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R18-02211 2'. n 3 0 4� 5� 6 7 8 9 10 11 12 13 14 151 161 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. R18 -022 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE PIGGY -BACK OF A CITY OF MIAMI CONTRACT IFB NO. 516388 TO FURNISH AND INSTALL EMERGENCY EQUIPMENT FOR LAW ENFORCEMENT VEHICLES ON AN "AS NEEDED BASIS" WITH THE SAME TERMS, CONDITIONS, SPECIFICATIONS AND PRICING WITH AN ESTIMATED ANNUAL EXPENDITURE OF $225,000; AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH DANA SAFETY SUPPLY, INC.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, City staff has confirmed that the procurement process of the City of Miami meets or exceeds that of the City of Boynton Beach's requirements; and WHEREAS, upon recommendation of staff, it is the City's desire to piggy -back a City of Miami Contract IFB No. 516388 to furnish and install emergency equipment for law enforcement vehicles on an "AS NEEDED BASIS" with Dana Safety Supply, Inc., for an estimated annual expenditure of $225,000 with the same terms, conditions, specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby approves the piggy -back of a City of Miami Contract IFB No. 516388 to furnish and install emergency equipment for law enforcement vehicles on an "AS NEEDED BASIS" with Dana Safety Supply, Inc., for an estimated annual expenditure of $225,000 with the C:\ Users\ Stanzionet \Appdata\Local\Microsoft \Windows \Temporary Intemet Files\Content.IE5\VAGZE6P0\Piggy- Back_ (Dana_Safety_ Supply_ For_ Emergency _Vehicle_Equipment)_- _Reso. Doc 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 60 61 62 63 same terms, conditions, specifications. Section 3. The City Manager is hereby authorized to sign a contract with Dana Safety Supply, Inc., a copy of which is attached hereto as Exhibit "A ". Section 4. That this Resolution shall become effective immediately. PASSED AND ADOPTED this 6 ffi day of February, 2018. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Steven B. Grant Vice Mayor — Justin Katz Commissioner — Mack McCray Commissioner — Christina L. Romelus ✓ Commissioner — Joe Casello ✓ VOTE 57✓0 ATTEST: Judith . Pyle, CMC City erk (City Seal) C:\ Users\ Stanzionet \Appdata\Local\Microsoft \Windows \Temporary Intemet Files\Content.IE5\VAGZE6P0\Piggy- Back_(Dana_Safety_ Supply_ For_ Emergency _Vehicle_Equipment)_- _Reso.Doc ,-�\ % -oar CONTRACT FOR EMERGENCY EQUIPMENT FOR LAW ENFORCEMENT VEHICLES This Contract is made as of this day of , 2018 by and between DANA SAFETY SUPPLY, INC., a Florida corporation authorized to do business in the State of Florida, with offices at 1620 NW 82n Avenue, Doral, FL 33126 ( "DANA SAFETY "), and THE CITY OF BOYNTON BEACH, a Florida municipal corporation, with an address at 100 East Boynton Beach Boulevard, Boynton Beach, FL 33435 (the "City"). RECITALS WHEREAS, emergency equipment and lighting will be required for the 25 vehicles the police department is planning on replacing in fiscal year 2018; and WHEREAS, the City is utilizing the City of Miami Contract IFB No. 516388 with DANA SAFETY to furnish and install emergency equipment for law enforcement vehicles on an "AS NEEDED BASIS" in the estimated annual expenditure of $225,000; and NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT Section 1. The foregoing recitals are true and correct and are hereby incorporated in this Contract. Section 2. The City and DANA SAFETY agree that DANA SAFETY shall furnish and install emergency equipment for law enforcement vehicles on an "AS NEEDED BASIS" in the estimated annual expenditure of $225,000 utilizing the City of Miami Contract IFB No. 516388, a copy of which is attached hereto as Exhibit "A ", except as hereinafter provided: A. All references to City of Miami shall be deemed as references to the City of Boynton Beach. B. All Notices to the City shall be sent to: City: Lori LaVerriere, City Manager City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 Telephone: (561) 742 -6010 /Facsimile: (561) 742 -6090 Copy: James A. Cherof, City Attorney Goren, Cherof, Doody & Ezrol, PA. 3099 East Commercial Boulevard, Suite 200 Page I CAProgram Files ( x86)\ neevia. com\ docConverterPro\ temp\NVDC\406FD44C- 041346B4 -AAI 1- 8D519A655D28\Boynton Beach. 8875.1.Piggyback_ _ Dana_ Safety_- _(Police_Vehicle_Equipment).doc Fort Lauderdale, FL 33308 Telephone: (954) 771 -4500 Facsimile: (954) 771 -4923 C. The venue of any action taken to enforce this Contract shall be in Palm Beach County, Florida and this Contract shall be interpreted under the laws of the State of Florida. Section 3. In the event that the City of Miami Contract is amended, or terminated, DANA SAFETY shall notify the City within ten (10) days. In the event the City of Miami Contract is amended or terminated prior to its expiration, this Contract shall remain in full force and effect, and not be deemed amended or terminated, until specifically amended or terminated by the parties hereto. Section 4. DANA SAFETY agrees that in the event it enters into a Contract for the same (or substantially similar) scope of services with another local government in Florida which contains a term or condition, including fees, charges or costs, which the City determines to be more favorable than the terms in this Contract, the parties shall enter into an Addendum to provide those terms to the City. Section 5. The insurance required shall require that the Certificate of Insurance name the City of Boynton Beach as an additional insured. Section 6. In all other aspects, the terms and conditions of the City of Miami, Contract IFB No. 516388 are hereby ratified and shall remain in full force and effect under this Contract, as provided by their terms. Page 2 CAProgram Files ( x86)\ neevia. com\ docConverterPro \temp\NVDC \406FD44C - 0413 -46B4- AA11- 8D519A655D28\Boynton Beach.8875.1.Piggyback _Dana_Safety_ _(Police_Vehicle_Equipment).doc TN WITNESS OF THE FOREGOLNG. the parties have set their hands and seals the y y ana year first written above. 1 CITY OF BOYNTON BEACH,FLORIDA =ST — dfiii 6 ,9, (410,,,,-. (1,,,,,.kiv4i Lai La Verriere, City Manager :"uI viz c.A..PylCit erk APPROVED A11F0' ,,-• James uherof, City Attorney DANA SAFE' SUPPL 1' -TVESSES: C41111 -11)��( D BY L ..... -.1 . .. .m._ - _ Print Name: 'IlEriff C `�, " f /vim ��' Title: - 4.%l O /1 Gee__ ATTEST: CORPORATE SEG RETARY Paae 3 C:\Progrant Files(x86)\neevia.comldocConverterProltempleNVDC1406FD44C-0413-46B4-AA:i-8D5I9A655D281Boynton . Beach.8875.I.Piggybacic =Dana_Safety__(Police Vehicle Equipment).doc EXHIBIT A AGREEMENT BETWEEN CITY OF MIAMI AND DANA SAFETY Page 4 CAProgram Files ( x86)\neevia.com \docConverterPro\ temp \NVDC \406FD44C - 0413 46B4- AA11- 8D519A655D28\Boynton Beach. 8875.1.Piggyback -_ Dana_ Safety_- _(Police_Vehicle_Fquipment).doc Vr f ' ffllaml CON T''R' A• C T A W A R D FYo''ke'tt D��aYtmeP'tt IFB NO: 516388(21) DESCRIPTION: PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT CITYWIDE TERM OF CONTRACT: TWO (2) YEARS, WITH OTR FOR THREE (3) ADDITIONAL ONE -YEAR PERIODS CONTRACT PERIOD: JANUARY 25, 2016 THROUGH JANUARY 24, 2018 COMMODITY CODE: 05557 -00 SECTION #1 —VENDOR AWARD Dana Supply, Inc. 1620 NW 82 Ave. Doral, FL 33126 Contact: Mark Sevigny Phone: (800) 854 -5536 Email: msevigny(d1dsS.Com .� LESC, Inc. d /b /a Law Enforcement SuppT 6601 Lyons Rd., Suite H -3 "1P" ¢�. Coconut Creek, FL 33073 Contact: Jose Ferrando Y y r i z. tii° Phone: 428 x5203 (954) -3776 r Fax: (954) 834 -2490 e lk. Email; U]Doiy.com _�. . JCli 11 MY ttL /�NVI�V RV UIVLI'IIV f'V RIYIHIIV I'1/ r' 1H�1�C.VRtJIlVNIVVG�1 \WIGa CC AWARD DATE: JANUARY 14, 201V' AMENDED AMOUNT: N/A RESOLUTION NO: 16;0009 INSURANCE REQUIREMENTS: YES TOTAL CONTRACT AMOUNT:' 'SEE BELOW' PERFORMANCE BOND: N/A APPLICABLE ORDINANCES -:N /A Allocating funds from the various't ourcps of funds from the User departments and agenoie jubject to the availability of funds and bUdgetaty'approval at the time of need. Notes: CONTRACT PERIOD: JANUARY 25, 2016 THROUGH JANUARY.:24, 2018 r Zf ,: W.,. SECTION #3 - REQUESTING DEPARTMENT .- t', z CITY OF MIAMI, GSA Contract Administrator: John Babos Phone: (305) 329 -4874 SECTION #4 - PROCURING AGENCY CITY OF MIAMI, DEPARTMENT OF PROCUREMENT Buyer: Eduardo Falcon Phone: (305) 416 -1901 Prepared By: Aimee Gandarilla, 2/2/16 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ISUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT: WWW. MIAMiGOV.COM /PROCUREMENT Initial: TABULATION OF IFB 516388 PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT Dana safety LESC Inc. 1372 NW 78 Avenue 6601 Lyons Road, Suite H3 Miami. FL 33126 C-t Gerk. FL 33073 Item # Description Unit of Measure Percent Catalog Discount Percent Catalog Discount #1 Percent Discount Off Manufacturers List Price Catalog for Mavron Inc, www.mavron.cem Each No Bid No Bid *2 Percent Discount Off Manufacturers List Price Catalog for Van -Gel, Inmate & Prisoner Transportation System, www.vancell.com Each No Bid No Bid #3 Percent Discount Off Manufacturers List Price Catalog for Federal Signal Each No Bid 15% #4 Percent Discount Off Manufacturers List Price Catalog for Signal Technology Enterprises, www.sgnaltermnology.net Each No Bid No Bid 05 Percent Discount Off Manufacturers List Price Catalog for HG2 Emergency Lighting, www.hg2fighting.com Each 5 %' 5 %' #6 Percent Discount Off Manufacturers Ust Price Catalog for WANCO, www.wanoD.com Each 10% No Bid #7 P"M Discount Off Manufacturers List Price Catalog for MPH Radar, www.mphindustdes.com Each No Bid No Bid #8 Percent Discount Off Manufacturers List Price Catalog for TUFLOC, www.tuffoc.com Each 28 %' 15 %' #9 Percent Discount Off Manufacturers Ust Price Catalog for PUGS Custom Cabinets, www. ugscebinets.mm Each No Bid No Bid #10 Percent Discount Off Manufacturers List Price Catalog for Unity Manufacturing, www.unityusa.com Each 20 %' 25 %' #11 Percent Discount Off Manufacturers List Price Catalog for Star Headlight & Lantern Co., www.starl8 9.com Each 30 %• 40 %• *12 Percent Discount Off Manufacturers List Price Catalog for Able -2 Products, www.able2products.com Fach 30 %' 22 %' #13 Percent Discount Off Manufacturers List Price Catalog for Brooking Industries Ltd., www.brookingindustries.com Each 35 %' 18 %' #14 Percent Discount Off Manufacturers List Price Catalog for Go- Rhino, www.gorhino.com Each 15 %' 20 %' #15 Percent Discount Oft Manufacturers List Price Catalog for LUND Products, wwwJundiMemational.com Each 15 %' 5 %' #16 Percent Discount Off Manufacturers List Price Catalog for Sbeamlight, www.streamlight.com Each 42 %' 35 %' #17 Percent Discount Off Manufacturers List Price Catalog for PRO - Copper, www.procopper.com Each No Bid No Bid #18 Percent Discount Off Manufacturers List Price Catalog for L3 Mobile Vision, www.moble-vision.com Each 5 %' 2%' #19 Percent Discount Off Manufacturers List Price Catalog for Patrol Witness, www.patrohNttness.com each No Bid No Bid #20 Percent Discount Off Manufacturers Ust Price Catalog for Plate Scan, www.platescan.com Each No Bid No Bid #21 Percent Discount Off Manufacturers List Prim Catalog for Progard Products L-C, www.progard.com Each 31%* 26 %' Prepared by: Eduardo J. Falcon 10/16/2015 TABULATION OF IFB 516388 PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT Dana safety LESC Inc. 1372 NIN 78 Avenue 6601 Lyons Road, Sine H3 Prepared by1 Eduardo J. Falcon 10/16/2015 Unit of Percent Catalog Percent Catalog Item # Description Measure Discount Discount #22 Percent Discount Off Manufacturers list Price Catalog for Selina Manufacturing, www.setina.com Each 30 %' 26 %' 023 Percent Discount Oft Manufacturers List Price Catalog for RAM Mounts, www.ran -mount.com Each 35 %• 22 %' 4 Percent Discount Off Manufacturers List Price Catalog for Jotto Desk Vehicle Mounting Solutions, which Each No Bid 30 includes: Patriot Products and Kodiak Mobile, www.everym m ingbutlights.co #25 Percent Discount Off Manufacturers List Price Catalog for Big Sky Rados, www.bigskyracks.com Each 18 %' 17 %' #26 Percent Discount Off Manufacturers List Price Catalog for BU International, www.prioritystart.com Each 18 %' 30 %' #27 Percent Discount Off Manufacturers List Price Catalog for Tremco, www.tramoDpolioeproducts.com Each 15 %' 10 %' #28 Percent Discount Off Manufacturers List Price Catalog for GamberJohnson, www.gambedohnson.com Each 46%' 28 %' #29 Percent Discount Off Manufacturers List Price Catalog for Kustom Signals Inc, wwwAustomsignals.com Each No Bid 1 % #30 Percent Discount Off Manufacturers List Price Catalog for Sound-off Signal, wwwsoundoffsignal.com Each 45 %' 54.5 %' #31 Percent Discount Off Manufacturers List Price Catalog for Truck Vault Secure Storage Solutions, Each 5 %' 5 %' www.huckvauft.com #32 Percent Discount Off Manufacturers List Price Catalog for American Aluminum Accessories, Each 5 %' 1%* www.ezrideronline.com #33 Percent Discount Off Manufacturers List Price Catalog for NOVA Electronics, www.strobe.com Each 20 %' 40 %' #34 Percent Discount Off Manufacturers List Price Catalog for Watch Guard Digital in Car Video, Each No Bid 1% www.watchguardvkleo.com #35 Percent Discount Off Manufacturers List Price Catalog for AN Traffic Solutions, Each No Bid No Bid www. a&afficsolutions_com #36 Percent Discount Off Manufacturers List Price Catalog for Whelan, www.whelon.com Each 45 %' 44%' #37 Percent Discount Off Manufacturers List Price Catalog for Code 3 Public Safety Equipment, Each No Bid 30% www.00de3peo.com #38 Percent Discount Off Manufacturers List Price Catalog for Troy Industries, www.broyproducts.com Each 25 %' 19 %' #39 Percent Discount Off Manufacturers List Price Catalog for Adamson Industries, Each No Bid No Rid www.adamsonindusWw.com _ Percent Discount Off Manufacturers List Price Catalog for Ray Allen Manufacturing Company, Each 5 %' 1% #40 www.rayalien.com #41 Percent Discount Off Manufacturers List Price Catalog for Havis- Shields Manufacturing Company, Each 35 %' 29 %' www.haws.cdm #42 Percent Discount Off Manufacturers List Price Catalog for Radiotronics Inc.. www.radlotronics.com Each 3 %' 2 %' Prepared by1 Eduardo J. Falcon 10/16/2015 TABULATION OF IFB 516388 PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT Dana safety LESC Ina 1372 NW 78 Avenue 6601 Lyons Road, State R3 Item # Description Unit of Measure Percent Catalog Discount Percent Catalog Discount #43 _ Percent Discount Off Manufacturers List Price Catalog for Drivecam, Each No Bid No Bid #44 Percent Discount Oft Manufacturers List Price Catalog for Laguna 3P, www.laguna3p.com Each 18 %' 10 %' #45 Labor Time to install Prisoner Cage Hour 2 3 #46 Labor Time to install Prisoner Seat Hour 1 3 #47 Labor Time to install Prisoner Seat & Cage Hour 3 5 W Labor Time to Install Rear Window Bars with OEM or ABS door panels Hour 0.5 3 #49 Labor Time to install Rear Window Bars and ABS door panels Hour 0.75 3 #50 Labor Time to install Four (4) Comer Universal LED Hideaway Light System with Controller Hour 2 4 #61 Labor Time to install Four (4) Comer Universal LED Hideaway Light System without Controller Hour 2.5 4 #52 Labor Rate: Discounted Hourly Labor Rate to Install hems From Catalogs and Packages as Usted. Hour $eo.00 $60.00 #53 Balance of Une: % Discount off Catalogs Not Listed. Each 5 % #54 ADD-ON SERVICES Window Tinting with Labor Included for Sedans ( Compact to Full Size) Each $100.00" $125.00° 955 ADD-ON SERVICES Window Tinting with Labor Included for Sports Utility Vehicles Each $120.00" $150.00" #56 ADD-ON SERVICES Window Tinting with Labor Included for Pickups Standard Cab Each $80.00° $100.00" #57 ADD-ON SERVICES Window Tinting with Labor Included for Pickups Extended Cab Each $100.00"' $125.00" 958 ADD-ON SERVICES Window Tinting with Labor Included for Pickups Crew Cab Each 1 $100.00" $150.00" 9t a t id" IS offered by mare titan one Vendor, me Uty Witt me me ID coat or me v15(AVra9a parts a— tvve tt-- u hour required multiplled by the vendors discounted labor rate to determine the lowest price for that purchase. "Line Items categorized as ADD-ON SERVICES, will be jawed to the vendors) perfomYng other mntraaed work m the unit(s), and not be Issued as stand alone wort vendor submitted d7amunt for DSS, Reading and Off Tuay v dor submitted dlsmimt for Safanland and View Approved by: Department DirectorfDesignee Prepared by: Eduardo J. Falcon 10/16/2015 City of Miami Invitation for Bid (IFB) Purchasing Department Miami Riverside Center 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Web Site Address: http : / /cl.nilami.fl.us/procurement IFB Number: 516388 Title: IFB for Purchase and /or Installation of Municipal Vehicle Equipment - Citywide Issue Date /Time: IFB Closing Date/Time: Pre -Bid Conference: Pre -Bid Date/Time: Pre -Bid Location: Deadline for Request for Clarification: Buyer: Hard Copy Submittal Location: Buyer E -Mail Address: Buyer Facsimile: 21 -SEP -2015 14 -OCT -2015 @ 15:00:00 None Tuesday, September 29, 2015 at 3:OOPM Falcon, Eduardo City of Miami - City Clerk 3500 Pan American Drive Miami FL 33133 US efalcon @miamigov.com 305400 -5390 Page 1 of 52 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18 -107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section). EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: SUPPLIER NAME: .. _ PHONE: FAX: EMAIL: BEEPER: SIGNED BY: TITLE: DATE: Page 2 of 52 Certifications Legal Name of Firm: Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County, or Other Occupational License Number: Occupational License Issuing Agency: Occupational License Expiration Date: Will Subcontractor(s) be used? (Yes or No) If subcontractor(s) will be utilized, provide their name, address and the the portion of the work they will be responsible for under this contract (a copy of their license(s) must be submitted with your bid response). If no subcontractor(s) will be utilized, please insert N /A.: Please list and acknowledge all addendum/addenda received. List the addendum /addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was /were issued, please insert N /A. Reference No. 1.: Name of Company /Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services /goods in the past: Reference No. 1: Address, City, State, and Zip for above reference company /agcncy listed: Page 3 of 52 Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1 Reference No. 1.: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company /Agency for which bidder is currently providing the services /goods as described in this solicitation, or has provided such services /goods in the past: Reference No. 2: Address, City, State, and Zip for above reference company /agency listed: Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2 Reference No. 2: Date of Contract or Sale for above reference no. 2 Reference No. 3: Name of Company /Agency for which bidder is currently providing the services /goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 3: Address, City, State, and Zip for above reference company /agency listed: Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3 Reference No. 3: Date of Contract or Sale for above reference no. 3 Page 4 of 52 Line: I Description: Percent Discount Off Manufacturers List Price Catalog for Mavron Inc, www.mavron.