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Minutes 02-06-18MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY, FEBRUARY 6, 2018, AT 6:30 P.M. IN COMMISSION CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Justin Katz, Vice Mayor Mack McCray, Commissioner Christina Romelus, Commissioner Joe Casello, Commissioner 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Commissioner McCray gave the invocation. Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk Pledge of Allegiance to the Flag led by Commissioner Casello Roll Call City Clerk Pyle called the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Mayor Grant added item 3 C, under announcement for the new Waste Management Manager, Davidson Monestime. Commissioner McCray added item D, for the Robert E. Wells Day on February 10, 2018. Motion Commissioner Casello moved to approve the agenda as amended. Commissioner McCray seconded the motion. Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the Citv Commission Meeting Minutes City Commission Boynton Beach, Florida Vice Mayor Katz indicated nothing to disclose. February 6, 2018 Commissioner McCray met with Douglas MacDonald and Eugene Gerlica, also met with the new Waste Manager, Davidson Monestime. He would like to personally thank the Commission for their support of the Coalition of Clergy meeting. He recognizes the City of Boynton Beach has problems; the Commission should be concerned with what was happening in our City. He stated when the newspaper report about Boynton Beach they do not specify which district. Thanked the Police for stepping up in District 2. The citizens are appreciative. He also attended Freedom Shores Elementary School Literacy week. Commissioner Romulus attended Habitat for Humanity home dedication for the Antwan Family. Attended the AAUW luncheon and read at Freedom Shores Elementary School. Attended the National Haitian American Elected Officials Network annual conference held in North Miami Beach. She was inducted into the membership to serve as treasurer. She attended the Women's Circle 14th annual Circle of Hope Gala. This organization empowers and educates women to prepare them for the job market. Attended the community meeting led by the Coalition of Clergy. She was looking forward to continued dialog with the citizens and the Police Department. Also attended the Racial Equality training; led by the Palm Beach County School District. She was in attendance at the 500 Ocean grand opening. This past Sunday she attended the Chaplain Memorial dedication ceremony. Lastly she attended the Haitian Citizens academy led by the Palm Beach School district. Commissioner Casello met with Neil Schiller representing SkyBridge Capital, a bike share company. Had the opportunity to attend Freedom Shore Elementary literacy week. Lastly he attended the ribbon cutting ceremony at 500 Ocean and thanked Mr. Tom Hayden. Mayor Grant indicated on January 17th he spoke at the Leisureville New York Club. Met with the Leisureville representative's park management. On January 18 attended the opening of Casa Del Mar, also spoke with the representatives of SGR, the search company for the Police Chief. January 19th attended Habitat for Humanity CEO builds home dedication. January 23rd met with the Boca Chamber of Commerce, attended the County Commissioners meeting and spoke on behalf of the CRA to help fund the City of Boynton Beach Town Square project. On January 24th attended Freedom Shores Elementary school and read to the children; that afternoon attended the League of Cities meeting. January 25th went to the Community Investment Alliance with the CRA. On January 26th spoke with Spot in the Sky about SkyBridge Capital; they were speaking of electric bikes to make travel easier. Attended Habitat for Humanity Women build home dedication. January 27th worked with American for Immigrant Justice; this was a non-profit organization which gives legal advice to immigrants. He was interest in allowing this organization to have the ability use the City of Boynton Beach facilities. Attended the Deshi Winter Festival at Boynton Beach High School and the Boynton Beach Art District Art Walk. January 28-31 attended the Winter Trustee Schoo L Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 presented by the Florida Pension Trustee Association. Noted he wanted to reduce the pension cost without reducing employee benefits. February 1 st acted as a judge for the Cross Point Elementary School spelling bee competition. February 2nd attended the Safe Street Summit in West Palm Beach. He stated there was a program called Vision Zero, having no transit deaths. Spoke with Jeffery Livergood, Director of Public Works and Engineering regarding creating an ordinance or a resolution to eliminate deaths on the roads in the City of Boynton Beach. He attended the ribbon cutting for 500 Ocean, and was pleased to have the Sculptor Albert Paley in attendance. Ended the evening watching the movie Glory Road at "Movies in The Park". February 3rd attended the League of Women Voters Issues and Ideas, was able to speak with some school board members regarding how the City can partner with Palm Beach County School Board. February 4th attended the Four Chaplain event. Stated his grandfather was a flight engineer on the B-24 with the OSS flying behind enemy lines delivering supplies to the resistance. He attended the Haitian Citizen Academy. Lastly attended the opening at Rolling Green Elementary for the Ben Carson reading room. Commissioner Romelus wanted to remind everyone February was Black History Month. There are many different activities around the State and the County to celebrate Black History month. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announcement by Recreation & Parks Director Wally Majors about the 6th Annual Barrier Free 5K Run, Walk & Roll that will be held on Saturday, February 10 beginning at 7:30am and 2nd Annual Magic Wheels & Specials Deals event that will be held on Friday, February 9, beginning at 6pm. Both events will be held at Barrier Free Park. The Magic Wheels & Special Deals event will include the "ribbon cutting" ceremony for the new multi -station, accessible playground that is being installed at the Park Wally Mayors Recreation and Parks Director noted the City of Boynton Beach was able to create a visual park. Each year the City chooses a child to be the honorary starter for the Magic Wheels & Special Deals event. This year's honorary starter was Joshua Hazard. Joshua is a remarkable child; he was known as the mayor of his school. He loves to go around in his wheel chair and bring about cheer. He Invited all to attend the 6th Annual Barrier Free 5K Run, Walk & Roll which will be held on Saturday, February 10 beginning at 7:30 a.m. and the 2nd Annual Magic Wheels & Specials Deals event that will be held on Friday, February 9, beginning at 6pm. Both events will be held at Barrier Free Park. The Magic Wheels & Special Deals event will include the "ribbon cutting" ceremony for the new multi -station, accessible playground that was installed at the Park. Mr. Mayors stated a playground was more than a place to play. (Showed a 2 minute video.) Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 B. Proclaim February 11th -17th, 2018 as 2-1-1 Awareness Week. Sharon L'Herrou, 211's President/CEO will be present to accept the proclamation. Mayor Grant read the proclamation. Sharon L'Herrou President/CEO of 2-1-1 accepted the proclamation and thanked the Commission. Noted 2017 was a difficult year for many people in Palm Beach County. The 211 center responded to more than a 100,000 request for help. The 2-1-1 also answers the national suicide hotline. She asked everyone to check out the website and 2-1-1 was here to help everyone in need. C. Introduction of New Solid Waste Manager Davidson Monestime Jeff Livergood, Director of Public Works and Engineering, introduced David Monestime, the new Solid Waste Manager. Mr. Monestime has more than 11 years increasing experience in solid waste management. He has a Master Degree in Business Management, and comes from the private sector. David Monestime, Solid Waste Manager, stated he was extremely excited to be a part of the City of Boynton Beach. He noted he was here to be a team player and make the team better. Commissioner McCray noted he was impressed with Mr. Monestime. Indicated Mr. Monestime was very humble and enthusiastic. Hopefully he will pass his enthusiasm onto other employees. Mayor Grant said the City has a recycling program, but wanted to know if that program could be expanded. Mr. Monestime stated the City would be looking into sustainability programs and recycling was a key element. Commissioner Romelus wanted to give Mr. Livergood kudo in keeping the residents of Boynton Beach safe. D. Robert E. Wells Love Fest Reverend Bernard Wright, President of Bernard Wright Ministries, Robert E. Wells Foundation, and Real Talk Radio, 713 NW 2nd Street, noted the Robert E. Wells Love Fest was fast approaching. He was hoping it would be the catalyst to bring about a change within the community. Everyone was aware there are many problems in the City of Boynton Beach. He trusted there would be a great turnout. This was a very critical time in the community. What happens in District 2 was a reflection on Boynton as a whole. He was greatly concerned with the violence taking place in Boynton Beach. Like a tree without roots it bears no fruit. We can have restoration within the City of Boynton Beach. He said God was a God of light. 2 Meeting Minutes City Commission Boynton Beach, Florida 4. PUBLIC AUDIENCE February 6, 2018 INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Susan Oyer, 140 SE 27 Way, indicated she always tries to be positive. She sees guns, shootings. This was a fabulous City, and she was very distressed to see what was going on. She should not be spending two hours cleaning graffiti and gang symbols from her family buildings. What is happening in Boynton Beach? Commissioner McCray suggested Ms. Oyer get with Acting Chief Harris. There are a lot of positive things happening. Commissioner McCray asked for patience. Mayor Grant noted he was at the Courthouse and speaking with the State Attorney regarding Boynton Beach. Ms. Oyer said maybe bringing in some extra law enforcement would help. Piotr Blass, 113 Tara Lakes West, noted the current Mayor and Commission are phenomenal. Stated he was running for Mayor in one year. The immediate issue of gun violence needs to be addressed. He would have Boynton like an airport. Only the police would have guns. He indicated in Israel they take the guns away from the people who are crazy. We are all grieving about the Brightline train deaths. All gates must be totally secured. They should also stop the train in Boynton as well. He wanted to remind everyone, he was a visionary. He stated the City of Boynton Beach could get energy from the Gulf Stream. He has a vision to build the tallest building in the world where Boynton Beach Mall was located. Dr. Stephanie Hayden-Adeyemo, said we are one Boynton; it was not divided into different areas. She attended the 500 Ocean grand opening. She indicated the prices were too high for the rental units. She continued to say she loves Habitat for Humanity. Asked how many people in the MLK corridor have had dibs on those properties. Lastly there was something about the CRA not doing their portion. Inquired if the City was concerned about MLK, they would have put it as the point of respect. Most people cannot afford 500 Ocean. Mayor Grant indicated he was on MLK speaking with the people and what they wanted. He did not think 500 Ocean was cheap or expensive. He was looking forward to Boynton Beach moving forward. He explained nothing has been built on Ocean in the past 10 years. Commissioner Casello noted on Searcrest the City was putting in over a hundred apartments. 5 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Mayor Grant stated there was not a contract as of yet. Mathi Magilan Paguth Arivalan, 5102 Mahogany Drive, presented an article to the Commission. The article gave the demographic of people being hit by cars while walking. He indicated Americans are more likely to die as a pedestrian than from a natural disaster. He noted he comes from a country which is very poor. His country has invested money in old bridges and roads because there were large numbers of fatalities. The City of Boynton Beach has invested 1.2M on Martin Luther King Boulevard. The Commission has voted for the license plate readers. Inquired if the City of Boynton Beach was sharing the data with other governmental agencies. Brother Victor Norfus 7849 Venture Center Way, had been a lifelong residence of Boynton Beach. He has been concerned about the condition and the level of violence and the lack of economic opportunity for the Heart of Boynton area. The residents feel that do not have any control of situations going on in Boynton Beach. Brother Norfus stated he was not aware if the Police Department reaches out to those children to intervene. Once these children become a part of the system they may be lost. Unless we reach out to them earlier we will lock them up later. Romona Young 101 South Federal Highway aka 500 Ocean, indicated she sold her house in west Boynton and moved into the beautiful apartment building on 500 Ocean. She was happy to see the celebration this