elements: geographic, demographic, and voting registration/election data.
(1) Demographic Profiling Information
~' 2000 U.S. Census Population Data (Public Law 94-171 Redistricting Data.
Universe: Total Population). Soume: U.S. Census Bureau
2000 U.S. Census Population Data for Racial/Ethnic Background (Public
Law 94-171 Redistricting Data. Universe: Population of two or more
races). Source: U.S. Census Bureau
(2) Voter Registration and Election Information - In cooperation with the Palm
Beach County Supervisor of Elections, the City of Boynton Beach Department of
Development and Professor Lance deHaven-Smith and ReapportiOnment Group
2000, L.L.C. will obtain the most current Voter Registration information (gender,
party affiliation, and racial composition) as well as election information from two
previous elections as identified by City of Boynton Beach Department of
Development for the purpose of analyzing voter turnout. It is imperative that the
voter registration and election information be provided at the precinct level
(requiting that the dataset include the individual precinct number as well as the
demographic information).
~' Current voter Registration Data at the Precinct-Level: InfOrmation would
include total registered voters, gender, racial and/or ethnic composition,
and party affiliation. Source: Florida Legislature, Florida Redistricting
Election Data Set (FREDS). Format: dBase.
} Previous election information would include total number Of registered
voters by precinct who turned out for two elections as well as
demographic information about the voter such as gender, racial
composition, and party affiliation. Source: FREDS. Format: dBase.
Estimated Timeframe:
October 1, 2001 -October 5, 2001
e
Data Integration to Generate Existing District Map and Support Maps
Professor Lance deHaven-Smith, PhD will integrate both the' demographic
and voting information with GIS maps of the City of Boymon Beach. The
map layers will include precinct boundaries, census block query
boundaries, roads and streets, and other geographic information. At a
minimum, the following maps will be developed using this information:
P Map depicting Total Population Totals and Percentages by Existing
Districts.
P Map depicting Racial Ethnic Composition Totals and Percentages by
Existing Districts.
P Map depicting Racial/Ethnic Composition Totals and Percentages at
Census Block Group Level.
~ Map depicting Number of Registered Voters in each Existing District
~ Map depicting Party Affiliation by Voting Precinct
~ Map depicting Voting Turnout for past elections.
3
Professor deHaven-Smith is free to develop any additional maps that in his judgment are
pertinent to the redistrict
Estimated Timeframe: October 5. 2001 - October 19, 2001
Meet With City Commissioners
In cooperation with Reapportionment Group 2000, L.L.C., Dr. deHaven-Smith
will meet with each Comrmssioner to identify and discuss concerns regarding the
redistricting process. The format and schedule of the meetings will be based upon
the following:
Pre-Planning Meeting:
· Draft Review of Options Meeting:
· Final Review of Options Meeting:
Prepare and Present the Redistricting Option Maps to the City Commission
Dr. deHaven-Smith will prepare and present several redistricting c~ptions to thc
Boynton Beach City Commission for review and comments. Eacl~/Commissioner
will be provided with a redistricting packet containing the following/items:
~' Map overlay of Proposed District Boundaries, Major Road~vays.~ and
voting Precincts within the Districts.
~' Racial/Ethnic Composition totals and Percentages by Proposed Districts.
~ Table depicting voter-related information, such as number ~f registered
voters per district, racial/ethnic composition of registered uoters total
registered voters, and party affiliation assigned to in each proposed option
will be provided only for redistricting options.
Estimated Timeframe:
October 17, 2001 - November 7, 2001
6. Review Process of Maps Submitted by Outside Parties
~ Redistricting proposals will be provided in either dbase, Microsoft Excel,
Quattro Pro, and/or Microsoft Access format that includes the following
fields:
1) Census Block Number
2) Proposed District Number Assigned to that Census Block
3) Population Total for that Census Block
Review Recommendations for Revisions and Modify Approved Changes to
the Redistricting Option Maps
Dwi~ld~v~;~Srernid~hs ~ni.; tic~ Po;I ~: f~i:~w~;PiPn;rtuit¢;o2n;itC~y°o;PB~Cy~0t0o~';;Ca';h'
!