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: I Total: $ Line: 2 Description: Percent Discount Off Manufacturers List Price Catalog for Van -Cell, Inmate & Prisoner Transportation System, www.van- ceH.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 g Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 3 Description: Percent Discount Off Manufacturers List Price Catalog for Federal Signal (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ [ Line: 4 i Description: Percent Discount Off Manufacturers List Price Catalog for Signal Technology Enterprises, www.signaltechnology.net (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 g Unit of Measure: Each Unit Price: $ Number of Units: I Total: $ i Page 5 of 52 Line: 5 Description: Percent Discount Off Manufacturers List Price Catalog for HG2 Emergency Lighting, www.hg2lighting.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each G j Unit Price: $ Number of Units: 1 Total: $ Line: 6 Description: Percent Discount Off Manufacturers List Price Catalog for WANCO, www.wanco.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 7 Description: Percent Discount Off Manufacturers List Price Catalog for MPH Radar, www.mphindustries.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 8 Description: Percent Discount Off Manufacturers List Price Catalog for TUFLOC, www.tufloc.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Page 6 of 52 Line: 9 Description: Percent Discount Off Manufacturers List Price Catalog for PUGS Custom Cabinets, www.pugscabinets.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 10 Description: Percent Discount Off Manufacturers List Price Catalog for Unity Manufacturing, www.unityusa.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 11 Description: Percent Discount Off Manufacturers List Price Catalog for Star Headlight & Lantern Co., www.starl889.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 12 Description: Percent Discount Off Manufacturers List Price Catalog for Able -2 Products, www.able2products.com (express as a decimal, i.e. 40% discount =.40) i Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Page 7 of 52 Line: 13 Description: Percent Discount Off Manufacturers List Price Catalog for Brooking Industries Ltd., www.brookingindustries.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 14 Description: Percent Discount Off Manufacturers List Price Catalog for Go- Rhino, www.gorhhio.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 15 Description: Percent Discount Off Manufacturers List Price Catalog for LUND Products, www.lundinternational.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 16 Description: Percent Discount Off Manufacturers List Price Catalog for Streamlight, www.streamlight.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Page 8 of 52 Line: 17 Description: Percent Discount Off Manufacturers List Price Catalog for PRO - Copper, www.procopper.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each I Unit Price: $ Number of Units: 1 Total: $ Line: 18 Description: Percent Discount Off Manufacturers List Price Catalog for L3 Mobile Vision, www.mobile-vision.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 19 Description: Percent Discount Off Manufacturers List Price Catalog for Patrol Witness, www.patrolwitness.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 20 Description: Percent Discount Off Manufacturers List Price Catalog for Plate Scan, www.platescan.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Page 9 of 52 Line: 21 Description: Percent Discount Off Manufacturers List Price Catalog for Pro -gard Products LLC, www.progard.com (express as a decimal, i.e. 40% discount = .40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units:1 Total: $ Line: 22 Description: Percent Discount Off Manufacturers List Pricc Catalog for Setina Manufacturing, www.setina.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 23 i Description: Percent Discount Off Manufacturers List Price Catalog for RAM Mounts, www.ram- mount.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each t Unit Price: $ Number of Units: 1 Total: $ Line: 24 j Description: Percent Discount Off Manufacturers List Price Catalog for Jotto Desk Vehicle Mounting Solutions, which includes: Patriot Products and Kodiak Mobile, jwww.everythingbutlights.com (express as a decimal, i.e. 40% discount =.40) I Category: 05557 -00 Unit of Measure: Each Page 10 of 52 Unit Price: $ Number of Units: 1 Total: $ Line: 25 Description: Percent Discount Off Manufacturers List Price Catalog for Big Sky Racks, www.bigskyracks.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 26 Description: Percent Discount Off Manufacturers List Price Catalog for BLI International, www.prioritystart.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 27 Description: Percent Discount Off Manufacturers List Price Catalog for Tremco, www.tremcopoliceproducts.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 28 Description: Percent Discount Off Manufacturers List Price Catalog for Gamber- Johnson, www.gamberjohnson.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Page I 1 of 52 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 29 Description: Percent Discount Off Manufacturers List Price Catalog for Kustom Signals Inc, www.kustomsignals.com (express as a decimal, i.e. 40% discount -.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 30 Description: Percent Discount Off Manufacturers List Price Catalog for Sound -off Signal, www.soundoffsignal.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 31 Description: Percent Discount Off Manufacturers List Price Catalog for Truck Vault Secure Storage Solutions, www.truckvault.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 32 Description: Percent Discount Off Manufacturers List Price Catalog for American Aluminum Accessories, www.ezrideronline.com (express as a decimal, i.e. 40% discount =.40) Page 12 of 52 Category: 05557 -00 Unit of Measure: Each Unit Price: $ Line: 33 Number of Units: 1 Total: $ Description: Percent Discount Off Manufacturers List Price Catalog for NOVA Electronics, www.strobe.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 34 Description: Percent Discount Off Manufacturers List Price Catalog for Watch Guard Digital in Car Video, www.watchguardvideo.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 35 Description: Percent Discount Off Manufacturers List Price Catalog for All Traffic Solutions, www.alltrafficsolutions.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 36 Description: Percent Discount Off Manufacturers List Price Catalog for Whelen, www.whelen.com (express as a decimal, i.e. 40% discount =.40) Page 13 of 52 Page 378 of 628 i Category: 05557 -00 Unit of Measure: Each Unit Price: $ Line: 37 Number of Units: 1 Total: $ Description: Percent Discount Off Manufacturers List Price Catalog for Code 3 Public Safety Equipment, www.code3pse.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 38 Description: Percent Discount Off Manufacturers List Price Catalog for Troy Industries, www.troyproducts.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 39 Description: Percent Discount Off Manufacturers List Price Catalog for Adamson Industries, www.adamsonindustries.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 40 Description: Percent Discount Off Manufacturers List Price Catalog for Ray Allen Manufacturing Company, www.rayallen.com Page 14 of 52 (express as a decimal, i.e. 40 % discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 41 i Description: Percent Discount Off Manufacturers List Price Catalog for Havis- Shields Manufacturing Company, www.havis.com (express as a decimal, i.e. 40% discount =.40) f j Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 42 Description: Percent Discount Off Manufacturers List Price Catalog for Radiotronics Inc., www.radiotronies.com (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 43 i Description: Percent Discount Off Manufacturers List Price Catalog for Drivecam, (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total. $ Line: 44 Description: Percent Discount Off Manufacturers List Price Catalog for Laguna 3P, www.laguna3p.com Page 15 of 52 (express as a decimal, i.e. 40% discount =.40) Categor 05557 -00 g Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 45 Description: Labor Time to install Prisoner Cage (express as a decimal, 1/2 hour = .5) I Category: 05557 -00 Unit of Measure: Each l Unit Price: $ Number of Units: 1 Total: $ Line: 46 k Description: Labor Time to install Prisoner Seat (express as a decimal, 1/2 hour —.5) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $_ Line: 47 Description: Labor Time to install Prisoner Seat & Cage (express as a decimal, 1/2 hour —.5) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ i Line: 48 G Description: Labor Time to install Rear Window Bars with OEM or ABS door panels i (express as a decimal, 1/2 hour =.5) Category: 05557 -00 Page 16 of 52 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 49 Description: Labor Time to install Rear Window Bars and ABS door panels (express as a decimal, 1/2 hour =.5) Category: 05557-00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 50 Description: Labor Time to install Four (4) Corner Universal LED Hideaway Light System with Controller (express as a decimal, 1/2 hour =.5) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 51 Description: Labor Time to install Four (4) Corner Universal LED Hideaway Light System without Controller (express as a decimal, 1/2 hour =.5) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 52 Description: Labor Rate: Discounted Hourly Labor Rate to Install Items From Catalogs and Packages as Listed. Category: 05557 -00 Page 17 of 52 Unit of Measure: Hour Unit Price: $ Number of Units: 1 Total: $ Line: 53 Description: Balance of Line: % Discount off Catalogs Not Listed. (express as a decimal, i.e. 40% discount =.40) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ List the catalogs that are being discounted Line: 54 I Description: ADD -ON SERVICES Window Tinting with Labor Included for Sedans ( Compact to Full Size) (as per section 3.1.3) `r Category: 05557 -00 Unit of Measure: Each d l Unit Price: $ Number of Units: 1 Total: $ Line: 55 Description: ADD -ON SERVICES Window Tinting with Labor Included for Sports Utility Vehicles (as per section 3.1.3) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ i Line: 56 Description: ADD -ON SERVICES Window Tinting with Labor Included for Pickups Standard Cab (as per section 3.1.3) Page IS of 52 Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 57 Description: ADD -ON SERVICES Window Tinting with Labor Included for Pickups Extended Cab (as per section 3.1.3) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 58 Description: ADD -ON SERVICES Window Tinting with Labor Included for Pickups Crew Cab (as per section 3.1.3) Category: 05557 -00 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Page 19 of 52 Invitation for Bid (D Table ofContents Termsand Conditions . .............................. ................................................................................................................... 21 1.QaoaaJConditions .......... ...... ........................ ........... .................................................................................. 21 l.l. GENERAL TERMS AND CONDITIONS ............ ..................................................... ....................... 2l 2' Special Conditions .................'................-.......................-......---.........41 2.l.PURPOSE ......................................................................................4l 22. DEADLINE FOR RECEIPT 0F REQUEST FOR ADDITIONAL .',....^....~..............~......,...~............-.,,..Al 2.3. CONFERENCE ........--......-..-....'-.--'.-...--~,.--...4l 24. TERM OF CONTRACT ............................. ............................... ............................................. . .......... A1 2.5. CONDITIONS FOR RENEWAL .,,.-.................-'..,..............-....-..........^0l 2.6 OF FUNDS ......................... ........... . ....... . ............................................... Al 2.7. METHOD QF AWARD ................................................. .~ .................................................................. A2 2.8. BIDDERS MINIMUM QUALIFICATIONS ,.-..-.....-..-.--..-....^--............._.....^42 %.0. FACILITY LOCATION ................ ...................................................................................................... A% 2.1O. CATALOG DISCOUNTS ....~.........-.....................................-..........42 2.11. FIXED AND FIRM PBlt%yQ3 .............. ....... . ........................................................................ .......... 42 8.11 HOURLY lAd3OR AND INSTALLATION PRICES ........._---.,..-.-.-.-.-,.--',.. 43 2.13. DELIVERY / LIQUIDATED DAMAGES ......-.-.-........---'....--...............43 2.14. FAILURE 7O PERFORM .....................,................................~........ 43 2.15.AB0REQUAL . .... .......... . .... . ........................................................................................................... A3 2.16. INSURANCE REQUIREMENTS ..... ....................... ........... ............................................................. 0 2.1l PATENTS AND ROYALTIES ........................ . ................................................................................ 45 2.18. INSTALLATION PICK-UP AND DELIVERY REQUIREMENTS ...--....................-.A5 lly. METHOD OF PAYMENT .-............,.......-.-...........................'-...-.^46 2.20. PACKING TICKET TO ACCOMPANY ITEMS DURING DELIVERY ....... 46 22L COMPLETED WORK .... ........ ................................................ ..................................... ................. A0 2.22. OF ..-...--'---46 %.%3. CONTRACT ADMINISTRATORS .--,.,.~.,....--......-....._....................... 46 224. SUBCONTRACTORS OF WORK SHALL 8EIDENTIFIED .~............................07 225. WORKMANSHIP AND MATERIALS ................................................... ................ ........................ 7 2.26 TIE BIDS ...............~...............~............................~...^......~.-..A? 2.27. DAMAGES TO PROPERTY ........-.'-.-'—.-...--..-.....,...-.»@ 2.28 FACTORY DEFECTS ......................................... .......... -.............�.............................. 4$ 2.29. WARRANTY, FITNESS FOR PURPOSE ...~......~.................................^'^.^'... 48 2.30 ..._,..---.........-..........—...-.....—.-.--�u 2.3 1�Iq�IDlJCT8lDB8TlTl7IE8 ..........................-,........-............_..,...�4 2.32 IO]FBBENC88 -........-...,..-.,.-.—.--,,.......--......-.-.....-.~~~...~'-.'—.A* %3I EXCEPTIONS .................,.,...............-..........---.--..49 2,34. .........--.........................~.-^^^^^^'^'^~^~^~^^^^'~^^^~^^^'4y 3.35' BALANCE OFLINE ..,..,-....-......^..-...................................~...........5O 2.36 ADDITIONAL TERMS AND CONDITIONS .............. ....................................... . ...... . ................... 5O 3. ...........~.~......~....-....—...-.^.-........5l 3.1. OF WORK .....--.--......~.....,..........................5l Page 2Oof 52 Invitation for Bid (IFB) 516388 Terms and Conditions 1. General Conditions 1.1. GENERAL TERMS AND CONDITIONS Intent: The General Terms and Conditions described herein apply to the acquisition of goods /equipment/servicos with an estimated aggregate cost of $25,000.00 or more. Definition: A formal solicitation is defined as issuance of an Invitation for Bids, Request for Proposals, Request for Qualifications, or Request for Letters of Interest pursuant to the City of Miami Procurement Code and/or Florida Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein. 1.