Agenda 05-02-17The City of
Boynton Beach
City Commission Agenda
Tuesday, May 2, 2017, 6:30 PM
Commission Chambers
100 E. Boynton Beach Blvd., Boynton Beach, FL 33435
Regular City Commission Meeting
Boynton Beach City Commission
Mayor Steven B. Grant (At Large)
Vice Mayor Justin Katz (District 1)
Commissioner Mack McCray (District 11)
Commissioner Christina L. Romelus (District III)
Commissioner Joe Casello (District IV)
Lori LaVerriere, City Manager
James Cherof, City Attorney
Judith A. Pyle, City Clerk
*MISSION*
To create a sustainable community by providing exceptional
municipal services, in a financially responsible manner.
www. boynton- beach. org
Page 1 of 237
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITYOF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order
of business conducted at the meeting. The City Commission will not take action upon any matter,
proposal, or item of business, which is not listed upon the official agenda, unless a majority of the
Commission has first consented to the presentation for consideration and action.
• Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
• Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
• Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by
either a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings,
Public Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
• Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
• Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction
of the Commission - Time Limit - Three (3) Minutes
• Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda
after a motion has been made and properly seconded, with the exception of Consent Agenda Items that
have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time
Limit - Three (3) minutes
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote
of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton
Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of
every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due
to Holidays/Election Day).
Page 2 of 237
1. OPENINGS
A. Call to Order - Mayor Steven B. Grant
I nvocation
Pledge of Allegiance to the Flag led by Commissioner Casello
Roll Call
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. OTHER
A. Informational items by Members of the City Commission
3. ANNOUNCEMENTS, COMMUNITY& SPECIAL EVENTS & PRESENTATIONS
A. Proclaim May 7-13, 2017 as Municipal Clerks Week. Judith A. Pyle, City Clerk of Boynton
Beach will be present to accept the proclamation.
B. Proclaim May 2017 as National Mental Health Month. Boynton Beach Mental Health Committee.
C. Proclaim the month of May as National Mental Health Awareness Month.
Katherine Murphy, Director of Programs NAMI/PBC will be present to accept the proclamation.
D. Proclaim the week of May 14, 2017 as Water Reuse Week. Laura R. Corry, Regional
Representative with South Florida Water Management District will be present to accept the
proclamation.
E. Proclaim May as National Drowning Prevention Month. Amy Blackman Recreation Superintendent
of Boynton Beach will be present to accept the proclamation.
F. Presentation by Eleanor Krusell, Public Information Manager, highlighting
Communications/Marketing operations for the City.
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the
discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level
of business coming before the City Commission)
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on City advisory boards.
The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu)
openings exist:
Arts Commission: 1 Alt
Page 3 of 237
Building Board of Adjustments & Appeals: 2 Reg and 2 Alts
Library Bd: 2 Regs
Recreation & Parks Bd: 2 Alts
Senior Advisory Bd: 2 Alts
6. CONSENTAGENDA
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments
A. PROPOSED RESOLUTION NO. R17-045 - Authorize the City Manager to sign the proposal,
dated April 25, 2017 with Stantec Consulting Services for Advisory Consultant Services for the
Town Square Redevelopment project during Phase I planning for an amount not to exceed
$90,000, in accordance with RFQ No. 017-2821-14/DJL, General Consulting Services Contract,
Scope Category D awarded by Commission on July 1, 2014.
B. Approve funding in the amount not to exceed $12,000 for a Commercial Rent Reimbursement
Grant and an amount not to exceed $15,000 for a Commercial Interior Build -Out Grant to Non -
Prophet Brewing Company, 2910 NW Commerce Park Drive, Boynton Beach, FL 33426.
C. Approve a $3,000 donation to the 211 Helpline from the Law Enforcement Trust Fund to support
their crisis hotline and community helpline.
D. Approve utilizing the St. Johns County School District vendor agreement with U.S. Water
Services Corporation (RFP 2014-20) in the amount of $89,200 for water and wastewater operation
and management services thru September 30, 2017. St. Johns County School
District procurement process satisfies the City's competitive bid requirements.
E. Approve an increase to Purchase Order No. 170835 with Pantropic Power for the rental of a
1,000 kilowatt (KW) backup emergency generator and cables at the East Water Treatment Plant
for a monthly cost of $9,066.00 for an additional six (6) months, increasing the purchase order
from $16,901.00 to $71,297.00.
F. Accept the Fiscal Year 2016-2017 Budget Status Report of the General Fund and the Utilities
Fund for the six (6) month period ended March 31, 2017.
G. Approve the minutes from the Regular City Commission meeting held on April 18, 2017.
7. BIDS AND PURCHASES OVER $100,000 - None
8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local Planning
Agency and City Commission.
A. PROPOSED ORDINANCE NO. 17-010 - SECOND READING - PUBLIC HEARING -
Approve Nurse 1 Future Land Use Map Amendment from High Density Residential (HDR) to
Local Retail Commercial (LRC). Agent: Bradley D. Miller of Miller Land Planning, Inc. for CM&J
Boynton Properties, LLC, property owner.
B. Approve New Site Plan request for a one-story, 2,338 square foot office building and related site
improvements on property located on the east side of SE 3rd Street, one lot north of SE 23rd
Avenue. Applicant: Bradley Miller, Miller Land Planning, Inc. (Tabled to May Z 2017 to
correspond with the 2nd Reading of the Land Use Amendment application.)
10. CITY MANAGER'S REPORT -None
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11. UNFINISHED BUSINESS - None
12. NEW BUSINESS - None
13. LEGAL - None
14. FUTURE AGENDA ITEMS
A. Monthly Departmental Presentations:
I TS/GIS - June, 2017
Public Works - July, 2017
B. The Commission has scheduled a Public Input - Budget Workshop on:
Tuesday, May 30, 2017 @ 6:30 P.M. in the City Commission Chambers
C. July 5, 2017 Commission Meeting has been cancelled.
D. Budget workshops for the FY 17/18 budget are scheduled in the Library Program Room on the
following dates and times:
Monday, July 17, 2017 @ 5:00 P.M.
Tuesday, J my 18, 2017 @ 10:00 A. M.
Wednesday, July 19, 2017 @ 2:00 P.M.
E. Proposed Medical Cannabis Dispensary Ordinance - 6/20/17
F. Draft workforce housing ordinance for discussion - 6/20/17
15. ADJOURNMENT
NOTICE
IFA PERSON DECIDES TO APPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING, HE/SHE WILL NEEDA RECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HUSHE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON
WHICH THEAPPEAL 1S TO BE BASED. (F. S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA
DISABILITYAN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, ORACTIVITY
CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERKS OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS
PRIOR TO THE PROGRAM ORACTIVITY IN ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST.
ADD1TIONALAGENDA ITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THE C1TYS WEB SITE
INFORMATION REGARDING 1TEMSADDED TO THEAGENDA AFTER IT 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED
FROM THE OFFICE OF THE CITY CLERK.
Page 5 of 237
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION:
Call to Order - Mayor Steven B. Grant
I nvocation
Pledge of Allegiance to the Flag led by Commissioner Casello
Roll Call
Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Non -budgeted
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
1.A.
OPENING ITEMS
5/2/2017
Page 6 of 237
Department
City Clerk
Reviewer
vim=
Action
WITAMIN,
D ate
II EN 9 RE MIS TRI
Page 7 of 237
2.A.
OTHER
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
REVIEWERS:
Department
City Clerk
Reviewer Action Date
Pyle, Judith Approved 3/14/2017 ® 3:47 HM
Page 8 of 237
REQUESTED ACTION BY COMMISSION:
Proclaim May 7-13, 2017 as Municipal Clerks Week. Judith A. Pyle, City Clerk of Boynton Beach will be
present to accept the proclamation.
EXPLANATION OF REQUEST:
To recognize the vital and appreciated services performed by Municipal and Deputy Clerks in serving the
changing needs of their communities.
Municipal Clerks Week was initiated in 1969 by IIMC and is endorsed by all of its members throughout the
United States, Canada and 15 other countries. In 1984 and in 1994, Presidents Ronald Reagan and Bill
Clinton, respectively, signed a Proclamation officially declaring Municipal Clerks Week the first full week of
May and recognizing the essential role Municipal Clerks play in local government.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES: Not to Proclaim May 7-13 2017 as Municipal Clerks Week
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type Description
D Proclamation Proclamation
Page 9 of 237
REVIEWERS:
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
D ate
4/26/2017 ® 1:17 PM
4/26/2017 ® 1:20 PM
4/27/2017 ® 3:47 PM
Page 10 of 237
Proclamation
WHEREAS, The Office of the Municipal Clerk, a time honored and vital part of local government exists
throughout the world, and the Office of the Municipal Clerk is the oldest among public servants, and
WHEREAS, The Office of the Municipal Clerk is the oldest among public servants and:
WHEREAS, The Office of the Municipal Clerk provides the professional link between the citizens, the
local governing bodies and agencies of government at other levels, and
WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality,
rendering equal service to all; and
WHEREAS, The Municipal Clerk serves as the information center on functions of local government and
community; and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of
the Municipal Clerk through participation in education programs, seminars, workshops and the annual
meetings of their state, provincial, county and international professional organizations.
WHEREAS, It is most appropriate that we recognize the accomplishments of the Office of the Municipal
Clerk.
NOW, THEREFORE, I, Steven B. Grant, Mayor of the City of Boynton Beach, does recognize the week of
May 7 through May 13, 2017, as:
Municipal Clerks Week
and further extend appreciation to our Municipal Clerk, Judith A. Pyle, and to all Municipal Clerks for the
vital services they perform and their exemplary dedication to the communities they represent.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton
Beach, Florida, to be affixed at Boynton Beach Florida, this 2nd day of May 2017.
Steven B. Grant, Mayor
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
Page 11 of 237
3.B.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: Proclaim May 2017 as National Mental Health Month.
Boynton Beach Mental Health Committee.
EXPLANATION OF REQUEST:
The Boynton Beach community has access to coordinated and integrated networks of behavioral health
services and supports that enhance mental health, wellness and quality of life.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Non -budgeted
ALTERNATIVES: Not to proclaim May 2017 as National Mental Health Month
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Proclamation
REVIEWERS:
Department
City Clerk
Finance
City Manager
Reviewer
Pyle, Judith
Howard, Tim
LaVerriere, Lori
Description
Proclamation
D ate
4/26/2017 - 10:52 AM
4/26/2017 - 11:07 AM
4/27/2017 - 3:35 PM
Page 12 of 237
Page 13 of 237
ProcCamatibn
WHEREAS, mental illness is recognized as a prevalent health problem in America, exceeding
cancer, lung disease, heart disease and obesity combined, and early diagnosis and treatment
can enable most individuals to recover and lead productive lives; and
WHEREAS, one in four adults in Palm Beach County, as well as 21 percent of children and youth
have mental illness and nearly half of those suffer from two or more conditions simultaneously,
including schizophrenia, bipolar disorder, substance abuse and depression which may result in
joblessness, domestic violence, homelessness, absenteeism, divorce, bullying, school dropouts
and suicide; and
WHEREAS, all of us must strive to start the conversation to remove the fear and
misunderstanding around mental illness and its treatment so that those with a mental disorder
can take action to get the help they need; and
WHEREAS, advocates and elected officials in South County have proclaimed mental health a
priority and have combined efforts to provide leadership and assistance to break the silence
throughout Palm Beach County through the Action Alliance on Mental Health; and
WHEREAS, every citizen shares the burden of mental health problems and has a responsibility to
recommit our community to increasing awareness and understanding of mental health, the
steps our citizens can take to protect their mental health, and the need for early identification
and accessible services for all people struggling with mental illness
NOW, THEREFORE, in recognition of the efforts of the Boynton Beach Mental Health Committee
to promote mental health education and awareness in the community, I, Steven B. Grant, by
virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby
proclaim May 2017 as:
National Mental Health Month
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
Boynton Beach, Florida, to be affixed at Boynton Beach, Florida the 2nd day of May,
Two Thousand and Seventeen.
Steven B. Grant, Mayor
ATTEST:
City Clerk
Page 14 of 237
REQUESTED ACTION BY COMMISSION:
Proclaim the month of May as National Mental Health Awareness Month.
Katherine Murphy, Director of Programs NAMI/PBC will be present to accept the proclamation.
EXPLANATION OF REQUEST: NAMI, the National Alliance on Mental Illness, is the nation's largest
grassroots mental health organization dedicated to building better lives for the millions of Americans affected
by mental illness. What started as a small group of families gathered around a kitchen table in 1979 has
blossomed into the nation's leading voice on mental health. Today, we are an association of hundreds of local
affiliates, state organizations and volunteers who work in your community to raise awareness and provide
support and education that was not previously available to those in need. - See more at:
http://www.nami.org/About-NAMI#sthash.ZUfODIdW.dpuf
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Non -budgeted
ALTERNATIVES: Not to proclaim the month of May National Mental Health Awareness Month.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Proclamation Proclamation
REVIEWERS:
Page 15 of 237
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
D ate
4/26/2017 ® 1:20 PM
4/26/2017 ® 1:21 PM
4/27/2017 ® 3:42 PM
Page 16 of 237
WHEREAS, mental health is essential to everyone's overall health and well-being; and
WHEREAS, everyone experiences times of stress and struggle in their lives; and
WHEREAS, one in four adults and one in five youth ages 13-18 experience serious mental illness; and
WHEREAS, 60 % of adults and 50 % of youth do not receive the treatment necessary for their mental health
needs due to limited or no knowledge of the need, barriers to care, or fear and shame; and
WHEREAS, community understanding and available supports and services can greatly impact a person's
ability to handle their stress and struggle and move forward; and
WHEREAS, promoting mental health and wellness leads to higher overall productivity, better educational
outcomes, lower crime rates, stronger economies, lower health care costs, improved family life, improved
quality of life and increased lifespan; and
WHEREAS, each business, school, government agency, healthcare provider, organization and citizen shares
accountability for the community's mental health needs and has a responsibility to promote mental wellness and
support prevention efforts; and
WHEREAS, the City of Boynton Beach alongside NAMI Palm Beach County recognizes the impact of
awareness and education, access to services and acceptance of the importance of mental health and well-being
to a person's overall success;
NOW THEREFORE, I, Steven B. Grant, Mayor of the City of Boynton Beach, Florida, do hereby proclaim
the month May 2017 as:
Mental Health Awareness Month
and we the City will stand with the nation in recognizing May as "Mental Health Awareness Month" hereby
committing to focusing on the mental health needs of our citizens and encouraging conversation and
collaboration to counteract the stigma and barriers to services.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach,
Florida, to be affixed at Boynton Beach, Florida, the 2nd day of May, Two Thousand Seventeen.
Steven B. Grant, Mayor
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
Page 17 of 237
REQUESTED ACTION BY COMMISSION: Proclaim the week of May 14, 2017 as Water Reuse
Week. Laura R. Corry, Regional Representative with South Florida Water Management District will be present
to accept the proclamation.
EXPLANATION OF REQUEST: Florida Water Reuse Week highlights the importance of Water Reuse—
the utilization of highly treated wastewater effluent for beneficial purposes—to the sustainability of Florida's
water supply and ecosystem. Water Reuse Week was first celebrated in Florida in 2007, the year after DEP's
Reuse Program was recognized by the EPA as a Leader in Water Efficiency. The Board of Trustees of
WateReuse Florida in partnership with Florida Water Environment Association and FDEP supported the
Florida's Governor in 2009 through 2013 in celebrating Florida Water Reuse Week around the third week in
May.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES: Not to proclaim the week of May 14, 2017 as Water Reuse Week.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
ATTACHMENTS:
Type Description
D Proclamation Proclamation
Page 18 of 237
REVIEWERS:
Department
Reviewer
Action
City Clerk
Pyle, Judith
Approved
Finance
Howard, Tim
Approved
City Manager
LaVerriere, Lori
Approved
D ate
"ANAGIM96251M
Page 19 of 237
prot&MlLatum
WHEREAS, safe, clean and sustainable water resources are essential to Florida's environment,
economy, citizens, and visitors; and
WHEREAS, although Florida's water supplies are finite, the state's population and need for
water resources continue to increase; and water reuse provides a means for conserving and
augmenting Florida's precious water resources and is key to the state's sustainable water future;
and
WHEREAS, Florida has established the encouragement and promotion of water reuse as state
objectives in Chapters 373 and 403, Florida Statutes, and
WHEREAS, Florida has risen to be the national leader in water reuse -- reusing 727 million
gallons of reclaimed water per day to conserve freshwater supplies and replenish our rivers,
streams, lakes, and aquifers; and
WHEREAS, Florida's permitted reuse capacity is almost 1.7 billion gallons per day (more than
65% of Florida's total permitted capacity for all domestic wastewater treatment facilities); and
WHEREAS, WateReuse Florida, the state section of the WateReuse Association, has proclaimed
the week of May 14, 2017 as Florida Water Reuse Week; and the City of Boynton Beach has
joined with WateReuse Florida, the Florida Department of Environmental Protection, and the
South Florida Water Management District in encouraging and promoting water reuse and
conservation; and
WHEREAS, the City of Boynton Beach has implemented a water reuse program and encourages
efficient and effective use of reclaimed water; and
NOW THEREFORE, I, Steven B. Grant, Mayor of the City of Boynton Beach, Florida, do hereby
proclaim the May 14-20, 2017 as:
WATER REUSE WEEK
the City of Boynton Beach is calling upon each citizen and business to help protect our precious
water resources by practicing efficient and effective use reclaimed water.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the Second Day of May, Two
Thousand Seventeen.
Steven B. Grant, Mayor
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
Page 20 of 237
3.E.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
5/2/2017
REQUESTED ACTION BY COMMISSION:
Proclaim May as National Drowning Prevention Month. Amy Blackman Recreation Superintendent of Boynton
Beach will be present to accept the proclamation.
EXPLANATION OF REQUEST:
The month of May is the beginning of warmer weather which brings a larger number of people to the water.
This brings an increase in drowning tragedies; therefore May is officially National Drowning Prevention
Month. Drowning is a leading cause of unintentional injury death worldwide, and the highest rates are among
children. Unfortunately, Florida leads the nation in drowning deaths in children between the ages of one and
four and Brevard County ranks 8th in the state. It takes less than thirty seconds for a child to drown.
Simple water safety steps can save lives. You should stay close, always be alert and watch your children at all
times. Seconds count so all parents, caregivers, and children should learn and practice survival swimming
skills, CPR and have life-saving equipment such as life rings and jackets available for use. You should use
barriers such as fencing, pool alarms, or covers. It is also important to avoid drain entrapments. Do not let
your children play or swim near drains or suction outlets.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES: Not to proclaim May as National Drowning Prevention Month
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Description
Page 21 of 237
REVIEWERS:
Department
City Clerk
Finance
City Manager
Reviewer
Pyle, Judith
Howard, Tim
LaVerriere, Lori
D ate
4/28/2017 ® 10:02 AM
4/28/2017 ® 10:22 AM
4/28/2017 ® 10:41 AM
Page 22 of 237
prot&MlLatum
WHEREAS, Drowning prevention Month was established through a collaborative effort across
the county to promote water safety and drowning prevention; and
WHEREAS, drowning is a leading cause of death and disability to children under the age of five;
and
WHEREAS, each year, near drowning accidents result in life-long disabilities; and
WHEREAS, the Department of Developmental Services and the Drowning Prevention
Foundation continue to raise awareness on this issue, and remind parents and care givers that
"kids are not drown proof'; and
WHEREAS, the month of May, has been identified as Drowning Prevention Month by the
National Drowning Prevention Alliance; and
WHEREAS, with temperatures on the rise, more people are heading out to enjoy summer
activities, many of which include water and swimming; and
WHEREAS, by becoming informed each of us can enjoy a fun and safe summer.
NOW THEREFORE, I, Steven B. Grant, Mayor of the City of Boynton Beach, Florida, do
hereby proclaim the month of May Two Thousand Seventeen as:
DROWNING PREVENTION MONTH
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 2nd day of May, Two
Thousand Seventeen.
Steven B. Grant, Mayor
ATTEST:
Judith A. Pyle, CMC
City Clerk
(Corporate Seal)
Page 23 of 237
3. F.
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: Presentation by Eleanor Krusell, Public Information
Manager, highlighting Communications/Marketing operations for the City.
EXPLANATION OF REQUEST. 5-10 minute Powerpoint presentation about the department
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Assistant City Manager
Finance
City Manager
Reviewer
Action
Date
Groff, Colin
Approved
4/27/2017 - 6:46 PM
Howard, Tim
Approved
4/27/2017 - 10:16 AM
LaVerriere, Lori
Approved
4/27/2017 - 3:51 PM
Page 24 of 237
5.A.
ADMINISTRATIVE
5/2/2017
REQUESTED ACTION BY COMMISSION:
Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following
Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings east:
Arts Commission: 1 Alt
Building Board of Adjustments & Appeals: 2 Reg and 2 Alts
Library Bd: 2 Regs
Recreation & Parks Bd: 2 Alts
Senior Advisory Bd: 2 Alts
EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for
vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission
members having responsibility for the appointment to fill each vacancy.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep
our Advisory Board full and operating as effectively as possible.
FISCAL IMPACT: Non -budgeted None
ALTERNATIVES: Allow vacancies to remain unfilled.
STRATEGIC PLAN: High Performing City Organization
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Description
Page 25 of 237
D Attachment
D Other
REVIEWERS:
Department
City Clerk
Reviewer Action Date
Pyle, Judith Approved 3/14/2017 ® 3:47 PM
Page 26 of 237
Arts Commission
II McCray Alt
Applicants
None
1 yr term to 12/17 Tabled (2)
Building Board of Adjustments and Appeals
I Katz Reg 3 yr term to 12/17 Tabled (2)
11 McCray Alt 1 yr term to 12/17 Tabled (2)
III Romelus Alt 1 yr term to 12/17 Tabled (2)
IV Casello Reg 3 yr term to 12/17 Tabled (2)
Applicants
None
Library Board
I Katz Reg 3 yr term to 12/17
II McCray Reg 3 yr term to 12/17
Applicants
None
Recreation & Parks Board
I Katz Alt
II McCray Alt
Applicants
Eric Ammon
Senior Advisory Board
III Romelus
IV Casello
Applicants
None
1 yr term to 12/17 Tabled (2)
1 yr term to 12/17 Tabled (2)
Alt 1 yr term to 12/17 Tabled (3)
Alt 1 yr term to 12/17 Tabled (3)
Page 27 of 237
Ili, Shaxia
From: ericammon <noreply@123contactform.com>
Sent: Thursday, April 27, 2017 9:16 AM
To: City Clerk
Subject: Advisory Board Appointment application
Today's date 04/27/2017
Name Eric Ammon
Gender Male
Phone number
9i4-924-0421
Address
3100 Fernwood Dr
Boynton Beach FL 33435
United States
Email
ericammon@grnail.com
Current occupation or, if
w:
retired, prior occupation
Executive
cr.
t
Education
Are you a registered voter?
Yes
Do you reside within the
Boynton Beach City limits?
Yes
rte:
a.
Do you own/manage a
business within City limits?
No
If "yes", name of business:
Are you currently serving
on a City board?
No
Have you served on a City
board in the past?
No
If "yes", which board(s) and when?
Have you ever been No
convicted of a crime?
If "yes", when and where?
Advisory Board Recreation & Parks Board
Personal Qualifications Owned and operated multiple franchises.
Years of professional advertising experience.
Currently organizes and runs private jet company with offices around the world.
Professional Memberships
Certification I, the applicant, hereby certify that the statements and answers provided herein
I
Page 28 of 237
are true and accurate. I understand that, if appointed, any false statements may
be cause for remoN al from a board.
The message has been sent from 76.108.76.48 (United States) at 2017-04-27 08:16:10 on Chrome 57.0.2987.133
Entry ID: 215
Referrer: www.boynton-beach.org/officials/recreation and parks board.php
Page 29 of 237
CONSENTAGENDA
5/2/2017
REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R17-045 -Authorize the
City Manager to sign the proposal, dated April 25, 2017 with Stantec Consulting Services for Advisory
Consultant Services for the Town Square Redevelopment project during Phase I planning for an amount not to
exceed $90,000, in accordance with RFQ No. 017-2821-14/DJ L, General Consulting Services Contract,
Scope Category D awarded by Commission on July 1, 2014.
EXPLANATION OF REQUEST. Stantec Consulting Services Inc. was approved to provide consulting
services to the City under the General Consulting Services contract. Stantec has expertise in providing these
services on Public -Private Partnership projects. These advisory consulting services are needed to
supplement current City staff to develop the Phase I product for this project.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted The funds for this proposal are utilizing the payment from the selected
development team of E2L Real Estate Solutions as specified in the Request for Proposals. The funds have
been received and have been placed into the budget for this use.
ALTERNATIVES: Utilize staff only to complete Phase I and stop other projects currently underway to
provide the time necessary for this project.
STRATEGIC PLAN: Energetic Downtown: Focal Point for Boynton Beach
STRATEGIC PLAN APPLICATION: The Town Square Redevelopment project was identified as a top
priority for the City Commission for the FY2016-2017 Strategic Plan
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Page 30 of 237
Type
REVIEWERS:
Department
Utilities
Finance
Utilities
Finance
Legal
City Manager
Description
Resolution approving proposal with Stantec
Consulting Services
Proposal
Reviewer
Action
Groff, Colin
Approved
Howard, Tim
Rejected
Groff, Colin
Approved
Howard, Tim
Approved
Swanson, Lynn
Approved
LaVerriere, Lori
Approved
D ate
4/26/2017 ® 12:45 PM
4/26/2017 ® 12:49 PM
4/26/2017 ® 1:29 PM
4/27/2017 ® 9:52 AM
4/27/2017 ® 4:35 PM
4/28/2017 ® 10:06 AM
Page 31 of 237
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
RESOLUTION NO. R17 -
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO SIGN A PROPOSAL DATED APRIL 25, 2017
WITH STANTEC CONSULTING SERVICES FOR ADVISORY
CONSULTANT SERVICES FOR THE TOWN SQUARE
REDEVELOPMENT PROJECT DURING PHASE I PLANNING
FOR AN AMOUNT NOT TO EXCEED $90,000; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Stantec Consulting Services, a company which falls under the General
Consulting Services Agreement dated July 1, 2014 (RFQ 017-2821-14/DJL), has expertise in
providing these services on Public -Private Partnership projects, which are needed to
supplement current City staff to develop the Phase I product for this project; and
WHEREAS, based upon the City's objectives and the selected developer for the
Town Square P3 Project, Stantec Consulting Services will help the City negotiate a
development contract in conjunction with the City's counsel and senior staff, and
WHEREAS, staff is recommending that the City Commission approve and authorize
the City Manager to sign the proposal dated April 25, 2017 with Stantec Consulting Services
for the Town Square Redevelopment Project during Phase I planning for an amount not to
exceed $90,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby approve and authorize the City Manager to sign a proposal dated April 25, 2017 with
CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\519CO5FO-E1 E2-4074-BAD8-8B49D66DB9A1\Boynton
Beach. 5495.1. Stantec _Consu Iti ng_Proposal_(Tovvn_Sq uare_Phase_I)_Reso. doc
Page 32 of 237
30 Stantec Consulting Services for the Town Square Redevelopment project during Phase I
31 planning for an amount not to exceed $90,000.00, a copy of which is attached hereto as
32 Exhibit "A".
33 Section 3. This Resolution shall become effective immediately upon passage.
34 PASSED AND ADOPTED this day of 2017.
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51 ATTEST:
52
53
54
55 Judith A. Pyle, CMC
56 City Clerk
57
58
59
60 (Corporate Seal)
61
CITY OF BOYNTON BEACH, FLORIDA
Mayor — Steven B. Grant
Vice Mayor — Justin Katz
Commissioner — Mack McCray
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
VOTE
CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\519CO5FO-E1 E2-4074-BAD8-8B49D66DB9A1\Boynton
Beach. 5495.1. Stantec_Consu Iti ng_Proposal_(Tovvn_Sq uare_Phase_I)_Reso. doc
YES NO
Page 33 of 237
Stantec Consulting Services Inc.
5
tiStanteC777 S Harbour Island Boulevard, Suite 600, Tampa FL 33602
April 25, 2017
Project # 179801770
Mr. Colin Groff
Assistant City Manager
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Dear Mr. Groff:
Reference: Town Square P3 Project: Phase 1 Owner Advisory Services
In accordance with the terms and conditions of the consulting agreement between the City of
Boynton Beach (hereinafter referred to as the "City" or "Client") and Stantec Consulting Services,
Inc., (hereinafter referred to as "Consultant", "We" or "Stantec"), dated September 8, 2014, we are
pleased to provide this proposal in support of the Town Square P3 Project.
I have attached a scope and fee for your review and approval. We look forward to the opportunity
of working with you on this important project.
GENERAL DESCRIPTION OF PROJECT
Town Square has the potential to become the anchor of new downtown corridors for the City of
Boynton Beach along both Ocean Avenue and Boynton Beach Boulevard. Redevelopment can
trigger the long-term economic resilience of the City, both within the 16 acres of Town Square and
on adjoining properties. The City also seeks to upgrade civic infrastructure that is either obsolete or
planned for relocation, including City Hall, the Police Headquarters and a downtown fire station.
The strategy that the City has adopted to achieve revitalization and redevelopment is to use the
financial mechanism and creativity inherent in a Public -Private Partnership between the City of
Boynton Beach, the City of Boynton Beach Community Redevelopment Agency (CRA), and the
private development community.
Stantec has assisted the City in preparation of a two-part Request for Qualifications (RFQ), in
compliance with Florida Statute 287.05712 "Public-private partnerships", as a first step to selecting
a private developer for Town Square and the provision of needed public facilities to be located
within Town Square and upon other possible City -owned parcels, including a site on High Ridge
Road and another at Rolling Green. The RFQ has been issued and responses to RFQ Part I were
received and subsequently reviewed by the City. At that time the City selected a short list of three
developers who submitted additional information related to their potential development
intentions and deal structure as RFQ Part II. The City then selected a developer, E2L Real Estate
Solutions and is working to negotiate a development partnership contract that will best meet the
Page 34 of 237
April 25, 2017
Page 2 of 5
Reference: Town Square P3 Project
City's objectives. The City has asked Stantec to submit a follow up proposal to assist them further
defining the deal with the selected developer, E2L Real Estate Solutions and negotiating the
development contract. Scope of Services are as follows:
SCOPE OF SERVICES
A. Development Contract Negotiation
1. Work with City departments to provide programs, plans, and specifications to provide
guidance and help define the product that the Selected Developer, E2L Real Estate
Solutions will be responsible for providing.
2. Based upon the City's objectives and the Selected Developer, E2L Real Estate Solutions,
help the City negotiate a development contract in conjunction with City's counsel and
senior staff.
3. Review initial cost estimates and evaluate financial analysis.
4. Advise the City on Real Estate Terms and Financial Structure as necessary during the course
of the negotiation.
5. Assist the City departments with e -Builder Implementation as outlined below:
Phase 1: Discovery of Current State and Recommendations for Town Square P3 project
a. Stantec will meet with the City and review currently implemented e -Builder
configuration.
Review and Summarize Findings
b. Stantec will conduct discovery sessions to determine the needs of the Town Square
P3 Project in the context of e -Builder.
i. This includes but may not be limited to the following:
1. Project structure
2. Cost tracking
3. Automated business workflow processes
4. Schedule management
Page 35 of 237
April 25, 2017
Page 3 of 5
Reference: Town Square P3 Project
5. Issue tracking
6. Document Management
7. Reporting
8. Access Controls
fl. At the conclusion of the discovery process Stantec will provide a list of
recommendations for the City's approval before executing any updates to
the e -Builder system.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our then current hourly rates. Additional services we can provide include,
but are not limited to, the following:
1. RFP Development on behalf of the City for Owner's Representative and Program & Project
Management Services.
2. Based on discussions with Colin Groff, Stantec would like to pursue moving forward with
Phase 2 Owner Advisory / Program and Project Management Services for the Town Square
Redevelopment. Services are excluded from this proposal.
3. License fees and any software specific configuration costs (by eBuilder) are not included.
4. Phase 2: Discovery of Current State and Recommendations for Town Square P3 project
a. *Execute the configuration changes in the e -Builder system
b. Stantec can provide onsite training for system administrators and users if requested
by the City.
*Note - Stantec Recommends that configuration changes be made in accordance with
the "Program Management Plan".
5. Any services not specifically identified and described in the above Scope of Services.
SCHEDULE AND STAFFING
As discussed with Colin Groff, Phase 1 services are anticipated to take approximately 4-6 months
beginning May 2, 2017.
Page 36 of 237
April 25, 2017
Page 4 of 5
Reference: Town Square P3 Project
Project Team
Task A will be undertaken by Drew Leff (Principal in Charge), Zach Mariacher (Project Executive),
Alexandra Phillips (Project Manager), Eric Hjelle (Senior Controls Specialist) and Daniel Moscowitz
(Systems Implementation Manager) with input from Dave Walker and Brian Sirbovan, all from
Stantec's Programs and Business Solutions group.
FEE AND BILLING
Stantec will accomplish the services outlined in the scope of services for the fee structure as follows
plus expenses:
• Task A, above, will be performed hourly with a not to exceed (NTE) $90,000 (Ninety Thousand
Dollars) without approval.
Reimbursable Expenses are in addition to the fees above and include plans, reproductions, travel,
etc. Invoicing and payment will be in accordance with the terms and conditions of the consulting
agreement between the City of Boynton Beach and Stantec dated September 8, 2014 and shall
govern this agreement as applicable.
Fees and expenses will be invoiced monthly. Payment will be due within 30 days of the date on the
Stantec invoice. We will apprise the City of the budget status monthly to control expenditures.
If you concur with the foregoing and wish to direct us to proceed with the services, please execute
the enclosed copy of this letter agreement in the space provided and return. Fees and time stated
in this agreement are valid for sixty (60) days after the date of agreement by Stantec Consulting
Services, Inc.
Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter agreement.
Please contact me at 617.654.6039 if you have any questions.
Sincerely yours,
STANTEC CONSULTING SERVICES INC.
Drew Leff
Principal
Phone: (617) 654-6039
Fax: (617) 523-4333
Drew. Leff@stantec.com
Page 37 of 237
April 25, 2017
Page 5 of 5
Reference: Town Square P3 Project
cc. Zachary Mariacher
Agreed to this day of April, 2017
CITY OF BOYNTON BEACH
A Municipality
By:
(Print or Type Name)
Attest: Witness
(Print or Type Name)
Official Seal:
Page 38 of 237
M
CONSENTAGENDA
5/2/2017
REQUESTED ACTION BY COMMISSION:
Approve funding in the amount not to exceed $12,000 for a Commercial Rent Reimbursement Grant and an
amount not to exceed $15,000 for a Commercial Interior Build -Out Grant to Non -Prophet Brewing Company,
2910 NW Commerce Park Drive, Boynton Beach, FL 33426.
EXPLANATION OF REQUEST -
Non -Prophet Brewing Company, a new kombucha brewing company within the Boynton Beach city limits
submitted two applications for financial assistance to the Economic Development Division. The first
application is for $15,000 from the Commercial Interior Build -Out Grant Program and the second application
is for $12,000 from the Commercial Rent Reimbursement Program. The Commercial Interior Build -Out Grant
program offers financial assistance up to $15,000 to help offset upfront commercial remodel expenses
associated with starting up or expanding business operations. The Commercial Rent Reimbursement Grant
program offers financial assistance up to $12,000 in the form of rent payment reimbursement up to half of the
business's monthly rent or $1,000 per month, whichever is less. The applicant meets all program guidelines
required to be awarded funds from the Commercial Interior Build -Out and Rent Reimbursement Grants.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
As part of the City's Economic Development Program, incentives have been designed to provide financial
assistance to new and existing businesses during the critical first or expansion year of operation.
FISCAL IMPACT: Budgeted
A maximum of $27,000 from fund 001-2419-559-49-68. City will reimburse applicant on a quarterly basis.
ALTERNATIVES:
Modify funding amount or do not award.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant?
Grant Amount:
Page 39 of 237
ATTACHMENTS:
Type
FREWAM
lih�fflgy
REVIEWERS:
Department
Reviewer
Development
Grissom, Patsy
Development
Mack, Andrew
Development
Groff, Colin
Finance
Howard, Tim
Legal
Swanson, Lynn
City Manager
LaVerriere, Lori
Description
Commercial Rent Reimbursement Program
Application
Commercial Interior Build -Out Grant Program
Application
Action
Date
Approved
4/26/2017 ® 4:55 PIM
Approved
4/26/2017 ® 4:57 PIM
Approved
4/27/2017 ® 7:20 AM
Approved
4/27/2017 ® 9:02 AM
Approved
4/27/2017 ® 1:59 PIM
Approved
4/27/2017 ® 3:43 PIM
Page 40 of 237
2013/2014
City of Boynton Beach
1001 910141- 1", GO "INWIN
a blanCe Is 1p tw, ITTERZ inunins Witnin Y
s*[
first eighteen months of a multi-year lease. The maximum total reimbursement per business is
$12,000.00.
11. gaffitllittr � uir o�ent�
11AKA,
i. The business location must be within the City limits, in Commercial, Industrial "n
Suburban Mixed -Use districts, excluding those within the Community Redevelopme
Area (see attached map). I
2. The business must have or obtain a Business Tax Receipt to operate within the City of
Boynton Beach and Palm Beach County and must provide proof that the business is
properly licensed by all necessary level of government and professional agencies or
associ.,,' 0.
& A new business venture is defined as a company in operation for less than six months or
is relocating to Boynton Beach.
4. An existing business is defined as being in operation for more than six months at t
time of application. i
Page I of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
wwk�,hovnlon-bc
Initial
Page41 of 237
Subletting of the property by grant recent is prohibited. Violation will constitute repayment
the City grant funding. 0
AXIIIIJAWNIT
The following businesses are considered ineligible for assistance under the Commercial ReM
Reimbursement Program: i
a. Non-profit or not-for-profit entities
b. Businesses that employ less than two full-time equivalent W-2 employees or
1099 contracted employees.
c. Businesses who do not report employees' wages to the State of Department of
Revenue.
4L New businesses using a D/B/A that has been used by another business within
the past twelve (12) months.
Applicant must be a tenant and have a proposed or executed multi-year lease (two yel"
minimum). The commercial lease must define the landlord -tenant relationship and at minimu
provide the following information: I
A description of the space being rented including square footage and a drawing
the space.
Page 2 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-03 10
Phone 561-742-6350 Fax 561-742-63
MM
Page 42 of 237
• Description of utilities that the tenant is responsible for.
• Rental rate and deposits along with terms of lease and methodology for future rel
increases.
® Responsible party for interior and exterior repairs and/or improvements.
• Insurance requirements.
• Conditions/ability of lease termination.
• Consequences of default on the lease.
Rent reimbursements will not be paid until all construction has ended, certificate of use,
business tax receipt are issued (City and County), and the business in open for operation.
The City will issue reimbursement on a quarterly basis directly to the applicant for the monthly
rent payment made to the Landlord upon receipt and verification that the payment has been
cleared by the bank.
The re
the tenant an -ity
payment of rent at any time, or penalties incurred for the late arrival of payments by any party,
business entity or business owner.
MAN
7'2MM;MMWMWMMM=M='
Complete and signed application.
3. Copy of all business tax receipts (City and County).
4Copy of the corporate documents for the applying business entity.
5. Copy of executed or proposed multi-year commercial lease agreement.
6. Resume or qualifications including, experience and track records of ea
business owner describing prior experience. I
Page 3 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
Initialse/1\
Page 43 of 237
7. Two (2) years of corporate tax returns (for existing businesses only).
8. Two (2) years of personal tax returns for the principals/owners of a nj
business.
,b. List of jobs to be created including job descriptions, pay range and wee'
schedule. For existing businesses, provide a list of all current positions includi
job descriptions, pay range and weekly schedule.
10. For business expansion, a copy of design/floor plans and/or construction
opplal
associated with the prosed p
imrovements, indicating the existing a
proposed square footage size (expansion size must be minimum 30%
existing)
. . . . . . . . . . . .
TIN
1111
7107MIM117 70171171, It, 10
Rent Reimbursement payments will be reimbursed to grant recipient on a quarterly basis
beginning the first full month that the business is open for operations subsequent to City
Commission approval. A maximum of twelve (12) consecutive monthly rent payments will be
reimbursed to the approved applicant.
request for that quarters reimbursement payment along with:
1 . Written request for reimbursement.
2. Proof of rent payment (i.e. copies of the front and back of cancelled rent chec
for that quartees reimbursement or proof of direct deposit).
3. For W-2 eligible employees, timely Florida Department of Revenue Employe
Quarterly Report ig2T-_6
I for each consecutive quarter must be submifted.
or
For sole proprietorships, partnerships, s -corporations and 1099-MISC eligib
employees copies of all cancelled salary checks or proof of direct deposits fl
Page 4 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
Page 44 of 237
each full time/full time equivalent employee -for each month Wthin that specific
quarter
HAFTM, 11awl
Discontinuation of Payment — The receipt of past payments is no guarantee of fut
payments. The City retains the right to discontinue Rent Reimbursement payments at any ti
according to its sole and absolute discretion.
SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF
FUNDING
It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of t1l"
Grant Program Application and Guidelines.
Page 5 of 9
100 E. Boynton Beach Blvd
P.O.Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
r
"VX.
Initials
11--
Page 45 of 237
Existing B siness: Yes_2f,_ No Number of years In existence:
Ye o If yes, what additional programs re you applying for:
Are you receiving grant assistance from any other governmental agencies? Yea
0
If yes, it any aitionai grant sources and amounts:
Page 6 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
wvon=,bo _tai
Initials $a
Page 46 of 237
I give permission to the City or its agents to take photos of myself and business to be used
promote the program. i
I understand that if this application and the information furnished in support of the applicati
are found to be incomplete, it vAll not be processed. i
k mall
u
Program Application and Guidelines.
M
I'M
Princl pall Ownees Signature Date
Printed Name Title
Principal/Owner's Signature Date
Printed Name Title
Page 7 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
=Lb�2Msseklto-':" Initia1sc.
Page 47 of 237
R15y, "M I
individually.
C
STATE OF
COUNTY OF.�
(Notary seal/stamp)
MICHAELMANSUETO
MY COMMISSION # F 12127:58
31J
8
EXPIRES: May 20, 2018
Bonded Thru NotarY Public Underw kers
Page 8 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
wwwbovilton-bead.1.0-
Initial
Page 48 of 237
Program Application and Guidelines.
erty Owner'sS71nature —
Z=
STATE OF c—
COUNTY OF
Date
- /p
9EFORE ME, an officer duly authorized by law to administer oaths and take
(Notary seal/starrip)
MICHAEL MANSUETO
MY COMMISSION # FF 122758
`v EXPIRES: May 20, 2018
Bonded Th,u Notary Pubic Underwriters
Page 9 of 9
100 E. Boynton Beach Blvd
P.O. Box 3 10
Boynton Beach, FL 33425-03 10
Page 49 of 237
2013/2014
City of Boynton Beach
Commercial Interior B"ild-n-
The Commercial Interior Build -Out Assistance Program is designed to help facilitate the establishment
of new businesses and aide in the expansion of existing businesses within the City who are not
located in the Community Redevelopment Area. The program is designed to provide financial
assistance to new and existing businesses in the form of a subsidy intended to reduce a business's
initial costs associated with the construction and interior finishing of a new or expanding location.
Improvements must be permanent and stay with the building.
Businesses applying for financial assistance with the cost of interior build out must receive City of
Boynton Beach Development Department Building Division building permit approval. The City
reserves the right to approve or deny any Commercial Interior Build -Out Assistance Program
application and to discontinue payments at anytime if, in its sole and absolute discretion, it determines
that 6#A*-f0W6,1 "a#oCgz�t�
of the City.
