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Minutes 07-12-16 MINUTES OF THE SPECIAL JOINT CITY COMMISSION / COMMUNITY REDEVELOPMENT STRATEGIC PLANNING MEETING HELD ON TUESDAY JULY 12, 2016, AT 8:30 A.M., IN THE WEST WING CONFERENCE ROOM 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Lori LaVerriere, City Manager Mack McCray, Vice Mayor Jim Cherof, City Attorney Justin Katz, Commissioner Judith A. Pyle Interim City Clerk Christina Romelus, Commissioner (arrived 9:02 a.m.) Joe Casello, Commissioner Mayor Grant called the meeting to order at 8:37 a.m. Interim City Clerk Pyle called the roll. A quorum was present. Trina Pulliman explained she works with Trainovations, a local consulting firm that has been in business since 1995, working with local municipalities and counties. The purpose of the meeting was to review the timeline for strategic planning, to walk through the results of their previous prioritization workshop and discuss what the staff thought the City Commission may be intending and defining the priorities so staff will be apprised of their tasks. Ms. Pulliman advised the process started in April. She studied the prior two years strategic plan documents, analyzed them, and then formulated a current state report indicating the progress on all prior strategic initiatives. In May she interviewed each Commissioner to learn what was important to them. They created a list resulting in 54 items and they categorized the items into the objectives. Each initiative was listed on a board as an option for 2017. Each Commissioner had 30 equal votes that were made in rounds. There was consensus among the City Commission, those were the items they would address. She commented one Commissioner may find one item important other Commissioners did not. It did not mean it would not be addressed, just that other things may be done first on a tiered system. Ms. Pulliman referred all to a flow chart and explained how the rankings worked. Twelve items made it to the top tier. If a Commissioner wanted to bring up an issue as an initiative to be addressed, there was a process to do so. If the Finance Director had something important to say regarding an initiative, he could speak. This could lead to a decision to make a new priority. They would add the item to the agenda and complete a definition and intention form. It would be provided in the packet prior to the City Commission meeting and discussion would follow. There will be discussion on suggestions, staff and budgetary impacts, a timeline, community sentiment, and then Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 it will be voted on. If it does not pass, the process ends. If it does, they have to decide what would be deferred and inform staff. Conversely when a decision is made and voted on what should be addressed, staff could help determine the staff's capability and create action plans to report back to City Commission. In prior years, when an elected official wanted something done, they approached the City Manager and since they feel it is their right or obligation to make it happen, they put pressure on staff. The workshop is an attempt to work as a team so staff can accomplish what the City Commission wants them to do. Vice Mayor McCray asked what happens when staff drops the ball on an issue. Ms. Pulliman responded the Commission should give staff the benefit of the doubt. They put items in place they say they can accomplish. As they move forward, staff will report on their process twice a year. Ms. Pulliman was working on a format for staff to follow. Mayor Grant asked if the Commission could make a motion to identify their priorities and learned they could. He commented he had sent an email to move one of his votes and passed the gavel to Vice Mayor McCray. Motion Mayor Grant moved to change his vote from Sustainable Housing to Transient Housing as a top priority. Commissioner Katz seconded the motion. Vote The motion passed. Mayor Grant noted the action moved a tier two priority to a tier one. He noted there are federal laws and Code issues dealing with transient homes causing chronic nuisances and did not know if it would cross over to some of the sustainable housing issues with nuisances or if they would be combined. Ms. Pulliman explained this would be added as a 13 priority item and they will give staff the opportunity to determine their workload and see if staff could accommodate the item or defer another item in its stead. Vice Mayor McCray thought elected officials have a responsibility to their constituents and as to workload, staff had to prioritize. Ms. Pulliman agreed and clarified if staff says it could be done, and in six months they can do more and the budget is approved, another item could be addressed. At the end of the year, the goal is to have City Commission expectations met. Ms. Pulliman referenced a handout regarding the various initiatives that were given to staff asking what they think the elected officials intended for the initiatives and how staff 2 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 would define it, what the outcome would be, what are cost considerations, and their perspective on the initiative. The goal is to obtain their input on the package to get a clear understanding of the Commission's expectation of the initiative. Develop Bond Financing Source for new Police /Fire Department Headquarters was reviewed. Commissioner Katz asked about the budget and cost consideration regarding the Police Headquarters on High Ridge and advised he had no desire to put government buildings there. Vice Mayor McCray favored putting something on the parcel. When they purchased the land, they wanted the Fire Station placed there as a safety complex and he was not in favor. Commissioner Casello thought the land had more value for a private development than a public building and commented there was an inquiry from a potential hotel. He thought a possible 25 million dollar public safety building had to be approved by the voters as the project would either have to be bonded or the Commission increase the millage rate. Commissioner Casello had previously requested a study several times. He commented the Police Department budget was approaching $31 million and public safety takes up 72% of the General Fund. He thought the Commission had a financial responsibility to the public and wanted an apples to apples comparison from the Sheriff Department so they could explain why they would issue a bond or pay for it through the millage rate. Mayor Grant commented that item was part of the strategic initiatives and not under the title of Develop Bond Financing. Instead of the Commission looking at the Police Department Headquarters as an outside Town Square project, it could be considered for funding inside the Town Square project. In addition to developing bond financing sources, he thought the City should consider including capital improvements such as the Old High School. He wanted to see if residents would take on the debt themselves or not for these types of project. Three options were to consider High Ridge Road, not consider High Ridge Road and the third option was a study. Commissioner Katz asked how long a study would take. Ms. LaVerriere responded she would bring in an outside consultant and it would be a four to six -month process costing about $50K, but it would cover every aspect of running Police services and communicating with the Palm Beach Sheriff's Office. A consultant would obtain the information and quantify it in terms of savings, evaluate how the pension is handled and conduct a financial analysis. The City Commission can define the scope. Commissioner Casello explained it may not necessarily be cheaper, but they need to be informed when bringing it to the public. Commissioner Katz expressed concern Town Square, in its totality, has about a dozen items woven into it, including Police and Fire. He thought it may be harder to isolate one item when it is related to several others. Ms. Pulliman commented the City Commission has to start somewhere and a study may be the first step in the initiative. If the dialogue continues, she would ask staff about the 3 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 timeliness of the initiatives as there are market conditions, financial impacts and other aspects to consider. Ms. LaVerriere agreed. The Town Square Workshop would be held on July 18 and staff would try to determine how to move forward with the City's financing of some of the improvements they need and /or moving Police and Fire offsite so the development community can develop /redevelop the current site. It could be a potential referendum item and in the meantime, the market was changing