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Agenda 05-24-17 City of Boynton Beach BOYNTON BEACH CITY LIBRARY 208 S. Seacrest Blvd. Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD A G E N D A Date: May 24, 2017 st Location/Time: Library – Conference Room A, 1 Floor, 4:00 P.M. ________________________________________________________________ I. Call to Order – Introduce Kimberly Bain & Roger Zona, Alternate Board Members II. Approval of Minutes – October 26, 2016, December 7, 2016 & January 25, 2017 III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair’s Report VI. Unfinished Business: Discuss possible new time for Library Advisory Board Meetings Career Online High School – Update VII. New Business: Adult Computer Classes Florida Library Association – 2017 Legislative Issues State of Federal Library Funding/IMLS 2017-2018 Library Budget Request VIII. Library Director's Report/Statistics Monthly Report for March & April 2017 News/Media Coverage IX. Announcements Next Library Board Meeting – TBD Public Input Budget Workshop, Tuesday, May 30, 2017 @6:30p.m. City Commission Chambers X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. CITY OF BOYNTON BEACH Boynton Beach City Library Library Advisory Board Minutes October 26, 2016 The Library Advisory Board meeting was called to order at 4:00 p.m.by Barbara McGee,Chair. Board members Lesha Roundtree,Kerry-Ann Fletcher, D'ette Mathews, and Barbara Wineberg were absent. New member Christopher Montague was introduced and welcomed. Approval of the meeting minutes from September 28,2016 was tabled until the December meeting. Correspondence: D'ette Mathews called—she is sick and will miss the meeting. Public Audience: Olive Mills, 443 Cheyenne Drive,Boynton Beach,Fl. Olive requested the board consider her request to receive the original damaged book she paid to replace. Although the policy specifically states that the damaged book remains the property of the library,the board agreed to let Olive keep the damaged book after paying the$2 processing fee. The board tabled discussion of changes to the Damaged Materials policy until a future meeting. - Chair's Report: None. Unfinished Business: Craig Clark,Library Director, stated that the library is fully staffed at this point. Library statistics for September 2016 were distributed and discussed. It was noted that September library usage was down over the previous year in all categories measured except for computer usage and adult programming. Craig also distributed the Unique Management Services report noting$16638 have been received thus far in addition to returned materials. Craig shared information about the Online Career High School offered by the State Library which allows people who dropped out to get a regular high school diploma online. The first scholarship has been awarded to a city employee. There are three additional interested people. Michael Still, our third AmeriCorps person started recently and works with teens. New Business: Craig announcing the upcoming Read for the Record program coming on Oct.27th. Boynton has had great success with this program.Mayor Grant will read to local students along with other city staffers.The Food for Families food drive will begin November 1st. For each nonperishable food item donated,the library will remove$1.00 in fines from the patrons account. The food collected will be donated to the Community Caring Center of Boynton Beach. The board decided to)discuss a general amnesty day at the December meeting. Craig reported there was no new information on the café,but he thought the Community Caring Center might prepare a proposal for the space. Tracey mentioned patron parking issues during Pirate Fest and Craig reminded us that the library lots are public parking for all city events. Library Director's Report: Craig distributed and reviewed the monthly report for September 2016. The board requested that the number of Facebook Page Likes be reported with the monthly statistics. Craig thanked Chris Montague for picking up the trash left by kids who threw out some flyers. Chris also volunteered to work with staff regarding a possible Song Writing contest. Barbara reminded the board about the meeting date change for the November and December meetings. The combined Nov/Dec library board meeting is December 7,2016 at 4:00 p.m. in the meeting room. The meeting was adjourned at 5:05pm. Valerie Pleasanton, Secretary CITY OF BOYNTON BEACH Boynton Beach City Library Library Advisory Board Minutes • December 7, 2016 The Library Advisory Board meeting was cancelled at 4:05 p.m.by Library Director Craig Clark due to lack of quorum. The next library board meeting is January 25, 2016 at 4:00 p.m. in the meeting room. Valerie Pleasanton, Secretary City of Boynton Beach Boynton Beach City Library Library Advisory Board Minutes January ZS, ZO17 Attendance: All board members were present except for Ms. Fletcher and Ms. Matthews. The Library Advisory Board meeting was called to order at 4pm by Barbara McGee, Chair. There were no minutes approved as the prior meeting did not meet quorum. The October minutes were also not available for approval. Barbara McGee announced her resignation as Board Chair. This meeting was scheduled for an election. The board held the election resulting in: Chair: Deb Hoban Vice Chair: Chris Montague Secretary: Not Filled. (Chris Montague volunteered temporarily) Correspondence: Director Clark received a correspondence from Mrs. Matthews in which she let him know she would miss this meeting. Public Audience: None Chairs Report: Chair McGee announced that this would be her last meeting. She served on the board for 15 years. She will continue working in the book shop. Unfinished Business: databases including the new Gale Legal Database. Craig discussed with the Board the process of advertising for needed board members. Jeannie Taylor gave an update on the Career Online High School. The program had at this time 6 students enrolled and a recent graduate. Director ) Clark reported that the Library collected and donated 350 food items through the Food for Fines program. The Board voted on the wording of the damaged materials policy. There was a lengthy discussion on