The Commercial Interior Build -Out Program offers financial assistance in the form of a reimbursable
grant to the landlord or business owner for eligible expenses associated with the construction or
renovation of the interior elements of the commercial operating space. Items eligible for funding
under the program are limited to:
1 . Interior walls
2. Interior plumbing
3. Interior electrical system including lighti
I
4. HVAC system
ring
5. Floo
6. Fire and/or Burglar Alarm systems
7. Fire suppression systems
The Commercial Interior Build -Out Program funding may be budgeted annually by the City a
awarded on a first-come, first -serve basis. All applications are subject to City Commission approv
Making application to the program is NOT a guarantee of funding. I
Page I of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
mw—"�-boynt )n -beach cn
Initialso-ft
Page 50 of 237
I. Eligibility Reguirements
Applicants must meet all of the following requirements in order to be considered eligible to receive
grant funding under the Commercial Interior Build -Out Program:
1. The business location must be within the City limits, in Commercial, Industrial or Suburban
Mixed -Use districts, excluding those within the Community Redevelopment Area (see attached
map).
2. The business must provide proof that it is properly licensed by all necessary levels of
government, professional associations or agencies, including applications or business tax
receipts with the City of Boynton Beach and Palm Beach County.
3. A new business venture is defined as a company in operation for less than six months.
4. An existing business is defined as being in operation for more than six months at the time of
application.
5. An existing business must expand to occupy more than thirty percent (30%) of its current
square footage size. Verification of this threshold must be provided in the application package.
6. Applicant must own the building it plans to operate within or it must have an executed multi-
year lease (two year minimum).
7. Businesses must employ a minimum of two (2) full-time equivalent W-2 or 1099 contracted
employees whose wages are reported to the state and federal government; a position
occupied by the business owner may count toward one of the required job positions. For the
purposes of this grant, an FTE is defined as working a minimum of 2,080 annual hours at the
prevailing Federal minimum wage.
8. Applicants shall pay 10% above than Palm Beach County's average wage for all new FTEs
required to be created (1 per $5,000 in awarded grant funds). The hourly wage shall be
determined by the most recent available Census data or American Community Survey data.
Currently, the average per capita wage is $15.98/hour or $33,239 annually.
9. The applicant's Experian Consumer report must reflect an acceptable level of financial
stability, within the sole discretion of the City, as an eligibility requirement for funding_
The following businesses are considered ineligible for assistance under the Commercial Interior
Build -Out Program:
a. Businesses that employ less than two full-time equivalent W-2 employees or 1099
contracted employees.
b. Businesses who do not report employees' wages to the State of Florida Department of
Revenue.
c. New businesses using a DIB/A that has been used by another business within the past
twelve (12) months.
Page 2 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
www.boynton-beach.or
Initial�
Page 51 of 237
A commercial lease must define the landlord -tenant relationship and at minimum provide the following
information:
A description of the space being rented including square footage and a drawing of the
space.
Description of utilities that the tenant is responsible for.
Rental rate and deposits along with terms of lease and methodology for future rent
increases.
0 Responsible party for interior and exterior repairs and/or improvements.
0 Insurance requirements.
0 Ability to terminate.
0 Consequences of default on the lease.
f-UXAVel 1 1 I -eft! MdO7�WdL I I'll
and to �Iiscontinue paym-ents at any time if in its sole and absolute discretion it determines that thz
business will not further the goals and objectives established for the economic development of the
city.
. 0
-• t_,L7MJ[4]dW!]:4] — 0 1 1 1
Application Process - All applicants are strongly encouraged to meet with Development Departmenl
staff in order to determine eligibility before submitting an application. Funding requests will not be
considered until all required documentation is submitted to the City's Development Department.
Application packets must include the following documentation:
1. Completed and signed application /
2. Copy of the corporate documents for the applying business entity.
3. Copy of executed multi-year commercial lease agreement. --
4. Qualifications, experience and track records of business owners.
5. Two (2) years of corporate tax returns (for existing businesses only).
6. Two (2) years of tax returns for the owners of a new business.
Form (attached with this grant application) J
8. List of jobs to be created and filled including job descriptions, pay range and weekly schedule.
For existing businesses, provide a list of all current positions including job descriptions, pay
range and weekly schedule.
9. Copy of design and construction plans associated with the proposed im
provements. If an
existing business, indicate expansion area (30% or greater) on floor plan. V
10. Specific list (quotes) breaking down the use of the funds and providing the total cost of the
project. /
11. A minimum of four (4) Yx5" color "before" photos of the project. V/-
12. Proof of funds to complete the build -out. /
Page 3 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
Initialse
J�A
Page 52 of 237
Approval of Funding Request — Once eligibility is verified and all required documentation has been
submitted, City staff will present the funding request to the City Commission for approval. The City
Commission meets on the first and third Tuesday of each month. Applicant will be notified of the date
and time their application will be presented to the City Commission. It is recommended that the
Applicant attend the City Commission Meeting in order to answer any questions the Commission may
have regarding their application. City Staff will notify the applicant of approval or denial in writing.
Site Visits — Proof of required building permit(s) must be provided on site. City staff will conduct a site
visit before the reimbursement payment is made in order to verify that the business is in operation and
in compliance with the requirement of the building permit(s). Staff may also conduct unannounced
site visits periodically in order to ensure compliance with the terms of the grant agreement.
Initial Expense Reimbursement - This program is designed as a quarterly reimbursement grant.
That is, all work must be done and paid for by the Applicant, prior to the City's funds being released.
The City will provide quarterly reimbursements to the grantee upon submittal of a complete
Reimbursement Request package. The total monies expended by the grant applicant (up to a
maximum of $15,000) will be divided into four equal payments and released on a quarterly basis
following the Initial Reimbursement Request.
The property owner, or tenant if applicable, must complete the interior improvement project, obtain a
Certificate of Occupancy (CO) from the City of Boynton Beach and submit for reimbursement within
one hundred twenty (120) days of the grant award. Failure to complete the improvements within the
specified timeframe may result in the property owner, or tenant if applicable, losing the grant
reimbursement opportunity. Applicants may apply for only one ninety (90) day time extensions.
Once the work is completed the Initial Reimbursement Request shall be summarized in a
report and accompanied by proper documentation.
Proper documentation will consist of:
(1) Project accounting including invoices, receipts or other acceptable evidence of payment
from suppliers and licensed contractor(s) that have been marked "paid in full". Proposals
for "work to be completed" or "bids" are not considered proper documentation. Each item
will be supported by a canceled check showinq the face of the check, as well as the back
of the canceled check.
(2) Copy of Certificate of Occupancy/Completion for all permits related to this work.
(3) A release of lien signed by each licensed contractor.
(4) Copy of City and County Business Tax Receipts.
(5) Applicant shall warrant that all bills related to the Project are paid in full including, but not
limited to, all contractors, subcontracts, labor, materials, related fees and permits, and
(6) Applicant shall provide color digital "during" and "after' photos of the Project. Photos
should be from approximately the same position as the "before" photos submitted in the
Application and the "during" photos.
(7) For W-2 eligible employees, timely Florida Department of Revenue Employers Quarterly
ReportU( CT -6) for each consecutive quarter must be submitted.
For sole proprietorships, partnerships, s -corporations and 1099-MISC eligible employees
Page 4 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
ww w.boynton-beach.oi g
Initials
Page 53 of 237
copies of all cancelled salary checks or proof of direct deposits for each full time/full time
equivalent employee for each month within that specific quarter.
By submitting for reimbursement, the applicant warrants that all bills related to this project are paid in
full, including, but not limited to, all contractors, subcontracts, labor, materials, related fees and
permits.
rt;ME %%�,• _WdZTffXWff9_ - — I 'J -
the reporting requirement of providing the City with proof of employee wage reporting for the three
consecutive quarters following the Initial Reimbursement Request. This is to verify that the required
job positions are properly fulfilled and maintained. In order to receive quarterly funding after the Initial
Reimbursement Request grant applicant must submit a written request for that quarter's
• •. along with:
reimbursement, the al2l2licant forfeits that guarter's reimbursement.
zi
Grant funds will be reimbursed exclusively for approved work, approved change orders and only for
work that has been performed and paid for after the grantee has received notification that the Grant
Application has been approved by the City. Any work completed R�Z to receiving grant approval is
ineligible for •
The Commercial Interior Build -Out Assistance program may only be used one time in any five year
period for any one specific commercial unit or business entity. Businesses are limited to one
• Interior Build -Out Assistance Program award.
MATOW, V R -MM
�111:1 IT, 16*1 Lei # L, V:J OWK/1111/
It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program
Application and •"
Page 5 of 9
100 E. Boynton Beach Blvd
P,O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
B�Lvw__bo Lwm-bcachon., "'A
a _ InitialsC
Page 54 of 237
City of • . 2013/2014
Commercial Interior Build -Out Assistance Pro A lication
�' • r.
Applicant Name: C V
Affiliation withBusiness: %
Applicant Mailing dress: l
Business Name (D/B/A i applicable):
Current Business
Address: g Mgr
Phone: Fax:
Email: 0^c- t° g �_ _ ed I ##
Months/Years @ Current Location: MonthlyRent:
Do you have an executed lease agreement: Yes No
Landlord Name: ���.,
Landlord SSN/EIN:—
Landlord's MailingAddress: 6Z r) r
At-
_
New Business Address (if applicable): 2,9k
New Business to Boynton Beach: Yes J No Existing Business: Yes No
Number of years in existence
Square footage of existing space: Square footar of expansion:
Type of B usiness: Lir
Number of Employees: Hours of Operation:
Are you applying for grant assistance under any other program offered by the City: Yes No
If yes, what additional programs are you applying for? 9,
Are you receiving grant assistance from any other governmental agencies: Yes No
If yes, list any aditional grant sources and amounts:
Page 6 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 3 3425-03 10
Phone 561-742-6350 Fax 561-742-6357
www.bovnton-beach.orQ
Initial . _____
Page 55 of 237
1, the undersigned, applicant(s) certify that all information presented in this application, and all of the
information furnished in support of the application, is given for the purpose of obtaining a grant under
the City of Boynton Beach Commercial Interior Build -Out Program, and it is true and complete to the
best of the applicant(s) knowledge and belief. The applicant(s) further certifies that he/she is aware of
the fact that he/she can be penalized by fine and/or imprisonment for making false statements or
presenting false information. I further acknowledge that I have read and understand the terms and
conditions set forth and described in the City of Boynton Beach Commercial Interior Build -Out
Program Guidelines.
I understand that this application is not a guarantee of grant assistance. Should my application be
approved, I understand that the City may at its sole discretion discontinue subsidy payments at any
time if in its sole and absolute determination it feels such assistance no longer meets the program
criteria or is no longer benefiting the furtherance of the City mission.
I Ile PerTMUSFITIMIF—L y-ITTIMM-Ug-61 I y%V'dM CTMMss to De IseTfO—P-MMUM
the program.
I understand that if this application and the information furnished in support of the application are
found to be incomplete, it will not be processed.
is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program
/n Application and Guidelines.
M
Printed N—ame Title
Principal/Owner's Signature Date
Printed Name Title
�M*�* anature Date
Printed Name Title
Page 7 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
Initialo- _1\
Page 56 of 237
-kl to] F-1 I
Notary as to Principal/Owner's Signatures. Multiple Notary pages may be used if signing individually.
STATE OF
COUNTY OF��<(
BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements,
personally appeared r'kotskpkpc V\A0Ac1kj-s, who is personally
known to me or produced _C -7 DL as identification, and
acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it
and that the instrument is his/her act and deed.
IN WITNESS OFT FOREGOING, I have set my hand and official seal in the State and County
aforesaid on this C2 day of5 ,
V 6P M 20L�
(Notary seal/stamp)
Page 8 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
www.boynton-beugh.org Initials
Page 57 of 237
'IR
4.
Page 8 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
www.boynton-beugh.org Initials
Page 57 of 237
111161 P -I .11, 1 Ell
Application and Guidelines.
J16rd/Property Owner's Signature
A
STATE OF
COUNTY
I
/
f )IT 101 0 " 11 " R
Cwc C e- he is personally
personally appeared ic
known to me or produced as identification, and
and that the instrument is his/her act and deed.
aforesaid on this (�A
(Notary seal/stamp)
9 M� HAELMANSUETO
A, r
'0MMISSION # FF
ExPIRE& MaY 20�
Bowed Thru N�Mq
1V
30
ay of -�ij�-Ptv-Lr--,201(e
U -
Page 9 of 9
100 E. Boynton Beach Blvd
P.O. Box 310
Boynton Beach, FL 33425-0310
Phone 561-742-6350 Fax 561-742-6357
yvvcwy,bo
Page 58 of 237
CHECKLIST FOR RENT and/or BUILDOUT GRANT SUBMITTAL
Non -Prophet Brewing Company ❑ New Business ® Existing Business
Business Name
® Rent Reimbursement M Build Out Request
2910 NW Commerce Park Dr, Boynton Beach, FL 33426
Street Address
Chris Montelius I CHRISMONTELIUS@GMAIL.COM
Contact Name Email
786-300-8578 1786-300-8578
Phone# Cell#
DOCUMENTATION YES N/A COMMENTS
Complete & signed application
X
1
W9 Form
X
2
Business Tax Receipt — City
X
3
Business Tax Receipt — County
X
In the Process
4
Corporate Documents
X
5
Executed/Proposed Multi -Year
X
Commercial Lease Agreement
6
Resume or qualifications of all
owners
X
[describing experience & track record]
7
Two [2] years of Corporate Tax
Returns [existing businesses]
7
Two [2] years of Personal Tax
X
Returns [new businesses]
8
Jobs to be Created [new business]
Will hire new employees for a total of 3 fulltime
• Job Descriptions
X
workers
• Pay Range
• Weekly Schedule
8
Jobs Established [existing business]
• Job Descriptions
N/A
• Pay Range
• Weekly Schedule
9
BUSINESS EXPANSION
Design/floor plan and/or
construction plans associated
with proposed improvements,
N/A
indicating the existing and
proposed square footage size
[expansion size must be minimum 30%
of existing]
Ilan'! mon I mon
10
Additional information
Page 59 of 237
6.C.
CONSENTAGENDA
5/2/2017
REQUESTED ACTION BY COMMISSION: Approve a $3,000 donation to the 211 Helpline from the Law
Enforcement Trust Fund to support their crisis hotline and community helpline.
EXPLANATION OF REQUEST: This request is for a $3,000 donation to "Call 211 Helpline,
Help. Starts. Here". Call 211 Helpline serves as a resource for law enforcement officers when they are dealing
with members of the community who are suffering from substance abuse, depression, suicide, grief,
homelessness, or a domestic violence incident. Further, 211 Helpline handles calls that might otherwise
burden of 911 dispatchers thus, freeing them to concentrate on urgent police matters.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will have a positive impact, as the
Boynton Beach Police Department remains committed to building public trust and partnerships in the
community. This donation will aide in our endeavor to provide resources to the community through crime
prevention and public private partnerships
FISCAL IMPACT: Non -budgeted This donation should be drawn from account number 5000-590-04-25.
The current balance of this account is $63,429.62.
ALTERNATIVES: Do not provide a donation at this time.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
D Letter
Description
Letter from 211 Helpline
Page 60 of 237
REVIEWERS:
Department
Police
Finance
Legal
City Manager
Reviewer
Snow, Vanessa
Howard, Tim
Swanson L nn
D ate
4/13/2017 ® 11:25 AM
4/24/2017 ® 4:20 PM
4/25/2017 ® 4:36 PM
4/27/2017 ® 3:46 PM
Page 61 of 237
kwrmie Wo, CIAE
nd. , an uw U v �<.��s° As you know, 211 HelpLine is the local, non-profit crisis hotline and community helpline,
se,..�r
providing empathetic guidance, support and information, as well as crisis intervention
„,'h 'him, & v'Ir,' € V services to individuals in need. 211 HelpLine is a free and confidential service that is
V batf s accessible 24 hours a day, 7 days a week, 365 days a year by dialing three simple numbers,
��6s Fargo 2-1-1.
March 27, 2017
F , P11RIC, Rms
Last year we assisted nearly 90,000 callers in our five county service area. In Boynton
Conon Umn Rep $ n_._wx
Chief Jeffrey S. Katz
An,
Boynton Beach Police Department
:h;;c Fo;.
100 E. Boynton Beach Blvd.
xl-(.hail
Boynton Beach, FL 33435
6vory � £wom,,
assistance.
a"`x`dwAxlr.y.```
Tmasum'r
Dear Chief Katz,
kwrmie Wo, CIAE
nd. , an uw U v �<.��s° As you know, 211 HelpLine is the local, non-profit crisis hotline and community helpline,
se,..�r
providing empathetic guidance, support and information, as well as crisis intervention
„,'h 'him, & v'Ir,' € V services to individuals in need. 211 HelpLine is a free and confidential service that is
V batf s accessible 24 hours a day, 7 days a week, 365 days a year by dialing three simple numbers,
��6s Fargo 2-1-1.
The majority of 211 HelpLine's callers are facing the same issues that your officers
t £ ,,r encounter from citizens on a daily basis such as substance abuse, domestic violence,
,,rah t v Rgnrwnu__w depression, suicide, grief, and homelessness. 211 HelpLine serves as a resource for law
I A)m 1k;&,,h County enforcement officers when they are dealing with people who are experiencing these issues.
"nl� 3 `
mFurther, 211 HelpLine handles calls that might otherwise burden 9-1-1 dispatchers,
s ra;a ¢: x„ � alleviating some of the daily demand placed on your officers and freeing them to
Bov,,m,, °s. V
concentrate on urgent police matters.
In light of the work we do in support of your agency and the residents of Boynton Beach,
' d 1,1, "
sKiwe are asking for funding in the amount of $3,000 through the Department's Law
Enforcement Trust Fund.
Royal Rant
k; -r n V&' ew Thank you for your consideration of our request. Attached is a brief overview of our
: >rr��� a d .,ate Haat€,:
=t:a agency's services, We would be happy to have you come tour our facility. Please contact
me at 561-533-1065 orha.ron.LH. o llp rg to schedule a visit or if you have
�ri:4lti
rlmi mel (TO any questions or require further informa.5GV—
T, R Ga
Sin
Sharon L'Herrou cL`j J l
President / CEO
211 HELPi f I 0.30X 3538 L A TANA, . 3`13465 1 7fi„ 5 , 61 547.3631 f 3C 5 7 39
_ _ �._ — ...
211PaImBeach,Orcg 400 21ITreasureCoastorg
Page 62 of 237
;bit h, k dS Vii. 5 Ue;
Last year we assisted nearly 90,000 callers in our five county service area. In Boynton
Conon Umn Rep $ n_._wx
Beach alone, we provided guidance, support and crisis intervention to 4,768 residents.
Palm Reach C'oanf)
Of these calls, 1,248 were struggling with mental health and addiction issues, 58 of
Another 3,354 callers were in need of some form of financial
.:,wphars C w"14 ,<::
which were suicidal.
6vory � £wom,,
assistance.
The majority of 211 HelpLine's callers are facing the same issues that your officers
t £ ,,r encounter from citizens on a daily basis such as substance abuse, domestic violence,
,,rah t v Rgnrwnu__w depression, suicide, grief, and homelessness. 211 HelpLine serves as a resource for law
I A)m 1k;&,,h County enforcement officers when they are dealing with people who are experiencing these issues.
"nl� 3 `
mFurther, 211 HelpLine handles calls that might otherwise burden 9-1-1 dispatchers,
s ra;a ¢: x„ � alleviating some of the daily demand placed on your officers and freeing them to
Bov,,m,, °s. V
concentrate on urgent police matters.
In light of the work we do in support of your agency and the residents of Boynton Beach,
' d 1,1, "
sKiwe are asking for funding in the amount of $3,000 through the Department's Law
Enforcement Trust Fund.
Royal Rant
k; -r n V&' ew Thank you for your consideration of our request. Attached is a brief overview of our
: >rr��� a d .,ate Haat€,:
=t:a agency's services, We would be happy to have you come tour our facility. Please contact
me at 561-533-1065 orha.ron.LH. o llp rg to schedule a visit or if you have
�ri:4lti
rlmi mel (TO any questions or require further informa.5GV—
T, R Ga
Sin
Sharon L'Herrou cL`j J l
President / CEO
211 HELPi f I 0.30X 3538 L A TANA, . 3`13465 1 7fi„ 5 , 61 547.3631 f 3C 5 7 39
_ _ �._ — ...
211PaImBeach,Orcg 400 21ITreasureCoastorg
Page 62 of 237
Lori LaVerriere Jeffrey S. Katz
TO.' City Manager FROM: Chief of Police
REF: Call 211 Helpline DATE. April 10, 2017
HELP.STARTS.HERE.
.x')
Florida State Statute 932.7055 (5)(C)l mandates the following regarding forfeiture funds:
As of July 1, 1992 and during every fiscal year thereafter, any law enforcement agency that
acquires at least $15,000.00 pursuant to the Florida Contraband Forfeiture Act within a
fiscal year must expend or donate no less than 15 percent of such proceeds for the support
or operation of any drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhoods, or school resource officer program(s).
This request is for a $3,000.00 donation to "Call 211 Helpline, Help.Starts.Here". Call 211
Helpline serves as a resource for law enforcement officers when they are dealing with
members of the community who are suffering from substance abuse, depression, suicide,
grief, homelessness, or a domestic violence incident. Further, 211 Helpline handles calls
that might otherwise burden of 911 dispatchers thus, freeing them to concentrate on urgent
police matters.
The Boynton Beach Police Department remains committed to building public trust and
partnerships in the community. This donation will aide in our endeavor to provide
resources to the community through crime prevention and public private partnerships. This
donation fulfils both our legal obligation and under FSS 932 and the strategic intent of our
mission statement. This donation should be drawn from account number 5000-590-04-25.
The current balance of this account is $63,429.62. This is a one-time expenditure with no
recurring associated costs.
Page 63 of 237
I
CONSENTAGENDA
5/2/2017
REQUESTED ACTION BY COMMISSION:
Approve utilizing the St. Johns County School District vendor agreement with U.S. Water Services
Corporation (RFP 2014-20) in the amount of $89,200 for water and wastewater operation and management
services thru September 30, 2017. St. Johns County School District procurement process satisfies the City's
competitive bid requirements.
EXPLANATION OF REQUEST:
Contract Renewal Period: December 1, 2016 thru November 30, 2017
Boynton Beach Utilities (Utilities) utilizes U.S. Water Services Corporation (U.S. Water) for the provision of
water and wastewater operators to support existing operations in the event personnel deficits cannot be
covered internally. Utilities piggybacks the St Johns County School District contract with U.S. Water for these
services. As such, Blanket Purchase Order #170417 was issued to U.S. Water on October 1, 2016 in the
amount of $9,200 for operation of the Oceanfront Park Wastewater Treatment Plant (Beach Plant) during
fiscal year 2016/2017 (FY 16/17). This purchase order was increased to $19,200 on December 27, 2016 to
assist with launching the new twelve hour (12 hr.) shift schedule in the water treatment plants on January 9,
2017 by providing shift coverage. However, two recently hired operators resigned and are
currently being recruited for.
To date for FY 16/17, expenditures for these services total $14,539. The need for additional coverage in the
plants has resulted in additional invoices exceeding the $25,000 limit. Utilities recommends approving the
outstanding invoices for payment in the amount of $30,962.50. The purchase order will be adjusted to $89,200
to meet the needs of Utilities through the end of FY 16/17.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Approval for payment of these invoices
and the subsequent purchase order increase will allow for uninterrupted supplementation of water and
wastewater operator services.
FISCAL IMPACT: Non -budgeted Impacted accounts: 401-2815-536-49-17; 401-2811-536-49-17.
ALTERNATIVES: None. A lack of coverage will negatively impact the operation of the water treatment plants
and will result in water quality and regulatory infractions. Recruitment to fill the vacant positions is ongoing and
the need for water treatment operator services will be eliminated once the plants are fully staffed. In addition,
Human Resources (HR) will be conducting a salary survey to determine if water treatment plant operator
salaries need to be adjusted to competitively recruit for personnel.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 64 of 237
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
CONTRACTS
VENDOR NAME: U.S. Water Services Corporation
START DATE:
END DATE:
CONTRACT VALUE:
MINORITYOWNED CONTRACTOR?: No
EXTENSION AVAILABLE?: Yes
EXTENSION EXPLANATION:
St Johns can renew for the following periods:
December 1, 2017 - November 30, 2018
AFFAUATEETT
Action
Type
D
Addendum
D
Addendum
D
Addendum
D
Addendum
D
Addendum
REVIEWERS:
Department
Utilities
Finance
Legal
City Manager
Description
US Water Contract WW Renewal Letter
US Water Wastewater Plant Contract
US Water H2O Contract Renewal Letter
US Water H2O Plant Contract
BBU Reilef Ops Letter
Reviewer
Action
Date
Groff, Colin
Approved
4/23/2017 - 9:24 AM
Howard, Tim
Approved
4/25/2017 - 1:42 PM
Swanson, Lynn
Approved
4/25/2017 - 4:36 PM
LaVerriere, Lori
Approved
4/27/2017 - 3:46 PM
Page 65 of 237
2
July 15, 2016
U.S. Water Services Corporation
4939 Cross Bayou Blvd,
New Port Richey, FL 34652
Dear Vendor:
ST. JOHNS COUNTY SCHOOL DISTRICT
Sebastian Adininistrative Annex
Purchasing Department
3015 Lewis Speedway, Unit 5
St. Augustine, Florida 32084
Telephone (904) 547-8941 FAX (904) 547-8945
Paa'h'k 51rwigrrrss, C11SA4
Director of Parrhasioig
The current contract between the St. Johns County School Board and U.S. Water Services
Corporation for operation and management of the wastewater treatment plant will expire
November 30, 2016. The contract states there is an option for renewal of three (3) additional
one (i ) year periosts if agreed upon by both parties. Please initial your choice, sign and date at
the bottom. Return the original letter (please do not fax) to this office no later than July 29,
2016.
Please renew the contract between the St. Jolms County School Board and U. S, Water
Services Corporation for operation and management of the wastewater treatment plant for- the
period December 1, 2016 through November 30, 2017 with the same pricing, terms and
conditions as originally awarded.
We do not wish to renew the above contract beyond the current expiration date.
Signature Date
Renewal const be signed by an officer or employee having the authority to legally bind the
vendor,
Sincerely,
Patrick Snodgrass
Director for Purchasing
Page 66 of 23
This Vendor Agreement ("Agreement") is entered into by and between the School
Board of St. Johns County, Florida ("School Board"), 40 Orange Street, St. Augustine,
Florida 32084 ("School Board") and U.S. Water Services Corporation ("Vendor"), with
an address of 4939 Cross Bayou Blvd, New Port Richey, FL 32058 effective December
1, 2014.
NOW, THEREFORE, the parties agree as follow:
Deseription of Services. Vendor shall perform services for the operation
and management of the wastewater treatment plant at South Woods Elementary School as
specified in the attached Exhibit A, and agree to all terms and conditions of said
attachment.
2. Location of Services. Performance of services cited above will be
conducted at South Woods Elementary School, 4750 SR 206 W, Hastings, FL 32145.
3. Term. This Agreement will be effective on the Effective Date, and will
remain in effect for a period of one year. At the conclusion of the initial term, the
contract may by mutual agreement between the School Board and the Vendor be
renewable for up to three (3) additional one (1) year terms.
4. Termination. The School Board may terminate this Agreement for
convenience, upon thirty (30) days written notice. Vendor shall be paid for services
performed and completed under this Agreement up to the effective date of termination
and for expenses, which would be otherwise reimbursable under this Agreement and
which Vendor had incurred prior to the effective date of termination.
5. Compensation and Payment. Vendor shall be paid for the services and
license as provided for in the quotation attached as Exhibit B. Services shall be provided
at the fixed rates specified in the quotation, with no allowance for additional fees or
expenses, without the express written agreement of School Board.
6. Independent Contractor. The Vendor certifies that it is an independent
contractor and shall not employ, contract with or otherwise use the services of any officer
or employee of the School Board. The Vendor certifies that its owner, officers, directors
or agents, or members of their immediate family, do not have an employee relationship or
other material interest with the School Board.
Insurance and Indemnification. The Vendor agrees to indemnify and save
harmless the School Board, its officers, agents and employees from and against any and
all claims and liabilities (including expenses) for injury or death of persons or damage to
any property which may result, in whole or in part, from any negligence or other act or
Page 67 of 237
omission on the part of the Vendor, its agents, employees or representatives. The Vendor
will c&.Trf aai maimaSoi as a f*ll*w&-ig otverage fr*m imsyr?mce cvn�
maintain a rating of "A-" or better and a financial size category of "VI" or higher
according to the A. M. Best Company: (a) general liability; (b) workers' compensation
where applicable, in the minimum amounts required by the. Risk Management
Department and Purchasing Department of the School District of St. Johns County,
Florida. The Vendor will provide before commencement of work, and attach to this
Agreement, certificates evidencing such coverage.
WNWO, -Tyc, WV&
7 YMW6 -V8VX
X, �UTm I
operation, products and complete operations, personal injury, fire damage (minirnum
$100,000) for limits of not less than $1,000,000 per occurrence and $2,000,000 per
general aggregate. This policy will include the District as an additional insured.
(b) Workers' Compensation Coverage. The workers' compensation
insurance will be maintained as required by applicable Florida law.
8. Laws and Regulations. This Agreement, and all extensions, supplements
and modifications thereto, and all questions relating to its validity, interpretation,
performance or enforcement shall be governed and construed in accordance with the laws
of the State of Florida. Any legal disputes, legal proceedings or actions arising out of or
in connection with this Agreement shall be brought in the state courts of St. Johns
County, Florida. The parties shall not violate the code of ethics for public officers and
employees, Chapter 112, Florida Statutes.
9. Background Check. The Vendor agrees to comply with all requirements
of Sections 1012.32 and 1012.465, Florida Statutes, and, except as provided in Sections
1012.467 or 1012.468 and consistent with District policy, all of its personnel who: (1)
are to be permitted access to school grounds when students are present, (2) will have
direct contact with students, or (3) have access or control of school funds, shall
successfully complete the background screening required by the referenced statutes and
meet the standards established by the statutes and the School Board. This background
screening will be conducted by the School Board in advance of the Vendor or its
personnel providing any services under the conditions prescribed in the previous
sentence. The Vendor shall bear the cost of acquiring the background screening required
by Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of
LV"JLLk W% RA
School Board to terminate immediately with no further responsibilities or duties to
perform under this Agreement. The Vendor agrees to indemnify and hold harmless the
School Board, its officers and employees from any liability in the form of physical or
mental injury, death or property damage resulting from Vendor's failure to comply with
requirements of this section or with Sections 1012.32 and 1012.465, Florida Statutes.
N
Page 68 of 237
10. Assig bilitye This Agreement is for the personal services of the Vendor
and may not be assigned y the Vendor except as part of the sale of all or substantially all
of Vendor's assets, without the prior written consent of the School Board, which shall not
be unreasonably withheld. Neither a sale of all or substantially all Vendor's assets, a
stock sale, merger or change in control shall require the School Board's consent.
However, in any such event, Vendor's successor shall honor and abide by all the terms
and conditions of the Agreement and the accompanying License Agreement.
11. Conduct While on School Property, The Vendor acknowledges that its
employees and agents will behave in an appropriate manner while on the premises of any
school facility and shall at all times conduct themselves in a manner consistent with
School Board policies and within the discretion of the premises administrator (or
designee). It is a breach of this Agreement for any agent or employee of the Vendor to
behave in a manner which is inconsistent with good conduct or decorum or to behave in
any manner that will disrupt the educational program or constitute any level of threat to
the safety, health and well being of any student or employee of the School Board. The
Vendor agrees to immediately remove any agent or employee if directed to do so by the
premises administrator or designee.
12. No Taxes. The School Board is not obligated and does not agree to pay
any federal, state or local tax as a result of this Agreement. The only exemption
regarding payment of taxes shall be for situations that involve re -sale of product to the
public for the purpose of fundraising.
13. Public records. This Agreement is subject to and governed by the laws of
the State of Florida, including without limitation Chapter 119, Florida Statutes, which
generally make public all records and other writings made or received by the parties.
14. No Waiver. Nothing herein is intended to serve as a waiver of sovereign
immunity by any agency or political subdivision to which sovereign immunity may be
applicable.
15. Non -Discrimination. The parties shall not discriminate against any
employee or participant in the performance of the duties, responsibilities and obligations
under this Agreement because of race, color, religion, gender, age, marital status,
disability, political or religious beliefs, national or ethnic origin..
16. Access to and Retention of Documentation. The School Board, the United
States Department of Education, the Comptroller General of the United States, the
Florida Department of Education or any of their duly authorized representatives shall
have access to any books, documents, papers and records of the Vendor which are
directly pertinent to work and services to be performed under this Agreement for the
purpose of audit,. examination, excerpting and transcribing. The parties will retain all
such required records, and records required under any state or federal rules, regulations or
9
Page 69 of 237
laws respecting audit, for a period of four years after the School Board has made final
payment and all services have been performed under this Agreement.
17. Debarment. By signing this Agreement, Vendor certifies to the best of its
knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment,
declare ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
(b) Have not, within the preceding five-year period, been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state or local) transaction or contract under public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements or receiving stolen
property.
(c) Are not presently indicted or otherwise criminally charged by a
governmental entity (federal, state or local) with commission of any of the offenses
enumerated in the preceding paragraph (b).
(d) Have not within the preceding five-year period had one or more
public transactions (federal, state or local) terminated for cause or default.
Vendor agrees to notify School Board within 30 days after occurrence of any of
the events, actions, debarments, proposals, declarations, exclusions, convictions,
judgments, indictments, informations or terminations as described in paragraph 17(a) -
(d) above, with respect to Vendor or its principals.
IN WITNESS WHEREOF, the parties hereunto have executed this Agreement as
of the date first above written.
MUMCMUREM]
COUNTY, FLORIDA
B
PrintName: Wc�W MQQ;U4 eph Joyner, E05._
Title: C�4(�CyAV_ Superintendent
at Approved: 12N 1�
M
Page 70 of 237
ATTEST (WITNESS):
Print Nae: CCL
Title:
By:
Print Name:
Page 71 of 237
South Woods Elementary School opened in St. Johns County in August 2005. At the
time of the school opening, it was determined that due to a variety of factors, the school
would be best served with its own wastewater treatment plant. The treatment facility was
brought on line in and is permitted under the State of Florida Department of
Environmental Protection, permit number FLA395692-002. The Facility utilizes the
Modified Ludzack-Ettinger activated sludge process. A copy of the permit is included in
Exhibit A. Please note that there may be slight variations in the specifications contained
in the permit and the wastewater treatment plant.
►�Kt7 ALIM- 019%,V to af+
This agreement is for the operation, management and maintenance of the wastewater
treatment plant at South Woods Elementary School.
The vendor shall operate, manage and maintain the wastewater treatment plant in
compliance with permit number FLA395692-002 issued by the State of Florida
Department of Environmental Protection, all applicable Local, State, and Federal
ordinances, laws and regulations.
The vendor will be required to operate, manage, and maintain the treatment plant to
ensure maximum efficiency at the lowest possible cost, while maintaining compliance
with all laws and regulations.
The vendor will be required to perform all repairs associated with maintenance of the
plant.
The vendor shall agree to pay or to reimburse the School Board for all fines and penalties
levied by any local, state or federal agency as a result of non compliance of the operation
of the wastewater treatment plant during the period the vendor is responsible for the
operation and management of the plant.
Prior to any work, the vendor will be required to provide a written job quote to the school
based Maintenance Manager. The contracted price for parts and materials (percentage
mark up over cost), and labor (hourly rate) will be used as the basis for each job quote.
Only after written approval of the quote by the school based maintenance manager or an
authorized School Board representative, may the vendor move forward with the work
listed on the quote.
Final project approval is contingent on the final inspection by the school based
maintenance manager or an authorized School Board representative. Payment will only
be made for actual installed materials and work performed which has been inspected and
found to be in accordance with the terms and conditions of the contract. Upon approval,
a work ticket listing the services performed, labor, materials and materials mark-up must
be signed by the inspecting maintenance manager or authorized School Board
representative. The signed ticket must be submitted with the invoice. Failure to submit a
copy of the signed work ticket may result in a delay of payment.
Page 72 of 237
EXCEPTIONS REGARDING APPROVED QUOTE: In the event of an emergen
when the public interest or property of the School Board would suffer material
injury or damage by delay; when an immediate threat to the proper performance
1C.1%line Ito Itil ixtill I'll I
No later than 48 hours after the emergency, the vendor must submit a brief written
statement of the circumstances to the Director of Maintenance Services. A copy of
this statement must be submitted with the invoice. Failure to comply may result in a
delay of payment.
*19kq+1jxW_. ail
authorized School Board representative.
11011,11KIFEWO
All management personnel to be assigned to the School Board Contract shall require prior
written approval by the School Board. The vendor will name an individual or individuals
that they intend to appoint as the operator of the wastewater treatment plant. The School
Board reserves the right to interview the named individual(s). Replacement personnel
must have, at a minimum, credentials equivalent to the individuals whom they replace.
Resumes' of replacement management personnel may be required to be submitted to the
School Board for review. In the event the vendor changes the individual named as the
operator, written notice is required to the School Board. The School Board reserves the
ri lit t i i ew * e veib—*-rerst*r. Vt e-ve-i 414,r_4 9IL-t
cc Yna i wit remove �witnin a mutuFT 7yagreect WponpWerio
of time) from assignment under the Contract any individual in its employ, if, after the
matter has been reviewed jointly by the School Board and the vendor, the School Board
requests such action in writing. Any such removal shall not necessarily reflect on the
capabilities or competence of the individual so removed. Nothing herein shall affect the
zri we
the method, manner and means chosen by it to perform hereunder.
Pricing for a flat annual fee to operate, manage and maintain the wastewater treatment
plant is required.
An hourly labor rate for repairs. Billable hourly labor rates begin upon arrival at the job
site and end upon completion, or leaving the job site.
A regular hourly rate for repairs shall be Monday through Friday between 7:00 am and
5.00 pm.
A non -regular hourly rate for repairs. This would consist of repairs conducted Monday
through Friday after hours, weekends and holidays.
Page 73 of 237
Vendor is required to provide a percentage (%) mark up over cost for all parts and
materials. The School Board reserves the right to require the vendor to provide
documentation to substantiate their material cost.
The School Board may only incur expenses for the hourly labor rate, materials and
materials mark up as listed.
The Pricing Sheet must be signed by an individual of the proposing firm that has the
authority to bind the firm.
The vendor shall accept payment from the School Board on a Visa credit card. No other
payment options will be made available. St. Johns County School Board will issue a
unique "ghost" credit card number to each vendor. This information must be held on file
for all future payments. The card has a zero balance until payments have been authorized
by the School Board.
After goods are delivered or services rendered vendors submit invoices to the Accounts
Payable Department according to the current process. The payment terms are set as
I_MMEDIATE (next accounts payable run). When payments are authorized, an email
notification is sent to an email address provided by the vendor. The email notification
includes the invoice number, invoice date, and amount of payment. Once the vendor
receives the email the credit card has been authorized to charge for the amount listed in
the email. When the vendor charges the full amount authorized in the email the card will
return to a zero balance until the next payment is authorized.
The vendor shall invoice the annual fee on a monthly basis. The annual fee divided by
twelve (12) shall equal the monthly invoice amount.
Any invoices submitted for repair work must show the number and cost of labor hours,
the cost of materials, and the amount of the material mark-up. Prices listed in the
submittal must be used for billing. A delay of payment may result if invoices submitted
for repair work do not separate labor, materials and materials mark-up. A work ticket
signed by the school based maintenance manager or an authorized School Board
representative indicating approval must be included with the invoice. Failure to submit a
copy of the signed work ticket may result in a delay of payment.
A Purchase Order issued by the Purchasing Department or from School Internal Accounts
is the only legal authorization for vendors to perform services or provide commodities to
the School Board. A commitment, either written or verbal, from School Board
employees without a Purchase Order issued by the Purchasing Department or from
School Internal Accounts does not constitute an obligation by the School Board to a
vendor. Vendors that perform services or provide commodities without a Purchase Order
Page 74 of 237
Op. I I - -rom Z!�C oo Internal Accounts ao so at their own
risk and at risk of non-payment. Additional information regarding doing business with
the School Board can be found on the School Board web site,
under the Purchasing Dep,rtment.
Page 75 of 237
Exhibit A
Charlie Crist
Florida Department of Governor
Environmental Protection 'Y"o-okam P
Nordieast District Lt. Governor
7925 Baymeadows way, Subm B200 Michael W. Sole
Jacksonville, Florida 32256-7590 Secretary
Phone: 904/807-3300 0 Far. 904/4484366
STATE OF FLORIDA
DOMESTIC WASTEWATER FACILITY PERNIIT
PERMT ME: P - FLA395692-002
St. Johns County School District FILE NUMBER: FLA395692-002-DW4P
ISSUANCE DATE: January 21, 2010
RESPONSIBLE OFFICIAL: EXPIRATION DATE: January20, 2015
Mr. Tim Forson
Associate Superintendent for Operations
4e Orange Street
St. Augustine, Florida 32084
fogQrA@Wo1ms.k12.fl.us
FACILITY:
Southwood Elementary WTF
4700 State Road 206 W
Hastings, Florida 32145
St. Johns County
Latitude: 29"4338.9302" N
Longitude: 81°2T 59.9933" W
This permit is issued under the provisions of Chapter 403, Florida Statutes (F.S.), and applicable rules of the
Florida Administrative Code (F.A.C.). This permit does not constitute authorization to discharge wastewater
older than as expressly stated in this permit. The above named permittee is hereby authorized to operate the
facilities in accordance with the documents attached hereto and specifically described as follows:
WASTEWATER TREATMENT:
An existing 0.008 MOD annual average daily flow (AADF) permitted capacity WWTF with Modified Ludzack-
Ettinger activated sludge process consisting of a 6 -feet diameter influent pump station with dual 150 -GPM
pumps, a static screen with 0.10 inch slots, two 7,000 -gallon flow equalization tanks, a splitter box, two 7,000 -
gallon anoxic tanks, four 7,000 -gallon aeration tanks, two 82.5-t12 surface area secondary clarifiers, two 7-f12
surface area US filters with anthracite and sand media, two 775 -gallon chlorine contact chambers, two 40 -GPD
hypochlorite pumps (one backup), a 30 -gallon hypochlorite holding tank, a weir box with a 22 %z degree; V -notch
weir, a 8 foot diameter reclaimed water pump station with dual 310 -GPM pumps , two 6,700 -gallon sludge
holding tanks, and a 50 -Kw onsite emergency electric generator. The treated effluent is discharged to an onsite
absorption field. Wastewater residuals are hauled to Rainbow Ranch RMF for treatment and final disposal.
REUSE OR DISPOSAL:
Land Application R-001: An exisdrii 0.008 MGD annual average daily flow permitted capacity absorption field
system. 8-001 consists of a 21,600 above ground absorption field, which is divided into two operation zones
having a capacity of 0.008 MGD.
IN ACCORDANCE WITH: The limitations, monitoring requirements, and other conditions set forth in this
cover sheet and Part I through Part IX on pages 1 through 19 of this permit.
