R17-075 1 RESOLUTION NO. R17-075
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING THE CITY
5 MANAGER TO SIGN A FIRST AMENDMENT TO ,
6 VENDOR SERVICES AGREEMENT FOR ADDITIONAL
7 SERVICES TO INCLUDE PRINTING, MAILING AND
8 COLLECTIONS FOR VARIOUS CITY PROCESSES ON
9 AN "AS-NEEDED BASIS" BETWEEN THE CITY OF
10 BOYNTON BEACH AND BILL2PAY, LLC. IN AN
11 ESTIMATED ANNUAL EXPENDITURE FOR
12 ADDITIONAL SERVICES OF $125,000; AND PROVIDING
13 AN EFFECTIVE DATE.
14
15 WHEREAS, on April 19, 2016 the City Commission approved Resolution R16-062
16 entering into a vendor agreement with Bill2Pay, LLC., as a result of RFP 074-282115/KTR
17 for utility billing printing, mailing, payment collection for a three (3) year term that began
18 August 1, 2016; and
19 WHEREAS, included in the RFP was language that the City may also be interested in
20 additional services at a later date to include invoice printing, web presentment and electronic
21 payment options meeting the same requirements listed in the RFP for other City services; and
22 WHEREAS, the City wishes to enter into an amendment to the agreement to restate
23 this intent and allow for various city departments the ability to utilize this agreement for such
24 work; and
25 WHEREAS, upon recommendation of staff, the City Commission has determined that
26 it is in the best interests of the residents of the City to authorize the City manager to sign the
27 First Amendment to Vendor Services Agreement with Bill2Pay, LLC., in an estimated annual
28 expense for the additional services of$125,000.
29 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
30 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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31 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption
33 hereof.
34 Section 2: The City Commission of the City of Boynton Beach, Florida does
35 hereby authorize and direct the City Manager to sign a First Amendment to Vendor Services
36 Agreement between the City of Boynton Beach and Bill2Pay, LLC. For additional services to
37 include printing, mailing and collections for various city processes on an "as-needed basis" in
38 an estimated annual expenditure for additional services of $125,000, a copy of the First
39 Amendment is attached hereto as Exhibit"A".
40 Section 3. This Resolution shall become effective immediately upon its passage.
41
42 PASSED AND ADOPTED this 15th day of August, 2017.
43 CITY OF BOYNTON BEACH, FLORIDA
44 YES NO
45
46 Mayor— Steven B. Grant ✓
47
48 Vice Mayor—Justin Katz
49
50 Commissioner—Mack McCray
51
52 Commissioner—Christina L. Romelus
53
54 Commissioner—Joe Casello
55
56 VOTE 3 O
57
58 ATTEST:59 1 -
i •rtes
60 (J
61 Ju " A. Pyle, CMC n ea
62 C&y Clerk r < ?`
63
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64 (Corporate Seal) '« * max''
65
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FIRST AMENDMENT TO VENDOR SERVICES AGREEMENT BETWEEN
BILL2PAY, LLC AND THE CITY OF BOYNTON BEACH
THIS FIRST AMENDMENT entered into this day of , 2017, by and between:
THE CITY OF BOYNTON BEACH, FLORIDA, a Florida municipal corporation, with a
business address at 100 E. Boynton Beach Boulevard, Boynton Beach, Florida, (hereinafter referred
to as "CITY")
and
BILL2PAY, LLC, with a business address of 9428 Baymeadows Rd, Suite 600, Jacksonville,
Florida 32256, (hereinafter referred to as "VENDOR").
WITNESSETH:
WHEREAS, the parties hereto entered into an Agreement on August 1, 2016 to provide
complete back office services to produce paper and electronic utility bills, distribute those bills
through mail or electronic services, provide payment options for customers including lockbox
services with a Florida mailing address and provide staff a web based portal ("Agreement"); and,
WHEREAS, the Agreement will expire on July 31, 2019, and the parties desire to amend the
Scope of Services to include additional language.
