R16-172 1 RESOLUTION NO. R16-172
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING A TWO YEAR
5 CONTRACT FOR JANITORIAL SERVICES FOR
6 THE UTILITIES DEPARTMENT WITH VAZZA
7 CLEANING CORPORATION OF ROYAL PALM
8 BEACH IN THE AMOUNT OF $24,048.60
9 ANNUALLY; AUTHORIZING THE CITY MANAGER
10 TO SIGN SAID CONTRACT; AND PROVIDING AN
11 EFFECTIVE DATE.
12
13
14 WHEREAS, on November 1, 2016, Procurement Services received and opened four
15 (4) bids in response to Request for Bid #001-2821-117/JMA, "A Two Year Contract for
16 Janitorial Services for the Utilities Department"; and
17 WHEREAS, City staff reviewed and the bids and it is recommended to award this bid
18 to Vazza Cleaning Corporation of Royal Palm Beach, Florida which was the lowest, most
19 responsive, responsible bidder who met all specifications.
20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
21 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
23 being true and correct and are hereby made a specific part of this Resolution upon adoption
24 hereof
25 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
26 approves a Two Year Contract for Janitorial Services for the Utilities Department in response
27 to Request for Bid #001-2821-17/JMA with Vazza Cleaning Corporation of Royal Palm
28 Beach, Florida with an annual expenditure of$24,048.60 and authorizes the City Manager to
29 sign the Contract between the parties, a copy of which is attached hereto as Exhibit"A".
C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet
Files\Content.IES\SATNOEVN\Janitorial_Services_(VAZZA)__Utilities_(2016)__Reso.doc
•
30 Section 3. That this Resolution shall become effective immediately.
31 PASSED AND ADOPTED this j9 ay of/ zeiiAa , 2016.
32 CITY OF BOYNTON BEACH, FLORIDA
33
34 YES NO
35
36 Mayor— Steven B. Grant
37
38 Vice Mayor—Mack McCray
39 •
40 Commissioner—Justin Katz
41
42 Commissioner—Christina L. Romelus
43
44 Commissioner—Joe Casello
45
46
47 VOTE
48
49 ATTEST:
50
51
52
53 JuAth A. Pyle, CM /r
54 eity Clerk
55
56
57
58 (Corporate Seal)
59
60
•
C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet
Files\Content.IES\SATNOEVN\Janitorial_Services_(VAZZA)__Utilities_(2016)_-_Reso.doc
Lc3\
A TWO YEAR JANITORIAL SERVICES CONTRACT
FOR THE UTILITIES DEPARTMENT
THIS CONTRACT is entered into between the City of Boynton Beach, hereinafter referred to as
"the City", and VAZZA CLEANING CORPORATION hereinafter referred to as "the Contractor",
in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The Contractor is retained by the City to perform janitorial
services in connection with the bid designated "A TWO YEAR CONTRACT FOR JANITORIAL
SERVICES FOR THE UTILITIES DEPARTMENT", BID No. 001-2821-17/JMA.
2. SCOPE OF SERVICES. Contractor agrees to perform the services, identified on Exhibit
"A" attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. TIME FOR PERFORMANCE. Work under this contract shall commence:
Contractor shall perform all services and provide all work required pursuant to this Contract until
This contract may be renewed with the same terms and conditions for three (3) additional one-
year terms with Commission approval.
4. PAYMENT. The Contractor shall be paid by the City for completed work and for
services rendered under this Contract as follows:
a. Payment for the work provided by contactor shall be made as provided on exhibit "A"
attached hereto, provided that the total amount of payment to Contractor shall not
exceed $2,004.05 per month, without express written modification of the Contract signed
by the City.
Final payment of any balance due the Contractor of the total contract price earned will be made
promptly after the completion of the work under this Contract and its acceptance by the City.
Payment as provided in this section shall be full compensation for work performed, services
rendered and for all materials, supplies, equipment and incidentals necessary to complete the
work as provided on Exhibit "A".
