R17-074 1
2 RESOLUTION NO. R17-074
3
4
5 A RESOLUTION OF THE CITY OF BOYNTON BEACH, .
6 FLORIDA, APPROVING AN AGREEMENT WITH
7 HARTFORD LIFE AND ACCIDENT INSURANCE CO.,
8 FOR LIFE AND LONG TERM DISABILITY
9 INSURANCE FOR CITY EMPLOYEES FROM
10 OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018;
11 AUTHORIZING THE CITY MANAGER AND CITY
12 CLERK TO SIGN THE PROVIDER AGREEMENT; AND
13 PROVIDING AN EFFECTIVE DATE.
14
15
16 WHEREAS, the City Commission of the City of Boynton Beach, upon
17 recommendation of staff, deems it to be in the best interests of the employees of the City of
18 Boynton Beach to approve a one (1) year Provider Agreement with Hartford Life and
19 Accident Insurance Company Life and Long Term Disability Insurance plan for a term
20 commencing October 1, 2017 to September 30, 2018 for city employees.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
24 as being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof
26 Section 2. The City Commission of the City of Boynton Beach, Florida hereby
27 approves a Provider Agreement with Hartford Life and Accident Insurance Company for
28 Group Benefits: Life and Long Term Disability Insurance for a one year term commencing
29 October 1, 2017 to September 30, 2018, a copy of which is attached hereto as Exhibit"A".
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30 Section 3. The City Manager and City Clerk are authorized to sign the Provider
31 Agreement with Hartford Life and Accident Insurance Company.
32 Section 4. That this Resolution shall become effective immediately upon passage.
33 PASSED AND ADOPTED this /3'1 day of tes , 2017.
34 CITY OF BOYNTON BEACH, FLORIDA
35
36 YES NO
37
38 Mayor— Steven B. Grant
39
40 Vice Mayor—Justin Katz
41
42 Commissioner—Mack McCray
43
44 Commissioner—Christina L. Romelus
45
46 Commissioner—Joe Casello
47
48
49 VOTE 3'1-7°
50
51 ATTEST:
52
53
54 f)f' Gl•
55 Judf h A. Pyle, CM
56 C / Clerk
57
58 k > agM15
59j
3 a's
60 (Corporate Seal) 7-t3. �``
61 f
62 3oY,Np
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PROVIDER AGREEMENT
FOR A
"THREE YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS
FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH"
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "the City", and HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY, hereinafter
referred to as "the Consultant or Company", in consideration of the mutual benefits, terms, and
conditions hereinafter specified.
1. SERVICES DESIGNATED. The Consultant is retained by the City to perform insurance
carrier services in connection with the project designated "RFP FOR FULLY INSURED:
GROUP MEDICAL, DENTAL, LIFE, AND LONG TERM DISABILITY INSURANCE" - RFP
No.: 048-1610-14/J MA.
2. SCOPE OF SERVICES. Provider agrees to perform the services, identified on Exhibit "A"
attached hereto and incorporated herein by reference, including the provision of all labor,
materials, equipment and supplies. Also to incorporate information outlined in Letter of
Renewal in reference to Policy #677559 dated July 31, 2017 included in Exhibit "A". No
additional modifications other than those described in the attachment will be made to the
original scope of work without the written approval of the City Manager or his designee.
3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon the giving
of written notice by the City to the Consultant to proceed. Consultant shall perform all
services and provide all work product required pursuant to this agreement.
4. TERM. October 1, 2017 through September 30, 2018.
5. PAYMENT. The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows:
a. Payment for the work provided by Company shall be paid on a monthly basis,
determined by the number of full time employees in this program during this period.
b. The Company may submit invoices to the City once per month. Such invoices will be
checked by the City, and upon approval thereof, payment will be made to the Company
in the amount approved.
c. Final payment of any balance due the Company of the total premiums earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this agreement and its acceptance by the City.
d. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary
to complete the work.
e. The Company's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and
other materials produced by the Company in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are made
is executed or not. The Company shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Company's endeavors.
