R17-106 1 RESOLUTION NO. R17-106
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA,APPROVING AND AUTHORIZING THE CITY
5 MANAGER TO SIGN AND APPLY FOR A GRANT FROM
6 1 THE SOLID WASTE AUTHORITY FOR A ROLLING
7 GREEN GATE PROJECT; AND PROVIDING AN
8 EFFECTIVE DATE.
9
10
11 WHEREAS, on October 5 the Solid Waste Authority released a Blighted and
12 Distressed Property Clean-up and Beautification Grant Application; and
13 WHEREAS, the grant is intended to assist in the clean-up and beautification of
14 distressed, blighted or otherwise impacted properties; and
15 WHEREAS,the grant is offered as an incentive to improve the quality of the life and
16 provide a safer,healthier and more aesthetically pleasing environment for the residents;and
17 WHEREAS,the Public Works Department project eligible for the grant consists of
18 installing an industrial gate on the Rolling Green Dumpster site which will make the site
19 more secure and prevent fly dumping, graffiti and theft of City owned trash cans.
20 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF
21 THE CITY OF BOYNTON BEACH, FLORIDA,THAT:
22
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26 Section 2. The City Commission approves and authorizes the City Manager to
27 sign and apply for a grant from the Solid Waste Authority for a Rolling Green Gate Project.
28 Section 3. This Resolution shall become effective immediately upon passage.
29
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30 PASSED AND ADOPTED this 7th day of November, 2017.
31
32
33 CITY OF BOYNTON BEACH, FLORIDA
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35 YES NO
36
37 Mayor— Steven B. Grant
38
39 Vice Mayor—Justin Katz
40
41 Commissioner—Mack McCray
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43 Commissioner—Christina L. Romelus
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45 Commissioner—Joe Casello
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47
48 VOTE 5C)
49
50 ATTEST:
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52
53 ,iadi I J Ai
54 Ju..f A. Pyle, CM /
55 Ci Clerk
56
57
58
59 (Corporate Seal)
60 x
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444 ,
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SOLID WASTE AUTHORITY
BLIGHTED AND DISTRESSED PROPERTY CLEAN-UP
AND BEAUTIFICATION GRANT APPLICATION
Issue Date:
October 5, 2017
THE SOLID WASTE AUTHORITY OF PALM BEACH COUNTY
7501 NORTH JOG ROAD
WEST PALM BEACH, FLORIDA 33412
(561) 640-4000
Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
TABLE OF CONTENTS
1.0 Introduction 3
1.1 General Background 3
1.2 Solid Waste Authority Objectives 3
1.3 Eligibility Requirements 3
2.0 Application Process 5
2.1 Process Overview 5
2.2 Application Deadline 5
2.3 Application Instructions 6
2.4 Award 8
2.5 Review Criteria 9
2.6 Other 9
Forms
Application Checklist 11
Application Form 12
Sample Budget Form 13
Budget Form 14
Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
1.0 INTRODUCTION
1.1 GENERAL BACKGROUND
The Solid Waste Authority of Palm Beach County ("Authority") is the
governmental agency responsible for providing an economical and
environmentally conscious integrated Solid Waste Management System
for Palm Beach County, Florida. The Authority provides solid waste
disposal and recycling services and programs to the County's 1.4 million
residents and businesses.
1.2 OBJECTIVE:
The Solid Waste Authority of Palm Beach County ("Authority") Governing
Board has allocated $500,000 for grants for the 2017-2018 fiscal year. This
grant is intended to assist in the cleanup and beautification of distressed,
blighted or otherwise impacted properties within both the unincorporated
and incorporated areas of Palm Beach County. This grant is offered as an
incentive to improve the quality of the life and provide a safer, healthier
and more aesthetically pleasing environment for the residents.
Therefore, the Authority is requesting Municipalities, Community
Development or Redevelopment Districts, Special Districts or other
Governmental Entities ("Applicants") to submit application packages for
projects that meet the criteria to qualify for grant funding, and for which
the Applicant would like to receive grant funding.
