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Agenda 03-16-16
The City of Boynton Beach City Commission Agenda Wednesday, March 16, 2016, 6:30 PM Commission Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Boynton Beach City Commission Mayor Jerry Taylor (At Large) Vice Mayor Joe Casello (District IV) Commissioner David T. Merker (District 1) Commissioner Mack McCray (District 11) Commissioner Michael M. Fitzpatrick (District III) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, Interim City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. www. boynton- beach. org Page 1 of 621 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). Page 2 of 621 1. OPENINGS A. Call to Order - Mayor Jerry Taylor I nvocation Pledge of Allegiance to the Flag led by Commissioner McCray Swearing in of Commissioner District 1 - Justin Katz Presentation of Plaque to David T. Merker Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announcement by Recreation & Parks Director Wally Majors regarding the "Spring EGG- stravaganza" event, which will be held at Barrier Free Park Park on Saturday, March 26 from 10 a.m. to 1 p.m B. Proclaim March 2016 as "Florida Bicycle Month". C. Announcement by Ron Tapper, Head Golf Professional/Golf Course Manager, of our 16th annual Play for P.I.N.K. Breast Cancer Tournament to be held on Saturday, April 16, 2016 at the Links at Boynton Beach Golf Course. D. Run-off Election Proclamation - March 29, 2016 - presented by Mayor Taylor 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings east: Arts Commission: 1 Reg and 1 Alt Building Board of Adjustments and Appeals: 2 Alts Education and Youth Advisory Bd.: 1 Stu N/V Library Bd.: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts Page 3of621 Veterans Advisory Commission: 2 Alts 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R16-041 - Authorize the City Manager to sign a three (3) year agreement with Health Career Institute (HCI) of West Palm Beach, FL to provide a continuation of our Fire Rescue Department as a field training site for paramedic and EMT programs for City of Boynton Beach Fire Department. B. PROPOSED RESOLUTION NO. R16-043 - Approve the traffic enforcement agreement between Fosters Mill Homeowner Association and the City of Boynton Beach. C. PROPOSED RESOLUTION NO. R16-044 - Authorize the purchase of the ATACRAIDS predictive policing software from LexisNexis of Highlands Ranch, CO as a sole source purchase for an initial first year cost of $21,900 to be paid from the Federal Forfeiture account and authorize the City Manager to sign the agreement. D. PROPOSED RESOLUTION NO. R16-045 - Approve and authorize the City Manager to sign an Agreement with Government Services Group, Inc. to assist the City of Boynton Beach to continue the Fire Assessment Program for the FY 2016-2017 budget with the scope of professional services and specialized assistance in the amount of $17,500. E. PROPOSED RESOLUTION NO. R16-046 - Approve and authorize the City Manager to sign an Agreement with Florida Atlantic University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University of Boca Raton, FL to review and update the City's Strategic Plan in the amount of $15,000. F. Authorize the purchase of Tactical Medicine kits from Tactical Products Group of Boynton Beach, FL in the amount of $20,520.00 to be paid from Federal Forfeiture Funds in accordance with Florida Statute 932.077(5)(a). G. Approve and adopt the City of Boynton Beach ADA Self Evaluation and Transition Plan for Access to Programs, Services and Activities. H. Accept the resignations of Jeannie Taylor and Laurie Sulzer , regular members of the Library Board. Award the Bid for a "Trailer Mounted 4 Ton Asphalt Hot Patcher", Bid No. 023-2821-16/JMA to Spaulding Mfg., Inc. of Saginaw, MI for the lowest submitted bid amount of $24,850. J. Accept the resignation of Alice Robinson, a recently appointed alternate on the Education and Youth Advisory Board. K. Approve funding in an amount not to exceed $12,000 for a Rent Reimbursement Grant to Sign -A - Rama, 3487 High Ridge Road, Boynton Beach, Florida, 33426. L. Accept the written report to the Commission for purchases over $10,000 for the month of February 2016. M. Approve the minutes from the Regular City Commission meeting held on March 1, 2016. N. Approve the request of Mayor Taylor to distribute $1,000 of Community Support Funds to the GBDC Entrepreneurship Institute, a Non-profit 501(c)(3) organization. 7. BIDS AND PURCHASES OVER $100,000 A. Approve emergency expenditures related to cleaning and remediation of Fire Stations #1 and #3 in the amount of $221,566.69 payable to Belfor USA Group, Inc. Page 4of621 B. PROPOSED RESOLUTIONS NO. R16-042 - Approve the Property and Casualty Insurance, General Liability and Automobile Liability Insurance, and Workers' Compensation Insurance Program Renewals for an annual of $909,450 (per year) for two years, and authorize the City Manager to sign all required documents for the term of the policy (April 1, 2016 - March 31, 2018). 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. R16-007 - FIRST HEARING - Approve and authorize creating Part II, Chapter 2, Article 5, Section 2-93 of the code of ordinances for a Conditional Lien Encumbrance Reduction Program. B. Approve request for Conditional Use associated with a request for Major Site Plan Modification approval for the demolition of the former Farm Store, and the construction of an 8,000 square foot Day Care facility and related site improvements, located at 4791 N. Congress Avenue in the C-3 (Community Commercial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. Create "Honorary Robert E. Wells Avenue" on Martin Luther King Jr. Boulevard from Federal Highway to Seacrest Boulevard. (TABLED on 2/16/16) 13. LEGAL A. Pursuant to Section 286.011(8), Florida Statutes, Attorney Cherof is requesting a private attorney- client session of the City Commission to discuss pending litigation in the following case: Cynthia L. Fitting and Joseph M. Fitting, her husband, Plaintiffs vs. City of Boynton Beach and Charles Turco, Defendants - Palm Beach County Circuit Court Case No. 50 2015 CA 003332 XXXX MB AF B. Pursuant to Section 286.011(8), Florida Statues, Attorney Cherof is requesting a private attorney- client session of the City Commission to discuss pending litigation in the following case: Boynton Old School Partnership, LLC., Plaintiff vs. City of Boynton Beach, Defendant - Case No. 502013CA01 1391 XXXXMB AH C. Pursuant to Section 286.011(8), Florida Statutes, The City Attorney is requesting a private attorney-client session of the City Commission to discuss the following lawsuit which has been served on the City of Boynton Beach: GLADYS CANNON, Plaintiff vs. CITY OF BOYNTON BEACH, Defendant — In the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, Case No. 50 -2008 -CA - 003012 Division: AB D. PROPOSED ORDINANCE NO. 16 - 008 - FIRST READING - Approve the annual update to the Five -Year Capital Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan. E. PROPOSED RESOLUTION NO. R16-047 - Consider acceptance of a 10' utility easement from White Rose Homes LLC., to the City for the property located at 133 W. Martin Luther King Jr., Page 5of621 Blvd. -STRATEGIC PLAN INITIATIVE - GOAL 1 - GREAT NEIGHBORHOODS, SAFE, AFFORDABLE AND LIVABLE -ACTION ITEM 1.5 MODEL BLOCK PROGRAM F. PROPOSED RESOLUTION NO. R16-048 - Accept Quit Claim Deed from the Boynton Beach Community Redevelopment Agency for 1204 NW 1st Street and a portion of 133 W. MLK Jr. Blvd. - STRATEGIC PLAN INITIATIVE - GOAL 1 - GREAT NEIGHBORHOODS, SAFE AFFORDABLE AND LIVABLE -ACTION ITEM 1.5 MODEL BLOCK PROGRAM 14. FUTURE AGENDA ITEMS A. Code Compliance Initiative - North Federal Highway - March/April 2016. B. Workshop with City Commission and City Staff concerning zoning designations and terminology (i.e. permitted uses, conditional uses, etc) - April/May 2016 15. ADJOURNMENT NOTICE 1F APER.SON DECIDES TOAPPEALANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED ARECORD OF THE PROCEEDINGSAND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING 1S MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL 1S TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATEAUXII.IARYAIDSAND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL W1THA DISABILITYAN EQUAL OPPORTUNITY TO PARTICIPATE 1N AND ENJOY THE BENEFITS OFA SERVICE, PROGRAM, ORACTWITY CONDUCTED BY THE CITY PLEASE CONTACT THE CITY CLERK'S OFFICE, (561) 742-6060 OR (TTY)1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM ORACTIVITY 1N ORDER FOR THE CITY TO REA.SONABLYACCOMMODATE YOUR REQUEST. ADD1TIONALAGENDAITEMS MAY BEADDED SUBSEQUENT TO THE PUBLICATION OF THEAGENDA ON THECITY'S WEB SITE. INFORMATION REGARDING 1TEMSADDED TO THEAGENDAAFTER 1T 1S PUBLISHED ON THE C1TYS WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page6of621 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Call to Order - Mayor Jerry Taylor I nvocation Pledge of Allegiance to the Flag led by Commissioner McCray Swearing in of Commissioner District 1 - Justin Katz Presentation of Plaque to David T. Merker Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT. Non -budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: 1.A. OPENING ITEMS 3/16/2016 Page 7 of 621 REVIEWERS: Department Reviewer Action City Clerk Fele, Judith Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date /7/201 - 12:12 PPA /7/201 - 12:29 PPA 3/8/2016 - :20 AM Page 8of621 2.A. OTHER 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Informational items by Members of the City Commission EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk Reviewer Action Date Foyle, Judith Approved 3/10/2016 - 4:12 FSM Page 9of621 3.A. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Announcement by Recreation & Parks Director Wally Majors regarding the "Spring EGG-stravaganza" event, which will be held at Barrier Free Park Park on Saturday, March 26 from 10 a.m. to 1 p.m EXPLANATION OF REQUEST: As part of the Play Outdoors... Unplugged series of events, the Recreation & Parks Department invites the community to the "Egg-Stravaganza". This series of events are intended to provide our community opportunities for healthy, fun activities that will motivate people to keep moving and smiling. Activities at the Egg-Stravaganza will include face painting, rock climbing wall, an opportunity to meet Peter Cottontail, and, of course, the egg hunt! Food trucks will also be available HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No affect. FISCAL IMPACT. Budgeted Expenses for the event are covered in the Department's budget. ALTERNATIVES: Do not make the announcement STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Attachment Egg-Stravaganza Flyer Page 10 of 621 REVIEWERS: Department Reviewer Action Recreation & Parks Majors, Wally Approved Assistant City Manager Pyle, Judith Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 2/24/2016 - 10:01 AM 3/8/2016 - 10:04 AM 3/8/2016 - 10:08 AM 3/10/2016 - 8:24 AM Page 11 of 621 ................................................................ ................................................................ ................................................................ The Cilty Of 'B6yFltOh' Boa ch'RieCroatiioA'&'N-i'rk9 Deu'rtm 17 PEDIATRIC ASSOCIATESO Bc n1cr) Beach 17 3.B. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Proclaim March 2016 as "Florida Bicycle Month". EXPLANATION OF REQUEST. The State of Florida recognizes March officially as Bicycle Month and Palm Beach County supports efforts to make bicycling a safer and more widely chosen mode of transportation. Considering the efforts of the City of Boynton Beach to create a local non -motorized transportation mapping system that will connect regionally with other facilities, the City of Boynton Beach also recognizes March as Bicycle Month. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The recognition of Florida Bicycle Month will raise awareness of bicycling and ultimately promote physical activity and healthy lifestyles by elevating bicycling as a more widely accepted choice of transportation. FISCAL IMPACT. Non -budgeted None ALTERNATIVES: Not allow proclamation STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: This proclamation brings attention to Strategic Plan Action Item 5.2: Greenways, Blueways and Trails Master Plan Mapping Project and the important benefits that bicycling brings to the community. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Proclamation Florida Bicycle Month Page 13 of 621 REVIEWERS: Department Reviewer Action City Clerk Fele, Judith Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 3/10/2016 - 10: 01 AM 3/10/2016 - 4:66 PM Page 14 of 621 WHEREAS, the City of Boynton Beach residents and visitors engage in bicycling as a viable and environmentally sound form of transportation and an excellent form of physical activity and recreation; and WHEREAS, the State of Florida recognizes March officially as Bicycle Month and Palm Beach County will recognize it locally; and WHEREAS, Palm Beach County supports efforts to make bicycling a safer and more widely chosen mode of transportation; and WHEREAS, Florida Bicycle Month features a number of fitness opportunities and events for riders of all ages to enjoy throughout the month at various parks and locations through Palm Beach County; and WHEREAS, the Palm Beach Metropolitan Planning Organization (PBMPO) plans and recommends projects to make bicycling more accessible as well as develops comprehensive public information and community education efforts aimed at improving bicycle safety for all ages; and WHEREAS, through these efforts Palm Beach County and its municipalities have more than 145 miles of designated bicycle lanes and 27 miles of shared -use pathways, with many additional miles planned, and WHEREAS, the development of additional bicycle facilities and innovative solutions will make the bicycling experience, at any age level, more inviting, comfortable, and safe; and WHEREAS, the recognition of Florida Bicycle Month will raise awareness of bicycling and ultimately promote physical activity and healthy lifestyles by elevating bicycling as a more widely accepted choice of transportation; NOW THEREFORE, I, Jerry Taylor, Mayor of the City of Boynton Beach, Florida, do hereby proclaim March 2016 as: Florida Bicycle Month IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the Sixteenth Day of March Two Thousand Sixteen. Jerry Taylor, Mayor ATTEST: Judith A. Pyle, Interim City Clerk (Corporate Seal) Page 15 of 621 3.C. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Announcement by Ron Tapper, Head Golf Professional/Golf Course Manager, of our 16th annual Play for P.I.N.K. Breast Cancer Tournament to be held on Saturday, April 16, 2016 at the Links at Boynton Beach Golf Course. EXPLANATION OF REQUEST. To announce the date and time of the 16th Annual Play For P.I.N.K. Breast Cancer Golf Tournament, a fundraiser for the Breast Cancer Research Foundation. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? No effect to any City programs. FISCAL IMPACT: This tournament has raised over $110,000 for the Breast Cancer Research Foundation in fifteen years of running this great event which is hosted and supported by the City of Boynton Beach. ALTERNATIVES: Not to have a fundraiser tournament. STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: It's a fun -filled day for a great cause. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Attachment REVIEWERS: Department Golf Course Reviewer Pyle, Judith Description Play For P.I.N.K, Flyer Action Approved Date 3/10/2016 - 3:16 PM Page 16 of 621 Assistant City Manager Finance Pyle, Judith Approved Howard, Tim Approved LaVerriere, Lori Approved 3/10/2016 - 3:17 PPA 3/10/2016 - 4:58 PPA :/11/2016-6:10 AM Page 17 of 621 I(ji l(I( !JI $75 Tournament Entry Fee per Player* $50 Tee Sponsorship / $25 Green Sponsorship $5 Putting Contest and other opportunities to donate to a worthy cause will be available on the day of play. Registration ................11:00 am Lunch....... 11:15 am - 12:45 pm Shotgun start...............1:00 pm Wine & Cheese ............ 5:15 pm ENJOY THE DAY... 18 Holes of Golf • Boxed Lunch Raffle Prizes • Goody Bag *Net proceeds from all fees/monies collected minus a $10 golf course operations fee per player will be donated to the Breast Cancer Research Foundation. This event is hosted and supported by the City of Boynton Beach J 4F JJOUl2E�l2�U�I� rhe Breast ki", Car�cer � v Research FOUndation v 3.D. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Run-off Election Proclamation - March 29, 2016 - presented by Mayor Taylor EXPLANATION OF REQUEST: On March 15, 2016 an election was held for Mayor -at -Large. None of the five candidates received the required 50% plus 1 votes to be declared the winner. A run-off election for the top two candidates, Steven B. Grant and Jerry Taylor, is required. The run-off election will be held on Tuesday, March 29th, 2016. The Proclamation declares all of the polling locations that will be active on Run-off Election Day. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The majority of electors will determine which candidate is ultimately elected. FISCAL IMPACT. Budgeted The fiscal impact to the City involves the base salary and expenses of the position of Mayor. The cost of conducting the election has been budgeted in the 2015-2016 fiscal year budget. ALTERNATIVES: There is no alternative to having this election. The Mayor -at -Large will serve a three-year term that will expire in March 2019 STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Proclamation Description Runoff Election Proclamation Page 19 of 621 I, Jerry Taylor, Mayor of the City of Boynton Beach, Florida, do hereby proclaim that a Run-off Election will be held in the City of Boynton Beach, Palm Beach County, Florida, on the 29th day of March 2016 to elect the Mayor - at Large to serve a three-year term expiring in March 2019. The voting hours are between 7:00 a.m. and 7:00 p.m. on said date. Polling places are hereby designated as follows: VOTING LOCATIONS PRECINCT # NAME & LOCATION 3136 Freedom Shores Elementary School 3400 Hypoluxo Rd. 3138 Citrus Cove Elementary School 8400 Lawrence Rd. 3140 Boynton Lakes North Clubhouse 100 Redford Dr. 3142 Boynton Lakes North Clubhouse 100 Redford Dr. 3146 Brookdale North Boynton Beach (formerly Newport Place) 4735 NW 7" Ct. 3164 Citrus Cove Elementary School 8400 Lawrence Rd. 3168 Boynton Beach Fire Station 43 3501 N. Congress Ave. 3172 Boynton Beach High School 4975 Park Ridge Blvd. 3174 Boynton Beach Fire Station #3 3501 N. Congress Ave. 3176 Boynton Beach High School 4975 Park Ridge Blvd. 3182 Imagine Schools Chancellor Campus 3333 High Ridge Rd. 3186 Christ Fellowship Church 801 N. Congress Ave. 3187 Christ Fellowship Church 801 N. Congress Ave. 3188 Christ Fellowship Church 801 N. Congress Ave. 3190 Imagine Schools Chancellor Campus Page 20 of 621 Page 21 of 621 3333 High Ridge Rd. 3192 Palm Beach Leisureville #I Clubhouse 1007 Ocean Dr. 3194 Boynton Beach Fire Station #2 2615 West. Woolbright Rd. 3196 Palm Beach Leisureville Clubhouse #3 2001 SW 13 Ih Ave. 3198 Boynton Beach Leisureville Clubhouse 1807 SW 18t' St. 3200 Golfview Harbour Clubhouse 2775 SW 10 St. 3202 Golfview Harbour Clubhouse 2775 SW 14" St. 4020 Christ Fellowship Church 801 N. Congress Ave. 4022 Congress Middle School 101 S. Congress Ave. 4024 Harvey E. Oyer Jr. Park US # 1 and NE 2151 Ave. 4026 Sterling Village Auditorium 500 S. Federal Highway 4034 Crosspointe Elementary School 3015 S. Congress Ave. 4036 Colonial Clubhouse 26 Colonial Club Dr. 4050 Hunters Run Courtside Cafd 3500 Clubhouse Ln 4052 Crosspointe Elementary School 3015 S. Congress Ave. 4053 Crosspointe Elementary School 3015 S. Congress Ave. 4054 Lakeview Baptist Church 2599 N. Swinton Ave. Delray Beach, FL 4062 Colonial Club Clubhouse 26 Colonial Club Dr. 4066 Seacrest Presbyterian Church 2703 N. Seacrest Blvd. Page 21 of 621 4068 Seacrest Presbyterian Church 2703 N. Seacrest Blvd. 4070 Seacrest Presbyterian Church 2703 N. Seacrest Blvd. 7178 Ezell Hester Community Center 1901 N. Seacrest Blvd. 7180 St. John Missionary Baptist Church 900 North Seacrest Blvd. 7182 Carolyn Sims Center 225 NW 12`h Ave. 7184 St. John Missionary Baptist Church 900 North Seacrest Blvd. 7186 Boynton Beach Civic Center 128 E. Ocean Ave. 7188 Forest Park Elementary School 1201 SW 3`d St. 7190 Seacrest Presbyterian Church 2703 N. Seacrest Blvd. CITY OF BOYNTON BEACH JERRY TAYLOR, MAYOR ATTEST: JUDITH A PYLE, CMC INTERIM CITY CLERK (Corporate Sea!) Page 22 of 621 5.A. ADMINISTRATIVE 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 1 Reg and 1 Alt Building Board of Adjustments and Appeals: 2 Alts Education and Youth Advisory Bd.: 1 Stu N/V Library Bd.: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts Veterans Advisory Commission: 2 Alts EXPLANATION OF REQUEST. The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT. Non -budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Page 23 of 621 Type D Other D Other D Other REVIEWERS: Department City Clerk Reviewer Description Appointments Di Corrado Application Roundtree Application Action Approved Date 3/10/2016 - 4:12 PPA Page 24 of 621 Arts Commission Merker Reg 3 yr term to 12/18 Tabled (3) II McCray Alt 1 yr term to 12/16 Tabled (3) Applicants Cindy Falco-DiCorrado Building Board of Adjustment & Appeals III Fitzpatrick Alt 1 yr term to 12/15 Tabled (2) 11 McCray Alt 1 yr term to 12/15 Tabled (3) Applicants None Education and Youth Advisory Board III Fitzpatrick Stu N/V 1 yr term to 12/16 (Tabled 3) Applicants None Library Board II McCray Alt 1 yr term to 12/16 Tabled (2) Applicants Lesha Roundtree Senior Advisory Board Mayor Taylor Reg 2 yr term to 12/17 Tabled (3) 1 Merker Alt 1 yr term to 12/16 Tabled (3) II McCray Alt 1 yr term to 12/16 Tabled (3) Applicants None Page 25 of 621 Veterans Advisory Commission Merker Alt 1 yr term to 12/16 Tabled (3) McCray Alt 1 yr term to 12/16 Tabled (3) Applicants RM - Page 26 of 621 le, Judith From: gettingrealwithcindy <noreply@123contactform.com> Sent: Thursday, February 18, 2016 8:37 AM To: City Clerk Subject: Advisory Board Appointment application Today's date 02/18/2016 Name Cindy Falco -Di Corrado Gender Female Phone number 904-501-3082 Address i 316 N.W. 1st Avenue Do you own/manage Boynton Beach Fla 33435 a business within City United States Emaileg ttinyrealwithcindy a,hotmail.com Current occupation Are you currently or, if retired, prior Floral Designer occupation board? Education Graduated and owned and operated 4 floral shops Are you a registered Yes voter? Do you reside within the Boynton Beach Yes City limits? Do you own/manage a business within City No limits? If "yes", name of business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes", which board(syand when? Have you ever been No convicted of a crimefi If "yes", when and where? Advisory Board Arts Commission i Page 27 of 621 Personal I am a Floral Artiste. I have owned and operated my own floral business: Floral Qualifications Designs by Cindy in Miami, Florida since 1980 where I was born and raised. I am also an event/wedding co-ordinator and I love to create ambiances for people to gather together and enjoy the moments and make new memories and friends. I feel I would be an asset in helping to work with others to create some innovative ideas for the city and to bring the community together through the arts. Presently I freelance for The Flower Market of Boynton Beach on Congress in the Oakwood Plaza, Professional At this time I hold an inactive Real Estate License. I have certification in Biblical Memberships Counseling and I am an Ordained Minister. I have held in the Past several professional memberships such as the Chamber of Commerce. BNA( Business Network Association )as well as the above mentioned when I owned my businesses. I am now semi -retired. I use that term loosley as I don't think I will truly retired. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 76.108.79,103 (United States) at 2016-02-18 08:36:42 on Firefox 44.0 Entry ID: 145 Referrer: www,boynton-beach,org/officials/advisory boards.php Page 28 of 621 Pyle, Judith From: I-roundtree <noreply@123contactform.com> Sent: Friday, February 26, 2016 2:07 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 02/26/2016 Name Lesha Roundtree Gender Female Phone number 561-577-6022 Address 805 ME 2nd Ct. Boynton Beach Florida 33435 United States Email I roundtreeavahoo.com Current occupation or, if retired, prior Teacher occupation Education Masters in Education Are you a registered Yes voter? Do you reside within the Boynton Beach Yes City limits? Do you own/manage a business within City No limits? If "yes", name of business: Are you currently serving on a City board? Have you served on a City board in the past? If "yes", which board(s) and when? No Yes Education Community Relations Parks and Rec Library Have you ever been No convicted of a crime. 1 Page 29 of 621 If "yes", when and where? Advisory Board Library Board Personal Qualifications Professional Memberships Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. 'rhe message has been sent from 165.161.15.48 (United States) at 2016-02-26 14:07:12 on Chrome 43.0.2357.81 Entry ID: 147 Referrer:www,boynton-beach.org/officials/advisory boards.php Page 30 of 621 CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-041 - Authorize the City Manager to sign a three (3) year agreement with Health Career Institute (HCI) of West Palm Beach, FL to provide a continuation of our Fire Rescue Department as a field training site for paramedic and EMT programs for City of Boynton Beach Fire Department. EXPLANATION OF REQUEST: AGREEMENT PERIOD: April 1, 2016 - March 31, 2019 An integral part of an individual's training to become either a Paramedic or Emergency Medical Technician (EMT) requires a certain amount of field training, whether that training takes place in an emergency room or on a fire rescue unit. The Boynton Beach Fire Rescue Department has been a training site for EMT and paramedic clinical rotations for over 30 -years. This agreement formalizes a cooperative relationship between the City and the Health Career Institute (HCI) for an additional three (3) year period of time. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Boynton Beach Fire Rescue crews are well acclimated to teaching and mentoring EMT and paramedic students. Teaching others helps to keep our fire rescue personnel's skills at their highest level. Monitoring and working with these students also becomes beneficial when hiring new recruits. Observing an employee's behaviors and interactions with other crew members and the public provides a window into how that potential employee will fit in with our rescue team personnel. FISCAL IMPACT. Budgeted The cost of the providing aspects of the EMT education and training varies from year to year depending on what aspect is up for renewal and number of personnel attending. Previous year's expenses to HCI were: FY 14/15 -0- FY 13/14 $7,311.89 FY 12/13 $4,964.00 Funds for training and education have been included in the approved FY15/16 Fire Department budget. ALTERNATIVES: Not approve the agreement. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 31 of 621 Is this a grant? No Grant Amount: ATTACHMENTS: Type REVIEWERS: Department Fire Finance Legal City Manager Description Resolution approving the Agreement with Health Career Institute Agrement with Health Career Institute Reviewer Action Hoggatt, Gregg Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 2/23/2016 - 1:30 IIIA 3/7/2016 - 8:57 AM 3/8/2016 - 11:41 AM 3/10/2016 - 8:20 AKA Page 32 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND INTERIM CITY CLERK TO SIGN AN AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND HEALTH CAREER INSTITUTE, INC., (HCI) FOR A COOPERATIVE RELATIONSHIP TO USE BOYNTON BEACH AS A CLINICAL TRAINING SITE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Boynton Beach Fire Rescue has been a clinical training site for EMT and Paramedic students for many years; and WHEREAS, this Agreement allows HCI students to ride with Boynton Beach Fire Rescue crews to gain valuable clinical experience treating patients; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and 22 incorporated herein by this reference. 23 24 25 26 27 28 Section 2. The City Commission of the City of Boynton Beach, Florida does hereby authorizes the City Manager and Interim City Clerk to sign an Agreement between the City of Boynton Beach and Health Career Institute, Inc., a copy of which is attached hereto as Exhibit "A". Section 3. That this Resolution shall become effective immediately upon passage. C:AProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\57C8A75D-4ADD-40BE-8C2E- 1F5FDBB2BED9\Boynton Beach.2922.1.HCI Agreement-Fire_Rescue_(2016)_- Reso.doc Page 33 of 621 29 PASSED AND ADOPTED this day of , 2016. 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) C:AProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\57C8A75D-4ADD-40BE-8C2E- 1F5FDBB2BED9\Boynton Beach.2922.1.HCI Agreement-Fire_Rescue_(2016)_- Reso.doc YES NO Page 34 of 621 HC.i.d HEALTH CAREER INSTITUTE Health Career Institute (561) 586-0121 Office (561) 586-7616 Fax AGREEMENT This Agreement, made and entered into on this by Health Career Institute and between City of Boynton Beach Fire Rescue Department hereinafter referred to as "FIRE RESCUE", and Health Career Institute 1764 N. Congress Avenue, West Palm Beach, Fl. 33409 a public corporation under the laws of the State of Florida, hereinafter referred to as "SCHOOL". Whereas, the parties hereto desire to enter into a contractual arrangement providing for education and training of students in the Paramedic and Emergency Medical Technician (EMT) programs. NOW THEREFORE, It Is Agreed Between The Parties As Follows: 1. The School has undertaken to educate and train students in the Paramedic and EMT programs. 2. The programs shall be under the auspice of the School, as defined in Florida State Statute Chapter 401 and Administrative Code 64J-1, Training Program. 3. This agreement shall continue for three (3) year and may be renewed annually by the mutual consent of both parties. This agreement may be terminated by either party with or without cause upon thirty (30) days prior written notice, but such termination shall not be effective as to the then enrolled students who shall have an opportunity to complete their program. The School Further Agrees To: 1. The School hereby represents that it has complied and shall continue to comply with all applicable Federal and State statutes and local ordinances. Further, the School shall be solely responsible for obtaining and complying with all necessary permits, approvals and Page 35 of 621 authorizations required for the training programs which are the subject of this Agreement from any federal, state, regional, county, or city agency. 2. Ensure that students in the Paramedic and EMT program are subject to and comply with the rules and regulations of the School and receive the training and certification required by Florida State Statute Section 401.2701 and Administrative Code 64J-1, Training Program. 3. Adhere to the policies and procedures established by FIRE RESCUE to include Exposure Control Plan for Blood Borne Pathogens and all related Infectious Control Policies. 4. Consult with the FIRE RESCUE designee selecting clinical experiences for the students of the program. However, the School acknowledges and hereby agrees that such clinical experiences shall ultimately be decided by FIRE RESCUE and as the circumstances may permit. 5. Provide a list of students and the dates for which such students are expected to participate in the clinical experiences to FIRE RESCUE. 6. The School shall ensure that each student provides at his or her own expense the following: a. Uniforms b. Laundry service C. Transportation d. Meals e. Physical examination f. Required immunizations g. Hospital and medical treatment h. Personal/private accident insurance or evidence of such protection so as to include Professional liability insurance coverage of not less than $1,000,000.00 per occurrence and $3,000,000.00 aggregate. Such insurance shall specifically include FIRE RESCUE as an additional insured. 7. No student shall perform any procedure(s) on a patient unless such student has previously demonstrated sufficient competency at such procedure(s) so as to satisfy any federal, state, regional, county, city and/or educational requirement(s) for the performance of such procedure(s). 4 Page 36 of 621 8. PUBLIC RECORDS School shall comply with the applicable provisions of Chapter 119, Florida Statutes. Specifically, School shall: 1. Keep and maintain public records that ordinarily and necessarily would be required by the CITY in order to perform the service; 2. Provide the public with access to such public records on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed that provided in chapter 119, Fla. Stat., or as otherwise provided by law; 3. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and 4. Meet all requirements for retaining public records and transfer to the CITY, at no cost, all public records in possession of the School upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the CITY in a format that is compatible with the information technology systems of the agency. FIRE RESCUE Further Agrees To: 1. Provide the necessary facilities for clinical experiences for Paramedic and EMT instruction. 2. Cooperate in the assignments of the students at FIRE RESCUE with staff of the School, however; such assignments shall be in accordance with the Fire Rescue's established shifts, available qualified supervisory personnel and station availability. 3. Provide liaison between the FIRE RESCUE administrator and the School EMS Program coordinator. 4. Provide for supervision at all times of students while participating in the clinical setting at FIRE RESCUE. Both Parties Further Agree as Follows: 1. No student shall in connection with this agreement or performance of services hereunder have a right to or claim for any wages, salary, or any other form of compensation, unemployment compensation, civil service or other employee rights, privileges and/or benefits 3 Page 37 of 621 granted by operation of law or otherwise. No student shall be deemed an employee of FIRE RESCUE, for any purpose, during the performance of services hereunder. 2. Neither party to this Agreement nor their respective officers, agents, representatives or employees shall be deemed to have assumed any liability for the negligent or wrongful acts or omissions of the other. 3. To the extent permitted by law, the SCHOOL, shall indemnify and save harmless and defend FIRE RESCUE, its agents, servants, and employees from and against any and all claims, liability, losses, and/or causes of action which may arise from any negligent act or omission of the SCHOOL, its students, agents, servants, or employees in the performance of services under this Contract. Nothing in this provision shall be construed as consent by FIRE RESCUE to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes. 4. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. 5. This Agreement and any dispute, disagreement, or issue of construction, declaration or interpretation arising hereunder whether relating to its execution, its validity, the obligations provided herein, performance or breach shall be governed and interpreted according to laws of the State of Florida. Any and all action necessary to enforce the Agreement will be held in Palm Beach County, Florida. If any action, whether in law, equity or otherwise is brought for the interpretation or enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provision of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. 6. FIRE RESCUE and the SCHOOL, agree that this Agreement sets forth the entire agreement between the parties, and that there are no promises or understandings other than those M Page 38 of 621 stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties. 7. Failure of FIRE RESCUE to enforce or exercise any right(s) under this agreement shall not be deemed a waiver of FIRE RESCUE'S right to enforce or exercise said right(s) at any time thereafter. 8. This agreement shall not be construed more strongly against either party regardless of who was more responsible for its preparation. 9. In the event that any section, paragraph, sentence, clause, or provision hereof is held invalid by a court of competent jurisdiction, such holding shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect. AGREEMENT WITH THE CITY OF IN WITNESS WHEREOF, the Parties unto this Agreement have set their hands and seals on the day and date first written above. CITY OF n -M MAYOR ATTEST: E HEALTH CAREER INSTITUTE (Brenda Green, C.O.O.) Page 39 of 621 CITY CLERK (SEAL) APPROVED AS TO FORM AND LEGAL SUFFICIENCY I:• CITY ATTORNEY DATE: APPROVED AS TO TERMS AND CONDITIONS I:• Con LORI LAVERRIERE City Manager Page 40 of 621 M CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-043 - Approve the traffic enforcement agreement between Fosters Mill Homeowner Association and the City of Boynton Beach. EXPLANATION OF REQUEST: EXPLANATION OF REQUEST. A Florida municipality has no authority to enforce traffic violation that occur on private streets. However a municipality may exercise jurisdiction over any private road or roads, or over any limited access road or roads owned or controlled by a special district, located within its boundaries if the municipality and party or parties owning or controlling such road or roads provide, by written agreement approved by the governing body of the municipality, for municipal traffic control jurisdiction over the road or roads encompassed by such agreement. The agreement may contain provision for reimbursement for actual costs of traffic control and enforcement and for liability insurance and indemnification by the party or parties, and such other terms as are mutually agreeable, may be included in such an agreement. Fla. Stat. Ann. § 316.006 (West) The agreement before the Commission will allow the City of Boynton Beach to have full power and jurisdiction to patrol on private property to enforce all of the laws of the nation, state, county and city. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will have a positive impact in line with our mission of cultivating problem solving partnerships and building trust within the community. FISCAL IMPACT. Non -budgeted N/A ALTERNATIVES: Do not approve the agreement. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Page 41 of 621 Grant Amount: ATTACHMENTS: Type REVIEWERS: Department Police Finance Legal City Manager Description Page 42 of 621 Resolution approving Traffic Enforcement Agreement Reviewer Action Date Katz, Jeff Approved 1/26/2016 - 5:19 Pl\A Howard, Tim Approved 2/5/2016 - 8:31 AM Swanson, Lynn Approved 2/5/2016 - 11:27 AM LaVerriere, Lori Approved 2/5/2016 - 2:38 Pl\A Page 42 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION R16 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND INTERIM CITY CLERK TO SIGN AN AGREEMENT FOR TRAFFIC ENFORCEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA AND FOSTERS MILL HOMEOWNERS' ASSOCIATION, INC.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Fosters Mill Homeowners' Association, Inc., (hereinafter referred to as "Association") owns or controls certain private roads lying and being in the City of Boynton Beach, Florida; and WHEREAS, Association does not have the power to enact or enforce traffic laws within the Association, nor can it hire others with police power to do so; and WHEREAS, pursuant to Chapter 316.006(1)(b), Florida Statutes, the Association hereby grants to the City of Boynton Beach, municipal traffic control jurisdiction over all those certain private roads in said Association. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and Interim City Clerk to sign the Agreement for Traffic Enforcement between the City of Boynton Beach, Florida and Fosters Mill C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\0774B110-3C85-47DA-8F5E-B959AA52AE51\Boynton Beach. 2735.1.Fosters Mill Traffic Enforcement - Reso.doc 1 Page 43 of 621 I Homeowners' Association, Inc., a copy of which is attached hereto as Exhibit "A". 2 Section 3. This Resolution will become effective immediately upon 3 passage. 4 PASSED AND ADOPTED this day of , 2016. 5 6 CITY OF BOYNTON BEACH, FLORIDA 7 8 9 10 Mayor — Jerry Taylor 11 12 Vice Mayor — Joe Casello 13 14 Commissioner — David T. Merker 15 16 Commissioner — Mack McCray 17 18 Commissioner — Michael M. Fitzpatrick 19 20 21 VOTE 22 23 ATTEST: 24 25 26 27 Judith A. Pyle, CMC 28 Interim City Clerk 29 30 31 32 (Corporate Seal) 33 34 YES NO C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\0774B110-3C85-47DA-8F5E-B959AA52AE51\Boynton Beach. 2735.1.Fosters Mill Traffic Enforcement - Reso.doc Page 44 of 621 6.C. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-044 - Authorize the purchase of the ATACRAIDS predictive policing software from LexisNexis of Highlands Ranch, CO as a sole source purchase for an initial first year cost of $21,900 to be paid from the Federal Forfeiture account and authorize the City Manager to sign the agreement. EXPLANATION OF REQUEST: As part of our effort to create a predictive policing program for the Boynton Beach Police Department I have looked into Predicitive Policing Programs. Based on my research the only program that is compatible to go into our current RMS system, extract data and provide crime analysis and predictive analytics is the ATACRAIDS program that is offered by LexisNexis. The cities of West Palm Beach and Jupiter are using the program and they endorse it. Here are some features of ATACRAIDS below. Customized analytical dashboards Meaningful graphs help you visualize crime patterns and trends across jurisdictional lines. Choose from over 200 analytic features that help you analyze nearly every aspect of your agency's data. Each user can have a custom dashboard layout with up to 8 dashboard modules in view at a time. Crime hotspot maps and custom predictive analytics can be created with one click against any data on the map, even data spanning multiple jurisdictions. Best of all, you can download this robust regional data, including narratives, for further analysis Integrates with any RMS or CAD system ATACRAIDS combines data from disparate data sources into a seamless, standardized data set that makes it easy to view, analyze and share data between departments. ATACRAIDS is updated through an automated data feed that works with any CAD or RMS. The extracted data is saved locally within your agency, and then the data is pushed into the ATACRAIDS system. ATACRAIDS is never directly connected to your CAD or RMS system. The entire process is automated to reduce the need for IT support and to ensure that your data is always up-to-date in ATACRAIDS Robust crime and CFS data The ATACRAIDS system includes more than 100 fields of Modus Operandi, Persons and Vehicle crime data related to each incident, including the incident's narrative. CFS data is also available and displayed alongside the crime information. You can view all of the information for the incident, including detailed offense information, suspect and victim descriptions, and descriptions of any vehicles related to the incident. Time Comparisons The Time Comparison analytic shows how crime or calls have changed between two time periods. The red areas of the density map highlight where events has increased from the first to the second time period. Conversely, the blue areas show where events have decreased. The Time Comparison maps allow agencies to discover temporal trends within any set of data. For instance, this analytic can be used to evaluate whether an initiative is working to decrease traffic accidents while measuring any resulting displacement. Predictive Analytics and Geographic Profiling ATACRAIDS can now predict future hot areas with Predictive Zones, the latest in predictive policing. Stop responding to where crime has happened and start deploying resources to where crime will happen. Powered Page 45 of 621 by our own proprietary algorithm and perfected by BAIR at the Department of Defense, Predictive Zones aim to put officers "in the right place at the right time." ATACRAIDS also provides for Geographic Profiling — helping investigators prioritize areas where they should look for the suspect. With ATACRAIDS GP function, geographically profile any set of data to determine optimal areas to prioritize searches and investigative leads. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This program will allow the police department to further it's efforts in their predicitive policing program. This program will allow command staff to use our resources in the most productive way. It will also allow first line supervisors to analyze officers performance in the field when it comes to time management. Every officer in the department would have access to the system and would be able to see where crimes are occurring in the city and the program will predict where crimes will potentially occur in the future to allow deployment of resources to those locations. This is a new and innovative way of policing. Police work tends to be very reactive and this an attempt by the department to be proactive in the prevention of crime in the city. FISCAL IMPACT: Non -budgeted The price for the product for a year would be $21,900.00. This price includes 3 days of on-site training in which we would be able to train most department personnel on the system. This will be paid out of federal forfeiture funds account 691-5000-590.04-22 current balance $238,808.75. Subsequent annual costs of $12,000 will be budgeted in the departmental budget. ALTERNATIVES: Continue to analyze crimes from the past with no predictive analysis. STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable, High Performing City Organization STRATEGIC PLAN APPLICATION: The goal is a reduction in crime in the city by using this program to predict where future crimes will occur. The program will also be used to track how our resources and used and maximize their use thus making the city a safer place. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: LexisNexis START DATE: 4/1/2016 END DATE: 3/31/2017 Page 46 of 621 CONTRACT VALUE: MINORITY OWNED CONTRACTOR?: No EXTENSION AVAILABLE?: No EXTENSION EXPLANATION: ATTACHMENTS: REVIEWERS: Department Type Description D Resolution Resolution approving the purchase of Approved 3/2/2016 - 3:19 PKA ATA IDS D Contract Contract D Addendum Chief's Memo to CKA D Addendum Purchase Request Memo D Addendum ATA IDS Quote D Addendum LexjsNe)ds Sole Source Letter D Addendum LexjsNe)ds W-9 REVIEWERS: Department Reviewer Action Date Police Crawford, Suzanne Approved 3/2/2016 - 3:19 PKA Finance Howard, Tim Approved 3/8/2016 - 9:29 AM ITS McNally, John Approved 3/8/2016 - 10:06 AM Legal Swanson, Lynn Approved 3/10/2016 - 10:07 AM City Manager LaVerriere, Lori Approved 3/11/2016 - 8:19 AM Page 47 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN AN ATACRAIDS PREDICTIVE POLICING SOFTWARE AGREEMENT FOR THE PURCHASE OF PREDICTIVE POLICING SOFTWARE PROGRAM IN THE FIRST YEAR AMOUNT OF $21,900 AND PROVIDING AN EFFECTIVE DATE. WHEREAS, as part of the Police Department's efforts to create a predictive policing program staff as researched Predictive Policing Programs and found the only one compatible to work with the current RMS system, extract data and provide crime analysis and predictive analytics is the ATACRAIDS program offered by LexisNexis; and WHEREAS, every officer in the department would have access to the ATACRAIDS program and would be able to see where crimes are occurring in the City and the program will predict where crimes will potentially occur in the future to allow deployment of resources to those locations; and WHEREAS, the department is requesting the Commission to authorize the City Manager to sign a ATACRAIDS predictive policing software Agreement along with any other documents required with an initial amount of $21,900 for the first year and annual costs of $12,000 thereafter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\A714FA3A-F33E-4089-AC21-DA262E4EED08\Boynton Beach. 2931.1.ATACRAIDS_Agreement _ _Reso.doc Page 48 of 621 29 Section 2. The City Commission of the City of Boynton Beach, Florida does 30 hereby approve and authorize the City Manager to sign a ATACRAIDS predictive policing 31 software Agreement along with any other documents required with an initial amount of 32 $21,900 for the first year and annual costs of $12,000 thereafter, a copy of which is attached 33 hereto as Exhibit "A". 34 Section 3. This Resolution shall become effective immediately upon passage. 35 PASSED AND ADOPTED this day of , 2016. 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) YES NO C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\A714FA3A-F33E-4089-AC21-DA262E4EED08\Boynton Beach. 2931.1.ATACRAIDS_Agreement _ _Reso.doc Page 49 of 621 RAIDS and &TACFAIDSAddendum This Addendum sets forth additional or amended terms and conditions for the use of RAIDS and/or ATACRAIDS (the "LN 5emices~provided heein),which are inaddition to, and without limitation of, the terms and conditions set forth in the services agreement between the customer identified below ("Custumerl and LexisNexis Risk Solutions FL Inc. or its affiliated entity ("LN) for the LN Services (such services agreement, the^Agneementl. Capitalized terms used herein but not clefined herein shall have the meanings ascribed to, them in the Agreement. L Government Case Data Exchan-ge Database 1. UNmaintinstheLexisNexs@PublicSafetyData[xchangeDatabase("PSDEX'�,whichcnmtains|mformadmn elated to public safety and state and local law enforcement investigations. PSDEX is compiled from information submitted by PSDEXcustomers and enhanced by LN data and technology. 2. In exchange for good and valuable consideration, including access to PSQEX, Customer hereby agrees to contribute public safety information that may be used for analysis, investigations and reporting. (the "Customer Data [ontribution^). 3. LN'sub|igatinns. a. LN agrees to provide PSDEXinformation tnCustomer. b. LN agrees to provide Customer with instructions for submitting information to the P5DB< database and for using the PS8EXsemice. c. LN agrees and Customer acknowledges that itwill not make available to Customer the source(s) of the PS0EX reports submitted by other PSDEXcustomecs except as required by law ora court of competent jurisdiction and except when such LN customer provides information regarding potential fraud committed by its own employees/agents. 4. Customer obligations. a. Customer agrees to submit to LN, with reasonable promptness and consistency, Customer Data Contributions. b. Customer acknowledges and agrees that it is solely responsible for the content of the Customer Data Contributions submitted to LN and that it shall use reasonable care to ensure the information submitted is a reasonable reflection ofthe actual report. Each submission to LN with respect toam incident orsubject constitutes a Customer Data Contribution. c. Customer's disclosure of information to LN is and will be in compliance with all applicable laws, regulations and rulings. d. Customer agrees to notify LN promptly of any change in status, factual background, circumstances orerrors concerning any Customer Data Contribution previously provided to LN. Customer further agrees to submit corrected information in a timely manner. Customer agrees that it will fully and promptly cooperate with LN should any inquiry about the Customer Data Contributions arise. e. The following named individual/department shall serve as the contact person(s) for submissions made to LN. The contact person shall respond to requests from LN for clarification orupdates mn incident reports submitted by Customer during mmnma| business hours, and Customer will not reasonably withhold from LN information an any such submission. LN shall not reveal the identity ofthe Customer's contact pemon(s)toany other P5DEXcustomer. Name: Title: Address: Phone: Fox: Email: [ Customer agrees that it will access information contributed to PS0EX by other customers only through LN. g. Customer agrees that LM and all other PS0EX customers shall not be liable to Customer, and Customer hereby releases LN and all other PS0EXcustomers from liability $oCustomer, for any claims, damages, liabilities, losses and injuries arising out of, or caused in whole or in part by 0N or RAIDS AJACRAmo5Addendum (Q3.15.vz) Confidential Page zmr2 Page 50 of 621 each such other PSDEX customer's negligence, gross negligence,willful misconductand other acts and omissions in reporting or updating incidents of alleged wrongdoing for inclusion in PSDEX Other PSDEX customers are intended to be third party beneficiaries of this paragraph. Ii. General Terms 1. LICENSE GRANT. Customer, atnocharge, hereby grants \o0Napaid up, irrevocable, worldwide, non- exclusive license to om'oxdusivelicemseto use, adapt, compile, aggregate, create derivative works, transfer, transmit, publish and distribute to PSDEX customers the Customer Data Contributions for use in PSDEX and all successor databases and/or information services provided by LN. 2. GOOGLE GEOCODER. LN used Google Geocoderto geou»de address locations that dn not already contain ~%" and "Y~coordinates. Any ~X''and "Y" coordinate information provided by the Customer is assumed by LN to be accurate and will not begeocoded byGoogle Geocnder. [rime dot locations gencoded by Google Geocoder as displayed in PSDEX are approximate due to automated location methods and address inconsistencies. 3. DATA DISCLAIMER. LN is not responsible for the loss nfany data or the accuracy of the data, or for any errors or omissions in the LN Sen/ices or the use of the LW Services or data therein by any third party, including the public orany law enforcement orgovernmental agencies. 4. LINKS TO THIRD, PARTY SITES. P5DEX may contain links or produce search results that reference links to third party websites ("Linked Sites~). LN has no control over these Linked Sites or the content within them. LN omnmoL and does not guarantee, represent, or warrant that the content contained in the Linked Sites, including, without limitation other links, is accurate, legal, and/or inoffensive. LW does not endorse the content ofany Linked Site, nor does it warrant that a Linked Site will not contain computer viruses or other harmful code. By using PSDEX to search for or link to Linked Sites, Customer agrees and understands that such use isentirely at its own risk, and that Customer may not make any claim against LN for any damages or losses whatsoever resulting from such use. S. OWNERSHIP OF SUBMITTED CONTENT. All information provided by P6DEX customer is offered and owned bythat customer, Unless, otherwise indicated by such customer, all data will be retained by LN and remain accessible bythe general public and/or other PS0EX customers in accordance with the provisions of this Addendum. AUTHORIZATION AND ACCEPTANCE IHEREBY CERTIFY that I am authorized to execute this Addendum on behalf of Customer. Required: Customer ORI number (Originating Agency Identifier): CUSTOMER: Signature, Print: RAIDS ATACnAOJSAddendum (Q3.15.vl) Confidential Page 2wr2 Page 51 of 621 hex isNexis", Confidential ATACRAIDS Account Setup Worksheet Only fully completed worksheets will be accepted. (1) Agency information Type of Agency ❑ Federal Government ❑ Federal Law Enforcement ❑ State Government (Circle/Highlight One)❑State Law EnforcementO Local/Municipal Government[] Municipal Law Enforcement ORI Number: Agency Name Agency Address Main Agency Phone Number Main Contact Name City: State, Choose One: EISheriff Website: Number of Sworn Officers: County: Zip: ❑ Police Department IP Address or Range Number of Analysts: Population of Jurisdiction: (2) Do your addresses contain cities? ❑ YES (Example: "150 S. Broadway, Denver") ❑ NO (Exomple: "1505. Broadway") (3) Data Coordinates Latitude and Longitude Coordinates: Southwest Latitude and Southwest Longitude Coordinates Northeast Latitude and Northeast Longitude Coordinates Are your coordinates in Decimal Degree or Projected format? ❑Decimal Degree ❑ Projected-, (For example: NAD 1983 State Plane North Carolina FIPS 3200 Feet) .2= Former Crime Mapping Service (if Any): Page 52 of 621 LexisNexis- BAIR Confidential (5) Translation Services required (Enter all that apply) El Ballistics 1:1 CRASH 1:1 Offender 1:1 LPR ❑ Other: (6) Check any crime categories that you will NOT' be sharing with the public ❑ Homicide F] Motor Vehicle Theft F-] Burglary from vehicle F-] Attempted Homicide n Arson F=1 Disorderly Conduct E] Death Investigation ❑ DUI ❑ Alcohol F-1 Sexual Assault ❑ Drugs ❑ Traffic ❑ Sexual Offense Vandalism ❑ Weapons Robbery Commercial ❑ Robbery Individual ❑ Aggravated Assault ❑ Shoplifting � Theft El Simple Assault ❑ Burglary Commercial F-1 Burglary Residential E] Fraud Other Criminal n Other Non -Criminal ❑ Theft Other (7) Select the method you will be using to retrieve data from your Record Management System Records Management System (RMS) Name and Version: Include Anonymous Tips - Your agency can add the anonymous tip feature to RAIDS Online and receive emailed tips. Main Contact Name: Title: Main Contact Email: Main Contact Phone, Yes, I would like anonymous tips on RAIDS Online. Please include the point of El contact at your agency that will receive the anonymous tips. Page 53 of 621 LexisNenisRisk Solutions Government Application & Agreement The information submitted on this Application will be used to determine the applicant's eligibility for accessingtheoamicesand pmdugscfLexsNexisRiskSo|utionsFL|ncanditsaffi|iates(heneinafter^LM"). Tvavoid delay, please provide all information requested. By submitting this Application, the applicant hereby authorizes LN to independently verify the information submitted and perform research about the individuals identified, Acceptance nfthis Application does not automatically create abusiness relationship between LNand the applicant, LN reserves the right to reject this Application with or without cause and to request additional information. Applicant acknowledges and understands that LN will only allow applicant access to the LN Services if applicant's credentials can be verified in accordance with LN's internal credentialing procedures. LwnSx;plication ^g recmen Govt (Ql.zsxz) Confidential Page znf2 Page 54 of 621 Full legal name of agency: Main phone number for address' *If this is a cell, additional documents may be requi,red If this application is for an additional account, Parent account number: Fax number: Physical Address where LN services will be accessed — Previous address if at the current address less than 6 nrI P.O. Box/Mail Drops cannot be accepted (street, city, state, zip)� Website address: External Agency IP Address (https://www.whatismylP.com)- External Agency IP Range — From: External Agency JP Range — To: Agency information: 0 Federal Government E] Federal Law Enforcement E] Local/MunLc�ipal Government EJ State Government D State Law Enforcement E] Local/M uniciPal Law Enforcement Product Administrator or Main Contact (first & last name): Title: E -Mail Address: Admin IP Address: Required for local and municipal agencies� Administrator Home Address (street, city, state, zip): Administrator Date of Birth: Billing Contact (first & last name)& check here if same as Administrator E] Title: Billing Address (street, city, state, zip): Telephone: E -Mail Address: Sales Tax Exempt: El No F1 Yes — please provide proof of exemption Do you require a PO number on invoice: M No F1 Yes If Yes, provide PO Number: Company Name: Contact: Business Address (street, city, state, zip): Contact Phone Number: Is: Account Number (if applicable), LwnSx;plication ^g recmen Govt (Ql.zsxz) Confidential Page znf2 Page 54 of 621 LNRS Application Agreement Govt (Q1.15.v2) Confidential Page 2 of 2 Page 55 of 621 Site visits may be required to assure Applicant eligibility for LN products or services. By submitting this Application, Applicant agrees to authorize a site visit by LN or its approved third -party, and agrees to cooperate in its completion. If the contact for coordinating the site visit is not identified above as the Administrator, please provide the site visit contact's information below: Contact Name: Contact Phone; Contact Email Al Terms and conditions governing the use of the LN Services are available online at hgp.ijwww.le)Cisnexis,comLriskLmasterten,nsLgoverriment and are incorporated into this Application & Agreement by reference as if stated in full herein. By signing below Applicant expressly certifies it has read the additional terms and conditions and agrees to be bound by them. I HEREBY CERTIFY that I am authorized to execute this Application & Agreement on behalf of the Agency listed above and that I have direct knowledge of the facts stated above. Applicant Signature: Date Signed: Applicant ll Title: LNRS Application Agreement Govt (Q1.15.v2) Confidential Page 2 of 2 Page 55 of 621 ,ion-iFCRA Addendum to the LexisNexis Master Terms and Conditions (form LNMTQ Th|sNon-FCRA Addendum (the ^Non-FCRA Addendum'� is entered into as of_ (the "Effective Date"), by and between LeximNedsRisk Solutions FLInc. and its Affiliates (hereinafter,^NRSB'%with its principal place of business located at 1000 Alderman Drive, Alpharetta, Georgia 30805 and (hereinafter, "Customer"), with its principal place of business located at each individually referred toasthe^Pa�y-amo collectively as the �pnnc'��. WHEREAS, Customer has executed the LexisNexis Master Terms and Conditions (form LNMTQ (the "Master Terms'� for the LN Services (as defined in the Master TermsXand WHEREAS, the Parties wish to add certain terms and conditions to the Master Terms to govern the provision of Non-FCRA LN Services (as defined be|uw). NOW, THEREFORE, UVRSFLand Customer agree to be mutually bound by the additional terms and conditions of this Non-FCRA Addendum, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, do hereby agree asfollows: 1N�n-�c��W�m �es�riodm��� The Lm5emkee provided pursuant to this Non-FCFA Addendum and described in a Schedule � P[RA � provided ��^ "consumer agenc1es~uathat term is defined in the (as defined in �e Master Terms) as Num' are no pmv consu ' . Fair [�8�Repn�mg��(15U.SI. g 1681,etseq.)