Estimated Timeframe: November 7, 2001 - November 21, ~001
Presentation of the Final Version of the Redistricting Option Map(s)
Based upon the comments and recommendations received from th~ Boymon
Beach City Commissioners, Dr. deHaven-Smith will present the final version of
the Redistricting Options for final approval by thc Commission.
Reapportionment Group 2000, L.L.C. will be in attendance to provide legal
counsel.
PDF format for dissemination to public and other interested partie~. Dr. deHaven-
Snnth will provide the ArcVtew GIS files to Boynton Beach GIS for its use in
disseminating information to the public
Estimated Timeframe:
November 21, 2001 -December 7, 2001
Submittal of Redistricting Map Approved by the City and Narrative
Information Regarding District Boundaries
~' Dr, deHavin-Smith will provide approved redistricting option to
Reapportionment Group 2000, L.L.C. and Reapportionment Group 2000,
L.L.C. will develop the legal narratives of each district boundaries.
~' In the event that an outside party's map is approved, Dr. deHaven-Smith
will develop the map in ArcView GIS format.
} It is the responsibility of the outside party to provide the boundary
narratives to the City, Of Boynton Beach Department of Development.
Estimated Timeframe: No later than January 1, 2002 but preferably by
December 25, 2001.
Invoicing
All materials and data files developed for the City under this agreement shall
become the sole property of the City and shall be available to the City.
Invoice for initial payment shall be sent to the Finance Director at City Hall for
service rendered through the point of submission of boundary configurations to
the appropriate city office or staff.
Invoice for final payment shall be sent to the Finance Director at City Hall upon
completion of the project. Completion shall be defined to mean the time when a
Final Report has been made to the City Commission.
Supplemental Scope of Work for Reapportionment Group 2000, L.L.C.
Provide ail the technical and legal support needed to implement legally
enforceable redistricting plans after the 2000 census data i~ released.
~ All work is done in strict conformity with the generally accepted/standards
set forth in the U.S. constitution, the Voting Rights Act, applicable state
law, and the controlling federal and state court opinions.
~ Will attempt to identify and divert potential problems and controversies
that may surface during the redistricting of the City Of Bo~nton Beach.
P The City will have to comply with applicable state and federalf laws as
well as traditional redistricting criteria.
~ The 2000 census projections indicate that there has been a~ increase in the
overall population of the City Of Boynton Beach since the ~t990 census
that is not reflected in the current district election plan. The impact of the
post-2000 plan on minority voting strength should be an issue of
prominent concern for those involved in this process.
P The statutory requirements for enactment of redistricting plans by the City
Commission include formal public hearings.
~ Will develop the legal description of the boundaries of each district of the
plan that is adopted by the Commission in suitable format.
~ For services provided, the City Of Boynton Beach will be ¢ barged
$150.00 per hour with travel and expenses not to exceed $2 000.00.
P Any reports, data, or other information given to, prepared, ~ r assembled
by the Consultant under the contract shall, if requested by t ,oynton Beach,
is to be kept confidential and shall not be published or ma~ ; available to
any individual or organization by the Consultant without prior written
approval of the Commission.
Exhibit B
Professor Lance deHaven-Smith, Ph.D.
Reubin Askew School of Public Administration and Policy
College of Social Sciences
Bellamy Building 637, Florida State University
Tallahassee, Florida 32308
August 16, 2001
Wil Hawkins
Assistant City Manager
Boynton Beach, Florida
TRANSMITTED BY E-MAIL
Dear Mr. Hawkins:
Thank you for inquiring about my availability to assist Boynton Beach in rewslng
the borders of its election districts on the basis of the 2000 census. I am indeed
available for the project and would look forward to developing a contract between
the City and Flodda State University for this purpose. Although it usually takes a
couple of weeks to process a research proposal through the University, I am
prepared to go ahead and begin work while the paperwork is going through
channels, which would allow {he redistricting to be completed in aabout two
months.