past weekend. Indicated there was great discussion but not enough people at the Coalition of Clergy meeting. People could consider implementing some ideas which was voiced at the meeting. She noted the residents needed to do something to help the police. She wanted to give praise to the police. She also wanted to say you can never beat the train, the train will never lose. 500 Ocean is open and is beautiful. Ronald Vogel, 124 NW 10 Court, asked how much leeway the citizens have with I.C.E. in terms of identifying non -citizens living in the community and reporting those non- citizens. Was there any obligation which needed to be performed when making arrests and contacting I.C.E. He understands the City of Boynton Beach was not a Sanctuary City. Kelly Harris Acting Chief of Police, the City of Boynton Beach Police Department abides by the Rules and Regulations of the State of Florida. The City of Boynton Beach cooperates with all governmental agencies. Commissioner McCray noted several people came tonight and spoke about Brightline. The City Manager witnessed an individual on a bicycle ran in front of the train and made a train sound when he made it on the other side of the tracks. Commissioner McCray stated it is not Brightline, the safety gates were down. He indicated education was needed. 6 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Robert Langley, 280 Main Boulevard, was concerned with minority representation on the CRA and the Zoning Board. He understood the CRA was charged with the development, with constructing new homes. Inquired of the assurance the minority communities will be attended to by the CRA and the Zoning committee. Commissioner McCray explained the Commission sits on the CRA Board. The CRAA Board has minority representations. Mr. Langley, said this was about the decisions which are made even through the minorities are represented. Commissioner McCray stated the Commission has the final word. Mr. Langley indicated he wanted that to continue. Mayor Grant said seeing no one else coming forward, Public Audience was closed. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (NN Stu) openings exist: Arts Commission: 1 Reg and 2 Alts Building Board of Adjustments & Appeals: 2 Regs and 2 Alts Community Redevelopment Agency Advisory Bd: 1 Reg Employee Pension Board: 1 Reg Library Bd: 1 Alt Senior Advisory Bd: 2 Alts Mayor Grant stated they were no applications for the Arts Commission, Building Board of Adjustments & Appeals, Historic Resources Preservation Board, Employee Pension, or the Senior Advisory Board. Motion Commissioner Romelus moved to appoint Cory Voce to the Education & Youth Advisory Board (Alt). Commissioner McCray seconded the motion. Vote The motion unanimously passed. B. Authorize the Mayor to travel to Orlando, FL to attend P3 Certification Training Program, April 16-18, 2018 and to pay for two (2) nights at the hotel. Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion Vote The motion unanimously passed. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. Commissioner Romelus pulled item B, for discussion. Mayor Grant pulled items D and J, for discussion. A. PROPOSED RESOLUTION NO. R18-014 - Approve and authorize City Manager to sign individual agreements for an ongoing contract as a result of RFQ No.: 049-2410-17/IT for General Planning Services to be executed based on individual task orders in compliance with the purchasing policies and procedures. Authorization is requested to allow the City Manager to sign an agreement with each of the top-ranked consultants B. PROPOSED RESOLUTION NO. R18-015 -Authorize the City Manager or designee to sign an agreement between the City of Boynton Beach and Florida Atlantic University Board of Trustees for the education and training of students and residents in the Charles E. Schmidt College of Medicine programs. Commissioner Romelus requested additional information regarding this program. Fire Chief Joseph indicated this program was a collaboration agreement with schools which trains medical students. This agreement helps the medical students to acquire hands-on knowledge and experience. The City has partnered with students of ATI, Palm Beach State and now Florida Atlantic University. Commissioner McCray inquired are the students covered under the City insurance policy. Chief Joseph indicated there was a standard management risk policy package, which covers their students and the City of Boynton Beach. Mayor Grant asked if the student pay for liability coverage. Chief Joseph noted the Schools pav for their liability coverage. 0 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Mayor Grant asked what the City of Boynton Beach was getting from Florida Atlantic University. Chief Joseph replied generally the City does it for free for all the schools involved. FAU has a very nice patient simulator; they have made it available for City use for training. Mayor Grant indicated he understands that the Boynton Beach Wild Cats provides tickets. Commissioner Casello asked do the students share ideas with the City. Chief Joseph noted a lot of the medical students are getting new training; they have the most up to data techniques and ideas. Commissioner Romelus read about the teaching opportunity. Chief Joseph stated they have a patient simulator; they will extend the opportunity to the City of Boynton Beach EMTs. Chief Joseph stated the students write scenarios based on the ride along. This will give the benefit to both the school and the City. Motion Commissioner McCray moved to approve. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. C. PROPOSED RESOLUTION NO. R18-016 -Authorize the City Manager to sign a reimbursement agreement between Palm Beach County Emergency Management and the City of Boynton Beach for the purchase of six (6) video laryngoscopes via the Palm Beach County Emergency Management (PBCEM) recently awarded Emergency Medical Services grant for 2018 for an amount not to exceed $7,200. The purchase will be made through Bound - Tree Medical of Dublin, OH based on three quotes. D. PROPOSED RESOLUTION NO. R18-017 - Approve and authorize the City Manager sign a Rental Contract for the rental of a 1,000 kilowatt (KW) backup emergency generator and cables at the East Water Treatment Plant from Pantropic Power for a monthly cost of $7,866 for fiscal year 2017-18, for a total cost of $94,392. The Contract is based upon NJPA Contract # 080613 - CAT with Caterpillar. Pantropic is their local representative. Mayor Grant stated the City has in the appropriation bill for next year to have some type of fuel cell technology. Inquired what can the City of Boynton Beach do for the future to be a more sustainable City? Mayor Grant noted this contract was for one year. 9 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Joseph Paterniti Interim Utility Director, remarked it was a temporary extension for the auxiliary generator. He explained the City was in the planning process. They are collecting information to determine what direction to go. Commissioner McCray inquired as to the location; does it need to be located at this location. Can we look at relocating the generator? Mr. Paterniti replied the City could provide a buffer or a screen. Commissioner Casello asked if the Utility Department will have the necessary information to provide the Commission next year. Mr. Paterniti responded absolutely. David Katz, 67 Midwood Lane, noted after hurricane Irma, he was told an 11 k generator would be about $16,000 to install. He asked was there something special about these generators. Mayor Grant indicated this was for a megawatt generator. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. (Commissioner Romelus not present to vote) Vote The motion unanimously passed. E. PROPOSED RESOLUTION NO. R18-018 - Authorize the City Manager to sign proposal for survey services to be provided by WGI (Wantman Group Inc.) under RFQ #067-2821-16/TP - Task Order # U -A-01 in the amount of $25,270.00 to support the planning and design of the Lakeside Gardens Neighborhood Drainage Improvements, specifically for Potter Road and N. Lake Drive. F. PROPOSED RESOLUTION NO. R18-019 - Approve the purchase of an Atomic Absorption Spectrophotometer from Perkin Elmer Health Sciences, Inc. utilizing a University of Florida "Specialty Lab Suppliers" MOU agreement of ITN15NH-115 for a cost of $65,120.72. The University of Florida procurement process satisfies the City's competitive bid requirements G. Approve increase of Purchase Order 151103 - Task Order # U-213-01 issued to AECOM in the amount of $17,834.00 for engineering consulting services to support the implementation of the NE 20th Avenue Drainage Improvement project, this will revise the amount of task order from $84,969 to $102,803. 10 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 H. Approve the purchase of infraMAP NOW software through a sole source from iWater, Inc. of Irvine, CA for a cost of $48,000. Authorize the purchase of a Grand LX Valve Maintenance trailer from manufactured by E.H. Wachs in Lincolnshire, IL fora cost of $61,337.50 as a sole source vendor. J. PROPOSED RESOLUTION NO. R18-020 - Approve utilizing the General Services Administration (GSA) contract # GS-35F-184BA to enter into a 60 - month contract for the purchase of Internet services from Comcast Business Communications, LLC for $640 a month, for a total 60 month cost of $38,400; and authorize the City Manager to sign a Comcast Enterprise Services Sales Order Form. Mayor Grant noted he understands how important fast internet was to the City; he wondered why the City would choose the middle plan. John McNally, ITS Director, indicated this service was for a backup. This was a secondary internet connection. The primary connection was contracted through Palm Beach County. Mr. McNally explained the City needed to have a backup system just in case there was an outage. The City relies heavily on internet services. There needed to be a redundant service. In the event the City loses services there would be a backup. The ITS department needed to make sure the City was able to serve the residents. Mayor Grant indicated he believed this was for the primary connection. Inquired as to the current megabyte per second? Mr. McNally indicated on average the City of Boynton Beach uses 40 megabytes through the County internet service. The ITS department was provisioning at about 50 megabyte. This would allow for the City to grow. Even as a secondary server this would be adequate. It would provide a safety net for all the City internet needs. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. (Commissioner Romelus returned 7:41 p.m.) Vote The motion unanimously passed. K. PROPOSED RESOLUTION NO. R18-021 - Authorize utilizing the State of Florida Alternate Contract #43211500-WSCA-15-ACS for the purchase of Dell workstations and Laptops from Dell Marketing LP of Round Rock., TX for the Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Utilities Department in an amount not to exceed $36,500. The City is allowed to purchase from State of Florida Contracts. L. Approve an increase to estimate annual expenditure to Lou Bachrodt Freightliner of Pompano Beach, FL from $25,000 to $80,000 per City Bid # 068-1412-17/MFD due to higher than expected repair costs. M. Accept the written report to the Commission for purchases over $10,000 for the month of December 2017. N. Approve the minutes from the Regular City Commission meeting held on January 16, 2018 Mayor Grant requested a motion to approve the Consent Agenda. Motion Commissioner McCray moved to approve Consent Agenda as amended. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 7. BIDS AND PURCHASES OVER $100,000- None A. PROPOSED RESOLUTION NO. R18-022 - Approve utilizing the City of Miami's Contract IFB No. 516388 to furnish and install emergency equipment for law enforcement vehicles on an "AS NEEDED BASIS" from Dana Safety Supply, Inc. of Doral, FL for an estimated annual amount of $225,000. The City of Miami's procurement process satisfies the City's competitive bid requirements. Commissioner McCray inquired was this the first time the City of Boynton Beach used this company? Tim Howard, Assistant City Manager, responded the City used this company for the past two years. The police department researched and found the City could purchase the vehicles without the emergency lights and have the lights installed aftermarket. Commissioner McCray asked how much money was saved by utilizing this company. Mr. Howard stated he believed it was between $1,000 and $1,200 per vehicle. Commissioner McCray requested more detailed information to be provided at a later date. 12 Meeting Minutes City Commission Boynton Beach, Florida Motion February 6, 2018 Commissioner McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. B. PROPOSED RESOLUTION NO. R18-023 - Authorize utilizing the City of Miami Beach's Contract #ITB -2014 -191 -SW for interior and exterior painting and waterproofing for the fiscal year 2017/2018 from Hartzell Painting Contractors of Pompano Beach, FL for an estimated annual expenditure of $220,000. The City of Miami Beach's procurement process satisfies the City's competitive bid requirements. Lori LaVerriere requested this item be removed from the agenda, so that it could be broken down into smaller jobs. Motion Commissioner McCray moved to remove from agenda. Commissioner Casello seconded the motion. Vote The motion unanimously passed. C. PROPOSED RESOLUTION NO. R18-024 - Approve acceptance of a six- month interim contract extension for "Landscape Maintenance", Contract No. X020-2730-13/MMA, with various Landscape Maintenance companies effective March 1, 2018. Commissioner McCray wanted to give kudo's to those contractors in his area for cutting down trees. Commissioner Romelus inquired if there were any additional costs associated with the extension. Tim Howard, Assistant City Manager, responded there are no additional costs associated with the extension. He indicated the landscape contract was large and set to expire February 28, 2018. Staff was reevaluating the way in which the project would be quoted. All of the vendors have agreed on the six-month extension. Commissioner Romelus stated the City was trying to emulate the City of Boca Raton and City of Delray procurement process. 