and softening on the residential side. A study would extend the timeline out because they also wanted to issue an RFQ for the redevelopment of the 16.5 acres if they locate Police and Fire outside of the Town Square. Until the study is complete, and if there is a "what if" on that portion of the project based on the results, it will delay that part of the project. Commissioner Casello questioned if the intent is to locate Police and Fire offsite and how it would affect the Town Square development and it was a matter of how to fund it. Ms. LaVerriere responded it depended. If they know, they would have to delay that portion of the project. (Commissioner Romelus arrived 9:03 p.m.) Colin Groff, Assistant City Manager - Public Services /Utilities Director, explained if the decision is to put fire and police off -site, as long as the financing for the Town Square was solid, the City could move forward with an RFQ for the Town Square. Commissioner Casello thought the decision was already made to go off site. Mr. Groff commented there was not enough room in the Town Square for both departments. Commissioner Casello emphasized he wanted a study to compare the cost of Police services as it may skew the Town Square project. Ms. LaVerriere disagreed and thought they could address the RFQ side of the Town Square and the City Commission would try to reach a decision on Monday how to pay for the Police and Fire. Mr. Groff commented if going off site with the Police and Fire, they have to make a decision, and they can refine the RFQ scope to exclude it. Vice Mayor McCray noted it was only a study; they were not trying to do away with the Police Department. Ms. LaVerriere explained the City would have to obtain a consultant to obtain prices of police services and all those decisions have to come back to the City Commission. If funding a new Police and Fire Department, they could spell out a schedule, then the other part can move forward. Projects can be managed. It was only a matter of how much risk the City wanted to assume in the project. Vice Mayor McCray asked about the timeframe. Ms. LaVerriere commented she would do some research and craft an RFQ. Tim Howard, Assistant City Manager - Administrative Services /Finance Director explained the procurement process. The process could take from one to 14 months from start to finish. Commissioner Casello asked how it would affect Town Square. Ms. LaVerriere responded they need to determine the components of the Town Square project. If the City issued an RFQ for 4 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Town Square without Police and Fire and a headquarters would be constructed elsewhere, public safety could not be moved from its present location for about two years. Ms. Pulliman summarized, the City Commission and /or a Commissioner has requested more information to make decisions such as if a referendum should be used, if there should be a millage increase, should the City build and if Fire and Police services would be kept in- house. Commissioner Casello clarified he was referring to a study just for Police. Step one of the initiative was for an outside consultant to conduct a feasibility study to determine if the City wants to use the Sheriff or keep the Police Department and if going with the Sheriff, they do not need a Police Headquarters. Mayor Grant asked for a motion to consider alternative public safety. It was noted the request was for a study. Mayor Grant asked if it was a strategic initiative in the tier three category and learned it was. Commissioner Casello commented they could combine tiers two and three together. Mayor Grant disagreed. The request was to keep the item as tier three. Motion Commissioner Casello moved to do a study before considering the initiative. Commissioner Katz seconded the motion. Vote The motion passed 4 -1, (Mayor Grant dissenting.) Ms. LaVerriere suggested working the items side -by -side and thought a study would be ready by October. Commissioner Casello inquired how much was paid for the plans for the Police Department and learned it was $100,000. This discussion will be included with the Monday workshop. Ms. Pulliman explained this item would be discussed on Monday adding it to a pocket of money of about $50k to 60K to be included in the proposed budget to issue an RFP and start a study in October. Motion Vice Mayor McCray moved to defer this until Monday, July 18th at 1 pm. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 5 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Safe and Livable Neighborhoods was discussed regarding the Police Innovation program. Vice Mayor McCray commented about the Dallas shootings and one thing the community lost was Community Policing. He noted Boynton Beach has the program and the program is working. Mayor Grant asked about Shot Spotter and Assistant Police Chief Snow responded it is a detection system using censors in a geographic location that triangulates where a shot was fired from. The technology is so sophisticated, it can distinguish between construction noises, fireworks, and cars backfiring, so when officers are dispatched, it pinpoints the location where the event occurred and it can identify a secondary crime scene location. Mayor Grant asked when shots are fired, if the Police Department is inundated with calls to learn the vicinity of the occurrence. Assistant Chief Snow explained by the time the police are called, the shooter is typically long gone and the Department is only given a general location. The information is sent to the officers' laptops. There are 16 sensors within a square mile. Vice Mayor McCray favored the technology because a resident on 13 Street was shot in the leg while watching fireworks. Commissioner Casello asked if the technology would be City -owned or handled though a vendor and learned it would be City -owned with maintenance handled through the vendor. Mayor Grant asked if other municipalities in Palm Beach County have this program and learned Riviera Beach uses it. It has been successful in prosecution proceedings. Riviera Beach had invited the Public Defender and State Attorney for a live demonstration. There is a precedent set in the County to use it. Commissioner Casello asked how many responses to shots fired the Department received and Assistant Chief Snow responded she would have to take a tally, but it is on a regular basis. Commissioner Casello and Mayor Grant asked if it occurs within a geographical area or in higher crime areas or if it would be spread throughout the City. The recommendation was to use it in a certain area in District II to start it due to the majority of shots fired calls. There are calls for shots fired throughout the City, but it may be cost prohibitive to address those other areas. Vice Mayor McCray asked if the $500,000 to $1 million was what was needed to cover 2.5 square miles and learned it was. Mayor Grant favored whatever could be done to reduce crime with any type of technology proven in the County as did Vice Mayor McCray. Ms. Pulliman advised staff would start to develop the costs and present them to the City Commission. Mayor Grant commented he would like to have the money in the budget. Ms. Brooks advised she budgeted for the License Plate Recognition (LPR) for MLK and Mayor Grant commented he wanted money in the City's budget. Ms. LaVerriere explained this was a big ticket item and they would likely obtain the technology in 2018, but it would be discussed Monday. Commissioner Casello wanted a report regarding shots fired for the calendar year. Ms. Pulliman summarized in addition to the research for Commissioner Casello, the City and CRA would include funds in the budget for the LPRs. Ms. LaVerriere advised she would try to obtain the cost. 6 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 In response to a question about grants, Assistant Chief Snow advised there were no funding or grant opportunities for Shot Spotter. Commissioner Casello asked who else was using the technology and learned the Sheriff's office was using it in Belle Glade and Riviera Beach. About 10 municipalities use LPR throughout the County and information is entered into a shared database for all to benefit. Vice Mayor McCray asked if 2.5 square miles would encompass District II and learned it would. Commissioner Casello also learned the program could be expanded. Vice Mayor McCray commented the Restoring the Village Program touches on many of the things the City Commission was seeking. Mayor Grant spoke to the Boynton Beach High School football team with Sergeant Roper and an officer and after answering student questions to the best of their ability, the students felt they could not relate to them in any