(,FCR�1and gonot constitute "consumer eports,''asthat term icdefined in the FCRA (\he°Nom-FCRA LN Serw1cem'�. Accordingly, the Non-PCRALN Services may not be used in whole or in part asa factor in determining eligibility for credit, insurance, employment oranother purpose in connection with which o consumer report may be used under the FCRA. Further, (A) Customer certifies that itwill not use any ofthe information itreceives through the Non-FCRALN Services to determine, in whole or in part an individual's eligibility for any of the following products, services or transactions: (1)oed|tor insurance to be used pdma��for personal, family orhousehold purposes; (2)emp�ymentpurposes; (3)aUoama—orother bene�tgmn�dbyagmennmemtagency; or(4)any o�erp�du��,memiceartnamsa��ninconnection with - which aconsumer report may be used under the FCRA or any similar state statute, including without limitation apartment rental, check'cashing, or the opening of deposit or transaction account; (B) by way of clarification, without limiting the foregoing, Customer may use, except asotherwise prohibited or limited by this Non-F[RAAddendum, information received through the Non' FCRA LN Services for the following purposes: (1) to verify or authenticate an individual's identity; (Z) to prevent or detect fraud or other unlawful activity; (3) to locate an individual; (4) to review the status ufa legal proceeding; (5) to collect a debt, provided that such debt collection does not constitute in whole or in part, a determination of an individual consumer's eligibility for credit or insurance to be used primarily for personal, family or household purposes; or (0) to determine whether to buy or sell consumer debt or a portfolio nfconsumer debt in a commercial secondary market transaction, provided that such determination does not constitute in whole or in part, a determination of an individual consumer's eligibility for credit or insurance to be used primarily for personal, family o/ household purposes; (C) specifically, if Customer is using the Non-FCRA LN Services in connection with collection, of a consumer debt on its own behalf, or on behalf ofa thiu1'partY, Customer shall not use the Non+CRA UN Services: (1) to revoke consumer credit; (2) to accelerate, set or change repayment terms; or (]) for the purpose of determining a consumer's e||y|bH|ty for any repayment plan; provided, however, that Customer may, consistent with the certification and limitations set forth in this Section 1, use the Non-FCRA LN Services for identifying, locating, or contacting a consumer in connection with the collection of consumer's debt urfor prioritizing collection activities; and (D) Customer shall not use any of the|nfommotinnitrecekmsthmughtheNon'FCRALMSemicestotok*emy"adverseauMon,°astha\termisdefined|ntheFCRA. Z' General. Customer and LNRSFL agree that: (|) capitalized terms used herein but not otherwise defined herein shashallhave the meanings ascribed to them in the Master Terms; (ii) this Non'FCRAAddemdmm modifies and amends only those specific terms of the Master Terms expressly referenced herein; and (iii) all terms of the Master Terms are hereby restated as if written herein, shall remain in full force and effect, and shall constitute the legal valid, binding and enforceable obligations mfthe parties; and (iv) the Lex|sNexis Risk Solutions Application, the Master Terms, the Non-pCRAAddendum and the applicable Schedules are collectively referred to as the "Agreement" for purposes of governing the provision and use of the Non-FCRA LN Services. AUTHORIZATION AND ACCEPTANCE pFTERMS IHEREBY CERTIFY that I am authorized to execute this Non-FCRA Addendum on behalf of the Customer listed above. CUSTOMER: Signature Print Name Title Dated Lmnsmun'pCmxAddendum (0*,z+xConfidential mm page 1vfz Page 56Of621 Customer (Cwnmpany)Name: DBA: Address Contact Name: NON-FCRA PERMISSIBLE USE CERTIFICATION City State, Zip: Phone: Definitions. Gramm-Leach'Billey Act, (1SU.5.C-g6801,etmeq.)and related state laws (collectively,the "GLBA'� Drivers Privacy Protection Act,(txU.S.C.y2721e¢seq.)aodne|ated$ase|aws(ud|ec1iwely,ne~DPPA^ Law EnfoLKI���� Review and, if appropriate, certify tothe foUowi represents and warrants that it will purposes,use the LN Services solely for law enforcement which comply with applicable privacy laws including, but not limited to the GLBA and the DPRA.Tpcertify, check here: [] Proceed to SECTION 1 QUALIFIED ACCESS SECTION 1. GLB4EXCEPTION/ PERMISSIBLE PURPOSE Some LN Services use and/or display nonpublic personal information that is governed by the privacy provisions of the GLBA. Customer certifies it has the permissible purposes under the GLBA to use and/or obtain such information, asmarked below, and Customer further certifies it will use such information obtained from LN Services only for such purpose(a) selected below or, if applicable, for the purpose(s) indicated byCustomer electronically while using the LN Services, which purpose(s) will apply to searches performed during such electronic session: [] Noapplicable GLBA exception/permissible use. Proceed to SECT -ION 2. DPPA PERMISSIBLE USES (At least one (1) must be checked to be permitted access to GLBA data) Some LN Services use and/or display personal information, the use of which is governed by the DPPA. Customer certifies it has permissible use under the 0PPA to use and/or obtain such information and Customer further certifies it will use such information obtained from LN SenAms only for one (1) or more of the purposes selected below or for the purpose(s) indicated by Customer electronically while using the LN Services, which purpose(s) will apply tosearches performed during such electronic session: [� No permissible use, Proceed tuSECT-ION 3. QUALIFIED ACCESS (At teast one (1) must be checked to be permitted access to DPPA data) For use in connection with any civil, criminal, administrative, or arbitral proceeding in any federal, state, or local court or agency or before any self-regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and orders, or _era 1, state or loca I court _Lursuant to an order of a fed ����FCRA Perm Purp Cert (Q4.14»/) Confidential Page I of 4 Page 57 of 621 As necessary to effect, administer, or enforce a transaction req ested or authorized by the consumer. _E1 As necessary to effect, administer, or enforce a transaction requested or authorized by the consumer by verifying the identification information contained in applications. El To protect against or prevent actual or potential fraud, unauthorized transactions, clairns or other liability. in r u . red institutional risk control programs. In resolving consumer disputes or inquiries Use by persons, or th air representatives, holding a legal or beneficial interest relating to the consumer, —ED Use by persons acting _Ej R In complying with fed ents. To the extent specifii in accordance with the Right to Financial Privacy Act ctional regulator, the Secretary of Treasury, a State ingmmpt gulatory organizations, or for an Some LN Services use and/or display personal information, the use of which is governed by the DPPA. Customer certifies it has permissible use under the 0PPA to use and/or obtain such information and Customer further certifies it will use such information obtained from LN SenAms only for one (1) or more of the purposes selected below or for the purpose(s) indicated by Customer electronically while using the LN Services, which purpose(s) will apply tosearches performed during such electronic session: [� No permissible use, Proceed tuSECT-ION 3. QUALIFIED ACCESS (At teast one (1) must be checked to be permitted access to DPPA data) For use in connection with any civil, criminal, administrative, or arbitral proceeding in any federal, state, or local court or agency or before any self-regulatory body, including the service of process, investigation in anticipation of litigation, and the execution or enforcement of judgments and orders, or _era 1, state or loca I court _Lursuant to an order of a fed ����FCRA Perm Purp Cert (Q4.14»/) Confidential Page I of 4 Page 57 of 621 With regard to the information that is subject to the [IPPA, some state laws' permissible uses may vary from the permissible uses identified above. In such cases, some state information may not be available under each permissible use listed above and/or Customer may be asked to certify to a permissible use permitted by applicable state law to obtain information from a specific state. Customer agrees and certifies it will use the information described above only in accordance with the permissible uses selected above or those selected subsequently in connection with a specific information request. Certain users ("Authorized Users") may be able to obtain full social security numbers (nine (9) digits) and driver's license numbers (collectively, 'QA Data'), when appropriate, through some LN Services, Only those users that are within the Authorized User List below, and that use QA Data for an Authorized Use identified below, may qualify. To potentially qualify as an Authorized User, Customer must certify that its business is within the Authorized User List below and its use of QA Data is within the Authorized Use List below. El Customer is WOUT requesting access to QA Data. Proceed to SECTION 4. DEATH MASTER FILE 0 Customer is requesting access to QA Data. Complete the sections below. What department will be using QA Data? SOCIAL SECURITY NUMBERS [:1 Not an authorized user.. Proceed to DRIVER'S LICENSE NUMBERS 1. AUTHORIZED USER (At least one (1) must be checked to receive Social Security Numbers) El For use in the normal course of business by a legitimate business or its agents, employees, or contractors, but only— (A) to verify the accuracy of personal information submitted by the individual to the business or its agents, employees, ❑ or contractors; and (8) if such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purposes of preventing fraud by, pursuing legal remedies against, or recovering on a debt or security interest —0 a ainst the individual. Use by a government a en but only in_car rying out its functions. El Use by any person acting on behalf of a government agency, but only in carrying out the agency's functions. * Use by an insurer (or its agent) in connection with claims investigation activities or antifraud activities, * In connection with motor vehicle safeor theftor driver safeexcept by or for a motor vehicle manufacturejr. * Use by an employer or its agents or insurer to obtain or verify information relating to a holder of a commercial driver's license that is regwired Chapter 313 of Title 49 of the United States Code. ..under For use in prov6idqj!n notice to the owners of towed or im ounded vehicles. _E1 L E] For use in connection with the operation of2ri�toll�transpostation facilities. With regard to the information that is subject to the [IPPA, some state laws' permissible uses may vary from the permissible uses identified above. In such cases, some state information may not be available under each permissible use listed above and/or Customer may be asked to certify to a permissible use permitted by applicable state law to obtain information from a specific state. Customer agrees and certifies it will use the information described above only in accordance with the permissible uses selected above or those selected subsequently in connection with a specific information request. Certain users ("Authorized Users") may be able to obtain full social security numbers (nine (9) digits) and driver's license numbers (collectively, 'QA Data'), when appropriate, through some LN Services, Only those users that are within the Authorized User List below, and that use QA Data for an Authorized Use identified below, may qualify. To potentially qualify as an Authorized User, Customer must certify that its business is within the Authorized User List below and its use of QA Data is within the Authorized Use List below. El Customer is WOUT requesting access to QA Data. Proceed to SECTION 4. DEATH MASTER FILE 0 Customer is requesting access to QA Data. Complete the sections below. What department will be using QA Data? SOCIAL SECURITY NUMBERS [:1 Not an authorized user.. Proceed to DRIVER'S LICENSE NUMBERS 1. AUTHORIZED USER (At least one (1) must be checked to receive Social Security Numbers) El Federal, state or local govern ent agenSy with law enforcement res onsibilities. Special investigative unit, subrogation department and claims department of a private or public insurance company for the purposes of detecting investi atin or reventilng fraud. Financial institution for the purposes of (a) detecting, investigating or preventing fraud, (b) compliance with federal or state laws or regulations,ro �riate and lawful. (c) collecting debt on their own behalf, and (d) such other uses as shall be a Collection cleDartment of a creditor. ❑ Collection. company acting on behalf of a creditor or on its own behalf. ose of cletectin investi atin or reventing fraud. Describe our business:. 2, AUTHORIZED USE (At least one (1) must be chucked to receive Social Security Numbers) M E] Location of suspects or criminals. I Location of non-custodial parents allegedly owing child support and ex -spouses_ allegedly ovy Location of individuals alleged to have failed to pay taxes or other lawful debts. F-1 Identity verification. Other uses similar to those described above. Describe —0 LN RS Non -FORA Perm Purp Cert (Q4. 14.v 1) Confidential Page 2 of 4 Page 58 of 621 By selecting above, the Customer certifies that it is an Authorized User, and that it will use Social Security �mnber only for thee �� the Authorized � Ust md knmootherpurpose�) pmrpoaa(s)itdesigna on eUse a . Not amauthorized user. Proceed tuSECTION 1. DEATH MASTER FILE I� AUTM0RI��DUSER ��kmgone (1) mmtbechecked to �cehe �hvc � Uoanse Numbers) E] Federal state or local government ageng with law enforcement responsibilities. Special investigative unit, subrogation department and claims department of a private or public insurance company for the purposes of detecting, investigating or preventing fraud. Financial institution for the purposes of (a) detecting, investigating or preventing fraud, (b) compliance with federal or state laws or regulations, (c) collecting debt on their own behalf, and dLsuch other uses as shall be a ro riate and lawful. - El Collection departme it of a creditor. F F] Collection com an, acting on behalf of a creditor or on its own behalf. Other public or private entin� for the purpose of cli.n.IJ-1,1.111111191, irr,�estigatinq or preventing fraud. Describe your business: El 2. AUTHORIZED USE (At least one (1) must bechecked \oreceive Driver's License Numbers) El Location of suspects or criminals. F] Location of non-custodial. arents allegedly owing child support and ex -spouses alle edl owing spousal_support. Ej Location of individuals alleged to have failed to pay taxes or other lawful debts. El Identity verification. El I Other uses similar to those described above. Describe vour use: By selecting above, the Customer certifies that it isenAuthorized User, and that it will use Driver's License Numbers only for the purpose(s) it designated on the Authorized Use List and for no other purpose(s). For access to Limited Access DMF Data only. M Nopermissible purpose. Proceed to AUTHORIZATION AND ACCEPTANCE CF TERM I. DeQnbhmmm For purposes ofthis Certification, these terms are defined asfollows: a. DMF Agreement: The Limited Access Death Master File Non-federal Licensee Agreement for Use and Resale executed by LexisNex|mRisk Data Retrieval Services LLC, onbehalf of itself, its affiliates and subsidiaries, and its and their successors, with the federal government (Nl35, as below defined), The DMF Agreement form is found at b. Certification Form: The Limited Access Death Master File Subscriber Certification Form executed by LexisNexis Risk Data Retrieval Services LLC, on behalf o[itself, its affiliates and subsidiaries, and its and their successors, with the federal government (NT7S, as below defined). The Certification pomn is found at , c. DMF� The federal Death Master File. d. NTIS� National Technical Information Service, U.S. Department o[Commerce e. Open Access DMF: The DMF product made available through LN, which obtains the data from NTIS, and which does mut include DMF with respect to any deceased individual a¢any time during the threeca|enclor'year period beginning on the date ofthe individual's death. Open Access DMF data should not bmaccessed punmmmttothisCert|ficmWumbutshnuld be accessed pursuant to a customer contract for such DMF data that is not Limited Access DMF. f. Limited Access DMF: Limited Access DMF includes DMF data with respect to any deceased individual atany time during the three-caKemdar-year period beginning on the date of the individual's death. Limited Access DMF is made available through LN as a Certified Person, by N73S. This Certification governs Customer's access to Limited Access DMF from LN (or the applicable LN affiliate), whether full or partial Limited Access DMF records or indicators of deceased status, and via any format, including online, XML feed, or in-house file processing through LN, LNRS Non-FCRA Perm PurpCert 0w.14�vU Confidential Page aof4 Page 59 of 621 I[ Certification. Customer's accessto �c Limited Access 0�F requires certification of purpose as required by 15 CFR P�1110 and section 1881 c��s����� the indicated pu�o��u����(���� of Title 18, United States Code. Customer hereby » k Section II ("Certification") and that it meets the requirements of part (b) of this Section II: (a) Such Customer has a legitimate fraud prevention interest, or has a legitimate business purpose pursuant to a law, governmental rule, regulation, or fiduciary duty, will use the Limited Access DMF only for such purpose(s), and specifies the basis for so certifying os(choose any applicable purposes that apply tuCu5tmnmer'suse): E] Legitimate Fraud Prevention Interest: Customer has a legitimate fraud prevention interest to detect and � vem- hamdand/or tncom�xm|den�t�saomssUscormmer�a|bus�essand/or govemmena���es. "— LJ Legitimate Business Purpose Pursuant to e Law, Governmental Rm|4 Regulation, or Fiduciary Duty: Customer has one or more of the purposes permitted under d *2 USC 1306c including fraud prevention and ID verification purposes, Customer's specific purpose(s) for obtaining Limited Access DMF data under this Certification js� El Fraud Prevention and identity verification purposes For uses permitted orrequired by law For uses permitted or required by governmental rules For uses Permitted or required by regulation [] For uses necessary tofulfill uravoid violating fiduciary duties and (h) Customer has systems, facilities, and procedures in place tosafeguard Limited Access DMF, and experience in maintaining the confidentiality, security, and appropriate use of such information, pursuant to requirements similar to the requirements of section 6103(p)(4) of the Internal Revenue Code of 1986, and (c) Customer agrees to satisfy the requirements of such section 6103(p)(4) as if such section applied to Customer. III. Flow -down Agreement Terms and Conditions The Parties agree to follow the Flow -down Agreement Terms and Conditions found at which are incorporated into this [ertifioatinnbyreference. IHEREBY CERTIFY that lhave direct knowledge of the facts stated above and that lomauthorized to execute this Certification on behalf cfthe Customer listed above. Signature Print Name Title uxp5mnof[m\Perm purpCert (Q4.14»z) Confidential Page 4uf4 Page 60 of 621 LexisNexis Risk Solutions SCHEDULE A ATACRAhDSvia Accuhntfor Law Enforcement (Subscription) Agency (Custonner)Name: Boynton Beach Police BiUgroup#� LNAccount Manager: —Don Barnes This Schedule A sets forth additional or amended terms and conditions for the use of the ATACRAIDS services ("LN Services"), as set forth in the services agreement between Customer and LN or LN's affiliate(s) for the LN Services ("Agreement"), to which this Schedule A is incorporated by reference. The LN Services herein shall be provided byLexiaNexis Risk Solutions FL Inc. ("LN"). Customer acknowledges that the services provided under this Schedule A are non-FCRA services and are not "consumer reports" within the meaning of the FCRA and Customer agrees not to use such reports in any manner that would cause them to be characterized as "consumer reports". This Schedule Agoverns the use ofthe ATACRAIDGservices listed herein, but not the separate use ofany Accurint for Law Enforcement services. 1. SCHEDULE ATERM The term mfthis Schedule /\ will be12months beginning April 1.2Q16 (the "Initial Term).The Initial Term shall automatically renew for additional periods of twelve (12) months (each one, a "Renewal Term"), unless written notice of termination is provided to either party at least sixty (60) days prior to the expiration of the Initial Term or any Renewal Term, If an account is activated after the first day of a calendar month, charges will not be pro- rated. 2. ATACREGIONAL ANALYSIS AND INFORMATION DATA SHARING RAIDS")FEES 2.1 Customer shall pay to LN each 12 -month period ("Year") of the Schedule A Term beginning on the effective date hereof anannual license fee uf $12.DUDD0(^ATACRA|D8Annual License Fee^)which shall beinvoiced |m 12 equal monthly installments cf $1.ODO.DOper month, |nexchange for access knand use nfthe ATACFA|DG service. The ATACRAIDS Annual License Fee shall include one standard Offender Data Translation. Customer shall pay to LN a one-time fee of $2,400.00 per file translated for any additional Offender Data Translation ("Additional Translation Fees"). For each Year of any Renewal Term, the ATACRAIDS Annual License Fee and Additional Translation Fees will beincreased 4.@O9&. %. ADDITIONAL ANNUAL FEES Customer elects to order the product options set forth below and will pay to LN the corresponding annual fees which shall be invoiced in 12 equal monthly installments. Product Options Additional Annual Fee RMS Tra .. nslation $2,400.00 CAD Translation $2,400-00 Total Additional Annual Fees $4,800-00 Customer elects to order the product options set forth below and will. pay to LN.the c rrespondina.one-time tees. Product Options One Time Fee $5,1 0000 RAIDS Online Public Crime Map $00,00 Total One -Time Fees $5,100.00 Page 1cf 2 Customized Schedule 226885. 1v2 ATACRAIDS Online (Subscription) Page 61 of 621 5. EXPIRATION Unless otherwise accepted by LN, the terms herein are valid if the Schedule A is signed by the Customer and received by LN on or before March 15, 2016, 8. CONFIDENTIAL INFORMATION This Schedule contains the confidential pricing information ofLN. Customer acknowledges that the disclosure of such pricing information could cause competitive harm to LN, and as such, Customer agrees to maintain Schedule /\intrust and confidence and take reasonable precautions against such disclosure to any third party. AGREED TO AND ACCEPTED BY: Boynton Beach Police Signed: Name Title: Datei Page 2of2 � CusturmizedSchedule A 2268051v2 ATACRAlDS-Online (Subscr|ption) Page 62 of 621 Lori LaVerriere .Jeffrey S. Katz TO: City Manager EROS: Chief of Police FLEE ATACRAIDS Predictive Policing DATE: 02/18/2016 As part of the department's mission to provide effective, efficient, impartial police services and meeting our strategic goals for 2016 the ATACRAIDS program would help the department streamline their deployment efforts. By using the predictive analytics in ATACRAIDS supervisors would be able to deploy their limited resources in areas recommended to help reduce crime. Boynton Keach encountered a 12 percent increase in crime from 2014 to 2015 and this program provides the department a proactive way to try to reduce those numbers. The ATACRAIDS prograrn provides the following benefits: Customized analytical dashboards Meaningful graphs help the department visualize crime patterns and trends across jurisdictional lines. Choose from over 200 analytic features that help the department analyze nearly every aspect of the agency's data. Each user can have a custom dashboard layout with up to S dashboard modules in view at a time. Crime hotspot snaps and custom predictive analytics can be created with one click against any data on the map, even data spanning multiple jurisdictions. Best of all, the department can download this robust regional data, including narratives, for further analysis Integrates with any RMS or CAD system ATACRAIDS combines data from disparate data sources into a seamless, standardized data set that snakes it easy to view, analyze and share data between. departments. ATACRAIDS is updated through an automated data feed that works with any CAD or RMS. The extracted data is saved locally within the agency, and then the data is pushed into the ATACRAIDS system. ATACRAIDS is never directly connected to the agency's CAD or RMS system. The entire process is automated to reduce the need for IT support and to ensure that the agency's data is always up-to-date in ATACRAIDS Robust crime and CFS data The ATACRAIDS system includes more than 100 fields of Modus Operandi, Persons and Vehicle crime data related to each incident, including the incident's narrative. CFS data is also available and displayed alongside the crime information. The department can view all of the information for the incident, including detailed offense information, suspect and victim descriptions, and descriptions of any vehicles related to the incident. Time Comparisons The Time Comparison analytic shows how crime or calls have changed between two time periods. The red areas of the density map highlight where events has increased from the first to the second time period. Conversely, the blue areas show where events have decreased. The Time Comparison maps allow agencies to discover temporal trends within any set of data. For instance, this analytic can be used to evaluate whether an initiative is working to decrease traffic accidents while measuring any resulting displacement. Predictive Analytics and Geographic Profiling ATACRAIDS can now predict future hot areas with Predictive 'ones, the latest in predictive policing.. 'Stop responding to where crime has happened and start deploying resources to where crime will happen. Powered Page 63 of 621 by our own proprietary algoritl-nn and perfected by BAIR at the Department of Defense, Predictive Zones aim to put officers "in the right place at the right time.'" ATACRAIDS also provides for Geographic Profiling; — helping investigators prioritize areas where they should loop for the suspect. With ATACRAIDS GP function, geographically profiler any set of data to determine optional areas to prioritize searches and investigative leads. Florida. statute 932.7055 (5)(a) mandates the following regarding federal forfeiture funds: If the seizing agency is a county or municipal agency, the remaining proceeds shall be deposited in a special law enforcement trust fund established by the board of county commissioners or the governing body of the municipality. Such proceeds and interest earned therefrom shall be used for school resource officer, crime prevention, safe neighborhood, drug abuse education, prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigations, providing additional equipment or expertise, purchasing automated external defibrillators for use in law enforcement vehicles, and providing snatching funds to obtain federal grants. The proceeds and interest may not be used to meet normal operating expenses of the law enforcement agency. The cost for the progrr am is $21,900.00. The recurring cost would be $16,800.00 annually. This purchase should be drawn from account 691-5000-590-04-22. The current account balance is: $238808.75. 1 certify this use of funds comports with the statutory requirements. Page 64 of 621 Jeffrey Katz Zlicl�iaRX&e e*1 TO. Chief of Police FROM Captain Intelligence and Aiialytics Coininander REF Predictive Policing Program DATE January 7, 2016 m 1_1 W� llaa I recommend the purchase of the ATACRAIDS program to assist us in creating a predictive policing program for the Boynton Beach Police Department. While several companies provide a similar product, ATACRAIDS is the only program that is compatible to go into our current RMS system, extract data and provide crime analysis and predictive analytics for personnel management. The cities of West Palm Beach and Jupiter are using the program and they endorse it. Based on my research and feedback from other agencies I recommend that we purchase the ATACRAIDS program that is offered by LexisNexis. I have listed some features of ATACRAIDS below, Customized analytical dashboards Meaningful graphs help you visualize crime patterns and trends across jurisdictional lines. Choose from over 200 analytic features that help you analyze nearly every aspect of your agency's data. Each user can have a custom dashboard layout with up to 8 dashboard modules in view at a time. Crime hotspot maps and custom predictive analytics can be created with one click against any data on the map, even data spanning multiple jurisdictions. Best of all, you can download this robust regional data, including narratives, for further analysis Integrates with any RNIS or CAD system ATACRAIDS combines data from disparate data sources into a seamless, standardized data set that makes it easy to view, analyze and share data between departments. ATACRAIDS is updated through an automated data feed that works with any CAD or RMS. The extracted data is saved locally within your agency, and then the data is pushed into the ATACRAIDS system. ATACRAIDS is never directly connected to your CAD or RMS system. The entire process is automated to reduce the need for IT support. and to ensure that your data is always up-to-date in ATACRAIDS Robust crime and CFS data The ATACRAIDS system includes more than 100 fields of Modus Operandi, Persons and Vehicle crime data related to each incident, including the incident's narrative. CFS data is also available and displayed alongside the crime information. You can view all of the information for the incident, including detailed offense infonnation, suspect and victim descriptions, and descriptions of any vehicles related to the incident. Time Comparisons The Time Comparison analytic shows how crime or calls have changed between two time periods. The red areas of the density map highlight where events has increased from the first to the second time period. Conversely, the blue areas show where events have decreased. The Time Comparison maps allow agencies to discover temporal trends within any set of data. For instance, this analytic can be used to evaluate whether an initiative is working to decrease traffic accidents while measuring any resulting displacement. Predictive Analytics and Geographic Profiling ATACRAIDS can now predict future hot areas with Predictive Zones, the latest in predictive policing. Stop responding to where crime has happened and start deploying resources to where crime will happen. Powered by our own proprietary algorithm and perfected by BAIR at the Department of Defense, Predictive Zones aim Page 65 of 621 to put officers -in the right place at the right tirne." ATACRAIDS also provides for Geographic Profiling — helping investigators prioritize areas where they should look for the suspect. With ATACRAIDS GP function, geographically profile any set of data to determine optimal areas to prioritize searches and investigative leads. The price for the product for a year would be $21,900.00. This price includes 3 days of on-site training, in which we would be able to train most department personnel on the system. I would like to use forfeiture funds to purchase this system. Based on the statute this program would be used for crime prevention purposes. Florida statute 932.7055 (5)(a) mandates the following regarding federal forfeiture funds: If the seizing agency is a county or municipal agency, the rernaining proceeds shall be deposited in a special law enforcement trust fund established by the board of county commissioners or the governing body of the municipality. Such proceeds and interest earned therefrom shall be used for school resource officer, crime prevention, safe neighborhood, drug abuse education, prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigations, providing additional equipment or expertise, purchasing automated external defibrillators for use in law enforcement vehicles, and providing matching funds to obtain federal grants. The proceeds and interest may not be used to meet normal operating expenses of the law enforcement agency. Page 66 of 621 January 7, 2016 Richard McNevin Captain Boynton Beach Police Department 100 E Boynton Beach Blvd. Boynton Beach, FL 33435 Dear Captain McNevin, CONFIDENTIAL LexisNexis® is providing this written quote detailing the costs for a proposed software licensing, software support, and services agreement for the Boynton Beach Police Department. The pricing in this quote is only valid for 90 days from the date above. Recommended Package Based on your requirements, following is the recommended package that we believe meets the Boynton Beach Police Department's needs: PROPRIETARY AND CONFIDENTIAL 640 Plaza Drive, Suite 340, Highlands Ranch, Colorado 80129 Tel: 303.346.6000 1 Fax: 303.346.6001 1 Toll free: 800.380.1 138 1 http://www.1exisnexis.com/risk/ Page 67 of 621 ® LexisNexis- MSK SOLUTIONS 100 E Boynton Beach Blvd Boynton Beach FL 33435 Re: Sole Source for ATACRAIDS Dear Captain McNevin, To our knowledge, LexisNexis is the only company that offers the following features in a public safety data exchange. The following are some of the specific features that are unique to our solution: • Propriety dynamic hotspot identification algorithm that identifies statistically significant and operationally useful hotspots • Ability to add, modify and delete MO, Persons, Vehicle and Narrative information • Ability to create hotspots and buffers in a public -facing crime map • Incident level anonymous tip reporting • Capabilities to download to relational databases and other data formats • 95+ fields of rich data including MO, Persons, Vehicle (No other solutions provide this detail of data) • 80 different analytical graphs, charts and tables • Weighted Method and Equal Opportunity time -series functions If you have any questions or would like clarification on any of these items, please contact me at Sincerely Chris Ternus Government Solutions Sales Executive State and Local Government Le isNexis I Risk Solutions 561. 04.5729 Mobile 1000 Alderman Drive I Alpharetta, GA 30005 1 lexisnexis.com/risk Page 68 of 621 Formw_9 Request for Taxpayer Give Form to the (Rev. December 2014) requester. Do not D "m Vh=ury Identification Number and Certification send to the IRS. Internal =1 Rt. Service I Nwim (,w,, %4oeai on your McDnia tax return). Name In m K on oNne; do not ieavi� li*n lorw IAM lr LexisNexis Risk Data Ma.inige"invill Inc Business rramom"'"i, _ nuiv eniity name, it oweront from above LexisNexis Risk Solutions 3 Check appropriate box for federal tax classification: check only one of the following seven boxes: E] Individual/sole proprietor or 21 0 Corporation E] S Corporation E] Partnership L] Trustiestate single -member LLC E] Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) 0. Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for the tax classification of the single -member owner. I• (0 o i nuto kictioni3j, Oo 1000 Alderman Drive 6 Qiy, .,tato, arid III, c(ld'o Alpharetta, GA 30005 here is Remit to: 28330 Network Place, Chicago, IL 60673-1283 Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I Instructions on page 3. For other entities, it is your employer Identification number (EIN). If you do not have a number, see How to get a TIN on page 3, Note. If the account is In more than one name, see the Instructions for line I and the chart on page 4 for guidelines on whose number to enter. 4 Exemptions (codes apply only to certain entities,not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) &Pb . . . c ,ft 11. (is) name and aaamss lQpw'nlali L Social vocarity number L-1 Al, . ............ or Employer Wantificalion numcei, 1 6 [ 5 1 -1� 8F51 21"* 4 Under penalties of perjury, I certify that: 1. The number shown on this form Is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (deflned below); and 4. The FATCA code(s) entered on this form (if any) Indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out Item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the Instructions on I:nq)a 3. . . ............ . . . ...... . . .......... ,Jkmi I Signature of Here � U.S.person► Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/AV9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number ISM), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable, on an information return. Examples of Information returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1 D99-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) o Form 1099-9 (proceeds from real estate transactions) - Form 1099-K (merchant card and third party network transactions) Date 11 - - Form 1098 (home mortgage interest), 1098-E (student loan interest), 10911-T (tuition) - Form 1099-C (canceled debt) - Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S, person (Including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled -out form, you: 1. Cortify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S, exempt payee. it applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (it any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting7 on page 2 for further information. Cat. No, 10231X Form W-9 (Rev. 12-2014) Page 69 of 621 I CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-045 -Approve and authorize the City Manager to sign an Agreement with Government Services Group, Inc. to assist the City of Boynton Beach to continue the Fire Assessment Program for the FY 2016-2017 budget with the scope of professional services and specialized assistance in the amount of $17,500. EXPLANATION OF REQUEST: This request is not to make budgetary or Fire Assessment rate decisions. Instead, the request is only for contracting with Government Services Group, Inc. (GSG) to assist the City with the City's Fire Assessment Program for FY 2016-2017. The City does not maintain the technical staff to obtain the property files from the County Property Appraiser's Office, to provide the required specialized analysis, or to upload the property files with the assessment rates back to the Appraiser's Office. This is the major need for which the City contracts for these external professional services. The City originally initiated a seven year Fire Assessment Program in FY 2001-2002 through FY 2007-2008 with a sunset provision in FY 2008-2009 unless continued. At that time, in order to continue the program, it was required to implement a new Fire Assessment Program beginning in FY 2008-2009. The Commission also approved the Program for FY 2009-2010 through the current FY 2015-2016. GSG established the initial methodology and provided assistance to the City for the first seven (7) years of the Fire Assessment Program. When the Program was planned for extension beyond those years, we solicited Requests for Proposals to assist the City with the new Fire Assessment Program. We selected GSG to continue with their service due to their familiarity with the City, proven methodology that stood legal tests and lower cost to the City. GSG's scope of professional services and specialized assistance in the amount of $17,500 has been held consistent under the current Continuing Services Proposal for the last seven (7) years. The range of potential additional services primarily relates to mailing first class letters to (a) newly affected property owners ($338) and (b) all property owners should the rates be raised for the coming year ($42,930). For Fiscal Year 2015-16, the estimated gross Fire Assessment was $6,542,093 reduced to a net realized assessment of $5,644,884 after excluding tax exempt properties. The Fire Rescue Assessments assessed and apportioned among benefitted property parcels follow FY 15/16 Rates: Property Use Category Rate Per Dwelling Unit Residential $100.00 Non -Residential Property Use Categories Rate Per Square Foot Commercial $0.23 Industrial/Warehouse $0.05 1 nstitutional $0.25 Nursing Home $0.25 Page 70 of 621 (*)There is a maximum of 77,001 square foot cap on non-residential buildings The above rates for FY 15/16 only assessed less than 49% of the eligible Fire Rescue costs after excluding EMS costs of the Fire Department. If they were assessed at 100% of the eligible costs, the rates would be $202.00 per dwelling unit and approximately twice the square footage rates for commercial property. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? What Is The Fire Assessment? It is a non -ad valorem special assessment included on the annual tax notice that equitably allocates less than 50% of the cost of the City's eligible fire rescue services among all residential and non-residential property in the City that the Fire Rescue Department protects. All such properties are found to be specially benefited by the provision of the fire rescue services. The Fire Assessment can only be developed to cover costs of the Fire Rescue portion of the total Fire Department. Therefore, the cost determination must exclude Emergency Medical Service (EMS) expenditures of the Fire Department to determine the assessable costs. In turn, the assessable costs must then be allocated to property types (residential, commercial, industrial/warehouse, institutional, and nursing homes) obtained from the County Property Appraiser based on the percentage of calls to each property type. FISCAL IMPACT. Budgeted Funds were budgeted for this in the Fire department's FY14/15 budget under line item 001-2210-522-49-17. ALTERNATIVES: Because of the inability to complete the tasks in-house as previously explained, a specialized consultant is needed to implement the Fire Assessment for the FY 2016-2017. GSG was selected under the new Fire Assessment Program through a competitive selection process. Because GSG performed all services pursuant to their agreement, and given that the their rates have remained consistent for the last six (6) years, it is not anticipated that a selection process this year would result in any more favorable terms for the same services. However, if the City Commission does not approve the GSG proposal, the alternative which would permit the special assessment to proceed towards implementation for FY 2016-2017 would be a new selection process. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 71 of 621 ATTACHMENTS: Type D Resolution D Attachment REVIEWERS: Department Finance Finance Legal City Manager Description Resolution approving Agreement with GSG GSG FY 2016-17 Proposal Reviewer Action Howard, Tim Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 3/4/2016 - 12:42 PPA 3/4/2016 - 12:43 PPA 3/8/2016 - 11:19 AM 3/10/2016 - 8:25 AM Page 72 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH GOVERNMENT SERVICES GROUP, INC., TO ASSIST THE CITY OF BOYNTON BEACH TO CONTINUE THE FIRE ASSESSMENT PROGRAM FOR THE FY 2016-17 BUDGET WITH THE SCOPE OF PROFESSIONAL SERVICES AND SPECIALIZED ASSISTANCE IN THE AMOUNT OF $17,500, AND THE POTENTIAL ADDITIONAL SERVICES (APPENDIX B) IN AN AMOUNT UP TO $42,930.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Government Services Group, Inc., (GSG) established the initial methodology and provided assistance to the City with the Fire Assessment Program since 2001; and WHEREAS, GSG was selected to continue with their service when the Fire Assessment was extended due to their familiarity with the City, proven methodology that stood legal tests and offered at a lower cost to the City; and WHEREAS, contracting with GSG will preserve the progress that has been made to - date in the data collection/maintenance of this program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the City Manager to execute the proposal of services with Government Services Group, Inc., in the amount of $17,500.00 to assist the City with the CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\FFB5BO73-5D27-4EOD-954E-BCEEEF1 CC9C1 \Boynton Beach.2921.1. Fire_Assessment_GSG_Scope_of_Services_16-17_ =Reso.doc Page 73 of 621 31 Fire Assessment Program for 2016/2017 and the potential additional services in an amount 32 not to exceed $42,930.00, a copy of the proposed Scope of services is attached hereto as 33 Exhibit "A". 34 35 36 Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of 2016. 37 38 CITY OF BOYNTON BEACH, FLORIDA 39 40 41 42 Mayor — Jerry Taylor 43 44 Vice Mayor — Joe Casello 45 46 Commissioner — David T. Merker 47 48 Commissioner — Mack McCray 49 50 Commissioner — Michael M. Fitzpatrick 51 52 53 VOTE 54 55 ATTEST: 56 57 58 59 Judith A. Pyle, CMC 60 Interim City Clerk 61 62 63 64 (Corporate Seal) 65 v' YES NO CAProgram Files (x86)\neevia.com\docConverterPro\temp\NVDC\FFB5BO73-5D27-4EOD-954E-BCEEEF1 CC9C1 \Boynton Beach.2921.1. Fire_Assessment_GSG_Scope_of_Services_16-17_ =Reso.doc Page 74 of 621 Government Services Group. Inc. www. We ServeGovernmen ts, com October 14, 2015 Via Electronic Mail Tim Howard, Finance Director City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425-0310 Re: City of Boynton Beach - Fire Rescue Services Assessment Program: Continuing Services Proposal Dear Mr. Howard, As you know, Government Services Group, Inc. (GSG) originally assisted the City of Boynton Beach (City) in successfully implementing a fire rescue assessment program in 2001, and since its initial year, we have assisted in the maintenance of the annual assessment program on behalf of the City. However, when the assessment program was initiated in 2001-02, the City made the decision to "sunset” the assessment program effective Fiscal Year 2008-09. Therefore, in order for the City to continue to use the annual recurring revenue source, it was required to implement a new fire rescue assessment program for Fiscal Year 2008-09. GSG is pleased to have assisted the City in developing and successfully implementing this recurring revenue source in Fiscal Year 2008-09 and has continued to assist in the maintenance of the annual assessment program. As such, we believe that the City would benefit from a continuation of our services. In order to continue this relationship and the achievements realized thus far, attached as Appendix A is our proposed scope of services, fees, project deliverables and payment schedule to assist the City in the annual maintenance of the fire rescue assessment program for Fiscal Year 2016-17. We recognize the extremely difficult financial situation facing local governments at this time; therefore, we have decided not to increase our fees for professional services again this year for existing clients even though our costs to provide these services, like yours, have continued to increase. Please review the attached scope of services and upon review and satisfactory determination, please sign where indicated on Appendix A to acknowledge acceptance of the scope of services and to serve as proper notice to proceed. Upon execution, please provide us with a signed copy for our files. CORPORATE HEADQUARTERS: 1500 Mahan Drive, Suite 250, Tallahassee, Florida 32308 1 T 850-681-3717 1 F 850-224-7206 LONGWOOD OFFICE: 280 Wekiva Springs Road, Protegrity Plaza, Suite 2070, Longwood, Florida 32779 1 T 407-629-6900 1 F 407-629-6963 1111111111„1, ; Page 75 of 621 October 14, 2015 Page 2 If you have any questions, please do not hesitate to contact me. We look forward to working with the City of Boynton Beach again this year. Sincerely, Sandi Melgarejo Project Coordinator cc: Lori LaVerriere, City Manager Mike Cirullo, Esq. Page 76 of 621 Appendix A CITY OF BOYNTON BEACH FIRE RESCUE ASSESSMENT PROGRAM ANNUAL MAINTENANCE FISCAL YEAR 2016-17 Page 77 of 621 MAINTENANCE OF FIRE SERVICES ASSESSMENT PROGRAM Task 1: Base Retainer Services for Current Fiscal Year Assessment Program Upon notice to proceed, GSG will be retained to administer the current fiscal year assessment program and maintain the assessment roll database. Such retainer services will include GSG's availability to respond to requests for information or assistance from City staff regarding all aspects of the current assessment program. In addition, GSG will prepare the critical events schedule for the upcoming fiscal year to ensure adherence to statutory deadlines and will maintain the current fiscal year database in a manner that ensures data availability to specific requests. Task 2: Update the Preliminary Assessment Roll GSG will import updated Property Appraiser data to construct the preliminary annual assessment roll for the assessment program. Corrections from the City will be applied to the updated data. GSG will then create the assessment roll by programmatically applying the business rules to the data and extending the rates to the affected tax parcels according to the methodology. Task 3: Pro -Forma Rate Scenarios As requested by the City, GSG will provide rate -scenarios to assist in budget analyses and assessment program planning. Task 4: Final Rates GSG will calculate/confirm the proforma schedule of rates based on the apportionment methodology and revenue requirements for the Fiscal Year 2016-17 assessment program. Task 5: Preliminary and Annual Assessment Resolutions GSG will advise and assist the City's legal counsel in drafting the implementing assessment resolutions that conform to the existing fire rescue assessment ordinance and the City's policy decisions. Task 6: Implementation Advise and assist with the requirements for the adoption of the annual assessment rate resolution and certification of the assessment roll in accordance with Section 197.3632, Florida Statutes, including: (a) Produce Notice Roll and Data Exports After verification of final rates for the assessment program, GSG will create the notice roll by applying the rates to the assessment roll. GSG will then produce the data exports needed for the production of TRIM notices. Data exports for TRIM notices will be transmitted as necessary to the Property Appraiser's office, per their specifications. (b) Development and Distribution of First Class Notice Assist the City in developing the first class notice and its distribution to any affected property owners. Task 7: Create Final Assessment Roll GSG will update the assessment roll with any corrections and updates received from the City. Final rates will be verified and extended to the updated data in order to create the final assessment roll. The final roll will be provided to the City. Task 8: Certify, Export and Transmit the Final Assessment Roll in Conformance with Uniform Method Using the final assessment roll, GSG will prepare export files on compatible electronic medium capable of merger with the ad valorem tax roll files and will transmit the file to the Tax Collector in the prescribed format. Government Services Group, Inc. I A-1 Page 78 of 621 FEES AND COSTS For the professional services and specialized assistance described in the proposed Scope of Services, GSG's fee for professional services will be $17,500. Except as noted below, the fee includes reimbursement for all out-of-pocket expenses. The fee for professional services does not include any on-site visits by GSG staff to the City. Any on-site meetings may be arranged at our standard hourly rates provided below. All expenses related to on-site meetings will be billed in accordance with section 112.061, Florida Statutes. If necessary, in lieu of on-site visits, periodic telephone conference calls may be scheduled to discuss project status. The standard hourly rates for GSG are as follows: GOVERNMENT SERVICES GROUP, INC. Chief Executive Officer.............................................................................. $225 Senior Vice President................................................................................ $175 VicePresident............................................................................................ $160 Senior Project Manager/Consultant/Project Coordinator ...................... $160 Consultant/Database Analyst/Technical Services .................................. $130 Administrative Support.............................................................................. $ 50 The lump sum fee does not include the costs of producing and mailing the statutorily required first class notices. Mailing and production costs depend on the number of assessable parcels of property within the assessment program area, but average approximately $1.35 per parcel. Payment of mailing and production costs is due at the time of adoption of the initial assessment resolution or like document. For non-domestic notices, mailing charges will include the actual amount of postage beyond the domestic rate and if U.S. postage rates increase prior to mailing (currently $0.49), the additional postage per notice will be charged. The City is responsible for any and all newspaper publications, including, but not limited to, making arrangements for publications and any costs associated therewith. The City is also responsible for any costs incurred to obtain information from the property appraiser or other public official that is necessary for the assessment program. Please note that GSG works with the premise of developing and implementing assessment programs with an eye on potential legal challenges in an attempt to maximize both the efficiency and the effectiveness of any defense. Nonetheless, the fees outlined above for professional services do not include any provision for litigation defense. Accordingly, in the event there is a legal challenge, GSG would be available, on an hourly basis, to assist the City in its defense. Government Services Group, Inc. I A-2 Page 79 of 621 PAYMENT SCHEDULE The lump sum fee for professional services and specialized assistance will be due and payable, based on the following schedule and assuming that notice to proceed is received in December 2015. If notice to proceed occurs after this date, the payment schedule will be condensed over the anticipated number of months remaining to complete the project. Schedule March 2016 May 2016 July 2016 September 2016 DELIVERABLES SCHEDULE Payment 25% of professional fee -- $4,375 25% of professional fee -- $4,375 25% of professional fee -- $4,375 25% of professional fee -- $4,375 Deliverable Schedule Notice to Proceed December 2015 Ongoing Retainer Services As Needed Calculate Rates March - May 2016 Develop Preliminary Assessment Roll May - June 2016 Preliminary Rate Resolution June 2016 Prepare Assessment Roll June - July 2016 TRIM/First Class Notices July - August 2016 Published Notice July - August 2016 Annual Rate Resolution August -September 2016 Certify Fiscal Year 2015-16 Assessment Roll by September 15, 2016 ACCEPTED AND AGREED TO APPENDIX A By: City of Boynton Beach Date Government Services Group, Inc. I A-3 Page 80 of 621 HOURS AND FEES MATRIX Task Total Hours Total Fees Task 1- Base Retainer Services for Current Fiscal Year Assessment Program Senior Vice President Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services 4 18 8 $640 $2,880 $1,280 Task 1 Total 30 $4,800 Task 2 - Update Preliminary Assessment Roll Chief Executive Officer Senior Vice President Vice President Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services Administrative Support 0 0 0 4 32 0 $0 $0 $0 $640 $5,120 $0 Task 2 Totals 36 $5,760 Task 3 - Pro -Forma Rate Scenarios Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services 4 4 $640 $640 Task 3 Total 8 $1,280 Task 4 - Final Rates Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services 4 2 $640 $320 Task 4 Totals 6 $960 Task 5 - Preliminary and Annual Assessment Resolutions Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services 4 0 $640 $0 Task 5 Totals 4 $640 Task 6 - Implementation Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services 4 8 $640 $1,280 Task 6 Totals 12 $1,920 Task 7 - Create Final Assessment Roll Senior Project Manager/Consultant/Project Coordinator Consultant/Database Analyst/Technical Services 2 6 $320 $960 Task 7 Totals 8 $1,280 Task 8 - Certify, Export and Transmit the Final Assessment Roll in Conformance with Uniform Method Consultant/Database Analyst/Technical Services Task 8 Total 4 4 $640 $640 Total Professional Fees 108 $17,280 Expenses $220 Grand Total $17,500 Government Services Group, Inc. A-4 Page 81 of 621 CITY OF BOYNTON BEACH ADDITIONAL SERVICES Page 82 of 621 IM11119 mil I! tiyaaW- ON-SITE VISITS Any on-site meetings may be arranged at our standard hourly rates provided in Appendix A. All expenses related to on-site meetings will be billed in accordance with section 112.061, Florida Statutes. If necessary, in lieu of on-site visits, periodic telephone conference calls may be scheduled to discuss project status. GSG's estimated fee for professional services and travel related expenses for one (1) on-site visit to the City is $1,500. MAILING OF FIRST CLASS NOTICES In previous years, the City was required to use the Truth-in-Millage (TRIM) notice to provide notice of special assessments pursuant to a special act that pertained to Palm Beach County. The amendment to this special act provides that use of the TRIM notice satisfies the mailed notice requirement of section 197.3632, Florida Statutes unless the assessment is levied for the first time, the boundaries change, the purpose changes or the rate exceeds the maximum rate. Because of this amendment and based on prior discussions with the Palm Beach County Property Appraiser's office, it was recommended that the City provide additional first class mailed notice to property owners regardingthe proposed fire special assessment in past years. Should the City be required to mail first class notices to affected property owners for FY 2016-17, GSG will assist the City as follows: • Assist the City in developing the first class notice; • Merging the pertinent assessment roll information into the notices; • Print and prepare the notices to be mailed; and • Mail the notices by first class mail. Mailing and production costs depend on the number of assessable parcels of property within the assessment program area. GSG's fee for this service is $1.35 per mailed first class notice, which includes all out-of-pocket expenses such as postage, envelopes, copy charges, etc. For non-domestic notices, mailing charges will include the actual amount of postage beyond the domestic rate and if U.S. postage rates increase prior to mailing (currently $0.49), the additional postage per notice will be charged. Payment of mailing and production costs is due at the time of adoption of the initial assessment resolution or like document. Government Services Group, Inc. I B-1 Page 83 of 621 NO RATE INCREASE Should the City not increase the fire assessment rates for FY 2016-17, first class notices will only need to be mailed to newly affected property owners. Based on FY 2015-16 information, the amount of new parcels that would need to be noticed would be in the 100 to 250 range. GSG's fee for mailing 250 first class notices would be approximately $338. RATEINCREASE Should the City increase the fire assessment rates for FY 2016-17 above the maximum rates noticed in August 2014, the City would be required to re -notice all property owners. Based on the FY 2015-16 fire assessment roll, the City would be required to mail approximately 31,800 first class notices. GSG's fee for mailing 31,800 first class notices would be approximately $42,930. ACCEPTED AND AGREED TO APPENDIX B By: City of Boynton Beach Date Government Services Group, Inc. I B-2 Page 84 of 621 6.E. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-046 -Approve and authorize the City Manager to sign an Agreement with Florida Atlantic University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University of Boca Raton, FL to review and update the City's Strategic Plan in the amount of $15,000. EXPLANATION OF REQUEST: The City/CRA developed a Strategic Plan during FY 13/14 that created goals focusing on outcome -based objectives and potential actions for a five (5) year time span, the plan was updated during FY14/15 as was planned to be done on an annual basis. The City utilized the services of Lyle Sumek Associates for the development and update. In preparation of the FY 15/16 update, staff reviewed alternatives available for the update process and is recommending to enter into a professional agreement with Florida Atlantic University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of Government in partnership with Trainnovations. Trainnovations will review the current plan and previous year's update, meet with City Commissioners, City Manager, and staff to review and update the plan. Clients include City of Fort Lauderdale and West Palm Beach, The Town of Jupiter, Village of Tequesta, City of Coral Springs, City of Miami Beach, Village of Islamorada, Broward County, Palm Beach County. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will provide the City/CRA with an annual update to the Strategic Plan. FISCAL IMPACT. Budgeted Funds are included in the FY2015/16 approve budget in line item 001-1211-512- 95-48. ALTERNATIVES: Do not review and update the City's strategic plan. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Page 85 of 621 Is this a grant? No Grant Amount: ATTACHMENTS: Type REVIEWERS: Department Finance Finance Legal City Manager Description Resolution approving Agreement for Strategic Plan Update FAU Proposal Reviewer Action Howard, Tim Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 3/7/2016 - 12:28 PPA 3/7/2016 - 12:29 PPA 3/9/2016 - 3:07 PPA 3/11/2016 - 4:19 PPA Page 86 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 RESOLUTION R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH FLORIDA ATLANTIC UNIVERSITY BOARD OF TRUSTEES ON BEHALF OF THE JOHN SCOTT DAILEY FLORIDA INSTITUTE OF GOVERNMENT AT FLORIDA ATLANTIC UNIVERSITY OF BOCA RATON, FL TO REVIEW AND UPDATE THE CITY'S STRATEGIC PLAN IN THE AMOUNT OF $15,000; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City and CRA developed a Strategic Plan during FY 13/14 that created goals focusing on outcome -based objectives and potential actions for a five (5) year 16 period; and 17 18 19 20 21 22 23 24 25 26 27 28 29 30 WHEREAS, the Strategic Plan was updated during FY 14/15 as was planned to be done on an annual basis; and WHEREAS, in preparing for the FY 15/16 update, staff reviewed alternatives available for the update process and is recommending to enter into a professional agreement with Florida Atlantic University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of Government in partnership with Trainnovations who will review the current plan, previous updates, meet with City Commissioners, City Manager and staff to review and update the plan; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to approve and authorize the City Manager to sign an Agreement with Florida Atlantic University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University of Boca Raton, FL to review and update the City's Strategic Plan in the amount of $15,000. C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\E4D4ED48-2DA8-4098-8B8B-02188CA9337A\Boynton Beach. 2925.1. Agreement to review Strategic_Plan_-_Reso.doc Page 87 of 621 31 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 32 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 33 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 34 being true and correct and are hereby made a specific part of this Resolution upon adoption 35 hereof. 36 Section 2. The City Commission of the City of Boynton Beach hereby authorizes 37 the City Manager to sign an Agreement with Florida Atlantic University Board of Trustees, on 38 behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University 39 of Boca Raton, FL to review and update the City's Strategic Plan in the amount of $15,000, a 40 copy of said Agreement is attached hereto and made a part here as Exhibit "A". 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of , 2016. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\E4D4ED48-2DA8-4098-8B8B-02188CA9337A\Boynton Beach. 2925.1. Agreement to review Strategic_Plan_-_Reso.doc Page 88 of 621 FLORIDA ATLANTIC UNIVERSITY PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement ("Agreement") is entered into as of ("Effective Date"), by and between the Florida Atlantic University Board of Trustees, a public body corporate of the State of Florida, on behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University, with an address of 777 Glades Road, Building 44, Room 108, Boca Raton, FL 33431 ("FAU" or "University"), and , a with a business address of , ("Client"). In consideration of the mutual covenants and stipulations set forth herein, the parties hereby agree as follows: 1. University agrees to provide and Client agrees to accept the services set forth on Exhibit A attached hereto (the "Services") in accordance with the terms of this Agreement. University shall control the manner in which the Services are provided, giving due consideration to the requests of Client. Unless otherwise mutually agreed, the Services shall be performed at Client's premises. 2. This Agreement is legally binding as of the Effective Date, and, unless terminated as provided herein or extended by mutual written agreement of the parties, shall continue until the Services have been completed. University may terminate this Agreement at any time for any reason upon written notice to Client. 3. Client agrees to pay University for the Services during the term hereof in accordance with the rates and terms set forth on Exhibit A attached hereto. Unless otherwise specified, payments shall be due within thirty (30) days of receipt of a University invoice. Late payments shall bear interest at 1 % per month. 4. The performance of the University of the Services shall be subject to and contingent upon the availability of funds appropriated by the state legislature or the prime funding agency, or otherwise lawfully expendable for the purpose of the Services for the current and future periods. 5. All documents, papers, letters or other material made or received in conjunction with the Services shall be subject to the provisions of Chapter 119, Florida Statutes. 6. Any renewals, amendments, alterations or modifications pertaining to the Services must be signed or initialed and approved by all parties. 7. The provision of the Services and the validity, construction and effect of this Agreement shall be governed by the laws of the State of Florida. The University, as a public entity of the State of Florida, is entitled to the benefits of sovereign immunity coextensive therewith, including immunities from taxation. 8. Neither party may, without the advance written approval of the other party, assign any right or delegate any duties pertaining to the Services. 9. No default, delay or failure to perform shall be considered a default, delay or failure to perform otherwise chargeable, hereunder, if such default, delay or failure to perform is due to causes beyond either party's reasonable control including, but not limited to, strikes, lockouts or inactions of governmental authorities; epidemics; war; embargoes, fire; earthquake; acts of God; default of common carrier. In the event of such default, delay or failure to perform, any date or times by which a party is otherwise scheduled to perform shall be extended automatically for a period of time equal in duration to the time lost by reason of the excused default, delay or failure to perform. Page 89 of 621 10. The University makes no warranties of any kind, express or implied, pertaining to the Services, and to the maximum extent permitted by law, disclaims all warranties and conditions, either express or implied, pertaining to the Services. 11. To the maximum extent permitted by law, in no event shall University be liable for any special, incidental, indirect, or consequential damages whatsoever, pertaining to the Services (including, without limitation, damages for loss of business profits, business interruption, or any other pecuniary loss, including legal fees), whether for a breach of contract, failure of essential purpose, negligence or otherwise, even if the party has been advised of the possibility of such damages. 12. Neither party may use or make reference to the other party or any trade names, trademarks, service marks, logos or other designations of the other party except to the extent and in the manner which is expressly provided for in writing by the other party. 13. University reserves all rights with respect to the Services and materials provided by University or the work -product developed by University in connection with the Services. Nothing herein shall purport to grant or convey any interest or right to the University's services, materials or work -product or grant any exclusivity with respect thereto. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. Signature Name Title Date FLORIDA ATLANTIC UNIVERSITY BOARD OF TRUSTEES, on behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University Signature Name Title Date Page 90 of 621 EXHIBIT A STA TEMENT OF WORK/DESCRIPTION OF SER VICES Strategic Planning Preparing for the Future The City of Boynton Beach Proposal Presented to: Lori La Verriere, City Manager City of Boynton Beach 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach, FL 33425-0310 laverrierel@WT us By Trainnovations° P.O. Box 7654, Jupiter, Florida 33468 In partnership with The John Scott Dailey Florida Institute of Government at Florida Atlantic University February 25, 2016 Page 91 of 621 EXECUTIVE SUMMARY In today's environment, if you are standing still, you are falling behind! Strategic planning is an organization's process of defining its strategy, or direction, making decisions on resource allocation and prioritizing to achieve the vision. An organization, to be effective, defines their strategic objectives, the most important goals for them, and the timetable for achieving them. The systematic approach to strategic planning for local governments ensures the organization's ability to address current needs and have the agility to prepare for successfully for the future. This includes definition of the vision, safeguarding funding levels, and ensuring capacity to achieve the goals for both near term (1 year) and future term (5 years). Overview of the typical Planning Process Develop (or Review) Vision and Mission WHAT Determine (or Review) Do we need to do? the Present State Prioritize Key Elements Determine WHO is Involved? HOW Should we do it? Create the Plan Deploy the Plan Review and Improve Process Improvement Implement the Plan HOW Are we doing? In Process Review Annual Review Review and Improve Process Improvement The success of the strategy depends on accountability for: ■ Elected officials, senior leader's, and staff support ® Active participation and authentic dialog ■ Funds to support the selected and agreed upon priorities ■ Proper deployment and implementation CONTRACTING AND BUDGET Trainnovations contracts with all local governments through the FAU John Scott Daily Institute of Government (and not contract directly with any local government). Fee: $15,000.00 The City of Boynton Beach will only be billed for hours used on a monthly basis. Fees include all conversations, discussions, meetings, materials, and activities and the FAU administrative fee. These fees do not include venue fee or food and beverage. AVAILABILITY We will make every effort to schedule and coordinate calendars as needed to ensure an on time delivery. Page 92 of 621 Strategy Approach and Tasks Page 93 of 621 Analyze 2014 Strategic Plan as the starting place Current state analysis - Meet with CM to discuss process, review progress of last year's Strategic Plan and Action Plans. Conduct interviews with Commissioners (What does the city want, need and what are they willing to pay for?) • Deliver information on the current state • Review Mission, Vision and Values (to get their suggestions or confirmation) • Use interview questions to get their input, opinions, and ideas and Phase 1 document results Provide feedback to CM and Senior Staff • Develop 8-10 overarching results categories (such as traffic, green space, safety, or other specific groupings • Determine potential policy and project opportunities for each results category (strategic initiatives) Identify significant changes and stakeholder needs and expectations with specific ideas and issues that need to be addressed in Strategic Plan Prepare the Commissioners for workshop session by providing advance notice on objectives and questions to consider— individually by email with return to Trainnovations only Commission'/2 day session — Publically Review Mission and Vision and Core Phase 2 Beliefs Present Results Categories and Facilitate Discussion for Action Items Executive Team and Staff involvement Conduct CM and Director Session to discuss Commissioner interviews, review Phase 3 accomplishments, Staff's opinion on Commission issue to consider, issues raised at'/2 day Commission session Meet with CM (and Senior Staff) — Present outcomes Commission full day session Phase 4 Facilitate a Workshop to review, assess, select and prioritize strategic initiatives Prepare a written summary of key outcomes Prepare Strategic Plan Phase 5 Prepare a Strategic Plan Documents Page 93 of 621 TRAINNOVATIONS METHODOLOGY The hallmark of our methodology is to build capability through action learning — Facilitate, Demonstrate, Practice and Evaluate. All work will be delivered using an approach that builds understanding through action. • Facilitating through coaching using a process management model framework • Demonstrating through leading by example and walking the process from end to end • Practicing through role playing where participants gain hands on experience • Evaluating through a continuous improvement cycle that ensures the process meets specific outcome requirements and participants gain a strong level of understanding TRAINNOVATIONS CORE VALUES Trainnovations consultants live and embrace these core values by enthusiastically advancing the STAIRway to Excellence. • Systems focus — We believe an organization's overall performance requires systematic approaches, deployment, learning and integration. Linkage and alignment refer to the depth and breadth of processes, actions and results. • Team and personal learning — We are committed to continuous improvement and learning which is practiced daily. We focus on being the example and sharing the knowledge. This results in more satisfied consultants and cross functional capability. • Agility — We believe in the capacity to rapidly change and be flexible in the complex work environment. • Innovation — We believe making meaningful changes that positively impact the results of the work product. Our consultants present innovative solutions and build a case for innovation. • Responsiveness — We are sensitive to external and internal customer needs. We recognize that customer and employee driven excellence is a strategic concept. This demands awareness and openness of key success factors. Trainnovations' mission is to guide organizations moving from Better to Brilliant by changing culture and implementing performance excellence. We assist in building capability and capacity and sustainability in an organization. Our clients include: The Cities of Fort Lauderdale and West Palm Beach, The Town of Jupiter, Village of Tequesta, City of Coral Springs, City of Miami Beach, Village of Islamorada, Broward County, Palm Beach County, FDOT District 4. References with contact information on Page 6. Page 94 of 621 TRAINNOVATIONS FACILITATORS Trine Pulliam, Founder', has 23 years of experience in consulting, training, and business development. Trina is a graduate of the University of Florida, an 11 th year Florida Lead Examiner and is a Senior Examiner for the National Baldrige Performance Excellence Board having completed her 6th term, a post appointed by the US Secretary of Commerce. Her clients describe her as fun, flexible, friendly, and focused! Several projects are worth noting: the development of a 9 month manager training program for Burger King, implementing a new strategic planning process that merges with line item budgeting and priority based budgeting for the Town of Jupiter, and a time/task project identifying gaps in efficiencies for the City of WPB Parks Department. She has completed strategic planning with several municipalities. Her most recent accomplishment is consulting on process improvement projects that yielded the client $4.9 million dollars in annual productivity savings. Myra Quinn, M.Ed., MPEC, has an extensive background in training and development, business, and human resources, having spent over 20 years in the banking and counseling industries. She has a Masters Degree in Counseling Psychology from Florida Atlantic University and is a Master Personal and Executive Coach. She is passionate about organizational development and continuous improvement and served as an Examiner on the Florida Governor's Sterling Award Team. She has been a Trainnovations facilitator for 13 years and is the Training Director. She is certified in multiple assessments, including the Myers -Briggs type Indicator (MBTI) and Appreciative Inquiry. Her "action -oriented" coaching style makes sure clients stay true to their "being" in life. At the same time, she helps clients create the structures they need to achieve the business results they want. Melinda Miller, MS, is the former IS Director for the Town of Jupiter, retired after 25 years. She served as the Interim Assistant Town Manager twice during her employment there. Melinda earned her Chief Information Officer from Florida State University. She started and managed several initiatives from strategic planning, town - wide fiber optics, and EOC data to implementing several enterprise systems. She is an adjunct professor at Palm Beach State College and serves as senior analyst, municipal expert, and facilitator for Trainnovations. Judy armai o, MSW, CSW, has over 25 years of experience in speaking and facilitating. She has a Bachelors degree from Boston University and her Masters degree from Columbia University in New York. Judy trains and coaches business professionals at all levels, from managerial to front line staff in communication and customer service, stress management and life enhancement. With Trainnovations as a senior partner, Judy provides extensive valuable experience using her outgoing style to facilitate hands on activity based trainings. Her passion is "follow up"! She is the author of "The Power of Follow Up", and using tools from her proven system, she empowers individuals to be productive, satisfied, and successful, while maintaining integrity and trust. Page 95 of 621 REFERENCES PBC Tax Collector FY07-FY1 0 Senior Leadership Teamwork, Mission, Vision, Values, Strategic Planning, Six Sigma Performance Teams Anne Gannon, Constitutional Tax Collector 561-355-2805, AGannon(W-p�cgov.org Georgette Bonifacio Carroll, Goddess of Excellence and Opportunity 561-355-3934, GCarroll(Qobc ov.or City of Fort Lauderdale FY14 to Present Senior Leader Teamwork, Leadership Development Lee Feldman, City Manager, Leld a fortlauerale.gov Stanley Hawthorne, Assist. City Manager, SHawthorne@fortlauderdale.gov Kristin Tigner, Deputy Director, HR, KTigner(Wfortlauqerale.gov Town of Jupiter FY09 to Present Senior Leadership Teamwork, Six Sigma Performance Teams, Cross Functional Work Team Problem Solving, Strategic Planning Andy Lukasik, Town Manager 561-741-2214, AndyL@iupitel.fl.us Lori Bonino, Town of Jupiter, Asst. Town Manager, 561-741-2214, loribnJupiter.fl.us City of West Palm Beach FY1 2 to Present Strategic Planning, IT Infrastructure Project, Project Facilitation, Performance Improvement, Project Management Workshops Jeff Green, City Administrator JGreen@wpb.org Danielle Slaterpryce, Assistant City Administrator561-494-1089, dslaterp[Yce Mike Russell, SPHR Talent Development Officer 561-494-1009, mrussell(Qwr)b.org Christine Brevik, Director of IT, (561) 822-1224,CBrevik�w b.oLq Village of Wellington FY10 to FY13 Budget Blitz Project, Leadership Academy, Customer Service Improvement Project Francine Ramalia (Former Assistant Village Manager; Currently City of Delray Beach Assistant CityManager) Kimberly Gibbons, PHR, Human Resources Manager561-791-4063, kgibbonsp—wellingtonfl.gov Broward County Government FY09 to Present Workshops, Process Mapping, Team Facilitation James Carbone, Broward County, Enterprise Technology Services 954-357-6353, JCARBONEP_broward.org Leah Brasso. Acting Finance Director at Broward County Government, Port Everglades, LBRASS OQbroward.org Ruth Myles and Mona Gordon, Learning and Organizational Development 954-357-6441, RMYLES@broward.org, MOGORDON@broward.oLq> Page 96 of 621 Page 97 of 621 6.F CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Authorize the purchase of Tactical Medicine kits from Tactical Products Group of Boynton Beach, FL in the amount of $20,520.00 to be paid from Federal Forfeiture Funds in accordance with Florida Statute 932.077(5) (a). EXPLANATION OF REQUEST: The department obtained three (3) quotes in accordance with the City's procurement policy and Tactical Products Group was the lowest. Purchasing these kits will be the first step in rolling out a new Tactical Medicine program for our Road Patrol Officers. The program would include an initial training course of the medical contents, issuance of IFAKs, and training in deployment of these kits in the field. This training is above and beyond what is taught in the basic academy level. The kits include Quickclot, CAT Tourniquet, Hyfin chest seals, Olaes Bandage, Z fold gauze, trauma shears, and medical duct tape. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The purchase of the tactical medical kits will enable officers to be prepared to provide immediate life-saving first aid. This need is especially important as civilian paramedics are traditionally staged away from the scene until it is safe to enter. This time delay can prove deadly when rapid bleeding or airway obstruction is present. FISCAL IMPACT. Non -budgeted This total cost of this purchase is $20,520.00 and should be drawn from account #691-5000-590-04-22. The current balance is $238,808.75. Any reoccurring expenses will be absorbed in the departmental operating budget. There are 3 quotes attached. ALTERNATIVES: Do not authorize this purchase. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 98 of 621 CONTRACTS VENDOR NAME: Tactical Products Group START DATE: END DATE: CONTRACT VALUE: MINORITY OWNED CONTRACTOR?: No EXTENSION AVAILABLE?: No EXTENSION EXPLANATION: ATTACHMENTS: Type D Addendum REVIEWERS: Department Reviewer Police Crawford, Suzanne Finance Howard, Tim Legal Swanson, Lynn City Manager LaVerriere, Lori Description Tactical Medicine Action Approved Approved Approved Approved Date 3/2/2016 - 2:41 PKA 3/7/2016 - 10:57 AM 3/7/2016 - 1:31 PKA 3/8/2016 - 8:21 AM Page 99 of 621 Lori LaVerriere Jeffrey S. Matz, T'o City Manager ,FROM, Chief ofP« lice RAF. Tactical Medicine DATE February 23, 2016 nv Florida statute 932.077 (5)(a) mandates the following regarding federal forfeiture funds: If the seizing agency is a county or municipal agency, the remaining proceeds shall be deposited in a special law enforcement trust fund established by the board of county commissioners or the governing body of the municipality. Such proceeds and interest earned therefrom shall be used for school resources officer. crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigation, providing additional equipment or expertise, purchasing automated external defibrillators for the use in law enforcement vehicles, and providing matching funds to obtain federal grants. The proceeds and interest may not be used to meet normal operating expenses of the law enforcement agency. The Tactical Medicine program will enhance the operations of the police department by better outfitting road patrol officers with individual first aid kits (IFAK) to be prepared to provide immediate life-saving first aid in the field. This purchase should be drawn from account 691-5000-590-04-22. The current account balance is: $238,808.75. This is a one-time expense of $20,520.00 and any reoccurring expenses will be absorbed in the departmental operating budget. I certify the use of funds comports with the statutory requirements. Page 100 of 621 Jeff S. Katz TO: Chief of Police Via Chain of Command REF Tactical Medicine Captain Training and Standards Section DATE February 17, 2016 Recent events, such as the Boston Marathon bombing, the Fort Hood shooting, and several other mass casualty shootings have made it clear that law enforcement officers must be prepared to provide immediate life-saving first aid. This need is especially important as civilian paramedics are traditionally staged away from the scene until it is safe or mostly safe to enter. This time delay can prove deadly when rapid bleeding or airway obstruction is present. In the Fort Hood shooting incident, the officer who stopped the assailant was shot through both thighs. She did not have an individual first aid kit (IFAK). Off duty physicians on the scene applied improvised tourniquets, but they were not effective. Her life was saved when a military medic applied a C -A -T tourniquet similar to the ones found in most IFAKs used in law enforcement. In 2015, department issued IFAKs were successfully used by law enforcement officers at a mass shooting incident at a movie theater in Lafayette, Louisiana. These cases, to mention a few, demonstrate the need for IFAKs for law enforcement and how IFAKs can save lives in the civilian setting. At your request, I researched these kits to include the method of deployment, contents, and training in an effort to roll out a new Tactical Medicine program for our Road Patrol Offices. The program would include an initial training course of the medical contents, issuance of IFAKs, and training in the deployment of these kits in the field. This training is above and beyond what is taught at the basic academy level as well as first aid in- service training that was provided in the past. With the assistance of the Training and Standards Section, our SWAT Medics, and a Tactical Medicine consultant we came up with a list of items and deployment methods) that would be ideal for our officers. The kit includes Quikelot, CAT Tourniquet, Hyfin chest seals, Claes Bandage, Z fold gauze, trauma shears, and medical duct tape. We recommend a bag that can be mounted on the passenger side visor and then can be slung over the shoulder or attached to the new tactical carriers for the rifle plates when deploying it in the field. After receiving three quotes, TPG (W9 on file), a local business, came in with the lowest quote for the complete kit; $20, 520.00. The training will be provided at no cost by our SWAT Medics, who are also reserve officers. The training will account for their mandatory 20hrs/month reserve officer requirement. I am requesting we use Federal Forfeiture Funds to implement this new program. As of this email the account had a total of $238, 808.75, With your approval I would like to proceed with the process of adding this to the Commission Agenda for approval. Page 101 of 621 C (Y aqC; ci Vi Ui V4 m "a uj N ca 0 Ln 0 (Y0 I 2.!J. LUUA LL CL cc 'u; 0 Qj -0— 0 0 .2 E u L- 0 0 E Q) W 0 0 c c = I= CL C: (a fu o a) u 0 rq E C x M 0 U N C %) 0) 1- u 0 n v u -a C 420 411 M 0 fA 6 W ai Cd o> rq ru 0 .2 %6 > Ln < W E c: m ru 0 E 0 u z = Lu 0 CL E 0 0 v > � CL 0 0t30 w 0 m a)u L- E ru CC > E cL 0 0 CL E ru E 0 (A CL U a) .5La X GJ > LM E " 0 " m 0 m Q) ,- M u 2 0) m = Qj c Qj to En m r- 0 LU sr :3 -0 (v 0 :3 ro 0 u E Ln -W C ILo u E u r, 0 u wt LA U 0 CL L_ 7� 3: 0 = < m L.L LA Li V) C is www CL Co .2 FA r 0 0 MB ru .— 4, M 0 CD U IA 0 CO 1 , c: B EJ 130 u U) LU c OL 0 (1) 0 rj 00 0 U) tD U to rj X r4 Ln LL CL . . M ru .(A -C W 4a U- 0 4-1 a) CL E9 C'� -i �D E u: 'ZAn Lon u U- E E E w Q) 6 u uj E _0 Z cn CL 0 0 M < ^4 m CO m ru -0 -0 m u .4r LM Ln < <V) 0 �q rl < u u 0 0 to 00 u co 4-1 0 ZB U5 -i rj m � to LO-1 u Page 102 of 621 Page 103 of 621 Price Quote Quote IVumber RESCUEE, (866) 711 -48413 021616MB1 Date 02116/16 Submit Purchase Orders to info@rescue-essentials.com Customer Information Quote good for 30 days Organization: Boynton Beach Police Department Contact 7-- I Nick Prince Cell Address Office 561-742-6180 Email deF 33435 Special Instructions. SKUs # Description Units Unit Price Line Total 50-0119 Hyfin Vent Chest Sea] Twin Pack 160 $ 14.15 $ 2,264.00 20-0073 QuikClot Combat Gauze Z-Folded LE 3 x 160 4yds $ 41.10 $ 6,576.00 20-0080 NAR Combat Application Tourniquet Black 160 $ 28.90 $ 4,624.00 40-1020 NAR S-Rolled Gauze - 4.5 x 4.1yd 160 $ 2.70 $ 432.00 40-0320 Claes 4 Trauma Bandage 160 $ 6.35 $ 1,01U0 40-1200 Combat Medic Reinforcement Tape 2 x 100 160 Gray Duct Tape $ 1.70 $ 272.00 70-0461 NAR Visor Med Pouch Black 160 $ 57.25 $ 9,160.00 $ Subtotal $ 24,344,00 Tax NA Shipping is only an estimate. Actual Shipping charges will be applied. Shipping $ 253.76 Total $ 24,597.76 DUNS # 124333886 Customer Signature: CAGE # 5 DTQ8 EIN # 84-1106682 Company Rep: Melissa Bogle GSA Contract # GS-07F-0188Y Page 103 of 621 Medical Solutions � Military - First Responder Kits A See New Products (Icategory/new-products/) (https:/("ftte(4tj"W,V" 0 (< Check out more Training Videos >) (http://www.tacmedsolutions.com/training-resources/) Sign up and stay informed on everything TacMed as well as tactical medicine issues, news and events. First Name: Last Name: Email address: Page 104 of 621 I---- - I f.....___..._... 1 I ClIcal Medical Solutions C Military - First Responder Kits sum Page 2 of 3 Product Price Qty Subtotal Remove Qu!kCIot@ Combat Gauze $,48.40 160: $7744.00, —w (Military), (/product/quikclot- combat-gauze-military-only/) Beacon Chest Seal (2 -pack) $1100 160 $2080,00 —w (/prod uct/beacon-che st- seal-2-pack/) SOF Tactical Tourniquet Wide $29.93 160 $4788.80 —w (Black/Without Case) (/prod uct/sof -tact ica 1-tourn iquet- wide-black-without-case/) Olaes Modular Bandage (6 inch) $7.95 160 Cm $1272.00 —w (/prod uct/ol aes-modu I ar- bandage-&inch/) Blast@ Bandage (/product/blast- $7.95 160 (y $1272.00 bandage/) Tape Board (w/ Surgical Tape) $2.10 160 $336.00w (/product/tape-board-w-surgical- tape/) Phantom Dump Pouch (Black) $26,36 160 $4217.60 —w (/product/phantom-dump- pouch-black/) MIRSIM Page 105 of 621 6.G. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Approve and adopt the City of Boynton Beach ADA Self Evaluation and Transition Plan for Access to Programs, Services and Activities. EXPLANATION OF REQUEST: Based on its commitment to make its programs and services accessible to persons with disabilities, the City of Boynton Beach has taken the steps to conduct a self-evaluation and prepare an ADA transition plan. The federal regulations require government agencies to review their programs, services and activities to ensure compliance. The goal is to ensure the City of Boynton Beach's ("City") programs, services and activities, and policies and procedures comply with the requirements of Title II of the Americans with Disabilities Act, 28 C. F. R. Part 35. Title II of the ADA has a general requirement of non-discrimination on the basis of disability. To achieve its goal of furthering accessibility, the City has taken a twofold approach, assessing policies and procedures and programs, services and activities conducted by the City and assessing the facilities where such services are offered. The result of the assessment is specific non-structural (programmatic steps) and structural modifications to facilities. On January 5, 2016, the City Commission approved and adopted the ADA Self - Evaluation and Transition Plan for structural modifications to facilities (Reso. R16-005). The scope of this second assessment is limited to the non-structural modifications that imply primarily changes to policies and procedures means and methods to offer the programs services and activities. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City's policies and procedures, and programs, services and activities, administered by the Divisions and Departments were assessed for compliance following the guidance provided by the Department of Justice — "ADA Toolkit for State and Local Governments" of Title II of the ADA. The self-evaluation highlights potential deficiencies and areas to be improved based on the checklist. The areas included under the scope of the evaluation are: 1. City of Boynton Beach General Policies and Procedures 2. City of Boynton Beach Divisions & Department's - Programs, Services and Activities During the transition plan development, proposals and alternatives for the improvement are analyzed, selected, drafted, prioritized designating an official responsible, and establishing a schedule for compliance. The different steps of the process are to create an inventory of programs and services administered by the divisions and departments, evaluate the programs and services through a questionnaire, have meetings and interviews, to discuss the findings, issue comments, develop drafts, submit for review, finalize the DRAFT, submit for public comment and then incorporate comments into Final version. Changes resulting from this will be included in the administrative policies going forward. The process listed above has been completed and the ADA Self Evaluation and Transition Plan for Access to Programs, Services and Activities is ready for City Commission approval and adoption. FISCAL IMPACT. Budgeted N/A ALTERNATIVES: Not accept the ADA Self Evaluation Transition Plan for Access to Programs, Services and Activities. STRATEGIC PLAN: High Performing City Organization Page 106 of 621 STRATEGIC PLAN APPLICATION: Americans with Disabilities Act (ADA) Compliance is included in Goal 4: High Performing City Organization Action item 4.9. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type r REVIEWERS: Department City Manager Finance City Manager Description ADA Self-Evaluaiton and Transition Plan for Access to Programs, Services and Activities Reviewer Action Date Howard, Tim Approved /4/2016 - 12:43 PKA Howard, Tim Approved /4/2016 - 12:46 PKA LaVerriere, Lori Approved /6/2016 - 6:19 AM Page 107 of 621 Ell I R-iiii,SELF-EVALUM14FNAND CONSU UrING ',SERVICE,% 11 I..l..0 2,35 Lincoln Rd Suite 309 Miami Bew-h Fl.. 3,3139 Page 108 of 621 ,rcl -, 3 05-28 5 -7,373 City C';!'Boynton Beach Sel!-Evaluation ian(I Transition Flan TABLE OF CONTENTS Page CoverSheet...................................................................................................................... 1 Tableof Contents............................................................................................................ 2 1. Executive Summary.................................................................................................... 4 2. Legislative Mandate.................................................................................................... 4 3. Self-Evaluation............................................................................................................ 5 4. Policies and Procedures Evaluation.......................................................................... 7 5. Programs, Services and Activities Evaluation.......................................................... 10 CityClerk Division............................................................................................. 11 IT/GIS Division................................................................................................... 12 Public Arts Administrator................................................................................. 13 Communications Division.................................................................................. 13 Library Director Department............................................................................ 14 Recreation and Parks Department.................................................................... 14 Golf....................................................................................................................... 15 Development........................................................................................................ 15 Building Planning & Zoning Division............................................................... 15 PublicSafety........................................................................................................ 16 PoliceDepartment............................................................................................... 17 Utility Services Division...................................................................................... 17 6. General Summary of Findings and Actions Recommended ................................... 17 7. ADA Transition Plan.................................................................................................. 20 2 Page 109 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan List of Appendices Appendix A Reviewed: G2 A PPM Americans with Disabilities Act (ADA) Policy Appendix B Reviewed: Inclusion Policy (DAM)/ Inclusion Policy Form Appendix C Reviewed: Funfare Equal Access/Funfare Registration Appendix D Reviewed: Notice of the ADA Appendix E Reviewed: Policy Regarding Service Animals Appendix F Reviewed: Memorandum for Disabled Parking Appendix G Reviewed: Chapter 3 Addendum: Title II Checklist Appendix H Reviewed: Program Accessibility Questionnaire Appendix I New: Polices & Procedures with Employee Accommodation Form Appendix J New: ADA Notice Appendix K New: Reasonable Modification Request Form & Log Appendix L New: Grievance Policy, Form and Investigation Appendix M New: Service Animal Policy Appendix N New: Vendor Toolkit Appendix O New: Auxiliary Aids and Services Poster 3 Page 110 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Self -Evaluation 1. Executive Summary Based on its commitment to make its programs and services accessible to persons with disabilities, the City of Boynton Beach has taken the steps to conduct a self-evaluation and prepare an ADA transition plan. The federal regulations require government agencies to review their programs, services and activities to ensure compliance. The goal is to ensure the City of Boynton Beach's ("City') programs, services and activities, and policies and procedures comply with the requirements of Title II of the Americans with Disabilities Act, 28 C.F.R. Part 35. Title 11 of the ADA has a general requirement of non-discrimination on the basis of disability. To achieve its goal of furthering accessibility, the City is taking a two fold approach, assessing policies and procedures and programs, services and activities conducted by the City and assessing the facilities where such services area offered. The result of the assessment is specific non-structural (programmatic steps) and structural modifications to facilities. This scope of this assessment is limited to the non-structural modifications that imply primarily changes to policies and procedures means and methods to offer the programs services and activities. The City's policies and procedures, and programs, services and activities, administered by the Divisions and Departments were assessed for compliance following the guidance provided by the Department of Justice — "ADA Toolkit for State and Local Governments" of Title II of the ADA. The self-evaluation highlights potential deficiencies and areas to be improved based on the checklist. The areas included under the scope of the evaluation are: 1. City of Boynton Beach General Policies and Procedures 2. City of Boynton Beach Divisions & Department's - Programs, Services and Activities During the transition plan development, proposals and alternatives for the improvement are analyzed, selected, drafted, prioritized designating an official responsible, and establishing a schedule for compliance. The different steps of the process are to create an inventory of programs and services administered by the divisions and departments, evaluate the programs and services through a questionnaire, have meetings and interviews, to discuss the findings, issue comments, develop drafts, submit for review, finalize the DRAFT, submit for public comment and then incorporate comments into Final version. 2. Legislative Mandate The City of Boynton Beach, as a Title 11 agency is subject to the regulatory framework of Title 11 of the ADA section 35.105 that requires the following: • Conducting a self-evaluation of services, policies and practices, for compliance with requirements of this part. 0 Page 111 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan • Providing opportunity to interested persons including individuals with disabilities or organizations representing individuals with disabilities to participate in the self- evaluation process by submitting comments • If the agency has complied with the self-evaluation requirement implementing section 504, the requirements only apply to the policies not included in previous self-evaluation. • If the public agency has more than 50 employees it must maintain the evaluation available to the public for a period of 3 years: 1. The persons consulted 2. Description of the areas examined and problems identified Description of modifications made It must be noted that the City is not required to take actions that result in a fundamental alteration in the nature of a service, program or activity or in an undue financial and administrative burden. However, this decision must be made by the head of the public agency after considering resources available for funding and it must be accompanied by a written statement indicating reasons for such conclusion. The City may offer alternative means such as redesign of equipment, reassignment of services, assignment of aides, home, visits, delivery of services, alterations of existing facilities and construction of new facilities, or other methods that result in making the services, programs or activities accessible to persons with disabilities. Priority should be given to methods that offer programs, services and activities in the most integrated settings appropriate. The Americans with Disabilities Act, 28 C.F.R. Part 35, Subpart E Communication, 35.160 General has a requirement for public entities to ensure effective communication with applicants, participants and members of the public. 3. Self -Evaluation The City has already taken the following steps to comply with Title 11: • The City has drafted a notice to comply with the ADA • The City has designated an ADA Coordinator • The City has drafted an "ADA Grievance Procedure" with its corresponding Form • There is an Inclusion Policy Form that is primarily used by the Parks & Recreation Department. • Some documents and postings include the notice that accommodations are available upon request • The Departments offer materials in alternative formats such as large prints and Braille that are available upon request and some of it is done through West Palm Beach. • The City has established a relation with Palm Beach County for Library and Emergency Services • Need to implement/enforce language in City's contract with third party vendors stating that vendors must comply with ADA requirements. • The City has established a committee, the ADA Steering Committee that only includes City Staff. Page 112 of 621 City o!'Boynton Beach Sel!-Evaluation and Transition Flan • The City provides Telecommunication Devices for the Deaf (TDD)/Teletypewriter (TTY) (referred to in this document as TTY) service and also utilizes the State Relay system at 711 and 1 (800) 955-8771 • The City has conducted an evaluation of facilities and is implementing accessibility improvements to the facilities • There is a project to implement changes on the City's website to meet accessibility guidelines • The City has assessed their facilities for compliance and prepared as part of the transition plan a schedule of improvements to remove architectural barriers from the facilities • The City's goal is to create an inventory and assessment of the public rights-of- way The City has issued the following Policies and Procedures, and Forms: • G2 A Personal Policy Manual (PPM) Americans with Disabilities Act (ADA) Policy • Inclusion Policy (DAM)/ Inclusion Policy Form • Funfare Equal Access/Funfare Registration • Notice of the ADA • Grievance Procedure ADA • Policy Regarding Service Animals • Memorandum for Disabled Parking Polices and procedures are evaluated in the Policy and Procedure evaluation section of this document. Some Divisions are taking steps to achieve effective communication. The IT/GIS Department is issuing a RFP for services to redesign the City's website following section 508 standards for accessible websites. The steps implemented in the Divisions are addressed in the corresponding Programs, Services, and Activities Evaluation. To ensure achieving effective communication per section 35.160(a) the notices, postings, publications and the website include the language cited below. The City's website, in the ADA Assistance section, which contains the Americans with Disabilities Act Request for Accommodation form, indicates the following: "The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact the City Clerk's office, (561) 742-6060, at least twenty-four (24) hours prior to the program or activity in order for the City to reasonably accommodate your request." To comply with the requirements of Section 35.160(b) (1) to provide auxiliary aids and services; the City offers auxiliary aids and service based on request but only the Parks & Recreation Department utilizes the Inclusion Policy Form, and other Departments utilize the text listed above. The City has not established general policies and procedures regarding providing auxiliary aids and services, reasonable accommodation request that all divisions and departments follow and the City has not made arrangements with vendors to provide auxiliary aids and services. Pre -established procedures can facilitate providing auxiliary aids and services as requested by qualified people with disabilities to fully participate in activities, programs, benefits or services. The City of Boynton Beach on Page 113 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan divisions and departments do not have their own policies and procedures but rather follow the general City policies. There is an "Inclusion Policy Form" that can be used to request auxiliary aids and services (please refer to attachment Accommodation Request Form). In the Personnel Policy Manual City of Boynton Beach — Section 08 ADA Policy ("G2 A PPM -ADA Policy"), in compliance with section 35.107, the City has designated Debbie Majors as the ADA Coordinator. The ADA Coordinator's information is not currently posted in the City's website. Because the City communicates with applicants and beneficiaries utilizing the phone, it is required per section 35.161 to provide applicants and beneficiaries with TTY or equally effective telecommunication systems. The City provides TTY services using the State Relay Service "711" and it should posts the caption "Hearing or voice impaired, call 1- 800-955-8771", or for "TTY 1-800-955-8771." on notifications. To comply with the requirements of section 35.163(a), the City offers materials in alternative formats that can be made available upon request. The City has not contracted with the vendors listed previously to offer the services of providing alternative formats. The list of resources should be posted on the City's website. One of the main channels for making information available should be through the City's website that will be formatted following accessibility guidelines established by section 508. Please refer to the Information Technology Division evaluation. The City needs to continue taking steps such as setting policies and procedures to request accommodations, posting notices that indicate that auxiliary aids and services and alternative formats are available upon request, establishing a pool of resources available that can provide said formats and services, and improving the steps for website accessibility. All these steps are part of its obligation to provide equally effective communication. The evaluation that follows identifies findings where the City can take actions such as training, rephrasing policies, implementing new policies and procedures. The findings and actions are based on the response to the questionnaires. The Transition plan sets the framework for improvements on the roadmap to further accessibility. The policies and procedures with comments are included in the appendices as "Reviewed". The new policies and procedures proposed are also included in the appendices as "New". 4. Policies and Procedures Evaluation To comply with section 36.160 of the ADA the City has implemented policies at the City level to which Divisions, Departments and personnel must adhere. The City Policies and Procedures submitted were the following: G2 A PPM — Personnel Policy Manual City of Boynton Beach— Section 08 Americans with Disabilities Act (ADA) Policy • Inclusion Policy (DAM) Inclusion Policy Form • Funfare Equal Access/Funfare Registration • Notice of the ADA • Grievance Procedure ADA • Policy Regarding Service Animals • Memorandum for Disabled Parking 7 Page 114 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan G2 A PPM - Personnel Policy Manual City of Boynton Beach Section 08. Americans with Disabilities Act (ADA) Policy Finding PP001: • The policy addresses employment but does not address an overall policy to comply with ADA in program services and activities, effective communication, contractual obligations, etc. Action: Prepare model policies that clearly define a general prohibition against discrimination on the basis of disability, so that individuals with disabilities can participate in and benefit from services, programs, or activities offered by the City. The policy should include the notice to comply with the ADA, designate ADA Coordinator, request for accommodations/grievance procedure, post notice on all publications for requesting auxiliary aids and services, procedures for effective communication, service animal policy, post accessible resource information on website, such as information about accessible facilities and accessibility at facilities, programs and services. Please refer to City of Boynton Beach Americans with Disabilities Act Policies and Procedures. Implement training during hiring and at least once a year. Recreation & Parks Department Administrative Manual (DAM) Policy # 06-13 Subject: Inclusion Findings: The Inclusion Policy is a first step towards accommodating persons with disabilities. • PP001. The Inclusion Policy is specific to the Recreation and Parks Department as part of its Department Administrative Manual (DAM) and is not shared by other departments. • PP002. The Policy does not outline a time frame for notifications to the requestor. • PP003. The Policy does not offer an opportunity to the individual with disability to appeal the decision reached by the Recreation Parks Director not head of the agency. • PP004. The Policy does not define that alternatives should prioritize the most integrated settings appropriate to the needs of the individual. City is not required to take actions that result in a fundamental alteration in the nature of the program or service or that result in a financial and administrative burden. Actions: Prepare model policies that clearly define a procedure to request for accommodations/ auxiliary aids and services and grievance procedure. Please refer to City of Boynton Beach Americans with Disabilities Act Policies and Procedures Section 10. Implement training during hiring and at least once a year. Inclusion Policy Form/Inclusion Modification Cost Worksheet/Inclusion Evaluation Form Findings: • The Inclusion Policy Form is a first step towards accommodating persons with disabilities. Page 115 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan • PPOOL The inclusion policy form is not shared by other departments so an alternative method and form to accommodate persons with disabilities should be established. • PP002. The question sin the Inclusion Policy Form inquire about the disability, but do not inquire on what measures are recommended/needed to be taken to accommodate the disability. It is recommended focusing on the abilities to participate and the accommodations necessary to participate, rather than the disability. • PP003. The Inclusion Modification Worksheet does not include an area to define if the action represents a fundamental alteration of the nature of the program or an undue financial and administrative burden. • PP004. The Inclusion Evaluation Form does not have an area to include feedback/suggestions from staff/participant. Actions: • Prepare a reasonable accommodation policy and form that serves all departments and divisions. Establish a registry of vendors to provide said accommodations. Maintain a log of request made (please refer to Attachment City of Boynton Beach Accommodation Request Log). Funfare Equal Access Findings: • The text for Equal Access does not contain the TTY number and does not mention that other aids area available at beaches and pool facilities. Actions: It is recommended to include text including the TTY number and describing that aids such as beach wheelchairs are offered and pool lifts are offered at the beaches and pool facilities. Please refer to City of Boynton Beach Americans with Disabilities Act Policies and Procedures Section 10. Funfare Registration Findings: • PPOL The Form does list offer types of accommodations that are available. Actions: Prepare an accommodation policy for all departments. Please refer to City of Boynton Beach Americans with Disabilities Act Policies and Procedures Section 10 and the Accommodation Request Form. Grievance Procedure ADA Finding: • The form does not include the TTY to number to reach the ADA coordinator. Action: When providing the ADA Coordinator information it is recommended including the TTY number for comparable access to persons with speech impairments. Post information on website I Page 116 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Policy Regarding Service Animals Findings: • The Policy regarding service animal is good. No changes required. Notice to Comply with ADA Finding: • The form does not include the TTY to number to reach the ADA coordinator. Action: When providing the ADA Coordinator information it is recommended including the TTY number for comparable access to persons with speech impairments. Post information on website ADA Coordinator Finding: • The form does not include the TTY to number to reach the ADA coordinator. Action: When providing the ADA Coordinator information it is recommended including the TTY number for comparable access to persons with speech impairments. Post information on website Grievance Form Findings: • The document does not gather information regarding the date the alleged incident occurred. • The document states that response will be within 15 days. • The grievance form does not provide an option to appeal. • The form does not make reference that the City need not take actions that represent an undue financial and administrative burden. • The grievance procedure should establish timeframes to respond to beneficiary. Establish timeframe like grievance procedure. Please allow us 15 days maximum to respond to your complaint and an additional 15 days to investigate. Please refer back to the City of Boynton Beach Grievance Procedure under the Americans with Disabilities Act for additional information Actions: • See attached sample Grievance Procedure form. 5. Programs, Services and Activities Evaluation The following is a brief description of the programs, services, activities and functions of the divisions and departments, findings based on the response to the questionnaires and potential actions that can be implemented to improve accessibility. The inventory was created based on information provided by the ADA Coordinator, the City's website, meetings and interviews with the Division, Directors and Department heads. The findings 10 Page 117 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan are based on response to the Requirements of Title 11 of the ADA Questionnaire and the Program Accessibility Questionnaire. It must be noted that the City does not have policies and procedures addressing accessibility compliance in programs and services, for providing auxiliary aids and alternative formats, or reasonable accommodation request. Some Departments did not make reference to the City policy. This is an issue that was prevalent for various divisions and departments. The general action recommended is to develop policies and provide training to reinforce the City policies on all divisions and department. City Clerk Division The services provided by the City Clerk Department are the following: Preparing for Commission meetings, providing meeting minutes, public record request, establishing participation from the community in public meetings. The agendas contain the following caption: "The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact the City Clerk's office, (561) 742-6060, at least twenty-four (24) hours prior to the program or activity in order for the City to reasonably accommodate your request." This may not allow accommodating reasonable modifications. Findings: • The Commission meeting minutes are provided as a word document, there is also an audio and video provided in the website and in City of Boynton Beach Television (referred to in this document as CBBTV). • There is a time limit for participation from the public in commission meetings. • There is a computer available for sign -in and/or document request that only has the accessibility features that come with the operating system. Actions: Provide clipboards for note taking for simple communications. Prepare contract with vendors to maintain assistive listening devices, facilitate auxiliary aids and services (Communication Access Realtime Translation (CART), qualified interpreters, American Sign Language (ASL), Video Remote Interpreting (VRI) during commission meetings, and alternative formats (disk, Hyper Text Markup language (HTML), Portable Document Format (PDF), Word) for commission meeting minutes, ensure that videos prepared can provide captions, and that transcripts are available in multiple formats and with enlarged fonts when requested. Provide flexibility for members of the public with disabilities allowing additional time during commission meetings. Maintain at least one portable computer/tablet with accessible software Revise language to allow for longer time to make accommodations, include TTY number 11 Page 118 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan IT/GIS The services provided by the IT/GIS Department are the following: 1. Intranet / Internet web services 2. Televised programming on PEG/TV channel 3. Technology Liaison to other City of Boynton Beach departments Findings: • The website does not include information on all accessible features, • The images in the website do not contain "Alt" tags. Alternative text provides a textual alternative to non -text content in web pages. • Documents in the website are PDF files but are not available in HTML. Scanning a document into a PDF creates a so-called "PDF image only" file that is essentially a graphic representation of the document and, like a photograph with no associated text, is generally unreadable by screen reader technology. • The main content is not usually the first item on the web pages. Keyboard and screen reader users must navigate a long list of navigation links, sub -lists of links, corporate icons, site searches, and other elements before ever arriving at the main content. • The materials prepared for other departments by the IT/GIS do not have accessibility features such as captions. • There are City post recording that do not have transcripts available. • The website does not have a statement of compliance with accessibility guidelines and referring to use of alternative formats such as Adobe, PDF, etc. • It is not clear if the televised presentations contain captioning. This relies on third party Comcast. • When phone blasts but it is not clear of alternative methods such as text are available. • The response to the questionnaire indicates that the employees are not trained in operating or receiving calls from customers utilizing TTY and relay service. Actions: • Design the website following section 508 guidelines for accessible websites. Post information regarding accessibility. Prepare downloadable materials in alternative formats. • Provide a link at the top of the page which jumps the user down to an anchor or target at the beginning of the main content. • Publish documents in PDF, HTML and Word formats • The City in the process of issuing an RFP for the design of the website to make it accessible. The current bid for accessibility enhancements for the website is expected to address these issues. • When phone blasts for emergency communications are provided be sure to caption prefer methods of receiving information so alternative methods such as text are offered. • Verify that third party offers said features. • Complement current training when hiring, and at least once a year addressing how to communicate effectively with customers with disabilities. 