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Agenda 11-08-00CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA November 8, 2000 6:30 P,M. I. OPENINGS: A. Call to Order - Mayor Gerald Broening B. Invocation - Reverend Randall Gill - First Presbyterian Church C. Pledge of Allegiance to the Flag led by Mayor Pro Tern William Sherman D, IF YOU WISH TO ADDRESS THE COMMISSION: · FILL OUT THE APPROPRIATE REQUEST FORM · GIVE ZT TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE AGENDA HAS BEEN COMPLETED, · COME TO THE PODIUt4 WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: ].. Additions, Deletions, 'Corrections 2. Adoption VI. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS W/LL BE LIMI*TED TO 3-MINUTE PRESENTAT/ONS IlL ADMINISTRATIVE: A. Appointments to be made: City of Boynton Beach Agenda Regular City Commission PleaUng November 8, 2000 Appointment To Be Made Board Length of Term Expiration Date III Sherman Children & Youth Advisory Board Alt 1. yr term to 4/01 Tabled (2) I Weiland Bldg. Board of Adjustment & Appeals Alt :L yr term to 4/01 Tabled (2) I Weiland Education Advisory Board Alt 1 yr term to 4/01 III Sherman Nuisance Abatement Board Reg 2 yr term to 4/02 Tabled (2) IV Fisher Nuisance Abatement Board Alt Iyr term to 4/0:] Tabled (2) II Weiiand Planning & Development Board Alt 1 yr term to 4/01 Mayor Broemng Recreation & Parks Board Alt i yr term to 4/01 IV. ANNOUNCEI~IENTS & PRESENTAT/ONS: A. Announcements: 1. TNT Concert at Oceanfront Park - Friday, November 17, 2000 from 6:00 p.m. to 9:00 p.m. -"None Other" (Modern Pop/Rock) B. Presentations: 1 Proclamations: a. "National Epilepsy Awareness Month" - November, 2000 b. "Veterans Day Memorial Celebration" - November 11, 2000 at 11:00 a.m. 2. Presentation by State Representative Addie Green (November 8, 2000) 3. Orientation PowerPoint Presentation - Communications - Phyllis Dixon V, CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with al of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: 1. Joint City Commission/Community Relations Board Workshop Meeting of October 11, 2000 2. Agenda Preview Conference of October 12, 2000 3. Regular City Commission Meeting of October 17, 2000 2 City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Bids - Recommend Approval - All expenditures are approved in the 2000-2001 Adopted Budget Approve the use of Metro Services Consultants Incorporated for an independent fire hydrant audit based on the same pncing schedule as offered to the City of Austin, Texas (Contract #S990219) with estimated expenditures of $66,000 (TABLED ON OCTOBER.~Tj 2000) Award the bid for "CONSTRUCTION & INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST & WEST WATER TREATMENT PLANTS" BID #099-2821~00/C3Dnt~i~rion~ ~2~7g~.n~ring Contra~ors, Inc. o[ Lake Wort~ F or da for an expe d~ u e ~ ~, 0 (pROPOSED RE~OLUT~ON NO R00-151) Extend BID #040-192-98/C3D for "TWQ YEAR CONTRACT FOR ANNUAL INSPE~:IION AND TEbiiNG OF FIRE ALARM AND DE'[ECTION EQUIPMENT AND SYSTEMS" for one additional year, to Florida State Fire and Security, Inc., with an estimated annual expenditure of $11,760 per year Approve the piggyback of Palm Beach County Bid #99~052 to Vila & Sons Landscaping Corporation for neighborhood landscaping projects in the amount of $27,968.20 Piggyback off Contract for Services between City of Riviera Beach and Gallagner Bassett Services, Inc., effective 10/1/00 through 10/01/01 to perform adjustment services for liability and property claims in the amount of $46,246 (PROI~OSED RESOLU1XON NO. R00-.~$2) Award the "ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER, WASTEWATER, ETC." BID #001-2821-01/KR, to Spectrum Laboratories, Inc. and Envirodyne, Inc. for an estimated annual expenditure of $13,000 Approve the sole source purchase of two Ufe Pack 12 Cardiac Monitors from Medtronic Physio-Control in the amount of $38,000 Approve the purchase of eleven mobile data terminal modems from Motorola as a sole source purchase in the amount of $27,502.20 Approve the purchase of a Vehicle Transceiver Unit IVXU) from Invensys Metering Systems in the amount of $30,000 City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 C. Resolutions: Proposed Resolution No. R00-153 Re: Approving the release of a cash bond of $11,495 to Abrams Construction, Inc. Proposed Resolution No. R00-154 Re: Accepting a Letter of Credit No. 3029736 from Bank of America in the amount of $30.5,330.30 as surety for the water and sewer improvements at the Wal- Mart Supercenter Proposed Resolution No. ROO-155 Re: Authorizing the Mayor and City Clerk to accept and execute the Florida Department of Transportation Highway Safety Plan Grant in the amount of $38,036, providing for a DUI Enforcement Officer position Proposed Resolution No. R00-156 Re: Ratifying the actions of the South Central Regional Wastewater Treatment & Disposal Board of October 19, 2000 as follows: Authorization to expend $2,500 from Reserve & Replacement Fund on an emergency basis to replace three deteriorated 8" plug valves on "A" Plant aerator. Authorization to expend $6,000 to replace shaft & impellar on #3 PAS Pump in "B" Plan return building Proposed Resolution No, R00-157 Re: Approving a contract for professional services between the City of Boynton Beach and Smith, Ballard IA Logan, PA for legislative consulting services Ratification of Planning lA Development Board Action: Quantum Lot 50B (Gale Industries) - Lot 50B Quantum Park PID - Request for new site plan approval to construct a 14,810 square foot commercial/industrial warehouse located on 4.25 acres ('/'~1~'£_FO O/V Woolbright Medical Building (Freeman) - Woolbright Road and 22n° Street (northwest corner) - Request for new site plan approval to construct a 7,380 square foot medical office building on 0.39 acres Approve payment to The Police Law Institute for one-year subscription to "Monthly Legal Update lA Review" in the amount of $16,492 4 City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Approve State Housing Initiatives Partnership (SHIP) Grant funds in the amount of s20,000 to Roderick and Bridgette McClendon to purchase, as first-time homebuyers, the property located at 246 SW 7tn Avenue Approve the expenditure of $64,647 for the purchase of software, licenses and support for the LaserFiche Document Imaging project VZ. C~TY MANAGER'S REPORT: A. Report on purchase of 3.5 acre parcel north of Tntracoastal Park {Verbal) B. Discussion regarding reduction of Code Compliance fines PUBLZC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMTTS Pro~ect: (APPL~CAI'~ON HAS APpLTCANT) Agent: Owner: Location: Description: Golf Road and Congress Avenue Drugstore BEEN WZ'I'I-IDRAWN AT THE REQUEST OF THE Kilday and Associates Milnor Corporation, Inc. Northeast corner of Congress Avenue and Golf Road (SW 23r° Avenue) ReqUest to amend the Comprehensive Plan Future Land Use Map from Office Commercial (OC) to Local Retail Commercial (LRC) and rezone from Office/Professional Commercial (C-l) to Community Commercial (C-3) to construct a drugstore with drive-through on 2.09 acres Project: Boynton Beach Boulevard PCD (B~ls Wholesale Club) (APPLICANT REQUESTED POSTPONEMENT TO THE NOVEMBER 14f 2000 PLANNING AND OEVELOPMENT MEETING) Agent: Roscoe Biby, Kimley-Horn & Associates, Inc. Applicant: Birchwood/Boynton, LLC Owner: UniVersity of Florida Foundation, Inc., a Florida corporation and University of Florida Foundation Corporation, as Trustee Location: Southwest corner of Boynton Beach Boulevard and Winchester Park Boulevard Description: Request approval for a Planned Commercial Development (PCD) master plan for 14,77 acres to include a Bis Wholesale Club store, gas station, a bank, two future retail/restaurant outparcels and related improvements City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Xm Project: Grotto Bay at Bermuda Place (Easement) (APPLICANT REQUESTED POSTPONEMENT TO NOVEMBER 14, 2000 PLANNTNG AND DEVELOPMENT MEET/NG) Agent: .loni Brickman, AICP, of Winston Lee & Associates. Inc. Owner: Quantum Park & Village, LLC Location: The east side of Quantum Lakes Drive, south of Gateway Boulevard Description: Request for 20' utility easement abandonment between Lots 60 and 6:[ in the Quantum Park PID FUTURE AGENDA ITEMS: A. Review policy for cemetery late arrival fee and space requirements pending review by Cemetery Board and funeral business (November 21, 2000) B. Future Annexation Areas (November 2:[, 2000) C. Report and Recommendation on Early Retirement for Police, Fire and General Employees (November 21, 2000) D. Resolution of ]~ntent to Establish Fire Service Special Assessment (November 21, 20OO) E. Further consideration of Mural Ordinance (November 21, 2000) F. Proposed Policy for Community Activity Grants (November 21, 2000) G. Recommendation of Selection of Planning Consultant for Federal Highway Zoning in Progress Study (December 5, 2000) H. Report on CRA Appointment Process IDecember 5, 2000) I. "Name Pond B" Contest .1. Review of Cemetery Operations DEVELOPMENT PLANS: None NEW BUSZNESS: A. Discussion/Action on City Manager Compensation Benefit Package B. Scheduling Future Commission Meetings to be held throughout the community City of Boynton Beach Agenda Regular City Commission Meeting November 8~ 2000 XT, LEGAL: A. Ordinances - 2n° Reading - PUBLTC HEARING Proposed Ordinance No. 000-59 Boundaries Re: Expansion of CRA 2. Proposed Ordinance No. 000-62 Re: Abandoning a utility easement between Lots 32 and 33, in the Quantum Park P:[D, authorizing the Hayor and City Clerk to execute a disclaimer for said abandonment and providing that the disclaimer be recorded ~ the public reco, rds of Palm Beach County, Florida Ordinances - 1~ Reading None Resolutions: None Other: None X~I. UNFINZSHED BUSINESS: X~I. OTHER: X/V, ADJOURNMENT: NOT~CE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE C1TY COMMISSION WITH RESPECT TO ANY MA[ I~ CONSIDERED AT THIS MEETING~ HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE~ HE/SHE MAY NEED TO ENSURE THAT A VERBA'~M RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UFON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WiTH A DISABILTTY AN EQUALOPFORTUNtTY~OPARTICIPATEINANDENJOYTHEBENEF]TFSOFASERVICE! PROGRAM~ OR KCT[Vt-FY CONDUCTED BY THE Q-rY. PLEASE CONTACT ]OYCE COSTELLO~ (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIV~ IN ORDER FOR THE CTTY TO REASONABLY ACCOMMODATE YOUR REOUES'r. FTNAL AGENDA - 11/03/2000 8:42 AM \\CH\MAIN\SHRDATA\CC\WP\CCAGENDA~GENDAS\110800.DOC IV-ANNOUNCEIVlENTS & PRESENTATIONS ~tem B.l.b PROCLAMATION WHEREAS, the Citizens of this Nation. the State of FIodda. and the City of Boynton Beach live in freedom because of the sacr floes and~contr butibns made by those who served in the Armed Forces of the United StaTes of America in time of national danger: and WHEREAS, there are over one million veterans in the State of Florida who continue their devotion to the highest ideals of citizenshb, and constitute a foundation of both the strength and progress of this State: and WHEREAS, we can never repay our debt to our veterans, for it is beyond any tangible pnce. but we can snow our gratitude for their exemplary deed: and itis in the best interest of all the State that its citizens express their gratitude for these secdfices and remind .themselves, of the great price of liberty; and WHEREAS, we are sure that there are still Korean and VietNam POW's and MIA's and we ask that the City of Boynton Beach acknowledge this fact and pray for their safe return. NOW, THEREFORE, I, Gerald Broening, by virtue of the authority vested in me as Mayor of the City of Boynton Beach do hereby proclaim November 11, 2000, as: BOYNTON VETERANS COUNCIL VETERAN'S DAY .CELEBRATION in Boynton Beach. Florida. and urge all citizens of our City to remember the sacrifices and contributions of all those who served [his Nation in time of war to preserve our cherished hedtage of freedom at a ceremony to be held at Jaycee Park on Saturday, November 11,2000, at 11:00 a.m IN WITNESS WHEREOF, have hereunto set my hand and caused the Seal of the City of Boynton Beach, Flodda, to be affixed at Boynton Beach Flodda this 8· day of November in the Year 2000. ATTEST: Gerald Broening C ty of Boynton Beach. Flodda City Clerk (Corporate Seal) Boynton Veterans Council American Legion Posts 164 & 288: Jewish War Veterans Post 440: Korean War Veterans Unit 17: Military Order of the Purple Heart Post 687: Veterans of Foreign Wars Posts 5335 & 10150: September 17~ 2000 TO: Gerald Broening, Mayor Mr. Kurt Bressner, City Manager Sue KruSe, City C erk ; Chief Boynton Beach City Hall 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Please forgivethe memo format of this note. The Boynton Veterans Council has no secretary or volunteer secretary. The Boyntorr Veterans Council will be holding our Veterans Day Memorial Celebration on Saturday, November 11~. 2000, at 11:00 AM. This letter is a written confirmation to the City that we are requesting the usage of the JayCee Park on Federal Highway, as well as set-up of the tent, seating, and speaker system. Your Parks Department staff (John Wildner) is familiar with the requirements of this annual program It would be appreciated if the City would isS~~onor of this event. Mayor Gerald Broening is invited to present this at the program; all members of the City Council are invited to attend and will be introduced to the attendees. Please ¢egdih~'~en the Proclamation will be read to the City Counsel so that I can be its recipient. Afterwards, a BBQ lunch will be served at the park for all attendees, and their guests. Please join us in this repast. I appreciate your help, and understanding, regarding this impersonal contact. Sincerely yours, Gerald A. Levine, Chairman 9525 Majestic Way Boynton Beach, FL 33437 561-734-0192 e-mail: gerrymega~_,AOL.com REGULAR Orl'Y COMMISSION MEE'F~NG AGENDA November 8, 2000 Z. VL Mayor Gerald Pledge of Allegiance to the I ZF Agenda Approval: 1. 2. Adoption Church Tern William Sherman lEST FORM (ON THE DAI'S) BEFORE 'THE "OPENZNGS" NAME UN'rNTERRU PTEDMINUTES, Additions, Deletions, Corrections PUBLZC AUDZENCE: ZNDZVZDUAL SPEAKERS W'rLL BE LZMZTED TO 3-MZNUTE PRESENTATZONS ADMINISTRATZVE: A. Appointments to be made: City of Boynton Beach Agenda RegularCity Commission Meeting November 8, 2000 · Appointment ~T~ Be Mad~ ;III ,Sherman iJ I Weitand III Sherman IV Fisher II Weiland Mayer Broening ~V. ANNOUN¢ A. Board "' Bldg. B~ard of Adjustm~ent & Appeals Education Advisory Board ~ uis~c~,~ b~ement~sea~-d' ,~. Planning &-I::~velop~nent Board Length of Term · '~ EXPiration Date Alt-- .:- .. l~y~rte~mto4/01~ Tabled (2) Alt · lyrterm~4/O:[ ~Tabled (2) Alt i yr [erm to 4/01 P~eg 2 Tabled (2) Alt 1 Tabled (2) Alt rk- Friday, 6:00 · "None Other" - November, 2000 Memorial Celebration" - November 11, 2000 at Presentation by iState-Representative Addie Green (November 8, 2000) 3. Orientation PowerPoint Presentation - Communications - Phyllis Dixon V. CONSENTAGENDA: Hatters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments, A. Minutes: Joint City Commission/Community Relations Board Workshop Meeting of October ~:~, 2000 Agenda Preview Conference of October 12, 2000 Regular City Commission Meeting of October 17, 2000 City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Bids - Recommend Approval - All expenditures are approved in the 2000-200I Adopted Budget Approve the use of Metro Services Consultants Incorporated for an independent fire hydrant audit based on the same pricing schedule as offered to the City of Austin, Texas (Contract #S990219) w'rth estimated expenditures of $66,000 (T,4~D ONOCTO~E,~ .~.Y, 2000) ward the bid for CONSTRUCTION & SYSTEMS AT THE EAST & WEST FLUORIDE BID 3. Extend Fire per #99-052 to Villa & Sons Indscaping projects in the of Riviera Beach and zO/Ol/OZ to f~ claims in the Award the "ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER/-WASTEW~R, E~!~ BID ~001-2821-01/KJ~ to Spectrum Laboratories, In~ and Envirodyne, Inc. for an estimated annual expenc~iture of ~ 13~00i) Approve~e.s01e s~U~Ce puFchase of tvve~ l.i~e Pack 12 Card ac Monitors from MedtY~nic Ph~ioi£ontrol;in the amount of $38,000 Approve th~ purchase of eleven~ mobile data terminal modems from Motorola ~;a sOle.~ourCe purchase n theamount of $27,502.20 Approve the purchase of a Vehicle Transceiver Unit (VXU) from Invensys Metering Systems in the amount of $30,000 ~ 3 City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Resolutions: 1. Proposed Resolution No, RO0- Re: Approving the release of a cashbond .of~$11,495 to Abrams ConstrU~ior~,-~Inc. 2. Re: Accepting a Letter of $305,330.30 as : Wal-lVlart ~nt of $38,036, · Replacement 8" plug on #3 1. Quantum a contract n Beach and Smith, Park PID - a 14,810 square foot acres (7'AB~[D ON Woolbright. Me~ica!'Building (Fre~an)-~tVoelbdg~ht Road and 22"° Street (northw-eSt; cdr~l~)~. ~ReqUe~ f~ !new l~i~e .~t~i~ approval to constru~ a 7,380 square fo~t medical o~ce 6uilding O~ 0.39 acres Approve paym~t ~:~e B~li~e.~W ~t~te ~for~gae-year subscription to '~hly Legal~gpdate & Re~ew~ ih me ~0ubt of $16,4929 City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Approve State Housing Initiatives Partnership (SHIP) Grant funds in the amount of $20,000 to Roderick and Bridgette McClendon to purchase, as first-time homebuyers, the property located at 246 SW 7~ Avenue Approve the expenditure of $64,647 for the purchase of software, licenses and support for the LaserFiche Document' Imaging project VT. ~:l I Y MANAGER'S REPORT: A. Report on purchase of 3.5 acre parcel north B. Discussion regarding reduction of Code PUBLTC HEARING: 7:00 P;M. OR J A. Project: and Assodates AT ~d Golf Road (SW Plan Future Land Commercial (OC);to Local Retail rezone from Office/Professional (C-1)-to Community Commercial (C-3) to with drive-through on 2.09 acres Agent: Applicant: Owner: LocaU on: Description: THE NOVEMBER 14~, & Associates, Inc. BirchwOod/Boynton, LLC University of Florida Fo~Jndation, Inc., a Florida corporation and University of FlOrida Foundation Corporation, as Trustee Southwest comer of Boynton Beach Boulevard and Winchester Park Boulevard Request approval for a Planned Commercial Development (PCD) master plan for 14.77 acres to include a B3s Wholesale Club store, gas station, a bank, two future retail/restaurant outparcels and related improvements City of Boynton Beach Agenda Regular City Commission MeeUng November 8, 2000 C, Project: PLANNZNG AND ~,gent: , Owner: Location: Description: VIII. A. :)A LTEMS: ReView policy 14, 2000 ]oni Brickman, A~CP~.of.W nston Lee & Assodates, Inc. )r ye,, south of Gateway pending XJ R~pprt on CRA [. "Name Po~d B" Contest, Review of Cemetew,Ol~er~ofls 3. DEVELOPMENT PLANS: None NEIN BUSZNESS: LEGAL: A. Ordinances - 2na Reading - PUBI 'rc HEARING ovember 21, 2z, 2o00) Federal Highway Zoning City of Boynton Beach Agenda Regular City Commission Meeting November 8, 2000 Proposed Ordinance No, O00-59 Boundaries Re: Expansion of CRA Proposed Ordinance No, 000-62 Re: Abandoning a utility easement between Lots 32 and 33 in the Quantum Park PTD, authorizing the Mayor and City Clerk to execute a disclaimer for said abandonment and providing that the disclaimer be recorded in the public records of Palm Beach County, Florida Ordinances - 1~ Reading None C. Resolutions: None XII. UI BUSINESS: XlII, NOTICE [F A PERSON DEC~DE$ TO APPEAL ANY DECIStOfl ~IADE BY THE CFFf COMMISSION WTTH RESPECT TO ANY HA~TER CONSIDERED AT THIS MEETINGt HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS ANDt FOR SUCH PURPOSF_~ HE/SHE HAY NEED TO ENSURE THAT A VERbATiM RECORD OF THE PROCEEDiNG ~S MADEt WHICH RECORD INCLUDES THE'TESTiMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) FINAL DRAFT - 10/30/2000 4:47 PM \\CH\PlA[ N\SHRDATA\CC\WP\CCAG ENDA~GEN DAS\I i 0800. DOC .~MP ~'V'ANNOUNCEMENTS & PRESENTATlrONS WHEREAS, EDileosy, also known as Seizure Disoroer, has afflicted mankind since the 3awn of our scecles and has been recognized since ther earliest medical writings; and WHEREAS, as long as 400 B.C., Hippocrates, the Father of Medicine. repudiated ancient betiefs that E~ilepsy was a visitation from the gods and sacred or that it was a curse from the gods that people afflicated with this disorder held prophetic 3owers. Hippocrates believed that Epilessy was a brain disorder, anc .... .~?~.E?.AS? ~'z~re is..a s. udden, ~rief a ,.t~. of a~tered consciousness motor activity or sensory phenomena ~L ~ a s~gn mai certain Dram cells (,neurons~ are discharging an excessive amount of electrical impulses and WHEREAS, Epilepsy can affect anyone, at any age and a[ any time: and WHEREAS, more than two million Americans are afflicted with some type of Epilepsy. Of this numser 150.000 are Florida residents; and WHEREAS, with the administration of anticonvulsent drugs, ~ thirds (66.66%} of those afflicted with Epilepsy are drug controlled, and WHEREAS, the lack of education about this disorder has contributed to age old myths, superstitions and prejudices, and WHEREAS, the stigma associated with this disorder is sometimes worse than the disorder itself and WHEREAS, people who have Epilepsy make reliable and conscientious won(em in job performance productivity, safety, cooperation and attendance, and WHEREAS, STUDIES CARRIED OUT IN THE United States over the past th rty years have indicated that of all disabilities. Epilepsy poses'the greatest barrier to employment with unemployment rates estimated to all be[ween twenty and twenty-five percent; and WHEREAS, Epilepsy should not be a barder to success. In addition to the normal requirements for success. a person who has Epilepsy needs a suppor~ve environment and employers who ate willing to g~ve them an opportunity to become productive citizens. NOW, THEREFORE, I, Gerald Brcening, Mayor of the City of Boynton Beach, Flodda, do hereby proclaim the month of November as "NA'I'[ONAL EPt'LEPSY AWARENESS MONTH" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach. Florida, to be affixed at Boynton Beach, Florida, this 8t~ day of November in the Year 2000. ATTEST: Gerald Broening, Mayor City of Boynton Beach City Clerk (Corporate Sea[) ~ ./"'--~ ~ // COMMITTEE .FOR EPILEPSY AWARENESS BLDG. K APT. 302 HARGATE, FLORIDA 33063-2:1.89 .]erry Pizza, Chairman (954) 984~-8319 Bilt, Naulty, Secretary (56~) 798L2798 October, 2000 The momh of November is "NATIONAL EPILEPSY AWARENESS MONTH". The Committee for Epilepsy Awareness would greatly appreciate your assistance in helping bring about an awareness of this disorder. Due to lack of correct information and an abundance of misinformation, people afflicted with Epilepsy have been discriminated against in all walks of life. It is our goal to remove the anment myths, superstitions and prejudices associated this disorder and educate people as to what Epilepsy is and what Epilepsy is not. Enclosed, please find a copy of our resolution If your municipali~' participates tn our awareness campmgn, please send a copy of the resolution or proclamation to: Jerry Pizza- Chairman Committee for Epilepsy Awareness 6670 Royal Palm Blvd. Bldg. K. Apt 302 Margate, Florida 33063-2189 Thank you in advance for your interest in and concern for people afflicted with Epilepsy. Sincerely, Chairman ~/-ANNOUNCEMENTS & PRESENTATIONS Item B.2.. IPrainito, Janet From: Costel[o, Joyce Sent: Monday, October 16. 2000 12:41 PM To: Bressner, Kurt Cc: Prainito, Janet Subject: Addie Green I checked with Addie Green soffic and she will definitely be at the November 8th City Commission Meeting. V-CONSENT AGENDA I'TEM A.1 CITY COMMISSION/COMMUNITY RELATIONS BOARD JOI-~T~W~~ HELD IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA ON WEDNESDAY, OCTOBER '11, 2000 AT 4:30 P.M. Present: City Commissione~ Mayor Gera d Broening Vic~ Mayor Ron Weiland Mayor Pro Tem Bill Sherman Commissioner Bruce Black Commissioner Charlie F sher Also Present Community Relations Board Ron Washam. Chairman Anne Centi Joy Currier Brenda Lee Williams Eddie Mitchell (ac, d~/ed at 5;00 David Katz, Altei-nate Beth Miller viceCl~aii- (a~:rved at 5:30 p.m.) Kurt Bressner, City Manager Wilfred Hawkins, Assistant City Manager Dan DeCado, Neighborhood Specialist Ray Adam., Planner P. Relations OPENING REMARKS Supervisor Impr, Mr. DeCado called the meeting to order at 4:40 p.m. Washam to address the audience. Chairman Was~ thanke(~ the steering committee nominees for attending. explained that the purpose of the meeting was to for some type of clinic in the City, which the Board has several months. Meetings have taken place with re Florida Health Care District and Bethesda Hospital. Member~! other clinics and health centers. At first the Board centered on now the focus is more on a health-education center. The PATCH Program will only be one segment of will be available in Boynton. The goal of the Communib take the project from the Board to be handled by a citizen's Washam noted that tonight's presentation had already been its June meeting. Originally it was anticipated that this Board between the legislators and the steering committee. H~ millions of dollars to operate. The Board has decided tc education canter that would, among other things, for but to WOR~HOP MEETING MINUTES Cl'l~y (~MMisslON/COMMUNITY RELATIONS BOARD October 11, 2000 w~;~e~r~ nte<3nant, women and children, prenatal care, AIDS awareness, etc. T.~; ;l:~l~'l~eii'n~the,.Cit-y..from other countries that have no place to go and have no resoumes- NTRODUCTION TO PATCH Ch~irrn~n 'waSt-ia~ introduced Mr. Ray Adams, the Senior Community Planner ............ Pit for the P~!m ~each County Health Care District, who gave a vower o n Presentati~h".~n",~e PATCH P,r, ogram, a full copy of which is attached to~th,e origina!:!n~ [~,u~s~of!this.:mee~ng. ' ~, so, Mr. Adam~ s the tec~hi~cal'~dvi~6rfd~th~e en~i~e PATC~;~[Ograms t~r~bgh~3Ut the County. ' '' ..... ' ~, ~: i~uced Ms ~Mlche e Damone from the Centm[.PATCH~pd Ms. ;"~h ~;Z f~ ~'ades PATCH. Mr. Adams exp~i~ed that pA:FCH ,+~a;~'f~r:~h~-AbbtbAeh to Commun~ Health which s'a. ~mprehenswe heath,plann?~ .~pmgram;'lt was developed in the 198~s by ~e cen~r ~r Diseas~ C~A[~n;At!~,Q~ and began in South Florida in 1989. Mr. Ad~s ~: ~is~ssed ~e~ mpo~nce of community input and community re~ti~n~ ba: i;eWed ~e cr tiCa elemen~ of a successful. RATCH~ The}~t of PATCH.~':t~:~ Otb h~aith and qualEy of life by. ~rev~p~ing ~n~d'co~ml~ihg ~';;~gg~"r'~i~:~)~ ~iRah{jitV ~communit~ paAicipati0~ is Ee~ the-sU~es~'of > Mobiiz~mmunity Co[le~'.~d~O~gan~ze Da~ >> ~h~se H'~aj~. Priorities > D~ep eheasive ntewention Plan > E~a Hafid~Jnte~enti°ns Mr./ of PATCH at length and the make-up and ~. In o~er for the ~mmuni~ to become acquainted ~ ve~ impoAant. A model organizational would include the following: · 2,~ (one small business) business representative and one School Administration and one: person as a SAC President) WORKSHOP MEETING MINUTES CITY COMMISSION/COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA October 11,2000 · 6 Seats- Community Residents. It is recommended that these six people have no ties to politics or any health organizations and should be concerned residents of the community. · The steering committee should have between six and 15 members. · Officers. Mr. Adams had a handout that he would distribute later during the meeting that was developed for Central Patch on defining officers. Next reviewed were the various local PATCH models as follows: 2. 3. 4. 5. 6. 7. 8. Glades, formed in 1989 Lake Worth/Lantana, formed in 1994 South County (Delray), formed in 1995 West Palm Beach, formed in 1996 Riviera Beach, formed in 1997 Jupiter, formed Jn 1998 Central, formed in 1999 Boynton Beach, formed in 2000 The next steps that need to .be taken would be - Form a Steering Committee Schedule Training (to be discussed further with Mr. DeCarlo) Form Working Groups: (a) Nominating (b) Membership (c) Public Relations (d) Data, and (e) Evaluation Glades PATCH Ms. Elizabeth Hernandez addressed the audience and stated she has been involved with PATCH for approximately seven years. The PATCH formed in the Glades was to address some issues in the eady 1980s. Ms. Hemandez noted that the Glades PATCH Is made upof three cities, Pahokee, Belle Glade and South Bay. Some of the concerns back in the 1980s had to do with the Health Department, School Board and major issues of the residents. Ms. Hernandez explained how they addressed these issues by discussing them with the agencies involved and holding many meetings and community forums. She reviewed the current programs and events that have been offereC through PATCH that have proven to be very positive. The Glades PATCH has 21 members, with representatives from each area. The United Way ~s represented, as well as Children's Services Council. Aisc the City 3 WORKSHOP MEETING MINUTES CITY COMMISSIONICOMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA October 11,2000 Commissions keep them a~prised of events that may have an affect upon PATCH and keep them invo ved 'w th commun ty happenings,. The meeting recessed for 15 minutes Central PATCH Ms. Michelle Damone stated she is the only governmental representative on the Central PATCH Committee. Ms. that last year a steenng committee was in place, a PATCH was PATCH schools and prov~ing goalsandlocaUng In order to offer PATCH communities. MS. steering committee originated from I committee GroYe and Central in Central ) the their prepanng bylaws. the four of training for the ~nd services that have Summary of PATCH/Open Discussion Sister Lorraine Ryan pointed out that there already exists in the City of Boynton Beach established neighborhood coordinators in addition to Mr. Dan DeCarlo, the City's Neighborhood Specialist. Sister Lorraine inquired if it would be worthwhile to approach these groups for their participation and how do you get people involved in the Program? Mr. Adams said it is important to reach out to all segments of the community and get everyone involved and he would approach these community groups since they are atready established. Mr. David ,Katz noted agencies that this would is a community program and not upon vanous elements are existing governmental with each other. He feels ams pointed out that PATCH tram. Mr. Adams said he only acts 'as an advisor to (, Also, PATCH keeps the community informed on what services and programs are available. Ms. Hernandez stated that PATCH ;is the link between the agencies, governmenta programs and the ?ommuni~. Mr. Katz stated that there already ~xist in the City se;~eral advisory boards that:COUld prOVide these services. WORKSHOP MEETING MINUTES CITY COMMISSION/COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA October 11, 2000 Chairman Washam said that PATCH woulct not be a duplication of anything in the City because there is nothing in existence now similar to PATCH. He noted that everyday people fall through the cracks because they don't know where to turn Further, Chairman Washam stated that this would be located in one place where people could go for assistance, information and help, Mr. Herb Su~ss suggested nvolving the public and private schools, as we as'the Boy and Gi~l Sco~ts. He would li~,e to see the children in the community also included. Ms. Damone stated that their PATCH does nclude representatives from the schools and many of the Programs offered are for the children. Vice Chair Miller stated that she works for a shelter for homeless families in Boyn~ton. Beach and cannot get services fo[ these families in the City unless they go to West Palm Beach or Delray Beach, Most of these families don't have cars. Also most of these people are uninformed on where to go for assistance and there is a ,.need for accessible faciHties. A needs assess~nent will be done to determine ~t~at services and prOgrams are needed within the City. Chairman Washam pointed out that they, have met with the people who previde these services and they informed him that there are not enough people to provide the services. ']-he key to helping people is educating them on the services that are available. A discussion on the need for these services in the City ensued. The whole point of the PATCH program is to put people in the proper direction to fulfill their needs. Mayor Broening agreed with Mice Chair Mi er that a needs assessment has to be undertaken, .which should be done by the people in the community. Commissioner Fisher pointed out that this is not a City funded program, but is community based looking for local partnerships. Chairman Washam replied that the Comr~unity Relations Board would be a link between PATCH and the Commission. Commissioner Fishe¢ inquired if the Board was looking for a consensus from the Commission that it agrees with the concept that a place is needed within the City where information can be disseminated. Ms. Sarah Williams felt the PATCH concept was an excellent idea, but noted that Boynton Beach is already mobilized and there already is a Forum that was organized in the City four years ago, addressing these very same issues. Also, Ms. Williams felt that the City Boards are doing an excellent job with the children in the City. Ms. Williams said that back in 1995 the City received data from the County Health Care District regarding the need for a health facility in the City. Ms. Williams reported from that study on the number of persons that were serviced by the County's Health Care I~istrict as follows: 3,500 cases serviced to persons who resided in the zip code area 33435; 200 persons were serviced in 33436; and in 33437 approximately 500 people were serviced. This meant that WORKSHOP MEETING MINUTES CITY COMMISSION/COMMUNITY RELATIONS BOARD BOYNTON BEACH,~FLORIDA October 11,2000 the Health District serviced over 4,200 residents in the City· Ms. Williams would like to see more data before proceeding· Chai'rr~n WaSham s~id ~hatithe Board~ has examined this data an~ it ~as noted that them is a cdtic§i -n~l fd~'i~l~'~tioh in Bbynton BeaCh~ :~Tt~'-PATCH Pr0g[a~ wil only e~.nhance~the Prog~ ~ms already available· Chairman ~asham felt th~a~he Co*m~jn t~ Fo~ ~c~ld b~:~(~lc6me to ass st w th run the · ha r Mi er stated that they tqur~e~ tw? di~erent facilities and e)~ined how efc tessddreSsedthene~{ . ~ ~~ ~,~ ~,~... _ . facl the [ n~and4e eekmrspon~ . Mdler ~ated they planned to ~e~ ' remiss onerSlack' felt4t ~was unCeaiCsfid~t~:[g¢ ou~?n~;'.~pply;;f°¢~a grant and ¢o.~ ..... ~i~in"'~ 8k ~u~e~ tha~¢Sg~ ~u d beg n by a DU DUlIO g ........ * n a ~nter nd ~u d be mn by volunteers o ~ a mom at the Hes~ , ~ ;~ . 0 eratm outo._ ....... ~ t t e m ~a~t~ingrts~e se~be 9g p _ . P - ~.g ~,,,, ......... , ......~ -~ , ~ , re~Ued and not sma Uas~s. Hef~l~tha h ~ pq . ~, . ~ ,.~ . .,. . . ...... · , ~ .-,.~ ~,~.-.~. -~ :thaCthe ro ram ..... fr¢' Ge ~!ss~en~81acE]~geste~ P g the buUd n that~ t ~mes. . staA out sma and. gr~duB Iy;exP~¢ ~ ~h~ ~s gr~4 · C ~ Manager Bp~sn~r,um~ar,?~¢ ~p~t~on:~~ ows. gatherS, the 1. ~s. to be made. be created as 2. The th~ 3. Furth assess its ~ Also, Mr Bressner address this. Mr. Bressner s~ this will force the City to After a th s takgs plac9 ~h~ w~ !. p~er?~t all O~ us to make an informed decision asa commun~tylOr!iwher~ we,want t~s to go, ~ood way to to consider that 6 WORKSHOP MEETING MINUTES CITY COMMISSION/COMMUNITY RELATIONS :BOARD BOYNTON BEACH, FLORIDA October 11, 2000 the Community Relations Board focus on the program a little more and come back to the City Commission with a recommendation as to whether or not a steering committee should be established, Mr. Bressner noted that in the beginning there will have to be some staff resources utilized to get the program going. Chairman Washam said that the Community Relations Board will be finalizing the recommendations at another meeting this evening and requested that the issue be placed on a future Commission agenda so that their Board can bring forth its recommendation. Commissioner Fisher was unsure why the City Commission had to get involved at this point, since PATCH is Self-sufficient and the Community Relations Board would be tuming it over to a steering committee. Commissioner Fisher felt the role of this Commission would be to provide assistance whenever possible, but did not feel that the City had to give its o.k. Chairman Washam stated that they followed the provided guidelines and researched the types of people that would be appropriate for the steedng committee. Because this is an entirely new concept, the Board felt it should be brought before the Commission for a consensus. Vice Mayor Weiland asked if the Board was looking for approval of the PATCH Program, as well as the steering committee by the Commlssfon. He further asked if the other five PATCH Programs had been presenteC to their Commissions and Mr. Adams said this had not been done by the other five PATCH Programs and they have no political ties whatsoever. Chairman Washam noted that his Board was requested to bring this to the Commission as a courtesy. Mayor Broening felt that the Community Relations Board was actually looking for an endorsement and based upon what he has heard tonight, Mayor Broening is prepared to endorse the Program. WORKSHOP MEETING MINUTES CITY COMMISSION/COMMUNITY RELATIONS BOARD BOYNTONBEACH FLORIDA , Octol3erll 2000 Chairman Washam thanked everyone for his or her attendance~ There being no fur[her business~th~ wprksnop adjourned at 6:30 p.m. C TY ©F~E~OYN~0N.BEACH Mayor ViceMayor MayOr Pro Tern Commissioner Barbara M. Madden Recording Secretary (2 tapes) Commissioner 8 V-CONSENT AGENDA ITEM A. 2 MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN CO NFERENCE ROOM B, CITY HALL, BOYNTON BEACH, FLORIDA, ON THURSDAY, OCTOBER 12, 2000 AT 5:00 P.M;" Present: Gerald Broening, Mayor Ronald Weiland Vice Mayor Bruce Btack, Commissioner Commissioner Chadie Fisher Kurt Bressner, City Manager James Ch'er°f, Ci.t'~-AttOIf~Y/ Dale S u ge ~m~, ~si~:ant~;:~ Manager ' - Call to Order C t Mana er Bressner called the meeting to order at §~00 p.m; and began .' a enda for the October 17 2000 ~revlew of the g ,. requested that the record reflect that a letter was recel?,~, ~:~ [v!ayo~ ~rod;em,, Sherman "indiCating that he had a medical appointmenfi!add':~i~i~f;h;ot!rffal~e:~h(~ meeting. DISCUSSION Mr. Bressner stated that there are two add on tems ~Wh~;,wdl be d~stributed further on in the meeting. V-B.5. Approve the use of Metro SE independent fire hydrant audit based on as offered to the City of Austin, Texas estimated expenditures of $66,000. This was on the agenda a few weeks ago and was the services being provided by the contractor for provide a linkage to the GIS system. Therefore, the the survey is exportable. Staff will probably utilize project since the consultant is not equippee with the V-C.4. Proposed Resolution No. R00-142 contract With Wallace Roberts & Toddi~; Master Planning Design and Engm( development of Intracoastal Park Meeting Minutes Agenda Preview Conference Boynton Beach~ Florida October 17, 2000 The City is m~ing forward w th the engineer ng serv ces .for ntracoasta Park with~;:W~!l~Ee"~i~rt~ i& ~T0dd LL~c: Mi. Br~ssn~-heard unofficially from Commissioner Mccarty today that the C ty s o k w th the funding. There we[e no~ quest ohs through Item C.9. on the Consent Agenda V-H. Approve the refund of Capital Facilities Charges in the amount of $;15,.848~07 to the Edward J. DeBartolo Corpora~ on This ~m.~s .e~ the,~enda a few weeks ago regard ~g a refund on a ca ital faCiii~i~iCha~g~!:f~)~i~hb~riginaideVeloper0fthe Bo~to~ ~c~ Ma and[~.has V-K. Resolution terminating existing ingress and egress ~asement from J&J Ventures of:Florida (Proposed Resolution No. R00 148)' ~: Th~ ~ 'a~new tt~m ~r~qt l~ted on the agenda t s an easemer~t ~equest from J &J~ ¥on~ms~ ~,r,~d~al~5;,Jgr~n blue paper and shou d ,be reset:ted in your packet · ~om.~y Che~ ~ta~,tl~s s a spm~off of the settlement of the ~Manna Prolect t rs an easementthat ~s~ not needed by the C~ty. VI. City Manager's Report ~lr. Bressner asked .Mr. Sugerman to work with him on presenting a report on apital Projects at the. meeting. Mr. Sugerman agreed. VII.. Public Hearing Owner: Location: ,Des~dpt on The Grand (a/k/a OZONE) Harvey H. McClintock Cai Brockdoff Gulf Stream Mall, 2637 S. Federal Highway Request for conditional use approval for a bar/cocktail lounge at the Gulf Stream Mall within 600' from a residential zoning district. Mr. Bressner said ,he spoke with the Town Manager of Gulf Stream, Ms. Kris Garrison, concerning the Grand and that Town's concerns were taken into consideration by t~? P&D Board. These concerns have now been incorporated nto the cond ti~ns~ of approva for the tern Mr Rumpf reported that Ms Garrison is still as~ng questions and he ~s prePanng the requested information. This will not delay ~he item since staff already has the requested information. 2 Meeting Minutes Agenda Preview Conference Boynton Beach, Florida October 17, 2000 VIII. FUTURE AGENDA ITEMS The Cemetery Board tabled their discussion on Tuesday night to their regular November meeting. Mr. Bressner is still leaving this item on the agenda. Further, Mr. Bressner is not sure if the Commission needs to comment any further on this issue. The discussion on the reduction on code compliance fines has been p aced on the agenda because staff is doing some statistical analys~s. D. Future Annexation Areas (November 21,2000) This has been moved back because a special committee has been appointed and Mr. Bressner is one of the appointments. Xl. C; 2 Resolution: Propose¢ Resolution No. R00- Re: Establishing Capital Construction Priorities for the C ty of Boynton Beach for 2000-01 Included in the packet isa list of the projects and those projects that received all "A"s are in green. Red is used if no money ~s being allocated. There were two projects that received a Iow ranking, but Mr. Bressner is recommending that funds be set aside for these projects which are (1) the City Club replacement and (2) the West Wing renovations. Mr. Bressner thanked the Commission for their hard work and efforts on both of these projects, i.e. the strategic planning process and the capital improvement projects. Mr. Bressner asked the Commission to consider the two items that were included in the packets. With regard to the Lawrence Fence bid, there is an additional page that must be added to the consent agenda because the contractor made some minor revisions to the contract. This would be the last item on the consent agenda (Item L.) Commissioner Black inquired if the brick wall would be torn down and Mr. Bressner stated this was not being done. Xl. LEGAL 3 Meeting Minutes Agenda Preview Conference ,Boynton Beach, Florida October 17, 2000 B. Ordinances - Ist reading Proposed Ordinance No.~O00.60 . Re: Amending the codified Charter, Pad I, ArtiCle/I, by C~e;itii~g a new Section 25 entitied "Code of Eth cs", 'providing fo~a set procedure for attendance at CbmmisSion meeting'S. 3. Proposed Or~ipap¢,e,N~, O00-61 , ,~ Re:-Amending the b0dif~d Ch~r~! p~ ,]~;~t~i~ie.ll/l~,~i~atihg~a new S~tlon 24, entitl~ "AEe~dance at Meetin~;',;,,=p¢~viding for a set procedu~ for a~en~ance ~ corem ss on meetings Th ere are ~o new Ordinances b~ ng prepo~ed which are: ~he last add-on items. They are a~ached to~'~ me~8~d~; ~d~,4Mf; cB~:~n~F,;t~,.ffi~ ~nmm ~ nn dated October 12% One second one deals with a Code ~ EthiCs. Thee were {aken from;t~e ~egulations of another community. , ' ,. -" Commissioner Fisher asked When. they would appear on the agenda and Mr. Bressner stated they would, appear Under Ordinances ~ 1st Reading. Mayor Broening said he would like-to have more time to look at' these ordinances and the language may have tobe made more stnngent. Commissioner Fisher stated this was only the first reading and there would be time between first and second reading to make any changes or scrap the ordinance. Comm ss oner Fisher felt the lan~u~ge was fair and that the system is working in Ft. Lauderdale. He'W0Uld lille tO~3~d(~ed w th the first read!ing Vice Mayor Weiland asked how the ordinance got prepared when the memo states that a member of the City Commssion requested this item ane Mr Bressner stated in the memo tHat-he plann=ed bn bring ng the issue up today. Since it hasn't been placed on the agenda, he wondered how the information was already prepared. Mr. Bressner stated he took this route and in no Way was it intended to offend anyone. It was done this way in order to move things along. Vice Mayor Weiland did not agree or1 the process of prepanng the information before it was placed on the agenda. Commissioner Black said he was not in favor of placing these items on the agenda. Commissioner Fisher requested that the ordinances be placed on the agenda. 4 Meeting Minutes Agenda Preview Conference Boynton Beach Florida October 17, 200fi XI. Legal D.2. Approve negotiated settlement with plaintiff in Case #CL 99-3562-AF-Brown in the amount of $37,500. Mr, Bressner stated this item perta ned. to a proposed settlement of a lawsuit and distributed the settlement information tothe Commissioners. Mayor Broening noted that City Ma,nager Bressner's six-month trial period is up and the Commissioners~aSked him to do a self-appraisal, which he presented to the Commissioners. Mayor Broening said this should be discussed further at the Commission meeting and whether some action might be appropriate on the part of the Commission needs to be considered. It was suggested that this item be placed under X. New Business as a ne'.-.' item "City Mana(~er's Aooraisal" Commissioner Black said that he requested that Diane Reese. the Finance Director. provide him with a report on how much the City subsidizes the Cemetery versus what the Cemetery bdngs in. Commissioner Black reported that he attended the Cemetery Board Meeting on Tuesday night and noted the Cemetery Board is still discussing expanding into the ball field. Commissioner Black questioned whether the City needs to be in the cemetery business any longer and would like to C stermine if other options are available. Mr. Sugerman responded that his staff has done the technical research on the ability to expand into the ball field and could assist. Mr. Bressner stated this could be added as a New Agenda Item on the Agenda as Item H, Future Agenda Items. Commissioner Black would like to have the contest naming of Pond B to' coincide when the project is done. Mr. Sugerman replied that the project would not be completed until June 2001. Commissioner Black requested that when Mr. Sugerman makes his report that he include a full report on the completion of Gateway Boulevard. Mr. ~Sugerman reported that the ;7,ontract called for a completion date of June 30 and the contractor is already in the liquidated damage stage. He does not think the project will not De completed before December 31% Meeting Minutes Agenda Preview Conference BoYnton Beach, Florida October 17, 2000 There being no further business, the meeting adjourned at 5:40 p,m. CITY OF BOYt~ITON BEACH Mayor Aq-T'EST: Deputy City Clerk Recording Secretary (one tape) Commissioner Commissioner 6 V-CONSENT AGENDA ITEM A-3 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, cTrY HALL, BOYNTON BEACH,, FLORIDA ON TUESDAY, OCTOBER 17, 2000 AT 6:30 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor William Sherman, Mayor Pro Tem Bruce Black, Commissioner Cha rile. Fish er,. Corn missioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, Deputy City Clerk I, OPENINGS: Catt to Order - Mayor Gerald Broening Invocation - Mayor Gerald Broening ~!edge of Allegiance to the Flag ted by Commissioner Bruce Black Mayor Breening cai ed the meeting to order at 6:33 p.m. Following an invocation by Mayor Broening, Commiss oner Black ed the Pledge of Allegiance to the Flag. Mayor Broening led a moment of silence in remembrance of one of Boynton Beach's leading citizens, Bob Borovy. Mr. Borovy was a long-time vice chairman of the Advisory Board on Children and Youth, active in veterans affairs, the Boy Scouts, and a long list of projects that greatly enhanced the quality of life for all in the City of Boynton Beach. He will be missed. Mayor Broening stated there would be a service on Friday, October 20, 2000 at 2:00 p.m. at Scobee Combs Bowden Funeral Home in Boynton Beach. D. IF YOU WISH TO ADDRESSTHE COMIqT~_TON: · FILL OUT THE APPROPRIATE REQUEST FORM · GIVE z'r TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE: AGENDA HAS BEENr GOMPLETED. · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: Additions, Deletions, Corrections Commissioner Fisher asked to amend the Agenda in Section XI. Legal, B2, to eliminate the phrase "providing for a set procedure for attenoance at meetings" which followeG "Code of Ethics". Mayor Broening noted the amendment. Meeting Minutes Regular City Commission Meeting Soynton BRach; FlOrida October 17. 2000 2. Adoption Commissioner Black made a motion to accept the Agenda as amended. Commissioner Fisher seconded the motion that carried 5-0. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE' I.]MTFED TO 3-MINb'TE:~PRESENTAT~ONS ' · Mayor Broening announced that the Commission had moved the Public Audience, portion of the meet ng to the beg nn ng of the meet ng to accommodate those persons wh? ~ish~d to speak but did not want to attend the entire meeting. Mack McCray, 806 N.W. 4~ Street article that had apPeared fi the Palm Be; Business". He ~ated that', he-had to a quote in the paper from Commissioner Black that "We just want (the Cemetery Board) to make a;decis on,,,end they won't~ Tl~at's my frustrati°n.I just don't thi~k that the cemetery ,business". -M~'. MCCray asl~ed if ~chat View was indicative Of the;~feelings of the ent re Com~'i;lon Or only Commissi erBlac:k? If he is frustrated he must: realize that on the Cemetery Boa~d:wearev° unteers and he~ispa[d staff. Mr. McCray commented ~.regarding the ~ns on. Of' the cemetery and said that ind'viduals shou d do the~r~ihomeW°rk before they mal~ any; kiHa Of remarks. Oh Aug0~';25, ~1999 there was a memorandum sent, to the mayor and ~he fo~mer Qty Comm~ss~on m which the Cem~ etery Board asked fei' direction in the expansli:J~~ of the'~ernetety; · On 3ahuary 24i 2000 we also asked for d redci0n. On May 27, 1980, Ma~h 25, 1988, May 12, 1992, and January 11, 1994 meeting minutes reflect the 'C6mi~t~];r]B~i~ asking for directibn oh the: e~pansion of the cemetery. Mr. McCray commented that the Board'was made up of vo unteers and that they ~were ;liaisons and advisers only with all final decisi6ns b~g made by the 'City Commission :,i Hr. McCray req Herb Suss, resident of Board be returned to the Chamber f Ubrary where a business that always met to entertain corn would be a sign of respect for the to the article. the Planning & Development , attended ~a meeting in the him if ~his was ~here the Board ird back tO the Chambers a wonderful job. He then spoke of a September ~3, 200~ ~cle,,in, the Palm B ~ea. ch PoSt wherei-a !commissioner stated that certain citizens were "gadflY~S[~hd j~l~" and says his r~cord ~ha~ beeh distorted. Distorted when pub c record shows tha[.~h~ Cb~mi~si0ner, includir)g~ last Th, irs?y, has been absent 30 t mos in approximately 17 o~ ~..8':m .~n~S? The pul~l c record does :nqt, distort. Mr. Suss stated that when a person is elected, the job is well known beforehand and that the Meeting Minutes Regular City Commission Meeting Boynton Beach. Florida October 17, 2000 Commissioners represent a district. The Commissioners should represent the persons who voted for them and the voters are not getting the representation they deserve. He suggested that the Commissioners nog schedule appointments during times Of known meetings such as the pre-agenda meetings held on Thursdays before every Commission meeting. Phillip Pelfrey, 13626 Staimford Dr., Wellington~ FI 33414 spoke about a City of Boyn~on Beach garbage truck that had struck his vehicle, causing approximately $5,000 in damage, on May 9, 2000. The vehicle was improperly maintained as was documented in Boyncon Beach Police Department Case No. 00-21408. There is an intelligent monitor inside the truck linked to acamera on the .back of thetruck so~the driver can see vehicles or people ~hat are-behind them. When~the truck went iiito reverse, lthat device was inoperative. Thedriver identified t as being malfunCtioning,for weeks i~ advance ,and it had not been repaired. -As a reSUlt his Vi~hic]e was damaged and fortUnate:ly~, no:one Was itij,ured, The CEy of Boynton Beach, was qoo~ about paying for the damages to the vehicle; however, he had not been reimbursed for th~ rental car yet which was $!,443.24. [t happened over five months ago, He had spent a lot of timetrying to get reimbursement through Mr. Chuck Magazine and Hr W fred Hawkins and t has not been res~tvedl He was' looking.fOr sOmeone to direCt them 'to ,reimburse him. Mayor Broenrng Said he would get an offidal answer. Richard Stone, 111 S.E. 1st Street, Bo nton Beach, Chief Steward for Blue Collar Bargaining Unit spoke on behalf of the blu~ and white-collar union workers, stating that the 4% pay'increase berg offered by the City wa; inadequate and would barely allow workers to keep up With inflatio~.eSpedaly considering ;he mcedt,.demand for workers to contribute to the 2.3% increase in ~lep~nde~t insurance c0~.= age (a minimum of $25 per pay per od). He cited the Consumer ?r?e [nde~ as be[pg 3~ ~ nationall,~ 3.3% lin the ~outheast region and 3.8% in the Miami;E[,~ iLauderda];e are~.i. ~ ~lso. here:~v~as no prov sion in the first year of the contraCt for imonies f0~ perf6rn~ar~ce r~alb~ i. 'They asked the City Commi~ion for-its suppod: to obtain a ~fair~and equitable raise ihc~e~ se for the~blue and whit~collar union workers. Debbie Lytal, 1351: S.W. 27t~ Avenue, Boynton Beacl% waived her opportunity to speak. Natalie Maloney, 1466A S.W. 25~ Avenue, Boynton Beach,, 30~ year resident of Golfview in Boynton Beach, spoke out about th~ continuingpr0b ~rn Wi'th u'nde~:age dr nk ng, car break-ins, and drugs in her neighborhOOd. She mentJ0n~d,that,the;Po~tce had responded but that the participants were usually gone by th® time ~hey arrived, ~3~ssil~ly, having the assistance of a scanner. Also, she Stated ~hat the police were 0~en catled~awayt0 pr or ty calls, even .when the perPetrators were still !n the area. She aske~i[or~ addi~onal;poli~e support. The problem was of at least seven months duration., Her, neighb0Hiood is ge~tir~g,,ve'~ frustrated. She said there were a lot of young children living there and they did not want the drug dealing, ddnking and car break-ins anymore. Chris Byers, 1471C S.W. 26t" Avenue, Boynton Beach. also a resident of Golfview, reiterated Ms. Maioney's remarks. They had a hOmeowner's association meeting on the previous evening, which the police had attended. They sa d the police were helpfu and nice and enlightened them to some problems on the p0ii~cef, orce as fa[' as the Jack, of support they have citing things like one officer in their zone. He ~aid' they were told there were some zones with no police officers, This was a matter of con~m. He did not know what the problems were. He Meeting Minutes Regular City Commission Meeting Boynton ,Beach, Florida October 17, 2000 did nOS know if it was'a- budget problem, a problem with the Police_Chief o~- lazy officers. He a~ked that tbe,Com?ssio~ explore the problem on 1heir behalf: ~Vide Mayor:V~,ei,land said.that he ived ~ Mr Byem',;neghborCood and asked that Mr. Byers C°n~act;l~im: ' [Z~. ADMXNISTRATXVE: A, .Accept, resignat!on: of Larry Finkelstein, Regular member of the Planning, & ~,,, ~ Deve~me~t~oard H~'er~B~oenl~n'' at3go~,,~h¢~?~t-was wth ,~gret.that-~e;Ci~.a~cep~e~the r~gnabon of Lar ' ~R ~e~i ¢ e'uer~e~b [e¢~he'Sann n & Be~ ~ent'Board ~a~r 8roen'n s~d' tha~ ~ Rn~bl~ein;~A~ed ~ith g~at~dist~ bu~;t~ b s.¢~v.~ ~u~ of ~h~,C,~ had made, h~,~m~hg!b!~.~e~e 9n-,th, e ~ard., He,~pm~ed.t~t~an~ ef ~he,Q~, ,. . ~otion; Vice Bayor Weiland .made a ~otion .to accepb: thee .~signaton ¢ Larw Rnkel~ein. comm'i~ioner Black sec~nd~ ~e mouon that car~ed '5-0. B. Appointments to, be~,made: Appointment To Be,Made Board Length of Term Expiration Date III Sherman IV F~isher Mayor E~Oenir~g [ VVeiland iV Fisher Children & Youth Advisory Bdard Alt 1 y( ~term to 4/01 Children & Youih Advisory I~ard, i StuiReg/Voting , ,lYr~:e,rm to 4/0]. Children & Youth Advisory Board ' Stu/Reg/NonVofi~g ':[ Yr ~erm to 4/01 Bldg, Board of Adjus~nent &~Appeals Alt . I yr term to 4/01 Education Advisory Board Att ! yr~term to 4/01 Tabled(3) Iii Sherman Nuisance Abatement Board Re(j, 2 yr,~erm to 4/02 iV Fisher Nuisance Abatement Board Ait 1 yr term to 4/01 Mayor ~roening Planning & Development Board Reg 2 yr,term to 4/02 iV Fisher Recreation & Par~s Board Alt ! yr term to 4/0[ Tabled (3) Commissioner Fisher reappointedAmy DeVries as a Sbddent Regular Voting member of the Children &:Youth AdviSOry Board, Mayor Broening appointed Amanda Holli$ as a Student Regular Non-Voting member of the Children & Youth AdviSOry Board. Mayor Broening appointed Robert Ensler as a Regular Voting member of the Planning & Development Board. Mr. Ensler was an alternate. All other appointments were tabled. Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Motion Commissioner-Black made a motion to approve the appointments. Vice Mayor Weiland questioned Ms. DeVries' reappointment, as he believed that she hao been removed from the Beard for tack of attendance, lie read her application today and did not see a ny reason why'- she had missed the four. meetings.'thatdisqualified her from serving.- She had received notice of the meetings. He questioned whether reappointing her was a good idea, questioning her commitment to the Beard. Commissioner Fisher r ' ' ' ' ecogmzed Vine Mayor Wedand s point and said he would normally agree with it' ~but seid he knew. that Amy, while she 'might have missed the meetings, was very active in working for:the board at wor~hops and'eventS. Commissioner. Fisher said' he would be glad to remind Amy Of the commitment involveo in Board membership. Mr. Fisher seconded the motion that waSCarried 5,0. Z '--,/. ANNOUNC~EMENTS& PRESENTAT~ONSL A. Announcements: First City Commission Meeting in November will be held on Wednesday, November~ 8~ 2000 at' 6 30 p.m. in Commission Chambers (Due to Election Day on Tuesday, November 7, 2000) Mayor Broening announced that the first City Commission meeting in November would be held on Wednesday, November 8,~2000 at 6:30 p m n Corem sson Chambers so as not to conflict with Election Day on Noverflber 7, 2000; Palm Beach County's annua "Paint Your Heart Out 2000" - Saturday, October 21, 2000 at 8:00 a.m. in conjunction with "National Make a Difference Day'~ Mayor Broening announced' Palm Beach County's annual "Paint Your Heart Out 2000", which was to be on October 21, 2000 at 8:00 a.m. in conjunction with "National Make a Difference Day". Interested persons must sign up with 'the Department of Development, DMsion of Community Redevelopment atthe City by October 19. B. Presentations: 1. Proclamations: None Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Presentation of $10,00C donation from the Optimist Club to be used for the construction of a pavilion at Ezell Hester 'Community Park Mayor Broening accepted, on the Ci~s behalf, a $~LO,000 donatior fromthe Optimist Club to be used for construction of a pavilion at EZell Hester Community Park. Wally Majors, Interim Director of Recreation~ intmdaced~the community !2 some members of communi~:Park. Hr Haj~m ~p~r~ucedJim Del~nd, Dr, Hark D~Roma, ~helJeY ~g,:Hargi~Richa[ds.;and ,Gene paige,; ~e~:~:g~.ered. aroun~ .the p~ium 'fb~eto~ap~:an~W shak~ ~e mayods.~hand. on behalf of the group and since have ' and had kids. They The Board Mayor.. Broening said that eveq,~ like thief ~l~owed We;fiae~ ch~.racte~stics of Uie community, ~hen P~Pl,e.~a~ne through ~. ne~ ~e, ~[;~h~ OP~j~'St,¢Ub, was known for i~ [he a~ ~(~oyntod Beach and~t~ b~r '~i~l~, He ;e~eU;,~e~s.mos[ sin~re than~ for · e gift. ¸3. Orientation PowerPoint Presentation - Recreation. Department - Virginia Shea Virginia Shea, Marketing Manager, Department of Leisure Services, made an Orientation PowerPoint Presentation that explained the operations of the Department of Leisure Services. (A copy of the presentation is attached to the:original set Of meeting minutes on file in the City Clerk's Office). V. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A, Minutes: Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Agenda Preview Conference of September 28, 2000 Regular City Commission Meeting of October 4, 2000 Bids - Recommend Approval- All expenditures are a ;)proved in the 1999-2000 Adopted Budget Award the bid for "ANNUAL CONTRACT FOR AUTOMOTIVE PARTS/SUPP!_[ES'; BID #095~1412-00/C3D, to various vendors as per staffs recommendation with an estimated annual expenditure of $175,000 Approve the purchase of a VOLVO WE64, HODEL 2000, ROLL-OFF REFUSE COLLECT[ON VEHICLE using BID #013-2516-00/SP to Volvo Trucks of Palm Beach in the amount of $76,410 Approve the purchase of.five (5) uUlity bodies in the amount of $17,725 from Rayside Truck & Trailer, BID #039-2516-00/KR Award the bid for 'ANNUAL CONTRACT FOR DRY CLEANING OF POLICE UNIFORMS" BID #098-211~-00/C.1D to Green Tree Dry Cleaners of Boynton Beach, Florida for an annual expenditure of $16,000 Approve the use of Metro Services Consultants Incorporated for an independent fire hydrant~ audit based on the same pricing schedule as offered to the City of AuStin, Texas (Contract #S990~19) with estimated expenditures of $66,000 Approve the PURCHASE OF VARIOUS VEHICLES/NEON AND REPLACEMENT utilizing State Contracts #070-001-99-1 and #070-700- 00-1 as awarded by the State to multiple vendors in the amount of $5~0,967 Approve the "piggyback'fi of Palm Beach County Bid #99052 to Vila and So~ Landscaping CorpOration for replacement of palm trees on Woolbdght Road medians at a cost of $13,815 Vice Mayor Weiland requested that Item V-B,5 on the Consent Agenda be removed for discussion, C. Resolutions: Proposed Resolution No. R00-139 Re: Approving a bi-party agreement between the City of Boynton Beach, Boynton Cultural Centre, Inc. and Palm Beach County Parks and Recreation Department to Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 receive $50,000 from the District 3 Recreation Assistance Program for the purchase and C°nstruc~ion ~of an indOor:inferable ecosystem exhibit at the 191~ SchO°ihoUseMuSeu~ Proposed Resolution No. ROO-140 Re: Approving the reduction in surety.for,the Water.and sewer po~tior~s of the project known as Cedar Ridge PUD from $97,723 to $9,772.40 Re: Approving the (~Ueues EnfoRh=Development Plan~ Re: Approving a to provide Master the development of Commissioner Black asked that item V-C.4 be ~removed, from the Consent Agenda for discussion, Re: Approving the Council (CSC) for the 2000-2001 fiscal Re: Authorizing the Florida Inland Channel Dredging the The $144;094 Re: Authorizing City of Boynton Beach and accept a grant in the amount of q Re: Approving of the City Limits with Ann and Agreement with Frank von Plaza located at the southwest Trail Medical Office Deleted Re: Authorizing an City of Boynton Beach ant Medical Infusion Center, [nc.) - D. P. atification of Panning 8~:Development Board Action: Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Quantum Lot 50B (Gale Industries) - Lot 50B Quantum Park PID - Request for new site plan approvat to construct a 14,810 square foot commercial/industrial warehouse located on 4.25 acres ('7',4~'££O Case Variance (front setback) - Gary C. & Pamela _1. Case (811 Ocean inlet Driv. e) - Relief f~om Ch_a~ter 2, Zoning, Section 5 C 2 a requiring a mihimum f~0nt' setback of' 25 t6'al ow a 5 front variance or a :~0' flint setback to construct an enhanced front entry. 3. Case VarianCe (rear setback) - Gary C. & Pamela ,1. Case (8ii Ocean Inlet Driva) - Relie~ffbm Chapter 2, Zoni0g~ Sect on 5 C 2 a. requ r ng a minimum rear setback of 25' to allow a 9' rear variance or a 16' rear setback to construct a covered porch. Arlene Henry Variance (rear setback) - Arlene Henry (144 SE 31~ Avenue) - Relief ~from Chapter 2, Zoning, Section 5.C.2.a. requ ring a minimum rear setback of 25' to allow an 11.9' variance resulting i, a 13.10' rear setback to allow a rear addition on property zoned R-l-AA Dondi Realty Variance (Crestview) (rear setback) - Dan Hess/Dondi Realty Group [nc, -22i:~ SE 34 Street (Lot 30, Crestview Subdivis on) - Request relief from 'the City of Boynton Beach Land Deve opment Regulations, Chapter 2, Zoning, Sec'don 5.F.2.a. to allow a two and one- half (2.5) foot reduction from the minimum twenty-five foot rear setback required within R-3 zoning district for a duplex residence Approve funding for Housing Rehabilitation Case #2-98-027, John and Louise Garvin, residing at 9J.S '1'~TM ;[~ .S~t~reet, in ,the amount of $24,376 ($10,000 SH][P grant funding and $14,3~6 City o9 Boynton BeaCh Home improVement funding) Approve the purchase-off one To~o Greensmaster 3100 2WD Greens Mower with 11 blade Cutting 'U~it an~l Roller iKit utilizing GSA Contract #GS-07F-8722D at an estimated cost of $14;55~J;92 Approve the trailers at a t landscape equipment bid John Deere 220A walking greens mowers with 1,848 uttzng Orange County Public Schools Approve the refund of C,api~al Fadlities Charges in the amount of $15,848.07 to the Edward 3. DeBartolo 'COrporation Confirm the appointment of Wilfred Hawkins as Assistant City Manager-Services for the City of Boynton B~ach' Meeting Minutes Regular City Commission Meeting Boynton Beach~ Florida October 17, 2000 Confirm the reappointm,ent of Dale S, Sugerman as Assistant City Manager- Otil,i~:~es/~;iP f0r t~he cib/~f B0ynt0n B,each _, from 38~] Ventures of Florida L. Authoring execution = 9~ ,the, cQ~t, ract ~f,gr ;Lawrence Fence HoUon ~ommissioner Black made a motion r~,a~p"bve the Cod~en~, Agenda, 0mmi~i0ne~ Fisher sefi0nd~ ~he m~ion .~fl~t c~fied 520; Corporation for as amended, Item V-B,5 Consent Item for DisCussion Vice Mayor Weiland discussed the Metro .Services Consultants, Inc. independent fire hydrant audit; ~urging the Commissibn to table: the item and~ask Staff to look into the possibility of doing this inLhouse. ' Motion Vice Mayor Weiland made a motion to table Consent Item V~B.5, pending staff investigation concerning doing the work in-house. Commissioner Black seconded the motion. Vice Mayor Weiland asked if there were a timeline on the project that would make delay disadvantageous? Dale Sugerman, Assistant ,City Manager, responded that there was a timeline, saying that this effort Was to hav~ the City inspe~ every single one of the 2,200 fire hydrants in the entire City., He said that the Fi~ Department was trying to get the 1;nsurance Serv Ces Office (ISO) rating Iowered~ The insurance 'Offii:e is an independent office and comes n and takes a look at thiags like how does the Fire Department operate,, how does it place personnel, and what are its response times? ;l'hey a so look at the structure of your water s,/stem and those: fire hydrants,~r figh~ng fires. The fire hydrants are an important part of the IS0 r~t ng of our communiW and the ~uditors will be hem i~the spring of 2001. They will look at~ al of the component par~s that g6 intO {he insurance ratingi.0ne of which will be the quality and status of our fire hydrants. :the fire hydrants need t(~ be inventoried and examined to assure that they are operating coGectly. He commented on the suggestion of Vice Mayor W~iland to have them done in-hous~.: He stated.that the Utilities water Division could do this and that he wou d be prepared to irnake a commitmen,~,~of d0ing.~20 hydrants a week, which would take two years. He believed it would cost as much rehouse as to have this firm do it xcept ,that they could do .it much faster, since ~;they ;Would be devoted to it 100% of the t~me nd the in-house staff would be frec~uently 'diverted t~i6ther neceSsary tasks. Mr; Sugerman stated that t shou d be kept in mind that no taxpayer dollars would be going towards this project. He urged the Comm ss one~ to go ahead and award the contract to Hetro, Services Consultants~so the City could get on with meeting the needs of the ISO contract. 10 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 City Manager Kurt Bressner stated that he did not usually disagree with the Assistant City Manager/but he stated that in his experience, ISO was more critically interested in flow characteristics and that this Was not included in the contract and the City would not derive the benefit 0fthat. He said that this job would provide an inventory that could be used to track in future years but that ISO's threshold issue was "What is their pressure?" Vice Mayor Weiland said that Utilities had informed h m that they cou d do 4 hydrants an hour fbr the .~c0pe Of the Work :ca led Out in' this 'contraS. Mr. R~bert Kenyon, Deputy Utilities Dire~6r~;~ted! ~:hat the comment that hed been m~de to Vice 'Mayor W~iland a~out do ng 4 hydran~ an hour had aSSumedthat the ifldividuatS would be. able t~) work 100%. of a 40 hour week on the project. He said this was not realistic considering the many other jobs they were e~ec~ed' todo. - Vice Mayor We and still believed that the entire job could be done between Utilities, the Fire Depa~ment and a.joint teameffprt for a ot ess money than was slated for this contract. Mayg~ro?ing said-that,,the~re had ~been a im0tion to table this item to a Iow time to nvest gate doJ:hg ii~e job in 'house ~nd ith~t;t~e mot[6n ~hadr been seconded, A Vote was taken and the motiOn Was carried 4-1, Mayor Broening dissenting. %tem V~C.4 Consent %rem for DiSCuSSion Comn~i.ssioner Black voiced his conqem that if the contract were awarded to Wallace Roberts & Todd, 'LLC and they came u~ with' acost to develoP Intracoastal Park for "X" amount of dollars, that later they might come back and say it will cost $2 million more. Mr. Wildner, Parks Director, stated that bas ca y they had made a proposal to rev se the Master Plan and that they' had a' lot 0f"discbssions with the Communit~ Redevelopment Agency conCerning some al~:erations to the Master Plan ;a.n.d they wanted to fina ze them. He sa d the contra~t could be ,Wr~ep~ in such a Way that they could be held lab e n some way for addiMonal costs but he Would defer f:o the City A{l:orney in this matter. One concern he had about holding them [esponsible fort costs might be that if that was in the contract, they might be encouraged to ihflate their costs. terms. la incorporaMng those in the package. He said that the agenda item and to authorize the Administration to prepare and other terms, including some general Vice Mayor Weiland wanted to add something to the contract so the City did not run into the same predicament that it ran ntoWith Gateway'. 8ou evard and Ocean Avenue. He ~ted that Mr. Aquila On the Community Redevelopment ~.gency informed h m that De ray Beach uses this sort of'device tO hbld their c~)nsuitants respor~i~le and accountable to come in within a certain percentage of their stated costs. He said th~s would be all right as long as language to this effect was in the final contract. II Meeting Minutes Regular City Commission Meeting Boynton Beachl Florida October 17, 2000 Mr. Wildner said the proposal in~icate~ there would be an oPpo~tunty to refine,the fee structure at tl~e' end ;of; th~"revise~J~H'as~t~~' Plan ,approval, p~'ocess and, that this would be the 'approPriate t!m~:to m~ke alte'r~ip~,s, ~tY A.tt,erne~) cherb~'said hZ wa~;g0i~g, to ~e~mend ~hat the co,~i~O~ ~ble. ~h s t~',si~e ~ey w~'~h~d~ det~i~ ~b~ g~!P~' ~eYa~ ~e con~a~ could be re~med at tHe,~e~ C ~ cOm~s~o~ ,mee~i~. ~ ~ , , ~ Vice Mayor Weiland asked' if it wou d affe~ the ~o!!a~s~t, ha~,we~:~:om!ng;ffgm ,,Palm Beach County~ O~ Manager Bressner did not ,kne~v' ~n;d' s~id he' ,(~ould hot :,speak to that ~he i~e~lo~jagF~m~c ~:W~/~e wo~?hg ~ jbqt ~ha~ has ~en~app~dved b~b~ ~e CounW and ~e ~iW,,those ~dS are ~ g~n~q~d.-.~ ; '~ .... ~ Vice Mayor~eiland S~ted~at he di~ot ~a~i~ to ~ the Ci~ not,to do,he pm~e~. He 'ust wa~''p see ~ ~e Con~ul~ W~ he~d, ~C~U~le-~o"b~g ~is ~roj~in a ..... ': a ~v~ue, Mr~ 'a 'e~d[~-~U~{~Q 61y be~iscussedWEh wETas pa~ Of the fee ~re bu,,as'far as ~d~ng,~'ce~ra~,;~a~w°um ~ow me~proc~ eo~n., there an Com,mlssloa~i~',: down. a a Mayor ,t~jslow the projec~ 12 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Motion Commissioner Black made'a motion to approve Consent Item V-C.4. Vice Mayor Weiland seconded the motion that carried VZ, cTrY MANAGER'S REPORT: A. Update on Capital Projects ~Verba ) City Manager Bressner presented Dale.Sugerman, Assistant City Manager, who provided an overview of the:capital improvement Project's, He also congratulated Mr. Wilfred Hawkins as.~the new Assistant City Manager. Dale Sugerman, Assistant City Manager, thanked the City Commission for showing confidence in City Manager Bressner by certifying the appointment of Mr. Hawkins as one of the Assistant City Managers and confirming his reappointment as one of the other Assistant City Managers. This indirectly blesses Mr. Bressner's reorganization of his senior staff, he said; Mr. Sugerman continues to work in the UMlities Department and with :The Links of Boynton Beach, but will no longer be working with the Public Works Department or Economic Development activities. He has taken an additional assignment of~ supervising the reformed Engineering Department and will be responsible for all capital improvement projects. Mr. Sugerman reviewed the status of the current capital improvement projects. ~.) Lake Worth Lagoon Partnership Grant Program The Intracoastal Waterway in this ;)art of Flodda is called The Lake Worth Lagoon It is a drainage basin and a lot of the stormwater.in our community runs off of the pavement into storm drains and works its way into the Lake WoCdq Lagoon, and ultimately works its way out into the Atlantic Ocean. Two years ago the State of Florida, at the urging of Palm Beach County, began a grant program for communities to help clean up the pollution that enters the Lake Worth Lagoon through the stormwater system. The City of Boynton Beach is the only community in Palm Beach County ~hat has been able to su~ssfully obtain three grants from the Lake Worth Lagoon Partnershi~ Grant program` andl. W~en the selection committee met in September Boynton Beach was awarded $325,000 ~toWard its third project in three years. This project entails a series of pollution removal devices =.that~Will be inserted into ex st n~ outfalls that go into the Intracoastal wLterway at'20 different 10~t~nS throughout our commun ty Currently there is no pre-treatment n these areas so d rty stOrmWater runoff s go ng nto the waterways Th s program w~ll prowde 20 polluton contro devces for $725,000. The grant program wll be picking up 45% of it~. An interloca agreen~ht '.s in the works and w be brought before the Commission soon. 2) Ocean Avenue BHdge Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 He said that the Ocean Ridge side had already been put in the down position and balanced,an~ that Boynton Beach's side would be put down and balanced in the next two weeks. Asphalt will begoin'g'~doWn this'week. Ther~e was a:~JO%'~Co~p~etion v~alk~hr, ough'todaY'and it<is aJmoSt done. The opening da~e iS tentatively Scheduled for November t8,. ,~It has~.been delayed due,to the two weel~s of torrential rains at the beginning of this month. 3) are Avenl The City in mind: 1) The next :e~l~le~ed. and a .meetlng is scheduled in the me,ting will be scheduled at that time for Mr. Sugerman repprlt~that~this project was seriously behind schedule but that the construction ~hase ~vas r~ea~, ~;~*;i~t~ ~e. ;foll~ed~ ~me~:[lately by the I quidated damages phase. It is anticipated that ~the ~dstru~on phase, w~ll~ pe completed by December 31, 2000. 6),L?,, ,StaU°n 309 316 and 317 Clearing, irrigatio~ a~. ~an~ape impr0 ~vem.ents.tare ~nderway. at all three be finished ~'b6f0re~th~fi~ week:Of N0~em~r!~ ~ ~ wa~ to the traffic to is hek stations and should done at present s underground underground. It beginning keep traffic going ; in and out of a street may have ;onstruction meeting merchants. The of the street ~eing time to time. The would he be willing to 14 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 close the entire 500 block of Ocean Avenue from 4m Street to U.S. 1, get in and do not only the underground but the street service, the planters,, the light poles, and the sidewalks? The merchants asked for that. The word from the contractor (prior to formal notification) was that the contractor ~ppeared to be willing to modify the schedule, anc~ go into, and out of a closed 500 block of Ocean Avenue in a period of between 45 and 60 days. He ~s making a commitment that he would have it closed and done and reopened with a finished 500 block before the end of the year. This will only be done if all the players are in favor of it. The balance of the work will still be one side at a time with one-wa~ traffic and updates will be provided as the work progresses. Hr. SUgerman emphasized that it was a bit of a dangerous situation f~r the motoring public aha asked that peep e avo d th S construction zone if at all possible. Hr. Sugerman commented that there was a monthly news otter for the project and that if anyone wished to be placed on the -neWsle~er distr bUtion list, to contact the City Hanager's office. · 7) Deep Znjection Well Project As a result of a serious lightning strike sustained by the deep injection well at the West Water Treatment Plant in July of :t99g, the welFdeveloped some leaks. This is a well where the waste that comes out of the water treatment process is injected into the boulder zone, 3300 feet down in the ground. It is permi~ed by the Department of Environmental Protection and is heavily regulated, quick fixes have not been successful and the well must be removed from the hole section by section, be repaired or replaCed, and put back down. The cost is going to be close to $:[ million as opposed to a 53.5 million replacement well. We are working with DEP to get the approval for the plan of action tO make these improvements and will enter into what is called a Consent Order with DEP to make Sure it happens propedy and n a timely fashion. The ~obd :neWs'is that 'taXpayers will not have to pay for this. No tax bill will be affected. It ~will come from the utility rates so the system w pay for it. A full briefing packet has been provided to the City Manager who caw make ,copies for interested parties. The Consent Order Will be brought bef~)re the Commission inlthe'ne,~,t month or two 8) Pond B The first phase was to award a contract to our design and build contractor. The City had an obligation to take the stormwater runoff:from the Ocean Avenue Bridge by the end of October and that constitutes Phase i of Pond B. The Pond itself can take the Ocean Avenue Bridge stormwatar runoff. The deadline for doing se is October 20 but will probably be delayed due to the two weeks of torrential rains earlier in the month. Phase 2 goes through the spring of next year and includes the underground pipelines through the neighborhoods that get the stormwater there, the benches and landscaping we will have around the pond, and the gazebo that is. to be built. The deadline for completion is the end of IVtarch and it appears that this project wilt be on time. Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 MayOr Broen ng thanked Mr Sugerman for his.repo~. AT 7:55 P:M; ARECESS WAS DEClaRED. Owner: Boulevard and Loca~on: Lots l~scnption. PID f admin stered the Oath t,o ail persons who planned t,o speak on Atths p' oint City Attorney cnero . - ..' ~ '~rn - Attorney cherof asked th~ · a enoa dur ng Pubt,c Hea g . · her of the ~wo ~tems on ~e ~ ~ ' ~ ether they had any spec al et ~,~ · -~ddress. an~ wh . speakers to !dentifY th. em.sel.ves~. ~Utd, b;gi~/i~g qualifications pertaining [o me ~esumu,,y~.~. ~'~ ,,. ,~ i,~ i ' City Attorney Cherof sa d that them~e ne,~s~a~ ,c0n~ifi~ns of approval so there would be nothing for the applicant to comment bni:,' :' ~ Motion orion,to approve the ,utili~/easement abandonment bebNeen lots Commissioner Black ma_de, a~.m~ ,-~;=;i~,n*r Fi~he~ seconded the motion that carried 5-0. 32-33 'In the Quantum Hark .tu. ~.u,,,,,-,,o ........ : ' Project: Agent: Owner: Location: Description: The~ Grand .(a,k;a. OZONE) Hawey H. H¢Ciintock. Cai Brockdoff Gulf Stream Hall, 2,637 S Federal Highway ~ .u~est, for conditiona use approval for a bar/cocktail ~ : ~, ' Mai withn 600' from a - . e Gu f, Stream ~ounge ~t th . ;. :.~ residential zening d~s[r c[ that The applicant stated that he did not take issue with ,any of the staff conditions. · ;. etter ~received from the City of Gulf Stream, which Commissioner F,sher asked...a, bou~,.a:, ,~.. i~,~ n-" betie~/e wel~e part of the s.t.a, ff. co, nd.i?o_n_s~, contained requestS for conol1:lons tn~L -= .,~,,~ ~ ~- specifically the need for on-site uniformed secunty. After some discussion, t4icnae~ 16 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17. 2000 Planning & Zoning Director stated that this had been included in the Planning & Development Board comments, item number 16. Commissioner Black asked Mr. Rumpf when the Certificate of Occupancy would be issued~ Mr. Rumpf said staff's current position was not to favor or support temporary Certificates of Occupancy. Hr. Bressner stated that a temporary Certificate of Occupancy would not be granted. Kristin Garrison, 'Town Manager, Town of Gulf Stream, approached the sodium. She stated that several residents of the Town of G~lf, Stream were in attendance and had offered her their speaking time. She requested that she be allowed to pool thattime to speak, which the Mayor granted. She spoke as a .City Hanager and an urban planning professiona She said-she had undergraduate.iland Haste?s degrees in Urban Planning ~and membership in the Amercan Ir~st.itute~of, Ce~fied Rla!!ners. She also sits on the lOCal -p~ofessional organization,s board and worked for Palm Beach County for eight: years, first as Zoning DirectOr and then as Director of Planning, Zoning and Building for theCounty. She is currently the Town Manager and Plar~mng and Zoning AdminiStrator fo~ the 'TOwn. of ~;ulf Stream ~tli more than fi~een years of h gh y responsible Plan~in~ experience. She reviewed the app cation, the surrounding area, and major portions of Boynton Beach's Code of Ordinances~ particularly the Land Development Regular ons They have four primary areas of concern: 1) the appropriateness Of[his particular land 2) parking suffic ency - 3) security 4) noise impact use at this location Iris. Garrison produced an aerial map of the area and proceeded to describe the location o~ the map for the participants. The most :important area from her point of vew was the Place au Soleil neighb~hood~chat is directly across Federal Highway from the Gulf Stream Hall. Nearly every jurisdiction id this area does have a single-family neighborhood that surrounds the proposed site. Ms. Garrison spoke concerning the appropriateness of this particular land use at this location, referring to the hierarchy of commercial districts found within the Boynton Beach Code of Ordinances. The C-1 district is office/profession~al; C-2 is called neighborhood commerdal, for uses that serve, the. immediate neighborhood in which they are located; then C-3, community/commercial, and that is what this properly is zoned. Ms, Garrison read an excerpt from the Boynton Beach Code of Ordinances: Purpose Statement for C-3 Zoning District: 17 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 "These d~strict regulations are to encourage the development of appropriate'intensive retail commerca fac Jtes providing a wde range of goods and se~ices located centrally anc 'accommodating three_ ox four neighborhoo-dsCand%lecated:'~dj~i~ent .to/,~]ea~t one, '-ma~jor thoroUg!~fra~-e.'' Ciea~l¥ when:.~he~ shopping'center was .first: b[Jilt; it d jCl ~dhi~' ti~ ~he idteflt of the zoningdistrict in which the shopping ~enter,was located. ' - MS. ( The one fl~t~e~four~r~e~l~13o~S~i~ima~t~pointed oUb on ~the, map~: earlier should;~ she, ~i~, be the ~Om~n;base[~r~h~?~p~ ~nter, n~ the r~ipien~ of i~p~.~O~ t~e ~g~hat gd into that ce~er, Ms, Garrison's designed parKing_sufficiency. This center was orginally the parking to is, requires either her calculations mum and this sp~aces e~ist on the tt~e calculations for parking She.~tate~itha~ ~f~ ~il~ ~as to be'succeSsful (and-thabthis should be~,the~goal in order to prot~ ~e.(:;~iz~,),~:%..~ey, ~11 seV~ei-e~ :concerns that p~rking would~ overflow nto their neighborhood str~et~. Her third Concern wa.s securi~-y. She stated that they had the utmost confidence in the Boynton Beach Po[i~e ~orc~; i[T~ ~e ~vent Of a large concert, the normal forces should be supplemented significantly ~:iri o,r~ to~ protect'the surrounding residential neighborhood, at the operator's expense, stye was ~t ~Jre how the staff condition was worded but their request was that the operator be mquired:~tO ,Provide significant additi°nal forces if this land use was approved. There is a very strong need 'for .constant parking lot control during all houm of operation. This is based on their experiences when the facility was opened in the spring of this year. 18 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 The fourth concern was noise. Typically, in looking at a proposed land use, thoughts of anticipated impacts can only arise from considering similarly-situated uses ir3 other areas that we have been able to observe, In this particular case, they had a unique opportunity in that they had lived with.a fadli~3/in this exact same location but at what appears to be a lesser intensity level. Sheunderstood that the applicant was now proposing to intensify the use that they experienced earlier this spdng. When we have concerns about noise they are not based on conjecture. They are based onthe actual experiences of Our residents in the Place au Soleil neighborhood. and the 'tion: of or appearance, comfort, convenience, · .G. arrisen Code. They respectfully requested that, the Commission very carefully consider whether it ,was realistical, y possible to mitigate,the negative i,i~pacts of: this,fadlity :on the surround ng resid~entialiareas, not only inthe ~bwn °f;(~uif Straa~, b~!~: in .Boynt0~ ~h, Delray Beach, land in: the ~JnJr~dorborated Cou~ area~ Ms. GarriSOn thanked ~e Plannir~g!~,:~w~o ~had been m,e~ professional and responsve throughou[ her inquir es. ;Th~ £ib/~s~oul~ feel ye~ proud of ~ ~y tJ~ey treat a neighbor~ ng commun~ She also appm~ a~ced the cou~esy ~f,the Corem SsiOn's~a~ention to the r thou§h~ this evening. Hr. Anthony Tang, 2774. Avenue Au Soleil,~occupant of TewniofGulf Stream, sDoken oppositionto the proposed fadlib/. He is the ~¢cupant of thei~ house aS YOu enter Pl'aC~ au Soleil. He read a brief statement. He sai~l in his s~atement that ~e rose to Oppose 'the proposed, ?tertainment ~m~Jex ,on ~the,foll~ing.grounds. BiS~house .is the dosest house in relation to' ~he proposed site; for the entertainment comPlex~,; Iq s no more than .six hundred feet from the comp ex. FOr this reason h~ a~d his wife would l~eel the problems more keenly than their ~ a similar the:present site he and his wife ~ screaming and cur littered with empty can., :apacity in excess of zonlr the P ali's parking into Place au Soleil .. At in the neighborhOOd. ocal community rtiall. s not belong th?re. other, simiilar Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 businesses; thus changing the'tone of their 'commuhib/: He believedthat Chang~es to' the mall would' have an adverse]impact on his neighbort~ood's residential proper~y values. house'was designed .had ed the North; Federal The and ahd had H~ .and :1 lO it is 2O Meeting Minutes Regular City Commission Meeting Boynton Beach. Florida October 17, 2000 about 10,000 times the noise level that s acceptable at the home. You need to design the facility to make sure that you contro the sound. This shopp ng center, to my knowledge was not d~s gned for that purpose. If you go to rock music ~at g~)es up ~o :120 decibels which is one million times the sound level that is acceptable. Mr. Ensler questioned the requirements for nightclubs and said they should' be more severe than for cocktail lounges. He said the current application was not a nightclub and was being done under nightc ub regulations. ,He suggested th s m ght not be one that the Ob/wanted to pass. Ozone, spoke about why the project would be to execute ,it in e way that would be center that had been spoken o/~ n such that had, been foreclosed ~on several years ago, had been vacant and i~ perio(t~as, recently as five years ago there were 33 arrests for prostitution in the ?ar~ing lot, The spot they are propos ng to take has been vacant for apprex mateily five, yea~; [Thee ~center, b~fOre the, current land ord took oYer' had been in, disrepair and~ ba~ been so.me'hat of b ght on the~ City. Zt had had a ot of issues with homeless re;~idents, prbstitutesan~ s6 forth; What he, was proposing ~0 do had~ not~g~:to~Ido~with;the previous operat~m. His research led him to ~nders,tand the, ropresenta~:[ves~i~, G~3nd,;oPerated ,3 ~u~ n Canada and were ru~ out of Canada for the same disregard for 'th~ c~Jmmunity and PrOblems with law enforcement that they encountered down here. - He was proposing something, th; c ty ror 'both, areas. ~J'hey planned to brin~ Boynton; 8each doe~ not that the,?cility would be at: ti~ conditio~ of the center, at to make to represent what Boy'It Bead~ a.high level of quality enterta nment to the ]d,i~e. people ~ the~ immediate surrounding ;lerwise may gO ~to Hiami or Ft I:auderda ~ ~/enue that ~.~. were proposing He stated ay,..te the Ci~.br)d he did not th nk that the was the ]rgPression .the City would want b6at. He was very empathet ¢ of were closed, very required :to gather a residences woul, operato~ one respo~nded to the remain closed to make he corrected some factual if the doom When they were there were only 38 which the unlikely that any of these Nith the previous would they have the but he said that they had s that would 21 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Another ssue was parking and traffic control. With respect to ail. that ':had spoken -pre~iously, there Was more than- ade~luate parking to 'meet the City's Own requirements for this u~agei., In regar, d to-t?affic~ con~rol~ they had made ,arrangemen;cs to ~have a large nomb~r'. 6~, b~f-duty Bo~/nton Beach police Office~s help them with the .flow of' t~raffic to ,insure ther~.~il~l be flo interference with the local traffic. Also they wou, ld have external security ~ make sure that there woutd be no noise or:problems outside the facility.~' ' ' mOn~: When 22 100% t:h~e off and his Ii thrive Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 over the long term and that it needed to do so with cooperation from the community, its residents ancJ law enforCement officers anc dty officials. Otherwise, .even if they were legally entitled to exist, their lives could be made so miserable that they would not want to. City Manager Bressner asked for the name of the business they had in Baltimore and Mr. Brockdorff stated it was Kimm co, Inc., 5520 Pennington Avenue, Baltimore, Md. Mr. Bressner asked Mr. Brockdorff if the business n Balt[.m?re was the same type of business he panned to open here?, Mr. Brockd~rff:tmentio~ed that t had entertainment 6~t wasa sma er venue The e~itim b~ildin{] -was. lO,~OOQ Square ~eet as opposed to ~ s~ wh ch s iarger~. However~ it was mUCh c Oser t~ the CO~muni~ arid there wer~ more residences. Mr, BmCkdorff also re~.d aB excerpt COm~;n~cej:-in 'su~!p~ort of ~e. pmje~ si Gul~re~m Nail E~s been ~o~iy vacafi are de~m~i to the O~s im~e. ~ ~hance ~ '~r~ of;~e' mall~;~nd ,b conS~d~ ~e ~ue~ P°si~ve y~fbr ~e fro~ ~a letter from the Boynton Beach Chamber of nedi~ .~;: bi~na .]ohnson, ;Presj~n,t_ of the-Boynton Beach from .ihe letter~,as fotlews:i As you are aware, the : for rr{an~, yea~s, and ~is prone to'attract businesses that ~_lieve ~ba~:'~lr; .Br°ckdon~s. business plan is one that will 3St:; .t.~;!ocaJ ecoRom;y. ~e Chambei; hopes that ~/ou ~hditi°nal' use permit? Mayo, r'R[~, ,-Eem Sherman :asked ~a~,tl~e~~ ,'signage planned for the estabishment? Mr. Broc~do~ :,s~;~e~e;,~obtd;'be-~St°(e/f~n~jg~ge~ that wobld meet'whatever permittng requiken~!~[~ r~uim~;..;~e ~o~ ~e: i~.~°.~td be ~Pproximate¥ithe saree size as what wa~s ~Up ,tl~ere ne~. aod ~wou[d ~ ~. ~e t~r a~ ~ the centre. M va~ from eR~e~neF ~;en~e~me~b~tba~:~e~p~le would ~robably~ ~ominate. Vice Hayer Wetland; said that the ;proposals: building site used t0 be a Winn Dixie and he ~u~o~. whether i~;had ~en ~u,~ ~ ~o~ms ~n m~? Hr. Bmckdo~ replied ~at it ~a d .~ot ;;~n ~a~9~l~ ~i~;~ ~e ~~ ~at~t° ~dy and Iohg la~iag. When mater als~nd~n~r~e, ~. ~ ~'s ~te~s. ~e ,rch te~ s~ '~he bud n s bea F oth parkin, around it. He believed there ~ing into used to ,a desirabl~ tenantiand now, would be cause for .'he parking h~ave to share the Ozone would be :beir~ business. He ) until 2 or 3 o'¢lockin the Ozone. parking would 23 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 be inSufficienb He believed that the idea was possibly great but that'the I'ocation Was not the rightchoice for:the business. : : ' -~ : ~ interfere during -their he into the center that would not would fibt be ooen There the the 24 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Vice Mayor Weitand asked When the shows were over, would they still be open for two more nours serv!ng cocktails? Mr. Brodkdorff said they had no intention of c osing prior to 2 a.m. He was anticipating that based on the type of show playing, it would be conceivable that some shows would end at 11 p.m. or midnight. Vice Mayor Weiland asked what would happen if they did not. have a show lined up? Mr. Brockdorff said they would be closed. Mr. Brockdorff said that there had been a special set of unfortunate circumstances that caused them been a nightclub open earlier this wereunder the understanding that ali They began making ht to their attention'that place-and they were not allowed to' have ~lanning and~ Zoning Director~ Mike Rumpf and the Building!Department'S Mr. extremely helpful in steering them through the proce§s, T~ey had a s gnificant wrongdoing of the r own. Vice Mayor WeJland referred to the applicant's ,having gone forward and spent n excess of $100,000 f0r~,the project. He asked 'if-a'~ an~ tithe,staff;told him to move fo~Nard wth t~ He ~id this was a bLJsin~s decision on his Pa~ and perhaps he Shou d have ooked it nto it ~ore deeply. MW Brockdorff resp0~nded that:tl~e City h~d in fact ssued a .Certificate of Occupancy for a nightclub:operation at this location, Ifa ~pe~son came in as a business operator and you saw that a c eplace .that grocery store with another grocery / store was a permissible use there. Basec on an ~, they were under the understanding to be done was to correct some building deficiencies so that 't :woad pass' ~investments and commitments I~ng for acts to come in It was not until a little over ~ be required to have this use. Vice Mayor Weiland said that in a neighbor ng mu~idpality, Ocean Ridge, they are trying to get rid of the last few commercial retail busine~sas they have in their town..to become a better community. If ~saw a business there that appeared to be vacant, without going to the Town Hall and asking if there was any reason that ! could not reopen a business there, ! woulC not have sufficient information on which to base,a decision or to make investments in an idea. He felt that a businessperson should not make assumptions and thatit was up to them to assure themselves that it was allowable..Mr. Brockdorff said that he believed that his actions were based on communications that would ha~e led any reasonable person to make the. same assumptions that he did. He was not b~ming th~ City for this ;and was thankful for their assistance. Mayor Broening said he had the memorandum from staff listing the standards for evaluating conditional uses and their analysis. There are twelve separate items, which include all of the items, with the exception of the last one, and it has satisfactorily gone through the tests of our staff on those twelve conditions. Additionally they went before the Planning & Development Board who approved the use 6-1 and the applicant has agreed to address Commissioner 25 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 47, 2000 Fisher's-concerns .about th~ six-month period during which the~ .applicant ,would a~ure appropriatel security- vyc~uld be .on. handi Add tio~nat~y, The ozon~ ~is rfot the G~and~-~a*nd'~has n~:~ing j:(~ ~ W th ~e former o~e~ ~yar Br6e~ ng requited a mot ~n to~P~e~-'~~ ~ ~otion o~ Fisher made a: motfon to approve, with the additional condition, that for a period a F. G, H. "Name Pond B" Contest Review of CemeteryOperations DEVELOPMENT PLANS: 5, 2000) None X. NEW BUSZNESS: A. City Manager's Six-month Appraisal Mayor Broening statecl that each of the Commissioners had received a package pertaining to the City Manager's Six-Month Appraisal Hotion 26 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Commissioner Black made a motion to reaffirm Mr. Kurt Bressner as City Manager. Mayor Pro Tern Sherman secondecJ the motion that carried 5-0. Mayor Broening said he wished eve~one had seen the st of achievements of Mr Bressner over the past: SiX ~nths and that they }~ad been considerable, It was notab e, he said, that Mr. Bressner doeSnot~ake sole credit ~0r much of anything. He is a team builder, project manager, and leader who uses the resources of the Cty n a very intelligent, creative, and effective way. Mayor Br°edjng ex~ended t:he congratu a~ions of the Corem ss on to Mr. Bressner. Mr. Bressner said ~ank you and that it was great to be here. XZ. LEGAL: A. Ordinances - 2na Reading - PUBLIC HEAR/NG Proposed Ordinance No. 000-49 Re: Creating a definition ?:or wall murals, and establishing a process and guidelines by which to review future wall murals (2'ABZ~O ON.~O/4/O0)- Request Ztem be tabled to November 21, 2000 Motion Vice Mayor Weiland made a motion to table Proposed Ordinance No. O00-49. Black seconded the motion. Deputy~ City Clerk Janet Prainito polled the vote. unanimous. Commissioner The vote was Proposed Ordinance No. 000-52 Re: Amending Chapter 2 of the Land Development Regulations, Section 7, Planned Industrial Development Districts, to allow mixed use pods of commercial, retail, multi-family residential and office/professional use in Planned IndustriaJ Development Districts, providing for design guidelines, providing submission requirements, providing procedures for review City Attorney Cherof read Proposed Ordnance No. O00-52 by tiUe only. MAYOR BROENING ANNOUNCED THE PUBLIC HEARING. MoUon Commissioner Black made a motion to approve Ordinance No, 000-52. Commissioner Fisher seconded the motion. Commissioner Fisher wanted to verify that staff was comfortable with the final version and received assurance that it was. Deputy City Clerk Janet Prainito polled the vote. The vote was 5-0. 27 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida provide for comi ~rovide a chedule II whic~ October 17, 2000 Amending Chapter 26 Se~br~ 26-8~! to and to )00-54 by title only. City Attorney HAYOR BROENTNG ANNOUNCED THE BUBL[C H~NG. Motion Commissioner Black made a motion to appr~o, ve Proposed Ordinance NO. O00-54. Commissioner Fisher seconded the motion Depu~'CityClerk ,lene~ Prainito polled the vote. The vote was 5-0. 