way. He liked this program so he could relate more to the youth of the City. Ms. Brooks explained this was a program with the Boy Scouts of America and the Police Department. Ms. Pulliman noted the Police Department has a Law Enforcement Trust Fund they can use in this current year to subsidize the program. Next year $15,000 to $30,000 would be needed annually to continue the program. Ms. Pulliman explained it was important the City Commission know the associated costs of putting a program in place for the following years. Commissioner Romelus asked how they could incorporate program funds that benefit youth. Ms. LaVerriere commented the Police Athletic League program was replaced by the Wildcats program. She did not know how much support the Police Department provided to it, but the City supports the program with in -kind services such as security without charge. Ms. LaVerriere would like to provide a level of support and she agreed to provide it to the City Commission if they want to include it in the budget. Vice Mayor McCray commented the City provided about $29,000 for in -kind services to the Wildcats compared to $20,000 that was given to the baseball team. He noted Mike Byrd hoped more people would contribute to the program and he pointed out two players started playing football at the Hester Center and went on to play pro - football, who, on Saturday, donated $20,000 to the program. Commissioner Casello advised he had the paperwork to donate $1,000 from his discretionary funds and Vice Mayor McCray advised he would do so as well. The Model Block Development Partnership was reviewed and Ms. Pulliman advised the current project is funded. Ms. LaVerriere explained this was a multi -year program, and they had been working on the model block for two years. Mr. Mack explained the City was in the eminent domain process for NE 11 Avenue and the City rescinded the Resolution of Necessity for NW 10 and put it on hold. The City was moving forward with the infrastructure improvements, the underground utilities and acquisition of the easement and rights -of -ways on NW 11 th , while continuing construction of new homes. The second part of the project was the construction of homes on CRA and City -owned lots, and to acquire the remaining lots on NW 11 An RFP will be issued in mid- summer next year for the improvements on NW 11 Ms. LaVerriere noted two homes were sold, the Community Development Corporation has two homes under construction 7 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 on 10 and the CRA partnered with Habitat for Humanity and they will break ground on the next two homes on NW 10 Ms. LaVerriere explained the City has been very successful negotiating with property owners when they approached them regarding eminent domain and the need for the right -of -way. With the exception of one or two of those properties on the two streets, staff was able to acquire the entire parcel. Ms. LaVerriere explained there should be 15 new homes in Poinciana Gardens. Ms. Brooks announced Habitat for Humanity has a new president with a banking background. He is very interested in Boynton Beach and commented the best Habitat for Humanity projects are in the City which they want to continue. The CRA always splits the design standards to improve the neighborhood. She advised Mike Campbell, Habitat for Humanity, did great work. Mr. Groff explained the Links Golf Course is 30 years old and needs updating. Golf courses make money by rounds played. Staff was trying to formulate a plan to upgrade the greens as soon as possible to increase play by about 10,000 rounds to 70,000 rounds a year. The Links had previously been at 70,000 plus rounds which enabled the course to be very sustainable. He explained the City would change the way they handle their market penetration and noted play has to be a good experience and value in order for golfers to return. Mr. Groff advised staff will bring back ideas how to fund the greens so the golf course will pay for itself. He explained it may mean borrowing from the City in the short term to be repaid through golf fees. The first step is address the budget issues this year at the workshop and a presentation will be made in July. By August, Mr. Groff advised there would be a more detailed plan to create exposure. Mr. Groff advised the golf course is in great shape and when they have a plan they will announce it so golfers will keep returning. Commissioner Casello thanked Mayor Grant for playing there and explained the golf course is an enterprise account, and it paid for itself for years except for the last few years. Commissioner Casello advised he had previously worked at the golf course, and if the Commission made the commitment, the Links would be a great asset. He noted the City's significant amenities would be the golf course, the marina and the beach. Vice Mayor McCray inquired if there were summer programs to get youth and students interested in golf. He thought the sooner youth are exposed to golf, the more the sport would grow. Commissioner Casello explained the golf course had previously been rated the number 1 municipal course in South Florida. Mr. Groff explained budgetary decisions will have to be made at the workshop, which if approved, would put the course on track for this year, and then the next plan is how fast they could finance the greens. He thought they could start on the greens next April. Mayor Grant asked if Parks and Recreation having a golf program was something they should put in the budget. Wally Majors, Recreation and Parks Director, advised staff was meeting with Ron Tapper, Golf Course Manager, about how to bring recreation programs to the Links. Staff was currently contemplating holding a concert there. Staff has many ideas that will also be featured in Funfare magazine. Ms. LaVerriere explained they do a lot 8 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 with the high school students. Vice Mayor McCray noted the amount in the budget would be about $250,000. Commissioner Romelus asked if the renovations would be completed in three years and learned they would. After the additional 10,000 rounds, the Links would be self - sustaining. Ms. Pulliman explained the next steps would be addressed at the July budget workshop, followed by an August presentation and then development of a three year plan to start next April. Ms. Pulliman reviewed the feasibility of a dog park. Ms. Brooks inquired if the park would a neighborhood park or a district park. She had heard one was wanted in the Downtown. Leashed dogs were already permitted at four City parks. This item was for a fenced -in, off-leash park, east of 1 -95. Two locations were suggested; one by NE 6th by the CRA building or using a portion of Pence Park, which is 3.5 acres and heavily used. Vice Mayor McCray passed by Pence Park and saw dogs off leash and a lot of water bottles. Mr. Majors explained the park is used by local youth. In 2010 and 2011, the City Manager asked for feedback about the park and the department hosted a community meeting. Pence Park is the oldest park in the City and was converted from a softball field to a multi - purpose park. Soccer and kickball leagues use the park often. In 2010 and 2011, there was an acknowledgement the park was very popular in that neighborhood, including basketball, the playground and other grounds. There was discussion Pence Park may not be appropriate for a dog park because of its heavy use. Additionally, there is limited parking. The lot at NE 6 could be an appropriate dog park as it is owned by the City, it has parking, and it is never used. Ms. Brooks commented because they were trying to create a downtown, the idea would be to walk dogs to the park as opposed to driving to the park. There are three developments which permit dogs and this would be within walking distance. The CRA has an opportunity to purchase an acre of land on SE 4th Commissioner Casello went to Okeeheelee Park and the County divided the park into three sections to accommodate maintenance. He asked if the lots were large enough. Mr. Majors explained West Palm has six or seven dog parks and the uses are distributed through the City. They have small areas. A traditional park is a minimum of five acres. They always have areas for resting and for big and small dogs. Lake Ida Park, in 2010, cost $100,000 to maintain. The park is fenced, has wash stations and it is up to the City to determine what is appropriate. A dog park could be a small area that has a shade tree and a place to sit, but a small park would have to rotate around small dogs and big dogs. Commissioner Casello asked if the CRA would help fund the park if it was located in the CRA District and learned they could. A park would create a lifestyle to attract millennials. Washington Park in New York City is tiny, is packed, has dirt and is used by dogs of all sizes. Ms. Pulliman explained there is a maintenance cost, which staff estimated would be $150,000 for a five -acre park. Mayor Grant thought the cost could be reduced through advertising. 