13 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Mr. Howard indicated it was the way in which the projects was being broken into pieces and how they encourage various vendors to participate. Commissioner Romelus asked if that means local participants. Commissioner Casello asked how many vendors are locals. Mr. Howard indicated there was one local participant under the existing contracts. The issue was bidding and responsiveness; this would limit the vendors which could provide that type of service on the basis on which it was bid. If it was redesigned to have more specific, trade this may open up to different vendors. Mr. Livergood, Director of Public Works and Engineering, indicated this was one of the most complex contracts to administer. Some of the larger projects were an incredible burden on one staff member to coordinate. The City was trying to consolidate and make the project easier to administer. At the same time they are trying to determine which component was well suited for local vendors to bid and be successful. There was a balance. He indicated it takes time and best practices. Motion Commissioner Casello moved to approve. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. D. PROPOSED RESOLUTION NO. R18-025 - Authorize City Manager to enter into an agreement with Dell Financial Services for the lease/purchase of 60 Panasonic CF -54 Semi -Ruggedized Laptops from Insight Public Sector, utilizing Communications 1250 Trust Fund (Account # 691-5000-590-01-27), in the amount of $51,456.58 for the first year and then then the same amount per year for the 2nd and 3rd year from the departmental budget with a $1 buyout at the end of the three (3) year lease term. Total cost of $154,369.74. Pricing for these laptops is based on the Florida NASPO ValuePoint Computer Hardware Contract (#MNWNC-124/43211500-WSCA- 15-ACS). Commissioner Romelus inquired why the City could purchase this equipment outright. This could save the City $10,000. Tim Howard, Assistant City Manager, explained the need arose because of the new records management system in the Police Department. Normally the City would cycle out a number of computers per vear: with the new records management system there 14 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 was a requirement to replace 60 computers at one time. The Police Department looked at their budget and they do not feel comfortable to pay $140,000 out of the current year's budget without sacrificing something else. They looked at their 1250 Communication money which they have access to through the County. Commissioner Romelus asked if the $140,000 was the best negotiated price. Mr. Howard indicated this was a State of Florida contract. Commissioner Romelus inquired if there are no other departments this money could be pulled from. Mayor Grant stated there are other possibilities. He stated it was costing 2% interest for amortizing versus spending the $140,000 this year. He was in agreement; he was okay for 2% interest. The City could amortize the interest over the life of the computer. He understands they will be replacing the laptops, once the laptops are clear, could the laptops be used in the Parks and Recreation Department. Doug Solomon, Technical Services Manager for the Police Department, indicated in the past the City would retire the computers and follow the Florida Department of Law Enforcement regulations. The hard drives are pulled out and destroyed. There was nothing that would preclude the Police Department from donated them to the Recreation Department. The problem was the computers are 7, 8 or 9 years old. He did not feel comfortable giving them to another department. Mayor Grant stated he understood they must take out the hard drive. He noted he would hate to see the body destroyed. Mr. Solomon indicated they have limited use. He could get with the City ITS Department and they could determine which laptops could be recycled. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 15 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 10. CITY MANAGER'S REPORT A. Provide direction to staff regarding potential land sale or transfer of City owned land parcel adjacent to Palm Beach Leisureville. Accept Surtax Capital Project Status Report for first quarter of FY 2018 - October thru December 2017 Jeffery Livergood, Director of Public Works and Engineering, noted the Palm Beach Leisureville intended use was provided in the backup. The Leisureville Home Owners Association would construct the park without financing from the City. Mr. Livergood noted there was another offer from Habitat for Humanity to build 11 homes. One of the other options was to place the property out to bid. Mayor Grant opened to Public Audience Shirley Casa, 217 SW 14 Street, pointed out this was a wonderful opportunity for the City and the Home Owners Association. This was the first time which an HOA had the ability to expand its recreation facility and waking up a sleeping vacant lot next to the community. She stated the Park will be well designed. The park will have nature trails, a place where there will be meditation and enjoyment within the community. She looks forward to the Commission approving this item. Harrold Eide, 1003 Reposo Avenue, noted Leisureville was a large 2,305 senior home community. He indicated Palm Beach Leisureville was the first of its kind in Boynton Beach. Many of the residents of Palm Beach Leisureville are second or third generation owners. Living in the same house as their parents once occupied. He indicated the residents support the effort of the leaders and their endeavors to improve Palm Beach Leisureville. Louise Farrell, 1909 SW 13 Avenue, thanked the Commission for considering Leisureville for the park property. Michael Fitzpatrick, 175 SW 2nd street, noted the Comprehensive Plan of a few years past called for 6 acres of open space per 1000 residence. This was reduced first to 3 acres now it is down to 2.5 acre per 1000 people. This land was part of the calculation of the Comprehensive Plan. How much open space is left in the City of Boynton Beach? Mr. Fitzpatrick inquired whether the City of Boynton Beach was meeting the Comprehensive Plan requirements. 