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this formal solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in accordance with specifications and of the highest quality. In the event the goods /equipment supplied to the City are found to be defective or does not conform to specifications, the City reserves the right to cancel the order upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense. 1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall be considered an offer on the part of the bidder /proposer; such offer shall be deemed accepted upon issuance by the City of a purchase order. 1.3. ACCEPTANCE/REJECTION — The City reserves the right to accept or reject any or all responses or parts of after opening/closing date and request re- issuance on the goods /services described in the formal solicitation. In the event of such rejection, the Director of Purchasing shall notify all affected bidders /proposers and make available a written explanation for the rejection. The City also reserves the right to reject the response of any bidder /proposer who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time contracts of a similar nature, and who is not in a position to perform the requirements defined in this formal solicitation. The City further reserves the right to waive any irregularities or minor informalities or technicalities in any or all responses and may, at its discretion, re -issue this formal solicitation. 1.4. ADDENDA — It is the bidder's /proposer's responsibility to ensure receipt of all Addenda. Addenda are available at the City's website at: http: / /www.ci.miami.fl.us /procurement 1.5. ALTERNATE RESPONSES WILL NOT BE CONSIDERED. 1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise dispose of the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's prior written consent. 1.7. ATTORNEY'S FEES - In connection with any litigation, mediation and arbitration arising out of this Contract, each party shall bear their own attorney's fees through and including appellate litigation and any post - judgment proceedings. 1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder /Proposer agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers, and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder/Proposer shall maintain and retain any and all of Page 21 of 52 Invitation for Bid (IFB) 516388 the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 1.9. AVAILABILITY OF CONTRACT STATE -WIDE - Any Governmental, not - for -profit or quasi - governmental entity in the State of Florida, may avail itself of this contract and purchase any and all goods /services, specified herein from the successful bidder(s) /proposer(s) at the contract price(s) established herein, when permissible by federal, state, and local laws, rules, and regulations. Each Governmental, not - for -profit or quasi - governmental entity which uses this formal solicitation and resulting bid contract or agreement will establish its own contract/agreement, place its own orders, issue its own purchase orders, be invoiced there from and make its own payments, determine shipping terms and issue its own exemption certificates as required by the successful bidder(s) /proposer(s). 1.10. AWARD OF CONTRACT: A. The Formal Solicitation, Bidder's/Proposer's response, any addenda issued, and the purchase order shall constitute the entire contract, unless modified in accordance with any ensuing contract/agreement, amendment or addenda. B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or designee in the instance that Tie Bids can't be determined by applying Florida Statute 287.087, Preference to Businesses with Drug -Free Workplace Programs. C. The award of this contract may be preconditioned on the subsequent submission of other documents as specified in the Special Conditions or Technical Specifications. Bidder /Proposer shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the City. Where Bidder/Proposer is in default of these contractual requirements, the City, through action taken by the Purchasing Department, will void its acceptance of the Bidder's/Proposer's Response and may accept the Response from the next lowest responsive, responsible Bidder or Proposal most advantageous to the City or re- solicit the City's requirements. The City, at its sole discretion, may seek monetary restitution from Bidder/Proposer and its bid /proposal bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the Bidder's/Proposer's default. D. The term of the contract shall be specified in one of three documents which shall be issued to the successful Bidder/Proposer. These documents may either be a purchase order, notice of award and/or contract award sheet. E. The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar days beyond the stated contract term in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City shall notify the Bidder /Proposer, in writing, of its intent to extend the contract at the same price, terms and conditions for a specific number of days. Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City and the Successful Bidder/Proposer are in mutual agreement of such extensions. F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude upon completion of the expressed or implied warranty periods. G. The City reserves the right to award the contract on a split - order, lump sum or individual -item basis, or such combination as shall best serve the interests of the City unless otherwise specified. H. A Contract/Agreement may be awarded to the Bidder /Proposer by the City Commission based upon the minimum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City reserves the right to execute or not execute, as applicable, an Agreement with the Proposer, whichever is determined to be in the Page 22 of 52 Invitation for Bid (IFB) 516388 City's best interests. Such agreement will be furnished by the City, will contain certain terms as are in the City's best interests, and will be subject to approval as to legal form by the City Attorney. 1.11. BID BOND/ BID SECURITY - A cashier's or certified check, or a Bid Bond signed by a recognized surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the amount bid is required from all bidders /proposers, if so indicated under the Special Conditions. This check or bond guarantees that a bidder /proposer will accept the order or contract/agreement, as bid/proposed, if it is awarded to bidder /proposer. Bidder/Proposer shall forfeit bid deposit to the City should City award contract/agreement to Bidder/Proposer and Bidder/Proposer fails to accept the award. The City reserves the right to reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders /proposers within ten (10) days after the award and successful bidder's /proposer's acceptance of award. If sixty (60) days have passed after the date of the formal solicitation closing date, and no contract has been awarded, all bid deposits will be returned on demand. 1.12. RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and submitted accordingly. 1,13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement and/or file an acceptable Performance Bond, when required, as provided herein, shall be just cause for the annulment of the award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages sustained. Award may then be made to the next lowest responsive, responsible Bidder or Proposal most advantageous to the City or all responses may be rejected. 1.14. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any manufacturers, trade names, or bidder /proposer catalog numbers are specified, it is for the purpose of establishing the type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does not wish to rile out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding/proposing an approved equal, Bidders/Proposers will submit, with their response, complete sets of necessary data (factory information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be furnished after formal solicitation opening/closing only upon request of the City. If samples should be requested, such samples must be received by the City no later than seven (7) calendar days after a formal request is made. 1.1.5. CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening/closing. In the event of bid/proposal cancellation, the Director of Purchasing shall notify all prospective bidders /proposers and make available a written explanation for the cancellation. 1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or prepares to make, in order to deliver /perform the goods /services required by the City, is a business risk which the contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup its capital expenditures during the time it is rendering such goods /services, it shall not have any claim upon the City. 1.17. CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City be liable for, or responsible to, the Bidder/Proposer /Consultant, any sub - contractor /sub - consultant, or to any other person for, or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable proceedings or on account of any delay for any cause over which the City has no control. 1.18. COLLUSION -- Bidder/Proposer, by submitting a response, certifies that its response is made without previous understanding, agreement or connection either with any person, firm or corporation submitting a response Page 23 of 52 Invitation for Bid (IFB) 516388 for the same items /services or with the City of Miami's Purchasing Department or initiating department. The Bidder/Proposer certifies that its response is fair, without control, collusion, fraud or other illegal action. Bidder/Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City will investigate all potential situations where collusion may have occurred and the City reserves the right to reject any and all bids /responses where collusion may have occurred. 1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that contracts between private entities and local governments are subject to certain laws and regulations, including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered, including but not limited to: A. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment practices, rate of pay or other compensation methods, and training selection. B. Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation. C. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes, D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation. E. Uniform Commercial Code (Florida Statutes, Chapter 672). F. Americans with Disabilities Act of 1990, as amended. G. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation. H. National Forest Products Association (NFPA), as applicable to this Formal Solicitation. I. City Procurement Ordinance City Code Section 18, Article III. J. Conflict of Interest, City Code Section 2- 611;61. K. Cone of Silence, City Code Section 18 -74. L. The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment. Lack of knowledge by the bidder /proposer will in no way be a cause for relief from responsibility. Non - compliance with all local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s). Copies of the City Ordinances may be obtained from the City Clerk's Office. 1.20. CONE OF SILENCE - Pursuant to Section 18 -74 of the City of Miami Code, a "Cone of Silence" is imposed upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City Manager issues a written recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the provision of goods and services and public works or improvements for amounts greater than $200,000. The Cone of Silence prohibits any communication regarding RFPs, RFQs, RFLI or IFBs (bids) between, among others: Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff including, but not limited to, the City Manager and the City Manager's staff; the Mayor, City Commissioners, or their respective staffs and any member of the respective selection/evaluation committee. The provision does not apply to, among other communications: Page 24 of 52 Invitation for Bid (IFB) 516388 oral communications with the City purchasing staff, provided the communication is limited strictly to matters of process or procedure already contained in the formal solicitation document; the provisions of the Cone of Silence do not apply to oral communications at duly noticed site visits/inspections, pre - proposal or pre -bid conferences, oral presentations before selection/evaluation committees, contract negotiations during any duly noticed public meeting, or public presentations made to the Miami City Commission during a duly noticed public meeting; or communications in writing or by email at any time with any City employee, official or member of the City Commission unless specifically prohibited by the applicable RFP, RFQ, RFLI or IFB (bid) documents (See Section 2.2, of the Special Conditions); or communications in connection with the collection of industry comments or the performance of market research regarding a particular RFP, RFQ, RFLI OR IFB by City Purchasing staff. Proposers or bidders must file a copy of any written communications with the Office of the City Clerk, which shall be made available to any person upon request. The City shall respond in writing and file a copy with the Office of the City Clerk, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Office of the City Clerk. In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or bidder shall render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent, lobbyist or consultant shall subject same to potential penalties pursuant to the City Code. Any person having personal knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a complaint with the Ethics Commission. Proposers or bidders should reference Section 18 -74 of the City of Miami Code for further clarification. This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code Section 18 -74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at 305- 250 -5360, to obtain a copy of same. 1.21. CONFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida Sunshine Act and Public Records Law. If this Contract/Agreement contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon coiut order. 1.22. CONFLICT OF INTEREST — Bidders/Proposers, by responding to this Formal Solicitation, certify that to the best of their knowledge or belief, no elected /appointed official or employee of the City of Miami is financially interested, directly or indirectly, in the purchase of goods /services specified in this Formal Solicitation, Any such interests on the part of the Bidder/Proposer or its employees must be disclosed in writing to the City. Further, you must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5 %) or more of the total assets of capital stock in your firm. A. Bidder/Proposer further agrees not to use or attempt to use any knowledge, property or resource which may be within his /her /its trust, or perform his/her /its duties, to secure a special privilege, benefit, or exemption for himself/herself/itself, or others. Bidder/Proposer may not disclose or use information not available to members of the general public and gained by reason of his/her /its position, except for information relating exclusively to governmental practices, for his/her /its personal gain or benefit or for the personal gain or benefit of any other person or business entity. B. Bidder/Proposer hereby acknowledges that he /she /it has not contracted or transacted any business with the City or any person or agency acting for the City, and has not appeared in representation of any third party before any board, commission or agency of the City within the past two years. Bidder /Proposer further warrants that he /she /it is not related, specifically the spouse, son, daughter, parent, brother or sister, to; (i) any member of the commission; (ii) the mayor; (iii) any city employee; or (iv) any member of any board or agency of the City. C. A violation of this section may subject the Bidder/Proposer to immediate termination of any professional services agreement with the City, imposition of the maximum fine and/or any penalties allowed by law. Page 25 of 52 Invitation for Bid (IFB) 516388 Additionally, violations may be considered by and subject to action by the Miami -Dade County Commission on Ethics. 1.23. COPYRIGHT OR PATENT RIGHTS — Bidders/Proposers warrant that there has been no violation of copyright or patent rights in manufacturing, producing, or selling the goods shipped or ordered and/or services provided as a result of this formal solicitation, and bidders /proposers agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such violation. 1.24. COST INCURRED BY BIDDER/PROPOSER - All expenses involved with the preparation and submission of Responses to the City, or any work performed in connection therewith shall be borne by the B i dder(s)/Proposer(s). 