12 Page 119 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Public Arts Administrator The services provided by the Arts Department are the following: • Providing a cultural environment by coordinating art exhibits in City facilities, International Art Exhibit and Kinetic Art Exhibit, kinetic videos, avenue of the arts, the Boynton Beach Arts District. Findings: • The Department offers walking, self -guided and bus tours through vendors and some of the transportation might not be accessible, and/or the communication might not offer alternative methods to communicate or auxiliary aids and services. Actions: The Department must verify third party vendors provide accessible transportation for tours, the use of auxiliary aids and services to ensure effective communication and equal enjoyment of the cultural displays when requested. Consider the use of a portable computer/tablet with accessible software for providing videos, with captions and descriptions of guided/narrated tours and art displays. Communications Division Description: The services provided by the Communications Department are the following: • Disseminates all public information • Main point of contact for media; primary spokesperson • PIO of Emergency Operation Center (EOC) • Writes/designs content for website, public TV channel, speeches, presentations, reports, letter, agenda items, budget, press releases, etc. • Manages social media • Oversees website • Directs operations of City of Boynton Beach Television (CBBTV) (public broadcasting on Com Cast Channel only) • Promotes tourism and economic development Findings: • The Department prepares content for website, public TV channel, presentations, press releases and manages social media and the information should be available in alternative formats when requested • The department does not prepare social media videos with captions • The public TV does not offer captions and relies on third party for availability of captions • The department oversees website, but the website content is not accessible. • The response to the questionnaire indicates that the employees are not trained in operating or receiving calls from customers utilizing TTY and relay service. • Some of the documents may not have the note to provide accommodations and/or the language is not consistent and does not allow for providing said accommodations 13 Page 120 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Actions: • The City will be redeveloping the website. • Provide training to staff on how to receive TTY and video relay calls. • Complement current training when hiring, and at least once a year addressing how to communicate effectively with customers with disabilities. • Rephrase the standard language and post standard language for requesting accommodations on publications, documents and website. Library Director Department The services provided by the Library Department are the following: • Research, educational programs, quiet study, lending library resources. • The library offers assistive equipment and technology such as a text enlarger machine, and a library catalogue with voice, E -readers (visual aids and auditory aids). Findings: • The library host event such as storytime. These events should offer auxiliary aids and services such as American Sign Language interpreters (ASL), Communication Access Realtime Translation (CART), etc. • There are computer terminals for use but no computer with accessible software has been provided. Actions: • Contact vendors to offer alternatives. • Consider purchasing Job Access With Speech (JAWS) software for one laptop computer/tablet to allow access to computer terminals Recreation & Parks Department The services provided by the Recreation & Parks Department are the following: (Full class description on Funfare magazine). The City provides accommodations so persons with disabilities can participate in the programs and services offered by the Department. • Youth & adult programs • Beach & Park activities • Summer camps • Special events • Community pool classes • Tennis Center programs • After school programs Findings: • The Recreation and Parks Department Administration Manual (DAM) Policy #06-13 contains the inclusion policy that establishes a procedure for offering reasonable modifications. Please refer to the comments issued for the policy. • Third party vendors offer classes and coaching but are potentially not aware of reasonable accommodations. 14 Page 121 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan There are parks that provide beach access and potentially there can be demand for beach wheelchairs. Actions: • Consider incorporating an appeal process to provide solutions in the most integrated settings appropriate to the individual. The form should encourage disclosing special needs which require accommodation to enjoy program • Prepare a toolkit for third party vendors to guide in providing reasonable accommodations and effective communications. • Revise Inclusion Policy and Inclusion Form to align with City accommodation policy and reasonable accommodation form (See Accommodation Request Form Sample) • Providing training hiring and annually to all part time/full time /volunteers and establish hiring preference for applicants that have experience working with persons with disabilities. • Consider purchasing beach access wheelchair for beach parks Golf The Golf Division offers a complete golf facility with tee times, practice area with driving range, free putting and chipping /bunker greens, instructors available, tournaments, and pro shop. Findings: • Reservations can be made via telephone, on-line, email or at the site. The staff has previously accommodated persons with speech impairments and received relay calls. • The facility provides an accessible golf carts. Actions: • Include the TTY number for reservations • Ensure that instructors are able to achieve effective communication with participants • Verify that accessible cart satisfies demand Development The services provided by the Development Department are the following: 1. Building Permits 2. Planning & Zoning approvals 3. Business Tax Receipt and Certificate of use & occupancy 4. Community Improvement Building Planning & Zoning The services provided by the Building Planning & Zoning Department are the following: The Department handles Community Block Development Grants form low income housing, economic development, historic preservation, building permits, approval, building inspection request. 15 Page 122 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Findings: • The Department handles calls and electronic submittals from applicants and it currently does not offer alternative formats • The language in the forms can be difficult for applicants to complete and/or there is no policy in assisting applicant to complete forms. • The Department enters into business with vendors and contractors and issues RFP's for bids so it must ensure that contractors and vendors comply with the ADA. • The plan review Department must ensure that all projects either permanent or temporary events comply with the ADA, under alterations, new construction, and temporary events. This can be achieved through plan review and on-site physical inspection of on-going construction and facilities. Actions: Provide assistance in completing forms, provide auxiliary aids and services and forms in alternative formats. Verify that participants in waiting list receive priority for accessible dwelling units and comply with ADA and FHA practices. Ensure that all contract with vendors and contractors have language for contractors to comply with the ADA. It is recommended that the accessibility compliance reviewer and the building inspector become certified by the International Code Council as Accessibility Inspector/Plans Examiner. Public Safety Fire and Life Safety Emergency Management The services provided by the Emergency Management Department are the following: Oversight, Overview and coordination of City Emergency Services, pre, during and post disaster operations. Coordination between city departments to ensure continuity of service to the city and the residents Findings: • The Emergency Management does not provide services for persons with disabilities because there is insufficient staff to accommodate request. Request and registry for persons with disabilities is handled by Palm Beach County Emergency Management (PBCEM). • Documents for emergency are not accessible or in alternative formats. • Notify the public via radio or TV but it may not be accessible to public. • BB EM/EOC does not have TRS capacity. Actions: • Train Fire/Police/Emergency Management Personnel on how to accommodate and communicate with persons with disabilities and increase the relation with to assist with registry for persons with disabilities. • Prepare emergency documents in alternative formats • Provide captions, auxiliary aids and services, CART, ASL and alternative forms of communicating with the public for emergency notifications • Achieve TRS capacity through 711 or alternative means 16 Page 123 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Police Department The services provided by the Police Department are the following: 1. General protection of life and property 2. Response to emergencies 3. Education and collaboration to promote safety 4. Preventive patrol Findings: • The Department holds public information meetings and auxiliary aids and services, Communication Access Realtime Translation (CART), American Sign Language (ASL) and alternative forms of communicating with the public may not be available • TTY not offered at police station Actions: Provide reasonable accommodation to achieve effective communication (i.e. Communication Access Realtime Translation (CART), sign language interpreters, etc.) Provide portable TTY at police station and or utilize the State relay system Utility Services Division The services provided by the Utility Department are the following: • Providing potable water, wastewater collection, storm water and re -use to members of the public within the utility service area. Findings: • The response to the questionnaire indicates that documents are not available in alternative formats to persons with visual disabilities • The response to the questionnaire indicates that staff is not familiar with responding TRS calls. Actions: Prepare materials in alternative formats (electronic formats, PDF, Word, HTML, large fonts, Braille). Train staff upon hiring and at least once a year on how to receive relay calls 6. General Summary of Findings and Actions Recommended 1. The City must post notice to comply with ADA post ADA Coordinator information, specific ADA information such as resources, website compliance and accessible programs and services offered, draft policies and procedures pertaining to ADA complaint procedure and for contracts, third party vendors, contract with vendors to provide auxiliary aids and services, and effective communication. 2. The City should provide staff training upon hiring and at least once a year in ADA compliance, addressing items such as requirements of Title II, communicating effectively with persons with disabilities depending on the nature and length of the conversation, in how to receive calls from Telecommunications Device for the Deaf/Tele Type Writer 17 Page 124 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan (TDD/TTY), relay calls, how to provide auxiliary aids and services, clarify that no surcharge for accommodations is required, clarify that it is not right to request a family member to interpret, unless the person specifically request it, that it is necessary to give primary consideration to the request by person with disability, and it is advisable to include disability etiquette to assist in communicating effectively. 3. When providing the notice to request accommodation or alternative formats, indicating that persons may use the 711 number, it is the best practice to include the agency/ department/ person that needs to be contacted (ADA Coordinator). By doing so the person will not know what Division/Department needs to be contacted to request the accommodation. Implement a policy that when the City prints documents such as brochures, general polices and procedures, it creates downloadable electronic formats, audiotapes, materials in larger fonts, and Braille, videos with captions, audible tours/podcast and/or it offers guided tours. It must be noted that preparing materials in Braille can require longer than 5 days and the notice should reflect this or take it into consideration. 4. It is necessary to revise language in polices and procedures, in accommodation request form, reviewing language and reviewing procedures as noted throughout the document. Specifically, in the Reasonable Accommodation Request Form to City of Boynton Beach Americans with Disabilities Act Policies and Procedures Section 16, the language should be revised to indicate that primary consideration will be give to the requesting person's choice, unless alternative methods provide equally effective communication, the request implies a fundamental alteration of the service or program, or if it represents and undue financial and administrative burden. The decision must be made by the head of the agency. 5. Prepare a toolkit for vendors so that in addition to the language that is currently included in contracts, it provides a checklist for compliance, it explains requirements of the ADA, know how to address effective communications from simple customer service face to face communication by note taking, filling out applications, receiving TTY/relay service calls, etc. (See Attached Vendor Toolkit in attachments). 6. For emergency response and preparedness department needs to ensure that the tools currently available such as a Special Needs Registry is available if needed for services, specifically it should capture information regarding how the persons with disability would like to be contacted. Provide equally effective communications by using interpreters and captions for all emergency broadcast. Utilize auxiliary aids, interpreters, VRI, and/or tablets as necessary in triage environment and in shelters. 7. Create public outreach activities inclusive for persons with disabilities, such as emergency preparedness. Include persons with disabilities in videos and in emergency management training. Create audio recordings, and alternative formats for achieving effective communication. 8. Utilize software and computer laptop with accessible technology (Job Access With Speech (JAWS), Open Book Computer Software, Duxbury Computer Software, Braille Mi Page 125 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Embosser, audio files, readers, tablets, etc.) that can be made available at each division/department to achieve effective communication as necessary. 9. A comprehensive policy addressing effective communication that outlines procedures for providing auxiliary aids and services should be developed. The model policy (City of Boynton Beach Americans with Disabilities Act Policies and Procedures Section 17) should provide employees and vendors general guidance on procedures how to communicate effectively with via phone, email, meetings, published materials, materials in electronic formats, information such as avoiding surcharges, and requesting family members to provide interpreter services should be provided. 10. It must be noted that there is little to no data regarding participation of the disabled community in the programs and services and or tracking request for accommodation. Moving forward it is best to establish public outreach to foster participation on behalf of the disabled community, promote accessible programs and services, and means and methods to provide effective communication. A log should be created to keep track of the request and forms to obtain feedback from the disabled community. 11. There is no policy to enforce accessibility compliance for temporary events. Assign plan reviewers and/or inspectors before issuing Certificate of Compliance to review submittals for compliance with the ADA. Consider that plan reviewers and/or city inspectors can obtain certification from the International Code Council as Accessibility Inspector/ Plans Examiner. 19 Page 126 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan 7. ADA Transition Plan The following chart summarizes the action items described below in Tasks 1 through 10. Some items have been implemented and some need to be revised. ADA Transition Plan Actions No. Task Official Responsible Time Priorities 1 Designate an ADA Coordinator Debbie Majors 1 Month 1 2 Prepare Policies & Procedures ADA Coordinator AC 6 Months 1 3 Website/Technology Accessibility Compliance ITS 6 Months 1 4 Employment AC/HR 1 Year 1 5 Police & Emergency Management EM/EOC 1 Year 1 6 Facility Compliance PW 1 Year 1 7 Staff Training AC/HR 1 Year 2 8 Acquire Resources AC/ITS/Comm 1 Year 2 9 ADA Committee & Public Outreach AC/Communications 3 Months 3 10 Creating Funding Mechanism DM/Finance Department 1 Year 3 Task 1. Designate ADA Coordinator Debbie Majors has been designated as the ADA Coordinator. The nomination should be announced at an upcoming Commission Meeting and the contact information should be posted on the City's website. The City should achieve this goal within 3 months. It is necessary to outline the duties of the ADA Coordinator. The ADA Coordinator will be responsible for: • Ensuring programs and services are accessible to persons with disabilities • Ensuring effective communication • Investigating and resolving complaints • Addressing reasonable accommodation request • Managing the ADA Committee • Point of contact for the ADA Transition Plan, disseminating ADA information • Creating accessibility awareness between departments and coordinating with Departments as necessary to achieve compliance in programs and services • Maintenance of accessible features • Liaison with community member with disabilities The ADA Coordinator position requires knowledge of the ADA. As such, training is recommended. The following sources are a few that can be considered: Ada. gov Access-board.gov 20 Page 127 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan • Title 11: technical Assistance Manual • A Guide for Small Towns • ADA Coordinator Training Certification Program http://www.adacoordinatgL.org/ • ADA Quiz Book 4th Edition — Rocky Mountain ADA Task 2. Prepare Polices and Procedures. The Policies and Procedures should be revised to include the comments stated in the Review section. The City has drafted general non-discrimination policy statement. For reference model policies are presented as a guideline for the City to follow. The model policy includes reasonable accommodation, effective communication, service animal policy, employment, vendors, etc. There are several documents that have the general statement offering auxiliary aids and services. The caption should be included in all publications/notifications and should include TTY number. The time frame required to request said services should be consistent for all publications and should clarify that lengthy and Braille document requests take longer. Modifications to policies and procedures to accommodate a request Request can be made oral through personal interviews, by telephone, tape recording, letters, etc. But in general it is advised that a form be completed by staff to maintain a record of such request. The form is an ideal way to maintain a record on how to address request of persons with disabilities but is not required as a means to submit an accommodation. Ensure that eligibility criteria does not prevent individuals with disabilities prevent them from participating in the programs services or activities offered by the City, it is necessary to determine if a modification of the program would allow a person with a disability to participate in the essential functions of the program or activity. Modifications can include accommodations to the registration, to the program or the environment were the activity is offered to allow persons with disabilities equal enjoyment of the programs or activities. The accommodations should afford participation in the most integrated settings, giving priority to the request of the person and with the goal of generating participation by persons with disabilities. The city should make determination of reasonable accommodation on a case by case basis. Factors to be considered are the nature of the accommodations, the resources of the agency, the impact of the expenses will have on the City operation. The City is not required to make accommodations that would impose and undue financial and administrative burden or that fundamentally alters the nature of the program or service. This decision can only be taken by a department head following the policy and procedure. Auxiliary Aids and Services. The City should enter into a service agreement with independent agencies that provide alternative formats such as Braille, qualified interpreters, American Sign Language (ASL) interpreters, Video Remote Interpreting (VRI), and Computer Assisted Real Time 21 Page 128 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Closed captioning (CART). Specifically the City should establish the timeframe for availability of such services, in cases of emergency it should be less than 1 hour, other events may have longer lead times. Some service providers are included for reference but it is recommended that the City seek such services within the local area for availability. The City should commit to developing and approving model policies within 6 months. The city should establish such service agreements within 6 months and notify all departments of the availability and how to provide said services. Task 3. Website & Technology Accessibility Compliance. The City has the bid out for the web accessibility compliance. Please verify that it follows section 508 guidelines, post information on web accessibility policy, regarding programs and services, resources, use alternative formats such as HTML, PDF and Word documents, and offer assistance through a Web Support Team. Ensure that videos and TV programs offer closed captions or other alternatives for audiovisual presentations, and that accessible PDF files are created. When making presentations describe graphics. Include images of people with disabilities in videos and brochures. Verify that the most updated and accessible software and hardware is considered when making purchases. Verify that e -readers available through the library are accessible. Consider purchasing mobile station (laptop/tablet) with JAWS software, Open Book Computer Software, Duxbury Computer Software, Braille Embosser, audio files, readers, or tablet that can serve for video remote interpreting, etc. It is anticipated that the IT Department will have an accessible website within 1 year. Task 4. Employment. The Department already has several grievance forms developed to manage personnel. Verify that the forms clearly incorporate offering reasonable accommodation for employees and modifications of policies to accommodate employees as necessary, eligibility requirements, and position descriptions focusing on abilities. It is anticipated that model polices for employment will be drafted and approved by the City Commission within a period of 1 year. Task 5. Police and Emergency Management While the Department may have limited resources, the key will be in developing the available resources, via training of house personnel in proper procedures to follow in the event of an emergency. Creating or sharing current database of special needs registry and how to accommodate the members of the community with special needs. It is anticipated that the model policies and training for Emergency Department staff will be completed within 1 year. The emergency management would benefit tremendously from having contract with vendors to facilitate auxiliary aids and services. There would be no redundancy in services and no additional effort required on behalf of the Emergency Management Department. 22 Page 129 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan Task 6. Facility Compliance The City completed an accessibility compliance evaluation of its facilities and has established accessibility compliance reports for each one of its facilities that have public access. The reports identify barriers to access, the applicable code section, a proposed solution based on the specific requirement, photo reference, priorities, schedule and official responsible and an estimated cost to mitigate the barrier. The facilities were prioritized based on the relevance, frequency of use, and uniqueness. The barriers were prioritized based on life safety items, items that are non-existent, items that have deviations from technical requirements and items that fall within construction tolerances. Alternative solutions in terms of program accessibility, readily achievable barrier removal, equivalent facilitation, programmatic solutions, relocation of services, acquisition of new facilities and equipment, etc. were considered. A schedule to mitigate the facilities was prepared based on available funding sources and in line with capital improvement projects. • Ensure that maintenance of accessible features in buildings is operational and complies with accessibility requirements. Procure non-toxic, unscented maintenance and building products that will comply with universal design and that will not trigger chemical sensitivities. Ensure that all current and future projects that are permanent and/or temporary events that contain alterations and/or new construction comply with ADA requirements through accessibility compliance review and accessibility compliance inspections. It is recommended that the accessibility compliance reviewer and the building inspector become certified by the International Code Council as Accessibility Inspector/Plans Examiner. The information can be found at International Code Council (ICC), Accessibility Inspector/Plans Examiner — 21, Category: Code Enforcement httj2://www.iccsafe.or /education- certification/certifications-and-testing/national-exam-info-registration/ Public Rights -of -Way Accessibility Compliance The only facilities that still need to be assessed for compliance are the public rights-of- way. The Department must establish the following processes: • Review plans for accessibility compliance for new construction, additions and temporary • Inspect on-going construction for accessibility compliance • Review its current details to verify that they comply with the most up to date accessibility standards; the Department of Transportation has issued a statement adopting the 2006 Guidelines for Public Rights-of-way as "best Practices", the 2010 ADA and 2014 FBC • Trainings and information is available from the Florida Department of Transportation (FDOT) and Federal Highway Administration (FHWA): Designing Pedestrian Facilities for Accessibility - FDOT http://www. dot. state.fl.us/construction/districtoffices/d5web/documents/training/a da/DPFA+Module+8+Work+Zones-Maintenance.ndf • Accessible Sidewalks and Street Crossings — FDOT 23 Page 130 of 621 City o!'Boynton Beach Sel!-Evaluation and Transition Flan http://www. dot. state.fl.us/pros ectmanagementoffice/ADA/Acces sibleSidewalks- Guide_012610.pdf • ADA Section 504 Overview E -Learning Tool — FHWA http://www.fhwa.dot.gov/resourcecenter/teams/civitrights/ada sect 504/Index.ht ml • ADA Best Practices Tool kit for State and Local Governments. Chapter 6 Curb ramps and Pedestrian Crossings http://www.ada.gov/pcatoolkit/chap6toolkit.htm • Addendum — Title 11 Checklist: http://www.ada.gov/pcatoolkit/chap6chklist.htm • Appendix 1, Survey Instructions: Curb Ramps http://www.ada.Qov/ocatoolkit/applcurbramps.htm • Appendix 2, Survey Forms: Curb Ramps http://www.ada.gov/pcatoolkit/app2curbramps.htm • Please refer to the ADA Transition Plan Best Practices that can be found at the following link: http://www.dot.state.fl.us/projectmanagementoffice/ADA/201 I_ BestPracticesTra nsitionPlans.pdf • Create an inventory of existing sidewalks and curb ramps to determine accessibility compliance • Maintenance of accessible features along public rights-of-way, such as eliminating changes in level that can become tripping hazards along sidewalks, detectable warning mats, providing alternative accessible routes when construction is conducted along sidewalks, audible and visual notifications at accessible pedestrian signals, • Establish a priority schedule for mitigating inaccessible features along public rights-of-way incorporating them into Capital improvement Programs and on a request basis. • Prioritize sidewalk and curb ramp schedule based on the areas as follows: entities covered by the Act (courthouse, libraries, schools, post offices), public transportation (bus stops, transportation terminals, tri -rail facilities), places of public accommodation (commercial zones), and other areas. • Prioritize based on the existing features, elements that represent a life -safety condition, elements that have not been provided, elements severely out of compliance, elements not incompliance. It is anticipated that the initial assessment will be completed within 1 year. 7. Staff Training While all personnel are required to comply with the ADA, it is extremely important that department heads and the persons having interaction with the public are aware of policies and procedures to make the programs and services accessible. At least one Manager per Department should serve as accessibility compliance liaison. The training should include information on general policies and procedures, department specific policies such as pool lift operation, how to accommodate persons with disabilities, how to provide auxiliary aids and services, how to achieve effective communication, how to receive relay calls, 24 Page 131 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan information, how to use assistive listening devices, procedures for evacuating persons with disabilities, and policies regarding service animals. Maintenance staff should be trained on accessibility compliance and maintenance of accessible features. Topics such as Disability Etiquette Tips as published by the ADA National Network (see attachment Customer Service Final) are also a great tool to assist in treating persons with disabilities with the respect deserved. Personnel should participate in training upon hiring and on periodic basis. Please refer to the on-line training materials offered by the ADA National Network. The Southeast ADA Center offers web courses at the following website: http://www.adasotitheast.org/training/g2Lirses.php. The staff can benefit by taking some of the following courses that offer training and maintain archives related to topics that can provide insight to employees. It is anticipated that relevant personnel can take training within one year. • ADA Basic Building Blocks • ADA Title 11 Tutorial • At Your Service: Welcoming Customers with Disabilities • ADA Employment Webcourse • Disability & Employment Support Practices —EDI Online • Disability.gov offers webinars on the WIOA & Improving Employment Opportunities for People with Disabilities at https://www.disability.,�zov/webinar- on-the-wioa-improving-employment-opportunities-for-people-with-disabilities- september-29/ • ADA Online Learning httg //ada-audio.org • Accessibility Webinars http://accessibilityontine.org 8. Acquire Resources It is necessary to consider accessibility features when acquiring accessible or adaptive equipment, third party vendor services and/or training to implement the plan. Accessible and adaptive equipment and software can potentially include but not limited to clipboards for note taking for simple communication, assistive listening devices, portable TTY, accessible golf carts, beach wheelchairs, laptop computers or tablets and JAWS software. It is necessary to establish contacts with vendors to furnish auxiliary aids and services such as providing Braille documents, CART services, video remote interpreting and/or American Sign Language Interpreters. Develop materials in alternative formats such as Braille, large fonts and PDF's. It is anticipated that the acquisitions necessary will have been completed within one year. VRI — Video Remote Interpreting • Birnbaum Interpreting Services 8555 16th street, suite 400, Silver Spring, MD 20910 T. (301) 587-8885 C.A.R.T. — Communication Access Real Time Closed Captioning • Florida Real -Time Reporting Services, Inc. d/b/a Caption Crew 1314 East Las Olas Boulevard #140 Fort Lauderdale, FL 33301 25 Page 132 of 621 Braille City C';!'Boynton Beach Sel!-Evaluation and Transition Flan T. (954) 767-6363 Braille Works International, Inc. 941 Dardy Lake Street, Seffner, FL 33584 T.F.: (800) 258-7544 Braille Plus, Inc. 2659 Commercial Street SE, suite 264, Salem, OR 97302 T. (503) 391-5335 Registry of Interpreters • Registry of Interpreters for the Deaf (RID) 333 Commerce Street Alexandria, VA 22314 T. (703) 838-0030 TTY: (703) 838-0459 Fax: 703-838-0454 http://www.rid.org Purple Communications T. (916) 274-8449 T.F.: (800) 618-2418 Website: www.pulnle.us/zri Email: vri(apurple.us 9. ADA Committee & Public Outreach Develop an ADA committee comprised of stakeholders including City personnel, members representing advocacy organizations and members of the community that have a disability. Provide a level of participation from the community in the decision making process for priorities and reasonable modifications and public outreach and activity development. Invite members of the community that have a disability to participate in the Draft self-evaluation to the Final ADA Transition Plan so they are aware of the plan, and they can offer areas and action deemed priority. A group of four to five persons representing agencies that advocate for persons with disabilities and persons with disabilities can be involved in the committee. Some of the activities that the committee can be involved include but are not limited to the following: • Establish a network of members of the community that have disabilities, resources and activities available for the community that have disabilities. The same network can assist in preparing a special needs registry for emergency events. • Inviting individuals from the committee to assist with event planning for accessibility, assist at the event, provide post event evaluation, recommendations for future, etc. • Request and create new activities or programs for individuals with disabilities and/or the general public but with accommodations incorporated as to include anyone interested. • Provide feedback and insight regarding accommodation requests and how they were addressed by the city as needed. • Provide feedback on annual update to ADA transition plan. 26 Page 133 of 621 City C';!'Boynton Beach Sel!-Evaluation and Transition Flan The committee can meet initially at least on 2 occasions, to discuss the self-evaluation and transition plan, and thereafter on quarterly or semi annual bases, but not to exceed yearly basis. It is anticipated that the Self-evaluation and ADA transition plan will be finalized within I year. The transition plan should be updated on quarterly basis but no later than yearly basis. The transition plan should be kept on file for public comment for a period of 3 years. Some organizations that can be invited for public comment are the following. Coalition for Independent Living Options, Inc. 6800 Forest Hill Boulevard West Palm Beach, FL 33413 561-966-4288 (voice) 561-641-6538 (tty) 800-683-7337 (toll free) Fax: 561-641-6619 http://www.cito.org Florida Association of the Deaf, INC (FAD) 3698 Spring Crest Court Lake Worth, FL 33467 None available (v/tty) http://www.FADCentral.org/ 10. Creating Funding Mechanisms Efforts will be made to incorporate accessibility features into all Capital improvement Projects. It is necessary to develop sources of funding for the structural changes in the ADA Transition plan. Non-structural or programmatic solutions are usually not as costly as structural solutions. Expenses can be incurred in establishing contracts, acquiring services and/or purchasing equipment. Ideally there are reserves that can be utilized for this need. Otherwise, it is planned that the ADA Coordinator in conjunction with the Finance Department will look into allocating and procuring funds as necessary and creating sources of revenue that can assist in offsetting cost generated by the ADA transition plan. For some programs and activities were there is a surcharge from all participants, the fee can be utilized to fund the accessibility accommodations. If necessary the fee for all participants can be raised to ensure proper funding. Some states and local governments have been successful at obtaining federal for ADA improvements, alternative sources of funding can be obtained by applying for grants at http://www.grants.gov/web/grants/home.html, the Catalog for Federal Domestic Assistance (CFDA) https://www.cfda.gov/index?s=main&mode=listatab=list,and Department of Transportation block grant transportation programs. 27 Page 134 of 621 City o!'Boynton Beach Sel !'-Evaluation andTransition Plan FjTWqj,",WAn* J MPI « ©ara VI-AUM Rua mig Mi Page 135 0 621 it o!'Boynton Beach Sel !'-Evaluation and Transition Plan C_ I A_ APPENDIX A b, Failure to no* a supervisor of such activity will subject the wnoyme to serbus disdiplinary acdon up to and Including tennination, and criminal charges., 5. No employee acting in good faith, who reports real or Implied vkftnt behavior will be subject to retalWon or harassmenL 66 The actiom of a 94mrAsor, manager, or other employee will be dependent upon ft sedowv= of the situation. However, axzIstent vft personal Way, managers and supervison; hiave a responisiblity to maim a good fialth effort to deftm yWent or potentially vident sbiations as quWdy as possible In order to prevent their escalation and creaking a thimat to other% 7'. Em*yees are required to comptete Vkkm tin tiv Work Place Poky training, .=, TITIVIr7p . 1. . (see Seam VI 131sWpline . I V1 plinery Actions, 8 Miscon "^i Ic A �. JAI WQ10 WIN K 11111 Hsq,nql .4 r.111jA111"411', Drug and alcohol testing Rw employees will be performed In accordance with City policy and as required tr; mod this requirements of ft Departinent of Transportation, and 1he City% Drug Free W00lace Poky and ft a" Saftty Manual. 1;1!,Cpc)l�rc,�7re�,,'l�.S"oe�-i�IF'l�(-)t.,,,iei,t buf. doe, riot iddk,?;,s oe. AmericattowNh DisabillilliesAct(ADA) !NOIBM]117r,Of ,Mhlflesot redbvfl1i,,.,,C'J-,v. The City of Boynton Beach as an employer has a responsibility to ensure that all applicants and employees are treated floW in all aspects of employment R Is Ow Wicy of The Cty of Boyntont Beach to prcMde a woftlace fiw from unlawful discriminadon In which al applicants and empIloyees have equal opportunity In all areas of employment In compliance with the U.S. Department of Labor, Code of Federal Regulawns,35.107, the City has designated I. Human Resources Dinactor as the City's ADA Coordinator for employment related purposes. it it, the pol'ky, of the City to fully comply wlth the Americans with DIsabliftles Act (ADA). 09. effw� Date of Policies The original eftctive dole of the PPM Is Miairch 30, 1008, with amendments In 2000, 2002, 2003, 2005, 20,09 and 2011. n. EMPLOYMENT al. lypes of Ernpicryem M employees are divided Into three (3) groups, bontractemployees, regular empV/ees and bargaining unit employee& ................... NNOW =I 29 Page 136 of 621 it o!'Boynton Beach Sed! -Evaluation and Transition Plan APPENDIX B h". i't lla, v i_ d'id%1{ a, fW ora t "Int mid d" n dl,otl Administrative Manual k F hnenis}, Chapter; Programs and Services Management pagR: I of Policy IV: 96-013 Efftedve.-, 00DWr 15, 2009 Subjett! Ifielkaon, Accreditation Standard #; NIA M LJCYjL&PQS The City 00 Boynron HENjeh Recreatio, and Parkb Dtiparmient is an oquil aixpcirtumty agency Hmd wiJil TIOt CUILde ur discrirninate with regard to its service,,, programs or activities tega"flem sat race, c,gor, r2q4Voii, sex, national origin, age or disability. The Departtnuw wiH prom rte broad based rcuremional opps:I,Jlwrticr in order to improve tho quafiffy at life for all cid2eog Knd make reasonable nodiri"ition to program , services or ucdvitieR when necessary to promote par6eiparion by persons with disabilities. RULES&ROCEDURES .3,t,:a, I , It ,, U I n", fr') n w,, j o, r. I. Noflficm,uon A. To begin, the process t(jR- inclusion, die potomial POTIMPam MLLSI first notify 11-Wrilepartmem of WwTc, —cel for nvodifccatr n, This crag be done through the argWration process by completing JO relalml scction offfic Registration Forat or by wrrommicuing needs With pragosm staff. Ei_ When The special needs box is aimplet0d 00 a regisrmlion RInn, registrwrion staffshall n(,rjj,'y LU appropriate program _iupoisor and forward a copy Ullic registration Form.. C.P-gram.staff will Sather turf, rrngti011 frAn the participant, parem W guarrHan to detuflTmne partictp=L's u"d,& hiffinnaiian shall be documented on flrIC JCjU.qjOn Pon n. 2. A.ixp�rnuad� Prngmn-, staff shall meet With the inclusion COOrdinator to mviesv WbAshew, Fhe R-xrcadon & Parks D"cvI, or designee shall make the Final approval "4 rictcrininatian of mWsonabla mot58ications and costs. Tfiv Inclusion Coordinator wifl work witil fuirity supcni eorvpr(j?. ram stall to implement ne",;saU r nodi feions. I Nouirleaflon OfDecigion" [X, ptdio, cls • eJ,A,hAi a ,n,c.pTDsvarn,iaff shail comet and advso the panilcipant, parent or 8uxdjan: of ffic 5na1 deeision. A. if the request i. denied, an expjanalion and :isilng. of pm%iblc ailo'native PR)Srallis will bc disc usmod with the pani6pam, parent or Su ardiam F she request is approved, a writran oud tric Wl will b,. a.liscuosed Wiril the parurtt or guardian., flit" F'Ilh e�, not defl te lh�.fll afiernati,_,; f;Ivc pr;('VWI I 1he 11 ,etL.r.,g's aqropinak, to thc nw,�ds I,� 'fix, �rdn f(hlal 30 Page 137 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX C CITY HOUDAlti'S All Cott Facilities will be closed far the ebservanceofthe following holidays� January 1 New Years Day January 19 Martin Luther King, Jr. Day February 16 Presidents Day May 25 Memorial Day BOUNCE HOUSES Per the Code of Ordinances Sec 16-28, the use of bounce houses and other inflatable playground equipment is prohibited at City owned property unless the company operating the equipment has received prior approval from the City's Recreation & Parks Bisector. Patrons wishing to have a bounce house In conjunction with a pavilion reservation may obtain a list of companies authorized to operate on C4 property, Bounce houses are not permitted at Oceanfront Park. For more information, call 561-742-6650 or Visit www.boyntari-beach.org/recreation. BEACH DECALS tOcearifircint Park, 6415 N. Ocean Blvd,) Corporate city residents may purchase an annual parking decal (valid October I - September 30) for $40 with proof of residency )current utllity bill, tax bill or lease agreement) or property ownership and current vehicie registration. Decals can be purchased at City Hall or Intracoastal Park Clubhouse. Daily parking fees are $10 from November 16 - April 3O and $5 from May I - November 15. Call S61-742-GGSO for more Information. BOAT LAUNCHING & TRAILER PARKING DECALS (Harvey E. Oyer, Jr, Park, 2010 N. Federal Highway) A decal or daily fee is required for boat launching and/or trailer parking on weekends and holidays. Decals are $50 and valid from October I - September 30. Decals can be purchased at City Hall or Intracoastal Park Clubhouse, Trailer registration required. The daily fee on weekends and holidays is $10 per vehicle with trailer. Call 561-742-6650 for more information. 9N EQUAL ACCESS FOR, EVERYONE Ali recreation services, programs and facilities are open to all citizens regardless of race, sox, age, color, religion, national origin or disability. If special accommodations are needed, please call 561-742-624,3. Visual aids for publications and auditory aids are available at the Boynton Beach City Library- Cail 561-742-6380 for information. 'C; texi. :,flhim,fld ,.i r".3 rtdud& I -It m arial rneitAior,., that RENTAL INFORMATION het.)r.,h ,Ihec Id"Idrs aric oc ft,s_ Facilities Recreation & Parks Department community centers may be rented for private use. Fees vary based, on type of organization, Reservations should be made at least four weeks and up to one yearinadvariceLVisitw,nvw.boyntrtn beach.org/recreationfor more information and to download a facility use applicatIon or contact the facility directly fteepoge3l) for details and to check availability. Pavilions Pavilion rentals are available at Congress Avenue Barrier -Free, Ezell Hester Jr., Intracoastal, Jaycee, Meadows and Oceanfront Parks, All other City park pavilions are available an a first-come, first-served basis. Reservations are required at least four business days before your function, and may bernade up to six months in advance. Fees range from $50-$200. No alcohol, animals, rides, waterslides, pools, personal Brills or fireworks of any kind are allowed in City parks, Reservations must be made in person at Intracoastal Park Clubhouse. Call 561-742-6650 for availability and fees, Field Rentals Multipurpose fields are available for group use at Galaxy, Hester, Pence and Wilson Parks. Call561-742-6E41 for availability and fees. SPECIAL EVENT PERMITS When an event substantially inhibits the usual flow of pedestrian or vehicular traffic, a permit must be obtained. For more information, call 561-742-6D40. www.boynton-beath.org)recreatfon 31 Page 138 of 621 City o!'Boynton Beach Set! -Evaluation and Transition Plan izf�isur-@d APPENDIX C Regi!m.b.n is only acrepted from parents/guardlans who have legal responsibility foe minor Participants. Birth certificates are required for all new registrants ander the age of 18. Participant Name: (Fuli Name) Sex° Umale 01'emale Birth Date, Age: School: Grade: Ad4ress: City: rip- Horrietk Work M Celt M E-mail: . ................... --- in case of emergency, please contact: fnarne) (phone #) if Minor - MOTHER or Legal Guardian Birth oate Address: City: Zip: HomeM Work W Cell #; E-mail: FATHER or Legal Guardian Birth Date Address: ................... Zip: — ----- ......................... Home ff; Work #: Cell E. -mail: ----- Please, list 3 people (other than parents) allowed to pick up the participant and/or be contorted in an emergency., Name:Phone ff Relationship to Participant: . ............................. . .. Name:: Phone #; Relationship to Partilcipant: Phone Relationship to Participant: ---------- ...................................... . ----- --- ACTIVffY NAME ACTIVITY DATES/71MES CODE (if known) FEE .......................................... ---------------- ......... . . ...................... - --------------------------- - --------------- ------------- How did you hear about this program? El runfare Magazine El Past Parincipant El Ely, 1:1 we.wte El Friend D Other ............................ Special Needs: Does !he participant have any special needs/limitations which requires an accommodation to enjoy the program? EIYES LINO If Yes, please indicate disability, diagnosis and/or accommodation needed:_ ---rrn dc -e-_, mdlufN Allergies; . ......... Mecllcaifforis: ZL �C Coi 77 2 1� ; gy�REL�EASE ON BEHALF OF THE ABOW, 1,THEUNDEFT -SIGNED PAR71CIPAN71PARENT/GUARD IAN, inconsideration for the CITY OF BOYNTON BEACH through its Recreation &Fla rk5 Department picividinglacifildes, instruction, transportation and supervision in the activity for which lJhe/she has registered, du hereby (!I Assume afl risks and responsibility of possible damage Dr injury involved theough participation in said activity.. I understand i am to furnish my own insurance in case, of injury; (2) Request permission to participate in the,, activity with fW knowledge that said activity could result in damage or Int ury to me/him/her. I will furnish a birth certificate for the above named upon request by the Recreation & Parks Deparunent-1 13) Agnpo to indemnifV & hold harmless the City or, Boynton Beach and/or its departments or agents from (lability resulting from myffiis/her participation in said activity; (4) Give the City of Boynton Beach Recreation & Parks Department permission to take photos and use them to publicize programs and USO in media correspondence; (5) Acknowledge that the event/program/ class/course in which I am/my chlicl(ren) isjare participating is a communitV sponsor2d activity; (6) For all Pre -School Age Classes: 1, the parent1guardan of the above-named child, agree to stay an the prernises during the hours. my child participates in class and can be contacted immediately if necessary.. NQUTEK119 Read this form completely and carefully. You are agreeing to let your minor child engage in a potentially dangerous activity. You are agreeing that, even if the Crty or Boyntion Beach uses reasonable care in providing this acuvit:y, there Is a chance your child may be seriously injured or Wiled by participating in this activity because there are certain dangers inherent in the, activity which cannot be avoided or eliminated. By signing this form you are giving up your child's right and your right to recover from city of Boynton i3earb in a lawsult for any personal injury, including death, to your child or any proporty damage that results from the risks that are a natural part of the activity. You have the right to refuse to sign this form, and City of Boynton Beach has, the right to refuse to let your child participate if you do not sign this foem, . I . . 117VETRW111101 �Il Partid pant] Pa renit/Guardian Signature: Date; 34 wwvv-boyntOn-beach,,org�recreation 32 Page 139 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX D In accordance with the requirements of title II of the Americans with Disabilities Act of "1900 ("ADA') , the City of Boynton Beach, Florida will not discriminate against qualified indiViCiUaIS with disabijlities an the basis of disability in its services, programs, or activities. Employment The City of Boynton Beach does not discriminate on the basis of disability in its hiring or em ployment p,ractiices and complies with all regulations promulgated by the U. S - Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA). Effective Communication The City of Boynton Beach will generally, Upon request, provide, appropriate aids and services leaciiing to effective C0111111LIniCatijOn for qualified persons with disabilities so they can partiicipate equalily in City programs, services, and activities, InClUdiing quallifiled sign language interpreters, documents in Braille, and other ways of making information and COMML1111UOCTIS accessible to people, who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City of Boynton Beach will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs, services, and activities. For example, nndlividuals with service a nim a Is are welcomed in City offices; even where, pets are generally prohibited. Anyone who requires an auxifiary aid or serviice for effective communiication, or modification of policies or procedures to participate in a City program, service, or activity, should contact the City ADA Coordinator, Debbie Majors, at 661-742-6241 as soon as possiilble, but no later than 48 hours before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its urograms or services, or impose an Undue financial or administrative burden. Complaints that a City program, service, or activity is not accessible to persons with disab ilitijes should be directed to the City ADA Coordinator, Debbie Majors, at 561-742-6241. The City will not place a Surcharge, on a particular individual with a disabijlity or any group of individuals with disabilities to cover the cost of providing auxiliiary aids' °services or reasonable modifications of policy, such as retrieving items from locations that are open T1, For other formats contact the C iity of Boynton Beach Offiice of Accessillbility Voice (1561; 742-6241 Relay Service 711 or 1-800-95,5-877,1 (TTY) Fax (561) 742-60,11 E-mail ADAinfobbbfLus 33 Page 140 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX E POLICY REGARDING SERVICE ANINIAL,S FOR PEOPLE WITH DISABILA"IFIES This business establishment is committed to making reasonable modifications in pot icies, practices, and procedures to permit the use of service animals by persons with disabilities. Service animals play an important role in ensuring the independence of people with dila bi I ities, and it is therefore our pot icy to welcome on or in our business premises any animal that is individually trained to assist a person with a disability. N,Vhat is a ServiecAnimal? Service animals include any dog that is individually trained to do work or perform tasks for individuals with disabilities, including a physical, sensory, psychiatric, intellectual, or other mental disability. Service animals do not always have a harness, a sign, or a symbol Indicating that they are service animals. A service animal is not a pet Service animals assist people with disabilities in many different ways, such as. Guiding people who are blind or have low vision and retrieving dropped objects for them; Alerting people who are deaf or hard of hearing to sounds and the presence of others; 6 Carrying and picking up items, opening doors, or flipping switches for people with disabilities who have limited use of hands or arms, limited use of their legs, or limited ability to bend or stoop; Pull Ing wheelchairs; Alerting people with disabilities to the onset of medical conditions -such as seiz ores, protecting them and cushioning them if they fall, reviving them, and performing other tasks that reduce the risk of disability -related injury; Doing work or performing tasks for persons with traumatic brain injury, intellectual disabilities, or psychiatric disabilities, such as reminding a person with depression to take medication or waking him up, alerting a person with armiety to the onset of panic attacks, orienting people with sch i zophreni a to real Ity. and 34 Page 141 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan MONNNUM helping people with intellectual or cognitive disabilities to locate misplaced items, find places, or follow daily routines; and Providing physical support and assisting people with physical disabilities with stability and balance., Requirements NAith Regard to Service Animals. Most of the time, people with disabilities who use service animals may be easily i -dent-I I f i ed w -thout any need for questioning. If we can tell by looking, it is our policy not to make an individual feel unwelcome by asking questions. If we -are Luisure whether an an innal meets the definition of a service animal, it is our policy to ask the individual only two questions at the point that the i lid ivi dual seeks entry to the business premises: A the ih),p asei-t4ce anillial requh-ed because ol'a ifisabitill,? What `vorA, ov fasA has the ilo�g been trained to peifiwnt? If the individual says yes to the first question and explains the work or tasks that the animal is trained to perform. we will welcome the person and service animal into our premises without asking any additional questions about his or her service animal. We will not ask an Individual questions about his or her disability. We will not ask an Individual to show a license, certification, or special identification card as proof of their aninnaFs training.We niust permit service animals to accompany individuals with disabilities to all areas of our property normally used by customers or other nnerribers of the public and will treat individuals with service animals with the wine courtesy and respect that this business affords to all of our customers. N'tanaaer Responsibilities: r% Managernent of this business has the night to exclude a service animal from our premises if the dog is out of control and the handler does not take effective action to control it, or the dog is not housebroken. We will not exclude a particular service animal based on past experience with other animals or based on fear Luirelated to an individual service animal s actual behavior. Each situation will be considered individually. When there is a legitimate reason to ask that a service aninnal be removed, staff must offer the person with the disability the opportunity to obtain goods or services without the animal's presence,. Only the Manager on Duty can decide to exclude a service animal. My sii gn.aturc. bolow indicatos I undorstand and ai gteo to abido by fli is Poli cy- (StaffYc5riployce Signature) Date: 20 (Printed Nagne: ) 35 Page 142 of 621 City o!'Boynton Beach Sel !'-Evaluation and -1-ransition Plan APPENDIX F RECREATION & PARKS DEPARTMENT SIE IVIORANDUM# TO: Oceanfront Park Parking Attendants FRONITom Mahady, Ocean Rescue Chief DATE: July 7, 2015 SUBJECT: Accessible Parking To better accommodate iindividuals with disabilities, the foillowing policy has been developed. In the event the upper parking Ilot is full and there are no more accessible parkiing spaces availlable, please inform anyone with an accessible parking permitiplacard or license plate (upon entrance to the park), they are welcome to unload passengers at the accessible access point adjacent to the men's and women's resirooms and then find parking on the lower Revel. Upon departure, the driver may return to the upper level by re-entering the parking lot to pick up members of their party. If further accommodatilon is needed, please contact Ocean Rescue Chief, Tom Mahady- Types of D�sabfed Persori ParkIng Permfts Four Year Permits The four year disabled person parkiing permit (blue) expires an the disabled person's UrthdaV four (4) years after it was issued. Disabled Person Parking Permits may be renewed by mafl or by visiting a service center. If renewing by mail, include a self-addressed, stamped envelope. There is no fee for a first We or replacement four year parking pemit.. Temporary Disabled Person Parking Permit A person whose disabilfty is temporary may qualify for a temporary disabled person parking permit (red.), issued fof six months or less. !U U lu!?% 11�> Wheelchair Symbol License Plate ttil 4 A person who qualifies for a disabled person parking permit can be issued a wheelchair symbol license plate in lieu of the disabled person parking perrnfl. 04, qlBoynron Bciach ADA Coordh,?ato.-, 0_61)1 742-62421 Ficrida Relcp0-1 ) -,!I 36 Page 143 of 621 City o!'Boynton Beach Self -Evaluation and Transition Plan APPENDIX. G Chapter 3 Addendum: Title 11 Checklist lk11. I PURPOSE OF THIS CHECKLIST: This checklist is designed for use as an assessment of a state or local government's provision of effective communication, MATE R 1ALS AND IN FORMATIO N NEEDEQ; D' To assess compliance with the general effective communication requirements, you will need, a copy of any policies or procedures related to providing sign language interlproters., oral interpreters, cued speech interpreters, notetakers, computer-aided transcription services, etc., when requested by members of the general public. If different departments have different policies, you should review each of the policies. V a list of printed materials provided to the public by the locality and an indication of whether these materials are provided, upon request, in an accessible formal, Such as in large print, Braille, or audio recording. V a list of arty videos or television programs produced by the locality and ars indication of whether These videos or programs have captioning and audio descriptions. V a list of where teletypewriters (TTYs) are provided by the locality. V a copy of any training materials used in training government employees about providing effective commonication to members of the general public whose disabilities affect communication. Chapter 3 Addendum: Title 11 Checklist (General Effective Communicalion) (February 23, 2007) Page 1 of 8 37 Page 144 of 621 City o!'Boynton Beach Self -Evaluation and Transition Plan APPENDIX. G `1, Does each department Of Your stale or local government have a policy and procedures in place to deal with requests from the general public for sign language, oral, and cued speech Interpreters? LA Yes U No 2. If policies and procedures are In place, do they. a. Specify that sign language, oral, and cued speech Interpreters can be obtained within a shorl period of time when necessary? (For example, when needed for hospital emergency rooms, interpreters should be available either in person or by using video relay systems within a reasonable period of time, 24 hours a day, 7 days a week Irl this setting, reasonable usually means within an hour of a request, In non -emergency situations, a public entity can require reasonable advance notice for Interpreter requests.) Li Yes U No b. Make clear that it is generally inappropriate to request family members and companions of deaf persons to serve as sJgn language interpreters? • Yes • No c. Specify that deaf persons requesting interpreters should not be charged for the cost of the interpreter? Chapter 3 Addendum, Title M1 Checklist (General Effective Cororntm[cation) (February 23, 2007) w3mism NEZ Page 145 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan OUNWINIUM Speci fy that the public c en tity's decision to deny an interpreter based on undue financial and administrative burden must be made after considering all resources available for use In funding the operafion of the program and must be aca)m pan led by a written statement of the reasons for reaching the conclusion? e. Specify that, in any instance where the provision of an interpreter would result in an undue financial and administrative burden, the entity will take any other action that would not result in an undue financial and administrative burden but would nevertheless ensure that t the Individual with a disability receives the ban ef its or services provided? I Does your state or local government have employees on staff who are qualified Interpreters or have arrangements with one or more vendors to provide interpreting services when needed? 