the process of replacing damaged material. It was decided that whether or not a damaged item can be returned to a customer after they have paid for replacement on a case by case basis New Business: The board discussed the idea of a "Library Amnesty Day" After a discussion on the pros and cons of offering such a program the board voted to pass on the idea. BOYNTON BEACH CITY LIBRARY ADVISORY BOARD Sy BY-LAWS Article I Membership In accordance with City Ordinance(Sec. 2-31),the Library Advisory Board of the Boynton Beach City Library shall consist of seven(7) members appointed by City Commission for three year terms. Article II Officers Section 1. Officers of the.Board shall be a chairperson, a Co-chairperson, a Secretary and a Treasurer. The Library Director shall serve as Treasurer and shall have no vote. Section 2. The Officers, except the Treasurer, shall be elected at the organizational meeting each year. Vacancies in office shall be filled by the City Commission. Section 3. The duties of the officers shall be such as by custom and law and the rules of this Board usually devolve upon such officers in accordance with their titles. Article III Meetings ( ;tion 1. The Library Board shall meet on the fourth Wednesday of each month at 4:00 pm in the Library. The January meeting shall be the organizational meeting. Section 2. Special meetings may be called by the Chairperson,the Co-chairperson,the Library Director,or upon the written request of three(3)members, for the transaction of business as stated in the call. Notice stating the time and place of any special meeting and the purpose for which called shall be given each member of the Board at least 24 hours in advance of such meeting. • Section 3. A quorum for the transaction of business shall consist of four(4)Board members. Section 4. The order of business shall be: Call to order Approval of Minutes Correspondence and Communications Chair/Committee Reports Unfinished Business New Business Library Director's Report Statistics Announcements Adjournment. Lztion 5. Robert's Rules of Order(newly revised edition) shall govern the parliamentary procedure of the ( Board. Article IV Committees Special committees for the study of specific problems or for special projects may be appointed by the Chairperson,with the approval of the Board,to serve until the final report of the work for which they were appointed has been filed. Article V Library Director The Library Director shall be considered the executive officer of the Board and shall have sole charge of the administration of the Library under the direction and review of the Board, and under the supervision and control . of the City Manager and the City Commission. The Library Director shall be held responsible for the care of the buildings and equipment, for the employment and the care of the buildings and equipment, for the employment and direction of the staff, for the setting of the Library's rules and regulations, for the efficiency of the Library's service to the public and for the operation of the Library under the financial conditions set forth in the annual budget. The Library Director shall attend all Board meetings. - Article VI Amendments These By-Laws may be amended at any regular meeting of the Board with a quorum present, by majority vote of the Board. Adopted: January 25, 1978 Revised: February 27, 1991 Revised: December 5, 2007 Chairperson: Co-chairperson: Secretary: Library Director: - Board Members: Page 2 of 2 maintain Florida's online database of library collections making possible resource sharing through interlibrary loan. MLCs train over 16,000 participants annually. Smart Horizons Career Online High School-Pilot In 2016-17 $750,000 was appropriated for a second-year pilot to assess the program's effectiveness.The program provides a diploma awarding on-line high school to age 19 and over out of school adults through participating public libraries. As of September 2016,40 students have graduated, 166 are enrolled, and 818 have completed a preliminary self-assessment.FLA supports continued funding of this program that makes high school diplomas, and the jobs that require them, available to Floridians. State Library of Florida,Department of State FLA supports continued funding for the Division of Library and Information Services, its programs and services in the Department of State. School Library Media Centers FLA endorses the 2017 Legislative Platform of the Florida Association for Media in Education,particularly the restoration of professional instruction by a certificated school library media specialist in school library media centers in all school districts. Studies conducted over the past eighteen years in more than twenty states demonstrate the positive impact of strong library media programs on student success. State E-Book Program FLA supports the creation of a statewide e-book program that all Florida libraries can share to meet Floridians' needs in a cost effective manner.,Florida has the opportunity to be a leader in providing e-book services. Innovative Initiatives FLA supports establishing a grant program for innovative library services administered by the Division of Library and Information Services with an appropriation of$1 million.These grants would be an investment in Florida's future. To meet community needs,libraries continually broaden their scope from traditional libraries to community hubs.These funds would allow libraries to innovate their service delivery models to incorporate workforce readiness and economic development support, STEM and STEAM learning,Maker services,early reading skills, and community engagement spaces for people to meet and learn. Bureau of Braille and Talking Books FLA supports continued financial support for the Bureau of Braille and Talking Book Service to provide quality library services to all eligible residents of Florida.The State of Florida has the third largest population of sight- impaired individuals in the United States.More than 7.3 million people in the U.S.have a visual disability; 494,900 live in Florida. Department of Correction Library Services The Florida Library Association supports continued funding for correctional libraries. For More