The Contractor's records and accounts pertaining to this Contract are to be kept available for
inspection by representatives of the City and State for a period of three (3) years after final
payments. Copies shall be made upon request.
5. COMPLIANCE WITH LAWS. Contractor shall, in performing the services contemplated
by this service Contract, faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
Contract.
c-i
6. INDEMNIFICATION. Contractor shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or any
portion thereof, including attorney's fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Contractor's own employees, or third parties or
damage to property occasioned by a negligent act, omission or failure of the Contractor.
7. INSURANCE. The Professional shall secure and maintain in force throughout the
duration of this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount of
$1,000,000 per occurrence to 2 million aggregate with defense costs in addition to limits;
workers' compensation insurance, and vehicular liability insurance.
All employees must be covered by a blanket fidelity bond in the amount of
$10,000; a copy of which must be provided to the City upon notification of award.
Said general liability policy shall name the City of Boynton Beach as an "additional named
insured" and shall include a provision prohibiting cancellation of said policy except upon thirty
(30) days prior written notice to the City. Certificates of coverage as required by this section
shall be delivered to the City within fifteen (15) days of execution of this agreement.
8. INDEPENDENT CONTRACTOR. The Contractor and the City agree that the Contractor
is an independent contractor with respect to the services provided pursuant to this Contract.
Nothing in this Contract shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Contractor nor any employee of Contractor shall
be entitled to any benefits accorded City employees by virtue of the services provided under this
Contract. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Contractor, or any employee of
Contractor.
9. COVENANT AGAINST CONTINGENT FEES. The Contractor warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely
for the Contractor, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Contractor, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warranty,
the City shall have the right to annul this contract without liability or, in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
10. DISCRIMINATION PROHIBITED. The Contractor, with regard to the work performed by
it under this Contract, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
11. ASSIGNMENT. The Contractor shall not sublet or assign any of the services covered by
this Contract without the express written consent of the City.
C-2
12. NON-WAIVER. Waiver by the City of any provision of this Contract or any time limitation
provided for in this Contract shall not constitute a waiver of any other provision.
13. TERMINATION. The City reserves the right to terminate this contract without cause
effective thirty days from the date of the written notice.
Liability of the bidder for any and all such violation(s) shall not be affected by any such
termination and his surety as required by the bidding documents, shall be enforced for any
additional cost incurred to complete the annual contract.
In the event of the death of a member, partner or officer of the Contractor, or any of its
supervisory personnel assigned to this Contract, the surviving members of the Contractor
hereby agree to complete the work under the terms of this Contract, if requested to do so by the
City. This section shall not be a bar to renegotiations of this Contract between surviving
members of the Contractor and the City, if the city so chooses.
14. DISPUTES. Any dispute arising out of the terms or conditions of this Contract shall be
adjudicated within the courts of Florida. Further, this Contract shall be construed under Florida
Law.
15. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
Lori LaVerriere, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Notices to Contractor shall be sent to the following address:
Vazza Cleaning Corporation
9150 Belvedere Road, #107
Royal Palm Beach, FL 33411
Attn: Tonny Coelho
16. INTEGRATED CONTRACT. This Contract, together with attachments or addenda,
represents the entire and integrated Contract between the City and the Contractor and
supersedes all prior negotiations, representations, or Contracts written or oral. This Contract
may be amended only by written instrument signed by both city and Contractor.
C-3
17. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation
are exempt from public records disclosure until thirty (30) days after the opening of the Bid
unless the City announces intent to award sooner, in accordance with Florida Statutes
119.07.
The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall
comply with Florida's Public Records Law. Specifically, the Contractor shall:
A. Keep and maintain public records required by the CITY to perform the service;
B. Upon request from the CITY's custodian of public records, provide the CITY with a copy
of the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as
otherwise provided by law;
C. Ensure that public records that are exempt or that are confidential and exempt from
public record disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and, following completion of the contract, Contractor shall
destroy all copies of such confidential and exempt records remaining in its possession once
the Contractor transfers the records in its possession to the CITY; and
D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the
CITY, all public records in Contractor's possession All records stored electronically by
Contractor must be provided to the CITY, upon request from the CITY's custodian of public
records, in a format that is compatible with the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS:
(CITY CLERK)
100 E BOYNTON BEACH BLVD. BOYNTON
BEACH, FLORIDA, 33435
561-742-6061
PYLEJ@BBFL.US
C-4
DATED this `'day of 7, 201-6'17.
r i .