9 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Mayor Grant wanted to move forward with NE 6 which was just under half an acre. Ms. Brooks agreed to bring back a study. Commissioner Katz explained he goes to Lake Ida all the time. He thought if they create a park, they should decide if it would be a tiny auxiliary dog park or a real dog park. He thought a full scale dog park would attract people. Mayor Grant thought more than 50% of park users walk to NE 6th. The dog park at Renaissance Commons was an acre and Lake Ida was just under five acres. Commissioner Katz did not know if Pence Park was the right site as he did not want to trade off one amenity for another, but felt the lot next to the CRA building was small. He did not think dogs over 40 or 50 pounds would use it and noted people with larger dogs use parks more frequently because the dogs need to run. A full dog park was a size similar to Lake Ida Park. Commissioner Romelus understood some communities limit the size of the dogs and discussion followed there are limitations regarding the breed and weight. While parking was important, Ms. Brooks explained they were not seeking to create a destination dog park. Mayor Grant commented a City -owned dog park would mostly serve people in the downtown area. Commissioner Romelus had discussed a dog park at Pence Park with constituents and did not receive a favorable response to the concept. Ms. Brooks agreed to develop a plan for a park and thought an acre would be appropriate. Commissioner Romelus asked if a one -acre park would lower maintenance costs and learned it would. Ms. Brooks commented she would investigate artificial grass. It would require more work up front, but would be easier to maintain because the dogs cannot tear it up very easily. Ms. Brooks would identify different locations and bring them to the Commission. Ms. Pulliman reviewed the Develop a Unique Identity /Events and Special Events and Annual Events objective. Mayor Grant commented there are two monthly and annual events. He noted the Blarney Bash, Pirate Fest, Kinetic Art, MLK Unity Day, the Boat and Holiday parades and the Fourth of July fireworks were annual. There was discussion the Kinetic Art was biennial event. Ms. Brooks recommended it be held each year. Vice Mayor McCray felt annual events should continue to take place on Ocean Avenue. Mayor Grant noted MLK and HOB Unity Day Parade was along Seacrest and ended on MLK Jr. Boulevard. Mayor Grant thought they should have an event there for an hour or two after the parade, such as if people want to do the Health Fair. Vice Mayor McCray commented a year ago, the MLK event was held on MLK Boulevard and it was well attended, but it was cold and rainy. He favored continuing the event. Ms. Brooks explained the CRA worked with the MLK Committee and the Committee decided to hold it at the amphitheater. Vice Mayor McCray suggested they discuss the matter with the MLK Committee and Ms. Brooks agreed to do so. Having an event at MLK would cost more because the CRA would have to bring in stages and a sound 10 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 system because nothing is there. Commissioner Casello thought the City events were great and he favored quality over quantity. He thought they should try to focus on and grow the existing events on Ocean Avenue and noted the holiday tree lighting right after the parade worked out better than a two -day event. Vice Mayor McCray was concerned about safety going across Seacrest Boulevard during Pirates Fest. Mayor Grant asked if the City Commission wanted to spend extra money to make Kinetic Art an annual event. Commissioner Casello thought it was unique and it should continue and be expanded. Vice Mayor McCray also enjoyed the artwork in the tent. Ms. LaVerriere explained she put an additional $5,000 in the budget to total $20,000. She and Ms. Brooks had discussed scaling back the symposium aspects and focus it on Ocean Avenue. They may bring an event planner to help. Mayor Grant noted attendance at the 2015 Fourth of July event had more attendees than 2016 because last year, residents had the next day off. He asked if the City wanted to have the event on the Fourth. Mr. Groff commented next year the 4 is on a Tuesday. Mr. Majors had heard from parents it was difficult to have kids out till 11:30 p.m. Commissioner Casello asked if there was a rain date and learned staff does not schedule a rain date because once the canisters are loaded they have to be ignited. The barge cost $15,000 to rent and it is used during the week for construction. In addition to availability, the operator would want to be compensated if used for a rain date and it would have to be included in the contract. Vice Mayor McCray asked if there was any type of survey or if they could add a question to the annual citizen survey to move the event to a Saturday or another day for next year. Mr. Groff commented he may come up with two options and look at best practices. Monthly events included Movies in the Park and Music on the Rocks. Mayor Grant commented rain was sometimes an issue and he asked if they want an alternative plan to continue the events. He noted Music on the Rocks had been moved to the Boynton Beach Woman's Club, but it was not well attended because the information was not communicated and the weather improved. After discussion, there was agreement to leave events the status quo. Bands usually book weekends and there are vendors and food trucks that may not be available. The members discussed the monthly Artwalks. Ms. Brooks advised that connecting cultural entities within the City via a cultural tour was discontinued. Eleanor Krusell, Communications Manager, explained the Arts District Walk occurs once a month as did the Bean Scene. The Recreation and Parks Department has programs every month. Between the Chamber of Commerce, Recreation and Park programs, there is a lot occurring. Ms. Pulliman explained staff will provide a potential list of annual and monthly events and noted this initiative was also about marketing the events and how to foster the community pride. Staff thought a quarterly brochure or some other type of marketing effort could be used. Mayor Grant asked if the CRA sends flyers to the schools and learned it was costly and not all schools accept them. Ms. Brooks explained the CRA includes event information in the Utility bills. 11 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Commissioner Casello thought if marketing the City, the City Commission should make a commitment and get more people involved. One person cannot market everything and the Commission should contemplate how to fund the marketing. Vice Mayor McCray asked if the City and CRA assist with marketing and learned they do. The Chamber of Commerce was now part of the process and many billboards are joint projects. The largest event was the Haunted Pirates Fest, which last year drew 100,000 people. An electronic billboard is used and the event is displayed for 5,000 seconds a month. Commissioner Katz commented an individual brewery not associated with any other event should be included as the City has the most breweries. He thought the City should ask the Brewery owners what they would they like to see since breweries all have anniversaries and attend events up and down the coast. He thought they could provide input and have a home grown brewery inspired beer festival. Ms. Krusell commented they had discussions with Visit Florida and Discover the Palm Beaches, and thought it may be possible to do something in 2018. Commissioner Casello noted the Chamber holds a Harvest Fest at the Mali, and thought maybe they could tie it in. Mayor Grant recessed the meeting for a break at 10:30 a.m. and reconvened the meeting at 10:42 a.m. Ms. Pulliman commented direction was needed on the MLK Corridor Redevelopment. Vice Mayor McCray noted the street is MLK Jr. Boulevard. Ms. Brooks explained the CRA has property on MLK Jr. Boulevard north and east of the Family Dollar store which would be redeveloped. The issue is they do not have a chunk of land. There are parcels in the area the CRA does not own. The owners want a lot of money and they cannot use eminent domain. The area has a lot of crime and loitering and attracting development to that area is difficult. When Family Dollar came the CRA provided two CRA parcels to offset the cost of the other parcels the developer had to acquire which were over - priced. If it is the true desire, the CRA has to contribute land and cash to offset the cost of three other over - priced properties, owned by Finkelstein, DJV and the Bells property. Ms. Brooks explained the owners want double the appraised value. Mayor Grant agreed. He asked if the CRA could offer them a flat fee per square foot and learned they do, but they do not accept. The former CRA Chair purchased land where the CRA was investing and wanted a large return. Commissioner Casello thought the problem with MLK Jr. Boulevard was Bells, and as long as they allow people to loiter all night, or determine a way to move individuals away from the front of the store, the area will not develop and overdoses occur inside the Family Dollar Store. Assistant Police Chief Snow explained that effort would dovetail with sustainable neighborhoods. The Police Department was working with legal staff to modify a chronic nuisance ordinance which gives teeth to combat problem properties and stores. 