Page 76 of 237
R
Page 77 0 237
Exhibit A
o
Page 78 of 237
Exhibit A
PERIOTTEE: St. Jobns County School District PEMM NUMBER-- FLA395692-002
FAC]LrIY: Southwood Elementary WWTF EXPIRATION DATE: lanuary2l,201i
2. Reclanned water samples shall be taken at the momtomg site locations listed in Permit Condition
I.A. 1. and as described below -
3. Flow meter shall be utilized to measure flow and calibrated at least once every 12 months. [62-
601.200(17) and.500(6)]
4. Over a 30 -day period, at least 75 percent of the fecal coliftm values shall be below the detection
limits. No sample shall exceed 25 fecal ooliforms per 100 mL. No sample shall exceed 5.0 mgIL of
total suspended solids (TSS) at a point before the application of the disinfectant. Note: To report the
"O/o less than detectiW' count the number of fecal coliform observations that were less than
detection, divide by the total number of fecal coliform observations in the month, and multiply by
100% (round to the nearest hiteger). [62-600.440(g) (1)]
5. Total residual chlorine must be maintained for a minimum contact time of 15 minutes based on pe.:k
hourly fliw. in no case shall the total chlorine residual be less than 1.0 mgIL. [62-610.510, 62-
600.440(4)(b) and (S)(b)]
Ell]
Page 79 of 237
ME
77
Exhibit A
0
Page 80 of 237
Exhibit A
` R Johns it 1##I DistrictPERMIT 1. # # 11'
FACELITY., Southwood Elementary WWTF EXPIRATION DATE: January 21,2015
2. Samples i 1 ; be : , a1. at 4 - monitoring site locationslisted in Permit it Condition and as
described below:
3. Influent samples 1 # # o that they do not contain digester I'supernatant #return activated
sludge,�# :r r plant process #f62-601.500(4)]
4. i sample #1 ei # R., anailyfical testmethodsand # 1# M4 # 1 detection Ii:. Dapplicable C. this
permit shallbeconductedusinga sufficientlysensitivemethod R ensure + Riappheable
waterquality Y t: # 1 : u c and effluent l l:. rii 4 i and i ' 4 : l be inaccordancewith Rule 62-4.246,
Chapters62-160 .n 62-601, and 41 CFR 136, as appropriate. 71he list of Dqualment
established analytical methods,CIRC =responding MDLs (method detection 1# sr and PQ
(practical quantitation !i which is titled ' 62-4 iN 'R (April- 6. 2006)"
availableat http:/Mrwwdep.sm.fLus/labs&brwy/mdmLhtaL TheMDLs and PQLs asdescribed in
this list shall constitute the minimum acceptable11) Rvalues and # i 1 Department shalot
t
accept11 r the laboratory's M1! or PQLs are gmater ,....4:i R4+s' described above rr s
alternate MDLs and/or PQhave been specifically approved by II Department r permit. 1
method included ;n,i 4 the may ` R , used for 1 # i 1 .;.aslongas it meets R: 1 # # 1 'requirements:
a. The laboratory'sreported c.#' M I# and PQL values for theparticular method # # r4 be equalor less
than #1 # -corresponding method #values specified ':4 1•'Department'sapproved MDLand PQL list
a 'Me laboratory MDL for the specificparameter . :n.: than a n # equalto the permit 11 or
the applicable water quality r;l,'. s if any. stated 4 Chapter 62-302, Parameters .rn ' 2,i s r :u` are
listed"reportonly" 1 the permit shallusemethods provide 1 MDL, i ,. iequalo or
less than the applicable water quality criteria stated in 62-302, F.A.C.; and
the MDLs formethodsavailable ijA the approved i are above the stated permit lili R
applicable water qualityforR parameter, the method R # # * i the lowest;te D
shall be use&
• R R # 1 " # # tl R 1.! ; # #. # R 11 R f M : 1 R - # 11 - 4..
4 14 R 4 1'!#
1 . _ I ... - •1.` 41�.. R� i4 R .. ii :. "31 ': R J # :.. 11 t :1r 41 LL 1 1 '
R
I• ai aRer �a :.1: "'i �1r#i RR a # 1;rr :�#
11i ' 1 � #,: # 1 R :• 1 _% I I : 4 i# � } Ri 11 1 i = �';' : f � # '. A III ` R I # Ri 1 ! i# �#'.
!
4
The permittee 1 % provide safeaccess points 1 R obtaining representativeinftueMreclaimed water,
;1# effluent :1ii# which :re required by this permit.
Page 81 of 237
Exhibit A
Monitoring requirements under this permit are effective on the &A day of the second monilh
following permit issuance. Until such time, the permittee shall continue to monitor and report in
accordance with previously effective permit requirements, if any. During ffie period of operation
authorized by tins permit; the permittee shall complete and subinit to the Department Discharge
momwing Reports (DMRs) in accordance with the frequencies specified by the REPORT type
monthly, toxicity, quarterly, semiannual, annual. etc.) indicated on the DMR forms attached to this
permit Monitoring results fDr each nionitormg period &hall be submitted in accordance with the
associated DMR due dates below.
rdzull /�
7. Unless specified otherwise in this permit, all reports and odier information required by this permit
including 74 -hour notifications, shall be subinked to or reported 1!'. as appropriate, the Department's
Northeast District Office at the address specified below:
7825 Baymeadows Way
Suite B200
Jacloonville, Florida 32256-7577
Phone Number - (904)807-3300
FAX Number - (904)448-4366
-:1 Ir v
rl�r ,
reports and other information "I be signed in accordance with the r -II drments of Rule 62-
620.305, FA.0 [62-620.305]
-151610150MIKM
E
Page 82 of 237
uz I
7111i day of month - last day of
month
January 1 - March 31
April 28
April I - June 30
July 28
July I - September 30
October 28
October I - December 31
Jamw 28
.Il 'II 3 will I,
A a b 1. ma i I
M PT r rM M 07 Mj I
rdzull /�
7. Unless specified otherwise in this permit, all reports and odier information required by this permit
including 74 -hour notifications, shall be subinked to or reported 1!'. as appropriate, the Department's
Northeast District Office at the address specified below:
7825 Baymeadows Way
Suite B200
Jacloonville, Florida 32256-7577
Phone Number - (904)807-3300
FAX Number - (904)448-4366
-:1 Ir v
rl�r ,
reports and other information "I be signed in accordance with the r -II drments of Rule 62-
620.305, FA.0 [62-620.305]
-151610150MIKM
E
Page 82 of 237
Exhibit A
11 �*IA �. co
I VAIN Inv vi4 U4
IW%1167.11 P I
Tjg :ItD-
M
2. The permittee sludl be responsible for proper treatment, managemmt� use, and land application or
disposal of its residuals. [62-640.300(5)]
I: I Y-
-n J,h-W
'I '1I*QATW,I
R;7 ;!iii ��4140.24 ft�j
4. Disposal of residuals, septage, and other solids in a solid waste disposal fiwility, or disposal by
placement on land for purposes other thazi soil conditioning or fertilization, such as at a monoffl,
surfiice impoundment, waste pile, or dedicated site, shall be in acoor!sr ce, with the requirements of
Chapter 62-701, FA.C. [62-640.100(6)(k)3&4]
5. If the permittee intends tD accept residuals from other facilities, a permit revision is required pursuan�-,
to Rule 62-640.880(2Xd), FA.C. [62-640.880(2)(d)]
6. The permittee shall keep haWin records to track the trvaisport of residuals between facties. The
hauling records sho.11 corftm the following informatLon:
Source Facility
1. Date and Time Shipped
2. A=imt of Residuals Shipped
3. Degree of Treatment (if applicable)
4.
In and ID Number of Residuals
Miniagement Facility or TreWment
Facility
S. Signature of Responsible Party at
Source Facility
6. Signature of HaWer and Name of
Hwffin Firm
Residuals Management Facility or Treatment Facility
I . Date and Tfine Received
2. Amount of Residuals Received
3. Name and ID Number of Source Facility
4. Signal= of Hauler
5. Signature, of Responsible Party at Residuals
Management Facility or Treatment Facility
These records shall be kept for flve years and shall be made available for inspection upon tvpwj
by the Departmem A copy of the hauling records Information maintained by the source Acility
shall be provided upon delivery of the residuals to the residuals management facility or treatmem
facility The permittee shall report to the Department withm, 24 hours of discovery any
discrepancy in the quantity of residuals leaving the source facility and arriving at the residuals
management facility or treatment facility.
[62-640,880(4)]
7. Storage of residuals or other solids at the permitted fizility shall require prior written notificationto
the Department. [62-640.300(4)]
M
Page 83 of 237
Exhibit A
PE . St. Johns County School District PERMIT NUMBER FLA395692-002
FACILITY: Southwood Elementary WWTF EXPIRATION DATE: January 21, 2015
iQL GROUND WATER REQ NTS
1. The permittee shall give at least 72 -hours notice to the Department's Northeast District Office, prior
to the installation of any monitoring wells. [62-620.320(6)]
2. Prior to construction of ground water monitoring wells, a soil boring shall be made at each
monitoring well location in order to properly determine the well depth and screen interval. [62-
520.900(2)]
3. Within 30 days after installation of a monitoring well, the permittee shall submit to the Department's
Northeast District Office detailed information on the well's location and construction on the attached
DEP Forms) 62-520.400(2), Monitor Well Completion Report. [62-532.410 and 62-520.900(2)]
4. All piezometers and monitoring wells not part of the approved ground water monitoring plan are to be
plugged and abandoned in accordance with Rule 62-532.500(4), F.A.C., unless fatm use is intended.
[62-532.so0(4)]
S. For the Part IV land application system(s), Reuse System R-001, all ground water quality criteria
specified in Chapter 62-520, F.A.C., shall be met at the edge of the zone of discharge. The zone of
discharge for Land Application Site R-001 shall extend horizontally 100 feet from the application site
and vertically to the base of the surlicial aquifer. [62-520 200(26)] [62-520.4651
6. During the period of operation authorized by this permit, the permittee shall continue to sample
ground water at the monitoring wells identified in Permit Condition M.7., below in accordance with
this permit and the approved ground water monitoring plan prepared in accordance with Rule 62-
520.600, F.A.C. [62-520.600] [62-610.510]
7. The following monitoring wells shall be sampled at Land Application Site R-001 for the parameters
and frequency listed in Permit Condition M.S.
MWC = Compliance
[62-520.600] [62-610.510]
E
Page 84 of 237
Exhibit A
, 1, , , — 0 -a ,
I W-101 Inv 11
8. -flie following parameun sMU be an*zed for each monitoring well identified in Permit ConddioT
D1.7.
[62-520.600(11) (b)] [62-601.300(3), 62-601.700, and FlIgure 3 of 62-601] [62-601.300(6)] [62-
520.310(5)j
ail)%) �44) 0, tj j " &�ZVAIIJW (4101IF1=17,111
10. Ground water monitoring wells shall be purged prior to sampling to obtain representative samples.
[62-160.2107 [62-601.700(S)j
=-EMT =-MTT- li''S, C I 1,* 1=710 M.PWI
Depadment's Northeast District Office as being more representative of ground water icoiiditions. [62-
520.310(5)1
cl
Page 85 of 237
Exhibit A
PERIv1ITTM: St. Johns County School District PERMIT NUMBER FLA395692-002
FACILITY: Southwood Elementary W WTF EXPIRATION DATE: January21, 2015
12. Ground water monitoring test results shall be submitted on Part D of Form 62-620.910(10) in
accordance with Permit Condition I.B.6. [62-520.600(11)(6)] 162-601.300(3), 62.601.700, and
ftwe 3 of 62-6011 [62-620.610(18)]
13. if any monitoring well becomes damaged or inoperable, the permittee shall notify the Department's
Northeast District Office immediately and a detailed written report shall follow within seven days.
The written report shall detail what problem bas occurred and remedial measures that have been taken
to prevent recurrence. All monitoring well design and replacement shall be approved by the
Departmerifs Northeast District Office prior to installation. [62-520.600] [62-620.320(6)]
IV. ADDITIONAL REUSE AND LAND APPLICATTON REQUIREMENTS
A. Part IV Absorption Fk1d System(s)
1. Advisory signs shall be posted around the site boundaries to designate the nature of the project area.
[62-610.518]
2. The permittee may allow public access to the absorption field sites. [62-610.518]
3. The absorption field shall be operated to preclude saturated conditions from developing at the ground
surface. [62-610.500(2)]
4. The maadmum annual average loading rate to the above ground absorption field with a surface area of
21,600 fl shall be limited to 0.59 inches per day (as applied to the entire bottom area of the
absorption field trenches or spreading areas). [62$10.323(3)]
5. The above ground absorption field, which is divided into two operation zones, normally shall be
loaded for 7 days and shall be rested for 7 days. Absorption fields shall be allowed to dry during the
resting portion of the cycle. [62-610.523(4)]
6. Routine aquatic weed control and regular maintenance of storage pond embankments and access areas
are required. [62-610.414 and 62-610.5141
7. Overflows from absorption fields or from emergency discharge facilities on storage ponds shall be
reported as abnormal events in accordance with Permit Condition IX.20. [62-610.800(9)]
V OPERATION AND MAINTENANCE REQUI RKNIENTS
A. Staffing Requirements
1. Dining the period of operation authorized by this permit, the wastewater facilities shall be operated
under the supervision of a(n) operator(s) certified in accordance with Chapter 62-602, F.A.C. In
accordance with Chapter 62-699, F.A.C., this facility is a Category II, Class C facility and, at a
minimum, operators with appropriate certification must be on the site as follows:
A Class C or higher operator 1/2 hour/day for 5 days/week and one visit each weekend. The
lead/chief operator must be a Class C operator, or higher.
11
Page 86 of 237
Exhibit A
PERMITM: St Johns County School District PERMIT NUMBER. FLA395692-M
FACILITY: Southwood Elementary WWTF EXPIRATION DATE: January 21, 2015
2. An operator meeting the leadlchief operator elm for the plant shall be available during all periods of
plant operation. "Available" means able to be contacted as needed to inate the appropriate action in
atimelym'll ner. [62-699.31](1)]
1. The application to renew this permit shall include an updated capacity analysis report prepared in
, accordance with Rule 62-6M.405, FAX. f62-600.405(5)]
� �-,, � 7, 7
, k L" j' =Is 1 173,77-71
I. The permittee, shall maintain the following records and make them available for insimdon at the
following address: on the site of the permitted facility.
a Records of all compliance momtonng, information, including all calibration and nuuntanance
records and all odgind strip chart recordings for contmuous monitoring instrumentation,
including, if applicab* a copy of the laboratory cartification showing the certification number of
the laboratory, for at least three years from the date the sample or measurement was UJUM,
b. Copies of all reports required by the permit for at least three years from the date the report was
prepared;
c. Records of all data, including reports and documents, used to complete the application for dw
permit for at least dm years brom the date the application was filed; -
d. Monitoring information, including a copy of the laboratory cerdfication showing the laboratory
certification number, related to the residuals use and disposal activities for the time period set
forth in Chapter 62-640, F.A.C., for at least three years from the date of sampling or
measurement;
e. A copy of the current permit;
f A copy of the current operaton and maintenance manual as required by Chapter 62-600, F.A.C.;
g. A copy of my required record drawings;
h. Copies of the licensw of the current certified operators; and
i. Copies of the logs and schedules showing plant operations and equipment maintenance for three
years from the date of the logs or schedules. The lop shall, at a minimum, include identification
of the plant, `i and license number of the operator(s) and the si'AI stuze of the person(s)
making any entries; date and time in and out; specific operation and maintenwee activities,
including any preventive maintenance or repairs made or requested; results of tests performed and
samples k: `k unless documented on a laboratory sheet, and notation of any notification. or
reporting completed in accordance with Rule 62-602.650(3), F.A.C. The logs shall be maintained
on-site in a location accessible to 24-hour inspection, protected from weather damage, and current
to the last #'k- 111 and maintenance performed.
MA
Page 87 of 237
IMON1 # 1 # Iw 1## OMWA
LIJ ILIGJ: I DI
Exhibit A
111441 00
IIIIIIIIIIIIIIII �Ilr
to M a 1" 1 4 1. 1+V.1mrm-
Improveme1t Action
Fill! 1 A I A zm_
i March 30, 2010'
M
MMIUMV, =,, ITTZONF-7 �--Ik �w
September 30 ,2010
All �'#
2. If the permittee wishes to continue operation of this wastewater facility after the expiration date of
this permit, the permittee shall submit an application for renewal no later than one -hundred and eighty
days (18 0) prior to the expiration date of this permit Application shall be made using the
appropriate forms listed in Rule 62-620.910, F.A.C., including submittal of the appropriate processing
fee set forth in Rule 62-4.050, F.A.C. [62-620.335(l) and (2)]
Tolm *
733 I'R 5141005 Dia. uny ti
1ID1 -
1111111 Ia --i;AMITI TmM
vw I I IKIO
!V.' !RI
1. In the event that the treatment facties or equipment no loner ;1 #!1'. as intended, are no longer
safe in terms of public health and safety, or odor, noise, aerosol drift or lighting adversely affects
neighboring developed areas at the levels prohibited by Rule 62-600.400(2Xa), F.A.C., corrective
action (which may include additional maintenance or modifications of the permitted facties) shall
be taken by the permittee. Other corrective action may be required to ensure compliance with rules of
the Department. Additionally, the treatment management, use or land application of residuals shall
not cause a violation of the odor prohibition in Rule 62-296.320(2), F.A.C. [62-600.410(8) and 62-
640.400(6)]
2. The deliberate introduction of stormwater in any amount into collectonhransmission systems
designed solely for the introduction (and conveyance) of domestic/industrial wastewater, or the
deliberate introduction of storrawater into collectionftransmission systems designed for the
introduction or conveyance of combinations of storm and domestic/industrial wastewater in amounts
which may reduce the efficiency of pollutant removal by the treatment plant is prohibited, except as
provided by Rule 62-610.472, F.A.C. [62-604.130(3)]
W
Page 88 of 237
Exhibit A
I
HI411 1AIVACM41:471-MMAI
��W*01
�01x,
11 MD;47I M'IiR' i III�11 w ' 1 ;�Ip�,;;J 1"i"-!Ii1.
" V. Z I [era
4. The operating authority of a collection/transmission. system and the permittee of a treatment plant we
prohibited from accepting connections of wastewater discharges which have not received necessaty
pretreatment or wbich contain materials or pollutants (other than normal domestic wastewater
constituents):
a. Which may cause fire or explosion hazards; or
b. Which may cause excessive corrosion or other deterioration of wastewater facilities due to
chemical action or pH levels; or
c. Which are solid or viscous and obstruct flow or otherwise interfere with wastewater facility
operations or treatmenor
d. Which result in the wastewater temperature at the introduction of the treatment plot exceeding
400C or otherwise inhibiting treatment; or
e. Which result in the presence of toxic gases, vapors, or fumes that may cause worker health and
safi* problems.
[62-604.130(5)j
poll 4 4 1�N 11qri401 4 I it*$
41
W
w11 F41 M 1 JRXJ1e
6. Screenings and gat removed from the, wastewater facties shall be collected in suitable containm
and hauled to as Department approved Class I landfill or to a landflll approved by the Department for
receipt1diVosal of screenings and grit. [62-701.300(l)(a)]
7. Where required by Chapter 471 or Chapter 492, applicable portions of reports that must be
subInitted under this permit shall be signed and sealed by a professional engineer or a professiond
gcologK as appropriate. [62-620.310(4)]
8. The permittee simll provide verbal notice to the Departmenfs Nordmist District Office as soon as
pracA ical after discovery of a sinkhole or other karat feature within an am for the management or
application of wasteveater, wastewater residuals (sludges), or rechumed water The permittee shall
immediately implement measures appropriate to control the entry of coutammants, and shall detail
these measures to the Department's Norfficast District it in a 1`4 =14 within 7 days of the
sinkhole discovery. [62-620.320(6)]
't
wi, The permittee shall provide adequate notice to the Department of the following:
a. Any new hitroduction of pollutants into the facility fiom. an industrial discharger winch would be
subject to Chapter 403, F.S., and the requirements of Chapter 62-620, FA.C., if it were directly
di argdng those pollutants; and
b. Any substantial change in the volume or character of pollutants being introduced into that facility
by a source which was identified in the permit application and known to be discharging at the
time the permit was issued.
R2
Page 89 of 237
Exhibit A
PERMITTEE: St, Johns County School District PERMIT NUMBER FLA395692-002
FACILITY: Southwood Elementary WWTF EXPIRATION DATE: January 21, 2015
Adequate notice shall include information on the quality and quantity of effluent introduced into
the facility and any anticipated impact of the change on the quantity or quality of effluent or
reclaimed water to be discharged from the facility.
[62-620.625(2)]
DL. GENERAL CONDITIONS
1. The terms, conditions, requirements, limitations, and restrictions set forth in this permit are binding
and enforceable pursuant to Chapter 403, Florida Statutes. Any permit noncompliance constitutes a
violation of Chapter 403, Florida Statutes, and is grounds for enforcement action, permit termination,
permit revocation and reissuance, or permit revision. [62-620.610(1)]
2. This permit is valid only for the specific processes and operations applied for and indicated in the
approved drawings or exhibits. Any unauthorized deviations from the approved drawings, exhibits,
specifications, or conditions of this permit constitutes grounds for revocation and enforcement action
by the Department. [62-620.610(2)]
3. As provided in Subsection 403.087(6), F.S., the issuance of this permit does not convey any vested
rights or any exclusive privileges. Neither does it authorize any injury to public or private property or
any invasion of personal rights, nor authorize any infringement of federal, state, or local laws or
regulations. This permit is not a waiver of or approval of any other Department permit or
authorization that may be required for other aspects of the total project which are not addressed in this
permit. [62-620.610(3)]
4. This permit conveys no title to land or water, does not constitute state recognition or aclmowledgment
of title, and does not constitute authority for the use of submerged lands unless herein provided and
the necessary title or leasehold interests have been obtained from the State. Only the Trustees of the
Internal Improvement Trust Fund may express State opinion as to title. [62-620.610(4)]
5. This permit does not relieve the permittee from liability and penalties for harm or injury to human
health or welfare, animal or plant life, or property caused by the construction or operation of this
permitted source; nor does it allow the permittee to cause pollution in contravention of Florida
Statutes and Department rules, unless specifically authorized by an order from the Department. The
permittee shall take all reasonable steps to minimize or prevent any discharge, reuse of reclaimed
water, or residuals use or disposal in violation of this permit which has a reasonable likelihood of
adversely affecting human health or the environment. It shall not be a defense for a permittee in an
enforcement action that it would have been necessary to halt or reduce the permitted activity in order
to maintain compliance with the conditions of this permit. [62-620.610(5)]
6. If the permittee wishes to continue an activity regulated by this permit after its expiration date, the
permittee shall apply for and obtain a new permit. [62-620.610(6)]
7. The permittee shall at all times properly operate and maintain the facility and systems of treatment
and control, and related appurtenances, that are installed and used by the permittee to achieve
compliance with the conditions of this permit. This provision includes the operation of backup or
auxiliary facilities or similar systems when necessary to maintain or achieve compliance with the
conditions of the permit. [62-620.610(7)]
15
Page 90 of 237
Exhibit A
:Iirrr�'!Iii 4 11 �. a I lit A 1 6 '.
61 0 L;� " I1: 111 , M 1441' o 1 5
74,
I fil
�M'Iwli I'll Willi611 00111) 410110,1440 1 -.1 1.
9. The permittee, by accepting this permi� specifically agrees to allow authorized DqmftmW
personneL including an authorized representative of the Department and authorized EPA persormaL
when applicable, upon pmeMatti on of credentials or other documents as may be required by law, and
at reasonable times, depending upon the nature of the concern being investigated, to:
a. Enter upon the permiftes premises where a regulated facility, systm or activity is located it
conducted, or where records shall be kept urider the conditions of this permit;
b. Have access to and copy any records that shall be kept under the conditions of this permit;
c. Inspect the facties, equipment, practices, or operations regulated or requited under this permit;
and
d. SmInt le or monitor any substances or parameters at any location necessary to assure compliance
with this permit or Department rules.
[62-620.610(9)]
and other information relating to the consawflon or operation of this permitted source which are
submitted to the Department may be used by the Department as evidence in any enforcement case
involvitig the permitted source arising under the Florida Statutes or Department niles, except as such
use is proscribed by Section 403.111, F.S., or Rule 62-620.302, F.A.C. Such evidence shall only be
used to the extent that it is consisteiit with the Florida Rules of Civil Procedure and applicable
evidenflary rules. [62-620.610(70)]
12. Unless specifically stated otherwise in Department rules, the permittee, in accepting this pennit,
agrees to comply with dbanges in Department rules and Florida Statutes after a reasonable time for
empliance; providA however. do permittee does not waive any other rights Wanted by Flmda
Statutes or Department rules. A reasonable time for compliance with a new or amended surhee water
quality stands� other than those standards addressed in' 62-302.500, shall include a
reasonable time to obtain or be denied a mixing zone for the new or amended standard. [62-
620.610(12)]
13. The permittee, in accepting this perinit, agrees to pay the applicable regulatory program and
surveillance fee in accordance with Rule 62-4.052, FJLC. [62-620.610(13)]
FRI
Page 91 of 237
Exhibit A
14. This permit is transferable Only upon Department approval in accordance with Rule 62-620.340,
F.A.C. The permittft shall be liable for any noncompliance Of the Permitted activity unffl the transfer
is approved by the Department. [62-620.610(14)]
15. The pemittee shall give the Department written -notice at least 60 days before inactivation or
abandonment of a wastewater facility or activity and shall specify what steps will be taken to
safeguard public health and sa&ty during and followhig inactivation or abandonment. f62-
620.610(15)1
16. The permittee shall apply for a revision to the Department permit in accordance with Rules 62-
620.300, F-A.C., and the Department Of Environmental Protection Guide to Permitting Wastewater
Facilities or Actives Under Chapter 62-620, F.A.C., at least 90 days before construction of any
planned substantial modifications to the permitted facility is to commence or with Rule 62-
620.325(2), F.A.C., for minor modifiClitiOns to the permitted facility. A revised permit shall be
obtained before construction begins except as provided in Rule 62-620.300, F.A.C. [62-620.610(16)]
17. The permittee shall give advance notice to the Department of any planned changes in the permitted
facility or activity which may result in noncompliance with permit requirements.The permittee shall
be responsible for any and all damages which may result from the changes and may be subject to
enforcement action by the Department for penalties or revocation of this Permit. The notice it
include the following information:
a. A description of the antated noncompliance;
b. The period of the anticipated noncompliance, including dates and times; and
c. Steps being taken to prevent future occurrence of the noncompliance.
[62-620.610(17)]
M = IT—M-P777M .--Ii A - -
Chapters. 62-160, 62-60 1, and 62-610, FA.C., and 40 CFR 136, as appropriate.
L Monitoring results shall be reported at the intervals specified elsewhere in this permit and shall be
reported on a Discharge Monitoring Report (I)MR), DEP Form 62-620.910(lO), or as specified
elsewhere in the permit.
b. If the A' !A monitors any cOnwAnflot more frequently than required by the Permit- using
Department approved test procedures, the, results of this monitoring shall be included in ft
calculation and reporting of the data submitted in the R.
c. Calculations for all limitations which require averaging of measurements "I use an arithmetic
mean unless otherwise specified in this permit.
d. Except as specifically provided in Rule 62-160.300, F.A.C., any laboratory test required by this
permit shall be perfumed by a laboratory that bas been certified by the Department of Healffi
Environmental Laboratory Certification Program (DOH ELCP). Such certification shall be for
the matrix, test method and analyte(s) being measured to comply with this permit For domestic
wastewater facties, testing for parameters Ested in Rule 62-160.300(4), F.A.C., shall be
conducted under ft direction of a certified operator.
Page 92 of 237
Exhibit A
PERNffTTEE: St. Johns County School District PERMIT NUMBER. FLA395692-M
FACELITY: Southwood Elementary WWTF EXPIRATIONDATE: January2l,201i
e. Field activities including on-site tests and sample collection shall follow the applicable standard
operating procedures described in DEP-SOP-001/01 adopted by reference in Chapter 62-160,
F.A.C.
E Alternate field procedures and laboratory methods may be used where they have been approved
in accordance with Rules 62-160.220, and 62-160.330, F.A.C.
[62-620.610(18)]
19. Reports of compliance or noncompliance with, or any progress reports on, interim and final
requffements contained in any compliance schedule detailed elsewhere in this permit shall be
submitted no later than 14 days following each schedule date. [62-620.610(19)]
W. The permittee shall report to the Departments Northeast District District Office any noncompliance
which may endanger health or the environment Any infixtriation shall be provided orally within 24
hours from the time the permittee becomes aware of the circumstances. A written submission shall
also be provided within five days of the time the permittee becomes aware of the circumstances. The
written submission shall contain: a description of the noncompliance and its cause; the period of
noncompliance including exact dates and time, and if the noncompliance has not been corrected, the
anticipated time it is expected to continue, and steps taken or planned to reduce, eliminate, and
prevent rec=me of the noncompliance.
a. The following shall be included as information which must be reported within 24 hours under this
condition:
(1) Any manticipated bypass which causes any reclaimed water or effluent to exceed any permit
limitation or results in an unpermitted. discharr,
(2) Any upset which causes any reclaimed :I rim or the effluent to exceed any limitation in do
permit
(3) Violation of a maximum daily discharge limitation for any of the pollutants specificay listed
in the permit for such notice, and
(4) Any unauthorized discharge to surface or ground waters.
b. Oral reports as required by this subsection shall be provided as follows:
(1) For unauthorized releases or spills of treated or untreated wastewater reported pursuant to
subparagraph (a)4. dud me in excess of 1,000 gallons per incident, or where information
indicates that public health or the environment will be endangered, oral reports shall be
provided to the STATE WARNING POINT TOLL FREE NUMBER (800) 320-0519, as
soon as practical, but no later than 24 hours from the time the permittee becomes aware of the
dischiirge. The permittee, to the extent known, shall provide the following information to the
State Warning Point:
(a) Name, address, and telephone number of person reporting;
(b) Name, address, and telephone number of perinittee or responsible person for the
discharge;
(q) Date and time of the discharge and status of discharge (ongoing or ceased);
(d) Characteristics of the wastewater spilled or released (tiatreated or treated, industrial or
domestic wastewater);
(e) Estimated amount of the discharge;
(f) Location or address of the discharge;
(g) Source and cause of the discharge;
(h) Whether the discharge was contained on-site, and cleanup actions taken to date,
f1t]
Page 93 of 237
Exhibit A
PERMTME: St Johns County School District PERWr NUMBER. FLA395692-002
FACILI'IY: Southwood Elementary WWTF EXPIRATION DATE: January 21, 2015
(i) r*-Reripition of am affected by the discharge, including name of water body affected, if
aAI.y; and
g) other persons or agencies contacted.
(2) Oral reports, not otherwise required to be provided pursuant to subparagraph b.1 above, shall
be provided to the /:1 1W Northeast District District Office withk 24 hours from the
time the permittee becomes aware of the circumstances.
c. if the oral report has been received within 24 hours, the noncompliance has been corrected, and
the noncompliance did not endanger health or the environment, the Department' s Northeast
District District Office shall waive the written reporL
21. The permittee shall report all instances of non=npliance not reported under Permit Conditions
IX.17., IX.18., or D1.19. of this permit at the time monitoring reports are submitted. This report shall
contdn the same information required by Permit Condition IX -20. of this permit. [62-620.610(21)]
L ,Bypm" means the intentional diversion of waste streams from any portion of a treahnent works.
b. Bypass is prohibited, and the Department may take enforcement action against a permittee for
bypass, unless the permittee affirmatively demonstrates that'
(1) Bypass was unavoidable to prevent loss of life, personal injury, or severe property damap;
and
(2) There were no feasible alternatives to the bypass, such as the use of auxiliary treatment
fizilities, retention of untvated wastes, or maintenance during normal periods of equipment
downtime. This condition is not satisfied if adequate back up equipment should have been
installed in the exercise of reasonable engineering judgment to prevent a bypass which
occurred during normal periods of equipment downtime or preventive maintenarice; and
(3) The permittee submitted notices as required under Permit Condition IX.22.b. ofthis permit
the permittee knows in advance of the need for a bypa&% it shall submit prior notice to the
Department, if possible at least 10 days before the date of the bypass. The permittee shall submit
notice of an unanticipated bypass within 24 hours of learning about the bypass as required in
Permit Condition DL20. of this permit A notice shall include a description of the bypass and its
cause; the period of the bypass, including exact dates and times; if the bypass has not been
corrected, the anticipated time it is expected to continue, and the MM taken or planned to reduce,
eliminate, and prevent recurrmce of the bypass.
d. The Department shall approve an anticipated bypass, after considering its adverse effect, if the
permittee dernonsirmtes that it will meet the dum conditions listed in Permit Condition
through 3. of this permit
e. A permittee may allow any bypass to occur which does not came reclaimed water or effluent
hmitations to be exceeded if it is for essential maintenance to assure efficient operation. These
bypasses are not subject to the provisions of Permit Condition IX.22.a. through c. of this permit
23. Upset Provisions.
Ice
Page 94 of 237
Exhibit A
PERWITTEE: St. Johns County School District PERMIT NUMBER. FLA395692-002
FACILITY: Southwood Elementary WWTF EXPIRATION DATE. January 21, 2015
L "Upse means an exceptional incident in which there is unintentional and temporary
noncompliance with technologybased effluent limitations because of hdors beyond the
reasonable control of the permittee.
(1) An upset does not include noncompliance caused by operational error, improperly designed
treatment facilities, inadequate treatment facilities, lack of preventive mamtenance, careless
or improper operation.
(2) An upset constitutes an affirmative defense to an action brought for noncompliance with
technology based permit effluent limitations if the requirements of upset provisions of Rule
62-620.610, F.A.C., are met.
b. A permittee who wishes to establish the affirmative defewe of upset shall demonstrate, through
properly signed conimpti. aneous operating logs, or other relevant evidence 11 st-
(1) An upset occurred and that the pertnittee can identify the cause(s) of the upset;
(2) The permitted facility was at the time being properly operated,
(3) Ilie permittee submitted notice of the upset as required in Permit Condition IX.20. of this
permit; and
(4) The permittee complied with any remedial measures required under Permit Condition IX.S. of
this pennit
c. In any enforcement proceeding, the burden of proof for establishing the occurrence of an upset
rests with the permittee.
d. Before an enforcement proceeding is instituted, no representation made during the Department
review of a claim that noncompliance was caused by an upset is final agency action subject to
judicial review.
[62-620.610(23)]
W7.1, ri M71. "4 T 7411 T1111 i M 4la
911
Melissa M. Imi& P.E.
ProgramAdministmor
007041:4
Page 95 of 237
Exhibit B
Rminiiffl Price
Flat Annual Fee $
L
co
Regular hourly labor rate for repair and additional work 5-5�� Per our
Non -Regular hourly labor rate for repair and additional work $ Per our
Percentage % mark up over cost for parts and materials %
Company required to list the designated operator(s) for services:
Co
Authorized Signature:
1.
5VA c0c)
Print Name:
OEM
Date:
Page 96 of 237
ILT
911111
7 1 1 i i i 7 I J I I'
4939 Cross Bayou Boulevard * New Port Richey * Florida * 34652
Tel: 727-848-8292 Fax: 727-94&7701 Toll :8 753-8292
13
Page 97 of 237
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PAI LAINTE
Certified Water/Wastewater Operator
Professional Experience
U.S. Water Services Corporation — Certified Operator
.> 2003 to Present: Mr. Layne is responsible for the oversight multiple water/wastewater
treatment facilities throughout the Jacksonville area. Responsibilities include but are not
limited to: process control adjustments, collecting compliance samples, completion and
submittal of data to corporate office for the completion of monthly operations reports.
American Water Services — Certified Operator
June 1996 — November 2003: Mr. Layne operated multiple waterlwastewater treatment
facilities throughout the Jacksonville area for American Water Services. Responsibilities
included but were not limited to: process control adjustments, collecting compliance
samples, completion and submittal of data to corporate office for the completion of monthly
operations reports.
Education
• Duncan U Fletcher, Neptune Beach, Florida 1964-1968
• Florida Jr. College, Jacksonville, Florida 1968-1969
• Various online and correspondence courses related to water/wastewater treatment since 1977
Professional Licenses and Certificates
• Florida Wastewater Operator B #04509
• Florida Drinking Water Operator C #07893
i
Sa y" cesON Eli roorlifiell
Page 1 of 1
Resume_ Ray Layne
Page 98 of 237
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ISSUE DATE
DATE
RAYMOND C.
WWB 0004509, ACTIVE 2/20/1980
3/2WO13
----
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4:10:03 PM
RAYMOND C.
DWC 000789-3,. ACTIVE 3/31/1994
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4/30/2015
LAYNE
4:16:03 PM
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Page 99 of 237
JOSEPH LUNDQUIST
Certified Water/Waste-water Operator
PROFESSLQNAL EXPERMNCE
US Water Services, Saint Augustine, FL, 612003 - Present
Water and Wastewater Operator -Responsible for day to day operations of the water and wastewater plants
at Southwoods Elementary School since July 2011. Responsible for day to day operations of the water and
wastewater plants at Putnam Correctional Facility until the facility's connection to Putnam County Utility
Services in November 2010.
Town of Hastings, Hastings, FL, 1/2000 — Present
Water and Wastewater Operator - Responsible for day to day operations of the water and wastewater
plants.
Randy Byrd Farms, Elkton, FL, 3/1994 — 112000
Farm Technician — Responsible for heavy equipment operation, irrigation, and packinghouse operations.
St. Johns County Utility Department, Saint Augustine, FL, 7/1990 - 3/1994
Wastewater Operator — Shift operator responsible for operation and maintenance of Anastasia Island
Wastewater Treatment Facility.
11111rouvirel
Association of Arts Degree, 1990
St. Johns River Community College, St. Augustine, FL
College Prep Diploma, 1988
St. Augustine High School, St. Augustine, FL
PROFEESIONAL LICENSES AND CERTIFICATIONS
Florida Wastewater Operator B #/8981
Florida Drinking Water Operator C #12733
51,14or" V! tools
Page 1 of 1
Resume: Joseph Lundquist
Page 100 of 237
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Page 101 of 237
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STEVEN GREEN'
Certified Water/Wastewater Operator
Background and Present Responsibilities
Mr. Green is a dedicated, customer focused water and wastewater professional with 30 years of
extensive experience in various fields, including operations and customer service. Mr. Green
serves as a certified water/wastewater operator within U.S. Water Services Corporation covering
the East Coast of Florida.
Past Professional Experience.
FLAGLER COUNTY BOARD OF COUNTY COMMISSIONERS
2005 — 2007 Utilities Manager
Utility Manager for Flagler County. Responsible for all aspects of the County's
Utility operations including managing an enterprise fund.
r Skilled in troubleshooting water and wastewater plants and problem solving.
• Train and supervise operators in quality control, adherence to DEP rules and
regulations and equipment maintenance.
u Supervise three employees; operate the Beverly Beach wastewater plant, insure
that vendors are paid and other administrative duties.
Work with developers to increase ERCs therefore increasing revenue within
existing and future service areas.
DUNES COMMUNITY DEVELOPMENT DISTRICT
2002-2003 PLANT OPERATIONS SUPERVISOR
Operated the wastewater plant, reuse pump station and performed other duties as
required -
1996 -2002 WATER AND WASTEWATER OPERATOR
Operated the wastewater plant, reuse pump station and performed other duties as
required: under contract for operations contractor,
te
ervi"Items poli`ia l e
Page l of 2
Resume: Stephen Green
Page 102 of 237
CULLIGAN / US WATER
1991-1996 WATER AND WASTEWATER ROUTE OPERATOR
e Operated several water and wastewater plants on a daily basis.
1985-1991 WATER AND WASTEWATER ROUTE OPERATOR
Began my career at this facility as a utility worker. Progressed and promoted to
the position of a certified water and wastewater operator.
1 or,
• Graduated from Boyd County High School located in Boyd County, KY 1972 Management
course In Utility Supervision, CSU Sacramento Manage for Success, Effective Utility
Leadership Practices Florida approved course for the A level certification in wastewater
• Hold Florida Class B wastewater certification and Florida Class C water certification Attend
classes for required CEUs
• Member of the FWPCOA
Page 2 oft
Resume: Stephen Green
Page 103 of 237
ME=
Certified Operator Profile Search Results
Florida Department of Environmental Protection
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INAIWE TYPEICLASS I L!C-r 11STATUS 11 ORIG!",AL 11 EFFECTIVE ExPIRATION
j ISSUE DATLi I DA -YE DATE
STEPERN A WW13 00082521 ACTIVE &16/1992 4/5/2013 8:07:29 4/30/2015
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STEPHEN A DWC 0006_622 ACTIVE 11/1/1989 4/5/2013 8:07.29 4/30/2015
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Page 104 of 237
HEMMIM
U.S. Water Services Corporation
4939 Cross Bayou Blvd,
New Port Richey, FL 34652
4W
Sebastian Administrative Annex
Purchasing Department
3015 Lewis Speedway, Unit 5
St. Augustine, Florida 32084
Telephone (904) 547-8941 FAX (904) 547-8945
Patrick Snodgrass, CPSAI
Director of Purchasing
5�1 Please renew RFP #2014-20 Operation and Management of Water Treatment Plant for
the period November 15, 2016 through November 14, 2017 with the same pricing, terms and
conditions as originally awarded.
Signature Date
I
174 �TZ17171 Vyr= MIT -70
.77r-R-A"Tf T'GM'TRT.
vev,-ft.
MEM
Patrick Snodgrass
Page 105 of 237
VENDOR AGREEMENT
This Vendor Agreement ("Agreement") is entered into by and between the School
Board of St. Johns County, Florida ("School Board"), 40 Orange Street, St. Augustine,
Florida 32084 ("School Board") and U.S. Water Services Corporation ("Vendor"), with
an address of 4939 Cross Bayou Blvd, New Port Richey, FL . efh®ctive. November
15, 2014. `
voo
NOW, THEREFORE, the parties agree as follow:
L Descri-ption of Services. Vendor shall perform services for the operation
and management of the water treatment plant at South Woods Elementary School as
specified in the attached Exhibit A, and agree to all terms and conditions of said
attachment.
2. Location of Services. Performance of services cited above will be
conducted at South Woods Elementary School, 4750 SR 206 W, Hastings, FL 32145.
3. Perm. This Agreement will be effective on the Effective Date, and will
remain in effect for a period of one year. At the conclusion of the initial term, the
contract may by mutual agreement between the School Board and the Vendor be
renewable for up to three (3) additional one (1) year terns.
4. Termination. The School Board may terminate this Agreement for
convenience, upon thirty (30) days written notice. Vendor shall be paid for services
performed and completed under this Agreement up to the effective date of termination
and for expenses, which would be otherwise reimbursable under this Agreement and
which Vendor had incurred prior to the effective date of termination.
5. Compensation and Payment. Vendor shall be paid for the services and
license as provided for in the quotation attached as Exhibit B. Services shall be provided
at the fixed rates specified in the quotation, with no allowance for additional fees or
expenses, without the express written agreement of School Board.
6. Independent Contractor. The Vendor certifies that it is an independent
contractor and shall not employ, contract with or otherwise use the services of any officer
or employee of the School Board. The Vendor certifies that its owner, officers, directors
or agents, or members of their immediate family, do not have an employee relationship or
other material interest with the School Board.
7. Insurance and Indemnification. The Vendor agrees to indemnify and save
harmless the School Board, its officers, agents and employees from and against any and
all claims and liabilities (including expenses) for injury or death of persons or damage to
any property which may result, in whole or in part, from any negligence or other act or
Page 106 of 237
omission on the part of the Vendor, its agents, employees or representatives. The Vendor
will carry and maintain as a minirnuni the l'olk�rwing coverage from insurance corners that
maintain a rating of "A-" or better and a financial size category of "VI" or higher
according to the A. M. Best Company: (a) general liability; (b) workers' compensation
where applicable, in the minimum amounts required by the Risk. Management
Department and Purchasing Department of the School District of St. Johns County,
Florida. The Vendor will provide before commencement of work, and attach to this
Agreement, certificates evidencing such coverage.