CITY OF BOYNTON BEACH UItZ1 1•�.. � t ,Y
Name of Co►ftor
c7,4t.A.... c:414_,.i.....—.--N-<.,..._ ti 1°
Lori LaVerriere, City Manager Signature
'Rest,.tivk
Title
F /,.+
a; ..
.,-,t s i
Attest/Authenticat-,: ' Z.
C V
1 f/ i .... : :, (Corporate Seal)
J %y Pylziin er/City Clerk '1 .....r• ` , - ,
Approved as to - or . Attest/Authenticated:
Llijiiiii'
Jam-s A. Chero Attorney Secretary
C-5
EXHIBIT ` A
A TWO YEAR CONTRACT FOR JANITORIAL SERVICES
FOR THE UTILITIES DEPARTMENT
BID No.: 001-2821-17/JMA
SPECIFICATIONS AND GENERAL REQUIREMENTS
1. SERVICE PERFORMANCE
The intent of this contract is to insure a high level of janitorial services. Performance and
the quality of work will be first class in hygiene and cleanliness. Failure to meet the
performance specifications as set forth in this contract will invoke remedial action.
All areas serviced by this contract will be inspected routinely by the Maintenance Manager
or his/her designated representative(s). These inspections will be for the purpose of
assessing the contractor's performance meeting No. 19, Materials and Equipment; No. 20,
Quality Standards and Workmanship; and Numbers 21 through 26, Task Schedules
as described herein.
Any deviations or deficiencies noted by the Maintenance Manager will be brought to the
attention of the contractor through the use of the Janitorial Services Report (see sample).
Any deficiencies noted in any inspections are to be corrected within twenty-four hours or
become subject to remedial action as outlined herein (see No. 3, Contractual
Performance). The twenty-four hour grace period may be extended in writing by the
Maintenance Manager should extraordinary circumstances warrant such extension in his/her
judgment.
Disputes over inspections o r deficiencies will be resolved in accordance with No. 17,
Disputes.
2. WORK SCHEDULE
Work is to be performed during Normal Operating Hours as noted in the Proposed
Monthly Price Schedule for each facility unless otherwise noted or mutually agreed upon;
see the Normal Operating Hours in the Proposed Monthly Price Schedule.
A schedule will be furnished to the Utility Department and updated as necessary, indicating
the name of the supervisor assigned to oversee the work and including the supervisor's
day and evening telephone numbers.
Bidders must submit a complete list of janitorial materials, equipment, products and brands to
be used; (see No. 19, Materials and Equipment). Contractor will not be allowed to
subcontract work under this contract unless written approval is granted by the Utilities
Department Contract Administrator. The subcontractor, if approved, will be bound by the
conditions of the contract between the City and the awarded contractor and will perform in
accordance with all terms of the contract and specifications. All required notices, work orders,
directives, and request for emergency services will be directed to the contractor. All direction
given to the subcontractor on the work site will bind the contractor as if the notice had been
given directly to the contractor.
Contractor must provide a telephone number and a named contact person who can be
reached during all working hours for emergencies and resolving problems.
3. CONTRACTUAL PERFORMANCE
The contractor or his/her representative will meet with the Utility Department
Maintenance Manager on a monthly basis, or more frequently if necessary, to discuss
schedules, problems, needs, and mutual areas of concern.
The use of the Janitorial Services Report will establish a system whereby notice is
given by Utilities to the contractor indicating problems, complaints, and other contract
discrepancies.