12 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Mayor Grant wanted to move forward with the pocket park on the east side of MLK Jr. Boulevard by the substation and asked if the CRA could build a park there. Ms. Brooks explained only if it was in the Plan. The park could be added to the Plan, but it would delay development of Sara Sims Park. Mayor Grant thought a park provided an alternative place to go. Commissioner Romelus did not favor transferring loitering individuals from Bells to the pocket park, but learned the park was next to the Police Substation and they could install a camera. Vice Mayor McCray explained Broward County has a passive park with tables and instead of individuals being on the Boulevard, they go to the Park. The individuals are confined and not visible from the street. He noted Sara Sims would not be addressed within the next year and crime on MLK Jr. Boulevard decreased. Commissioner Casello inquired if park hours were enforceable and learned they would as a trespass. The City would have to make the commitment to prosecute. Commissioner Romelus thought it may create more problems than solutions. Mr. Simon explained there are parks all over the area that are not used. He did not understand what a pocket park would do when individuals do not walk to an already existing park. The convenience store is the reason they are standing there. Vice Mayor McCray commented when on MLK Jr. Boulevard, they say it is "our" street whether they walk or not, they say they own a section. Nothing was done to improve Sara Sims Park, and the goal is to get loiters off the edge of the sidewalk so they will not be visible when they pass by. Mayor Grant noted there are children there. There would not be playground equipment installed. It would have a bench and a place for tables. It would be a place to congregate and as a City park, it is available for everyone. Motion Vice Mayor McCray moved to move ahead with the pocket park on MLK Jr. Boulevard. Commissioner Romelus learned this was part of the Tier 1 initiative for a pocket park, and it offset everything else on MLK Jr. Boulevard, because nothing was moving forward because the owners will not sell. Ms. Brooks advised she budgeted $1 million to help offset the cost of a developer purchasing properties there. She thought it would be a better use of the money than a pocket park the CRA would develop and maintain. Commissioner Katz thought the core issues should be addressed first. Ms. Brooks planned to include a light, path and some benches, mulch and cleanup. She anticipated it would cost $50,000 to $70,000 plus irrigation. Restrooms may not be needed. Ms. Brooks explained MLK from Seacrest to Federal is very short. Mayor Grant thought unless there is an opportunity to go somewhere else on the street, those loitering would not move. This was to show the community the City Commission wanted something for them. Ms. Brooks explained the CRA would have to spend millions of dollars to pay down the property for a developer. Commissioner Romelus asked if they spend $100,000 to 13 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 create a park and then still have to pay Bell's regardless. She learned the money will be spent whether they build a park or not. Vice Mayor McCray thought if they put the park there, it will give the people a place to congregate, and it will clean up a section to make it viable for someone to develop. He thought it was worth it to spend $100,000 to eliminate $1 million worth of issues and make it a viable section for a developer to build a $3 million to $4 million development. He thought it was putting the cart before the horse. Commissioner Casello thought they were moving the issue /problem from one place to another and asked about the estimated cost to maintain a pocket park with benches and irrigation. Mr. Livergood replied it would be $30,000 to $40,000 and the City would contract out the work. The bulk of the expense is litter removal and the cost depended on the landscaping installed. If only mulch, lighting and benches are at the park, maintenance would be about $500 a month. It did not include ground maintenance. Commissioner Casello asked if the litter crew would service the park and learned they would. Vice Mayor McCray commented the City was not doing everything they need to and residents need a place to go. Commissioner Casello commented the park hours were enforceable and the City could control the park and move out an unruly crowd. He asked if the police could move the crowd in front of Bells and learned they could not because the property owner has not asked for them to be moved along. He asked as future development occurred on MLK, the park could be part of the land bank and learned it could. If not transferred to the City, maintenance would be borne by the CRA. Commissioner Katz commented he could support the item as long as it was tied to the convenience store. He favored buying and demolishing the property, and there is an alternative location that would be maintained. He thought the issues needed to be addressed together because if the City purchased the Bells property and the CRA upgrades the surrounding properties, Bells would ask for more. Mayor Grant seconded Vice Mayor McCray's motion to include the pocket park as a Strategic Initiative. Vote The motion passed 4 -1, (Commissioner Katz dissenting.) The pocket park was added as its own Strategic Initiative, deferring Sara Sims. Strong Local Economy would be reviewed what could be done to expedite the process. Commissioner Romelus asked as a condition of approval, if this could be done in conjunction with one another Ms. LaVerriere recommended they be done as two separate initiatives. The pocket park was moved from Tier 3 to Tier 1, leaving the MLK Redevelopment Initiative alone. Commissioner Romelus asked if the intention was to purchase the properties. Ms. Brooks responded the CRA did not intend to purchase the property. It was an incentive for a developer to purchase the property. The park would be included in the proposed budget for staff to address. 14 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 (Commissioner Casello stepped out of the meeting at 11:09 a.m.) Vice Mayor McCray inquired about the intended outcome of the MLK Corridor redevelopment study and learned it was to increase property values and get more developers interested in coming into MLK to develop and remove a blighted area. It would reduce loitering and crime. Ms. Pulliman received confirmation the intent was to use CRA land and possibly CRA funds to parlay it to obtain someone to invest and build in the area. (Commissioner Casello returned at 11:12 a.m.) Commissioner Katz commented this is a major goal and he cautioned all should be careful how they spend money. They just approved 10% of the acquisition budget for a park they did not budget and they acquired the AmeriGas property for $700,000 which they had no plans for. He thought if there are specific goals, they need to budget carefully. Ms. Pulliman advised the Commission would provide input regarding the Business Tax Receipt /Certificate of Use Program Expansion, Develop the Framework and Funding Mechanism of Roads, Sidewalks, Parks and Land, and Employee Onsite Medical Clinic. Commissioner Romelus wanted sidewalks and street calming measures on 11th 12th 13 and 14 leading up to Forest Park Elementary School to be a top priority in the second initiative of Develop the Framework and Funding Mechanism of Roads, Sidewalks, Parks and Land. Vice Mayor McCray suggested speaking with Fire Chief Joseph, noting when they installed sidewalks for Galaxy