7. COMPLIANCE WITH LAWS. Company shall in performing the services contemplated by
this service agreement, faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
agreement.
8. INDEMNIFICATION. Company shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Company's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Company.
9. INSURANCE. The Company shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000
• per occurrence/aggregate for property damage, and professional liability insurance in the
amount of $1,000,000.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon thirty
(30) days prior written notice to the City. Certificates of coverage as required by this section
shall be delivered to the City within fifteen (15) days of execution of this agreement.
10. INDEPENDENT CONTRACTOR. The Company and the City agree that the Company is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Company nor any employee of Company
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to
Company, or any employee of Company.
11. COVENANT AGAINST CONTINGENT FEES. The Company warrants that he has not
employed or retained any company or person, other than a bona fide employee working
solely for the Company, to solicit or secure this agreement, and that he has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for
the Company, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this agreement. For
breach or violation of this warranty, the City shall have the right to annul this agreement
without liability or, in its discretion to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift,
or contingent fee.
12. DISCRIMINATION PROHIBITED. The Company, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
ii
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
13. ASSIGNMENT. The Company shall not sublet or assign any of the services covered by this
agreement without the express written consent of the City.
14. NON-WAIVER. Waiver by the City of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
15. TERMINATION.
a. The City reserves the right to terminate this agreement at any time by giving ten (10)
days written notice to the Company.
b. In the event of the death of a member, partner or officer of the Company, or any of its
supervisory personnel assigned to the project, the surviving members of the Company
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this agreement
between surviving members of the Company and the City, if the City so chooses.
16. DISPUTES. Any dispute arising out of the terms or conditions of this agreement,shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under
Florida Law.
17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Attn: Julie Oldbury, Director of Human Resources and Risk Management
Notices to the Carrier shall be sent to the following address:
The Hartford
4830 West Kennedy Blvd
Tampa, FL 33609
Attn: Denise Clayton, Account Manager
INTEGRATED AGREEMENT. This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Company and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both City and Company.
iii.
HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY:
The undersigned acknowledges, understands, and affirms that he/she has the authority
to bind the Company, Hartford Life and Accident Insurance, with respect to any and all
matters under this Agreement by his/her signature.
4/0Pr/ Z1 ioceip b 1UA1AFAv
IGN, URE PRINT NAME
/
TITLE l
DARRYL K. FRAZELLE
141ttest/Aut enticated: � �g. Notary Public,State of Connecticut
y!S' My Commission Expires May 31,2019
\ .- (Corporate Seal)
111;- -iiiz-/
DATED this ( ' day of I-e R 1 , 2018.
CITY OF BOYNTON BEACH:
ddAI/
Lori LaVerriere, City Manager
DATED this 2 TA day of , 2018.
Attest/Authenticated:
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City rk
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Approvedyo For ,'eoYN'1.,i- 1'Lb/
Office "the City A •r =
{00215260.2306-9001821} Page 4 of 5
EXHIBIT "A"
Scope of Services
See attached Renewal Letter dated July 31, 2017.
V
•
-114E'*'4 rte"
KARTIFORD.
July 31, 2017
The City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
Re: The City of Boynton Beach #677559
Effective October 1, 2017 Group Benefits—Renewal Information
Dear Policyholder:
Thank you for giving The Hartford the opportunity to provide benefits to the employees of The
City of Boynton Beach. The Hartford is committed to enhancing your employee's financial
security and helping you provide attractive benefits. We look forward to renewing your Life,
AD&D, Supplemental Life, Supplemental AD&D and Long Term Disability benefits at this time
and continuing our relationship for many years to come.
To determine the renewal rate, The Hartford analyzes a variety of factors to ensure that you
receive excellent benefits and valuable service at a competitive and affordable price. A careful
review is conducted of your demographic information, industry classifications, experience
results and overall benefit package.