The contractor will have one (1) twenty)-four hour daily cycle immediately following notification
by a Janitorial Services Report to correct a deficiency and request a re-inspection;
if the contractor fails to pass the re-inspection prior to the next regularly scheduled cleaning
date, the contractor will be notified by the City and will begin a fifteen (15) day
probation period. Following the fifteen (15) day probation period, unresolved deficiencies or
substandard performances will be a cause for the City to issue a written 30 day termination
notice.
4. WORK LOG
The contractor's supervisor will be required to maintain a daily work log showing
deviations from the assigned work schedule, or when work assignments have not been
completed.
It will be the contractor's responsibility to ensure that there is sufficient manpower, at
least two workers must be available to complete the assigned tasks irrespective of
sickness, holidays, vacations, or other personnel matters.
Relief personnel will be provided as necessary and work overtime as necessary, at no
additional cost to the City, to ensure adherence to Task Schedule.
5. TRAVEL
The City of Boynton Beach will not be responsible for any travel expenses.
6. CONTRACTOR RESPONSIBILTY
Contractor will be responsible for ensuring that all employees are in compliance, at all
times, with Terms, Conditions, and Specifications outlined in these bid specifications.
Contractor will be responsible for obtaining employee background checks, all necessary
permits, licenses, and/or registration cards, 1-9 Form (Employment Eligibility Verification) in
compliance with all applicable federal, state, and local statues pertaining to services as
specified (see No. 9, Personnel Requirements).
7. TAXING RESPONSIBLITY
With submission of this bid proposal, the contractor understands that the City of Boynton
Beach is not responsible for any federal, state, or locally mandated tax withholding
associated with wages of the vendor's employees and/or any of its subcontractors.
8. SUPERVISION
The contractor shall provide at least one (1) on-site supervisor for each crew engaged in
work under this contract with the following qualifications and responsibilities.
a. The on-site supervisor must possess excellent written and verbal fluency in English.
b. The on-site supervisor's qualifications shall be determined by a substantiated history
of at least three (3) consecutive years of on-the-job janitorial experience, including at
least one (1) year of supervisory experience in the field of janitorial services.
c. The on-site supervisor will be provided a pager and/or cell phone at the
contractor's expense and this number will be provided to the Utilities Department.
d. The on-site supervisor will be responsible for the instruction and training of personnel
in
e. proper work methods and procedures required for this contract.
f. The on-site supervisor will schedule and coordinate all services and functions as
required by the contract and as specified in the Task Schedules with the Maintenance
Manager.
g. The on-site supervisor shall be authorized by the contractor to accept and act on
all directives issued by the Utilities Maintenance Manager. Failure of the on-site
supervisor to act on said directives shall be sufficient cause for the City to give
notice that the contractor is in default of the contract.
9. PERSONNEL REQUIREMENTS
Persons employed by the contractor in the performance of services pursuant to this bid shall
not be considered employees of the City, shall be independent thereof and shall have no
claim against the City as to pension, workers compensation, unemployment compensation,
insurance, salary, wages or other employee rights of privileges granted by operation of law or
by the City of Boynton Beach and shall be 18 years of age or older_
The contractor may be working in areas containing sensitive or restricted information
or materials. All employees must be covered by a blanket fidelity bond in the
amount of $10,000; a copy of which must be provided to the City upon notification of
award. The contractor will provide uniforms to all employees. No employees will be allowed
access to any area without a uniform. The minimum uniform will consist of a tee-shirt clearly
identifying the company's name and will be worn at all times while working on City premises.
All employees assigned by the contractor shall be fully capable, experienced, and trained in
the work they are employed to perform. They shall be physically able to do the work specified
in the scope of services.
Prior to any employee of the contractor commencing work, the contractor shall submit to
the Maintenance Manager, the name, home address, date of birth, social security number,
sex, race, driver's license number and background checks of all employees, including
supervisors of the contractor for a background check as referred to per No. 6 , Contractor
Responsibility.