1.25. DEBARMENT AND SUSPENSIONS (Sec 18 -107) (a) Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective Contractual Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than three years. The City Manager shall also have the authority to suspend a Contractual Party from consideration for award of city Contracts if there is probable cause for debarment, pending the debarment determination. The authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the City Manager, the city attorney, and the City Commission. (b) Causes for debarment or suspension. Causes for debarment or suspension, include the following: (1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private Contract or subcontract, or incident to the performance of such Contract or subcontract. (2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty. (3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or Proposals. (4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a Contract or to perform within the time limits provided in a Contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension. (5) Debarment or suspension of the Contractual Party by any federal, state or other governmental entity. (6) False certification pursuant to paragraph (c) below. (7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which the violation remains noncompliant. (8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a civil penalty or fine is due and owing to the city. (9) Any other cause judged by the City Manager to be so serious and compelling as to affect the Page 26 of 52 Invitation for Bid (IFB) 516388 responsibility of the Contractual Party performing city Contracts. (c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b)(5). (d) Debarment and suspension decisions, Subject to the provisions of paragraph (a), the City Manager shall render a written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief. 1.26. DEBARRED /SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of Florida debarred or suspended vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit response on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 1.27. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall include any failure on the part of the successful Bidder/Proposer to accept the award, to furnish required documents, and/or to fulfill any portion of this contract within the time stipulated. Upon default by the successful Bidder/Proposer to meet any terms of this agreement, the City will notify the Bidder/Proposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall result in the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the effective date of the termination. The following shall constitute default; A. Failure to perform the work or deliver the goods /services required under the Contract and/or within the time required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree specified in the Contract. B. Failure to begin the work under this Contract within the time specified. C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely completion. D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as nonconforming with the terms of the Contract. E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful Bidder/Proposer incapable of performing the work in accordance with and as required by the Contract. F. Failure to comply with any of the terms of the Contract in any material respect. All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this Contract. 1.28. DETERMINATION OF RESPONSIVENESS - Each Response will be reviewed to determine if it is responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is one which follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in the formal solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure Page 27 of 52 Invitation for Bid (IFB) 516388 to comply with these requirements may deem a Response non- responsive. 1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the response shall be fixed after the award by the Commission, unless otherwise specified in the Special Terms and Conditions. Price discounts off the original prices quoted in the response will be accepted from successful Bidder(s)/Proposer(s) during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by the City Commission Any discounts offered by a manufacturer to Bidder/Proposer will be passed on to the City. 1.30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies, errors, or ambiguities in the Formal Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be found necessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications, or other communications. A. Order of Precedence — Any inconsistency in this formal solicitation shall be resolved by giving precedence to the following documents, the first of such list being the governing documents. 1) Addenda (as applicable) 2) Specifications 3) Special Conditions 4) General Terms and Conditions 1.31. EMERGENCY / DISASTER PERFORMANCE - In the event of a hurricane or other emergency or disaster situation, the successful vendor shall provide the City with the commodities /services defined within the scope of this formal solicitation at the price contained within vendor's response. Further, successful vendor shall deliver /perform for the city on a priority basis during such times of emergency. 1.32. ENTIRE BID CONTRACT OR AGREEMENT - The Bid Contract or Agreement consists of this City of Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written agreement entered into by the City of Miami and Contractor in cases involving RFPs, RFQs, and RFLIs, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. To the extent that the agreement conflicts with, modifies, alters or changes any of the terms and conditions contained in the Formal Solicitation and/or Response, the Formal Solicitation and then the Response shall control. This Contract may be modified only by a written agreement signed by the City of Miami and Contractor. 1.33. ESTIMATED QUANTITIES — Estimated quantities or estimated dollars are provided for your guidance only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period. The City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting specifications, The City reserves the right to acquire additional quantities at the prices bid/proposed or at lower prices in this Formal Solicitation. 1.34. EVALUATION OF RESPONSES A.Rejection of Responses The City may reject a Response for any of the following reasons: 1) Bidder/Proposer fails to acknowledge receipt of addenda; 2) Bidder/Proposer mistates or conceals any material fact in the Response ; Page 28 of 52 Invitation for Bid (IFB) 516388 3) Response does not conform to the requirements of the Formal Solicitation; 4) Response requires a conditional award that conflicts with the method of award; 5) Response does not include required samples, certificates, licenses as required; and, 6) Response was not executed by the Bidder's/Proposer(s) authorized agent. The foregoing is not an all inclusive list of reasons for which a Response may be rejected. The City may reject and re- advertise for all or any part of the Formal Solicitation whenever it is deemed in the best interest of the City. B. Elimination From Consideration 1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City. 2) A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions of any previous contract with the City or deliver on time contracts of a similar nature. 3) A contract may not be awarded to any person or firm which has been debarred by the City in accordance with the City's Debarment and Suspension Ordinance. C. Determination of Responsibility 1) Responses will only be considered from entities who are regularly engaged in the business of providing the goods /equipment/services required by the Formal Solicitation. Bidder/Proposer must be able to demonstrate a satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility, personnel resources, and expertise to meet all contractual requirements. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established entity in line with the best industry practices in the industry as determined by the City. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder/Proposer, including past performance (experience) with the City or any other governmental entity in making the award. 3) The City may require the Bidder(s)/Proposer(s) to show proof that they have been designated as an authorized representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal Solicitation. 1.35. EXCEPTIONS TO GENERAL AND /OR SPECIAL CONDITIONS OR SPECIFICATIONS - Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid (IFB) to be considered non - responsive. It also may be cause for a RFP, RFQ, or RFLI to be considered non- responsive; and, if exceptions are taken to the terms and conditions of the resulting agreement it may lead to terminating negotiations. 1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted /proposed by the bidder /proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid/proposal. 1.37. FIRM PRICES - The bidder /proposer warrants that prices, terms, and conditions quoted in its response will be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed or supplied over a period of time. 1.38. FLORIDA MINIMUM WAGE - The Constitution of the State of Florida, Article X, Section 24, states that Page 29 of 52 Invitation for Bid (IFB) 516388 employers shall pay employee wages no less than the minimum wage for all hours worked in Florida. Accordingly, it is the contractor's and its' subcontractor(s) responsibility to understand and comply with this Florida constitutional minimum wage requirement and pay its employees the current established hourly minimum wage rate, which is subject to change or adjusted by the rate of inflation using the consumer price index for urban wage earners and clerical workers, CPI -W, or a successor index as calculated by the United States Department of Labor. Each adjusted minimum wage rate calculated shall be determined and published by the Agency Workforce Innovation on September 30th of each year and take effect on the following January 1st. At the time of responding, it is bidder /proposer and his/her subcontractor(s), if applicable, frill responsibility to determine whether any of its employees may be impacted by this Florida Law at any given point in time dining the term of the contract. If impacted, bidder /proposer must famish employee name(s), job title(s), job description(s), and current pay rate(s). Failure to submit this information at the time of submitting a response constitute successful bidder's/proposer's acknowlcdgement and understanding that the Florida Minimum Wage Law will not impact its prices throughout the term of contract and waiver of any contractual price increase request(s). The City reserves the right to request and successful bidder /proposer must provide for any and all information to make a wage and contractual price increase(s) determination. 1.39. GOVERNING LAW AND VENUE - The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami -Dade County, Florida. 1.40. HEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof. 1.41. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT ( HIPPA) - Any person or entity that performs or assists the City of Miami with a function or activity involving the use or disclosure of "individually identifiable health information (IIIII) and/or Protected Health Information (PHI) shall comply with the Health Insurance Portability and Accountability Act ( HIPAA) of 1996 and the City of Miami Privacy Standards. HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to: A. Use of information only for performing services required by the contract or as required by law; B. Use of appropriate safeguards to prevent non - permitted disclosures; C, Reporting to the City of Miami of any non - permitted use or disclosure; D. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the Bidder/Proposer and reasonable assurances that IIHI/PHI will be held confidential; E. Making Protected Health Information (PHI) available to the customer; F. Making PHI available to the customer for review and amendment; and incorporating any amendments requested by the customer; G. Making PHI available to the City of Miami for an accounting of disclosures; and H. Making internal practices, books and records related to PHI available to the City of Miami for compliance audits. PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and/or electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information practices including specifically, a description of the types of uses and disclosures that would be made with protected health information. 1.42 INDEMNIFICATION - Contractor shall indemnify, hold harmless and defend the City, its officials, officers, Page 30 of 52 Invitation for Bid (IFB) 516388 agents, directors, and employees, from liabilities, damages, losses, and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of this Contract and will indemnify, hold harmless and defend the City, its officials, officers, agents, directors and employees against, any civil actions, statutory or similar claims, injuries or damages arising or resulting from the permitted work, even if it is alleged that the City, its officials and/or employees were negligent. These indemnifications shall survive the term of this Contract. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor shall, upon written notice from City, resist and defend such action or proceeding by counsel satisfactory to City. The Contractor expressly understands and agrees that any insurance protection required by this Contract or otherwise provided by Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The indemnification provided above shall obligate Contractor to defend at its own expense to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against City whether performed by Contractor, or persons employed or utilized by Contractor. This indemnity will survive the cancellation or expiration of the Contract. This indemnity will be interpreted under the laws of the State of Florida, including without limitation and which conforms to the limitations of §725.06 and/or §725.08, Fla. Statues, as amended from time to time as applicable. Contractor shall require all Sub - Contractor agreements to include a provision that they will indemnify the City. The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Contractor in which the City participated either through review or concurrence of the Contractor's actions. In reviewing, approving or rejecting any submissions by the Contractor or other acts of the Contractor, the City in no way assumes or shares any responsibility or liability of the Contractor or Sub - Contractor, under this Agreement. 1.43. FORMATION AND DESCRIPTIVE LITERATURE — Bidders/Proposer must fitrnish all information requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each Bidder/Proposer must submit for evaluation, cuts, sketches, descriptive literature, technical specifications, and Material Safety Data Sheets (MSDS)as required, covering the products offered. Reference to literature submitted with a previous response or on file with the Buyer will not satisfy this provision. 1.44. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods and/or services required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formal Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in accordance with, the provisions of the City of Miami Ordinance No. 12271 (Section 18 -79), as same may be amended or supplemented from time to time. 1.45. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not be made available until such time as the City provides notice of a decision or intended decision or within 30 days after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be furnished upon request via, fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's Web Site following recommendation for award. 1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage shall demonstrate strict compliance to all requirements listed on the Special Conditions entitled "Insurance Page 31 of 52 Invitation for Bid (IFB) 516388 Requirements ". The City shall be listed as an "Additional Insured." Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in this Solicitation within fifteen (15) calendar days after receipt Notice of Award, the contractor shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder/Proposer may be prohibited from submitting future responses to the City. Information regarding any insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 SW 2nd Avenue, 9th Floor, Miami, Florida 33130, 305 -416 -1604. The Bidder/Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in effect for the duration of the contractual period; including any and all option terms that may be granted to the Bidder/Proposer. 1.47. INVOICES - Invoices shall contain purchase order number and details of goods and/or services delivered (i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida Statutes (Prompt Payment Act). 1.48. LOCAL PREFERENCE A. City Code Section 18 -85, states, "when a responsive, responsible non -local bidder submits the lowest bid price, and the bid submitted by one or more responsive, responsible local bidders who maintain a local office, as defined in Section 18 -73, is within fifteen percent (15 %0) of the price submitted by the non -local bidder, then that non -local bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity to submit a best and final bid equal to or lower than the amount of the low bid previously submitted by the non -local bidder. Contract award shall be made to the lowest responsive, responsible bidder submitting the lowest best and final bid. In the case of a tie in the best and final bid between a local bidder and a non -local bidder, contract award shall be made to the local bidder." B. City Code Section 18 -86, states, "the RFP, RFLI or RFQ, as applicable, may, in the exercise of the reasonable professional discretion of the City Manager, director of the using agency, and the Chief Procurement Officer, include a five (5 %) percent evaluation criterion in favor of proposers who maintain a local office, as defined in Section 18 -73. In such cases, this five (5%) percent evaluation criterion in favor of proposers who maintain a local office will be specifically defined in the RFP, RFLI or RFQ, as applicable; otherwise, it will not apply. 