We have completed a comprehensive review of your benefit plan in order to determine the
appropriate funding level for the upcoming policy period, beginning October 1, 2017. The chart
below summarizes the detailed renewal rate information.
Coverage and Current Rate Renewal Rate Rate Guaranteed Until
Policy Number as of 1010112017
Basic Life $0.115 per 1,000 $0.28 per 1,000 10/01/2019
677559G
Basic ADD $0.02 per 1,000 No Change 10/01/2019
677559G
Supp.Life/Supp Dep Life Age Banded Rates Age Banded 10/01/2019
677559G —See Chart Below Rates—See Chart
Below
Supp.ADD—Employee& $0.047 per 1,000 No Change 10/01/2019 •
Spouse
677559G
LTD $0.405 per 100 $0.391 per 100 10/01/2019
677559G covered salary covered salary
*Plan change
l.2017 by The Hartford ClassCoatton Company Confidential.All fights reserved.
No part o/Mls tlocument may Dareprodwad,publshetl or toed wlhout Ma permission o/The Hem dl
1 The Hartford@ is The Hartford Financial Services Group,Inc.and its subsidiaries,including issuing companies Hartford Life and Accident Insurance Company
and Hartford Life Insurance Company.
(u.s. PARALYMPICS
FOUNDING PARTNER
Coverage and Age Range Current Rate-per Renewal Rate
Policy Number $1,000 as of 1010112017
Supp.LifelSupp Dep Life UNDER 25 0.068 0.085
677559G
Employee 25-29 0.068 0.085
30=34 0.086 0.108
35-39 0.112 0.140
•
40-44 0.188 0.235
45-49 0.265 0.331
50-54 0.462 0.578
55-59 0.701 0.876
60-64 1.040 1.30
65-69 1.400 1.75
70-74 2.760 3.45
75+ 5.990 7.488
Spouse/Children Benefit Current Rate-per Renewal Rate
$1,000 as of 10101/2017
•
Spouse 0.103 0.129
Child 0.18 0.225
192017 by The Hartford C/assi ahem Company Confidential.All fights reserved.
No pad of this document maybe reproduced,published or used wfhoul the perm scion of The Hanford!
1 The Hartford®is The Hartford Financial Services Group,Inc.and its subsidiaries,including issuing companies Hartford Life and Accident Insurance Company
and Hartford Life Insurance Company.
`(U.S. PARALYMPICS
FOUNDING PARTNER
Doing business with The Hartford is about much more than price. We deliver on our promises every day
through product features and responsive service targeted to you and your employees' unique needs.
• EstateGuidance®is a valuable new service available to employees who enroll in The Hartford's
Group Life program. This service makes it fast and easy to prepare a will online. A will is an
important legal document that allows employees to stipulate their directions upon death in regard to
property inheritance, child guardianship and estate management. The EstateGuidance®service is
offered through The Hartford by ComPsych®, one of the largest providers of employee assistance
programs including behavioral health, work/life, and crises intervention services. EstateGuidance®
services are available at no additional cost.
• Beneficiary Assist®provides support and counseling services from experienced professionals to
help beneficiaries cope with the emotional, financial and legal aspects of loss. Beneficiary Assist®is
available at no additional cost on Life plans.
• Travel Assistance provides services for employees and their families traveling for either business or
pleasure, including Pre-Trip Information, Emergency Medical Assistance, and Emergency Personal
services. These services are provided by Worldwide Assistance, a Europ Assistance company and
part of the world's leading assistance network. Travel Assistance is available at no additional cost on
Life and Long Term Disability plans.
• Ability Assist®provides emotional, legal and financial counseling to employees who enroll in The
Hartford's LTD program. This service, provided by ComPsych®Corporation, a leading provider of
employee assistance programs, is available at no additional cost and provides comprehensive
support and counseling from experienced professionals. In addition to helping employees with work,
home, personal or family concerns,Ability Assist®provides face-to-face counseling sessions, tools,
resources, and more to disabled individuals and their families.
• EmployerView®-The Hartford's industry-leading online solution provides important tools and
resources available 24/7 for your convenience—at no additional cost.