Only with permission from the Contract Administrator will the City issue an access card and
a janitorial closet key for the Utilities Administration Building and East Water Treatment
Plant. The access card and the janitorial closet key will be requested by the contractor upon
arrival at these two (2) buildings and returned to the place of entry each and every
day services are provided. Then and only then, may the contractor's employees'
commence work. Entry to the West Water Treatment Plant will be requested by the
contractor upon arrival; an access card or janitorial closet key is not necessary within the
building. Staff members will be available for assistance if required and the contractor will
notify staff when leaving the building.
The contractor will be responsible for notifying the Contract Administrator of any lost City
issued access cards, keys or other forms of identification that may be issued and any costs
incurred for their replacement.
The contractor will be responsible for surrendering City issued access cards, keys and
other forms of identification that may be issued at the time of termination or the end of the
contract, or final payment will be withheld.
The City will have and will exercise full and complete control over granting,
denying, withholding, or terminating clearance for the contractor's employees.
Contractor's employees whom the City deem careless, discourteous, or otherwise
objectionable or who cannot meet standards required for security or other reasons will be
prohibited from entering the building(s).
10. SECURITY AND ACCESS
The contractor will work in several areas which have secured access, and other areas which
are open to the public for meetings, rentals, and other uses.
All secured areas shall be maintained in a secured condition and will be locked immediately
upon the contractor completing their daily operations.
Schedules of all public meetings and uses will be provided to the contractor on a monthly
basis and updated as necessary.
No exterior doors will be propped open at any time.
Daily janitorial services cannot be performed or completed in various conference
rooms or meeting areas until meetings have ended. The contractor's operations will not
interfere with these meetings. Meeting schedules will in no way diminish the contractor's
responsibility for deaning the meeting areas after use.
11. KEY CONTROL
Contractor shall adequately secure the keys, access cards, other entry devices, and codes
provided by the City.
Contractor shall maintain a record of the key numbers issued to its employees. Contractor
shall not duplicate and shall not allow such items to be duplicated.
Any such item which becomes lost, missing, or stolen shall be immediately reported to the
City representative by the contractor.
Should the contractor lose or have stolen any keys or access cards issued to the contractor
by the City, the cost of changing locks or keys to the buildings, rooms, or areas accessible
by the lost or stolen keys will be deducted from the contractor's invoice to the City for the
work performed under this contract.
12. SPECIAL AND UNFORESEEN WORK
Due to the generalized nature of the work under this contract, instances may occur
where the Utilities Department has need for additional cleaning and janitorial services
outside the original intent of this contract. Requests for special work will be authorized in
writing only through the Contract Administrator under the Proposed Monthly Price
Schedule.
An emergency contact number shall be supplied for emergency cleaning services.
The contractor will be required to respond by phone within 30 minutes of the call and be on-
site with one hour after contacted by the Maintenance Manager.
13. PROTECTION OF PUBLIC AND PRIVATE PROPERTY
The contractor shall exercise all necessary caution to protect pedestrian traffic and
all public and private property from injury and damage caused by the contractor's
operations. Any practice obviously hazardous in the opinion of the Maintenance
Manager shall be immediately discontinued by the contractor upon receipt of either
written or oral notice to discontinue such practice. The contractor shall comply with all
OSHA and other Federal, State, and Municipal safety standards and policies.
Contractor shall supply for the City's review and approval Material Safety Data Sheets
(MSDS) for all supplies used and shall maintain a MSDS book in the main janitorial closet
in every complex.
It shall be the responsibility of the successful bidder to maintain the following
insurance coverage: worker's compensation insurance; property damage; liability
insurance naming the City of Boynton Beach as "An Additional Insured" and vehicular liability
insurance, during the time any of his/her personnel are working on City of Boynton Beach
property. The vendor shall furnish the City with a'certificate of insurance after award has been
made prior to the start of any work on City property. Said insured companies must be
authorized to do business in the State of Florida and the City will not accept any company that
has a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition (see
Attachment 'A').
14. LOST AND FOUND ARTICLES
Contractor will ensure that all articles found in City buildings or on City property by their
employees while performing duties under this contract, will be returned to the
Maintenance Manager or Maintenance Contact no later than one work day after finding the item.