Information Contact:Elana Karshmer,FLA President, Elana.Karshmer@saintleo.edu (352)588-8412 Paul Alford,FLA Legislative Committee Chair,paul.alford(&,,gmail.com(352)726-9191 Our Mission: The Florida Library Association is a statewide organization that promotes excellence in Florida libraries by advocating strongly for libraries and providing high quality professional and leadership development for a diverse community of library staff, volunteers, and supporters. AfP- D r` . r ° A S S 0' C Il A T 1 0 f 2017 LEGISLATIVE PLATFORM Florida's libraries provide residents with essential services, are critical to the state's economy, and provide a foundation for education at all levels.Providing state funding for services and operations as well as opportunities for expansion and innovation will make our state more competitive in the economic sphere and give our residents the educational tools to succeed.It is the Florida Library Association's mission to promote excellence in Florida libraries by advocating strongly for them. These are the legislative issues that the Florida Library Association strongly supports. State Aid to Public Libraries Florida's State Aid grant program has been the cornerstone of public library support in our state since 1963 and is a national model. State Aid to Libraries is a vital source of state funding which enables public libraries to serve all Floridians. It is necessary that State Aid to Libraries grant funding be reinstated to the 2001 level of$33.4 million. Current funding level of$22,298,834 is less than was provided in 1994. More than half of all Floridians have a library card and checked out an average of 6 books per person in 2014. Floridians visited their public library 75.1 million times in person and made 97.3 million virtual visits! A 2013 survey commissioned by the Florida Department of State found that public libraries provide a$10.81 return on every dollar invested. State Aid grant funding assists Floridians with: • Economic and Workforce development resources to job seekers and small businesses. L Access to government services, especially e-government—public libraries are the"go to"place for Internet access to, and for librarian support in finding,the vast array of services and products online. ® Education and reading—libraries are the safety net that insures school success for students of all ages. Public Library Construction The Legislature and Governor Scott funded all five of the 2016-17 projects.FLA will support the Division of Library and Information Services' Public Library Construction Grant 2017 -2018 request.These grants provide local jobs and funds for critical infrastructure upgrades including those that address new technology in libraries, renovation, and expansion. Construction grants serve as a stimulus to local governments to provide Floridians with modern libraries capable of supporting their needs in a 21st century learning and industry environment. State University and College Libraries Academic libraries are essential for student success, faculty research, and accreditation.FLA supports funding for statewide library e-resources through the Florida Academic Library Services Cooperative(FALSC), a part of the Innovation Institute's Florida Virtual Campus.FALSC acts as a responsible steward of public funds through the use of shared statewide e-resources that help reduce the cost of post-secondary education. Because E-resources are a cornerstone of affordable education,it is critical that funding for them be sustained as costs rise. Multi-Type Library Cooperatives The 2016—2017 Legislature and Governor Scott fully funded the Library Cooperative Grant program for the state's five multi-type library cooperatives(MLCs) at$2 million.FLA supports an appropriation of the same amount in 2017-18.MLCs reduce costs for libraries by promoting resource sharing and by providing training to library staff to keep them current in today's ever-changing world of technology and library services. These funds are used to Clark, Craig From: FI-lib <fl-lib-bounces@list.dos.myflorida.com> on behalf of Laura I.Spears <Ispears4l @gmail.com> Sent: Wednesday, March 22,2017 9:43 AM To: FLA List;fl-Iib@list.dos.myflorida.com Subject: [fl-Iib] Library Funding -Your Action Needed! Attachments: ATT00001.txt We need your help to appeal to both our national legislative members AND your local/state representatives! We need you to email - Use the advocacy tool on the FLA website - ENGAGE - its easy!! We need you to make calls, write letters and tell stories about your library patrons who have benefited from national and state funding. FEDERAL LEVEL— IMLS/LSTA FUNDING IS IN PERIL! First, call your federal Senators and share your stories about IMLS/LSTA funding that has made a different for their constituents! Florida's Senators Bill Nelson D.C. Office: (202) 224-5274 Marco Rubio D.C. Office: (202) 224-3041 Find out who your U.S. Congress people AND your district state representative are by texting your zip code to 520-200-2223 and you will get a list of federal and state reps texted to you so you can just click on their numbers. Or click on http://www.house.gov/htbin/findrep. For information specifically about IMLS/LSTA in Florida, go to: 1- Federal Funds in Florida, or 2- IMLS Florida Profile Each of these resources will show you which programs are funded. We need YOU to find the stories of library users impacted by these programs and tell your representative the story. Tell them how a patron is helped by 'Get Help Florida' or 'Right Service at the Right Time', both funded by 1 IMLS/LSTA. Describe how your users benefit from the Florida Memory Project, and the Florida Library Youth Program. All funded with federal dollars. Keep informed!! We need you to call today and tomorrow. Phone calls work! Come to National Library Legislative day on May 1 & 2. If you cannot do that, then register for Virtual Library Legislative Day! The American Library Association will send you a reminder to take action, along with a link to the live webcast of our keynote and issue briefing on the morning of May 1st. We'll also send you the talking points, give you access to email templates, and other resources to help you take