16 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Commissioner McCray stated in regards to the open space, he liked what Habitat for Humanity was doing in District 2. He wanted to go with Leisureville with their open space concept. Vice Mayor Katz, noted he brought this item up at the request of a resident of Leisureville. Staff discussed the many options available to the City. This land was earmarked for open space. He stated he would like to see a couple of homes to generate some revenue for the City, but if that would compromise the project, and then he would not be in favor of that. Mayor Grant indicated the residents were tired of looking at a vacant lot. He wanted to place a reverter clause into the contract. If nothing was done within 2 years the property would revert back to the City of Boynton Beach. He stated this could be simple like if they fail to get a permit from the City for construction, or receive a certificate of occupancy. Commissioner Casello indicated the residents of Leisureville were promised this would be open space. What they are planning would be great; there would be no cost to the City, for any maintenance or upkeep. He does not believe a reverter clause would be necessary. Commissioner Romelus stated she would like to see more affordable housing in Boynton Beach. She would like to have Habitat for Humanity come in and build 11 homes. The majority of the board was leaning toward the Leisureville proposal to build a park. Commissioner Romelus indicated she would like to add a time limit. The City has had problems with developments and delays. This would insure the park would be built within a reasonable amount of time. She wanted to make sure all the surrounding residents would have the ability to use the park. Vice Mayor Katz stated he was not aware if there was anyone within the community here to speak to the timeframe of the park. He understands the motivation to build. What was the potential timeframe? Commissioner Casello noted from the backup material provided the time to complete the park in 2 to 5 years; phase one bounty survey, topographical elevation, plans and 6 months for permitting. Commissioner Romelus indicated this was a very broad timeframe. Mayor Grant stated Leisureville was asking for 2-5 years to complete the park. Vice Mayor Katz indicated 2-5 years proposal frame seems adequate. He had no problem with the timeframe. Noted if the City could ascertain a more accurate timeframe would be helpful. If the land was given to Leisureville, the City needed to make sure the land had a restriction that it could only be a used as a park, no additional homes. This could only remain a park or open space. 17 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Mayor Grant stated the consensus was to have a more firm timeframe for each of the phases. The Commission needed additional information on the time phases 1, 2 and 3 and a deed restriction so that it would remain open space or a park. Commissioner McCray stated the City of Boynton Beach was selling the land to Leisureville, for $24,999. Commissioner Romelus said this was her understanding as well. The property was being sold to Leisureville. Vice Mayor Katz indicated he would like to make some money, the price was $24,999. Mayor Grant noted those were three conditions of approval the Commission would like to have staff address prior to property being transferred. The property would be a park, deed restricted for recreation and a more firm time line for completion. Commissioner Casello noted the price has been established, the conditions was must be a park, deed restrictive, more informative timeline. Shirley Casa, 217 SW 14 Street, inquired if this could be considered a recreation facility not only a park. Mayor Grant indicated they would be changed from a park to a recreation facility. Lori LaVerriere, City Manager, stated there needed to be a conversation about open space and recreation facility. Ms. LaVerriere stated recreation facility could turn into all asphalt tennis courts. In the spirit of what was being said from the Commission in regards to maintaining open park space the Commission would want to tune in on the recreation facility aspect of the plan. Mayor Grant inquired if there was any way to get site plan approvals before the land was transferred to Leisureville. Attorney Cherof responded yes. Mayor Grant asked if this could be a condition of transfer. Attorney Cherof responded yes. Ms. Casa indicated she will bring this back to the board with the Commission blessing. Vice Mayor Katz, noted the accessibility of the property. If Leisureville was purchasing the land and maintaining the land should the property be open to the public and should it be allowed to open and close at any given time. The fact Leisureville was buying the property, the property was technically part of Leisureville. Mayor Grant noted they would provide public access. Indicated unless there are lights this would be dusk to dawn, 18 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Ms. Casa indicated there would be gates; the opening would be from dawn to dusk to welcome the neighboring community. This was being done to make sure there was not damage to the property. Stanley Gomez, 811 SW 1 Ave, was here to support Leisureville in their plan to make a recreational area. This would keep open spaces for the community. Judith Cloutier, 709 SW 1 Court, concerned how the residents would have access to the property. There was no entrance for the people at the Lakes of Boynton. Vice Mayor Katz stated there would be an entrance on SW 1St Court and SW 1 Avenue. Ms. Cloutier stated this would be considered as a part of Leisureville not a part of Boynton Beach Boulevard. Mayor Grant indicated there would be access to the property. Ms. Cloutier reiterated the residents would be able to access the park. Peter Simo, 813 SW 1 Avenue, contended what the City needs was more green space. He said about 10 or 12 years ago the neighbors wanted to have a park there. He was told there was no money in the budget. He was happy Leisureville was willing to step up. Randy Noble, President and CEO for Habitat for Humanity 181 SE 5 Avenue, Delray Beach, there was a huge need in the community for affordable housing. Habitat was working in the toughest neighborhoods in Boynton Beach. Habitat has built 67 affordable homes and renovated another 70 homes within the community. He thanked the Commission for their support Mayor Grant stated there was a consensus from the board. B. Accept the annual report from the Citizen Oversight Committee for the fiscal year 2016-2017. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 11. UNFINISHED BUSINESS - None 19 Meeting Minutes City Commission Boynton Beach, Florida 12. NEW BUSINESS February 6, 2018 A. PROPOSED RESOLUTION NO. R18-026 - Authorize the Mayor to sign an Inter- local Agreement between the City of Boynton Beach and Boynton Beach Community Redevelopment Agency (CRA) to provide financial support to the Ocean Breeze East Apartments LLC in association with their application for the 9% tax credit for Low Income Housing Tax Credits and sign any related application documents to confirm such support. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed Mathi Magilan Paguth Arivalan, 5102 Mahogany Drive, was a part of an organization of the Palm Beach tenant union; they did research on the history of CRA and Boynton Beach. They found some interesting facts, which raise concerns how the CRA operates in the City of Boynton Beach. A resident raises some concerns about the CRA and was shut down by Commissioner McCray. Mayor Grant asked if this was regarding the item being presented. Mr. Paguth Arivalan indicated it was. He indicated he was at the CRAA Board meeting in December 2017, he noticed some interesting facts. He stated the chair appeared to be drunk. Looking to the history of CRA in Boynton Beach, the City was investigated by the State office as well as the FBI. He said the Commissioner happened to have close ties to a development group. Mayor Grant indicated this has nothing to do with the inter -local agreement at hand. This was the City support of the $567,500 for the grant contribution for the Ocean Breeze East development land. Mr. Paguth Arivalan said whenever there are issues concerning the CRA board, which have been raised Commissioner McCray diverted the conversation. Vice Mayor Katz stated during public comment there are no expectation of a discussion. This was a curtesy of the board. This vote is about trying to get affordable housing built on Seacrest Boulevard. He stated no one was shutting Mr. Paguth Arivalan down. Vice Mayor Katz stated Mr. Paguth Arivalan was not speaking to the item. 20 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Mr. Paguth Arivalan indicated it was also about giving a tax credit to a private company. Vice Mayor Katz responded the State would be giving them the tax credit if the company was able to obtain it. Mayor Grant indicated the City of Boynton Beach was hoping the company would get the tax credit. This would be the fourth or fifth time which a private company has applied but was not able to get the tax credit. The City was looking forward to the low income tax credit. What the CRA has done in the past was to apply for the tax credit and not received the tax credit. Ocean Breese East apartments now own the property, and they are going to apply for the 9% this year. Then it will be up to the CRA to add the extra money for affordable homes. Unless someone subsidizes the property they will be going for market value. The developer would not build at a loss. The City of Boynton Beach was supporting Ocean Breeze East, by using the State program to subsidize rather than the taxpayers of Boynton Beach. Mr. Paguth Arivalan, noted The City of Boynton Beach should not show favoritism to any private company. Commissioner McCray indicated he represents District 2. He was there since the CRA was begun. He represents a minority group in Boynton Beach. Mr. Paguth Arivalan explained diversity does not mean just ethnic minorities it also applied to people from different economic classes. Noted he applied for the CRAA Board. He stated for two weeks he was the only applicant for that board. He said people who get to sit on the board have ties with the Commission or are wealthy business owners. Vice Mayor Katz stated the reason Mr. Paguth Arivalan application was not accepted was because Mr. Paguth Arivalan did not have a business tax receipt. Mayor Grant requested a motion. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 13. LEGAL - None 21 Meeting Minutes City Commission Boynton Beach, Florida 14. FUTURE AGENDA ITEMS February 6, 2018 A. Members of the Commission has requested to review and discuss the Public Arts Ordinance - February 2018 B. Staff to review PBC Ordinance on Panhandlers - March 2018 C. Staff to bring information concerning the following land parcels for the Commission to review - TBD Nichols Property Rolling Green Girl Scout Park D. Mayor Grant has requested staff to review sign ordinance as it relates to people holding signs in public rights of ways — TBD E. PROPOSED ORDINANCE NO. 17-021 - SECOND READING - Approve Town Square Future Land Use Map Amendment from Public and Private Governmental/Institutional (PPGI) and High Density Residential (HDR) to Mixed Use Medium (MXM) and rezone from PU Public Usage, REC Recreation and R-3 Multifamily to MU -3 Mixed Use 3 zoning district. City -initiated. (First Reading approved 8/15, Second Reading to coincide with approval of the Master Plan) - February 20, 2018 PROPOSED ORDINANCE NO. 17-022 - SECOND READING - Amending Ordinance 02-013 to Rezone a Parcel of Land Described Herein and Commonly Referred to as Town Square From Public Usage (Pu); Recreation (Rec) And Multifamily (R-3) to Mixed Use 3 (Mu -3). (First Reading approved 8/15, Second Reading to coincide with approval of the Master Plan) - February 20, 2018 F. Commissioner has requested legal provide update on legal issues with QPOD — TBD G. PROPOSED ORDINANCE NO. 18- - FIRST READING - Approve MLK South Rezoning (REZN 18-003) from MU -1_2 (Mixed Use—Low Intensity 2 District) to MU -2 (Mixed Use 2 District) to complete implementation of the CRA Community Redevelopment Plan's recommendation for the subject 2.97 acre area. Applicant: City -initiated. - February 20, 2018 H. Approve the Boynton Beach Town Square Master Plan for a mix of civic, residential and commercial uses, pending reclassification of the 15.04 acre property from Public and Private Governmental/Institutional (PPGI) and High Density Residential (HDR) to Mixed Use Medium (MXM) and rezoning from Public Usage (PU), Recreation (REC), and Multifamily (R-3) to Mixed Use 3 (MU - 3) zoning district. City -initiated. - February 20, 2018 22 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 Approve Boynton Beach Gateway Police Station Community Design Appeal (CDPA 17-010) of Chapter 4, Article