15. JANITORIAL CLOSETS AND UTILITIES
Janitorial closets shall be kept orderly and clean at all times. Contractor will use the City's
utilities as needed, but without waste by ensuring all water supplies and light fixtures are turned
off as cleaning is completed.
16. DISPUTES
The contractor shall faithfully perform all work as set forth in these specifications. If the
contractor fails to faithfully perform in accordance with the specifications, or if a dispute arises
as to the quantity and/or quality of work completed, the Contractor Administrator
reserves the right to withhold payment until such time that the performance dispute has been
remedied.
In case of any doubt or difference of opinion as to items to be furnished hereunder,the decision
of the City Manager shall be final and binding upon both parties.
17. BONDING
The successful bidder's Bid Bond will be returned upon award and receipt of a Performance
Bond by the City. If the awarded contractor fails to perform as agreed upon in the Invitation to
Bid, the City shall be entitled to collect or retain part of bond; whichever is necessary to rectify
the bidder's unacceptable performance.
18. EXECUTION OF CONTRACT
The successful bidder shall, upon written notification from the City, enter into a contract with the
City for the performance of work awarded, and shall simultaneously provide the appropriate
bonds, indemnities, and insurance required herein.
19. MATERIALS AND EQUIPMENT
All products/materials are to be Green Seal Certified or Bio-Renewable and approved by
the City prior to their use. Failure to use the approved products/materials will result in a
violation of the contract.
If and whenever in the specifications a brand name, make, name of any manufacturer, trade
name or vendor catalog number is mentioned it is for the purpose of establishing a grade or
quality of material only. Since the City does not wish to rule out other competition and
equal brands or makes, the phrase OR EQUAL is added. However, if a product other
than that specified is proposed, it is the vendor's responsibility to name such a product
within his bid and to prove to the City that said product is equal to that specified and to
submit brochures, samples, and/or specifications in detail on item(s) submitted. The City
shall be the sole judge concerning the merits of the bid submitted. Exceptions are items
specified as "NO SUBSTITUTES".
The items to be furnished by the contractor will include, but not be limited to, the following:
• All paper and soap products including paper towels, toilet paper, and soap.
NO SUBSTITUTES:
Toilet Tissue-REN06125WB, Single Roll, Bath Tissue, 2ply, 3-3/4 x 4
Paper Towels-REN06131-WB, Controlled Hand Roll Towel, White
Hand Soap —REN02544,Antibacterial Foam Soap,200m1-2b
Body Soap & Shampoo —REN002493, Renown Gen 11,2000m1, Body/Hair Shampoo
Grit Soap—SPA2810-04, Grub Scrub Hand Soap w/Pumice, Flat Top Gallons
• All deodorant blocks for urinals and manufacturer's approved cleaner for water-
free urinals.
• All plastic liners for waste receptacles.
• All cleaning materials and equipment necessary to complete specifications
including wiping and dust rags, mops, brooms, buckets, vacuum cleaners, buffing
machines, carpet extractors, and specialty equipment including waste collection
containers.
• A listing of all materials and equipment to be used shall be part of the proposal and
shall be of industrial or commercial type.
• A record of all Material Safety Data Sheets (MSDS) for those products/materials
used or stored on City property shall be maintained at each complex at all times
for public reference as outlined in No. 13, Protection of Public and Private
Property.
Anticipated Annual Quantities of Product Usage:
PAPER TOWELS: 23 cases/12 rolls per case
TOILET PAPER: 23 cases/96 rolls per case
GARBAGE BAGS: Small— 25 cases/100 bags per case; Large—20 cases/100 bags per case
HAND SOAP: 20 cases/2 containers per case
20. QUALITY STANDARDS AND WORKMANSHIP
The following statements indicate the general standards and workmanship to be furnished
under this contract:
Garbage/Trash & Recycling
All garbage/trash and recycling from the interior and exterior of the facilities is to be
gathered and not co-mingled and then placed into the appropriate carts and/or containers
provided by the City. (Note: The collection of garbage/trash does not include the large trash
barrels throughout the grounds of our parks. Also, nothing shall be removed from desks
and/or tables as all trash/recycling must be in the appropriate receptacle or next to the
receptacle marked as trash or recycling in order to be collected.)