4. Proposed Ordinance No. 000-55 Re: Amending Land Development Regulations to include nightclubs City Attorney Cherof read proposed Ordinance NO. 000-55 by title only. Motion Commissioner Black made a motion to approve Proposed Ordinance No. 000-55, Commissioner Fisher seconded the motion. MAYOR BROENTNG ANNOUNCED THE PUBLIC HEAR.T. NG. Robert Ensler, 26 Woods Lane, Boynton Beach, spoke in favor of adding a requirement for an acoustic plan to Ordinance 000-55. He said the City had requirements for signage, landscaping, and colors, ~)ut when it came to night?l ubs, the most important factor was noise and it was not addressed in the ordinance. He saidl them was an acoustical specification but if the specifications am not met, it was only a misdemeanor. He believed it would valuable, as part of the planning process, to have people submit acoustic plans done by a professional acoustic engineer. He said them did not appearl to be any minimum distance between a nightclub ano a residential ama and the current requirements am conditional. He believed them should be a minimum distance oetween nightclubs or residential areas or them would be no approva In the Pa m Beach Code, they recomn~end a distance between nightclubs and he did not thinl~ that putt ng two so c ose to each otherl (referring to Aphrod'te's) was a good 'dea. He further questioned whether C-3 was appropriate for that kind of facility. Ne suggesteC the Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Planning Department consider ~other zoning districts to find the most appropriate one for a nightclub. Commissioner Fisher asked Mr. Quintus Greene if:, as they were doing the evaluation for the Federal Highway Corridor, there would be getter language to answer this type of thing? Mr. Greene said that was one of the things they woutd be looking at. Mr. Greene commented that all nightclubs were conditional uses so it did not matter how far they had to be from a residential area because they woud have to come to the Cb/ to ask for a condtonal use permit. He further said .t~at when considering applications for conditional uses, the distance between nightclubs wouJdi6e ofie of the things to~e considered, He believed that one needed to be careful, however, because there were places in Boynton Beach where there are clusters of several restaurants, It is quite conceivable that one or more of those restaurants would fit the definition of a n ghtclub and they are very near each other. Mr. Greene said the City may not wish:to put this i~'as a cd~rion: bub rather,, it S~h~ ou d 'bei looked at as- part of the cond tiona use process. Speaking to the'~ appropfia/~eness 0f,C~-3, the Ordinance as~ p~0posed -looks. at a C-3,'. 4 and the Central i3usines~ [~istfict as the on y d stdcts where night~ ubs, as a conditional use, are allowed. He believed Staff had tried to ad~ress most of these particu ar issues. Deputy City Clerk-Janet Prainito polledthe vobe.~, The vote was 5-0. PropoSed Ordinance No, O00-56 Re: Approving the abandohnient of'a portion of'East Railroad Avenue between SE 10m Avenue and SE 8m Avenue City Attorney Cherof read the Proposed Ordinance No. 000-56 by title only. MAYOR BROENING ANNOUNCED THE PUBLIC HEARING. Motion Commissioner Black made a motion to approve Proposed Ordinance No. 000-56. Vice Mayor Weiland seconded the motion. Depub/City Clerk .Janet Prainito polled the vote. The vote was 5-0. Proposed Ordinance No. 000-58 Re: Amendinq Chapter 2, Section 11.L to allow automobile fueling facilities as anciilary uses in Planned Commercial Developments of ten (10) acres or more, and approved as conditional uses under separate development standards and Iocational criteria City Attorney Cherof read Proposed Ordinance No. O00-58 by title only. MAYOR BROENING ANNOUNCED THE PUBLIC HEARING. Motion 29 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Commiss oner, Black made a motion to approve ProposedOrdinance No; O00-58., Commissioner Fisher secoflded the' motion. Deputy City Clerk 3anet~ Prainito polled the vote. The vote was Ordinances - 1~ Reading ~ · 1. Motion Expansion O00~59 ;~y titie onJy. of CRA Commissioner Blackmade a motionto approve P~oposed ~rdinan~eNo, O00-59,, Commissioner Fshe~ sec0ndedi.~the m~tio.'n'; ibepeW,!~:i~ C e~ja6~.~f~ nito :~pj~ Vote. :-~e vote was 2. Amending the ,25. entitled codi' "Code of I~ City Attorney~Cherof read Proposed Ordina.~ce No, O00-60 by title only. Motion Commissioner Fisher made a motion to approve Proposed Ordinance No. 000-60. THE MOT[ON DIED FOP, LACK OF A SECOND. Proposed Ordinance No. OOO-6:1. Re: Amending the codified Charter, Part I, Article II, by creating a new Section 24. entitled "Attendance at Meetings", providing fo~ a set procedure for attendance at Commission meetings City Attorney Cherof read Proposed Ordinance No. O00-6t by title only. Motion Commissioner Rsher made a motion to approve Proposed Ordinance No. O00-61. THE MOT[ON DIED FOR LACK OFA SECOND. C. Resolutions: 1. Proposed Resolution No. RO0-:[49 Re: 2000-2001 City Objectives Approving the 30 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 City Attorney Cherof read Proposed Resolution No. R00-149 by title only. Motion Commissioner Black made a motion to approve Proposed Resolution No. R00-:[49. Commissioner Fisher seconded the motion. Deputy City Clerk Janet Prainito ;oiled the vote. The vote was 5-0, Proposed Resolution No. RO0-150 2000-2002 Capita! Improvement Pr or ties Re: Approwng the City Attorney Cherof read Propose Resolution No. R00-150 by title only. Motion Commissioner Black made a motion to Commissioner Fisher seconded the motion. The vote was 5-0. approve Proposed Resolution No. R00-~50. Deputy City Clerk .lanet Prainito polled the vote. D. Other: 1. Ratification of Code Compliance Board action: Reduce the fine in Case #96-5573 (2131 NW 1~ Street) from $21,825 plus $730.15 in administrative costs, to $2,000 ptus administrative costs. Scott Blasie, Code Compliance Administrator, said the Code Compliance Board voted unanimously to reduce the fine to $2;000 plus administrative costs. Motion Commissioner Black-n~ade a motion to approve the fine reduction in Case #96-5573. Vice Mayor Weiland seconded the motion. Commissioner Fisher asked that Mr. Blasie explain the nature of the case and whether it was for trash or some other violation. Mr. Blasie said it had been main y for yard, trash and debris and that the actual violations were to sod or seed the yard and sWale and repair or replace driveway apron. The vote was 4-1, Commissioner Fisher dissenting. 31 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 Reduce the fine in Case #98-2064, (3255 E. Palm Drive) from $35,6~0! pi;is $63~'~.~ in' adrriihistr~dve costsi ~to $2,500 in addition to the administrative costs. Mr. Blasie said the Code Comp ance Board unanimously approved a fine, reduction from $35,600 plus $634,12 adrnini~t~tive costS; [o $2,500 p q~ administrative i:osts. This was also a unanimous vote. Motion Commissioner Black made a motion to approve the fine reductioh in Case #98-2064. Commissioner Fisher Seconded themotion. The v~ewa~S ?0~ b. Reduce the fine in Case #97~4210 (531 NW 8~ Avenue) from $22,575 plus $634.12in admi~3istrative costs, to the administrative costs. Hr. Blasie said that the Code Compliance Board voted to reduce the fine in this case from $22,575 plus $634.12 administratiye cOSts to just the administrative costs and this motion passed 4-3. He sa d this arose because the property owner also owns property in an adjoining communib/ that s be ng bought by~ a bus ness adjacent to that property and the City's lien is attached to any propert;/owned b,~ ~;he vJ~° ator: Th s s' what prompted this reduction. V ce Mayor Weiland said they saw~ these on a regular ~asis and in one I ne of the claim it said, "aDolicant d d not rece ve propel nOtiCe". He said there had to' be a better way to communicate w th the alleged violators so there ~would ,be no' way to g~t around ~t. Mr. Bressner sa~d they certainly rece ved the notice and helthought t ~U d ~ ~o~ed that they did receive it. Mr. Blasie said that in this partii:ula~r case it wasa husband and wife that were going through a divorce. ~n many cases like tl~t ~ome~ne'does receive} mail 'and dbesn't give it to the other party. We follow due process. A lot °f times people don~t update their records in Palm Beach County. He agreed that there cou d be a better way Vice Mayor Weiland said they had covered th s ground many times and that .t;he work of; the Code~ompliance department was endless. He believed there had to be a~ better .way: Mr. Blasie 'said he would look at that when they discuss some other processes that Would be presented tO;the City Commission soon. Mayor Broening said that they communities/ in response greater volume of reductions ~f surveyed other of Boynton Beach had a far as code enforcement and lien in relation to comparable cities. Mayor Broening asked if they nad been served by .Cert.fied.mail? Mr. Blasie responded yes. He asked about the nature of the violations. Mr. E31asie said that several years back the violator began putting up a wood privacy fence without a ~ermit. They obtained a permit and they did finish the fence but they Oidn't call for 32 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 inspection, the permit expired, and the Building Division forwarded a red tag to his office. Tt was a very minor violation. The fence was only a few feet long but a divorce was going on, people were moving, and things fell through the cracks. It wasn't like it was a blight on the neighborhood. Mr, Blasie said that Boynton Beach was the only community he had surveyed that required total compliance when people came for reduction in fines. Motion Commissioner Black made a motion to approve the fine reduction in Case No. 97-4210. Hayor Pro Tern Sherman seconded the motion. The vote was 5-0. Approve negotiated settlement with plaintiff in Case #CL 99-3562-AF- Brown in the amount of $37,500 Motion Commissioner Black made a motion to approve negotiated settlement in Case #CL 99-33562- AF-Brown. Mayor Pro Tern Sherman seconded the motion. The vote was 5-0. XZZ, UNFZN[SHED BUS[NESS: None. )(III. None. XXV. OTHER: AD3OURNMENT: There being no further business to come before the Commission, the meeting properly adjourned at 9:50 p.m, 33 Meeting Minutes Regular City Commission Meeting Boynton Beach, Florida October 17, 2000 · CTTY QF BOYNTON BEACH Mayor vide Mayor Mayor Pro Ter¢ Deputy City Clerk Recording Secretary (three tapes) Commissioner Commissioner 34 RequesTed City Commission Mee~ng Dates [] July 18. 2000 [] Augu~ I. 2000 r~ AugustlS. 2000 [] September 6, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in m City Clerk's Office July 6, 2000 (5:00 p.m. July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19. 2000 [] Octob~ 4. 2000 [] October 17,2000 [] November 8 2000 V-CONSENT AGENDA Item B-1 Date Final Form Must be Turned n to CiW Clerk's Office September7.2000 5:0( p.m. September 20. 2000 (5:00 p.m./ October 5. 2000 '5:00 p.m. October 18. 2000 5:00p.m.) NATURE OF AGENDA ITEM [] Admin/strative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the use of Metro Services Consultants Incorporated for an independent frre hydrant audit based on the same pricing schedule as offered to the City of Austin, Texas I Contract ,:gS990219~ with estimated expenditures of $66.000.00. EXPLANATION: Procurement Services Division has received a request from Utilities Deparunem to utilize Metro Services Consultants Incorporated for an independent fxre hydrant audit. The City has approxmaately 2,200 fire hydrants. This spring Insurance Services Office (ISO) will be evaluating our fxre system including water distribution and hydrants, and the City is striving for a lower rating. The cost of the audit is $25 per fxre hydrant which is estimated at $55.000 and an additional allocation of $11,000 for possible £:re hydrant repairs. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMPACT: The independent audit will address concerns related to private hydrants, ensuring new developments are in the database, and verifying that the database information is accurate. Data from the audit will be compiled and shared with other departments. ,~ FISCAL hMPACT: Funds are allocated in Utilities Department budget as follows: Account Name Account Number Budeet CIP R&R/Water 403-5000-590-96-02 $ 66,000.00 ALTERNATIVES: Continue to have Utilities Department and Fire Departmqm personnel perform and not provide the independent audit. ] hydrant maintenance / Deputy Director of Financial Services City Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources TO: FROM: DATE: MEMORANDUM Utilities #00-182 William Atkins, Procurement S~ces John A. Gu/dry, Utilities Director October 2, 2000 SUBJECT: ,Fire Hydrant Audit Program i~.Back Cit~~ 0f AUstin ~TX Contract #5990219 Metro Services ConsultantS Non-budgeted Project - Agenda Item The City of Bo,yn~on Beach Utility Department ow0s approximately 2200 fire hydrants. Palm Beach c6unty Environmental Control,Rule It (ECRII) requires documentation that all hydrants are tested at least once Per year. Insuranc6 Services Office (ISO) also recommends tl/~i{!hydrants b~;'~ inspected and tested am~ ualty to achieve superior ratings. This spring ISO ~1 b~ evaluating Our fire system including water distribution and hydrants,~ and w,e,axe s. trivi~g for a lower rating. The Utility and: Fire Department Personnel perform hydrant maintenance but we have never had an ir~q)endent exte~rnal,hydrant a_u~it conducted. We would like to have an independent au~l~{ performed t~o ad~es~' the following, c0ncems: ~.. !de~ntifieation of areas with private hydrants.in non-utility distribution systems. 2. The proliferation of new developments west of the City and ensuring inclusion in our database: 3. Conflicting ar inaccurate information especially in older sections of the service area. 4. Support existing documentation or recommend changes. Locally, the Cities of Deerfield Beach, Delray Beach, Boca Ratom Wellington and Lake Worth, as well as Palm Beach C0umy Utilities, have contracted with Metro Services Consultants of Houston, TX to perform various fire hydrant services. This assessment includes: · Map and identify each hydrant · Inventory. manufacturer, model, year of manufacture, size of main · List pumper and hose nozzle size and thread configuration · Check National Fire Protection Code requirements (excluding flow) · Note shut off valves, location and direction William Atkins October 2, 2000 Page 2 · Cycle each hydrant. · Register hydrant flow capabilities. · Note mechanical and operational deficiencies. · Indicate cost/time to accomplish repairs. · State cosmetic and miscellaneous conditions. All of this information will be compiled, and presented in book form as well as on a computer formm ffoxPro) diskettes that can be shared and updated with fire departmems or anyone else needing this information. On September 19, 2000, we remo~ ed this item from the City Commission Agenda. We did this to obtain additional information and assurances that the City was receiving a product that would meet the needs of several departments and to review the value of performing this work in-house vs. issuing a contract to have tlfis service performed. On September 26, 2000, we held a meeting to review this project. Representatives from Eng/neering, G.I.S., I.T.S., Fire Rescue and Utilities participated in re,Aewing:our concerns and needs. We identifiedthe existing plans, maps, and aexial photos that are available for the contractor m use and verified that the existing numerical identification system is satisfactory to both Fire Rescue and Utilities. Additionally, we discussed the possibility of a Global Position/ng System to enhance the'mapping and positional accuracy of the hydrants. We determined that since Fire Rescue and Utility field crews could not effectively use this information~now or in the near future, we would not recommend this enhancement at this time~ We do expect to pursue this enhancement in the future, perhaps three to five years out. Utilities further reviewed the issue of whether this project should be accomplished in- house or contracted out. The following factors were considered: Diversion of City staff from normal assignmems and other necessary projects. Work impacted would include: meter replacements, water service line replacements, replacements of lift stations, installation of fiber optic cable, or maintenance~construction of stormwater projects. The contractor's existing hardware, software, trained staff, and their sole dedication to this task. Transfer of risk. The cost of this unbudgeted project is $25.00 per hydrant or approximately $55,000. We also request additional funding in this same contract for up to 20% or $11,000.00 for possible hydrant repairs and/or inclusion of hydrants not in the existing database. Consequently the total amount of this request is up to, but not to exceed, $66,000. We anticipate commencement by early March 200 lwith completion within 12 weeks. William Atldns October 2, 2000 Page 3 Funds are available in Utility Reserve account #403-5000-590-96.02'for this project. We are able to piggyback the City of Austin, TX Contract No: S990219: · : Please present this request to the Commission for authorization,to piggyback this Contract with an expenditure ofu_p to $66,000.00 from tke Utility Reserve account for this project. If additional information is needed, please contact Bob Kenyon at ext. 6402. /gb Attachment xc: Dale Sugerman Bob Kenyon Bfll:B~ngham Steve Gale pete~ Wallace Regina Hagger Barb Gonboy Dom Formanek 08/.17/20~0 86:1i 56173i0065 CITY OF BOYNTON PAGE 82 August 16. 2000 ,?~nd ~ia. facsimile to: 56].731.0055 M~. Robert L. Kenyorl, Deputy D~e~ City of~wn 5469 W. Boya~n B~ BNd. B~to~ B~K ~L 33437 RE: Fire Hydrant Audit & Painting "Piggyback" Dear Me. Kenyon: Metro Service Consult~mts, Inc. ~{SC) is p|~ased to offer the City of Boynton Beach, FL the same s~n~nc4~ mad prJcirlg achaia, as o~ered tO the City of Austin, TX. This pricb~,is d~rived from Cc, ia,act No. S9902 l 9 with the City of Austin, awatde~] April 2, 1999 and renewable for two (2) additional twelve (12) month periods. It was renewed by the City of AUstin. Et~closcd i$ a cog5/of cerrespondence Jn w~6ch they ~mercised tl~ir option~ T~e price for our Audit Service is $25.00 per hydrant audit and $48.00 to abrasive blas~ c}oan, prime and paint fire hyctrants. I understand the City of Boynton BeaC& is interest¢~:t in ou~ Audit s~rviee only at tlfis The purcha,fing agent for this project is Stephen T. Aden (long a sound). Steve may be r~aehad at 512_499 2~I, Ns ~t ~e or pu~g ~ the ~ty of~stin 281.499.~00, ~ould you n~d to ~ him f~ ~y m~. If you have any ¢oncexns, dO not hesitate to contact me anytime. Thank you for the opportunity to provide the best in service to the City ofBoyuton Be,~ch. IV~ma C. Modlin METRO SERVICE CONSULTANTS. INC. WEB C~;RTIIq£D BY THE CITY OF AUSTIN & THg CITY HOUSTON. TEXAS * P.O, Box 148 Cllannelvillw, TX 77530 - 281-457.2404 · FAX: 281-tt$7.2419 - 88/17/2888 86:11 5617318885 CITY OF BOYNT~ PAGE- 88/16/2808 15:31 281-457z2419 ~4~1~ ~w~'~o~ , ~ 7~767 Tei~pho~5 M~tro S~rvi~es consultant Inc. Attn: ~a C. ModlJ.n P.O. Box 146 Cl~mnelvicw, TX RE: Co~tract No: 5990219 .~W~AL coNTRACT FOR REFUP~ISFffNG FII~ HYI)RAaNT3- ~ M~- Modlin; Encto~d pl~e fmc~ three (3) copies of th~ ~above-mf~e~cecl co~trac~ ~d~n~ No. 2 f~ ~o~ ~ew ~d si~re, ~ you ~ i~ ~ pl~a~ si~ ~d ~rn by $~uary 17, ~ A ~lly ~xe~ed ~y ~ll ~ fo~e~ to you ~ si~atur~ by ~e proper ~ty officiO. T~ you for yo~ c~n~ed ~t~e~ in ~he C~ of Aus~. 2000 RE: Lqf~rmation onour Audit Service De~r Mr. Ken.yor< Ed Floyd has ask me :o thank you for the interest you have shown in our service and to provid~ you with th~ fiallowing information. Metro Scrv/ee Consultant~, Inc. (MSC) is plea.~/to detail our fire hydrant audit program. M$C w/ll furnish a t~m of trained and experienced t~,hnic/ana for the purpose of auditing and sar~jeyiag the fic~ hydrant9 bi your system. The ¢oliowm~ steps a~e per~rmed durinl~ the I. Map the location of the hydrant and a$$i/n a number to each. (Utility to ~upply d/atribution map.) This allows you tO locate hydrant by hydrant r~mbet. 2. L/st the manufacturer, model, year of manufacture ~long with main valve size and operational direction._ 3 list p~mper and hose nozzle size and thread configuration. 4 Ch~;k NF.P. code requirements (excluding gows). 5. Note shut off valve location and operational direction ('rf applicable). 5. Cycle hS'drant. 7. R~st~r hydrant/Iow e~pabilitie.% aingje residual. 8. No~ mt~hanioal and operational defiei~cies (under "WOI~K NF.~EDBD"). 9. Indicate ~ost and time r~quired to ar.x. omplish rg~lr~ show~ under "WORK NW.J/DED") for ~.-~h hydrant. I0_ State cosmetic and miscellaneous condition, aa found. All of tl~ ~bove information is t0 ~oe-compiled and pre, emil to the utility in book fo~m. Thc ~rne information/s to be ~miahed on a computer program\diskette~,high densiW IBM compatible, ~/ttefi in FoxPro, wh/¢h allows the user to update information and/or make modi~c~tions to the /aformatio~ In addition to ail of the above information, a summary report is to be furnished listing all k~ltants by manufacturer classification, model and valve size, Also summary reports on mquieed repairs, by catego~e,~ to include: · P.O. Boy. 148 Ohannelview~ TX 775,,',,'~ · 281-457-2404 ' FAX: 261-~i7.:~419 · 08/04/2000 15: 0~ 5Gl F3iO~G5 OITY OF BOYN¥ON PAGE- , 83 2. 4 7. 8 i:(y. cba.qts out c Hydrauts reqUirlr~ nuts, bolts, etc.) Th~ summary r~ports ~hall l}~ ~ repa~ n~ to r~m the fire h~r~ta to propg ~r~ condign. ~ ¢st~a~ of Co~ ~ ~c rep~. as well ~ the time r~ui~d for ~{ r~s 5h~} ~ sho~. MSC aah ~ these re~rs, ~ dir~ted by ~e ~dig ~e UtilRy~sod~k~; the information contained in. tho A,~'rli~the tlr¢ d~ment ~ ~H ~ l~g ~e staiou ~ere the clo~st h~s a~ l~t~ in proximi~ to ~ add~ss of the ~e, as ~r Fire Hyd~t ~o~=ion 5yg~ ~e ~11 ~ch for 5to h~r~ts by s~lar ~r~ ~.. ~s ~aion ~ong ~ lhe flow p~ra r~dings, ~n ~ ob~n~ ~ ~ ~dit ~ns. C{ty Beach County, ~heCky 0£ Delrj~y Beach, same conlract, as the,City of Delray l~t~& Lak~ Worth for each hydrant a~dited. If you have and requested me anytime. me anyt~e; 'v!te a~e,piel~,.ed you have do not ]~esitate~tO,contact l~d Floyd or I remain, tt - ~TRO SERVICE CONSULTANTS~ INC. ~.~, Dora Formanek via facsim/le> 56] ,731.0065 WBE CERTII~ED flY THE CITY OF HOUSTON & THE CITY OF AUSTIN, TEXAS ~eb Bush Governor 4~RANr)IIM · eCHNZCAL ME DATE: ]uly 20, 2000 TO: Public Water Utilities SUBJECT: Maintenance and testing of fire hydrants Palm Beach County Environmental Control Rule [Z (ECR-LD, Section 14, requires the supplier of water to establish a routine testing and maintenance program on each fire hydrant connected to its syStem. The hydrants are required to be tested at least once a year, unless the health department approves a lesser frequency based on the manufacturer's recommendation. Please provide a report with details of the testing and maintenance program to Show that you are operaUng in .corn pliance with the Rule. The following information should be included in the r~port. · A description of the routine maintenance and testing program in place. · A copy of the distribution map, drawn to a scale between 200 and :L000 feet per inch, showing the general location of water lines, valves, fire hy,cl~rants, etc. ECR- [[ re. quire? the. Submittal of this information by February 28 of each even numDerecl year. · The number of fire hydrants under your responsibility for maintenance and testing. · Who performs the maintenance and testing? Please detail the minimum qualifications of the personnel if they are your employees. [f you have contracted with a private company to perform this work, then please indicate the minimum qualification of the company including the types of licenses and certification. · The frequency of maintenance and testing, the most recent date when it was conducted, and the next planned date. ([f it has not been done this year, it must be Performed within :t2 months of the date when it was previously conducted). · A summary of results from the testing. List the hydrants that are not functioning or have failed the test and the date by which they will be repaired and re-te~ted. (Detailed records of maintenance and testing for all the fire hydrant shall be kept at the water treatment plant site if possible, for review by health department personnel). Please submit the report within thirty (30) days of receipt of this memorandum, if you are unable to meet this deadline, you may request an extension in wriUng, giving reasons for the delay. Please call this office at $6:[-355-3070 ext. 1:t76 if there are any questions or further clarification is needed. Your prompt attention to this matter would be greatly appreciated. FROH: Asir Canyas, Supervisor of Open Division of Environmental Health Requested City Commission Meeting Dates ~ Jul3 [8. 2000 August 1, 2000 [] August 15. 2000 [] September 6. 2000 V-CONSENT AGENDA ITEM B-2 CITY OF BOYNTON BEACIt AGENDA ITEM REQUEST FORM. Dale Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m-) July 19, 2000 (5:00 p.m.~ August2, 2000 (5:00 p.m. August 16. 2000 (5:00 p.m.) Requested City Corarmss~ Meeting Dates [] September 19, 2000 [] October 4, 2000 [] October 17. 2000 [] November 8. 2000 Date Final Form Must be Turaed in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20. 2000 5:00 p.m. October 5. 2000 (5:00 p.m.) October 18,2000 5:00p.mo NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmislxed Business [] Announcement [] Presentation RECOMMENDATION: A Motion to award the bid for: CONSTRUCTION & INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST & WEST WATER TREATMENT PLANTS" BID#099-2821-00/CJD to: MARINE ENGINEERING CONTRACTORS, INC. of Lake Worth, Florida for an expenditure of: $279,500.00. EXPLANATION: On September 28, 2000, Procurement Services received and opened four (4) bids for the "CONSTRUCTION & INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST & WEST WATER TREATMENT PLANTS". After review of the four (4) proposals, it has been determined that Marine Engineering, Inc. is the lowest, most responsible, responsive bidder who meets all specitications. John Guidry, Utilities Director concurs with this recommendation (see attached memo # 00-230). PROGRAM IMPACT: The purpose of this bid is to obtain a firm price for the Construction & Installation of Fluoride Sytems at the East & West Water Treatment Plants to include: stabilization, electrical systems, pumps, pads. tanks, piping, painting, training and control devices for a complete and operable fluoride feed system at both water treatment plants. A Grant is to be received in December 2000 from the Florida Fluoridation Project for approximately $248 000.00 to reimburse the Utility fund for most of the expenditure. FISCAL IMPACT: Funds are available in the following account: Descriution: Account#: Utility Reserve Account 403-5000-590-96.01(WTR094) Deputy Director of Financial Services Budget Amount: I C'fi{t~ IXS!an ager, s ~i'~gnatur e Deparunem City Attorney / Finance / Human Resources C: Bob Kenyon - Utilities Department Barb Conboy - Procurement Specialist File S:LBULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R 00- A RESOLUTION OF THE C1TY COMMISSION OF THE CI-FY OF BOYNTON BEACH, FLORIDA, APPROVING THE A~i:OF;A Bib (Nb. 099-282!~0Q/CJD) TO MARINE~ ENGINEERING CONS'TRuCTIoN, iNC., OF LAKE woRTH~ FOR THE cONSTRUC~ON AND tE ,A~4OU:NT THE SAID WHEREAS, Procurement Services received and opened Bids for the above mentioned project on September 28, 2000, and it was determined that Marine Engineering Construction, Inc., of Lake-Worth, .Florida, was the most responsive bidder who met and exceeded all specifications; NOW, THEREFORE, BE TI' RESOLVED BY' THE CITY COMHI'SSZON OF THE CI'I'Y OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, hereby approves the award of a bid for the construction and installation of Fluoride Systems at the East and- West Water Treatment Plants in the amount of $279,500.00, to Marine Engineering Construction, Inc., of Lake Worth, Florida, and authorizing the Mayor and City Clerk to execute a Contract between the parties, a copy of which is attached hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately. PASSED AND ADOPTED THIS day of October, 2000. CiTY OF BOYNTON BEACH, FLOR[DA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner City Clerk (Corporate Seal) s:Reso\Bid Award\Marine Eng-Floudde BidlOlO00 UT[LI'T~ES DEPARTMENT MEMORANDUM NO. 00-230 TO: Bill Atkins, Procurement Services FROM: John A. Guidry?,~ ~\~// Utilities Director \ ~' DATE: - October 5, 2000 SUBJECT: Recommendation of Award for Fluoride Systems On September 28, 2000, we opened four bids, ranging from $279,500.00 to $339,000.00, for the construction and installation of Fluoride Systems at the East and West Water Treatment Plants. We evaluated the bids and references, and recommend' award to Marine Engineer ng ~Construction, Inc. of Lake Worth in the amount of $279,500.00. Marine Engineering Construction is the lowest priced, responsive, and respons b e b drier. The length of the contract is for 120 days after issuance of permits from the City's Building Department and Palm Beach County. We expect to receive a grant in December from the Florida Fluoridation Project for approximately $248,000.00, which will cover a significant amount of this enhancement. Funds are available for this project in Utility Reserve Account #403-5000-590-96.01 WTR094. Please present this to the Commission for their approval of award and authorization to execute a contract by Resolution. you have any questions, please contact Bob Kenyon at Ext. 6402. .]AG/BK/acl Attachments - contract cc: Dale Sugerr.~.n - memo only Bob Kenyo~l'hemo only Barb Conboy - memo & contract April Lamons - memo & contract File - memo & contract City Attorney - memo & original contract NAME OF BID: CONSTRUCTION & INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST & WEST WATER TREATMENT PLANTS -"Offers from the vendors isted herein are the only offers BID OPENING DATE:SEPTEMBER 28, 2000 ~rec~ived timely asof the above receiving date and time. BID OPENING TIME:2:30 P.M. All other offers submitted in response to this solicitation, BID #:099-2821-00/CJD if any. are hereby rejected as late" VENDORS INTERSTATE ENG. CORP. MARINE ENG. CONT,, INC, 'LC DIVERSIFIED, INC. 2200 N. FEDERAL HWY. STE #223 1951 10TH AVENUE, NORTH 1928 LIMBUS AVE. BOCA RATON, FL 33431 ' ' LAKE WORTH, FL 33461 SARASOTA,'FL 34243 ~,TTN: ARNOLD PIKE ATTN: PAUL S. PEFLEY, JR. ATTN: THURSTON LAMBERSON (561) 394-4345 (561) 586-6999 (941) 756-8045 TOTAL PROJECT COST $317,000.00 $279,500.00 $304,999.00 ACKNOWLEDGEMENT OF ADD. #1 YES YES YES ACKNOWLEDGEMENT OF ADD. #2 YES YES YES ~,CKNOWLEDGEMENT OF ADD #3 YES YES YES CALENDAR DAYS 180 120 150 5% BID BOND ENCLOSED YES/INTERNATIONAL FIDELITY INS. CO. YES/RLI INSURANCE CO, YES/U,S. FIDELITY & GUARANTY CO. ~UMBER OF BID PROPOSALS 1 I 1 SUBMI3-~ED STATEMENT OF BIDDER'S QUALIFICATIONS YES YES YES BIDDER'S SITE INSPECTION YES YES YES NONCOLLUSION AFFIDAVIT YES YEs YES YES ANTI-KICKBACK AFFIDAVIT YES YES . SUBMITTED EAST & WEST WATER TREATMENT PLANTS BID OPENING DATE:SEPTEMBER 28, 2000 BID OPENING TIME:2:30 P.M. BID #:099-2821-00/CJD ]'Offem from the vendg~s listed herein are the only offers reCei~e'd llr~el~ as of th¢~ above'receiving date and time. All other offers submitted in response to this solicitation. if any, are hereby rejec[ed as late" VENDORS WIDELL, INC. 5365 STIRLING RD, FT, LAUDERDALE, FL 33314 ATTN: G.E. TOWNE (954) 587-0520 TOTAL PROJECT COST -$:~39,b(~0.00 ACKNOWLEDGMENT OF ADD. #1 YES ACKNOWLEDGMENT OF ADD. #2 YES ACKNOWLEDGEMENT OF ADD. #3 YES CALENDAR DAYS 280 5% BID BOND ENCLOSED YES/HARTFORD ACCIDENT & IND. NUMBER OF BID PROPOSALS 1 SUBMITTED STATEMENT OF BIDDER'S YES QUALIFICATIONS BIDDER'S SITE INSPECTION YES NONCOLLUSION AFFIDAVIT YES a, NTI-KICKBACK AFFIDAVIT YES SUBMITTED Page 1 of 2 NAME OF BID: CONSTRUCTION& INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST & WEST WATER TREATMENT PLANTS "Offers from the vendors listed herein are the only offers BID OPENING DATE:SEPTEMBER 28, 2000 received timely as of the above receiving date and time. BID OPENING TIME:2:30 P.M. A, other offers submitted in response to this solicitation. BID #:099-2821-00/CJD if any, are hereby rejected as late" VENDORS ' WIDEL~i'INC. 5365 STIRLING RD. FT. LAUDERDALE, FL 33314 ATTN: G.E. TOWNE (954) 587-0520 CONFIRMATION OF MINORITY OWNED YES/NOT A MINORITY OWNED BUSINESS SUBMITTED BUSINESS CONFIRMATION OF DRUG-FREE YES WORKPLACE SUBMITTED SAFETY PROGRAM COMPLIANCE YES COMMENTS SUBCONTRATOR'S FORM SUBMITTED Pa{~. ~of2 ~_J NAME OF BID: CONSTRUCTION r& INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST & WEST WATER TREATMENT PLANTS BID OPENING DATE:SEPTEMBER 28, 2000 BID OPENING TIME:2:30 P.M BID #:099-2821-00/CJD "Offers from the vendors listed herein am the only offers received Ume~iy es of the above mceivie~ date and time. All other offem aubmiffed in reseonse to this solicitation. if any. are hereby rejected as late" VENDORS INTERSTATE ENG. CORP MARINE ENG. CONT., INC. TLC DIVERS!F ED, NC 2200 N. FEDERAL HWY. STE #223 1951 10TH AVENUE, NORTH 1928 LIMBUS AVE. BOCA RATON, FL 33431 LAKE WORTH, FL 33461 -, S~..P~SOTA,,FL 34243 ATTN: ARNOLD PIKE ATT~N: PA01~. PE~'I-'I~Yi'~J~.'' ' ! ~j: TRU'F~ILAMBERSON (561) 394-4345 (561) 586-6999 i (941) 756-8045 CONF. OF MINORITY OWNED YES/NOT A M NOR "FY OWNED YES/NOT A MINORITY OWNED ~ YES/NOT A MINORITY OWNED BUSINESS SUBMITTED BUSINESS BUSINESS BUSINESS CONFIRMATION OF DRUG-FREE YES YES YES WORKPLACE SUBMITTED SAFETY PROGRAM COMPLIANCE YES YES YES COMMENTS Page 2 of 2 CONTRACT TI{IS AGREEMENT, made and entered into this day of , A.D. 2000, by and between the CiTY OF BOYNTON BEACH, a municipal corporation o£ Florida, hereinalSer called the "City" and Marine Engineering Contractors, Inc. a Florida Corporation a Florida General Partnership a Florida Limited Partnership a Sole Proprietor Check One hereinafter called CONTRACTOR. WITNESSETH That under the due procedure of law, bids were heretofore received by the City Commission of said City for the performance of work and supplying materials, hereinafter described, and said Comm~ssio, n having` canvassed said bids, had determined that the bid in the total amount of Two ~nndred S~venty Nine Thousand Five ~n~a~ed Dollars subnfi~ed b~ the ~'e°reinenfimied CONTRACTOR~was the eke~.uti6n ~f this Contract' best and most desirable bid submitted, and has authorized b~0W,, ~ ~R~, FQ ~RE, in consideration of these premises and the mutual conditions and Covefla/~s ~tained herein;' the 15arties agree as follows: 1.0 AGREEMENT 1.1 The CITY does award the contract to and does hire and employ the CONTRACTOR and the CONTRACTOR does accept the award, predicated upon ~he bid of the CONTRACTOR, dated Sa.,t~mh~r ?g: ?aa0 , which is hereby incorporated by reference into this agreement, and the CONTRACTOR does' agree to furnish the necessary labor, tools, equipment, materials and supplies, etc., and to perform all the work provided in the bid, contract documcms, bond documents, plans and specifications for: · Bid Title CONSTRUCTION AND INSTALLATION OF FLUORIDE SYSTEMS AT THE EAST AND WEST WATER TREATMENT PLANTS Bid Number: #099-2821-00/CJD City of Boynton Beach, Florida, all of which are incorporated herein by reference at such unit prices/or lump sum prices as specified in CONTRACTOR'S bid totaling $279.500.00 C-I 2.0 SCOPE OF SERVICES 2.1 CONTRACTOR further agrees to furnish al! materials, supplies, machines, equipm~m; tools, supefintenderlts, labor, insur/~nee, and:'0~e~ a6cessories and services necessary m- complete,sa:id pml ;di iff acc6rdance With the conditions and prices as stated in the contract conditions; supplemental general qondiffons and special conditions of the contraCt; plans which includ~ alJ~m~ps, pla-!5~ blu~p!~ts, and other drawings and printed or written explanato~i~att~r:ther~0i!as cooiained in the bid, contract documents and specifications: f0r056 project, i. 2.2 2.3 All the work and labor performed under ~ ,c:~ .~afl,shall.be p~rforme~ ~ar~,~. all of the material furnished .slmll be,:in su'i~i'}~on~'6rmity, ua~h S.ai? '~iah~'~d specifications, and CONTRACTOK ac~p~ and consents m.: ~-~ondilipns c~)ntained in said plans and spe~eificafion~i ~d eXpressly agree~ t0:;ic0iUp~Y ~th every requirement and Sti fl~a~ic~n ~er~in~e~.to he, peffCt~ ~ the,p~ contracting to de ~aid work.' ' ...... ~ : ~ the office of the in and CiE which may he I ' for the 2.4 2.5 2.6 Ur, on receipt of written gotifi~at~ from the CITY, to corr~t any defective or faulty work or materials gvhi~!:may :~pp~a~ wi~ one (1~ yegr ~er completton o the contract and receipt: of ~ u~ent: CONTRACTOR. shall make the necessary cortectioti~ wi.~n ~.(10)' days. pr Nqe~pt of the ~,autten horace. To comply vath the pEo,~.sto~9,f~.~ectton 25~5.05~ Fl0nda Statutes, if applicable. ~no pay promptly, befo~r~ .final s~ttl~mcnt,: any and all claims or liens incurred in d abo~it thi~ ~ork,:.l~ti:~i~e~pf i!ens forms from all subcontractors and SUppli~ of material~' ~)ma.s {;!1~ iiap~li~d by CITY. 2.7 The CONT,RACTOR shall mmo~ve ;.and,~ clean up all rubbish, debris, excess material~ temporary strUctureS, tOoIs and 6quipment from streets, alleys, parkways and adjacent property:that may hay6 been used or worked on by the CONTRACTOR ~ co.,;~.ec~o.n, with th~ project promptly as such section or portion is comple~e~d ~.~ea/~ .for ~us~ le~a~ving the same in a.n~at and presentable condition. C-2 3.0 Payment of monthly or partial estimates may be withheld until this has been done to the satisfaction of the City Engineer. F'inal acceptance and paymen~ for the entire project will not be made until the site is satisfactory to the CITY. 2.8 The CONTRACTOR shall at all times observe and comply with the provisions of the charter, ordinunces~ codes and regulations of the City of Boynron Beach. Flor/da. 2.9 Upon completion of the work, the City Engineer shall satisfy himself, by examination and test, that the work has been fully completed in accordance with the plans, specifications and contract documents: When the City Engineer is so satisfied, he shall recommend acceptance thereof to the City Manager, who shall. if he agrees with such recommendation, present the final payment application to City Commission for review and vote to formally accept the project. The right of general supervision of, the CITY as hereinafter l~rovided under "atahoriw of th~ ngmeer shall not make the CONTRACTOR an ageilt or employee of the CITY, but the. CONTRACTOR, shall at all times, and in all respects have the fights and liabilities of an independent contractor. 2.10 After the cleaning up of the work, premises, streets, alleys, manholes, catch basins, or'other areas of structure in anyway connected with the performance of the contract, the work as a whole shall be inspected by the City Engineer, and any workmanship or material found not meeting the requirements of the specifications shall be removed by or at the expense of the CONTRACTOR and good and satisfactory workmanship or material substituted therefor. All settlement, defects or damage upon any part of the work shall be remedied and made good by the CONTRACTOR. 2.11 The CONTRACTOR will be held responsible for the care, protection and condition of all work until f'mal completion and acceptance thereof, and will be required to make good at his own cost any damage or injury occurring from any cause. COMMENCEMENT OF WORK 3.1 CONTRACTOR hereby agrees to commence work under this contract on or before a date to be specified in the written "Notice to Proceed" of the CITY and to fully complete the project within 120 days following the commencement date as specified in same. c-3 4~0 5.0 Time is the essence of the contract. In the event the CONTRACTOR shall fail in the performance of the work specified and required to be performed within the time limit set forth in the contract, after due allowance for any extension or extensions of time made in accordance with herein before set forth, the CONTRA.~CTOK shall be l~able to~ the CITY, as liquidated damages and not as penalty, the ~a[n~ '°ont~ ?i~pulate~ yherefore in the special conlditi0ns Or in other documents for each and every calendar day that the CON~CTOR shall be in default of completion. The CITY shalI~ave the fight to deduct said liquidated damages from any amount ~amat3e~ ~9~-~gr:'m~7~,be~6~e: due..the C OP%~ or :to~ co}leet ,such liquidated ges~,{,fro .m.~ CONtRaCTOR ot his :Surety: 3.3 CQ~G~OR ~hatl; oS ~soon~a~.;p~.able,.,a~ ,'~,::sJgnature of contract, notify C¢¢~g~*eer, in:~ting}of~:fi~eh;;~f ~beon~e~q~:propos~d..(£or principal parts of w~rk~ ~d:.f:.or such others ~i~¢Eng~r:~y~fii~ect~ ar3~.~shall not employ an that !ax~te~,n~y~ wathivt a re~o~kbi~:nme~, 6bjteet mt ~meompeteut or as unfit. LIQUIDATED DAMAGES . 4.1 The CONTRACTOR further agrees to pay $100,110 per .day as liquidated damages,, for .fail~ure to begin within ten (10)days of "Notice to Proceed" or failure to Complete the work within ,~:20 calendar days froni the commencement date.to.he indicated: in the written~"Notice to Proceed']. PROTECTION OF~EXISTING FACILITIES, 5.1 The CONTRACTOR warrants that prices include the protection and continuous use of all existing sewem, conduits; drains, pipes, buildings, walks, bridges, guard rails and other construction encountered, and the prompt repairing of any damage done to them during the progress of the work, or from insufficient support thereafter; also all the filling, backfilling, tamping, ramming, puddling and consolidating; the removal and disposal of all rubbish and surplus material; also all pumping bailing draining or unwatering of all excavations, incidental to the execution of the work::also the furnishing of all necessary labor, tools, equipment, materials~and supplies, etc. and the performance of the whole.work mentioned in the detailed plans and specifications necessary to give a finished result, and inctuding all: expense incUrred.. in o~.in consequence of the suspension or discontinuance of the said veork specified and a faithful compliance with each and every one of the requirements of the contract and for the maintenance of the entire work and construction in good condition and repair until final acceptance. Co4 6.0 6.3 6.4 5.2 The CONTRACTOR shall assume full responsibility and expense for the protection of all public and private property, structures, water mares, sewers. utilities, etc., both above and below ground, at or near the site or sites of the work being performed under the contract, or which are in any manner affected by the prosecution of the work or the transportation of men and materials in connection therewith. The CONTRACTOR shall give reasonable written notice in advance to the department of the CITY having charge of any property or utilities owned by the CITY and to other owner or owners of public or private property or utilities when they shall be affected by the work to be performed under the contract, and utilities, me removat and replacement or protection· bf such property or INDEMNIFICATION 6.1 The CONTRACTOR shall indemnify and save harmless and defend the CITY, its agents, servants, and employees fi:om and against any claim, demand, or cause of action of whatsoever kind or nature arising out of error, omission or negligent act of CONTRACTOR, its agents, servants, or employees in the performance of services under this Agreement. 6.2 CONTRACTOR shall indemnify and save harmless and defend CITY, its agents, servants and employees from against any kind and all causes, claims, demands, actions, losses, liabilities, settlements, judgments, damages, costs, expenses, and fees (including without limitation reasonable attorney's and appellate attorney's fees) of whatsoever kind or nature for damages to persons or property caused in whole or in part by any act, omission, or default of the CITY, its agents, servants or employees arising fi:om this contract or its performance. The CONTRACTOR and the CITY hereby agree and covenant that the CONTRACTOR has incorporated in this original bid, which constitutes the contract sum payable by the CITY to~ the CONT~RACTOR, specific additional consideration sufficient to support this obligation of indemnification provided for in this paragraph. It is the CITY'S and CONTRACTOR'S full intention that this provision shall be enforceable and said provision shall be in compliance with Florida Statute 725.06. The execution of this Agreement by the CONTRACTOR shall obligate CONTRACTOR to comply with the foregoing indemnification provision, as well ~the ins,uran, ce pro. visions which are set forth in Attachment "A" herein. owever, the indemmficat~on prowsmn, and the insurance provision contained in this Contract are not interdependent of each other, each one is separate and distinct fi:om the other. The obligation of the CONTRACTOR to indenmify the CITY is not subject to any offset, limitation Or defense as a result of any insurance proceeds available to either the CITY or the CONTRACTOR. C-5 7.0 PAYMENT BY CITY 7.1 The CITY agrees to pay the CONTRACTOR in carrenl funds for the performance of the contract, subject to additions and deductions as~ provided in the specifications. 8.0 CHANGES IN TIlE WORK 8.1 The CITY, Without invalidating ,the Contract, may order extra work or make changes 'by?hitering, adding to or deducting from the wo~rk the Contract sum /0ein~ ~}~ted ,~':~!Y .A~J ~3~ch~t~ s~a![ be'ex~d-~der the condmons of ~e~ 6i~ c6nt~i~t, pray claim for extension.of t~me g~g~L~d thereby shall be made in v~riting at the time such.change is ordered. 8.2 All change orders and adjustments shall be in writing and approved by the City Manager or City Commission if required, 0therwisei no claim for extras will be ~llovced. ...... 8.3 The General Contractor and all 9f.~' Subconu'act0rs ~ha[! be apprised of, and familiar wi~, the foll0~ng cofidjti~ns 'and procedures g6~eming extra -work under the Contract: 8.3.1 Any change order has to be recommended by the City Manager and 0fficialI~ approved by the City Commission before any steps are taken to implement the change order. 8.3.2 Shocld 'the CONTRACTOR or any of his subcontractors commence with the work without making a claim in writing for unforeseen extra work he encOunters, it will bd construed as an accepiance and agreement by him that any such work is required under the contract and no future claim for extras will he considered or allowed by the CITY. 8.3.3 No Claim for extra w~ork: will be allowed unless and until authority for same by written Change Order h~ been obtained from the City Manager or the City .Commission of Boynton Beach, if necessary, which authorization will be signed by the Mayor. 8.3.4 Che~ges in Ihe work di~cted in writing by the CITY'S Representative und~ the following pr0c~dures shall become a part of the Contract by a written Change Order. 8.3.5 Information regarding changes in the work involving claims to the CITY for additional w~rk, credits, and/or adjustments under the contract shall be promgtiy transmitted in ~writing by. the General CONTRACTOR to the CITY'S Representative with full explanations and justifications for h/s consideration in preparing a Change Order to the Contract. C-6 8.4 The value of any change ordered under the Contract for extra work and/or any reductions in work required, shall be determined under one or more of the fc~llowmg procedures before a written Change Order is issued: 8.4.1 8.4.2 8.4.3 By such applicable unit prices, if any, as are set forth in the Contract except in those cases where increases m quantities exceed fifteen (15) percent of the original bid quantity and the total dollar change of that bid item is s~gnificant in the opinion of the Engineer, the unit price shall be subject to review to determine ifa new unit price should be negotiated; or If no such unit prices are set forth, then by a lump sum or other unit prices mutually agreed:~!pon bY the CITY and the CONTRACTOR; or By cost reimbursement, which isthe actual cost for abor, direct overhead, mat. erials, Suppl~e3, equipment and other services necessary to complete the work pids~i~i~t.een:(15) percent to cover the cost of general overhead and profit. Ebr, ail-labor and fOreman in direct charge of the authorized opemtmns, ~ei CQNTRACTOR shall receive the current local rate of wages.to be ~a~eed upon in writing before starting such work, for each hocr ~id lahorland:fdreman are actually engaged thereon An upper limit of total cost and of'pr~ofit shall be agreed upon and shall not be exceeded unless approved by the CITY. 8.4:3.1 The C.O .ZS'TRA~TOR shall submit sufficient cost and pricing data to i eO~l~..e. Engineer to determine the necessity and reaso~131en, es~iof co~t~ and amounts proposed and the allowability and el3g[15ility of costs proposed. 8.4.3.2 The CONTRACTOR shall have an accounting system which accounts for such costs in accordance with generally accepted .acc°m3ti~ principles: This system shall provide for the ~dentific~fion, accumulation and segregation of allowable and unalli~lWable Chang~ Order costs. 8.4.3.3 Where it is indicated that the Contract is Federally or State assisted, the CONTRACTOR'S attention is directed to the applicable rules and regulations relative to cost principles which must be used for the determination and allowability of costs under grant. 