1.3 ELIGIBILITY REQUIREMENTS:
A. Eligible Projects:
The property must be under the ownership and control of the Applicant.
Also, to be considered for this grant program, projects must be located in
Palm Beach County, visible, accessible and beneficial to the surrounding
community, capable of being completed within twelve (12) months, and
the property should be:
• Distressed or blighted with/without derelict or damaged structures,
or with structures requiring maintenance or repairs; or
• Subject to trespass or illegal entry; or,
• Subject to chronic illegal dumping or littering; or,
• Otherwise eligible at the discretion of the Authority.
B. General Requirements:
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Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
1. Entities may apply for multiple projects. However, funding is approved
on an annual basis by the Authority Board and no guarantee of future
funding of projects is provided for additional years. Subject to availability
of funds, the Authority reserves the right to conduct multiple application
periods.
2. Examples of Projects and activities that would qualify:
• Recycling, hauling and disposal costs associated with the
demolition of derelict/abandoned structures;
• Recycling, hauling and disposal costs associated with land
clearing/landscape improvement projects;
• Recycling, hauling and disposal costs associated with litter
cleanup of land and waterways;
• Recycling, hauling and disposal costs associated with vacant lot
cleanup;
• Projects or Activities that mitigate illegal dumping, including
lighting, fencing and gate installation.
• Costs of other beautification, cleanup or maintenance projects
that may be approved.
3. Examples of Projects and activities that would not qualify:
• Projects on private property;
• Projects with incomplete applications;
• Projects on property without the property owner's consent;
• Projects that otherwise have a dedicated funding source (e.g.,
road and bridge projects);
• Projects that lack a significant recycling and/or solid waste
management (hauling and disposal) component.
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Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
2.0 APPLICATION PROCESS
2.1 Process Overview
This application process is not a procurement. The purpose of this process is
to provide an opportunity for Municipalities, Community Development or
Redevelopment Districts, Special Districts or other Governmental Entities
within Palm Beach County ("Applicants") to receive a grant from the Solid
Waste Authority of Palm Beach County ("Authority") for funds to assist in the
cleanup or beautification of distressed, blighted or otherwise impacted
properties within their jurisdiction.
Applications received through this process will be reviewed, and subject to
available funding, applicants may be awarded a Grant under the program.
The Authority, in its sole discretion, will determine which projects will receive
grant funding and the amount of that funding.
The Authority is pleased to offer assistance in the preparation of your
Application. Applicants seeking assistance may contact John Archambo,
Director of Customer Relations, at (561) 697-2700, extension 4725.
2.2 Application Deadline
The Authority requests that applications be submitted no later than 5:00 p.m.
E.S.T. on November 9, 2017 via mail, email or hand delivered. Late
applications may not be accepted. Subject to availability of funding, the
Authority may conduct additional application periods.
Applications shall include the attached application and all requested
supporting information. Incomplete applications will be rejected. The
Applicant shall provide sufficient background on the projects to allow the
Authority to determine eligibility for the grant program. The Applicant shall
identify the means and methods by which the project will be accomplished
and an estimate of the total cost necessary to accomplish the project.
Applications shall be submitted to:
By Mail or Hand Delivered: Customer Information Services
Solid Waste Authority of PBC
Director of Customer Relations
7501 N. Jog Road
West Palm Beach, FL 33412
By Email: jarchambo@swa.orq
Email Subject Line: 2018 Blighted Property Grant Application
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Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
2.3 Application Instructions
General Information
The Applicant must be a governmental entity as defined in
Section 1.2. Applicant shall complete and return the Blighted
Property Grant Application provided on Page 12 and all other
information requested, including a requested Grant amount. This
amount should, together with any other funding identified, be
sufficient to accomplish the project. In addition to Grant funds
requested, the Applicant should identify in Section VII of the
Application any other sources of funding committed to the project
and the value of in-kind or force account labor, materials and
services to be provided by entities other than the Authority using
the Budget Form provided or a reasonable equivalent. The
Authority reserves the right to offer a lesser amount to the
Applicant.