(a) Commercial General Liability. Commercial general liability
coverage which includes broad form commercial general liability, including premises and
operation, products and complete operations, personal injury, fire damage (minimum
$100,000) for limits of not less than $1,000,000 per occurrence and $2,000,000 per
general aggregate. This policy will include the District as an additional insured.
(b) Workers' Compensation Coverage. The workers' compensation
insurance will be maintained as required by applicable Florida law.
8. Laws and Regulations. This Agreement, and all extensions, supplements
and modifications thereto, and all questions relating to its validity, interpretation,
performance or enforcement shall be governed and construed in accordance with the laws
of the State of Florida. Any legal disputes, legal proceedings or actions arising out of or
in connection with this Agreement shall be brought in the state courts of St. Johns
County, Florida. The parties shall not violate the code of ethics for public officers and
employees, Chapter 112, Florida Statutes.
9. Background Check. The Vendor agrees to comply with all requirements
of Sections 1012.32 and 1012.46.5, Florida Statutes, and, except as provided in Sections
1012.467 or 1012.468 and consistent with District policy, all of its personnel who: (1)
are to be permitted access to school grounds when students are present, (2) will have
direct contact with students, or (3) have access or control of school funds, shall
successfully complete the background screening required by the referenced statutes and
meet the standards established by the statutes and the School Board. This background
screening will be conducted by the School Board in advance of the Vendor or its
personnel providing any services under the conditions prescribed in the previous
sentence. The Vendor shall bear the cost of acquiring the background screening required
by Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of
Law Enforcement to maintain the fingerprints provided with respect to the Vendor and its
personnel. The parties agree that the failure of the Vendor to perform any of the duties
described in this section shall constitute a material breach of this Agreement entitling the
School Board to terminate immediately with no further responsibilities or duties to
perform under this Agreement. The Vendor agrees to indemnify and hold harmless the
School Board, its officers and employees from any liability in the form of physical or
mental injury, death or property damage resulting from Vendor's failure to comply with
requirements of this section or with Sections 1012.32 and 1012.465, Florida Statutes.
K
Page 107 of 237
10. Assignability. This Agreement is for the personal services of the Vendor
and may not be assigned by the Vendor except as part of the sale of all or substantially all
of Vendor's assets, without the prior written consent of the School Board, which shall not
be unreasonably withheld. Neither a sale of all or substantially all Vendor's assets, a
stock sale, merger or change in control shall require the School Board's consent.
However, in any such event, Vendor's successor shall honor and abide by all the terms
and conditions of the Agreement and the accompanying License Agreement,
it. Conduct While on School Property. The Vendor acknowledges that its
employees and agents will behave in an appropriate manner while on the premises of any
school facility and shall at all times conduct themselves in a manner consistent with
School Board policies and within the discretion of the premises administrator (or
designee). It is a breach of this Agreement for any agent or employee of the Vendor to
behave in a manner which is inconsistent with good conduct or decorum or to behave in
any manner that will disrupt the educational program or constitute any level of threat to
the safety, health and well being of any student or employee of the School Board. The
Vendor agrees to immediately remove any agent or employee if directed to do so by the
premises administrator or designee.
12. No Taxes. The School Board is not obligated and does not agree to pay
any federal, state or local tax as a result of this Agreement. The only exemption
regarding payment of taxes shall be for situations that involve re -sale of product to the
public for the purpose of fundraising.
13. Public Records. This Agreement is subject to and governed by the laws of
the State of Florida, including without limitation Chapter 119, Florida Statutes, which
generally make public all records and other writings made or received by the parties.
14. No Waiver. Nothing herein is intended to serve as a waiver of sovereign
immunity by any agency or political subdivision to which sovereign immunity may be
applicable.
15. Non -Discrimination. The parties shall not discriminate against any
employee or participant in the perlbrinance of the duties, responsibilities and obligations
under this Agreement because of race, color, religion, gender, age, marital status,
disability, political or religious beliefs, national or ethnic origin.
16. Access to and Retention of Documentation. The School Board, the United
States Department of Education, the ( .ornptroller General of the United States, the
Florida Department of L.ducation or any of their duly authorized representatives shall
have access to any books, documents, papers and records of the Vendor which are
directly pertinent to wort: and services to be performed under this Agreement for the
purpose of audit, examination, excerpting and transcribing. The parties will retain all
such required records, and records required under any state or federal rules, regulations or
M
Page 108 of 237
laws respecting audit, for a period of four years after the School Board has made final
payment and all services have been performed under this Agreement.
17. Debarment. By signing this Agreement, Vendor certifies to the best of its
knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debannent,
declare ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
(h) Have not, within the preceding five-year period, been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state or local) transaction or contract under public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements or receiving stolen
property.
(c) Are not presently indicted or otherwise criminally charged by a
governmental entity (federal, state or local) with commission of any of the offenses
enumerated in the preceding paragraph (b).
(d) Have not within the preceding five-year period had one or more
public transactions (federal, state or local) terminated for cause or default.
Vendor agrees to notify School Board within 30 days after occurrence of any of
the events, actions, debarments, proposals, declarations, exclusions, convictions,
judgments, indictments, informations or terminations as described in paragraph 17(a) -
(d) above, with respect to Vendor or its principals.
IN WITNESS WHEREOF, the parties hereunto have executed this Agreement as
of the date first above written.
ATTEST (WITNESS):
COUNTY, FLORIDA
By: Q -J3
Print Name: V, Irili M o ep G. Joyner d.
Title.,' r't Superintendent
Cate Approved:_ i 1/i "�— . 0 1
ld
Page 109 of 237
ATTEST (WI TNESS): VENDOR
Page 110 of 237
St. Johns County School District
Wfict
PURCHASING DEPARTMENT
40 Orange Street
St. Augustine, FL 32084
RFP TITLE: Operation and Management of
Water Treatment Plant
1 0 -
0 0 0
UZAelue "
go
RFP NO.: 2014-20
RELEASE DATE: August 27, 2014
gGG111MAWN, N 1 1,
CONTACT: Patrick Snodgrass
XFP DUE DATE AND TIME: September 29, 2014 @ 1:30 pm Director of Purchasing
XFP OPENING DATE AND TIME: September 29,2014 @ 2:00 pm (904) 547-7700
MI
XPAI
SUBMIT RFP TO: Purchasing Department RFP OPENING LOCATION: Purchasing Department
40 Orange Street 40 Orange Street
St. Augustine, FL 32084 St. Augustine, FL 32084
Literature Specifications Catalogs
X Drug -Free 'ITorkplace Certification
X Certificate of Insurance: See enclosed guidelines for
detailed specifications
Manufacturer's Certificate of Warranty
X List of References
I I m 1:1111111VO a*.] 1111T.111111 11111IQ is A a a Z[4&dlvj a a OVI 175 ILI 1. , ...
Company Name:
Address:
City, State:
M
im
Signature of Owner or
Authorized Officer/Agent Telephone:
Typed Name of Above:
Za
By my signature, I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business 1
or person submitting an offer for the same materials, supplies, equipment, or services (s), and is in all respects fair and without collusion or fraud. I fu
agree to abide by all conditions of this invitation and certify that I am authorized by the offeror to sign this response. In submitting an offer to the S(
Board of St. Johns County, 1, as the respondent, offer and agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the S(
Board of St. Johns County all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the U
States and the State of Florida for price fixing relating to the particular commodity(s) or service(s) purchased or acquired by the School Board of St. J
County. At the School Board's discretion, such assignment shall be made and become effective at the time the School Board of St. Johns County ter
final payment to the vendor. Upon approval by Board, the information contained herein shall constitute the contract between the Board and vendor.
NO RESPONSE- I HEREBY SUBMIT THIS AS A "NO RESPONSE" FOR THE REASONS CHECKED BELOW:
El 1. Insufficient time to respond [] 7. Addendum received too late to respond
El 2. Specifications were unclear or restrictive D 8. Could not meet Insurance requirements
El 3. Could not meet bonding requirements El 9. We do not offer the product or service requested
El 4. Our schedule will not permit us to respond El 10. Remove our company name from this commodity listing only.
El 5. Terms & Conditions were unclear or restrictive E] 11. Keep our company on the bid list for future bids.
F1 6. Could not meet specifications
n 12. Other
Page 1 Page 111 of 237
3.
GENERAL CONDITIONS
Proposer: To ensure acceptance of the proposal follow these instructions —
SEALED RFP REQUIREMENTS: The "REQUEST FOR
PROPOSAL" sheet must be completed, signed, and returned with the
RFP. The RFP Response Form on which the proposer actually
submits a proposal and any pages upon which information is required
to be inserted must be completed and submitted with the proposal.
Proposals received that fail to comply with these submittal
requirements may not be considered for award.
a) PROPOSER'S RESPONSIBILITY: It is the responsibility of
the proposer to obtain all pages of the RFP package and all
attachments thereto, together with any addenda to the RFP
package that may be issued prior to the RFP due date.
b) PROPOSAL SUBMITTED: Completed proposal must be
submitted sealed in an envelope. Proposals must be time
stamped in the Purchasing Department prior to the RFP due time
on date due. No proposal will be considered if not time stamped
in the Purchasing Department prior to the stated RFP due time.
Proposals submitted by telegraphic or facsimile transmission will
not be accepted unless stated in the special conditions of this
RFP.
c) Each proposal must be submitted on "RFP Response Form"
in a sealed envelope with the item bid, date, time and RFP
number on the outside.
d) PUBLIC ENTITY CRIME: Pursuant to Florida Statute 287.133, a
person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit
a proposal on a contract to provide any goods or services to a
public entity, may not submit a proposal on a contract with a
public entity for the construction or repair of a public building or
public work, may not submit proposals on leases of real property
to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in
Section 287.017 of Florida Statute, for CATEGORY TWO for a
period of thirty-six (36) months from the date of being placed on
the convicted vendor list.
e) EXECUTION OF RFP: All proposals must be completed in ink or
typewritten. If a correction is necessary, draw a single line
through the entered figure and enter the corrected figure or use
an opaque correction fluid. All corrections should be initialed by
the person signing the proposal even when using opaque
correction fluid. Any illegible entries will not be considered for
award. The original RFP conditions and specifications cannot be
changed or altered in any way by the proposal or otherwise by the
proposer. In the event of any conflict between the specifications
and conditions of the RFP and the terms and conditions of the
proposal, the specifications and conditions of the RFP take
precedence.
SPECIFICATIONS used are intended to be open and nonrestrictive.
Any reference to brand name (unless specified in the RFP
Specifications) or number shall not be construed as restricting to that
manufacturer, but is used as a minimum standard of quality. It shall
be the sole responsibility of the proposer to state, in writing, brand
proposed, model and other pertinent information even if proposing as
specified. Proposer shall submit complete technical information,
specifications, manufacturer's name and descriptive catalog cuts with
proposal, when requested. The Purchasing Department shall be the
sole judge in determining whether the product/item proposed meets
the RFP specifications.
PRICES QUOTED: Deduct trade discounts and quote a firm net
price. Give both unit price and extended total. Prices must be stated
in units to quantity specified in the RFP. In case of discrepancy in
computing the amount of the proposal, the Unit Price quoted will
govern. All prices quoted shall be F.O.B. destination, freight prepaid.
Proposer pays and bears freight charges. Proposer owns goods in
transit and files any claims, unless otherwise stated in Special
Conditions. Award, if made, will be in accordance with terms and
conditions stated herein. Each item must be proposed separately and
no attempt is to be made to tie any item or items in with any other
item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s). If a proposer
offers a discount or offers terms less than Net 30, it is understood that
a minimum of thirty (30) days will be required for payment. If a
payment discount is offered, the discount time will be computed from
the date of satisfactory delivery at place of acceptance and receipt of
correct invoice at the office specified.
a) TAXES: The School Board does not pay Federal Excise and
State taxes on direct purchase of tangible personal property. The
applicable tax exemption number is shown on the purchase order.
This exemption does not apply to purchases of tangible personal
property made by contractors who use the tangible personal
property in the performance of contracts for the improvement of
School Board owned real property as defined in Chapter 192 of
the Florida Statutes.
b) MISTAKES: Proposers are expected to examine the
specifications, delivery schedules, proposal prices and
extensions, and all instructions pertaining to supplies and
services. Failure to do so will be at proposer's risk.
c) CONDITION AND PACKAGING: It is understood and agreed
that any item offered or shipped as a result of this RFP shall be
new (current production model at the time of this RFP) unless
otherwise stated. All containers shall be suitable for storage or
shipment, and all prices shall include standard commercial
packaging.
d) UNDERWRITERS' LABORATORIES: Unless otherwise
stipulated in the RFP, all manufactured items and fabricated
assemblies shall be U.L. listed where such has been established
by U.L. for the item(s) offered and furnished. In lieu of the U.L.
listing, proposer may substitute a listing by an independent testing
laboratory recognized by OSHA under the Nationally Recognized
Testing Laboratories (NRTL) Recognition Program.
e) BIDDER'S CONDITIONS: The Board specifically reserves the
right to reject any conditional proposal submitted by proposer.
f) PREFERENCE FOR ST. JOHNS COUNTY BIDDERS: For all
purchases made by the School Board, prices and quality being
equal, preference may be given to St. Johns County Proposers,
subject to certification as a drug-free workplace (Florida Statute
287.087 and 287.084).
4. NONCONFORMANCE TO CONTRACT CONDITIONS: Items
offered may be tested for compliance with RFP conditions and
specifications. Items delivered, not conforming to RFP conditions or
specifications, may be rejected and returned at vendor's expense.
Goods or services not delivered as per delivery date in RFP and/or
purchase order may be purchased on the open market. Any increase
in cost may be charged against the proposer. Any violation of these
stipulations may also result in:
a) Proposer's name being removed from the Department of
Purchasing vendor mailing list for one (1) year and vendor not
being recommended for any award during this period.
b) All departments being advised not to do business with proposer.
5. SAMPLES: Samples of items, when required, must be furnished free
of expense by RFP due date unless otherwise stated and, if not
destroyed, will upon request, be returned at the proposer's expense.
Proposers will be responsible for the removal of all samples furnished
within thirty (30) days after RFP opening. All samples will be
disposed of after thirty (30) days. Each individual sample must be
labeled with proposer's name, RFP number, and item number.
Failure of proposer to either deliver required samples or to clearly
identify samples as indicated may be reason for rejection of the RFP.
Unless otherwise indicated, samples should be delivered to the office
of the Purchasing Department of the St. Johns County School Board,
40 Orange Street, St. Augustine, FL 32084.
6. DELIVERY: Unless actual date of delivery is specified (or if specified
delivery cannot be met), show number of days required to make
delivery after receipt of purchase order in space provided. Delivery
time may become a basis for recommending an award (see Special
Conditions).
7. NOTE TO VENDORS DELIVERING TO OUR CENTRAL
WAREHOUSE: Receiving hours are Monday through Friday
(excluding holidays) 8:30 A.M. to 2:30 P.M. Appointments are
required.
8. REQUESTS FOR CLARIFICATIONS: No correction or clarification of
any ambiguity, inconsistency or error in the RFP conditions and
specifications will be made to any proposer orally. Every request for
such interpretation or correction should be in writing, prior to RFP
date, addressed to the Purchasing Department Representative. All
such interpretations and supplemental instructions will be in the form
of written Addenda to the Proposal Documents. Only the
interpretation or correction so given by the Purchasing Department
Representative, in writing, shall be binding and prospective proposers
are advised that no other source is authorized to give information
concerning, or to explain or interpret the Proposal Documents.
Page 2 Page 112 of 237
Exhibit A
9. AWARDS: Proposals shall be reviewed in accordance with the RFP
specifications and conditions and the best interest of the School
District. To that end, the Board reserves the right to reject any and all
proposals; to waive any irregularities or informalities; to accept any
item or group of items; to request additional information or clarification
from any proposal; to acquire additional quantities at prices quoted on
this invitation unless additional quantities are not acceptable, in which
case the RFP sheets must be noted "PROPOSAL IS FOR
SPECIFIED QUANTITY ONLY." Any dispute concerning the meaning
or interpretation of the conditions or specifications of this RFP or the
contract resulting therefrom, same shall be decided by Purchasing
Department and that decision shall be final. The decision to award a
contract or take other action in regard to the RFP shall be made in
furtherance with the best interest of the School District.
10. OTHER GOVERNMENTAL AGENCIES: It is the intent of this
solicitation to obtain proposals to furnish the products(s)/service(s)
herein specified to the School Board. Other school boards and
governmental agencies/entities may purchase from this solicitation if
permitted by the contractor or supplier. Said product(s)/service(s) are
to be furnished in accordance with the contract resulting from this
solicitation.
11. INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance
will be at destination shown on purchase order unless otherwise
provided. Title to/or risk of loss or damage to all items shall be the
responsibility of the successful proposer until acceptance by the buyer
unless loss or damage result from negligence by the buyer. If the
materials or services supplied to the Board are found to be defective
or do not conform to specifications, the Board reserves the right to
cancel the order upon written notice to the seller and return product at
proposer's expense.
12. MARKING: Packing list must be included in each shipment and shall
show The School Board Purchase Order Number, RFP Number,
School Name or Department Name, Contents and Shipper's Name
and Address; mark packing list and invoice covering final shipment
"Order Completed". If no packing list accompanies the shipment, the
buyer's count will be accepted. Mark each package clearly with (A)
Shipper's Name and Address, (B) Contents, (C) The School Board of
St. Johns County Purchase Order Number. and (D) RFP Number.
13. PAYMENT: Payment will be made by the buyer after the items
awarded to a vendor have been received, inspected, and found to
comply with award specifications, free of damage or defect and
properly invoiced.
14. CONFLICT OF INTEREST: The award hereunder is subject to the
provisions of Chapter 112, Florida Statutes. All proposers must
disclose with their proposal the name of any officer, director, or agent
who is also an employee of the School Board. Further, all proposers
must disclose the name of any Board employee who owns directly or
indirectly, an interest of five per cent (5%) or more of the total assets
of capital stock in the proposer's firm.
15. LEGAL REQUIREMENTS: The Proposer shall comply with Federal,
State, County, and local laws, ordinances, rules, and regulations that
in any manner affect the items covered herein. Lack of knowledge by
the proposer will in no way be a cause for relief from responsibility.
16. PATENTS & ROYALTIES: The proposer, without exception, shall
indemnify and hold harmless the School Board and its employees
from liability of any nature or kind, including cost and expenses for or
on account of any copyrighted, patented, or unpatented invention,
process, or article manufactured or used in the performance of the
contract, including its use by the School Board. If the proposer uses
any design, device, or materials covered by letters, patent, or
copyright, it is mutually understood and agreed without exception that
the proposal prices shall include all royalties or cost arising from the
use of such design, device or materials in any way involved in the
work.
17. OSHA: The proposer warrants that the product supplied to the
School Board shall conform in all respects to the standards set forth in
the Occupational Safety and Health Act of 1970, as amended, and the
failure to comply with this condition will constitute a breach of
contract.
18. SPECIAL CONDITIONS: The Purchasing Department has the
authority to issue Special Conditions and Specifications as required
for individual proposals. Any and all Special Conditions that may vary
from these General Conditions shall have precedence.
19. ANTI -DISCRIMINATION: The proposer certifies that he or she is in
compliance with non-discrimination laws (Civil Rights Act of 1964 as
amended and Executive Order 11246, entitled "Equal Employment
Opportunity", as amended by Labor regulations) relative to equal
employment opportunity for all persons without regard to age, race,
color, religion, sex, national origin, or handicap.
20. LICENSES AND PERMITS: The proposer shall be responsible for
obtaining, at its expense, all licenses and permits required for
performance of the work or services resulting from the RFP award.
21. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF
INSURANCE: Bid bonds, when required, shall be submitted with the
bid in the amount specified in Special Conditions. Bid bonds will be
returned to unsuccessful bidders. After acceptance of bid, the Board
will notify the successful bidder to submit a performance bond and
certificate of insurance in the amount specified in Special Conditions.
St. Johns County School District shall be named as additional insured
on policies required by detailed specifications. Upon receipt of the
performance bond, the bid bond will be returned to the successful
bidder.
22. DEFAULT AND REMEDIES:
a) The parties acknowledge and agree that the damages for the
failure of the successful proposer to timely deliver the products or
services contracted for may be difficult to determine. Moreover, both
parties wish to avoid lengthy delay and expensive litigation relating to
the failure of the successful proposer to deliver on time. Therefore, in
the event the successful proposer fails to timely deliver the products
or services contracted for, the School Board may exercise the remedy
of liquidated damages against the successful proposer in an amount
equal to 25% of the unit price proposal, times the quantity. The
successful proposer shall pay that sum to the School Board not as a
penalty, but as liquidated damages intended to compensate for
unknown and unascertainable damages.
b) In the event of default for any reason other than the failure of the
successful proposer to timely deliver the products or services
contracted for, the School Board may exercise any and all remedies
in contract or tort available to it, including, but not limited to, the
recovery of actual and consequential damages.
23. TERMINATION: In the event any of the provisions of this RFP are
violated by the proposer, the Purchasing Department shall give
written notice to the proposer stating the deficiencies and unless
deficiencies are corrected within five (5) days, recommendation will be
made for immediate cancellation. The School Board reserves the
right to terminate any contract resulting from this RFP at any time and
for any reason, upon giving thirty (30) days prior written notice to the
other party.
24. BILLING INSTRUCTIONS: Invoices, unless otherwise indicated,
must show purchase order numbers and shall be submitted in
triplicate to St. Johns County School District, Accounts Payable
Department, 40 Orange Street, St. Augustine, FL 32084. Payment
will be made within thirty (30) days after delivery, authorized
inspection and acceptance.
25. FACILITIES: The Board reserves the right to inspect the proposer's
facilities at any time with prior notice.
26. PROPOSAL TABULATIONS: Proposers desiring a copy of proposal
tabulation may request same by enclosing a self-addressed, stamped
envelope with sufficient amount of postage on the envelope, when
submitting proposal.
27. ASBESTOS STATEMENT: All material supplied to the School Board
must be 100% asbestos free. Proposer by virtue of proposing,
certifies by signing proposal, that if awarded any portion of this
proposal, will supply only material or equipment that is 100%
asbestos free. No proposal will be considered unless this is agreed to
by the proposer.
28. HOLD HARMLESS AGREEMENT: During the term of this proposal
the proposer shall indemnify, hold harmless, and defend the School
Board its agents, servants and employees from any and all costs and
expenses, including but not limited to, attorney's fees, reasonable
investigative and recovery costs, court costs and all other sums which
the Board, its agents, servants and employees, may pay or become
obligated to pay on account of any, all and every claim or demand, or
assertion of liability, or any claim or actions founded, thereon, arising
or alleged to have arisen out of the products, goods or services
furnished by the proposer, his agents, servants or employees, or any
of his equipment when such persons or equipment are on premises
owned or controlled by the Board for the purpose of performing
Page 3 Page 113 of 237
Exhibit A
28. HOLD HARMLESS AGREEMENT (continued): services, delivering
products or goods, installing equipment, or otherwise transacting
business, whether such claim or claims be for damages, injury to
person or property, including the Board's property, or death of any
person, group or organization, whether employed by the proposer or
the Board or otherwise.
29. CONVICTED FELONS: Prior to commencement of performance, the
successful proposer shall provide the School Board, a written listing of
all employees (or employees of subcontractors) the proposer intends
to utilize in performance of the matter proposed upon who are
convicted felons. The list shall specify the nature of the conviction
and the date of the conviction. The School Board reserves the right,
in its sole discretion, to prohibit the successful proposer from using
any such listed convicted felon(s) in the performance of services
related to this contract. The successful proposer shall not use any
such convicted felon(s) in the performance of services under this
contract unless first approved, in writing, by the School Board. The
successful proposer shall also provide immediate written notice to the
School Board if at any time during the term of this contract it intends
to utilize in the performance of services under this contract any
convicted felon(s) not identified in the initial listing furnished to the
School Board, the use of such individuals being contingent upon
obtaining prior written approval from the School Board. If it is later
determined the successful proposer knowingly rendered to the School
Board an erroneous or incomplete listing of convicted felons as
required hereby, in addition to any other available remedies, the
School Board, may immediately terminate this contract without notice
and re -procure the services to be provided hereunder. This provision
is a material inducement for the School Board, to enter into this
proposal contract.
30. VENUE: Any suit, action, or other legal proceedings arising out of or
relating to this Agreement shall be brought in a court of competent
jurisdiction in St. Johns County, Florida. The parties waive any right
to require that a suit, action, or proceeding arising out of this
Agreement be brought in any other jurisdiciton or venue.
31. WAIVER OF JURY TRIAL: The parties knowingly, voluntarily, and
intentionally waive their right to trial by jury with respect to any
litigation arising out of, under, or in connection with this proposal
contract and any other agreements executed or contemplated to be
executed in connection herewith. This provision is a material
inducement for the School Board to enter into the proposal contract.
32. ATTORNEY FEES: In connection with any litigation arising out of this
RFP or any contract resulting therefrom, the prevailing party shall be
entitled to recover reasonable attorneys' fees and costs at all levels of
the proceedings in addition to any other relief granted.
33. LOBBYING: Proposers are hereby advised that lobbying is not
permitted with any district personnel or board members. All oral or
written inquires must be directed through the Purchasing Department.
Lobbying is defined as any action taken by an individual, firm,
association, joint venture, partnership, syndicate, corporation, and all
other groups who seek to influence the governmental decision of a
board member or district personnel on the award of this contract. Any
proposer or any individuals that lobby on behalf of proposer will result
in rejection/disqualification of said proposal.
34. ASSIGNMENTS: The successful bidder may not sell, assign or
transfer any of its rights, duties or obligations under this bid contract
without the prior written consent of the School Board.
35. BID PROTEST: Failure to file a protest within the time prescribed in
Section 120.57 (3), Florida Statutes, shall constitute a waiver of any
protest
36. COMPLIANCE WITH FEDERAL REGULATIONS: All contracts
involving Federal funds will contain certain provisions required by
applicable sections of Title 34, Section 80.36(1) and 85.510, Code of
Federal Regulations and are included by reference herein.
a) Debarment: The proposer certifies by signing the proposal that
the proposer and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in Federally funded
transactions and may, in certain instances, be required to
provide a separate written certification to this effect.
During the term of any contract with the School Board, in the
event of debarment, suspension, proposed debarment, declared
ineligible or voluntarily excluded from participation in Federally
funded transactions, the proposer shall immediately notify the
Purchasing Department and the Superintendent, in writing.
b) Records: Vendors will also be required to provide access to
records, which are directly pertinent to the contract and retain all
required records for three (3) years after the School Board's final
payment is made.
c) Termination: For all contracts involving Federal funds, in excess
of $10,000, the School Board reserves the right to terminate the
contract for cause as well as convenience by issuing a certified
notice to the vendor.
37. JESSICA LUNSFORD ACT: Effective September 1, 2005, if you or
your employees or your agents have access to one of our schools
when students are present, have direct contact with students, or have
access to or control of school funds, you must undergo and pass
screening requirements as described in Section 1012.32 and 435.04,
Florida Statutes. Pursuant to Section 1012.467, Florida Statutes, all
non -instructional contractors who are permitted access to school
grounds when students are present, whose performance of the
contract with the school or school board is not anticipated to result in
direct contact with students, and for whom anticipated contact would
be infrequent and incidental are required to undergo a fingerprint
based criminal history check. Awarded vendors will be required to
comply with Sections 1012.465 and 1012.467, Florida Statues, The
Jessica Lunsford Act. The successful vendor(s) must submit
completed Attachment A, "Sworn Statement Pursuant to Section
1012.465, Florida Statutes as amended by the HB1877, The Jessica
Lunsford Act" before being recommended for award. Failure to
submit this form(s), as noted, will result in the vendor(s) not being
recommended for the bid award.
Page 4 Page 114 of 237
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower CoveredTransactions
transactionsThis certification is required by the Department of
tion_�e_gulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, for all lower tier �e r tier requirements
1. By signing and submitting this proposal, the prospective
lower tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of
fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective lower
tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government,
the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or
debarment.
3. The prospective lower tier participant shall provide
immediate written notice to the person to whom this proposal is
submitted if at any time the prospective lower tier participant
learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended,"
"ineligible," "lower tier covered transaction," "participant,"
,.person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," as used in this clause, have the
meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549. You may contact
the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting
this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in
this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by
submitting this proposal that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility,
and Voluntary Exclusion - Lower Tier Covered Transactions,"
without modification, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not
required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to
require establishment of a system of records in order to
render in good faith the certification required by this clause.
The knowledge and information of a participant is not required
to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of
these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the
department or agency with which this transaction originated
may pursue available remedies, including suspension and/or
debarment.
1. The prospective lower tier participant certifies, by submission of this proposal that neither it nor its principals are:
(a) presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency;
(b) have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission
of fraud or a criminal offense in performing a public (federal, state or local) transaction or contract under a public transaction; or for violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of the
offenses enumerated in this certification; or
(d) have not within a three-year period preceding this application had one or more public transaction (federal, state or local) terminated for cause or
default.
Page 5 Page 115 of 237
Exhibit A
DRUG FREE WORKPLACE CERTIFICATION FORM
In accordance with 287.087, Florida Statutes, preference shall be given to businesses with drug-free workplace
programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received
by the state or by any political subdivision for the procurement of commodities or contractual services, a bid
received from a business that certifies that it has implemented a drug-free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be followed if none of the
tied vendors have a drug-free workplace program. In order to have a drug-free program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the action that
will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining
a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs,
and the penalties that may be imposed upon employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by any employee who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
(Vendor's Signature)
Page 6 Page 116 of 237
Exhibit A
ST. JOHNS COUNTY SCHOOL DISTRICT
41 tj I 1 ' 1
AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted to the School Board of St. Johns County, Florida (Hereinafter "Board" or "School Board")
by
(Print individual's name and title)
for
(Print Name of entity submitting sworn statement)
business address is
whose
and its Federal Employer Identification Number (FEIN) is . If the entity has no FEIN,
include the Social Security Number (SSN) of the individual signing this sworn statement and so indicate.
2. I,
behalf of
am duly authorized to make this sworn statement on
(Print individual °s name and title)
(Print Name of entity submitting sworn statement)
3. I understand that during the 2005 Legislative Session, House Bill 1877, The Jessica Lunsford Act (hereinafter "The Act" or
"Act") was passed and approved by Governor Bush on May 2, 2005, with an effective date of September 1, 2005.
4. I understand that the Act amended the background screening requirements of Section 1012.465, Florida Statutes (2004) for all
non -instructional school district employees or "contractual personnel" by requiring all non -instructional school district
employees or contractual personnel who are permitted access on school grounds when students are present to undergo and pass
"level 2 background screening", and further, I understand the Act defines "contractual personnel" to include any vendor,
individual, or entity under contract with the Board.
5. I understand that pursuant to Section 1012.465, Florida Statutes, non -instructional school district employees or contractual
personnel who are permitted access on school grounds when students are present, who have direct contact with students or who
have access to or control of school funds must meet level 2 screening requirements as described in Sections 1012.32 and
435.04, Florida Statutes.
6. I further understand that Section 1012.467, Florida Statutes (2007) requires a fingerprint -based criminal history check for all
"non -instructional contractors," which is defined as any individual who received remuneration for services performed for the
school district or a school, but who is not otherwise considered an employee of the school district. "Non -instructional
contractor" includes any employee of a contractor who performed services for the school district or the school under the
contract and any subcontractor and its employees who are permitted access to school grounds when students are present, whose
performance of the contract with the school or school board are not anticipated to result in direct contact with students, and for
whom anticipated contact would be infrequent and incidental.
7. I understand that as a
(e.g. A private bus service
(Type of entity)
contractor) all contractual personnel, as defined in section 1012.465, Florida Statutes, must meet level 2 screening requirements
as outlined in sections 1012.32 and 435.04, Florida Statutes in order to do business with the School Board of St. Johns County,
Florida. In addition, all "non -instructional contractors" must meet the screening requirements outlined in Section 1012.467.
Florida Statutes.
Initials
•
OM
Page] of 2
Page 117 of 237
Exhibit A
I understand that "level 2 screening requirements", as defined in Sections 1012.32 and 435.04. and the background check
required by Section 1012.467, Florida Statutes means that fingerprints of all contractual personnel and non -instructional
contractors must be obtained and submitted to the Florida Department of Law Enforcement for state processing and to the
Federal Bureau of Investigation for federal processing.
9. I understand that the School Board will implement local procedures to comply with screening requirements, as defined in
Sections 1012.32, 1012.467 and 435.04. I understand that my company must comply with these local procedures as they are
developed.
10. I understand that any costs and fees associated with the required background screening will be borne by my company.
11. I understand that any personnel of the contractor found through fingerprint processing and subsequent level 2 background
screening to have been found guilty of, regardless of adjudication, or entered a plea of nolo contendere or guilty to any offense
outlined in Section 435.04, Florida Statutes (or any similar statute of another jurisdiction), shall not be permitted to come onto
school grounds or any leased premises where school -sponsored activities are taking place when students are present, shall not
be permitted direct contact with students, and shall not be permitted to have access to school district funds. In addition, any
personnel of the contractor found to have been convicted of any offenses listed in Section 1012.467(2)(g), shall not be
pennitted access on school grounds.
12. 1 understand that the failure of any of the company's or my affected personnel to meet the screening standards as required by
Sections 1012.465 and 1012.467, Florida Statutes, may disqualify my company from doing business with the School Board.
13. I hereby certify that the foregoing statement is true and correct in relation to the company for which I am submitting this sworn
statement. I further certify that this statement is being given knowingly and voluntarily by me on behalf of my company.
The company submitting this sworn statement agrees to be bound by the provisions of SECTIONS 1012.32, 1012.465, 1012.467 AND
435.04, FLORIDA STATUTES, THE JESSICA LUNSFORD ACT 2005,
I CERTIFY THAT THE SUBMISSION OF THIS FORM TO THE SCHOOL BOARD OF ST. JOHNS COUNTY, FLORIDA ON
BEHALF OF THE COMPANY IDENTIFIED IN PARAGRAPH ONE (1) ABOVE BINDS THE COMPANY TO FULLY COMPLY
WITH THE BACKGROUND SCREENING REQUIREMENTS OF SECTIONS 1012.32, 1012.465, 1012.467 AND 435.04,
FLORIDA STATUTES.
(Signature)
Sworn to and subscribed before me this day of 20
Personaliv known
OR Produced Identification
Notary Public— State of
My commission expires
Initials
(1 ype of identification)
(Printed typed or stamped commissioned name of notary public)
Page 2 of 2
Page 8 Page 118 of 237
Statement on the Collection, Use or Release of Social Security Numbers of Employees and Others
The School District of St. Johns County is authorized to collect, use or release social security numbers (SSN) of employees and for the following
purposes, which are noted as either required or authorized by law to be collected. The collection of social security numbers is either specifically
authorized by law or imperative for the performance of the District's duties and responsibilities as prescribed by law [Fla. Stat. § 119.071(5)(a)2 & 3]
1. Criminal history, Level 1 and Level 2 background checks/Identifiers for processing fingerprints by Department of Law
Enforcement/, if SSN is available [Required by Fla. Admin. Code 11 C-6.003 and Fla. Stat. § 119.071(5)(a)6]
2. Vendors/Consultants that District reasonably believes would receive a 1099 form if a tax identification number is not provided
Including for IRS form W-9 [Required by 26 C.F.R. § 31.3406-0, 26 C.F.R. § 301.6109-1, and Fla. Stat. § 119.071(5)(a)2 & 6]
Page 9 Page 119 of 237
Exhibit A
St. Johns County
School District
jMust be completed & submitted with each competitive solicitation)
Bid number and description:
Identify the state in which the Vendor has its principal place of business:
Instructions: IF your principal place of business above is located within the State of Florida, the Vendor must sign below
and submit this form with your bid response, no further action is required. However, if your principal place of business
is outside of the State of Florida, the following must be completed by an attorney and returned with your bid response.
FAILURE TO COMPLY SHALL BE CONSIDERED TO BE NON-RESPONSIVE TO THE TERMS OF THE SOLICITATION.
OPINION OF OUT—OF-STATE BIDDER'S ATTORNEY ON BIDDING PREFERENCES
(To be completed by the Attorney for an Out -of -State Vendor)
NOTICE: Section 287.084(2), Florida Statute, provides that "a vendor whose principal place of business is outside this
state must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law
licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state (or
political subdivision thereof) to its own business entities whose principal places of business are in that foreign state in
the letting of any or all public contracts." See also: Section 287.084(1), Florida Statutes.
LEGAL OPINION ABOUT STATE BIDDING PREFERENCES
(Please Select One)
The Vendor's principal place of business is in the State of and it is my legal opinion that the laws
of that state do not gr nt a reference in the letting of any or all public contracts to business entities whose principal
places of business are in that state.
The Vendor's principal place of business is in the State of
and it is my legal opinion that the
laws of that state grant aIlo ig references} in the letting of any or all public contracts to business entities whose
principal places of business are in that state: ( Please describe applicable preference(s) and identify applicable
preference(s) and identify applicable state law(s)):
Page 120 of 237
(Please Select One)
The Vendor's principal place of business is in the political subdivision of and it is my legal
opinion that the laws ofthat political subdivision do not grant a preference inthe letting ofany orall public contracts 0o
business entities whose principal places of business are in that political subdivision.
The Vendor's principal place of business is in the political subdivision of
and the laws of
that political subdivision in the letting ofany orall public contracts tobusiness entities
whose principal places ofbusiness are in that political subdivision: (Please describe applicable preferenca(x)and identify
applicable authority granting the preference(s)):
Signature ufout+of-stateVendor's attorney:_______
Attorney's printed name:
Addressofout-of-stateVendor's attorney:
___________
Phone number/e'mai|ofout'of*tateVemclo/sattorney:
Attorney's states ofbar admission:
Vendor's Signature:
Vendor's Printed Name:
Page 121 of 237
i 1 rw,� % , • R
1.1 The St. Johns County School District (hereinafter referred to as the District) is
requesting proposals for the operation and management of the Water Treatment
Plant at South Woods Elementary School, 4750 State Road 206 West, Elkton, FL
32033. The District is also seeking pricing for repair work on an as needed basis.
The District makes no guarantee of a specific amount of repair work to be
completed under this proposal.
1 R1011 V
, ,.. ► R 4. R
2.1 All proposals must be received no later than, September 29, 2014 @ 1:30 PM and
must be delivered to:
St. Johns County School District
Purchasing Department
40 Orange Street
St. Augustine, FL 32084
If a proposal is transmitted by US mail or other delivery medium, the proposer
will be responsible for its timely delivery to the address indicated.
2.2 Any proposal received after the stated date and time, WILL NOT be considered.
2.3 One manually signed original proposal and three photocopies of the proposal
must be sealed in one package and clearly labeled "RFP #2014-20 Operation and
Management of Water Treatment Plant" on the outside of the package. The legal
name, address, proposer's contact person and telephone number must also be
clearly noted on the outside of the package.
2.4 Failure to submit one original proposal with a manual signature may result in
rejection of the proposal.
2.5 All proposals must be signed by an officer or employee having the authority to
legally bind the proposer.
2.6 Any corrections must be initialed. This includes corrections made using
correction fluid (white out) or any other method of correction.
2.7 Proposers should become familiar with any local conditions that may, in any
manner, affect the services required. The proposer(s) is/are required to carefully
examine the RFP terms and to become thoroughly familiar with any and all
conditions and requirements that may in any manner affect the work to be
Page 122 of 237
performed under the contract. No additional allowance will be made due to lack
of knowledge of these conditions.
2.8 Proposals not conforming to the instructions provided herein will be subject to
disqualification at the sole discretion of the District.
2.9 Any proposal may be withdrawn prior to the date and time the proposals are due.
Any proposal not withdrawn will constitute an irrevocable offer for a period of 90
days, to provide the District with the services specified in the proposal.
2.10 Pursuant to Florida Statute, it is the practice of the District to make available for
public inspection and copying any information received in response to an
Invitation to Bid or Request for Proposal (RFP). No action on the part of the
respondent to a Bid or RFP will create an obligation of confidentiality on the part
of the District, including but not limited to, making a reference in the response to
the trade secret statutes. It is recommended that potential suppliers exclude from
their response any information that, in their judgment may be considered a trade
secret.
2.11 When applicable and pursuant to §287.084 Florida Statutes, award
recommendations shall include appropriate adjustments to pricing when
considering Bids from Bidders having a principal place of business outside the
State of Florida. When applicable, all Bidders must complete and include
Vendor's Statement of Principal Place of Business with its Bid. Failure to comply
shall render its Bid non-responsive and therefore not subject to contract award.
3.1 The District reserves the right to waive any irregularities and technicalities and
may, at its sole discretion, request a re -submittal or other information to evaluate
any or all proposals.
3.2 The District reserves the right to require proposer(s) to submit evidence of
qualifications or any other information the Board may deem necessary, including
audited and unaudited financial statements.
3.3 The District reserves the right, prior to Board approval, to withdraw the RFP or
portions thereof, without penalty.
3.4 The District reserves the right to: (1) accept the proposal of any firm to be in the
best interest of the District and (2) to reject any and/or all proposals.
3.5 The District reserves the right to conduct interviews with any of the proposers and
to require a formal presentation by any of the proposers,
3.6 It is the intent of the District to award this RFP to one or more sources, as
determined to be in the best interest of the District.
Page 123 of 237
F9,01
3.7 The RFP award will be made based on funds availability and will be at the sole
discretion of the St. Johns County School Board.
N MEMO 19 NO OU111,11
4.1 The term of this contract shall be from November 15, 2014 to November 14, 2015
and may by mutual agreement between the District and the awarded vendor(s) be
renewable for up to three (3) additional one (1) year periods.
4.2 All terms and conditions of this RFP, any addenda, and negotiated terms are
incorporated into the contract by reference as set forth herein.
5.1 In order to maintain a fair and impartial competitive process, District staff or
Board members will not communicate with prospective vendors regarding this
RFP after the release date. All questions and inquiries must be submitted via
email no later than September 10, 2014 @ 12:00 PM to:
Patrick Snodgrass
Director of Purchasing
Patrick.Spnpodgras!i(a)sf ohns.k11ffus
Communication via email as stated above is the only means prospective
proposers may contact the District regarding this solicitation. Violation of
this section is grounds for automatic disqualification of a prospective
proposer's submittal.
The District will not respond to questions and inquiries submitted after the
deadline stated above.
All questions will be answered via posting to the DemandStar website
www.demandstar.com no later than September 12, 2014 @ 5:00 PM.
5.2 Copies of addendum will be made available for inspection at the District's
Purchasing Department where bid documents will be kept on file.
5.3 No Addendum will be issued later than September 12, 2014, except an addendum
withdrawing the RFP or one which includes postponement of the date for receipt
of proposals or one containing the questions and answers.
5.4 All notices relative to this RFP, including but not limited to initial release,
addendums, letters of intent and awards will be posted on the DemandStar web
site — www.demandstar.com,
,411iW -A M9 -.11 PAUV 101 DV V En
A MANDATORY Pre -Bid Meeting is scheduled for September 8, 2014 @ 10:00
AM at the water treatment plant located at South Woods Elementary School:
Page 124 of 237
South Woods Elementary School
4750 SR 206 W
Hastings, FL 32145
Mimi
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disqualified.automatically
South Woods Elementary School opened in St. Johns County in August 2005. At
the time of the school opening, it was determined that due to a variety of factors,
the school would be best served with its own water treatment plant. The
treatment facility was brought on line in and is permitted under the State of
Florida Department of Environmental Protection, permit number FLA0429333-
003. The Facility utilizes the Modified Ludzack-Ettinger activated sludge
process. A copy of the permit is attached as Attachment A. Please note that there
may be slight variations in the specifications contained in the permit and the water
treatment plant.
i I G r
8.1 The RFP is for the operation, management and maintenance of the water
treatment plant at South Woods Elementary School.