8.4.3.4 In no case shall fringe benefit costs on direct labor costs exceed forty (40) percent of direct labor costs. C-7 8.4.2.5 In no case shall the CONTRACTOR and Subcontractors' general overhead and profit in the aggregate exceed fifteen (15) percent of the total cost of direct labor, fringe benefits, direct overhead, materials, sUpp}ies, 'equipment and directly related services supplied by him Among~the items co~nsidered ~:general overhead are bonds; ins~ande, 'incid~rlt~al~ 'job butderis, supervision and general ~offi~(e:~Pense~. · 8.4.3.6 In no: cas* ~ shall :th~ CONTRACTOR'S cost for administering subcbntrac~ exceed ~ (5~ percent 0~: the subcontractors' cost not incl~dii~g SUbContract?s( pro~t. ~ - sUCh as power driven pumps, required for authOrized work, the ~greed rental :ime Of its use on ~ot exceed the current Company in the Equipment". Rate .shall 8.4.3.8 Records of ~ day by the ( shall c~e~ty alli be rew'ewed at the end of each he E~ngineer. Such daily records he wo~l~ done under the contract Order. Duplicate copies of the be made, s~gned by the 5 and one copy retained by each. 8.5 Clmm of navment for extra WOrk shall be submatted by the CONTRACTOR upo certified ~state' ment s~PPoff~ bY~-:ir~eiPSed'ib!lls. Such statements shall be Submitted for the' curr~t c9~ ~t~)~ymmTor ~e month in which the work was done. No claim for extra ~p!~;~,~i~e ailoWed,maless that same was ordered, in writing, as aforesaid alad the~Iaim:¢presented at the t~me of the first esttmate after the work is completed.. 9.0 PROJECT ENOINEER 9.1 The project engineer shall be Bob Kenyon, Deputy Director of Utilities 9.2 The Engineer shall have general supervision and direction of the work. The Engineer is the agent: of the CITY only to the extent provided in the contract documents and when in special instances he has the authority by CITY to act, and in such instances he shall, upon request, show CONTRACTOR written authority. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the contract. C-8 9.3 As the Engineer is, in the first instance, the interpreter of the conditions of the contract and the judge of its performance, he shall side neither with CITY nor with CONTRACTOR, but shall use his power under the contract to enforce its faithful performance by both. 10.0 INSURANCE 10. I The CONTRACTOR shall maintain during the term of this contract commercial liability, motor vehicle, and property damage insurance, acceptable to the CITY. covering the work contracted and all operations connected herewith, and whenever any of the work in the contract is to be sublet, CONTRACTOR'S contingent:: _ . or protective... . liability and property damage, insurance. Such insurance s~l~ll,~rovade lmm. ts not less th ,a,,n, ~ose set forth on the insurance requirement scneaule attached as Attachment A . 10.2 Requirec! insurance shall be documented in a certificate of insurance which provides that the CITY of Boynton Beach shall be notified at least fifteen (15) daYs~in a~dvance 9f~a!lce!lation, nonrenewal or adverse change~ Contractor agrees to furnish policies if Certificate of Insurance is not acceptable. 10.3 The CONTRACTOR shall ta~e all ~necessary precautions to prevent the generatkm o£10ud, uunecessa_,y noise in conjunction with his operations at the wgr.k sir~. I~!,ernal&mbUstion engines used with construction equipment shall be eqmppect:w~th mumers, as required by the Codeof the City of Boynton Beach, and the ~ONTRA~TOR ,shall eomp!y with all requirements of this Code as they pertain tO pr~veni~on of noise. No pile driver, excavating or other construction eqmpmem, pne .um~ fi.c h~er, ~derrick, the use o£ which is attend by loud or unusual noise} shall be operated between the hours of 6:00 P.M. and 7:00 A.M., except bY written,permission of the City Manager, and then only in case of emergency. 11.0 GUARANTEE~AND W~TIES 11.1 All the. work shall be-guaranteed to remain in good condition for one year from date of acceptance. c-9 12.0 TERMINATION OF CONTRACT 12.1 If the work to be performed under the comract ~s assigned by the CONTRACTOR other than provided for herein;if the CONTRACTOR should be adjudged as bankrupt; if a general assignment 0f"his agsets be n~ade for the benefit of his creditors; if a receiver should be r any of his property; if at any time the Engineer shall certify r Manager that the performance of delayed or that he is of - its ~ or upon in the cease 12~.1 1' i.,Gompleteth¢ 12.1.2 Obtain a'bid the thouglr contract _ ._sufficient (~onll~t which paragraph, alilOUrlt or with its and the CITY of even paragraph) balance of the damages for forth in the first as used in this by CITY to thereto, less the C-10 13.0 CONTRACT CONTROLS 14.0 13.1 The subject contract between the CITY and the CONTRACTOR shall supersede any and all documents executed between the parties relative to the project. In the event of any inconsistencies, the terms, prowsions and conditions set forth in the subject contract shall supersede all other documents and shall be comrolling. TIME OF ESSENCE 14.1 Inasmuch as the provisions hereof, and of the plans and specifications herren, and of all the ~other contract documents relating m the times of performance and completion of the work are for the purpose of enabling the CITY to complete the consumction of a public improvement in accordance with a predetermined program, all such time limits are of the essence of the con~act. 15.0 REMEDYFORDELAY 15.1 15.2 In the evem of any delay in the project caused by any act or omission of the CITY, its agents or employees, by the act or omission of any other party, or delay caused by weather conditions or unavailability of materials, the sole remedy available to CONTRACTOR shall be by extension of the time allocated to complete the project. No monetary damages shall be claimed or awarded to CONTRACTOR in association with any delay in the project caused by an act or omission of the CITY, its agents or employees. Failure on the part of CONTRACTOR m timely process a request for an extension of time to complete the work shall constitute a waiver by CONTRACTOR and CONTRACTOR shall be held responsible for completing the work within the time allocated by this contract. 15.3 All requests for extension of time to complete the work shall be made in accordance with the General and Special Conditions. 15.4 For the purpose of this section the phrase "the CITY, its agents and employees" shall include but shall not be limited to the architect, project manager and consulting engineers. C-Il IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its Mayor, attested by the City Clerk with the Corporate Seal of the said CITY and the CONTRACTOR has executed these presence the day and year herein before written. Signed. sealed and wimessed in the presence of: CITY OF BOYNTON BEACH. FLORIDA · Mayor Attest: Approved as to Form: City Clerk City Attorney Signed, sealed and wimessed in the presence of: Contractor President or the Vice President Attest as to Contractor C- 12 State of Florida County of Palm Beach SS: ) Personally appeared before me duly authorized to administer oaths to me known to be the persons described herein and who executed the foregomg instrument and have acknowledged before me and they have executed same. Notary Public My Commission Expires: 1 ltl 5/96 nc C- 13 Req~tested City Commission Meetin~ Dates [] July 18. 2000 ] AugUst ] 2000 [] AUgust 15. 2000 [] September 6. 2000 V-CONSENT AGEN DA ITEM B-3 CITY OF BOYNTON BEACt AGENDA ITEM REQUEST Date Final Form Must be Turned in to City Clerk's Office July 6. 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2. 2000 [5:00 p.m.) August 16. 2000 (5:00p.m.) KequestedCity Commission Meetin~ Dates [] September 19, 2000 [] October 4, 2000 [] October 17. 2000 [] Noveraber 8~ 2000 Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m. September 20, 2000 5:00 p.m.) October 5, 2000 r5:00 p.m.) October 18. 2000 (5:00 p.m. NATURE OF AGENDA ITEM [] Admiaislxative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcemem [] Pres~atation RECOMMENDATION: A Motion to extend Bid#040-192-98/CJD for ,,,~rwo (2) YEAR CONTRACT FOR ANNUAL INSPECTION AND TESTING OF FIRE ALARM AND DETECTION EQUIPMENT AND SYSTEMS" for one (1) additional year, to Florida State Fire and Security, Inc., with an estimated annual expenditure of: $11,760.00 per year. CONTRACT PERIOD: NOVEMBER 16, 2000 TO NOVEMBER 15, 2001 EXPLANATION: On December 1, 1998, the Commission awarded this bid to Florida State Fire and Security of Davie, Florida. This vendor has provided us with satisfactory service throughout this contract period. The bid will expire on November 16, 2000; but according to the Terms and Conditions of the bid. we have the option to renew this bid and extend the prices for one (1) additional year, provided both parties agree (see attached letter from Florida State Fire and Security, Inc.). Richard Fiege, Facilities Manager, concurs with this request (see attached memo #00- 177). PROGRAM IMPACT: The purpose of this bid is to establish prices for a period of two (2) years for the Annual Inspecting and Testing of Fire Alarms and Detection Equipment and Systems in accordance with National Fire Protection Association codes and the local Fire Marshall's reqmrements. FISCAL IMPACT: Descrintion: Mechanical Repairs Other ConWactual Services Equipment Maintenance ~.~~....,,..~...~.Other Contractual Services Deputy Director of Financial Services Funds are available in the following account: Account#: Budget Amount: 001-2511-519-46.25 $5,420.00 001-2511-519-49.17 $4,180.00 001-2610-571-46.20 ) $1,080.00 001-2710-572-49.17 ~_~. ~0.00 City Ma~ag~'rX~'Signature Procurement Services Department C: Richard Fiege - Facihties Management File City ArromeyV/Finance / Human Resources S :~BULLETEq~FORM S~.GENDA ITEM KEQUEST FORM.DOC RECEI' D OCT ! 8 2O00 PUBLIC WORKS DEPARTMENT FACILITIES MANAGEMENT DIVISION MEMORANDUM #00~177 TO: THRU: FROM: SUB J: DATE: Bill Atkins, Deputy Finance Director Christine Robertsr I~ter~m public Work5 Director Rich Fiege, Mai~atenance Supervisor Extension of Florida State Fire & Security Bid October 18, 2000 I would like to request that the bid [o Florida State Fire & Security for contractual fire alarm repairs and monitoring be extended for an additional year. The bid # is 040-192- 98CJD and the estimated expenditure total is $t 1,760 and is broken out in the following accounts: 001r2511-5t9-46-25 = $5,420 001-2511-519-49-17 = 4,180 001-2610-571-46-20 = 1,080 001-2710-572-49-17 = 1,080 This bid is for fire alarm repairs and monitoring at the Art Center, Library, 1913 Schoolhouse Museum and the Hester Center. The City of Boynton Beach 100 E. Boynton Beach Boulevard P.O. Box 310 Bogtnton Beach, Florida 33425-0310 Cit9 Hall: (561) 742-6000 FAX: (561) 742-6090 October 1 O, 2000 OCT 18 ~000 FLORIDA STATE FIRE AND SECURITY, INC. 3921 SW47TM AVENUE SUITE 1004 DAVIE. FL 33314 ATT: STEVE WOLK REFERENCE: TWO (2) YEAR CONTRACT FOR ANNUAL INSPECTION AND TESTING OF FIRE ALARM AND DETECTION EQUIPMENT AND SYSTEMS CONTRACT PERIOD: NOVEMBER 17, 1998 TO NOVEMBER 16, 2000 BID NUMBER: #040-192-98/CJD The above mentioned bid will expire on NOVEMBER 16, 2000. The City would like to extend the existing contract under the same terms and conditions for an additional year. We appreciate your quality service, therefore, if you agree, the contract will be renewed for an additional year. Contract period: NOVEMBER 16, 2000 TO NOVEMBER 15, 2001 Please indicate your response on the following page and return it to Procurement Services at your earliest convenience. We look forward to working with you for an additional year. If you should have any questions, please feel free to call my office at (561) 742-6323. Sincerely, Bill Atkins Deputy Director of Financial Services cjd C~ Central File Richard Fiege -Facilities Maintenance File NAME OF BID: TWO (2) YEAR CONTRACT FOR ANNUAL INSPECTION & TESTING OF FIRE ALARM AND DETECTION EQUIPMENT AND SYSTEMS BID#: 040-192-98/CJD Agreement between the City of Boynton Beach, Owner; and FLORIDA STATE FIRE AND SECURITY, INC. (Company's Name) Contract Renewal Period: NOVEMBER 16, 2000 TO NOVEMBER 15, 2001 Yes, t agree ro renew the existing contract under the same Terms and Conditions, and agree to submit a Certificate of Insurance along with this agreement ant[will name the City of Boynton Beach as additional insured. No, I do not wish to renew the contract at this time. NAME OF COMPANY NAME OF REPRESENTATIVE (please print) /~SIGNATURE (AREA CODE) + TELEPHONE NUMBER Requested City Commission Me~ing Dates [] July 18 2000 [] AugUst ] 2000 [] August 15,2000 [] September 6, 2000 V-CONSENT AGENDA ITEM B-4 CITY OF BOYNTON BEACH REQUEST FORM AGENDA ITEM Date Final Form Must be Tumed ~n to CiV, Clerk's Office July 6, 2000 5:00 p.m. July 19, 2000 5:00 p.m.) August 2. 2000 5:00 p.m.2 August 16. 2000 (5:00 p.m. Requested City Commission Meetin~ Dates [] September 19. 2000 [] October 4. 2000 October 17. 2000 [] November 8. 2000 Date Final Form Must be Turned m to Zitv Clerk's Office September 7. 2000 5:00 p.m.~ September 20, 2000 (5:00 p.m October 5. 2000 (5:00 p.m.) October 18. 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the "piggy-back" of Palm Beach County Bid #99-052 to Villa & Sons Landscaping Corporation for neighborhood landscaping projects in the amount of $27,968.20. EXPLANATION: Procurement Services Division has received purchase requisitions to Vi/la & Sons Landscaping Corporation totaling $27.968.20 for neighborhood landscaping projects. The neighborhood landscaping projects are being requested for: Ridgewood Hills. N.W. 6~h Ave and Seacrest, $ 5,105.00:17= Ave Landscaping, $17,843.20: and Community Garden Landscaping at N.E. Martin Luther King and Seacrest, $ 5,020.00. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMPACT: The neighborhood landscaping projects represent a continual effort by the City to assist neighborhood associations in fund/aug of beautification landscape projects. HSCAL IMPACT: rhe FY2000/2001 budget has funding for neighborhood projects as follows: Account Description Neighborhood Projects Account Number 302-1211-512-63-34 Budget $176.732.00 ALTERNATIVES: To seek other alternatives to funding netghborhoodproj*et~ ) D/rector of Financial Services 'Uity Manager's Signature Procurement Services Depamnent Nme City Attorney / Finance / Human Resources cc: Dan DeCarlo - Neighborhood Project Specialist File S:\BULLETIN~FORMSXAGENDA ITEM REQUEST FORM.DOC PROPOSAL FORM VILA & SON LANDSCAPING CORPORATION (COMPANY NAME) 20451 SW 216TH STREET ZIP CODE .33170 305-255-9206 PHONE NUMBER 59-2384066 DATE SUBMITTED: FEDERAL TAX I.D. # 10/07/98 FOR THE /'/~?__AL--f~'~EACH CO.I ~ PROJECT #99052 TO THE BOARD OF COUNTY COMMISSIONERS OF PALM BEACH COUNTY, FLORIDA: We, the undersigned, hereby declare that no person or persons, firm or corporation,' other than the undersigned, are interested in this proposal as principals, and that this proposal is made without collusion with any person, firm, or corporation, and we have carefully and to our full satisfaction examined the Contract Documents, and that we have made a full examination of the location of the proposed work and the source of supply of materials, and we hereby agree to furnish and pay for all necessary ui merit materials and services, fully understanding that the quantities shown labor eq 'p ~ -, - --.~ ,~--* we will fulv complete all necessary work in herein are approx mare only ~-L,,~, . ~ accordance with the Contract Documents and the requirements under them of the Engineer, within the time limit specified in this proposal for the following unit prices, to wit: ! STATE OF FLORIDA ) ) SS COUNTY OF PALM BEACH) PRIMARY CONTRACT . _ . This Contract. made this __ day of A.D. 19._~ by and between PALM BEACH COUNTY. a Political Subdivision of the State of Florida, (hereinafter called the County), and _ VILA & SON LANDSCAPING CORPORATION of MIAMI, FLORIDA , and (his) (its) (their) heirs, successors, executors, administrators and assigns, (hereinafter called the Contractor): WITNESSETH: The Contractor agrees with the County, for the consideration herein mentioned at his, its or their own proper cost and expense to do all the work and furnish all necessary labor, materials, equipment, machinery, to0is,-apparatus, services, state ,woman's compensation and unemployment compensation taxes incurred in the performance of the contract, for the: ANNUAL ROADWAY LANDSCAPING CONTRACT PALM BEACH COUNTY; FLORIDA PROJECT #99052 IN THE AMOUNTS specified in task orders (work order) which may be issued by the County under Condition ~23 and the other terms of the Cona'act Documents. the County is not required to issue any task orders hereunder. The maximum value of orders issued under this Cantmct shall not, in any case, exceed SEVEN HUNDRED SIXTY-FIVE Tt~I. OUSAND DOLLARS ($765,000) (except as may beincreased according to Condition #39 of the Conmact Specifications). -1oo- ! F. ACH 10 F.~CH 10 15 124 124 F~ 4i llAI)~I3ASCAII OIJ~fl~ INOiii:llllA EMil-qGiliA'TA) 1-~'CAL-. ,QUO~lll 1l~' UIdlT$ 168 EACH ~68 15 I0 10 ,EAC3i, I F. ACII 2 fall 10 10 15 15 ~H 50 50 S 5 ~ UNtT~ 10 10 9 F.J~H 10 6 15 .... 15 310~00 _.. SIS,Ix]Of Bids q~ ~l qq~mvmd b~. Chmbs w P;OJEC* r ~&MF.: .M.~IU At.. ROADWAY LANDSP~APIHG COf4'TRA~T ~_~HTiTY UH~T$ lJl~'r AMOUNT ri'BI 7OOI ,I~URS $ 7:5.00 $ 52.500.00 106 ~ST~ S~E~IRRI~ON UNE~ SoeA ~' P.V.C. f~E ONL~ : 200 ~ S 2.00 S 400.00 1068 I P.V.C.~P~EO~ , , . 10eC 1112' P.V.C. (~PE ~LY] 100 ~ S ~.50 S 250.00 1080 2' P.V.C.~PIPE ONLY~ 10~ ~ $ ~.00 ~ 300.00 t 07 PR~ C~HE~ON ~ ~ R~b~ . . . S' ~ S 650.00 I $ 3t250.00: 108 PRO~ CO~E~ TO ~G ~T~ WAT~UNE~THM~RING[UPTO2'~ 5~ S 5~000.00 S 2~000.00 109 ' INSTA~PUMP~ASs~IA~PU~ ~USE F0R OBTNNING WA~ I ' I110 TOp SQIL (6' THICK) . 100 ~. S 3.S0 S 3~.00 ~111 I~TA~HE~D$: - 111A "4'P~~OA~C~;NG'~NGJOI~ 100 ~ S 35.00 ~ :3~S00.00 ~ ~o~ . s ss.oo_,S ,sSoo.oo_ ~ ~ 2A 11J2' ~ALME iNCLUDiNG VALVE BOX I ~ 2-VALV~INCL~NG~AL~ ~OX 1 ~. S 235.00 $ . 2~E.00 ~112B ~ ~3 ~'~dL-~E'[~I~L)IN~LL~w~A~U~ ~ 1000 ~ S 0.18 ~ S :180.00 J14 ~ ~~ .. : , IB~ S soo.oo ~ ~oo.oo 115A 8STATON .... . 115B ' 16 sTATIoN 1 ~ S 780.00 ~ S ' 780.00 / 115C 24STATION TOTAl: ~~ . $ 1 100.~0. ~ 1 100.00. NO~$: 1 Item 105- IncJudes ell c~i~ alao¢iMed wl~ Inststl~on or trom outside the tosdway shoulder, to a m~ian. ~ Item 10g* ~t~ * Water source ~ luff than 30' . ~p no ~reater t~. ~P. Controller no moro ~ln 24 zones. ~ Eloc~al power ~nn~o~ Ir~ 4 A~I I I / Purchase Requisition Approval Request from Neighborhood Services Dept: 2417,559 OCT ~ 0 PtJ~C~,AS;NG Supporting documentation for the followi PurChase Requisition is attached. Please contact Weinstein, ext. 6029 with any questions. Thank you... PurchaSe Req. No. ti S Amount Item or!Service Requested Comments (if any) Distribution [] Wilfred Hawkins [] Finance [] Other SPREAO.COMM GAR~N BO~OER Cry 0i Beynlon Beach: C~mmunit¥ Garden Border ! KEY I BOTANICAl. ' I' COMUOa / DESCRIPTION I Extended QTY I CODE I "~UE I "AU~[~'~- I GWI~ALI~cl 2 C~os n~fbra _ Co~nul Palm 6 Saba{ P~metto Saba{ Pa}~ - 14-IE , ' _ _ 24 Ch~sobal~u6 i~eo ~ C~ ....{ 3 ~ Cohb~arpus e~ecius 'serious' S{~ buao_nw~d {-4.~0 ~. Ae~u~e ~ square tee~ ~ .O-- Laedscape 5~020 Total I I POSAL 26. 2000 Dan DeCarlos Neighborhood Specialist The City O£Boymon Beach City Hall Boynton Beach, FL Rosalee H. Gage Community Garden Border ~et '~: proposal for the landscaping of the a~ove referenced project in e v,l~n our design and the attached plant list. Total price: $ 5,020.00 irrigation system needs to be in place and operating automatically ~n comgI~on of the landscape installation, ~ot hesitate to give me a call should you have any questions or require vrmation Purchase Requisition Approval Request from Neighborhood Serv Ces Dept. 2417-559 Supporting documentation for thi~ foli:~in:g Purchase Requisition is attached. Please contact Dan DeCarlo, ext. 6028; or Shana Weinstein, ext. 6029 with any questions. Thank you. Date Entered in HTE Purchase Req. No. I [ % r~ ~ Amount Vendor Name Item or Service Requested I'3 rk Comments (if any) Distribution ~ /. ~ Wilfred Hawkins ~i~ Finance [] Other PROPOSAL DATE: TO: September 18, 2000 Neighborhood SpecinlLnt The City ofBoynton Bea~ FROM: Kosalee RE: NW 17~ Ave. Suppl~acnta/ Please accept our proposal to provid~ and install the attac3aed plant materiM as per design. TOTAL PRICE: $1734O.00 NOTE: Sod to be provided as n~edtni at $0.25 per square foot. Rough grading, construction debris md mat~rinl removal nh~ll bc done by others. An in'isation system needs to be opm*ational and automatic upon completion of landscape installation. Please advise us of when we can proceed with this installation. Thank you, i RECEIVED Purchase Requisition Approval Request from Neighborhood Services Dept. 2417-559 OCT ~ 0 2000 .PURCHAS NG DEP'r, Supporting documentation for the following Purchase Requisition is attached. Please contact Dan DeCarlo, ext. 6028; or Shana Weinstein, ext. 6029 with any questions. Thank you. Date Entered in HTE OCJr I 0 Purchase Req. No. [ I ~' ~ '3 Amount Vendor Name Item or Service Requested ~ g~J (~+k Rut. Comments (if any) Distribution Wilfred Hawkins ~ Finance [] Other FR~CM : U[',a & Sen ~.ex'~a$capln9 kg'B FA>: NO. : $~. 27 2(380 ~8:$~A~ P~ PROPOSAL September25. 2000 TO' Dan DeCarto$ Neighborhood Specialist The Ci~' Of l~oymon Beach Cit~, Ha~! Boynton Beach, FL FROM Po:alee H. Gage NW 6~ Ave. Two Corners Ple.~e accept our proposal fort. he landscaping of'the above referenced project m aecor&tnce with our design and the attached plant Ii.it. Total price: 5,105.00 No imgaIion sysr~rn is ia pla~e, therefore £he plant material and grass as :"',c', ; :.~' . draught toteeaat, although a water Irack should visit the site r~ee a week ...~ ~,, .~. ~.~r ~., .,., ~,'.~; , dunng the first few weeks it is planted. .. ~%.: ,..:": .... ,:;,, ' -~ ..... Please cio not hesitat_e to ~ve mc a call should you have any questions or require ihrther information. C V-CONSENT AGENDA ITEM B-5 CITY OF BOYNTON BEACH-:" . '" .AGENDA ITEM REQUEST FORM Requested CiE? Commission Date Final Foma Must be Tu~ed in t-o City Clerk's Office luly6, 2000 (5:00p.m~ July 19, 2000 (5:00p.m.) AugUst 2. 2000 5:00 p.ra.) August 16. 2000 (5:00 p.m.) Meeting Dates [] July 18, 2000 August 1. 2000 [] August t5.2000 [] September 6. 2000 Requested C~Iy Commission Meetine nates, [] September 19, 2000 [] October 4. 2000 [] October 17. 2000 November 8. 2000 Date Final Form Must be Turned in ;o City Clerk's Office September 7, 2000 (5:00 p.m.) September 20. 2000 (5:00 p.m.) October 5. 2000 5:00 p.m.) October 18, 2000 (5:00 p.m.) NATI. JREOF AGENDA ITEM [] Administrative E Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Un£mished Business [] Atmouncement [] Presentation RECOMMENDATION: To piggyback off Contract for Services between City of Riviera Beach and Gallagher Bassert Services, Inc., effective 10/01/2000 through 10/01/2001 to perform adjustment services for liability and property claims, in the amount of $46.246. EXPLANATION: Tiffs provider replaced the former provider whose quality of services declined. Current provider was used on a trlalbasis. Services provided have been satisfactory. (Sample contract attached.) PROGRAM IMPACT: Continued use of this vendor to provide quality adjustment services for liability and property damage claims. FISCAL IMPACT: Costs and terms are less than previous service provider as Risk Management Department continues to assume responsibility for more claims handling internally. Use of outside provider is for third-party property damage and bodily injury claims. Contract amount based upon anticipated claims volume. Charge to Account Number 522- 1710-519.31-90. piALgggy2ac~An~ o fflVE2other yen, jilt ,wdlf~ose service, have/,oeen untested by 10sl~'l~/tanagement Department. b~ep~a~n~ad's Sigha~r~ ~:i-ty Manager s Signature RISK MANAGEMENT Department Name ~ ' City ~tto~e~nance I Human Resources P. apJWp/Cj m/Gal lagh~r Basset t2001 .dol S:~BULLETIN~OR3/iS~A. GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R 00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING - THE: AWARDOEA BD ~'0 GALLAGHER' BASSET SERVICES¢:-I~C. TO PEREO~~' ~JUSTMENT SERVICES FoR;LIABILITY AND:PRQPERTy:~LAIMS, IN THE AMOUNT OF$46,2~6; AU;~HO~G THE MAYOR AND CITY i CLERK~ ~0 EXECUTE SAD CONTRACT;. AND PROVID~.~.G AN EFEECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, upon recommendation of staff, deems it to be in the best interests of the citizens of the City of Boynton Beach to piggyback off the Contract for Services between City of Riviera Beach and Gallagher Bassett Services, Inc., effective 10/01/2000'through 10/01/2001 to perfOrm adjustment services for liability and property claims, in the mount of $46,246. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida. hereby approves the piggyback off Contract for Services between City of Riviera Beach and Gallagher Bassett Services, Inc. effective 10/01/2000 through 10/01/2001, and authorizing the Mayor and City Clerk to execute a Contract between the parties, a copy of which is attached hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately. PASS]ED AND ADOPTED THIS day of November, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) s:Reso~Bid Award~Plggyback Riviera & Crallagher B~sset Gallagher Bassett Services Inc. October 17, 2000 Mr. Charles Magazine Risk Manager City of Boynton Beach P.O.-Box 310 100 E. B0ynton Beach Blvd. Boynton Beach, FL 33425-0310 Revision I Dear Mr. Magazine: EnOosed are four copies of the revised Contract for Services with Gallagher Bassett Services, Inc. reflecting the 'continuation of contract' wording on page 1. If this revision meets with your approval, please have all four cop~es executed and return three copies to me. The remaining copy is for your file. If any other changes are required, please call me at 630/285-3562. Sincerely, Kathy Rhyan Contract Coordinator gg Enclosures c Nell Starrenburg, Account Executive 06\cq1\13999 GALLAGHER BASSETT SERVICES, INC, CONTRACT FOR SERVICES PARTIES City of Boynten Beach (hereinafter "CLIENT") hereby retains Gallagher Bassett Services. Inc. (hereinafter "GB") to perform the services listed on Schedute V. TERM This contract shall be in effect from 10/1/00 to 10/1/01 and shall remain in full force and effect unless amended or terminated, If CLIENT electsto continue this Agreement beyond 10/1/01, GB will renewthecontract :)y Addendum on an annual basis. ATTACHMENTS Attached hereto and made a part hereof are the follewing schedules: I. OBLIGATIONS OF THE PARTIES I1. BANKING II1. TERMS AND CONDITIONS IV DEFINITIONS V SERVICES AND FEES CITY OF BOYNTON BEACH By: Title: Date: ADDRESS: P.O. Box 310 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425-0310 GALLAGHER BASSE'i-F SERVICES, INC. By: ~ ~ ROBERT MASON CHIEF FINANCIAL OFFICER Date: // ADDRESS: Two Pierce Place Itasca, IL 60143-3141 06~cql\Boynton Beach, City of-001470,doc -2- SCHEDULE I - OBLIGATIONS OF THE PARTIES Obligations of GB :,- GB agrees to perform the following services: 1. With regard to Claims Administration, GB shall: a. Review each claim and loss report submitted by the CLIENT during the term of this contract. b. Conduct an investigation of each qualified claim or oss to the e:(ten~t deemed necessary by GB. c, Maintain a file for each qualified claim or loss which shall be available for review by the CLIENT. d. Adjust, settle or resist all qualified claims or losses: I ) .within the stated,discretionary~settlement authority limit; 2) with specific approval of th,e Ct, lENT, if outside th.e stated authority limit. e. Perform necessary and customary administrative and clerical work in connection with each qua ified claim or loss, including the preparation of checks or vouchers, releases, agreements and other documents needed to finalize a Cia m. f. Establish and update claim reser,zes as needed. g. Assist the CLIENT in establishing a banking arrangement for loss and expense payments as set forth in Schedule II. h. Notify CLIENT. CLIENT's agent or carriers, as designated by the CLIENT, of all qualified claims or losses which may exceed the CLIENT's retention and, if requested, provide information on the status of those claims or losses. i, Coordinate investigations on litigated claims with attorneys representing the CLIENT and with representatives of the excess carder, as recuirad, It is expressly understood that all legal costs and loss payments will be charged to the CLIENT. Have GB's internal Product Support staff review large and unusual claims at no additional cost to the CLIENT, unless specified in Schedule V. k. Investigate and pursue subrogation possibilities on behalf of the CLIENT in all states permitting subrogation. Funds received from all subrogation collections shall be considered revenue of the CLIENT. I. Maintain an automated loss and information system, and provide the CLIENT with reports from RISX-FACS® as set forth in Schedule V. m. Provide forms, as determined by GB. needed to administer the CLIENT's program. n. ProVide additional ad hoc information, analysis, reports and services on a time and expense basis. 06',cql\Boynton Beach, City of- 001470.doc o. Assist the CLIENT in selecting appropnate experts or specialists as the claims may require, p, Provide personnel needed to perform the services agreed to herein. With respect to Self-Insurance Qualification, GB shall assist the CLIENT in the filing of periodic reports and renewal applications required by state administrative agencies. All fees and assessments in cennecfion with' such are the obligation of the cLIENT. With regard to Risk Control Consulting and Apprasas, GB sha provide the services set forth in S~edtJfe V~ ' ' 4, Provide other serv ces as set forth in Schedule V. B. Obligations of CLIENT CLIENT shall pay GB for services the annual sum set forth tn Schedule ¥. as agreed to under the '~Biliing aha Payment Terms" section. Atthe end of each contract period, theannual compensation shall be subject to adjustment Where appticable,.GB shall audit the claim counts atthe 18th 24th 36th and 48th menth.. CL ENT sha pay GB ~ny additional fees due as a result of these audits as specified under the Billing and Payment Te~q-ns sect On i~ Schedule V CLIENT shall provide funds for the payment of qualified claims or losses, allocated Ios, s exoenses, and any Managed Care fees, if applicable. GB shall not be required to advance funds to pay losses, atlocated loss expenses, bank chaCges, or Managed Care fe~s. 3. F~es a,re payable upon receipt of invoice. GB reserves the right to charge 1% par month, or the maximum legal rate, on ba ances Unpad after 30 days SCHEDULEII BANKING-VOUCHER GB agrees to assist the CLIENT in setting up a voucher system for loss and expense payments. CLIENT shall at all times be responsible for the payment oi: qualified claims or losses and of allocated loss expenses F~r this purpose, allocated loss expense~ shall mean all costs, charges or expenses of third parties incurred by GB,. its agents or ts emp oyees, which are proper y chargeable to a qua ified c a m or oss ncluding without limitation court costs, fees and expenses of att0meys, ndependent investigators, experts and witnesses, fees for obta n ng diagrams, reports documents~ photographs surve ance and appra sals. CLIENT will establish procedures to make timely payments of loss and expense vouchers submitted by GB during the course of its claims management program. It is expressly L~nderstood that GB shall not be required to advance its own funds to pay losses, and GB shall have authority to comm t the CL ENT's funds up to the d scretionary payment limit set forth n Schedu e II1. GB shall be held harmless and indemnified by CLIENT from any failure of CLIENT to make payments within agreed to or statutory time frames. 06~c~l',Boynmn Beach. City of-001470.doc SCHEDULE III TERMS AND CONDITIONS Discretionary Settlement Authority - Th~ Ii,hit on any settlement payment b~/ GB ~hall be as set forth in Schedule V. It is agreed that GS shall h~e'full auth0rit~ id' all matters pertaining to the payment, processing, investigation and administration of qualified claims 0r losses within this Ii,mit. Fa lu[e of GB to settle a qualified claimer loss:within such limit shall not subject GB to liability to any party ih the event bf an ad~,erse jQ~gment entered by any court or the settlement Of Such claim o~- loss for an amount in exce~s &f Sb~:~ limit. Terms of Cancellation or Nonrenaw, al ~- Either pady sha!l have the dght to cancel or ?enegotiate~the contract affereaC~:~0ntra~;t per'i0~l by givir~g th~e, othei:'pa~ Wi-itterl ~otice ofin~nt'to canoe ~r,r:et~eg~fiat&at e~s( s x~ (60)~days n advance. ~f~c~me~yn~t[ce~fcance~at~nIsg~ven~`th~s-c~ntractsha~erm~nate~upbn~the`e×pimtI~n~f the Curi:ent t~rm. [he contracted of its eCLIENT as long elive~J af this the contrac[ ithe the program ~i~ree~ not to se f- or Practice of Law ~ GB w II not perfor~ any services which m~y consti~te the unauthorize¢ practice of law. Mutual l~idC~N~nniflCafibn - GE~ agrees!~o defend ndemriif~ protect, sa~,e and keep harmless CLIENT from any ; Or exposiJi'e ans~n,G from the neg!lgent acrs or omissions of CLIEN~ ag~es,~o defend ndemni~ p[otect, sav~ and keep harmless GB fr~m any and all loss cost damage or exposu[e aris ng from the negligent acts or omissions of CLIENT. The fore~g~ng ndemn ficat on provisions shall survive termination of this Agreement. 06~col\Boynton Beach, City of- 001470.doc -5- Notices - Any notice required to be given under this contra~hal be sent by certified mail to the following in the Mr. Robert Mason Chief Financial Officer Gallagher Bessett Services, Inc. The Gatlagher Centre Two Pierce Place Itesce, IL 60143-3141 and in the case of the CLIENT: Mr, Chahes Magazine Risk Manager City of Boynton Beach P.O. Box 310 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425-0310 Successors/Affiliates - This contract shall be binding upon and shall inure to the benefit of all assigns, transferees and successors in interest of the parties. The services to be provided by GB hereunder may be provided in whole or in part by any affiliated entity of GB, at the sole discretion of GB. In such event, the terms of this Agreement shall be binding upon and shall inure to the benefits of such affiliated entity. Modification - This contract represents the entire Agreement between the parties and may be modified only in writing, GB reserves the right to modify fees if: It is determined that the historical data upon which GB's fees and service charges developed were besedupon erroneous, obsolete or insufficient information, or that a change in CLIENT's business will matedalty change the nature and/or volume of its business or claims as contemplated at the inception of the Agreement. During the term of the Agreement, legislative and/or regulatory requirements materially impact or change the scope of GB'S services or responsibilities. Confidentiality of Date - All data furnished by the CLIENT, or generated as a result of services performed under this agreement, and other information designated by the CLIENT in writing, shall be treated as confidential. GB reserves the right to use stetistical information or other data, so long as the CLIENT's name and/or confidential data are adequately protected. Status - It is understood that GB's engaged to perform services under this contract as an independent contractor and not as an agent of the CLIENT. This contract shall be governed by the laws of the State of Florida. Managed Care - If GB provides Managed Care services as part of the CLIENT's program, either directly or indirectly through ah independent contractor, CLIENT agrees that GB may be entitled to an additional fee in connection with the Managed Care services (all or part of which may be paid to GB by the independent contractor) and to comply with the procedures for utilizing any such Managed Care services. Any such additional fee will be in exchange for bona fide administrative services provided by GB in connection with the 06~cql\Boynton Beach. City of- 001470.doc -6- Managed Care services, If GB provides CLIENT access to the First Health Preferred Provider Organization. CLIENT agrees to comply with the procedures for utilizing the First Health PPO Program. Reporting - GB~ not assume that other coverage ~unknown to GB) exists for a qualified claim or loss. GB shall not be responsible for reporting to carriers on a type 0f claim or loss not managed by GB. Fines and Penalties - GB shall not be responsibJe for ~ny{fines or penalties assessed by any governmental ~he acts or omissions of the CL EN~F; c;r~bYrlP[ev ous el:successor c a m adt~ n strators GB shall not be responsible for any fines or penalties assessed as a result of delayed subm~ss OhS'Of first reports of injury due to inaccura{e or improperly reported r~forma~onrprbv dod by the CL~ ENT Solicitation of Employees - CLIENT agrees that, during the termof this Agreement and for a two-year period thereafter, CLIENT shall not, without the'¢bnsent of GB, soli(~it t~O,hire, or hire any employee of GB who, during the term of th s Agreement has performed~, o? contr buted to the perfor~a~r~e 0f; se~c~s hereunder CQENT further acknowledges that the damages suffered by GB as a result of,a ~3reach of this obi gat on woutd be s~gnificant but not suscepbbte of easy calcu!ati,en. Ac~rdmgly, ~n tl~e e~'ent of ~reach of the a~resa~d ol~ligation C~/EN~ ~gree~ to pay GB ~n a~bunt ffqua ;i~o~c~red:frEy;perce~t (';J 50%) of such emplOyee's annualized salary amount at GB as of the date of brea~. Risk Control Consulting - With respect to any risk control consulting services, including any form of inseection service provided by ~B to CLIENT: Such services shall be in the nature of advisory, to theCLIENT.only ano shall not be construed as imposing upon GB any duty to implement any recommendation maqe Dy GB or to otherwise ensure that any premises, equipment or other subject matter of a GB consult n~'service is safe or free from hazards or defects; Such services shall be solely for the benefit of CLIENT and shall not be construed as creating any duty ~-~ to, or conferring any right to any third party, including without limitation, any duty to warn any third party or the public at large ~ CLIENT shall make no commumcation to any third party concerning the rote or nature of GB's services without the prior consent of GB. If GB fails to complete the contracted Risk Control Consulting Services dudng theterrn of this Agreement due to the CLIENT's failure to cooperate with GB's service delivery objectives, then GB will have an additional six (6) monthsin which to complete the contracted services. Ifthe CLIENT fails to cooperate with GB's service delivery objectives during such six (6) month period, then GB's obligation to complete the contracted services will be deemed to be fulfilled and CLIENT shall not be entitled to any refund for services not provided. If for any reason other than CLIENT's lack of cooperation, GB fails to complete the contracted services dudng the term of the Agreement, then CLIENT, at its discretion, may either receive a refund for that portion ofthe contracted services which were not completed or may extend the time for completion of the contracted services by a period of six (6) months. Records Retention,-,GB!w II retain claim fi es for 24 months following date of closure, Thereafter, files will be returned to the CL ENT or forWarded to Such ocat on as may be designated by the CLIENT fo~ continue~ storage. GB will retain hard-copy checks for 24 months following the date of bank clearance. Thereafter, copies of checks will be maintained on microfiche. Subrogation - To the extent GB is involved in pursuing recovenes against third parties or otherwise undertaking subrogation activities on behalf of CLIENT GB is authorized to collect, in the name of the CLIENT or in the name of GB, al .funds due as a result o~ such recovery or subrogation activities., GB shall not be required to establish any tru.~tt`~`~unts~-for the benefi~ of; CLIENT', but ishalt promptly and fully acc0ur{t for' all f;~nds so received. 06\cql\Boynton Beach. City of- 001470.doc Taxes - CLIENT shatl 9e responsible for paymeet.of ail applicable sales, use, ad valorem and excise taxes; ~: and assessments relating to the, services provide~l I~ereunder CL ENT shall hold GB harmless from all claims and liableS' a:risjng from CLIENT's failure to Day SUCh taxes. Non-U.S. Dollar Transaction - In the event that GB handles any non-U.S. Dollar claims, CLIENT shall be resconsible for any rate fluctuations. SCHEDULE IV DEFINITIONS Claim- Any report of an accident (first or thirC party)alleging or resulting in injury, damage, or loss which could give rise [o a demand for the payment of money. The claim cl~arge is applicable on a per occurrence per cia mant oer ne of coverage basis as d~fin;~d in the RISX-FACs® system. Discretionary Settlement Authority - GB is authorized to make payment, for loss or expense, up to this amount, as GB deems necessary. Qualified Claim or,Loss- G B will investigate and adjust any loss or claim occurring within the service term, provided the loss or claim type is identified in Schedule V. Allocated Expenses - Shall be the resPonsibility of the CLIENT and shall include, but not be limited to: · legal fees · professional photographs · medical record · experts' rehabilitation costs · accident reconstruction · architects, contractors · engineers · police, fire, coroner, weather, or other such reports · property damage appraisals · extraordinary c~sts for witness statements · official documents and transcripts · sub rosa investigations · medical examinations · extraordinary travel made at CLIENT's request · court reporters · fees for service of process · pre- and post-juogment interest paid · chemists · collection costs payable to thirC parties on subrogation · any other similar cost, fee or expense reasonably chargeable to the investigation, negotiation, settlement or defense of a claim or loss which must have the explicit prior approval of the CLIENT · Managed Care Managed Care - Managed Care services shall include, but not be limited to: · preferra¢ provider organization networks · state fee scheduling · usual, customary and reasonable bill review · medical case management and vocational rehabilitation network · utilization review services · light duty and return to work programs · prospective injury management services · hospital bill audit services · wholesale pharmaceutical network · retail pharmaceutical network 06\c~l\Boynton Beach. City of- 001470.doc -8- Client: City of Boynton Beach Service Period: From 10/1100 to 10/1/01 SCHEDULE V, SERVICES AND FEES GBClient #: 001470 SERVICES PROVIDED: A Claims Administration Auto Liability - Bodily injury (AB) x Auto Liability - Property Damage (AD) X Auto Physical Damage (APD) Ge~er. al L~ability ~ BOdily Injury (GB) X Genera L ab ty- Property Damage (GD X Products Liability ~'rofessional Liability Property X Workers' Compensation (WC) Medical Only indemnity Other: Assumption Information Services RtSX-FACS® Standard Package X Non-Standard Re=ohs dsxfacs,com Terminals & Printers Data Transfer Other: SERVICES PROVIDED: Incl C Loss Funding SIMMS Voucher X Client Owned Banking D. - Supplemental Loss Notice ~r0~ram Rpt. Le~,el $ Topical CaDtioned-Rpts Rpt. Level ~50.000 X Meebngs? - X Seffiement Aut~dty $10,000 X Index Bureau X Coordination x Set-Up/Program Incident F'rocessing Record Only Processing Update Appraisals :~lsk Insaections GB/GCR Mgd. Care (Paid Off File) E. Risk Control Consulting Loss Control - Hours Risx-Control Consulting - HQurs TOTAL 46.246 ADDITIONAL SERVICE TERMS AND CONDITIONS: Client will be billed against the initial claim handling deposit of $30,736 at the following per claim rates: Auto/General Liability Bodily Injury @ $620 per claim Auto/Genera L ab~ity Property Damage @ $316 per claim Property @ $509 per claim BILLING AND PAYMENT TERMS: Fee is payable in 1 annual installment beginning 10/1/01. Fees are payable upon receipt of invoice. GB reserves the right to charge 1% per month, or the maximum legal rate. on balances unpaid after 30 days. 06\cql\Soynton Beach, Cit~ of-001470.cloc Requested City Commission Meeen~ Dates [] July 18, 2000 ] August ] 2000 [] August 15, 2000 [] September 6, 2000 V-CONSENT AGENDA CITY OF BOYNTON BEAC} ITEM B-6 AGENDA ITEM REQUEST FORM -~ ~T ~ ~' [6 -.~ L.~ ~, ~ Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m , July 19, 2000 (5:00p.m. August 2, 2000 (5:00 p.m.I August 16. 2000 (5:00 p.nmI Requested City Commission Meetina Dates [] September 19 2000 [] October 4, 2000 [] October 17. 2000 [] November 8, 2000 Date Final Form Must be Turned ~n ro City Clerk's Office September 7, 2000 5:00 p.m.) September 20, 2000 (5:00 n.m October 5, 2000 '5:00 p.m. October [8.2000 5:00p.m) NATURE OF AGENDA ITEM [] Adminislxative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation (Other Contractual Services) Public Works ALTERNATIVES: RECOMNIENDATION: Motion to award the "ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER, WASTEWATER, ETC.", Bid #001-2821-01/KR, to Spectrum Laboratories, Inc. and Envirodyne, Inc. for an estimated annual expenditure of $13~000.00. EXPLANATION: On October 10, 2000, Procurement Services opened six proposals for the above mentioned bid. All proposals were reviewed and itwas determined that a dual award would insure more timely laboratory analyses. Spectrum Laborat6ries, Inc. of Ft. Lauderdale, Florida and Envirodyne, Inc. of Boca Raton, Florida are the two lowest, most responsive, responsible bidders who meet all specifications. Test America, Inc. was the lowest bid; however, they did not meet the bid specification requiring no more than a one hour drive from Boynton Beach. John Guidry, Director of Uffiities, concurs with this award (see attached Memo #00-241). PROGRAM IMPACT: The purpose of this bid is to establish a one (1) year contract with a qualified commercial laboratory for sampling and. analytical services for shallow and deep well water, surface water, drinking water, FISCAL IMPACT: BUDGET ACCOUNT # EST. ANNUAL EXPENDITURE 401-2819-536.49-40 $ 8,000.00 (Laboratory Tests) Utilities 431-2515-534.49-17 $ 5,000.00 Deputy Director of Financial Services City Manager's Signanne Department Name City Attorney / Finance Human Resources S:kBULLETIN~FORMSLAGENDA ITEM P. EQUEST FORM.DOC MEMORANDUM UTILITIES DEPARTMENT NO. 00-241 TO: FROM: THRU: Bill Atkins, ~~e Director Peter V. Ma~,[lla¢ Asst. to the Dir~of UUlittes John A. Guidry, Director of Utilities 0 DATE: October 17, 2000 SUBJECT: Award of Supplemental Laboratory Analysis Bid No: 001-281-01/KR- We recommend that Bid No. 001-2821-01/KR be awarded to both Spectrum Laboratories, Inc. and Envirodyne, Inc. as the two lowest responsible, responsive bidders. Although Test America, Inc. of Orlando had a lower bid price, they did not meet the bid stipulation of being within one (1) hour's driving time of Boymon Beach. We believe that by having two laboratories instead of one, we will achieve a greater reliability in securing all required analyses in a timely manner. Contract laboratories have varying workloads; and at times cannot meet our immediate demands. Having two laboratories on the bid ~will increase our ability to obtain timely sampling and analytical services. The following accounts will be used for purchases under this contract: 401-2819-536-49-40 $8,000 431-2515-534-49-17 $5,000 Please have this item placed on the next City Commission Agenda for approval. Thank you for your cooperation and assistance in this matter. PVM Xc: John Guidry Peter Mazzella Steve Evans Barbara Conboy Chris Roberts, Public Works File BILL ATKINS, DEPUTY DIRECTOR OF FINANCIAL SERVICES STEVEN R. EVANS, WATER QUALITY SUPERVISOR *LOWEST, MOST RESPONSIVE, RESPONSIBLE VENDOR WHO MEETS ALL SPECIFICATIONS ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER, WASTEWATER, ETC. "Offers from the vendors listed herein are the only offers BID OPENING DATE: OCTOBER 10, 2000 received timely as of'the above receMng date and time. BID OPENING TIME: 2:30 P.M All other Offers submitted in response to this solicitation, BID # 001-2821-01/KR if any, are hereby rejected as late" VENDORS ELAB, INC. ENViRODYNE, IN'C. ~ HARBOR BRANCH ENVIRONMENTAL 8 EAST TOWER CIRCLE 4805 N.W. 2ND AVENUE LABORATORY P.O. BOX 468 BOCA RATON, FL 33431 5600 .US 1 NORTH ORMOND BEACH, FL 32174 (561) 989-5225 FORT PIERCE, FL 34946 (904) 672-5668 ATTN: MICHAEL RENTOUMIS (561) 465-2400 ATTN: PAUL K. CANEVARO ATTN: L:OURDES T. WELHAVEN TOTAL SUM $3,423.00 $3,330.00 $4,912.50 NUMBER OF BID PROPOSALS SUBMITTED ONE ONE ONE PLUS ONE COPY PLUS ONE COPY QUALITY ASSURANCE MANUAL SUBMITTED YES YES . YES FDOH AND DEP ANALYTE SHEETS SUBMITTED YES YES YES WS & WP PERFORMANCE EVAL. RESULTS SUBMITTED YES YES YES FDOH & DEP STATE AUDITS SUBMITTED *YES YES YES SPECIFICATION "CHECK-OFF" SHEETS SUBMITTED *YES *YES *YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES YES ANNtJAE SUPPLEMENTAL LABOP, ATOR Y: ANALYSIS FOR WATER,. WASTEWATER, ETC. '~Qffers from the vendors listed herein,are the only offers BID OPENING DATE: OCTOBER 10, 2000 received timety aSa.of, the above receiving date and time. BID OPENING TIME: 2:30 P.M. ,~!.9~e.r. g~e_r_s.~u~iit~t..e.d, t~ ~'~spo~s~.:to this solicitation, BID # 001-2821-01/KR if~; a!e hereby ~ejected as late" VENDORS ELAB, INC. ENViRODYNE, IN'Cf- ' HARi3~0R BRANCH ENVIRONMENTAL 8 EAST TOWER CIRCLE ,, 4~q5 N.~W~ 2N~ AVE~,UE [~B~ORATQR¥ . P.O. BOX 468 BOCA RATON, FL 33431 5600 US 1 NORTH ORMOND BEACH, FL 32174 (561) 989-5225 · FORT PIERCE, FL 3~946 (904) 672-5668 ATTN: MICHAEL RE~NTOUMIS , 1561) 465-2400 ATTN: PAUL K. CANEVARO ATTN: LOURDES T. WELHAVEN CONFIRMATION OF MINORITY OWNED BUSINESS SUBMITTED YES/NOT YES/NOT ......... YES/NOT CONFIRMATION OF DRUG-FREE ' WORKPLACE SUBMITTED YES YES ~ . YES _ COMMENTS *NOTATIONS *NOTATION *NOTATION PC;'20 OF PROPOSAL *NEW YORK DOH AUDIT PICK UP/DELIVERY LETTER EIST'OF suBcoNTRACTORS AND SUBCONTRACTOR INFORMATION 'CERTIFICATIONS ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER, WASTEWATER, ETC. "Offers from the vendors listed herein are the only offers BID OPENING DATE: OCTOBER 10. 