1.49. MANUFACTURER'S CERTIFICATION -The City reserves the right to request from bidders /proposers a separate Manufacturer's Certification of all statements made in the bid /proposal. Failure to provide such certification may result in the rejection of bid/proposal or termination of contract/agreement, for which the bidder /proposer must bear full liability. 1.50. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS - No contract or understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be binding upon the City unless made in writing by the Director of Purchasing of the City of Miami, Florida through the issuance of a change order, addendum, amendment, or supplement to the contract, purchase order or award sheet as appropriate. 1.51. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Miami and Contractor, or to create any other similar relationship between the parties. Page 32 of 52 Invitation for Bid (IFB) 516388 1.52. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with specifications under the direction of the Florida Department of Agriculture and Consiuner Services or by other appropriate testing Laboratories as determined by the City. The data derived from any test for compliance with specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at Bidder's/Proposer's expense. These non - conforming items not delivered as per delivery date in the response and/or Purchase Order may result in bidder /proposer being found in default in which event any and all re- procurement costs may be charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's name being removed from the City of Miami's Supplier's list. 1.53. NONDISCRIMINATION — Bidder/Proposer agrees that it shall not discriminate as to race, sex, color, age, religion, national origin, marital status, or disability in connection with its performance under this formal solicitation. Furthermore, Bidder/Proposer agrees that no otherwise qualified individual shall solely by reason of his/her race, sex, color, age, religion, national origin, marital status or disability be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. In connection with the conduct of its business, including performance of services and employment of personnel, Bidder/Proposer shall not discriminate against any person on the basis of race, color, religion, disability, age, sex, marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity for employment. 1.54. NON - EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its best interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts for these herein goods and/or services, and to make use of other competitively bid (governmental) contracts, agreements, or other similar sources for the purchase of these goods and/or services as may be available: It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of the successful bidder(s) /proposer(s) to receive all orders that may be generated by the City in conjunction with this Formal Solicitation. In addition, any and all commodities, equipment, and services required by the City in conjunction with constriction projects are solicited under a distinctly different solicitation process and shall not be purchased under the terms, conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best interest of the City. 1.55. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational License Tax requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the license must be submitted with the response; however, the City may at its sole option and in its best interest allow the Bidder/Proposer to supply the license to the City during the evaluation period, but prior to award. 1.56. ONE PROPOSAL - Only one (1) Response from an individual, firm, partnership, corporation or joint venture will be considered in response to this Formal Solicitation. 1.57. OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents, records, files, or any other matter whatsoever which is given by the City to the successful Bidder/Proposer pursuant to this formal solicitation shall at all times remain the property of the City and shall not be used by the Bidder/Proposer for any other purposes whatsoever without the written consent of the City. 1.58. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person or Page 33 of 52 Invitation for Bid (IFB) 516388 circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law. 1.59. PERFORMANCE /PAYMENT BONI) —A Contractor may be required to finish a Performance/Payment Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100 %) of the contract price. 1.60. PREPARATION OF RESPONSES ( HARDCOPY FORMAT) — Bidders/Proposers are expected to examine the specifications, required delivery, drawings, and all special and general conditions. All bid /proposed amounts, if required, shall be either typewritten or entered into the space provided with ink, Failure to do so will be at the Bidder's /Proposer's risk. A. Each Bidder /Proposer shall furnish the information required in the Formal Solicitation. The Bidder/Proposer shall sign the Response and print in ink or type the name of the Bidder/Proposer, address, and telephone munber on the face page and on each continuation sheet thereof on which he /she makes an entry, as required. B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging, handling and shipping, and F.O.B. Miami delivery inside City premises unless otherwise specified. Bidder/Proposer shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits normally paid by the Bidder/Proposer to its employees. If applicable, a unit price shall be entered in the "Unit Price" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended Price" column for each item offered. In case of a discrepancy between the unit price and extended price, the unit price will be presumed correct. C. The Bidder/Proposer must state a definite time, if required, in calendar days for delivery of goods and/or services. D. The Bidder/Proposer should retain a copy of all response documents for future reference. E. All responses, as described, must be fully completed and typed or printed in ink and must be signed in ink with the firm's name and by an officer or employee having authority to bind the company or firm by his/her signature. Bids/Proposals having any erasures or corrections must be initiated in ink by person signing the response or the response may be rejected. F. Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the Successful Bidder's/Proposer's response may be included as part of the contract, at the City's discretion. G. The City of Miami's Response Forms shall be used when Bidder/Proposer is submitting its response in hardcopy format. Use of any other forms will result in the rejection of the response. IF SUBMITTING HARDCOPY FORMAT, THE ORIGINAL AND THREE (3) COPIES OF THESE SETS OF FORMS, UNLESS OTHERWISE SPECIFIED, AND ANY REQUIRED ATTACHMENTS MUST BE RETURNED TO THE CITY OR YOUR RESPONSE MAY BE DEEMED NON- RESPONSIVE. 1.61. PRICE ADJUSTMENTS — Any price decrease effectuated during the contract period either by reason of market change or on the part of the contractor to other customers shall be passed on to the City of Miami. 1.62. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the City's authorized representative(s) to supply a substitute product at the awarded price or lower, provided that a sample is approved in advance of delivery and that the new product meets or exceeds all quality requirements. Page 34 of 52 Invitation for Bid (IFB) 516388 1.63. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any person or company employed by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Contract. 1.64. PROMPT PAYMENT — Bidders/Proposers may offer a cash discount for prompt payment; however, discounts shall not be considered in determining the lowest net cost for response evaluation purposes. Bidders/Proposers are required to provide their prompt payment terms in the space provided on the Formal Solicitation. If no prompt payment discount is being offered, the Bidder /Proposer must enter zero (0) for the percentage discount to indicate no discount. If the Bidder /Proposer fails to enter a percentage, it is understood and agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is later. When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies. Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders/proposers during the term of the contract. 1,65. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such property fumished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property, if any. 1.66. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all covenants, conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. 1.67. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a response on a contract to provide any goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.68. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and City of Miami Code, Section 18, Article III, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. Contractor shall additionally comply with the provisions of Section. 119.0701, Florida Statutes, entitled "Contracts; public records ". Contractor's failure or refusal to comply with the provision of this section shall result in the immediate cancellation of this Contract by the City. Page 35 of 52 Invitation for Bid (IFB) 516388 1.69. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQUIPMENT - All materials used in the manufacturing or construction of supplies, materials, or equipment covered by this solicitation shall be new. The items bid/proposed must be of the latest make or model, of the best quality, and of the highest grade of workmanship, unless as otherwise specified in this Solicitation. 1.70. QUALITY OF WORK/SERVICES - The work/services performed must be of the highest quality and workmanship. Materials furnished to complete the service shall be new and of the highest quality except as otherwise specified in this Solicitation. 1.71. REMEDIES PRIOR TO AWARD (Sec. 18 -106) - If prior to Contract award it is determined that a formal solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by the City Commission, the City Manager or the Chief Procurement Officer, as may be applicable, or revised to comply with the law. 1.72. RESOLUTION OF CONTRACT DISPUTES (See. 18-105) (a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city attorney, shall have the authority to resolve controversies between the Contractual Party and the city which arise under, or by virtue of, a Contract between them; provided that, in cases involving an amount greater than $25,000, the City Commission must approve the City Manager's decision. Such authority extends, without limitation, to controversies based upon breach of Contract, mistake, misrepresentation or lack of complete performance, and shall be invoked by a Contractual Party by submission of a protest to the City Manager. (b) Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall promptly render a written report stating the reasons for the action taken by the City Commission or the City Manager which shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along with a notice of such partys right to seek judicial relief, provided that the protesting party shall not be entitled to such judicial relief without first having followed the procedure set forth in this section. 1.73. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (Sec. 18 -104) (a) Right to protest. The following procedures shall be used for resolution of protested solicitations and awards except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed $25,000. Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing. 1.Protest of Solicitation. i. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within three days after the Request for Proposals, Request for Qualifications or Request for Letters of Interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer; or ii. Any prospective bidder who intends to contest the Solicitation Specifications or a solicitation may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within three days after the solicitation is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer, 2. Protest of Award. i. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after Page 36 of 52 Invitation for Bid (IFB) 516388 receipt by the proposer of the notice of the City Manager's recommendation for award of Contract, which will be posted on the City of Miami Purchasing Department website, in the Supplier Corner, Current Solicitations and Notice of Recommendation of Award Section. The notice of the City Manager's recommendation can be found by selecting the details of the solicitation and is listed as Recommendation of Award Posting Date and Recommendation of Award To fields. If "various" is indicated in the Recommendation of Award To field, the Bidder/Proposer must contact the buyer for that solicitation to obtain the suppliers name. It shall be the responsibility of the Bidder /Proposer to check this section of the website daily after responses are submitted to receive the notice; or H. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after receipt by the bidder of the notice of the city's determination of non responsiveness or non responsibility. The receipt by bidder of such notice shall be confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer. ill. A written protest based on any of the foregoing must be submitted to the Chief Procurement Officer within five (5) days after the date the notice of protest was filed. A written protest is considered filed when received by the Chief Procurement Officer. The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning points in making an award determination. The written protest shall state with particularity the specific facts and law upon which the protest of the solicitation or the award is based, and shall include all pertinent documents and evidence and shall be accompanied by the required Filing Fee as provided in subsection (f). This shall form the basis for review of the written protest and no facts, grounds, documentation or evidence not contained in the protester's submission to the Chief Procurement Officer at the time of filing the protest shall be permitted in the consideration of the written protest. No time will be added to the above limits for service by mail. In computing any period of time prescribed or allowed by this section, the day of the act, event or default from which the designated period of time begins to nun shall not be included. The last day of the period so computed shall be included unless it is a Saturday, Sunday or legal holiday in which event the period shall nun until the end of the next day which is neither a Saturday, Sunday or legal holiday. Intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of the time for filing. (b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the approval of the City Manager and the city attorney, to settle and resolve any written protest. The Chief Procurement Officer shall obtain the requisite approvals and communicate said decision to the protesting party and shall submit said decision to the City Commission within 30 days after he /she receives the protest. In cases involving more than $25,000, the decision of the Chief Procurement Officer shall be submitted for approval or disapproval thereof to the City Commission after a favorable recommendation by the city attorney and the City Manager. (c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or the written protest, together with the required Filing Fee as provided in subsection (f), with the Chief Procurement Officer within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having followed the procedure set forth in this section (d) Stay of Procurements during protests. Upon receipt of a written protest filed pursuant to the requirements of this section, the city shall not proceed further with the solicitation or with the award of the Contract until the protest is resolved by the Chief Procurement Officer or the City Commission as provided in subsection (b) above, unless the Page 37 of 52 Invitation for Bid (IFB) 516388 City Manager makes a written determination that the solicitation process or the Contract award must be continued without delay in order to avoid an immediate and serious danger to the public health, safety or welfare. (e) Costs. All costs accruing from a protest shall be assumed by the protestor. (1) Filing Fee. The written protest must be accompanied by a filing fee in the form of a money order or cashier's check payable to the city in an amount equal to one percent of the amount of the Bid or proposed Contract, or $5000,00, whichever is less, which filing fee shall guarantee the payment of all costs which may be adjudged against the protestor in any administrative or court proceeding. If a protest is upheld by the Chief Procurement Officer and /or the City Commission, as applicable, the filing fee shall be refiinded to the protestor less any costs assessed under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of costs for the administrative proceedings as prescribed by subsection (e) above. 1.74. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to the City. If not destroyed by testing, bidder(s) /proposer(s) will be notified to remove samples, at their expense, within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of the City. 1.75. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Contractor shall not sell, assign, transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion of the performance required by this contract, except under and by virtue of written permission granted by the City through the proper officials, which may be withheld or conditioned, in the City's sole discretion. 1.76. SERVICE AND WARRANTY —When specified, the bidder /proposer shall define all warranty, service and replacements that will be provided. Bidders /Proposer must explain on the Response to what extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with your response. 1.77. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental specification as to any detail or the omission from it of detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship and services is to be first quality. All interpretations of these specifications shall be made upon the basis of this statement. If your firm has a current contract with the State of Florida, Department of General Services, to supply the items on this solicitation, the bidder /proposer shall quote not more than the contract price; failure to comply with this request will result in disqualification of bid /proposal. 1.78. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted electronically via the Oracle System or responses may be submitted in hardcopy format to the City Clerk, City Hall, 3500 Pan American Drive, Miami, Florida 33133 -5504, at or before, the specified closing date and time as designated in the IFB, RFP, RFQ, or RFLI. NO EXCEPTIONS. Bidders/Proposers are welcome to attend the solicitation closing; however, no award will be made at that time. A. Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope, box or package must show the hour and date specified for receipt of responses, the solicitation number and title, and the name and return address of the Bidder /Proposer. Hardcopy responses not submitted on the requisite Response Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deemed non - responsive. Page 38 of 52 Invitation for Bid (IFB) 516388 Directions to City Hall: FROM THE NORTH: I -95 SOUTH UNTIL IT TURNS INTO US 1. US SOUTH TO 27TH AVE., TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. FROM THE SOUTH: US NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO, BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, I BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. B. Facsimile responses will not be considered. C. Failure to follow these procedures is cause for rejection of bid/proposal. D. The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the responsibility of Bidder/Proposer. The City of Miami is not responsible for delays caused by the United States mail delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be returned unopened, and will not be considered for award. E. Late responses will be rejected. F. All responses are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. G. Modification of responses already submitted will be considered only if received at the City before the time and date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in writing. Once a solicitation closes (closed date and/or time expires), the City will not consider any subsequent submission which alters the responses. H. If hardcopy responses are submitted at the same time for different solicitations, each response must be placed in a separate envelope, box, or package and each envelope, box or package must contain the information previously stated in 1.82.A. 1.79. TAXES - The City of Miami is exempt from any taxes imposed by the State and/or Federal Government. Exemption certificates will be provided upon request. Notwithstanding, Bidders/Proposers should be aware of the fact that all materials and supplies which are purchased by the Bidder/Proposer for the completion of the contract is subject to the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended and all amendments thereto and shall be paid solely by the Bidder/Proposer. 1.80. TERMINATION —The City Manager on behalf of the City of Miami reserves the right to terminate this contract by written notice to the contractor effective the date specified in the notice should any of the following apply. A. The contractor is determined by the City to be in breach of any of the terms and conditions of the contract. B. The City has determined that such termination will be in the best interest of the City to terminate the contract for its own convenience; C. Funds are not available to cover the cost of the goods and/or services. The City's obligation is contingent upon the availability of appropriate funds. 1.81. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services awarded to a Bidder/Proposer have been received, inspected, and found to comply with award specifications, free of damage or Page 39 of 52 Invitation for Bid (IFB) 516388 defect, and properly invoiced. No advance payments of any kind will be made by the City of Miami. Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and acceptance of the goods /services and pursuant to Section 218.74, Florida Statutes and other applicable law. 1.82. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The City reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on their Response. Deliveries are to be made during regular City business hours unless otherwise specified in the Special Conditions. 1.83. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the goods /equipment or used the goods, whichever comes first. 1.84.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses submitted to the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for "trade secrets." If the Response contains information that constitutes a "trade secret ", all material that qualifies for exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION," with your firm's name and the Solicitation number and title marked on the outside. Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person. By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the City for any award to a plaintiff for damages, costs or attorney's fees and for costs and attorney's fees incurred by the City by reason of any legal action challenging your claim. 1.85. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified Bidder(s)/Proposer(s) nor any of his/her employees shall perform any work or deliver any goods unless a change order or purchase order is issued and received by the Contractor. The qualified Bidder(s)/Proposer(s) shall not be paid for any work performed or goods delivered outside the scope of the contract or any work performed by an employee not otherwise previously authorized. 1.86. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No advertising, sales promotion or other publicity materials containing information obtained from this Solicitation are to be mentioned, or imply the name of the City, without prior express written permission of the City Manager or the City Commission. 1.87. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders /proposers must indicate any variances from the solicitation specifications and /or conditions, no matter how slight. If variations are not stated on their Response, it will be assumed that the product fully complies with the City's specifications. Page 40 of 52 Invitation for Bid (IFB) 516388 2. Special Conditions 2.1. PURPOSE The purpose of this Solicitation is to establish a contract, for City of Miami Municipal Vehicle Equipment - Citywide, as specified herein, from a source(s), fully compliant with the terms, conditions and stipulations of the solicitation. 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION /CLARIFICATION Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the Procurement Department, Attn: Eduardo Falcon; fax: (305) 400 -5390 or email: efalcon @miamigov.com, and a copy filed with the Office of the City Clerk, pursuant to Section 1.34. Cone of Silence. The solicitation title and number shall be referenced on all correspondence. All questions must be received no later than Tuesday, September 29, 2015 at 3:OOPM. All responses to questions will be sent to all prospective bidders /proposers in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 2.3. PRE - BID /PRE- PROPOSAL CONFERENCE None 2.4. TERM OF CONTRACT The Contract.shall commence upon the date of notice of award and shall be effective for two (2) years with the option to extend for three (3) additional one (1) year periods, subject to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. 2.5. CONDITIONS FOR RENEWAL Each renewal of this Contract is subject to the following: (1) continued satisfactory performance compliance with the specifications, terms and conditions established herein and (2) availability of funds. 2.6. NON - APPROPRIATION OF FUNDS In the event no fiends or insufficient fiords are appropriated and budgeted or are otherwise unavailable in any fiscal period for payments due under this contract, then the City, upon written notice to Successful Bidder or their assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense. No guarantee, warranty or representation is made that any particular project(s) will be awarded to any firm(s). Page 41 of 52 Invitation for Bid (IFB) 516388 ►F�i� � � Ci7ZiToT. \�1:�7 Award of this contract will be made to the responsive and responsible bidder(s) who bid(s) on Lines Sections for Catalogs, Installations and Discounted Labor Rate. Bidder(s) must offer the highest discount off the Manufacturers Price Catalogs, Section 3.1.1., and the lowest Hourly Labor Rates for standard and packaged installations identified, Section 3.1.2. Bidders must submit percent discount bids on all catalogs that you desire to supply and install. Bidders who bid on the Installations, Section 3.1.2., must bid on the Catalogs, Section 3.1.1. as well as submit the time requirements and the Discounted Hourly Labor Rate for all installations shown, or your bid will be deemed non - responsive. If a catalog is offered by more than one vendor, the City will calculate the total cost of the discounted parts and total amount of hours required multiplied by the vendors discounted labor rate to determine the lowest price for that purchase. Bidders may provide an all inclusive price for items categorized as ADD -ON SERVICES Line Items categorized as ADD -ON SERVICES, will be issued to the vendor(s) performing other contracted work on the unit(s), and not be issued as stand alone work. 2.8. BIDDERS MINIMUM QUALIFICATIONS Bids will be considered only from firms that are regularly engaged in the business of providing goods and/or services as described in this Bid; that have a record of performance for a minimum period of three (3) years; and that have sufficient financial support, equipment and organization to insure that they can satisfactorily provide the goods and/or services if awarded a Contract under the terms and conditions herein stated. Bidder shall not have: (1) any member, officer, or stockholder that is in arrears or in default of any debt or contract involving the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to perform faithfully on any previous contract with the City or (2) any record of pending lawsuits or criminal activities or have ever been declared bankrupt. 2.9. FACILITY LOCATION The facility where work is to be performed must be within Miami -Dade or Broward Counties. Bidder shall designate on the Header /Attributes Section, the address of service /equipment installation facility. 2.10. CATALOG DISCOUNTS Bids shall be submitted on the basis of a discount from selected manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. 2.11. FIXED AND FIRM PRICING All prices quoted annually for the originally submitted Catalogs are fixed and firm for each year of the contract period. Page 42 of 52 Invitation for Bid (IFB) 516388 All prices quoted for the Installation Hourly Labor Rate are fixed and firm throughout the whole term of the contract, 2.12. HOURLY LABOR AND INSTALLATION PRICES The discounted hourly labor and installation prices provided in Specifications, Sections 3.1.1., Catalogs and 3.1.2., Installations, shall include full compensation for all labor, equipment use, travel time and any other cost to the Bidder. This rate is established to be at straight time for all labor, except as otherwise noted. It is understood that any vortion of an hour will be charged at the nearest auarter hour veriod. ADD -ON SERVICES pricing are all - inclusive of all labor, parts and equipment. 2.13. DELIVERY / LIQUIDATED DAMAGES Bidder shall provide and/or install all items at the guaranteed delivery time specified by the City.If the Successful Bidder fails to deliver and install equipment within the specified delivery time, it is understood that $10.00 of the unit price per calendar day per item will be deducted, as liquidated damages, for each day beyond the specified delivery time (not to exceed the total amount of the contract), not as a penalty, but as a form of compensation for the loss of not having the ability to use the product. 2.14. FAILURE TO PERFORM Should it not be possible to reach the Successful Bidder(s) or authorized representative(s) and/or should remedial action not be taken within twenty-four (24) hours on any failure to perform according to Specifications (Section 3.0), the City reserves the right to declare Successful Bidder in default of the contract or make appropriate reductions in the contract payment or terminate the contract for cause. 2.15. AS OR EQUAL Manufacturer's name, brand name and /or style number when used in these specifications are for the sole purpose of establishing minimum requirements of levels of quality, standards of performance and design required. They are in no way intended to prohibit the bidding of other manufacturer's brands of equal material, quality, design and standards of performance, unless the wording NO SUBSTITUTION is used. Bids on bidder's equal will be considered provided the bidder specifies brand model, and the necessary descriptive literature. In the event the City elects to contract for an alternate purported to be an equal by the bidder, the acceptance of the item will be conditioned on the City's inspection and testing after receipt. If in the sole judgment of the City the item is determined not to be an equal, the material shall be returned at the Successful Bidder's expense. The City reserves the right to provide the Successful Bidder the opportunity to deliver a product of equal quality or terminate the contract in part or in whole and make award to the next lowest responsive, responsible bidder. 2.16. INSURANCE REQUIRF,MF,NTS INDEMNIFICATION Bidder shall pay on behalf of, indemnify and save City and its officials harmless, from and against any and all claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of Page 43 of 52 Invitation for Bid (IFB) 516388 the contract, including all acts or omissions to act on the part of bidder, including any person performing under this Contract for or on bidder's behalf, provided that any such claims, liabilities, losses and causes of such action are not attributable to the negligence or misconduct of the City and, from and against any orders, judgments or decrees which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any such claim, or the investigation thereof. The bidder shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2nd Avenue, 6th Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: (Y) Worker's Compensation A. Limits of Liability - Statutory - State of Florida (2) Commercial General Liability (Primary and Non - Contributory): A. Limits of Liability Bodily Injury and Property Damage Liability - Each Occurrence: $ 1.000,000 General Aggregate Limit: $2,000,000 Personal and Adv. Injury. Products and Completed Operations and Fire Damage: $ 1..000.000 . B. Endorsements Required: City of Miami included as an Additional insured. Employees included as insured. Contractual Liability. (3) BusinessAutomobile Liability A. Limits of Liability Bodily injury and property damage liability combined single limits. Any Auto, including hired, borrowed or owned, or non -owned autos used in connection with the work - $ 1.000.000 B. Endorsements Required: City of Miami included as an Additional Insured (4) Garage Keepers Legal Liability A: Limits of Liability $ 50,000 Coverage written on a Legal Liability Basis, Primary B. Deductibles Comprehensive Each Auto $1,000 /$2,500 Max Collision or Upset Each Auto $1,000 1$5,000 Max BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength, Page 44 of 52 Invitation for Bid (IFB) 516388 by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: CITY BID NUMBER AND /OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the bidder of his liability and obligation under this section or under any other section of this Agreement. - -If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. - -In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: (4) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Invitation To Bid. (5) The City may, at its sole discretion, terminate this contract for cause and seek re- procurement damages from the Bidder in conjunction with the General and Special Terms and Conditions of the Bid. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Bidder. 