action. You can visit the ALA Action Center to see current action alerts around IMLS and stay tuned for the upcoming Dear Appropriator campaign. And don't forget: State Aid to Libraries is always a priority and legislators are considering a $1.4 billion cut to THIS YEAR'S BUDGET. So please call your local official and remind them of our state needs! The good news is that when you leave a message or speak to someone at the state level, you can tell them how great it is that Smart Horizons is recommended for $1.5 million in funding. Let's celebrate the victories! Share our Stories (SOS)! Laura I. Spears, MSLIS, PhD Assessment Librarian George A. Smathers Libraries University of Florida (352) 273-2711 Time makes more converts than reason. -- Thomas Paine 2 04/06/17 BOYNTON BEACH CITY LIBRARY 2017-2018 BUDGET REQUEST GENERAL LEDGER SUMMARY LIBRARY ACCT# APPROVED RECOMMEND 001-2610-571 ACCOUNT DESCRIPTION BUDGET BUDGET % FY 16/17 FY 17/18 DIFF CHANGE 12-10 REGULAR SALARIES/WAGES 1,243,184 1,251,502 8,318 1% 14-10 OVERTIME 54,032 55,653 1,621 3% 15-12 CELL PHONE ALLOWANCE 1,008 1,008 - 0% 19-99 ALLOWANCE FOR NEW PERSONNEL 0 58,062 58,062 - 21-10 EMPLOYER FICA 95,181 95,817 636 1% 22-10 GENERAL EMPLOYEES PENSION 271,585 235,144 (36,441) -13% 23-10 LIFE INSURANCE 1,080 1,156 76 _ 7% 23-20 DISABILITY INSURANCE 4,900 4,425 1475) -10% 23-30 HEALTH INSURANCE 184,048 167,315 (16,733) ___-9% 23-40 DENTAL`INSURANCE 8,019 10,079 2,060 26% 23-50 VISION INSURANCE 926 926 - 0% TOTAL PERSONNEL SERVICES 1,863,963 1,881,087 17,124 1% 40-10 TRAVEL ALLOWANCE 200 200 - 0% 40-12 BUSINESS MEETINGS 980 980 - 0% 41-10 TELEPHONE SERVICE 840 840 - 0% 41-11 LEASED LINES (COALA) 17,112 17,112 - 0% 41-12 POSTAGE 2,470 2,470 - 0% 41-15 CELLULAR PHONE 84 84 - 0% 43-10 ELECTRIC SERVICE 95,000 90,000 (5,000) -5% 43-20 WATER/SEWER SERVICES 3,900 3,900 - 0% 44-30 EQUIPMENT RENTAL 1,032 1,032 - 0% 44-31 COPY MACHINE RENTAL 5,100 5,300 200 4% 46-20 EQUIPMENT REPAIRS&MAINTENANCE 14,854 14,854 - 0% 46-22 COMPUTER MAINTENANCE 8,557 10,678 2,121 25% 47-10 PRINTING AND BINDING 500 500 - 0% 49-09 TRANSFER TO SELF INS-WK COMP 3,116 3,430 314 10% 49-10 WAREHOUSE SERVICE CHARGE 2,199 2,488 289 13% 49-14 CREDIT CARD FEES 790 790 - 0% 49-17 OTHER CONTRACTUAL SERVICES 8,135 26,113 17,978 221% 49-80 C.O.A.L.A. (COMPUTER PROGRAMS) 23,556 25,287 1,731 7% 51-10 OFFICE SUPPLIES 5,500 5,500 - 0% 51-25 SUPPLIES/COMPUTER SOFTWARE<$750 4,488 4,615 127 3% 52-01 SUPPLIES (COMPUTER) 13,000 13,000 - 0% 52-72 LIBRARY SUPPLIES 5,000 5,000 - 0% 54-10 PERIODICALS/MAGAZINES/BOOKS 11,356 11,833 477 4% 54-20 MEMBERSHIPS 729 699 (30) -4% 54-30 TRAINING 1,000 1,000 - 0% 66-01 BOOKS 160,000 170,000 10,000 6% XXX.XX PERSONNEL EXPENSES 1,863,963 1,881,087 17,124 1% TOTAL OPERATIONAL EXPENSES 229,498 247,705 18,207 8% TOTAL CAPITAL EXPENSES 160,000 170,000 10,000 6% TOTAL PERSONNEL EXPENSES 1,863,963 1,881,087 17,124 1% LIBRARY TOTALS 2,253,461 2,298,792 45,331 2% MUSEUM FY 2017/2018 RECOMMENDED BUDGET APPROVED RECOMMENDED ACCT# BUDGET BUDGET % 001-2612-571 ACCOUNT DESCRIPTION FY 16/17 FY 17/18 DIFF CHANGE 31-91 STAFF SERVICES 215,000 205,000 (10,000) -5% 41-10 TELEPHONE 500 500 - 0% 43-10 ELECTRIC SERVICE 23,000 23,000 - 0% 43-20 WATER/SEWER SERVICES 1,128 1,128 - 0% 49-17 CONTRACTUAL SERVICE(BROADVIEW) 500 500 - 0% TOTAL: LIBRARY BUDGET $240,128 $230,128, (10,000) -4% 34-10 JANITORIAL SERVICES 7,000 7,000 - 0% 46-10 BUILDING REPAIRS 2,500 2,500 - 0% 46-20 ELEVATOR MAINTENANCE 7,500 7,500 - 0% 46-20 FIRE ALARM&SPRINKLER MAINTENANCE/ INSPECTIONS&MONITORING 46-20 FIRE EXTINGUISHER MAINTENANCE - 34-20 PEST CONTROL 2,500 2,500 - 0% TOTAL: FACILITIES BUDGET 19,500 19,500 - 0% 49-08 PROPERTY INSURANCE 9,744 10,343 599 6% TOTAL: RISK MANAGEMENT BUDGET 9,744 10,343 599 6% $269,372 $259,971 (9,401) -3% TOTAL LIBRARY/MUSEUM OVERALL BUDGET REQ $2,522,833 $2,558,763 35,930 1% BOYNTON BEACH CITY LIBRARY MONTHLY REPORT MARCH 2017 Administrative Services/Public Relations Library Director conducted one Career Online High School interview, SEFLN, SEFLIN executive team, SEFLIN RIPL Training (2 days), State Library digitization, Library Days @ Tallahassee, Love of Literacy Luncheon, Hacklab visit, Lake Worth digitization, mental health training, Library and Museum Boards and the monthly meetings. Admin. Asst. attended the Bridges, Friends board meeting, annual election of officers and board meeting and represented the Library as a Chamber Ambassador at a ribbon cutting. Was interviewed on Briny Breezes television station to promote Library activities. Library is collecting notes written to soldiers. Friends volunteered 445 hours during the month of March. Library hosted the following meetings/programs: Boynton Beach Historical Society, Greater Boynton Beach Chamber of Commerce, Museum Board, Library Board, Friends Board, Sister Cities, Mental Health Initiative and AmeriCorps. Customer Services Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 24,608 25,538 -4% Circulation (total) 18,027 20,112 -10% Adult 11,419 13,420 -15% Young Adult 851 984 -14% Juvenile 4,383 4,561 -4% E-Books — Overdrive 644 541 +19% (incl.w/total) Freegal Downloads 547 446 +23% Gale Legal Database 31 - N/A Zinio Downloads 183 159 +15% Audiovisual 5,571 6,548 -15% (incl.w/Adult #) Selfcheck 298 653 -15% Onecard Cards 9 Sunshine and Onecard Cards: 131 issued in previous years, 14 this year = 145 Public Computer Usage Statistics Adult Computer use = 3,178 Youth/Teen Computer use = 2,060 Virtual Zone = Users: 98 Hours: 196 Computer Usage total = 5,238 uses for the month of March Number of days open = 22. Average Time = 56 minutes per session. One year ago = 5,573. 