Elementary, students were given a safe route to use. It is a budgetary issue. Commissioner Romelus commented she only wanted sidewalks on the main roads to the school and 14 is especially used as a by -pass to Seacrest and Woolbright. She knows cars are speeding and wanted it addressed sooner rather than later. Mr. Groff explained the City is about a month and a half away from bidding Phase II of the Water Treatment project which includes installing sidewalks on the streets going to the school. Staff was ensuring that the neighborhood and the schools will be connected as part of the utility project. The street calming was a different issue. Mr. Livergood explained in the 15 years he was with the City, he could provide hundreds of traffic counts that were done every five years. The figures are consistent that the volume and degree of speeding does not rise to the level of installing traffic calming measures. It is more of an enforcement issue. Staff had reviewed Forest Park very closely and it is a societal issue. Commissioner Romelus asked about just 14 She did not think it would be an issue to by -pass 13 or use Woolbright if emergency vehicles were needed and thought a speed hump or a round -about was needed to calm 14 to reduce the speed. Mr. Livergood explained staff had discussed traffic diverters, dead end roads and changing the route of the area with the Neighborhood Association, but the residents did not want to change their traffic patterns. 15 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Ms. Pulliman asked, in the Development of the Framework, if the City Commission should assume it is comprehensive and City -wide to replace what is wearing out. Mr. Groff explained the City has $1.7 million to replace capital infrastructure that cost $5.5 million to replace. The issue is how to fund the gap and they would only replace what is broken. New projects are capital Improvement projects and the sidewalks on 12 and some of the other streets are part of the capital improvement project. There may be some traffic calming included as they install swales and individuals park on the street. Vice Mayor McCray commented Forest Park is the only elementary school without sidewalks, and thought they were long overdue. Mr. Livergood explained this is a Strategic Plan item and they have to identify funding sources for routine maintenance. He referenced the conditions for Sara Sims Park and commented there are no dollars assigned to fund the basic nature of the restrooms there. This item is to find a funding source to maintain the infrastructure that is wearing out. Ms. Pulliman noted the handouts with a yellow template were items between the prioritization and staff workshop, and were items on the list that did not float to the top, and that they asked staff about. She commented the items were important issues for other cities. Staff indicated there were four things they believe were vital that required a small budget and had little staff impact that could be added to any of the other things on the list. She recommended the four items be added to their workload. Mayor Grant noted funds were in the budget for a pension consultant to determine how to reduce the $100 million of unfunded pension liability. Commissioner Katz wanted to contract it out. Motion Commissioner Katz so moved it be a tier one priority. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Mayor Grant explained to Commissioner Romelus that before she arrived, the Commission voted to place Transient Housing and Code Regulation into a Tier I priority. He felt Chronic Nuisances and Code Compliance could be addressed with the Transient Housing issue and ask for a motion for a Sustainable Neighborhood Task Force. Motion Vice Mayor McCray so moved. Commissioner Romelus seconded the motion. 16 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Vote The motion unanimously passed. Mayor Grant explained Mobility Fees would replace impact fees developers pay to the County. The City collected $24 million in impact fees and the County only returned $4 million, with most of the monies going to Greenacres, Wellington, West Palm, Palm Beach Gardens and other areas. He noted Mr. Livergood is head of the committee for the County. He asked if the City wanted to conduct a comprehensive City study or wait to hear from the County. Mr. Livergood explained if the City puts its own Mobility Plan together, it has to pass legal muster. The plan must be buildable and show where the City will build. It cost money to make the plan. If a plan is created through the County Task Force, the Metropolitan Planning Organization indicated they may be willing to pay for all the mobility plans in the communities so there is an integrated plan. There is some distrust whether Palm Beach County would facilitate the process and give up their dollars, which is still unknown. Mr. Livergood noted there is an upcoming meeting in July with presentations from the Florida Department of Transportation and there will be feedback from the County. He advised he will know more by the end of the month if it will proceed, but if the City wants to go faster, it should be done locally. West Palm announced they would handle their own plan and were investing about $500,000 for their plan. The Plan has to be a paper plan so when the development community pays the fees, the City will show what the City would be building. Ms. LaVerriere announced it would cost about $300,000 to $400,000 to create a plan for Boynton Beach and it would take a year. Either way, the City wants to move forward and the City could vet the County process first. This is an important potential revenue source. Staff met with a person from a firm that creates mobility plans. If the City would handle its own plan, they would issue an RFP /RFQ. Mr. Groff explained the consultant would bring back options on the most efficient way to keep as much money in the City. Vice Mayor McCray asked if the City would lose funds if they withdrew from the County. Mr. Livergood responded he was unsure, but the City would incur an initial expense to put a mobility plan together. At the end of the month, the MPO may make a suggestion for the political solution that changes the County Impact Fee Ordinance. Mayor Grant explained the recommendation is to allow staff to bring the Mobility Fee back to the City Commission this year. Motion Commissioner Casello so moved. Vice Mayor McCray seconded the motion. 17 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 Vote The motion unanimously passed. Ms. Brooks explained funds were in the budget for Boynton Beach Boulevard Improvements. The cost would be $2.5 million split into two years. Commissioner Casello commented when he first served on the City Commission, they set money aside for a study. He asked if this could tie in with the Town Square project and he asked how they could work them together in the right order. Ms. Brooks explained most developers they met with were happy the CRA was considering the project. It they added it to the 16/17 budget, it would coincide with the Town Square project and they could work it in the same time frame as developers would like to see development occur together. Ms. Brooks suggested monies be put in the budget if issuing an RFP /RFQ so they can move together. Vice Mayor McCray asked when construction would start regarding the off ramps for Boynton Beach Boulevard. Ms. Brooks explained she was attending a meeting next week, and the State wants to add a lane on the south going eastbound turning onto Seacrest. Ms. Brooks explained she had informed the State they did not think it was necessary to have two right turn lanes on Seacrest. Motion Commissioner Casello so moved. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. Ms. Pulliman summarized there are 18 priorities with 14 of them being City priorities and four for the CRA. She explained the City Commission will receive an email from her asking for input on what is left. After input is received from the Commission and staff, the Strategic Plan document would be created. It would have all the items from prior years and new items for 2017. Concurrently, staff would start revising the proposed budget for items needed for 2017. When the budget is passed, staff will create an action plan with a timeline so they will know the progress of all projects, in addition to normal operations. Mayor Grant asked for a motion to adjourn. Motion Vice Mayor McCray so moved. Commissioner Katz seconded the motion. Vote The motion unanimously passed. The meeting was adjourned at 11:38 a.m. 18 Meeting Minutes Special City Commission /CRA Boynton Beach, Florida July 12, 2016 CITY •F B•YNTON BEACH ■).- & -.------- Mayor - Steven B. Grant /''.