8.2 The awarded vendor shall operate, manage and maintain the water treatment plant
in compliance with permit number FLA0429333-003 issued by the State of
Florida Department of Environmental Protection, all applicable Local, State, and
Federal ordinances, laws and regulations.
8.3 The awarded vendor will be required to operate, manage, and maintain the
treatment plant to ensure maximum efficiency at the lowest possible cost, while
maintaining compliance with all laws and regulations.
8.4 The awarded vendor will be required to perform all repairs associated with
maintenance of the plant.
8.5 The awarded vendor shall agree to pay or to reimburse the District for all fines
and penalties levied by any local, state or federal agency as a result of non
compliance of the operation of the water treatment plant during the period the
vendor is responsible for the operation and management of the plant.
8.6 Prior to any work, the awarded vendor will be required to provide a written job
quote to the school based Maintenance Manager. The awarded vendor proposal
price for parts and materials (percentage mark up over cost), and labor (hourly
rate) will be used as the basis for each job quote. Only after written approval of
the quote by the school based maintenance manager or an authorized District
Page 125 of 237
lit
representative, may the awarded vendor(s) move forward with the work listed on
the quote.
Final project approval is contingent on the final inspection by the school based
maintenance manager or an authorized District representative. Payment will only
be made for actual installed materials and work performed which has been
inspected and found to be in accordance with the terms and conditions of the
contract. Upon approval, a work ticket listing the services perfon-ned, labor,
materials and materials mark-up must be signed by the inspecting maintenance
manager or authorized District representative. The signed ticket must be
submitted with the invoice. Failure to submit a copy of the signed work ticket
may result in a delay of payment.
EXCEPTIONS REGARDING APPROVED QUOTE: In the event of an
emergency when the public interest or property of the District would suffer
performance of essential functions exists; or will likely result in material loss
or damage to property, bodily injury, or loss of life if immediate action is not
taken; or no action could result in non compliance with any local, state or
federal agency.
Ao later than 48 hours after the emergency, the awarded vendor must subini)
a brief written statement of the circumstances to the Director of Maintenance
Services. A copy of this statement must be submitted with the invoice.
Failure to comply may result in a delay of payment.
8.7 All interested vendors must include in their submittal an assessment of current
conditions at the treatment plant. This assessment should include observations
relative to operation of the plant and any areas of concern. Vendors will have the
opportunity to observe conditions at the pre-bid meeting or may observe
conditions at any time after the Pre -Bid meeting by making arrangements with the
School Based Maintenance Manager at the site.
8.8 The awarded vendor(s) shall not outsource any services without the express
written consent of an authorized District representative.
All management personnel to be assigned to the District Contract shall require prior
written approval by the District. The awarded vendor will name an individual or
individuals in their submittal that they intend to appoint as the operator of the
water treatment plant. Resumes of these individuals must be included in the
vendor's submittal. The District reserves the right to interview the named
individual(s) as part of the RFP evaluation process.
Replacement personnel must have, at a minimum, credentials equivalent to the
individuals whom they replace. Resumes' of replacement management personnel
may be required to be submitted to the District for review. In the event the
awarded vendor changes the individual named as the operator, written notice is
Page 126 of 237
UNMVIN
required to the District. The District reserves the right to interview the new
operator. The awarded vendor(s) shall provide any and all necessary training for
management and staff employed under the terms of the Contract with the District.
Additionally, the awarded vendor agrees that it will remove (within a mutually
agreed upon period of time) from assignment under the Contract any individual in
its employ, if, after the matter has been reviewed jointly by the District and the
Contractor, the District requests such action in writing. Any such removal shall
not necessarily reflect on the capabilities or competence of the individual so
removed. Nothing herein shall affect the status or responsibilities of the awarded
vendor(s) as an independent contractor solely responsible for the method, manner
and means chosen by it to perform hereunder.
Vendors will be required to document as part of their submittal, experience in
operating, managing and maintaining a water treatment plant similar in size and
operation as the plant at South Woods Elementary School. Additionally, all
vendors must submit a copy of their Occupational License with their submittal.
1XII09RIUNINAMM
All proposals must provide a minimum of three (3) references whom they have
performed similar services for within the past five (5) years.
19 1 I ► IT W h
12.1 The District requests that pricing be submitted as follows:
12.2 Pricing for a flat annual fee to operate, manage and maintain the water treatment
plant is required.
12.3 Proposers are required to provide an hourly labor rate for repairs. Billable hourly
labor rates begin upon arrival at the job site and end upon completion, or leaving
the job site.
Proposers are required to list in their submittal a regular hourly rate for repairs. A
regular hourly rate for repairs shall be Monday through Friday between 7:00 am
and 5:00 pm.
Proposers are required to list in their submittal a non -regular hourly rate for
repairs. A non -regular hourly rate for repairs shall be Monday through Friday
between 5:00 prn and 7:00 am, weekends and holidays.
12.4 Proposers are required to provide a percentage (%) mark up over cost for all parts
and materials. The District reserves the right to require the awarded vendor to
provide documentation to substantiate their material cost.
Page 127 of 237
1FA11R + I
12.5 The District may only incur expenses for the hourly labor rate, materials and
materials mark up as listed in the submittal.
12.6 The Proposal Sheet must be signed by an individual of the proposing firm that has
the authority to bind the firm.
13.1 Proposals will be evaluated by a committee consisting of Maintenance and
Purchasing personnel.
13.2 Committee members will review each proposal and will assign points from zero
to the maximum number of points allotted (0 being the lowest score) for each
criterion contained in section 13.3, except for price. The Director of Purchasing
shall assign points for the price criteria as follows: The annual fee, plus the
hourly labor rate submitted for repair x 100 estimated hours will be used in the
evaluation of price. The firm submitting the lowest overall price will receive all
available points for this category. All other respondents will receive points based
on the following formula: (N/X)*C=Z
N = Lowest Price Submitted [Annual fee + (hourly rate submitted for repair x 100
estimated hours at the regular hourly rate)]
X = Respondents price
C = Total number of available points
Z = Points awarded
The number of hours used in the formula is an estimate of annual labor hours for
repair and is used for evaluation purposes only. The District makes no guarantee
of a specific number of labor hours for repairs.
13.3 The Evaluation Committee shall evaluate all proposals received which meet the
submittal requirements. The following criteria will be considered in evaluating
the proposals received:
Evaluatio Maximum Points
Price 30 Points
Experience of firm in maintain similar plants 35 Points
Experience of individual(s) named as Operators 35 Points
(includes possible interviews)
Total Possible Points 100 Points
13.4 Each Committee member will individually score proposals in each category
(excluding price), awarding points ranging from 90% to 100% of the allowable
points for excellent, 80% to 90% for good, 70% to 80% for satisfactory, 60% to
70% for marginally unsatisfactory, and 0% to 60% for unsatisfactory. The
Committee members' scores will be totaled for each proposal, including points for
price as stated per section 13.2 and they will be ranked from highest to lowest
based on the total number of points awarded.
Page 128 of 237
i
13.5 The Committee reserves the right to meet as a group prior to completing the
scoring process in order to discuss the proposals and scoring. Any such meeting
will be noticed on the District's website and will be conducted as a public
meeting.
13.6 The Committee may consult with other District staff and third -party consultants
for the purpose of gathering facts, information and feedback about the RFP and
the proposals, but such other staff and consultants will not participate in the
deliberation and evaluation process, as such communications are not subject to the
sunshine law and will not be noticed and may take place outside of public
meetings.
13.7 Upon completion of the evaluation, the Committee will recommend to the Board
that it authorize District staff to negotiate a contract with the highest ranked
proposer. If a satisfactory contract cannot be negotiated, with the highest ranked
proposer will be terminated at the discretion of the District. Negotiations will
then commence with the second highest ranked proposer. This process shall
continue until a satisfactory contract is reached with one of the proposers. If a
contract cannot be reached with any of the proposers, the District reserves the
right to acquire services specified in this solicitation from any vendor of its
choosing through District negotiations, in accordance with Florida Department of
Education Rules.
13.8 During the negotiation process, proposers shall not propose or require terms or
conditions that are contrary to or inconsistent with teens and requirements of this
solicitation.
It is mandatory that the person/firm submitting the proposal have minimum
Liability limits of $1,000,000.00 for Comprehensive General Liability, including
Product Liability Coverage. The person/firm submitting the proposal must also
have a minimum Liability Limit of $1,000,000.00 for Motor Vehicle Liability and
at least the statutory limit of Worker's Compensation. All coverage must be
included on the certificate(s). Proposer's insurance provider must be rated A- or
better by AM Best. If the Proposer's current certificate of insurance does not meet
the amount required, a statement must be included with the proposal document
from their insurance carrier indicating that if a Proposal award was made to the
firm, that the carrier would write the necessary insurance coverage. The
successful Proposer must then have the required insurance placed in force with
written notification provided to the Director of Purchasing, prior to issuance of a
purchase order that authorizes the work performance to begin. Failure to do so
may invalidate the award and result in an award to the next lowest responsible
proposer. Successful vendor must list St. Johns County School Board as an
additional insured.
15.0 VENDOR PAYMENT
Page 129 of 237
The St. Johns County School District requires all vendors responding to this
proposal to accept payment from the District on a Visa credit card. No other
payment options will be made available. St. Johns County School District will
issue a unique "ghost" credit card number to each vendor. This information must
be held on file for all future payments. The card has a zero balance until payments
have been authorized by the district.
After goods are delivered or services rendered vendors submit invoices to the
Accounts Payable Department according to the current process. The payment
terms are set as IMMEDIATE (next accounts payable run). When payments are
authorized, an email notification is sent to an email address provided by the
vendor. The email notification includes the invoice number, invoice date, and
amount of payment. Once the vendor receives the email the credit card has been
authorized to charge for the amount listed in the email. When the vendor charges
the full amount authorized in the email the card will return to a zero balance until
the next payment is authorized.
The awarded vendor shall invoice the annual fee on a monthly basis. The annual
fee divided by twelve (12) shall equal the monthly invoice amount.
Any invoices submitted for repair work must show the number and cost of labor
hours, the cost of materials, and the amount of the material mark-up. Prices listed
in the submittal must be used for billing. A delay of payment may result if
invoices submitted for repair work do not separate labor, materials and materials
mark-up. A work ticket signed by the school based maintenance manager or an
authorized District representative indicating approval must be included with the
invoice. Failure to submit a copy of the signed work ticket may result in a delay
of payment.
A Purchase Order issued by the Purchasing Department or from School Internal
Accounts is the only legal authorization for vendors to perform services or
provide commodities to the District. A commitment, either written or verbal,
from District employees without a Purchase Order issued by the Purchasing
Department or from School Internal Accounts does not constitute an obligation by
the District to a vendor. Vendors that perform services or provide commodities
without a Purchase Order issued by the Purchasing Department or from School
Internal Accounts do so at their own risk and at risk of non-payment. Additional
information regarding doing business with the District can be found on the
District web site, www.st o s.kl2,fl.us under the Purchasing Department.
1 1 i 119gs'l 1K
18.1 Proposers are requested to organize their proposals in the following sequence.
Page 130 of 237
IM AV] Kill 1,
18.2 RFP Cover Sheet: Required response form (page I of RFP) with all required
information completed and all signatures as specified.
18.3 Debarment Form
IEjE1M'M-MW7 SW -
18.5 Jessica Lunsford Act Statement: This form must be notarized.
18.6 Insurance Coverage: Insurance certificates evidencing coverage as specified in
section 14.0 or a signed statement indicating that coverage meeting the required
coverage will be obtained prior to the commencement of any work under this
RFP.
18.7 RFP Response: Response is to include, at a minimum the following information:
• Vendor background and experience in operating, managing and
maintaining a similarly sized water treatment plant.
• Names and resumes of individual(s) that vendor may appoint as plant
operator.
Assessment of current conditions.
Occupational License
Pricing
Page 131 of 237
iffffiew.,
R -FP #2014-20 Operation and Management of
Water Treatment Plant
Proposal Sheet
Description Price
Flat Annual Fee $
Regular hourly labor rate for repair and additional work $ Per our
Non -Regular hourly labor rate for repair and additional work $ Per Hour
Percentage % mark up over cost for parts and materials %
Company Name:
Authorized Signature:
Print Name:
Date:
Page 132 of 237
.r •
Florida o Go Scott
Governor
Environmental Protection Jennifer Carroll
Northeast District Lt. Governor
7777 Baymeadows Way West, Suite 100
Jacksonville, Florida 32256 Herschel T. Vinyard Jr.
Secretary
INDUSTRIAL WASTEWATER FACILITY PERMIT
PERMITTEE:PERMIT NUMBER: FL0429333 — 003 (Minor)
St. Johns County School Board FILE NUMBER: FL0429333 --- 003 — IW5D
ISSUANCE DATE: March 28, 2011
SPONSIBLE OFFICIAL: EXPIRATION DATE: March 27, 2016
Mr. Tim Forson REVISION DATE: August 21, 2012 (003/MM)
Associate Superintendant for School Operations
St. Johns County School Board
40 Orange Street
St. Augustine, Florida 32084
(904) 547-7500
Fg.-Telt4l"
South Woods Elementary RO Water Treatment Plant
4700 SR -206 West
Hastings, Florida 32145
St. Johns County
Latitude: 29'43'35.9466"N Longitude: 81'27'47.3154" W
This permit is issued under the provisions of Chapter 403, Florida Statutes (F.S.), and applicable rules of the
Florida Administrative Code (F.A.C.) and constitutes authorization to discharge to waters of the state under the
National Pollutant Discharge Elimination System. This permit does not constitute authorization to discharge
wastewater other than as expressly stated in this permit. The above named permittee is hereby authorized to
operate the facilities in accordance with the documents attached hereto and specifically described as follows:
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Treatment of reverse osmosis reject water from the water treatment plant.
WASTEWATER TREATMENT:
Well water will be treated through a reverse osmosis unit. The reject concentrate from the unit will be dosed with
carbon dioxide solution prior to entering a packed tower air stripper. Stripper effluent will be pumped through a
2 -inch force main for final discharge into Deep Creek, Class III Fresh Waters.
RIEUSE OR DISPOSAL:
Surface Water Discharge D-001: An existing 0.0072 MGD monthly average daily flow permitted capacity
discharge to Deep Creek (Class III Fresh Waters (WBID# 2549)) through Outfall D — 001 which is about 60 feet
in length and discharges at a depth of about 10 feet. The point of discharge is located near latitude 29°43' 25" N,
longitude 81 °29' 6" W.
www. dep.statefl'. us
Page 133 of 237
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
This discharge has mixing zones for gross alpha particle, combined radium 226 + 228, specific conductance, and
unionized arnmonia pursuant to Rule 62-4.244 FAC.
IN ACCORDANCE WITH: The limitations, monitoring requirements and other conditions set forth in Part I
• Part VIII • page 3 through 19 • this permit.
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Page 136 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
2. Effluent samples shall be taken at the monitoring site locations listed in Pen -nit Condition I.A.1. and as
described below:
Monitoring Site
Number Descripti2n of Monj121jaLsite
EFF — I After final treatment and prior to discharge into Deep Creek
•; — I Calculated value of un -ionized ammonia as N
fSWB-t Background sampling location, upstream of the POD
3. The discharge shall not contain components that settle to form putrescent deposits or float as debris, scum, oil,
or other matter. [62-302.500(1)(a)]
4. The Pennittee is granted mixing zones for gross alpha particle, combined radium 226 + 228, and unionized
ammonia pursuant to FAC Rule 62-4.244 for the effluent discharge from Outfall D-001 into Deep Creek. The
mixing zone for the above parameters is an area with a semi -circular shape originating at the bulkhead at the
point of discharge. The size of each mixing zone is 7.1 square meters with a radius of approximately 1.5
meters. [62-4.244, 62-3021
5. The Pennittee is granted mixing zone for specific conductance pursuant to FAC Rule 62-4.244 for the effluent
discharge from Outfall D-001 into Deep Creek. The mixing zone for specific conductance is an area with a
semi -circular shape originating at the bulkhead at the point of discharge. The size of each mixing zone is 1.17
square meters with a radius of approximately 0.61 meter. [62-4.244, 62-302]
6. Unionized ammonia shall be calculated based on a separate single grab sample for total ammonia. The pH
and temperature at the time of the grab sample shall be used for the calculation and reported on the DMR.
[62-302.530(3)]
7. The permittee shall comply with the following requirements to evaluate acute whole effluent toxicity of the
discharge from outfall D-001.
a. Effluent Limitation
(1) In any routine or additional follow-up test for acute whole effluent toxicity, the 96 -hour LC50 shall
not be less than 20% effluent. [Rules 62-302.200(1); 62-302.500(1)(a)4; 62-4.241(5)(a); and 62-
4.244(3)(d), F.A.C.]
b. Monitoring Frequency
(1) Routine toxicity tests shall be conducted at time of permit renewal, according to FS 403.0882(6)(d)(1),
unless this toxicity test, or any subsequent toxicity test performed by the Department, does not meet
toxicity requirements.
c. Sampling Requirements
(1) All tests shall be conducted on a single grab sample of final effluent.
d. Test Requirements
(1) Routine Tests: All routine tests shall be conducted using a control (0% effluent) and a minimum of
five dilutions: 100%, 50%, 30%, 20%, and 10%Q effluent.
(2) The permittee shall conduct 96 -hour acute static renewal multi -concentration toxicity tests using the
daphnid, Ceriodaphnia dubia, and the bannerfin shiner, Cyprinella leedsi, concurrently.
(3) All test species, procedures and quality assurance criteria used shall be in accordance with Methods
for Measurina Acute Toxicitv of Effluents and Receivina Waters to Freshwater and Marine
Organisms, 5th Edition, EPA -821-R-02-012. Any deviation of the bioassay procedures outlined
herein shall be submitted in writing to the Department for review and approval prior to use.
5
Page 137 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
In the event the above method is revised, the permittee shall conduct acute toxicity testing in
accordance with the revised method.
(4) The control water and dilution water shall be moderately hard water as described in EPA -821-R-02-
012, Table 7.
e. Quality Assurance Requirements
(1) A standard reference toxicant (SRT) quality assurance (QA) acute toxicity test shall be conducted
with each species used in the required toxicity tests either concurrently or initiated no more than 30
days before the date of each routine or additional follow-up test conducted. Additionally, the SRT test
must be conducted concurrently if the test organisms are obtained from outside the test laboratory
unless the test organism supplier provides control chart data from at least the last five monthly acute
toxicity tests using the same reference toxicant and test conditions. If the organism supplier provides
the required SRT data, the organism supplier's SRT data and the test laboratory's monthly SRT -QA
data shall be included in the reports for each companion routine or additional follow-up test required.
(2) If the mortality in the control (0% effluent) exceeds 10% for either species in any test, the test for that
species (including the control) shall be invalidated and the test repeated. The repeat test shall begin
within 14 days after the last day of the invalid test.
(3) If 100% mortality occurs in all effluent concentrations for either species prior to the end of any test
and the control mortality is less than 10% at that time, the test (including the control) for that species
shall be terminated with the conclusion that the test fails and constitutes non-compliance.
(4) Routine and additional follow-up tests shall be evaluated for acceptability based on the concentration -
response relationship, as required by EPA -821-R-02-012, Section 12.2.6.2., and included with the
bioassay laboratory reports.
f. Reporting Requirements
(1) Results from all required tests shall be reported on the Discharge Monitoring Report (DMR). If an
LC50 >100% effluent occurs in the test, then ">100" shall be entered on the DMR for that test
species. If an LC50 <100% effluent occurs, then the calculated LC50 effluent concentration shall be
entered on the DMR for that test species.
(1) A bioassay laboratory report for each routine test shall be prepared according to EPA -821-R-02-012,
Section 12, Report Preparation and Test Review, and e-mailed or mailed to the Department at the
address below within 30 days after the last day of the test.
(2) For additional follow-up tests, a single bioassay laboratory report shall be prepared according to EPA -
821 -R-02-012, Section 12, and e-mailed or mailed within 30 days after the last day of the second
valid additional follow-up test.
(3) Data for invalid tests shall be included in the bioassay laboratory report for the repeat test.
(4) The same bioassay data shall not be reported as the results of more than one test.
(5) All bioassay laboratory reports shall be e-mailed or emailed to Jackvonville only:
Florida Department of Environmental Protection
Northeast District — Wastewater Section
7777 Baymeadows Way West, Suite 100
Jacksonville, Florida 32256
g. Test Failures
(1) A test fails when the test results do not meet the limits in 4.a.(1).
('2) Additional Follow-up Tests:
(a) If a routine test does not meet the acute toxicity limitation in 4.a.(1) above, the permittee shall
notify the Department at the address above within 21 days after the last day of the failed routine
test and conduct two additional follow-up tests on each species that failed the test in accordance
with 4.d.
6
Page 138 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION ATE: March 27, 2016
(b) The first test shall be initiated within 28 days after the last day of the failed routine test. The
remaining additional follow-up tests shall be conducted weekly thereafter until a total of two
valid additional follow-up tests are completed.
(c) The first additional follow-up test shall be conducted using a control (0% effluent) and a
minimum of five dilutions: 100%, 75%, 50%, 25%, and 12.5% effluent. The permittee may
modify the dilution series in the second additional follow-up test to more accurately bracket the
toxicity such that at least two dilutions above and two dilutions below the target concentration
and a control (0% effluent) are run. All test results shall be statistically analyzed according to the
procedures in EPA -821-R-02-012.
(3) In the event of three valid test failures (whether routine or additional follow-up tests) within a 12 -
month period, the permittee shall notify the Department within 21 days after the last day of the third
test failure.
(a) The permittee shall submit a plan for correction of the effluent toxicity within 60 days after the
last day of the third test failure.
(b) The Department shall review and approve the plan before initiation.
(c) The plan shall be initiated within 30 days following the Department's written approval of the
plan.
(d) Progress reports shall be submitted quarterly to the Department at the address above.
(e) During the implementation of the plan, the permittee shall conduct quarterly routine whole
effluent toxicity tests in accordance with 7.d. Additional follow-up tests are not required while
the plan is in progress. Following completion or termination of the plan, the frequency of
monitoring for routine and additional follow-up tests shall return to the schedule established in
4.b.(1). If a routine test is invalid according to the acceptance criteria in EPA -821-R-02-012, a
repeat test shall be initiated within 14 days after the last day of the invalid routine test.
(f) Upon completion of four consecutive quarterly valid routine tests that demonstrate compliance
with the effluent limitation in 4.a.(1) above, the permittee may submit a written request to the
Department to tenninate the plan. The plan shall be terminated upon written verification by the
Department that the facility has passed at least four consecutive quarterly valid routine whole
effluent toxicity tests.
(g) If a test within the sequence of the four is deemed invalid, but is replaced by a repeat valid test
initiated within 14 days after the last day of the invalid test, the invalid test will not be counted
against the requirement for four consecutive quarterly valid routine tests for the purpose of
terminating the plan.
(4) The additional follow-up testing and the plan do not preclude the Department taking enforcement
action for whole effluent toxicity failures. [62-4.241, 62-620.620(3)]
[62-302.530, F.A.C]
1. The sample collection, analytical test methods, and method detection limits (MDLs) applicable to this permit
shall be conducted using a sufficiently sensitive method to ensure compliance with applicable water quality
standards and effluent limitations and shall be in accordance with Rule 62-4.246, Chapters 62-160 and 62-601,
F.A.C., and 40 CFR 136, as appropriate.
The list of Department established analytical methods, and corresponding MDLs (method detection limits) and
PQLs (practical quantitation limits), which is titled "FAC 62-4 MDL/PQL Table (April 26, 2006)" is available
at http://www.dep.state.fl.us/labs/library/index.htm.
7
Page 139 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 -- 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
The MDLs and PQLs as described in this list shall constitute the minimum acceptable MDL/PQL values and
the Department shall not accept results for which the laboratory's MDLs or PQLs are greater than those
described above unless alternate MDLs and/or PQLs have been specifically approved by the Department for
this pen -nit. Any method included in the list may be used for reporting as long as it meets the following
requirements:
a. The laboratory's reported MDL and PQL values for the particular method must be equal or less than the
corresponding method values specified in the Department's approved MDL and PQL list;
b. The laboratory reported MDL for the specific parameter is less than or equal to the permit limit or the
applicable water quality criteria, if any, stated in Chapter 62-302, F.A.C. Parameters that are listed as
"report only" in the permit shall use methods that provide an MDL, which is equal to or less than the
applicable water quality criteria stated in 62-302, F.A.C.; and
c. If the MDLs for all methods available in the approved list are above the stated pen -nit limit or applicable
water quality criteria for that parameter, then the method with the lowest stated MDL shall be used.
When the analytical results are below method detection or practical quantitation limits, the permittee shall
report the actual laboratory MDL and/or PQL values for the analyses that were performed following the
instructions on the applicable discharge monitoring report.
Where necessary, the permittee may request approval of alternate methods or for alternative MDLs or PQLs
for any approved analytical method. Approval of alternate laboratory MDLs or PQLs are not necessary if the
laboratory reported MDLs and PQLs are less than or equal to the permit limit or the applicable water quality
criteria, if any, stated in Chapter 62-302, F.A.C. Approval of an analytical method not included in the above -
referenced list is not necessary if the analytical method is approved in accordance with 40 CFR 136 or deemed
acceptable by the Department. [62-4.246, 62-160]
The permittee shall provide safe access points for obtaining representative influent and effluent samples
which are required by this permit. [62-620.320(6)]
Monitoring requirements under this permit are effective on the first day of the second month following permit
issuance. Until such time, the permittee shall continue to monitor and report in accordance with previously
effective permit requirements, if any. During the period of operation authorized by this permit, the permittee
shall complete and submit to the Department Discharge Monitoring Reports (DMRs) in accordance with the
frequencies specified by the REPORT type (i.e. monthly, toxicity, quarterly, semiannual, annual, etc.)
indicated on the DMR fonns attached to this permit. Monitoring results for each monitoring period shall be
submitted in accordance with the associated DMR due dates below.
REPORT Tf e on DMR
Monitoring Period
Due Date
Monthly
first day of month - last da of month
281' day of following month
Quarterly
January 1 - March 31
April 28
April I - June 30
July 28
July 1 - September 30
October 28
October 1 - December 31
January 28
Semi-annual
January 1 - June 30
July 28
Jul 1 - Deceinber 30
January 28
Annual
January I - December 31
January 28
Toxicity
Janua 1 - December 31
January 28
DMRs shall be submitted for each required monitoring period including months of no discharge. The
permittee shall make copies of the attached DMR form(s) and shall submit the completed DMR form(s) to the
Department by the twenty-eighth (28th) of the month following the month of operation at the address
specified below:.
8
Page 140 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 -- 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
Florida Department of Environmental Protection
Wastewater Compliance Evaluation Section, Mail Station 3551
Bob Martinez Center
2600 Blair Stone Road
Tallahassee, Florida 32399-2400 [62-620.610(18)]
4. Unless specified otherwise in this permit, all reports and other information required by this permit, including
24-hour notifications, shall be submitted to or reported to, as appropriate, the Department's Northeast District
Office at the address specified below:
Florida Department of Environmental Protection
Northeast District — Wastewater Section
7777 Baymeadows Way West, Suite 100
Jacksonville, Florida 32256
Phone - (904) 256-1700
FAX - (904) 256-1589
(All FAX copies and e-mails shall be followed by original copies.)
[62-620.305]
5. All reports and other information shall be signed in accordance with the requirements of Rule 62-620.305,
F.A.C. [62-620.305]
6. If there is no discharge from the facility on a day when the facility would normally sample, the sample shall
be collected on the day of the next discharge. [62-620.320(6)]
IL SLUDGE MANAGEMENT REQUIREMENTS
1. The method of sludge use or disposal by this facility is class I solid waste landfill.
2. The permittee shall be responsible for proper treatment, management, use, and land application or disposal of
its sludges. [62-620.320(6)]
3. Storage, transportation, and disposal of sludge/solids characterized as hazardous waste shall be in accordance
with requirements of Chapter 62-730, F.A.C. [62-730]
4. The perinittee shall maintain records available for inspection by the Department at the pennitted facility, as
follows:
a. Quantity of sludge generated;
b. Quantity of sludge transported for treatment and/or disposal;
c. Name and location of the site(s) to which sludge is transported;
d. If a person other than the permittee is responsible for sludge transportation, treatment, and/or disposal, the
permittee shall also keep records of the name and address of each transporter, and copies of all shipping
manifests. [62-620.320(6)]
III. GROUND ATER REQUIREMENTS
1. Section III is not applicable to this facility.
IV. ADDITIONAL LAND APPLICATION REQUIREMENTS
9
Page 141 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATIONDATE: March27,2016
1. Section IV is not applicable to this facility.
1. During the period of operation authorized by this permit, the wastewater facilities shall be operated
under the supervision of a person who is qualified by fonnal training and/or practical experience in
the field of water pollution control. [62-620.320(6)]
2. The pennittee shall maintain the following records and make them available for inspection on the site
of the permitted facility.
a. Records of all compliance monitoring information, including all calibration and maintenance
records and all original strip chart recordings for continuous monitoring instrumentation,
including, if applicable, a copy of the laboratory certification showing the certification number of
the laboratory, for at least three years from the date the sample or measurement was taken;
b. Copies of all reports required by the pen -nit for at least three years from the date the report was
prepared;
c. Records of all data, including reports and documents, used to complete the application for the
permit for at least three years from the date the application was filed;
d. A copy of the current permit;
e. A copy of any required record drawings; and
f. Copies of the logs and schedules showing plant operations and equipment maintenance for three
years from the date of the logs or schedules.
[62-620.350]
1
1. If the permittee wishes to continue operation of this wastewater facility after the expiration date of this
permit, the pennittee shall submit an application for renewal no later than one -hundred and eighty days
(180) prior to the expiration date of this permit. Application shall be made using the appropriate forms
listed in Rule 62-620.910, F.A.C., including submittal of the appropriate processing fee set forth in
Rule 62-4.050, F.A.C. [62-620.335(1) and (2)]
VII. BEST MANAGEMENT PRACTICES/STORMWATER POLLUTION PREVENTION PLANS
The permittee shall during the term of this permit operate the facility in accordance with the existing
Best Management Practices (BMP) or in accordance with subsequent amendments to the Plan. The
permittee shall also amend this Plan, to incorporate practices to achieve the objectives and specific
requirements listed below. The permittee shall maintain the Plan at the facility and shall make the
plan available to the Department upon request. The Plan shall be implemented in accordance with the
schedule contained in Part VI of this permit. [62-620100(3)(m)]
2. Through implementation of the Best Management Practices (BMP), the permittee shall prevent or
minimize the generation and the potential for the release of pollutants from the facility to the waters
of the State through normal operations and ancillary activities. [62-620.100(3)(m)]
3. The permittee shall develop and amend the BMP Plan consistent with the following objectives for the
control of pollutants.
10
Page 142 of 237
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
a. The number and quantity of pollutants and the toxicity of effluent generated, discharged or
potentially discharged at the facility shall be minimized by the permittee to the extent feasible by
managing each influent waste stream in the most appropriate manner.
b. Under the BMP Plan, and any Standard Operating Procedures (SOPs) included in the Plan, the
permittee shall ensure proper operation and maintenance of the treatment facility.
c. The permittee shall establish specific objectives for the control of pollutants by conducting the
following evaluations.
(1) Each facility component or system shall be examined for its waste minimization opportunities
and its potential for causing a release of significant amounts of pollutants to waters of the
United States due to equipment failure, improper operation, and natural phenomena such as
rain or adverse weather, etc. The examination shall include all normal operations and
ancillary activities including but not limited to material storage areas, plant site runoff, in -
plant transfer, process and material handling areas, loading or unloading operations, spillage
or leaks, sludge and waste disposal, or drainage from raw material storage, as applicable.
(2) Where experience indicates a reasonable potential for equipment failure (e.g., a tank overflow
or leakage), natural condition (e.g., precipitation), or other circumstances to result in
significant amounts of pollutants reaching surface waters, the program should include a
prediction of the direction, rate of flow and total quantity of pollutants which could be
discharged from the facility as a result of each condition or circumstance.
[62-620.100(3)(m)J
4. The BMP Plan shall be consistent with the objectives in Part 3 above and the general guidance
contained in the publication entitled Guidance Manual for Developing Best Management Practices
BMPs (USEPA, 1993) or any subsequent revisions to the guidance document. The BMP Plan shall:
a. Be documented in narrative form, shall include any necessary plot plans, drawings or maps, and
shall be developed in accordance with good engineering practices. The BMP Plan shall be
organized and written with the following structure:
(1) Name and location of the facility.
(2) Statement of BMP Plan policy.
(3) Structure, functions, and procedures of the BMP Plan committee.
(4) Specific management practices and standard operating procedures to achieve
objectives, including, but not limited to, the following:
(a) modification of equipment, facilities, technology, processes, and procedures,
(b) reformulation or redesign of products,
(c) substitution of materials, and
(d) improvement in management, inventory control, materials handling
operational phases of the facility.
(5) Risk identification and assessment.
(6) Reporting of BMP Plan incidents.
(7) Materials compatibility.
(8) Good housekeeping.
(9) Preventative maintenance.
(10) Inspections and records.
(11) Security.
(12) Employee training.
the above
or general
b. Establish specific best management practices to meet the objectives identified in Part 3 of this
section, addressing each component or system capable of generating or causing a release of
significant amounts of pollutants, and identifying specific preventative or remedial measures to
be implemented.
11
Page 143 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 -- 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
X62-620.100(3)(ni)J
5. Required Components of a Waste Minimization Assessment
a. The WMA shall include an overall plant water balance, as well as internal water balances, as
necessary. This information shall be used to detennine any opportunities for water conservation
or reuse/recycling and to determine if and where leakages might occur.
b. A materials and risk assessment shall be developed and shall include the following:
(1) Identification of the types and quantities of materials used or manufactured (including by
products produced) at the facility;
(2) Identification of the location and types of materials management activities which occur at the
facility;
(3) An evaluation of the following aspects of materials compatibility: containment and storage
practices for chemicals, container compatibility, chemical mixing procedures; potential
mixing or compatibility problems; and specific prohibitions regarding mixing of chemicals;
(4) Technical information on human health and ecological effects of toxic or hazardous
chemicals presently used or manufactured (including by products produced) or planned for
future use or production; and
(5) Analyses of chemical use and waste generation, including overall plant material balances and
as necessary, internal process balances, for all pollutants. (When actual measurements of the
quantity of a chemical entering a wastewater or storm water stream are not readily available,
reasonable estimates should be made based on best engineering judgment.) The analyses
shall address reasons for using particular chemicals, and measures or estimates of the actual
and potential chemical discharges via wastewater, wastewater sludge, stonn water, air, solid
waste or hazardous waste media.
c. The WMA shall include, at a minimum, the following means of reducing pollutant discharges in
wastewater streams or of otherwise minimizing wastes:
(1) Process related source reduction measures, including any or all of the following, as
appropriate:
(a) Production process changes;
(b) Improved process controls;
(c) Reduction of off spec materials;
(d) Reduction in use of toxic or hazardous materials;
(e) Chemical modifications and/or material purification;
(f) Chemical substitution employing non toxic or less toxic alternatives; and
(g) Equipment upgrades or modifications or changes in equipment use.
(2) Housekeeping/operational changes, including waste stream segregation, inventory control,
spill and leak prevention, equipment maintenance; and employee training in areas of pollution
prevention, good housekeeping, and spill prevention and response;
(3) In process recycling, on site recycling and/or off site recycling of materials;
(4) Following all source reduction and recycling practices, wastewater treatment process
changes, including the use of new or improved treatment methods, such that treatment by
products are less toxic to aquatic or human life; and
(5) Other means as agreed upon by the pen -nit issuing authority and the permittee.
d. For storm water discharges and instances where storm water enters the wastewater
treatment/disposal system or is otherwise commingled with wastewater, the WMA shall evaluate
the following potential sources of storm water contamination, at a minimum:
(1) Loading, unloading and transfer areas for dry bulk materials or liquids;
(2) Outdoor storage of raw materials or products;
(3) Outdoor manufacturing or processing activities;
(4) Dust or particulate generating processes; and
(5) On site waste and/or sludge disposal practices.
12
Page 144 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
The likelihood of storm water contact in these areas and the potential for spills from these areas
shall be considered in the evaluation. The history of significant leaks or spills of toxic or
hazardous pollutants shall also be considered. Recommendations for changes to current practices
which would reduce the potential for storm water contamination from these areas shall be made,
as necessary. [62-620.100(3)(0?)]
6. The permittee is encouraged, but not required, to conduct a waste minimization assessment (WMA)
for this facility to determine actions that could be taken to reduce waste loadings and chemical losses
to all wastewater and/or stonn water streams.
If the pennittee elects to develop and implement a WMA, information on plan components can be
obtained from the Department's Industrial Wastewater website, or from:
Florida Department of Environmental Protection
Industrial Wastewater Section, Mail Station 3545
Bob Martinez Center
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
(850) 245-8589
(850) 245-8669 - (Fax)
[62-620.100(3)(m)]
7. The BMP Plan shall be signed by the permittee or their duly authorized representative in accordance
with Rule 62-620.305(2)(a) and (b), F.A.C. The Plan shall be reviewed by appropriate facility staff
and management. Where required by Chapter 471 (P.E.) or Chapter 492 (P.G.) Florida Statutes,
applicable portions of the Plan shall be signed and sealed by the professional(s) who prepared them.
The BMP Plan shall contain a written statement from corporate or facility management indicating
management's commitment to the goals of the BMP Plan program. Such statements shall be
publicized or made known to all facility employees. Management shall also provide training for the
individuals responsible for implementing the BMP Plan. [62-620.100(3)(m)]
8. The permittee shall maintain a copy of the BMP Plan at the facility and shall make the plan available
to the Department upon request. All offices of the pennittee which are required to maintain a copy of
the NPDES permit shall also maintain a copy of the BMP Plan. [62-620.100(3)(m)]
9. If following review by the Department, the BMP Plan is determined insufficient, the permittee will be
notified that the Plan does not meet one or more of the minimum requirements of this Part.
Upon such notification from the Department, the pennittee shall amend the plan and shall submit to
the Department a written certification that the requested changes have been made. Unless otherwise
provided by the Department, the permittee shall have 30 days after such notification to make the
changes necessary.
The permittee shall amend the BMP Plan whenever there is a change in the facility or in the operation
of the facility which materially increases the generation of pollutants or their release or potential
release to the receiving waters. The pennittee shall also amend the Plan, as appropriate, when plant
operations covered by the BMP Plan change. Any such changes to the Plan shall be consistent with
the objectives and specific requirements listed above. All changes in the BMP Plan shall be reported
to the Department in writing. [62-620.100(3)(m)]
10. At any time, if the BMP Plan proves to be ineffective in achieving the general objective of preventing
and minimizing the generation of pollutants and their release and potential release to the receiving
waters and/or the specific requirements above, the permit and/or the BMP Plan shall be subject to
modification to incorporate revised BMP Plan requirements. [62-620.100(3)(in)]
13
Page 145 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
VIII. OTHER SPECIFIC CONDITIONS
1. Where required by Chapter 471 or Chapter 492, F.S., applicable portions of reports that must be
submitted under this permit shall be signed and sealed by a professional engineer or a professional
geologist, as appropriate. [62-620.310(4)]
The permittee shall provide verbal notice to the Department's Northeast District Office as soon as
practical after discovery of a sinkhole or other karst feature within an area for the management or
application of wastewater, or wastewater sludges. The Pennittee shall immediately implement
measures appropriate to control the entry of contaminants, and shall detail these measures to the
Department's Northeast District in a written report within 7 days of the sinkhole discovery. [62-
620.320(6)]
3. Existing manufacturing, commercial, mining, and silvicultural wastewater facilities or activities that
discharge into surface waters shall notify the Department as soon as they know or have reason to
believe:
a. That any activity has occurred or will occur which would result in the discharge, on a routine or
frequent basis, of any toxic pollutant which is not limited in the permit, if that discharge will
exceed the highest of the following levels;
(1) One hundred micrograms per liter,
(2) Two hundred micrograms per liter for acrolein and acrylonitrile; five hundred micrograms per
liter for 2, 4-dinitrophenol and for 2 -methyl -4, 6-dinitrophenol; and one milligram per liter for
antimony, or
(3) Five times the maximum concentration value reported for that pollutant in the permit
application; or
b. That any activity has occurred or will occur which would result in any discharge, on a non -routine
or infrequent basis, of a toxic pollutant which is not limited in the permit, if that discharge will
exceed the highest of the following levels;
(1) Five hundred micrograms per liter,
(2) One milligram per liter for antimony, or
(3) Ten times the maximum concentration value reported for that pollutant in the permit
application.
[62-620.625(1)]
I►.'�!f �1►111.7\7[K!]►� I7 Y Y Cl3►T.y
1. The terms, conditions, requirements, limitations and restrictions set forth in this permit are binding
and enforceable pursuant to Chapter 403, Florida Statutes. Any pen -nit noncompliance constitutes a
violation of Chapter 403, Florida Statutes, and is grounds for enforcement action, permit termination,
permit revocation and reissuance, or permit revision. [62-620.610(1)]
2. This permit is valid only for the specific processes and operations applied for and indicated in the
approved drawings or exhibits. Any unauthorized deviations from the approved drawings, exhibits,
specifications or conditions of this permit constitute grounds for revocation and enforcement action
by the Department. [62-620.610(2)]
As provided in subsection 403.087(7), F.S., the issuance of this permit does not convey any vested
Tights or any exclusive privileges. Neither does it authorize any injury to public or private property or
any invasion of personal rights, nor authorize any infringement of federal, state, or local laws or
regulations. This pen -nit is not a waiver of or approval of any other Department pen -nit or
authorization that may be required for other aspects of the total project which are not addressed in this
pennit. [62-620.610(3)]
14
Page 146 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 -- 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
4. This permit conveys no title to land or water, does not constitute state recognition or acknowledgment
of title, and does not constitute authority for the use of submerged lands unless herein provided and
the necessary title or leasehold interests have been obtained from the State. Only the Trustees of the
Internal hnprovement Trust Fund may express State opinion as to title. [62-620.610(4)]
This permit does not relieve the permittee from liability and penalties for hann or injury to human
health or welfare, animal or plant life, or property caused by the construction or operation of this
permitted source; nor does it allow the permittee to cause pollution in contravention of Florida
Statutes and Department rules, unless specifically authorized by an order from the Department. The
permittee shall take all reasonable steps to minimize or prevent any discharge, reuse of reclaimed
water, or residuals use or disposal in violation of this permit which has a reasonable likelihood of
adversely affecting human health or the environment. It shall not be a defense for a pennittee in an
enforcement action that it would have been necessary to halt or reduce the permitted activity in order
to maintain compliance with the conditions of this permit. [62-620.610(5)]
6. If the permittee wishes to continue an activity regulated by this permit after its expiration date, the
permittee shall apply for and obtain a new pen -nit. [62-620.610(6)]
7. The permittee shall at all times properly operate and maintain the facility and systems of treatment
and control, and related appurtenances, that are installed and used by the permittee to achieve
compliance with the conditions of this pen -nit. This provision includes the operation of backup or
auxiliary facilities or similar systems when necessary to maintain or achieve compliance with the
conditions of the pen -nit. [62-620.610(7)]
S. This permit may be modified, revoked and reissued, or tenninated for cause. The filing of a request
by the pennittee for a pen -nit revision, revocation and reissuance, or termination, or a notification of
planned changes or anticipated noncompliance does not stay any permit condition. [62-620.610(8)]
The permittee, by accepting this permit, specifically agrees to allow authorized Department
personnel, including an authorized representative of the Department and authorized EPA personnel,
when applicable, upon presentation of credentials or other documents as may be required by law, and
at reasonable times, depending upon the nature of the concern being investigated, to:
a. Enter upon the pennittee's premises where a regulated facility, system, or activity is located or
conducted, or where records shall be kept under the conditions of this permit;
b. Have access to and copy any records that shall be kept under the conditions of this permit;
c. Inspect the facilities, equipment, practices, or operations regulated or required under this permit;
and
d. Sample or monitor any substances or parameters at any location necessary to assure compliance
with this permit or Department rules.