All garbage/trash and recycling collection containers are to be wiped out/down as necessary
to provide a clean appearance and pleasant smell and then lined with a plastic bag of the
appropriate size.
Paper &Soap Dispenser Maintenance
All paper and soap dispensers will be filled with the specified products as noted in No. 22,
Materials and Equipment.
The exteriors of all dispensers are to be washed or wiped down to remove all dirt, dust,
and miscellaneous debris.
Malfunctioning dispensers are to be marked with a note stating "Out of Order" and reported
immediately to Christopher Roschek, Utilities Engineering Manager, and (561) 742-6413.
Floor Cleaning-Hard Floors
NOTE: Proper safety signage will be used for the safety of the buildings' occupants
and visitors should they appear when any Hard Floor Cleaning occurs.
. Hard floor cleaning will include open areas, in corners, behind doors, under the furniture,
stairs, and stairwells. All paper clips, staples, loose material, etc., shall be picked up and
properly disposed of.
Dust mopped floors should be done with dust control treated mops or microfiber cloths.
Wet mopping will present a clean floor that is free of streaks, smears, and dried dirt Using
dirty mop water is unacceptable and used mop water is to be dumped immediately after the
completion of mopping an area. Mop water is not to be dumped in any landscaping or in
any storm drains. Only approved cleaners/detergents will be used in the mop water for wet
mopping hard floor surfaces. All floor drains are to be clean of dirt build-up and thoroughly
rinsed after restrooms or locker room cleaning.
VCT (green vinyl type flooring) & Marble to be spray buffed to show a "Wet Look" gloss.
Spray buffing shall only be accomplished after the floor is cleaned of all dirt or loose material.
NOTE: VCT (green vinyl type flooring) is typically used, but not limited to stairwell steps.
VCT & Marble to be refinished with floors being completely stripped of all wax to the original
surface of the floor, resealed with an approved product, re-coated with a minimum of three
(3) coats of an approved wax allow, each coat allowed to dry before applying the next
coat, and buffed using an appropriate buffing machine to show a "Wet Look"gloss.
Ceramic Tile grout will be machine scrubbed and damp mopped to lift embedded dirt and
then sealed to minimize any odors from being absorbed into the porous grout. -
Floor Cleaning — Carpet
Carpet vacuuming and cleaning will include open areas, in corners, behind doors, and
under the furniture. All paper clips, staples, loose material, etc., shall be picked up and
properly disposed of.
Carpet vacuuming will be accomplished only with a properly maintained vacuum cleaner
with a hepa-filtration system and will include carpeted floor mats; floor mats are not to
be broom cleaned.
Carpet is to be spot cleaned and cleaned only with an approved dry method extraction
system. Heavy use carpet areas and carpeted mats will be cleaned to maintain a dirty-free
appearance.
Furniture Cleaning
All vinyl, metal, and/or wood surfaces of furniture are to be wiped to eliminate any dust, dirt,
or grime leaving the surface free of streaks and residue.
Cloth surfaces of furniture will be spot cleaned with an approved dry method extraction
system. Glass & Mirror Cleaning
Glass and mirrored surfaces will be cleaned free from streaks, smears, and spots.
Horizontal/Flat Surface Cleaning
Horizontal/Flat surfaces shall be cleaned and/or dusted completely free of all loose and
adhering dirt or other foreign material on the original finish of a surface. A clean surface
will appear both physically and visually clean, free from streaks, or other residue.
Vent Cleaning
All air conditioning supply and return air vents are to be wiped down with a treated soft cloth
to remove all dust, dirt, and grime.
PVC Blind Cleaning
PVC Blinds are to be vacuumed on both sides with a soft-brush attachment.
Water Fountain Cleaning
Water fountains both on the interior and exterior of the facilities are to be cleaned and
sanitized and all chrome is to be polished.