-- df AP / ( Vic (a or - M. - McC Commissioner - stin Katz 07 A Co mission -r - Ch istina Romelus i i 1. • __•,.. Co missioner - Joe Casello ATTEST n :r r2 L y& ith A. Pyle, CMG' nterim City Clerk ( cakLAA,, Catherine Cherry Minutes Specialist 19 Critical High Priority Strategic Initiatives FY2017 Definitions and Intentions Title: Develop Bond Financing source for new Police HQ and Fire station #1 outside of Town Square Project Strategic Objective: Town Square Redevelopment Definition: Identify site — Ocean Breeze or High Ridge Intention/Purpose/Objective Identify bonding options/timeline What are we trying to Referendum — March 2017 accomplish? Millage Increase — September 2016 Achieve Commission decision — how to move forward Have clear understanding of timing What information, details or back story needs to be provided for decision making? What are the intended To finance a new Police HQ and Fire Station #1 that is outcomes? outside of Town Square Project. How many years will it take? Up to 1 year What decisions need to be Referendum or increase operating millage made by Commissioners? What are the budget and/or Ocean breeze (PD and Fire) - $25Mil cost considerations? High Ridge (PD) - $28Mil plus $4-5Mil for Fire at Alt Site What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions • Title: Solicit RFQ for Redevelopment of 16.5 acres Town Square Strategic Objective: Town Square Redevelopment Definition: Develop components of the solicitation document: scope, possible financing alternatives Public/Private partnership Intention/Purpose/Objective Clear direction of what must be in the bid: OHS, height What are we trying to limits, public space plus uses accomplish? Willingness to sell land What information, details or Public Partnership definitions back story needs to be Procedure and process for procurement (simplified) provided for decision making? What are the intended To enter into agreement with developer to redevelop 16.5 outcomes? acres being referred to as Town Square How many years will it take? 6 months from decision to contract What decisions need to be To authorize staff to move forward with City's procurement made by Commissioners? RFP/RFQ proces What are the budget and/or Will not be known until all financing for 16.5 acre project is cost considerations? submitted by developer What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Policing Innovation Program Strategic Objective: Safe and Livable Neighborhoods Definition: Leverage technology to enhance policing effect LPR, Shot Spotter, Smart Water Involvement Intention/Purpose/Objective Safer Feeling What are we trying to Proactive effort to positive impact accomplish? City Public Image What information, details or Understanding disruption of crime — Reported crime may back story needs to be increase in short term provided for decision Stakeholder Discussions/Engagement making? Funding Project Management/Eval What are the intended Collect intel, clear cases, decrease crime outcomes? How many years will it take? What decisions need to be Level of Commitment made by Commissioners? Funding and policy that reflect will of the community What are the budget and/or LPR- $3oK to $2ooK cost considerations? Shot Spotter- $500K- $iMil per 2.5 square miles What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Restoring the Village Program Strategic Objective: Safe and Livable Neighborhoods Definition: Cooperative Relationship with BSA-LLL Program to mentor youth and develop positive relationships between impoverished youth and L.E.O Intention/Purpose/Objective Increase credibility, cooperation, "Exposure Theory" What are we trying to Department coordination crime prevention Rep of NOP accomplish? What information, details or back story needs to be provided for decision making? What are the intended io participants in 2017 outcomes? How many years will it take? What decisions need to be Funding decision for August 2017 made by Commissioners? What are the budget and/or Allow access LETF(year 1), funding $15 — 3oK annually cost considerations? thereafter What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17— Definitions and Intentions Title: Model Block Development Partnership Strategic Objective: Safe and Livable Neighborhoods Definition: Continue revitalization of io/11th Avenue with single family residents, street scape and utilities Intention/Purpose/Objective Beautification: What are we trying to • Underground utility lines accomplish? • Street lighting/water drainage • Landscape new housing Home ownership, new housing, economic development Eminent domain, RFP Construction, NWiith Funder for the acquisition What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or Current project is funded cost considerations? RFP home construction — City or CRA land Subsidy for construction and home buyers What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Links Golf Course Financial Sustainability Strategic Objective: Green Space: Preserve and Beautify Definition: To continue to improve the quality of play and community involvement without subsidies to sustain itself for the long term (20 years) — sustainable without general funds Upgrade to industry standard Intention/Purpose/Objective Self-sustaining golf course What are we trying to Increase number of players/events — market special events accomplish? — sustainable revenue Upgraded facilities — club house, greens on champ course, cart barn, family course (expansion of 9 holes), maintenance of equipment, maintenance barn relocation to perimeter of property What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? 3 years What decisions need to be Self-sustaining or subsidy made by Commissioners? What are the budget and/or $2Mil/$22oK/year cost considerations? Increase rounds by 9500/year ($6o-7oK) $iMil for Clubhouse/cart barn $5ooK for greens $25oK for cart path $250 for equipment What are the support Risk— if it doesn't work considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Review Feasibility of Dog Park NE 6th or Pence Park (CRA) Strategic Objective: Green Space: Preserve and Beautify Definition: Create a fenced/off leash dog park in the downtown area Intention/Purpose/Objective Define scope and property What are we trying to Neighborhood or district accomplish? Maintenance Budget-Comm — approx. $15oK for 5 acres Timeline What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be Define location made by Commissioners? Acquire or use city property What are the budget and/or Acquire - $SooK cost considerations? City Property- $75K Maintenance Budget-Comm — approx. $150K for 5 acres What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Develop a Unique Identity/Events and special events and annual events Strategic Objective: Foster Community Pride Definition: Continue to grow current events and plan additional events that are unique to the City of Boynton Beach. Intention/Purpose/Objective • Distinguish the City of Boynton Beach from other What are we trying to municipalities. accomplish? • Showcase the City's unique assets and amenities (i.e. waterfront, golf course, art program, marina, diverse neighborhoods, parks, etc.) through well-planned, well- executed events. • Increase community involvement of the City's residents and nonprofit organizations through a formal event volunteer program. • Increase economic development through the involvement of businesses and visitors/tourists attendance. • Increase sponsorship support and revenues to offset event expenses. What information, details or • Definition of"unique events". back story needs to be • Definition of event categories (i.e. community-wide, provided for decision neighborhood, family fun, etc.) making? • Establishment of size categories based on attendance, land use, number of days, City/CRA support, etc. • Comprehensive listing of all City/CRA current events including frequency, days, times, locations (and impact), size, target audiences, budgets, economic impact (if available), sponsorships and revenues received and quantified use of time and resources. • Determination of feasible event locations. What are the intended • Celebration of the City's unique assets and amenities. outcomes? • Increased local, regional, national and international visibility of City. • Increased community pride and involvement. • Increased economic impact. • Development of a Special Events Department/Budget. • Establishment of an evaluation criteria for events, including economic impact studies. • Increased sponsorships and event revenues. • Events that are accessible to all. • Strengthening marketing cooperative w/ CRA and City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Chamber. How many years will it take? • 