2000 received timely as OFthe above receiving date and time. BID OPENING TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 001-2821-01/KR if an are herel~ ected as late" VENDORS SPECTRUM LABORATORIES, INC. STL MIAMI TEST AMERICA, NC 1460 W. MC NAB ROAD 10200 USA TODAY WAY 4310 EAST ANDERSON ROAD :T. LAUDERDALE, FL 33309 MIRAMAR, FL 33025 ORLANDO, FL 32812 (954) 978-6400 [954) 431~4550 407) 851-2560 ATTN: DONALD S, MC CORQUODALE ATTN: MICHAEL SPITZER (888) 779-3900 ATTN: MELISSA PRIBISH TOTAL SUM $3,298.00 $5,150.00 $31044.00 NUMBER OF BID PROPOSALS SUBMITTED ONE ONE ONE PLUS ONE COPY PLUS ONE COPY PLUS ONE COPY QUALITY ASSURANCE MANUAL SUBMITTED YES YES *YES FDOH AND DEP ANALYTE SHEETS SUBMITTED YES YES *YES WS & WP PERFORMANCE EVAL. RESULTS SUBMITTED YES YES *YES FDOH & DEP STATE AUDITS ~ SUBMITTED YES YES *YES sPEcIFICATION "CHECK-OFF" SHEETS SUBMITTED YES , '~ YES - *YES ANTI-KICKBACK AFFIDAVIT BLANK SUBMITTED YES YES YES .ANNUAI .iSUP P LEMENTAL LABORATORY: ANALYSIS EOR WATER;,WASTEWATER, ETC. '!'offers from the veqd.~om listed herein are the only offers BID OPENING DATE: OCTOBER 10. 2000 ~ceiDed~tirh~l~ a~'iHe above receiving date and time. BID OPENING TIME: 2:30 P.M. . AiLb~he~to~ib~edi9 re~pOrlse tb this solicitation, BID # 001-2821-01/KR if an¥,..are hereby rejected as late" VENDORS SPECTRUM LABORATORIES, INC. STL ~IAMI ~EST A~MERICA, INC, 1460 W. MC NAB ROAD 10200.USA TODAY WAY 1310 EAST ANDERSON ROAD FT. LAUDERDALE, FL 33309 MIRAMAR, FL 33025 .ORLANDO, FL 32812 (954) 978-6400 (954) 431-4550 (z~07) 851-2560 ' ATTN: DONALD S. MC CORQUODALE ATTN: MICHAEL SPITZER [888) 779-3900 ~TTN: MELISSA PRIBISH CONFIRMATION OF MINORITY ' ' QWNED BUSINESS SUBMITTED YES/NOT YES/NOT ..... YES/NOT CONFIRMATION OF DRUG-FREE WORKPLACE SUBMITTED YES YES -YES COMMENTS ~:ITEMS ATTACHED, BUT NOT _. NOTED ON ~ROPOSAL PAGES ~S'EE EXC~IETI~NS TO SPECS ~S!~BCE~TRACTOR i~I~FORMATION ENCLOSED BIDDER'S SIGN-IN SHEET (Please Print) NAME OF BID: BID NUMBER: BID DUE DATE: BID OPENING TIME: ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER, WASTEWATER, ETC. 001-2821-01/KR OCTOBER 10, 2000 2:30 P,M. (LOCAL TIME) NAME OF COMPANY REPRESENTATIVE ADDRESS PHONE NUMBER FAX NUMBER CITY, STATE & ZIP W/AREA CODE NAME OF BID BID DATE: BID TIME: BID #: ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS FOR WATER, WASTEWATER, ETC. OCTOBER 10, 2000 ~ 2:30 P.M. (LOCAL TIME) 001-2821-01,~R STATEMENT OF "NO BIDS" LISTING VENDOR BROWARD TESTING LABORATORY, LTD CORPORATE OFFICE 6555 WILSON MILLS RD, #102 CLEVELAND, OHIO 44143 HACH COMPANY 5600 LINDBERGH DRIVE P.O. BOX 389 LOVELAND, CO 80539 REASON WE DO NOT OFFER ALL OF THE ANALYTICAL REQUIREMENTS HACH CATALOG NUMBERS SHOULD BE PROVIDED ON ALL QUOTE REQUESTS. HACH CO. REGRETS BEING UNABLE TO PROVIDE QUOTE Requested City CommSssion Meetin~ Dates [] July, 18,2000 [] August 1,2000 [] August I5.2000 [] September 6, 2000 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST Date Final Fonm Must be Turned m ~o City Clerk's Office July 6, 2000 '5:00 p.m.) July 19, 2000 (5:00 p.m. ~ August 2, 2000 (5:00 p.m.) August I6, 2000 (5:00p.m. Requested City Cormnission Meetin*. Dates [] September 19, 2000 [] October4. 2000 [] October 17,2000 [] November 8, 2000 V-CONSENT AGENDA ITEM B-7 Date Final Form Must be Turned mro City Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 '5:0(p.m.) October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m. NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcament [] Presentanon RECOMMENDATION: Motion to approve the sole source purchase of two (2) Life Pack 12 Cardiac Monitors from Medtronic Physio-Control in the amount of $38.000.00. EXPLANATION: Procurement Services Division has received a request from Fire Department to util/ze Medtronic Physic- Control for the purchase of two (2) Life Pack 12 Cardiac Monitors as a sole source purchase. Actual costs of the cardiac monitors are $44,173.25 tess a discount of $6,173.25 giving a net cost of $38,000.00. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMPACT: The purchase of these cardiac monitors will complete Fire Deparunents goal of standardizing all cardiac monitors with one make and model. Older less sophisticated cardiac monitors will be removed from front line service. FISCAL EVIPACT: The FY2000/2001 has approved budget allocation for this capital purchase as follows: Account Descrintion Paramedic Equipment Account N_umber 001-2210-522-64-23 Budget $38.000.00 ALTERNATIVES: 1'o continue to use the older less sophisticated cardiac mo~s.~~G Deputy Director of Financial Services City~'Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources cc: JLm Ness - Fire Department Hoyt Johnson - Finance File S:kBULLETYN~ORMS~AGENDA ITEM 1LEQUEST FORM.DOC Fire Department Memorandum 00-066 To~ From: Date: Re: Bill Atkms Deputy Chief J. Neas ..-,~ October 18, 2000 ~ Agenda request -LifePack [2 Cardiac Monitor/Defibrillators Please prepare an agenda request for the following purchase: Attached for your review and action is a quote fi:om Medtronic Physio-Control for the purchase of two Life Pack 12 cardiac monitors and associated adjunct eqmpment. Also attached is the sole source letter signed by their VP of Sales and Services. Both these devices were approved in the 2000-2001 budget under the paramedic equipment capital line item account. These monitors will provide for the completion of our goal to standardize all our cardiac monitors with one make and model. The addition of these machines also allows us m remove older and less sophisticated cardiac monitors from front line service. Total cost for 2 LifePack 12 monitors $38,000 (including a $6,173.25 end of fiscal year discount) Account No. 001-2210-522-64-23 Your assistance in the matter is appreciated. attachments C: EMS ChiefRudy 19:18/2000 0@:t$ FAX 800 732 0956 ~DTRONiC_pR~fSiO_COS. TROL PHYSIO-CONTROL ~ec~m~c ~b~.~o. Cu~.rrot Mamh 24, 2000 Dear Customer I am writing to verify that Medtron~c_Phys~o-Control Corp. is the only soume [rom which to obtain the LIFEPAIC' 12 defibrillator/monitor ~eries and its accessories. Physio-Control does not utilize the services of a~y clea[ers or outs[de distributors in sales of our products in your market sector. Sincerely, Dave She[ton Sr. Vice President of Sales and Service MEDTRONIC PHYSIC-CONTROL CORP. 10,-18/2000 09: 10 FA][ gOO ?32 0956 ~-EDTRONIC-PRY$I0-COR~fROL ~ 001 P_art # 1. LPt2 pHONE: 561-375-6333 FAX: 561-~1~-6334 Quotation #: A~[LI-I9160507-A Page #: 1 Quote Date: 10/15f2000 Sales Represe~tatlve: De. bbiSm~field $00-442-1142 x2305 FOB: Re. Amor~ WA. Shipping: 30-45 Terms: Ne~ 30 Days This quote is firm until: t 112~2000 ~nit _Priee t~i neoun/ Total $7.995.00 $],039.35 $13,91 l LLI~pAK lZ aefib/monP~or Q~MBOTM ~ ~Ie, 2 oack ECG e[~, o~ ~a~ h~ ~ nor AED Option for ti~ LIFEPAK 12 Pacin~ Option [or the LI~F~.PA.K 12 SpO20pfiom for ~e L~ 12 Ad~t Fi~ S~usor-DSIOOA i ~ ~ ~ ~ ~AK 12 ~ wi~ ~2 2 $1,500.00 $195,00 $2.610,00 $1.250.00 $197.50 $2,125,00 2 $250-00 $62.50 $375.00 lp/lS/2000 0B: 10 FAX $00 752 0958 ~EDTRoNIC_PHI'$ rO-___CONTROL ~ 002 Quotation #: IvlLH9160507-A Chief liw Ness EMS D/vis,on Boynton Beach tire Rescue 100 East Boynton Beach Boulevard Boyntoa Beach, FL 33425 Page #: 2 Quote Date: 10t15/2000 Sales Reprezentati~-e: Debbi Stanfi~ld 800-d42-1142 x2305 PHONE: 561-375-6333 FAX: 561 ~745-6334 FOB: Redmond, WA Shipping: 30~5 Terms: Net 30 Days This quote is firm nntih 11/22;2(X~ Ua Jr Part # Oeseriotion Qty Price _~iscoent Total ;2-Lead ECG Moaitorla~ Option for the LIFEPAK 12 $7.250.00 $942,50 $12.6t5.00 h<lud¢-~ t2-1ead main cable, 4-wica limb lead attachnl~nt. 6-wlm pmoardlal lead atta~l~ent, 2 cac~ :Lpark and ! each ~lmck of ECG electrodes, t0t)mm rccxn'~r with 2 r/ails of 10/lmm recording paper, Adul~F~c and ~ ~al ~e ~L ~0Omm p~ and rolls of p~ (in pl~ of $4,475.00 $58t.75 $3,B93.25 3009376 LIFEPAK NiCad battez~, with fuel Rveh~geabtc nickel-cadium i4 S190.00 $24,70 $2,314.20 9. 301i086-02 Rash: earry~mg ease For the LiFEPAK iZ Inc. Md~ shoulder strap, cigar po~ch and f~on~ 2 $1~8,00 $128,00 No Cbaege 3010266 Le~ Pouch 2 $29.00 $2g,00 No Ch~ge ! 1. 3011087-01 ~ack Pouch-Large 2 $39,00 $39,00 No Charge i0,~i~20a0 0~:i~ F~X ~00 ?~ 09~ ~H~DT~0~C~PHYSIO-CONTROL ~008~00~ pHy$10.CONTROL pI4_ON'E:: 561 ~375 -6333 FA.K: 56/:-745-633~ Quotation ~ MLH9160507-A Page #: 3 QUOte Date: 10/18t2000 Sales Representative: Debbi Smnf'leld 800-442-1142 x2305 FOB: Redmon~ WA Shipping: 30..45 Terms: Net 30 Days 12. This quote is firm until: 11/22/2000 Continuad... ghipplng and bandlin~ not to axceed TOTAL THIS QUOTE $38,000,00,'~, W~R./LN'rY ~OR ABO~[~ LPI 2'- O1,~ YF~,R PP~TS AND LA.~OR. $6,173.25 Requested Ci[3 Commission Meeting Dates [] July 18. 2000 [] August 1 2000 ] August 15. 2000 [] September 6. 2000 V-CONSENT AGENDA ITEM B-8. CITY OF BOYNTON BEA _Jt AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] September 19. 2000 [] October 4, 2000 [] October 17. 2000 [] November 8, 2000 Date Final Form Must be Turned tn to City Clerk's Office July 6,2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2. 2000 (5:00 p.m.] August 16.2000 (5:00p.m.) Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) Octobe~ 5, 2000 (5:00 p.m.) October I8. 2000 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Developmem Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Am~ouncement [] Presentation RECOMMENDATION: Motion to approve the purchase of eleven (11) mobile data termmal modems from Motorola as a sole source purchase in the mount of $27,502.20. EXPLANATION: Procurement Services Division received a request from Fire Deparanent to [utilize Motorola for the purchase of the mobile data terminal modems. The modems will be used ia the Computer Aided Dispatch (CAD) / Mobile Data Terminal (MDT) program. Dispatch information will be broadcast directly to the primary response traits responding to 9-1-1 emergencies. Procurement Services Division recommends Commission's review, evaluation and approval. PROGRAM IMPACT: This system of computer dispatch is a continuation of the City's CAD program. FISCAL 12VIPACT: The FY~2~00/2001 budget l~s allocation of $30,000 for the purchase often (I0) mobile data terminal modems. Due to the actual price being lower than anticipated, and the department need for an additional trait, this request is to purchase eleven (11) modems. The account number is: Account Description Commtm/cation Eqmpmem Account Number 001-2210-522-64-20 Deputy Director of Financial Services Budget $ 30.[}0.00 Procurement Services Department Name City Attorney / Finance / Human Resources cc: Jim Ness - Fn-e Hoyt Johnson - Finance File S:~BULLETrN~ORMSXAGENDA ITEM REQUEST FORM.DOC Fire Department Memorandum 00-055 To: Bill Atkins 0C~' 17 2000 From: Deputy ChiefJ. Ness PURCHA'$t~G DEP~ Date: October 12, 20~ ~ -- Re: Agenda request - Motorola Mobile Data Terminal Mod_ems Please prepare an agenda request for the following purchase: Eleven wireless modems for use in our Computer Aided Dispatch (CAD) Mobile Data Terminal (MDT) program. These moderns are required to link the'MDT computers to our fire dispatchers. The eleven modems will be mounted in all our primary.response apparatus. Dispatch information is b~oadcast directly lo the units responding to all 9-1-1 emergencies. This system of computer dispatch is a continuation of the city's CAD program. The modems are being purchased t~om Motorola (see attached quote). They are a sole source purchase that is consistent with pervious modem purchases by the Police Department for their CAD/MDT program. Funding for this purchase was approved in ~he 2000-2001 budget, account. No. 001-2210-522- 64-20 attachment ltl )~ T~HI' ;3:05 FAX D~l 2~- $3~:~ 310TOROI_t LA CORP GRU ~] 00i 1 l F3451 I 1 FKN4367 Radio ~lodems L'HF ~land~ 25 ro 40 Wm~ T.~ ~ High ~iU~ e~illator M~cm fi~wam is FLASH (EEPROM) ~g~nmabi~ RD-LAP c~le Optional All me. leis ira:lade: 20' ~wer cable ?.3' f~ed ~itim Omcr'u and I~qmlt~]on manu~ (6802952C90) DTE Cable. 20 $5a.00 $$94.00 $61.20 $673.20 ' $27.502.20 I Zl67 GPS Rt;ceiver lnterfilcc Software '.~, e m~ntT: One Ycar Par~s Atlrl Labor Propo~4~l Validk5 gO Days Quoted By: Cla~ McCall Page 1 of 1 I0/5/00 10/2/00 To: Jim Ness From: Mike Bunting Subject: ¥'P~M 650 Pric~g Jim: ~e attached ~ 650 Modem pdc~g is for equipment only. If you need a price for ~tallafion m~d prO.mining e~l me at 95~7_o-8898 and I will have ~e shop quote a price. In the pm*t the city ~ subcontr~ted 4irectly wi~ Consol for ins~L MOTOROLA, Mike Buntin~° Account Manager Requested City Commission Meetin~ Dates [] July 18. 2000 [] August 1, 2000 [] August I5, 2000 [] September 6. 2000 V-CONSENT AGENDA ITEM B-9 OF BOYNTON CITY AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) AugUSt 2, 2000 (5:00p.rm) August 16. 2000 (5:00 p.m.) Requested City Conma~smn Meetin~ Dates [] September 19. 2000 [] October 4, 2000 [] October 17, 2000 [] November 8. 2000 Date Final Form Must be Turned in to City Clerl~'s Office September 7, 2000 (5:00 p.m.) September 20. 2000 (5;00 p.m.) October 5. 2000 (5:00 p.m.) October 18, 2000 '~5:00 p.m.) NATURE OF AGENDA I'I'EM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the purchase of a Vehicle Transceiver Unit (VXU) from Invensys Metering Systems in the mount of $30,000.00. EXPLANATION: Procurement Services Division received a request from Utilities Department m purchase a Vehicle Transceiver Unit from Invensys Metering Systems. This equipment will allow for automatically reading water meters from vehicles while slowing driving through the neighborhood. The equipment is being purchased from Invensys Metering Systems (formerly knoWn as Sensus and Rockwell International) m assure compatibility with existing meter reading eqmpmem and software. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMPACT: This purchase will allow Utilities Department to continue to work toward achieving their tong- range sys;ematic plan to fully implement an automated meter reading syst~n. FISCAL IMI~ACT: TheFY2000/2001 has approvedbuflget allocation for this purchase as follows: Account Desermtion General Equipment Account Number 401-2810-536-64-02 Budffer $30,000.00 ALTERNATIVES: To, continue to use existing meter reading equipment. Deputy Director of Financial Services ' '~ i ~lty Manager's S;gnature ProcurementServi~s Deparmaent Name City Attorney / Finance / Human Resources cc: John Guidry - Utilities Department Barb Conboy - Utilities DeparlJ~ent Hoyt Johnson - Finance File S RBULLETrN~ORMSkAGENDA ITEM REQUEST FORM.DOC MEMORANDUM Utilities #00-232 RECEIVED OCT 1 0 2000 TO: Bill Atkins, Procurement Services I'U RCJ-IASIN(I DE:PT, FROM: DATE: John A. Gui~ Utilities Direc~-~[ October 9, 2000 SUBJECT: A~tomated Meter Reading- Vehicle Transceiver Unit · ~Sole Source Parchase Agenda Item The City of Boynton Beach currently reads and services 30,064 water meters monthly. Approximately 13;000 0fthese are touch read, 300 are radio read, and the balance are scheduled to l~e ?~Placed with either of these systems In the 2000/01 budget we included $30,000 for a Vehicle Transceiver Unit (VXU) as part of our long-range systematic plan_ to fully implement anautomated meter reading system. This equipment will allow us to automatically re_ad water meters while slowly driving through neighborhoods and will dramatically improve efficiency, virtually eliminate data entry errors and eliminate future needs forhiring!~dditional meter readers lnvensys Metering Systems (formerly known as Sensus and Rockwell International) supply all of our automated meters, reading equipment software, and field data collection devices. The costOfthis VXU is $30,000. Funds are available'in Capital Outlay account g401-2810-536~64.02 for this purchase. This equipment must be supplied by Invensys to ensure compatibility with existing meters, handheld reading milts, software, and the FCC License held by the City for the signals emitted by our meter reading system. Please present this request to the. Commission for their approval to purchase this ~Vehicle Transceiver Unit-with Autovu Unit-providing the street map overview from Inverlsys for a total cost of $30,000. If additional information is needed, please contact Bob Kenyon at ext. 6402. Attachment Xc: Dale Sugerman Bob Kenyon Dora Formanek Les Sarkkinen Barb Conboy April Lamons File OCT 05 '~ 10:53 FR [NUENSYS-METERING ??0 44? 1391 TO 156174~99 P.O1 FAX T NSMISSION INVENSYS METERING SYSTEMS 6621 Bay Circle Suite Norcross, Ga 30071 770 ~,74750 Fax: 770-447-139t To: 'Mr. Les Sarkkinen Date: October 5, 2000 Fax #: (561) 742-6299 From: Fred L. Russell Pages: 1, including this cover sheet. Subject: AMR COMPATIBILITY COMMENTS: Les; Please be advised that the Model 3500 Vehicle RadioRead Device and associated mapping software are 100% compatible with the hardware and software presently in use by Boynton Beach Utilities. Asyou are aware, the RadioRead System is licensed by the Federal Communications Cemmission, which assigns a specific frequency for the use by ut~ities, such as Boynton Beach. The transmit/receive frequencies in use in your system are 'tuned, to complywith your FCC license, and can be accessed only with the equipment listed herein Please do not hesitate to contact me if you have any questions, or need additional assistance. Thanks. Regional Manager cc: Greg Panasuk An Invensys company TOLL F~B HOTLINE 1-800-METER.iT ~ -800-~8-3748 ~ill to Customer: 084060 Bo ou PURC~ ING DEPARTM~VS PO ~OX 310 ~O~N:~ FL 33425-0310 Quotation Acknowledgement Page Your Quote Number: Keferencs: 8446 BOYNTON BEACH CIT~ OF PO BOX 310 BOYNTON 33~2~-0310 Salesman: PANASUKGREGORY F Terms: N~T 30 DAYS Effective Date: 6/16/00 Expiration Date': 4[02]01 Line 1 2 3 6 Description Part%: 5390753740001 MULTIREAD PORT ~CPANDER 4 PORT Part#: 5390753780001 MUL~ PORT EXPANDER 8 PORT Part~= 5390720600030 · NCL AY MULTIP~AD W/TP Par~: 0000000890113 C~L 3C~D #22 SLD Part%: 5395490035001 V~HICLE TRANSC~I%rER UNIT (VXU) W/COMP~T~AND ~OP~IN~ SOF~ IN~YING ~E ~DEL 3500 ParOS: 539548Q~009 A~~. AY ~ WO/~ ~ Quantity U/M 1 ~A I EA I EA I FT 1 EA I EA US Dollar Un/t Price 48.200 71.400 9.500 .100 25,000.000 ~ 5,000.000 UP TO TWO (2) D~YS START U~ TRAININ~ IS INCLUDED. FR~IG~{T ATrLOW~D ON $5000 OR MORE PF~RORDER. POB S~IPPIN~ POINT. FAX 561-742-6299 OCT ~ ~ 14:22 F~ Cvensys ~ Invensy$ company TOLL F~EE HOTLINE Line Descr±p~ion Quotation Ack~owledgemen~ Your Quote Number: Quantity U/M Page 8446 US Dollar Unit Price 2 **** T~IS PAGE IN'£~TION~,T,¥ LEFT BLANK **** IF MODIFICATIONS IN METERMATERIALS OR PROCESSING ARE REQUIRED TO MEET NEW REGULATIONS, THE PRICING SUBMITTED IS SUBJECT TO IM~mnIATE CHANGE Thank you for your interest in quality products by Invensys Metering Systems Current as of: 10/02/00 Correspondence: ZNV~NSYS METERING SYSTEMS SUIT~ 160 6621 BAY CIRCLE NORCROSS, GA 30071 FRED L. RUSSELL, Regional Sales Manager Purchase Orders: INV~NS¥S METERING SYSTEMS PO BOX 487 UNIONTOWN, PA 15401 PHONE: B00-METER-IT Requested City comrCassion Meeting Dates [] Jul> 18.2000 [] August 1,2000 [] August 15. 2000 [] September 6, 2000 V-CONSENT AGENDA ITEM C,1 CITY OF BOYNTON BEAC AGENDA ITEM REQUEST Dare Final Form Must be Turned in to City Clerk's Orifice July 6, 2000 (5:00 p.m. July 19, 2000 (5:00p.rn.) August 2, 2000 (5:00 August 16. 2000 (5:00 p.m.) Requested City Commission [] September 19. 2000 [] October 4. 2000 [] October 17. 2000 [] November 8, 2000 Date Final Form Must be Turned in to City Clerk's Office September 7. 2000/5:00 p.m. September 20. 2000 ~5:0(p.m.) October 5, 2000 5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM r-'] Administrative [] Development Plans ~] Consent Agenda [] New Business [-- Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation RECOMMENDATION: To release cash bond of $11,495.00 to Abrams Construction, Inc. EXPLANATION: On September 22_ 2000. the Building Division sent to the Finance Deparanent a cash bond for $11,z~95.00, which was to be held until all outstanding issues of the Home Depot Tool Rental Center's temporary Certificate of Completion were completed. Ali issues have been completed and a Certificate of Completion has been issued. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES.~ None D~:fttm~nt H~ad's Signature Developmeur Department Name City Manager's Signature City Attorney / Finance Huml/n Resources Attachments/copy of memo & check XC: Permit file #00-1848 \\CI-~MAINKS HRDATA\DevelopmentkBuilding-6870\Doc umentsWiiscXAgenda Item-Refund of Cash Bond for Home Depot Tool Rental Center.doc RESOLUTION NO. ROO- A RESOLUTIOt : THE CITY COMMISSION OF THE CITY OF A CONS'I'RUCTION, , ~INC,, EFFECTIVE ABRAMS IN THE AMOUNT OF IE HOME 3AN WHEREAS, Abrams C0h'struction, Inc, previously posted cash surety in the amount of $11,495.00 to ensure that all outstanding issues of the Home Depot Tool Center's Temporary Certificate of Completion are met; and WHEREAS, a final inspection has been conducted on this project and has been issued a Certificate of Completion; NOW~ THEREFORE, BE 1~T RESOLVED BY THE CITY COt4t41'S$1ION OF THE cl-rY OF BOYNTON BEACH, FLOR.T. DA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, upon the recommendation of staff, hereby approves the release of the cash surety in the amount of $11,495.00 to Abrams Construction, Inc. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of November, 2000. CITY OF BOYNTON BEACH, FLOR[DA Mayor Vice Mayor Mayor pro Tern Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) DEPARTMENT OF DEVELOPMENT BUILDING DIVISION MEMORANDUM NO. 00-301 TO: FROM: DATE: SUBJECT: Diane Reese, Finance Director Don Johnson. Building Official ~ September 22, 2000 CASH BOND - HOME DEPOT TOOL RENTAL CENTER Attached is a bank check for $11.,495. This is a cash surety for Home Depot Tool Rental Center and is to be held until all outstanding issues of their temporary Certificate of Completion are completed. This should occur within 30 days. Attached is a letter from Frank Lamia, AIA, concerning the deficiencies. Upon completion of the deficiencies of the permit and the issuance of the final Certificate of Completion, the surety will be returned. DJ:bg Attachmems XC: Michael E. Haag, Building Code Administrator Permit File #00-1848 J:\SHRDATA\Devetopment~Building-6870\Documents~vlemos in Word'Cash Bond - Home Depot Tool Rental Center.doc S~UST Official Check 87-275~42 8807129226 Purchaser Abraxas Constr~ct:~on, Inc. Date m~lals(-4~18 Ce~,~0 PAY To the Order of ****$11,495.00**** **4~ity of B~ton Beaoh~** ~Payable at an~ SunTrust Sank Sep. 21,2000 11,495.00-* SunTrust BanKs, mc. Dy ~ts Authorized Agent 70 &qO ~qqgB,' Requested City Coramission Meeting Dates [] luly 18, 2000 [] August l: 2000 [] August 15, 2000 [] September6, 2000 V-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM C.2 AGENDA ITEM REQUEST Date Final Form Must be Turned in ~ City Cinrk's Office Suly 6, 2000 (5:00 p.m.) luly 19,2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 {5:00 p.m.) Requested City Commission Meeting Dates [] September 19, 2000 [] October 4, 2000 [] October 17, 2000 [] November ~, 2000 in to City Clerk's Office S~ptember 7, 2000 rS:00 p.m.) September 20, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to accept letter of credit no. 3029736 from Bank of America in the'amount of $305~330.30 as surety for the water and sewer improvements at the Wal-Mart Supercenter. ' EXPLANATION: The developer of the subject project is providing surety for the water and sewer systems in order to expedite acceptance of those facilities for operation and maintenance by the City. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: The developer could have elected not to provide surety, in which ease the City would not accept the systems until all improvements are fully completed, easements are provided, and a clean bill of sale is provided. Such an alternative may, however, delay the opening of the project, so the developer has elected to post surety for Deparffaent I-lead's Signature "CTt~Menager's Signature Utilities Department Name City Attorney / Finance / Human Resources XC: Peter Mazzella (w/copy of attachments) Finance Dept. (w/ Original letter of credit) City Attorney (w/copy of attachments) File S:kBULLETIN~ORMSk4GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R00- A RESOLUTION OF THE CTI'Y COMMISSION OF THE C['FY OF BOYNTON BEACH, FLORIDA, APPROVING AND ACCEPTING A L~ ~ER OF CREDTT SUBMI~ ~ED FOR THE PRO.~ECT KNOWN AS WAL, MART SLIpERCENTER, A~D ~SSUED .BY BANK~ OF AMERICA .(~O113029~36) IN~ ~HE.~HOUNT 'OF ~;305,330.301i AND PROViDiNG AN EF~:ECT[VE DA~E: WHEREAS, the Ci,~ C~m~!ssion of the City of Boynton [3each, upon recommendation of staff, ~O~s-hi~el~y,accept the ~bove referenced Letter of Credit (No. 3029736) from Bank of Americ~a., i~the' amoLmt; 6f~$305,330;30; as s. urety fo, r the c0fiSb;Uc-~ion of p0table W~' a~!;:~ sew~":li~ ~o~ ~h~ project known' as W~i-Mart Superc~nter NOW, THE CZI'Y COt4M1~SSZON OF THE Section :L The City Comm!~sion of the City of Boynton Beach, Florida hereby approves and accep~ a Letter of Credit~ (Nq:. 302~736) from Bank of America, in the amount of $305,330 30, as sbrety for the constrUc~on 6f potable water and sanitation sewer lines for the project known as Wal-Mart Supercent~. "' Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this . day of November, 2000. CTI'Y OF BOYNTON BEACH, FLOR[DA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) · BankofAmerica ISSUING BANK: BANK OF At~ERICA. N.A. 333 S. BEAUDRY AVENUE 19TH FLCDR. CA9-703-19-23 LeS ANGELES. CA 90017-1466 ISSUE DATE: SEPTEMBER 26, 2000 IRREVOCABLE LETTER OF CREDIT No 3029736 APPLISANT: WAL-maRT STORES. INC. 702 SOUTHWEST 8TH STREET BENTONVILLE, AR 72716 BENEFICIARY: CITY DF BOYNTON BEACH UTILITIES DEPA~RTMENT 5469 W. BOYNTON BEACH BLVD. BOYNTON BEACH, FL 33437 ATTENTION: PETER MAZZELLA TELEPHONE NO.: {56i 742-6404 AMOUNT: U.S. $305.330.30 THREE HUNDRED FIVE THOUSAND THREE HUNDRED THIRTY AND 30/100 USD EXPIRY DATE: SEPTEMBER 26, 2001 GENTLEMEN: WE HEREBY ESTABLISH OUR IRREVOCABLE LETTER OF CREDIT NO. 3029736 IN YOUR FAVOR, AS BENEFICIARY, BY ORDER AND FOR ACCOUNT OF WAL-MART STORES. INC., 702 SOUTHWESI 8TH STREET, BENTONVILLE, AR 72716 UP TO THE AGGREGATE SUM OF THREE HUNDRED FIVE THOUSAND THREE HUNDRED THIRTY AND 30/100 USD, .U.S. 305,330.30 EXPIRING ON SEPTEMBER 26, 2001, AT THE COUNTERS OF BANK OF AMERICA, N.A., 333 S. BEAUDRY AVENUE, 19TH FLOOR, LOS ANGELES, CA 90017-1466, AVAILABLE BY PAYMENT AGAINST YOUR DRAFT/S DRAWN ON US AT SIGHT ACCOMPANIED BY: 1 A NOTARIZED STATEMENT PURPORTEDLY SIGNED BY AN AUTHORIZED DFFICIAL OF THE CITY OF BOYNTON BEACH UTILITY DEPARTMENT, STATING THAT: THE FUNDS DRAWN UNDER LETTER OF CREDIT NO. 3029736 ISSUED BY BANK OF AMERICA, N.A. ARE DUE BY REASON OF WAL-MART'S FAILURE TO COMPLETE THE CONSTRUCTION OF POTABLE WATER AND SANITARY SEWER LINES PER THE REQUIREMENTS FOR WAL-MART ST. ~27~9 IN BOYNTON BEACH, FLORIDA, AS SHOWN ON PLANS PREPARED BY KIMLEY-HORN AND ASSOCIATES, VERO BEACH, DATED FEBRUARY 24, 200{, AND THAT AT LEAST TEN 10) DAYS IN ADVANCE OF THE PRESENTATION OF THE SIGHT DRAFT FOR PAYMENT, THE UTILItY-DEPARTMENT PLUS PROVIDED TO THE DEVELOPER BY OVERNI~H~ COURIER, NOTICE OF THE UTILITY DEPARTMENT'S INTENT TO DRAW FUNDS ON PHIS LETTER OF CREDIT. THE WORK TO BE COMPLETED IS AS FOLLOWS: List the work Wal-Mar= failed ~o complete.1 2. THE ORIGINAL OF THIS LETTER OF CREDIT. SPECIAL CONDITIONS: A. PARTIAL DRAWINGS ARE ACCEPTABLE. B. NO OPINIDN OF LEGAL COUNSEL SHALL BE REQUIRED. THIS LETTER OF CREDIT IS ENFORCEABLE IN A COURT OF COMPETENT JURISDICTION IN PALM BEACH COUNTY, FLORIDA, AND IS TO BE INTERPRETED BY FLORIDA LAW. BankofAmerica THiS IS ~uN INTEGPJtL PART OF LETTER OF iREDIT NO. 3029736 ANY D~F? DRAWN UNDER THIS LETTER OF iREDIT MUST BE YLARKED "BRAWN UNgER IRREVOCABLE LETTER OF CREDIT NO. 3029736 ISSUED BY BANK OF A~ERICA, N.A.". EXPIRATION DATE~UNLEBS AT LEAST NINETY (90 DAYS PRIOR TO SUCH EXPIRATION DATE YOU ARE NOTIFIED BY REGISTERE£ LETTER, RETURN RECEIPT REQUESTED OR OVERNIGHT iOURIER SERVICE THAT WE ELECT NOT lC CONSIDER THIS LETTER OF CREDIT RENEWED FOR ANY-SUCH PEgIOD. WE HERE YOU THAT ANY DRAFT DRAWU UNDER AND IN COMPLIANCE WiTH THE TERMS CREBIT WILL BE DULY HONORED ON THE PRESENTATION AT BUR DFFICE AT 333 S. BEAUDRY AVENUE, 19TH FLOOR, MAIL CODE IA9-70B-19-23, LOS ANGELES, iA 9(017-1466, ATTN: STANDBY LETTER OF CREDIT DEPARTMENT. DR BANK OF AMERICA, 100 SE 2~ STREET, ~3~ FL., MIAMI, FL 33131, DF CREDIT DEPARTMENT, VIA COURIER SERVICE OR REGISTERED MAIL, EXPIRATIO5 DATE AS SPECIFIED ABOVE. ATTN: STANDBY LETTER ON OR BEFORE THE UNLESS OTHERWISE EXPRESSLY STATED HEREIN, THIS LETTER CF CREDIT IS SUBJECT TO THE UNIFORM iUSTOMS AND PRACTICE FOR DOCUMENTARY CREDITS (1993 REVISION', INTERNATIONAL CHAMBER DF CO~LMERCE PUBLICATION NO. 500. BANK OF AMERICA, N.A. ~ROSE · AGUST~N AUT~RIZED SIGNATURE CARRILLO, B? BankofAmerica DATE: OCTOBER 10, 2000 AMENDMENT TO IRREVOCABLE STANDBY CREDIT NUMBER: 3029736 PAGE: 1 AMENDMENT NLrMBER 1 BENEFICIARY CITY OF BOYNTON BEACB UTILITIES DEPARTMENT 5469 W. 80%f~TON BEAC/q BLVD. BOYNTON BEACH. FL 33437 ATTN: PETER MAZZELLA APPLICANT WAL-MART STORES, INC. 702 SOUTHWEST 8TH STREET BEAYrONVILLE, AR 72716 THIS AMENDMENT IS TO BE CONSIDERED AN INTEGRAL PART OF THE ABOVE CREDIT AND MUST BE ATTACHED THERETO. THE ABOVE MENTIONED CREDIT IS AMENDED AS FOLLOWS: W'MERE IT READS "IRREVOCABLE LETTER OF CREDIT NO 3029736" NOW TO ~E~D "CLEAN IRREVOCABLE LETTER OF CREErT NO, ~029736". ALL OTHER TERMS AND CONDITIONS REMAIN. UNCHANGED. IF YOU REQUIRE ~ ASSISTANCE OR HAVE ~ QUESTIONS REGARDING tHIS AMENDMENT, PLEASE CALL 213-345-6630. _ _ _ ROSE T. AGUSTIN _c_ _.~_ t_~o_ ,_ _~::~ v,~ AUT~RIZED SIGNATURE /AUTHORIZED SIGNATURE THIS DOCUMENT CONSISTS OF 1 PAGE(S). Requested City corrmmssmn Meetinz Dates [] July 18. 2000 [] August I 2000 [] August 15. 2000 [] September 6, 2000 V-CONSENT AGENDA ITEH C,3 CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FORM~.~". 02~ -~'- ' ' c.~' ~ ~: Date Final Form Must be Turned in to City Clerk's Qffice July 6, 2000 (5:00 p.m.) Iuly 19, 2000 (5:00 p.m.) AugUst 2, 2000 (5:00p.m.) August 16. 2000 (5:00 p.m.) Requested City Commission Meetinff Dates [] September 19,2000 [-- October 4, 2000 October 17. 2000 November 8. 2000 Date Final Form Must be Tttrned in to City Clerk's Office September 7, 2000 [5:00 p.m.) September 20. 2000 (5:00 p.m. October 5, 2000 (5:00 p.m.~ October 18, 2000 (5:00 p.m.) NATURE OF AGENDA II'EM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UmSnfshedBusiness [] Announcement [] Presentation RECOMMENDATION: Motion to authorize the Mayor to execute an agreement between the City of Boynton Beach and the Florida Departmem of Transportation Highway Safety Plan, to continue funding 75% of one (1) police officer salary for DUI Enforcement. EXPLANATION: DOT is willing to continue funding of one DUI officer for this budget year. PROGRAM IMPACT: With this funding we have one officer dedicated to DUI enforcement. Without this landing the City will have to land this position entirely. FISCAL IM]fACT: DOT landing $38.036 City of Boynton Beach $12,577 Total Funding $50,613 ALTERNATIVES: Department Head's Signature Police Department Name , - v City Manager's Signature City Attorney / Finance / Human Resources S:~BULLETR~FORMS~AGENDA ITEM KEQUEST FORM.DOC RESOLUTION NO. R 00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND D~REC~ING THE MAYOR ANE~,:i~!T~' CLERI~ TO ACCEPT ~NS!E~XECUTE THE FLoR DA DEPARTMENT OF TRANSPORTATION HIGHWAY SAEETY PLAN GRANT, IN THE AMOUNT OF $38,036..00, PROVIDING FOR A DUI ENFORCEMENT OFFICER POSITION; AND PROVIDING AN EFFECTIVE RATE. WHEREAS, the City of Boynt°n Beach Police Department applied for and has been awarded a continued grant from the Department of Transportation Highway Safety Plan in the amount of $38,036, which will provide for 75 pement of ~ersonnel services for the position of Boynton Beach DUI Enforcement Officer, and; WHEREAS, this is a one (1) year grant and can be ~renewed at 75% funding for the next year, if funds are available; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1 The City Commission of the City of Boynton Beach hereby authorizes and directs the Mayor and City Clerk to accept and execute the grant in the amount of $38,036 from the Florida Department of Transportation Highway Safety Plan. :A copy of the agreement is attached hereto as Exhibit "A." Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ATTEST: City Clerk day of November 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner JEB BUSH GOVERNOR Florida Department of Transportation 605 Suwannee Street Tallahassee Florida 32399-0450 . August- i. 2000 · HOMAS E BARRY. JR. SECRETARY Marshall B. Gage, Chi& Boynton Beach Police Department 100 East Boymon Beach Boulevard Boynton Beach. Florida 33435 Dear Chio£ Gage: Enclosed is one copy of the application form for your FY 2001 highway safety subgrenr The title of the project should bo Boynton Beach.DUI Enforcement SPecht//st. .This wffi bo considered a continuation project. The City o.f. B0ymon BeaCh is Applicant Agency, and the P01ice DoParlment is the Implementing Agency. The Project Director ~h0ul~ be a supervisor who is familiar with the duties of the officer hired trader the subgrant and will be able to meet ~ me when Imake monitoring visits. The FY 2001 Highway Safe~y Plan allocates up to $44,~505 for this projecx. This amount includes $44~205 to relinburse 75 ~cent of the Personnel Serv~ (salarY~ benefits and 100 hours of court-related overtime) requested for th* position; fimded under this subgrant. If ~ ili~l~udes $300 in Expenses for lxavel to thc DUI Symposium. Some ~ conditions have been added to the legal section of the application form. Please review the enclosed memo l~om CarlaSims, which explains these new conditions. A sample completed application form is enclosed. Information printed in blue ink corresponds to areas that you must complete. Refer to the sample and your current subgmnt when filling out your 2001 application. Much of the information in Part II of your corrent subgrant can be updated and u~d in your new application. You can use the same l~formence indicators thru are in thc current subgnmt. Howev~, you must add the following tv~o indicators to the Quarterly Progress Report of Performance Indicators page: Number of s~ety belt ViolationsJssued by the Boymon Beach Police Department. Number ofchikt saf~z seat violations issued by the Boynton Beach Police Deparunent. Please complete the application form, and send one copy with four signature pages to us as soon as possible. All signatures must be origina~ and the sig~am~e of the .Authot4z¢d_ Repr~entative of the Subgrantee' must be wimessed and d.t,,d, In addition, aitpages must be numbered. Please keep at least one completed copy and a blank form in case you need to make ehmageS prior to the subgnmt being awarded. We will make every effort to award ~hia subr~m~t on October L 2000. However. the date that your subgmnt is awarded is contingent upon your pt operly completed application being received by this office in a timely manner for rmriew and agpgoval. Please call me at (850) 488-5455 if you have any questions. Sincerely, Roger J. Doherty, CLEP ~ Planning Manager/DUI Program Coordinator ...... . Enclosures file: 610 www.dot.state.fl.us For D. O. 7- Use Only Project Number: ~nds AIIo cated: Subgrant Period: Subgrant History: (1). SUBGRANT APPMCATIO~J FOR HIGHWAY SAFETY FUNDS )OT Contract Number: ' Date Approved: Date Revised: (2) Part I: GENERAL ADMINISTRATIVE INFORMATION (See Instructions for Highway Safety Subgrant Applications) Type of Application: O Initial O Continuatic Requested Subgrant Period: -9 'z t --' -~ 'z r !. !990 Suppo~ Matching Sought: $38.036 Share: 5. Applicant Agency (Subgrantee): City of Boynton Beach Nayor Broening 100 East Boynton Beach Blvd. Boynton Beach, Fl. 33435 Telephone: 561-742-6000 7. Federal ID Number: 59-6000-282-005 9. Chief Financial Officer: Diane Reese City of Boynton Beach lO0 East Boynton Beach Blvd. Boynton Beach, Fl. 33435 Tota~ Budge~: ~0~6t3 6. Implementing Agency: City of ~ton B~ Police Depar~ent ~rs~ll B. Gage, ~ef of Police l~ ~t Boston Beach Blvd. ~tou Beach, Fl. 33435 Telephone: 561-742-6100 8. State SAMAS Number (State Agencies Only) 10. Project Director: Lt. Leonard Boynton Beach Police Department 100 East Boynton Beach Blvd. Boynton Beach, Fl. 33435 Telephone: 561-742-6000 I Telepnone: 561-742-6100 11. Project Summary: Briefly describe the problem and the proposed solution. The ~ity of Boynton Beach has recorded 210 alcohol-related crashes in the past three years~, and 44 alcohol-related crashes since January 2000. To combat this problem, the Boynton Beach' Police Department created a one-man DUI Unit. The officer assigned to this unit patrols high crash locations during the evening and early morning hours when most alcohol-related crashes occur in the city. DUI checkpoints will ]also be conducted at least five times durin~ the year. Funds Prqvided by U,S. Deoartment of rransporra~on. Na#onal Highway Traffic Safer) Administrauon Catalog of Federal Domes#c As~s~ance Number- 20.600 State and Community Highway Safety Program. Part Ih PROJECT PLAN AND SUPPORTING DATA State c~eany anQ m detail the aims of the project, precisely wna~ will be done. who will be involved, cna what is exoected to resu t Use the fo ow ng major headings: Statement of the Problem 2. Proposed Sotutibn 3. Objectives 4. Evaluation 5. Milestones(Use form 2rowdeo) State below and use continuation pages as necessary. Statement of the Proble~ · he City of Boynton Beach is located in the southern portion of Palm Beach County along State Road 9 (I'95). The city has anesri"nte~ peOPle in a county of over one million At 36plus sworn officer's serving the city, and expansion. With growth and chan~e co, es r units as BUI Enforcement. ~hile currently being participants in the State;of FloridaWs Department of Transportation Project l~--her J8-00-06-29-O1, we find we are ~ in need :~f funding to help us ~aintain suppression of DUI r~lated (Refer to chart bel°w f0rDDI related crashes).'~W~ti of DDI related~ crashes, w~have found that our officers and ~aifita~upgraded and opera~ig equipment the rise. ~-- ALCOHOL ~A'r~b CRA~-~-S Category/Year 1997 1998 1999 2000 Alcohol-related 93 61 56 44 254 crashes Proposed Solution The City of Boynton Beach Police Department created a one-mnn DUI unit to combat the alcohol related crash problem that h~. been identified in the city. The officer re- ceived special training in the detection and apprehension of impaired drivers, and ~as furnished~ith a cars .radar, laser and in-car video unit. The officer works primarily durinE the e~enin~ shift and in the early~or"inE hours. The patrol areas are identified by area of high alcohol related crash occurence. ~hile participatinE in the 1999/2000 project, ~he officer can account for 108 DUI arrests and the City of Boynton Beach Police Department hosted four DUI checkpoints. The department pl--- to conduct public, swareness progrm-- to --kc the citizens of Boyntou Beach more a~are of the DUI problem in the city. Presentations ~rill be made to busi- nesses and civic groups, student ass~hlies and retirees. The officer on the DUI Unit may be assiEned to participate in pl-nned public awareness activites. The Boynton Beach Police Department %rill conduct DUI Checkpoints in Novomher, January, April, Julys and September. The officer will also: participate in DUI Wolf Packs and DUI Checkpoints hosted bY agencies throughout PaLm Beach County. Objectives 1.) To arrest at leas~ 100 impaired drivers in 2001. 2.) To condduct at least 5 public awareness programs. 3.) To reduce the number of alcohol-related crashes recorded in Boynton Beach by 25% during 2000/2001. Evaluation The Boynton Beach Police Department will evaluate the overall sucess of the project based on a comparison of alcohol-related crash data reported by the Department of Highway Safety and Motor Vehicles. Local data will be used to evaluate the projects effectiveness. Timetable for Milestones / Milestones ~st Oua~er 2nd Oua~er 3rd Qua~er 4th Oua~e~.? OCT NOV DEC JAN FEB MAR APR MAY I JUN JUL AUG SEP Implement increased'DUI X X X X X X ~ Xq X- ~*;' X X X Enforcement Conduct Checkpoints X X X X X Send officer to DUI training X X Conduct.pu~lia awareness X · X X · X X ~cti~itiea__ Project Title: Project Number: BUDGET CATEGORY A. Personne~Se~ices Salami ~or one officer Benefits for one officer Contractual Services C. Expenses Travel to DUI Symposium Part III: PROJECT DETAIL BUDGET D. Operating Capital Outlay- Sub-total E. Indirect Cost Sub-~otal Total Cost of Project Sub-tola= Sub-total __ 2. ontract Number: TOTAL $38,217 $12,096 $50,313 $300 $300 Sub-total 613 $28,664 $9,072 FEDERAL NON-FEDERAL FUNDING $3,024 $37,736 $3OO $300 $12,577 036 Budget Modification Number: Effective Date: .~,577 BUDGET NARRATIVE PJ-ojectTitle: Boynton Beach DUI Enforcement Specialist Project Number: J8-00-06-29~01 Contract Number: AH852 The {piloting ~s a narrative descripQon of the proiec~ bu-dget by line item 13y category, detailing the item and anticipated o~st. ~Each category must be s~ffiCientlY defined tC show cost pelationship to project objectives~ Attach additional sheets as needed: Personnel Services to be reimbursed in chis category include 75% of the base ~saiar? and benefits for one officer along wit~ I00 hours of court Overtime. Benefits include retirement, FICA, dental, health and life insurance, and worker's compensation. $38,036 Expenses Costs to be reimbursed with Federal funds in this category include travel co a DUI related class. $300 Budget Modification Number: Effective Date: PROJECT NUMBER: iN WITNESS WHEREOF, the parties affirm that they have each read ano agree to the conditions set forth in Part V of this Agreement. that each have read and understand the Agreement in its entirety. Now. merefore, in consideration of me mutual covenants, promises and representations herein have executed this Agreement by their undersigned officials on the day, month, and year set out below. (For D. O. T. Use Only) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: Title: Date: ~,ttest: FEDERAL FUNDS ALLOCATED Reviewed for the Department of Transportation: ~y: Attorney- DOT Date: SUBGRANTEE Cft~ of Boynton Beach Name 2f Applicant Agency Typeo By: Signature of Authorized Representative Gerald Broen~n~ Authorized Representative's Name Typed Title: Mayor Date: AEest: Signature of Witness ADMINISTRATOR OF IMPLEMENTING AGENCY By: Signature of Administrator Marshall B. Gage Administrator's Name Typed Title: Chief of Police NOTE: No whiteout or erasures accepted on this signature page. Requested Ci~ Commission Meefin~ Dates [] July 18. 200( [] August] 2000 [] August 15.2000 [] September 6. 2000 V-CONSENT AGEN DA ITEIVl C.4 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOIl,. Date Final Form Must be Turned in to CiW Clerk's Office July 6, 2000 (5:00p.m.) Jul~ t9, 2000 (5:00 p.m.) August 2. 2000 (5:00 p.m. August 16. 2000 5:00 p.m. Requested City Commission Meeting Dates [] September 19. 2000 [] October 4. 2000 [] October 17.2000 [] November 8. 2000 Date Final Form Must be Turned in to Cit~ Clerk's Office September 7. 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m. October 5, 2000 (5:00 p.m.) October 18. 2000 c5:00p.m.) NATURE OF AGENDA ITEM [] Admimstrative [] Development Plans [] Consent Agenda [] Ne~v Business [] Public Hearing [] Legal [] Bids [] Unrra/shed Busmess [] Announcement [] Presentation RECOMIM~NDATION: EXPLANATION: Ratify the action of the South Central Regional Wastewater Treatment & Disposal Board On October 19, 2000, the South Cenb'al Regional Wastewater Treatment and Disposal Board held its Regular quarterly Annual meeting. At that timer the Board took action on various items that are now before the City Commission for ratification. This City Commission ratification is the confirmation process for the action taken by the S.C.R.W.T.D. Board PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: Sue Kru/e~.~ity ~lerk City Clerk's Office Department Name // ~artlre City Attorney / Finance / Human Resources chLmain\shrdata\cc\wpxccagenda\agenda request memos xagenda item request form for scrwtd 101900.dot S:kBULLETfNkFORMSLAGENDA ITEM P~EQUEST FORM.DOC V-CONSENT AGENDA I'TEM C.4 SOUTH CENTRAL REGIONAL WASTEWAT~;~ TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue · Delray Beach, Florida 33445 Telephone (561) 272-7061 (561) 734-2577 Fax: (561~ 265-2357 E-mil: scrww~p@ ix.netcom.com TO: FROM: DATE: MEMORANDUM Sue Kruse CiTY OF BOYNTON BEACH Mary Ann Shumilla / OCTOBER 20, 2000 / RE: RATIFICATIONS FOR SIGNATURE Attached are Ratifications from the Quarterly Annual Meeting of October 19, 2000 which require signatures. Would you place these on the Agenda for your next Commission meeting. Would you contact me at 272-7061 when the Ratifications are executed. Thank you. RESOLUTION NO. R00- CITY OF TI-IE ACTIONS REGIONAL FORTH IN "A' CITY COMMISSION OF THE FLORIDA, RATIFYING SOUTH CENTRAL TREATMENT AND AS SET ATTACHED HERETO; CITY SAID: RATIFICATION; ANDI WHEREAS, The Sout~"C~ml Regi~x}al W~st;Water Treatment & Disposal Board (SCRWTDB) requests ratification, of~e aeti0tl taken by the B~d,, at the Quarterly Annual Meeting of October 19, 2000, as set forth in il~e.~ttaehed EXhibit A; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BE2[CH, FLORIDA THAT: ' ~ Section 1. The City Commission o~ the City of Boynton Beach, Florida, does hereby ratify the actions taken by the S0u~h:'~CentraiRegional ~Wastewater Treatment & Disposal Board on October 19, 2000, as set forth in the attached Exhibit "A". Section 2. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED this day of November, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner ATTEST: City Clerk s:caXReso~CRWTD- 101900 M~nng EXHIBIT "A" l. Authorization for Chairman to expend $2,500 from reserve and replacement fund on an emergency basis to replace three (3) deteriorated 8" plug valves on "A" plant aerator. 2, Authorization for Chairman to expend $6.000 to replace shaft and impellar on #3 RAS Pump in "B" Plant return building. _ RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTIONOF OCTOBER 19, 2000 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on October 19, 2000, by a vote of 8-0, approve AUTHORIZATION TO EXPEND · ~2,500 FROM RESERVE & REPLACEMENT FUND ONAN EMERGENCY BASIS TO REPLACE THREE (3) DETER/ORA TED 8" PLUG VA£ VES ON "A"PL4NT AERATOR. WHE,R..EAS, said Board action requires ratification by the LCity Of Boynton Beach and the .City of De!ray Beach, NO..W_, TH.ERE.F. ORE, the City of Boynton and the City of Delray Beach hereby ratify sala uoar~l action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote.. CITY OF BOYNTON BEACH By: Mayor City Clerk Attest: Approved aa to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF OCTOBER 19, 2000 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on October 19, 2000, by a vote of 8-0, approve AUTHORIZATION TO EXPEND ;~6,000. TO REPLACE SHAFT & IMPELLAR ON #3 RAS PUMP IN #B' PLANT RETURN BU/ O WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREF. ORE, the City of Boynton and the City of Delray Beach hereby ratify said BOard action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , , by a vote. CITY OF BOYNTON BEACH By: Mayor City Clerk Attest: Approved as to form: City Attorney Requested Cig Comra/ssion _Meegng Date~ [] July 18, 200( ] August 1. 2000 [] August 15. 2000 [] September 6. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Fina( Form Must be Turned m to City Clerk's July 6, 2000 5:00 p.m. July 19, 20( 0 (5:00 p.m. August 2, 2000 (5:00 p.nt August 16, 2000 (5:00p.m. Requested City Commission Meeting Dates [] September 19, 200( [] October 4. 2000 [] October 17,2000 [] November 8. 2000 V-CONSENT AGENDA ITEM C.5 Date Final ~orm Must be Turned L~ to City Clerk's Office September 7, 2000 5:00 v.m.) September 20, 200( (5:00 p.m. October 5, 2000 (5:00 October [8. 2000 (5:00 p.m., NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consenl Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation ]-- City Manager's Report RECOMMENDATION: Requested approval of professional service agreement with Smith, Ballard & Logan, P.A. for legislative consulting services. Approval by Resolution requested. EXPLANATION: The proposed contract is a continuation of consulting services al the same rate as the 1999 contract. The City would benefit from having representation afforded by the firm for legislative initiative, assistance with regulatory issues involving the State of Florida and utilities, and assistance in securing grant funding. The annual cost of the services is $40,000 exclusive of Special Services that would need to be authorized and billed out at an hourly rate. PROGRAM IMPACT: Will assist the City in achieving goals for funding, permits for projects and monitoring legislation impacts. FISCAL 12VIPACT: The City has budgeted $40,000 for this service. ALTERNATIVES: Assume these services in-house without use of consultant or not perform these services. Department Head's Signature ~iry Manager's Si~ature Department Name ~ C~ty Attorney / Fmmi~e / Human Resources S:'~BULLETIN~FORMS~AGENDA ITEM REQUEST FORaM.DOC RESOLUTION NO. R00- A .RESOLUTION OF THE CITY CO~MMISSION OF THE CITY OF BOYNTON BEACH, FLOPdI)A, AUTHORIZING THE MAYOR ~,rD CITY CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF BOYNTON BEACH: AND S~ BALLARD & LOGAN, P.A., PROVIDING LEGISLATIV SERVICES; AND- pROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boymon Beach, upon recommendation of staff, deems 1~ tobe in the best interests of the citizens and residents of the City of Boynton Beach, 'to enter into an agreement with Smith, Ballard & Logan, P.A.. to provide legislative services for the City, and to authorize the Mayor and City Clerk to execute said Agreement; NOW, WHEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to execute an agreement between the City of Boymon Beach and Smith, Ballard & Logan, P.A., to provide legislative services for the City, a copy of which Agreement is attached hereto as Exhibit "A". Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this .. day of November, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BOYNTON BEACH AND SMITH, BALLARD & L'OGAN, P.A. The following is an Agreement between the City of Boynton Beach, hereinafter referred to as "CITY,,c" and the firm ,,°fSmith' Ballard & Logan, P.A., a Florida corporation, hereinafter referred to as ONTRACTOR. WHEREAS, CONTRACTOR has duly qualified experts in the field' of comprehensive legislative and administrative legal practice; and WHEREAS, in the judgment of the Council Members of the City of Bo ton necessary and desirable tO errmlov the iserviC~ ;-~,~,-,-~ ...... ' yn Beach, it is --, : , ~m~.~ima_UlORtoassisttheCityManage. r. with representation before the Florida State Legislature, the Governor, Cabinet, State agencies, and other public .bodies of the State· NOW, THEREFORE, in consideration of the · hereto agree as-:follows: mutual covenants contmned herein, the parties PART I - SPECIAL PROVISIONE A. GENERAL SERVICES: CONTRACTOR shall consult and advise, as requested, on allproposedle isl ~ - g ati°n bef°re the Fl°nda Senate and House of Representatives in regular session, special session or committee of the Florida House and Senate, and regulatory or funding matters before the Governor, Cabinet, State agencies, or other public bodies of the State on an "as needed" bas/s, including, but not limited to: 1. Assisting CITY in the development of strategies to deal with the governmental agencies that regulate and fund municipal programs such as infrastructure, transportation, land use, environmental and housing programs; process; and Advocating CITY interests during the Florida legislative or regulatory · 3. Providing the CITY With regular reports during the regular session and special session, and a sunnnm~ of all pertinent legislative changes at the end of the regular session and any special session. B. SPECIAL SERVICES: The CITY may fi.om time to time request that CONTRACTOR perform special services related to specific projects that affect the operation of the CITY. For example, CONTRACTORmaybecalledupontoreviewthe CiTY,s chanerandsuggest modifications, assist the CITY in the annexation of appropriate lands, represent the CITY in judicial ' or administrative litigation, or otherwise advance the CITY's interests. B. PAYMENT: CONTRACTOR'S compensation for General Services desctibed in Pan [ above shall be $40,000 per year. A monthly fee invoice shall be submitted by CONTRACTOR at the first of each month representing 1/12 of the annual fee. The CITY shall compensate CONTRACTOR shall compensate CONTRACTOR for Special Services at the rate ors 195 per hour, plus costs. The CITY shall reimburse the CONTRACTOR for travel expenses authorized by the CITY, subject to the limitations and requirements of Section 112.061, Florida Statutes. C. KEY PERSONNEL: CQ1STRACTOR ha~.r<epresemed-tO CITY.~t C!T~ will have Brian Ballard, Managing 'P~er of CONTRACTOR'S firm, in the ~perfoxinance of CONTRACTOR'S duties hereunder, and has relied nn that representation as an inducement to entering into this Agreement. PART II - GENERAL PROVISIONS ~, ~'~NMEiNT k24D, DELEGATION: ~,Neither. party .hereto~shall assign or dele g ate" 'any' ~nt~.e~:,,~ '~:,. ~,;~ %'m9~. .... ~;-:~ ~ ~ ~-,~:' "-~'~: '-un.d~.,,. th LS' A gr ~ eement ~out ....... -' ~' · ' written, consepilc. : ~t° ~the other,: ~ and ]io assignnient shdI! beB[any force or effect whatsoever unless and until the oOxer pm'ty shall have so consented. B. STATUS OF CONTRACTOR: The parties [mend that CONTRACTOR, m · have performing the services hereinafter specified, shall act as an mdependent contractor and,. shall, control of the work and the manner in which it is performed: CONTRA. ~ CTOR ts not to be considered an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus, or similar benefits CITY provides its employees: AND C. made h Writing and may be bills and payments seni by mall Should be addressed as follows: CITY: Kurt Bressner City Manager City of Boynton Beach 100 E. Boynton Beach Blvd. Bo~vnton Beach, FL 33425 (561)742-6010 CONTRACTOR: Brian Ballard Smith, Ballard & Logan, P.A. 403 East Park Avenue Tallahassee, FL 32301 (850) 577-0444 D. NON-DISCRIMINATION: i:CONTRACTOR shall comply with all applicable federal, staxe, and local laws, rules, and Yegqt~tions in regard to non-discriminations in employment because of race, color, ancestry, national origi,n, religion, sex, age, marital status, medical condition. or physical or mental disability. 2 E. CONFLICT OF INTEREST: CONTRACTOR is aware of the conflict of interest laws of the Municipal Code of the City of Boynton Beach and the State of Florida, Chapter 112, Florida Statutes, as amended, and agrees that it wilt fully comply in all respects with the terms of said laws. F. TERM OF AGREEMENT: The first term of this contract shall be from November 1, 2000, until October 31, 2001, and shall automatically renew for subsequent one-year terms thereafter unless either party terminates the contract in writing within 30 days before the renewal date of the contract. G. JURISDICTION: This Agreement and performance hereunder and all suits and special proceedings hereunder shall be construed in accordance with the laws of the State of F!orida. In any action, special proceeding or other proceeding that may be brought arising out of, in connection with, or byreason of this Agreement, the laws of the State of Florida shall be applicable and shall govern to the exclusion of the law of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted. H. VENUE: Any and all legal action necessary to enforce this Agreement will be held in Palm Beach County, Florida. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF BOYNTON BEACH, FLORIDA ATTEST: By: Kurt Bressner, City Manager City Clerk Witnesses: D.~ard, Managing Parmer V-CONSENT AGENDA ITEM D.1 CITY OF BOYNTON BEAClt}- AGENDA ITEM REQUEST FORM Requested City Coxravass~on Date Final Form Must be Turned Requested City Commissmn Meeung Dates in to City Clerk's Office Meeting Dates [] July 18, 2000 July 6, 2000 (5:00 p.m.) [] September 19, 200( --q August l, 2000 July l9, 2000 (5:00p.m.) [] October4,2000 [] August 15,2000 August 2,2000 5:00p.m.) [] October 17 2000 [] September 6, 2000 August t6. 2000 (5:00 p.m.) [] November 8. 2000 [] Adrninistranve [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] '-] Bids [] [] Announcement [] Date Final Form Must be Turned in to CRv Clerk's Office September 7. 2000 (5:00 p.m.) September 20, 2000 '5:0C p.m. October 5, 2000 (5:00 p,m.) October t8. 2000 (5:00p.m4 Development Plans New Business Legal Unfinished Business Presentation RECONiMENI)ATION: Please place this request on the November 8, 2000 City Comraission Agenda under Consent - Ratification of Planning and Development Board action. The Planning and Development Board with a unaiximous vote recommended that the subject request be approved, subject to staff commants For further details perta/ning to this request see attached Department of Developmant Memorandum No. PZ 00-262 and PZ 00-309. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: QUANTUM LOT 50B (GALE INDUSTRIES) Michael J. Jatoch c/o Bentley Architects & Engineers, Inc. Gale Industries Inc Lot 50B Quantum Park PID Request for new sire plan approval to consu-uct a 14,810 square foot commerc~al/industr/al warehouse located on 4.25 acres, PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVE~~ Dir~Dev~' City Manager's Signature Director of Planning.rind Zoning City Attorney Finance Human Resources TO: FROM: DATE: SUBJECT: DEPARTMENT OF DEVELOPMENT MEMORANDUM NO. PZ 00-309 Chairman and Members Elanning and Dev:elopment Board Lusia' Galav, AICP~/ Senior Planner ~ff October 17, 2000 Gale Industries, Inc. - NWSP 00:012 Revised Elevations The above referenced site nlan was first presented to the Plannln* and DeveloCmen[ Board at the meeting on September 12 h, 2000. During the meeting, the Board members concurred with starTcomments regarding deficient architectural design of the proposed building. There was a consensus that the proposed design does nor match the quality already existing in Qua, mm. At that time. the Quantum Architectural Review Committee (ARC) had not yet completed its review of the project. In view of the outstanding design issues, the applicant.requested a postponement. The: Board members requested that the ARC approval be granted before the subsequent review by the Planning and Development Board. The applicant has submitted the attached revised elevation drawings for review. Also attached are the Quantum Architectural Review Committee's approval letter (see Exhibit "A") and the ori~nal staff report. Staff recommends that this site plan request be approved, subject to the comments included in the Staff Report Exkibit "C" - Revised Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. .'-\ttacNmenrs October 17, 2000 Architectural Review Commiffee Quantum Park Property Owners' Association, Inc. 2500 Quantum Lakes Drive, Suite 100 Boynton Beach, FL 33426 EXHIBIT "A" Mr. Don Dunbar Gale Industries, a MASCO Company 2339 Beville Road Daytona Beach, FL 32119 RE: Gale Industries~ Quantum Corporate Park - Lot 50 B Dear Mr. Dunbar: Thank you for submitting the revised landscape plans. We are pleased to inform you that the Architectural Review Committee has reviewed and approved the following plans: o:- Elevation Plan, Bentley Architects & Engineers, Ine, no rev. · :-Cover Sheet, 07/12/00, Drawing CVtL rev. 08/21/00 o:- General Notes, 07/12/00, C-I, no rev. o:o Clearing and Grubbing, 07/12/00, C-2, no rev. o:- Site Plan, 07/12/00, C-3, rev. 10/16/00 o;- Paving and Grading Plan, 07/12/00, C4, rev. 10/16/00 o:' Utility Plan, 07/12/00, C-5, rev. 08/21/00 o:- Koad Derails, 07/12/00, C-6, rev. 08/2:l/00 o:o Storm and Sewer Details, 07/12/00, C-7, no rev. o:- Specific Purpose surVey, 03/17/00, sheet 1 of l, no rev. °:- Gr6undFlo~r plan, I0/16/00, norev. ' o:- Mez~nine Floor Plan, 10/16/00, no rev. o:. Exterior Elevation, 10/16/00, no rev. o:° Schedules and Details, 04/06/00, A-10, no rev. °:' Tree Loeation and Preservation, 08/29/00, L-I, L-2, revisions pending The above approval is conditioned upon the timely submittal of the revised documents described in the attached letter from Steve Pinyot, Vice President, The Collage Companies dated October 17, 2000. ¥~e ~request the revised documents to be provided prior to the final action by the City of Boymon Beach approving the site plan. If you should have any further questions, please feel flee to contact me at any time at 561-740- 2447. Sincerely, Julie Finch Architectural Review Committee Enclosure Project Name: Property Owner: Applicant/Agent: Location: Land Use/Zoning: Type of Use: Project Size: DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 00-262 SITE PLAN REVIEW STAFF REPORT FOR PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION SePtember 1, 2000 DESCRIPTION OF PROJECT Gale Industries - Lot 50-8, Quantum Park/NWSP 00-012 Gate Industries Inc. Gale Industries/Michael J. Jaroch Bentley Architects and Engineers. Inc. Lot 50-B, Quantum Industrial Park, Park Ridge Boulevard Industrial (I)/Planned Industrial Development (PID) Warehouse Istorage and distribution of insuiatien materials) Site Area: 4.25 acres (185,130 square feet) Building Area: Ground Floor warehouse Ground Floor Office TOTAL GROUND FLOOR AREA Storage Mezzanine TOTAL FLOOR AREA (GROSS) 12.277 square feet 2.641 square feet 14,918 square feet 2.451 square feet 17,369 square feet Adjacent Uses: South (see Exhibit "A" - Location Map) North - Park Ridge Boulvard right-of-way, farther north Publix warehouse zoned P/D; , South Flodda Water Management District C-16 Canal right-of-way, farther south storage warehouse, zoned M-1 and LaUrel Hills, zoned R1A; East - Odana Granite on Lot 50-A. zoned PtD Flodda Power and Light Substation on Lot 51-B. zoned PtD: and West - Canada Dry Distribution cn Lot 49. zoned PtD. Page 2 Gale Industries, Lot 50-B, Quantum Park - Staff Repor~ Memorandum # 00-262 Existing Site Characteristics: Proposed Development: Concurrency: The subject 4.25-acre proper~ is vacant aha consists of Lot 50-B and ~ portion of C-16.Cana~ right-of-way, designated as Lot 50-C. Utility easements extend along the area north of the canal and along the southeastern property line. The site is vegetated with a mixture of ~hrub, exotic and nuisance trees. and herbaceous weedy species; native trees and landscaoe plants prevail in its northern section There have been prewous clearing activities on the prope~'y and subsequent repeated dsturbances caused by dumping of {rash..~ Prelim nary Env ronmental Assessment, provided by the appijcani inUicates ~i~h~ ngs d.f, gopher tort0is~s! The gopher tortoise is listed as a Species 0f:~Pe~iai' Cbnce~' by the Florida F~S~ and Wildlife Conservation Commission (FFWCC), and needs to be relocated off-site prior to ssuance of the FFWcc permit. ' The developen s pr~opos ng construction of a two.story (ground floor and a ~e~' a*-'?in~c ~7;~9~ua,;~ f°o( WarehO;use/qffice facility, for distributon of in~ula~on ~ata~[~ (see Exhibit !'B" - Pro~o~ed Site Plan). In compliance with Chapter 2. Section 8.A.3, of Land Develooment Regulations, the applicant w I submit information to the Environmental Review Committee to determine .,,if the ~pes and .volu, mes of nsulatiQn materials stored and handled"0~Site will require an environmental permit. Ifrequ red the app cant will be required to apply for/obtain an'environmental' pei'~nit. a. Traffic- A traffic statement for the proposed project was subm ttad to Palm Beach County's Traffic Division to donfirm compliance with County traffic performance standards and for the purpose of monitoring total traffic approved within the, Quantum Pa(k Dove opment of Regiona Impact (DR). S:~ff has 'receiv6d Confirmatibr~ from Pairn Beach County regarding standards compliance: b. Drainage- Conceptual drainage information was provided for the city's review. The cites concurrency ordinance requires drainage certification at time of site plan approval. The Engineering Division is recommending that the review of specific drainage solutions be deferred to 'time of permit rewew, when more complete engineering documents are req uired. Driveways: Parking Facility: Proposed on-site traffic circulation consists of a one (1) two-way driveway with access to Park Ridge Boulvard. No dimension for the ddveway width at the right-cf-way iine was-provided; administrative waiv=r will o ~ ' - ~ '~' -- width exceeds the maximum 32 feet specified by the Code. The proposed vehicular use area consists of one (1), 27-foot wide driveway with access [o adjacent parking area containing the required 9 foot by 18 foot spaces at a 90 degree angle, and to loading areas located along the east side of the building. There are forty-four (44) parking spaces proposed, including two (2) handicapped-accessible spaces. Regulations for the Planned Industrial Development zoning district require that parking counts be based on number of employees on the maximum-staffed shift and anticipated number of Page 3 Gale Industries, Lot 50-B, Quantum Park - Staff Reoor~ Memorandum # 00-262 visitors. The required parking is calculated to be 38 spaces. In addition. !here are 13 (thirteen) loading s~aces along the east side of the building. Landscaping: The landscap ng of t~e-s te will full}/ meet code ~equiremen~s when staff comm~nts,.4re'~cor¢i-at~. ,:s~ebibl a'ttehti~n'will'b~i gfven to relocation and .eplacement Of 0'ne' ~undred a'nd fo~ (lZ~Oi d'e~irable trees currently existing on the 'site, Bull staff Community Design Plan: The proposed building is a typical prW4~i~Jn~¢~8:~Ptal, warehouse-type structure featuring grey brck-painted Csn~re;~e on ~e faCade and white metal ~all parcels on ~,e back. The en!y ¢8~sCi~.~ectural elements are a ~ed an~t band ~g e~tehd ng along t~,~i~i~,;~;~;~atching red ~nopy over ~e en~anc~ T~e project, has ~;bn app~ye~.;by ~e Architectural R~view Board for Quadtb~ Pa~. ' "¢'; Signage: TlC.e: submitted site plan qtiiz, es or~e~ (11 ,bullring wall s~gn and one (1) fre~Stai~di~'.gI sign: td'~e rte r~¢ wa! ',~igp ::~.gdla?3r~s established for Qdan~d'm¢~r~. ~h~ ~¢os~ W~I[ ~irE ~&et~ t~' ~e4~ir~men~ of Chapter 21 of ~e Ci~ of Boynton Beach Land~Develbpment Re~ula~ons. The re osed freestand ng s~gn confo~s with ~he Quantum Pa~ Sign Program. P P %en~s ~ match th' ba~d n on building. Both signs include re~ eJrm~, .: ; ,,;. ~, ,!.'~, g,, the RECOMMENDATION: The Panning and Zonir~g DiFision,re, commends approval of this site,lplan request, subject to the comments ncluded in' ~xh l~t ';C" L Conditions Of Approval. Th'ei'.T~cbriical Review Committee (TRC) recommends that the deficiencies identified n this exhibit'b~ Corrected on the set of plans submitted for building permit. xc: Central File GALE INDUSTRIES LOCATION MAP EXHIBIT "A" BI]YNT~JN B£'~CH C,,N~L'~ ' (NOT TO SCALE) BEACH P.I.O. PLAT NO. 10 (P.O. BO, POS. $4-36) LOT 49 LOT 51-8 EXHIB?~,"B,, .... EXHIB , ') EXHIE-') "B" EXHIBIT "C" Conditions of Approval Project name: Gale Industries File number: NWSP 00-0012 Reference: 3rd review plans identified as New Site Plan File # NWSP 00 0012 with th · - - an August 29 2000 Plarmin* and Z?in_~_ . PUBLIC WORKS Comments: NONE UTILITIES · Comments: NONE ' X FIRE Comments: 1. A fire hydrant flow test is required prior to site plan approv.al (LDR 6- X POLICE Comments: NONE X ENGINEERING DIVISION [ Comments: NONE X BUILDING DIVISION Comments: 2. Permits are required to construct the improvements that are shown on X the approved site plan documents. Permit application forms are available in the Building Division of the Development Department. A permit submittal checklist is available in the Building Division. The list identifies the basic documents that the Permit Application Technician checks for when an applicant submits for permit review. 3. At time of permit review, indicate within the footprint of the mezzanine X th~ proposed use of that area. 4. At time of permit review, indicate with/n the footprint of the 1st floor of X Quantum Lot 50B (Gale Industries~ NWSP 00-012 Page 2 of 4 DEPARTMENTS ' INCLUDE REJECT the b(iil~ng'the pr6posed finish floor elevafiqn. The'~levati6n sl)gl116e consistent with the floor elevation that is specified 6il ~he site plan. · 5. The ~it~ pl.angrid survey indicate tint the applicant is combining two lots. it is recommended that the applicant process a unity of title to combihe both lots a~ q,n.e. At.tim~ ~f pe.~m~ it r~y~ ~e~,.p~ro~i~e a .... ' -c;~iete~t a~X~d ~ity'unity of rifle form. The form shall desc~ribe bo~10ts combined as unb~ A copy: of the reeoi~ deed with legal ~escripfions,of each property [hat ~s bemg untied ~s reqmred to b s~¢m~ed to ProceSs t,~e form ~!PrOp~7 owfa~.~ Cat.~s,id~en[!5~d On · ~: ; ' '-' ' ' e 6. At the:~tame that the tte-m survey m required, ~dentffy on the survey th X acmal'rlistance that ?ch side of the ~ldiag is set b,ack from the adj ac& pr6Per/y li/ie's.- The'loCafi6r/brai buiidlag'd cted On the tie- in sur~e~ ~h31 m~*eh m i0caaoa %creed onthe ~ppr~ed site Plan. 7. At time ofpemait r~view, specify On tabclar.form)~ on ~e ere pi,an x and/or;floor ~lan th~ proposed Use ~f the faciiity~ type 0iconstm&tion and oe'cupah~y cla~gific~tion 6fthe building. The builafng ar~a,: occupancy classific~On and type of construc_tion shall ,com,~y ,W,[th the specffic~t}ons idenlSfied in'the 1997 edition olthe Standarct gml'Omg Code, inclUding the}City of Boynto~a Beach amendments to the S~andard Btfi[d/~g'CO~. Iad},~ate on the architec}ura}plans tha~ the facility is design& eonsistent!;~th the regulations that M specified in the 1997 edition 66the~Stanflgrd:Bu/ldi~g Code, includ/ng ~he Cay of BoYnton Beach amen~ ~d~nents:[0 the Standar4 Building Code. Wsrking.dr~wmg, s of the buiiding sh~:?mply with, the codes that are spe~ifie~m Chapter 20 of th; [md De~i0pr~e~t Regula6ons. 8. The permit fee, wat~ and sewer facility fees, Fire and Life Safety fees, X C(>tmty fees and state fees wig be detenuined and accessed at time of permit review. · . PARKS AND RECREATION X Comments: NONE FORE STERJENVIRONtvlENTALIST Comments: Quantum Lot 50B (Gale Industries'~ NWSP 00-012 Page 3 of 4 DEPARTMENTS INCLUDE REJECT Tree Relocation and Preservation Notes: Sheet L-1 X 9. The applicant must delineate on the landscape sheet L-1 the existing desirable trees and quantities that.will~ be relocated on the site. The receiving area(s) within the site for the relocated trees should also be shown on the landscape plan. This would include existing trees in the Park Ridge Boulevard road right-of-way and median to allow ingress / egress to the site. 10. The tree survey sheet indicates approximately 140 desirable trees on the X site. Preservation of the desirable trees Will be coordinated with the applicant, prior to issuance of the clearing: and grubbing permit. The trees that cannot be sucCessfully preser~red or relocated must be replaced and shown on the landscape plan ~ , Additional Comments: X 11. The applicant must submit a fauna survey and preserve or relocate by Slate permit any gopher tortoise found on the site. This must be completed prior to issuance of the clearing and grubbing permit. pLANNING AND ZONING Comments: 12. In the tabular data summary, indicate square footage of warehouse and X office use, indicate use of the mezzanine. 13. Indicate setbacks on the site plan, and provide a setback table in the X tabular data summary (include the required setbacks). 14. Indicate dimensions of dumpster enclosure on the site plan and the X landscape plan. 15. City water cannot be used for irrigation. Indicate alternative water X SOurCe, 16. The following comment relates to Chapter 9, Community Design Plan: X Recommendation: review architectural design to create a look more compatible with the Oriana Granite and Gevas buildings to the east of the project site. 17. No dimension for the driveway width at the right-of-way line was X Quantum Lot 50B i'Gale Industries) NWSP 00-012 Page 4 of 4 DEPARTMENTS. , INCLUD REJECT provided; administrative waiver will be required lithe width exceeds the maximum 32 feet specified by the Code. 18. A traffic statement for the proposed project has been submitted, but has X been found deficient with respect to, uses and ~square footage used to estimate trip generation. P~o~de ,the ~sed', statement, Prior~to~fi~L .: -. approval, the rewsed statcmen%w~[b¢~: ,cm~fo~-pakm~l~eg~,h:Co~ S Traffic Division to co~, ,cg~p_liance ~t~!Cp~X,~S standards and for thc purpose of momtonng total trifle, approved w~thin the Q~i~ntum:P a~k D ~v ~¢~-/~mt g:t~i°nal~pa~%~Dm): ....... ,,. 19. Project may require ~n Envkonment, R:e~ew perrmt, pur, s~ m ~h. apter X 2, Section 11.3. Prdvide inf0~ ~n'¢m_ fiqa ~gar ~d/~_g the;~¢ 9,f (insulation) t0~ b~ ~t(~red~0~t ~te. 20. Provide confirmatio',n of review and approval of design.by Qaantum X ArchitecturaljRevie~ Committee. ~ : · ~ ADDIT!QNAL PLANNTNG AND DEVELOPMENT ,BO/~RD CONDITIONS 21. NONE X ADDITIONAL CITY COMMISSION CONDITIONS 22. To be determined. MWPJblw j:VS HRDATA%PLANNtNG\SHARED\WP~PRO J EeT$%Q UANTLIM ' GALS [N~3USTRIES INC\CC 11 ~0 CONDITIONS OF APPROVAL,DOC DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: QUANTUM LOT 50B - GALE INDUSTRI ES INC. APPLICANT'S AGENT: Michael J. Jarcch c/o Bentley Architects & Engineers, inc. APPLICANT'S ADDRESS: 2339 Benville Road, Daytona Beach, Florida 332119 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 8, 2000 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: Lot 50-B Quantum Corporation Park DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board which Board found as follows: OR THIS MATTER came on to be heard before the City Comm~ssio~ of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1 Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. ~)ENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM D.2 AGENDA ITEM REQUEST FORi Requested CiW Commission Date Final Form Must be Turned Requested City Commission Meet/n*. Dates m to City Clerk's Office Meefin~ Dates [] July 18. 2000 Jply 6, 2000 /5:00 p,m [] September 19, 2000 [] August 1. 2000 July 19, 2000 5:00 p.m. [] Octob~ 4. 2000 [] AugustlS. 2000 August2,2000 /5:00p.m~ [] Octoberl7.2000 [] September 6, 2000 August 16, 2000 (5:00 p.m.) [] November 8, 2000 [] Adufinisu:ative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] r-[ Annomlcemem [] Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m0 September 20. 2000 '5:00 p.m. October 5, 2000 (5:00p.m. October 18, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOM2MENDATION: Please place this request on the November 8.2000 City Commission Agenda under Consent- Ratification of Planning and Development Board action. The Planning and Development Board recommended that the subject request be approved subject to staff comments. For further details pertaining to this request see attached Depanmen; of Development Memorandum No. PZ 00-I35, EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION; WOOLBRIGHT MEDICAL BUILDING ~EEMAN) Everett Jener Woolbright Corporation of Boynton Beach Woolbright Road and 22nd Street ~ northwest corner~ Request for new she plan approval to consumct a 7,380 square foot methcal office building located on 0.39 acres. PROGR.a2VI IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A VCity Manager's Signature Director afPlan~g a~ffZoning City Attorney / Finance / Human Resources DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 00-1;85 S TE PLAN RE~/IEW STAFF REPORT PLANNING AND DEVELOpMEN'F BOARE~rAND CiTY COMMISSION October 16, 2000 DESCRIPTION OF PROJECT Project Name/No.: Woolbright Medical Building/NWSP 00-008 Property Owner: Dr. Mark Freeman ApplicantJAgel~t: Woolb~ight Corporat on,of Boynton Beach/Everett H. Jenner Architect, Inc. Location: Northwest corner of Woelbright Road and S.W. 22n° Stree[ Land Use/Zoning: Office/C1 (Office and Professional Commercial DistncD Type of Use: Project size: Medical office Site Area: Building Area: 0.39 acres (16,946 square feet) 7,270 square feet Adjacent Uses: (see Exhibit "A" - Location Map) North LWDD Lateral Canal 26, farther north Leisureville Section 7 residential development zoned R-l-AA; South Woolbright Road right-of-way; farther south Leisureville Section 10 -- residential developmem zoned R-1 -AA and Woolbdght Professional Building zoned C-3; East S.W. 22"d Street right-of- way, farther east Venetian Terrace Condominium residential development zoned R-3; and West Roma Lake Drainage canal; farther west a vacant parcel, zoned C-1. Site Characteristics: The site is a vacant, fiat, rectangular shaped lot, overgrown with grasses but containing no other vegetation of any significance. Proposal: The deve ooer proposes to construct a 2-story, 7,270 square foot medica office building on a 0.39 acre lot (see Exhibit "B" - Proposed Site Plan). Concurrency: a. Traffic- b. Drainage- Driveways: A traffic statement for this project was submitted and sent to the Palm Beach County Traffic Division for their rewew and approval. Staff has received confirmation from Palm Beach County's Traffic Division regarding standards compliance. Conceptual drainage information was provided for the City's review, The City's concurrency ordinance requires drainage certification at time of site plan approval. The Engineering Division is recommending that the review of specific drainage solutions be deferred u qtil time of permit rewew, when more complete engineerin.~c¢-" documents are required. Two 15 foot-wide driveways, providing ingress and egress, will access S.W. 22nd Street. They will be connected by a one-way, 27 foot-wide drive aisle, passing underneath [he Page 2 Woolbright Medical Building - Site Plan Review Staff Report Memorandum No. PZ 00-185 building. Parking Facility The proposed number of parking spaces exceeds the requirement; thirty-three (33) spaces are proposed (including two (2} handicap-access b e spaces), while th rzy (30) are required bas~d:~n the 'ratio o~ o~e (1) space Der 200 square feet of medical office use. Twenty (20) of the prop~sec parking spaces are Iocated in the parking area under the building. Landscaping: The landscaping of the s te exceeds code requirements n terms of num~er of trees proposed for perimeier a~dscaPing. Royal pa ms proposed a ong the S.W 22 Street w pro~note visual transit On from street le~/el to the 2-story bud ng On staff recom~endat on, accent plant Jandsc~ping ,will enhance project entrance and comers; se ected species are consistent ~'i~h those in adjacent appro~/ed projeCts~ Building and Site; Building and site.,r, egulat ohs wi be fully met when staff comments are incorporated into the permit ~ings. Community Design: The p,r~3posed bui d ng S~ a simple, contemporary style square-shaped two-stet7 structure. ' Th6;~s~ fl0o,r s ~ar~ y Occup e~by a Parking facility The build ng he ght meets the zen ng district :maximum;of ~30 f~et Bui((Jirig e~hanc~ments nc ude a so ar bronze curta n wal w th matching sp~h(~r~il ~las~ 0n the fro~t facade and match ng meta square details a ong the parapet. T'~ere,~s ~o e~tabiished architec~ura character n the area. but the re os c : , · , . p p ed pa ng, be compatible wth the brght , g oca~ea soum of~ne pro Osed ro'ect · ~ ~' r ............ '. p P J . The pnnc~pal co ors of the p op~se~ project, rha~nIzearth tones of pe~ch and tan are cons stent with a commerca ~ buJld~r~g~in the:a~ea as welt as w~th the residential development immediately to the east. Signage: Theapplican~ i~ p~pposing to h~e one (1), eight foot h gh, freestanding monument sign, whic~ i~ ~onsi~ w th ~t~e cod~ and with the current direction of the City as it perta ns to sign reg~ta~ionb. T~e proposed h~!ght min m zes v sua mpact on adjacent residential areas and wil '~nsure, V~ib ity ~)f the si~ beneath tree canopies when mature. Sign cabinet and base will receive color and tenure treatments to match those of the building, with tranS~aceht letters i~ red acrylic. RECOMMENDATION: Staff recommends that this s~te plan, request be approved subject to the comments includeC in Exhibit "C" - Conditions of Approval, The TeCh~i~:~ F~evie,,y Cor~ittee (TRC) recommends that the cleric eric es identified in this exhibit be corrected ~n {he set of ~i~ns submitted for building permit. xc: Central File J:~$HRDATA\Ptanning\SHARED\WP~°RO~ECTS~Woolbrfght Med~,'cal Buliding (Freeman)~site plan staff reaor~ woolbr reed Freeman.aec LOCAl mON' MAP Woolbright Medical Building GOLF EXHIBIT A SW OTH SW SW SW 1TI SI-I_O_PPING CENTER SITE WOOLBRIGHT MEDICAL BUILDING BOYNTON BEACH, FLORIDA DRAWINGS INDEX SIIEET NO TITLE COVER SNEET SURVEY A- SITE PLAN A-2 BUILDING FLOOR PLANS A-3 BUll. DING ELEVATIONS A-4 SIGNAGE L-I LANDSCAPE PLAN PAVING, GRADING & DRAINAGE PLAN 4 PAVEMENT MARKING & SIGNAGE PLAN WATER& SEWER PLAN COVER EXHIBIT "B" ,SITE PLAN -,~, ~ EXHIBIT "B" !LANDSCAPE PLAN ,..~o. (~ EXHIBIT "B" 80UTH ELEVATIONS EXHIBIT "C" Conditions of Approval Projec~ name: Woolbright Medical Building (Freeman) File number: NWSP 00-008 Reference: 3~ review as New Site Plan. File # NWSP-00-008 with a September 26. 2000 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT : PUBLIC WORKS ~ ' Comments: NONE X UTILITIES '.~ Comments: NONB X FIRE ( comments: NONE X ?OLiCE !r Comments: NONE X ENGINEERING DIVISION :.. Comments: NONE X i~UILDING DIVISION Comments: '1. At time of permit review, provide detailed drawings and documentation on X the plans that w/Il verify the accessible [oute that is shown from the accessible parking spaces to the accessible building entrance is in cpmpliance with the regulations of the Florida Accessibility Code for Building Construction. The documentation shall include, but not be limited to, identifying the type of material proposed for the route, type of surface finish, width, cross slope, slope and length of the entire accessible route including, where applicable, landings, ramps and handrails. Correct the inconsistency with respect to the floor elevations that are specified on the glans for the lobby area. The engineering plan indicates that the lobby floor elevation is 14.50' and the site plan and floor plan drawings indicate the elevation is 15.00'. 2. Gompliance with the Building Codes will be evaluated at time of permit X p%view. The permit fee, water and sewer facility fees, Fire and Life Safety es, Count,/fees and State fees will be determined at time ofp~:nit review. 3. P~ermits are required to construct the improvements that are shown on the X EXHIBIT "C" Conditions of Approval Project name: Woolbright Medical Building (Freeman) File number: NkVSP 00-008 Reference: 3r~ review as New Site Plan. File # NVCSP-00-008 with a September 26, 2000 plannino, and Zonim, Del~artment date stamp mark/n~. · DEPARTMENTS 1NCLUDE REJECT PUBLIC WORKS Comments: NONE X UTILITIES Comments: NONE X FIRE i Comments: NONE X POLICE :~ Comments: NONE X · ENGINEERING DIVISION Comments: NONE X .BUILDING DIVISION Comments: 1. At time of permit review, provide detailed drawings and documentation on X the plans that will verify the accessible 3'oute that is shown from the accessible parking spates to the accessible bu/lding entrance is in compliance with the regulations of the Florida Accessibility Code for Building Construction. The documentation shall include, but not be limited to, identifying the type of material proposed for the route, type of surface finish, width, cross slope, slope and length of the entire accessible route including, where applicable, landings, ramps and handrails. Correct the inconsistency with respect to the floor elevations that are specified on the plans for the lobby area. The engineering plan indicates that the lobby floor elevation is 14.50' and the site plan and floor plan drawings indicate the elevation is 15.00'. 2. C~ompliance with the Building Codes will be evaluated at time of permit X review. The permit fee, water and sewer facility fees, Fire and Life Safety fees, County fees and State fees will be determined at time of permit review. 3. Permits are requ/red to construct the improvements that are shown on the X Project name: Woolbright MedicaI Building (Freeman) File number: NWSP 00-008 Page: 2 DEPARTMENTS INCLUDE REJECT apPrg, v~xt site, plan/conditional use docun3,~m$,.Permi~ app, licatien, forms arc, ~vaiiable in the Building Division,6f the Dev~I0pmbnt. Deparnnent~~ 'A ~' "' permit submittal checklist is a,v~lable in the Bulling 3Di~ision: :The ,l/st identifies the basic documents that the Plans Analyst checks for when an applicant S~ts for permit review. PARKS AND RECREATION ' Commen~s: NONE X :,FORESTER)ENViRONMENTALiST Comments:NONE X _ PLANNING AND ZONIND ' Comments: ~4. At t/me. 0fpermit. reviOw,,, correct, sign. .dimensi°n data in the table to be X consistent w~th the proFtded s~gn detail. ,5. At the Planning and D~velopment Board meeting, provide mounted color X . elevation drawing of all elevations. ADDITION PLANNING AND DEVELOPMENT BOARD CONDITIONS 6. NONE X ADDITIONAL CITY COMMISSION COMMENTS 7. To be determined. MR/blw j:~HRDATA~,PLANNING~SHAREEAWFSPROJECTS\WOOLBRIGHT MEDICAL BUILDING (FRBEMAN)\CC 11-8-00 3RD REVIBW CONDITIONS OF APPROVAL.DOC I1 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Woolbdght Medical Building APPLICANT'S AGENT: Everett Jenner APPLICANT'S ADDRESS: 9776 S. Military Trail, Boynton Beach FIodda DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: November 8. 2000 TYPE OF RELIEF SOUGHT: Request for new site plan approval to construct a medical office building. LOCATION OF PROPERTY: Woolbdght Road and 22nd Street DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sougnt was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditionS for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "included". The APp cant's appliCation for relief is hereby X ' GRANTED subject to the conditiOns referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA\Planning\SHARED\WP~PROJECTS\Woolbdght Medical Building (Freeman)\CC 11-8-00 Develop Order.doc Requested City Commission Meetin~ Dates [] July 18. 2000 [] August I, 2000 [] August 15. 2000 [] September 6. 2000 V-CONSENT AGENDA -,~ _ ITEM E CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM:. C2~ ~ 5 ~'~' '- Date Final Form Mus[ be Turned in to City Clerk's Office July 6, 2000 5:01) p.m. July 19, 2000 (5:00p.m. August 2, 2000 (5:00 p.m.) August 1672000 (5:00p.m.) RequestedCity Commission Meeting Dates [] Septeml/er 19, 2000 [] October 4, 2000 [] October 17, 2000 [] November 8, 2000 Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 200£ 5:00 p.m.j October 5. 2000 (5:00 p.m.) October:IS, 2000 (5:00p.m. NATURE OF AGENDA ITEM [] Admmislrative [] Development Plans [] Consent Agenda [] New Bus/ness [] Public Hearing [] Legal r--~ Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Aprove payment to The Police Law Institute for one year Subscription to "Monthly Legal Update & Review" EXPLANATION: Police Computer-based training required for all Police officers by State for 40 hour re-eertification PROGRAM IMPACT: Allows City Police Officers to meet State-mandated re-certification requirements FISCAL IMPACT: As budgeted in FY 2000-2001 ALTERNATIVES: Depar~ent Head's Signature Department Name City Manager's Signature City Attorney Finance / Human Resources S :~BUL LETINWO RMS~AGENDA ITEM REQUEST FORM.DOC CITY CITY OF BOYNTON BEACH COMMISSION AGENDA APPROVALOFBILLS NOVEMBER8,2000 The:Police Law Institute ................. : ................................................. $16,492.00 Pay from Police Training Aids Account 001-2110-521-52-79 THESE BILLS ARE APPROVED AND VERIFIED FOR PAYMENT BY THE DEPARTMENT HEADS INVOLVED. DIANE REESE, FINANCE DIRECTOR DIRECT PAYMENT REQUISITION Please issue a check in the amount of $ 16,492.00 To: For: The Police Law Institute University of Iowa Research Park P.O. Box 161 '~ 2357~ Police Computer based training Monthly Legal Update Required for all Police officers certification Requested by: Michael L. Munro Date: 10-05-00 Approvals: Dept. Head Finance Dept. City Manager: FUND IDEPT IBASIC IELE OBJ AMOUNT 001 2110 521 52 79 16,492.0 0 16,492.0 0 The Police L~w Institute October 2, 2000 Chief Marshall B. Gage Boynton Beach Police Department 100 East Boym. ton Beach Blvd. Bo[ffnton Beach, FL 33435-3899 One year's subscription to the 2V~onf,.h13r .T.,egal D'pdate ,& 1~ev~ew~ computer-based training for the period October 1, 2000 through September 30, 2001. Purchase Order # Terms: 30 days NET TOTAL $16,492.00 Payment made to: The Police Law Institute University of Iowa Research Park P.O. Box 161 0akdale, Iowa 52319 Received by: Universt _fy Of Iowa Reseazch Pa~k ?.o Box 16i Oakdale L~52319 319' 565w2858 FAX: 3i9 683-344~ The Police Law Institute October 2, 2000 Chief Marshall B. Gage Boynton Beach Police Department 100 East Boynton Beach Blvd. Boynton Beach, FL 33435-3899 One year's subscription to the ~t~ont~ly ~eg~ Update ~ computer-based training for the period October 1, 2000 through September 30, 2001. Purchase Order # Terns: 30 days NET TOTAL $16,492.00 Payment made to: The Police Law Institute University of Iowa Research Park P.O. Box 161 0akdale, Iowa 52319 Received by: University Of Iovzc[ Research Pcsk P,O. Box 161 Oakd~Ie. iA 52319 Requested City Commission Meetina Dates [] July 18,2000 [] August 1, 2000 [] August 15. 2000 [] September 6, 2000 V-CONSENT AGENDA I'TEM F CITY OF BOYNTON BEACH ........ AGENDA ITEM REQUEST FoRM" Date Final =orm Must be Tumed in to City Clerk's July 6, 2000 (5:00 p.m,) July 19. 2000 (5:00 p.m.) August 2. 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m,) Requested City Commission Meetina Dates [] September 19. 2000 [] October 4, 2000 [] October17, 2000 [] November 8. 2000 Date Final Form Must be Turned in to Cib Clerk's Office September 7, 2000 (5:00 p.m.) September 20. 2000 (5:00 p,m,) Oc~ber 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Staff recommends the approval of State Housing Initiatives Partnership (SHIP) Grant funds in the amount of $20,000 to Roderick and Bridgette McClendon to purchase, as first time homebuyers, the property located at 246 S.W. 7TM Avenue. EXPLANATION: The applicants have requested a grant in the amount of $20,000 in SHIP funding to assist in the pumhase of the above referenced property, located in the City of Boynton Beach's Housing Programs target area. The family's annual income of $33,488 meets SHIP requirements and places them in the Iow-income category with a family of four (4) members. A portion of the grant in the amount of $2,250 will be used to make needed repairs to the home, to include new exterior doors and an electrical upgrade. PROGRAM IMPACT: This will allow another family to settle in Boynton Beach and achieve the "American Dream" of homeownersnip, which is in keeping with the City of Boynton Beach Five Year Consolidated Plan adopted in 1997. FISCAL IMPACT: The expenditure of these funds fulfills the "Gap Financing" component of the City's Local Housing Assistance Plan, and is a part of the $445,580 received in the Second year of SHIP allocation funding. ALTERNATIVES: The approval of these ~nds is necessary for these~applicants to close this deal, as the ,'L~~ ~ .~,~ A.~--- -' pending first.mortgage is based on the applicant s debt ratio and ability toT~f_~.~pay./ ~)[~pArtme~,~' Head's Signature City Manager's Signature Department of Development Division of Community Redevelopment ~ ~ Department Name City Attorney / Finance / Human Resources SUIqHARY OF LOAN TRAN,SAC'~oN, PUBi.3C:/F'I~'VATE SUB,.t~:)ZES DATE: LEGAL DES~R3PT~ON; "I'3~AN ~C'T'ZON :$UMHARY; ~ HORTGAGE AHOUKT: LOAN TYPE: '~ MORTGAGE AHOUNT: R: APPLZGUq-'r FUNDS: TOTAL: S~,GNED: TEIr'LE: ' Requested C~W Conuc~ssion Meeting Dates [] luly 1 $, 2000 [] August [, 2000 [] August 15,2000 [] September 6. 2000 V-CONSENT AGEN DA CITY OF BOYNTON BEAC! ITEM G AGENDA ITEM REQUEST Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 [5:00 p.m.) July t9, 2000 5:00 p.m.) August 2. 2000 (5:00 p.m.) August 16. 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19, 2000 [] October4, 2000 [] October 17 2000 [] November 8, 2000 Date Final Fonm Must be Turned in to City Clerk's Office September 7. 2000 (5:00 p.m.) September 20, 2000 '5:00 p.m.) October 5.2000 5:00 p.m. October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adrninistrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve expenditure in the amount of $64,647 for the purchase ofsofiware, ticenses and support for LaserFiche Docament Imaging project. EXPLANATION: LaserFiche is the Electromc Records Management System for your data. State of the art Client-Server architecture enables you to fmd and share documents over the network efficiently and fast. Files can be searched or located with word(s), phrases, and/or index fields. Image data can then be viewed, faxed, printed, and e-mailed to desired users. Software, licensing and support are necessary for the implementation of this city-wide project. City departments have funded the hardware purchases and training for their respective divisions and received City Commission approval on 9/19/2000. PROGRAM IMPACT: With the intuitive LascrFiche interface, you can be productive in minutes, scanmng files, searchiug key words, end viewing by mauy users over the network. Intemet/Intranet. Scanned files are retrieved in seconds, simply located through browsing. With LaserFiche security, you control who accesses records and what they can do with those records once they are accessed. The LaserFiche document imaging system is scalable to meet the needs of one or several departments in the City of Boymon Beach organization. SABULLETINZFORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: This project was approved in FY 2000-2001 in the mount of $68.875 in the I.T.S. account 001-1510-513.64-14. The SNAP's agreement will be used to purchase the various components as outlined in the attached. The upgrading of the cu/:rent LaserFiche Document imaging System to accommodate the department users costs $28,759. This upgrade will be purchased from the originaI vendor to insure support. A letter of explanation is attached. The various components (outlined in the attached) are available through SNAPS agreen~ent 2502011-1 in the amount of~ $.35,888, The total cost of this request is $64~647. ALTERNATIVES: Use software in a lira/ted capacity due to licensing and support restrictinns. D6partment Head's Sigaamre / /Information Technology Services Deparuuen~ Name City Manager's Signature City Attorney / Finance / Human Resources S:~BULLETIIq~FORMS~AGENDA ITEM KEQUEST FORM.DOC R&S Integrated Products and Services Inc. Information through Innovation 620 South Florida Avenue Lakeland~ FL 33801 Voice 863.683.9393 Facsimile 863.686.0610 www.rsoasls.com R&S Integ rated Document Imaging and Information Management Systems City of Boynton Beach Document Imaging Departmental Costs and Specifications presented by R&S Integrated August 2000 City of Boynton Beach Document Management and Conversion Projects System One - Upgrade Current LaserFiche Document Imag ng System 10 Image Process Enterprise & 25 Image Search and View TO A 25 I!mage Pro~q~S: Ente~rp~ise. & 50 Image Search and View ~, ~., 1. Document Imaging!System, Compulmk s Lase?F[che Enterprlse,- ~R~ad/~Nrlte . Software: provides ~lien~so~wa,r.e (~concurrent user license), server software; and database. la~ RS9425 Compblinks'LaserFiche Enterprise; 25 user $27.955 lb. RS425P ~ Suppo~rt and Upgrades for one year $ 8,090 Total with sOftware discount $35,495 - credit ($6,736) = $28,759 2. Add on.~iewers for ~l~i depa~entel ~ccess to~irna;ge~records. 2a RS~..~. ,~ ~ ~ ?~'~.~!~be~E;3te~pi~i~s¢ Ret~ ~l,~a~k ~50 i~g~ vi~ewers $ 2b: R~735UP ~ ~bS~nnua suppo~ lupgm~es ~, _ $ ~ ~07 ~- -~ ~otal wEh~o~d~count ~ $1:0~890- credit.,($2~277)~=~ $8~6~3 3. LaserFiche 'SnapShot= electronically images ~indows documents to LaserFiche. Documents are imaged from the user workstation Eom resident Windows programs. 3a. RS97864W 25 user $ 2,325 3b. RS97664UB annuaisuppod/upgmdes $ 466 subTotal $ 2 791 4. R&$ EZFind Integrates LaserFiche with other 'Windows' programs such as HTE or Access, OR a DOS database screen running under 'Windows' (from a mainframe). R&S uses 'EZFind' to integrate LaserFiche with most any program running in 'Windows' or in s DOS window. 4a. RSEZ10S 'EZFind' 10 user & up $ 2.845 4b. RSEZ5 annual support and upgrades $ 805 subTotal $ 3,650 5. MTi 'Full Forms Processing' key in Human Resources RS911 Support and upgrades for existing key in Human Resoumes to date LSAP $ 1,995 (Pricing based upon initiat purchase price of $9995)**Above amount prorated for 8 months) RS911 One yr support and upgrades $ 2.995 subTotal 4,990 6. Professional Services and Integration System install, integration, user and admin training 6a P, S2016 16 hours 16 hours totalat $130/hr, p(~r diem included $ 2.080 travel included accommodations and per diem included Service hours are estimates; will be ~nvoiced as applied to project subtotal $2,080 7. MTI's Verfication Station RS910 Verification Station $ 2.813 RS911 Support and Upgrades, one year $ 844 subTotal $3,657 Total ~ R&S Integrated Document Imaging and Information Management Systems 1 City of Boynton Beach Document Management and Conversion ProjeCts Project Options replaces item 1 above 8. Document Imaging System, Compulink's 'LaserFiche Enterprise' 50 User Read/Write Software provides client software (concurrent user license), server software, and database. 7a. RS9450 Comoulink's LaserFiche Enterprise; 50 user $50, 195 7b. RS450PSupport and Upgrades for one year $12,590 Total with software discount $62,785 - credit ($6,736) = $56,049 9 Document Imaging Software, 'LaserFiche WebLink Enterprise' Inte~net c0nnectivity If Department(s) or general public requires to access LaserFiche i~ages from In~emet browsers or Macintosh clients, the below module is required. Must be installed on Webser~er using NT 4.0 ano liS 4.0. Requires LaserFiche Enterprise licensing and dedicated webserver with fife'Nail. 8a. RSWEBE Compulink's LaserFiche ~V~/ebLink Enterprise' $11,180 Bb. RSWEBEP Support and Upgrades for one year $ 3,724 Total with software discount $14,904- credit ($4;797) = R&S Integrated Document Imaging and Information Management Systems 2 "/LASERFICHE' Oc[obe~ ] 6, 2000 Mr. Peter Wallace - IT Director RE: Laserl~lche's Value Added Resellers Dear Mr. Wallace: This letter i~ in respoase to ¢oacems regzrd~ng our value added resellers and thought I woukl ¢la:d~ some issues tha~ have b~ought to my attention. Many existing LaserFiche ~ustomers ne~ to up~rade :heir imaiini~ sysmms. This requmes purchase and i~gration ofupgrad~ soi!.'ware to the existing system and work proc~ses. It is Las~Fiche Company policy :hat the~e purchases be made though the original source or existing VAR/vendor. LaserFtche ~cl~rss customers to purchase from the onSmal VAR uniess 8ood reasons can be documented for Bamsous a customer eoald purchase from aao~er VAR/vendor. ~. VA.PJvendor £ai[ure to suppor~ FrojecL customer forced to c~ll LaserFicbe £ot support 2. Ottgirml VAPJv~dor no longer in busine~, LaserFiche wilt asaiga VAR(s) for cuatorae~ to evaJuato 3. Ott~nal VAR/vendor no longer supports ima~iz~ teohaolo~ies, L,aser~iche will VARCs) ~or customer ~o evaluate. Although there ate no ~ews that require any customer to remain doing b~iness with someone they prefer not to, Les~rFiche recommends not m pracUCe switching or chafing VAR's vendors for the following We have learned from past experieaces that switelll~2 VAR's causes: 1 ) ConfUsion with out customer and our account/n~ procedures resultin& in slow ~esponse (from LaserFiche) wira ~ofavare deliveries and system support 2) Technical support and delivery issues are delayed because of vas! ~oums adm[nistra~ive, oha~ge~ that n~l m take place. 