II. Description of the Project
Applicant shall provide a description of the objective for the project and
the end state of the property at the completion of the project. Also,
identify the potential benefits to the community adjacent to the property
and at large; provide a description of any activity to recycle wastes
produced by the project; and, identify the solid waste hauling and disposal
activities associated with the project. The Applicant shall clearly
demonstrate that the project meets the eligibility criteria.
If the work will be accomplished through the use of contractors, the
method of procurement of contractor services should be identified. If
force account labor of the Applicant will be used for all or part of the
project, the tasks proposed to be undertaken by force account labor
should be identified. If volunteer services are proposed to be used for any
part of the project, the Applicant should identify the agencies or
organizations which may serve as a source of volunteers and provide
documentation of their commitment to provide those services. The
general scope of activities that may be undertaken by volunteers should
be identified.
III. Estimated Timeframe for Completion
The Applicant shall identify the timeframe for completion, including the
project initiation date and the project completion date. If a competitive
procurement will be part of the project, an estimate of the process time
should be provided. Any approved grant will be paid out in phases
beginning with the actual start of the project (e.g., Notice of
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Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
Commencement, Construction Start, Contractor Mobilization, or other
milestone as defined in the Interlocal Agreement that the parties will enter
into) and ending with final completion.
IV. Project Schedule
Applicant shall provide a project schedule in the format provided below to
include the project start date and project completion date, and as
applicable, any other significant milestone dates related to for example,
permitting, design, procurement, and contractor mobilization.
Task Start Date Completion Date Entity Responsible
V. Project Location
Applicant shall provide the physical location/address of the property and
the Parcel Control Number. Applicant shall attach to the Application
photographs of the proposed project area, a plan or map depicting the
project area and the relationship to the surrounding
neighborhood/community. The photographs shall clearly demonstrate the
condition of the project area and the appearance of the project area as
viewed by the surrounding neighborhood/community.
VI. How Will the Project be Maintained
Applicant will be required to provide for the maintenance and upkeep of
the project, including as applicable watering, weeding, mowing, cleaning,
repairing, painting and refinishing. Applicant shall clearly identify how the
project, once complete, will be maintained to prevent it from reverting
back to its current state. Applicants that fail to properly maintain the
project shall be deemed ineligible for any future grants provided by the
Authority under this or any other future program offered by the Authority.
The Authority will require a commitment of resources in the form of
financial, force account labor, volunteers, or organizational
sponsors/partners to ensure that the project location does not revert back
to its current state. If volunteers or organizational sponsors/partners are
to be used, Applicant shall provide documentary evidence such as letters
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Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
of commitment from these organizations.
VII. Project Budget
Applicant shall provide a budget for the project identifying in as much
detail as possible the project tasks, estimated costs and sources of funding
for the project. It is not the Authority's intent to provide 100% of the
funding for a project, but rather to supplement other funding committed
to the project, including but not limited to governmental funding,
donations, force account labor, volunteer labor and other grants. If grant
funds will be obtained from other sources, please indicate if funds have
been obtained or the estimated date when funds will be received.
Applicant should use the attached form provided on Page 14 or a
reasonable equivalent. Please attach evidence of all sources of
funding/labor (governing board action, letters from community
organizations, etc.). Applicant will be required to track and report project
expenditures and status throughout the project as required in the
Interlocal Agreement that the parties will enter into.
2.4 Award:
A. The Authority anticipates to award grants to the Applicant(s) who submit
proposals judged by the Authority to be the most consistent with project
eligibility criteria in accordance with the Review Criteria.
B. The Authority reserves the right to negotiate a revised Grant amount price
with the awarded Applicant(s).
C. Neither acceptance nor approval of an Application constitutes an
agreement or a contract. Any grant funding provided pursuant to this
process will be provided in accordance with the terms and conditions of
an Interlocal Agreement.
D. The Authority intends to enter into Grant agreements in the form of an
Interlocal Agreement between the Authority and the Applicant. Grant
agreements shall be approved by the Authority Governing Board.