4. Have the employees who interact with the public been trained on the correct procedures to follow when a person requests an interpreter`? Chapter 3 Addendurn: Title 11 Checklist (Gener9f Effective CarnmurilGation) (February 23, 2007) Page 3 of a 39 Page 146 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX G 5, Review documentation and speak with agency personnel responsible for responding to requests for interpreter services. When requests for Interpreters have been made in the pas(, were they granted: a. For events such as meetings, interviews, hearings, medical appointments, court proceedings, and training and counseling sessions? Without the state or local government asking the individual who requested the interpreter to pay for the services? Li Yes U No • If you checked "no" to any of, the questions above, these are red flags indicating that your state or local government may not be complying with the effective communication requirements of Title 11 of the ADA. If your entity does not have policies and procedures on the provision of interpreters. they need to be established. ✓ If your entity has policies and procedures, make sure they include the following provisions: Sign language, orat, and cued speech interpreters can be obtained within a short period of time when necessary. In emergency situations, sign language interpreters will be available either in person or by using video relay systems within a reasonable period, 24 hours a day, 7 days a week — usually, within an hour of receiving the request. In non -emergency situation!;, sign language interpreters will be available when reasonable advance notice is provided. Family members and companions of deaf persons will not be asked to serve as sign language interpreters, Chapter ddentiumr Title 11 Checklist {General Effective Communication) iFobroary 23, 2007) Pago 4 of 8 M Page 147 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX G Deaf persons requesting interpreters will not be charged or asked to pay for the cost of an interpreter. In situations where agency personnel believe that an undue financial and administrative burden may be involved, the decision to deny an interpreter will he made Consided ng all funding available for the operation of the program. Where undue financial and administrative burden is the basis for the d-onial of an interpreter, the agency will take any other action that would not result in an undue financial and administrative burden but would ensure that the Individual with a disability receives the benefits or services provided, V Make the policy and procedures on the provision of Interpreters available to your employees and the public by posting it on your entity's website. V Train employees so they know the polldes and the appropriate procedures to follow when they receive a request for an interpreter, V, Make arrangements with vendors or hire employees so interpreters are available when needed. 6Does your state or local government have policies and procedures in Place to deal with requests from the general public for documents in Braille, large print, audio recording, and accessUe electronic format (that is, an email or compact disc containing the document In plain text, word processing format, HTML or sorn o other format that can be accessed with screen reader software)? Chapter 3 Addendum Title 11 Checklist {General Effective Communication) (February 23, 2007) Page 5 0 1 8 41 Page 148 of 621 City o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX G 7, Does yourstate or local government hava policies and procedures in place to deal with requests from the goneral public for notatakers, computer-assisted real - lime transcription services, and other auxiliary aids and services for providing effective communication? 0 Yes 1:1 No 8. Does your state or local gove mment have I he eq ulprne nt or arrangements with vendors so it can provide written materials in alternative formats (e.g_ Braille, large, print, audio format, electronic format)? Ll Yes Q No 9. Does your state or local government provide written materials in alternative formats when asked to do so? (For example, does your entity corgi munilcate with blind peopi e by using Brai Ile, large print, or email when asked to do so?) a Yes Q No W Does your state or local government give primary consideration to the requests of the person with a disability when determining what type of auxiliary aid or service to provide? 1:1 Yes U No ll, Does your entity ensure that all videos and television programs It produces and all videos it makes available to the public on Its In lemet wabsite are aval [able With captioning and audio description? Chapter a Addendum: Title It Checklist {General Effeclive Communication) �February 23, 2007) Page 6 of 8 42 Page 149 of 621 it o!'Boynton Beach Self -Evaluation and Transition Plan APPENDIX G if you checked "n 0" for any of the ques I ions above, your state or local government may not be providing effective cornraunication, Consider taking the following steps, V Ensure that policies and procedures are in place to provide 8tAxillary aids aria services needed to ensure e ffective comm u nications. Policies and procedures should address common requests, such as (1) making documents available upon request in Braille, large print, audio recording, and an accessible electronic format, and (2) providing notetakers, COMPUter-aided realArne transcription, assistance In reading and completing forms, and other common auxiliary aids and services, See the list of common auxiliary aids and sorvims on page 3 of Chapter 3. I/ Ensure that your entity's policles, and procedures require decision makers to give primary consideration to the auxiliary aid or service reqU88ted by the person with a disability when deciding which auxiliary aid or service to provide. V Purchase equipment or make arrangements with vendors so that documents can be provided in alternative formals when requested. V, Make all videos and television programs that your entity produces, distributes, or makes available to the public accessible to people with hearing and vision disabilities by providing captioning and audio description of important visual images, unless doing so would be a fundamental alteration of your program or impose and undue financial and administrative burden. Train your entity's employees who interact with the public so they know what to do when they receive a request for an auxiliary a Ild or service-, V Publish your effective communication policy on the entity's website in an accessible format so people with disabilities know about any reasonable advance notice requirements that your entity adopts, V Meet with people in your community who have different disabilities to find out how well your entity's effective communication policies and procedures are working and to solicit suggestions for Chapter 3 Addendum- Title 11 Checklist iGerterdl EffvQfive Oomm u flica [ion) (February 23, 2007) mmm� 43 Page 150 of 621 it o!'Boynton Beach Self -Evaluation and Transition Plan APPENDIX. G Him 12, Where telephones are available to the public for making outgoing, calls, are TTi's available for people with hearing and speech disabilltleO 13. Does your state or local government handle Wilts placed using a Telecommunications Relay Service or a Video Relay Service in the same way as other telephone calls? U Yes U o UTft_tr*T1%3 If you chocked "no" for either of the questions above, your entity may be violating the requirement for providing equally effective telecommunication systems for people with hearing and speech dlsabjljlles. Provide access to a TTY wherevor telephones are available for making outgoing calls. Provide WrRten policies and training to employees who answer the telephone to ensure that incoming calls made through a relay service are handled as quickly and effectively as other calls, Meet wil h deaf people In your community to find out their experiences when usIng a relay service to call your entity, Chapter 3 Addendum: Title 11 Checklist (General Effective OfirtifflUnICU00R) (February 23, 2007) 211831113M M Page 151 of 621 it o!'Boynton Beach Sel !'-Evaluation and Transition Plan APPENDIX H Boynton Beach Program and Services Accessibility Questionnaire Coniplete this questionnaire to aiial-yze the level of accessibility provided by your d tparttuelit- s pro granis and service s to people with disabilities atid their c ompaiii oils. Department: Division: Nime of person completing this questionmure- Telephone number Fxx rairalaer List the Program s) or Service(s) your Department Provides: 1. 2. I 4. Brief description of each pro grim or service, Accessibility Questionnaire 1. Does your depailment have any policies that may exclude or limit the participation of indii1duals with disabilities? If ves, which policies i -%ill be modified to, include individuals with disabilities? And which one Ykill, not be modified and why? 1. How will vow, department communicate these clianp-simodifications to the public and staffl 3. How does your department notifi- the community and staff of their right to partake in your prograin(s) Or ser vices) in spite of their disability(5)? 4. Does, your depariment make all documents/publications available to indiliduals with 11sual disabilities? If yes, in which format? 5. Does your depariment pi -@Motes, prepares an(Lor distributesaudioiiival or teleii-ed presentations for the. public? If yes, are these presentations accessible to individuals iiith hearing andior iisual disabilities? How are these presentations accessible" 6. Hors are these prewntations accessible to indii1duals with disabilities? If any andimisual presentations art, not acressible, how does your department ensure that individuals ii1th disabilities benefit from this audiovisual presentation? 45 Page 152 of 621 it o!'Boynton Beach Sel !'-Evaluation and Transition Plan WOUNHawal S. Is your department's website usable by indMdual; with disabilities? 9. blots your department's website include information on all your program's accessible features? 10. Is your staff trained in operating Telecom i unica rions Relay Seri -ices (TRS) calls a nd in any other ineans of communicating over the telephone with an indMdual with a, bearing disability? 11. Does your departinent prmide tours of youi- facilities or organize field nips for members of the public? If yes, do you pimide auxihai y aids and ser-Oces for such tours andlor trips? 11. Do you employ consultants to conduct programs on behalf of your deparnnent? If yes, are these misultan", trained on proiiding accessible se'-Oces? 13. In case, of emergencies, how does Y@tw department notif)-contact indhiduals with disabilities, of emergencies and evacuation procedures? 14. Does your department organize and.'or facilitate public events? If yes, do you provide auxffiaiT aids and seiiices for such events? 15. Does the public have access to any electronic equipment,. such as microfilm readers, computers, copying machines, etc, TOthin your department? If sa,alle these equipinentsaccessible to individuals with disabilities? m Page 153 of 621 APPENDIX I CITY OF BOYNTON BEACH AMERICANS WITH DISABILITIES ACT POLICIES AND PROCEDURES Articles and Sections: 1- Purpose and Scope. 2- Applicability 3- Definitions 4- Public Notice of Americans with Disabilities Act (ADA) Compliance. 5- Policy 6- Equal Employment Opportunity And Reasonable Accommodation Policies. 7- ADA Coordinator. 8- ADA Grievance Procedure. 9- Equal Opportunity Policy. 10- Reasonable Modification Policy. 11- Eligibility and Safety Requirements Assurance. 12- Surcharges Prohibition Policy. 13- Integrated Services Policy. 14- Significant Assistance Policy. 15- Accessible Transportation Policy. 16- Contracted Services Provider Policy. 17- Effective Communication Policy. 18- Accessible Print Material 19- Alternative Format Assurance and Procedures. 20- Interpreter Services Policy. 21- Assistive Listening Device Assurance. 22- Effective Communication. 23- Training Assurance. 24- City of Boynton Beach Policy Regarding Service Animals for Individuals with Disabilities 25- Maintenance of Accessible Features on Facilities Owned and Operated by the City. 26- Existing Facilities: Program Accessibility. 27- Policy for Temporary Events. 28- City of Boynton Beach Web Site Accessibility Policy and Implementation. Page 154 of 621 APPENDIX I 1- PURPOSE AND SCOPE: The purpose of this policy is to outline the City of Boynton Beach's policy relative to the U.S. Americans with Disability Act of 1990. The City ensures compliance with applicable federal laws, state statues and city ordinances as amended. Please see also the City's Equal Employment Opportunity Policy and the Harassment Policy. 2- APPLICABILITY: This policy applies to all applicants and current employees of the City of Boynton Beach. Employees whose positions are covered by Civil Service Law or a collective bargaining agreement are subject only to those portions of the policy which are not separately regulated by Civil Service Law or a collective bargaining agreement. 3- DEFINITION: Qualified Individual: an individual who, with or without reasonable accommodation, can perform the essential functions of the position that the individual holds or desires. Disability: a physical or mental impairment that substantially limits one or more major life activities of the individual; a record of such impairment, or being regarded as having such impairment. Magor Life Activities: major life activities include, but are limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working. The definition also includes the operation of major bodily functions such as the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine and reproductive functions. Reasonable Accommodation: a modification or adjustment to a job, employment practices, or work environment that makes it possible for an individual with a disability to enjoy an equal employment opportunity. Undue Hardship or Burden: an action that is excessively costly, extensive, substantial, or disruptive, or that would fundamentally alter the nature or operation of the department. Page 155 of 621 APPENDIX I 4- Public Notice of Americans with Disabilities Act (ADA) Compliance A. The City of Boynton Beach hereby adopts the following Public Notice of Americans with Disabilities Act (ADA) Compliance: CITY OF BOYNTON BEACH AMERICANS WITH DISABILITIES ACT The person named below is responsible for coordinating the City's compliance with the Americans with Disabilities Act. Inquiries, complaints, requests for communication aids, and other accommodations and assistance should be directed to: City Manager's Office Attn: Debbie Majors 100 E. Boynton Beach Blvd. Boynton Beach FL 33435 T. (561) 742-6241 F. (561) 742-6011 TTY: (800) 995-8771 E-mail: MajorsD@bbfl.us Copies of this notice are available in large print, audiotape, Braille, and on computer disk upon request. The City's ADA grievance procedure, Self - Evaluation, and policies and procedures are also available on request. Signed: B. In compliance with the provisions of the Americans with Disabilities Act, the above Public Notice shall be posted in prominent locations in public buildings and also in short form on all brochures and public information materials. 5- Policy The City of Boynton Beach is committed to protecting the rights and dignity of all employees. The City will not tolerate discrimination against individuals with disabilities because of their disabilities in the work place or with regard to City sponsored activities. The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination against qualified individuals with disabilities because of their disabilities. The City of Boynton Beach intends to ensure that individuals with disabilities who are employed by the City and persons applying for jobs are treated fairly and given opportunities equal to those of others working or seeking work. This policy applies to all member of the public with disabilities and their companions, including job applicants, program participants, people who contact the City seeking information about our programs, services or activities, or people who are using or attempting to use our facilities, programs and services Page 156 of 621 APPENDIX I 6- Equal Employment Opportunity and Reasonable Accommodation Policies The ADA, and other disability laws, prohibits discrimination against people with disabilities in every aspect of employment, including: 1. Recruitment, advertising, and job application procedures; 2. Hiring, upgrading, promotion, demotion, transfer, layoff, termination, right of return from layoff, and rehiring; 3. Rates of pay or any other form of compensation and changes in compensation; 4. Job assignments, job classifications, organizational structures, position descriptions, lines of progression, and seniority lists; 5. Leaves of absence, sick leave, or any other leave; 6. Fringe benefits by virtue of employment, whether or not administered by the employer; 7. Selection and financial support for training, including apprenticeships, professional meetings, conferences and other related activities, and selection for leaves of absence to pursue training; 8. Activities sponsored by the employer including meetings, social and recreational programs; 9. Any other term, condition, or privilege of employment. The City of Boynton Beach does not exclude or isolate persons with disabilities who are using or attempting to use our facilities, programs and services, and is willing to modify the format of Employment Applications (such as a large print application or on audio tape) or to offer assistance in completing them, hold testing and interviewing in accessible locations (so people who use wheelchairs can participate, for example), provide accurate information about the abilities and skills of individuals with disabilities when conducting tests and interviews, and provide reasonable accommodation so that an individual with a disability can perform the essential functions of his or her job. The City of Boynton Beach is committed to the principle that individuals with disabilities who are employed by the City and persons applying for jobs should not be subjected to discrimination because of that disability, should be treated fairly and given opportunities equal to those of others working and/or seeking to work here. The City administration and all supervisory personnel are responsible for maintaining a work environment free of discrimination against persons with disabilities. The City encourages all employees to aid in the achievement of this objective and has established an ADA Coordinator within the City's Manager's Office to formalize its commitment to this purpose. The City of Boynton Beach is not required to give preferential treatment to individuals with disabilities or lessen qualification standards. The law does Page 157 of 621 APPENDIX I require that the City consider reasonable modifications regarding how qualified individuals with disabilities demonstrate their abilities and skills. Reasonable Accommodation Process for a qualified applicant or employee The City of Boynton Beach does not discriminate against qualified applicants as defined under the Americans with Disabilities Act and employees on the basis of disability in any terms, conditions or privileges of employment. A qualified applicant or employee as defined under the Americans with Disabilities Act can submit reasonable accommodation request when they consider it necessary. The accommodations request may include, but are not limited to, making reasonable modifications in policies, practices, and procedures; furnishings, auxiliary aids, and services; and making services, programs, or activities accessible, usable, and integrated wherever appropriate. Specific lists of types of accommodation are not included in this policy as they vary depending on program and individual needs and also by types of accommodation available. A. Upon request, the City will provide reasonable accommodation to employees and applicants with disabilities when doing so does not pose an undue financial or administrative hardship. B. Job applicants are not required to provide information about disabilities or accommodations required until a conditional job offer is made. Interviewing managers are prohibited from requesting information about any disabilities or accommodations required until making a conditional job offer. However, a job applicant who chooses to do so, may submit written requests for reasonable accommodation to the Director of Human Resources or alternatively to the ADA Coordinator prior to the conditional job offer. Or, after the job offer is made to the applicant, he or she should submit a written request to the supervisor offering the job or to the Director of Human Resources or alternatively to the ADA Coordinator. Employees who require accommodations should submit written requests for reasonable accommodation to his or her immediate supervisor. Requests for accommodation should contain a description of the nature and purpose of the accommodation being requested. If an applicant or employee is unsure of the type of accommodation required, that individual, the Director of Human Resources or alternatively to the ADA Coordinator and the individual's immediate supervisor and/or Department Head shall work collaboratively to design an accommodation. C. If the disability is not apparent, the request for accommodation should be accompanied by supporting documentation from a health care professional. This documentation should state that the employee in question has a disability that substantially limits one or more major life activities that Page 158 of 621 APPENDIX I requires an accommodation. Copies of requests for accommodation together with supporting documentation should be forwarded to the Human Resources or alternatively to the ADA Coordinator by the employee's supervisor. Medical records shall be stored in a separate location from personnel records. Medical records include but are not limited to: documentation of illness, injury, short or long-term disability, accommodation requests, doctor's letters and certificates, Family and Medical Leave Act documentation and insurance information. Access to medical records shall be provided on a "needs to know basis" with authorization from the Director of Human Resources or alternatively to the ADA Coordinator or from the individual employee by written, signed release. D. Supervisors/Department Heads may grant requests for accommodation, but may not deny them. Only the ADA Coordinator in concert with the Human Resources Director or City Manager may determine that a proposed accommodation constitutes an undue hardship. Qualified applicants and employees have the right to file a grievance upon denial of reasonable accommodation, using the City's ADA grievance procedure. E. Employees requesting a reasonable accommodation will not be subject to retaliation for exercising their rights under the Americans with Disabilities Act. Please use the attached Accommodation Request Form to request an accommodation. 7- ADA Coordinator The ADA Coordinator will direct the City's compliance with the Americans with Disabilities Act. The ADA Coordinator shall receive and investigate grievances and requests for accommodations and assistance under said Act and as detailed in this Title. The City of Boynton Beach's ADA Coordinator's responsibilities may include conducting the self-evaluation and developing the transition plan, handling requests for auxiliary aids and services, providing information about accessible programs and services, and serving as a local resource to the City. The ADA Coordinator may also have responsibility for working with the City Council to ensure that new facilities or alterations to town facilities meet ADA requirements. In some cases, The ADA Coordinator may also receive complaints from the public and will work to resolve them. 8- ADA Grievance Procedure A. This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act. Persons with disabilities or their authorized representatives, who believe that they have been discriminated against on the basis of disability in employment, or the provision of services, activities, Page 159 of 621 APPENDIX I programs, or benefits, are requested to use it to bring their complaints to the attention of the City. B. The complaint should be submitted in writing or on audiotape to the ADA Coordinator. It should include a description of the alleged discriminatory incident or action, the place and date of its occurrence, and the name of any employee or representative of the City involved. The complaint should also include the name, address, and phone number of the person(s) bringing the complaint or their authorized representative(s). If assistance is needed to file or pursue the complaint, the ADA Coordinator upon request will provide it. The complaint should be submitted as soon as possible but no later than sixty (60) calendar days after the alleged discriminatory incident to the ADA Coordinator. C. Within fifteen (15) calendar days of its receipt, the ADA Coordinator will meet with the complainant to clarify the facts of the incident and discuss possible resolutions. Within fifteen (15) calendar days after the meeting, the ADA Coordinator will respond in writing, or if needed for effective communication, in an alternate format preferred by the complainant, such as large print, Braille, or audiotape. The response will explain the position of the City and present options for substantive resolution of the complaint. D. If the ADA Coordinator's response does not satisfactorily resolve the issue, the complainant may appeal the Coordinator's decision within fifteen (15) calendar days of its receipt to the City Manager, or his or her designee. Within fifteen (15) calendar days of the receipt of the appeal, the City manager, or his or her designee, will meet with the complainant to further clarify the complaint and discuss possible resolutions. Within fifteen (15) calendar days of the meeting the City Manager, or his or her designee, will respond in writing or alternate format with a final resolution of the complaint. E. Records of all complaints received by the ADA Coordinator and appeals will be kept on file for at least three (3) years. 9- Equal Opportunity Policy No qualified person with a disability shall be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination under any of the City's programs or activities. In providing its services, programs, and activities, the City will not: 1. Deny a qualified individual with a disability the opportunity to participate in, or benefit from, an offered benefit, service, or activity. 2. Deny a qualified individual with a disability the opportunity to participate in, or benefit from, any aid, benefit, or service that is not equal to that afforded to others. 3. Otherwise limit a qualified individual with a disability the enjoyment of any Page 160 of 621 APPENDIX I right, privilege, advantage, or opportunity enjoyed by other qualified individuals receiving the aid, benefit, or service. 10- Reasonable Modification Policy A. The City will make reasonable modifications to policies and procedures necessary to accommodate the needs of a person with a disability whenever an otherwise qualified person with a disability requests such modification, unless it can be demonstrated that the requested modification would impose an undue burden or fundamental alteration to the program. B. Requests for modifications should be made to program staff or the ADA Coordinator and can be presented verbally or in writing (please see Reasonable Modification Request Form Attachment K). It is the responsibility of the ADA Coordinator to ensure that requests are responded to appropriately and in a timely fashion. C. Final decisions regarding requests for modifications, that in the opinion of the ADA Coordinator may represent an undue burden or fundamental alteration, will be made by the City Manager in a timely fashion and no longer than ten (10) working days. Individuals seeking to contest a denial of a request for modification will be given the grievance procedure in format appropriate to their needs. 11- Eligibility and Safety Requirements Assurance A. It is the policy of the City that prohibitions or limitations to the eligibility of qualified individuals with disabilities to receive services or participate in programs are not allowed unless they are essential to the operation of the program or service. Eligibility requirements must be reviewed by the ADA Coordinator and program managers and updated to comply with the requirements of the Americans with Disabilities Act. Whenever programs formulate new eligibility policies or new programs are developed, policies will be reviewed by the ADA Coordinator to ensure compliance. B. Safety requirements will also be reviewed to ensure that they are necessary to the safe operation of programs, and that any decisions to limit the participation of a person with a disability related to safety concerns will be reviewed on a case basis to ensure that the decision is based on facts, not myths or stereotypes, and that all appropriate mitigating measures are taken to provide for maximum participation. Staff will be informed of, and trained in any changes in eligibility and/or safety requirements that may arise. Page 161 of 621 APPENDIX I 12- Surcharges Prohibition Policy It is the policy of the City that surcharges will not be charged to persons with disabilities, their family members, or organizations representing them for the provision of reasonable accommodations, reasonable modifications to policies and procedures, auxiliary aids and services, or any other costs related to the participation of persons with disabilities. 13- Integrated Services Policy It is the policy of the City that all services, programs, and activities are provided in the most integrated setting appropriate to the needs of participants with disabilities. Persons with disabilities are not required to participate in separate programs even if separate programs specifically designed to meet their needs are offered. 14- Significant Assistance Policy It is the policy of the City that programs receiving significant assistance, either financial or in-kind from the City, may not discriminate against persons with disabilities. It is the responsibility of the ADA Coordinator and other personnel representing the City to inform organizations receiving assistance of this policy and to respond to any questions or, as appropriate, to refer questions to the ADA Coordinator regarding its meaning and application. It is also the Coordinator's responsibility to investigate any situation in which discrimination towards persons with disabilities may have occurred, and to take appropriate action either to correct the discriminatory situation or to recommend to the City Manager termination of assistance. 15- Accessible Transportation Policy It is the policy of the City that transportation services are accessible to and usable by participants in qualified City operated programs regardless of disability. Individuals requiring accessible transportation for qualified City operated programs should make their requests in writing or verbally to the program directors or alternatively to the ADA Coordinator. Requests should be made at least three (3) days in advance. Effort will be made to respond to requests made on shorter notice. When a request cannot be met, notice will be given as soon as possible and at least one (1) day before the date of the requested trip. For transportation around the city, not related to qualified City operated programs, the City has agreements with the County paratransit services. Individuals who need this type of transportation should contact the County paratransit office directly. Page 162 of 621 APPENDIX I 16- Contracted Services Provider Policy It is the policy of the City that if services are provided under contracts, the City will set forth in the terms of the contract the obligations of the provider agency or agencies to operate in a manner consistent with the requirements of Title II of the ADA, and, furthermore, that the City will monitor the performance of the contractor in fulfilling this contractual obligation. 17- Effective Communication Policy A. It is the policy of the City that auxiliary aids and services will be provided when necessary to ensure effective communication with persons whose disabilities affect communication. Persons with communications disabilities will be given the opportunity to request the aid or service that they prefer and the requested aid or service will be given primary consideration. The preferred means of communication will be provided unless doing so would impose an undue burden or an effective alternative means of communication is available. B. Requests for auxiliary aids or services should be made verbally or in writing to program directors or to the ADA Coordinator. Unless otherwise specified, the City urges that requests be made at least ten (10) days in advance of the occasion on which the communications support will be needed. Reasonable effort will be made to respond on shorter notice. C. The person requesting the service will be notified as soon as possible if the City is unable to meet their request. In some circumstances, an appropriate alternative will be offered such as rescheduling. It will be the responsibility of the ADA Coordinator to train staff and oversee implementation of effective communications procedures. The ADA Coordinator will be responsible for making final decisions related to undue financial and administrative burden or fundamental alteration in the nature of programs. Alternative options can be discussed with requestor. 18- Accessible Print Material Public documents such as City annual reports, promotional brochures, and other documents, such as tax bills, license applications and other printed information may need to be provided in an alternate accessible format to provide effective communication for individuals who are blind or visually impaired. Alternate formats may include materials in Braille, large print, files on computer disk that can be used in a personal computer, or an audiotape recording of the print document. Priority should be given to the type of format that has been requested unless the City determines that another format is effective or that providing the Page 163 of 621 APPENDIX I one requested would result in undue financial or administrative burdens or a fundamental alteration in the nature of the program. The City should publish a contact number for the public to request an accessible format or other auxiliary aid or service. 19- Alternative Format Assurance and Procedures A. All documents, publications, and materials used in City programs will be made available to persons with disabilities who need them in alternate formats. Procedures will be established to respond to requests for alternate formats including large print, audiotape, Braille, and computer diskettes in a timely fashion. Three (3) weeks notice is generally required for the preparation of Braille materials. Reasonable efforts will be made to respond on shorter notice. B. Large print, short audio tapes, and computer diskettes will be prepared by staff persons who have been identified by the ADA Coordinator and trained in the necessary skills and procedures. Preparation of long audiotapes will be purchased from a professional provider. C. The procedure for requesting alternate formats is: 1. The person making the request should identify the materials desired and specify his/her preferred alternate format to the program director or the ADA Coordinator, either verbally or in writing ten (10) working days in advance of the event or activity for which the material is needed. Reasonable effort will be made to meet requests made less than ten (10) days before an event or activity. 2. The materials will be provided in the requested format at no additional charge. 3. Primary consideration will be given to the format preferred by the person making the request, and the City will decide whether to provide the preferred format or an effective alternate format. 4. If a request cannot be met the person making the request will be informed as soon as possible but at least one (1) day in advance of the event or activity. 5. The City Manager will make the final decision regarding any request that may represent an undue financial or administrative burden. 20- Interpreter Services Policy A. It is the policy of the City that sign language interpreters, will be provided upon request to any person needing interpreter services in order to participate in any meeting, program, or activity of the City. Requests should be generally made at least twenty (20) working days in advance of the scheduled event or meeting, but reasonable effort will be made to meet requests made on shorter Page 164 of 621 APPENDIX I notice. Requests should be made either verbally, by TTY, or in writing to a Department Head or the ADA Coordinator. Within one (1) day of receipt of the request, the ADA Coordinator or other responsible employee will contact the provider to schedule the interpreter service. B. In addition to using the provider, the City will maintain a list of names and phone numbers of at least three qualified freelance sign language interpreters working in the region. If informed that provider has not been successful in scheduling interpreters as requested, staff of the City will immediately attempt to contact and schedule a freelance interpreter. C. If an interpreter cannot be obtained, the ADA Coordinator or other member of the staff will offer the option of an alternative effective form of communication or the opportunity to postpone the meeting until such time as an interpreter can be scheduled. 21- Assistive Listening Device Assurance A. Assistive listening devices will be provided upon request to persons needing such devices to participate in programs, services, and activities of the City. B. The procedure for requesting an assistive listening device is for the person needing the device, or his or her representative, to make the request verbally or in writing to the ADA Coordinator or other program director at least ten (10) days before the scheduled event or activity will take place. The ADA Coordinator or Program Director, or other responsible member of the staff will arrange for the listening device's use and will provide any necessary training or orientation to program staff. Reasonable effort will be made to meet requests made with less than ten (10) days notice. 22- Effective Communication The City of Boynton Beach will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services and activities The City must take appropriate steps to ensure that communications with members of the public, job applicants, and participants with disabilities are as effective as communications with others unless it is an undue financial or administrative burden to do so or it would result in a fundamental alteration in the nature of its program or activity. Achieving effective communication often requires that the City provides auxiliary aids and services. Examples of auxiliary aids and services include qualified sign language interpreters, assistive listening devices, open and closed captioning, Page 165 of 621 APPENDIX I note takers, written materials, telephone handset devices, qualified readers, taped texts, audio recordings, Braille materials, materials on computer disk, and large print materials. The City must provide appropriate auxiliary aids and services where they are necessary to achieve an equal opportunity to participate in, and enjoy the benefits of, a service, program, or activity conducted by or for the City. The City must give primary consideration to the type of auxiliary aid requested by a person with a disability. However, the City may provide a different type of aid if it can show that it is an effective means of communication. It is the policy of the City that staff training and other staff development activities provided by City personnel and volunteers include training on the use of a TTY, the operator relay service, and other equipment necessary to assure effective communication. The city personnel will also receive training in procedures and policies on receiving and handling requests for auxiliary aids and services and for ensuring that primary consideration is given to the type of service or format preferred by the person with disability. Training on effective communication will be given during orientation and at in-service programs. 23- Training Assurance A vital component of any ADA implementation plan is the training that is provided for staff. While a thorough knowledge of the provisions of the ADA is important for some positions, training should center on service attitudes, communication skills, and internal policies and procedures. Patrons with disabilities can be drawn from ADA Advisory Groups and serve as effective trainers. 24- City of Boynton Beach's Policy Regarding Service Animals for People with Disabilities The City of Boynton Beach is committed to making reasonable modifications to its policies, practices, and procedures to permit the use of service animals by its guests with disabilities as defined, in Section 413.085, Florida Statutes. Service animals play an important role in ensuring the independence of individuals with disabilities, and it is therefore our policy to welcome any dog that is individually trained to assist a person with a disability as defined in the Americans with Disabilities Act and Florida State Statute 413.085 (Please see Service Animal Policy Appendix M). 25. Maintenance of Accessible Features on Facilities Owned and Operated by the City. The City of Boynton Beach must maintain in operable working condition those features that are necessary to provide access to services, programs, and activities -- including elevators and lifts, curb ramps at intersections, accessible Page 166 of 621 APPENDIX I parking spaces, ramps to building or facility entrances, door hardware, and accessible toilet facilities. Isolated or temporary interruptions in service or access are permitted for maintenance or repairs. 26. Existing Facilities: Program Accessibility When programs, services, or activities are located in facilities that existed prior to January 26, 1992, the effective date of title II of the ADA, the City will make sure that they are also available to persons with disabilities, unless to do so would fundamentally alter a program, service, or activity or result in undue financial or administrative burdens. This requirement is called program accessibility. When a service, program, or activity is located in a building that is not accessible, The City can achieve program accessibility in several ways. It can: relocate the program or activity to an accessible facility provide the activity, service, or benefit in another manner that meets ADA requirements, or make modifications to the building or facility itself to provide accessibility. Thus, to achieve program accessibility, The City can relocate some programs to accessible facilities and modify other facilities, avoiding expensive physical modifications of on all of their facilities. 27- Policy for Temporary Events The City must meet the ADA requirements for both temporary and permanent services, programs, or activities coordinated by the city. Facilities and structures that are built or altered for temporary use must comply with the ADA Standards. In addition, the policies and operations for the event must meet the nondiscrimination requirements of the ADA. When planning temporary events such as a City festival or concert, the City should review ADA title II requirements and the ADA Standards. The Standards can provide guidance to help event planners place temporary accessible parking spaces in appropriate locations, provide an accessible route throughout the site, and provide other accessible features for food service, toilet facilities (including accessible portable toilets), assembly area seating, public telephones, etc., where such elements or facilities are provided for the public. It is very important to consider accessibility requirements when the event is in the planning stage so that accessible facilities can be identified and incorporated in a manner that does not require extensive construction or last-minute modifications. Page 167 of 621 APPENDIX I 28- City of Boynton Beach Web Site Accessibility Policy and Implementation The City shall establish a Web Accessibility Coordinator. This position will be responsible for ADA compliance as it relates to accessibility of the City's website. These procedures implement City of Boynton Beach Web Accessibility Policy. 1. All new or revised Web pages and other Web resources published, hosted or otherwise provided by the City must be in compliance with the World Wide Web standards defined in the Federal Rehabilitation Act Section 508, specifically subsections 1194.22 and subsection 1194.31. Reasonable effort must be taken to ensure that legacy Web pages and resources are in compliance with these subsections of Federal Rehabilitation Act Section 508 no later than November 1, 2003. That effort must be documented. Legacy Web pages and resources will be considered those that are published prior to November 1, 2001. Upon specific request, information on Web pages and resources is to be made available to any individual needing access to such content, by revision or otherwise. The unit responsible for the creation of the information on the Web is responsible for providing that access. Upon specific request, information on Web pages and resources in archive status (e.g. no longer in use but subject to records retention plans) containing core administrative or public information, official records, and similar information) is to be made available/accessible to any individual needing access to such content, by revision or otherwise. What constitutes a Web page or other Web resource is to be interpreted broadly, and for example, does not depend upon the type of client or host device, the type of software on the client or host devices, or the technical means by which the client and host communicate over the Web. 2. Web pages or resources specifically requested to be made accessible as part of a formal accommodation request shall be made accessible as soon as possible, or an equally effective alternative shall be provided. Equally effective means that it communicates the same information and provides the equivalent functions in as timely a fashion as does the Web page or resource. For items 1 and 2 above, undue administrative or financial burdens may contribute to a determination that alternative formats be used to provide the information to individuals requiring use of the information. If compliance in specific instances appears to be impossible or an undue burden, the City Manager may grant exceptions. Page 168 of 621 APPENDIX I Each Web site must contain an accessible link or a person to contact if users have trouble accessing content within the site. This would usually be the Web developer or publisher. The addition of a link or contact person is not sufficient, in and of itself, to comply with the World Wide Web Accessibility Policy. 1. Priority of Implementation Priority should be given to creating accessible web pages and resources for core institutional information such as reports, online applications, forms or permits, and other type of documents which may include but are not limited to tax bills, permit applications, license applications, letters to council, job - opportunities, calendar of events and notices. Cities with large web sites and resources containing core institutional information should establish priorities for ensuring access to these according to the pages and resources being used or requested most often. For setting priorities to make Web pages and resources accessible, the following guidance is suggested: -All new and revised web pages should be made accessible at the time of creation or revision. -The top 20% of existing Web pages and resources most frequently used (e.g. that get the largest number of hits) should be placed in the first priority for review, and made accessible as indicated. Pages and resources required for participation, funding, disability -related services and other key information or functions needed by people with disabilities, not already in the top 20%, should also be placed in the first priority. Each department or entity is responsible for determining the top 20% used and other first priority Web pages and resources. -Any remaining pages and resources providing core institutional information or functions should be reviewed, and made accessible as indicated. -All other Web pages and resources should be reviewed, and made accessible as indicated. 2. Recommended Assessment Procedures It is recommended that a variety of evaluation methods be used to test the accessibility of Web pages and resources, including automated testing, client and/or device testing, expert evaluation, and user testing. 3. Exception Procedure Narrowly tailored exceptions to this policy may be granted by the City of Boynton Beach's Information Technology Director in specific instances where compliance is not possible or would constitute an undue Page 169 of 621 APPENDIX I administrative or financial burden. To request an exception send an e-mail to Information Technology Director. 4. Resources Information about training, consulting, and technological tools can be found at the Federal Rehabilitation Act (Section 508) and W3C. The Federal Rehabilitation Act's Section 508 standards were established as the level of compliance required for institutions receiving federal funding. These standards, consistent with W3C's, provide achievable, well documented guidelines for implementation. The City's Web Accessibility Policy should therefore endorse compliance with the Federal Rehabilitation Act's Section 508 standards, specifically subsections 1194.1 through 1194.22 and 1194.31. Web sites may still be developed and presented using the WK guidelines; the Section 508 standards establish the threshold or minimum for compliance. The policy also sets forth a method for identifying portions of current Web sites to be brought into compliance as a priority, based on number of "hits" or specific requests for access. Compliance with the Federal Rehabilitation Act's Section 508 standards should help the City achieve the goal of ensuring that individuals with disabilities have access to the increasing amount of Web -based material originating on our portal. There is a strong linkage between the required standards and the development of current technologies that support compliance with these standards. The policy should support the City's effective use of emerging technologies in instruction; revised time -lines help make accessible the information residing on legacy pages. The success of the policy requires a continual coordination of programmatic needs, technology, and services. The policy will therefore be reviewed regularly to ensure its effectiveness in an environment of rapidly changing technology. Where compliance is not possible or may require extraordinary measures, exceptions to this policy may be granted by Information Technology Director and/or City Manager. The policies will be revised annually and modified as necessary to reflect any changes in law. Page 170 of 621 REASONABLE ACCOMMODATION REQUEST FORM Please use this form to make a reasonable accommodation request. We will work with you and your health care provider to create an accommodation which does not create an undue burden to the City. A. Questions to clarify accommodation requested. What specific accommodation are you requesting? If you are not sure what accommodation is needed, do you have any Yes ❑ No ❑ suggestions about what options we can explore? If yes, please explain. Is your accommodation request time sensitive? Yes ❑ No ❑ If yes, please explain. B. Questions to document the reason for accommodation request. What, if any, job function are you having difficulty performing? What, if any, employment benefit are you having difficulty accessing? What limitation is interfering with your ability to perform your job or access an employment benefit? Have you had any accommodations in the past for this same limitation? Yes ❑ No ❑ If yes, what were they and how effective were they? If you are requesting a specific accommodation, how will that accommodation assist you? C. Other. Please provide any additional information that might be useful in processing your accommodation request: Employee Signature Employee Name (Print) Date Page 171 of 621 APPENDIX J City of Boynton Beach Transition Plan NOTICE UNDER THE AMERICANS WITH DISABILITIES ACT In accordance with the requirements of title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Boynton Beach, Florida will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Employment: The City of Boynton Beach does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the Americans with Disabilities Act (ADA). Effective Communication: The City of Boynton Beach will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in City programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: The City of Boynton Beach will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all City programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or modification of policies or procedures to participate in a City program, service, or activity, should contact the City ADA Coordinator, Debbie Majors, at 561-742-6241; Florida Relay Service 711 or 1-800-955-8771 (TTY) as soon as possible but no later than 48 hours before the scheduled event. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. Complaints that a City program, service, or activity is not accessible to persons with disabilities should be directed to the City ADA Coordinator, Debbie Majors, at 561-742-6241; Florida Relay Service 711 or 1-800-955-8771 (TTY). Email i r l.0 The City will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications of policy, such as retrieving items from locations that are open. Page 172 of 621 APPENDIX K City of Boynton Beach Transition Plan AMERICANS WITH DISABILITIES ACT (ADA) REASONABLE MODIFICATION REQUEST FORM Complete and send to: Debbie Majors, ADA Coordinator Office of Accessibility City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, Florida 33435 T. (561) 742-6241 F. (561) 742-6011 TTY: (800) 955-8771 E -Mail: Maiorsd&bbfl.us Date received REQUESTOR INFORMATION Name_ Address: City State Home Phone (include area code) Business Phone (include area code) PERSON Name_ Address: Date CE MAKING THE REQUEST (if other than individual needing the modification): City State Home Phone (include area code) Business Phone (include area code) Other contact information: INFORMATION ON REQUEST Zip Date and time modification needed: Location modification needed: Duration for which the modification needed: Nature of the disability that necessitates reasonable modification (attach additional information or documentation if necessary) Page 1 of 3 Page 173 of 621 APPENDIX K City of Boynton Beach Transition Plan Reasonable modification requested (please check one of the following six options): Assistive listening device (Assistive listening systems work by increasing the loudness of sounds, minimizing background noise, reducing the effect of distance, and overriding poor acoustics. The listener uses a receiver with headphones or a neck loop to hear the speaker.) Communication access real-time translation/real-time transcription services (CART is a word-for-word speech -to -text interpreting service for people who need communication access. A rendering of everything said in the courtroom will appear on a computer screen. CART is not an official transcript of a court proceeding.) Sign Language Interpreter (Please specify American Sign Language, oral interpreter, signed English, or other type of signing system used by persons with hearing loss.): Assignment to a meeting room that is accessible to a person using a mobility device (Please specify wheelchair, scooter, walker, or other mobility device that is used.): Provision of City documents in an alternative format (Please specify Braille, large print, accessible electronic document, or other accessible format used by persons who are blind or have low vision): Other (please specify): The City may comply with the requirements of this section through such means as redesign of equipment, reassignment of services to accessible buildings, assignment of aides to beneficiaries, home visits, delivery of services at alternate accessible sites, alteration of existing facilities and construction of new facilities, use of accessible rolling stock or other conveyances, or any other methods that result in making its services, programs, or activities readily accessible to and usable by individuals with disabilities. The City is not required to make structural changes in existing facilities where other methods are effective in achieving compliance with this section. The City, in making alterations to existing buildings, shall meet the accessibility requirements of the ADA Title II Regulation 35.151. In choosing among available methods for meeting the requirements of this section, The City shall give priority to those methods that offer services, programs, and activities to qualified individuals with disabilities in the most integrated setting appropriate taking into consideration the request of the individual with disability. Signature: Date: Page 2 of 3 Page 174 of 621 APPENDIX K City of Boynton Beach Transition Plan THE FOLLOWING SECTION IS TO BE COMPLETED BY CITY PERSONNEL ONLY Date request was received: Name and title of individual responding to this request: Additional oral or written information requested? _ Yes _ No If so, describe information: Reasonable Modification Request granted? _ Yes _ No Describe the modification(s) granted by the City if an alternative means to provide access to program or service is offered: Indicate the duration the modification will be provided: If a request is denied, indicate reason(s) for denial (If the request is denied, granted only in part, or if an alternative modification is granted, a written response must be provided to the individual with a disability. Transmittal of a copy of this section of the modification request form by email or by U.S. Mail delivery is one means of providing the written response required. If a reasonable modification request is denied due to a finding of undue burden or fundamental alteration, that such determination must be made in writing by the City Manager's Office). _ Request is denied. Written response provided to requestor and a copy is attached to this document for the record. Alternatives are offered. Signature: Name/Title Page 3 of 3 Date: Page 175 of 621 N 0 z N O f0 C O O « U N d 7 6 i O A O N w O N U m M y w O � 0 O •L d CL m 0 w CL Y 0) Q C O O2 C O£ O A E o L W V Q C d N Q Q O d J � N O O' d 7 N 6 d' d C > O O A O_ Q v w Q `a O d A C O N A t V N m y d m � C N O � O O m •> O � � C U £ r m a d d m 0 z APPENDIX L City of Boynton Beach Transition Plan City of Boynton Beach Grievance Procedure under The Americans with Disabilities Act This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. The complaint should be submitted by the grievant and/or his/her designee as soon as possible but no later than 60 calendar days after the alleged violation to: Debbie Majors, ADA Coordinator Office of Accessibility City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, Florida 33435 T. (561) 742-6241 F. (561) 742-6011 TTY: (800) 955-8771 E -Mail: MaiorsdCabbfl.us Within 15 calendar days after receipt of the complaint, the ADA Coordinator or his/her designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, the ADA Coordinator or his/her designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City and offer options for substantive resolution of the complaint. If the response by the ADA Coordinator or his/her designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City of Boynton Beach City Manager or his/her designee. Within 30 calendar days after receipt of the appeal, the City of Boynton Beach City Manager or his/her designee will meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the meeting, the City of Boynton Beach City Manager or his/her designee will respond in writing, and, where appropriate, in a format accessible to the complainant, with a final resolution of the complaint. All written complaints received by the ADA Coordinator or his/her designee, appeals to the City of Boynton Beach City Manager or his/her designee, and responses from these two offices will be retained by the City of Boynton Beach for at least three years. Adopted: Page 177 of 621 APPENDIX L City of Boynton Beach Transition Plan AMERICANS WITH DISABILITIES ACT (ADA) GRIEVANCE INVESTIGATION Date Received: COMPLAINANT INFORMATION Name: Date: Address: City: State: Zip: Home Phone: (include area code) Business Phone: (include area code) Email address: Date of Response: Person Responding: Format: Appeal: Yes No Date of Appeal: Appeal Meeting Date: Appeal Meeting Location: Appeal Response Date: Final Resolution: (within 15 calendar days of grievance) (within 15 calendar days of response) (within 15 calendar days of receipt of appeal) (within 15 calendar days of appeal meeting) Retain this form for three years from the date of the complaint: Page 1 of 1 Page 178 of 621 APPENDIX M City of Boynton Beach Transition Plan POLICY REGARDING SERVICE ANIMALS FOR PEOPLE WITH DISABILITIES The City of Boynton Beach is committed to making reasonable modifications in policies, practices, and procedures to permit the use of service animals by persons with disabilities. Service animals play an important role in ensuring the independence of people with disabilities, and it is therefore our policy to welcome on or in our city facilities and premises any dog that is individually trained to assist a person with a disability as defined in the Americans with Disabilities Act and Florida State Statute 413.085. What is a Service Animal? Service animals include any dog that is individually trained to do work or perform tasks for individuals with disabilities, including a physical, sensory, psychiatric, intellectual, or other mental disability. Service animals do not always have a harness, a sign, or a symbol indicating that they are service animals. A service animal is not a pet. Service animals assist people with disabilities in many different ways, such as: • Guiding people who are blind or have low vision and retrieving dropped objects for them; • Alerting people who are deaf or hard of hearing to sounds and the presence of others; • Carrying and picking up items, opening doors, or flipping switches for people with disabilities who have limited use of hands or arms, limited use of their legs, or limited ability to bend or stoop; • Pulling wheelchairs; • Alerting people with disabilities to the onset of medical conditions such as seizures, protecting them and cushioning them if they fall, reviving them, and performing other tasks that reduce the risk of disability - related injury; • Doing work or performing tasks for persons with traumatic brain injury, intellectual disabilities, or psychiatric disabilities, such as reminding a person with depression to take medication or waking him up, alerting a person with anxiety to the onset of panic attacks, orienting people with schizophrenia to reality, and helping people with intellectual or cognitive disabilities to locate misplaced items, find places, or follow daily routines; and • Providing physical support and assisting people with physical disabilities with stability and balance. Requirements with Regard to Service Animals: Most of the time, people with disabilities who use service animals may be easily identified without any need for questioning. If we can tell by looking, it is our policy not to make an individual feel unwelcome by asking questions. If we are unsure whether an animal meets the definition of a service animal, it is our policy to ask the individual only two questions at the point that the individual seeks entry to the city premises: • Is this dog a service animal required because of a disability? • What work or task has the dog been trained to perform? Page 1 of 2 Page 179 of 621 APPENDIX M City of Boynton Beach Transition Plan If the individual says yes to the first question and explains the work or tasks that the animal is trained to perform, we will welcome the person and service animal into our premises without asking any additional questions about his or her service animal. We will not ask an individual questions about his or her disability. We will not ask an individual to show a license, certification, or special identification card as proof of their animal's training. We will not ask the individual with to have the dog demonstrate what it is trained to do. We must permit service animals to accompany individuals with disabilities to all areas of our property normally used by customers or other members of the public and will treat individuals with service animals with the same courtesy and respect that this city affords to all of our customers. Note: Any trainer of a service animal, while engaged in the training of such an animal, has the same rights and privileges with respect to access to public facilities and the same liability for damage as an individual with a disability accompanied by a service animal. Florida Statute 413.08 (4) states: Any person, firm, or corporation, or the agent of any person, firm, or corporation, who denies or interferes with admittance to, or enjoyment of, apublic accommodation or, with regard to a public accommodation, otherwise interferes with the rights of an individual with a disability or the trainer of a service animal while engaged in the training of such an animal, commits a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 and must perform 30 hours of community service for an organization that serves individuals with disabilities, or for another entity or organization at the discretion of the court, to he completed in not more than 6 months. Responsibilities: Management of the city has the right to exclude a service animal from our premises if the dog is out of control and the handler does not take effective action to control it, or the dog is not housebroken. We will not exclude a particular service animal based on past experience with other animals or based on fear unrelated to an individual service animal's actual behavior. Each situation will be considered individually. When there is a legitimate reason to ask that a service animal be removed, staff must offer the person with the disability the opportunity to obtain goods or services without the animal's presence. Only the Department Head or designee can decide to exclude a service animal The ADA Coordinator must be notified within 24 hours of the exclusion of a service animal from a city facility. The department head will be responsible for documenting the date, time, location, why the service animal was excluded and any other pertinent details. My signature below indicates I understand and agree to abide by this Policy. Signed: Printed Name: Department: Page 2 of 2 (Employee Signature) Supervisor: Date: , 20_. Page 180 of 621 City of Boynton Beach ADA (Appendix N) ! ! ■ ! R ■'� VENDORS TAKING PART IN AN EVENT Exhibits and Displays The ADA Standards do not cover the design of elements that are not part of or attached to a building. Thus, portable display tables, cases, shelves, or panels that are generally transported into temporary event space are not required to meet ADA Standards. However, under Titles II and III of the ADA, it is expected that participants will be able to experience full enjoyment of the event. Making exhibits and displays accessible Locate display tables, cases, shelves, or panels next to an accessible route and have adequate space for a person using a wheelchair or scooter to pass behind other participants who have stopped to examine an object. • Mount free-standing display cases between 36 and 39 inches high. Objects that are viewed from above should be no higher than 36 inches. Carefully placed mirrors can also bring otherwise obscured surfaces into view. If high display cases or bookcase style shelving are used, it may be necessary to take items out of cases or off high shelves so a person with a disability can view and study an object up close. • Make sure the bottom deck of wall -hung display cases or objects is between 36 and 39 inches off the ground. • Space limitations often dictate that items be exhibited on vertical bookcase style display shelves, putting many objects above the preferred viewing height of 36 to 39 inches. Try to place a representative sample of items in the preferred range and be prepared to bring items on high shelves to participants upon request. • Provide enough space for a person to sufficiently back away from and closely approach the display panel to view items displayed. • The height for mounting flat images (e.g. photographs, paintings, and maps) must allow both standing people and people who use wheelchairs to view the image comfortably. Page I of 7 Page 181 of 621 City of Boynton Beach ADA (Appendix N) Large Objects Large objects, or objects to be entered such as trucks, boats, or aircraft, pose unique problems to access. Some cannot be accessed without requiring significant modification of the object itself. For many temporary events, the only practical solution is to provide a video "tour" of the object that provides an experience similar to that of actually physically entering the object. A representative model showing key features or a life-sized mock-up can also allow the participant to experience the key features of the object. If there are numerous objects on display, such as at a boat or antique car exhibit, a representative selection could be made accessible or again, video "tours" could be provided. In exhibit spaces with accessible mezzanine or viewing balconies such as coliseums, large objects can be strategically located so that parts of the object difficult to see from the main floor level can be viewed from an upper level. Exhibits in Trailers Traveling carnivals and fairs may include exhibits entirely contained in trailers accessed by climbing a set of three to five steps. The content of the exhibit must be available to all participants, and vendors should provide a brochure of the exhibit for people who cannot enter. A preferable solution is to add a temporary/removable ramp or lift at the entrance. These modifications could become permanent parts of the equipment that travels from site to site to display the exhibit. Creating Access for People with Sensory Disabilities Visual Disabilities. People with visual disabilities can understand much about objects on display if they have the opportunity to touch and handle the object in a way that allows them to perceive its weight, texture, shape, etc. Duplicate or example objects can be offered for this purpose. Relief maps with three - dimensionally project features, and scale models of large objects can also provide valuable information. If all people are allowed to touch these "tactile" exhibits, it makes the experience more educational and memorable for everyone attending the event. Provide spoken narrative or an audio component to describe the content of two dimensional images. Staff members can also describe images for a specific participant or, if someone is explaining the exhibit to all participants, he or she can present a more detailed description so a person with a visual disability may acquire a full understanding. Hearing Disabilities. People with hearing disabilities must have access to the content of audio/visual presentations, such as slide shows and videos. Ideally, such presentations would have captions or subtitles of the audio component. Otherwise, the spoken word could be presented in a written script. Where only ambient sounds are used, this should be noted so participants with hearing loss know they are not missing a part of the exhibit. Artwork, Crafts, and Other Wares for Sale: The ability to see, reach, and study objects or images is key to selecting an item to purchase. Ideally, a person with a mobility disability should be able to move about the vendor's entire display space. Vendors should use the same guidelines as those used for exhibits and displays, discussed earlier in this chapter. Vendors may need to take items down from high shelving, bring small items closer to an individual, or carry an object completely out of the display space. Participating in Activities Many temporary events have activities that require or encourage visitor participation, such as question and answer sessions, art activities, games, competitions, workshops, or impromptu speeches. Inclusion is the emphasis for all activities. However, in some rare instances having separate divisions in an event will actually allow people with disabilities to participate in a more equal manner. For instance, in a marathon competition having a wheelchair division separate from the men and women's divisions actually allows people with disabilities to participate with peers as other members of the community. However, many runners with braces or artificial limbs will want to compete in regular men and women's divisions. A Page 2 of 7 Page 182 of 621 City of Boynton Beach ADA (Appendix N) flexible policy will allow participants with disabilities to choose the division in which they feel the most comfortable. Physical Accessibility The level of access for people with mobility disabilities will vary with the nature of the activity. For example, an individual with a mobility disability may not be able to use a trampoline, but there still must be an accessible route to the location so the individual may accompany friends or supervise children. Surfaces. For activities that require a surface area, such as writing, painting, or model building, some tables or portions of counter tops must be accessible. The ADA Standards require that 5%, but never less than one of all fixed or built-in tables and seating, be accessible, with adequate knee space and at appropriate heights for people using wheelchairs or needing to sit. For some situations, such as a potter's wheel or an arcade game, it may be possible to dedicate resources to make or acquire an accessible version to offer a representation of the experience. In some instances, assisting participants may be the only practical alternative. Exhibits and Displays with Controls. Interactive displays should have controls that are usable by all people, i.e., levers, loop handles, push buttons, and rocker switches. These usually require little force to operate and are common enough that operation is intuitive for most participants. Toggle or "joy stick" type handles and trackballs are also easy to use by people with limited hand function. When it is not possible for all exhibits to have accessible controls, a few representative examples equipped with such controls should be provided to assure that a general sense of the experience is available for everyone. Eliminating Communications Barriers Activities that require communication to participate should be conducted in a manner that allows participation by people with hearing, vision, or speech disabilities. Hearing Disabilities. For group discussions, workshops, or question -and -answer situations, all visitors must be able to understand the information presented and respond in as unrestricted manner as possible. Assistive listening devices should be available for people with limited hearing. The most useful are portable systems that allow flexibility for small group or classroom situations (see "Assistive Listening Systems," page 43). For many people with hearing loss, the use of sign language interpreters is essential for two-way communication to occur. While this may be impractical or costly for a single activity, it may be possible to have a pool of interpreters on hand for larger entertainment events that can be sent to activities as requested. There should be some scheduled accessible/interpreted performances that are advertised in advance. Individuals who are Deaf and requesting an interpreter are not required to pay for cost of the interpreter. To find qualified sign language interpreters in the Boynton Beach area, contact the City of Boynton Beach ADA Coordinator (561) 742-6241. Vision Disabilities. People with vision disabilities may need to be physically close to visually presented information, instructions, or activities, e.g. maps, artwork, photographs, etc. For those for whom this will be ineffective or who are blind, additional explanations may be necessary in order to convey essential themes and facts. As with exhibits, sample objects may be made available for participants to touch and feel. Cognitive or Developmental Disabilities. Keep instructions simple and presented in short sentences. Instructions for people with cognitive disabilities are more effective if participants must act after each direction. Presenters need to be patient and willing to integrate everybody into the activities as much as possible. Page 3 of 7 Page 183 of 621 City of Boynton Beach ADA (Appendix N) Assembly Areas Speeches, performances, and sports exhibitions involve a significant number of people gathered in a defined space. Assembly areas, whether in permanent indoor facilities or temporary outdoor settings, must be accessible, both in the design of facilities and in how the program is offered. This section mainly addresses assembly areas without fixed seats, i.e., gymnasiums that rely on movable seating, large meeting rooms where furniture and stages must be brought in, and large open spaces where there may be no defined seating. Wheelchair Seating Locations. Assembly areas with fixed seating, e.g. theaters, stadiums, etc., must provide a range of built-in seating locations so people using wheelchairs can choose where to position themselves to view activities or performances. The number of wheelchair locations required is related to seating capacity and, with some exceptions, must be dispersed within conventional seating areas so patrons have a choice of ticket price. These goals also should be met or exceeded in assembly areas where moveable chairs are used for the temporary event. (See Table 2.) Table 2: Number of Wheelchair Seating Locations Required in New Construction Capacity of Seating in Assembly Areas Number of Required Wheelchair Seating Locations 4to25 1 26 to 50 2 51 to 150 0 151 to 300 5 301 to 500 on 501 to 5000 6, plus 1 for each 150, or faction thereof 5001 and over 36, plus 1 for each 200, of fraction thereof "Classroom" Style Layouts. Wheelchair seating locations must have additional space between the rows of tables for maneuvering space and for a person using a wheelchair to pull up under a table so others may pass behind. "Theater" Style Layouts. "Theater" style layouts are commonly used for temporary events. Chairs can be set up in the usual manner, except that clear floor space must be allocated for wheelchair seating locations. Chairs can be strategically eliminated along aisles and at the back or front of seating areas to create spaces so people using wheelchairs can park beside other participants without obstructing pedestrian traffic. Open Areas. Where there is no fixed or temporary seating and participants are expected to sit on the ground, the most level areas should be designated for accessible seating. These spaces should be held in reserve for a specified period of time before others may occupy those areas. Care must be taken in the placement of cables, supports, and other stage or electronic equipment so accessible routes can be maintained. Access to Performing Areas Access to performing areas is an issue when there are performers or presenters with disabilities or when members of the audience may be expected to come on stage and participate in the presentation. Accessible Route to Performing Areas. Where performing and viewing areas are at different levels, it may be possible to create a direct route between them using portable ramps or lifts (see "Changes in Ground and Floor Levels," page 33). Where the audience will not go up to the stage, access for a performer or presenter may be provided via an accessible route through a backstage or other support Page 4 of 7 Page 184 of 621 City of Boynton Beach ADA (Appendix N) area not used by the general public. When audience participation is anticipated, such routes are not ideal because it requires people with disabilities to take a route segregated from other participants. However, in many older facilities this may be the only realistic alternative. Speakers' Platform. A common arrangement for many events is to have several speakers present together at a single table. A speakers' platform with a typical 30 -inch wide and 72 -inch long table should be a minimum of 8 feet wide by 16 feet long to allow enough maneuvering room for people using wheelchairs and space for a sign language interpreter. To prevent speakers from accidental falls, place platforms against a wall to eliminate one edge. Locate tables and/or install a curb to eliminate exposed drop-offs of platform edges. Microphones. Table microphones and lapel or lavaliere mikes should be provided for people with mobility disabilities, especially people with limited use of their hands. It might be necessary to raise a mike by placing it on blocks or use a mike stand with a horizontal boom for people using wheelchairs. Eliminating Communications Barriers Eliminating communication barriers to people with sensory disabilities is a fundamental part of making the entire program accessible. Assistive Listening Systems People with varying levels of hearing loss make up a large percentage of the population with disabilities. The ADA requires listening systems in assembly spaces where audible communications are integral to the use of the space and an audio amplification system is available. These listening systems pick up voice/music directly from the source and then direct it to the listener who can adjust the volume to their needs. Most listening systems eliminate or reduce background noise so people with special receivers or their own hearing aids can adjust the volume and hear the sound more clearly. The minimum number of receivers needed is based on the seating capacity of the space (see table below). Receivers need only be available for the performance, so it may be possible to share the receivers between activities and presentations. An efficient system must be established to enable people to check- out and return receivers. Receivers must be provided at no cost to users, but individuals can be required to leave a valid ID or a minimal, returnable deposit to obtain a receiver. The availability of the listening system should be indicated by signage using the international symbol of access for hearing loss (see "Accessibility Symbols" on page 13). Table 3. Receivers for Assistive Listening Systems Minimum Number of Required Capacity of Seating Minimum Number of Receivers in Assembly Area Required Receivers Required to be Hearing -aid Compatible 50 or less 2 2 51 to 200 2, plus 1 per 25 seats over 50 seats, 2 or fraction thereof 201 to 500 2, plus 1 per 25 seats over 50 seats, or fraction thereof 501 to 1000 20, plus 1 per 33 seats over 500 seats, or fraction thereof 1 per 4 receivers, or fraction thereof 1001 to 2000 35, plus 1 per 50 seats over 1000 seats, or fraction thereof 2001 and over 55 plus 1 per 100 seats over 2000 seats, or fraction thereof Page 5 of 7 Page 185 of 621 City of Boynton Beach ADA (Appendix N) There are three types of listening systems currently in use: 1. An audio loop system consists of an amplifier and a wire antenna embedded in the floor or walls or taped to the surface around a designated seating area. It sets up a magnetic field that can be picked up by some users with hearing aids or others wearing a telecoil equipped receiver and an ear piece. There is a new technology known as a 3-D mat that has much less spillover and is less susceptible to electromagnetic interference. 2. Infrared systems use light beams to transmit information to users wearing receivers with neckloops or headphones. Infrared systems offer confidential transmission, but, because infrared light is present in natural and artificial lighting, well -lit rooms sometimes produce interference. Infrared systems can be used in any seat in the facility, provided the seat has an unobstructed line of sight to the transmitter. 3. FM systems work similarly to the infrared but operate on FM radio frequencies, do not require an unobstructed line of sight, and are unaffected by sunlight. However, where there are multiple events, different frequencies will need to be used. The FM system collects sound from either a microphone or public address system and then uses a transmitter to send the signals to small receivers. Hearing aid users with "T" (telephone) switches on their hearing aids wear receivers with a neckloop listening attachment which generates a magnetic field picked up by the telecoils. Other users must wear receivers equipped with earphones and a volume control to hear the amplified sounds. FM systems are portable and very reliable. Placement If the listening system serves individual seats, it is recommended that those seats be located within a 50 - foot viewing distance of the stage or play area. At this distance, viewers can distinguish facial expressions and pick up other small gestures which help them interpret the actions of performers. A wide variety of options and variables must be considered in planning effective and manageable listening systems for people with hearing disabilities. Manufacturers, organizations of people with disabilities, and service providers are good sources for additional information and advice. Sign Language Interpreters For many people with limited or no hearing, assistive listening devices are not adequate and a sign language interpreter is needed. Generally, an interpreter is located at the end of the speaker's table or on a raised step directly behind the speaker. A wide contrasting solid background should be hung behind the interpreter to eliminate visual background clutter and make it easier to see interpreter hand positions. The interpreter should be well -lit and audience members with hearing disabilities must have an unobstructed view or be allowed to sit in front of the interpreter. There are interpreters who are very good at mimicking the facial expressions and gestures of performers. Interpreter "actors" may work well for plays and stage productions to convey the full range of feelings and concepts inherent in an artistic performance. It may be possible that a selected performance of a particular work augmented with such interpreters could be scheduled and publicized ahead of time. Text Display Text display is another method of access for people with hearing disabilities. Spoken narrative, song lyrics, or character dialog can be displayed in a variety of ways, including overhead projection, use of electronic text display panels, captions or subtitles. Computer-aided real-time reporting (CART) may be required in situations with no set dialogue. A stenographer types dialogue into a computer, which displays the text on a monitor or screen. At least one showing of videos, films, or slide presentations should be accompanied with captions or subtitles, and these should be publicized ahead of time. Availability of Scripts or Text of Performance A script of a performance can be made available so it can be read ahead of time or during the performance. While lacking a real time one-to-one relationship, this approach can be effective for complicated pieces of work, such as plays or operas. Where multiple works are staged, at least a representative performance should be offered with accompanying text. Page 6 of 7 Page 186 of 621 City of Boynton Beach ADA (Appendix N) Audio Descriptions Audio descriptions should be provided for performances that are mostly visual in nature or where key information is visually presented. Descriptions and explanations of visual elements could be recorded on audio cassettes and given out as requested. A one-to-one description could be provided where someone sits with a person who is blind and voices descriptions. Seating Options Seating location will be helpful to many people with hearing and vision disabilities. Many people with limited vision can discern much in the way of color, shape, and movement if they can sit close to the performance. Likewise, people with hearing disabilities can effectively see the hand movements of sign language interpreters, displayed text, or the gestures of actors if they are close enough. Some seating in the front rows of assembly areas should be held in reserve for people with hearing and vision loss. Games and Amusement Rides Games are typically offered at most fairs, carnivals, and street festivals. Such activities, by their very nature, are participatory, and should have the same level of both physical and communication access as established for other kinds of participatory activities. Event sponsors and organizers should work with individual vendors to ensure the maximum degree of access. Some games require certain minimum levels of physical ability. For example, a game of ring toss or a turkey shoot requires the participant be able to see and be able to use one or both arms and hands. This game could not be modified to allow someone who could not see or use their arms to participate. However, games must be accessible to the maximum extent feasible. High counters and railings that hold the participants back a prescribed distance from the game are common barriers. The mounting height of operable parts of equipment, e.g., water gun for a marksmanship game, should be considered. Often such heights are chosen because they work well for standing adults. Vendors should consider making at least one of the stations accessible for people using wheelchairs or adults of short stature. Video and other arcade style games such as pinball function essentially like exhibits with controls (see "Exhibits and Displays with Controls," page 38). Many carnival amusement rides are completely inaccessible to people with mobility disabilities and difficult to make accessible. Portable and mobile amusement rides at temporary events are exempt from ADA Standards, but there may be ways to improve access and facilitate participation in some cases (see Chapter 10 of the 2010 ADA Standards for guidance). Concessions Concessions offered by the event organizer and those offered by individual vendors should be accessible. Food and Drink Many of the ADA specifications for fixed facilities (restaurants, cafeterias, etc.) can be used in making temporary food service counters, trailers and tables accessible. The height of service counters must not exceed 36 inches. Food and drink offered from mobile trailers may need to install a low folding shelf. While other accommodations may still be needed when actually serving food, condiments and menus can be placed on this auxiliary shelf within easy reach. It also may be possible for event vendors to jointly provide a condiment table in or adjacent to nearby eating areas. People with mobility disabilities should be able to reach each area provided for dining and should be able to pull up under at least five percent of the tables. There must be an accessible route to the area and adequate maneuvering space around and under tables. Where there are no tables near eating areas, consider providing one or two and some chairs. Such a courtesy will be helpful for many people with conditions that affect balance or stamina and who have trouble eating while standing or traveling. Taken from the ADA national Network "A Planning Guide For Making Temporary Events Accessible to People with Disabilities" Chapter 4, 2/18/16. Page 7 of 7 Page 187 of 621 Eli cc 6. H. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Accept the resignations of Jeannie Taylor and Laurie Sulzer , regular members of the Library Board. EXPLANATION OF REQUEST. Laurie Sulzer has submitted her resignation from the Library Board due to personal issues. Jeannie Taylor submitted her resignation from the Library Board having accepted a full- time position at the Library. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Library Board will have two vacancies. FISCAL IMPACT. There will be no fiscal impact if the resignations are accepted. ALTERNATIVES: Do not accept the resignations. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type D Other D Other REVIEWERS: Department City Clerk Finance Reviewer Pyle, Judith Howard, Tim Description Sulzer Resignation Taylor J Resignation Action Approved Approved Date 2/26/2016 - 12:63 PKA 3/1/2016 - 2:34 PKA Page 189 of 621 City Manager LaVerrier , Lori Approved 61612016 - 6:22 AM Page 190 of 621 Pyle, Judith From: [lark Craig Sent: Wednesday, February 24, 2016 11:30 AM To: Pyle, Judith Subject: FW: Resignation Judy, Laurie Sulzer has resigned from the Library Board. Please see email below. Craig Clark, Library Director Boynton Beach City Library City ofBoynton Beach 3OD5.SeocrestBlvd. ! Boynton Beach, Florida 33435 o: 561-742-6380 / c:561-436'0621 1 t561-742-6301 | America's Gateway to the Gulfstrearn Please be advised that Florida has a broad public records law and all correspondence to me via email may besubject to disclosure. Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may besubject topublic disclosure. -----Original Message ----- Frono:JeannieDeeTay|ur Sent: Wednesday, February 24,2O16DJ:30AM To: Laurie Sulzer Cc: Clark, Craig; Watts, Anne Subject: Re: Resignation Dear Laurie, Thank you for your service on the Library Board. I hope when circumstances change that you can return, You will be missed. Best Regards, Jeannie Taylor Sent from my iPhone >C>nFeb 24 2O16,at1D:16AM, Laurie Sulzer wrote: > Dear Jeannie ' � > It is with real regret that I have to give you my resignation from the Advisory Board of the City of Boynton Beach Library. I find that the care of my mother as her dementia progresses has become overwhelming. | cannot devote any energy to my own pursuits atthis time. � Page 191 of 621 »|have thoroughly enjoyed mysix year tenure onthe Board. hhas been apleasure working with you, Craig, Anne, and the other Board members. I hope I will have the chance to encounter each of you at some point in the future. | will miss seeing you atmeetings. | wish all ofyou the best Vfluck. > Si > Laurie Sulzer Page 192 of 621 Pyle, Judith From: Jeannie DeeTaylo r<ysannied@belbuuthoet> Sent: Thursday, February 25,3O161O:59A&4 To; Pyle, Judith Cc Clark, Craig Subject: Jeannie Taylor resignation from Library Board Please accept this email asnny resignationfrom the Boynton Beach City Library Board. |amnnulonger able 1obeonthe board, as I have accepted employment with the city. it has been my great pleasure to serve on the Library Board for the past 11years. Jeannie Taylor Sent from my Whone Page 193 of 621 M CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Award the Bid for a "Trailer Mounted 4 Ton Asphalt Hot Patcher", Bid No. 023-2821-16/J MA to Spaulding Mfg., Inc. of Saginaw, MI for the lowest submitted bid amount of $24,850. EXPLANATION OF REQUEST: On February 24, 2016, Procurement Services opened bids submitted by two (2) manufacturers in response to the bid solicitation for a "Trailer Mounted Four (4) Ton Asphalt Hot Patcher" for the purpose of performing asphalt street repairs necessary after the Utilities Department completes wastewater sewer repairs. The Asphalt Melting Unit that Utilities Department is currently using is equipment formerly used by PW/Streets and this unit is not heating the asphalt to the correct temperature; the top loading doors have rusted shut; and the equipment is unreliable. Utilities is in need of new and reliable asphalt repair equipment to complete repairs to roads and driveways after the Department has completed required wastewater sewer repairs. Spaulding Manufacturing submitted the lowest, most responsive, responsible bid for the solicited equipment. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Purchase of a new trailer -mounted asphalt hot patcher with a dump hopper will safely expedite repairs to roadways and drives by the Utilities Department after completion of necessary pipe and sewer repair. FISCAL IMPACT. Budgeted Funds for this item have been budgeted and are available in account no. 401-2815-536-64-02. ALTERNATIVES: Not award the bid and outsource the repairs to outside contractors. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 194 of 621 ATTACHMENTS: Type D Tab Sheets D Memo D Other REVIEWERS: Department Finance Finance Legal City Manager Description Tabulation Sheets Recommendation from Utilities Manager Proposal from Spaulding Reviewer Action Howard, Tim Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 3/1/2016 - 2:37 PPA 3/1/2016 - 2:38 PPA 3/7/2016 - 11:02 AM 3/8/2016 - 8:19 AM Page 195 of 621 w W U Q n 2 J 2 0- z z O W H z CD G W J Ut H Q Lu Z 0o� N N W °0 Q�CO W W .. �::) o c Z coo 0o 0o 0o LU E co LO n U z 'o nin ? 0- °' O O CD c��M�� � >_ `� `� R LU C7 D � O LU � W W Cl)D W a- LO0 0 W a Cl) Cl) M O M m R R s y W (n LL _ , y Z ia U w C�$ E co O LO U Q LOLO-n U 2 nin ? z oLo v Z v c O o O LL > ^ CO N R (n U) M p D D O U) W W aCL W a- LO Rc"'c�c"'c o-� W a LnCli mm Cl) M O O M m R R t 0 x� c W M ~ LL .C� U Z C W E O U ti U .N Z Z C S M E R LL p Y cA G y y p oo 0 a Q w w v nor, O po O n w Z L rn co i J Z n n O ce) C%4 C%4 fA co co Ln Ln Csi X C :° J a LL O Q (n U y W LU z = J z LU y U) LU W 2 O a O � 0- W Q-/1 Q W Q O W p 0 i O LL � O a J y J Q zz W y C) y O Y O� O OW Lu CL� o U) QL Q� �Q ZW� �O a= QLU C) P- � O� z� W g W V a a p W a w U g 0Z) = QC'1co Q QZ) cnQ Q cn OZ) mcn .0co Q� as �W' a0 Ucn zcn W n 2 H J 2 0- z z O H LU z CD G W J Q H QV. - U) Q z� c d W p N N W °0 N Q CO o W W .. c Z coo 0o 0o 0o N 4- 0 co O LO 0 O H U) O O Oz -am u7 m* N N Z U) 0 W U Q N N O Z Q v y z � ul O N N CO CO N in � Z) in in N E LL �5` > -- V CE 2 W Q m W W-0 ,U N C u7 as R N p N 0 LU ce) M Lu a X H O Z Z> (n > o a Q L LL_ Z E U O U) N w a U OL X p W C O_ O N v (n O 'O_ O O Q LO (n �W U Z E U vN E 0 Qco � Z Z C z U) O 'O N L O N co CON N in Z) in U) ,U LL > t^ R W m W W >_ R tD N 0 --+ C Q- LO Q U LU ce) M O LU o (0 Q X :° H LL_ O Z >Z L O U Lu O O U) Z E Lu Fo W C Q U X p � W C a E O U U ZO O E Q- — O uy M M R U) W c 3 U o v PZ L Y PZ O Z Z LL W 0 US Z W co rn J W Q c _j OW � rn - ii c .f6. Q _ C Z Z 11 U) — v Lu O E w 0 W LLJ U) U) � LL m~ �m � H W z cDc �� Q U) 0 � H O J c Q LLI Q c m WLu 2i W Y U 00O Z Z) Z U LLJ LLL I me cn O� O W �U c0 WQ� cn U Lu H W Q Z Y~ ELLLJ �Y OV W W 00 O Z_ Q � Z 0- QU �U) O OUB U) Qz O N 4- 0 Alibrandi, Julianne From: Pigott, Bevis Sent: Thursday, February 25, 2016 12:16 PM To: Alibrandi, Julianne Cc: Franklin, Patrick; Peck, George Subject: RE.- Bid for Trailer Mounted 4 Ton Asphalt Hot Patcher Good afternoon Julie, We have reviewed the bid submittals for bid # 023-2821-16/JMA and agree that Spaulding MFG., tnc, (Spaulding) is the lowest cost, most responsive bidder. Thus, we recommend awarding this bid to Spaulding, inclusive of thf_Ution for the djLm-phipper. This will bring the total purchase cost to $24,850,00. Please let me know if an agenda item needs to be submitted for this purchase or if anything else is required. Thanks again for all your help! Bevis Pigott, Division Manager Boynton Beach Utilities City of Boynton Beach 124 E. Woolbright Rd. I Boynton Beach, Florida 33435 o: 561 &742-6420 Pjp—qt t b boynt n-tara h. Like us, on FaCebook rllease PG tho I Flo ido hos a b, rjoW pub I i( re(oi dc I aw clod ali ( ores;�N-7- ' �en' e to me via eina ii umy he sub't I c di-�clos�,rre UInder Fio! idu r�, o crds fow, email addyesses G, €� r,�ublir rettw I ef0f E'r Y'."Ll I C--Mclil ('t iof) arra VOI'p- -�dd' e5s i!ay be sub ect I o pubtic d isc Io5ure From: Alibrandi, Julianne Sent: Wednesday, February 24, 2016 4:11 PM To: Pigott, Bevis; Franklin, Patrick Cc: Roberts, Melissa Subject: Bid for Trailer Mounted 4 Ton Asphalt Hot Patcher Hello Bevis and Pat, Two bids were submitted in response to our solicitation; one bidder submitted an alternate bid also. Melissa Roberts will pick up the bid proposals and tab sheets tomorrow morning in Finance and will drop them off to each of you. Thank you. Julie Page 198 of 621 REQUEST FOR Bli FOR A TRAILER OUNTED 4 TON ASPHALT HOT PATCHER Page 199 of 621 I NIM" tfi A1011111,1VI tJ� PAT BID No. 023-2821-16/jMA Bids will be opened in: PROCUREMENT SERVICES -CITY HALI 2ND FLOOoe dee R unless therwissignat ATTENTION ALL INTERESTED RESPONDENTS: Copies of this solicitation package may be obtained from Demandstar at Onvia at www,demandstar,com or by calling 1-800-711-1712, Demandstar distributes the City's solicitations through electronic download. If you prefer that a copy be mailed please contact the City's Procurement Division at (561) 742-6322. Respondent(s) who obtain copies of th;is solicitation from sources other than Demandstar or the City's Procurement Services Division may potentially risk not receiving certain addendum(s) issued as a result of the solicitation. Bidders shall submit one (1) marked original and two (2) photocopies of the completed bid package in a sealed envelope to the address above. The Bid Name, Bid Number, and time and date of the Bid Opening shall be clearly marked on the outside of the sealed envelope. Facsimile or electronic responses shal;l not be accepted. Page 200 of 621 FinoncelProcurement Services 100 E. Boynton Beach Boulevard P, 0. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561):742-6318 FAX: (561) 742-6316 PAT BID No. 023-2821-16/jMA Bids will be opened in: PROCUREMENT SERVICES -CITY HALI 2ND FLOOoe dee R unless therwissignat ATTENTION ALL INTERESTED RESPONDENTS: Copies of this solicitation package may be obtained from Demandstar at Onvia at www,demandstar,com or by calling 1-800-711-1712, Demandstar distributes the City's solicitations through electronic download. If you prefer that a copy be mailed please contact the City's Procurement Division at (561) 742-6322. Respondent(s) who obtain copies of th;is solicitation from sources other than Demandstar or the City's Procurement Services Division may potentially risk not receiving certain addendum(s) issued as a result of the solicitation. Bidders shall submit one (1) marked original and two (2) photocopies of the completed bid package in a sealed envelope to the address above. The Bid Name, Bid Number, and time and date of the Bid Opening shall be clearly marked on the outside of the sealed envelope. Facsimile or electronic responses shal;l not be accepted. Page 200 of 621 Bidders may not withdraw their Bid for a period of ninety (90) calendar days after the day set for the opening of Bids. Sealed bids or proposals received by the City in response to an invitation to bid are exempt from public records disclosure requirements until the City provides a notice of decision or thirty (30) days after the opening of the proposal/bid. If the City rejects all bids or proposals submitted in response to an invitation to bid or request for proposals and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids or proposals remain exempt from public records disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all bids, proposals, or replies. Requests for bid or proposal documents should be submitted to the City Clerk's Office. Documents may be inspected without charge, but a charge will be incurred to obtain copies. X 11 1 Zr#1 Pursuant to Palm Beach County Section 2-355 after the deadline to respond to this Bid, members of the City Commission are prohibited from communicating directly or indirectly with bidders regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation until such, time as the City Commission (1) awards or approves a contract, (2) rejects all responses, or (3) otherwise takes action which ends the solicitation process. Improper communications during this "Cone of Silence" period may result in a penalty as outlined in Palm Beach County Code Section 2-357, MOD• The City of Boynton Beach is seeking to purchase one trailer mounted asphalt hot paitcher with a four (4) ton capacity for the purpose of repairing roadways per the specifications and terms of thiis Request for Bid. Contact: City of Boynton Beach Procurement Services 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 Julianne Alibrandi, Senior Buyer, E-mail: alibran (561)742.6322 Office Hours: MONDAY — FRIDAY, 8:00 A.M. TO 5:00 P.M. Page 201 of 621 REQUEST FOR BID FOR A The intent of this Bid is to purchase one new and unused three cubic yard, four (4) ton Hot Patcher, trailer mounted, to perform asphalt street repairs necessary after Utilities Department wastewater sewer repairs. The type of unit that the Utilities Department is seeking to purchase would be a SPAULDING RMV 4 Ton Hot Patcher or EQUAL. The unit, including all necessary equipment shall be furnished complete and ready to use. All items not specifically mentioned that are required for a complete unit shall be furnished. The unit provided is required to meet all current federal and state regulations such as, but not limited to EPA emissions, and the Code of Federal Regulations. SPECIFICATIONS FOR THE ASPHALT HOT PATCHER: CONTAINER: a. Capacity of three (3) cubic yards/8000 pounds (four tons) b. Double wall construction; with the interior wall to be 10 gauge material, minimum-, exterior wall to be 12 gauge material, minimum. C. Include two (2) each top loading doors; hydraulically operated. d. Include two (2) each rear unloading doors; hydraulically operated. e. Apron: to include a rigid shoveling apron mounted at the rear; the width of the rear unloading doors, minimum, 2, HEATING SYSTEM a. Shall be equipped with minimum 150,000 BTU Stainless Steel Burner L.P. Gas with automatic temperature controllers. b. To include flame -out protection and auto ignition. C. L.P. Tank rack for two (2) tanks. d. Heated air to circulate around load by means of ductwork and passageways and Page 202 of 621 to include centrally located vertical heat divider to allow for improved heat transfer throughout the material, e. To include heat to the shoveling apron. To be equipped with a 100 to 300 degree Fahrenheit, minimum three (3)in diameter, temperature gauge that is easily seen by operators located at thei rear ®' the unit. a. To be adequately constructed to support the entire unit under fully loaded capacity, b. Overall length: 20 feet maximum; C. Dual axle design; d. Suspension: leaf spring type or rubber torsion; e. Tires and Wheels: A total of five (5) each (including spare) with minimum 16 inch load rated tires and steel wheels. f. Electric brakes: Front axle, minimum; and to include break -away switch with rechargeable battery that is hooked into host truck's wiring through the auxiliary blue wire of the Pollack electrical plug connection. 9. Trailer and all components, including all lighting, safety requirements, to meet all current Federal and State criteria. h. To be equipped with an adjustable hitch with 2 4 inch pintle eye and safety chains. i. Trailer to be equipped with wheel and tire fenders, a. To include stop, turn, and tail lights, rubber mounted, Truck -Lite Model Super 44 LED or GROTE equivalent. b. Provision for mounting rear license plate shall be provided with appropriate light(s) to illuminate the license plate area. C. Electrical connection at the front of the trailer to be a seven (7) pole Pollack #11- 710 split pin poly/glass socket with a Pollack #11-761 Socket boot, or equivalent. d, Wiring: Harness to be sealed, and wiring to be continuously numbered or color coded. E Page 203 of 621 As an ADD ALTERNATE, the City is seeking pricing for a "Dump -Hopper; this item is be priced separately on the Price Proposal, The specifications are as follow:__ DUMP HOPPER: a. Hopper shall tilt to a 30 degree angle by means of two hydraulic cylinders; b. Full 70% tilt including the hopper front slope; C. Cylinders shall raise only the hopper and not the entire frame structure; d. Hopper to have an operator control button at the rear of the hopper for up and down with audible alarm. ALL WARRANTY INFORMATION (PARTS AND LABOR) TO BE lNCLUDED IN PRICI PVOPOS4L. Page 204 of 621 FAMILIARITY WITH LAWS: The bidder is presumed to have full knowledge of and be in compliance with all Federal, State, and Local laws, ordinances, rules, and regulations that in any manner affect the equipment and the services provided to the City. Ignorance on the part of the bidder will in no way relieve bidder of responsibility to adhere to such regulations, ,BID FORMS: The bidder will submit a bid on the bid forms provided. All bid prices, amounts and descriptive information must be legibly entered. The bidder must state the price and the time of delivery for which they propose to deliver the equipment or service requested. The bidder IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida. Place all required bid forms in a sealed envelope that has the company's name and address, proposal title, number, proposal date and time on the outside of the sealed envelope. Proposals not submitted on appropriate proposal forms may be rejected. All proposals are subject to the conditions specified herein. Proposals which do not comply with these conditions are subject to rejection. EXECUTION OF BID: Proposal must contain an original signature of an authorized representative in the space provided on aill affidavits and proposal sheets. NO BID: If not submitting a proposal, respond by returning one copy of the "STATEMENT OF NO BID" and explain the reason by indicating one of the reasons listed or in the space provided. Repeated failure to quote without sufficient justification shall be cause for removal of the vendor's name from the mailing list. NOTE: To qualify as a respondent, bidder must submit a "NO BID" and it must be received no later than the stated bid receiving date and hour, BID DEADLINE: It is the bidder's responsibility to assure that the bid is delivered at the proper time and place prior to the bid deadline. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Bids which for any reason are delivered by the deadline will not be considered. If no award has been made, the City reserves the right to consider bids that have been determined by the City to be received late due to mishandling by the City after receipt of the bid. Offers by telegram or telephone are not acceptable, RIGHT TO REJECT BID: The City reserves the right to reject any or all bids, to waive technical errors, or to accept a portion of any bids that are deemed to be the most responsive, responsible bidder(s) which represents the most advantageous bid to the City. In determining the "most advantageous bid", price, quantifiable factors, and other factors are considered. Such factors include but are not limited to specifications; delivery requirements; the initial purchase price, life expectancy; cost of maintenance and operation; operating efficiency; training requirements; disposal value; and other factors contributing to the overall acquisition cost of an item, Consideration may be given, but is not necessarily limited to conformity to the specifications,- including timely delivery; product warranty; a bidder's proposed service- ability to supply and provide service, delivery to required schedules and past performances in other contracts with the City or other government entities. Page 205 of 621 RIGHTS OF THE CITY: The City expressly reserves the right to: A. Waive as an informality, minor deviations from specifications at a lower price than the most responsive, responsible bidder meeting all aspects of the specifications and consider it, if it is determined that total cost is lower and the overall: function is improved or not impaired; B. Waive any defect, irregularity or informality in any bid or bidding procedure; C. Reject or cancel any or all bids; D. Reissue an Invitation to Bid; E. Extend the bid deadline time and date; F. Procure any item by other means; & Increase or decrease the quantity specified in the Invitation to Bid; H. Consider and accept an alternate bid as provided herein when most advantageous to the City. STANDARDS: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective bidder has: A. Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain such, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performance; C. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. INFORMATION AND DESCRIPTIVE LITERATURE: Bidders must furnish all information requested in the spaces provided on the bid form. Further, as may be specified elsewhere, each bidder must submit for bid evaluation cuts, sketches, and descriptive literature and technical specifications covering the products offered. Reference to literature submitted with a previous bid or on file with the buyer will not satisfy this provision. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to this office in writing no later than ten (10) days prior to the bid deadline. Inquiries must reference the date by which the bid is to be received. CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. Page 206 of 621 ADDITIONAL QUANTITIES: The City reserves the right to acquire additional quantities of the bid products or services at the prices b:id in this invitation. If additional quantities are not ?cceptable, the bid sheets must be noted "BID I'S FOR SPECIFIED QUANTITY ONLY". SAMPLES: Samples of items, when called for, must be furnished free of expense, and if not used, tested or destroyed, upon request, will be returned at the bidder's expense. Request for the return of samples may be made within ten (10) days following the bid deadline. Each individual sample must be labeled with the bidder's name,, manufacturer's brand name and number, and item reference. DEMONSTRATIONS: Performance of the equipment/services upon request can be deemed a part of the evaluation process in determining the award of bidder. Demonstrations of the merits of the equipment/services that meet City requirements shall be requested by Procurement Services. Equipment demonstrated shall be a minimum of one (1) year old. All required staff, to be assigned per the individual bid product or service application, will form the Bid Award Committee to evaluate and submit a group award recommendation. The City reserves the right to make separate and independent awards based on its needs and the combined evaluation results, SUBCONTRACTING: It a bidder subcontracts any portion of a Contract for any reason, the bidder must state the name and address of the subcontractor and the name of the person to be contacted: on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all bids wherein a subcontractor is named and to make the award to the bidder, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject a bid of any bidder if the bid names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to bidders at Procurement Services, it is each bidder's responsibility to check with Procurement Services and immediately secure all addenda before submitting bids. It is the usual practice for the City to mail an addendum to known bidders, but it cannot be guaranteed that all bidders will receive ALL addenda in this manner. Each bidder shall acknowledge receipt of ALL addenda by notation on the bid and shall adhere to all requirements specified in each addendum prior to submission of the bid. ESCALATOR CLAUSE: Any bid which is submitted subject to an escalator clause will be rejected, EXCEPTIONS: Incorporation in a bid of exceptions to any portion(s), of the Contract documents may invalidate the bid. Exceptions to the Technical and Special Provisions shall be clearly and specifically noted in the bidder's proposal on a separate sheet marked "EXCEPTIONS TO THE SPECIFICATIONS" and this sheet shall be attached to the bid. The use of bidder's standard forms, or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. ALTERNATES: Where a base bid is provided for, the bidder shall submit a bid on the base bid and may exercise their own prerogative in submitting a bid on alternate items. The Owner reserves the right to accept or reject the alternates or base bid or any combination thereof. The Page 207 of 621 Owner, or a representative, further reserves the unqualified right to determine whether any particular item or items of material, equipment, or the like, is an approved equal, and reserves the unqualified right to a final decision regarding the approval or rejection of the same. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications under the direction of appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in the bid and or Purchase Order may result in the bidder being found in default in which event any and all procurement costs may be charged against the defaulted Contractor. Any violation of these stipulations may also result in the vendor's name being removed from the City of Boynton Beach's vendor mailing list. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. ANTITRUST CAUSE OF ACTION: In submitting a bid to the City of Boynton Beach, the bidder offers and agrees that if the bid is accepted, the bidder will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the bidder. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the successful' bidder to notify the City at once, indicating in a letter the specific regulation which required an alteration. The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City. LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. ON PUBLIC ENTITY CRIMES - All Invitations to Bid as defined by Section 287.012(l 1), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract or provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". Page 208 of 621 &D-VERTISING, In submitting a bid, the bidder agrees not to use the results as a part of any commercial advertising, Violation of this stipulation may be subject to action Covered; under "NONCONFORMANCE WITH CONTRACT CONDITIONS". ASSIGNMENT: Any Purchase Order issued pursuant to this bid invitation and the funds which may be come due hereunder are not assignable except with the prior written approval of the City. LIABILITY: The selected bidder(s) shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers and employees from liability of any kind in the performance of this Contract. Further, the selected bidder(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants an employees from and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from bidder's operation pursuant to this Contract and from and against all costs, counsel fees, expenses and liabilities incurred in an about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the bidder within ten (10) days of receipt by the City of any claim, suit or action against the City arising directly or indirectly from the operations of the bidder hereunder, for which the City may be entitled to a claim or indemnity against the bidder, under the provisions of this Contract. Bidder shall have the right to control the defense of any such claim suit or actions. The bidder shall also be liable to the City for all costs, expenses, attorneys' fees and damages which may be incurred or sustained by the City by reason of the bidder's breach of any of the provision of the contract. Bidder shall not be responsible for negligent acts of the City or its employees. AWARD OF CONTRACT.- The low monetary bid will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase Orders will be awarded by the City to the most responsive, responsible bidder whose bid represents the most advantageous bid to the City, price and other factors considered. Evaluation of bids will be made based upon the evaluation factors and standards set forth herein. The City reserves the right to reject any and all bids and to waive technical errors as set forth herein. In the event of a Court challenge to an award by any bidder, damages, if any, resulting from an award shall be limited to actual bid preparation costs incurred by the challenging bidder. In no case will the award be made until all necessary investigations have been made into the responsibility of the bidder and the City is satisfied that the most responsive, responsible bidder is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. OTHER GOVERNMENTAL ENTITIES- If a Bidder is awarded a contract as result of this ITB, Bidder will, if Bidder has sufficient capacity or quantities available, provide to other governmental agencies so requesting, the products or services awarded in accordance with the terms and conditions of this Invitation to Bid and resulting award and/or contract. Prices shall be F.O.B. Destination to the requesting agency. AS SPECIFIED: A Purchase Order will be issued to the successful bidder with the understanding that all items/services delivered must meet the specifications herein. Items/services delivered not as specified, will be returned at no expense or penalty to the City of Boynton Beach. 10 Page 209 of 621 DELIVERY: Prices shall be quoted F.O.B. 1620 S. Seacrest Blvd., Boynton Beach, Florida 33435. F.O.B. destination indicates that the seller is responsible for the shipment until it reaches its destination. Any and all freight charges are to be included in the bid total. The bidder's invoice payment terms must be shown. PRICES, TERMS AND PAYMENT: Firm prices shall be quoted, typed or printed in ink, and include all packing, handling, shipping charges and delivery to the destination shown herein. Bidder is requested to offer a cash discount for prompt invoice payment. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. Upon delivery, the City shall make final inspection. If this inspection shows that the equipment/service has been delivered/performed in a satisfactory manner in accordance with the specifications, the City shall receive the same. Final payment due the bidder shall be withheld until visual inspection is made by the COMMUNICATIONS MANAGER and merits of performance evaluated. This total acceptance will be done in a reasonable and timely manner. Acceptance shall not exceed thirty (30) days. If any equipment/service has to be rejected for any reason, the bidder shall be required to pick up the equipment, accomplish the necessary repairs and return the equipment to the City. Warranty repairs may be accomplished on City property if space is available; this will be at the discretion of the City. Title to or risk loss or damage to all items shall be the responsibility of the bidder, unless such loss or damages have been proven to be the result of negligence by the City. A. TAXES: Do not include State or Federal taxes. Not applicable to municipalities. B. MISTAKES: Bidders are expected to examine the specifications, delivery schedule, bid prices, extensions and all instructions pertaining to supplies and services. Failure to do so will be at bidder's risk. C. DISCOUNTS: Will be considered in determining the lowest net cost. D. CONDITION AND: PACKAGING: it is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. E. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry U.L. approval and reexamination listing where such has been established. LICENSE AND PERMITS: It shall be the responsibility of the successful bidder to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. Licenses and permits shall be readily available for review by the Purchasing Agent and City Inspectors. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Bidder certifies that all material, equipment, etc., contained in this bid meets all O.S.H.A. requirements. Bidder further certifies that if awarded as the successful bidder, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on date of delivery, all costs necessary to bring the materials, equipment, etc,, into compliance with the aforementioned requirements shall be borne by the bidder. Page 210 of 621 Bidder certifies that aH employees, subcont�ractors, agents, etc, shall comply with all O.S.H. and State safety regulations and requirements. EALM BEACH COUNTY INSPECTOR GENERAL: The contractor is aware that the Inspector General of Palm Beach County has the authority investigate and audit matters relating to the negotiation and performance of any contrac resulting from this solicitation,, and in furtherance thereof, may demand and' obtain records an testimony from the contractor and its subcontractors and lower tier subcontractors. Th contractor understands and agrees that in addition to all other remed'ies and consequencel. provided b7,LIgw the failure ov fully cooperate with the Inspector General when requested, may be deemed by the municipalit to be a material breach of this contract justifying its termination. PUBLIC RECORDS AND CONTRACTS -.FOR SERVICES PERFORMED ON BEHALF OF PUBLIC AGENCY Vendor shall comply with the State of Florida Public Records Law, Florida Statutes (FS) 119.0701, specifically to: I 1. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; 2. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in Chapter 119 F,S, or as otherwise provided by law; 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and 4, Meet all requirements for retaining public records and transfer, at no cost to the public agency all public records in possession of the Vendor upon termination of the contract, and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. if the Vendor does not comply with a public records request, the public agency shall enforce contract provisions in accordance with the contract. UK Page 211 of 621 1 PURPOSE: The City of Boynton Beach is hereby seeking bids for a qualified Bidder to furnish one Spaulding R.M.V 4 Ton Hot Patcher or EQUAL, for the Utilities Department with the terms, conditions, and specifications contained in this Invitation to Bid. 2, INFORMATION OR CLARIFICATION: For information concerning procedures for responding to this solicitation, contact Julianne Alibrandi, Buyer, (561) 742-6322 or email to alibrandij@bbfl.us In addition, for clarification and questions concerning the specifications, please submit questions via email provided within ten (10) days prior to the Bid opening to allow time for answers that may be formulated as a subsequent addendum, 3. TRANSACTION FEES: The City of Boynton Beach utilizes Onvia DemandStar to distribute solicitations and subsequent information. There is a minimal charge of $5.00 associated with the registration of this service. 4. PRICING/DELIVERY: Bidder will quote a firm, fixed cost to include delivery FOB to East Water Treatment Plant, 1620 S. Seacrest Blvd., Boynton Beach, Florida 33435, Deliveries will be accepted Monday thru Friday from 8:30 A.M. to 4:00 P.M. with the exception of City observed holidays. Delivery time shall be computed in calendar days from the issuance of the purchase order, in accordance with the number of calendar days stated on the Bid form herein. 5. BID DOCUMENT: The Contractor shall examine this Bid carefully. Ignorance of the requirements will not relieve the Contractor from liability and obligation under the Contract. 6, AWARD: Award will be made to the responsive and responsible bidder, quoting the lowest price, for that goods and services identified, that will best serve the needs of the City of Boynton Beach. The City reserves the right to award to that Bidder who best serves the interest of the City. The City intends to award to one Bidder. The City also reserves the right to waive minor variations in the specifications and in the bidding process. The City further reserves the right to accept or reject any and/or all Bids and to award or not award a contract based on this Bid solicitation, 7. BIDDERS' COSTS: The City shall not be liable for any costs incurred by Bidders in response to this solicitation. 8, RULES AND SUBMITTAL OF BIDS: The signer of the Bid must declare that the only person(s) company or parties interested in the proposal as principals are named therein-, that the Bid is made without collusion with any other person(s), company or parties submitting a Bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the Bid has full authority to bind the principal Bidder. 9, INVOICING AND PAYMENT: Payment for any and all invoice(s) that may arise as a result of a contract or purchase order issued pursuant to this RFB shall minimally meet the following conditions to be considered as a valid payment request. Timely submission of a properly certified invoice(s) in strict accordance with the price(s) and delivery elements as stipulated in the Contract document should be submitted to: City of Boynton Beach Attm Finance Department 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33319 13 Page 212 of 621 All invoices submitted shall consist of an original and one (1) copy as follows: Clearly referenced the subject Contract or Purchase Order number- , Provide sufficient salient description to identify the goods and services for which payment is requested; Contain date of delivery; original or legible copy of a signed delivery receipt including both manual signature and printed name of the designated City employee or authorized agent- be clearly marked as ',partial" "complete", or "final invoice." The City will accept partial deliveries, The invoice shall contain the Bidder's Federal Employer Identification Number. The City's terms of payment, unless otherwise stated in the Contract Documents are "Net 30 Days" after acceptance of goods or services and receipt of an acceptable invoice as described herein. Any other items of payment must have been previously approved by the City and appear on the Contract or Purchase Order document to be binding on the City. Should the City return an invoice for correction, the Contractor shall re -submit a corrected invoice to the City for processing. 10, DISQUALIFICATIO"IF BIDDER: More than one Bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. All Bids will be rejected if there is reason to believe that collusion exists between Bidders. Bids in which the prices obviously are unbalanced will be subject to review and/or rejection. The provision is not meant to prohibit submission of alternate Bids in separate sealed envelopes. 11. SP - -IFICATIONS: The apparent silence of the Specifications as to any detail, or the apparent omission from the Specifications of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the Specifications shall be made on the basis of this Statement. For the purposes of evaluation, the Bidder must indicate any variance or exceptions to the stated Specifications no matter how slight. Deviations should be explained in detail, Absence of variations and/or corrections will be interpreted to mean that the Bidder meets all the Specifications in every respect. 12, TERMINATION PJEFAULT. In addition to all other remedies available to the City, this Contract shall be subject to cancellation by the City for cause, should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Contractor of written notice of such neglect or failure. 11 PRODUCT LITERATURE. Bidder shall submit with the Bid, product literature based on the Model submitted for the stated Manufacturer or Make or "approved equal" items offered. Should the literature be omitted from the Bid proposal, Bidder shall submit within three (3) calendar days when requested by the City. Literature should be clearly marked as to each item number. Failure on the part of the Bidder to submit the requested literature will result in their Bid being declared non-responsive. 14, UNDERWRITER'S LAB0RATORY_Lk&): Items may be tested for compliance with specifications. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by LI.L. for the item(s) offered and furnished, um Page 213 of 621 City of Boynton each Risk Management Department INSURANCE ADVISORY FORM Under the terms and condition,, of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of' Boynton Beach as Additional Insured. 'This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages rioted." Insurance companies providing insurance coverages Must have a current rating, by A.M. Best Co, of -10- or higher. (NOTE. An insio-once cowracterr hind er inqY be accepted (is proof of insurance of Cerivicale is provided upon yelecliall (If rendor ) The following is a list of types of insurance required al contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive, and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk.} LNLP F (Occurrence Based Only) MINIMUM LIMITS REO'UIRED General Liability General Aggregate S 1,000,000-00 Commercial General Liability Products -Comp Op Fogg. S I,()00.()()0.()() 01MICTS' & Contractor's protective (0CP) personal & Adv. Injury S 1,000A0.00 Liquor Liability Each Occurrence S 1,000,000.00 Professional Liability Fire Damage (any one fire) S 50,000J)0 Employees & Officers Med, Expense (any oue person) S 5,000.00 Pollution Liability Asbestos Ahaterrient Lead Abatement Broad Form Vendors premises Operaiions Underground Fxplosion & Collapse Products Completed Operations Contractual Independent Contractors Broad Fortin Property Darnage Fire Legal Liability ---------------------------------------------------------- ---------- ---------- = ------------------------------------ ---------------- Automobile Liability ----- Cornbined Single Limit S 300,000M0 Any Auto Bodily Injury' (per person) to be deterin tried All Owned Autos Bodily Injury ury (per accident) to be determined Scheduled Autos Property Damage to be determined hired ired AutosTrailer Interchange S 50,000.00 Non -Owned Autos PIP Basic Intermodal ---------------------------------------------------------------- ----- --- Garage Liability --------------------------------------------------------------------- Auto Only, Each Accident S, 1,000)00-00 Any Auto Other Than Auto Only S 100,000.00 Garage Keepers Liability Eaeh Accident S I,0()(),0()(w() Agg-regale S 1,000,000.00 --------------------------------------------------------- --------- -------------------------------------------------------------------------- Fxcess Liability Lach Occurrence to be determined Umbrella Form Aggregate to be deteri'mried ---------------- ---------------------------------------- Worker's Compensation --------- ---- ---- -------- ---------- ----------------------- Statutory Limits Employer's Liability Each Accident S 100,000,00 Disease, Policy Limit $ 500,000.00 Disease Each Efirployee $ 14)0,0()0.01) Property I lomeowners Revocable permit Builder's Risk ---------------------- = Other.. As Risk Identified -------------------------- ------------------------------- INSURANCF ADVISORY FORM S 300,000.00 Limits based on Project Cost to be deteniiined ----------------- - 15 Page 214 of 621 Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 3101 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6310 Bid Titlea. TRAILER MOUNTED 4 TON ASPHALT HOT PATCHER Bid Number: 023-2821-16/JMA Bid Received By: FEBRUARY 24,2016, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened' in Procurement Services unless specified otherwise. Bid receiving date and time; Is scheduled for-. FEBRUARY 24, 201!6:, no later than 2*30 P.M. (local time) and may not *e withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. .0 Federal I.D. Number: A Corporation of the State of: Area Code: Telephone Number-. . .. ..... .. . ...... 27 7 Area Code: –iln— FAX Number: Mailing Address,- —b ::s City/State/Zip: Tendor Mailing Date-, E -Mail Address: I I. h d -a 6 Authorized Si 'atur _game Typed THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA 16 Page 215 of 621 11711 pp�1111IIIii, 11 r' I The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of Spaulding R.M.V. 4 Ton Hot Patcher or EQUAL: 'Toy 11`111 1 F i'm I (7� 4q';� A41100 ($ Written Amount Cef,4Acatc- or- Lsoror\ce P rov'44d a� citA)arw 17 /V THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE YC ep�l'bl)5 The City of Boynton Beach Bid No. 023-2821-16/JMA Page 216 of 621 Bidder agrees that the specified Asphalt Hopper will delivered within calendar days after the Purchase Order has been issued. _fn COMPA YNAME SIGNATURE 11:4492�_ d_M 7.2)- 7V3,9 FAX NUMBER Ll j I'A 4(4 _-A PRINTED NAME TITLE E -Mail Address 18 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA Page 217 of 621 State of County of A,/ 40 6 -t -)CI that: Weing first duly sworn, deposes and says 1) He/She is i�ieA,trO /- Alli of M (Title) (Name of C&poratioH or Firm) the bidder that has submitted the attached bid: "Trailer Mounted 4 Ton Asphalt Hot Patcher". 2) He/She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid,i 4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices, in: the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Subscribed and sworn to before me This p_ e, day of i AvW-tah*-, 2016 j (Signed) (Title) My commission expires I — / G - -� C, 19 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA Page 218 of 621 W 1, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation, By: JZ1 4.) NAME -SIGN �TUR'd) Sworn and subscribed before me this day of cr 20 NAME ef2eA, "a L41, TITLE teof NOTARY PUBLIC te � at Large 6 0 !� ' CA MP Y 20 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA Page 219 of 621 This requested form is to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces, provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? If Yes, please indicate by an "X" in the appropriate box: AMERICAN INDIAN ASIAN BLACK HISPANIC WOMEN OTHER (Specify) Yes No Do you possess a Certification qualifying your business as a Minority Owned Business,? YES NO If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA 21 Page 220 of 621 Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business, that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures, for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1 ) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in: the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such Is available In the employee's community by, any employee who is so convicted, 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. .. . ......... .. Vendor's Si na 22 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA Page 221 of 621 Ole The Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating, to the negotiation and performance of this contract, and in furtherance thereof may demand and obtain records and testimony from the Contractor and its: subcontractors and lower tier subcontractors, The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. CONTACTOR NAE' By_ Title: Date 23 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE The City of Boynton Beach Bid No. 023-2821-16/JMA Page 222 of 621 6.J. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Accept the resignation of Alice Robinson, a recently appointed alternate on the Education and Youth Advisory Board. EXPLANATION OF REQUEST. Alice Robinson emailed the Board Liaison that due to personal scheduling conflicts, she would be unable to devote the necessary time to serve on the Board. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Education and Youth Advisory Board will have an alternate vacancy FISCAL IMPACT. Non -budgeted N/A ALTERNATIVES: Do not allow Ms. Robinson to resign. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Other REVIEWERS: Department City Clerk Finance City Manager Reviewer Pyle, Judith Howard, Tim LaVerriere, Lori Description Robinson Resignation Action Approved Approved Approved Date 2/20/2016 - 4:21 PM 3/1/2016 - 2:34 PM 3/6/2016 - 6:22 AM Page 223 of 621 Page 224 of 621 Pyle, Judith From: Claude, Sherri Sent: Monday, February 29, 2016 9:00 AM To: Pyle, Judith Subject: FW: Unable to attend Education & Youth Advisory Board member resigning from the Board. Thanks. From: Alice Robinson [mailto:mocha44m9ctmail.com] Sent: Thursday, February 25, 2016 4:40 PM To: Claude, Sherri Subject: Unable to attend Good day Sherri This is Alice Robinson, I will not be attending today, I have a nasty virus and just cant seem to shake it. I also would like to speak with you regarding my position. My work schedule and school is taking a lot of my time. I am requesting to be removed so that someone who has more time than me right now will be able to participate. My apologies Sincerely, Alice Robinson Sherri Claude, Recreation Administrator Recreation ri Parks, Administration City of Boynton Beach 125 S.E. 2nd Ave. I Boynton Beach, Florida 33435 o: 561-742-6224 ClaudeS@bbfl.0 I www.bovnton-beach.org Like us on FaCebook 91 America's Gateway to the Gulfstream please be advised that Florida has a broad public records taw and all correspondence to me via email may be subject to disclosure. Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. Page 225 of 621 6. K. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Approve funding in an amount not to exceed $12,000 for a Rent Reimbursement Grant to Sign -A -Rama, 3487 High Ridge Road, Boynton Beach, Florida, 33426. EXPLANATION OF REQUEST: Sign -A -Rama has submitted an application for financial assistance to the Economic Development Division. The request is for funding through the Commercial Rent Reimbursement Program, which offers rent payment reimbursement for up to one half of the business's monthly rent, or $1,000, whichever is less. Sign -A -Rama has met the program's requirements. Two (2) positions were created when this business relocated, due to expansion, from unincorporated Boynton Beach to within the municipal city limits. They now employee a total of five (5) full time employees. The grant consists of four (4) quarterly rent reimbursement payments, dispersed once supporting documents, including rent payments and State UTC -6 Quarterly Reports, have been submitted. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? As a part of the City's Economic Development program, incentives have been designed to provide financial assistance to new businesses during the first critical year of operation. FISCAL IMPACT. Budgeted A maximum of $12,000 from fund 001-2419-559.49-68. The City will reimburse the applicant on a quarterly basis. ALTERNATIVES: Commission may approve a reduced funding amount or deny the award. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 226 of 621 ATTACHMENTS: Type D Conditions of Approval D Grant Application REVIEWERS: Department Economic Development Finance City Manager Description Application Checklist Rent Reimbursement Application Reviewer Action Pyle, Judith Approved Howard, Tim Approved LaVerriere, Lori Approved Date 3/3/2016 - 2:47 PPA 3/4/2016 - 8:41 AM 3/8/2016 - 8:22 AM Page 227 of 621 CHECKLIST FOR RENT and/or BUILDOUT GRANT SUBMITTAL Sign-A-Rarna ❑ New Business ExistingBusines! Business Name Rent Reimbursement ❑ Build Out Request 2�1 320.=. r Street Address Ron Ingrassia I info@signarama-boynton.com Contact Name Email 561-742-2823 954-540-9555 Phone# cell# DOCUMENTATION YES N/A COMMENTS Complete & signed application X I W9 Form Have requested from Ron 2 Business Tax Receipt — City Pending I& ba 4- 3 Business Tax Receipt — County X X 4 Corporate Documents 5 Executed/Proposed Multi -Year X Commercial Lease Agreement 6 Resume or qualifications of all Explained in cover letter owners [describing experience & track record] 7 Two [2] years of Corporate Tax Relocated to incorporated Boynton Beach Returns [existing businesses] X 7 Two [2] years of Personal Tax N/A Returns [newbusinesses] 8 Jobs to be Created [new business] • Job Descriptions N/A • Pay Range * Weekly Schedule Hired additional staff & relocated to COBB as 8 Jobs Established [existing business] * Job Descriptions they needed more space * Pay Range X Two [2] new employees for a total of 5 * Weekly Schedule fulltime workers 9 BUSINESS EXPANSION Design/floor plan and/or construction plans associated with proposed improvements, N/A indicating the existing and proposed square footage size [expansion size must be minimum 30% W Page 228 of 621 KIINWIM, Dr City of Boynton Beach Commercial Rent Reimbursement Program Applicatio (Please Type or Print Only - Use Additional Sheets if Necessary) I BUSINESS INFORMATION: Applicant's Name: Applicant's Mailing Address: 29491 4AGW 11_2ATL)GG_:_ Tz6k_b Ling 19 01 a I= rwi 11.11 a r -11.11 -Mae I• IWAh N= No M o n t h I v R e n t: A W-0 EDW� 0 r4m: 30-7 �-VIZIARLQfalg JZ& PL`�9WA Existing Business: Yes L--�_No —_ Numbe-r of yeirs in existence- I Square footage of - locatioD k I tin ��. Square footage of new location 'J --- Type of Business:•M 224 .2,:::h Number of �mployees: Sj ' Ho_u r�-moOpe ration PQ _S06 Are you plying for graFt assistance under any other program offered by the City? Yes ��11 No If yes, what additional programs are you applying for: Are yo eceiving grant assistance from any other governmental agencies? Yes No If yes—, list any aditional grant sources and amounts: Page 6 of 9 100 E. Boynton Beach Blvd P.O. Box 310 Boynton Beach, FL 33425-0310 Phone 561-742-6350 Fax 561-742-6357 www.boynton-beach.org Initial Page 229 of 621 1, the undersigned, applicant(s) certify that all information presented in this application, and all of the information furnished in support of the application, is given for the purpose of obtaining a grant under the City of Boynton Beach Commercial Interior Build -Out Program, and it is true and complete to the best of the applicant(s) knowledge and belief. The applicant(s) further certifies that he/she is aware of the fact that he/she can be penalized by fine and/or imprisonment for making false statements or presenting false information. I further acknowledge that I have read and understand the terms and conditions set forth and described in the City of Boynton Beach Commercial Interior Build -Out Program Guidelines. I understand that this application is not a guarantee of grant assistance. Should my applicati be approved, I understand that the City may at its sole discretion discontinue subsidy paymen at any time if in its sole and absolute determination it feels such assistance no longer meets t program criteria or is no longer benefiting the furtherance of the City mission. I I hereby waive my rights under the privacy and confidentiality provision act, and give nZ consent to the City of Boynton Beach, its agents and contractors to examine any confidentiLon information given herein. I further grant permission, and authorize any bank, employer or oth public or private agency to disclose information deemed necessary to complete this application 1i I give permission to the City or its agents to take photos of myself and business to be used to promote the program. I understand that if this application and the information furnished in support of the application are found to be incomplete, it will not be processed. • iiii.UMWMA, 3 - 11tisthn responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant responsibility y of the 'I"' 'u P cation and Guidelines. Principal/Owner's S"hanature Date Printed Name Title M Printed Name Page 7 of 9 100 E. Boynton Beach Blvd P.O. Box 310 Boynton Beach, FL 3 3425-03 10 Phone 561-742-6350 Fax 561-742-6357 www.boynton-beach.or Title AM Initials tf Page 230 of 621 7k �1 Ml Notary as to Principal/Owner's Signatures. Multiple Notary pages may be used if signing individually. STATE OF COUNTY OF Pk9;;-11 �W—Dll BEFORE ME, an o er duly rued by law to administer oaths, and take acknowledgements, persona I ly ft ft -W V)o �–c appeared er who , is personally known to me or produced Xncw Li V as identification, and acknowledged he/she executed the foregoing A eernent for the use and purposes mentioned in it and that the instrument is his/her IN WITNESS OF THE FORE OING, I have County aforesaid on this day of (Notary seal/stamp) act and deed. t myhand nd official seal in the State and _C 20_LS NOTARY PUBLIC My Commission Expires: Page 8 of 9 100 E. Boynton Beach Blvd R0. Box 310 Boynton Beach, FL 33425-0310 Phone 561-742-6350 Fax 561-742-6357 www.bovnton- beach. or& Initials Page 231 of 621 ,t is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Gra Program Application and Guidelines. Va ' diord/Property Signature a War'sQ, v" Printed Na STATE OF C 0 U N TY01 F VkI,, Title VIM BEFORE ME, an officer dyly authorized by law to administer oaths and take a ono 1,, d ents�� personally appeared Jk who is personally known to me or produced- TPC;fvf77 J!�—'r) U '\-Jas identification, and acknowledged he/she executed the 'foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOING, I have et nd, fifiiCial seal..j,n the State and County aforesaid on this day of 20 2- 810* (Notary seal/stamp) or 14 NOTA B My Com �Vp INGR4 Ic J0 e.**,Per 1,f • Ic 11141111% Page 9 of 9 100 E. Boynton Beach Blvd P.O. Box 310 Boynton Beach, FL 33425-0310 Phone 561-742-6350 Fax 561-742-6357 www.bovnton-beach.org Initials Page232 of 621 6.L. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Accept the written report to the Commission for purchases over $10,000 for the month of February 2016. EXPLANATION OF REQUEST: Per Ordinance No.01-66, Chapter 2, Section 2-56.1 Exceptions to competitive bidding, Paragraph b, which states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for February 2016: Purchase Vendor Amount Order 160795 B & B Underground Contractors $ 47,000.00 160818 AMJ — Trinova — FL $ 12,953.70 160819 Empire Office $ 12,486.72 160820 Anzco, Inc $ 12,870.00 160829 Talley Walker Services, Inc. $ 51,579.00 160866 Champion Solutions Group $ 16,554.28 160867 Ten 8 Fire Equipment, Inc $ 23,047.86 160880 Parker Well Drilling, Inc. $ 10,862.27 160886 Insight Public Sector $ 12,073.25 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01-66, Chapter 2, Section 2-56.1 assists departments in timely procurement of commodities, services, and personal property. Administrative controls are in place with the development of a special processing form titled "Request for Purchases over $10,000" and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager. FISCAL IMPACT. Budgeted This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization. This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases. ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 233 of 621 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Attachment REVIEWERS: Department Finance Finance City Manager Description Purchases over 10K Backup -Feb 2016 Reviewer Action Date Howard, Tim Approved 3/10/2016 - 0:12 AKA Howard, Tim Approved 3/10/2016 - 0:12 AKA LaVerriere, Lori Approved 3/11/2016 - 4:00 PPA Page 234 of 621 CITY OF B!iBEACH APPROVED U, t ,r S +l PURCHASES j FOR FEBRUARY> Page 1 Page 235 of 621 Vendor: Talley Walker Services, Inc. Purchase Amount: $51,579.0 Contact Date: 2M/16 Fund Source: 001-2210-522-52-67 Source for Purchase: Three Written Quotes Requesting Department: Police Brief Description 7 now lets for Code Enforcement. Source for Purchase: Piggyback US Communities Contract #4400001195 OM Christine Roberts 2 in 1 Fund Source: 302-4209-572-63-05 Contact Person: Chief Date: 1 Source:Fund 001-2111-521-64-16 d M Page 236 of 621 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCR3:PTION UNIT COST COST 47000.00 EA RECLAIMED WATER MAIN EXTENTION TO 1.0000 BETHESDA PARK 47000.00 ................ 0 C u R K,,i� m 9: N'T S E R 'A', C E S,,, fi, ----L . . . . ......... PROZ.FECT 4 0 4— "S", 0 0 is 5 3 6 'RE"'N'tu 0 0 5 PURCHASING Page 237 of 621 t I @ @ s a t � d I I I t a @ � I I i I t @ a I o � r I I I r S i r @ @ I @ d t I d ILn @ I c S i e„ f,'. r t 'moo „a d 8 0 ",.-":S 0ID & Ix t B I 00@ 00.0 110 ,ia00 A + 1"0 194 ko @ I»i I @ � I I i @ d t a @� a a a a I r acnr d @ a I I r F Go Ito Nx r I r @ a r i r I @ @ d r i r H I r S @ i r I r a-� B Ln a w a g LnI Ln i r @ @ I r d I � @ d t 1 Page 238 of 621 CITY OF BOYNTON BEACH RMUMT FOR PMCHASE OVER $109000 Date., 26 -Jan -16 ...... . ..... . ...... . ....... Contracl Number NOTE, Pddng Propos' for purchase Met be pmented In the game detail contained within ft oom-act Purim rurcnase: #404 -i,* -538-65-11 REU005 - ...... ,lApprovals- Department Head Purchasing Agent Date lAsst Cfty Manager Date City Manager Date ...... . ....... Form Rayl ed Page 239 of 621 REQUEST FOR REQMSrrloN ILT.E. EN 16 Director, CoHn Gre ffi "nit Plice 4P0 ";00 1.00 9MEM Pumping 0 UO E. 2000 PwMMiOL 1:1 Bid Docs, El W, W17 42 MOPS. 11 sole El P/U 99 El se%mge SPSW hwouctions: 19 StrMIM. El Quotts Attached Project REU-003 Dw. Reelaimed Alater Mmn Proiwt REU-005 Qaotex Attached B&B COrtiffeaft of Insm-ance Attached, 4Und D ] Bwdc Elem, 404 5010 536 65 2bj -,- Amourit 11 1 $47,01M3.00 ONIM Page 240 of 621 7he City of r' `� ch,1534415 REQUEST FOR QUOTATION RECLAIMED WATER MAIN EXTENSION TO BETHESDA PARK CONDOMINIOM QUOTE #02-2,921-15/jpl ORIGINAL Raftsed ckjobism2821.1twuh Page 241 of 621 CITY OF BOYNTON BEACH RECLAIMED WATER MA114 EXTENSION TO.BETHESDA PARK CONDOMINIUM Quote #02-2821 .1 5/JH The UY of Boynton Beach Is n the ser.4ces of a qualffled Construction Contractor able t demon"o spe�fflc expedence in Direcflonal Drilling pipeInstallations. The Scope of Work Includes furn!Wng and installingapproAmetefy 850 LF af 8 -inch recialmedr ire extension by directional drIUlng alongproject route. 'The Scope of Work alsoindudes, bLA is not f1mbd to alllabor, materials, equlpffient tools, equipmentmachinery, transportaWn, tempand Incidentals nmusary fbr the proper exwwfion and oompWon of the work The r Main Extermlon projid route vAll beginnwdeting ane refA r yin 't3`4 SheW n h I Court ll continue writ an High ofnt Court (north sideof roe LF ' 'w Inspection may be concludedt (local " Report to U.01 ro AdmlnWragon Building, ht Road, BoWbn Beach, FL signed33435; the U1111tkm vWU provide an escod to the efte. The Sfta Inspection form as provIded hemin mwt be LADItles Dapaftmntfor the I l to be consWeredp . The Reclaimed Water Main n shall be constmcted In accordance t . View fLocaflon.- END OF SPECIFICATIONS 0-2 WRackirmdVVM Usti QUO02-201-1=4 Ruant*-.+:Ki.... ... 5+-:n ;,ve�abirma�"eaw�.+ +s..�a nw�.r ..... m.wre:..v ............w "" vnamww.. BIDDER ACKNOWLEDGEMENT Submit Quotes TO: CITY OF BOYNTON BEACH-UTILITIE,S DEPARTMENT 1 .BRIGHT ROAD Boynton , Florida 33435 Telephone., (581) 4 nota T 1, EXTENSION TO BETHESDA PARK CONDOMINIUM Dote Number -ISIJH iad 1, 2015 no later then 6.00 u . t 'tl QUOtes BI be opened in LhjlftWand may not be withdrawn within nig r such date and time. All amrds made as a resuft of this quote shalt conform tO applicable"ons oft he char,ter and codes of the Co. Name of Vendor B & B L ND �R.-GLJ C vkCTORS INC. Federal J.DNumber . of Me State of Area d. Telephone Numbor���,�° Area dMFAX Number. Mailing Address; 4.050 WESTGATE AVENUE SUITE 110 �,.. l / t : WP.QTPAI i anan^ Vendor Meffing Dat: * OEk BAT'S Name " yped ORDER FOR QOOTE TO BE r-ONSIDIERED E- m -1�1 Page 243 of 621 BIDDEWS,sim INSPECTION CONFIRMAMN QUOTE: Reclaimed Water Main Ext--nsjon to Bethesda Park Condominium QUOTE NO. 02-2821-15/JH MTE: /;z lex 1,115 JOHN ADKINS- PROJECT MANAGER . . . ......... as an authorized repressnWove of, (Print Name and fiffl—e—coyi R" ' e" —pr a s -e" r—ifai' v"&) B & B UNDEk ROUND CON:,' &1—N C . . .. . . . .................... -(hereinafter called the bidder) located at (Print Nan* of %C'ornpany) 4050 WESTGATE, AVENUE SU ITE I 10 WP8 , FL. 33409, — confirms that COMPang Address Bldder'has visited the site of the work and has carefully examined the plans and sificaffons -for such project and cheaked them in detail beefore subr.ftffnq his bid or proposaL 4DA O—F�NSP—ECI-70N— THIS FORM TO BE SUBMITTED ALONG MTN QUOTE WORDER " FOR QUOTE PACKAGE TO BE CON81DERED COMP�ETE AND ACCEFrABLE Af M FjdenWW, Q-4 Qwftl02-282,1ArdVH ,Page 244 of 621 REQUEST F,OR QUOTE RECLAIMED WATER MAIN EXTENSION TO BETHESDA PARK CONDOMINIUM Quote #02-282145/JH THIORDER FOR QUOTE TO'SE CONSIDERED COMPLETE AND ACCEPTABLE S MW, „ € 0-5 Quote #M-2821-lwap Page 245 of 621 REQUEST FOR QUOTE For RECLAIMED WATER MAIN EXTENSION TO BETHESDA PARK CONDOIVIIN-IUM Quote #02-2821-15/JH The undersigned proposes and agrees, ff this quote is accepted, to contract with the CKy of Boynton Beach, to furnish and provide all labor, materials, and equipment necessary to complete the work specified. Contractor will have studied and understand the SPecifications requi,red and provided in this document to prepare a Quote; the City is not responsible for Misinterpretations. THIS PAGE TO BE SUBMITTED ALONG WITH QUOTE. IN ORDER FOR QUOTETO BE CONSIDERED COMPLETE AND ACCEPTABLE Redahwd WM Extersion Q-6 QW0 #02-28214 fifJH Page 246 of 621 REQUEST FOR QUOTrz For RECLAIMED WATER u ION 'TO BETHESDA PARK CONDOMINIUM Quote #02-2821 -1 6/JH .C-.QNu - RAL O-PkE PRESIDENT w 14TKTrVE TrFLE SIGNATURE 561-24M341 61--77 TEL.EPHONE NO, FAX NO. EMAIL ADDRESS THIS. PAGE TO BE SUBMITTEDL ITS QUO ItE IN COMPLETE AND ACCEPTABLE IMS Owts M-28214WH' Page 247 of 621 lee 642'e'f e Cis ty qt' - re '01 12V Amt 144i,-4lI hy lycm ? hax" 611156V P114,211116118I REQUEST FOR QUOTATION M QUOTE #02-2821-15/JH QUOTES MUST BE RECEIVED ON OR BEFORE.- 61ONDA y 21t 2015, no later than 5:00 P.M. (76cal time) ?DECEMBER The Quote number listed above must appear on all quotations and related oormspondence. Responses vAll ONLY be received by the Utliftles Departmont, Attention Karen T. Rizeley, 124 East Woolbright Road, Boynton Beach, FL 33435 on or before Monday, December 14, 2015; responses may also be smelled to Karen T. Riseley, Maintenance Manager, (561) 742-6435 at rilft &GLbbfl.00 P.M. (local fimo _a no later then -). 5. Contractor(s) shall submil one (1) original (3c marked). one (1) copy and one (1) USB Flesh Drive of the bid and its accompanying statements. The low monetary Quote vAll NOT in all cases be awarded the Contract, Award will be made to the most responsive, responsible Cordractor whose Quote is the most advantageous to the Cky, pdoe and other factors oonsidered. The C4 reserves the right to mject any and all Quotas and to waI ve fechniml errors set forth in the Quote, The Uffiftles Administration Building office hours are 8.00 A.M. to 4:30 P.M. The City is not responsible for submiftels mceived after the date and time stated. Any questions relative to any itern(s) or portion of this request should be directed to Jose Huertes, P.E., Sr. Engineer at (561) 742-6487, Monday through Friday, 8.00 A,M. to 4:30 P.M Redelmed WM Exteralan Ouch OWL2921451JIM Page 248 of 621 The City of Boynton Beach is seeldng theservices of a qualified1 demonstrate speciflic experience In Directionali l f The Scope of Work includes fumishing and installing main extension by directionalilli . The Scope of Work also indudes, but i s not limited i log fmachinery, f WNW, Ing work.and complaUon of the END OF SPECIFICATIONS 0-2 n Quc%ffJ2,-2M-15/JH Page 249 of 621 BIDDER ACKNOWLEDGEMENT Submit Qwtes To: CITY OF BOYNTON BEACH -UTILITIES DEPARIMENT 124 E. WOOLBRIGHT ROAD Boynton Beach, Florida 33435 Telephone. (561) '142-6400 E -Mail Date: 1=9115 Quote Title: RECLAIMED WATER MAIN EXTENSION TO BETHESDA PARK CONDOMINIUM Quote Number Quote 002-2821-15/JH Quote Received By: Monday, December 21, 2015 no later than 5:00 p.m. (local time) Quotes vAl be opened in Utilities and may not be withdravin wfthln ninety (90) days aftersuch date and time. AJI awards made as a result of fts quote shall conform to applicable secfions of the charter and codes of the City. Name of Vendor Intercounty EnWineoring, Inc, Federal I.D. Number 65-0495335 A Corporation of the State of., Fladde Area Code: (954) Telephone Number 072-OBOD .................. Area Code. (954) FAX Number: 974-0042 Mailing Address: 1925 NW 18 Stoat NZAMEM Vendor Mailing Date: Redefted M Externion Quote 002-2821451JH Pompano Bownh, FL 33089 Mounce A. Hynes, President Name Typed THIS PAGE TO BE SUBMITTED ALONG VATH QUOTE IN ORDER FOR QUOTE TO BE CONSIDERED COMPLETE Page 250 of 621 NmwasaltsWIF&W 10 A BpyWm hBM29h, Bbr&IW 33435 mom X01) 742-020 PAX 742 REECLAUMD WATER MAIN EXTENSIONTO QUOTE No. 02-2821-15,/JH RESPONDENT MUST SIGN, DATE AND INCLUDE TMS " ACKNOWLEDGENMNTOF ADDENDUM No. I WrM QUOTE PACKAGE IN ORDER FOR SUBMITTAL TO ACCEPTABLE,BE CONSIDERED COWIETE AND Mwjrir,,e A Hynes, President SENTATlVE 2A 8"15 J a um PAGE ,WIST BE SUBFrM ALONG FOR QUOTE PACKAGE TO BE CONNSIDERED COMPLETE ACCKPTARLE Page 251 of 621 BIDDER'S SITE INSPECTION CONFIRMATION QUOTE: Reclaimed Water Main Extension to QUOTE NO.: - m 12JI5115 Michael s an authorized representative f: rind Name and Tine of Representative) in (P—rfn-t Name of bidder) called the at 1925 NW 1Beach, FL 33069 confirms that Company Address Bidder has visited the sitef ire the plans and specificaflons for such project and checked them in detailf r proposal. 115/15 T SPE n l THIS FORM TO BE SUBMITTED ALONG VATH QUOTE IN ORDER FOR QUOTE PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE HE Page 252 of 621 REQUEST FOR QUOTE Quote #02-2821-15/JH THIG PAGE TO BE SUBMITTED£ 7H QUOTE IN ORDER FOlt QUOTE | COMPLETE L Recl&W ExtenWan G . 4««H Page 253 0 621 REQUEST FOR QUOTE For Quote #02-2821-15/JH The undersigned pmposes and agrees, ff this quote Is acwpted, to contract Wth the City of Boynton Beach, to fumish and pmAde all labor, Materials, and equipment necessary to complete the work specMed, Contractor YAII have studied and understand the SpeWcations required and proAded In this document to prepare a Quote; the Cfty is not responsItNe for misinterpretations. THIS PAGE TO BE SUBMITTED ALONG V41TH QUOTE IN ORDER FOR QUOTE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Rwialmed WM Edenvion Owto M2921-15fAq Page 254 of 621 The City of govnton Beach Muldc irm:ate swal 124 E Wboffir4hg Road Bo)mw,q 334m, Ame (161) 742-6400 FAX: (16J)742-62,98 TRANSMITTAL TRANSMMED HEREWYM ARE THE FOLLOWING ITEMS - DATE NO. DESCRIMON - — ----------------- - - - . ......... . ........ -- . ....... . . . . ............... I '114/,"2'016 . .............. ................. . .......... — - ---------- . ..................... . ............. . . ................. . ......... . . ........... . ......... . .... L. ........... . . ................ . ........ . ...... . ...... . ....... Page 255 of 621 PURCHASE RDS CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P. o 110P.O: 160818 # o EACH, L RIII 334,25-0310 fi: 02/08/16 VENDOR 14678 DAT NEEDED. J, 8D NO- NO - z PR;3,VE,,D SHIP TO: O; AMJ - TRINOVA - FL City of Boynton Beach 4110 SOUrK FLORIDA AVE, WEST WATER ADMIN SUITE200 1 .7' .. . LAKELAND, FL 33813 5469 K�' 47.2500 BOYNTON BEACH, FL 33437 'r' ms�,sr,4,,lTf0t� NO, 6158, A2 C.)RDEF- � (.3 ���MNlSnl ,. Elld: `uuuu &gud :. a �o $ VTSlf5�J 00.0 o1. .. DAT NEEDED. J, 8D NO- NO - z PR;3,VE,,D ITEC NO. AND DESCRIPTION COST 2.00 EA SlCBH04084PVTS07OUD010SOEN236.0200 PROMINENTSIGMA 1 1 .7' .. . 2.00 EA K�' 47.2500 g11.P.' „ 1.00 &gud :. a �o $ VTSlf5�J 00.0 o1. .. 3Z.-48.7400 ,�+ b'�:. 8 .. 5. ft: S ., 4 1.00 KA- -.0000 i34 -10 0 ... TOS '.' ms'. . . . . . . PROCUREMENT SERVI E : ACCO PROJECT 103-5000-533-65-02 WTRO17 P.O. TOTAL: EXTENDED °gi q $ 647COST F. 4 94.50 3548.74 15000 2688.42 PURCHASING Page 256 of 621 I In p 114 W80 m8p 802 law H tj H NIB N Rip I c Nil M to 0 ps I to H M W I HWO H L M80 Do yj a tw co W 0 Ul M LA W 0 0 cs p 114 W80 m8p 802 law H tj H NIB N Rip I c Nil M to 0 ps I to H M W I HWO H W000W gj M80 Do yj a tw co W 0 Ul M LA W 0 0 cs a PQ 0 SO No A 0 SO AR 0 W M M M W M .- 1A bi � H Li.U. ry 0 as i 6 6 C-1 C1 10 C3 cr, pa to pa c p 114 W80 m8p 802 law H tj H NIB N Rip I c Nil M to 0 ps I to H M W I HWO H W000W gj M80 Do W M M M 13 0 IT 00 IRA lZu, WIN, PQ fill SO No A 0 SO AR 0 W M M M W M .- --Vu bi � H Li.U. ry 0 0 i 6 6 C-1 C1 10 C3 p 114 W80 m8p 802 law H tj H NIB N Rip I c Nil M to 0 ps I to H M W I HWO H W000W gj M80 Do g 13 0 IT 00 IRA lZu, WIN, PQ fill SO No A 0 SO AR 0 W WWO .- --Vu bi � p 114 W80 m8p 802 law H tj H NIB N Rip I c Nil M to 0 ps I to H M W I to 1 :0 I Pi oc ED SH V N3 91 (uq OR 14 'Pag?267 of 621 HWO H W000W gj M80 Do g 13 0 IT 00 IRA WIN, PQ fill SO No A 0 SO AR 0 W WWO .- --Vu bi � H W'd �"'4 cr, pa to pa c 00 lull co FM �6' oil M pil ca 2 pu 00 ON H ca k1l C, H rp H H M t. vim 91 MV V4 D M tow po Of r2 to 1 :0 I Pi oc ED SH V N3 91 (uq OR 14 'Pag?267 of 621 Irk lull co �6' 0 ca 0 01 to 1 :0 I Pi oc ED SH V N3 91 (uq OR 14 'Pag?267 of 621 H o Ell I 91 a `mkt a awe 10, Lv P60258 of 621 Date., 2 -Feb -16 A%"041TY OF BOVNTON BEACH MQUEST FOR PURCHASE OVER $101,000 Utilities C .- es Libenis ......µ �µµµ g m� m_1468 Viµµµ �,�µµµµµ µ� iµµµµµµµµµµµ Fund Source for Purcha-se., 403-5000-533-0-02 Project WTROI 7 Page 259 of 621 REQUEST FOR REQUJqJjjo.N 'Mont pumps forsuffurfoc, acid and oleanin—gchemical feed systems :1600603 124 t Rmd , , 33433 Mom 3 4 FAX W 742-6293 OFFICE OF THE DIRECTOR F UTELITIES QUOTATIONS rrEIN4S REQUESTED: Replacement pumps for suffuric p„ 1 fmv fi � "s.<,r.,.,��,..m,..m,,.,..�..ixrmviu,uiu,uiu,uiu,uiu,uiu,uiwvxmanwnwnwnw'ruarcwiv'at�mFmmFmmFmx3rmtvwvwvie�axao-ieo-ieo-ieo-ieo-iw w CONTACT PERSON: ...i.i.i.iu'as PHONE NUMBER.- : r�mmuiu,ui .w� .wmm 'wcrac:�uwwwwwu, VENDOR wCONTACT ,va:,wa�wxava+w.wa+wavymwmuwx+'� uwwwnwvwnwnvvmmw.w,.�............. :amp'[nr•..,•.-,•.-,•.-,•.-,•.-,•.-,,.,>.,F,��«,.__.__.__.__.._..tteu+isauimuimuimuimuiz�mw:m�mFmmammammammaceammammammammammamn�nry PERSON: PHONE NUMBER: 'gp' aeanewwmm xx xx xx xww.. •sy...3- ...... •manmmm ...... mn............................. ATTACH THE ABOVE, QUOTATIONS TO REQUISITION.. S -END TO PURCHASING . T. Page 261 of 621 IN Tri -Florida Formerly AM] 4110 Soutli Florida Ave, Suite 200 Lakeland, FL 3381,3 800 -Ml -14870ffice 1863-687-007' ;? Fax Quotation Forty CITY OF BOYWMN BIL%CH WEST WATER ADMIX 5469 W BOY REACH BLVD BOYNTRON BEA(M FL 33437 Ph, (561) 742-6953 FX1 Attn: Leon Libezus 3-Maill LIBEIRUSLOBEFL.ISS Refs Please Address Order Toe TTUNOVA FLORIDA, FORMItLy AIW ** FLOALROGTRINOVAINC.Com *9 4110 607M FLORIDA AVE, SUITS 200 LAKELAND FL 33813 Q U 0 T A T 10 N Qu,otatlonfi 1600603 ROvisionOt 2 Dates 02/02/16 Priv Quoteot FORS FACTORY SHIP PO!rr Deliverys 2-4 Weeks, 2U10 galemwn- DENITIS PARKER Validity. 30 DAfS Terms-, NET 30 DAYS ANJ Epipment is now part of the TriNova teaul. With our combined strengths, we can o rer our customers a more complete line of products and services. if yoU need aBeiatance, Please contact us at 863-682-4500 or FLSOALESOT RINOVAINC.COM. "i F7 6,472.04 'i Z a r- 7 2 1001301 47.25 94,50 PROMIN]INT UNIVERSAL CONTROL CABLB 151 (REQUIRM. FOR PUMP CON'rROIC) Page 262 of 621 M I TdNova-Florida Formerly AM) 4110 South Florida -Ave, Suite 200 Lakeland, Fl. 330-13 M -WI -107 Office 1 W-687-0077 Fax EUAJM,A&[b2UIM=�M MUMI'M , Quotation0a 1600603 RevinicmMis 2 fttel 02/02/16 'ruptuze indicator Liquid end verslon.W:rith 2 vadve Connection: PVDF clanipinq jsjge.,p.-t x Labell-rig. ",`Mandard with ProMinent logo Pfc)tor' vlotint. without 'inc>tor, with MEMAI S6C Enclosul-e j,at, '!,Ig: Standard (IP55, !SO -class F)' Stroke sensor: Withott stroke se''?ox" Stroke adj%2stment,,,Manual By I Page 263 of 621 ProMirmni Fluid Conlrols, he. January 28,, 2016 Email: liberusI&Wus Dear Mr. Libenis: PmMinent Fluid Controls, Inc. has appointed TdNova Inc. — Florida, ib,rmerly AW, as our authorLmd representative fbr the munlolpW market, This Includes direct sales to local, county and state govemments and sales to contractors a,nd/or system Integrators on municipal �projects, fbr the State of Florida, excluding the panhandle. TflNovainc. — Florlde's corporate office is as fbilows,: TrINova Inc. (AMJ) 4110 South Florida Avenue, Suite 200 Lakeland, FL 33802 TOI: 800-881-1487 Fax., 863-687-0077 Email. F :11 32MhC-S.cQM EL&IMM! very truly yours, PROWINENT FLUIVC0147ROLS. INC. /Argowny J. I Regional Satl�rnaaer cc: C. Abrams, T!Nova E. Femandez, TriNove K. Toopel, TdNova RZT, SWIon Mach UT — 1-2B-2010 01000*41AWsad IM,OWWAOU dwiakW unwideqjImija ant HISOMbdand *S18din LISA Page �&lmof 61 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENTSERVICES DEPARTMENT 100 EASTBOYNTON BEACH BOULEVARD ,Y$ �` P.O. BOXFLOC 33425-0310 DA10 T E:. /1 1,2766 TO: e EMP F ICE BLVD. SUITE HOLLYWOOD, FL 33020 . Rt(Q,PIS„ '1`I0N NO 1,558r,Xk, 01RDERNG CSE AlF"I'i"1V1(NT., SHIP : City of BoyntonBeach M UTILITY MIN 324 E. WOOLBRIGHT -rN BEACH, FL 33435 DATE NEEDED: NO; qq y ii p % r �.�k 1'�e ��Y�'d�i T�.il f� Vil {<.P�.'�IE riR�� LINE# QIJAWf 177YNO. AND DESCRIPTIONUNIT COST EXTENT' COST 5.00 RA AMPLIFY AZ)JUSTABLE56.1600 280.80 MOUNTED ON CHAIRS Chairs first:' C Supervisors��99 previoith -1400 k �" s S"9 Q X �a6 v 221.7600 n a�v'a 'g gp��yy s F;x&"R:�.&A fir'. �Wr• d. ... 5,g.�,k,.l .. C0 . qqae�'g.g�g�g"tt1�€€tl" 3 18.00Fji�. " 0 i 1 ��`` 2805.84 meq qq �S 1i�yom" a � ale . ' ' ' fog ' .. "..o w i, . '$"'.. d lbi director, .... pq�»'w�..�u .fie R..a,4 �..bm' gS�.n . b le � . _ ¢»y p. .1.. g� .. gam. jI p. ,�y yg�"g ;',y &� 446.24 X EP. ;r •'g,„ "fig y.§.¢g'yy 11 d6f uz .�taS$�• , `.3.*xtt Lk�. 393708 RE� . •��y. .. �µw. gqyy y ^p y.,g g�rv.. ffi +'zayffigy ,w"& • . ' tw.a� wm iw Ti0v, evi.i«d�.bar'e 4§§ 6 1-00 EA 10000 495.00 REQ CEMENT" .� � �� .. ' �� THE DIRECTORS l CdNr2RtkCR, TABLE & IN THE TRAINING ROOM® PIGGYBACK STATE CONTRACT # 3C 6 3C ® ® ;EXP 3/31/16 QUOTE #867489 PROCUREMENT IES: �e , TOTAL' 3-2486-4-1 ACCOUNT NO. PROJECT 401-2821-536@52-20 PURCHASING Page 265 of 621 1 i 9 1 1 W 1 1 Page 266 of 621 A 11 Pq 0 w v J1 1 4M N CO I', A 5-1 0 H 1 o, m N 0 M 01 Go I H ri H 4, let 0 W w CD wa i , Q_k 1 H r- 00 M rew w, Ln, 0 3 1 W N M 0A 04 iii I- N ri 0 ko W [,. u cf., CIO, H H H M Np 0 14 4 H I u H v Qj E-4 M H 0 EO m pq Op M m 44 CLI Q.ri P i Ln Ln J� Ln 0 k%4 HOP CO -,q wNmr-mt-mr- m 0 woo m m his coo - Vj N res I , U m 04 1 vi Fq 0 P4 bd 0 1 H I I w 0Q 8 § , a 0 lu p M A Aw Ir I pq 1440 U �14M M8U H H H H 'dm N CU 4j H UO H ma H tJ HH H DH W�JN H p m N D4 P4 ON� Z44 'm "al It "A Dw 049 04 H Oo Op 0 0*1_11, muo N 0� wk rt 0 H, m 0 A �4 H 0 H E4 , 4j W-1 00000000 0, .1 -M Ww- M 44 R JJMX UP 1%4mz Eq 8-91pq PA HO 91 Id MOP 0 H OHV - M44,09,� mu 10 0 m , cf 0 0 0 0 H 040 F A4 u H L)H N N C9 (q F4 w rtl.,i m I u m H4J 0 EJAIO ' 0H '0 1 I ku CI W.] 0 g teH $4 >4w m $01 --114 0 WN M H OmE4k 8 44 MH OMHE b4z HO 0 0 z OE-4 m N N H Aul O-rf 0 r. m Em Q H Fq H ta P4,-" 8 8 � .-A N �00 ki '0' H H M-11 I H"44 &4,u C.11 9 2 Hu A-M H R . 4) 1 do , I � 28 Pq-H H CA-H H H 91� rd m 0 A 8.01 pa lie 0, m Vm U2 um pa MI SIA DO P4I .0 go N fn v LO ko R 'A Cq Ul HN H Page 267 of 621 Date: 29 -Jan -16 CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER $109000 Requesting Department, Utilities Administration Contact Person: Karen Risel Explanation for Purchase: !Replace worn out and old chairs in the E conference room, the director's office, conference table and in training room. Also, chairs previously ordered without arms are geffing arms for their chairs. One staff chair not ordered on last order. Source for Purchase (check and attach backup materl-8-1-3-Y GSA PRIDEIRESPECT Sole soume Budgeted to Other Contract N u m be r: State Contract FL #420-420-10-1 Office NOTE: Png Proposal for pumhose must 1v pmeented In the same detail contallned whin the dr c. iFund Source for Purchase: 1-2821-536-52-20 mum= Department Head Purchasing Agent City Manager -% E�1r�a r Form Revised 02/01X2 Page 268 of 621 REQUEST FOR REQUISITION Page 270 of 621 J tiv U1M"DgpahWmW 124 Z Wevilb,*19 Road Boyntom Bmek Fkrg& 33433 AR"M (561)742-� FAX, (56.17414298 OFTICE OF THE DIRECTOR OF UTILITEES QUOTAIIONS ITEMS : Replacement chairs for Utilities admin building EOC, QUOTE. $12,486.72 ATTACH = ABOVE, QUOTATIONS TO REQLUSMONAND SFND TO PURCHASING DEPT, Page 271 of 621 "r n NET �,•Nshi l 7f�4 1�,„"t�, �� vrr'i;, u,� � P i>:ac' is IN� \` '^�'N10'S?i S,S F 7'i{t�n!{a�'a1&"Co 7twa m' k�`, dtu 2�N q empire office%A` Un '1 tx11ge �aYi'+P�1��'h"r� \ d4 SW�k "�\FH" Amount Quotation n 156,00 780.00 ov' N0\1PA° N 1 I'lPt `42INORN1A 0 %: �{ f ez ti1,•.rtG2 tt�t s� � r') IISITATI \:�Sfi'��Gfi�?��.iti�i`�a�ii(,.,`��s2,�'�•`m`,ts,�j�l$`�_, �lEa,?ao�3„i0t:�;�no-„�".�:.��,1; s;, �r�;r�r, atP't�a!:ir"'� d%,.;)��t,'rk��a��t�.4':t\ot2r Tag r0r n 29D FLOOR CONFERENCE k1f11V6 VA 1F;,NS��}e,AW,Ty 0\fo-X b4v `�'mO`'SNk I,�iti1�"',->40*:Affil. 616�00 Amplify, iell ark, Neste Pack, 221.76 �,4m���c4 kvv AV. 000'1 *ice ln'M 4teo Height Adj 3�C,FA1,!Via7it�t n�r��T>'y>:v2Q\r<'a\W1e�C8(,��i+t2�t (Iid4!rt, �0., 3.'d4 .,�f�'Al,�f ��,11�`�� ��Y1 ��M�+,R`,������we,Q�,-�`r-"f •M"i1.'��\�t��)Y,FS,:IA•:YRm.AA`: Frl Black Frame r Account Projeat rr r r c ID 67489 01/15/16. 214 052 NICK GRENNEN QUA 'Try Amplify linder Height Options SHIP T: tV ' .'OU T . PAYABLE SO Standard Cylinder Hight ACCOUNTS PAYABLE OF BO�(VTQ2�,' CITY OF BOYNTON BEACH 100 AS T Int .,. Cw TfBF\E,, ,( f ks,L VYi r:.YD. 1'�° ".�# ".TON BEACH Ia E a },�10Y1T '1<N $�i..sAt.",H, F 33425 aa rr atW 01'14T,f,)'ti 1`31''i 4.f.13s ,C.L 3,34215 "r n NET �,•Nshi l 7f�4 1�,„"t�, �� vrr'i;, u,� � P i>:ac' Extended Un Uskr- Amount I- r d A142 KXEMPLIS C 156,00 780.00 AMPLIFY ADJUSTABLE ARMS TO BE MOUNTED ON .96.3.6 I TIRG ART -MESS ART-MESSCtUkIRS PART 64®00 27 I.PI 1.Bl *****NY HARDWARE""* Tag r0r n 29D FLOOR CONFERENCE 272Ii'oA141.3 PIIS C 616 00 616�00 Amplify, iell ark, Neste Pack, 221.76 Swivel hilt Cntrl, 64.00% Height Adj -Frame Indo tions Frl Black Frame PI7 Standard Black Nylon Base Amplify Caster Options 17 H rd flo r casters Amplify linder Height Options SO Standard Cylinder Hight Amplify Mesh Colors NC6 Nickel Mesh Color Antolify Fabric r Leather Upholster Selection FABRIC Fabric Grade Selections GRD i Fabric Grade P HORIZON Horizon Standard Color Selection DUSK Horizon Dusk Packaging Options I be hold fty 30 dW@ but we oubject to Increase by Fmnufwtunw, d that thts qmte rmy W Includs applicabW,Los t. Queft ,I,gae.a,M�� p rte, _ � j• I�,W n i2 �F\T"XD qsj' mnt 1 v1 i P ......... .1... -- ...� cX” ron, Pd ge X72 of 621 0 IN M ' QUO% custanwr 2u Lff Data Cwtatrar OrdorNumber Number ri 01/15/16 214052 RIONEfflufflom ck, 111011R"" RWRIWAWWN%'OU"'fowat Mww"*Aghl No'cov"tiq m ckos s r nAwwmag 1ST FLOOR ADD ON rALLSTATION In"" §AW6,ap, �Wwnva' 111b, ftz'w '2 C"Mmywo -'AW wi�g' empire office '-8 ot#% 433.00 7,794.00 The=opheti c, Fabric or Leather Upholot ery Selection %mups rABRIC Fabric Grade Selectiona Awom' m uw*' kelfte"sgo ar? "M w%' bwaftw �'cgqA' ""� "law"m Boa,Wstrt ft'Ava' '134'8""� tgrgn'x at, um)", 4�"% pw"�' %st"A"heovalk" PIN WE, "40'1300' DUSK Horizon Dusk MIUVA", 80%111418901 oxot's )"'m' l'S4' N'�'p Kik' 10 4,31'' 0411) hl� 11114An4w h: (101,12),rm, 0 IN M ' QUO% custanwr 2u Lff Data Cwtatrar OrdorNumber Number ri 01/15/16 214052 RIONEfflufflom FrWn W 11 be hold ft 30 fts M we st to kwasse by namfivabirw, Fumes be advised that Oft quatA rmy not include applbob isaWs and us* tat, QuaWsuft, rlzod kV: mr xtGRG1 BY � ---------------- ---------- - - - - - - - - - ----------------- - --- r a nt ireTffL IZ,, � - ---------------------- -- --------------------------------- 0,; Page 273 of 621 RD Knocked Down Tag Forz 1ST FLOOR ADD ON rALLSTATION CHAIR '-8 5214 C 433.00 7,794.00 The=opheti c, Fabric or Leather Upholot ery Selection rABRIC Fabric Grade Selectiona FG2 Fabric Grade 2 HORIZON Horizon Standard Color Selection DUSK Horizon Dusk No Heavy Duty Upgrade No Seat Foam% Upgrade No Ballastic Wylon option G5 Standard Glide Ery ne Color Selection FS Silver Frame AC4 Slate/Silver A=8 Ganging Bracket Upgrade Selection - No Ganging Bracket Upgrade Stacking Cart Option Selection - So Stack Cart Upgxade Bookrack Option Selection - No Bookrack upgrade Tag For., INS FLOOR CONFERENCE ROOM 16 -6023Y/M.A134 EXEMPLIS C 8M00 11,1 OO - or a, Enhanced Synchro Cntrl, 296.64 64.00% -Multi-Adjustable Arms Torsa Caster Options C26 Hard floor casters Torsa Frame Colors FC11 Graphite Frame Torsa Back Support and Arm Colors Z3 Graphite Back Support/Arras Torsa Base Options B14 Graphite Gage hares Cylinder Height option No Selection --sorsa Mash Colors Deaert Mash IDIC9 Fabric or Leather Upholstery Selection FABRIC Fabric Grade Selections FrWn W 11 be hold ft 30 fts M we st to kwasse by namfivabirw, Fumes be advised that Oft quatA rmy not include applbob isaWs and us* tat, QuaWsuft, rlzod kV: mr xtGRG1 BY � ---------------- ---------- - - - - - - - - - ----------------- - --- r a nt ireTffL IZ,, � - ---------------------- -- --------------------------------- 0,; Page 273 of 621 ftn"q awwn ammuldno & ftNT"'W"" U, Madan "Mn W, Moor I O-Anved ft.4vao- &.ft M 10 1NM U4 IMMM 9 1'%%"L Quotation empire office 'wt R 3=0 paft�d' FR mo -my pm, div Uri -or, OR,. 014 7W -4,1101 &r-&Rv &4rasamfigo fm 10blo 70- =1 -tow awwMAY, kw Own Wmann 5112,YhOU, ~AvmW M tw Lam &AT, v at" ftnhaaw" aft", &' mm, 0ftWO1FL%W1A bw W&M R, YIW7 Page 3 of 4 k (M pmmbol F�11 (40) AMINO jeonrd) FQW0 Quote cacbmwe Account 'LT . I ID ]Wumber Deft Cmftawr Order Number ,,Number R*pmwnt2dv@ ID 867489 01/15/16 214052 NICK r NOW UP,* Quaid, EaftnOd Arnounk "Mend I = L FG2 Fabric Grade 2 HORIZO14 Horizon Standard Color Selection LANDSLIDE Horizon Landslide Packaging Options XD Knocked Down Tag For. IS IPLOOR TRAINING W)MM 12 94040 -(.,A -BA -BL I'MLSEA17ING 802,00 9,624 .00 ALLSEATIING ZIP HIDBACR P(MISHED BASE AND 328 09 ;,ruy'16, Bl�'Acx LET't-nmi 5 19 . 6 9 % Tag '-"or: 2ND FLOOR CONFEE RIENCE ROCO 6 D&I SUPERIOR 1 0.00 Me DELIVERY AND ASSEMBLY 01-F CHAIRS DURING 495.00 SINESSHca URS 0.00W . ..... ..... ..... 1 Svc n, 31 , -9 -191181-00 "5 J., 60 98=% _"._..« "._ ........... Gro.nd Tona.1 12,48C72 namwovvC bo how fer W, "�'W* b6twta intmems by F22ft beadVfted that U16 quots nvy not hqELrje ap;eJamble saki, and MeW I ED BY- Omm aulftrtzed Ly:— ACCEP ont Tr Page 274 of 621 Enov OR= standwd Tenne & Condlons of SoW (other Tenve & Ccndkkm may spft wder wWO& Caw Thorn Terms and ComAlons hwe been rwbwed and mompled by- --- ------ — . . ..... .. — Frhes w IN be hold for 30 days b&A we sub*& to 6wase by rranufwturer. Mene be mdvined thst this quote rMy nct Irtalude appiftbla askm and Lost . auftrized kV:ACCEPTED BY - ,=r a ant 11 TnW PATMI- ti Page 275 of 621 office Quotation empire k"Ribn5whom CXWftR.3=4 ftmWw%FL3MG7 Page 4 of 4 NE *AV) 4*3= PMORMOMW fkisfil) 02&4m P4 wM 421M (conrd) Mots QUO% cultwur Ace6unt pf"Out Number 096 Customer Order Number N umber Repromentaftt ID 8675489 02/15/16 214052 NICK GUNNAN Enov OR= standwd Tenne & Condlons of SoW (other Tenve & Ccndkkm may spft wder wWO& Caw Thorn Terms and ComAlons hwe been rwbwed and mompled by- --- ------ — . . ..... .. — Frhes w IN be hold for 30 days b&A we sub*& to 6wase by rranufwturer. Mene be mdvined thst this quote rMy nct Irtalude appiftbla askm and Lost . auftrized kV:ACCEPTED BY - ,=r a ant 11 TnW PATMI- ti Page 275 of 621 Fumiture- Educations 1i / Stale'rerm Contracts /State Convacts and Agreeme... Page I of 3 Department of Management Services Sgridwg I'll -l"', I > > > ltar'ldlal mm > f, T E duu�,,a ti on a VA n stltutl on a I Furniture.- Educational/Institutional420-420-10-1 Effective 06/01/2010 through 05/31/2016 Period Contract TVpe State Term Contract, 0 L,, Contract - Q I'lla'r. r's information 9 0 K B) Contract 0 ',, k A '41 jk)Q,F AP5, 6 5 39 KB) Documents Ati Ywgatw- L Contract 0 f850) 487-9847 Administration r.rz-,W�a .Qr, 415-140, 415-280, 415-420, 420-030, 420-050, 420-070, 420-100, 420-120, 420-140, 420-170, 420-200, 420-210, 420-240, 420-280, 420-310, 420-350, 420-380, 420-420, 420-450, 420-490, 420-520, 420-590, 420-700, 420-870, Commodity 420-910, 880-090, 880-200, 880-900, UNSPSC-30161800, UNSPSC-31261500, Codes UNSPSC-31241700, UNSPSC-4,5111500, USP SC -48102000, UNSPS C-48102100, UNSPSC-56101504, UNSPSC-,56101515, UNSPSC-56101530, UNSPS0,-56101542, UNSPSC-56101600, USPS -56101'00, UNSPSC-56101900, UNSPSC-56112101, UNSPSC-56112105, UNSPSC-56121000, UNSPSC-56121500, USPSC-56122000 Description http-//www,dms.myflorida.com/busineoperatioms/slatq ng/vendor information/s... P -purchmi ,pgq(R-ffi of 621 Furnitum: Educational/Imitutional / State. Tenn Conbmzts / SWe Con tmas and Agreerne.- Page 2 of 3 Document reader download link lit q)://www,dms,,myflorida,r,om/b,u,siness pem- ons /,statr,...piircha-sing/vendor information/s... RogaOW of 621 PURCHASE P CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SrERVICES DEPARTMENT oo EAST BOYNTON BEACH BOULEVARD R-0BOX 310 : 160820 BOYNTON BEACH, II 334-25-03110 A: O. �.02/08/16 VENDOR 14283 BPMF : TO: ANZCO, INC. City of BoyntonBeach 71 CAROUSEL CIRCLE SOUT EAST UTILITY MIN CA , FL 33434 124 E. WOO IGI?r ROAD BOYWON 3, FL 33435 RHE'0,JNN'rION NO, 6«s�� s,„.�',� � k„n��? ..tz�r�'f��'�,: ���Wi�`t�t � �!tt;,;4.��J1 • frz �.°,.���.�� ��i pala� �.,.�.� �,a�.�.�^4a�.,�,a�a,�.,,w.,,w,�.a�.,�,a�.,�,a�.,�,a�.,�,a�.,�,a..,.�,�.w.,,w � ,TE `vEEDfD• 80O= w.����w,,w.��,a��,a��,a��,a,n�•w.. a�•„�,, fw.f,�}�������;%�,fi�.�,�'�����r���w.�� ,m,�a��a�,a� a�� LINE# QUANTITY U00M ITEM NO. ANDESCIIO WIT COST 1 12870.00 EA REHAB THREE OFFICES UTILITIES 1ar0000 REN E 6016 $� � �” :`..'. r ' BLDG. PROCUPMMIN' SEirkVMM TOTAL:N-C'COTINT NO, x t ;,,k,, ! EXTENDED COST 12870.00 PURCHASING Page 278 of 621 Page 279 of 621 rm at eE4 coo 000 ocoo so Ln ko FH4 H t%mm @ 14 0 0 mwv I 0 lk* H V44 01 H C3 03 MCC ch 0i ON 44 0 ko 4J Li go Em go %w Page 279 of 621 MUMT FOR PURCHASE OVER $101,000 Requesting f: Utilffies Contact Person: Karen EBaa_ arch, , : Rehabilltsition of three 3 oce nta in the Utilities Admin Building, Two offices show signs of possible water damage; outdated cubicles need remWal and a partial wall creates a pdvate. thhd office, lRehabliltation includes light construction, n , painted and related its a. Anzco, Inc. is a reflable contractor and has completed many projects Utilities and.othero f sets. Source for Purchase (check and attach backup -mater-lals): .......... Three WrMen Quotations r GSA State � � �m„ ESP SNAPS Sole Soume Piggy -Bach Budgehind Item Emergenc Purchase Other �, r-ontract Number-, NOTE" ng I for must be pmearded In the same detail contained whin the cordract. Date,V'W ,,,,,,,,,,,,,,ate . __7L Date. Page 280 of 621 REQUEST F011 REQUISITION ILTM ENTRY DATE: 2/112016 H.T.E. REQUISITION # 6S808 kFT kT Maintemce Manager: R Director: I -ColinGroff- mm APPROVYW: Colin Groff, Utilities Diredor I StrmwLr Q'M'I't_U�ft U�D 12,870 $1.00 tilitlem m BACKUP DOCS. Fond D"epl sic Ba sic 82 21 401 J2 1 536 .JASAIP/Cont. DELIVERY: Es Admin Boca Raton, FL 334,34 cmt. ROL E. WTP 41 Distribution Contact: John ZrJ4 President Lab PAj 99 one., 561-488-0822 Call: 56JA88-0822 Rimping APPROVYW: Colin Groff, Utilities Diredor I StrmwLr Q'M'I't_U�ft U�D 12,870 $1.00 tilitlem m BACKUP DOCS. Fond D"epl sic Ba sic 82 21 401 J2 1 536 .JASAIP/Cont. DELIVERY: Es Admin 40 E. WTP 41 W. VIP 42 PAj 99 Special Instructions: Elem O!bqjt Amount 46 10 12,870.00 Page 281 of 621 a I I Em m m 3 In w =0 Magalsas U m =2\ 9 1 CD 3 cl ecrA at F ! Ep3 QNSAIR CL CL 23 a I I Em m IL a I I Em Page 282 0 821 m Page 282 0 821 m Page 283 of 621 Page 284 of 621 BIDDER ACKNowLEDGEMENT "® CITY OF BOYNTON M04-MMESn 124 E. WOOLOMCWT ROAD Boynbn Ouch, Florfda .3. -WAS j avmxls m8de as a ivaub of this %cft Name of Vendor FedwW LD.Numbec A Capmstion of fie � bfl Ann CcwJs r a� Area Cride. -cFAX Nwow Who Addraw: cihF/sWa0p: TRW PAGE TO BE SUBMTED ALOW MM PROposAL IN ORDER FOR QUOTE 10 eE- CGNSFDBWD COW Page 285 of 621 REQUEST FOR QUOTE For Page 286 of 621 Page 287 of 621 REQUEST FOR QUOTE , or ADA41NISTRAIMM OFFICES i sp&Aod. OOMPANYNAME DME a TELUMNE, Na FAX EMALADDREW TRIa two 9k RDMt KM ` m '° COW DE-= COWU-M AM I AMA Page 288 of 621 SMANSPECTION CONFIRMATION TMM REHAMRATION OF LMUTIW ADMINISMUM U 0 -M -2621-151M DATS NUMBER .i (P tint Name and 11tPa of �, nm t called On INCkJw ewe vWW the Wts of Via work and hm asrsfL*' Ms plarn and spedflessDra for „, it befte submWQa MANDATORYDATE OF iNSPEC7WN SONATURE FOR MM 7MM PAGE TO M .,, n, im OMR GDW4.ffM AND EPTA ................ Page 289 of 621 DeLo Constrimcdon Services D Coate,bionServices Mwk@,DeL-oCcnswwfion.rA)m 772-323,9981 CDC - 1260244 Client: Bqoa Beach Utilities Depwbmmt Propety, 124 Woolbright R Boynton Bwch, 117L 3-34,35 Opmator Info; Operator. MDETLOF EstjrAfor: Muk Ddlof Posific'm: CBC1260244 Company: Ddo Conshwtion SerVices Type of Bffdmate: Rv to Entere& 1/5/2016 Dute Assiped: 1/5/2016 Date to Completed: 115=16 Date Job Completed: Price List: FLDB7X JANI16 Lir Efficiency-, Restmadon/Services'Remodel Esfimaww DCS104 Home: (561) 315-8568 Business, (772) 323-9981 E-mail: Mad-kMaloconffftuction.com Page 290 of 621 DeLo Constradion Servicei '3 Mark@DcLoConstrution.cohn 772-3273-9981 CBC - 1260244 150M SF Coiling 150.100 SF Mary.