• www.thehartfordatwork.com-assists your employees in making sound benefits choices and
managing their Hartford benefits quickly and conveniently. Employees may file short short-term
disability claims, check claim status, and more.
• Life Conversations from the Hartford—Please refer to the following attachment for complete
details on this new benefit.
The Hartford is dedicated to providing responsive customer service to you and your associates. We
regularly conduct surveys with producers, employers, and claimants to monitor satisfaction with The
Hartford's group life and disability plans. Results from these studies show how well we meet customers'
needs and ensure that we continue to deliver the right products and services.
Sincerely,
Denise Clayton
Telephone: 813-207-2160
Group Benefits Sales
Two Urban Centre
4890 West Kennedy Blvd., Suite 830
Tampa, FL 33609
cc: Gehring Group
ID 2017 by The Hertford.Clessd etlom Company Conhdentiel.All rights reserved.
No part of this document may be reproduced,published or used without the permission of The Neutron!'
I The Hartford°is The Hartford Financial Services Group,Inc.and its subsidiaries,including issuing companies Hartford Life and Accident Insurance Company
and Hartford Life Insurance Company.
l(U.S. PARALYMPICS
FOUNDING PARTNER
Life Conversations from the Hartford featuring Everest Funeral Planning -
We have introduced a new program called Life Conversations from The Hartford that is an
innovative personal planning package to provide your employees with online and 24/7 advisor-
supported access to a suite of tools and services to guide them through major life decisions..
From selecting the appropriate amount of life insurance and creating a will, to at-need services
such as funeral planning and grief counseling, Life Conversations provides employees with,
comprehensive support. The program provides Everest coverage to employees, spouse/partner
and dependents under age 25.
Highlights of our Life Conversations program include:
• Easy to Navigate—Life Conversations provides information and support in two distinct
categories:
1. Planning Tools and Services(before a loss)—Services include understanding and selecting
life insurance, program features such as Travel Assistance'and Safe Havenu services, as
well as EstateGuidance®nand funeral planning services. Employees receive expert advice,
assistance and services from the first nationwide funeral planning and concierge service—
Everest3. Everest helps plan for their funeral well ahead of time, making their wishes known
electronically and on paper.
2. At-Need Services(during or after a loss)—The Hartford has developed at-need services to
help your employees and their families navigate and cope. These include 24/7 access to
funeral concierge services at or near a time of death to help with emotional distress, family
support for beneficiaries to receive confidential, professional assistance with emotional, legal
and financial concerns through Beneficiary Assist®4, and claim assistance support.
• 24/7 Advisor Support—Available to answer questions and to direct employees to the multiple
services available under the program. This includes late night access to a licensed funeral
director who can offer support with an unexpected death or phone counseling for a beneficiary
who is trying to cope with a loss.
To access the Life Conversations website, simply go to www.hartfordlifeconversations.com.
2077 by The Hartford Claudication:Company ConliideMal.All nghfs reserved. 1
No part olthis document may be reproduced published or used wthout the permission of The Hertford]
'Travel Assistance is provided by Europ Assistance USA.Europ Assistance USA is not affiliated with The Hartford and is not a
provider of insurance services.
2 EstateGuidance®services are provided through The Hartford by ComPsych®,the largest provider of employee assistance -
programs,managed behavioral health,work/life and crisis intervention services.For more information on ComPsych,visit
www.compsych.com. ComPysch is not affiliated with The Hartford and is not a provider of insurance services.
3 Funeral Concierge Services are offered through Everest Funeral Package,LLC(Everest).Everest is not affiliated with The Hartford
and is not a provider of insurance services.Everest and its affiliates have no affiliation with Everest Re Group,Ltd.,Everest
Reinsurance Company or any of their affiliates.
4Beneficiary Assist®is offered through ComPsych®.ComPsych is not affiliated with The Hartford and is not a provider of insurance
services.
PARALYMPICS
w
FOUNDING PARTNER