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Minutes 10-11-01 MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN CONFERENCE ROOM B, CITY HALL, BOYNTON BEACH, FLORIDA ON THURSDAY, OCTOBER 11, 2001 AT 4:00 P.M- / Present Gerald Broening, Mayor Ronald Weiland, Vice Mayor Hike Ferguson, Commissioner Chadie Fisher, Commissioner Hack McCray, Commissioner Kurt Bressner .lames C:herof .lanet Prainitc Call to Order City Manager Bressner began the agenda review at 4:05 p.m, · I. Fire Assessment Public Hearing City Manager Bressner advised that staff planned a bdef preset Commissioners would be given additional data on response times. TI had spoken previously would be asked to refrain from speaking a secon( new speakers would be limited to two minutes each. City Manager City Attorney , City Clerk tation and the le persons who time. Also. the Resolutions R01-249 and R01-250 were moved up on the agenda to follow the Public Hearing on the Fire Assessment. · IV~.B. Administrative City Manager Bressner commented that he had received two resignations from Advisory Board members and asked Mr. Segal's assistance in soliciting membership on City Boards. The Commissioners thought a 30-second television spot would be an excellent way to do this. · VI. B.1. Rescind the award to Dravo Lime, Inc. for "CO-OP BU QUICKLIME," Bid #052-2821-011KR; and Re-awa; Chemical Lime Company of Mulberry, Florida for annual expenditure of $94,500 for the City of Boynton Department. City Manager Bressner noted that the City had rescinded this bid and m ,K this bid to an estimated Beach Utilities de an award to Chemical Lime Company of Mulberry, Flodda. Mr. Sugerman commented that the reason for this had been the quality of Dravo's product, · V.C.2. Proposed Resolution No. R01-271 Re: Approving contract ,,l~,wa, with .sCcht~odr~rSoaSrear~i~ne~ Council (CSC)fo;4~h, 2001-2002 Latchkey Afters o g ' he amount of $59,5 9. Meeting Minutes Agenda Preview Boynton Beach, Florida October 11,2001 Commissioner Ferguson requested that the YMCA be included on the bidder's list for this project next year. · V.C.3. Proposed Resolution No. R01-272 Re: Approvi,ng the 60 day extension of the federal LSTA project grant (Neighborhood Library Electronic Access and Training project) Commissioner Fisher requested verification that this item pertained to payin§ for network access and City Manager Bressner responded that it did. · V.C.4. Proposed Resolution No. R01-273 Re: Approving forn Boating Improvement Program Agreement with Palm for pur~:hase of Sam ,B~own, Jr. subdivision (Mc property Commissioner Ferguson voted against it, the first time and planned to v¢ time also. It was explained that this was to get the money and not to I and Commissioner Ferguson understood that, al Florida Beach County rey's Lounge) te against it this ,uy the property · V.C.10. Proposed Resolution No. R01-279 Re: Ratification of ( Bargaining Agreement between the City of Boynton Police Benevolent Association. City Manager Bressner was not sure this would be going forward, TI waiting to hear from the PBA and another discussion was planned for Oc · VII.A. City Manager's Report Proposed Demoliti( Mangrove Park School (Old High School) at 125 E. Oc :ollective Beach and the ~e City was still tober 15. ,n of the ;an Avenue City Manager Bressner said there might be a presentation from the Preservation Group. He had heard that a potential proposal might be to extend the Museu~n into the High School and have the Chamber of Commerce headquarters at the High School. The preservationists have acknowledged thai the cost of the renovation is-~he same dollar amount that the City had given four months ago. The Commission will ask the group about their financial plans for the project, · VII.B. Marina Project Update & Site Plan Review City Manager Bressner said there would be a preview of the status and timeline of the project, The developers will be coming before the Commission on November 6 to propose amendments to the Development Agreement. · Vll.C. Report and Recommendation regarding Consultant arld Legal Advisor for Commission Redistricting Project Assistant City Manager Hawkins stated that their goal was to have this project completed by January 2002. 2 Meeting Minutes Agenda Preview Boynton Beach: Florida October 11, 2001 · IX.A. Report on Ordinance Changes for Advisory Board Attendance and Conduct Standards (November 6, 2001) City Manager Bressner had not seen any staff reports from Legal or Planning on this issue. City Attorney Cherof said an Ordinance had been circutatedfrom his office about a year ago and that this was the Ordinance that was being ~)roposed. C ty Manager Bressner asked that the Orclinance be circulated again. · IX.B. Survey Results for Advisory Boards/Serving on Multil (November 6, 2001) City Manager Bressner stated that the surveys had been sent out by office and would probably be back by this meeting. le Boards lhe City Clerk's · IX.F. Report on Canopies (November 6, 2001) City Manager Bressner said there was a philosophical difference on thi~ issue between the Code Compliance Board and the