3) New VAR no: Pamiliar with project requirern~...ts must learn project before sup~or~ can be ~omplish ~l,, VAR mus~ learn pas~ i~sues ~ system to suppot~ customer properly; mm~y tim/s, this information is not aya/lable through customer, 4) If a S~lX~t ~redit is due at t/me ofpure~as,, the ~mm~ om only ~eive ~s c~it ~o~ the past ~ Additional co,ts ofchan~ing are responsibility of customer, ,In general LaserFi*he disCourages this practice. If you,h~ve ~y ~kii~ioaal quettions ~neemia8 these polices, please con~t me at 310- '193-1 ~81t~ Thank you ia' yonr time m this malter. . .--- ..... W al'tn regatdl~, SNAPS II - Results of SNAPS Agreement Query Page ~ of 1 ISea. r~h ....... Gov, Bush's E-Newsletter help t 411 I feedback I directory Tasks Get Information View Calendars 3ob Oooortunities BuvJna and SeUing Locate Governor's Office Obtain Permit Information Select an Area of Government Get Health Services Locate Media Center MyRodda Updates: Governor's Message Tourism Information Weather Uodates News Uodates Soort Uodates Buyinq and Sel n.q > SNAPS II > Power Users > Search Result =.ed = Renewed Dates Vendor number SNAPS number Class Group Title DOCUMENT IMAGING MAR F593209124 001 250850 250 '800 INFORf~AT!~N%~ MANAGEHE[qT SYSTEMS PR/CE Schedule(si F593209124 001 2502011 -1 Begin date End date MAR 30,2000 SNAPS R&Si INTEGRATED PRODUCT Aereement DOCUI~IENT [MAG[I~iG*& 3UN 250 800 o MA~NA~EMENT PRICE SNAPS ScheduleCsl Agreement 3UN 13~2001 R&S INTEGRATED PRODUCT & New Search SNAPS found 2 agreement(s) matching your query. E-Mail Help Desk Copyriaht© 2000 State Of Florida Privacy Statement http://fcn, state.fl.us/owa_snaps/owa/snaps_www, agreements.list 10/17/2000 SNAPS II - SNAPS Agreement Page 1 of 1 [ ~ help I 4~ I feedback I directory E;D ema[[ Governor J~b Bush SNAPS AG REEMENT TITLE: DOCUMENT IMAGING & INFORMATIOE MANAGEMENT SYSTEM AGREEMENT NUMBER :2502011 -1 TERM OF AGREEMENT: Begl n date: 06-14-2000 End date: 06-13-2001 VENDOR: R&S INTEGRATED PRODUCT 620 S FLORIDA AVE LAKELAND, FL 33801- SPURS NO: F593209124-001 I~IBE CODE: NON-MINORITY CONTACT: DEANNA PORTER PHONE: 941-683-9393 COMMODITY CLASS: 250 COMMODITY GROUP: 800 DELIVERY: 10-15 Days ARO WARRANTY :1 year APPROVED PRICE SCHEDULE & DATE: 1 ) Price list elf. 06/14/2000 Expire date: 06-13-2001 CONTACT VENDOR FOR COPY OF PRICE SCHEDULE & CONTRACT 'rNFORHATION, Document imaging software/hardware and services. Data capture software/hardware and services. Data reporting software and services. Electronic form software and services., Data conversion services. Scanning services-documents, photos, large drawings. Copvriaht© 2000 State Of Floriaa Privacy, Statement http ://fcn.stat e. fl.us/owa_snaps/owa/snaps_www.agreement s.show?agree_number_str=2502011 10/17/2000 SNAPS II - Agreement Price Schedule(s) Page f of 1 I ~ help I 4:[1 I feedback J directory 1~1 email Governor Jeb t~ush Agreement Price Schedule(s) R&S INTEGRATED PRODUCT & Vendor number: F 593209124 001 Sequence Description Expilce Da. te- l Price list eft. 0_6~L~_4~_2000 3UN 13t 2001 Description: Document imaging software/ha rdware and servi.ces. Data capture software/hardware and services. Data reporting software and services. Electronic form software and services., .Data conversion services. Scanning services-documents, photos, large drawings. Ordering Limits: State agencies may issue single purchase orders or State Purchasing VISA card procurements up t0'Category II, and total cumulatively up to Category IV in an agreement year. Total agency-wide acquisitions during each year of the agreement shall not exceed the threshold amount for Category IV, except that acqui.sitions by agencies with decentralized purchasing functions shall be considered on the basis of each purchasing office that maintains full-time purchasing staff. SPURS Users Note: · Use Commodity Class: 250 and Commodity Grou p: 800 for this SNAPS - T! agreement. If you require three digit Item and/or Detail levels for the Commodity Code please call {850)-488-8694. · Enter the SNAPS - [I agreement number in the "Quote/Bid No./Contract No." field as follows: SNAPS - IT NO, 2502011 -1 · Enter "N" in the "Purchase Code" field. E-Mail Help Desk Copvrioht© 2000 State Of Florida Privacy Statement http://fcn.st ate. fl.us/owa_snaps/owaJsnaps_www.price_schedules.show?agree_number_str=-2502011 10/17/2000 R&S Integrated Products & Services Inc. 620 South Florida Avenue Lakeland, FL 33801 Phone: (941/ 683-9393 Fax: (941) 686-0610 DIIMS Document Imaging a d Information Management Systems State of Florida SNAPSII R&S Integrated Products and Services, Inc. 2O0O Florida SNAPS II R&S Integrated Products and Services, Inc. NTRODUCTION May this document serve~ to ntroduce R&S Integrated Products and Services..~R&S~ is a computer product and set, ce company,'that S~ciaiz~s n document imaging data ~pture, ~.~i~iciate C°nversion. In general R&S provides the following products and services: .. - document imaging saftware/hardware and servcas data! conversion services data capture so~vare/ha-dware and sera,cas scan and ir~Sex hardcopy to irr~ge format data reporting software and services electronic fo~ softwar~ ane services For the past six years, R&S has been providing tr~ese services to Florida city county and state agences -co,act F~&S for a compete rsference li~tr~ Most of, th~. pr¢j~r.~,[l:~, specific innovations in curmn~[' d?ume'nt ih3aging?and data-.~nversiOn-technologles~ ~&S~ provides [~oduct'demonstrattons at no cost w~rth your.da~. . To order, send andlo[ fa~simile Purchase Order with part numbers to R&S Integrated, 620 South Flodda Avenue. Lakeland. FL 3380~. A~: Deanna 863-683-9393 rome 863-686-0610 facsimile www.rsoas~s.com - website sales~rsoasis, com support~rsoasis.com robert~rsoasis.com All items listed nc ude shipping, handling, and delivery. R&S Integrated Document Imaging and Information Management Systems Florida SNAPS I1 R&S Integrated Products and Services, Inc. R&S TECHNICAL and PROFESSIONAL SERVICES To int~rete .~isted~ software bard, ware and convemion services, such as system install, integration, user and a~in~'tr:ai~iing use I~1ow ~t~ charges Pdcng includes travel, ~er diem; (One day minimum) per hour p us travel time, tra.nsportat on service cost items and are included in R&S Technician .- include but not limited to initial software and. hardware setup; document imaging, data ceptum, and data mp0rting tecnnical sev~ces Service houm ~sed on $~10 p~r hour SNAPS discount price RS9808 Single worK- aay, 8 hours x $110 per hour $ 880 RS9816 16 hours $1,760 RS9824 24 hours $2.640 RS9832 32 houm $3,520 RS9840 40 hours $4,400 R&S Professional - include but not limited to initial software and hardware setup; professional and technical sevices for doCu~ment imaging, data capture~ and data repoding technical sevices; work process'development; software integration develoement and implementation, user and admin training Service hours based on $130 3er hour SNAPS discount price RS2008 Single wod~ day, 8 hours x $130 3er nour $1,040 RS2016 16 hours $2,080 RS2024 24 hours $3,120 RS2032 32 hours $4.160 RS2040 40 houm $5,200 Manufacturer's Professional Servii:es RSManuSrvc Singe wrk day, 8 hours x $220 per hour $1,500 R&S Office Production- include but not limited to general imaging production with workstation, cleaning up OCR data, and data entry of image indexes. Service hours based on $50 Der hour SNAPS discount price RS3006 Singe work day, 8 hours x $50 per hour $ 400 RS30' 6 16 hours $ 800 RS3024 24 hours $1.200 RS3032 32 hours $1.600 RS3040 40 hours $2,000 R&S Integrated Document Imaging and Infonmation Management Systems Florida SNAPS II R&S integrated Products and Services, Inc. DOCUMENT IIVlAGING SYSTEMS "~ ~' !iltip[e ~Ser doc~rn~ent'-imagjng, systems Compul!~k's 'La~erFicl~e' Stand~d~'~ull Process Stations ~Fi'ch~ ~0i~es in ~l~ree:!d~/:en~ p'~:(~duct~ as pe~ reqtiire~ r~etW~ operat~i~'~ystem- Nbtii~y your ales e resentatiye as to requ red OS The three products ar~ Lase~rFiche N~;~serFiche NLM, and LaserFii~he L/~N~' Packages codta~n client, database, 'and server.i~0fiw~r~. ' SRP SNAPS .discount price RS9801 Notebook stun(1 alone view & seamh, no scan $ 495 $ 470 Choose one from below RS9801 P p~rity support and upgrades, same cay $ 2~). S 276 OR RS98~1 B basic support and upgrades, next day $ 19~ $ 181 RS980E Executive stand alone $ 1,995 $1,859 RS980EP pdority support and upgrades, same day $ ggll $ 923 RS980EB basic suppor~ and upgrades, next day $ 79~ $ 744 RS9802 2 user Lasen=iche w/ server & client software $ 3,995 $ 3.723 RS9802P priority support ann upgrades, same day $ 1,39~1 $ 1.295 RS9802B basic support aqd upgrades..next cay $ 9~I $ 923 RS9805 5 user $ 8,995 $ 8.383 RS9805P ;)riority supp~ and upgrades, same day $ 2,99~1 $ 2,787 RS9805B basic support and upgrades, next day $ 2,~.9~ $ 2.041 RS9810 10 user $13,995 $13.043 Rsg~I OP pdodty support and upgraees, same day $ 4,391t $ 4.091 Rsg~I OB basic suppor[ and upgrades, nex[ day $ 3,391i $ 3,159 RS9825 25 user $~,9,995 $18.635 RS~25P priedty suppor~ and upgrades same oay s 5,3911 $ 5.023 RS9825B basic support ar~ upgrades, next day $ 3,99i[ $ 3,719 User License and System Upgrade To up<;~ade system to more concurrent users, R&S wil credit or discount purchase (from above listed pdces) 60% of :)ast software investment, i.e., oeDadment SDe~ds $5,000 on LaserFiche software: wnen system is upgraded =3 more users, costs are discounted by 60% or $3.000 (from above listed price). R&S Integrated Document Imaging and Information Management Systems 3 Florida SNAPS II R&S Integrated Products and Services. Inc. DOCUMENT IMAG NG SYSTEMS Enterprize Edition . more than one database at the se~er, , Mulfij~le use~, document imaging systems Compulinks LaserFiche Standard Full Process Stations Lase~Ffche E~terpdze comes in two different prodb'cts as per requred network operating system. Notf7 your,sales Yepmsenta~ve as to reuuimd OS. The two products are LaserFiche NT and LaserFiche NLM. Packages co~tath Client, database, and server software. SRP SNAPS discount price RS9405 5 user $13,495 $ 12.577 RS9405P pdor~ suppor[ and upgraaes same day $ 3,690 $ 3,439 RS9405B basic support and upgrades, next day $ 2,790 $ 2,600~ RS~410 10 user $ 20,995 $ 19.567 RS941 0P priority suppor[ and upgrades, same eay $ 5,990 $ 5,583 RS941 OB bash: support and upgrades, next day $ 4,490 $ 4,185 LaserFiche 'Snapshot' -the image ~dnt module that sanqs files (user selects imaging system as pdnter) as images directly from ~Vindows' p.r0grams to LaserFiche, or image odnt to LaserFiche SRP SNAPS discount RS97860W Standalone $ 295 $ 275 RS97860UB annual support /upgrades $ 90 $ 84 RS97861 W 2 user $ 595 $ 555 RS97861 UB annual support /upgrades $ 160 $ 149 RS97862W 5 user $ 995 $ 927 RS97862UB annua~ support/upgrades $ 200 $ 186 RS97863W 10 user $1,995 $1,859 RSg7863UB annual su~or~ /upgrades $ 400 $ 373 RS97864W- 25 user $2,495 $2,325 RS97864UB annual support/upgranes $ 500 $ 466 price R&S Integrated Document Imaging an¢ Information Management Systems Florida SNAPS II R&S Integrated Products and Services, LaserFiche 'MAPI' or e-mail module - This program allows users to email LaserFich~ ~l~S~.;t~ ,.?~er Us~S on .an existing MAP compliant e-mag system. In addition, mnduie ~II(~W~ LaserFiche databases, r ,, ~ , _ . ·. , ~ , - SRP SNABS dig~unt~,,~pH,ce RS97880UB annual support /upg~des ,$ - 40 $ RS97881 2 user ' ~$ ~5 $ ~'/;~5 RS97881 UB annuai support /upgrades $ 60 $ 56 R897882 5 user $ 595 $ 555 Rsg'/;882UB annual support /upgrades ~ '~ ~0 $ 112 R$97883 10 user ~; 9{~5 $ 927 RS97883UB annual support /upgrades $ 290 $ 186 RS97884 2~ user ~1,995, $1.859 RSg~884UB annual ,support /upgraaes $:~00 $ 373 LaserFiche Audit Pack Logs LaserFiche user and database activities in ra[~or[ format SRP SNAPS discount price RSAud LaserFiche S~andard Audit Pack $4,995 $4.655 RSAudP priority support and upgrades, same day $1.490 $1,389 RSAudAdv LaserFiche Advanced Audit Pack $9,995 $9,315 RSAudAdvP pdority support and upgrades, same day $2.995 $2,792 LaserFiche Integrator's ToolKit Modules RSLFTk LaserFiche Integrator's ToolKit Must have autorization before shipping $2.995 $2.792 RSLFTkP priority support and upgrades, same day $ 995 $ 927 RSLFTE LaserFiche 'Terr ~late Express' Key field lookup mudule $1,000 $ 932 RSLFTEP pdority support and upgraoes, same day $ 300 $ 280 Additional LaserFiche Plug-Ins RSPLUS LaserFiche Plus for LF Network Cliem CDR software $3,295 RSPLUSP Support & Upgrades. one year, pdority $1.395 $ 3,071 S 1,300 RSPLUS LaserFiche Plus with Executive, CDR software $4.995 $ 4.655 RSPLUSP Support & Upgrades. one year, priority $2.390 $ 2,227 R&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&S Integrated Products and Services, Inc. For LaserFiche Internet / lntranet Connectivity - includes PDF conversion and printing SRP SNAPS discount price RSWEBLINK LaserFiche Web nk for LaserFiche Standard $ 9,995 $ 9,315 RSWEBLINKP Support & Upgrades, one year, pdodty $3,390 $3,159 RSWEBLINKB Support & Upgrades. one year, basic $2,390 $ 2,227 * RSWEBLINKE , RSWEBLINKEP RSWEBLINKEB LaserFiche Weblink for LaserFiche Enterprise $11,995 $t1,180 Support & Upgrades, one year. pdority $ 3,995 $ 3,724 Support & Upgraaes, one year, basic $ 2,995 $ 2.791 LaserFiche WorkGroup License includes one full process station -scan, create, move, rename, index, search & view, and X reteival licenses - search, view, and print only SRP SNAPS discount price RS9451 5 user LaserFiche WorkGroup License inc~udes one ~11 and four (4) reteival licenses $3.495 $3,257 RS9451 UP Suppo~ & Upgrades. one year, pfiortty $1.090 $1.016 RS9451 UB Support & Upgrades, one year, basic $ 790 $ 736 RS9452 10 user LaserFiche WorkGroup License includes one full anc nine (9) 'eteiva; licenses $4,995 $4.655 RS9452UP Support & Upgrades. one year, pdority $1,490 $1,389 RS9452UB Support & Upgrades, one yea~ basic $ 990 $ 923 R&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&S [ntagrated Products and Services, Inc. LaserFiche Addon Retrieval Packs Licenses adds X users to an existing LaserFiche ~maging systorc access to image eata, LaserFiche Standard - single database RS9443 RS9445UP RS~44~UB R$9445 Rs9445OB RS9446UB RS9447 RS944~UP RSg44~LJB LaserFiche Retrieval Pack I . 25 users Support & UpgraDes, one year, priority Support &Upgrades one year basic LaserFi~he Retdeyal~ p~:k Il- 50 'us, ers ~'~l~po~rt & Upgrades.:'o~ ~e~, probity support & Upgrades, ~i~'~ y~a'~ I~g~ic LaserFiche Retrieval Pa~k I I~ '- I(A) users S.dppq~t'i & ~upgrad'e~;, ~n~ ~;~, priority LaserFiche Retr e~a Peck IV - 250 users S~u~pp~{: &~pgtadi~ One year, pribrity S~upport, & Upgrade~, one 'y~ar, basic for read, seamh, ~ SRP SNAPS $ 3,995 $ 1.190 $ 79O $ 5,'9~5 $ 1:29~ $ 9,995 '$ 2,990 $ 2,090 $19,995 $ 5,990 $. ~.190 $ 3,723 $~1.1'0~ $ 736 5,587 1.202 9,315 2,787 1.948 $18.635 $ 5,583 $ 3,905 LaserFiche Enterprise-multiple LaserFiche databases RS9733 RS9733UP RS9733UB · RS9735 · RS9735UP RS9735UB RS9736 RS9736UP RS9736UB LaserFiche Retrieval Support & Upgraaes Support & Upgrades, SRP SNAPS discount price Pack I - 25 users $ 5.995 $ 5.587 one year. priority $ 1.790 $ 1,668 one year. basic $1,290 $ 1 202 LaserFiche Retrieval Pack Il- 50 users $ 8,995 $ 8,383 Support & Upgra,~es, one year. priority $ 2,690 $ 2,507 Support & Upgrades, one year, basic $ 1 890 $ 1,761 LaserFiche Retrieval S~pi}ort & Upgrades, Support & Upgrades. Pack III - 100 users $14,995 $13,975 one year, ~riority $ 4 490 $ 4.185 one year, basic $ 2,990 $ 2,787 R&S integrated Document Imaging and Information Management Systems 7 Florida SNAPS II R&S Integrated Products and Services, inc. R&S EZFind Integrates LaserFiche with other 'W ndows progra_m,s such as a Windows Account/eg program oR a 'DOS. database screen ronn ng under 'Windows (from a mainframeI ? R&S uses, 'F. ZFind' to integrate LaserFiche w~ mos~ any program running in 'Windows' or in a DOS window. RSEZ5 RSEZ5S e RSEZ1 OS e RSEZ5 SRP SNAPS discount price 'EZRnd' stamlalone to 5 user $1,995 $1,795 annual support ana upgrades:$ 695 $ 625 'EZFind' 10 user & up $2.995 $2,845 annual support and upgrades $ 895 $ 805 R&S Do~cument Shuttle Integration tool that populates LaserFiche seamh or document templates with existing database fields, example, such as employee name, employee 'number, department, and document type. This automates the manual indexing process for document imaging. SRP SNAPS discount price RSSHTL 'Document Shuttle' $2,495 $2,370 RSSHTLX annual support and upgrades $795 $ 755 Costs to use existing database fields or indexes to 'populate' the LaserFiche search or document templates Pricing ~s based on total record coums with up to four fields per recora. SRP SNAPS discount price RSDP10 >5,000 & _<10,000 records RSDP25 _<25,000 records RSDP49 549.999 records RSDP50 150,000 records $0.060 3er record $0.057 $0.055 $0.053 $0.050 $0.048 $0.045 $0.043 R&S Integrated Document Imaging and Information Management Systems 8 Florida SNAPS II R&S lnteD'~ted Products and Services, Inc. DATA CAPTURE SYSTEMS -: ..... ~ :~ Microsystems Technology's 'OCR for Forms' Software will do~z0ne OCRand.full'idata ca~ptbre from forms and 'formless' documents, ldexing module can be used to automate the 'r~a~aJ image' indexing ASCII .~,~ :~: ,~n~in ~ptured da~ d~lim~t~,, fg~a~ed as user d~d,~:.-an~)~EE~.~dre~(s) of 0dgna ~e ~ wa~ :~essed. . ~' '~ ' SRP ' SN~P8 ~Sco'unt price RSFULL Full Forms Processing Station $12,495 RSgO7F Conditional P;rocedures Addon $1.565 RS,~BCF Bar Code Add°n . $ 1.875 RSYBF VB Scr pt ng: Definitior~ $ 3,125 RS, t~DX indexing St~0r~ six-fields, xOMR $ 4 99~ RS9071 Conditional' ~Sr0ced~r'e§ Add0n $ 78'{ RSBCl ~ar Code Addon $ 938 $11.244 $ 1.406 $ 1,688 $ 2,813 ~$ 4.495 704 $ 844 All Data ,~re processes, can be ..: pu?hased as indMdual rnodt~les: system uses ne[work to queue and poll for wor~, data n the. data capt~r:~ "process System above qcudes all isted below (except ODBC Level 2. and Level 3 Scanneml. SRP SNAPS discount price RS9e2 Form Design station, nteractv & batch $ 4~995 $ 4.494 RS903 Extraction §tation $ 7.495 $ 6.744 RS907N Conditionel 'P¥~ures Addon for Extrc $ ~1,563 $ '.406 RSBCN Bar Code Ad,on for Extrc Sta $ 1.875 $ 1:688 R&VBN VB Sorip~JngiDe{inition [or Extrc Sta $3,125 $2.813 RsgG4A $ 1,688 Scan ImpoA Station Level 1 $ 1,875 Indudss Bel[~&' Howell 2xxx, 3xxx Sedes~. Fujitsu 3093 through 3097. and HP S.ca,~ljet Sedes Scanners RSg04B Level 2 Sc~jnr~ers $4,375 $ 3,938 ' Includes Bell-& Howell 6xxx Sedes, Fujitsu 3099' Sedss. and Kodak Sedes 500. 5500, 7500 Scanners RS904C Level 3 Scanners $9,375 $ 8,438 Includes Bell & Howell 8xxx Sedes Kodak 9xx, 9xxx Series,and BancTec Sedes Scanners RS905 Quality Assurance $1,875 $ 1,688 RS906 Form ID, Exception 3rocessmg $ 1.250 $ 1,125 RS909 Form ID $ 2,188 $ 1 969 RSBCN Bar Code Addon for From ID Sta $ 938 $ 844 a RS910 Vedfy station $ 3,125 $ 2,813 RS910Add Verify Addorl 'Additional Method' $ 625 $ 563 R&S Integrated Document Imaging and Information ~m~gement Systems Florida SNAPS II R&S Integrated Products and Services, Inc. DATA CAPTURE SYSTEMS Networked or Concurrent Verification Modules RS9105 Five (5) User Network YerJfy' RS91010 Ten (10) User Network 'Verify' Continued SRP SNAPS discount price $14.844 $13,359 $28,125 $24.995 MTi's Information Exchange Database scheduling, rou~ng and scehdules times or events uoloading software, Moves information form Information Exchange moves processea da~ Eom one ODBC database To another. InfoEx car De used to move and/or prepare data to be movec from the data caoture r3rocsss. Jobs can De scheduled and processea automatically. Sources RSEXOF OCRFF $ 1.250 $1,125 RSEXODBC ODBC & ASCII Wizard $ 1.875 $1.688 RSEXVB VB Scripting Module $ 3.125 $ 2,813 Destinations ESEXD ODBC & ASCII Wizard $1,875 $1,688 RS911 MTi Droducl or Data Capture SuDoort COS[S are based UDOn software costs x 30% First 30 days no charge (chargeable support Dedod begins 30 oays after initial purchase) MTi Software Training Classes Classes rocatad in Tampa, FL transportation, travel costs, and per diem not included RSCCOCR for Forms 'Core Class', 5 days $2,375 OCR for Forms 'Advanced Class'. ~ days $2.750 OCR for Forms q'echnical Support Class' $3,375 Uniform, 2 days $1.500 nformation Xchange, 2 days $1.500 Visual Basic Scripting, 3days $2.125 R&S Integrated Document Imaging and Information Management Systems 10 FIortda SNAPS II R&S Integrated Products and Services, Inc. Electronic Form and Automated Input Software . [nt?r~t I Intran~ or :Networked based SRP UN~-FORM (UF) RS953 Form Design RS911 Support and Upgrades one year RS954 OCRFF Interface RS911 Support and Upgrades one year RS955 Script Definition Module RS911 Surmort and Upgrad~ one' year RS956 Singte Station Fi]ier~Query License R89~;11 Support and Upgrades one ye.a~r Rsg~? ODBC ,tersely Pack . uuitiple Driv~r~ Rsg11 Supp~ and Upgrades one year RS959 Uni-Form Database Serve~: RS911 Support and Upgrades one year RS958 Script Definition Modqle RS911 Support and upgrades~ one; year RS9~60 C DBC Intersolv Pack · Multi0le Dri~e~s RS911 Suoeort ana Upgrades one year Filler~Qu~ry Concurrent User Jdens~s RS961 5 Users RS911 Supp~ and Upgrades one year RS962 10 Users RS911 Support and Upgrades one year RS963 25 Users R5911 Suppqrt and Upgrades one year RS964 50 Users RS911 Supper[ and Upgrades one year RS965 100 Usera RS911 Support and Upgrades one year 250 Users SNAPS discount price $869 $783 $262 $195 $1,000 $900 $30~ $225 $1,8~5 $1.688 $5~3 $423 $1,250 $1.125 $375 $281 $6~5 $563 $1~8 $141 $6.2~0 $5,625 $1 875 $1,406 $3.125 $2.813 ~8 $844 625 $563 $188 $141 $938 $844 $282 $211 $1,250 $1.125 $375 $281 $2.813 $2.531 $844 $633 $5,OOo $4,500 $1,500 $1.125 $9.375 $8,438 $2,813 $2,110 $18,750 $16,875 R&S Integrated Document Imaging and information Management Systems 11 Florida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Files that average I to 5 pages per file or indexed,image document Unit pricing for >5000 pages:(LS.5 x 14. Files are c]cked up by R&S. Three indexes with maximum 8 12. & 14 chara~ere resDecfively. ' For belOW pdc~ng, R&S will, remove staples, ao all document prep, copy tom or light printed items, ana add R&S control sheets. Communication of file data during conversion s included..All R&S em~loyeea mus[ ~ess FDLE background chack and .sign data non di~cl0sure agreements. RS001A Hard Copy <_8.5 x 14" Section A Project development Hard copy pickup transport coxes per diem service Prep; .~e~.oye~ stap[es paper dips, count pages Scan; io 300 dpi TIFF Group IV image in the Laser-Fiche interface, deskew De ive~ of finished oroduct Communication of file data dudng conversion crocass Section 3 Index: by .[elafive fielCs (or dept. defined ~ndexes established al project rneat[ng) Section C Build. LaserFiche file rotdem for each fie category. Create documents named · . Wi~ relative fields such as employee number and document type Three Jnde~xe,.s' w~th maximum 8, 12, & 14 ~haracters respe~veiy. - exampl~ 23~8 Hiring Docs OR system generated document name. Organize, ~n~i deliver the project files w~in the LaserFche mag ng nterface EaCh ~ie Wi[l'have a nam';d folder with file darn built into each Section D Create :p0~bJe Lase~iche volumes and wdta to CDR oofical disc. two copies Indud~ :the I~aserF~he ~iewer program on each CDR SRP SNAPS price RSO01A Hard Copy _<8.5 x 14" Total cos[ Der cege $0.20 to $0.36 $0.18 Quantities more than 250,000 but less than 499,000 pages, prep included RS880A Hard Copy _<8.5 x 14' Total cost per page $0.20 te $0.34 $0.17 Quantities more than 500,000 pages, prsp included RS881A Hard Copy _<8.5 x 14" Total cost Der page $0.20 to $0.32 $0.16 OCR Processing RSOCR Convert image files [o '.b(t files No cleanup included Total cosl per page $0.08 to $0.98 $0.05 Onsite hard copy to image processing RSON R&S provides travel, equipment, mobilization, personnel. Der diem Client Drevides worksoaca, security, and utiliUes Add 40% to total project conversion costs R&S Integrated Document imaging and Information Management Systems Florida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Files that average-6 to 10 pa~es per' filb~dr i~idbxed'image document ' ~ Unit pricing for >5 000 pages*(5.8.5 x 14 .F es are p cked up by R&S. Three indexes with maximum 12, & 14 characters respecfiveiy. For below pddng, R~Sr will remove staples;-do ail document prep, ~opy tom or lighl pdntad items, and add R&S contml:sh~et~.' Comm~i'nicatior~ Of fil~ data' during conve~:~iofi is included, All R&S em~ployees must pass FDEE backg~'otmd ~hack and sign data non disclosure egreemeht~. RSO01 B Sedion Section B Section C Hard Copy _<8.5 x 14" A Project de.velopment . ~ I:lard C~]~y pibkup, 'b'anspor[ coxes, pe~ diem, sep~tce Prep;,~!i~move"~aples, p~r c!i~s;- ~LJ~pa~e~' ~,i ~ar~;':'to ~00'!i~ TIFF' G~o~p IV im~e" in the ~a~erFiche interface, deskew Delivery of finished product ' '' ": Commuhica~on of file d~a dudng conversi6~ b'rdcecs In~le~d by ~'r~letk~e fields hdex~hestablished at project meeting) /. Create documents namea document type, respectively. document name. interface. Section D disc. two coe~es SRP SNAPS price RS001S Hard Copy _<8.5 x 14" Total cost per page $0.19 to $0.36 $0.17 Quantities more than 250,000 but less ttian 499,000 pages, prep included RS880B Hard Copy 58.5 ~( 14" Total cos[ per page $0.19 to $0.34 $0.16 Quantities more than 500,000 pages, prep included RS881B Hard Copy 58.5 x 14" Total cost per page $0.19 to $0.32 $0.15 OCR Processing RSOCR Convert image files to *.txt files No cleanup included Total cos~ Der page $0.08 to $0.98 $0.05 Onsite hard copy to image processing RSON R&S provides travel equipment, mobilization. 3ersonneh per diem Client ~mwaes woAspace, security, and utilities Add 40% to total project cunvemion cos[s R&S Integrated Document Imaging and Information Management Systems Fiorida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Files that average more than I I pages per file or indexed image document Unit pricing for $1.000 pages [18.5 x 14. Files are picked UD by R&S Three indexes wit~' maximum 8. 12, & 14 chamctars respectively. For below pdcing, R&S will remove staples, do a document 3rep, copy [om or light 0dnted items, aha add R&S control sheets. Communication of file data during conversion s included. Ail R&S emoloyees must pass FDLE ibackgr°und chuck and sign data now disclosure agreements. RS001C . Hard Copy 58,5 x 14" Section A Project deve[oament Hard copy p~ckup, 'transport boxes per diem, service Prep; ~amove staples, paper cfips, count pages Scan; tO 300 dpi TiFF Group V mage n the LaserFiche inter[ace, deskew Delivery of finished product Communication of file data- dudng convem[on process Section B Index;-by relative fields-{or= dept defined indexes established a[ 3roject meefing) Section C Build LaserFiche f~le folders for each li]e category. Create documents named With relative fields such as employee number and nocument type, example 2348 Hiring Docs OR system generated document name Three indexes Wtih maxJt~am 8, 12, & 14 characters respectively. Organize, and deliver ,the p~oject files withn the LaserFiche imaging interface. Each File will hav~ a=~nam~ folder with file dat~ buiti into each Section D Create oortabie LaserFiche volumes and wdte to CDR ODIJcei disc two collies Include the LaserFche viewer program 'on each CDR SRP RSO01C Hard Copy <8.5 x 14" Total cost Der page $0.18 to $0.36 Quantities more than 25(],000 but less than 499,000 pages, prep included RS880C Hard Copy <8.5 x 14= Quantities more than 500,000 pages, RS881 c Hard Copy <_8.5 x 14' OCR Processing Total cost per page prep included TotaJ cost Der page RSOCR Convert image files to *.txt files No a]eanup included Total cost per page $0.18 to $0.34 $0.18 to $0.32 SNAPS price $0.16 $0.15 $0.14 $0.08 to $0.98 $0.05 Onsite hard copy to ~mage processing Rsor~ R&S crovides travel, equ~3ment, mobilization, personnel, Der diem Client provides workspace, security, and utilities Add 40% [o total project conversion costs R&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&S Integrated Products and Services. Inc. Document Hardcopy to image Conversion Large Format Drawings Hard Copy or 'Drawings' >8.5 x 14" Section A Project developmen[ Hard copy pickup, transpo[t boxes, per diem. set,ce Prop; mmeve staples, paper dips, count pages : ~ ~-~300 dpi -TIFF Group IV mage in the LaserFiche interface, deskew Deivery of?finished product Communication of file data during conversion a-ocess Section B index; by ~ative fields (or dept. defined, ,indezes'~?established at project' meeting) Section C Build Lase,rEjche file ~dem ~for',each. J~ie ;cate~i~[y. Create. documents named W~h: rel~ifie]ds !such ,:as ,ernploy~ number ~ d~o~ument type, exarnpie~234~.;C ffA~a~k-~'~R sY~ter~ generated !~?ur~ept name. ~Thme ,,~d~es,~ ~i~ .~ura :8,,.,.12, .&~ !,4' ch~cte~...respectively. Organize; ~1' ~e(ver't~;~pmj~ ~eS '.~.'~a '~,~[;a~erFiche .imnging interface. Section D C~te ~ble-,LaS~tcbe voames and ~te re, CDR: optica dsc two copies Quanfites mom than 1~)0 but, le~ RS004 BC size; RS005 D RS006 E size Quantifies more than 11,0111 but ees than 25,1100 drawings SNAPS discount -price "' ~/,SO.~ $2.50 each ~:50 t6 $4.50 each 5.95 each $1.43 RS004a RS005b RSOO6c Quantities RS004d RS005e RS006f BC size >8.5 x 14" and <24x36" drawings D size 24x36" drawings E size >24x36" or 36x48" drawings mom than 25,0~1 :drawings BC size >8.5 x 14" and <24x36" drawings D s,~e 24x36" drawings E size >24x36"I or 36x48" drawings $2.38 $3.57 $1.50 to $2.50 each $0.98 $2.50 to $4.00 each $2.18 $3.75 to $5.95 each $2.78 $1.50 to $2.50 each $2.50 to $4.00 each $3.75 to $5.95 each $0.48 $1,98 $2.08 Onsite hard copy, to image processing RSON R&S provides travel ec Jipment, mobilization, personnel per diem Client provides workspace, secure, and util~ee Add 40% to total project conversion costs R&S Integrated Document Imaging and Information Management Systems 16 Florida SNAPS II R&S Integrated Products and Services, Inc, Document Hardcopy to Image Conversion Color scanning of photographs, color pictures, print photos/pictures, and like documents Introduction This color scanning process, will evaluate hard copy, aeterm~ne scanner settings for best outpm, crop or sizing, scan to .lpg format, compression, and quality control fin shed mage. Additionatly~;pricing includes project evaluat on p ck-up and delivery. R&S reserves the right. and authofi~ :to determine whi~ pmjants or hard copy are feasible aR er can be output by to acceptable finished 3roduct Files will ~e delivere~ on CDR optica disk in pre determine folder s~ucture. Files will be named as determined 'in project evalua~n, and user/departmental pm project mesfimj. Project Description Project m~etin~ will determine file, index, and fo der setup After which R&S wi I prov de a sar~ple Of ag~d deliverable setdp and format On CDR optical disc. D sc w be a set of scanned hard copy produced to project s~ecificatJoris. - User department agrees to evaluate and inventory hard copy To ~e pr,~ssee. User department agrees to'supply an inventory of prOCessed files at pickup and delivery. Inventory audit at pickup and delivery will be witnessed by R&S end user department pem~nneL Deliverables: Project mee~ng to determine file, inde,~ .and Folder setup, image .sbecifica+Jons Present semPie deliverable for u.~r and ',manage[ input changes to deliverabe setup DefarminatJc~n of pickup and delivery schedue Pickup add aud~ invantory of dnou~nents with user department personnel TransPOrt media er boxes, TransPOrt of flies to R&S lnfagrated office n Lakeland, Flodda Communication of' file ea:a dudng convers~or process via email, ~acsJmlle, ma~l, er delivery Document 3rePa'atJon; remove staples and other fastening objects, stick notes Evaluate pbote~rephs and pdnts of photographs audit with pickup inventory list Scan to *Jjp~; mage enhancement if required, compmseDn Fi[es will be cropped or sized to project pre detenmined specifications Index or name n-les w~ prO~ded~etfached user deparlment number/~eld d~a Create ane sort files to foldem name~ relative to data set, e.g., 3reject name QuarKy control for images and ~ndexes Images delivered on three copies ISO-9660 CDR opt~ disc Delivery of.'bdgha hard copy SRP CuantJtJes less than. 1.000 h~ages aha. greater than 500 RSPhtol $1.25 to $5.00 Quan~es less than 5,000 images and greabs' than 1,000 RSPhto2 $1.25 to $5.00 Quantifies greater than 5,000 RSPhtO $1.25 ~o $5.00 SNAPS Cost 0.99 per mage $0.95 per image $0.68 per 'mage Orl$ite hard copy to ~mage processing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides workspace, securi~.y, and utilities Add 40% to total project conversion costs R&S Integrated Document imaging and Information Management Systems 17 Florida SNAPS II R&S Integrated Products and Services= Inc. DOCUMENT IMAGING SCANNERS R&S SNAPS Product Cod~ RSSCAN15 Fujitsu ScanPartner 15C, 10 pprn RSFUJ93EX SRP $ 1.295 ~ ~ $. 995 ,$ 2,995 dpi$ 4.995 $ 5;~95 $ 5,495 RSBH33,38 Bell ~3538 scanner, 42:~PPms; ~s~gle .~!ded .sca~ne[ RSBH6138 Bel & H~! _.~1~38 .~n~e[, 80 ppmd double sided sca~nner RSBH6338A with, ACE RSBHFDR100 Bell & HoW~lf~Ac~ufeed 100, ADF RSBHFDR500 E~eil & HOv~il../~:~ufe'ed 500,' ~,DF RSBHS1 Bell & Ho~ RSBHS2 Beit & 'Hew RS3500 ~odak 3500 RS2500 Kodak 25~00 RS1 500 Kodak 1506 ~CSI in ~te~r~.ce, .simplex -!CSI inten~c~, duplex $ 5~,995 $12~995 $19,995 $ f,895 $~ 2¢995 RS8125D Bell .Howell document .scanner ..... pm, $2 95 Kofax Scanner tnte~'ace C~r~s R&S SNAPS Product Code Description SRP RS850s Kofax 850s Mrena[ine scanner intefane cam $1.495 with 4 MB RAM RS850v Kofax 850v Admneline scanner inteface card $1,695 with 4 MB RAM RS1712s Kofax 1700s Adrenaline scanner intefaca cam $3,395 with 12 MB RAM RS1712v Kofax 1700V Admneline scanner inteface card $3,595 with 12 MB RAM RSKFXFUJ Kofax scarier cable, Fujitsu $ 150 RSK:XBH Kofax scaner cable. Bell & Howell $ 130 SNAPS discount price $ 995. $ 945. $ 2,695' $ 4,133- $ 4,133 $; ,5 595 $ 9~995 SNAPS dis=eunt .price $ 4,714 $ 7,§6~ $10,225 $15,729 $ 1.549 $ 27~37 $19 99,~i ~1,4~,~ $2~4~995 SNAPS discount price $1,295 $1,395 $2,722 $2,995 $ 118 $ 94 R&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&S Integrated Products and Services, Inc. 3. Scanner and Kofax Card Setup a. installation of Kofax card b. setup Of scanner at work area, c. setup of scanner ana carc with wo~station a. installation and setup of Kofax software e. setup testing with Kofax software and LaserFiche software f. Warranty coordination for one year, if scanner non-functional R&S takes necaesa~j steos for site to stay produ~ve, e.g, call and coordinate with manufacturers repair rap, if scanner ou~ of servica for more than one cay, R&S may-provide a substitute scanaer,for tempc~y use until scanner is repaired g. R&S on call for one year to support scanner and card produddvity h. User kaining in scanner maJntenence and cleaning RSScnrup $495 R&S Integrated Document Imaging and Information Management Systems 19 Florida SNAPS II R&S Integrated Products and Se~/ices, Inc. nStor Disk Army RSDAI - Disk Array with eight (8) 9~( GB 10,000 rpm drives for additional image and database storage Attaches to ~isting server With included controller card seagate nStoP CRSLE-3gOWT hard disk array system with tower 8 drive bays with 3 d~ves included at 9.x G~ capacity each, with three LVD SCS, 10,( 10 rpm 9.x GB ddv,es, 27 GB total at RAID ,5 total storage .~ap~' is about 18 GB' ~t~l~ 72~ GE, total, ~ ~; 5 tota sto[age capacit7 s about 63 GB tower, two power ~Sup~hes, two, ~fans, ' ' ' ~Sto~iew~ ~vare, ~0~ N1 ~r ~N0vell, Hot-Swapbable Ddves Seag~a~te:;~8~t ~i~; ~r~h~.;P~I ;~D controller with 16 MB RAM Dua Bus module, ma~a ;ment uti res · , :~:- - $7.995 RSDRV1 FIVE ($) Total addi~onai U~a W'~e SCSI 9.x GB 10,0~ ~pm hard drive ~ .;~n~ s de raoun~g rails fo~ di~k' a~y; hot swappable five (5) hard drives $4,035 R~DAcabl Data;cable VHD;SC$1-3, $144- X 2 = $288 $ 288 RSDApwr 3rd power saPply for disk array .tower $ 302 R$$CSl Adaptec SCSI 2940 U2Wcard $ 375 De#very an~ one year on s~te se~rvice include~ Disk Array for image storage $12,995 ESDRV2 Above system with 18.X GB drives a' 126 GB RAID 5 Disk Array for image storage $16,795 RSDRV3 Above system with 36.X GB drives or 252 GB RAID 5 Disk Array for ~mage storage $23,395 Above listed disk army attaches [o an exis~ng image server. System 16. will store and manage about 1 ,000,000 pages or images (at 65k each). Image storage is a requirement for this project. If above oplJon is not purchased, image server will require ike or same technology. System will pro[an~ data an¢ provida instant access to the mtesion cdtJcal data associated with this omjecf, if project manager derides tO not utilize RAID to protect data and ~eddes to just add hard ddves to the image server, at 65k per image, a 9.x GB hard drive will store and manage about 145,000 R&S Integrated Document imaging and Information Management Systems 20 Florida SNAPS II R&S Integrated Products and Services. Inc. COLD (Computer Output Ot Laser Disc) and Report Processing DataTrade COLD technology is used to process main frame reports to network servers and CDR dis~ Customized reports are ~e?. ed from a~e user's computer workstation. Technology accesses ~ files from naive sources and processes to user driven~ report& Data, Trade Spoolview System Software R&S SRP SNAPS discount Spooiview Retreival Server and Engine Win NT Server Engine & Client Retrieval Licenses for server Concurrent User $18,500 $16,650 5 Concurmnt Users $26.000 $23,400 (Must also purchase Intemet and/or Nea~o~ Client License~ for won~sta#ons or remote client access, above is server license only, see below and next page) Workstation Client Viewer License Packs · 0 Concurrent Users $900 $810 25 Concun'ent Users $1,850 $1,665 50 Concurrent Users $3,250 $2,950 100 Concurrent Usem $5,500 $4,950 250 Concurrent Users $11,250 $10,125 500 Concuffent Users $17,500 $15,750 1,000 Concurrent Users $25,000 $22.500 R&$ Integrated Document Imaging and Information Management Systems 2· Florida SNAPS II R&S Integrated Products an¢ Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing DataTmde Continued Interface to, Spollview server and Web Server Web c0nte~t ~e!ection and rendering kit SRP R&S SNAPS discount Intemet Access I Retrieval Licenses 25 Viewer License Pack $6,500 $5.850 50 Viewer License Pack $9.250 $8.325 100 Viewer License Pack $10.875 $9.788 150 Viewer License Pack $14.750 $13.275 250 Viewer License Pack $15,875 $14.288 500 Viewer License Pack $17,500 $15,750 1.000 Viewer License Pack $20,500 $18.450 5,000 Viewer License Pack $23.500 $21 150 AS/400 8250 Terminal Retrieval 1 O-User License 25-User License 50-User License lO0-User License 250-User License Unlimited-User License Advanced Security Unlimited revels of hierarchical secaf[y wi~ customizing on individual and reoo~t $1.500 $1.350 2,500 $2,250 $4,500 $4.050 7.500 $6,750 $10.000 $9.000 12.500 $11,250 levels $7.500 $6,750 R&S Integrated Document Imaging and Information Management Systems 22 Florida SNAPS II R&S Integrated Products and Services, Inc. COLD [Computer Output pt Laser Disc) and Report Processing Continu ed Logical Report Splitting Legically spilt large repons ~nto smaller segments baaed on recumn§ fixed fields $3.500 $3.150 All Points Addressable support View. print and-fax documems in native AFP format. Anarysis and custom programming processing auoted on individual bas~s oeee~ on houny fee $15,000 $13 500 $150 $135 CD-ROM Distribution Lice~ se One-§me license fee for unlimited use of re~eval software on dist~buted CD-ROMs. $10,000 $9,000 $3.800 $3.420 $1.250 $1.125 Report Collection Module Unattended reeood collect[on AS/400. anc transfer from On-Site Implementation Ann Training IndMdual system pdcmg, based on raoon volumes, application comolexi[y an(] connectivity. travel and excenees indu(]e~. Per day cos[ Software Customization Tape/data ~ormat conversion, data filters and custom travel and exeenses included. Per hour cost programming. $150 $135 Software Maintenance Includes support hdlJine, enhancement and based on above software cosrs upgrades 24% 20% R&S Integrated Document Imaging and Information Management Systems 23 Florida SNAPS II R&S integrated Products and Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing One Time Charges SRP New customer setup (per customer) $500 New report setul: (per report) :$50 New forms ovenay setup [per evenay) $250 R&S SNAPS Discount $450 $45 $225 Processing Fees Processing New Data (Pages o~r mo.) 14.000 to 50.000 50.000 to 200.000 200,000 to 500,000 500,000 and above Price Per Page Mount [ape, crack files (per tape) FTP transmission (per rr~nth) Bum odginal CDs (per CD) Burn duplicate CDs (per CD) Minimum monthly processing fee (for less lhan 14,000 $0.025 $0.020 $0.015 $0.0125 $40 $40 $25 $15 $350 $0.0225 $0.0180 $0,0135 $0.01125 $36 $36 S23 $14 $315 R&S Integrated Document Imaging and Information Management Systems 24 Florida SNAPS 11 R&S Integrated Products and Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing Additional R&S SRP SNAPS Discount Set-Up, Programming And Service Fees Change reoort indexing ana (per report) $25 $23 testing Spocial processing filter an(~ (per hour) $125 $113 testing Change forms overlay [per overlay) $250 $225 Priority charge (per occurrence) various Archiving for disaster recover~ (per CD oer year) $10 Archiving of 3m-proceasing CD {per CD per year $10 Error fee/Excention item (per occurrence) $125 $113 Source code escrow deposit fee (per year) $150 $135 Other Charges Couder ar~ shipping ac[ua~ actual Tape media shipping containers actual actual Other Terms And Conditions Processing invoicecl monthly, paymem ne[ 20 days R&S Integrated Document Imaging and Information Management Systems 25 Requested City Comrofission Meetine Dates [] July 1S,2000 [] August 1.2000 ] August 15~ 2000 ] September 6.2000 VZ-CITY MANAGER'S REPORT ITEM B CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FOI v Date F/naI Form Must be Turned in m CiW Clerk's Office July 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) August 2. 2000 (5:00 ~.m.} August 16, 2000 (5:00p.nz Requested Ci[y Commission Meetin~ Dates [] September 19, 2000 [] October 4. 2000 [] October 17. 2000 [] November 8, 2000 Date Final Form Must be Turned in to CiW Clerk's Office September 7. 2000 (5:00 p.m September 20. 2000 ~,5:00 p.m. October 5, 2000 (5:00 p.m. October t8. 2000 5:00 p.m.) NATURE OF AGENDA ITEM '-- Administrative --I Development Plans ~ Consem Agenda [] New Business '-- Public Hearing [] Legal [] Bids [] Un£mished Business '-] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Review current practice of Code Compliance Board's lien reduction program and consider amendment to Section 2-90 of City. Code to permit the Code Compliance Board to have authority to hear and decide lien reductions. EXPLANATION: The City Commission has periodically requested reports from the City staff as to the status and results of the lien reduction process. The City recently changed the name of the Code Compliance Board from Code Enforcement Board based on desired policy emphasis on correction of property maintenance violations rather than penalties. As such. the advisory board has reviewed and processed lien reduction requests on a case-by-case basis. This report summarizes the results achieved in the past year for the entire Code Compliance program and suggests that the program emphasis on correction of violations continue. In addition, staff has requested that consideration be given to amending Section 2-90 of the City Code to permit the Code Compliance Board to hear and decide on lien reductions. Under this scenario, the City Commission would no longer review and approve each of the lien reduction requests. Appeals of the decision'of the Board by the petitioner would be via the court system. If the Commission concurs with the staff recommendation, the City Attorney should be requested by motion to prepare an amendment to Section 2-90 of the City Code. PROGRAM IMPACT: Reduction of agenda items coming before the City Commission FISCAL IMPACT: If the past policy of code compliance is followed, there is no financial change. If the City Commission wishes to change the program emphasis to code enforcement and penalities, there will be substantial revenue increases. ALTERNATIVES: Continue the program as presently configured with the City Commission continuing to review each lien reduction request. S:XBULLETtN~ORMSXAGENDA ITEM REQUEST FORM.DOC Department Head's Signature Department Name CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM City Manager's Signature City Attorney / Finance / Human Resources S:kBULLETIN~ORMS~AGENDA ITEM I~EQUEST FORM.DOC CITY OF BOYNTON BEACH, FLORIDA INTER-OFFICE MEMORANDUM TO: Kart Bressner, DATE: City Manager SUBJECT: FROM: Scott Blasie,//f'h REFERENCES: Code Compii~"~ Administr~r- 10/23/00 FILE~ k·. **.7--- Requested study & recommendation for processing o f lien rednctiuns Enclosed Ordinance; Chapter 2Article V; Sections 2-84 through 2-90 ENCLOSURES: (1) The purpose of this memorandum is to provide a~general ox~e~rv!ew of the processes associated with the Code compliance Divisi~ alongwith a more definitive lo0k athdw we handle hen reduction isSUes. We will look at.th~ history of'the Code compliance Division from a historic and philosophigal Siandpoint, examine some statistics, and take a brief liSok'ht othe3 programs aSsociated with the division. HISTORY: Prior to the City's adoption of the lien reduction procedure in 1990. liens would remain on the books until such time as the property was sold, refinanced or foreclosed. When this occurred, there was no formal procedure to determine what type of settlement would be appropriate, thereby creating an air of inequity and uncertainty for the applicant. Upon codification of the reduction procedure, the pressure to negotiate settlements was lifted from staff and placed before the Code Compliance Board, and ultimately, the City Commission. This change .~.standardized the process, facilitating a more uniform and equitable manner by Wlfich the applicant could seek elie£ At the same time, it also provided the City with a property that completely satisfied all the requirements of our Ordinances prior to the reductidn procedure ~aking place. During my eleven years, as administrator of this division, the City has maintained a philosophy of emphasizing the compliance component of Code Compliance. Communities nationwide embrace this philosophy, and any attempt to shift the focus away from comphance can be risky. STATISTICALLY SPEAKING: Compliance Ratios: During the last fiscal year; Code Compliance issued 3,126 "Notices of Violation." Of those notices, 2~7 required an. appearance before the City's Code Compliance Board. This represents a compliance percentage of roughly 91%. To take it a step further, of the 287 cases that appeared before the Board, 8Z complied within the time specified by the Board, leaving us with an overall compliance percentage or'almost 94%. In addition to the Code Compliance Board process, our division utilizes "Civil Citations" to address situations that are easily remedied and repetitive in nature. These are processed through the County Court system, and are resolved, either by payment or a heating. Staff issued 445 "Notices to Correct" during the last fiscal year, and received a 96% compliance rate. As you can see, our compliance rate is fairly high. Our division continually strives to reach those who do not comply, through intensified education efforts, and other programs designed to increase our commumty's awareness of our Codes and Ordinances. -2- Lien Reduction Numbers: DUnng the last fiscal year, the Code Compliance Division processed 25 reductions, of which a total amount due to the City before reducfion,~a~$564,76838; 2qnis figure is somewhat skewed, due to one case/accru~g $265,576 18 in fines ~before comp~ iy/~ and se~kin~ reduction oftien The it redu · ..... . .... .-~ ,, . C y ced the fines for these reducttons :to :$22,145.~2, puffing our rate of retuTM '~' approximately 4%. Eliminating the case that accrued $265,~76.18 in tings, v~ould almost double the aforementioned rate of return. To so~eq¢¢ n0,t :!n~,tely.fiax~, ~ar ~,~; .