Break Room Cleaning
Break room cleaning shall consist of Garbage/Trash & Recycling, Paper & Soap
Dispenser Maintenance, Floor Cleaning, Furniture Cleaning, Glass & Mirror Cleaning,
Horizontal/Flat Surface Cleaning, and the cleaning and polishing of all chrome/metal
fixtures, appliance exteriors including vending machines, and the cleaning and disinfecting
of sinks to be free from dirt, food particles, grease, grime, and stains.
Restrooms and Locker Room Cleaning
NOTE: Water free urinals will be cleaned in accordance with the manufacturer's
Instructions.
Restroom and locker room cleaning shall consist of Garbage/Trash & Recycling, Paper &
Soap Dispenser Maintenance, Floor Cleaning, Furniture Cleaning, Glass & Mirror
Cleaning, Horizontal/Flat Surface Cleaning, and the cleaning and polishing of all
chrome/metal fixtures, and the cleaning and disinfecting of all sinks, toilets, and urinals
to be from dirt, grime, and stains.
Janitorial Closets
Janitorial closets will be clean with stock and equipment stored neatly. Trash and used
materials/supplies including dirty mop water are not to be left in the closet at any time. All
faucets/valves are left securely in the closed position. No lights are to be left on when the
closet is not in use.
Elevators
Elevator doors and walls are to be cleaned of any dirt. Elevator floors are to be swept or
vacuumed according to the type of flooring in the elevator.
Exterior/Interior Window Cleaning
Wash and squeegee dry all windows both on the exterior and interior leaving the glass
streak-free. All dirt and dirty water must be wiped or rinsed off the window sills.
21. TASK SCHEDULES-DAILY TASKS (TASK"A")
(Refer to No. 20,Quality Standards and Workmanship for details.)
• Garbage/Trash & Recycling
• Paper &Soap Dispenser Maintenance
• Floor Cleaning —Hard Floors to be Dust Mopped
• Floor Cleaning —Carpet and Carpeted Floor Mats to be vacuumed
• Glass & Mirror Cleaning —Storefronts and Entranceways
• Water Fountain Cleaning
• Break Room Cleaning
• Restrooms and Locker Room Cleaning
• Janitorial Closets
• Elevators
22. TASK SCHEDULE-WEEKLY TASKS TASK ("B")
(Refer to No. 20,Quality Standards and Workmanship for details.)
• Floor Cleaning-Hard Floors to Wet Mopped
• Floor Cleaning —Carpet to be Spot Cleaned
• Furniture Cleaning-Wipe Down
• Horizontal/Flat Surface Cleaning
23. TASK SCHEDULE-MONTHLY TASKS ("C")
(Refer to No. 20,Quality Standards and Workmanship for details.)
■ Floor Cleaning-Hard Floors (VCT & Marble) to be Spray Buffed
■ Vent Cleaning
24. TASK SCHEDULE-QUARTERLY TASKS TASK("D")
(Refer to No. 20, Quality Standards and Workmanship for details.)
■ Floor Cleaning-Hard Floors (Ceramic Tile) Machine Scrub Grout, Damp Mop, and Seal
25. TASK SCHEDULE-SEMI-ANNUAL TASKS TASK("E")
(Refer to No. 20, Quality Standards and Workmanship for details.)
Semi-annual tasks are to be completed in February and August. Scheduling will be
coordinated with the Maintenance Manager and the Departmental Contact to ensure that no
programming or rentals of the facilities are scheduled
■ Floor Cleaning-Hard Floors(VCT& Marble) Refinished
■ Floor Cleaning—Carpet to be cleaned in its entirety;this is not spot cleaning
■ PVC Blind Cleaning
26. TASK SCHEDULE-ANNUAL TASK (TASK "F")
(Refer to No. 20, Quality Standards and Workmanship for details.)
Annual task is to be completed in February. Scheduling will be coordinated with the
Maintenance Contact and the Departmental Contact to ensure that no programming or rentals
of the facilities are scheduled.
■ Exterior/Interior Window Cleaning