2.17. PATENTS AND ROYALTIES The bidder, without exception, shall indemnify and save harmless the City and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process,. or article manufactured by the bidder. The bidder has no liability when such claim is solely and exclusively due to the combination, operation or use of any article supplied hereunder with equipment or data not supplied by the contractor or if such claim is based solely and exclusively upon the alteration of the article. The City will provide prompt written notification of a claim of copyright or patent infringement. Further, if such a claim is made or is pending, the contractor may, at his/her expense, procure for the City the right to continue use of, replace or modify the article to render it non- infringing, (If none of the alternatives are available, the City will agree to return the article on request to the contractor and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.) If the bidder uses any design, device, or materials covered by letters, patents or copyrights, it is mutually agreed and understood without exception that the bid prices shall include all royalties or costs arising from the use of such designs, devices, or materials in any way involved in the work. 2.18. INSTALLATION, PICK -UP AND DELIVERY REQUIREMENTS All installations will be done at either the Successful Bidder's location (Miami -Dade County or Broward County), their sub - contractors location (Miami -Dade County or Broward County) or at the General Services Administration, Fleet Division location, the Fire Garage or authorized predetermined location within the City of Miami. Time: Bidders shall indicate the number of calendar days required to furnish and/or install the equipment after Page 45 of 52 Invitation for Bid (IFB) 516388 receipt of the units at their facility. Time of delivery may be extended for a specific period when the cause of such delay is beyond the control of the Successful Bidder and provided that written notice is given to the City immediately upon knowledge of impending delay. All completed units must be delivered to General Services Administration, Fleet Division location, the Fire Garage or authorized predetermined location within the City of Miami. Failure to comply with the delivery schedule time may result in liquidated damages being accessed as per section 2.13. 2.19. METHOD OF PAYMENT Payment shall be made upon receipt and acceptance of all properly invoiced, approved and completed billings. No down or partial down payments shall be made. 2.20. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY The Successful Bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this Bid solicitation. The packing slip shall be attached to the shipping carton(s) which contains the items and shall be made available to the City's authorized representative during delivery. The packing slip or delivery ticket shall include, at minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back- orders if applicable. 2.21. COMPLETED WORK The City shall be notified by the Successful Bidder upon completion of work. The City shall inspect and approve same before authorizing payment. Work not satisfactorily completed shall be redone by the Successfiil Bidder at no additional charge to the City. 2.22. ADDITIONS /DELETIONS OF SUPPLIERS /FACILITIES /ITEMS /SERVICES Although this Solicitation identifies specific suppliers /facilities /items/services to be serviced, it is hereby agreed and understood that any suppliers /facilities /items /services may be added/deleted to /from this contract at the sole option of the City. When a new distributor, product or other additions to the contract are required, the all existing and new Bidders under this contract shall be invited to submit price quotes for these new suppliers /facilities /items /services. If these quotes are comparable with market prices offered for similar suppliers /facilities /items /services, they shall be added to the contract, whichever is in the best interest of the City, and an addendum and a separate purchase order shall be issued by the City. 2.23. CONTRACT ADMINISTRATORS Upon award, Successful Bidder shall report and work directly with Carlos Pau and John Babos, Superintendant for Heavy and Light Fleets respectively, who shall be designated as the Contract Administrator for GSA and Jose Page 46 of 52 Invitation for Bid (IFB) 516388 Davila, Superintendent of Support Services, as the Contract Administrator for Fire/Rescue Garage. 2.24. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED As part of its Bid, the Bidder is required to identify any and all Subcontractors that will be used in the performance of the proposed contract, their capabilities, experience and the portion of the work to be done by the Subcontractor. Failure to identify any and all Subcontractors in the Bid may render the Bid non - responsive. The Successful Bidder(s) shall not, at any time during the tenure of the contract, subcontract any part of the operations or assign any portion or part of the contract, to Subcontractor(s) not originally mentioned in the Bid, except under and by virtue of permission granted by the City through the proper officials. Nothing contained in these specifications shall be construed as establishing any contractual relationship between any Subcontractor and the City. The Successful Bidder(s) shall submit a list of all Sub - Contractor reference information including contacts, address, phone, fax, email, copies of licenses required by the State of Florida and/or Miami -Dade County, in the Header /Attachments Section of this bid and be fully responsible to the City for the acts and omissions of the Sub - Contractor and their employees, the same as for acts and omissions of persons employed by Contractor. 2.25. WORKMANSHIP AND MATERIALS All parts installed and materials used in performance of this contract shall be new (of current design or manufacture). All materials and workmanship shall be of the highest quality. The City shall be the sole judge as to parts and workmanship. 2.26. TIE BIDS Whenever two or more Bids which are equal with respect to price, quality and service are received by the City for the procurement of commodities or contractual services, a Bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing Tie Bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be taken against employees for violations of such prohibition; (2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations; (3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1); (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction or plea of guilty or nolo contendere to any violation of Florida Statute Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such finding; Page 47 of 52 Invitation for Bid (IFB) 516388 (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted and (6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. 2.27. DAMAGES TO PUBLIC/PRIVATE PROPERTY The Successfiil Bidder shall carry out the work with such care and methods as not to result in damage to public or private property adjacent to the work. Should any public or private property be damaged or destroyed, the Successful Bidder shall assume the expense and repair or make restoration as is practical and acceptable to the City and/or owners of destroyed or damaged property promptly within a reasonable length of time (not to exceed one month from date damage occurred). 2.28. FACTORY DEFECTS All material specified hereafter shall be fully guaranteed by the Successful Bidder against factory defects. Any defects which may occur as the result of either faulty material or workmanship within the period of the manufacturer's standard warranty will be corrected by the Bidder at no expense to the City. 2.29. WARRANTY, FITNESS FOR PURPOSE The Successful Bidder warrants the materials and labor supplied and the work performed under this contract conform to warranty materials provided for two (2) years from date of completion. Any payment by the City on behalf of the goods or services received from the Successfiil Bidder does not constitute a waiver of these warranty provisions. The Successfid Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within seven (7) calendar days after the City notifies the Successful Bidder of such deficiency in writing. If the Successful Bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the Successfid Bidder, in writing, that the Successful Bidder may be debarred as a City Bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within ten (10) calendar days of receipt of the notice. If the Successful Bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Successfiil Bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the Successful Bidder for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. 2.30. QUALITY AND MANUFACTURE The apparent silences of these specifications as to any details or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only materials and workmanship of first quality are to be used. All interpretations of these specifications shall be made upon the basis of this statement. Specifications, brands and manufacturers' names, where given, are to establish product type and quality required, Any equal thereto will be considered, subject to the approval of the City of Miami. Bidders shall indicate on the Bid Sheets, the manufacturer, brand and model or style number they intend to supply to the City, for each item Bid. All materials shall be new, of current manufacture, and shall carry standard warranties. No substitutions Page 48 of 52 Invitation for Bid (IFB) 516388 shall be allowed after the Bid is awarded unless so authorized by the City. The City reserves the right to perform its own testing procedures or to send any and all samples to any certifiable laboratory for analysis. Any and all costs for testing shall be borne by Bidder. On the basis of this testing and analysis,. the City shall be sole judge of the acceptability of the sample in conjunction with the Bid specifications:and its decision shall be final. Any sample submitted shall create an express warranty that the whole of the goods and /or services to be provided by the Bidder during the contract period shall conform to the sample submitted. The Bidder shall be required to provide adequate restitution to the City, in the manner prescribed by the City, if this warranty is violated during the term of the contract. 2.31. PRODUCT SUBSTITUTES In the event a particular approved and awarded manufacturer's product becomes unavailable during the term of the Contract, the Successful Bidder awarded that item may arrange with the authorized City representative, to supply a substitute product at the bid price or lower, provided that a sample is approved beforehand and that the new product meets or exceeds all quality requirements. Successful Bidder shall replace items purchased by the City which are of unacceptable quality or which are determined by the using department unserviceable for any reasons. Items covered by express warranty shall be governed by terms and conditions therein. 2.32. REFERENCES Each Bid must be accompanied by a list of three (3) references as reflected in the Header /Attributes Section of this Solicitation, which shall include the name of the company, dates of contract, description of goods supplied, a contact person and the telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST. 2.33. SPECIFICATION EXCEPTIONS Specifications are based on the most current literature available. Bidder shall notify the City of Miami Purchasing Department, in writing, no less than ten (10) days prior to solicitation closing date of any change in the manufacturers' specifications which conflict with the specifications. For hard copy bid submittals, bidders must explain any deviation from the specifications in writing as a footnote on the applicable specification page and enclose a copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission. For electronic bid submittals, bidders must explain in the Header Section or by an Attachment and, if applicable, enclose a scanned copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission. Additionally, bidders must indicate any options requiring the addition of other options, as well as those which are included as a part of another option. Failure of bidders to comply with these provisions will result in bidders being held responsible for all costs required to bring the item(s) in compliance with contract specifications. 2.34. TERMINATION A. FOR DEFAULT If Successful Bidder defaults in its performance under this Contract and does not cure the default within 30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Miami. In such event the Successflil Bidder shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Page 49 of 52 Invitation for Bid (IFS) 516388 Successful Bidder was not in default or (2) the Successful Bidder's failure to perform is without Successful Bidder or its subcontractor's control, fault or negligence, the termination will be deemed to be a termination for convenience of the City of Miami. B. FOR CONVENIENCE The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interest of the City of Miami. If this Contract is for supplies, products, equipment, or software, and so terminated for convenience by the City of Miami the Successful Bidder will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Miami shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. 2.35. BALANCE OF LINE While the City has listed all needed items on the Bid Solicitation, which are utilized citywide in conjunction with its operations, there may be ancillary items that must be purchased by the City during the term of this contract. For this reason, Bidders are requested to quote the percentage discount that will be offered to the City for items which do not appear on this Bid Solicitation. As reflected by the Bidder on the Price Line, this discount shall be offered for all items listed in nationally, established annual retail supply catalogs. The most recently published catalog shall serve as the basis for establishing the retail price to be discounted, Successful Bidder(s) shall submit, their product catalog, published price list, or other veriflable pricing source(s) for the products they offer as the Balance of Line. 2.36. ADDITIONAL TERMS AND CONDITIONS No additional terms and conditions included as part of your solicitation response shall be evaluated or considered, and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General Conditions and Special Conditions in this solicitation are the only conditions applicable to this solicitation and that the bidder's /proposer's authorized signature affixed to the bidder's /proposer's acknowledgment form attests to this. If a Professional Services Agreement (PSA) or other Agreement is provided by the City and is expressly included as part of this solicitation, no additional terms or conditions which materially or substantially vary, modify or alter the terms or conditions of the PSA or Agreement, in the sole opinion and reasonable discretion of the City will be considered. Any and all such additional terms and conditions shall have no force or effect and are inapplicable to this PSA or Agreement. Page 50 of 52 Invitation for Bid (IFB) 516388 3. Specifications 3.1. SPECIFICATIONS /SCOPE OF WORK 3.1.1. CATALOGS It is the intent of the following Specifications are to establish a contract with responsive and responsible bidder(s) for the purchase and/or installation or any combination of municipal vehicle equipment as listed below. Vehicle Equipment Discount Off Catalog (Bidders are not required to bid on all equipment catalogues, but MUST submit current catalog with list prices for those discount percentages being offered. Failure to submit catalog with price list may deem your bid non - responsive). The Successful Bidder(s) shall indicate the discount percentage from the most current published price catalogs for the below listed manufacturers of municipal vehicle equipment. The City of Miami intends to purchase items from these catalogs on an as- needed, when - needed basis as deemed in the best interest of the City of Miami. Bidders must submit a current catalog with list prices with bid. The City will apply discount provided in your bid to all items listed in the catalog. Bidders are allowed to update their catalog once per year to become effective on the anniversary date of when the bid contract became effective. Failure to update the catalog by contract anniversary effective date will forfeit your right to update prices until the next anniversary date. Bidders must bid, on the Price Lines Section, a percentage discount on catalogs which they are authorized resellers (See Price Lines). 