6% decrease in computer usage. Collection Management Discarded Items = 388 Items Added to Collection = 1,132 Public Computer Training Classes Class Attendees 2 - Introduction to Email 12 2 — Computer Basics 6 2 — Microsoft Word Beginner 6 1 — Android Tablets 3 1 — iPads 10 Resume &Interview Skills Crash Course Training suspended. Social Media Esequels Logins 7 Facebook Followers 135 Facebook New Followers 4 Facebook Page engaged Users 65 Freegal Songs Streamed 2531 Learning Express Sessions 29 Learning Express Job Career Sessions 25 Transparent Language Users 17 Transparent Language Sessions 51 Twitter Followers 56 Twitter New Followers 4 Twitter Impressions 1495 Current User Count FY17: 11,495 Those who have not expired as of the time the report is run. New Users Created &Duplicated FY17: 269 New & duplicated are the actual card numbers created in the system. It includes new as well as replacement cards. Adult Services Number of adult programs: 31 Attendance at adult programs: 638 Adult Outreach: Programs: 0 Attendance: 0 Youth/Teen Services Number of Teen programs: 12 Attendance at Teen programs: 191 Teen Outreach Programs: 0 Attendance: 0 Number of Children's programs: 17 Attendance at Children's programs: 418 Children's Outreach Programs: 0 Attendance: 0 Virtual Zone: Attendance: 98 Hours: 196 Archives Activities • Re-surveyed the Lake Worth Herald microfilm. Put together a spreadsheet of Lake Worth Herald microfilm metadata. Spoke with Colleen at Northern Micrographics to discuss how best to work with the 16 rolls of microfilm, which are poorly labeled. Compiled metadata into NM spreadsheet for digitizing. • Met with Anne Watts to discuss the potential grant project. Created a budget spreadsheet, a scope of work to be sent out for quotes, and a list of items to be purchased as part of the grant. Spoke to conservation specialists at NEDCC about potential vendors for microfilming and scanning. • Met with Vickie from Lake Worth Public Library and Mark from the Lake Worth Herald to discuss the digitization project/LSTA grant. Went to the Lake Worth Herald twice (two more visits needed) to survey their copies of the Herald from 1912 to 1940 (the Lake Worth Public Library did not have those issues in their collection). • Worked with new intern on the Boynton Beach Historical Society collection. • Worked with Diana to continue scanning the albums in the Esther Orr collection. We are scanning to record the condition of the albums and will re-house the photographs to preserve them (the albums are 'magnetic'with PVC plastic pages, which fade the images over time). • Organized a visit from ResCarta's John Sarnowski – he is coming to our library April 10-12 to work with us and our ResCarta database. Since SEFLIN is paying for the visit, we are also hosting a workshop at our library. AmeriCorps Report: ADULTS Beginner ESOL Class: Monday—Thursday, 9:00-10:15 am Classes held: 11 Number of Students: 17 Due to two weeks of AmeriCorps training, only 11 classes were held. 183 seats were occupied throughout the 11 classes. The average amount of students in class was 17. In the biggest class this month we had 23 students. 35 individual students participated in the class: -3 students (9%) attended only one class -11 students (31%) attended two or three classes -8 students (23%) attended four to six classes -13 students (36%) attended seven to eleven classes 27 of the students (77%) attend both this class and the Advanced Beginner ESOL class. Two students had perfect attendance this month. This month we have worked on measurements and how to convert them as needed. We predominately worked on measurements in regards to recipes. From there we talked about household chores before going into our family unit. I provided pictures of my family and had my students map out who was who in my family. I then opened it up and had my students bring pictures of their family to share with the class. This led to a very successful class, giving students a chance to talk about what they are experts in is a great way to get them to open up. We spent a lot of time talking about family and the different responsibilities that we have in our families. We are the first All-Star Book 1 textbook and the accompanying workbook, as well as the Side by Side volume 2 book and accompanying workbook. We are also using the Oxford Picture Dictionaries as an accessory. Even with fewer classes, overall this was a very successful month for our Beginning ESOL class. My students have been very eager in class and the amounts of perfect dictations they come up with have been thus far insurmountable. Advanced Beginner Class: Monday, Tuesday, Thursday, 10:30--11:45 am Classes held: 8 Number of Students: 31 120 seats were occupied throughout the 8 classes. The average class size was 15. 31 individual students participated in the class: -7 students (23%) attended only one class -9 students (29%) attended two to three classes -10 students (32%) attended four to six classes -5 students (16%) attended seven to eight classes 27 of the students (877%) attended both this class and the Beginner ESOL class. One student had perfect attendance this month, with four others only missing one class. This month we started to wrap up finished our health and living healthy unit. In response to students' questions, we talked about rooms in the house and furniture that is in those rooms. We did a review of all verb tenses, and reviewed pronunciation on regular past tense —ed endings and irregular past tense verbs. The last two days of class we started to talk about the past continuous tense, which I had noticed students try to use (incorrectly) to talk about past activities. I introduced the idea of the word "while" and an interruption of events. We have been.using the second books in the Side by Side and All Star series and the Future Book 3 and Workbook 3. I have also started to use the Wild Side series for stories and reading comprehension. This class continues to be very inquisitive and asks really good questions throughout. Private Tutoring Three students have received one on one tutoring or help this month. I currently have one student working toward his GED, one student working toward his citizenship, and one student who is seeking tutoring in math to run a business. All together, there were six individual meetings and a total of 6.5 hours has been spent on one on one tutoring. Overview: Overall, 66 individual students attended ESOL classes in March (39 individual students if you take out the students who attend more than one class). March has been a good month for us to play catch up and to review everything that we have done in the months prior thanks to the lack of classes at the end of the month. HOMEWORK HELP March Totals Students: 67 30 Minute Sessions: 410 