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
herein, the City and Vendor agree as follows:
1. That the Agreement dated August 1, 2016, SECTION 2 "SCOPE OF SERVICES" is
amended to include the following language:
Vendor agrees to perform the services as outlined in RFP No. #074-2821-15/KTR and
incorporated herein: "Section 2-Project Information and Scope of Services and Section 3-
Technical Requirements" as responded to in the October 12, 2015 proposal of Vendor
both of which are incorporated herein. Vendor's response shall supersede the Scope of
Services and Technical Requirements found in the City's RFP, including with respect to
Vendor's response regarding section 3.2.4 Electronic Bill Presentment General.
The City may also be interested in additional services at a later date to include invoice
printing, web presentment and electronic payment options meeting the same or similar
requirements listed in this RFP for other City services including but not limited to public
safety fees and fines, building department fees, parks and recreation fees, and other
government activities based on vendor's quotations for the additional services.
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2: In the event of a conflict between the Agreement and this First Amendment, this First
Amendment shall control.
3. All terms and conditions of the Agreement, First Amendment and Exhibits thereto
which are not inconsistent herewith remain in full force and effect.
WITNESSETH:
ATTEST: CITY OF BOYNTON BEACH
By: By:
City Clerk City Manager
•
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APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
By:
City Attorney
By:
BILL2PAY, LLC
TITLE
DATE:
•
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r - (1 5
FIRST AMENDMENT TO VENDOR SERVICES AGREEMENT BETWEEN
BILL2PAY, LLC AND THE CITY OF BOYNTON BEACH
THIS FIRST AMENDMENT entered into this ,t day of 2017, by and between:
THE CITY OF BOYNTON BEACH, FLORIDA, 'a Florida municipal corporation, with a
business address at 100 E. Boynton Beach Boulevard, Boynton Beach, Florida, (hereinafter referred
to as "CITY ")
and
BILL2PAY, LLC, with a business address of 9428 Baymeadows Rd, Suite 600, Jacksonville,
Florida 32256, (hereinafter referred to as "VENDOR ").
WITNESSETH:
WHEREAS, the parties hereto entered into an Agreement on August 1, 2016 to provide
complete back office services to produce paper and electronic utility bills, distribute those bills
through mail or electronic services, provide payment options for customers including lockbox
services with a Florida mailing address and provide staff a web based portal ( "Agreement "); and,
WHEREAS, the Agreement will expire on July 31, 2019, and the parties desire to amend the
Scope of Services to include additional language.
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
herein, the City and Vendor agree as follows:
1. That the Agreement dated August 1, 2016 SECTION 2 "SCOPE OF SERVICES" is
amended to include the following language:
Vendor agrees to perform the services as outlined in RFP No. #074 - 2821- 15IKTR and
incorporated herein: "Section 2- Project Information and Scope of Services and Section 3-
Technical Requirements" as responded to in the October 12, 2015 proposal of Vendor
both of which are incorporated herein. Vendor's response shall supersede the Scope of
Services and Technical Requirements found in the City's RFP, including with respect to
Vendor's response regarding section 3.2.4 Electronic Bill Presentment General.
The City may also be interested in additional services at a later date to include invoice
printing, web presentment and electronic payment options meeting the same or similar
requirements listed in this RFP for other City services including but not limited to public
safety fees and fines, building department fees, parks and recreation fees, and other
government activities based on vendor's quotations for the additional services.
C:\ Users% Stanzionel )AppData\Local\Microsoft \Windows \Temporary Internet Files\ Content. IE5\ SATNOEVN \Amendment_to_Bill2Pay.doc
2: In the event of a conflict between the Agreement and this First Amendment, this First
Amendment shall control.
3. All terms and conditions of the Agreement, First Amendment and Exhibits thereto
which are not inconsistent herewith remain in full force and effect.
WITNESSETH:
ATTEST: CITY OF 0 O BEACH
B ,.. By.
G �
C y Clerk City Manager
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APPROVE AS AND
LEGAL FI IEN'
Y
By:
City Atorney C�7
By:
BILL21`AY, LLC
TITLE
DATE: � � l
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