3.1.2. INSTALLATIONS Labor Time Rate:(Bidder shall indicate a "fixed" shop labor time allocation to install all police vehicle equipment components purchased under discounted percentages in above catalogs. (112 hour = .5, 1/4 hour= .25) Prisoner Cage Prisoner Seat Prisoner Seat & Cage Rear Window Bars with OEM door panels Rear Window Bars with ABS door panels Four (4) Comer Universal LED Hideaway Light System with Controller Four (4) Corner Universal LED Hideaway Lights System without Controller 3.1.3. WINDOW TINTING Window tinting (if required) on the vehicle will be done at the time of the installation of the equipment and will not be done as a stand alone service. All window tint film used shall be legal in the State of Florida, and shall carry a standard warranty of seven (7) years against manufacturers defects. Coverage on vehicles is as follow Window Tinting for Sedans shall include five (5) windows, plus one (1) Sunstrip. Window Tinting for Sports Utility Vehicle shall include seven (7) windows, plus one (1) Sunstrip. Window Tinting for Pickup Standard Cab shall include three (3) windows, plus one (1) Sunstrip, Page 51 of 52 Invitation for Bid (IFB) 516388 Window Tinting for Pickup Extended Cab shall include five (5) windows, plus one (1) Sunstrip. Window Tinting for Pickup Crew Cab shall include five (5) windows, plus one (1) Sunstrip. Page 52 of 52 City of Miami City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Master Report Resolution R -16 -0009 File ID #: 15 -01594 Enactment Date: 1/14'16 Version: 1 Controlling Office of the City Status: Passed Body: Clerk Title: A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED OCTOBER 14, 2015, PURSUANT TO INVITATION FOR BID NO. 516388, FROM DANA SAFETY SUPPLY, INC. AND LESC, INC. DB /A LAW ENFORCEMENT SUPPLY COMPANY, INC., THE RESPONSIVE AND RESPONSIBLE BIDDERS, FOR THE PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT, ON A CITYWIDE, AS NEEDED CONTRACTUAL BASIS, FOR A PERIOD OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING ADDITIONAL SUPPLIERS TO BE ADDED TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE CITY OF MIAMI. Reference: Introduced: 12/7/15 Name: Accept Bid -Municipal Vehicle Equipment Requester: Department of General Cost: Final Action: 1/14/16 Services Administration Notes: Sections: Indexes: Attachments: 15 -01594 Summary Fom.pdf, 15 -01594 Memo - Manager's Approval.pdf, 15 -01594 Bid Tabulation.pdf, 15 -01594 Bid Response - Dana Safety Supply Inc.pdf, 15 -01594 Bid Response - Law Enforcement Supply.pdf, 15 -01594 Corporate Detail.pdf, 15 -01594 Invitation For Bid.pdf, 15 -01594 Legislation.pdf Action History Ver. Acting Body Date Action Sent To Due Date Returned Result 1 Office of the City 12/28/15 Reviewed and Attorney Approved 1 City Commission 1/14/16 ADOPTED i City of Miami Page I Printed on 1/28/2016 A motion was made by Francis Suarez, seconded by Frank Carollo, that this matter be ADOPTED. The motion carried by the following vote: Aye: 5 - Wifredo (Willy) Gort, Ken Russell, Frank Carollo, Francis Suarez and Keon Hardemon Office of the Mayor 1/15/16 Signed by the Mayor Office of the City Clerk Office of the City Clerk 1/15/16 Signed and Attested by City Clerk City of Miami Page 2 Printed on 1/28/2016 of CONTRACT A W A R D IFB NO: 516388(21) DESCRIPTION: PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT CITYWIDE TERM OF CONTRACT: TWO (2) YEARS, WITH OTR FOR THREE (3) ADDITIONAL ONE -YEAR PERIODS CONTRACT PERIOD: JANUARY 25, 2016 THROUGH JANUARY 24, 2018 COMMODITY CODE: 05557 -00 SECTION #1 — VENDOR AWARD ' Dana Supply, Inc. 1620 NW 82 Ave. Doral, FL 33126 Contact: Mark Sevigny Phone: (800) 854 -5536 Email: msevigny.@Idss.com Signal Technology Enterprises 420 West 27th Street Hialeah, FL 33010 Contact: Albert Espinosa Phone: (305) 986 -1373 Email: fireal _me.com LESC, Inc. d /b /a Law Enforcement Suppler ^° ;' u• `?: 6601 Lyons Rd., Suite H -3 Coconut Creek, FL 33073 Contact: Jose Ferrando A . V Phone: 954 428 -3776 x52Q3 Fax: (954) 834 -2490 j r � u sti Email: 'ferrando la suDDN, acv w� rr� — rrrr�n ✓XCnvnvnvsvw ur rvr�me� rwn �� u� v� ®�� .v....:r �•. d P , CC AWARD DATE: t JANUARY .14, - '` " fiV)ENQ D AMOUNT N/A RESOLUTION NO: 1& ? i �UiANCE.REQtlIFEIIENTS YES TOTAL CONTRACT AMOUNT:.'SEE BELOW" PERFORMANCE BON ' k D: N/A `` APPLJICABLt ORDINANCES I�i)A Allocating funds from the Various sources. of funds froM the user departments . agendies subject to.the availability of funds and budgetary approval atllte tithe o; need: Notes: Effective February 23, 20'I6,. Department approved the nght to u'sa_Section 2.22 Additions /Deletions of SuppllerslFat lhtiesiltems /Services Is as follow x Supplier: Signal Technologynterprises� 4 ttr y -3 3 r:CX -r s ..... Percent discount off manufacture r ligt,.peice,catalog l Si�hd, ww y federalsignal.com 45% Percent discount off manufacturers ii f 0nee catalog for Setinh`ManufaetUnng„ M w.Setina.com 10% Percent discount off manufacturers list pricejc,'at log fdr camber Jphns(5"n UVWw.gamberjohnson.com 10% Percent discount off manufactures list price cata og 1pr Teoy lr"& `_.tes, Wwwaroyproducts.com 1% Percent discount off manufacturers list price catalog fdU d6na 3P, wvvw.languna3pcom 1 % Percent discount off manufactures list price catalog for Public Safety USA, www.publicsafetyusa.net 50% CITY OF MIAMI, GSA Contract Administrator: John Babos Phone: (305) 329 -4874 ISECTION #4 - PROCURING AGENCY I CITY OF MIAMI, DEPARTMENT OF PROCUREMENT Buyer: Eduardo Falcon Phone: (305) 416 -1901 Prepared By: Aimee Gandarilla, 3/1/16 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ISUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT: WWW. MIAMIGOV.COM /PROCUREMENT �rL� AWARD OF IF8 516388 PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT Dana Safety LESC Inc. 1372 NW 78 Avenue 6601 Lyons Road, Sude H3 Mmmi, FL 33126 Coconut Creek, FL 33073 Signal Technology Enterprises 420 West 27 Street Hialeah, FL 33010 AnnFD ON n212312M 6 Item # Description Unit of Measure Percent Catalog Discount Percent Catalog Discount Percent Catalog Discount #1 Percent Discount Off Manufacturers List Price Catalog for Mavron Inc, www.mavron.com Each No Bid No Bid No Bid #X2 Percent Discount Off Manufacturers List Price Catalog for Van -Cell, Inmate & Prisoner Transportation System, www.vari- cell.com Each No Bid No Bid #3 Percent Discount Off Manufacturers List Price Catalog for Federal Signal, wtiwv.federalsignal.com Each No Bid 15% 45% Percent Discount Off Manufacturers List Price Catalog for Signal Technology Enterprises, www.signaftechnology.net Each No Bid No Bid #5 Percent Discount Off Manufacturers list Price Catalog for HG2 Emergency Lighting, www.hg2lighting.com Each 5 %* 5 %* #6 Percent Discount Off Manufacturers List Price Catalog for WANCO, www.wanco.com Each 10% No Bid 97 Percent Discount Off Manufacturers List Price Catalog for MPH Radar, www.mphindustries.com Each No Bid No Bid 98 Percent Discount Off Manufacturers List Price Catalog for TUFLOC, www.tufloc.com Each 28 %* 15 %* 99 Percent Discount Off Manufacturers List Price Catalog for PUGS Custom Cabinets, www. pugscabinets.com Each No Bid No Bid #10 Percent Discount Off Manufacturers List Price Catalog for Unity Manufacturing, www.unityusa.com Each 20 %* 25 %* #11 Percent Discount Off Manufacturers List Price Catalog for Star Headlight & Lantern Co., www.star1889.com Each 30 %* 40 %* #12 Percent Discount Off Manufacturers List Price Catalog for Able -2 Products, www.able2products.com Each 30 %* 221 * #13 Percent Discount Off Manufacturers List Price Catalog for Brooking Industries Ltd_, www.brookingindustries.com Each 35 %* 18 %* #14 Percent Discount Off Manufacturers List Price Catalog for Go-Rhino, www.gorhino.com Each 15 %* 20 %* #15 Percent Discount Off Manufacturers List Price Catalog for LUND Products, wvvw.lundintemational.com Each 15 %* 5 %* #16 Percent Discount Off Manufacturers List Price Catalog for Streamlight, www.streamlightcom Each 42 %* 35 %* 917 Percent Discount Off Manufacturers List Price Catalog for PRO-Copper, www.procopper.com Each No Bid No Bid 918 Percent Discount Off Manufacturers List Price Catalog for L3 Mobile Vision, www.mobile- , Asion.corn Each 5 %* 2 %* #19 Percent Discount Off Manufacturers List Price Catalog for Patrol Witness, www.patrolwitness.corn Each No Bid No Bid #20 Percent Discount Off Manufacturers List Price Catalog for Plate Scan, www.platescan.ccm Each No Bid No Bid #21 Percent Discount Off Manufacturers List Price Catalog for Pro-gard Products LLC, www.progard.com Each 31 %* 26 %* #22 Percent Discount Off Manufacturers List Price Catalog for Selina Manufacturing, www.setina.com Each 30 %* 26 %* 10°% Eduardo J. Falcon 10/16/2015 AWARD OF IFB 516388 Description PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT Percent Catalog Discount Dana Safety LESC Inc. Signal Technology Enterprises 1372 NW 78 Avenue 6601 Lyons Road, Suite H3 420 West 27 Street I'Aami, FL 33126 Coconut Creek, FL 33073 Hialeah, FL 33010 22 %* ADDED ON 0 2/2 312 01 6 Item # Description Unit of Measure Percent Catalog Discount Percent Catalog Discount Percent Catalog Discount #23 Percent Discount Off Manufacturers List Price Catalog for RAM Mounts, www.rarn- mount.corn Each 35 %* 22 %* #24 Percent Discount Off Manufacturers List Price Catalog for Jotto Desk Vehicle Mounting Solutions, which includes: Patriot Products and Kodiak Mobile, www.everythingbuUights.com Each No Bid 30% #25 Percent Discount Off Manufacturers List Price Catalog for Big Sky Racks, www.bigskyracks.com Each 18 %* 17 %* #26 Percent Discount Off Manufacturers List Price Catalog for BLI International, www.prioritystart-corn Each 18 % 30 %* #27 Percent Discount Off Manufacturers List Price Catalog for Tremco, www.tremcopoliceproducts.com Each 15 %* 10 %* #28 Percent Discount Off Manufacturers List Price Catalog for Gamber - Johnson, www.gamberjohnson.com Each 46 %* 28 %* 10% #29 Percent Discount Off Manufacturers List Price Catalog for Kustom Signals Inc, www.kustomsignals.com Each No Bid 1 % #30 Percent Discount Off Manufacturers List Price Catalog for Sound -off Signal, www.soundoffsignal.com Each 45 %* 54.5 %* #31 Percent Discount Off Manufacturers List Price Catalog for Truck Vault Secure Storage Solutions, www.truckvault.com Each 5 %* 5 %* #32 Percent Discount Off Manufacturers List Price Catalog for American Aluminum Accessories, www.ezdderorfline.com Each 5 %* 1%* #33 Percent Discount Off Manufacturers List Price Catalog for NOVA Electronics, www.strobe.com Each 20 %' 40 %* #34 Percent Discount Off Manufacturers List Price Catalog for Watch Guard Digital in Car Video, www.watchg uardvideo.com Each No Bid 1% #35 Percent Discount Off Manufacturers List Price Catalog for All Traffic Solutions, www.alftrafricsolutions.com Each No Bid No Bid #36 Percent Discount Off Manufacturers List Price Catalog for Whelen, www.whelen.com Each 4,5%* 44 %* #37 Percent Discount Off Manufacturers List Price Catalog for Code 3 Public Safety Equipment, www.code3pse.com Each No Bid 30% #38 Percent Discount Off Manufacturers List Price Catalog for Troy Industries, www_troyproducts_com Each 25 %* 19 %* 1 % #39 Percent Discount Off Manufacturers List Price Catalog for Adamson Industries, www.adamsonindustries.com Each No Bid No Bid #40 Percent Discount Off Manufacturers List Price Catalog for Ray Allen Manufacturing Company, www.rayallen.com Each 5 % 1%* #41 Percent Discount Off Manufacturers List Price Catalog for Havis - Shields Manufacturing Company, www.havis.com Each 35 %* 29 %* #42 Percent Discount Off Manufacturers List Price Catalog for Radiotronics Inc., www.radiotronics.com Each 3 %* 2 %* #43 Percent Discount Off Manufacturers List Price Catalog for Driver-am, Each No Bid No Bid #44 Percent Discount Off Manufacturers List Pnce Catalog for Laguna 3P, www.laguna3p.com Each 18 %* 10 %* 1 % Prepared by: Eduardo J. Falcon 10/16/2015 AWARD OF IFB 516388 Description PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT Percent Catalog Discount Dana Safety LESC Inc. Signal Technology Enterprises 1372 NW 78 Avenue 6601 Lyons Road, Suite H3 • 420 West 27 Street Miami, FL 33126 Coconut Creek, FL 33073 Hialeah, FL 33010 3 ADDED ON 02123/2016 Item # Description Unit of Measure Percent Catalog Discount Percent Catalog Discount Percent Catalog Discount #45 Labor Time to install Prisoner Cage Hour 2 3 1.5 #46 Labor Time to install Prisoner Seat Hour 1 3 1 #47 Labor Time to install Prisoner Seat & Cage Hour 3 5 2.5 #48 Labor Time to install Rear Window Bars with OEM or ABS door panels Hour 0.5 3 1.5 #49 Labor Time to install Rear Window Bars and ABS door panels Hour 0.75 3 1.5 #50 Labor Time to install Four (4) Comer Universal LED Hideaway Light System with Controller Hour 2 4 3 #51 Labor Time to install Four (4) Corner Universal LED Hideaway Light System without Controller Hour 2.5 4 3 #52 Labor Rate: Discounted Hourly Labor Rate to Install Items From Catalogs and Packages as Listed. Hour $60.00 $60.00 $65.00 #53 Balance of Line: % Discount off Catalogs Not Listed. Each 5 %" 1 %. #54 ADD -ON SERVICES Window Tinting with Labor Included for Sedans ( Compact to Full Size) Each $100.00" $125.00" $80.00 #55 ADD-ON SERVICES Window Tinting with Labor Included for Sports Utility Vehicles Each $120.00" $150.00" $100.00 #56 ADD-ON SERVICES Window Tinting with Labor Included for Pickups Standard Cab Each $80.00" $100.00" $100.00 #57 ADD -ON SERVICES Window Tinting with Labor Included for Pickups Extended Cab Each $100.00" $125.00" $100.00 #58 ADD -ON SERVICES Window Tinting with Labor Included for Pickups Crew Cab Each $100.00" $150.00" $100.00 ADDED ON 0 212 3/2 01 6 #59 Percent Discount Off Manufacturers List Price Catalog for Public Safety USA, www.pubGcsafetyusa.net Each 50% 'If a catalog is offered by more than one vendor, the City will calculate the total cost of the discounted parts and total amount of hours required multiplied by the vendors discounted labor rate to determine the lowest price for that purchase. "Line Items categorized as ADD -0N SERVICES, will be issued to the vendor(s) performing other contracted work on the unit(s), and not be issued as stand alone work. vendor submitted discount for DSS, Reading and Off Tufty — vendor submitted discount for Safariland and View Prepared by: Eduardo J. Falcon 10/16/2015 (111 of *HTaMT CONTRACT A W A R D Procurement Deyartmen.t AMENDMENT NO.2 IFB NO: 516388(21) DESCRIPTION: PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT CITYWIDE TERM OF CONTRACT: TWO (2) YEARS, WITH OTR FOR THREE (3) ADDITIONAL ONE -YEAR PERIODS CONTRACT PERIOD: JANUARY 25, 2016 THROUGH JANUARY 24, 2018 COMMODITY CODE: 05557 -00 SECTION #1 —VENDOR AWARD Dana Supply, Inc. 1620 NW 82nd Ave. Doral, FL 33126 Contact: Mark Sevigny Phone: (800) 854 -5536 Email: msevigny(a)ldss.com Signal Technology Enterprises 420 West 27th Street Hialeah, FL 33010 Contact: Albert Espinosa Phone: (305) 986 -1373 Email: fireal(abme.com LESC, Inc. d /b /a Law Enforcement Supply 6601 Lyons Rd., Suite H -3 Coconut Creek, FL 33073 Contact: Jose Ferrando Phone: (954) 428 -3776 x5203 Fax: (954) 834 -2490 Email: iferrando(a�lawsupply.com SECTION #2 — AWARD /BACKGROUND INFORMATION /APPLICABLE ORDINANCES /NOTES CC AWARD DATE: JANUARY 14, 2016 AMENDED AMOUNT: N/A RESOLUTION NO: 16 -0009 INSURANCE REQUIREMENTS: YES TOTAL CONTRACT AMOUNT: N/A PERFORMANCE BOND: N/A APPLICABLE ORDINANCES: N/A Notes: Per Section 2.22 Additions /Deletions of Suppliers /Facilities /Items /Services the following has been added to Dana Safety Supply catalog: Authorized distributor: Jotto Desk /Patriot /Kodiak Minimum discount 25% SECTION #3 - REQUESTING DEPARTMENT CITY OF MIAMI, GSA Contract Administrator: John Babos Phone: (305) 329 -4874 SECTION #4 - PROCURING AGENCY CITY OF MIAMI, DEPARTMENT OF PROCUREMENT Buyer: Eduardo Falcon Phone: (305) 416 -1901 Fax: (305) 400 -5390 Prepared By: Aimee Gandarilla, 5/18/17 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ISUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT: WWW. MIAMIGOV.COM /PROCUREMENT Strobes- R- Us, Inc. 2681 Hammondville Road Pompano Beach, FL 33064 Contact: Tom Hanina Phone: (954) 946 -9955 Fax: (954) 946 -9677 Email: sales (a )srus.com SECTION #2 — AWARDIBACKGROUND INFORMATION /APPLICABLE ORDINANCESINOTES CC AWARD DATE: JANUARY 14, 2016 AMENDED AMOUNT: N/A RESOLUTION NO: 16 -0009 INSURANCE REQUIREMENTS: YES TOTAL CONTRACT AMOUNT: N/A PERFORMANCE BOND: N/A APPLICABLE ORDINANCES. N/A Notes: FIRST RENEWAL: JANUARY 25, 2018 THROUGH JANUARY 24, 2019 SECTION #3. REQUESTING DEPARTMENT CITY OF MIAMI, DEPARTMENT OF GSA Contract Administrator: John Babos Phone: (305) 329-4874 SECTION #4 - PROCURING AGENCY CITY OF MIAMI, DEPARTMENT OF PROCUREMENT Buyer: Eduardo Falcon Phone: (305) 416 -1901 Fax: (305) 400 -5390 Prepared By: Aimee Gandarilla, 1/9/17 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ]SUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT: WWW. MIAMIGOV.COMIPR000REMENT T" i tu f C O N T R A C T A W A R D n , ocuremenf Department FIRST RENEWAL IFB NO: 516388(21) DESCRIPTION: PURCHASE AND /OR INSTALLATION OF MUNICIPAL VEHICLE EQUIPMENT CITYWIDE TERM OF CONTRACT: TWO (2) YEARS, WITH OTR FOR THREE (3) ADDITIONAL ONE -YEAR PERIODS CONTRACT PERIOD: JANUARY 25, 2016 THROUGH JANUARY 24, 2018 FIRST RENEWAL: JANUARY 25, 2018 THROUGH JANUARY 24, 2019 COMMODITY CODE: 05557 -00 SECTION #1 — VENDOR AWARD Dana Supply, Inc. Federal Signal Corporation 1620 NW 87 Ave. 2645 Federal Signal Drive Doral, FL 33126 University Park, IL 6048 Contact: Mark Sevigny Contact: Rodney Jones Phone: (800) 854 -5536 Phone: (540) 353 -5677 Email: msevigny(c7ldss.com Email: riones @fedsig.com Strobes- R- Us, Inc. 2681 Hammondville Road Pompano Beach, FL 33064 Contact: Tom Hanina Phone: (954) 946 -9955 Fax: (954) 946 -9677 Email: sales (a )srus.com SECTION #2 — AWARDIBACKGROUND INFORMATION /APPLICABLE ORDINANCESINOTES CC AWARD DATE: JANUARY 14, 2016 AMENDED AMOUNT: N/A RESOLUTION NO: 16 -0009 INSURANCE REQUIREMENTS: YES TOTAL CONTRACT AMOUNT: N/A PERFORMANCE BOND: N/A APPLICABLE ORDINANCES. N/A Notes: FIRST RENEWAL: JANUARY 25, 2018 THROUGH JANUARY 24, 2019 SECTION #3. REQUESTING DEPARTMENT CITY OF MIAMI, DEPARTMENT OF GSA Contract Administrator: John Babos Phone: (305) 329-4874 SECTION #4 - PROCURING AGENCY CITY OF MIAMI, DEPARTMENT OF PROCUREMENT Buyer: Eduardo Falcon Phone: (305) 416 -1901 Fax: (305) 400 -5390 Prepared By: Aimee Gandarilla, 1/9/17 A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ]SUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT: WWW. MIAMIGOV.COMIPR000REMENT