1-5 years (five years to fully implement) What decisions need to be • Immediate Decision made by Commissioners? o Continuation and growth of existing events vs. development of additional events. o If more events are added, identify funding for additional staff and operations costs. • Future Decision o Commitment to incremental increase funding, staff and resources to grow existing events and develop new events. What are the budget and/or • 2016-17 cost considerations? o Additional $5,000 to grow Int'l Kinetic Art event and an additional $5,000 to produce an event during MLK in HOB. o $12,500 to create and distribute quarterly event brochure. • Long Term o TBD based on decisions above. What are the support • Immediate Considerations considerations? o Explore the feasibility of utilizing CRA Event Coordinator for assistance w/ Int'l Kinetic Art event. o Increased events will require additional commitment of departmental staff, time, resources and funding. City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: MLK Corridor Redevelopment Strategic Objective: Strong Local Economy Definition: Redevelopment of CRA owned parcel, revitalization of MLK jr. Blvd to include new housing, commercial, grocery, small open space (pocket park), street scape improvements (landscape and utilities) Intention/Purpose/Objective Solicit developers through RFP process for north and south What are we trying to side — Images of potential in CRA plan update — Provide accomplish? financial incentives (subsidy) for land What information, details or Enforcement issues back story needs to be Decisions made in a vacuum — other issues impacted provided for decision Market forces making? Funding — property acquisition is a problem Loitering/Crime Timing Street scape vs. Existing What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Business Tax Receipts-Certificate of Use Program Expansion Strategic Objective: Financial Excellence and Sustainability Definition: Obtain increased compliance with BTR Increase implementation of COU Citywide Ordinance Improvement Intention/Purpose/Objective Increase compliance What are we trying to • Process improvement — ordinance improvement accomplish? • Education • Expanded implementation citywide Increase revenue • Community image improvement • COU fee structure What information, details or Challenges include back story needs to be • Education to community provided for decision • Staff resources or Additional staff/outsource staff making? • Funding What are the intended outcomes? How many years will it take? 1 to 5 years What decisions need to be made by Commissioners? What are the budget and/or Revenue generating cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Development Framework and Funding Mechanism Cost for Roads, Sidewalks, Parks, Lands Strategic Objective: Financial Excellence and Sustainability Definition: Funding of the replacement and rehabilitation of existing infrastructure Paving sidewalks, park hardscape, open space landscaping, accessibility improvement,buildings Intention/Purpose/Objective Maintain current operations of existing amenities/facilities What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or Total $5Mil with $1.5 Mil in CIP budget cost considerations? Park- $1.7Mil/year Streets and sidewalks - $1.3Mil/year Building and structures - $1.5Mil/year Public Land — medians, entrance signage, passive parks, and bridges - $o.5Mil/year What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Employee on Site Medical Clinic Strategic Objective: High Performing Organization Definition: Provide an onsite medical clinic for employees, their dependents and retirees Intention/Purpose/Objective Retain a healthy workforce, promote a culture of wellness What are we trying to and contain escalating costs of insurance accomplish? What information, details or back story needs to be provided for decision making? What are the intended Employee wellness and retention outcomes? Increased productivity — reduced absenteeism Reduction in (containment) costs via self insurance How many years will it take? What decisions need to be Confirm site location made by Commissioners? Confirm access groups (employees, dependents, retirees) Funding initial Funding ongoing (evaluate after year 1) What are the budget and/or $300-$500 startup at Wolbright site cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Sustainable Neighborhoods Task Force Conduct a review of all current codes and regulations, research best practices and develop a single chapter in the code of ordinances that provides safe and sustainable neighborhoods Strategic Objective: Definition: Intention/Purpose/Objective What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Boynton Beach Blvd Improvements Construction - CRA Strategic Objective: Transportation and Mobility Definition: Intention/Purpose/Objective What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Mobility Fees Strategic Objective: Transportation and Mobility Definition: Intention/Purpose/Objective What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Secure funding to engage consultant to review alternatives for unfunded pension obligations Strategic Objective: Financial Excellence and Sustainability Definition: Intention/Purpose/Objective What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Boynton Beach Blvd Improvements Construction - CRA Strategic Objective: Transportation and Mobility Definition: Intention/Purpose/Objective What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Mobility Fees Strategic Objective: Transportation and Mobility _ Definition: Intention/Purpose/Objective What are we trying to accomplish? What information, details or back story needs to be provided for decision making? What are the intended outcomes? How many years will it take? What decisions need to be made by Commissioners? What are the budget and/or cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Secure funding to engage consultant to review alternatives for unfunded pension obligations Strategic Objective: Financial Excellence and Sustainability Definition: To have consultant review City's 3 pension plans and offer alternatives that achieve funded pension plans in the future. Intention/Purpose/Objective To maintain defined benefit pension plans for City's What are we trying to employees that have stable City contributions for future accomplish? years and that are fully funded What information, details or Changes in pension plans are part of collective bargaining back story needs to be process provided for decision making? What are the intended To review the City's pension plans and see what outcomes? alternatives are available(i.e. changes to plan) to maintain a defined benefit plan that is sustainable financially. How many years will it take? Up to 1 year What decisions need to be To include the $100,000 in operating budget and authorize made by Commissioners? City to engage consultant for review. What are the budget and/or Estimated to be approximately $100,000 cost considerations? What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions Title: Sustainable Neighborhoods Task Force Strategic Objective: Safe and Livable Neighborhoods Definition: The City deems it appropriate and in the best interests of the health, safety and welfare of the citizens and residents of the City of Boynton Beach to adopt a Chronic Nuisance Property Code. Conduct a review of all current codes and regulations, research best practices and develop a single chapter in the code of ordinances that provides safe and sustainable neighborhoods Intention/Purpose/Objective Modify the current ordinance to broaden and clearly define What are we trying to the types of nuisance cases the City can enforce, while also accomplish? providing appropriate sanctions for violations. What information, details or Chronic nuisance premises cause an unnecessary burden back story needs to be on all tax payers of the City by diverting City resources provided for decision responding to properties that generate an inordinate making? number of calls for service regarding criminal activity. These calls may also be an indication that the premises are not being properly managed and maintained. What are the intended Increase property owner engagement in nuisance outcomes? properties leading to safer, more secure, neighborhoods. How many years will it take? 1-2 years What decisions need to be Approval of the Chronic Nuisance Property Ordinance made by Commissioners? What are the budget and/or Cost associated with using a special magistrate for Chronic cost considerations? Nuisance cases. What are the support considerations? City of Boynton Beach Strategic Plan Initiatives FY17—Definitions and Intentions