Hours: 205 Totals for 2016 - 2017 Students: 187 30 Minute Sessions: 2408 Hours: 1204 In the month of March, students began to bring in more homework. Most of this is due to FSA testing. If they were not given FSA practice homework at school, they asked me to give them practice worksheets. These students' sessions lasted for an hour, rather than 30 minutes. We were really trying to improve their writing and reading skills so they could do a great job on the test. The students were sometimes tired of working on these skills because they had already worked on them in school, but we encouraged them to continue practicing. The parents are really involved with their kids practicing'for the FSA, as it is emphasized in school. A handful talked to me about their concerns and asked me to help their kids. I created a practice packet for each student that would help them improve their skills progressively. The majority of the children understood the importance of passing this test. Parents and children agreed on practicing these key skills. Not only because they were tested on the FSA but because they know the importance of reading and succeeding in school. TEEN HOMEWORK HELP During the month of March I was pleased to have a steady group of attendees at teen homework help , sessions. Most of the students are continuing to work on their SAT prep, with test dates coming in the month of April. Many of the students who are coming for homework help are in need of assistance with math, and while I am competent in most of their lessons it sometimes requires extra time to look up and re-learn formulas and steps for completing their assignments. I find myself wondering if there is a disconnect somewhere because the kids will arrive with an assignment in hand but lacking the notes or materials necessary to solve the problems. I am grateful for the resources available here at BBCL in these cases. The NoFilter program is rolling along quite well, and I am continuing to gather materials and ideas for the summer Anthropology program. A few of my students have expressed, in their own way, a sense of gratitude for the homework helpers here at the library. I have seen progress in many of them, both in their academic and social abilities. There has definitely been a community that has formed within my program. I look forward to seeing my regulars each day, and welcoming new students into the program. • BOYNTON BEACH CITY LIBRARY MONTHLY REPORT APRIL 2017 Administrative Services/Public Relations Library Director attended SEFLIN, ECLC, Strategic Planning Workshop, Friends Board and the monthly meetings. Watched the Makerspace webinar. Celebrated National Library Workers day and Mayor Grant signed a proclamation for National Library Week. Admin. Asst. attended the Friends board and Chamber Ambassador meetings. Library is collecting notes written to soldiers. • Friends volunteered 380 hours during the month of April. Library hosted the following meetings/programs: SEFLIN, SEIU, two Alzheimer's Association, Jumpstart/Bridges, three Toastmasters, Boynton Beach Historical Society, Museum Board, Friends Board, Sister Cities, Mental Health Initiative and AmeriCorps. Customer Services Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 21,371 22,570 -5% Circulation* (total) 15,888 17,026 -7% Adult 9,727 10,818 -10% Young Adult 801 1,009 -21% Juvenile 4,074 4,143 -2% Circ (from ILS System) 14,602 15,971 -9% E-Books —Overdrive 722 506 +43% (incl.w/total) Freegal Downloads 435 425 +2% Gale Legal Database 0 - - Zinio Downloads 129 124 +4% Audiovisual 5,110 5,728 -11% (incl.w/Adult #) Selfcheck 190 514 -63% Onecard Cards 9 *Includes ILS, eBooks, Freegal, Gale LegalForms and Zinio checkouts. All count as adult. Sunshine and Onecard Cards: 131 issued in previous years, 14 this year = 145 Public Computer Usage Statistics Adult Computer use = 2,789 Youth/Teen Computer use = 1,798 Wi-Fl Connections: 7,201 Virtual Zone = Users: 98 Hours: 198 Computer Usage total = 4,587 uses for the month of April Number of days open = 21. Average Time = 60 minutes per session. One year ago = 4,813. 5% decrease in computer usage. Collection Management Discarded Items = 233 Items Added to Collection = 982 Public Computer Training Classes Class Attendees 2 - Introduction to Email 3 2 — Computer Basics 3 2 — Microsoft Word Beginner 5 1 —Android Tablets canceled 1 — 'Pads 5 Social Media Esequels Logins 13 Facebook Followers 141 Facebook New Followers 5 Facebook Page engaged Users 56 Freegal Songs Streamed 1,590 Learning Express Sessions 28 Learning Express Job Career Sessions 18 Transparent Language Users 11 Transparent Language Sessions 24 Twitter Followers 58 Twitter New Followers 2 Twitter Impressions 1,138 Library Statistics / Databases Current Same Month Percentage Month Previous Year Change Freegal • Music Streaming 1,590 1,679 -5% Patrons 36 41 -12% ALLDATA (Car Repairs) Articles 45 145 -69% Boyntonlibrary.org Sessions 6,916 4,858 +42% Users 5,028 2,145 +134% Page Views 13,115 14,695 -11% Current User. Count Apr FY17: 11,934 Those who have not ex . ed as of the time the report is run. New Users Creat & Duplicated April FY17: 260 New & duplicate re the actual card numbers created in the system. It includes new as well as replacement cards. Adult Services Number of adult programs: 18 Attendance at adult programs: 249 Adult Outreach: Programs: 0 Attendance: 0 Youth/Teen Services Number of Teen programs: 12 Attendance at Teen programs: 153 Teen Outreach Programs: 0 Attendance: 0 Number of Children's programs: 16 Attendance at Children's programs: 320 Children's Outreach Programs: 1 Attendance: 35 Virtual Zone: Attendance: 98 Hours: 198 Archives Activities • Sent out Scope of Work to Northern Micrographics, so that we can get a budgetary quote for digitizing the Lake Worth Herald from 1912-1990, for the LSTA grant submittal. • Worked with Anne to prepare the grant for submittal to the State Library for comments. Attended webinar offered by the Dept. of State for preparing LSTA grants. • Continued to work with intern Kayleigh Howald on sorting the Boynton Beach Historical Society collection. • Worked with Diana to sort and file several boxes of news clippings saved by the Boynton Beach