Building Department. The Build,ng Department says canopies are structures and must, therefore, have a permit and the Code Compliance Department says they are appurtenances that can be easily removed in the event of a storm. The Planning & Development Board looked at it bdt City Manager Bressner was expecting a report and summary, recommendation and had not received it yet. Commissioner Fisher undemtood that only one side had been presented at the Planning & Development Board meeting. City Manager Bressnersaid that the Commission would need to spend some time on this item. (Later in the meeting the Commissioners decided to move: this item to November 20.) · IX.C. Strategic Initiative Report on Visions 20/20 [November 6, 2001) City Manager Bressner said that this analysis would be ready. · IX.D. Proposed Noise Regulations - 1st Reading of Ordinance (November 6, 2001) City Manager Bressner suggested that the agenda was already rather ff 6. Vice Mayor Wei[and said that the City now allowed businesses to o[ and the Ordinance mentioned 11:00 a.m. to 9:00 p.m. Commissioner that this item and the canopies would take a lot of time and recommen canopies to November 20, which was acceptable to all. · IX.G. Water Conservation Strategy (November 6, 2001) Assistant City Manager Sugerman said he would be ready to report (~n November 6, but that it could take some time and suggested moving it to Novemb, ;r 20 also. He committed to a staff presentation of ten to fifteen minutes followed bi ten to fifteen minutes of discussion. If at that time it appeared that more time was needed they could set up a workshop. The consensus was to move the item to November 20. II for November en at 7:00 a.m. Fisher believed :led moving the Meeting Minutes Agenda Preview Boynton Beach, Florida Qctober 11,2001 · IX.H, Redevelopment Code Issues for Non-conforming Lots and Buildings in Commercial Areas (November 20, 2001) Michael Rumpf, Planning and Zoning Director, commented that they were waiting for the Federal Highway Corridor amendments to go before the CRA at thC, ir next meeting. City Manager Bressner suggested that the Commission look at the standards as soon ~ possible. He asked for a draft report for the Commission. The Commission decided to leave the item on the agenda for November 20. · IX.I. Ordinance Establishing Setbacks from Schools and/or Churches for Establishments having Liquor Licenses (November 20, 2001) City Manager Bressner pointed out that the downside of applying an ordinance- like this was that it would affect all areas of the community instead of eddressin~ a problem at a specific location. He thought it would be appropriate to do a mini Corridor Study in a given area to determine the correct uses. · XI. New Business 1. Stormwater ERU Reduction Assistant City Manager Sugerman is in the process of preparing the rec~uction proposal for the Stormwater E~RU as requested by City Manager Bressner, and Hoped to have it ready before the Commission meeting on October 16th. City Manager Bressner advised the Commissioners that reducing the Stormwater ERU would not eliminate the need for inter-fund borrowing to accomplish the City's capital ~mprovements. City Manager Bressner's understanding of the Commissioners' stormwater priorities was that the City should proceed with pipe projects, hold off on the swale projects, and look at some canal issues. · Miscellaneous Commissioner McCray asked for a status report on a letter that the Commissioners had received from Mr. Holt, and City Attorney Cherof replied that his office was working on it. Commissioner McCray presented Mayor Broening with a memento fro.m, the mayor of Xufu, China, Boynton Beach's sister city. The people who went on the trip were putting together a presentation on it for interested parties. CommisskJner Ferguson asked to have Greenways put on the agenda sc move towards a referendum in November, 2002. The consensus was to the agenda for November 6. · XII.B.2. Proposed Ordinance No. 01-54 Re: Amending the DRI/Master Plan to change the permitted use on "Office Industrial" (OI) to "Mixed Use" (MU) and "Office" (O) to "Mixed Use" (MU); to increase maxim units from 500 units to 1,000 units; to partially close C Drive and create two (2) new tracts of "Mixed Use" (MI, that they could ~ut the item on antum Park ets 7-11 from ts 23-31 from am residential uantum Lakes I); and to 4 Meeting Minutes Agenda Preview Boynton Beach, Flodda October 11,2001 change the permitted use on tract 34oC from "Detention" to "Industrial" (IND) Mr. Rumpf stated that the Planning and Development Board had voted on the three parts of this Ordinance separately. The amendment of the DRI/MasterPlan for Lots 7- 11 from OI to MU and lots 23-31 from O to MU and the inclusion of the additional 500 units was approved 5-2. The approval of the change in designation on lot 34-C from undesignated or industrial to reserve was approved unanimously The reconfiguration of Quantum Lakes Drive was also approved unanimously, The Agenda Review meeting adjourned at 4:45 p.m. Attest: Recording Secretary (one tape) Commissioner (10/15/01) 5