[62-620.610(9)]
10. In accepting this permit, the pennittee understands and agrees that all records, notes, monitoring data,
and other information relating to the construction or operation of this permitted source which are
submitted to the Department may be used by the Department as evidence in any enforcement case
involving the pennitted source arising under the Florida Statutes or Department rules, except as such
use is proscribed by Section 403.111, F.S., or Rule 62-620.302, F.A.C. Such evidence shall only be
used to the extent that it is consistent with the Florida Rules of Civil Procedure and applicable
evidentiary rules. [62-620.610(10)]
15
Page 147 of 237
FIKOff OW -5
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
11. When requested by the Department, the pennittee shall within a reasonable time provide any
infonnation required by law which is needed to determine whether there is cause for revising,
revoking and reissuing, or tenninating this pennit, or to determine compliance with the pen -nit. The
pennittee shall also provide to the Department upon request copies of records required by this penult
to be kept. If the permittee becomes aware of relevant facts that were not submitted or were incorrect
in the permit application or in any report to the Department, such facts or information shall be
promptly submitted or corrections promptly reported to the Department. [62-620.610(11)]
12. Unless specifically stated otherwise in Department rules, the permittee, in accepting this pennit,
agrees to comply with changes in Department rules and Florida Statutes after a reasonable time for
compliance; provided, however, the permittee does not waive any other rights granted by Florida
Statutes or Department rules. A reasonable time for compliance with a new or amended surface water
quality standard, other than those standards addressed in Rule 62-302.500, F.A.C., shall include a
reasonable time to obtain or be denied a mixing zone for the new or amended standard. [62-
620.610(12)]
13. The permittee, in accepting this permit, agrees to pay the applicable regulatory program and
surveillance fee in accordance with Rule 62-4.052, F.A.C. [62-620.610(13)]
14. This permit is transferable only upon Department approval in accordance with Rule 62-620.340,
F.A.C. The permittee shall be liable for any noncompliance of the permitted activity until the transfer
is approved by the Department. [62-620.610(14)]
15. The permittee shall give the Department written notice at least 60 days before inactivation or
abandonment of a wastewater facility or activity and shall specify what steps will be taken to
safeguard public health and safety during and following inactivation or abandonment. [62-
620.610(15)]
16. The pennittee shall apply for a revision to the Department permit in accordance with Rules 62-
620.300, F.A.C., and the Department of Environmental Protection Guide to Permitting Wastewater
Facilities or Activities Under Chapter 62-620, F.A.C., at least 90 days before construction of any
planned substantial modifications to the permitted facility is to commence or with Rule 62-
620.325(2), F.A.C., for minor modifications to the permitted facility. A revised permit shall be
obtained before construction begins except as provided in Rule 62-620.300, F.A.C. [62-620.610(16)]
17. The pennittee shall give advance notice to the Department of any planned changes in the permitted
facility or activity which may result in noncompliance with permit requirements. The pennittee shall
be responsible for any and all damages which may result from the changes and may be subject to
enforcement action by the Department for penalties or revocation of this permit. The notice shall
include the following information:
a. A description of the anticipated noncompliance;
b. The period of the anticipated noncompliance, including dates and times; and
c. Steps being taken to prevent future occurrence of the noncompliance.
[62-620.610(17)]
18. Sampling and monitoring data shall be collected and analyzed in accordance with Rule 62-4.246 and
Chapters 62-160, 62-601, and 62-610, F.A.C., and 40 CFR 136, as appropriate.
a. Monitoring results shall be reported at the intervals specified elsewhere in this permit and shall be
reported on a Discharge Monitoring Report (DMR), DEP Forrn 62-620.910(10), or as specified
elsewhere in the permit.
16
Page 148 of 237
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
b. If the permittee monitors any contaminant more frequently than required by the permit, using
Department approved test procedures, the results of this monitoring shall be included in the
calculation and reporting of the data submitted in the DMR.
c. Calculations for all limitations which require averaging of measurements shall use an arithmetic
mean unless otherwise specified in this permit.
d. Except as specifically provided in Rule 62-160.300, F.A.C., any laboratory test required by this
permit shall be performed by a laboratory that has been certified by the Department of Health
Environmental Laboratory Certification Program (DOH ELCP). Such certification shall be for
the matrix, test method and analyte(s) being measured to comply with this permit. For domestic
wastewater facilities, testing for parameters listed in Rule 62-160.300(4), F.A.C., shall be
conducted under the direction of a certified operator.
e. Field activities including on-site tests and sample collection shall follow the applicable standard
operating procedures described in DEP-SOP-001/01 adopted by reference in Chapter 62-160,
F.A.C.
£ Alternate field procedures and laboratory methods may be used where they have been approved
in accordance with Rules 62-160.220, and 62-160.330, F.A.C. [62-620.610(18)]
19. Reports of compliance or noncompliance with, or any progress reports on, interim and final
requirements contained in any compliance schedule detailed elsewhere in this permit shall be
submitted no later than 14 days following each schedule date. [62-620.610(19)]
20. The permittee shall report to the Department's Northeast District any noncompliance which may
endanger health or the environment. Any information shall be provided orally within 24 hours from
the time the permittee becomes aware of the circumstances.
A written submission shall also be provided within five days of the time the permittee becomes aware
of the circumstances. The written submission shall contain: a description of the noncompliance and
its cause; the period of noncompliance including exact dates and time, and if the noncompliance has
not been corrected, the anticipated time it is expected to continue; and steps taken or planned to
reduce, eliminate, and prevent recurrence of the noncompliance.
a. The following shall be included as information which must be reported within 24 hours under this
condition:
(1) Any unanticipated bypass which causes any reclaimed water or effluent to exceed any permit
limitation or results in an unpermitted discharge,
(2) Any upset which causes any reclaimed water or the effluent to exceed any limitation in the
permit,
(3) Violation of a maximum daily discharge limitation for any of the pollutants specifically listed
in the permit for such notice, and
(4) Any unauthorized discharge to surface or ground waters.
b. Oral reports as required by this subsection shall be provided as follows:
(1) For unauthorized releases or spills of treated or untreated wastewater reported pursuant to
subparagraph (a) 4. that are in excess of 1,000 gallons per incident, or where information
indicates that public health or the environment will be endangered, oral reports shall be
provided to the STATE WARNING POINT TOLL FREE NUMBER (800) 320-0519, as
soon as practical, but no later than 24 hours from the time the permittee becomes aware of the
discharge. The permittee, to the extent known, shall provide the following information to the
State Warning Point:
(a) Name, address, and telephone number of person reporting;
(b) Name, address, and telephone number of permittee or responsible person for the
discharge;
17
Page 149 of 237
Exhibit A
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 — 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
(c) Date and time of the discharge and status of discharge (ongoing or ceased);
(d) Characteristics of the wastewater spilled or released (untreated or treated, industrial or
domestic wastewater);
(e) Estimated amount of the discharge;
(f) Location or address of the discharge;
(g) Source and cause of the discharge;
(h) Whether the discharge was contained on-site, and cleanup actions taken to date;
(i) Description of area affected by the discharge, including naive of water body affected, if
any; and
(j) Other persons or agencies contacted.
(2) Oral reports, not otherwise required to be provided pursuant to subparagraph b.1 above, shall
be provided to the Department's Northeast District within 24 hours from the time the
permittee becomes aware of the circumstances.
c. If the oral report has been received within 24 hours, the noncompliance has been corrected, and
the noncompliance did not endanger health or the environment, the FDEP Northeast District shall
waive the written report. [62-620.610(20)]
21. The permittee shall report all instances of noncompliance not reported under Permit Conditions IX.
17, 18 or 19 of this permit at the time monitoring reports are submitted. This report shall contain the
same information required by Permit Condition IX.20 of this permit. [62-620.610(21)]
22. Bypass Provisions.
a. "Bypass" means the intentional diversion of waste streams from any portion of a treatment works.
b. Bypass is prohibited, and the Department may take enforcement action against a permittee for
bypass, unless the pennittee affirmatively demonstrates that:
(1) Bypass was unavoidable to prevent loss of life, personal injury, or severe property damage;
and
(2) There were no feasible alternatives to the bypass, such as the use of auxiliary treatment
facilities, retention of untreated wastes, or maintenance during non -nal periods of equipment
downtime. This condition is not satisfied if adequate back-up equipment should have been
installed in the exercise of reasonable engineering judgment to prevent a bypass which
occurred during normal periods of equipment downtime or preventive maintenance; and
(3) The pennittee submitted notices as required under Permit Condition IX. 22. b. of this pen -nit.
c. If the permittee knows in advance of the need for a bypass, it shall submit prior notice to the
Department, if possible at least 10 days before the date of the bypass. The permittee shall submit
notice of an unanticipated bypass within 24 hours of learning about the bypass as required in
Pen -nit Condition IX. 20. of this permit. A notice shall include a description of the bypass and its
cause; the period of the bypass, including exact dates and times; if the bypass has not been
corrected, the anticipated time it is expected to continue; and the steps taken or planned to reduce,
eliminate, and prevent recurrence of the bypass.
d. The Department shall approve an anticipated bypass, after considering its adverse effect, if the
permittee demonstrates that it will meet the three conditions listed in Permit Condition IX. 22. a.
1 through 3 of this permit.
e. A pennittee may allow any bypass to occur which does not cause reclaimed water or effluent
limitations to be exceeded if it is for essential maintenance to assure efficient operation. These
bypasses are not subject to the provisions of Pen -nit Condition IX, 22. a. through c. of this pen -nit.
[62-620.610(22)]
18
Page 150 of 237
PERMITTEE: St. Johns County School Board PERMIT NUMBER: FL0429333 – 003 (Minor)
FACILITY: South Woods Elementary School RO WTP EXPIRATION DATE: March 27, 2016
23. Upset Provisions.
a. "Upset" means an exceptional incident in which there is unintentional and temporary
noncompliance with technology-based effluent limitations because of factors beyond the
reasonable control of the permittee.
(1) An upset does not include noncompliance caused by operational error, improperly designed
treatment facilities, inadequate treatment facilities, lack of preventive maintenance, careless
or improper operation.
(2) An upset constitutes an affirmative defense to an action brought for noncompliance with
technology based permit effluent limitations if the requirements of upset provisions of Rule
62-620.610, F.A.C., are met.
b. A pennittee who wishes to establish the afiinnative defense of upset shall demonstrate, through
properly signed contemporaneous operating logs, or other relevant evidence that:
(1) An upset occurred and that the pennittee can identify the cause(s) of the upset;
(2) The permitted facility was at the time being properly operated;
(3) The permittee submitted notice of the upset as required in Permit Condition IX.5. of this
permit; and
(4) The pennittee complied with any remedial measures required under Pen -nit Condition IX. 5.
of this permit.
c. In any enforcement proceeding, the burden of proof for establishing the occurrence of an upset
rests with the permittee.
d. Before an enforcement proceeding is instituted, no representation made during the Department
review of a claim that noncompliance was caused by an upset is final agency action subject to
judicial review.
[62-620.610(23)]
Executed in Jacksonville, Florida.
STATE OF FLORIDA DEPARTMENTOF
ENVIRONMENTAL PROTECTION
Melissa M. Long, P.E. —
Water Facilities Administrator
DATE: August 21, 2012
Attachment(s):
Discharge Monitoring Report
19
Page 151 of 237
St Johns Coun�
School District
ShIce 1,36') A
IRMTOW,
ST. JOHNS COUNTY SCHOOL DISTRICT
Purchasing Department
40 Orange Street
St. Augustine, Florida 32084
Telephone (904) 547-7700 FAX (904) 547-7705
Patrick Snodgrass. MAY
Director of Purchasing
School Board Administration Center
Historic St. Augustine
The purpose of this letter is to serve as ADDENDUM #1 to REP #2014-20 Operation and
Management of Water Treatment Plant.
4.1 The term of this contract shall be from November 15, 2014 to November 14, 2017 an
may by mutual agreement between the District and the awarded vendor(s) be renewab
for Lip to two (2) additional one (1) year periods.
Section 12.2 shall be amended and read. as follows:
12,2 Pricing for a flat annual fee to operate, manage and maintain the water treatment plant
is required. A separate price must be submitted for year one (1), year two (2) and year
three (3). Pricing must include all sampling as per permit.
A Revised Proposal Sheet has been attached.
1. Question: Upon review of the bid documents I could not identify the staffing
requirements ( How many visits per week) can you clarify this for me?
Answer: The awarded vendor will be required to visit 7 days per week with
minimum of I hour each visit. I
Page 152 of 237
1190191M.
Answer: The awarded vendor shall be responsible for ordering chemicals as needed
;7ith -direct billing to the District from chemical vendor.
3. Ouestion: Will the vendor be responsible for purchasing supplies for the required R/O
maintenance? (1c. Pre filters, etc.)
Answer:, Yes, the awarded vendor shall be responsible for basic and reasonable
operational supplies. Any major repairs shall be quoted utilizing the set hourly rate and
percentage markup in contract and approved by the Director of Maintenance or
Supervisor.
4, Question: The Water plant is due for a partial of the triennial samples next year 201
See attached schedule. Will this be included as part of the pricing for the annual
contract or how does the District wish to have this pricing done?
Answer: The awarded vendor shall be responsible for all sampling as per permit. See
amended Section 12.2.
I- poi
I'me I.L Laullulb P111911 LU LITC-P0111-LL CAJOIFaLIVII ITTRIU11 14111 Or, MUIU11
These samples are very expensive. How does the district want to have these samples
priced? If the contractor includes them in the flat fee price it will increase it
significantly.
3=
Patrick Snodgrass
Director of Purchasing
Page 153 of 237
Company Name:
Authorized Signature:
Print Name:
Date:
Page 154 of 237
1, 1
Mr. Shane Walton
►► •
40 Orange Street
St Augustine, FL 32084
i
FLORIDADEPARTMENT OF
ENVIRONMENTAL PROTECTION
NORTHEAST DISTRICT
8800 BAYMP:ADOWS WAY WrST, SUITE 100
JACKSONVILLE, FLORIDA 32250
2013 Drinking Water Monitoring Requirements
South Woods Plernentary School !! PWS II): 2554489
tilal'I�fdstit�)R
,11-ti`II'I R CARRnl1
Il.(ialt'P 10:OId
I11 Rtit.'IPi.t 1. Vf�\'.1lr.l)!i:_
�I (l.I 1 11ii"
rNIMEMMEMM
monitoringThis letter summarizes current !,above1ut if is 'nbject to change due to water quality
sampling and reporting violations. Please take samples early in the monitoring allow for possible lab delays and unforeseen
CONTAMINANT
Microbiological (coliform)
Disinfectant Levels
Nitrate & Nitrite
Primary Inorganics
Asbestos (ortpvaiver)
Volatile Organics (VOLS)
Synthetic Organics (SOLS)
Disinfection Byproducts (DBPs),
State 1
Lead and Copper 07i)
Water Quality Parameters (WQPs)
.-_NEXT DUE ffi LOCATION (3 ENTS
Monthly m =31 ® 2 distribution samples and 1 raver froffin each well
® fold readings (art~ a�. la nrofcrcabatafoglcal sarrffile
Monthly
location site in the d,Lt,,nutlesn s steerr)
2_ 13
Taken at each Prat of Entry to ties distribution system
Taken at ea :tea N, Sat of Entry to the distribution system
2U'3 (, !
1013 �
Samph, c, k,_7 from within the distribution system
r� �,r;%
(Wai, _r i,' `ulable if no asbestos pipe in the systern)
®
2013 C? 1 lf'
T tin -, each Point of Entry to the distribution system
m 2033 , Vm7 , i ,°, F.
ra,,,n at each Point of Entry to the distribution system
p t� u erly samples re aired if population 3,30tii
'Al 4411
Includes Total Trihalomethanes (T'THMs) & Haloacetic Acids
Jail -Sep 2013
(I-IA45s) taken at pre -approved sample plana sites; one
f'r 1> s ,
'-
maximum residence time Itacationas rcgwrcd fbr cash lant
_
Jun—,'e),, a 5
Samples taken at pre -approved sample plan sites
NO k,.4uired
Samples taken at entry point(s) to distribution
NOTE: : Stage 2 DBP monitoring schedule is still to be determined and may change monitoring. You will be notified by e-inail or
letter if there is a 6han e.
Monitoring reports (with cover sheets, chain -of -custody and lab certification pages) are to be delivered to the Department a+,r'ihin til
r(aYs fallowing the end of sample period or following your receipt of the laboratory report, whichever tine is less. Do not rely on the
hiburaal€rryto submit Your monitoriragrestalts dta thn }et�artraaent„
As a courtesy, we have sought to provide accurate information and delivery to the appropriate individuals, however it is ultimately the
responsibility of the facility owner to verify and ensure that the correct monitoring is carried out.
Questions on this matter should be directed to Joni Petry by email at Joni.Petry@dep_state.%I.us, or by phone at 404-255-1606. Thank
you in advance for your turn and cooperation.
cc: Mr. Steven Green; Ms. Robin Higgins
lt'It tl .t%L:/r. 5lclh' fl !!e
Page 155 of 237
Exhibit B
RFP #2014-.20 Operation and Management of
Water 'Freatinent Plant
Propw,,d "Stiect
"tib: 'itis
Year One Annual Fee (Nlovernber 15,;its 14 -Noveniber 14,2015)
Year Two Annual Fee (Nove-inner 15, 2015 - November 14,2016) S
Year Threc Annual Fee (NNovember 15, 2016 - Novernber 14,2017) S
Regular hourly labor rate fta- repair and additional work
Non-Regular hourly labor rate for repair and additional work
Percontne % rnark as over cost. for parts and materials f
Company Name:
Authorized Signature:
Print Name:
Date:
Page 156 of 237
of Boynton Beach
100 E. Boynton d.
Boynton
A, B. or C, Florida Licensed Water and/or Wastewater Treatment Nant Operators for elther of the two
treatment plants on an as needed basis.
w �■ w w. w � .' r 1 1 ■ -'` r i w• ♦ w�:, w �: r r ► r- w r y r
letter agreement.
r, w
V901111 1 kw' �- a'bM l: � it 1
�,
Page 157 of 237
6.E.
CONSENTAGENDA
5/2/2017
REQUESTED ACTION BY COMMISSION: Approve an increase to Purchase Order No. 170835 with
Pantropic Power for the rental of a 1,000 kilowatt (KW) backup emergency generator and cables at the East
Water Treatment Plant for a monthly cost of $9,066.00 for an additional six (6) months, increasing the
purchase order from $16,901.00 to $71,297.00.
EXPLANATION OF REQUEST:
Rental Period: Thru September 2017
The backup emergency generator at the East Water Treatment Plant has reached the end of its useful life and
the rental of a backup generator is needed until Utilities can purchase a new replacement generator. The
request is for the rental of a 1,000 kilowatt (KW) generator and cables from Pantropic Power.
The department is currently working on bid documents to replace the generator (estimated cost of new
generator $1,100, 000)
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The backup emergency generator will provide power in the event of a power outage to the East Water
Treatment Plant and will provide a backup power supply to enable Utilities to provide uninterrupted drinking
water to its customers.
FISCAL IMPACT: Budgeted Funding is available in Utilities account 401-2811-536-44.30.
ALTERNATIVES: Since the backup emergency generator is required for East Water Treatment Plant
operations, there is no feasible alternative at this time.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
Page 158 of 237
ATTACHMENTS:
Type
D Addendum
D Addendum
REVIEWERS:
Department
Utilities
Finance
City Manager
Description
Pantropic Power Monthly Quote
Pantropic Power Cables Quote
Reviewer
Action
Groff, Colin
Approved
Howard, Tim
Approved
LaVerriere, Lori
Approved
D ate
4/23/2017 ® 9:21 AM
4/28/2017 ® 10:35 AM
4/28/2017 ® 10:40 AM
Page 159 of 237
Pantropic Power, Inc.
One Source, One Call, One Solution
-,.Dantropie. coin
8205 NW 58th ST
Miami, FL 33166
Contract For: Micahel Low
124 E Woolbright Road
Boynton Beach, F133435
Phone 561-742-6403
Cell
Email: lowmObb1us
Comments or Special Instructions:
,1013SIT'E: City of Boynton Beach
Name:
Address: SAME
Need ASAP
DATE 2/17/2017
Contract # RAG02172017-1
Customer Acct. #:
Contract valid until: 3/19/2017
Roberto Garcia
Email: Roberto_Garcia@pantropic.com
Phone: (305) 592-4944, ext. 3022
Fax: (305) 675-3163
Cell: (305) 970-5902
START DATE COLLECTION PERIOD ESTIMATED END DATE SHIFT TAXABLE? INSURANCE? TERMS OF PAYMENTS
2/17/2017 MONTHLY 3/17/2017 Standby (0 hrs) No Yes Net 30
1
QUANTITY
Item ID
DESCRIPTION jAdditional Descritpion
UNIT PRICE
AMOUNT
1
XQ 1000_NC
1000 KW Generator,internal 1250 g fuel tank. Fuel consumption is 53.0 g/hr at 3/4 load.
$ 6,600.00
$ 6,600.00
$
20
4 Odd 50 Ft
4/0 50' Cam Lok Cable
$ 60.00
$ 1,200.00
20
4 Odd Female_Lugged
4/0 Female Lugged Pigtail
n/c
20
4 Odd Male Bare
4/0 MB Pigtail
n/c
$
Loss Waiver
Loss Waiver
14%
Rental_Evf
Environmental Fee
1%
$ 66.00
Rental_Fue
Fuel Charge
$ -
Re Trans—E
Rental Transport External R/T to and from Job Site
$ 1,095.00
$ 1,095.00
*Notes: SUBTOTAL
$ ±I 8,961.00
TAX RATE
SALES TAX
$ II
OTHER
$
1st MONTH TOTAL
$ 8961.OF
$ - 7,866.00
SUBSEQUENT NIONTH/S TOTAL
Verfo Garcia
Rental Sales
Customer Signature (Required):
Printed Name:
Date:
PO #:
Page 160 of 237
General Terms & Conditions
1. Equipment is subject to prior sale or rental
2. Customers who do not elect to prepay fuel are subject to a refueling service charge per gallon for shortages upon return.
3. Customers are required to perform all maintenance on equipment. Neglect on customer's behalf is subject to additional charges. Customers can elect or hire
our service department maintenance at additional charges as Pantropic Power offers 24 hour emergency services and preventive maintenance services.
4. Customer is responsible for all connections and disconnections of the rented equipment unless otherwise noted. Pantropic Power is NOT authorized to
connect/disconnect to/from customers' load point(s).
5. Pantropic will provide top -off service and re -fueling service with fuel dispensed at market price per gallon. Customer may elect this
service _Yes, _No, if Yes, please provide initial
6. Proof of insurance must be provided prior to the customer taking delivery of rented equipment. If proof is not provided, customer agrees to be charged for
Pantropic's Loss/Damage Waiver at 14% of the equipment rental rate.
Additional Terms & Conditions
1. RENTAL TERM: Rental term begins when generator leaves Pantropic's property for delivery to customer and ends when customer notifies Pantropic, in writing
or email, to pick-up the generator.
2. USE OF EQUIPMENT: Customer agrees to use the equipment only at the specified location as indicated on the rental contract as jobsite or event site. Customer
agrees to not remove, sublease, or re -rent equipment during the full rental period.
3. TRANSPORTATION: Charges are applicable to/from customer's location from Pantropic Power's headquarters in Miami, FI.
4. BILLING: All rentals are billable in advance and begin on the day equipment is first shipped to customer's site and end the day equipment is returned to
Pantropic. If equipment is initially rented with a Credit Card, Pantropic is entitled to charge said card periodically and at such times for all amounts calculated to be
due and owing.
5. RETURN OF EQUIPMENT: Customer agrees to have all rented items returned during normal business hours and in the same condition and repair as when it was
delivered.
6. RETENTION OF EQUIPMENT/EXPIRATION OF TERM: If the customer retains the equipment after the expiration of the stated term on the contract, such
retention shall be construed as a continuance of this rental contract at the same rental rate and under the same terms & conditions.
7. OWNERSHIP OF EQUIPMENT: The parties herein agree that Pantropic retains all rights and title to the rented equipment and customer may not have said
equipment liened or pledged as collateral.
8. RISK: Risk is transferred to the customer upon receipt of equipment and remains with the customer until equipment is returned to Pantropic's yard. The
customer is liable for all damages to the equipment while in its possession.
9. MAINTENANCE/BREAKDOWN: all generators must be serviced at 250 hour run time intervals (unless otherwise negotiated and stated within the rental
contract) at customer's expense. Rent shall NOT ABATE due to any maintenance needs. Customer shall not attempt any repair to the rented equipment without
prior written consent of Pantropic. PANTROPIC MAKES NO EXPRESSED OR IMPLIED WARRANTIES, INCLUDING ANY WARRANTY OF MECHANTABILITY OR THAT THE
UNIT IS PROPERLY FIT FOR ANY PARTICULAR PURPOSE.
10. ACCESS: Pantropic reserves the right to enter the customer's location at any time upon giving prior reasonable notice to the customer in order to inspect,
maintain, and/or repair the rented equipment.
11. RESPONSIBILITY FOR LOSS/DAMAGE TO EQUIPMENT: Customer shall be responsible for any losses or damage to the equipment resulting from any cause
whatsoever. Customer agrees to bear the risk of loss or destruction of rented equipment until such time as the equipment is returned to Pantropic at the end of
the rental period.
12. INDEMNIFICATION: CUSTOMER SHALL INDEMNIFY, DEFEND, AND HOLD PANTROPIC HARMLESS FROM AND AGAINST ANY AND ALL LIABILITIES, OBLIGATIONS,
LOSSES, DAMAGES, CLAIMS, PENALTIES, INJURIES (BOTH TO BODY AND PROPERTY), AND ALL COSTS AND EXPENSES RELATING TO OR RISING OUT OF THE
EQUIPMENT IN WHATEVER MANNER IN CONNECTION WITH ANY EVENT OCU RRING PRIOR TO THE PROPER RETURN OF THE EQUPMENTTO PANTROPIC.
Pantropic is not liable for any downtime, consequential or inconsequential damages or incidents to the customer or any third party claiming through or on behalf
of the customer for use of the equipment.
Page 161 of 237
Pantropic Power, Inc.
One Source, One Call, One Solution
-,.Dantropie. Coln
8205 NW 58th ST
Miami, FL 33166
Contract For: Micahel Low
124 E Woolbright Road
Boynton Beach, F133435
Phone 561-742-6403
Cell
Email: lowmObblus
Comments or Special Instructions:
DATE 2/28/2017
Contract # RAG02282017-1
Customer Acct. #:
Contract valid until: 3/30/2017
,1013SIT'E: City of Boynton Beach
Name:
Address: SAME
Customer will pick up and return with Generator upon completion.
Roberto Garcia
Email: Roberto_Garcia@pantropic.com
Phone: (305) 592-4944, ext. 3022
Fax: (305) 675-3163
Cell: (305) 970-5902
START DATE COLLECTION PERIOD ESTIMATED END DATE SHIFT TAXABLE? INSURANCE? TERMS OF PAYMENTS
2/28/2017 MONTHLY 3/28/2017 Standby (0 hrs) No Yes Net 30
1
QUANTITY
Item ID
DESCRIPTION jAdditional Descritpion
UNIT PRICE
AMOUNT
20
4 Odd 50 Ft
4/0 50' Cam Lok Cable
$ 60.00
$ 1,200.00
20
4 Odd Female_Lugged
4/0 Female Lugged Pigtail
n/c
20
4 Odd Male Bare
4/0 MB Pigtail
n/c
$
Loss Waiver
Loss Waiver
14%
Rental_Evf
Environmental Fee
1%
$
Rental_Fue
Fuel Charge
$
Re Trans—E
Rental Transport External R/T to and from Job Site
$
*Notes: SUBTOTAL
$ ±I 1,200.00-
TAX RATE
SALES TAX
$ II
OTHER
$
1st MONTH TOTAL
$ 1200.OF
$ - 1,200.00
SUBSEQUENT NIONTH/S TOTAL
Verfo Garcia
Rental Sales
Customer Signature (Required):
Printed Name:
Date:
PO #:
Page 162 of 237
General Terms & Conditions
1. Equipment is subject to prior sale or rental
2. Customers who do not elect to prepay fuel are subject to a refueling service charge per gallon for shortages upon return.
3. Customers are required to perform all maintenance on equipment. Neglect on customer's behalf is subject to additional charges. Customers can elect or hire
our service department maintenance at additional charges as Pantropic Power offers 24 hour emergency services and preventive maintenance services.
4. Customer is responsible for all connections and disconnections of the rented equipment unless otherwise noted. Pantropic Power is NOT authorized to
connect/disconnect to/from customers' load point(s).
5. Pantropic will provide top -off service and re -fueling service with fuel dispensed at market price per gallon. Customer may elect this
service _Yes, _No, if Yes, please provide initial
6. Proof of insurance must be provided prior to the customer taking delivery of rented equipment. If proof is not provided, customer agrees to be charged for
Pantropic's Loss/Damage Waiver at 14% of the equipment rental rate.
Additional Terms & Conditions
1. RENTAL TERM: Rental term begins when generator leaves Pantropic's property for delivery to customer and ends when customer notifies Pantropic, in writing
or email, to pick-up the generator.
2. USE OF EQUIPMENT: Customer agrees to use the equipment only at the specified location as indicated on the rental contract as jobsite or event site. Customer
agrees to not remove, sublease, or re -rent equipment during the full rental period.
3. TRANSPORTATION: Charges are applicable to/from customer's location from Pantropic Power's headquarters in Miami, FI.
4. BILLING: All rentals are billable in advance and begin on the day equipment is first shipped to customer's site and end the day equipment is returned to
Pantropic. If equipment is initially rented with a Credit Card, Pantropic is entitled to charge said card periodically and at such times for all amounts calculated to be
due and owing.
5. RETURN OF EQUIPMENT: Customer agrees to have all rented items returned during normal business hours and in the same condition and repair as when it was
delivered.
6. RETENTION OF EQUIPMENT/EXPIRATION OF TERM: If the customer retains the equipment after the expiration of the stated term on the contract, such
retention shall be construed as a continuance of this rental contract at the same rental rate and under the same terms & conditions.
7. OWNERSHIP OF EQUIPMENT: The parties herein agree that Pantropic retains all rights and title to the rented equipment and customer may not have said
equipment liened or pledged as collateral.
8. RISK: Risk is transferred to the customer upon receipt of equipment and remains with the customer until equipment is returned to Pantropic's yard. The
customer is liable for all damages to the equipment while in its possession.
9. MAINTENANCE/BREAKDOWN: all generators must be serviced at 250 hour run time intervals (unless otherwise negotiated and stated within the rental
contract) at customer's expense. Rent shall NOT ABATE due to any maintenance needs. Customer shall not attempt any repair to the rented equipment without
prior written consent of Pantropic. PANTROPIC MAKES NO EXPRESSED OR IMPLIED WARRANTIES, INCLUDING ANY WARRANTY OF MECHANTABILITY OR THAT THE
UNIT IS PROPERLY FIT FOR ANY PARTICULAR PURPOSE.
10. ACCESS: Pantropic reserves the right to enter the customer's location at any time upon giving prior reasonable notice to the customer in order to inspect,
maintain, and/or repair the rented equipment.
11. RESPONSIBILITY FOR LOSS/DAMAGE TO EQUIPMENT: Customer shall be responsible for any losses or damage to the equipment resulting from any cause
whatsoever. Customer agrees to bear the risk of loss or destruction of rented equipment until such time as the equipment is returned to Pantropic at the end of
the rental period.
12. INDEMNIFICATION: CUSTOMER SHALL INDEMNIFY, DEFEND, AND HOLD PANTROPIC HARMLESS FROM AND AGAINST ANY AND ALL LIABILITIES, OBLIGATIONS,
LOSSES, DAMAGES, CLAIMS, PENALTIES, INJURIES (BOTH TO BODY AND PROPERTY), AND ALL COSTS AND EXPENSES RELATING TO OR RISING OUT OF THE
EQUIPMENT IN WHATEVER MANNER IN CONNECTION WITH ANY EVENT OCU RRING PRIOR TO THE PROPER RETURN OF THE EQUPMENTTO PANTROPIC.
Pantropic is not liable for any downtime, consequential or inconsequential damages or incidents to the customer or any third party claiming through or on behalf
of the customer for use of the equipment.
Page 163 of 237
6. F.
CONSENTAGENDA
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION:
Accept the Fiscal Year 2016-2017 Budget Status Report of the General Fund and the Utilities Fund for the six
(6) month period ended March 31, 2017.
EXPLANATION OF REQUEST:
This report summarizes the adopted funding sources and expenditure budgets for the City's General Fund and
Utility Fund for the six (6) month period ended March 31, 2017 (50% of the fiscal year). The analysis
compares:
• Actual results for the current period to the annual budget
• Actual results for the same period of the prior year annual budget
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
The annual budget is what provides and controls the resources for City programs and services.
FISCAL IMPACT:
The annual budget and results to date for the General Fund and Utility Fund.
GENERALFUND
The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a
$10.6M surplus for the period ending March 31, 2017.
Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues
provide funding sources of $64.6M or 81% of our total $79AM General Fund budget estimate for FY 2016-17.
Transfers from other funds (non -revenues) provide $14.8M or 19% of the total funding sources to balance our
$79AM General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 40% - $ 31.6M —Property taxes less Tax Increment Financing to the CRA
2. 41% - $ 33.OM —All other revenues plus General Fund Balance
3. 19% - $ 14.8M — Transfers from other funds
100% - $ 79AM — Total funding sources
Page 164 of 237
FY 2016-17
FY 2015-16
FY 2017 vs. 2016
Annual
Actual to Date
Annual
Actual to Date
Budget
Actual
Budget
Amount %
Budget
Amount %
%
%
Revenues
$ 79,401
$ 55,486 70%
$ 76,518
$ 54,707 71%
3.8%
1.4%
&Transfers
Expenditures
$(79,401)
$(44,836) 56%
$(76,518)
$(44,302) 58%
3.8%
1.2%
Excess (Deficit)
$ -
$ 10,650
$-
$10,405
The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a
$10.6M surplus for the period ending March 31, 2017.
Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues
provide funding sources of $64.6M or 81% of our total $79AM General Fund budget estimate for FY 2016-17.
Transfers from other funds (non -revenues) provide $14.8M or 19% of the total funding sources to balance our
$79AM General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 40% - $ 31.6M —Property taxes less Tax Increment Financing to the CRA
2. 41% - $ 33.OM —All other revenues plus General Fund Balance
3. 19% - $ 14.8M — Transfers from other funds
100% - $ 79AM — Total funding sources
Page 164 of 237
The property tax rate for FY 2016-17 is 7.9000 mills, no change from the prior year; the net property taxes of
$31.6M in FY 2016-17 represent an 7.48% increase in property tax revenue or an increase of $2.2M from FY
2015-16.
To balance the budget in FY 2016-17, it required transfers from other funds of $14.8M representing 19% of all
funding sources.
Actual Funding Sources Realized: At the end of the sixth month in FY 2016-17, revenues and transfers
realized are approximately $55AM of the budget estimate compared to $54.7M realized to date in FY 2015-16.
Ad Valorem Taxes, net of discounts and TIF taxes to the CRA, received to date was $28.5M as
compared to $26.7M for FY 2015-16, as noted on Exhibit A.
Expenditures (Exhibit B)
Budgeted Expenditures: Overall, appropriations increased approximately 3.8% from $76.5M to $79.4M. The
budget increase was due to the cost of doing business, providing funding related to wage increases,
equipment and additional personnel.
Actual Expenditures — General Fund expenditures for the six month period ending March 31 (50% of the
fiscal year) are $44.8M which is 56% of the $79AM expenditure appropriation for FY 2016-17. Note: the
City's annual pension obligations for General Employees, Fire, and Police are paid in the first month of the
fiscal year.
The table at the top of Exhibit B displays actual expenditures of $44.8M or 56% of the FY 2016-17 budget. At
this point in the fiscal year, FY2016-17 spending levels are $.5M ahead of the $44.3M or 58% expended in FY
2015-16 for this same period.
UTILITY FUND
The FY 2016-17 annual expenditure budget of $42.24M represents a $27K increase from the FY 2015-16
budget of $42.21M. The operational forecast reflects an estimated increase of $1.2M of the fund balance for
FY 2016-17.
FY 2016-17 FY 2015-16 FY 2017 vs. 2016
Annual Actual to Date Annual Actual to Date Budget Actual
Budget Amount % Budget Amount % % %
Revenues $ 42,245 $ 22,275 53% $ 42,218 $ 22,126 52% 0.1% 0.7%
&Transfers
Expenditures $(42,245) $(21,161) 50% $(42,218) $(20,877) 49% 0.1% 1.4%
Excess (Deficit) $ - $1,114 $ - $1,249
For the six month period in FY 2016-17,
• Revenues realized are $22.2M (53%) of the annual budget estimate.
• Expenditures incurred are $21.1 M (50%) of the annual appropriated budget.
This resulted in revenues in excess expenditures which yielded a surplus of approximately $1.1 M.
Expenditures (Exhibit D) — Utility Fund FY 2016-17 expenditures to date are $211.11M or 50% of the annual
appropriation compared to expenditures of $20.8M or 49% for the prior fiscal year (which excludes
Page 165 of 237
depreciation and the joint ventures expenditures).
ALTERNATIVES:
Discuss this Budget Status Report or request clarification at the City Commission meeting.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Action
Type
D
Addendum
D
Addendum
D
Addendum
D
Addendum
REVIEWERS:
Department
Finance
Finance
City Manager
Description
GF Financial Report thru March 31, 2017 - Rev
GF Financial Report thru March 31, 2017 - Exp
UF Financial Report thru March 31, 2017
UF Financial Report thru March 31, 2017 - Exp
Reviewer
Action
Date
Howard, Tim
Approved
4/25/2017 ® 3:36 PM
Howard, Tim
Approved
4/25/2017 ® 3:36 PM
LaVerriere, Lori
Approved
4/27/2017 ® 3:49 PM
Page 166 of 237
EXHIBIT A
CITY OF BOYNTON BEACH, FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended March 31, 2017 (50% of Fiscal Year)
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REVENUES
FY 2016-17
FY 2016-17 TO DATE
FY 2015-16
FY 2015-16 TO DATE
ACCOUNTS
BUDGET
REVENUE
%
BUDGET
REVENUE
%
APPROVED
$ 38,322,309
REALIZED
$ 35,221,238
REALIZED
92%
APPROVED
$ 35,437,711
REALIZED
32,715,962
REALIZED
92%
AD VALOREM TAXES, net
LESS TIF TAXES TO CRA
6,682,137
(6,682,137)
100%
5,985,241
(5,985,241)
100%
NET TAXES TO THE CITY
31,640,172
28,539,101
90%
29,452,470
26,730,721
91%
LICENSES AND PERMITS
BUSINESS TAXES
1,656,000
1,558,750
94%
1,545,000
1,518,779
98%
BUILDING PERMITS
2,417,000
1,262,266
52%
2,154,000
1,140,906
53%
FRANCHISE FEES
5,065,000
2,316,603
46%
4,830,000
2,455,107
51%
OTHR LICENSES, FEES & PER
218,000
190,148
87%
180,000
195,354
109%
INTERGOVERNMENTAL REVENUES
OTHER FEDERAL REVENUE
85,000
6,665
8%
130,000
15,527
12%
STATE SHARED REVENUES
8,674,000
3,651,603
42%
8,239,000
4,034,303
49%
SHRD REV FROM OTHR LCL
310,000
54,000
17%
395,000
90,812
23%
CHARGES FOR SERVICES
PYMTS IN LIEU OF TAXES
121,300
134,833
111%
121,300
120,133
99%
CHRGS-GENERAL GOVT
459,500
246,162
54%
459,000
295,428
64%
PUBLIC SAFETY
5,133,816
3,539,217
69%
4,870,949
3,565,938
73%
PHYSICAL ENVIRONMENT
20,000
(475)
-2%
20,000
10,976
55%
CULTURE/RECREATION
415,500
231,501
56%
410,500
218,573
53%
INTEREST & MISC REVENUE
LIBRARY FINES
30,000
10,461
35%
30,000
8,161
27%
VIOLATIONS LOCAL ORD.
720,000
308,012
43%
595,000
403,699
68%
INTEREST EARNINGS
50,000
26,535
53%
50,000
25,204
50%
RENTS AND ROYALTIES
368,800
221,562
60%
367,200
157,826
43%
SPECIAL ASSESSMENTS
5,541,500
5,120,449
92%
5,541,500
5,145,705
93%
SALE OF SURPLUS MATERIAL
2,000
1,004
50%
2,000
855
43%
OTHER MISC. REVENUE
625,000
143,390
23%
233,000
127,010
55%
INTERNAL FUND TRANSFERS
TRANSFERS
14,842,000
7,421,000
50%
16,442,000
8,221,000
50%
FUND BALANCE APPROPRIATED
1,006,726
503,363
50%
450,645
225,323
50%
Total Revenues
$ 79,401,314
$ 55,486,150
70%
$ 76,518,564
54,707,340
71%
S:A FinanceTinancial Repor[sAlonthly Financial Repor[sTY2016-2017ABudget Review - GF - tluuMu 17 Swutmrized001 Revenue SummaryRevised Page 16/7Olof 237
S: TinanceTinancial ReportsAlonthty Financial ReportsTY2016-2017\Budget Review - GF - flim Mar 17 Sum ized001 Expenditure Summary Revised Page. 16&of 237
EXHIBIT B
CITY OF BOYNTON BEACH,
FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal
Year Period Ended March 31, 2017
(50% of Fiscal
Year)
EXPENDITURES
FY 2016-17
FY 2016-17 TO DATE
FY 2015-16
FY 2015-16 TO DATE
ACCOUNTS
BUDGET
EXPENDED
%
BUDGET
EXPENDED
%
APPROVED
EXPENDED
APPROVED
EXPENDED
GENERAL GOVERNMENT
CITY COMMISSION
$ 231,706
$ 147,621
64%
$
260,692
$ 114,033
44%
CITY MANAGER
696,119
431,031
62%
675,310
386,572
57%
CITY HALL/GEN. ADMIN.