Historical Society. Clippings were filed in the vertical files, in collections, and with the clippings saved by the library and stored in the room behind reference. • Worked with ResCarta's John Sarnowski for three days, April 10-12 to learn how to add items and metadata to our ResCarta database. We added some oral histories, a photo and a yearbook. Attended the SEFLIN workshop presented by John in our library. • Provided Jane Smith from the Coastal Star with a scan of a photocopy of a Mizner-style design for the city hall (from the Historic Site Survey done in 1996). AmeriCorps Report: ADULTS Beginner ESOL Class: Monday—Thursday, 9:00-10:15 am Classes held: 16 Number of Students: 22 7 students (15%) attended only one class 4 students (9%) attended two or three classes 12 students (26%) attended four to seven classes 17 students (37%) attended eight to twelve classes 6 students (13%) attended twelve to sixteen classes 36 of the students (78%) attend both this class and the Advanced Beginner ESOL class. One had perfect attendance from the start of the month. Another student had perfect attendance from the first day they joined our class. Two students only missed one class the entire month. This month we continued working with the present continuous tense in the frame work of discussing house chores. I gave them a new list of verb vocabulary to study, and we spent a few classes adding those verbs to their "verb bank," if you will. We read a news article that used the word "American," which led to a few days talking about nationality and languages (I am from America, I am American, I speak English). After that, we started a unit about ordering food at a restaurant, which is how we ended the month. A student asked me how to talk to the waiter/waitress, so we did some dialogue work and role playing to help the students understand how to communicate in a restaurant. We are the first All-Star Book 2 textbook and the accompanying workbook, as well as the Side by Side volume 1 book and accompanying workbook. We are also using the Oxford Picture Dictionaries as an accessory. This was a crazy month for my Beginner ESOL class. Our classroom is simply not suited to handle 26 students, let alone 30 students. However the students make it work and do not complain too much about it. With so many students, it is hard to play games or help the new students who are already behind in English. As a result, I have had to use more worksheets to give me time to help the lower level students, but that does not seem to have been too much of an issue. Advanced Beginner Class: Monday, Tuesday, Thursday, 10:30--11:45 am Classes held: 12 Number of Students: 19 10 students (21%) attended only one class 10 students (21%) attended two to three classes 14 students (29%) attended four to six classes 10 students (21%) attended seven to nine classes 4 students (8%) attended ten to twelve classes 36 of the students (75%) attended both this class and the Beginner ESOL class. Two students had perfect attendance this month, with two others having perfect attendance from the time that they joined our class. This month we continued to talk about the past continuous tense, which I had noticed students try to use (incorrectly) to talk about past activities. I introduced the idea of the word "while" and an interruption of events. The students were able to understand thie right away. From there we talked about the difference grammatically between the word too and so. This led to some fantastic classes that involved everyone asking a lot of interesting classes. We read a story about the Titanic and discussed what people were doing when the boat hit the"iceberg (using the past continuous). We also read a story about the American Embassy in Iran that was stormed by students and the six members who were saved by the Canadian Embassy (the story that the movie Argo is passed off of). In the reading they mentioned playing scrabble while they were waiting to get rescued. My students did not know what scrabble was, so I made a giant scrabble board with letters and taught the students how to play. It was probably my most successful class all year. A highlight was when one group made the word "bus," and by placing the 'B'and 'S'they were able to make the word "bus"again along with the word "is". I was very proud of them. We have been using the second books in the Side by Side and All Star series-and the Future Book 3 and Workbook 3. I have also started to use The Salsa is Hot and Discoveries series Private Tutoring Eight students have received one on one tutoring or help this month. I currently have three students working toward their GED, two students working toward their citizenship, and three students who I met for other purposes. Altogether, there wereseventeen individual meetings and a total of 17 hours has been spent on one on one tutoring. I am working on Science with all of the GED students. We have not gotten past the preliminary stages of the science test yet but they seem dedicated. One citizenship student officially sent in her paperwork, and one has gone from getting half of the history questions right to getting all of the history questions right. I was just informed that one of my students passed his citizenship test and is waiting on some pending documents before he takes his oath! Overview Overall, 94 individual students attended ESOL classes in March (58 individual students if you take out the students who attend more than one class). This has been the biggest month for us, and the attendance has sky rocketed this month. It is a little overwhelming having so many students in my little room. I try to give everyone the attention they need but I fear that I am missing some valuable teaching moments. I believe May will be just as busy for us so I am trying to make the appropriate adjustments and have come to expect to have at least 25 students in class. HOMEWORK HELP April Totals Students: 71 30 Minute Sessions: 417 Hours: 209 Totals for 2016 - 2017 Students: 199 30 Minute Sessions: 2,881 Hours: 1,432 'This month, we had the pleasure of working on a wonderful 5th grader's STEM project. She came in a day before the project was due with all her materials. We