~e~ ~rO~,,e~s~.i~t,,.Wog!d,appear ~e,,~are giving:away a lot of money by. re0?i~g:t~ liens:t0 such a,~m~l~ ~u~,~¢~ ,O~m ~e~ ~ t0 consi~f:~¢ ~on(~nic st~U~ c~f the y coum pay, a t~ge ~e, m addison to, ~e exp~ges ~ey mcu~ to ~g ~e ~y into compli~ce. Flofi~ Stature 162 stmes ~at when conside~g ~e momt of ~e~e to be im~¢~:~e, Code Compli~ce B o~d must conSider ~e follo~ng 1. The ~iw of~e:~ola~ion , ' 2.' Acti~;~n ~y'tke Vi;lato~ mco~ect~the 3. ~y?m~iou~l~0ns~ffiepe~ofior:enfi,:~mmtted rehousl I rou~e¢ ~ge' ~e ~o~ ~d ~mn ,m ~so 5onst4er ~ese facto~ when consid~ng a lien reductmn,, T~;promd~ ~mm~th.a bgm~ bZwh~h,~W:.c~ establish Mw much the wo~d w~t to reduce tke h~:., Df 99~e~, ~er~ ~y, be oth~ Of ~e 25 ~en re~c~om processed wi~n ~e p~t fi~al ye~, I fo~d the follo~ng rath~ si~ficmt: [] Of the 25 lien reduction cases, only 2 were considered to be "repeat offenders" by definition in Florida Statute 162. [] The City Commission agreed with the Code Compliance Board's decision in 22 of the 25 cases. In addition to the monies derived through the reduction process, our division collected an additional $35,371.32 from real estate closings, where the owner or buyer simply paid the lien, usually to expedite the sale of the property. WHAT DO OTI-~R CITIES DO WITH LIENS? Staff conducted a "phone" survey of twelve other cities in an effort to find out how they address violators seeking a reduction of a lien placed upon thcq_r property. The following, are the results of that survey: c~ All twelve cities have an established procedure for allowing people to seek reduction of liens placed ~, on their proporty by their Code Compliance Divisions .... [] Boynton Beach is the only city that collects an application fee. (nonrefundable) -3- Only three cities other than Boymon Beach charge administrative fees in connection with processing their liens. Only three ci~ties involve the City Commission in the reduction process. Boynton Beach is the only City that requires an applicant to be in complete compliance with all Codes and Ordinances prior to entering the reduction procedure. None of the Cities surveyed could tell us how much money they collect, or any other statistical information that would help us draw a comparison. I am continuing to pursue a type of "uniform reporting" system thro!~gh oar State association, in, hopes of one day having the ability to compare notes.with other municipal/ties within the State of Florida. OTHERPROGRAMS: Demolitions: The Code Compliance Division maintains an aggressive posture with respect to the abatement of "unsafe.structures" through demolition. The following, is a year by year summary of the'demolitions completed by this division: Year Demolitions 1988 4 1989 28 1990 17 1991 17 1992 1 [993 6 1994 4 [995 l 1996 1 1997 7 1998 6 1999 1 2000 ~ Total 96 Abandoned Vehicle Removal: Code Compliance cites vehicles for not having current license plates, and/or not being maintained in an operable condition. During the fiscal year 1999/00, this division requested the removal of 230 vehicles. and towed 120. -4- Vacant Lot/House Mowing: Code Compliance routinely cites the owners of vacant lots and vacant houses to cut the grass/weeds, of which, there are literally hundreds scattered throughout the City~:.'These casbs involve an~'extremely large amount of stafftime, culminating in "special assessment" liens being placed on the properties for non-payment of costs.. The .City cut ,99,:x)f ~hese lots'witlfin, tile last- fise~ year~ no~ ~ne~uding-vacant property owned by the City. - - Trash Enforcement: The Code' Compliance D/vision ;currently ~staffs W positio~ dedieated, salety to enfordng the ,City's regula~ons concerning, trash anc[ ga~bage.~ ~ ~This 'person';wo~k~ out~f.th~, PubliC~.Wdrl~s~/3anltation Department, :and [0cuses primarily on illegal dumpingl residential garbage and trash violations, and commercial container enforcement. SUMMARY/RECOMMENDATION: During my3research of various issues covered in this document, it appears the majority of our efforts exceed those of other juri dictions Obviously, we continue to experiment and enhar~ce our work product, but it is somewhat refreshing to see where we "stack up" in relation to other communities. In terms of the lien reduction process, it has been my experience the City Commission appears at times, to be somewhat uncomfortable when dealing with this matter. I can certainly understand this uneasiness, as it must be quite difficult to determine what someone should pay the City for a code infraction that resulted in a lien being placed upon his or her property. The Code Compliance Board on the other hand, has the benefit of their"hands on" knowledge, including sometimes lengthy and emotional testimony from the applicants. Given the facl the City Commission almost always goes along the Board's recommendations, I recommend letting the Board be final decision-maker in the lien reduction process. This would get the City Commission off the hot seat so to speak, and allow them to focus on business normally associated with this goverinng body. Perhaps, an appeal process could be ~ncorporated into the Ordinance, affording an applicant the opportunity to appeal the Board's decision to the City Commission if they were not satisfied with it. I hope this document helps to clarify the tssues associated with the efforts put forth by the Code Compliance Division. As with many issues, there are no black and white, clear-cut remedies for certain situations. As you know, what the City Commission decides to do with lien reductions today will not stop a subsequent commission from wanting to change that process tomorrow. As always, I am here to answer any questions, or make any changes that you feel are necessary to get this matter before the City Commission. C~ Marshall B. Gage, Ch/cf of Police Code Compliance Staff C :\WINDOWSkDESKTOP~ScotI's Folder\City Manager Memos\Citycommissionlienr edrecommendation.doc Boynton Beach, Florida Code of Ordinances Sec. 2-84. Lien reduction procedure. The lien reduction procedure is applicable m a lien wlfich is in effect subsequent to the issuance of an affidavit of noncompliance, pursuant to section 2-79~ (Ord. No: 90-13, § 15, 6-19-90) Sec. 2-85. Criteria for lien reduction. , Th~ £o!10wiag criteria muss be complied :~vith prior to a lien reduction heating before the code compliance b6ard: (1) The property in question must be in total code compliance and an affidavit of compliance must be issued for the code enforcement case that is being appealed. (2) The subject property must be free of all outstanding debts (including taxes) due the city. (3) The rec}ues~ for a lien reduction application must be submitted to the code eUforcement administrator within thirty (30) days of the date of the execution of the affidavit of compliance. (4) An-app!ication fee of two hundred dollars ($200.00) must be included for the application to be processed.-(Ord. No. 90-13, § 15, 6-19-90: Ord. No. 97-51, § 1, 11-18-97) Sec. 2-86. Application for lien reduction. The building official or his designee shall provide the application for a lien reduction hearing. The application will be included with the affidavit of compliance issued by the code enforcement administrator. A complete application must accompany each lien reduction requesl that is to be heard before the board. (Ord. No. 90-13, § 15, 6-19-90) Sec. 2-87. Application fee for lien reduction. A fee of two hundred dollars ($200.00) shall accompany the initial reduction application with a fee of fifty dollars ($50.00) for each additional reduction application filed with the initial reduction application. If all criteria for lien reduction are nol met under section 2-85, the applicant shall be reimbursed one-half the amount of the application fee. If after it has been determined that the criteria under section 2-85 have not been complied with and the application returned to the applicant, a new application and fee must be submitted for a lien reduction hearing. (Ord. No. 90-13, § 15, 6-19-90) Sec. 2-88. Lien reduction procedure. A party requesting a lien reduction must submit a complete lien reduction application to the code enforcement division of the building department within thirty (30) days of the execution date of the affidavit of compliance. The code enforcement administrator or designee will process Copyright (c) 1995, American Legal Publishin.q Corporation Boynton Beach, Florida Code of Ordinances the application and determine that all required criteria have been complied with under city ordinance, section 2-85. If the applicant does not qualify for a heating under section 2-85, the party will be notified in writing of the reasons and r~ftmd'ed one-halt'6t~'apPlication fee. i~'the red~ction application,is, complete, a lien reducfign hearing shall be sche~tnled ~on the next available code compliance board agenda~ The appe~ing.party ~vill. be notified in w!iting o£:the scheduled date of the hearing at least five (5) days prior tolthe hea~g date. The heating shall be held ata regular meeting of the code compliance bbard. A quorum m~st be present t~0r ~he board to hear a lien reduction and a majority of the entire board must vote in the ~ffinnative for a lien to be reduced or waived. The c~de ~nforcement administrator shall sub~t the board's appeal 0~er ~ the ~itY cl~k, ~eg~ departmem~. ~and ~t~e.. city manage. The 9o~de enforcement ~L~sfrator: oi~ his :d~ilgnee shall notify th~ ~6~ant m x(rit~ of fi:re;~bob~;~ ar~v'eal order w~tltin sexten (7) days following the entry oLth~ order and of the date o~ ~t~i~ ~e~i~ me~fing,wtiefi ire .~o~.s.i~ s~ii.h~ the board,s ie~. ~mme~nda~On '(~ ~ 90Ji3, ~ i5, 6~19-90, Or~.~. 97{5t, § 1, ! 17-I8-~7) ~.~ ~ . : Sec. 2-89.~ Conduct,oghe~ar[ng fo~!~:He!! mo~cation. The code compliance board at a lien modification hearing shall make one of the following determinat4ons: TheJ/en s~hali, be 3va~ve~d ~ ~t, r~,~9~d io .a, specified amomat:~ shall be upheld in full. Th~ board s~ he~ ~' t!i~A~a~s:~din.g.i~specffic Code~ or cod~. ~' appealing party was in x/i6!~ti~n ot', the d~te o~the oi-ig~n~l:bbafd ~ ~e date the affidavit ~f Gncom~tiance was issuedg the date the ~lSdavit of compliance 'm~ iksfled,:the' current iieri amount hnd all pertinent ,~fo,r~:.afignTe;lgting to the sp¢Ci~.c ~a~,:~or~t0 the bo~d makir~g i~s determination and ordeL The~lien m0dific~on being ~h~ll notre ~tlhe~g de novO of th~ ~inal case (Ord No. 90-13~~ § 1~, 6-~9~90; o~d. No.~ 97-5i, § i~ i 1~:8~97] - - ' Sec. 2-90. Final orders issued in lien modification hearings. [Final orders shall he issued in li,en, modification heatings in accordance with the following procedure:] (1) The board shall issue its recommenda~on to :the city commission in writing. (2) The city commission shall review the recommendation of the code compliance board, may hear the position 0f ttlel~mpe~y OWner, a~c0de complianc~ board representative, or may rely upon ithe nlinu~es of the co,lc compliance board prbceeding regarding lien niodi~icat~0fi~~' ' (3) The city commission shall make'on~ of the following rulings: ~ccept the code c~pli~¢¢:~9~d recommendation ~ full. Reject the code compliance ~0~ recommendation:tn full. Modify the code co~plianc~b~ard recommendation: (4) The commission shal2 direct the admiffistration to take action consistent with the acceptance, rejection, or m0dificatiEax (Ord. NO. 90-I3, § I5.6-19-90; Ord No 97-51, § 1, 11-18-97) Copyright (c) 1995, Amer can Legal Publishing Corporation '~--*~ Requested C~ty Commtsslon Mectm~ Dates [] July 18, 2000 '~ August 1, 2000 --'] August 15. 2000 [] September 6, 2000 VI-CITY MANAGER'S REPORT ITEM B CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FOI vi Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July I9, 2000 (5:00 p.m.) August 2. 2000 (5:00 p.m, August 16. 200( (5:00 p.m. Requested City Commission Meetin.* Dates [] September I9. 2000 [] October 4. 2000 [] October 17. 2000 [] November 8. 2000 Date Final Form Must be Turned in to CiW Cterk's Office September 7. 2000 5:00 p.m3 September 20. 2000 (5:00 p.m. October 5. 2000 (5:00 p.m.) October 18.2000 5:00p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Review current practice of Code Compliance Board's lien reduction program and consider amendment to Section 2-90 of City Code to permit the Code Compliance Board to have authority to hear and decide lien reductions. EXPL.~NATION: The City Commission has periodically requested reports from the City staff as to the status and results of the lien reduction process. The City recently changed the name of the Code Compliance Board from Code Enforcement Board based on desired policy emphasis on correction of property maintenance violations rather than penalties. As such. the advisory board has reviewed and processed lien reduction requests on a case-by-case basis. This report summarizes the results achieved in the past year for the entire Code Compliance program and suggests that the program emphasis on correction of violations continue. In addition, staff has requested that consideration be given to amending Section 2-90 of the City Code to permit the Code Compliance Board to hear and decide on lien reductions. Under this scenario, the City Commission would no longer review and approve each of the lien reduction requests. Appeals of the decision 'of the Board by the petitioner would be via the court system. If the Commission concurs with the staff recommendation, the City Attorney should be requested by motion to prepare an amendment to Section 2-90 of the City Code. PROGRAM IMPACT: Reduction of agenda items coming before the City Commission FISCAL IMPACT: If the past policy of code compliance is followed, there is no financial change. If the City Commission wishes to change the program emphasis to code enforcement and penaiities, there will be substantial revenue increases. ALTERNATIVES: Continue the program as presently configured with the City Commission continuing to review each lien reduction request. S:~BULLETYN~ORMSLAGENDA ITEM REQUEST FORSM.DOC Department Head's Signature CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM City Manager's Signature Department Name City Attorney / Finance / Human Resources S:~BULLETIN~FORMSXAGENDA ITEM REQUEST FOP. aM.DOC TO: Kurt Bressner, City Manager Scott Btasie, d~ Code Compii~ FROM: CITY OF BOYNTON BEACH, FLORIDA INTER-OFFICE MEMORANDUM DATE: 10/23/00 SUBJECT: Requested study & recommendation for processing of lien reductions REFERENCES: Enclosed Ordinance; Chapter 2Article V; Sections 2-84 through 2-90 FILE: ENCLOSURES: (1) The purpose of this memorandum is to provide a general overview of the processes associated with the Code Compliance Division, along with a more de£mitive look at how we handle lien reduction issues. We will look at the history of the Code Compliance Division from a historic and philosophical standpoint, examine some statistics, and take a brie£1ook at other programs associated with the division. HISTORY: Prior to the City's adoption of the lien reduction procedure in 1990, tiens would remain on the books until such time as theproperry was sold, refinanced or foreclosed. When this occurred, there was no formal procedure to determme what type of settlement would be appropriate, thereby creating an air of inequity and uncertainty for the applicant. Upon codification Of the reduction procedure, the pressure to negotiate settlements was tiffed from staff and placed before the Code Compliance Board, and ultimately, the City Commission. This change standardized the process, facilitating a more Uniform and equitable manner by which the applicant could seek relief. At the same time, it also provided the City ~vith-a property that completely satisfied all the requirements of our Ordinances prior to the reduction procedure taking place. Daring my eleven years as administrator of this division, the City has maintained a philosophy of emphasizing the compliance component of Code Compliance. Communities nationwide embrace this philosophy, and any attempt to shift the focus away from compliance can be risky. STATISTICALLY SPEAKING: Compliance Ratios: During the last fiscal year, Code Compliance issued 3,126 "Notices of Violation." Of those notices. 287 required an appearance before the City's Code Compliance Board. This represents a compliance percentage of roughly 91%. To take it a step further, of the 287 cases that appeared before the Board. 82 complied within the time specified by the Board, leaving us with an overall compliance percentage of almost 94%. In addition to the Code Compliance Board process, our division utilizes "Civil Citations" to address situations that are easily remedied and repetitive in nature. These are processed through the County Court system, and are resolved, either by payment or a hearing. Staff issued 445 "Notices to Correct" during the last fiscal year, and received a 96% compliance rate. As you can see, our compliance rate is fairly high. Our division continually strives to reach those who do not comply, through intensified education efforts, and other programs designed to increase our community's awareness of our Codes and Ordinances. Lien Reduction Numbers: During .the last fscal year, thc Code Compliance Division processed 25 reductions, of which a total amount due to the City before reduction was $564,768.18. This figure is somewhat skewed, due to one case accruing $2~65,576.18 in finesbefo}e comp!~r~g af/d seeI~ing reduction of lien.: The City reduced the fines for these reductions to $22;1:45.~2, putting our rate of return at approximately 4%. Eliminating the case that accrued $265,576.18 in fmes, would almost double the, aforementioned rate of return. T~ sqm~0g~ no.t intimately familiar wi~.t~e-?m~ess~, it would.appear:~e are giving away a: lot of mo/~y by,reducing ~the li~ms t9~ s[tch a smal~.~ ~ar~,'; ~e i~eeds to do~d~ ~he .economic s/atU~ ~)fthe. ma:jO_r(ty Of, agP~cafi~s ~gt appea/b~ef~o~e u~.~ c6~p}~ ~hibh' ~ ut' them fl~'tfils~sdbho/io iht he . P hey conld pay a l~ge ~e, m ad~on to ~e expens~ ~ me,ed to b~g ~e prope~ into complete. Flofi~Stamte 162 states Code Comph~ce Bo~d must consid~ . The ~a~ of~e mo~tmn ·, .~y pmwous~moI~9~s ~,P~s0n oxr~nt~W h~ com~ed previously. I roufine!y~ ~ge ~ Bb~ ~C~si~ toa~ co~ider Cese heto~ when consid~ng a lien ~duc~om ~sprg~ ~ a bas~ bx:~ch~th~y r~uce ~ 1~ Of ?o~e,.~?~,~ay b~o~ into ~eir decision. Of the 25 lien reductions prOcessed within the past fiscal year. I found the following rather si~ficanu ca Of the 25 lien reduction cases, only 2 were considered to be "repeat. offenders" by definition in Florida Statute 162. The City Commission agreed with the Code Compliance Board's decision in 22 of the 25 cases. In addition to the momes derived through the reduction process, our division collected an additional $35,371.32 from real estate closings, where the owner or buyer simply paid the lien, usually to expedite the sale of the property. WHAT DO OTHER CITIES DO WITH LIENS? Staff conducted a ~'phone" survey of twelve other cities in an effort to f'md out how they address violators seeking a reduction of a lien placed upon their property. The following, are the results of that survey: All twelve cities have an established procedure for allowing people to seek reduction of liens placed on their property by their Code Compliance Divimons. ca Boynton Beach is the only city that collects an application fee. (nourefundable) -3- ca Only three cities other than Boymon Beach charge administrative fees processing their liens. in connection with ca Only three cities involve the City Commission in the reductionprocess. ca Boynton Beach is the only City that reqmres an applicant to be m complete compliance with all Codes and Ordinances prior to entering the reduction procedure. None of the Cities surveyed could tell us how much money they collect, or any other statistical information that would help us draw a comparison. I am continuing to pursue a type of "uniform reporting" system throngh_our State association, in hopes of one day having the ability ro compare notes with other municipalities within the State of, Florida. OTHER PROGRAMS: Demolitions: The Code Comphance Division mmntains an aggressive posture with respect to the abatement of "unsafe structures" through demolition: The following, is a year by year summary of the demolitions completed by this division: Year Demolitions 1988 4 1989 28 1990 17 1991 17 1992' 1 1993 6 1994 4 1995 1 1996 1 1997 7 1998 6 1999 1 2000 2 Total 96 Abandoned Vehicle Removal: Code Compliance cites vehicles for not having current license plates, and/or not being maintained in an operable condition. During the fiscal year 1999/00, this division requested the removal of 230 vehicles, and towed 120. -4- Vacant Lot/House Mowing: Code Compliance routinely cites the owners of vacant lots and vacant houses to..cut the grass/weeds, of which, there are literally hundreds scatt~r,,~_· throughout the ~ity., These cases involve an extremely large amount of staff time, culminating in special assessment liens being placed on the properfes for non:payment of costs, _ The City cut 99 of these lots within the last: fiscal year; no[ inc~ud~g vacant property owned by the City Trash Enforcement: The.Code-Comp~ ~,a~ce Division currently staffs, a~ position, dedicated.~solely to enforcing' the City's regulations concerning trash and garbage. ~sc4p~i-~on WOrks~ out' Of the 'Pubtic'W~r~l~/Sanitafion Department, and focuses primarily on illegal dumping, residential garbage and trash violations, and commercial, container enforcement. SUMMARY/RECOMMENDATION: During my research of various ,issues covered in this document, it appears the majority of our efforts exceed those :of other jurisdictions, Obviously, we continue to experiment and enhance our work product, but it is somewhat refreshing to see where we "stack up" in relation to other communities. In terms of the lien reduction process, it has been my experience the City Commission appears at times. to be somewhat uncomfortable when dealing with this matter. I can certainly understand this uneasiness, as it must be quite difficult to determine what someone should pay the City for a code infraction that resulted in a lien being placed upon hisor her property. The Code Compliance Board on the other hand, has the benefit of their "hands on" knowledge, including sometimes lengthy and emotional testimony from the applicants. Given the fact the City Commission almost always goes along the Board's recommendations, I recommend letting the Board be final decision-maker in the lien reduction process. This would get the City Commission off the hot seat so to speak, and allow them to focus on business normally associated with this governing body. Perhaps, an appeal process could be incorporated into the Ordinance, affording an applicant the opportunity to appeal the Board, s decision to the City Commission if they were not satisfied with it. I hope this document helps to clarify the issues associated with the efforts put forth by the Code Compliance Division. As with many issues, there are no black and white, clear-cut remedies for certain situations. As you know, what the City Commission decides to do with lien reductions today will not stop a subsequent commission from wanting to change that process tomorrow. As always, I am here to answer any questions, or make any changes that you feel are necessary to get this matter before the City Commission. Marshall B. Gage, Chief of Police Code Compliance Staff C:\WINDOWS~DESKTOP\Scog's Folder\City Manager MemosXCitycommissionlienredrecorcmnendafion.doc Boynton Beech, Florida Code of Ordinances Sec. 2-84. Lien reduction procedure. The lien reduction procedure is applicable to a lien which is in effect subsequent to the issuance of an affidaX/it of ~6ncomplianc~; 3ursuant to section 2-79. (Ord. No. 90-13, § 15,-6-19,90)' Sec. 2-85. Criteria for lien reduction. Th~'follQwing c~iteria mugt be complied with prior to a lien zeduction heating before the code compllan~e board: - (1) The property in question must be in total code compliance and an affidavit of coml~liance inust fie issued for the code enforcement case that is being appealed. (2) The subject property must be firee of all outstanding debts (including taxes) due the city. (3) The request for a lien reduction application must be submitted to the code enforcement.administrator within thirty (30) days of the date of the execution of th6 a~fidavit of compliance. (4) gm apphcation fee of two hundred dollars ($200.00) must be included ,for the application to be processed. (Ord. No. 90-13, § t5, 6-19-90; Ord. No. 97-51, § I, i 1-18-97) Sec. 2-86. Application for lien reduction. The building official or his designee shall provide the application for a lien reduction hearing. The application will be included with the affidavit of compliance issued by the code enforcement adrhirdstrator. A complete application must accompany each lien reduction request that is to be heard before the board. (Ord. }qo. 90-13, § 15, 6-19-90) Sec. 2-87. Application fee for lien reduction. A fee of two hundred dollars ($200.00) shall accompany the initial reduction application with a fee of fifty dollars ($50.00) for each additional reduction application filed with the initial reduction application. If alt criteria for lien reduction are not met under section 2-85, the applicant shall be reimbursed one-half the amount of the application fee. If after it has been determined that the criteria under section 2-85 have not been complied with and the application returned to the applicant, a new application and fee must be submitted for a lien reduction hearing. (Ord. No. 90-13, § 15, 6-19-90) Sec. 2-88. Lien reduction procedure. A party requesting a lien reduction must submit a complete lien reduction application to the code enforcement division of the building department within thirty (30) days of the execution date of the affidavit of compliance. The code enforcement administrator or designee will process Copyri.qht (c) 1995, Amer can Le.qa Publishin.q Corporat on Boynton Beach, Florida Code of Ordinances the application and determine that all required criteria have been complied with under city ordinance, section 2-85. If the applicant does not qualify ,for a hearing under section 2-85, the party will be notified in writing of the reasons and r~fund~d one~-h~:lf b~he application fee. I?the reduction application is compl~e, a lien reduefion,hearing Sha}l .be.scheduled on the next available code comPliance bo~d agenda. Th~tappe.~.~g pa~ ~1~b'6:rtSti:fi~d in writing of the scheduled date of the hearing at least five (5) da~s prior to th~ hearilig date. The hearing shali.be~ held at a regular meeting of the code comPliance board. A quorum racet be preser~t for'~tie board to hear a lien reduction and a majority of the entire board must. vote in Ce affmnafive for $ lien to be reduced or waived. The code enforcement administrat6f shall. §t/bmit the board's dppeal or~er to ~r~? ~ci.ty ~1~ !~gal dep~n~ ~d~9~.ty m~3ge~r~.~.?ch.e c0~;~ erf~cemem ~sttator or Cs. deslgn~ shall n0tafy: the aiSP~ m ~nrig of ~:b~ar~ gp~epl prder within seven {7) days fo ~!]o~ing (h~.entry of the 0rder. aud 0£the date?f ~ next c[ty~..C~ssion mee~ g~when~the 6omn'd~on ~s~..~[1 ~;the (~d*s[~e..,ccom~ndatioJ~..(Drd. No~. ~0,15, :§ 15, Sec. 2-89. Conduct of hearingfm, lien modification.~., . -, The code compliance board at alien modification hearing~shall make one ~f. the following detenninatiuns: Th~ lien shall be ~walved in ful~l, reduced t0 a specified amount 0,r!shall be upheld in full. ,The. board~shaI1 h6ar~all the facts regai/dihg th~ sp~cific.e~deig~ ~0d~s:th~ ~appealing party was in ;violation' of, the iiate o~the 6riginal b0m:d h6~ ihe O~t~ith.~ ~J~fi~a~i~b~ir~dncom~liance was issued, the date the affidavit of compliaace was issUed~ the current lien~amount and all pertinent .inf. orma~on .relafing~t0:~ thee specifi9 C .as~,: p ,rior.~ ~ the. bo~.d ~m.ak.~g riJ~s detelrainafion and order. Th~ lie~ mod, ifica~o~h~g shall not be g h~.~ ,g.de nolv.9 9f ~h~ o ~rjginal case. (Ord. No. 90-13, § 15, 6:19-90; Ord. NO '9%51, § 1, 11-18:97) · Sec. 2-90. Final orders issued in lien modification l~,~,~rings. [Final orders shall 'be issued in-lien modification hearings in accordance with the following procedure:] (1) The board shall isSUe its recommendation to the city commission in writing. (2) The city commission shall review the recommendation of ~e code compliance board, may hear the position of tlie property owner, a codk compliance board representative, or may rely ,upon ~the n~inutes of the code compliance board proceeding regarding lien modi~cation. (3) The city.commission shall make One of the following rulings:.. Accept the codelcompliaUe~e b:oard.rec0mn~ ,endati0q.ir~full, Rej ecl the Code compliance board reCOmme, ndation~ ~.~11. Modify the code compliance board recommendation. (4) The commission shall direct the administration to. take action consistent with the acceptance, rejection, or modification. ('Ord. No. 90-I3, § 15, 6-19-90; Ord. No. 97-51, ~ I. 11-t8-97) Copyright (c) '1995, American Legal Publishing Corporation Requested City Commission Meeung Dates [] July 18.2000 [] August 1, 2000 [] August 15. 2000 [] September 6, 2000 NATURE OF AGENDA ITEM VII-PUBLIC HEARING ITEM A CITY OF BOYNTON BEACH. AGENDA ITEM REQUEST FORM '-- Date Final Form Must be Turned Requested Cit~ Coramission in to City Clerk's Office Meetino~ Dates July 6,2000 (5:00 p.m.} [] September 19. 2000 Julylg, 2000 5:00p.m./ [] October4.2000 Augast2.2000 5:00 p.m. [] October 17. 2000 August 16. 2000 (5:00 p.m.) [] November 8. 2000 [] Administrative [] [] Consent Agenda [] [] Public Hearing [] [] Bids [] [] Announcement [] Date Final Form Must be Turned in to Cit. Clerk's Office September 7. 2000 ~5:00 p.m. September 20. 2000 (5:00 p.m.) October 5. 2000 (5:00 p.rm) tX,~ber 18, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECO~NDATION: Please place rids request on the November 8, 2000 City Coamdssion Agenda under Public Hearing, and show it as a withdrawn project. Staff understands that the withdrawal was due to the lack of support from the community and staff. EXPLANATION: PROJECT NAME: AGENT: _~PPLICANT: OWNER: LOCATION: DESCRIPTION; GOLF ROAD AND CONGRESS AVENLrE DRUGSTORE Kilday and Assoc/ates Southern Development Services Milnor Corporation, Inc. Northeast comer of Congress Avenue and golf Road (SW 23ra Avenue) Request to amend the Comprehensive Plan Future Land Use Map from Office Commercial ~OC) to Local Retail Commercial (LRC) and rezone from Office/Professional Commercial (C-l) to Community Commercial (C-3} to construct a drugstore with drive through on 2.09 acres. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES~i~ D ir ~'c t o~o f l~Te 1~ ~ae~; ~- City Manager's Signature Director of Planning~a(ad Zoning City Attorney / Finance Human Resources ,-. ~,~Y & ASS~C~ :~ 272 2000 Mr. Mike Rumpf, AICP Planning and Zoning Director City of Boynt0p Beach 100 ~t Boyn~n Beach Blvd. Boynton B~ac2x, F133435 DrugStore and medical office proposal for property at Golf Rd. & Congress Ave, Cit~ file: LUAR 00-005 and COUS Ou..~.l~ 900.4 Deac Ivlx. Rumpf: Out office is the authorized agent for cwo appl/cations cu=ently ~der review. The applications are for a Land Usc Amendment & Rezoning (LUAR 004)05) and a Condkional Use Approval (COU$ 00.004) on the subject propc~. Plea,~ accept th/s Iettex to formally withdra~v both of ~hese appUcations frc~_ ~_r, r~evi?v. The imms should be removed from any scheduled public hearings or Tecnraca~ ~e~ew Corem/tree meet/riSs mlat~ te thes~ apphcations. This request is made without prejudice and thc property owner and petitioner shall retain the fight to submit futute zoning pet/tiom on the site. Call me with arty questions or comments, Chris Kerc r~ilday & Associates Cc: lvlr. ]b~ Zengage, Southe-"n Development Sc*vices Inc. VII-PlJ BLIC HEARING CITY OF BOYNTON BEACt/ ITEM B AGENDA ITEM REQUEST FOR , Requested City Commission Date Final Fon~n Must be Turned Requested City Corcar2ssion Meeting Dates in to City Clerk's Office Meetin~ Dates [] July I8. 2000 July 6, 2000 (5:00 p.m. ~ [] September 19. 2000 [] August I. 2000 Julylg, 2oOO(5:OOp.m. [] October4,2000 [] August I5. 2000 August 2, 2000 (5:00 p.m.. [] October [7, 2000 [] September 6. 2000 August 16. 2000 (5:00 p.m.) [] November 8, 2000 [] Administrative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] [] Announcement [] Date Final Fo~n Must be Turned in to Citw Clerk's Office September 7. 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m. ~ Development Plans New Business Legal Unf'mished Business Presentation RECOMMENDATION: Please place this request on the November 8.2000 City Commission Agenda under Public Hearing. The Planning and Development Board with a unammous vote recommended that the subject request be postponed at the request of the applicant (postponement would allow the master plan and site plan to be processed concurrently at the November 14, 2000 Planning and Development Board meeting). EXPLANATION: PROJECT NAME: AGENT: APPLICANT: OWNER: LOCATION: DESCRIPTION: BOYNTON BEACH BOUI,EVARD PCD (BJ'S WHOLESALE CLUB) Roscoe Biby, Kimley-Hom & Associates, Inc. BirchwoocVBoymon, L.L.C. University of Florida Foundation. Inc., a Florida Corporation and University of Florida Foundation Corporation, as Trustee. Southwest comer of Boynton Beach Boulevard and Winchester Park Road Request approval of a Planned Commercial Development (PCD) master plan for 14.77 acres m include a BJ's Wholesale Club store with gasoline sales, a bank, two futuxe retail/restaurant outparcels and related improvements. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Manager's Signature Director of Planm~a~d Zoning City Attorney / Finance / Human Resources Oc:ober I7, 2000 047224002 B$'s Boy,:on Beach P. eq';~e~ to 'Defer Pb,m~rg and ]Dcs'elo~m-~n~ Board .M.~:ting D~ M. icha~;: THi~ lerner will ~ve =~ our request to defer the ¢~~rr~ntly scheduled plzm~.Lng and de~lopm~n~ board meeting on October 24_ 20~ to ~e nex~ a-*affable Plarmmg ~neI Developm~z Bo~d r~eetin~ on ~fe~'~nber I~-~ 2000. W~ rar~ke '~3.~ rcquas: KI/~fLEY-HOR.N AND ASSOCD%TES, ~'C. Prim:/.~l cc: Chris I'~ Iph Requested City Corara/ssion Meethug Dates [] Jul3 [8.2000 ] August 1.2000 [] August I5. 2000 [] September 6 2000 NATURE OF AGENDA ITEM VII-PUBLIC HEARING ITEM C CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 5:00 p.m.) July I9,2000 5:00p.m.) August 2, 2000 (5:00 p.m.) August 16. 2000 (5:00 p.m.) Requested City Commission Date Final Forte Must be Turned Meetin~ Dates m to Cit~ Clerk's Office [] September 19. 2000 September 7, 2000 5:00 p.m.) [] October4.2000 September20,2000 5:00p.m.) [] October 17, 2000 October 5, 2000 ~5:00 p.m.) [] November 8, 2000 October I8. 2000 (5:00 p.m.) [] Development Plans [] New Business [] Legal [] Unfin/sbed Business {-- Presentation [] Admin/strative [] Consent Agenda [] Public Hearing [] Bids ] Announcement RECOMMENDATION: Please place this request on tbe November 8. 2000 City Cornmtssion Agenda under Public Hearing. The Planning and Development Board with a unammous vote recommended postponement at the request of the applicant (postponement would allow the easement abandonment and site plan to be processed concurrently at the November 14, 2000 Planning and Development Board meeting). EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: GROTTO BAY ~ BERMUDA PLACE (Easement) Joni Brinkman. AICP, of Winston Lee & Associates, Inc. Quantum Park & Village, LLC The east side of Quantum Lakes Drive, south of Gateway Boulevard Request for 20-foot utility easement abandonment between lots 60 and 61 in the Quantum Park PID. PROGRAM IMPACT: N/A FISCAL IMlPACT: N/A ALTERNATIVES~ ~Signamre D/re~tor of Pl~g a, Kd/~-~ning City Attorney / Finance / Human Resources I y inston . Assoc ates,_Inc. L,md Planning September 18, 2000 Mr. Michael Rumpf Planning & Zoning Oiws~on City of Boynton Beach 100 E. 8oynton Beach Blvd. Boynton Beach, FL 33425-0310 RE: Abandonment of 20' Unutilized Platted Utility Easement - Quantum Park Located between Lots 60 and 61 Plat .Book 57; Pages 191 .through 193 Our File No: 98010..13 Dear Mr. Rumpf: Attached please find an Easement Abandonment Application for the above referenced easement. All required attachments have been submitted. This application is in response to a TRC staff comment requesting abandonment of this easement as part of the Grotto Bay @ Bermuda Place site plan approval. In order for this application to be processed on the same time table as the Grotto Bay approval, I respectfully request that this item not be required to be heard at TRC. but proceed directly to the next available Planning & Development Board meeting on October 1C 2000. Please let me know if this is acceptable to you and if you require any additional information for this item to proceed forward in the approval process. Sincerely, Joni Brinkman AICP Project Planner cc: Eugene Gerlica Mark Hansen C 1532 Old Okcechobee Roa& Suite I06. West Palm Beach. FL 33409-5270 i 2 3 4 5 6 8 9 10 ll 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ORDE~'ANCE OO XZ-LEGAL ITEM A.1 ORDINANCE OF THE CITY CO~VIISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING ARTICLE I OF CHAPTER 2 AND SECTION 2-13.2 RELATING TO THE COMMUNITY REDEVELOPMENT AGENCY TO PROVIDE FOR NEW BOUNDARIES: PROVIDE~'G FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION: PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Comrmssion desires to amend and increase the land area within the Community RedeVelopment Agency; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH. FLORIDA: Section 1 That the foregoing "WHEREAS" clause is true and correct and/hereby ratified and confirmed by the City Commission. Section 2. That Article I, "Administration" of Chapter 2, Sec. 2-13.2. is hereby amended to read as follows: Sec. 2-13.2. ' . ' _ xl , . Governing body of community redevelopmem [ I agency.* (b) The community redevelopment agency, shall exemise irs jurisdiction in all areas of.the city which.-the city has heretofore designated for redevelopment. The community redevelopment area is more particularly described in Exhibit A which is attached to Ordinance No. 99 21 __ and incorporated herein [by reference.]. Section 3. Conflicting Ordinances. All prior ordinances or resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Section 4. Se~'embihty. If any section, sentence, clause, or phrase of this Ordinance is held to be invalid or Unconstitutional by any Court o? competen[jurisdiction, then~ said htlding shall in no way affect the vt/lidiry o£the temgining porti,0ns of~this Ordinance. Section 5. Inclusion in Ctde. It is the intention 0fi[he ~ity Co,~ ~siog of the CITY OF BORON BEACH, Florida, that the provimons of this Ordinance shall become and be made a part of the CITY OF BOYN~rON BEACH Code of Ordinances~ and that the sections of this ordinance may be renumbered or relettered and the word "ordinance" may be changed to '!section," "article,!' or such other appropriate word or phrase in order to accomplish such intentions. Section 6. Effective Date. This Ordinance shall be effective immediately after adoption by the City Commission. PASSED FIRST READING this day of ,2000. SECOND AND FINAL READING ADOPTED this day of ,2000. CITY OF BOYNTON BEACH. FLORIDA ATTEST: City Clerk Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner Page 2 of 2 CITY OF BOYNTON BEACH CRA - LEGAL DESCP,~PTION Beg/nn/ng at a point ofintersectinn of the West tight-of-way line of the Intracoastal Waterway with the North line of the South half (S ¼) of the North half (N ¼) of Section 15, Range 43, ~Township 45 said No~th 1me being the North boundary l~ue ~(~r the City i~fBoynton Beach, run westerly along said North line of S ¼ of the N ½ of Section 15 to a point on the' W~st line of said Section 15; thence southerly along the West line of said Section 15 to the SW comer of Section 15. being also the NW comer of Section 22, Range 43, Township 45; waythenceIineC°ntinumg6fthd BgYnt0nS°Uth Cafia~al°ng IC-lthe West6); line of Section 22 Range 43, Township 45, to a point on the North right-of- thence westerly and along said North right-of-way line of the Boynton Canal to a point of intersection with the northerly extension of the West right-of-way line of West Induslrial Avenue; thence southerly and along said West right-of-way line of West Industrial Avenue to a point on South right-of-way lthe of State Road 804 (Boyntun Beach Boulevard); · ence S 8 ld 48'30" E along said South tight-of-way line a distance of 302.68 fear; thence S 87d 13'22" E along said South right-of-way line a distance of 309.97 feet; thence S 80d 25' 27" E along said South tight-of-way line a distance of 50.95 feet to the Southwest comer of LOT 5 BLOCK 1 LAKE BOYNTON ESTATES as recorded in said public records in Plat Book 13 Page 32; thence N 88d 06'29" E along said South tight-of-way line and along the South line of LOTS 3, 4, and $ said BLOCK 1 a distance of 150 feet to the Southeast comer of said LOT 3 and a point on the West line of said Section 28: thence S ld 31 '31" E along said West Section Line a distance of 506.58 feet to the intersection with the westerly extension of the center line of West Ocean Avenue: thence S 89d 47'31" E along said center line to the intersection with the said West tight-of-way line of Seaerest Bcmlevard; thence southerly to the intersection of the West right-of-way line of Seaerest Boulevard with the centerline of SE 2"a Avenue; thence easterly to the intersection of the center line of SE 2nd with the East tight-of-way tine of Flotida East Coast Railway; thence southerly along said East tight-of-way line of FEC RR to a point at the intersection with the westerly extension of the South line of lot 20 Delray Beach Estates as recorded in Palm Beach County Public Records in Plat book 21, Page 13, and located in Section 4, Range 43, Township 46; thence S. 73d 45'15" E along said westerly extansmn and along the South line of said lot 20, and along xts easterly extension a distance of 680.21 feet to a point at the intersection with the East tight-of-way line of Federal Highway (U.S. 1 ). said South line being the South boundary line for the City of Boynton Beach: thence northerly along the East right-of-way line of U.S. Federal Highway No. 1 to a point of intersection with the South line of the South 50 feet of the North East quarter (NE ¼1 of the South West quarter tSW ¼1 of the North Eas! quarter (NE ¼) of Section 4. Range 43, Township 46; thence easterly along said South line of South 50 feet to a point on the West line of Tradewmds Estates First Addition. a subdivision recorded in Plat Book 22. Page 44, Palm Beach County Public Records: thence northerly along said. ~W, est ...line~ ?~.Tradewinds. Estates First_ Addition a clistance of.50 feet; thence este~ v on a linef~oarallel to the South hne of the South 50 feet of the North East.quarier (NE ¼) of the South we~t qua~ter~SW~¼) 6f'the NorthEast ~uar~er'(NE tA? of Sectinn 4. Range 43,1To~wnshlp 46, m the East right-of- way line of U.S. Federal Highway No. il; thence northerly along tl/e Bast tight-of-way line of U.S. Federal Highway no. I to a point on the South line of lot 9. Kings Subdivision, a subdivision recorded in Plat Book 20. Page 47. Palm Bedcl~ county Public Re'cord~; thertce easterly, northefly~ and'}w~s~e~ly:~dong S~outh, East~:and NoFth lines-of said .lox 9,~gs Su~divis~on~ to a point on the East hght_of. Way ~in~ ofU.S. Federat HigkWay No~ 1; ' thence northerly along the East tight, of-way lip~ ~of ~.s. ~ed~ral ,Highway No. 1 to a~point that is 305 feet Sot~tl~ of the Noi-th line o:~Sec~ion 4, Range 45,'~hi~. 4~, ~al~'iJ~ifit Ibc~.ted on'the North righi-of-~qvay- lkie of Bamboo Lane, a private road: thence easterly and along said North tight-of-way line of Bamboo Lane to a point that is 300 feet west of the West right-of-way line of the Intradoastal Waterway; thence northerly a distance of 94.5 feet m a pomt on the South tight-of-way of the fmger canal: thence easterly' and along said South tight-of-way line of the finger canal to the West fight-of-way line of the Intracoastal Waterway; thence northerly and along the West right-of-way line of the Intracoastal Waterway to the Point of Beginning. Less and excluding the following areas: 1- A parcel of land situated in Section 4, Range 43, Township 46, mote particularly described as all of lots 59, 66, 67, 68, 72 through 76, 78 through 112. Tradewinds Estates Amended Plat, a subdivision recorded in Plat Book 21, Page 73. Palm Beach County Public Records; and all the lots and a private road known as Miller Road in Killian's Subdivision, a subdivision recorded in Plat Book 23, Page 195, Palm Beach County Public Records. 2- A parcel of land situated in Section 4, Range 43, Township 46~ more particularly described as all of lots 40. 43, 44. 46. 52, 53, 56. 57, lots 54 and 55 less the west 231 feet, and Tract A less the West 150 feet of the East 167.83 feet of the South 200 feet of said Tract A (as measured parallel with the South and the East lines of said of said Tract A), all in the Tradewinds Estates Amended Plat, a subdivision recorded in Plat Book 21, Page 73, PalmBeach County Public Records. 9/28/00 XI. ORDINANCE NO. R00- ~,. AN ORDINANCE OF THE C1TY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ABANDONING A LIT~LITY EASEMENT BETWEEN LOTS 32 AND 33 IN THE QUANTUM PARK PID, SAID PROPERTY BEING MORE PARTICULARLY DESCRIBED HEREIN; AUTHORIZING THE MAYOR AND CiTY CLERK TO EXECUTE A DISCLAIMER FOR SAID ABANDONMENT; PROVIDING THAT THE ATTACHED DISCLAIMER BE RECORDED IN THE PUBL/C RECORDS OF PALM BEACH COUNTY, FLORIDA; PROVIDING FOR CONFLICTS, SEVERABILlq'Y AND AN EFFEC'I~.VE DATE. WHEREAS, Eugene A. Gedica of Mock, Roos & Associates, Inc., agent for ~ateway Business Park L.C., has requested abandonment of a utility easement dedicated to the City by the plat of Quantum Park at Boynton Beach P.I.D., Plat No. 3, as recorded in Plat Book 560, Page 29, Public Records of Palm Beach Count; and WHEREAS, comments have been solicited from the appropriate City Departments; and WHEREAS, public hearings have been held before the City's Planning and Zoning Board and the City Commission on the proposed abandonment; and WHEREA$~ based on the foregoing information, the said utility easement no longer serves any iuseful purpose. NOW~ THEREFORE~ BE TI' ORDAZNED BY THE CZTY COI~lt4ZSSI~ON OF r OF BOYNTON BEACH~ FLORZDA~ THAT: Section. l.. The City Commission of the City of Boynton Beach, Florida by and through its City CommiSsion does hereby abandon a utility easement ~etween lots 32 and 33 in Quantum Park P[D, dedicated to the City by the plat of Quantum Park at Boynton Beach P.I.D., Plat No. 3, as recordeC in Plat Book 560, Page 29, Public Records of Palm Beach County. The attached Exhibit "A" shows the location of the property, and includes a diagram of the specific easement to be abandoned. Section 2. The Mayor and City Clerk are hereby authorized and directed to execute and deliver the attached Disclaimer and cause the same to be filed in the Public Records of Palm Beach County, Florida. LEGAL A. 2 Section 3. All ordinances or parts of ordinances i~ conflict herewith be and the same are hereby repealed. Se~on 4.,~ Should any section or prov!sion .of this ordinance or portion hereof, any paragraph~ sentence or word be declared "by a court of competent jurisdiction, ~to-~ be in¥~lid, Such decision si~al. ~.nQt affe~ the remainder of this ordinance. Section5. This ordinance ~shall~ become, effe~ve upon passage. 2000. immediately F]R~ST READ:~NG this /7 d~y of 2000. SECOND, FZNAL READZNG AND P '~ AGEthis day of C~rFY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner Commissioner City Clerk S :ca\Ord~band\(~uan~u m P[D Abandonment LOCATION MAP QUANTUM PARK LOTS 32'38 / / OT EXHIBIT "A 1K OF UM ~u --'0 '0 EXHIBIt LOT 9 3 LOT .9 3 \ // OUANTUM PARK AT BOYNTON.~, BEACH, P. I .D. -/ LOT )'2 .~ ko' P.O.B,-- SW COR LOT 32 REVISION: N'3 '.9' r ~. ~. DG _;B-31 P.B.S -TRACT \ '~. R=688 7,01 '%-- A-00'24 58' A=5. 00' ~T ~.5. 53, r' ' 33 N PREPARED FOR GATE~AY 8US NESS o~ _ C z( ~ _ ~ ~A$~M~NI VACA~ ON SEC 17-45-43. PORT ONS OF LOTS 32 ~ 33 ~ ~_A, NO ~ QUANTUM SA~K AT BOYN~0N BEACH. m D. ~ ~ ~ :PLAT BOOK 60, PAGES 29-3! m B.C.R,] DESCRIPTION FOR EASEI~NT ABANDONMENT BY: [DATE: FILE:gGO~2SO~ NC. FIELBWORK ELDBOOK ~G, ~SHEET 3 OF S ATLANTIC - CARIBBEAN NAPPING, 0 LOT 34-A SKETCH OF 80 i60 DISCLAIMER KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach, Florida, a municipal corporation, under the laws of the State of Florida, does hereby abandon and disclaim a utility easement between lots 32 and 33 in the Quantum Park PID, dedicated to the City by the plat of Quantum Park at Boynton Beach P.I.D., Plat No. 3, as recorded in Plat Book 560, Page 29, Public Records of Palm Beach County.. The attached Exhibit "A" shows the location of the property, and includes a diagram of the specific easement to be abandoned. IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton Beach, Florida, have hereunto set their hands and affixed the seal of the City this __ day of October, 2000, A~I'EST: CITY OF BOYNTON BEACH, FLORIDA Suzanne Kruse, City Clerk Gerald Broening, Mayor STATE OF FLORIDA ) )S$: COUNTY OF PALM BEACH ) BEFORE NE, the undersigned authority, personally appeared GERALD BROENING and SUZANNE KRUSE, Mayor and City Clerk respectively, of the City of Boynton Beach, Florida, known to me to be the persons described in anc~ who executed the foregoing instrument, and acknowledged the execution thereof to be their free hand and deed as such officers, for the uses and purposes mentioned therein; that they affixed thereto the offidal seal of said corporation; and that said instrument is the act and deed of said corporation. WI"I'NESS my hand and official seal in the said State and County this __ day of October, 2000, NOTARY PUBLIC, State of Flodda My Corn mission Expires: LOCATION MAP EXHIBIT "A QUANTUM PARK LOTS 32-38 Pd 1:2T I1%1 TY ~UANTUN1 '0 1/8 MILES I EXHIBI:F A LOT 93 ~UANTU~ (P.S. BO. PG. LOT 3~, ' %%/~LOT 93 \ P.I.D. N'3 } P.O.B.- , S~ COFL LOT 32\ [P.B. 60, PG. ~-~ p _9 ..L .B.C.R.I REV I $ l OH: % ~ R'i033;50' / ~ .%.%' ' &'00'33 A-lO. 00' N [:AR I BBEAN NAPP I NG. I NC. F I ELDWORK 0 80 i60 LOT 34-A PREPAREO FOR GATEWAY BUSINESS PARK L.C. tO' UTILITY EASEHENT VACATION SEC. 17-45-43. PORTIONS OF LOTS 32 g 33 QUANTUM PARK AT BOYNTON BEACH. P.. D.,PLAT-N0. 3 [PLAT BOOK BO. PAGES 29-31 P.B.C.R.] SKETCH OF DESCRIPTION FOR EASEI~NT ABANDONMENT DATE; f t LE: 960829D f. 2-i5-00 t'-80' [PROJECT: 96092