4,039,726
1,131,515
28%
2,441,639
1,060,424
43%
MARKETING/COMMUNICATIONS
314,841
157,240
50%
234,811
152,712
65%
CITY CLERK
605,165
247,237
41%
611,709
295,036
48%
CITY ATTORNEY
615,411
240,226
39%
645,944
270,877
42%
FINANCIAL SERVICES
1,186,767
596,364
50%
1,175,704
710,321
60%
ITS
2,247,432
1,192,477
53%
1,921,828
1,120,307
58%
HUMAN RESOURCES
806,830
391,364
49%
720,200
391,584
54%
PUBLIC SAFETY
UNIFORM SERVICES
16,197,211
9,929,043
61%
15,809,178
9,392,052
59%
ADMINISTRATIVE SERVICES
3,715,348
2,087,752
56%
5,269,636
3,163,214
60%
SUPPORT SERVICES
9,151,124
5,681,856
62%
8,782,483
5,520,031
63%
FIRE
21,789,868
13,629,678
63%
22,767,587
13,576,505
60%
COMMUNITY STANDARDS
2,191,683
965,063
44%
0
0
0%
EMERGENCY MANAGEMENT
22,870
3,458
15%
81,914
6,470
8%
BUILDING & DEVELOPMENT
DEVELOPMENT
1,091,800
649,417
59%
1,013,150
599,419
59%
BUILDING
1,200,588
665,324
55%
1,184,195
607,352
51%
ENGINEERING
693,132
370,882
54%
716,777
419,808
59%
PLANNING & ZONING
733,234
455,684
62%
757,498
460,587
61%
ECONOMIC DEVELOPMENT
231,749
46,651
20%
245,731
111,301
45%
PUBLIC WORKS
PUBLIC WORKS
223,397
133,755
60%
235,695
135,149
57%
FACILITIES MANAGEMENT
1,851,035
788,938
43%
1,541,462
764,996
50%
STREETS MAINTENANCE
1,128,602
474,250
42%
1,100,307
531,047
48%
LEISURE SERVICES
LIBRARY
2,253,461
1,274,378
57%
2,261,401
1,292,983
57%
SCHOOLHOUSE MUSEUM SERV
269,372
125,429
47%
301,653
143,016
47%
RECREATION
2,960,081
1,585,398
54%
2,990,094
1,660,921
56%
PARKS & GROUNDS
2,952,762
1,411,225
48%
2,771,966
1,402,604
51%
CRA REIMBURSABLE & RESERVES
-
22,446
0%
-
13,100
0%
Total Expenditures
$ 79,401,314
$ 44,835,702
56%
�$--
76 518 564
$ 44,302,421
58%
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EXHIBIT C
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended March 31, 2017 (50% of Fiscal Year)
S:\Finance\Financial Reports\Monthly Financial Reports\FY2016-2017\Budget Review - OF - thru Mar 17 Summariz d401 Rev Sum Page 169 of 237
REVENUES
FY 2016-17
FY 2016-17 TO DATE
FY 2015-16
FY 2015-16 TO DATE
ACCOUNTS
BUDGET
REVENUE
%
BUDGET
REVENUE
APPROVED
$ 20,250,000
REALIZED
$ 10,934,372
REALIZED
54%
APPROVED
$ 19,490,000
REALIZED
$ 10,283,960
REALIZED
53
WATER SALES
WATER CONNECTION FEE
25,000
30,392
122%
25,000
27,865
111
WATER SERVICE CHARGE
750,000
517,317
69%
750,000
410,785
55
WTR-BACKFLOW PREVNTR TEST
10,000
8,350
84%
5,000
9,700
194
RECLAIMED WATER SALES
60,000
33,262
55%
60,000
27,470
46
SEWER SERVICE
18,500,000
9,441,237
51%
17,988,000
9,374,538
52
STORMWATER UTILITY FEE
3,800,000
1,913,234
50%
3,790,000
1,894,587
50%
TELEVISE SEWER LINES
3,500
-
0%
2,500
5,180
207%
FEES
15,000
655
4%
10,000
18,730
187
INTEREST INCOME
35,000
(4,222)
-12%
40,000
6,197
15%
SALE OF SURPLUS EQUIP.
-
1,655
0%
-
532
0
OCEAN RGE UT TAX ADM CHG
800
341
43%
800
395
49
BAD DEBT RECOVERIES
-
-
0%
500
-
0
MISCELLANEOUS INCOME
399
0%
-
37,645
0%
TRANSFER FROM SANITATION FUND
-0%
-
-
0
FUND BALANCE DECREASE (INCREASE)
(1,204,004)
(602,002)
50%
56,108
28,054
50
TOTAL REVENUES
$ 42,245,296
$ 22,274,990
53%
$ 42,217,908
$ 22,125,638
52%
S:\Finance\Financial Reports\Monthly Financial Reports\FY2016-2017\Budget Review - OF - thru Mar 17 Summariz d401 Rev Sum Page 169 of 237
EXHIBIT D
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Year Period Ended March 31, 2017 (50% of Fiscal Year)
EXPENDITURES
FY 2016-17 FY 2016-17 TO DATE
FY 2015-16 FY 2015-16 TO DATE
ACCOUNTS
BUDGET EXPENDED %
BUDGET EXPENDED
APPROVED EXPENDED
$ 1,778,837 $ 1,030,800 58%
APPROVED EXPENDED
$ 1,659,754 $ 916,569 55%
WATER DISTRIBUTION
PUBLIC WATER TREATMENT
5,422,432 2,794,551 52%
5,691,571 2,707,199 48%
METER READING & SERVICES
1,055,863 642,815 61%
1,208,362 585,743 48
WASTEWATER COLLECTION
1,606,241 811,809 51%
1,720,597 899,744 52
WASTEWATER PUMPING STATNS
2,575,321 1,256,503 49%
2,622,842 1,350,524 51
SEWAGE TREATMENT
4,405,000 1,574,138 36%
4,405,000 1,725,616 39%
WATER QUALITY
622,451 295,269 47%
662,894 371,201 56
UTILITY ADMINISTRATION
14,964,432 7,369,023 49%
14,472,294 7,177,618 50%
UTILITES ENGINEERING
1,332,692 844,858 63%
1,150,746 703,383 61
STORMWATER MAINTENANCE
957,018 532,672 56%
978,291 510,468 52%
CUSTOMER RELATIONS
1,446,521 774,621 54%
1,562,822 842,355 54%
DEBT SERVICE
6,078,488 3,233,484 53%
6,082,735 3,086,460 51
Total Expenditures
$ 42,245,296 $ 21,160,543 50%
$ 42,217,908 $ 20,876,880 49%
S:\Finance\Financial Reports\Monthly Financial Reports\FY2016-2017\Budget Review - OF - thru Mar 17 Summariz d401 Exp Sum Page 170 of 237
6.G.
CONSENTAGENDA
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City
Commission meeting held on April 18, 2017.
EXPLANATION OF REQUEST:
The City Commission met on April 18, 2017 and minutes were prepared from the notes taken at the meeting.
The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained
in the records of the City of Boynton Beach.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the
City Commission will be maintained as a permanent record.
FISCAL IMPACT: Non -budgeted N/A
ALTERNATIVES: N/A
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Minutes
REVIEWERS:
Department
City Clerk
Reviewer
Pyle, Judith
Description
0-18-17
Action
Approved
D ate
3/16/2017 - 3:48 PM
Page 171 of 237
Finance Howard, Tim Approved 3/16/2017 ® 3:48 PM
City Manager LaVerriere, Lori Approved 3/17/2017 ® 9:59 AM
Page 172 of 237
MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON MONDAY
APRIL 18, 2017, AT 6:30 P.M. IN COMMISSION CHAMBERS, CITY HALL
100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
Steven B. Grant, Mayor
Justin Katz, Vice Mayor
Mack McCray, Commissioner
Christina Romelus, Commissioner
Joe Casello, Commissioner
1. OPENINGS
A. Call to Order - Mayor Steven B. Grant
Chair Grant called the meetina to order at 6:30 p.m.
Invocation
Commissioner McCray gave the invocation
Lori LaVerriere, City Manager
Jim Cherof, City Attorney
Judith A. Pyle, City Clerk
Pledge of Allegiance to the Flag led by Commissioner Romelus
Commissioner Romelus led the Pledge of Allegiance to the Flag.
Roll Call
City Clerk Pyle called the roll. A quorum was present.
Agenda Approval:
1. Additions, Deletions, Corrections
Mayor Grant requested to add No Smoking signs on Boynton Beach Oceanfront Park to
new business.
2. Adoption
Motion
Commissioner McCray moved to approve as amended. Commissioner Casello
seconded the motion.
Page 173 of 237
Meeting Minutes
City Commission
Boynton Beach, Florida
Vote
The motion unanimously passed.
2. OTHER
A. Informational items by Members of the City Commission
Vice Mayor Katz had no disclosures.
April 18, 2017
Commissioner McCray attended a wake for Tom Kaiser's wife, attended the Veteran
Ceremony at Veterans Park, and attended a service at Journey's Church on Easter. He
witnessed the dedication of two homes from Habitat for Humanity in District II and met
with representatives of the Shoppes of Boynton.
Commissioner Romeius attended the Easter Egg-Stravaganza with her family and
praised Recreation and Parks staff for a great event. She also attended the Firefighters
Chili Cook -off and Fishing Tournament.
Commissioner Casello attended the Veterans Celebration of the100th Anniversary of
WW I and the Boynton Beach Firefighters Chili Cook -off and Fishing Tournament. He
served as a judge noting the event proceeds benefit the Kiwanis Club. He gave a shout
out to Local 1891.
Mayor Grant attended a Chamber of Commerce event at Gulfstream Goodwill, a tree
planting at Intracoastal Park for Arbor Day, the 100th Anniversary of WW I on the 7th
and toured the City with the new Economic Development Coordinator. Later on in the
day, he judged the Lawapoloza for the Gulfstream Boy Scouts. On April 8th, he
attended the "Play for Pink" golf event, and spoke at the Casa Costa's board meeting on
the 12th. On the 17th, he spoke with INCA regarding group homes. He attended the
Dedication of Habitat for Humanity homes on NW 10th and MILK Jr. Boulevard on the
18th, noting the Model Block Program, which was funded through Community
Development Block Grant (CDBG) funds, looked good. He announced he received
correspondence from the U.S. Congress of Mayors indicating CDBG funds, of which the
City receives $500,000, may be eliminated. He will forward a copy of the
correspondence to staff in an attempt to keep the program intact. He was at Ocean
Ridge and noted the Ocean Avenue Bridge painting project was forthcoming and there
may be a lane closure starting next Monday. The bridge will be closed for 6 to 10
evenings,. They will post signs advising of the closure and commented the project is
anticipated to last 120 days. The next Mayor's Town Hall meeting will be held May 1,
2017, at South Tech Academy Media Center, 1300 SW 30th Avenue.
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
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A. Proclaim April 24, 2017 as Armenian Genocide Day. Arsine Kaloustian will be
present to accept the proclamation.
Mayor Grant read the Proclamation declaring April 24, 2017 as Armenian Genocide
Day.
Arsine Kaloustian, Chair of Armenian Genocide Commemoration Inc., explained they
are a 501(c)(3) non-profit dedicated to public education and awareness of the 1915
Armenian Genocide event, when Turkey eliminated 1.5 million ethnic Armenians. She
noted the event occurred 102 years ago, but commented just before Hitler invaded
Poland he wanted to mercilessly send to death all men, women and children of Polish
derivation. She commented any ethnic group could be subject to the same, and others
were such as the Rwandans, Ukrainians, and Cambodians. She commented, speaking
about atrocities can halt them, but if silent, there is a free for all. She thanked the Mayor
and City Commission for recognizing the Armenians and commented it is important to
speak out against these atrocities as it means a great deal to their community.
B. Proclaim April 22, 2017 as Earth Day. Glenda Hall, Forestry and Grounds
Manager, present to accept the Proclamation.
Mayor Grant read the Proclamation declaring April 22, 2017, as Earth Day
Glenda Hall, Manager, Forestry and Grounds, thanked the City Commission for
recognizing Earth Day. A celebration was scheduled for Saturday, April 22" at the Links
Golf Course. She noted the Links is an Audubon designated course and the staff is
proud of the birds and wildlife. There will also be a concert with food available from 5
p.m. - 7 p.m. for all to attend. Commissioner McCray praised her staff. Ms. Hall
advised they planted two Royal Poinciana trees, two Live Oak trees and 18 Sable
Palms at Intracoastal Park.
C. Proclaim the month of April 2017 as Florida Water Professionals Month.
Philip G. Donovan will be accepting the proclamation on behalf of Florida Water
& Pollution Control Operators Association.
Mayor Grant read the Proclamation declaring the Month of April 2017 as Florida Water
Professionals Month.
The incoming State Publicity Chairman explained their main goal is to educate water
utility workers to produce good, safe, potable water and waste water and they volunteer
to teach good methods for safe water throughout Florida. He noted America lost three
U.S. presidents in the White House because they drank bad water and he underscored
the importance of having safe water for all to drink. He invited all to visit their website at
FWPCOA.org. to view a movie they produced about what utility workers do. He
introduced Pat Lyles, Assistant Chairman of Region 6; Jessica Hill,
Secretary/Treasurer-Elect and Education Chair for the region; Dennis Goodwin,
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incoming Director; and Mr. Rico who works with the Florida Water Quality Association
Publicity Chair Statewide.
Colin Groff, Assistant City Manager, explained they are proud of the City's operators
who are highly trained and licensed. He noted the Department uses a lot of the
Association's courses to train the City's operators to make the water and wastewater
plants safe. He recognized these volunteers work 24/7 every day of the year, to make
water safe. David Roland, Lead Operator for the East Water Treatment Plant and Leon
Liberus, Chief Operator for the East and West Water Treatment Plant was also present.
C. Announcement by South Tech CEO and President, Mr. Jim Kidd and Director of
Schools, Jay Boggess regarding the school's successful efforts in training for
trades through a new Pre -Apprentice program. In addition, an announcement will
be made in regards to upcoming Career Fairs focused on the trade industry.
Jay Boggess, Director of Schools for South Tech Academy in Boynton Beach, advised
Mr. Kidd, President and CEO, could not be present.
Mr. Boggess explained South Tech has been in Palm Beach County since 1976 and
they continue to grow. The school is A -rated and has a 96% graduation rate. Their
mission is to prepare students for work, higher education and productive citizenship.
Students leave the school with industry certifications that allow students to enter the
work force and college. They serve 1,000 students at the high school level, 600 at the
middle school level and nearly 500 adults through the Palm Beach County school
system. He commented South Tech Academy compartmentalized, but needs the
District's support. Their mission is to create a citizen that wants to be part of an
economically sustainable City and they pursue their aspirations. They empower
students.
South Tech Academy partnered with the City to ensure they are a part of what is
occurring in the City. The Boynton Beach Short Film Festival is a first annual event
being held by South Tech schools on Thursday. They have over 125 submissions and
Mayor Grant and Commissioner Romelus will be present. They partnered with the City
on the International Kinetic Art Exhibit and Symposium when 25 students helped create
kinetic artwork that was in the Symposium and South Tech Academy handed out water
at the Barrier Free 5K Race. South Tech Academy was nominated and made a finalist
for a $100,000 grant through Impact 100 through Commissioner Romelus who spoke on
the School's behalf and how the school helped change her life and was a catalyst for
change.
Eric Messmer, Assistant Director Adult Educational Programs, spoke about pre -
apprenticeship opportunities. In September, they launched three pre -apprenticeship
programs in electrical, heating ventilation and air conditioning, and plumbing. Each
course is divided into two terms with the first term focusing on safety and regulations,
and the second on hands on skills training. There is great earning potential with these
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trades. He noted for 20 years ago the trades were de-emphasized, and they are
emerging with great earnings potential.
The instructional hours are between 182 and 196 hours depending on the trade. The
program is two nights a week from 6 p.m. to 9:30 p.m. and is suitable for adults who
already work. At the end of the program, they receive a nationally certified pre -
apprentice certificate and no GED or high school diploma is required. The school
administers a test to determine the student's level in language and reading skills. Mr.
Messmer recognized in public and secondary schools, there is nothing for the tactile
learner and South Tech serves that need. This past year, the programn, including books,
was $665 per student. The school will have to increase the price, but it was an
affordable opportunity for those who seek training in a skilled trade.
They offer OSHA certification for each student. The first annual Trades Training Expo
for recruitment will take place at South Tech Academy, 1,300 SW 30t" Avenue on
Wednesday, April 26th, from 6 p.m. to 8:30 p.m. Participating companies and vendors
will arrive at 6 p.m. and the event will open to the general public at 7:30 p.m. for
potential adult and students interested in future enrollment. In addition to companies in
the named trades that will be present, CareerSource 'vvill be present with information
regarding financial assistance. The program is a bridge to success. The School will
train community members at a good price, build partnerships, and give local companies
the opportunity to tour their facilities, meet students in the program, and offer their
professional guidance to maximize the effectiveness of the training.
There are currently 250 students in the workforce training program and 75 students in
the pre -apprenticeship program with about 25 in each of the three trades.
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS W ILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
Mayor Grant noted the Town Square project is within the Cone of Silence and no one
should speak about it until the City Commission makes a decision. He has received
emails regarding comments for Town Square and explained he would rather have
comments during Public Audience and not during selection of the development team.
There was consensus comments would be made after the development team is
selected.
Suzanne Ross, Executive Director, Schoolhouse Children's Museum, announced
Saturday, April 22nd, the Museum will hold the 4t" Annual Princess and Super Heros
Day. This year there will be even more characters, activities and games. Activities will
be held inside and outside the Museum and include face painting, Kiss the Frog Prince,
Rapunzel's Frying Pan Big Beanbag Toss, Thor's Hammer Throw, Kryptonite Disposal
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Challenge, Catch the Villain, a Superhero Obstacle Course, Run the Flash Dash and
much more. Ten fictional characters and the City's real super heros, the Firefighters'
and Police Officers, will be present. The event takes place from 10 a.m. to 2:00 p.m.
Tickets are on sale now and at the door. She invited all to the Museum where learning
is an adventure
Peter Guilluame, 305 SW 5th Avenue, wanted to learn the status of foreign relations for
Sister Cities. He looked up Sister Cities and asked if he could get involved with anythinW
the City Commission was currently doing. Mayor Grant advised he attended the 60t
Anniversary of Sister Cities last year and it is a separate entity. They work with
governments from around the world to create cultural, educational and economic
exchanges. There is a cultural exchange on April 21St at the Boynton Beach Mall
featuring art from around the world and he agreed to provide information to contact the
President of Sister Cities. Mayor Grant noted Boynton's other Sister Cities are Qufu,
China, Les Cayes, Haiti and Rauma, Finland.
Tonyel Shantz, 625 Casa Loma Boulevard, Unit 1502, on behalf of his grandmother, is
the daughter of a genocide survivor. He thanked the City Commission for the
proclamation commemorating the first genocide of the 20th Century. He commented
there are 15,000 Armenians living between Boynton Beach and Miami. They add to the
community in many ways. April 24th, is when the Armenian community will
commemorate the Ottoman/Turkish atrocities. This year, Holocaust Remembrance Day
is also April 24th and communities in Palm Beach County are holding a joint event. He
invited all to Boca Raton to watch a film called Denial about holocaust denial. He
explained there are 10 stages of genocide; however, Elie Wiesel points out there are 11
stages, with the last stage being when someone kills the memory of the crime, the
denial of the crime is completed. The Armenian and Holocaust genocide is the same
evil that exists today in ISIS and it is important they all speak up.
Cindy Falco-DiCorrado, 316 NW 1St Avenue, thought the City Commission would
discuss the Downtown and asked when citizens would see construction progress.
Mayor Grant explained it would be discussed later in the meeting.
Irwin Cineus, 223 NE 12th Avenue, Community Organizer, asked what was occurring
with the 1 Cent Sales Tax monies. He commented residents have been paying the
surtax since January and he requested an update. Lori LaVerriere, City Manager,
explained they received a check less than a month ago. They have not spent any of the
funds and the Oversight Committee has not met. The Assistant City Manager will
convene the Oversight Committee to bring them up to date what they will do over the
next few years and discuss next year's projects. This year, the City Commission
decided to address sidewalks and road painting and those projects are being put
together. Mr. Cineus asked if residents will be able to work on the projects. Ms.
LaVerriere responded the City hoped to breakdown some of the project to smaller
projects to provide opportunities for local businesses to bid on small -sized projects. It is
a test program.
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Mr. Cineus asked about the residential improvement program. Mayor Grant explained it
is a CRA program. He commented West Palm Beach has the Welcoming City
Resolution and asked about the City's stance on the immigrants, as he has data on how
much the immigrants contribute economically. He asked if the City has a similar
resolution and learned the City was still looking into it.
Commissioner McCray asked how much the first check was. Tim Howard, Assistant
City Manager, advised the first distribution received last month was $376,000 for
January. Ms. LaVerriere explained it is kept in a dedicated fund for deferred capital
improvement projects. T he total amount is, on average, $3.2 million for the rest of the
year disbursed in monthly installments.
Jeff Fengler, Construction Director, Habitat for Humanity South Palm Beach County,
thanked the City Commission and staff for the help they give Habitat for Humanity to
build new homes in the City. They work in three cities in Palm Beach County and
Boynton Beach is by far the City that embraces their mission to create new futures and
homes for those in need. He noted later in the meeting, the City is transferring title to
four properties to allow them to build four new homes in the City. He thanked the City
Commission and invited all to be a part of their organization i� and be part of their
volunteer program to help those less fortunate who need a hand up and not a hand out.
Brittany Galli, 306 NE 1" Avenue, explained she is a female co-owner in a tech
company startup in Boynton Beach and they handle workforce management solutions
for reporting with facilities security and other mobile workforces. They are available to
partner with the City and she noted the warm welcome they received. They are working
with Broward County Parks and Recreation and would like to give back to community
members. She thanked the City Commission for what they are doing locally.
Audrey Dance Gerger, owns a two-story double townhouse built in 1927 that is
registered as historic at 331 NW 1St Avenue and is now zoned commercial. Last
Saturday, she received a package from an attorney indicating the Florida Department of
Transportation (FDOT) would use eminent domain regarding her property, the two
homes next to her and the homes in front of her on Boynton Beach Boulevard. There
was a sheet showing other impacted areas including the hotel on the corner and she
had not heard anything from the City Commission. She contacted Warren Adams,
Historic Resource Preservation Planner, who referred her to the City Engineer, who
assured her they would start the project in 2022 and they would not purchase for a few
years. She inquired how it would affect her if she does decide to sell. Mayor Grant
noted FDOT is a State agency and recommended since she received a letter from an
attorney, she retain an attorney.
Piotr Blass, 113 W Tara Lakes Drive, explained someone broke into his car and he
wanted to speak with the Police Chief regarding a joint idea to eliminate crime in that
area. He thought the City was in incredible shape having the best Mayor and City
Commission. He explained he was running for mayor in 2019 and preparing for the next
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level. He favors saving the Old High School. His latest plan is to create one of the
highest buildings in the world in the center of the City and to create a new City Hall,
Police Station and more. The building, which will accommodate the University of
Boynton, will be enormous and built through a private/public partnership that will house
many businesses and bring great profit to the City. His initial calculations show they will
refund property taxes.
No one coming forward, Public Audience was closed.
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on
City advisory boards.
The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu
(NN Stu) openings exist:
Arts Commission: 1 Alt
Building Board of Adjustments & Appeals: 1 Reg and 2 Alts
Historic Preservation Bd: 4 Regs
Motion
Vice Mayor Katz moved to nominate Susan Oyer as a regular member.. Commissioner
Casello and Commissioner McCray seconded the motion.
Vote
The motion unanimously passed.
Motion
Commissioner McCray moved to nominate Barbara Ready. Vice Mayor Katz seconded
the motion.
Vote
The motion unanimously passed.
Motion
Commissioner Romelus moved to nominate Hollis Tidwell. Commissioner McCray
seconded the motion.
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Vote
The motion unanimously passed.
Motion
April 18, 2017
Commissioner Casello moved to nominate Cheryl Black. Commissioner McCray
seconded the motion.
Vote
The motion unanimously passed.
Library Bd: 2 Alts
Motion
Commissioner Casello moved to nominate Roger Zona. Commissioner McCray
seconded the motion.
Vote
The motion unanimously passed.
Motion
Mayor Grant moved to nominate Kimberly Bain. Commissioner McCray seconded the
motion.
Vote
The motion unanimously passed.
Recreation & Parks Bd: 2 Alts
Senior Advisory Bd: 1 Reg and 2 Alts
Motion
Mayor Grant moved to nominate Margaret Newton. Commissioner McCray seconded
the motion.
Vote
The motion unanimously passed.
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6. CONSENT AGENDA
April 18, 2017
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with
all of the accompanying material to become a part of the Public Record and
subject to staff comments
A. PROPOSED RESOLUTION NO. R17-037 - Assess the cost of nuisance
abatement on properties within the City of Boynton Beach.
B. PROPOSED RESOLUTION NO. R17-038 - Authorize the City Manager to sign
the purchase and sale agreement between the City of Boynton Beach and Boynton
Beach Faith -Based Community Development Corporation (BBFCDC), subject to
compliance with the provisions contained in Section 163.380(3)(a), Florida Statutes.
C. PROPOSED RESOLUTION NO. R17-039 - Authorize the City Manager to sign
the purchase and development agreement between the City of Boynton Beach and
Habitat for Humanity of South Palm Beach County for the conveyance of City owned
vacant parcels of land, subject to compliance with the provisions contained in
Section 163.380(3)(a), Florida Statutes.
D. PROPOSED RESOLUTION NO. R17-040 - Authorize the City Manager to sign a
one (1) year agreement for the total price of $18,720 with option for up to three (3)
one year renewals (renewal price of $9,720 annually) with Stone Tablet LLC, d/b/a
LaborSoft, for the purchase of an Employee/Labor Relations cloud -based software
program.
Commissioner Romelus pulled this item and asked how it improves opportunities and if
it takes away new jobs. Ms. LaVerriere explained it does not take away jobs and it
better manages employees, discipline and labor contracts through software.
Motion
Commissioner McCray moved to approve. Commissioner Romelus seconded the
motion.
Vote
The motion unanimously passed.
E. PROPOSED RESOLUTION NO. R17-041 - Authorize Change Order #1 to
McTeague Construction in the amount of $30,100 for the purpose of correcting
unknown conditions during Hester Center Lobby Renovations, revising the estimated
project costs from $53,150 to $83,230.
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Commissioner McCray pulled this item and commented when he evaluated Ms.
LaVerriere, he thought she needed to improve on some items. He announced this was
an area he wanted to see improvement in and he praised her for her updates on
projects ongoing in the City. When residents ask him about projects, he is already
aware of them. When Ms. LaVerriere made decisions regarding the Hester Center, he
thanked her for not waiting two weeks to bring projects back.
Motion
Commissioner McCray moved to approve Resolution R17-04, Commissioner Romelus
seconded the motion.
Vote
The motion unanimously passed.
F. PROPOSED RESOLUTION No. R17-042 -Approve award of RFP No. 015-1210-
17/JMA for Pension Benefit Consultant to Aon Hewitt of Tampa, FL and authorize
the City Manager to sign Professional Services Agreennen t for Pension Benefit
Consultant. Services in the amount of $35,000 and hourly rates for additional
services as requested in the RFP.
G. PROPOSED RESOLUTION NO. R17-043 - Authorize the City Manager to sign
proposal from M&M Asphalt Maintenance Inc., d/b/a All County Paving of Delray
Beach, FL, in the amount of $60,469, plus a 10% contingency in the amount of
$6,000 for a total cost of $66,469 for the purpose of overlaying NE 1st Court
(Gateway Blvd. to NE 26th Ave.) utilizing the City of West Palm Beach's Paving
Contract #16393 pricing, terms and conditions. The City of West Palm Beach's
procurement process satisfies Boynton Beach's competitive bid requirements.
H. Approve Task Order No. U=2C-05 to Carollo Engineers, Inc. in accordance with
RFQ No. 017-2821-14/DJL, General Consulting Services Contract, Scope Category
C awarded by Commission on July 1, 2014 for the provision of professional
engineering services in support of the ongoing development of Asset Management
systems within the Utility. The estimated cost for the provision of these services is
$98,500.
I. Approve release of a cash surety in the amount of $20,000 for the CRA's pre-
payment of the cost for the final lift of asphalt for the Boynton Beach Blvd. Extension
Project
J. Requesting Commission approval to make a donation of up to $5,000 from the
Federal Forfeiture Law Enforcement Trust Funds to GBDC Entrepreneurship
Institute. This donation will be based on matching fund ($1 for $1), which will not
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ril 18, 2017
exceed $5,000 and will provide support for the Juvenile Detention Alternatives
Initiative (JDAI).
K. Requesting Commission approval to make a $5,000 donation to the Bill Tome
Foundation for Kids and Families, Inc. from the Law Enforcement Trust Fund to
support their 1st annual golf tournament.
L. Requesting Commission approval to make a $2500.00 donation to the East
Boynton Wildcats Youth Football Program from the Law Enforcement Trust Fund to
provide support for registration fees for the spring football season.
M. Legal Expenses - March 2017 - Information at the request of the Commission. No
action required.
N. Accept the written report to the Commission for purchases over $10,000 for the
month of March 2017.
O. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the
procurement of services and/or commodities as described in the written report for
April 18, 2017 - "Request for Extensions and/or Piggybacks"
P. Approve the minutes from the Regular City Commission meeting held on April 4,
2017.
Motion
Commissioner McCray moved to approve the Consent Agenda. Commissioner Casello
seconded the motion.
Vote
The motion unanimously passed.
7. BIDS AND PURCHASES OVER $100,000
A. Approve utilizing the National IPA/City of Tamarac Contract # 13-23R, for office
supplies that were awarded to Office Depot; with an estimated annual expenditure of
$100,000. The City of Tamarac on behalf of the Southeast Florida Governmental
Purchasing Cooperative competitively bid this and satisfies the City of Boynton's
procurement requirements.
Motion
Commissioner McCray moved to approve
motion.
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Commissioner Casello seconded the
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Vote
The motion unanimously passed.
B. PROPOSED RESOLUTION NO. R17-044 - Authorize the City Manager to sign
amendment 2 to Task Order No. R13-063-09 to CH2M Hill for Boynton Beach
Landfill Post -Closure Maintenance Assistance in the amount of $155,904.28. The
current task order is $79,142.66, amendment 2 will increase the task order to
$235,046.94,
Motion
Commissioner McCray moved to approve
motion.
Vote
The motion unanimously passed.
IT, 151 •
Commissioner Romelus seconded the
C. Approve the purchase of new and replacement vehicles as approved in the
FY2016/2017 budget in the estimated amount of $504,472.45 by utilizing the
following contracts: Florida Sheriffs Association Contract #FSA16-VEL24.0,
FSA16-VEH14.0, Florida State Contract #21100000-15- 1 & NJPA Contract
#112014 -THC.
Commissioner McCray moved to approve. Commissioner Casello seconded the
motion.
Commissioner McCray noted he was concerned about a new garbage truck that was a
lemon. He praised Jeff Livergood, Director Public Works, and Christine Roberts
Assistant Director Public Works for handling the matter and continuing to do a good job.
He receives fewer complaints about garbage pickup. Mayor Grant also thanked the City
Commission for buying its first electric vehicle.
kTraw
The motion unanimously passed.
8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
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The City Commission will conduct these public hearings in its dual capacity as
Local Planning Agency and City Commission.
A. PROPOSED ORDINANCE NO. 17-010 - FIRST READING - Approve Nurse 1
Future Land Use Map Amendment from High Density Residential (HDR) to Local
Retail Commercial (LRC). Agent: Bradley D. Miller of Miller Land Planning, Inc. for
CM&J Boynton Properties, LLC, property owner.
Attorney Cherof read Proposed Ordinance No. 17-010 by title only on First Reading.
Bradley Miller, Miller Land Planning, explained they have items 9 A and C. The
presentation covers both items. Item C, the Site Plan, should be tabled.
Mr. Miller explained the site is near NE 3rd Street and is a small undeveloped parcel.
Nurse 1 is a healthcare provider in the area. The Agency is growing and they found a
site in the same proximity as their existing building. The application is the first part, a
Land Use Amendment and the second part is the Site Plan which will be postponed to
second reading. An aerial of the property was viewed showing the existing site.
He discussed with staff the CRA Consolidated Plan and the consistency between the
land use pian, the zoning map, and the Comprehensive Plan "Comp Plan". The
application takes land with a land use designation of High Density Residential and
changes it to Local Retail Commercial consistent with other properties along SW 23rd
Avenue. The property is zoned C-2, a commercial designation, which would allow the
proposed building. The Site Plan showed a 2,300 square -foot office building with eight
parking spaces. There will be five office employees and the healthcare professionals will
be at assignments and rarely come to the office. The hours of operation are typical
business hours. A question had been posed at the Planning and Development Board
meeting about surrounding areas. Mr. Miller explained the property to the south was
non -conforming multi -family. The application will encourage redevelopment of those
sites and provide other employment opportunities for City residents.
Commissioner McCray asked if they would move and learned they will stay at their
present location and expand. The Agency has two components to the business. They
will remain in the first building, and expand to the second location with the benefit of
administrative staff being nearby, but in a separate building.
Commissioner Romelus asked about the business and learned the Agency provides
home healthcare. Commissioner Romelus favored the expansion.
Motion
Commissioner McCray moved to approve. Commissioner Romelus seconded the
motion.
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City Clerk Pyle called the roll.
Vote
The vote was 5-0.
B. PROPOSED ORDINANCE NO. 17-011 - FIRST READING - Approve
amendments to the Comprehensive Plan Future Land Use Element (CPTH 17-001)
and related Future Land Use Map Amendments (LUAR 17-004). City -initiated.
Attorney Cherof read proposed Ordinance 17-011 by title only on first reading.
Hanna Matras, Senior Planner, explained this item has two parts with two separate
votes. The first item pertained to the Future Land Use text amendment and then the
Comp Plan Future Land Use Map (FLUM). She explained the amendments are sent to
the State for review before coming before the City Commission for final adoption. The
amendments also include other housekeeping items and adjust policies for consistency
with the Coastal Management Element.
Last year, the City amended the Coastal Management Amendment and this action
contains flood mitigation policies for the Future Land Use Element, (FLUE) and Coastal
Management Element. There are updates to other objectives and policies to complete
changes in City programs. The focus is the Comp Plan FLUE and FLUM.
Ms. Matras explained FLUE and FLUM only affect residential and mix -used
classifications. Although they implement the CRA Plan, they require amendments to
the FLUM that are not limited to the CRA District. Ms. Matras explained the changes
reorganize the residential and mixed-use categories to a coherent scheme and address
the differences between the maximum densities permitted by each category by
eliminating large density gaps and those that are negligible and not practical. The
changes address discrepancies between land use and zoning specifically when
discussing low density residential for properties classified as low density residential.
She noted about 37% of the properties already have zoning districts that belong to
moderate density residential.
The amendments are the base to continue implementing the CRA plan, followed by an
audit and amendments to the Land Development Regulations to cover zoning as well as
future land use regulations for the new zoning district the CRA Plan recommends.
Ms. Matras explained the changes will eliminate some future land use categories and
add others and staff changed maximum density thresholds of some categories. Ms.
Matras reviewed the table. Many properties with low density residential already have
zoning with maximum densities between 5.5 and 7.5 dwelling units (dus) per acre which
corresponds to moderate density residential and they will be absorbed into the low
density residential classification.
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April 18, 2017
The density difference between medium density residential and high density residential
is one dwelling unit. A medium density residential property will increase from 10 to 11
dus per acre and high density will increase from 11 dus per acre to 15.
Properties classified as high density residential with a maximum density of 11 dus
will be reclassified to medium density residential for single-family residences. Copies of
the maps were available in the back of the room. She noted a list of properties with
parcel control numbers was attached to the Ordinance if someone wants to check if
their property is being reclassified, but she reminded all, the zoning would not change to
medium density residential.
The mixed use categories included urban mixed use and mixed use core. There is also
a category called mixed use suburban. The amendment will eliminate the mixed use
category and move properties to mixed use low, medium and high with corresponding
densities of 20, 50 and 80 dus respectively.
(Commissioner McCray left dais at 7:44 p.m.)
Temporarily, there will be no properties classified high residential density on the map.
This classification will be available for future development based on the CRA's
recommendations. Approximately 935 acres were reclassified from moderate density
residential to low density and approximately 910 acres were reclassified from high
density residential.
The mixed use categories included urban mixed use and mixed use core. There is also
a category called mixed use suburban. The amendment will eliminate the mixed use
category and move to mixed use low, medium and high with corresponding densities of
20, 50 and 80 dus respectively.
(Commissioner McCray returned at 7:47 p.m.)
There was a large density gap between the current mixed use and mixed use core
which makes it difficult for a developer to create a suitable urban design. The City
wants to absorb the mixed use suburban into the mixed use framework because mixed
use suburban has a density of 20 units per acre which is compatible with mixed use low.
The mixed use classified property on the map is being reclassified per the CRA site
specific recommendations. All the mixed-use properties changed to mixed use medium
or mixed use high are reclassified to higher densities than they currently have; from 40
dus per acre to 60 or 80 dus per acre. The properties north of the Transit Oriented
Development (TOD) are being downzoned to low density residential and south of the
TOD, Las Ventanas is being reclassified to mixed use high currently known as mixed
use core. Mixed use suburban is being reclassified to mixed use low. She noted the
only mixed use suburban west of 95 is Boynton Village which will be mixed use low.
Rol
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City Commission
Boynton Beach, Florida
April 18, 2017
Mayor Grant requested receiving an executive summary for second reading. He asked
how the future land use would affect current zoning districts and if someone wants to
develop under the new future land use. The main concern is the duplex from low to
moderate density residential. He asked if it would go to R-2. Ms. Matras explained
those zoning districts from moderate and high are being moved to the new land use
specifications. The higher zoning districts will be available for property owners,
however, with the rezoning in the City, they will have to go through criteria per the Code.
A developer could rezone, but the criteria in the land development regulations including
compatibility would have to be met Mayor Grant commented the low density will
increase, and asked if they applied if they could rezone to R-2 and learned they could
not.
Amanda Baiesley, Senior Planner, explained although the overall density for future
land uses, the same zoning districts will be used that have further caps on the density.
She gave an example as if there is an R-2 district with a future land use of moderate,
they will be R-2, but with a future land use of low density. The density goes up overall,
but the zoning caps it to what currently exists.
Ms. wllatras explained the low density residential depending on zoning is still for single
family homes and does not allow for duplexes. The property can go through the
rezoning process to rezone to duplex if the application meets the criteria in the Code.
Commissioner Casello appreciated the hard work, but expressed the Commission
needs clearer maps for the benefit of the public.
Motion
Commissioner McCray moved to approve
motion.
City Clerk Pyle called the roll
Vote
The vote was 5-0.
Commissioner Casello seconded the
C. Approve New Site Plan request for a one-story, 2,338 square foot office building
and related site improvements on property located on the east side of SE 3rd Street,
one lot north of SE 23rd Avenue. Applicant: Bradley Miller, Miller Land Planning, Inc.
(Action on this item should be postponed to correspond with the 2nd Reading
of the Land Use Amendment application at the May 2nd Commission meeting)
Motion
Vice Mayor Katz moved to table. Commissioner Romelus seconded the motion.
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Vote
The motion unanimously passed.
10. CITY MANAGER'S REPORT - None
11. UNFINISHED BUSINESS
it 18, 2017
A. Discussion and direction regarding draft regulations for Medical Cannabis
Dispensaries.
Andrew Mack, Development Director, reviewed the draft regulations regarding the
above. Staff created a licensing aspect and a zoning aspect. The zoning encompassed
the Business Tax Receipt and added a new definition to Section 13. 2 and added a new
Section 13.29, Medical Cannabis Dispensaries which is the licensing portion. Staff was
amending Part III of the LDRs and adding definitions to Chapter I of the Article and
added footnote 104 titled, Medical Cannabis Dispensing Facility and added the same
title to the Use Matrix.
Key zoning recommendations was for the use to be a conditional use in the C-3 zoning
district in the Community Commercial District. The facility is required to be on arterial or
collector roads only, with a 1,000 feet separation from schools, daycare and parks and
2,500 from another dispensary. Mr. Mack explained the State is still reviewing
regulations and legislation could preempt this. The facility was proposed to prohibit a
drive through, outdoor display or view of the product and no other related businesses
would be allowed within the establishments. The key licensing regulations would set
limits regarding how many dispensaries would be allowed in the City based on
population. The hours of operation are restricted from 7 a.m. to 7 p.m., security
measures, such as centrally monitored silent alert systems, full-time armed security
personnel during all hours of operation and 24-hour security cameras at all ingress and
egress points would be required. Also required would be a drop safe or cash
management system, deliveries be made through a rear door overseen by armed
security personnel, all business activities being conducted in the building, adequate
seating required for all patrons and patients and no consumption of any sort on site. A
map of the C-3 zoning districts in the City was viewed. The regulations will support and
manage this new industry, create an environment for success, safety and security, and
provide a fair and equitable process for licensing. As demand for the product and the
population increases, the City can add licenses and be compliant with the Florida
amendment that will take into consideration any State regulations that are issued.
The next step is a review of the LDR text amendment and use matrix only by the
Planning and Development Board on May 23rd, and the item will return to the City
Commission on first hearing of both Ordinances on June 20th so they can incorporate
changes before the second hearing on July 18th.
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April 18, 2017
Commissioner Casello complimented staff and wanted the application fee changed from
$10,000 to $50,000 as it will be a very profitable business. Additionally, he did not favor
the random lottery system used to select the vendor. He wanted the City Commission
to choose the vendor. Commissioner Romelus disagreed.
Other than dispensing medical marijuana, Vice Mayor Katz asked if anything considered
an accessory to the medical use would be prohibited and learned the regulations would
allow any device for the medical cannabis, but not paraphernalia.
Mayor Grant wanted to know the application fee from other municipalities as did
Commissioner McCray. Mayor Grant did not favor the lottery system and asked if there
could be a review committee. Mr. Mack explained there is a lot involved in finding a
location. The current State regulations only qualified seven growers in the State and a
question was posed how many more could be qualified. A lottery will give growers time
to select a site if selected. Mr. Mack commented there is a building permit process and
the lottery gives them a chance to get started, without investing too much money into a
property. He noted the current State regulations require the grower to purchase the
property. Mayor Grant commented C-3 properties are usually shopping plazas. He
asked if a unit was purchased, if it could be next to a bar/restaurant and learned it could
per the zoning. Mr. Mack explained staff would provide a map that defines what parcels
would be suitable and can add distance separation requirements from bars. Mayor
Grant favored a standalone structure. Mr. Mack thought with the hours of operation
being 7 a.m. to 7 p.m., the use would run like a retail establishment.
Mr. Mack commented there are outparcels that can be used. Mayor Grant supported all
of the growers submitting an application with a non-refundable fee. Mr. Mack explained
the current draft does not refund the application fee to unsuccessful vendors and
pointed out not all seven growers may be in one area. Because the application would
be a conditional use, there is some flexibility in the review process.
Commissioner Casello asked what translates the seven growers into knowing how to
run a dispensary. Mr. Mack explained it is regulated by the State. The vendors must be
seed to sale, have a vertical integration, and show they have the ability to meet the
regulations. One bill in the legislature would require the vendor to have a horizontal
integration to be more of a distributor. If that occurred, Mr. Mack suggested reviewing
the City's regulations and make changes because it could move forward quicker with
vendors. Mr. Mack pointed out there are some draft bills, to grow the product and
distribute it and then conduct a retail operation. He was unsure of the outcome, but it
would give staff time between the first and second reading to amend the regulations or
delay the second reading.
The draft regulations were modeled from several different municipalities. West Palm
had a draft ordinance and staff used language from the City of Hollywood. Mayor Grant
asked about the 67,000 population figures and learned there was a study that looked at
populations compared to what a dispensary could provide. The study further identified
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City Commission
Boynton Beach, Florida
April 18, 2017
one dispensary for every 67,000 people would make it financially feasible and keep up
with production. Mayor Grant noted there are unincorporated areas of Boynton Beach
that have over 125,000 people and thought two dispensaries may be needed. Mr. Mack
explained they may have dispensaries in Delray and one in Boynton Beach. Mayor
Grant understood Boca Raton, Delray Beach and Palm Beach County have
moratoriums of six months to a year. Mr. Mack explained the City could allow one
dispensary and if approached later on, if there is a need, staff could amend the
Ordinance. Mayor Grant and Commissioner Casello wanted to see the business plan.