helped her set it up and make the final calculations for the experiment. We were very happy to find out that she won an award and was selected as one of the few students whose project will be displayed at the South Florida Fairgrounds Math & Science Fair. We are glad she was praised for her work because she always gives a 110% on any task she is given. She attends HH on a weekly basis because she is committed to getting her school-work done and done right. This month I received multiple packets from a student who has a particularly hard time finishing homework. These were his weekly homework packets, which had a sticker and a happy face on them because he had done an amazing job. We work hard on these and any task he is assigned. He is particularly known by the members for his playful demeanor. He has given me a graded packet each week and has asked me to keep them because, he says, they will make me happy. I agree. I am happy to see that HH helps children like him who, otherwise, will not receive any academic help outside of school; or who need one-on-one tutoring to enable them to reach their full potential. TEEN HOMEWORK HELP In the month of April there were many successful tutoring and homework help sessions in the teen room at BBCL. We continued to be busy with requests for standardized test help, and as the month progressed students came back with happy reports of their scores. A few of the 12th graders have been attending HW help for assistance with end of term essays and projects. All of them are excited for the semester to be over, and for prom and graduation ceremonies. On case in particular stood out to me, a young man attending Boynton High has come to the HW help sessions quite regularly for the past few months. We have covered topics from music to hamlet, and lately his main concern was passing his ACT in order to graduate. He attended tutoring sessions b-weekly, going through practice exams and reading comprehension drills with me and independently. I am happy to report that he passed his exam, fulfilling his reading requirement for graduation, and will be walking this month! The teen NoFIlter program has continued to have steady attendance, and I have begun to introduce topics on culture and bias as a primer for the summer cultural anthropology program. I am planning to include a Myers- Briggs self-assessment exercise in an upcoming session, in hopes that it will give the students a firm grasp on their strengths, allowing them to maximize their utility as they transition from adolescence to adulthood. As always, the desk staff and administration are great assets here at BBCL, and I am-grateful for the team behind the scenes, and all that they do. UNIQUE MANAGEMENT SERVICES,INC. CREATED: 04/30/2017 10:18 AM WB ACCOUNT STATUS REPORT PAGE: 608 MS JEANNIE TAYLOR BOYNTON BEACH CITY LIBRARY 208 S SEACREST BLVD • BOYNTON BEACH FL 33435 CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY DATES LISTED: 01/01/1900 TO 04/30/2017 ALL AMOUNTS LISTED. Accounts Submitted • 2,043 Dollars Submitted 165,186.89 Dollars Received , ; = a8;285.34 Bankruptcies • 0 Dollars in Bankruptcy : 0.00 Material Returned i . 34,871t30 • • Incorrect Addresses 373 Dollars in Skiptracing : 22,899.58 Dollars Waived 9,310.83 Patron Disputes/Suspends : 1 Dollars in Dispute 37.00 Accounts in Process •1,669 Dollars in Process 134,391.51 # of Accounts Activated : 956 Total Activated:' r , 78 497 91 '4 of-Accounts Activated, , 57.28,t .% of Dollars Activated' ' 58 41 UNIQUE MANAGEMENT SERVICES,INC Page 1 of 1 UNIQUE MANAGEMENT SERVICES, INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Column Accounts Submitted:Total number of accounts submitted for collection. Bankruptcies:Total number of accounts in bankruptcy. Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts continue for quite some time so this number is very dynamic. Patron Disputes/Suspends: Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes, etc. Accounts in Process: Total number of accounts being processed through our collection service. This number is arrived at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They could have returned material, made a payment or a combination of both. % of Accounts Activated: Percentage of processed accounts that have responded in some way (#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted:Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy:Total dollar amount due from all accounts in bankruptcy. Dollars in Skips:Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute: Total dollar amount for all accounts that have been disputed.. Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars Submitted minus Dollars in Bankruptcy, Dollars in Skips, and Dollars in Dispute, as well as the dollar amount due for all suspendedand closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually being worked.. Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts Activated. %of Dollars Activated: Percentage of processed dollars that have been activated(Total Activated divided by Dollars in Process). Right Column Dollars Received:Actual money recovered as reported by the Library. Material Returned:Actual value of material returned as valued and reported by the Library. Dollars Waived:Actual dollars waived by the Library as reported by the Library. • https://web.unique-mgmt.com/help_files/summary.asp 3/6/2017 Boynton Beassaclh City Library 208 S. Seacrest Blvd., Boynton Beach, FL 33435 . 561:.742.6390 www.boyntonlibrary.org L , r 1----1 i \ \., 2iI . PUTER Students must • Have a Boynton Beach CityLibrary Card to register..' 4. Preregister at the Adult Computer Desk. • Have basic keyboarding skills. • Class sizes are limited Students may bring their personal tablets to the tablet/iPad classes. There will be a $10 fine applied to your Library card account for stu- dents who do not cancel within 24 hours of the class start time/date. Computer Basics Tuesday, June 13 'Pads wednes day, June 14 Microsoft Word: Beginner Monday, June 19 Microsoft Word Intermediate ednesday, June 21 Microsoft Excel Beginner Tuesday, June 27 Tablet and iPad classes are limited to five (5) people: All classes start at 9:30 am and last until approximately 11 :30 am.