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Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
2.5 Review Criteria
Applications will be reviewed for completeness and compliance with the
eligibility and other requirements of the program. Applications will be
provided to the Authority Board for award. The Authority Board, in its sole
discretion, will determine which projects will receive grant funding and the
amount of that funding.
2.6 Other
A. All costs associated with the preparation of this Application are the sole
responsibility of the Applicant. In no event shall the Applicant have a
claim against the Authority, its staff or its consultants or agents for
reimbursement of any such costs or expenses.
B. The Applicant is responsible for obtaining all necessary permits and
approvals associated with the project.
C. The Applicant is solely responsible for the project. The Authority
assumes no responsibility or liability, other than providing the agreed
upon funding, for the conduct, completion and condition of the property
before, during or after project completion.
D. The Applicant will be expected to enter into an Interlocal Agreement with
the Authority that will represent the entirety of the Agreement between
the parties.
E. The Authority reserves the right to rescind funding in the event the
Applicant fails to execute the project or fails to secure the necessary
funds to fully execute the project.
F. The Authority reserves the right to offer multiple grants and to offer less
funding than requested by the Applicant in order to maximize the
county-wide benefit of the program.
G. This process is not a competitive procurement and is not subject to the
Cone of Silence provisions of the Authority Purchasing Manual. The
Authority reserves the right to meet with and communicate with
Applicants prior to the submittal deadline, after proposals are received
and after grant awards are announced.
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BLIGHTED AND DISTRESSED PROPERTY CLEAN-UP AND BEAUTIFICATION
GRANT APPLICATION
BEFORE SEALING YOUR APPLICATION MAKE SURE THE FOLLOWING ARE
INCLUDED
❑ 1. Description of the objective for the project and end state of the property at
completion of the project.
❑ 2. Timeframe for completion of the project.
❑ 3. Project schedule identifying all major activities.
❑ 4. Identification of the project location including the Parcel Control Number that clearly
documents ownership and control by the Applicant.
❑ 5. Photographs of the Project Area.
❑ 6. Plan or Map of the Project Area.
❑ 7. Discussion of the plan to maintain the project location upon completion.
❑ 8. Project Budget.
❑ 9. All other pertinent information for consideration.
❑ 10. Carefully read a//Documents, and properly complete and execute the Application Form.
(Failure to properly complete and sign this document may be cause for rejection of the
application)
❑ 11. Submit one (1) original and one (1) copy of your application to the Solid Waste
Authority prior to the application deadline. Applications submitted after the deadline
may be rejected.
10
Solid Waste Authority of Palm Beach County
Blighted Property Grant Application
General Information
1. Project Title:
2. Applicant Name:
(Governmental Entity)
3. Contact Person:
4. Telephone: Alternate #
5. Mailing Address:
6. Email Address:
7. Federal Tax Identification #:
8. Grant Amount Requested from SWA:
I certify that the above information is correct and that I am authorized to
submit this application.
Signature of Applicant:
Name of Applicant (printed):
Title: Date:
11
SAMPLE BUDGET FORM
Other Funding Sources
Materials Quantity Unit cost Sales tax Other Charges TOTAL Grant Request
Services Description (If any) Donations Private
Cash(a) (b) Grants(c) (d)
Sabal Palms 4 $75.00 $18.00 $20.00 $338.00 $50.00 $150.00 $138.00
Security lighting 1 $500.00 $30.00 $530.00 $530.00
Transport services 20 $150.00 $3,000.00 $3,000.00
Demolition services 1 $2,000.00 $2,000.00 $2,000.00
Insurance 1 $100.00 $100.00 $100.00 $0.00
Disposal services 20 $300.00 $6,000.00 $6,000.00
TOTALS $11,968.00 $0.00 $50.00 $250.00 $11,668.00
$11,668.00
Total Grant Request(d)
Total Project Cost(a+b+c+d) $11,968.00
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BUDGET FORM
Other Funding Sources
Materials/Services Quantity Unit Sales Charges TOTAL Grant
Description cost tax (If any) Cash Donations Private Grants Request
(a) (b) (c) (d)
Page X13
TOTALS
Total Grant Request(d)
Total Project Cost(a+b+c+d)
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