Commissioner Romelus commented the seven growers are State certified, are only
allowed to operate in the State, and were already vetted. She noted the City would
provide for one vendor per 67,000 people and thought the County would handle the
unincorporated areas of Boynton Beach.
Mayor Grant wanted to decide who comes into Boynton Beach and wanted to require
the business plan on the application.
Commissioner McCray understood the use was approved by the State, but did not favor
the Ordinance.
Vice Mayor Katz had no objection to the lottery and favored starting with one dispensary
If demand is high and they need a second location, the City can amend. He advised he
emphatically supports the use as he has friends and family that have conditions that will
qualify for this and it is a good alternative to deadly toxic chemicals from pharmaceutical
companies. He thought the use should be gratefully and seriously supported as it allows
residents to have access to a medicine. He was excited Boynton Beach was taking the
lead to permit a medically necessary medicine.
Mayor Grant explained there was consensus with lottery and staff will return with
proposed application fees. Commissioner Casello asked for a vote on the lottery as
written.
Vote
The vote was 3-2 (Commissioners Casello and McCray dissenting.)
Mr. Mack will conduct an audit, provide an application fee scale, and a map of potential
locations for each district.
Commissioner Romelus asked how the City would collect the Business Tax Receipt.
Mr. Mack explained it would go through the same regulations, as staff was amending
Chapter 13 which adds the licensing requirements. They have to comply with those
requirements before obtaining their licensing. The fee for the use is regulated by the
State. The use would be classified as a Not Elsewhere Classified (NEC) and the
maximum amount they can be charged under the current regulations is $99.
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City Commission
Boynton Beach, Florida
12. NEW BUSINESS
April 18, 2017
A. Approve the selection of the top ranked qualifier as determined by the Evaluation
Committee from the Part II responses and oral presentations to the Request for
Qualifications for City of Boynton Beach Town Square Redevelopment, RFQ No.
004-1210-17/JMA; and authorize City Staff to conduct negotiations for a Master
Development Contract for Phase I of the project with E21- Real Estate Solutions of
Winter Park, FL, the top ranked firm according to Florida State Statute 287.55,
Consultants' Competitive Negotiation Act (CCNA).
Colin Groff, Assistant City Manager, explained staff had compiled the draft and final
RFQ publication and teams were shortlisted. This is final team selection to move the
project forward. The next step is contract approval by June 6th and then public
meetings obtaining input on the design, what will be constructed and how, will occur
June through August.
Mr. Groff explained the Evaluation Committee included Lori LaVerriere, the City
Manager; Mr. Simon, Interim CRA Director; Andrew Mack, Development Director; Linda
Cross, Chair CRA Advisory Board; Jeff Livergood, Director of Public Worlcs; and Ryan
Wheeler, member Planning and Development Board.
The teams submitted proposals with conceptual site plans and financial packages. The
top three firms were ranked. There was a presentation by each team, then the
Evaluation Committee individually scored each development team, and the scores were
turned into to Procurement with a final ranking for the City Commission to approve.
The approval is to allow the City Manager to start negotiations for Phase I of the
contract with E21- Real Estate Solutions and does not include building design or
architectural features, layout, infrastructure, or finances.
Once approved, staff will develop a contract for Phase I, which includes conducting
community charrettes, develop and approve a master site plan, develop 30% design
plans for public buildings and a guaranteed maximum price for the public portion of the
project, including a financial package how to fund that portion with a public/private
partnership. The fourth component is considering starting to rehabilitate the Old High
School. This item will return to the City Commission in six to eight weeks. Many
charrettes and workshops will be scheduled to discuss the public aspects of the project,
architectural style including interior design of the Old High School, open space layout,
activity zones, event venues, master site plan, landscaping and signage. He noted part
of the design will build around large canopy trees. These will start in June depending
on when contract if finalized.
Commissioner Casello asked if it was better to get public input before the design is
done and learned staff would. Mr. Groff explained anyone who wants to provide input
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Boynton Beach, Florida April 18, 2017
should send him their comments and they will be tracked. He provided his email
address.
Mr. Groff clarified part of the Phase I contract could include construction work on the
Old High School and it may be advisable to move that item forward because uses would
be moved into the Old High School that are needed to finish the project.
Commissioner McCray asked if the company selected will be aware there will be
changes made along the way and learned they were. It was made very clear the
conceptual plan is not the final plan and the public would guide what the plan would look
like. Commissioner McCray asked why MCC LLC scored so low and learned the
reviewers have a broad range of expertise. Commissioner McCray asked if the
playground would remain. Mr. Groff explained the RFP specified the feel and style of
Kids Kingdom must be maintained to current standards. Some of its infrastructure
needs to be replaced and would be done in a similar style. The number one ranked
team has a conceptual plan to maintain the park and many of its features.
Motion
Commissioner McCray moved to approve the recommendation brought in by the
Evaluation Committee of E21- who had 549 points and was ranked number one.
Commissioner Casello seconded the motion.
Vote
The motion passed 5-0.
Attorney Cherof requested a motion to approve the second and third ranked firms.
Motion
Commissioner McCray moved to approve Boynton Vision LLC as the second ranked
firm. Vice Mayor Katz seconded the motion.
Vote
The motion unanimously passed.
Motion
Commissioner McCray moved to approve MCC LLC as the third ranked firm. Vice
Mayor Katz seconded the motion.
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City Commission
Boynton Beach, Florida April 18, 2017
Vote
The motion unanimously passed.
Mr. Howard thanked the City Commission for their observance of the rules surrounding
this project and the Evaluation Committee. All did a great job.
Commissioner Romelus commented she wanted to see a strong emphasis for local
hiring before, during and after construction. She wants to build wealth in community,
strengthen local businesses and have community involvement in a meaningful way.
She wanted the projects leveraged to create a maximum benefit to the community. She
explained this will be a major shift in the landscape in Boynton Beach, and if not
enforced, residents will be left out. She wanted residents to be given priority. This will
apply also to workforce housing.
Vice Mayor Katz noted with the overlap between the CRA District and the City with
regard to the project, he urged all to be mindful of CRA finances as they may augment
some of the project costs.
B. No Smoking signs at Oceanfront Park,
Mayor Grant wanted to install a no smoking sign at Boynton Beach Oceanfront Park
and create a smoking area. He commented it did not have to be enforced, rather it was
a common courtesy to both smokers and non-smokers. Ms. LaVerriere commented
staff will research if this was instituted in other cities. Commissioner McCray favored
researching the issue before he considers the request. Mr. Groff explained they can
bring back a short report
13. LEGAL - None
14. FUTURE AGENDA ITEMS
A. Consider adopting a Chronic Nuisance Ordinance. - May 2017
B. July 5, 2017 Commission Meeting has been cancelled.
C. Monthly Departmental Presentations:
Communications/Marketing - May, 2017
ITS/GIS - June, 2017
Public Works - July, 2017
D. Budget workshops for the FY 17/18 budget are scheduled in the Library Program
Room on the following dates and times:
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City Commission
Boynton Beach, Florida April 18, 2017
Monday, July 17, 2017 @ 5:00 P.M.
Tuesday, July 18, 2017 @ 10:00 A.M.
Wednesday, July 19, 2017 @ 2:00 P.M.
E. The Commission has scheduled a Public Input - Budget Workshop on:
Tuesday, May 30, 2017 @ 6:30 p.m. in City Commission Chambers
15. Adjournment
Motion
There being no further business to discuss, Commissioner Casello moved to adjourn.
Vice Mayor Katz seconded the motion.
Vote
The motion unanimously passed. The meeting was adjourned at 8:37 p.m.
(Continued on next page)
fm
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Meeting Minutes
City Commission
Boynton Beach, Florida April 18, 2017
CITY OF BOYNTON BEACH
Mayor - Steven B. Grant
Vice Mayor - Justin Katz
Commissioner - Mack McCray
Commissioner - Christina Romelus
ATTEST Commissioner - Joe Casello
Judith A. Pyle, CMC
City Clerk
Catherine Cherry
Minutes Specialist
25
Page 197 of 237
M
PUBLIC HEARING
5/2/2017
REQUESTED ACTION BY COMMISSION:
PROPOSED ORDINANCE NO. 17-010 - SECOND READING - PUBLIC HEARING - Approve Nurse 1
Future Land Use Map Amendment from High Density Residential (HDR) to Local Retail Commercial (LRC).
Agent: Bradley D. Miller of Miller Land Planning, Inc. for CM&J Boynton Properties, LLC, property owner.
EXPLANATION OF REQUEST:
The vacant, 0.3 acre property is located on the east side of SE 3rd Street, approximately 85 feet north from
the intersection of SE 3rd Street and SE 23rd Avenue. In order to proceed with the development of a
professional office, the applicant is requesting a future land use (FLU) amendment to reclassify the property
to Local Retail Commercial (LRC), which would allow a commercial use on the property. At the same time, the
amendment would eliminate the existing discrepancy between the property's residential future land use
classification of HDR and its commercial zoning of C-2 Neighborhood Commercial.
Staff noted that the LRC classification requested for the property does not comply with the CRA Plan's
recommendation of High Density Residential (HDR). The Plan recommends Mixed Use Low for parcels
fronting the north side of SE 23rd Avenue, except for the parcel located directly south of the subject property:
both properties are proposed to be classified HDR. Since the Plan envisages extensive FLU classification
changes to the CRA area, it is predictable that minor adjustments to the recommended FLU boundaries will
be justified without warranting amendments to the CRA Plan. Staff opines that this minor deviation from
the CRA Plan will not affect the Plan's intent for the immediate vicinity. Furthermore, the subject request
represents the expansion of land available for medical use in proximity to the hospital, which supports a prior
strategic initiative task as well as a recommendation from the City's Strategic Economic Development Plan.
Staff points out that there are already two properties in the immediate area developed with medical offices.
The site plan application is being processed concurrently with the subject request.
The Planning & Development Board reviewed this request at their March 28th meeting and forwards it with a
recommendation for approval.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? There will be no impact on City
programs or services requiring capacity expansion.
FISCAL IMPACT: The project will contribute to the City's tax base and generate permit/business tax
revenues.
ALTERNATIVES: Staff recommends no alternatives.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
Page 198 of 237
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
ATTACHMENTS:
Type
Description
D Ordinance
Ordinance ® Nurse 1
D Staff Report
Staff Report for Nurse 1 LUAR
D Location Map
Location Map with FLU
D Exhibit
Nurse 1 and CRA Plan
REVIEWERS:
Department
Reviewer
Action
Date
Planning and Zoning
Rumpf, Michael
Approved
4/7/2017 ® 1:43 PM
Planning and Zoning
Mack, Andrew
Approved
4/7/2017 ® 2:07 PM
Planning and Zoning
Groff, Colin
Approved
4/10/2017 ® 8:32 AM
Finance
Howard, Tim
Approved
4/10/2017 ® 10:58 AM
Legal
Swanson, Lynn
Approved
4/14/2017 ® 2:10 P M
City Manager
Howard, Tim
Approved
4/14/2017 ® 3:11 PM
Page 199 of 237
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ORDINANCE NO. 17 -
AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA,
AMENDING ORDINANCE 89-38 BY AMENDING THE FUTURE
LAND USE ELEMENT OF THE COMPREHENSIVE PLAN FOR
PROPERTY COMMONLY KNOWN AS NURSE 1 AND DESCRIBED
HEREIN, OWNED BY CM&J BOYNTON PROPERTIES, LLC.;
CHANGING THE LAND USE DESIGNATION FROM HIGH
DENSITY RESIDENTIAL (HDR) TO LOCAL RETAIL
COMMERICAL (LRC); PROVIDING FOR CONFLICTS,
SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted
a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element
pursuant to Ordinance No. 89-38 and in accordance with the Local Government
Comprehensive Planning Act; and
WHEREAS, the procedure for amendment of a Future Land Use Element of a
Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and
WHEREAS, after two (2) public hearings the City Commission acting in its dual
capacity as Local Planning Agency and City Commission finds that the amendment
hereinafter set forth is consistent with the City's adopted Comprehensive Plan and deems it in
the best interest of the inhabitants of said City to amend the Future Land Use Element
(designation) of the Comprehensive Plan as hereinafter provided.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1: The foregoing WHEREAS clauses are true and correct and incorporated
herein by this reference.
Section 2: Ordinance No. 89-38 of the City is hereby amended to reflect the
following:
That the Future Land Use of the land described in Exhibit "A" is amended from High
Page 200 of 237
31 Density Residential (HDR) to Local Retail Commercial (LRC )
32 Section 3: That any maps adopted in accordance with the Future Land Use Element of the
33 Future Land Use Plan shall be amended accordingly.
34 Section 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
35 Section 5: Should any section or provision of this Ordinance or any portion thereof be
36 declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
37 remainder of this Ordinance.
38 Section 6: This Ordinance shall take effect on adoption, subject to the review, challenge,
39 or appeal provisions provided by the Florida Local Government Comprehensive Planning and
40 Land Development Regulation Act. No party shall be vested of any right by virtue of the
41 adoption of this Ordinance until all statutory required review is complete and all legal challenges,
42 including appeals, are exhausted. In the event that the effective date is established by state law or
43 special act, the provisions of state act shall control.
44 FIRST READING this day of , 2017.
45 SECOND, FINAL READING and PASSAGE this day of , 2017.
46 CITY OF BOYNTON BEACH, FLORIDA
47
48 YES NO
49
50 Mayor — Steven B. Grant
51
52 Vice Mayor — Justin Katz
53
54 Commissioner — Mack McCray
55
56 Commissioner — Christina L. Romelus
57
58 Commissioner — Joe Casello
59
60
61
62 VOTE
63 ATTEST
Page 201 of 237
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67 Judith A. Pyle, CMC
68 City Clerk
69
70 (Corporate Seal)
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iWIN-89 11 -
Page 203 of 237
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 17-015
STAFF REPORT
TO: Chair and Members
Planning and Development Board
THRU: Michael Rumpf
Planning and Zoning Director
FROM: Hanna Matras, Senior Planner
DATE: February 2, 2017
PROJECT: Nurse 1
LUAR 17-001
REQUEST: Approve Nurse 1 Future Land Use Map amendment from High
Density Residential (HDR) to Local Retail Commercial (LRC).
PROJECT DESCRIPTION
Property Owner/Applicant: CM&J Boynton Properties, LLC
Agent: Bradley D. Miller/ Miller Land Planning, Inc.
Location: East side of SE 3rd Street, approximately 85 feet north
from the intersection of SE 3rd Street and SE 23rd Avenue
(Exhibit "A')
Existing Land Use/Zoning: High Density Residential (HDR) / C-2 Neighborhood
Commercial District
Proposed Land Use/Zoning: Local Retail Commercial (LRC) / C-2 (no change in
zoning
Proposed Use: 2,338 square foot professional office building
Acreage: +/- 0.3 acres
Page 204 of 237
Page 2
Nurse 1
LUAR 17-001
Adjacent Uses:
North: Duplex, classified High Density Residential (HDR) and zoned R-3,
Multifamily.
South: Multifamily rental property, classified Local Retail Commercial
(LRC) and zoned C-2, Neighborhood Commercial.
East: Multifamily rental property, classified Local Retail Commercial
(LRC) and zoned C-2, Neighborhood Commercial.
West: The right of way of SE 3rd Street; further west multifamily rental
property classified High Density Residential and zoned R-3,
Multifamily.
BACKGROUND
The subject parcel is currently vacant. In order to proceed with the development of a
professional office, the applicant is requesting a future land use (FLU) amendment
which would allow a commercial use on the property. At the same time, the amendment
would eliminate the existing discrepancy between the property's residential future land
use classification and its commercial zoning of C-2 Neighborhood Commercial.
Pursuant to the Land Development Regulations, the C-2 district is one of the three
commercial districts under the Local Retail Commercial (LRC) future land use
classification; it cannot be used in conjunction with any other FLU category.
This issue is a legacy of the past. In 1979, Boynton Beach adopted and started
implementation of its first Comprehensive Plan. In the subsequent years, the City
proceeded with a slow reconcilliation of the zoning structure used prior to 1979—
already reflected in the land use patterns "on the ground"—with the newly minted Plan's
land use categories and other policies. On some already developed properties the
discrepancies were never completely resolved.
The site plan application is being processed concurrently with the subject request.
REVIEW BASED ON CRITERIA
The criteria used to review Comprehensive Plan amendments and rezonings are listed
in the Land Development Regulations, Chapter 2, Article II, Section 2.13 and Section
2.D.3. These criteria are required to be part of a staff analysis when the proposed
change includes an amendment to the Comprehensive Plan Future Land Use Map
(FLUM) or a rezoning.
2
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Page 3
Nurse 1
LUAR 17-001
a. Demonstration of Need. A demonstration of need may be based upon changing
conditions that represent a demand for the proposed land use classification and
zoning district. Appropriate data and analysis that adequately substantiates the
need for the proposed land use amendment and rezoning must be provided within
the application.
The property is not developable with the existing discrepancy between its future land
use classification and zoning: it must undergo either FLU amendment—as requested—
or, alternatively, rezoning. The proposed amendment would match the FLU
classification of lands extending east of the subject parcel to Federal Highway.
Moreover, the proposed use, planned as a medical office, is about one half mile from
Bethesda Hospital. More medical uses in proximity to the hospital would support a
potential "medical campus" if such an overlay zoning concept is considered in the
future. Note that the property on the northwest corner of SE 3r St. and SE 23rd Ave. is
already developed with a medical office (this property, although zoned commercial, also
carries a high density residential FLU classification), and so is a close -by property on
the south side of the SE 23rd St., east of the Kensington Place residential development.
b. Consistency. Whether the proposed Future Land Use Map amendment (FLUM)
and rezoning would be consistent with the purpose and intent of, and promote, the
applicable Comprehensive Plan policies, Redevelopment Plans, and Land
Development Regulations.
As explained above in response to criterion "a," the amendment would eliminate the
discrepancy between the property's FLU classification and its zoning designation, with
the proposed future land use of Local Retail Commercial assigned by the LDR
regulations as an underlying FLU classification for C-2 zoning.
Commercial development of the subject property dovetails with the intent of the
economic development policies of the Land Use Element of the Comprehensive Plan
under Objective 1.17, which states that "The City shall pursue economic
development opportunities to support a competitive and diversified economy,
and a good quality of life for residents". Generally, these policies encourage
preservation/ expansion of commercial land for job -generating uses. (See also response
to criterion "h.")
As shown in Exhibit "B", the requested FLU classification for the subject property does
not agree with the classification of High Density Residential (HDR) future land use (with
a new, higher maximum density of 15 du/acre) proposed by the 2016 CRA Community
Redevelopment Plan. The CRA Plan recommends Mixed Use Low, a new FLU category
with a maximum density of 20 du/acre, for properties fronting SE 23rd Ave. and currently
classified LRC—with the exception of the property south of the subject site, on the
corner of SE 3rd St. and SE 23rd Ave.: both propertied are proposed to be classified
HDR.
3
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Nurse 1
LUAR 17-001
The Plan envisages extensive FLU classification changes to the CRA area. As
development and redevelopment proceeds, it is predictable that minor adjustments to
the recommended FLU boundaries will be made. For the request in question, staff does
support such an adjustment, allowing commercial development on the site as well as (in
the future) on the properties on the northeast and northwest corners of SE 3rd St. and
SE 23rd Ave.—particularly since the later is already developed with a medical office, a
desirable use in the proximity of the hospital.
c. Land Use Pattern. Whether the proposed Future Land Use Map amendment
(FLUM) and rezoning would be contrary to the established land use pattern, or
would create an isolated zoning district or an isolated land use classification
unrelated to adjacent and nearby classifications, or would constitute a grant of
special privilege to an individual property owner as contrasted with the protection of
the public welfare. This factor is not intended to exclude FLUM reclassifications and
rezonings that would result in more desirable and sustainable growth for the
community.
Since parcels both to the south and to the east of the subject site carry the same
classification of LRC as requested by the applicant, the proposed FLU amendment will
not create an isolated FLU class ification.The zoning designation, to remain unchanged,
is also consistent with zoning of the above mentioned properties.
As discussed in comments to criterion "a," there are two other medical offices in the
adjacent area. The majority of other uses are residential—mostly 2 -to -8 unit rental
properties built in the 1970s on the north side of SE 23rd Ave. and along SE 3rd St. The
only relatively new developments are two fee simple townhome communities on the
south side of SE 23rd Ave. Note that residential uses on parcels with C-2 zoning along
the north side of the avenue are nonconforming in this zoning district.
The Mixed Use Low FLU classification recommended for the parcels fronting the
avenue's north side should encourage land assembly and spurr redevelopment that this
area needs. Note that a larger, 1.3 acre property on the corner of SE 23rd Ave. and the
Federal Highway was approved for a medical office in 2010, and failed to develop as yet
another casualty of the "Great Recession."
d. Sustainability. Whether the proposed Future Land Use Map amendment (FLUM)
and rezoning would support the integration of a mix of land uses consistent with the
Smart Growth or sustainability initiatives, with an emphasis on 1) complementary
land uses; 2) access to alternative modes of transportation, and 3) interconnectivity
within the project and between adjacent properties.
This is a small, single use infill development in this older neighborhood with no obvious
"sustainable" attributes. However (1) one may argue that medical clinics, providing the
healthcare to local residents, by definition support sustainability; (2) the office's location makes it
easily accesible to residents in the adjacent neighborhoods and its proximity to Bethesda
Hospital qualifies the use as "complementary"; and (3) there is access to public transportation
4
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Page 5
Nurse 1
LUAR 17-001
(bus) on both Federal Highway and Seacrest Blvd. within a short walking distance.
e. Availability of Public Services / Infrastructure. All requests for Future Land Use
Map amendments shall be reviewed for long-term capacity availability at the
maximum intensity permitted under the requested land use classification.
This amendment would have a negligible impact on the capacity of public
services/infrastructure. It has been confirmed that all required services are available. Also, the
Palm Beach County Traffic Division indicated that the project complies with the Traffic
Performance Standards Ordinance.
Drainage will be reviewed in detail as part of the site plan, land development, and building
permit review processes.
f. Compatibility. The application shall consider the following factors to determine
compatibility.-
(1)
ompatibility.
(1) Whether the proposed Future Land Use Map amendment (FLUM) and rezoning
would be compatible with the current and future use of adjacent and nearby
properties, or would negatively affect the property values of adjacent and nearby
properties; and
(2) Whether the proposed Future Land Use Map amendment (FLUM) and rezoning
is of a scale which is reasonably related to the needs of the neighborhood and the
City as a whole.
(1) The request is for future land use amendment only. As described in response to
criteria "a" and "c," adjacent uses are predominantly residential, with two other
medical offices nearby. Most of the structures are over 40 years old; moreover,
residential uses on parcels with C-2 zoning along the north side of the avenue are
nonconforming in this zoning district. The implementation of the CRA Plan's
recommendations would encourage redevelopment in this area, bringing changes to
the current land use pattern.
The proposed amendment would not negatively affect the property values in the
surrounding area.
(2) The subject property would generate a few jobs and provide healthcare services;
both likely relevant to the needs of the neighborhood. Given its small size, any such
impacts would be negligible in the city-wide context.
g. Direct Economic Development Benefits. For rezoning/FLUM amendments
involving rezoning to a planned zoning district.
5
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Page 6
Nurse 1
LUAR 17-001
h. Economic Development Impact Determination for Conventional Zoning
Districts. For rezoning/FLUM amendments involving rezoning to a conventional
zoning district, the review shall consider whether the proposal would further the
City's Economic Development Program, but also determine whether the proposal
would.-
(1)
ould.
(1) Represent a potential decrease in the possible intensity of development,
given the uses permitted in the proposed land use category and/or zoning district;
and
(2) Represent a potential decrease in the number of uses with high probable
economic development benefits.
The proposed amendment (1) does not represent a decrease in the intensity of
development and (2) enables a job -generating commercial use, contributing to
economic development.
L Commercial and Industrial Land Supply, The review shall consider whether the
proposed rezoning/FLUM amendment would reduce the amount of land available for
commercial/industrial development. If such determination is made, the approval can
be recommended under the following conditions.-
(1)
onditions.
(1) The size, shape, and/or location of the property makes it unsuitable for
commercial/industrial development; or
(2) The proposed rezoning/FLUM amendment provides substantiated evidence of
satisfying at least four of the Direct Economic Development Benefits listed in
subparagraph "g" above, and
(3) The proposed rezoning/FLUM amendment would result in comparable or higher
employment numbers, building size and valuation than the potential of existing land
use designation and/or rezoning.
The proposed FLU amendment would make the subject parcel available for commercial
development by eliminating the existing discrepancy between its future land use
classification and zoning designation.
j. Alternative Sites. Whether there are adequate sites elsewhere in the City for the
proposed use in zoning districts where such use is already allowed.
See response to criterion "i" above. The proposed amendment would eliminate the
existing discrepancy between the property's future land use classification and zoning
designation, making it available for development.
k. Master Plan and Site Plan Compliance with Land Development Regulations.
When master plan and site plan review are required pursuant to Section 2.D.1.e
Ce
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Page 7
Nurse 1
LUAR 17-001
above, both shall comply with the requirements of the respective zoning district
regulations of Chapter 3, Article 111 and the site development standards of Chapter 4.
The concurrent site plan shall comply with said requirements.
RECOMMENDATION
The review of the proposed amendment indicates that it eliminates the existing
discrepancy between the property's future land use classification and zoning
designation, making it available for job -generating commercial development providing
valuable healthcare services. Therefore, staff recommends approval of the subject
request.
S:\Planning\SHARED\WP\PROJECTS\Nurse 1\Nurse 1 LUAR 17-001\Nurse 1 LUAR 17-002 Staff Report.doc
7
Page 210 of 237
Exhibit A
SITE LOCATION MAP
NURSE 1 (LUAR 17-001)
0 15 30 60 90 120
Page 211 of 237
Exhibit B
2016 CRA COMMUNITY REDEVELOPMENT PLAN
FLU RECOMMENDATION FOR NURSE 1 SITE AND ADJACENT PROPERTIES
Legend
Proposed Future Land Use Categories
High Density Residential (HDR) Max. 15 D.0/Acre
Mixed Use Low Max. 20 D.U./Acre
Page 212 of 237
9.B.
PUBLIC HEARING
5/2/2017
REQUESTED ACTION BY COMMISSION:
Approve New Site Plan request for a one-story, 2,338 square foot office building and related site
improvements on property located on the east side of SE 3rd Street, one lot north of SE 23rd Avenue.
Applicant: Bradley Miller, Miller Land Planning, Inc. (Tabled to May Z 2017 to correspond with the 2nd
Reading of the Land Use Amendment application.)
EXPLANATION OF REQUEST:
Bradley Miller, of Miller Land Planning, Inc., representing CM&J Boynton Properties, LLC, is requesting site
plan approval for a one-story, 2,338 square foot office building and related site improvements for administrative
offices for Nurse 1. A concurrent application has been submitted for Future Land Use (FLU) Map amendment
which would allow a commercial use on the property. The requested amendment would also eliminate the
existing discrepancy between the property's residential future land use classification and the commercial
zoning of C-2 (Neighborhood Commercial) currently on the property. The project meets all code requirements
for parking, landscaping, buffers and lighting and staff recommends approval.
The Planning & Development Board reviewed the request at their March 28, 2016 meeting and recommended
approval.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A
FISCAL IMPACT: Revenues associated with permit processing and business approvals.
ALTERNATIVES: None recommended.
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION: N/A
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION: N/A
Is this a grant? No
Grant Amount:
Page 213 of 237
ATTACHMENTS:
Type
D
Staff Report
D
Location Map
D
Drawings
D
Drawings
D
Drawings
D
Drawings
D
Drawings
D
Conditions of Approval
D
Development Order
REVIEWERS:
Department
Planning and Zoning
Description
Staff Report (NW SP 17-001)
Exhibit A ® Location Map
Exhibit B1 ® Site Plan
Exhibit B2 ® Architectural Plans
Exhibit B3 ® Landscape Plans
Exhibit B4 ® Civil Plans
Exhibit B5 ® Photometric Plan
Exhibit C ® Conditions of Approval
Development Order
Reviewer Action Date
Pyle, Judith Approved 4/19/2017 ® 2:55 PM
Page 214 of 237
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 17-012
STAFF REPORT
TO: Chair and Members
Planning and Development Board and City Commission
THRU: Michael Rumpf
Planning and Zoning Director
FROM: Ed Breese
Principal Planner
DATE: March 13, 2017
PROJECT NAME/NO: Nurse 1 / NWSP 17-001
REQUEST: New Site Plan
Property Owner:
Applicant:
Location:
Existing Land Use
Proposed Land Use:
Existing Zoning:
Proposed Zoning:
Proposed Use:
Acreage:
Adjacent Uses:
PROJECT DESCRIPTION
CM&J Boynton Properties, LLC
Bradley Miller, Miller Land Planning, Inc.
East side of SE 3d Street, one lot north of SE 23 d Avenue (see Exhibit "A"
— Location Map)
High Density Residential (HDR)
Local Retail Commercial (LRC)
Neighborhood Commercial (C2)
No change proposed
Request for New Site Plan approval to construct a one-story, 2,338 square
foot office building and related site improvements.
11,149 square feet
North: Developed Multi -Family residential building with a High Density Residential (HDR)
future land use classification, and zoned Multi -Family Residential (R3);
South: Developed Multi -Family residential building with a Local Retail Commercial (LRC)
future land use classification, and zoned Neighborhood Commercial (C2);
East: Developed Multi -Family residential building with a Local Retail Commercial (LRC)
Page 215 of 237
Staff Report — Nurse 1 (NWSP 17-001)
Memorandum No PZ 17-012
Page 2
future land use classification, and zoned Neighborhood Commercial (C2); and
West: To the northwest is developed Multi -Family residential building with a High Density
Residential (HDR) future land use classification, and zoned Multi -Family
Residential (R3) and to the southwest is a developed Office building with a High
Density Residential (HDR) future land use classification, and zoned Neighborhood
Commercial (C2).
Site Details: The subject site is vacant and is located on the east side of NE 3d Street, one lot
north of SE 23 d Avenue. The parcel has approximately 75 foot of frontage and a lot
depth ranging between 145 and 151 feet and is the only vacant parcel on the block.
BACKGROUND
Proposal: Bradley Miller, of Miller Land Planning, Inc., representing CM&J Boynton
Properties, LLC, is requesting site plan approval to construct a one-story, 2,338
square foot office building and related site improvements for administrative offices
for Nurse 1. A concurrent application has been submitted for future land use (FLU)
amendment which would allow a commercial use on the property. The requested
amendment would eliminate the existing discrepancy between the property's
residential future land use classification and the commercial zoning of C-2
(Neighborhood Commercial) currently on the property.
ANALYSIS
Concurrency:
Traffic: A traffic statement for the proposed project was sent to the Palm Beach County
Traffic Division for concurrency review in order to ensure an adequate level of
service. A traffic concurrency approval letter was received from Palm Beach
County indicating that eight (8) AM peak hour trips and three (3) PM peak hour trips
would be generated as a result of this project and that no permits are to be issued
after the build -out date of 2018.
School: School concurrency is not required for this type of project.
Utilities: The City's water capacity, as increased through the purchase of up to 5 million
gallons of potable water per day from Palm Beach County Utilities, would meet the
projected potable water for this project. Sufficient sanitary sewer and wastewater
treatment capacity is also currently available to serve the project, subject to
the applicant making a firm reservation of capacity, following site plan approval.
Solid Waste disposal capacity has been evidence through the issuance of a
certificate of availability by Palm Beach County Solid Waste Authority.
Police / Fire: Staff reviewed the site plan and determined that current staffing levels would be
sufficient to meet the expected demand for services.
Drainage: Conceptual drainage information was provided for the City's review. The
Engineering Division has found the conceptual information to be adequate and is
Page 216 of 237
Staff Report — Nurse 1 (NWSP 17-001)
Memorandum No PZ 17-012
Page 3
recommending that the review of specific drainage solutions be deferred until time
of permit review.
Vehicular Access: The site plan (Sheet SP -1) shows that a single point of ingress/egress is proposed,
located along the west side of the property and connecting to SE 3�d Street on the
north side of the proposed building.
Circulation: Vehicular circulation would include two-way circulation that continues along the
north side of the building to the parking spaces at the rear of the site. A waiver
request was submitted for a reduction of the aisle width from the standard 24 feet
to 20 feet, in an effort to provide the required 15 foot wide landscape buffer along
the north side of the property and allow for a four (4) foot wide foundation
landscape strip along the building wall. The Engineering Division approved the
waiver request based upon the anticipated low traffic volume and low rate of speed
in the parking lot, the fact that there is no parking spaces immediately abutting the
drive aisle, as well as the related benefit of additional landscape/pervious area. A
covered bike rack is proposed on the east side of the building, adjacent to the
handicap parking space.
Parking: The site plan (Sheet SP -1) includes a 2,338 square foot office building, which
would require eight (8) parking spaces, based upon the applicable minimum
parking standard of one (1) parking space per 300 square feet of building. The site
plan depicts the provision of eight (8) parking spaces, including one (1) designated
for handicap use. As noted previously, all parking spaces are located behind the
building. All proposed parking stalls, including the size and location of the handicap
space, were reviewed and approved by both the Engineering Division and Building
Division. In addition, all necessary traffic control signage and pavement markings
will be provided to clearly delineate areas on site and direction of circulation.
Landscaping: The landscape plan (Sheet L-2) indicates compliance with the required minimum
buffers around the perimeter of the site. A fifteen (15) -foot wide buffer is proposed
adjacent to residentially -zoned property to the north, which includes a six (6) foot
tall decorative buffer wall, Green Buttonwood, Live Oak and Tibouchina trees,
Sabal palms, and Small Leaf Clusia, Dwarf Firebush, and Wart Fern shrubs. A five
(5) -foot wide buffer is provided along the east and south sides of the property,
containing Green Buttonwood trees and Cocoplum shrubs in the east buffer and an
opaque fence with Green Buttonwood trees and Small Leaf Clusia shrubs in the
south buffer. In the west buffer, where the building is placed forward on the site in
compliance with the Urban Commercial Overlay, the 7.5 footwide area is proposed
to be planted with a Tibouchina tree, Alexander palms, Blue Pacific Juniper, Green
Island Ficus and Muhly Grass. The applicant received utility consent approvals for
the retaining wall, fence and landscaping within the utility easements.
The pervious area would total 31% of the entire site and consists of landscaped
areas. Additionally, the landscape code requires that 50% or more of the plant
material be native species or low to medium water demand varieties, as denoted in
the South Florida Water Management District's WaterWise Guide. The plant list
(Sheet L-3) indicates that 85% of the proposed plant material is native and that
nearly all are listed as "High" drought tolerant. The code also limits the use of sod
to larger open spaces for passive or active recreation purposes, as well as swales,
water detention and retention areas, in an effort to reduce water consumption. The
Page 217 of 237
Staff Report — Nurse 1 (NWSP 17-001)
Memorandum No PZ 17-012
Page 4
applicant has eliminated any sodded areas from the plan.
Building and Site: The proposed building is designed as a one (1) -story structure with parapetwalls at
two (2) varying heights to provide architectural character to the structure. The
proposed building placement complies with the minimum setbacks of the C3 zoning
district and Urban Commercial Overlay, with the building setback 7.5 feet from the
west (front) property line abutting SE 3 d Street, 37 feet from the residentially -zoned
property on the north side, 80 feet from the east property line, and 2.5 feet from the
south property line abutting the commercially -zoned property being utilized for
residential purposes. The floor plan (Sheet A-1) indicates the proposed building is
designed as a typical 2,338 square foot office building, with entry doors at the front
of the building and at the rear where the parking is located.
Building Height: The building elevations (Sheet A-2) indicate the highest point of the structure would
be the top of the parapet element at the southwest corner of the building, near the
entry, at approximately 18 feet in height. The typical parapet height is proposed at
17 feet, well below the maximum of 25 feet allowed in the C2 zoning district, and
comparable to buildings in the immediate vicinity.
Design: The proposed building utilizes sleek, modern design features, such as rectangular
score lines, rhythmic window pattern, wraparound aluminum awning providing the
appearance of an eyebrow, natural aluminum reveals and trim cap. To ground the
building, the architect has chosen stacked stone for the building corner base at the
front entry. According to the details on Sheet A-2, the body paint color would be a
light grayish white, "Distant Gray" — Benjamin Moore OC -68. All of the trim is
proposed as natural aluminum. The natural aluminum frame windows are proposed
with green tint glazing. The elevations show that the parapet roof would have a
slight increase in height at the front building entry corner to add architectural
character.
Public Art: The applicant has indicated they have not selected the proposed artwork or artist at
this time. The proposed development of the site is anticipated to cost $500,000,
which places the value of any artwork for the site at approximately $3,500. Ultimate
review and approval of the artist and artwork would be under the purview of the
Arts Commission.
Site Lighting: The photometric plan (Sheet SL -1) proposes a total of three (3) freestanding lights
in the parking lot. The freestanding lights would consist of a square concrete pole,
with a natural aluminum color Phillips Gardco LED light fixture mounted at 15 feet
in height. The lighting levels proposed comply with the City requirement of a
maximum allowance of 5.9 foot-candle spot readings.
Signage: Wall signage on the south building elevation would consist of red and blue reverse
channel letters utilizing a Garamond Premier Pro font. The west elevation would
have a smaller, non -illuminated sign with the same red and blue lettering and font
style, placed upon a white aluminum panel. No monument sign is planned for the
site.
Page 218 of 237
Staff Report — Nurse 1 (NWSP 17-001)
Memorandum No PZ 17-012
Page 5
RECOMMENDATION
The Development Application Review Team (DART) has reviewed this request for new site plan approval
and recommends approval contingent upon satisfying all comments indicated in Exhibit "C — Conditions of
Approval. Any additional conditions recommended by the Board or City Commission shall be documented
accordingly in the Conditions of Approval.
S:\Planning\SHARED\WP\PROJECTS\Nurse 1\NWSP 17-001\Staff Report.doc
Page 219 of 237
Exhibit A
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Page 220 of 237
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EXHIBIT C
Conditions of Approval
Project Name: Nurse 1
File number: NWSP 17-001
Reference: 3d review plans identified as a New Site Plan with an April 14, 2017 Planning and
Zoning Department date stamp marking.
DEPARTMENTS
INCLUDE
REJECT
ENGINEERING / PUBLIC WORKS / FORESTRY / UTILITIES
Comments:
1. At time of permit submittal, please separate Water & Sewer plans
from the Drainage, Grading & Paving sheet.
X
FIRE
Comments: None, all comments satisfied at DART Meeting.
POLICE
Comments: None, all comments satisfied at DART Meeting.
BUILDING DIVISION
Comments: None, all comments satisfied at DART Meeting.
PARKS AND RECREATION
Comments: None
PLANNING AND ZONING
Comments:
2. Applicants who wish to utilize City electronic media equipment for
recommended PowerPoint presentations at the public hearings must
notify the project manager in Planning and Zoning and submit a CD
of the presentation at least one week prior to the scheduled meeting.
X
COMMUNITY REDEVELOPMENT AGENCY
Comments: None, all comments satisfied at DART Meeting.
PLANNING & DEVELOPMENT BOARD CONDITIONS
Page 229 of 237
Nurse 1 (NWSP 17-001)
COA
Paae 2 of 2
DEPARTMENTS
INCLUDE
REJECT
Comments: None.
CITY COMMISSION CONDITIONS
Comments: To be determined.
S:\Planning\SHARED\WP\PROJECTS\Nurse 1\NWSP 17-001\COA post P&D.doc
Page 230 of 237
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME: Nurse 1 (NWSP 17-001)
APPLICANT: Bradley Miller, Miller Land Planning
APPLICANT'S ADDRESS: 508 E. Boynton Beach Blvd., Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: May 2, 2017
APPROVAL SOUGHT: Request for New Site Plan approval to construct a one-story, 2,338 square
foot office building and related site improvements, located on the east side of
SE 3d Street, one lot north of SE 23 d Avenue.
LOCATION OF PROPERTY: East side of SE 3d Street, one lot north of SE 23d Avenue
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on
the date of hearing stated above. The City Commission having considered the approval sought by the
applicant and heard testimony from the applicant, members of city administrative staff and the public finds as
follows:
1. Application for the approval sought was made by the Applicant in a manner consistent with the
requirements of the City's Land Development Regulations.
2. The Applicant
_ HAS
HAS NOT
established by substantial competent evidence a basis for the approval requested.
3. The conditions for development requested by the Applicant, administrative staff, or suggested
by the public and supported by substantial competent evidence are as set forth on Exhibit "D"
with notation "Included."
4. The Applicant's request is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 above.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms and
conditions of this order.
7. Other:
DATED:
City Clerk
S:\Planning\SHARED\WP\PROJECTS\Nurse 1 \ NWSP17-001 \DO.doc
Page 231 of 237
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION:
Monthly Departmental Presentations:
ITS/GIS -June, 2017
Public Works - July, 2017
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION:
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
14.A.
FUTURE AGENDA ITEMS
5/2/2017
Reviewer Action Date
Howard, Tim Approved 4/21/2017 - 4:42 PM
Page 232 of 237
14. B.
FUTURE AGENDA ITEMS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION:
The Commission has scheduled a Public Input - Budget Workshop on:
Tuesday, May 30, 2017 @ 6:30 P.M. in the City Commission Chambers
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department Reviewer Action Date
Finance Howard, Tim Approved 4/21/2017 - 4:42 PM
Page 233 of 237
14.C.
FUTURE AGENDA ITEMS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: July 5, 2017 Commission Meeting has been cancelled.
EXPLANATION OF REQUEST:
The first Commission meeting in July falls on Tuesday, July 4, 2017. On October 4, 2016 the Commission
decided by consensus to move the meeting to Wednesday, July 5, 2017.
The Commission cancelled the July 5, 2017 Commission Meeting at the April 4, 2017 Commission Meeting.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Reviewer Action Date
Howard, Tim Approved 4/21/2017 ® 4:42 PM
Page 234 of 237
14.D.
FUTURE AGENDA ITEMS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION:
Budget workshops for the FY 17/18 budget are scheduled in the Library Program Room on the following dates
and times:
Monday, July 17, 2017 @ 5:00 RM.
Tuesday, July 18, 2017 @ 10:00 A.M.
Wednesday, July 19, 2017 @ 2:00 P.M.
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT: Budgeted
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Reviewer Action Date
Howard, Tim Approved 4/21/2017 ® 4:42 PM
Page 235 of 237
14.E.
FUTURE AGENDA ITEMS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: Proposed Medical Cannabis Dispensary Ordinance - 6/20/17
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
4/28/2017 - 9:29 AM
Howard, Tim
Approved
4/28/2017 - 9:29 AM
LaVerriere, Lori
Approved
4/28/2017 - 10:07 AM
Page 236 of 237
14. F.
FUTURE AGENDA ITEMS
5/2/2017
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: 5/2/2017
REQUESTED ACTION BY COMMISSION: Draft work -force housing ordinance for discussion - 6/20/17
EXPLANATION OF REQUEST:
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES?
FISCAL IMPACT:
ALTERNATIVES:
STRATEGIC PLAN:
STRATEGIC PLAN APPLICATION:
CLIMATE ACTION: No
CLIMATE ACTION DISCUSSION:
Is this a grant? No
Grant Amount:
REVIEWERS:
Department
Finance
Finance
City Manager
Reviewer
Action
Date
Howard, Tim
Approved
4/28/2017 - 9:29 AM
Howard, Tim
Approved
4/28/2017 - 9:29 AM
LaVerriere, Lori
Approved
4/28/2017 - 10:07 AM
Page 237 of 237