III, Section 3.G., "Overhead doors facing rights-of-way", located at the SE corner of Gateway Boulevard and High Ridge Road in the PID (Planned Industrial Development) zoning district. Applicant: City of Boynton Beach. - February 20, 2018 J. Approve Boynton Beach Gateway Police Station Major Site Plan Modification (MSPM 17-010) to construct a two-story, 53,800 square foot police station and associated site improvements immediately north of Fire Station #5, at the SE corner of Gateway Boulevard and High Ridge Road in the PID (Planned Industrial Development) zoning district. Applicant: City of Boynton Beach. - February 20, 2018 K. Approve Neelam (fka Schnars) Business Center Rezoning (REZN 18-004) from MU -L (Mixed Use Low District) to MU -1 (Mixed Use 1 District) to complete implementation of the CRA Community Redevelopment Plan's recommendation for the subject 0.52 acre property. Applicant: City -initiated. - February 20, 2018 15. ADJOURNMENT Motion There being no further business to discuss, Commissioner McCray moved to adjourn. Commissioner Romelus seconded the motion. ILWOW The motion unanimously passed. The meeting was adjourned at 8:23 p.m. (Continued on next page) 23 Meeting Minutes City Commission Boynton Beach, Florida February 6, 2018 ATTEST Judith A Pyle, CMC City C W k ueenester Nieves Deputy City Clerk 24 CITY -OF BOYNTON BEACH Steven B. Grant Comfnissio Commissione✓KChristina Romelus Comdnissioner - Joe Casello N (https://smartgrowthamerica.org) DONATE(HTTPS:HSMARTGROWTHAMERICA.ORG/TAKE-ACTION/DONATE/; V. ABOUT US (HTTPS:HSMARTGROWTHAMERICA.ORG/ABOUT-US/) BLOG(HT-rPS:HSMARTGROWTHAMERICA.ORG/BLOG/) MEMBER LOGIN (HTTPS:#SMARTGROWTHAMERICA.ORG/LOGIN/) W(https://twitter.com/SmartGrowthUSA) In (https://www.facebook.com/s martgrowthamerica) N DANGEROUS BY DESIGN 2016 Overview Interactive maps Metro data State data The most vulnerable Take action Overview Between 2005 and 2014, a total of 46,149 people were struck and killed by cars while walking in the United States. In 2014, the most recent year for which data are available, 4,884 people were killed by a car while walking -105 people more than in 2013. On average, 13 people were struck and killed by a car while walking every day in 2014. And between 2005 and 2014, Americans were 7.2 times more likely to die as a pedestrian Man Mm a natural disaster. Each one of those people was a hild, past, rlen rclassmate, or neighbor. And these tragedies are occurring across the country—in small towns and big cities, in communities on the coast and in the heartland. Dangerous by Design 2016 takes a closer look at this alarming epidemic. The fourth edition once again examines the metro areas that are the most dangerous for people walking. It also includes a racial and income -based examination of the people who are most at risk, and for the first time also ranks states by their danger to pedestrians. This year's report ranks the 104 largest metro areas in the country, as well as every state by a "Pedestrian Danger Index;' or PDI. PDI is a calculation of the share of local commuters who walk to work and the most recent data on pedestrian deaths. SEARCH (https://smartgrowthamerica.or€ by -design -2016/) Download the full report (https://smartgrowthamerica.or by -design -2016/) Based on PDI, the 20 most dangerous metro areas for walking in the United States are: 2016 rank Metro area 2016 Pedestrian Danger Index 1 Cape Coral -Fort Myers, FL 283.1 emu I AW 2 Palm Bay -Melbourne -Titusville, FL 235.2 4000004 3 Orlando -Kissimmee -Sanford, FL 234.7 E 4 Jacksonville, FL 228.7 5 Deltona-Daytona Beach -Ormond Beach, FL 228.2 2016 rank Metro area 2016 Pedestrian Danger Index 7 Tampa -St. Petersburg -Clearwater, FL 192.0 � — 8 Jackson, MS 189.6 9 Memphis, TN -MS -AR 153.3 10 North Port -Sarasota -Bradenton, FL 148.2 11 Miami -Fort Lauderdale -West Palm Beach, FL 145.1 12 Bakersfield. CA 132.8 13 Birmingham -Hoover, AL 132.1 14 Little Rock -North Little Rock -Conway, AR 127.9 15 Houston -The Woodlands -Sugar Land, TX 127.2 16 Phoenix -Mesa -Scottsdale. AZ 125.1 17 Detroit -Warren -Dearborn, MI 124.2 18 Riverside -San Bernardino -Ontario. CA 123.4 19 Baton Rouge, LA 120.6 20 McAllen -Edinburg -Mission, TX 118.8 Who are the victims of these collisions? People of color and older adults are overrepresented among pedestrian deaths. Non-white individuals account for 34.9 percent of the national population but make up 46.1 percent of pedestrian deaths. In some states, this disparity is even starker. In North Dakota, for example, Native Americans make up just five percent of the population but account for almost 38 percent of pedestrian deat Older adults are similarly at highe; individuals 65 years or o der are 50 percent more likely than younger individuals to be struck and killed by a car while walking. Even after controlling for the relative amounts of walking among these populations, risks continue to be higher for some people of color and older adults— indicating that these people most likely face disproportionately unsafe conditions for walking. In addition, PDI is correlated with median household income and rates of uninsured individuals. Low-income metro areas are predictably more dangerous than higher -income ones: as me Ian household incomes drop, PDI rises. Similar trends bear out with rates of uninsured individuals: as rates of uninsured individuals rise, so do PDIs, meaning that the people who can least afford to be injured often live in the most dangerous places. The way we design streets is a factqx�these fatal collisions. Many of these deaths occur on streets with fast- -__ - ---,.� _ -.k--- -- -- moving cars and poor pedestrian infrastructure. People walk along these roads despite the clear safety risks—a sign that streets are not adequately serving everyone in the community. Everyone involved in the street design process—from federal policymakers to local elected leaders to mwww _-transportation engineers—mint take action to end pedestrian deaths. So long as streets are built to prioritize high speeds at the cost of pedestrian safety, this will remain a problem. And as the nation's population grows older on the whole, and as we become more diverse both racially and economically, the need for these safety improvements will only become more dire in years to come. Policy makers at the local, state, and national level can and must take action to protect people from being struck and killed by cars while walking. Dangerous by Design 2016 outlines where to focus these actions and the first steps to making it happen. Dangerous by Design 2016 was made possible by the support of AARP, the American Society of Landscape Architects, and Nelson\Nygaard Consulting Associates.