The services I would suggest for your consideration include: [1) Qbtaining the
state's redistricting software and data for use in Boynton beach; (2) Preparing a
Geographic Information System (GIS) map of Boynton's existing eiection districts
to be incorporated as a map layer into the state's redistricting software package;
(3) Determining the range of population variation across these districts, plus the
demographic and political characteristics of each district; (4) Attending and
participating in a City Commission workshop to discuss the Comn lission's
concerns and priorities for the redistricting, and to consider possi[ ,le alternative
redistrict ng strateg es; (5) Deve op nga draft proposed redistdctil ~g plan, to
include detai~ed demographic and political profiles of each distdct (6) Attending
and participating in a Commission workshop to solicit feedback al ~d direction on
the draft redistricting plan; and (7) Developing a final proposed re Jistricting plan,
to again include detailed demographic and political profiles of each district.
Court rulings and state and federal legislation require that redistricting be based
on total population, not on voting age population, registered voters, or other
categories of residents,( However, in addition to balancing districts by population
redistricting can and should a so be sensitive to what are referred to as
"communities of interest," which, depending on local cimumstances, might
include racial and ethnic factors, neighborhood boundaries, partisan affiliation,
and other considerations.~)Therefore, when judging alternative redistricting plans.
Commissioners need to know how districts with comparable numbers of
residents compare in terms of various communities of interest. T(
the profiles mentioned in (1) and (2) above would be distdct totals
percentages on at least the following variables for the years 2000
Total population; single-race white population; non-Hispanic black
non-black Hispanic population;registered Republicans; registered
registered Independents; total registered voters; male population;
population; and population by age group. Also included would be
each district for the presidential elections of 2000, 1996, and 1992
gubernatorial elections of 1998 and 1994.
ward this end,
and
and 1990:
population;
Democrats;
female
voting data on
and the
1 (~ould provide these services for a fixed fee of $9,800. A fixed fee means that
we would not separately budget for travel expenses, materials pe~'sonne
overhead, etc., but would sit'ply set this as a fiat fee for the products, payable
upon project completion. Th s Would m n mize red tape and allow us to proceed
quickly; while also protecting the interests of the City by making payment
contingent on product delivery. As I am sure you kno~, state law ~;llows state
agencies and local governments to enter into sole-source contracts with state
universities.
If this framework for a contract meets your basic expectations, I can go ahead
and start working while we finalize the details and process the necessary
paperwork.
Please let me know if you need any additional information. I look frorward to
headng from you after you have had a chance to review this proposal.
Thanks again for thinking of me.
Sincerely,
Lance deHaven-Smith, Ph.D.
Professor
IIX/WITNESS WlIEREOF, the parties hereto have made and executed this Agreement,
THE CITY OF BOYNTON BEACH through its City Commissioners, signing by and through its
Mayor or Vice Mayor, authorized to execute same by Board action on the 16th day of October,
2001, and Lance deHaven-Smith, signing by and through its representative authorized to execute
salne.
CITY OF BOYNTON BEACH
LANCE DEHAVEN-SMITH
Attest/Authenticated:
% '~L O F~\O~,,
7IltlItliii[~,FA\\\
STATE OF FLORIDA )
) SS:
COUNTY OF )
ON THIS day of ,2001 before me, the undersigned notary
public, personally appeared Lance deHaven-Smith, personally known to me, or who has
produced as identification, and is the person who
subscribed to the foregoing insu-ument and who acknowledged that (s)he executed the same on
behalf of said Corporation and that (s)he was duly authorized to do so.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
NOTARY PUBLIC
Print or Type Name
My Commission Expires:
DNT:dnt
Document4
Page 1 of 1