- 47.50 LF Flmr Perimeter Door 21611 X 6T B" Opens Into E, xterfor Window 39 2" X 31 Opens Into Exterior DESCRI31;1"TION qN, rv" 1411"UNIR") VE REPIACE TOTAL 1. Window drapery - hardware - Detach & 1900 RA 0.00 32.19 32.19 reset" 2.Conten1Manipidation cbarge -leer hour 4X0 FIR 0.00 29.29 117.12 I Remove Detach recepticni dusis 2A.00 LY 4.09 0.00 SIM 4. Remove cAxoB Ikom 2nd stmy building 1,00 EA 0.00 150.00 150.00 5. Remove Cove base molding - rubber ®rr 37.50 LF 0.30 0.00 11.25 vinyl, 4" to 6" h41i 6. Remove Glue down empet 150.00 SF 0.62 0.00 93,00 T, Floor M? (scrape rubbei back midxw) 150.00 SF 0.00 0.46 69.00 8. IVmk and prep for pabit - plastic, p%w, 50.00 LF 0.00 1.09 54.50 tape (pec LF) 9. Sed mors tbm the wWb w/PNFA primer - 453.83 SF 0.00 0.45 204.22 ona coat 10. Paint the walls 2 is 4,53.93 ff 0.00 0.7.5 340.37 Note, Alvve aem accounorforpainfing the of side of the ww wdl M the hdlmwy We will ma9ch this mw wdi as clavely av pauffile to the exbdag color;Aup.,eveer, due to the lifferences in age between dw new cmd old' lit aquiping em ==I mc&h udil be impossible. 11. Paint, door tdm & janib, -(r"a side) 2.00EA. MOO 2.4.1.9 49.38 12. Paint door slab unly - (por side) 100 FA 0.00 28.99 5798 13. Paint -window opening - (per side) 3.001 . 0.00 24.19 '72.5 7 14. Carpet tile 165-00 SIF 0.00 3.66 603.90 15. Cove baw raolding - nibber or viAyl, 4" 4T50 LF 0.00 2.27 107.83 to (ill high 16. (Imtell) Azoustic ceiling file 3T50 SF 0.00 1.69 6338 Above aflowsna to detadt and rewt o6ling tiles. M28/2016 Page: 2 Page 291 of 621 DeLo 0 0 ads DoLo Construction Smvices i .M Cons o . m. 772-323-9901 CBC - 1260244 CONTINUED- Room 22 DESCILWHON o',!1:i : TOTAL �.���.�. 17. Maud shWing - lAbor to fimme 10.00LF 0.00 6,23 6280 eaderam 0.00 3219 32.19 1 12ro Iop plate -2" x 4" 30.100 LF 0. ln36 46.80 Above line items to attach header to emerate ceffing above the ceiling tiles and one diready above and below the caffing til 19. Bottom platb- 2" 4" 10.00 LF 0.00 1.67 16.70 20. Metal studding, 3 518" wide, 16 , 16 80.00 SF 0.00 13.01 1,040.80 gauge 28. Remove 1"x11 md-ai i i - 54.96 SF 0.18 21. Carpeader m Gsarwal Framer - per hour 1600 HR 0.00 45. 52 '728,32 29. Apply and -microbial agent 54.96 SF 22. 112" drywall - hiui& hi,taped, floated, 626"34 SF 0.00 1,.97 1,171 „26 ready for t 0.00 134.80 0104 23. Batt insalation m 4" m RI r faced 00..00 SF 0.00 U2 41.60 Door X Doors id I = HA 0.00 1,700.00 1,700.010 Nate,', ft0 1' r3 a ' P S avhN 4(iC. h t a y zmad,u is"s)h"allba w uul ,d"ozi S ',x" n 7°ia Rown 212.A 6,,913°77 Door - 6" X 61 Into Exterior n00000000000000000000000000000000000000000000000000000000000000000000000000000°duuuuuuuuuuuuuuw.mw��,.����a�.�m.................................. qpirr,3 .�.",..u".........�..a..a.........�""��.,�,"�����.",,,,�,�,.�",��������������������������������������������������������"���������� REMOVE REPLACE .,,,, �.._�...........................�.,....�„„„„„„„„„„R..",,,,.,"�w,,,,.,,.N.,... �.. ��, TOI[AL 25. Whidowry- 1.00 EA 0.00 3219 32.19 1 26. Content Morkipulation charge- pe.- hour 4.00 IIR 0.00 29,28 117.12 27.. cave 1,12" -drywall per LF -'gip to 4' 10.00 LF 3.03 13.00 30.30 WA. 28. Remove 1"x11 md-ai i i - 54.96 SF 0.18 0.00 %89 lila side. 29. Apply and -microbial agent 54.96 SF 0.00 0.25 13.74 30. R=move vinyl tile 120.36 SF 1.12 0.00 134.80 0104 1/28/2016 Page- 3 Page 292 of 621 e0 Constraction 1-91 . l rur.. 772-323-999 CBC -x.260244 CONTIENUED110 Totals: Room 116 2,23 1 A9 DCS104 12 016 w Page 293 of 621 , . Fla ' (sem �,�. ^pe r k i i a 120a 0 m,m,mro 0.00 OA6 55.32 2. 1/21' . Replace drywaff per IY m v4) to � WAS LF 0.00 1034 107-40 33. Raph= foil vapor barrier- aluminum m 54.96 SF 0.00 0.34 M69 s° , : aided . for paint m plestic, paW, 4.,49 LF 0.00 L09 45.22 tape (per Y) 35, Sea ft walls /PVA pilmer m one cod 335.25 SF 0.00 OA5 15036 0. Paint Ohe wsIls 2 coab 32025 Sid 0.00 0.75 2,51,x, 37. Faint door trim J m sic) 1.00 EA 0.00 24J9 24.19 " Paint door slab only - r side) 1.00 BA 0.00 29.99 28.99 9. Paint window op@Wmg m aide) 2,00 FM 0.00 24.19 4&38 0. Carpet fil 339 SF 0.00 3.66 484.55 �, R&R Cove baw molding, - rbr or 41.9 IX 0.0 2.27 106.63 " to 6v bilh Water Mftx' fP 2. s„ t i r irl 2&00 SF 0.00 0.90 2.5.20 3. Em ergency savice call m during 1.00,EA 0.00 158.69 15&69 buBimtas hours n Dchurrddifier (per 24 Isour a ) m. No 2.00 EA 0.00 56.51 11102 Mo ring 45. Air mover 24 hour perioi) m No 2.00 BA 0.00 2149 5098 monll toring „ Equipmwt setups takeand 4.000.00 55.96 22184 ris(hourly " �i�pzpzd WS211 Totals: Room 116 2,23 1 A9 DCS104 12 016 w Page 293 of 621 DeLo Construction Services DeLo ConstruelionServices Mad( ,4" tin 772-32.3-9981 1 - 1260244 Ukko,,on�ja117 335.08 1F Wall maxk 455.33 SF WallsCeifing 13.36 SY Flooring 4- V --- id"I 43997 LF Perimetor 1 Vr 1 - Door 16" X 60 900 120.25 SF Ceiling 1 025 SF Floor 41.47 IY Flow Perimeter Opens Into Exterior 7, Wins m hardware m De1w• 1.00 EA 0.00 32,19 3.3„1 Teset LOOM 440M 0. 00 440.00 48. Content Manirniladon- per hour 4.00 HR 0.00 29.8 117,1,2 . lkwiove vinyl die 120.25 SF 1.12 0.00 134.68 Oa Floor 1 fi(scrape rubber back a 12015ST 0.00 0.46 55.32 31u Meek and pM for paint m plastic, 1 ", m IL 0.00 1M 45"20 tape LF 61 In - 1 .a - LaborMikimum 52. ] the wells w/PVA primer- 1 335.08 Sr- 0.00 OA5 15039 3" I'llahitt list nets 335908 8F 0.00 0.75 25131 '54. Point door trim &ja&,D m side) 1.00 EA , 0.00 24.1924. 1 Paint55. door. slab1 (pe° side) 1.00 EA 0®00 29.9 28.99 ISM Pahit window. do m s1 ,.00 RA oko 24,10 4938 7" Carper tile 13128 SF U0 3.66 484"14 vq g. .9g „$ a sl 4,u #ts.,P� . g„il l lis r h a3 1A7 L 0.30 2.27 106„ 58 "''i 1# a t j t tls . Totals: Room 117 1,478.89 1128/2016 Page,, Page 294 of 621 RIURINPIe.,C�` `�#F, twit,., �,�.uA.CE T{�,"t�o-`TAI, 59. Dunipstar load. - Approx, 20 yamis, 4 LOOM 440M 0. 00 440.00 tons of debris 60, General Clean - u1 3" 111 oko 25.11 207"2 Note. Abovelfine itamfirdaily ), felkedoM and dalb, site clerangy 61.y„ 11 i - h - 1.00 0. 342,32 342.32 I.ab 61 In - 1 .a - LaborMikimum 1.00 EA 0.00 9.14 02.14 1128/2016 Page,, Page 294 of 621 DeLo Construction Services ago DeLo Com t„ion Senfices Mark(A ,ffkLoConsftucfion.com 772.-323-9981 CBC - 1260244 CONUNUED - GenerTd 0,',N 63. Heat, Vent, & Air Conditioning - Labor LDD RA .Mwm%uu N",.: Above fine it,.,. to install app into 212,4 the no*. emelosedroar 64. Pmvide immking rupplivs 1.00 EA 61 Genera[ Laborew - pew hour 8.001 MONVI , — REPLACE . .. ....... TOTAL ..... . — 0.00 227.15 227.15 0.00 100.00 100.00 0.00 29.28 23414 NoYe. Abow line item to pack and wpack mall boy le. hem Does not Inc hmk content mwiVulawn. 66. Cleaning Torluodan - per houz COO JIR 0.00 25.901 155.40 67, Administrafive/sups rvisor labor charge 1.00 mo 0.00 1,200.00 1,200.00 (Bid it=) Abuvelinettemem manituy,ekdg and, camfl, cf,"mardinading "muld comply-ingmufth dy'a City rufBqyntan, Beme"11 and, Bemach GM�BWIdfing Drpuft— cart Perdituirig Division- ------- — ---------- — -------- — ------ — -------------- — ----- - ------------ ---------------- — ------------- — ----------- — - — ------- — TuWa: Gmeral Total. Main Uwal Une Item Totah. DC8104 13,624.69 Grand Total Areas: 1,044.16 SF Walls 39&61 SF Floor 0.00 SF Long WaD 390.61 Floor Area 1,051.90 Extaior W&H Area 0.00 Surhca Area 0.00 Teal Ridge Length 390.61 SF Ceiling 43.40 SY Flooring 0.00 SF Short Wall 43419 Toed Amu 123.49 °' prior' Perimeter of Walls 0.00 Number of Sqwum 0.t,1 Flip Length 1,434,77 SF W01 s and Cxiling 130.46 LFHoorl'ahmetur 137.96 1Y Coil. Perinidw 1,044.16 lutuior Wall Area 0® Total Paimter Lmjlth 1/28/2016 Pugtx 6 Page 295 of 621 DeLa Coustmedon Services DcLo Cmdnw6w SOM'Ces ,Aftk@DdACOMMUCfi0n,QOM '772-3237981 CBC - 1260244 Lftw ham Total Replacement Cost Value Net Claim CBS 260244 $13,624AB $13M.68 MMA Page: 7 Page 296 0 621 McTeague Construction Co Inc. Ref: Renovation three offices January 18, 2016 As per v spedflcation for the renovation of three offices in the Boynton each tiflities office Total $ 17,449.00 Michael McTeague McTeague Construction Co WA SE Centfal Parkway Stuart FL 34994 office 772-2W-6100 Fav 772-2WI130 Page 297 of 621 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 Pm 0. #2 160829 BOYNTON BEACH, FLORIDA 33425-0310 DATE� 02/11/16 VENDOR 10833 SHIP TO: TO. TY WALKER SERVICES, INC. City of Boynton Beach 5208 PALM 'KAY PUBLIC WORMS DEPARTMENT LAKE WORTH, FL 33463 222 N.E. 9TH AVEWJE BOYNTON BEACH,'FL 33435 flunumm ')EPMRTMENT� DATE NEEDED: MD NO; v 'p 'TVEM COMMISSMI'YRO ' AF, LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST "mom= 0000 PROCUREOMIENT SEHMCES: J-111-111.2,11111, 107 - I I P,O,, n OTAL: Xr,"',"COUFUll "N"O. PROCECT SEE BIELOW, muffluEum EXTENDED COST 11700.00 29477.00 10402.00 Page 298 of 621 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EASTBOYNTON BEACH BOULEVARD P-0. BOX310 - P0. #: 160829 BOYNTON BEACH, FLORIDA 334260310 nxm 02/11/16 VENDOR 10833 SHIP TO: TO. TALLEY WATZER SERVICES, INC. City of Boynton Beach 5208PAL�M Wlkl" PUBLIC WORKS DEP AXIMENT LAKE, WORTH, Kj 33463 222 N.E. 9111 AVMTE BOYMON BERACH, FL 33435 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST ACCOUNTING INFORMATION ONLY - DO NOT SEND THIS PAGE TO THE VENDOR* - - - - - - - - - - - - - - - - - - - - - - --- - - - - - - - - - - - - - - - - - - - - - - REQ/ACCT DlVi'E,. PROJECT AMOU ------------------ ------------------- 0000065722 01/2&/14' ZAC,,"jS;lT--:r,"V0 13700.00 30242095726201 0000065722 01/R , 01 6 15 29477.00 3024209m?26201, 00 -00065i22" 01 Frwiz 1� si 10402.00 3024209572620;L.' --- - - - - - - - - - - - - PROCUREMENT SERVICES, muoomlffil� welimmm PURCHASING Page 299 of 621 0 0 In -4 Ln I rIq m W p OZ H ■ Page 300 of 621 Date.. I II -AV CITY OF BOYNTON BEACH VXQUEST FOR PURCHASE OVER $109000 Requesting Department: uuuuuuuuuuuuuuuuu,ContactPemon.uN..x,ma.........u.......� ,--*L. ......... ..__m ......................... ........................ ..............u.....awww �,�� ........... Explanation for Purchase: Q Source for Purchase (check and attach backup materials): 'Three WrittenQuotations GSA u.�.... State Contract PRIDEIRESPECT S114APS Sole Source Plggy�-Back Budgeted Item Emergency Purchase Other Contract : TE: Pddng proposal for pumhase must be presented In the same deWl contained vANn ft wrAwL Department Head Purchasing Agent Asst Cky Manager ....... °y Manager ��� Form RevfwW 02J01102 Page 301 of 621 REQUEST FOR OFFICE ASSISTANCE FROM: 6AIL ., z- *PRIORITY iCollated & Stapled Distribution: 13 Type from the attached / 1email (to be forwarded upon request) 13 Request for 121101rect Pay Req. fbr Vendor or Person to be reirnbumed: `I 'II. Account Number Request r Requisition Account r: P-0— Project No.: jkeW2 I i1this requ"t. 13 OTHER: u, VerbW Quotes ($500 to $1,999).-r® �Vendor a,at: LTZMM OW: L) Written Quotes u Written u1 1 W ;_ over 1, F Attached. Bid/C1 r $25,000): Bid Bid/Other ver $25,000): Bid #A Bid Eff. Dates, & Bidm Special instructions: Request completed Date completed: _VW Please sign and return thle forin to In oxo feel free to k 1. ,,,w�,wa��,.,.,wan„way„way„way„way„way„wah,A.,w�,.,wu,,,.�.,�w:„Rwu,,,,way„way,au,,,,way„wn�,way,.eu,,,,way„waymr,,,au,,,,way„way„way„way„way„�,�w:„Rwu,,,,way„way„way„way„way„way„way„way,,,,.„Ra��u,,,,way„way„wa�xna.,wu,,,,way„way„way„way„way„way„way„way„way„way„w.�nau,,,,wa�„wa w'�+��,i�1�& �.ywu�p i a�"�,„�l'. � ,rna��.wmwu,,,,,, Page 302 of 621 *PRIORFTY I DATE NEEDED BY: 13 Copy Work - Number of Copies: Double -aided I Collated Distilbution, 13 Type fi-om the attached r it (to be forwarded upon requezQ E3 Request r 121/01rect Pay Req. for the attached - Vendor or Pemon to be reirnbumed: Request for Its n w Vendor: 00 2�! r t List Items wiQuantitles- this request. a Verbal Quotes t, VendorCost': Vendor dor its Vendor. cost Wrftten cotes t ,- Attached. �nerh Quotes ($10,000 t 4, over d, o l r ,25,000): Bld#, Special Instructions- - Bid/Other EntKy (Over : Bid d Eff. id Quotes Datecompleted: Please airl h thTsform to the Officeany ... . ....... '--11-11-1111"e . a. . .,—m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,-----m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,--- m,Page -303 of 621 *PRIORITY I DATE NEEDED BY: 13 Copy Work - Distribution: C3 Type from the affached /transcription tape I emalltrequest) fort x Vendor or Person to be reimbursed: Account Number. Project No.: Vendor. Account Number.ProjectNo.- 491 List Items wlQuentltlesnit Costs an the back of t . I 13 OTHER: Special r ns. JAN 4'At? Request cc a Verbal Quotes ($500 to $1,999): Vendor: Costo Cost., w Cost: Quotes . en Quotes 10, 4 r $10,000 Bid/City r 25,000) l Bid/Other r w cotes . Please rid reffin this fbrfn to t ; feel free to make any comments ------------------------------------------------ M„-m,m,m,m,m,m,m,m,m,m,m.Page m 304 of 621 , T "rom: Talley Walker 4ta1leYwa1kedr@grna11.com> Sent Tuesday, January 3. 9,2016 11A1 AM 74: Moom Gail cc Ramsey, K&Wn Subject Re. Ezell Hester Community Park *4/ 49 DOOJ 00 tPAM-1- 41 5), 6 0 71rO UMMM Talley Walker Services Inc. General Cowractor CGCO60030 NIEMEN= 1-1,11,12far'.97 On Thu, Jan 14, 2016 at 9:34 AK Macptz, qMbqgff O,b!Z wrc)te: Goad Morning Tailly; Wou ld you please brea k up your cost ($46,259.00) into the be low three line items. I III add the options to the line Items. If you have any questions let me know. Page 305 of 621 MM PROPOSAL Talley Walker Services Inc. LIC# CGC-060030 5208 Palm Way Lake Worth . 33463 -719- Boynton Beach 100 .. f . PO Box 310 Boynton Beach FL. 33425Att: Gail ootz. SUB: Ezell Hester Community Park * Sand, prime and paint columns. * Pressure wash and paint mof. CONCESSION STAND: General: Page 306 of 621 Page 2 engineering i aid t side rale of p e ,� are .,x,.60 -ll Repairstucco- NE. Wall: $469,259.00 Total Price forwork fisted above Page 307 of 621 Opflon #1 Block two Openings on Press Box $0.00 (No Charge) 'No Charge if owner decides to Block up to lowerwindows on Press Box vs instaffing two windows. Press is equal toblock openings and spray texture outside. Option #4 Window Sills $180.00 Install ripped down Ixg primed wood at six windows on 2�d floor of poressbox. All work is guaranteed to be as qmified. All work to be completed in a workmanlike irmner according to standard practices. Any alteration or deviation from above spmificeflons involving extra costs, will be executed only upon wAtten orders, and will become on extra clune over and above the estimate. Page 308 of 621 III cTeague Conshuction Coo., Inc. Gall t January 11, 2016 Crew Supeivisor Public works, Facilities Maintenance Boynton ear L 33435 Ref Hester Commun4 Par As r plans and specification for the Press box, Pavilion Concession stagy Michael McTeague MeTeague str n Co 624 .E. Central Parkway t Stuart, Fl6rlda 34994 - (772) 100 - FAX (772) -t Page 309 of 621 1901 N, Congrss Avenue Boynton Seacho FL 33426 t � s Fri � 4 ,4AJMD =VC-1- Page 310 of 621 ,t f Page 310 of 621 PURCHASE ORbER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SEWCES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. SOX 310 P.C. #. 160866 BOYNTON BEACH, FLORMA 33425-0310 DATE: 02/25/16 VENDOR 7212 SHIP TO: TO. CHAMPION LU' NS GROUP City of Boynton Beach 791 PARK OF C01%4HRICE BIXD ITS DEPARTMENT BOCA RATON, FL 33487 100 E BOYNTON BEACH BLVD BOYNTON BEACH, FL 33435 'F i E '% PIECUMMON NjO,, 6 5.9 '34, 0, 'UNG DEPASMkAIENITS DATE NEEDED: =nh'MlSN'i0fY APPR,0VED, .......................... LINE# QUJUTTITY UOM ITEM N(.). ANr) DESCRIPTION UNIT COST EXTEMED COST 4. 00 EA CABLE, SAS 52.5000 210.00 CNTLR.- SHIELF/ SHELF -SHELF /liA, 2N VENDOR 1TEM NO T - ,R,6., 2 1. 00 EA CABLE,2.1600 2.16 V KINDOR 3 2.00 KA r 12 Wi 2 J 3. 2400 6.48 VE 6.1 4 480. 00 EA Q'S' 5 a 0 0 5558.40 IV ' lb Qs 1.00 Im RAdf w-OwT 0 35.00 T4- RSA P Os " Twu I, xf lii R6 DOR'ITRX No 0: L I AkS 2 6A-' R 6 N X; 6 'I.00 Ek. zms i) s SHLY,ilpX4. Q!, 2 6Q.,,Qrp, 77`9 7791.00 %, STAR wo-.7 4 A �Q$ 7 1.00kA, "IS'D PRlik"Ok 4kk (,�*grlm"•A -2 139124 l YPALL 9"SA T 8 1.00 EA t'�'lgjkL s S rz1541-01' io O'D 0 1560.00 ADD'L.48'lls -ES ij3XTA ttQM0E" TY & INCLUD STORA,68`-`REPOSITORY. PIGGlrBACX'ZT 00 -WS -15-SCS .4 zlxp. 3/31/17 OUOTE DATED 2/15/16" DO NOT MAIL PO - ITS WILL SEI TO VDOIR PROCUREMENTSERWCES: ACCOUNT r7PROJECT 001-1510-513.64-15 PURCHASING Page 311 of 621 I I I m I Sil k"I, Page 312 of 621 II 0 ID" Ln P-1 00, cc 9k m NA UKC Z W pk F4 10 L41 0 I r m9x 0) k au ji VS4 V4 94 rA 04 14 9Z Wtx V 41 0 * Id 8 Imi MW ZA 09 in LO jo rn m -j kv m0 1Ln �l rl In E4 Ln m 2 US 14444Z)�05 64 to m m 8 4�'. 0 0�4 Met us Bit 1 '0 2 Mel la x Aj r4 W Egg, I I I m I Sil k"I, Page 312 of 621 I 0 0 4J V H H C4 m ell 0 .0 .4. N M4J Wt W. "I C, m %0 ri Ln N 0 r rq 0 V 4u 4J 4, H 44 100 v m ry w 0 44 rd jj P Aj wi lri�q ra V 0 4D� iv, v�l"M1i'4J H 4.4 4J 0 P. 0 m MA 4J N M�p V 4J H P4 on to gZA E) 1-4 H 0 4,4 r O'W 1 m -22,4 rOIR ci� T R �� A OW;A -'A-.4 M 0 i0a E4 i i ragi 199 rq � M CD E g H H W HZ W� NO EH. Hm Z H 13 C) La NINE Eq 12 H Fj ko w rq E-1 LO in W, In H E-1 9A H H 9 ri ct Go Oz H uH 0 0 E-4 VH I N "VI ig H, I 0 I I Page 313 of 621 0 4J V I ell 0 .0 .4. N M4J Wt W. a 4j N 0 x 0 V 4u 4J 4, Aj 44 100 v m ry w 0 44 rd jj P Aj wi lri�q ra V iv, v�l"M1i'4J yng 4J 0 P. 0 m MA 4J N M�p V 4J H to gZA E) 1-4 H 0 4,4 r O'W 1 m -22,4 rOIR ci� T R �� A OW;A -'A-.4 M 4i A� M, VA. g 8 W W W a ra u! E -i 0 , I I Page 313 of 621 Page 314 of 621 w w u u ra 0 0 co Ila rl % Ln LS Ul r° kD pq to 0� w vi v CQ wi NO ul %0 w Us 14 I US 0 Ul in IV tul p u p u 0 0 A) co 0 0 0 0 w0 0 0 0 p 0 04 rq 10� U7 H 0 wI 000000 I 1 H (14 Lei wi M ON K M 0) to un Ul Ul 1 --q, r! vq, vl H, ,A Z 0 u Ln t- �A NO 14 p 0 0 0 0 0 0 0 Ln 1 H 1co w 0 0 CIS 0 cc 10 I un ON I H P, cq A In cm to I I IT, Ell Go 0 41D, 0 M WOI wil 0 w K A W14 14 p HH r 1 u u pq Q : 10 1 41 E� M 1 pq 1 03 0 u W C"t U Ej 14 04 1 cy arc a 14 X" ocal, pk A 0 g �0 mg 1011 C) kah K 0 M N 0 IN4 H wo N Cm P OH "a CHY "a CP% oil :ISO 2 a D1 02 01 mom 1 mpg w 0 F4 21121 658 0 z At N B0 M 40 0:9 ft A cow; H W laursul 000 Hwo -01 1105 H H &ANN M 0 I MIA ED W wpa 0 WE E 04 us c2 1 61UHHHOU pq Q M- I I 000 "w! "0 S M A 8 W. NO .28 NEW VHO zM UA T 50 H H I MZ4 ;Rn -X04 Ap aim iVX4 mp OMM ANN www AS J80M M W WAR aso KNOW SM 04 N H N - 14 A A H !IN to A 110 1 10 mom No 0 0 '441 jai a:, I'D vi 00 no AsH 8, 8 ba Oro H FH wl wl Ul Ln r �O 12 of 2 Ul U3 ul un 01, H N I 81 M A A A H In poo u M0 ME11 Eu j rl H A H OEM m- :3 ORN IRM 8 010 Rif M) p p '1 wal woum =I OE; 6t3w 0-82 053) 05 23 j 022 I 02 CID cl w 0 0 u Page 314 of 621 Date: 26 -Feb -1 6 CITY OF BOYINTON BEACH REQUEST FOR PURCHASE OVER $109000 Requesting Department: I.T.S. . Contact Person: lExplanation for Purchase: ITS is adding an additional 48TB of data storage capability to the network.. This will handle the additional data -stored by city departments Including the Laserfiche repository. This will also Increase performance and integrity of the data stored, as our current remaining capacity diminishes. --------------------------------------------------------------------------------------------------------------------------------------------------------- i i'Source for Purchase (check and atbch backup materials): Three Wdtten Quotations GSA State Contract PRIDEMESPECT SNAPS Sole Source Piggy -Back Budgeted Its Emergency Purchase Other Contract Number- 43211500-WSCA-1 5 - OT : OTE: Pking proposal for purrhase must be presented In the some detail contalned vMn the amtract. Fund Source for Purchase: Line Item Description - Computer Equipment Department Head Purchasing Agent Account No.: Form Revised 02/01102 Date all-? Date Date Date S)14111 Page 315 of 621 .. f } it Beach } f (� f #� o {t Florin b ` �1 R ,iNumber: 43211 GOO •.AI+Ij 4, i Ou'm0 5 I Please Sign and Fax, including Purchase Order, to 561-997-4043 Page 316 of 621 X6580-RO CoMe,Ethemet,0.5m45 CATO $2.16A 1-RO CoMeAthmet2m RJ45 CAT6 $324 $6.48 1 4 5 $0.00 KOO 480 9 - 1 bi , r.1T" , T r, ,OS $11-58 $5,668.40 552 5 Reckmount KIt,4-Pos%UnIvemaLR6 $35.00 $3545 G 2 7 1 DSK L ,1 . Tq s2 , , 7,701.00 $7,791.00 2 XWOEAG Power Cable North America.R8 $0.000. 102-NOI LL -4H -V SupportEdge Preftm4hr Make, Wo IrwWLVA $1,391.24 $1,301.24 Ou'm0 5 I Please Sign and Fax, including Purchase Order, to 561-997-4043 Page 316 of 621 Champion $PwW 4! 4, �ywr Champion pion will provide IVB pip Storage System professional servioes as outlinedIn this Stalement of I. Champion will provide the foil int profesabnal senrices as part of this prod (12) 4 TB head d'rives to one 1) eAstft NetApp 2240 Storage System- Assist ys rmm: I t Wth disk configuration, I necessary: • Create one (1) now aggregate. • Create up t 2) now volurnies. Upgrade one 1 existing p 224.0 Storage Syatern to the latest,, recommended, and Generally Available version of cDOT W. note: E The current version of Data ONTAP vAll be confirmed prior to finalizing any upgrade path. The find GA version of Data ONTAP being for this upgrade Ml be confirmed prior to finalizing any upgrade path. Ns upgrade may require 2 steps® The following rns are outside the scope of this 8 Any professional services not outlined In the "Project u section of this SOW. Confldontis,l Page 1 of 7 February 16, 2016 My of Boynton Beach SOW gsz 2016 NetApp, Upgrade Project Cly" -02151 1428 02162016 Client In l ls° Page 317 of 621 s�. 'ell 1 SCAUTONS RO0"O'' Documentation and Delivembles Champion Ml provide the folloWngdors for this pmjed: 4 I Project AnnoWans -] Confidential Page 2 of 7 February 1% Me City of Boynton o 2016 NetApp Upgrade r IT -021616.1426 02162616 Client InIti' m Page 318 of 621 Profts9larmil Servluv Fees —J City of Boynton Beach agrees to pay Chwnpion for two following professional services iderffffied in this SOW, at 1he rate(s) indinated below: • P note: All work vvill be performed during Bern to Opm Eastern Time, Wnday through Friday. If after-hours work, Including weekends, is required, an hourly rate of $245.00 will apply. Holidays will be billed at an hourly rete.of $29&M • This contract expires six (6) months frorn the date of client signature. 11 Yes, a PO Is required. ONo, a PC) is not required It a PO is required, please Include the num,ber here, Confidential Page 3 of 7 February 16, 2DIS Chy of Boynton Beach SOW g9z 2016 NetApp Upgrade Project CIT -021516-1428 02162016 Client Initlals, Page 319 of 621 1"o ' Champlon W"NS OW The above inf fma n Is desodpdon of the service your organLzaflon Wil reoeive. Champion Barons Group must approve any changesr edJustmords that need to be made to the agreement Changes may result It I' rpt In the overall cost of We samce engagameft ham&n agrees to provIdethe serVice described in this SOW provIded Cityof Boynton Beach accepts this Statement of Workut r odif fan, by signingthe Mace below Within 90 daysof the date of this agreemeft Each of us agrws that the coff#*fe agmement betwom us about this transecAm conatsof this StaiNnnt of Work end the amwftd Terms and Condkkne. CoilldenUW Page 4 of 7 February 16, 2016 Chy of Eloyni6ni Beach SOW gaz 2016 NetApp Upgrade Project W-021516-1428 0216201 a Client iinivals: Page 320 of 621 --ampion y. It Is ray agreed they the reMonship bwmen Champka arW Ment 6 that of lndepenftnt cordrader, and neftherr any of b empbyees, agwft or mpresentafives WWI be consideredjoint venture r, agent, wmirentadve or other rdagonsho of the other for any purpow expressly or by Impleadon. to In as much as Champion and Cilent we contmolore IndWendent of one owthw, nallher has the auk to bind the other nsany thPrd person or othenMee to wt In any my as the nt w the t� other, awnless h t to Isigned prAes m r seat to lf the th ra apnt for puqme W any party ureas spWficaly m0ortzed, In advance wW In Ing, to do so, and then only far the Hmfted pea(s) stmed an awh authadzialon. ConfidentW Page 5 of 7 February 1e 2016 City of Boynton Beach SOW gsz 2016 NetApp Upgrade ProOM CIT42i 516-1 42a 02162016 Client hill. Page 321 of 621 Champion M%WP"$VTM" ConfidenfiW Page 15 of 7 February 16, 2016 Oty of Boynton 16 NetApp Upgrade Project CIT -02151 16-1 .428 02162016 ClIent InWals: Page 322 of 621 Champion Me Agrt Is Wnding on, and Inures to the benvON cl, the resOva PSJMS and thWr execuWm, advWnlskators, h9h, pmonW mpreteMadvas, succeemrs, and MWns. This Agwrnsffl may, be wwouled In courftopaft, each of Mich ahWI consiftuW anoriginii] wid slat which shall be one and the awne I Confidential Page 7 of 7 February 16, 2016 City of Boynton each BOW qsz 20,16 NeApp Upgrade Piplect CIT -021516-1426 02162016 Ment InMels: Page 323 of 621 age 324 of 621 OomputLT Equmment, Peripherals&s Cosa I State Contract— Pagel.oO n a t e > AUWDj6LDperdjgj3g,tt rhgM > ygndpr LOI t t nu is end r t & tW,t l= > Computer EquIpment, Peripherals & Services Contract Information w �t�rl I is Contract r:Pr tins u1tln = Contract AdminiStratiorl () 921- 9231 Description This alternate contractsource ') authorizes the use of the National Association of StateProcurement Officials'ValuePoint Program Iu P lnt) Computer Equipment, Peripherals and Services contract, which was competftively solkited and awarded by the State of Minnesota. t This contract Is available only for products not on State term contracts. SCA participating add n u s are enteredon behalf of governmental entlUes InFlorida for Ace, Apple, ByteSpeed, Clara, Cisco, Computer Technology Unk, Dell, EMC, Rrefly, Pujftsu, HP Inc., ISP Enterprise, it chi, Howard, 15114, Leno,vo, M&A Technology, Microsoft, Mlcrotech, RNs pp i l li , Panasonic, Pure StDrage, Samsung, Teg l' , TWH, Transource, and Xlotech. 25 of 621 I , Contractors / Computert, Peripherals & Services / Altemate, Contmct ... Page 1. of 3 Department of Management Seivices Name CBE Code Autii Coverage Products RAreaesellers No I Yes I Statewide jNoINo Statewide No No Statewide No INo Statewide 1 Yes Statewide No No Statewide No No Statewide INo1 No Statewide No No t E e No StatewideNo rStatewide No Yes jNo No Statewide lNo No Statewide No No Statewide No No Statewide No Yep Statewide No No Statewide NO Yep Statewide j 'Yes IStatewide httpaIlwww.dms.myflorida.comlbusiness__pperationslstate_purchuinglvendor—infonnationl.,.. X326 of 621 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH LEVARD P.O. BOX 310 BOUP.0. #: 160867 , BOYNTON BEACHFLORIDA 33425-0310 DATE: 02125116 VENDOR 2901 SHIP TO: TO: TEN 8 FIRE EQUIPMENT INC City of Boynton Beach 2904 59TH ATE. DRIVE E. FIRE TA X01` NG. 5 BRADENTON, FL 34203 2080 HIGH RIDGE ROAD BOYNTON BEACH, F -W 33426 PROCUREFIMENT SERVICE&� K0, TOTAL: 23047,86 ACC01",WN!" NO, 197K)JECT 00dl-2210-52252-67 Page 327 of 621 xwmm EXTEN DED L I NE # QUANTITY UOM IT NO. AND DESCRIPTj"ON 'UNIT COST COST 1 30.00 EA FDNY D/j 1.751IX50 YELLOW 131&2500 3937.50 VENDOR IT YDP1 8 8 0 0FDNY-Y',5 OARN 2 4.00 EA CObMN,"L RW,Y- 1 215.0000 860�00 VENDCOR-ITE4..' Q.. YDP1. 3 8.00 EA F-DkNlg- kZ01 ? 145880 'v s P2.5 4 20 00 EA� ".., 3 1115 b.l. WHJUji -41G -,,..2300 3204.60 +% a 6ARh Tr -.&M --N0. .75p 20.0 0 Eg" :YE-"La4 - s -b 0 1143180 Vj R. 'yp"`11-- -6-00Y10 OSTORZ 'mc 2O 0 FA - 0151 1 --RLD T39 - - 0: 3 '!112 C 3'4-0 250.66 12,1 , i ON,` •. 2: 5 7 2.00 Z -A X'. -9, Wlj,,! I T E It. 202.00 14� 2c 5 a �3 C,'R- k q '.�ITEM, 8 2.00 EA "Rdtl%jo - s'm X 2 r,-- rz ST2':10ELIZOW 4 $ .0 517.550 • :vzNQ 2.00 EA -5000 735.00 Vr YDp- 3.0 90.00 KA Co L! 5.0000 450.00 VE-114'U'DiOR 0 7C; N x S PROCUREFIMENT SERVICE&� K0, TOTAL: 23047,86 ACC01",WN!" NO, 197K)JECT 00dl-2210-52252-67 Page 327 of 621 xwmm PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O, BOX 310 P.O. #: 160867 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 02/25/16 VENDOR 2901 SHIP TO: TO: TRI%l 8 FIRE EQUIPMENT INC City of Boynton Beach 2904 STH AVE, DRIVE E� FIRE STATION NO. 5 BRADENTON, FL 34203 2080 HldH RIDGE ROAD BOYWrOW BEACH, FL 33426 ), EX Tl LlrNE# Q11.17'01TITY 'lJC,',rl IrTET-01 b7DESCRlPTle.)Qbl UNITT COST cos'll -08060 12 jl-- 0 PROCU, EMENT SEWCES, Aff -1 P.O. TOTAL NO. PROJEC77 001-2210-522,52-67 Page 328 of 621 PURCHASWC 0 0 0 CO a W 0 CO w kc 0 0 In a 0 a k 0 4-1 6 F w 4J H N N 0 .. Ne d f"5 ri i H z H Cas H t� 1 Page 329 of 621 ,u 4-1 6 F �1 4J H dk r4 Ind W 4-1 w Od Id W OJ $4 Page 329 of 621 I I I I 10 10 ri r. OW" KA to 0 r ter Ln N Ln rq C4 N H Page 330 of 621 �tt CITY OF _ - REQVEIST FOR PURCHASE OVER slot000 ;G Requesting Depairtmerit.- Fire RescueContact Person: ids Putchase of Hose etc..,. for our Emergency vehicles. Three Wriffen OucAstlorm State Con �,�;�, ,�, PRIDE El P& Aggy-Back Sale Sam Erni ,° Contract r LAU COU CONTRACT -08060 '�;6 kr w . , x' 'n be pi%Wtsd h fteammel canwnad wain on wnwar% � -001-2210-522-52-67 Page 331 of 621 2904 09TH AVENUE DRAM EAST 141 MARMME DRrVE BRADENTON, FL 34203 SANFORD, FL 32771 IN FLA 1-800-229435a �i`-18-800-FDNY-Y-504M FD NY D/J HOSE, 1.7 " x 50% YELLOW 03 1-76&7770 PHONE. 407-3284081 FAX� 941-756-098 FAX, 407-328�W83 a, wak us at www.bnsflre.com RA11 CITY OF BOYNTON BEACH To.- FINANCE DEPARTMENT P.O. BOX 310 BOYNTON BEACH, FL 33425-0310 ShIp Me: STANDARD DELIVERY Payment terms: NET 30 DAYS Sales Quote Number: Q161682 Sales Quote Date, 01/25116 Page: 1 Ship BOYNTON BEACH FIRE DEPT, To: 2080 HIG14 RIDGE ROAD BOYNTONBEACH, FL 33426 Ten -8 Contact BSCOTT Customer ID. BOYNTO Description Unit Quantity Unit Price Total Price �i`-18-800-FDNY-Y-504M FD NY D/J HOSE, 1.7 " x 50% YELLOW SECTI 15 131.25 1,968.75 list 304.00 less 40%=1 2.4 "n'.017-100"RN WORN 'COMBAT -READY'l .75" X 50'GREEN EACH 2 216.00 43 00 list 66&00 less 40%= 339.60 Y-DF15+-DNY-0-a0-MN FDNB D/J HOSE, 2.5"x 60',ORANGE EACH 4 182.35 729,40 list 387.50 less 40%=232Z0 - ,r-OP3MOO-ECO-50AM ECO -10 3"X50'WHITE11GHTWEIGHT EACH 10 160.23 1, 02.30 D/J1 CPLD 2.5" list 429.00 less 40%,=257.40 r-PP50-600Y-100-MRZ EC10®10" l HOSE 5" X 100' YELLOW EACH 10 571.59 5,715.90 W/5" STORZ list 1372.00 less 40%=823.20 Transferred to page 2 ....... ............ 1 10,44835 Page 332 of 621 2904 BOTH AVEN'UE DRIVE EAST 141 MARMME DRIVE BRADENTON, FL 34203 SANFORD, FL 3MI $®M 9® EACH PHONE; 941-75a-7779 PHONE: 407-a28-5081 PAX: 1®7 FAX. 407-325-5083 OrAlft us at www'Unefire.00M -Call CITY OF BOYNTON BEACH To., FINANCE DEPARTMENT P.O. BOX 310 BOYNTON BEACH, FL '334264310 Ship Via: STANDARD DELIVERY Payment terms. NET 30 DAYS Sales Quote Number 0151682 Sales Quote Date: 01/25116 Page: 2 Ship BOYNTON BEACH FIRE DEPT, To:- 2080 HlGH RIDGE ROAD BOYNTON BEACH, FL 33426 ® Contact BSCOTT Customer ID: BOYNTO M No. Description Unit Transferred from page I ....... V-D030-800-ECECO 10 3" X 25'CPLD 2.511 WHITE EACH CIRLD 2.5" flet 268.50 less 40%= 169.90 Y-13P304100-EC045AM ECO -1 O'DJ HOSE 3 " X1 5' WHITE EACH CPLD 2,51" list 201.50 less '40%= 120a90 —MECO-50DYERZ ECO 10 5" X 25'CPLD 61STZ YELLOW EACH list 545.50 less 40%w 32730 f-DPMEC"00y-60-ST0RZ ECO 10 5"X 60m CPLD 5m' STORZ EACH YELLOW list 821,00 less 401%m4gZ60 Couplings are to be loser etched with the EACH year/ Transferto page &..-, ....... Quantity Unit Price Total Price 10,446.35 1 12533 125.33 1 258.75 25815 1 367X0 36T50 45 &00 22&00 11,823,93 Page 333 of 621 TENmw8 FIRE EQUIPMEN IN SERVICE TO SERVE YO I BRADENMN, FL 34203 SANFORD, FL SMI IN FLA- 1-800-228-M PHONE 941-7W7770 PHONE 407 -328 -NO FAX, 241-758-2698 FAX: 407-32&40 or Weft us at www.WAfir*.wm WW CITY OF BOYNTON BEACH F114ANCE DEPARTMENT P,0. BOX 310 BOYNTON BEACH, P 310 Amount Sublect to Amount Exempt Sales Tax from Sales Tax yy� y # }+' 11,623-93 Wei Quote Number Sales t : 01125/16 Page: Ship BOYNTON BEACH FIRE DEPT T: 2080 HiGH RIDGE ROAD BOYNTON BEACH, PL 33426 Ten -8 r ID., BOYNTO M, Quantity Unit Price 0 g Subtotal: I�� W Discount: Sales Total: i Page 334 of 621 1-i17A LAKE COUNTY r .,,ii r "°;, y ':�'k�'.J,i JF,.3 ` ":,„ k;'k.;, ,.,�$��k�'?tlat..visa..,S �`� C;,a 7rczstr Nttrw sb ul ...s: dia.;+?u .smom",) r`^�� A oa a 2904 sit s vnaeEXr�F� z BlIldru':sat£' l,2 4I, 342('13 1 Lalkea !315 TV! x;.fit$"' a f$ a x e X Sx ,b w ikv SIX 441 n 178 : l. `kss.-"1,. �,u bk' ,� l';c s .8 Amid wilme ,tea a x" in U5%�sP k i ;6e0€ tea S r cirri % s��.wfi;' � T �z��a�� ���r- ON 011" lrylCAT.Al,',),f� ", d ..13-M..xaY,r ak c ! %. 7921 ai'#." $ ft diAn Junne i 2016, Lim AWL 12 it MUMS= Wn t 4 x {},t, t{.,>cu, ,fa.� a, a,f` „�. `t.+.e +av �+. €,E' al,;, E�,+�+•� a 3tm"'s5r3Ta v *!I ki AN W Mr' k 4d.#ul d muUH ION a, kAgull", Page 335 of 621 COUNTYAm"LAKE &, 1, D CONTRACT NO. For Fire Eoulpment end Supplim Stood of or.if coy f . f f f IMedA „. ih 1, 7,20tR „ . ol Page 336 of 621 }}l�m",%itRt ti� y r ";AS } tt�. � t �1l , . 5 CONTRACT 0 12-08060 For Fire Equipmont and Supplies Page 337 of 621 Attachments! NIA LAKE C Og_ I_ Byh.. Date:, r r„ 1r;o: illi ;d File COpy-Cantractor copy -Pub y Offica of ro,:muroma ft snmcary 315 IN. kllwi. Belts 6 PA BOX 7800 favm, Florida 32"778-7800 h (36211343-9839 Fax (rid 343-9473 tN4 Page 338 of 621 rl 1 ., xtk$E INVITATION TO BID (ITB) AND SUPPISRS Ile 1 °gil widlor Performance Mimi: Not ap i , Icable 10 111 is 1" Carlificale ofCani 1, °11.1 m 0 Not applichble to this 1"1' Induninitir tl ails sw X54.01011 L Pre -Bid Nrrr OW* M .rttl 1°I'll r . , Pleosc remove our firm Rap Lake County's r nr' € t for this product I mmler, 11 rl r . rcalltmel pbraca Page 339 of 621 limll Due Uptel Mamh 219 2,012 Pre - d ,.F� Dgilm ki p Bid Due Thme,IT Issue Vskv. Fohrum 16, 2012 T: �m „ _._ RX"T ON � SWftent of lliork PLwrs 1 ,913 TION ncoWm l Tchns acid randitinns _ SHXTION 4. riv Cend Micadon %/IS'i9nuturcs pales -91 Ile 1 °gil widlor Performance Mimi: Not ap i , Icable 10 111 is 1" Carlificale ofCani 1, °11.1 m 0 Not applichble to this 1"1' Induninitir tl ails sw X54.01011 L Pre -Bid Nrrr OW* M .rttl 1°I'll r . , Pleosc remove our firm Rap Lake County's r nr' € t for this product I mmler, 11 rl r . rcalltmel pbraca Page 339 of 621 T'101q, SSIGNATURIEU 1173 Irwr"Sw my looming this 103w, 8 ft He (um, le sul, requircuriet, oo tv�hao�s a, th ipw dVS 01,011 HAAMI'd of it s�sy� th ,d -j e von or ho pi c cj, pg qjynkey bo wallijIg"n i!POF1 % (kR1tjUgjnndrn by flue, ars Mhe bidder Ixreh C"apoblifty to qsuaxvNst�R? (or rr i i io y cMTMM that ill undewswrWN drvOfl, requinuhlet'its. of a)is 8,011kni"Matiot; fliat and Zhu 1JrDdf,,,,r&�wued 1,;x,flv'dR41 ai dudy ww'norz.-ai, 16 C)MCfle this 6kj .�,,qoj%,pnL mod any onnimc1g) %Nak ye IN by OW04 WAS luoudwb% Caruflen,410111 Regarding AveslAnfice or Vendor avcup, p pur'^;epe,, jjgh;,Yjs- 41C Q)tjn1Y',, V! SA- basni�;100 ntQ "(oo 1"W"f19 Flurchaling", oigpeanwents, with Otjler itg 'neteg ThIs gpeatjor, is Lgii,ottd ayd Q! jar typxj 1. jhe j.,jr MY uw Wye wMS rffr %vyld yoy- M FloridaO Lao -i gor ""my RA OhOr 90ftTAPUM I F a in the State Oil Aaellisy ulusiring to g1jilize 1h ral-pupaiNle Jar 4#s ��jql urchases iind z0all N fla"We qnty 3,wv�tvr[AIS or san4cus r'derl-4 -and mvew , cwt by ft, he YC's 0 iNo lfl�uck cqa) Reprabiff]"cia Ity, Coinvial'offit 11OR F104 uff[o6r, dirwior, et 4 er i 'Aft,"a JaPffiffnAnS ethtuhpdunr dufle�, Of fl,11118 Md4h9112 Onally 11111been gonvirjeep, N chuhtg sthu pouf fen j 10) YPOM? ND (Mack una) ot a C0119jubf Interebt h1ept as Widpedow, Y r"rilbtyca" officer, or age n-1 e- t the flinn liky wp lated Muh this pre CLI. autd,, Ebb bid is rjut to revenwsi�im qwMr c M, 5aw0fas, or Jh,&,,,roms hgjjx�� 'lf'lois qnt"41OMsl MW Or L1,1inloany due undeptandhig,' iqrroen�pwn% " "009% AN any Curpurtak"ta, fiisrt,ar, I NASOrl submil®rug. a proposLq &r 1110 sf.R�O*e Aervius, ire d fi4 u-, pi�j r4kspacf,x Whr tiu,d whiio,ut fraud. DUINS I'Vwnbor (1r:t,,, art, if d4g am kg s hwolvuq M &-ewrall KAMIce 0'. Iff"Farninflolp ind, Did' SUpstares r inn ruur;e� M11- x L MFMHI�Y'kEt, Auwmms (if d M,"braw')! Fex iNo,, tu-,An, pr%., ,ti r :t r ...................... Q-0-tperaft put f, qborderveffl b6 1111 above W916id 04"b"I'd 90 ThC QW&WHadl vgndm, nY the'COU11,11fY 10 ansipp, �t the Comuc., Ve d oy, d, Sate vmidor -qua'Hiied pan", i Vm-wwr hftsed an ysndpe, PC Ne-quaRfied pow, MdOrOquit laid) L-3 ppim-ory, ve�,;,Cinr aer Q Other 1 "up", Sigavalm of qu ""T�-v Printed ru�snp, Purr ilase C)rdor M' 4 IM Page 340 of 621 Im ra }CL p m 1 �l 621 Page 342 of 621 Key Han reserves the right to mod#y any speLification w7khout prior notice to meet or exceed changing standords. Cir niers om advind 4mial diameten or consm&ian charocteriWcs mai be produced by special sL Fdr mom hnformatbon please con'tact a Key How authorizeddist'' air *UL Listed Performance P.O. Box 7107 - Dothan, Mabama 38302 - Telophow 800 447 5666 - Fm $00 447 5664 Page 343 of 621 "The Best Attack Hose ... Guaranteed.f.U" 9 Unmatched kink resistance a High flow capabilities/more * Reduced friction loss k Offer colors available at Key Hose reserves the HSht to modify any specffloadon without pHor notice to meet or exceed changing standaft Customers are adWsed special diameters or construction characteristics maybe produced Syr special request. For more Informadori please contact a Key Hose authorized dWb� War. Performance Chart P.O. Box 7107 - Dothan, Alabama 36302 - Telephone: 800 447 5668 - Fax. 800 447 5664 Page 345 of 621 BIG -10 - Product Specification A Ez Featuring special FDNY Spec 1-3/4" attack hose for 21 % reduction in fric- tion loss 10 year warranty Diameters: 1 11211, 1 3/41% 1 3/411 FDNY Spec, 2 11211 , 3 ", 3 11211 4" Made in the U.S.A. NFP A colors and special' stnpe a valable cr—I 1�11" ear vee yellow b ki e pri� E rl orange bliKh tan M IPv2d www. key hose. com Page 346 of 621 Key Hose reserves the right to mo&fl anYspecification thout prior notice to meet or exceed changing standardi standCustomers are d® d special diameters or construction characteristics may be produced by sp gad request For more infannationplease contact a Key Hose uthorL-ed distr° uta *UL Uded Performance Chart Box 7107 - Dothan, Alabama 36302 . Telephone., 00 447 5 Fox. 500 447 5064 Page 347 of 621 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 1100 EAST.BOYNTON BEACH BOULEVARD P -os BOX 310 Pg 0. #: 160880 BOYNTON EACH, FLORIDA 33425-0310 DATE: 02/26/16 'VENDOR 2.365, SHT P TO: TO: PARXER WELL DRILLING INC. City. of Boynton Beach 3473 C7H0 WAY PUBLIC WORKS DEPARTMENT LAKE WORTH, FL 33467 222 N.E. 9TH AVENUE BOYNrON BEACH, FL 33435 . . . .............................------- 0,R.)PEMN(,4 DIEPARITIMENT, !7AClL,,lT-1 S,/GJ` DATE NEED,"[)� CAMMISMON APM10VEDF .. .. . ............... LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST 1 1.00 EA INSTALL 6' WELL TO 120 FEET 6750.0000 2 'l, , 0 0 F.A 15 HP 3 PHASE CENT-Rlfvp�l PUMP 2975g0000 250-300 GPM 3 1.00 EA "'TO, FN. "K, 7372700 WELL:. 4 i 0 0 Epl llp 90.0000 us M KS T MAW! WELL' 0 H9$TRR-- CENTER -F 957m IT F 2ft CONOTAUC.I-TTMN, PERMIT -jNCLtZPlD-.' usr, By. q4gK--",--: Tb- IN 014 Y, q "if 0 IATIgRTAL' & A 'T PROCUREMENT SERVICES: ACCOUNT NO, 302-4209-572 63-05 EXTENDED COST 6750.00 2975.00 Page 348 of 621 PURCHASING I H 0 WA C14 N I m I I I Page 349 of 621 1 0 45 i 3 4 Page 350 of 621 Date. Requesting Department: --ZiL4� �t-,,7�6S Contact Person: 9416 Ifairz— Explanation f6r Purchase: (V 1,7,w A / Durce for Purchase (: check and attac backup materials) Three Wrftten Quotations C- 77-1— GSA State Contract PRIDEIRESPECT SNAPS Sole Source Piggy -Back Budgeted Itern Emergency Purchase Other Contract Number: NOTE, Pricing pmposel for purchase must be pmeented in the same deWI contained vAthin ttie oontmcl� FFund —Soume f4ir —Purchase.- er 22Z) I - 57 2- 6 3- 0 r Approvals. - Department Head Purchasing Agent City Manager, V FUMved 02/01/02 Page 351 of 621 k'a�-k�e-b REQUEST FOR OFFICE ASSISTANCE 4 *PRIORITY I DATE NEEDED BY: 13 Copy Work – Number of Copies:,____ [ Double -aided I Collated & Stapled Distribution: 13 Type from the affached I transcription tape I emt 13 Requestf rt Vendor or Person to be raimbumed: 4 Request for Requisiflon - I Project No.: Vendor: Account um r 2 0 Projecto. List hems w/Quantities A Unit Costs on the back of this request. 13 File An: 13 OTHER: Special tr do Date turret this form to the Office Stafra I free to make any comments below. .�W�w�—--------------------1-111-1--1 -------------------------- --111- --- .uo-----------------`.- 'g "852 of 621 of 13, ny , xU'm B each ....... ......... �w Pro ................................................. 561742 (5223 222 NE' 96 Axt, -------------------------- — ----Hes Centew BolArtan Brach.'AFL, 1901 N'SeAizn,'*, Blyd — . ................. ------- We haft submit, spedfleadons and admata for '1'� Uatjon� of 6 " vinA I ix) well to 120 fimt ------------------------------------------------------- —11 . . .................. . ------------ Each additional foot of well over 120 feet md11 be $ 45.00 per foot. Pamift fee Constniction. permit included. Water use by owner Note: No Electdcal work is included in this quote. Note: A deposit o KK is requimd upon signing, of contract. Warranty Is as follows: 1year warranty on materfid and 90 day's on labor. Fax (561) 967-5433 SERVING BROWMW, PAIM BKACH & MARTIN COUNW Ek 1E 02. 1 16 Ot, ?arker Well Drilling, Inc. will not be responsible for irandalisra, theft, or damage done by othen. Notresponsible for quality of water due to mineral content. Parker Well DrUling, Inc. will not be responsible for damage done to pavas, driveways, sidewalk, landscape or sod. Install 6" " Well to 120 feet - $6750. 00 1 .5 hp 3 phase centrifugal pump 250-300 GPM - $2975.00 Matenal to hook to ll. $737.27 Labor appmx... $400.00 For the work des. -Abed above tto Customer agmes to pay a tDtd cash payment of $10,862.27 + extru ft. if needed V$ Flus additional footage, if nevded I tivoicing: As the work 1=gmssea, periodic invoices altaU be prepaxed by dm C x, ntractor for the value of the, work comet eW tD date and eball be paid by The custiomerWhen randered. The final invoice shaU be paid upon (mmplebon. U past due, accmmaj will be charged interest et "8% per amum (I 'A % per month) to indite dualL241/6 per anniun (2% per month) to L :"wpornftons, fiftrast will begin to aconte 10 days after date of fttemeft. lk.�uswmer 6,K) acknowledges and q to the, twmh and cAxaditims on the revarse, sidehereof. 1% "r Customer: 0 Ogg By Parker Well DrMing, Iuc. Daft 02-17-16 Approved '10t) !%To' Page 353 of 621 OVER 40 VRIL EXPERIENCE r - 12- WELLS If I 0 1 Pumm RESIDENTIAL - COMMERCIAL OSTER JET CENTRIFU43AL TURBINE SUBMERSIM INDUSTROL GROUTM - ACIDIZING ELL DRI NG Repaired & Inslalled FL STATE LICENSE 1739 PHONE (581) 775-9855 woosterwelldrifi@beilso th.net FAX (561) 622-4053 8936 112TH TERRACE NORTH PALM BEACH GARDENS, FLORIDA 334 t2 WME /ADDRESS (31ty of Boyntm Beach Attention., Gail Mootz Phone 742-Q-93 DESCRIPTION 9"" T 80,vaWrl Beach COST I TOTAL 61000.00 6,000.00 250.001 250.00 100.001 100.00 750.001 75400 3 3,392,00 850.001 950A)o TOTAL $11,34100 -Tll—ag-6-354 of 621 Centerffne DrMing, Inc. 1696 Old Okeechobee Road Suite 3-C West Palm Beach, FL 33409 Water Well Coy Licerae #11132 Nara s I Addprn 222 RE, 'navy Avesvue eP on Beac4a Flanda 33435, BE 2' lanar 20' '117rof, VV'femll ireclurdiiag I sample 2" 1WONNUell Achift! dl'Foateap - '10 fkulaha $"1'7100 2" Test%Wroll Add Focnag-a- 20 Cwt @ $350,,00 Akldfflorml Inata, Laval per 15acrapple @ $250,00 6' Qpn Iliad "! ry"Jigntion Wall ".'--,Y , - , " " , 20' d @ �An fbal;sqrp rmer 1", -WER bm" biffle $ 50AND, par fbv(a 3711AAMIlarra d inswil I 5hp Cloulds Pump, n : ,n and Girpwal Fwzk insfeed- of aef a (r `r Ad, p I na vqxhad I pramfts Wall, Jklandf tofl kwrmft (any Nalp a` "'r 1 M kill'be Milled x S50M I-eu b W. Thsank you for the, opprtunity to bid Chis Job. phorwo # I Fpw,,�, # I ;.'-r In (561) s5ll 5-0988 1 (561) 615-365 1 j CIMLIN J ryNa- (@'f..ACn,.CCf-Dm' Estimate I. . . . . . .. .. .. .. .. .. .. .. .. .. .. . . I Date Ma"W ................ I E."zo,31 F-restefCkenter TIA21 $12,906.00 Page 355 of 621 Rate "TOMI . ..... . ....... ................... ....... ------ 1730 nnR 120 50,00 3,33COO 5,35&00 2 10,00 250.00 1,200,,00 1, 1,200.00 TIA21 $12,906.00 Page 355 of 621 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON EACH BOULEVARD 160886 BOYNTON BEACH, FLORIDA 33425-0310 DATE", 02/26/16 VENDOR 5067 TO: INSIGHT PUBLIC SECTOR 6820 SOUTH HARL AVENUE TEMPS, AZ 85283-4318 ........ .. - - - - - - - - --------------------------------------- NO, 6 11"; 0 (""), 8 11 OFIMERONG DEPA,FV'7,vdlf,,-NT'„ ').Dlfl")L'"'rCE SHIP TO: City of Boynton Beach POLICE DEPARTMENT 100 E. BOYNTON BCH. BLVD. BOYNTON BEACH, FL 33435 310 NO: CO,'10MIlS*N APPRCVEX),, 8 EXTMMED ,L:LNE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 7.00 FIA LENOVO THINKPAD HELIX 1325A0000 9275.00 20CG-ULT RABOOK VENDOR ITEM NO, - 3• P35 2 7. 0 0 ruk LENOVO 10 I A 'N —Ty 210�0000 1470.00 WITH AC CII)AM, 'AL. -DAlm%al EXT R=h O.E AQ'R'KM_li "N"T" 3 Y rMS '014 .4 '100 �p. 3 7�00 EA NOV �DCI 0111"b000 81 9.00 io'N w m -No. ool 7.00 EA.-, '-l-'AX'6V0 T�INKPA:P,..,SIE LI.,,4�.."PR-OTECTO'R- :12. 14:0 0 509.25 'dECTJ V8' C AP qR'IT*''NIS -4X40G29906 -A� �TANCE' TA LETS :..Co ITIES '• #4`4000].335 30116 IL' PO i: WILL .. PROCUREMENT SERVICE &- ACCO UNT NO. 001-2111-521.64-15 maim Page 356 of 621 I t -N I I a Page 357 of 621 Awa cw R P4 Page 358 of 621 Dafto. 23 -Feb -16 N CITY OF N BEACH Requesting Department: POLICE Contact Porson: SARAH BYERS 17 new tabletsfEnforcement Source .� . ' (check and attach backup materialg): Thrae Wrftten Quotaflons' State Contract PRIDWRESPECT SNAPS' sale PIWgy43ack BudgetedI Emargemy Purchaser Contnid Number. R009-9977,16-428 - FAIRFAX CO. NOTE: PrIWng pmpaeel for purohaos must bo pmweed'ini it the dantracL ofpment - 001-2112621-64.1 !Department Pumhasing Agentr Pest Cfty Manager Co Manager FOMI Rei Page 359 of 621 OH0 M Insight7 PARKMMI SOLD -TO PARTY 10388153 BOYNTON BEACH POLICE DEPARTMENT DOUG SOLOMON 100 E 80YNr0N BEACH BLVD BOYNTON BEACH FL 3343"838 SHIP -TO PARTY BOYNTON BEACH POLICE DEPARTMENT DOUG SOLOMON 100 E BOYNTON BEACH BLVD BOYNTON BEACH FL 33436-3838 ,We defter accordin 'to the Followin.1 tum. - Payment Terme Not 30 days Ship Via InWghl Assigrod CarwiwMraund Terms of Delivery FOB DESTINA'nON P-1 Rey -U-M PRICE QUOTE IS VAUD FOR 30 -DAYS INSIGHT PUBLIC SECTOR SLED Page I of 2 6820 S HARL AVE, TEMPEAZ B5283-431 a 'Tel: 8004874A48 Quotation Ricardo Pryor RPRYORCINSIGHT.COM 800467-4446 X 6992 Bdan Mayor BMAYE RCINSIGHTCOM 8004074446 X 3085 -- - ------------------- Page 360 of 621 Lwom TogWkr Onsits Warmigy vilth 7 210.00 IfflO.00 Accidents! almyr Protedon - "nded service a . 3 re - on -s U.S. COMMIOUTNIIIES OF RODUCT& SERIACES(O 440OW1 106 (RQ014977W40))ibS LAnwm ThInkPad Tablet Drx* - docklij @Won 7 1170) 819.00 U.S. COMMUNIlIES IT PRODUCTS SERVICES(# "00001195 (RQ09-W736-429)) Lerwo ThinkPad Hek Probnotor - Wet PC 7 72.75 609.25 UO2110"McMeNITIES IT PRODUCTS & SERVICES( 0 11 44000095 (ROGS-W736-429)) Product Subtotal 10,80&25 ServWs Subtotal 1,47MOO TAX ®i T btal 12,07& Page 360 of 621 PURCHASE ORDER REQUIREMENTS. Owto Number217619696 Purchese Order Number Aulhorked Quotation 1 1' Document Date 23-FEB-20ler Page 2cf2 Authorized SWnsture: Dab: Thiank you fbr considoring Insight. Pkan contact us wfth any questions or fbr addItIoml InfbanationInsights solution offedng 'U.S. Communkles IT Products, Services and Solutions Contract No. 4400001195 (R009497736-428) Insight Public Sedor (IIs proud to be a contrOctlr for ths U.S.unkl Technology Products and Technofty SafteWWWons Contract. This ly scrilefted contract Is rmiloble agendas of t a Communities Government Purchasing Milance. U.S. Commurifts assigb lo=lgovernment (K-12), higher educeNon, and nonprorb In reducing ths cost of Purchased purchasing r y Biu nationwicie. This Is an optional use program wfth no minimum volurrmin t W In order for Insight tagainst the rm r must be with U.S. mmun a r sales team$ would be hGPPY to 0881styour reglatlaWm Plion tronkul aw for n pmoess laste less Than &0 minut". Thnnks for choosing Insightl Page 361 of 621 County of Fairfax, Virginia DoW AMMDMW N" FEa 2 8 2014 QQWMA MMU: Technology ProdudwEquipment and TectmologyServicaWSdutions QQNTRACTOR Y9NQQ&Q= QMR&U-M InOght PlAAW Secbr 1000000125 440W01195 444 Scoft Drhm Bloomingdale, ILS0108 BymuWalagrearnent,Cw*act44OW0119518"!" mended to m -new the oontmct for two (R) yesmeffective May 1. 2014 -fl -064 "0A, -fti:pill psi sxkfing pices, terms, and candidans. Thb is the last renewal 0 -pt -Ion" M'SONG utWer this contrad. MMMUMN BY: (SIgnature) (71de) (Printed) (Date) C y A Muse, OPP DimdodCourdy Pumhasing Agerd maw Dept of Finance - Accounts RsysbWls Conbactor DIT- Afsanah TUn/b Coy Dict Spy 1st - T. Steffimt DIT - Hilde Kjorigardle ACS, Team I - J. Way some -Tomlin DHS – Mark Wadls FOPS – Jim W&WO FCPS; Proevernent Son - Midiele Hollmwge Departmmt of Pumbasing & Supply Mnampment 120M Govawmat Cwtw K&wsy, Sifte 427 FWAX, VA 22035 "U Website: Pbane (701) 324-3201,, TTY., 1-&W- 821-134%, Fax. C703) 324-3228 Page 362 of 621 lk County of Fairfax, Virginia NM Technology nod of gone By mutuaJ agreement, Contract 4400001195Incorporate hed sample Master Equipment Lease AGreement ) AJI otherIlri EI remain w bve Plerson, CPPB, VCO ISPConM Manager 2MIRMU= P 1 r hContract lst m Stewart IDIS i , -Tomlin DISArnoldI ) Purchasing ®ori Park ori Purchasing i P Ili ll Departmnt of Plumhuhl & &*ply Mmagesm 1 12000 Govemment QnW Pazkway, She 4,17 s , 1 Wabdie: ' Phone (703) 3201, ' -. ® -1140, Fax. (703) 32A-3228 Page 363 of MastgLEgul ARIQU WaMno tam YAH 6v* the nwaninp indlamW beam union to contM day A Pry mai be swigned 1br the bonM of ft Righbred Omlerj6I mAtimernme'momm this Lftsftr Equonwt Lem Agreament Induffing all exhlbbs and schaduka aftd-ad hamtk'.. n ll numn the followIng procedure for oWining an O"bal of ft Fad rr Apprabom. Wthln ton (10) budnew peftffn the alb u n Fad Market Vakwend Oall compWa Va app I end shall � ll AWmkw� as appond by to munty. In the busirms cl appralaft pmpedy who has at kW ton � ymnO werlence In appraising 51m1hir mCmmmemneft W Is to date when Me term of a mule iildrot r oommenem shall be 89 *dh in 1he Propety Sdredulm. �Evmnt of NwepproprWitmV Is defined In SeWm &OS 'Evog of Debuir Is d~ In Sedlon 13.01. Rm Page 364 of County of Fairfax, Virginia 4 f, c' 7L 14AIlONAL AWARD 9COONTIBRACT M—E: Technology Products/Equipment and Technology Services/Soluflons RQ09-997736-42B 3573,3577,3661,3863,7372 m 9 M QGONTR May 1, 2009 through April 30, 2013 AUEga k: Three (1) one-year periods or any combination J R003-605674-1 BA QQO�NT T�: YEND-OLODE: Contract Number: R009 -997736-42B Insight Public or, Inc. B363949000-04 444 Scott Drive Bloomingdale, IL 60108 Contact- Todd Sebring Telephone- 800-546-0578 Fax. 800-846-2528 E-mail: usoommunities@!nsight.com loth too l r Section A Technology Pr and Section B Technology Services/Solutions, Categories Section A Technology Prod not The techolo gyproducts/equipment Include but are not, limIted to the following. Personal Computers (desktop and laptop), Monitors, Servers, Scanners, Printers, Software, NetworkIng, PDA's, Handhelds, Projectors, Memory, Storage, Cabling, Computer accessories, Computer Components & Power Protection, Page 365 of 621 ITEgffla: Not 30 Days Destination ITEM DESCRIFrION U0M UNrr PRICE A -1. sennal V Produt & Sectio Oris to the Vifflous discountsassociated with the rnufflple manufadurws, the producM will be broken n ire t rl for each manufacturer available under the contract. Contractor will update and rnWntalnthe categorized prl list and associated manufacturer d1soounts. The categorized price list as well as labor rates may be obtalnedgoing, t ........ Q f: Teena L. Stewart, CPPB, Contract Specla1sit Telephone: 703-324-3227 Fax: 703-3 ®3328 E-mail: t . t wrrt f lrf urs eg Teeny L. Stewart, CPPB Contract Specialist dl, Team 4 Page 366 of 621 County of Fairfax, Virginia NO NATIONAL AWARD CONTRACT TITI F=: Technology Products/Equipment and Technology Services/Solutions Q0N3BAQIAUM6: RQ09-99'7736-42B QQMMQ! IK_(L0QE: 3573, 3577, 3661, 3863, 7372 .Q0NTRAG1`pF,Rii1. 2009 through April 30, 2013 RENEWALS. Three (1) one-year periods or any combination UP SERS-ED Lt.) --5 _ Ea_QQNTRAQT: R003 -605674-16A CONTBAQTQIR: YENDDR QQE: Contract Number. R009 -997736-42B Insight Public Sector, Inc. B363949000-04 4" Scott D,rW Bloomingdale, IL 60108 Contact: Todd Sebring Telephone: 800- -0578 Fax: 800-846-2528 6-u ll: usoommunitles@Insight. oom BAdQaWJAU9S&tQ90ULSJ AW&W&d; Section A Technology Producta/Equipment and SeWlan B Technology Services/Solutions, Categories Section A Technology Products/Equipment The technology prod ucts/eq u!pment include but are not Ilmitedtthe following: Personal Computers (desktop and Iop), Monitors, Servers, Scanners, P(Inters, Software, Networking, PDA%'Hand holds, Projectors, Memory, Storage, Cabling, Computer a0cessorle's, Computer Components & Power Protection. Page 367 of 621 ITgEBffla: Net 30 Days Destination ITEM ' DESCRIPTION I UOM I UNIT PRICE Section A �t r S ection � � ��ffwell � Wobtalned Ngoing r�nol r forvail l Ift tIr t € rl Hrates r 9T: Ten a St rt CPPB, ContractSpecialist � m lh: 703-324-3227 Fax: 703-324®322 E-mail: t . t rt f lrf-unt . &*L4) 11, S&X�t Teeny L. Stewart, CPQ Contract Specialist ll, Team Page 368 of 621 6. M. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meeting held on March 1, 2016. EXPLANATION OF REQUEST. The City Commission met on March 1, 2016 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT. Non -budgeted N/A ALTERNATIVES: N/A STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Minutes REVIEWERS: Department City Clerk Reviewer Pyle, Judith Description Minutes 03-01-16 Action Approved Date 3/10/2016 - 4:12 PM Page 369 of 621 MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON TUESDAY, MARCH 1, 2016, AT 5:00 P.M. Gerald "Jerry" Taylor, Mayor Joseph Casello, Vice Mayor Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner David T. Merker, Commissioner 1. OPENINGS A. Call to Order - Mayor Jerry Taylor Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, Interim City Clerk Mayor Taylor called the meeting to order at 5:00 p.m. and announced the closed -door session. Interim City Clerk Pyle called the roll. All members, except for Commissioner Merker, were present. James Cherof, City Attorney, announced he, the City Commissioners, the City Manager, Special Counsel Lyman Reynolds, and Assistant City Attorney Tracy DeCarlo would attend the closed -door session which he read as noted below. He anticipated the session would last an hour. At 6:30, the closed -door session will be concluded and the regular City Commission meeting will begin. CLOSED DOOR SESSION to be held on March 1, 2016 at 5 p.m. for a private attorney- client session to discuss pending litigation in the case of THOMAS JONES, Plaintiff vs. CITY OF BOYNTON BEACH, MATTHEW IMMLER, PAUL DEALE, FRANK BRIGANTI, RICHARD MCNEVIN and EVELYN MCCOY, Defendants — United States District Court, Southern District of Florida, Case No. 9:15-CV-81297-DMM Mayor Taylor recessed the meeting for the closed -door session at 5:03 p.m. Mayor Taylor reconvened the meeting at 6:30 p.m. The closed -door session had ended and the regular City Commission meeting was called to order. It was noted Commissioner Merker was present. Invocation Commissioner McCray gave the invocation. Page 370 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 Pledge of Allegiance to the Flag led by Commissioner Merker Commissioner Merker led the Pledge of Allegiance to the Flag. Interim City Clerk Pyle called the roll. All members were present, 1. Additions, Deletions, Corrections Z =.. Commissioner McCray moved to approve the agenda. Commissioner Merker seconded the motion. MM The motion unanimously passed. A. Informational items by Members of the City Commission Commissioner McCray invited all to the Bible Church of God event on Sunday, March 6th at 2 p.m. for a "March to the Polls." Attendees will march from the Church to the Ezell Hester Community Center. Last week, he attended the Community Neighborhood Policing Program meeting. He requested Officers Paramore and Diehl come forward. Commissioner McCray advised it was a productive meeting, although attendance was low. He commented it only takes a few people to get things done. Commissioner Merker commented this meeting may be his last representing the citizens. He personally thanked the City employees who have helped him, advised him and been there for him. He mentioned the City's residents are very lucky to have such City employees helping them and representing the City. Vice Mayor Casello announced the Community Caring Center (CCC) Hunger Walk on Saturday at 8:30 a.m. The event is a two-mile walk to the beach and back a few times. He noted the CCC does great work in the community and it is their annual fundraiser. He will also be hosting a Smart Water Seminar with Officer Rita Swan, held at Fire Station No. 3 on March 19th from 9:00 a.m. to 10:30 a.m. Officer Swan will explain the value of the Smart Water program. He also attended: VA Page 371 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 • The City Managers and Mayors meeting regarding the one cent sales tax proposal that may be on the ballot. • An informal meeting with Representative Bill Hager discussing sober homes and issues facing communities. • The Carolyn Sims Center with Chief Katz for the Neighborhood Community Policing program. • The Palm Beach County League of Cities Executive Board. • The Boynton Intracoastal Group (BIG) Candidates Forum held in conjunction with the League of Women Voters. • The East Boynton Little League Opening Day on Saturday. He noted the Fire Department sponsors four teams and normally conducts the color guard opening ceremonies. This year there was a miscommunication and Chief Katz was able to assemble his color guards to attend instead. He commended Chief Katz for his assistance. • The Police K-9 Competition that started the same day. • Freedom Shores Elementary School to read Dr. Seuss' Birthday to first grade students. Commissioner Fitzpatrick attended: • Music on the Rocks on Saturday. • Representative Hager's Coffee regarding sober homes, which County Commissioner Steve Abrams had attended. • The second District III Sober Home Task Force meeting held on February 22"d • The Little League Opening on the 27tH • The First Methodist Church 111th Anniversary Church Supper the evening of the 27th Mayor Taylor attended: • A ribbon -cutting ceremony for Inspire Chiropractic's new office on South Congress Avenue. • The Kiwanis Luncheon on February 20th where police officers serve as waiters and the money raised goes for tuition assistance for Boynton students to attend college. • The Citizens on Patrol (COP) meeting on the 23rd at Sterling Village, commenting the COP program is one of the best volunteer programs they have in the City. • He chaired the General Employees Board this past week. • Attended the League of Cities meeting. • The K-9 Competition on Saturday. • The Firefighters' Award Banquet at Bethesda Hospital. • Freedom Shores Elementary School to read to students on March 2, 2016. IQ Page 372 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS Mayor Taylor announced the upcoming election for the City of Boynton Beach Mayor -at - Large and District III Commission seat will be held on March 15th from 7 a.m. to 7 p.m. There are 42 voting locations throughout the City. A flyer lists the 5th precinct polling locations. He also announced early voting will take place from March 5 through March 13th at Ezell Hester from 10 a.m. to 6 p.m. Flyers in English, Spanish and Creole listing the voting locations were available in the back of the room. A. The second Commission meeting in March has been rescheduled to Wednesday, March 16, 2016 at 6:30pm in the Commission Chambers due to the election on Tuesday, March 15, 2016. A flyer with the listing of voting locations is located on the table in the back of the Commission Chambers. Mayor TaVor announced the City Commission meeting date change from March 15th to March 16' at 6:30 p.m. to accommodate the election. B. Proclaim the month of March 2016 as The City of Boynton Beach Firefighter Appreciation Month. Jeaneece Washington, Fundraising Coordinator for The Muscular Dystrophy Association will accept the proclamation. Mayor Taylor read the Proclamation extolling firefighters assisting the Muscular Dystrophy Association for 61 years. Florida firefighters have collected more than $1.2 million in 300 communities including Boynton Beach Fire/Rescue Local 1891 who raised more than $31,000 during the 2015 Fill the Boot Campaign, making them the MDA's largest source of funding. Jeaneece Washington thanked the City Commission for the proclamation and Boynton Beach for their continuing efforts each year to support the MDA. She commented they serve 1,600 families in South Florida and the money raised by firefighters is used locally. She thanked Interim Fire Chief Hoggatt for endorsing the effort. C. Announcing the Let's Move Physical Activity Challenge from March 1, 2016 - March 31, 2016. The Boynton Beach community is encouraged to log 'their time of sustained physical activity of at least 30 minutes at: CBS12.com\LetsMove. Julie Oldbury, Director Human Resources and Risk Management, reviewed the Let's Move Challenge is based on First Lady Obama's initiative to raise a healthier generation of children. Last year, the City of Boynton Beach came in second place in Palm Beach County, logging over 360,000 minutes. She urged all in the community to participate in the campaign which started March 1st through March 31't. To participate complete 30 minutes of physical activity and log the time at CBS12.com\LetsMove 4 Page 373 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Tom McClure, 2004 South Federal Highway, President of Boynton Coalition for Responsible Development, explained the Coalition is a citizen advocacy group to promote responsible development. They have over 3,600 members and half the members are registered Boynton voters. He invited the Commissioners to a meeting to discuss the Riverwalk development and sought to work with the City and the developer to ensure the development meets the goals and objectives of all the parties. Butch Bouni, 450 Horizons East, Sterling Village, commented Sterling Village has 840 units on 43 acres on Federal Highway. The traffic, especially in season, is a major concern. He thought high-density housing, such as the Riverwalk project, would increase traffic and pointed out it is in a node that does not allow any alterations to Woolbright and Federal Highway. He noted Boynton Beach is America's Gateway to the Gulfstream and cautioned they should not be known as the traffic jam through America's Gateway to the Gulfstream. Peter Geraci, 29 Colonial Club, explained he and his wife had been long-time seasonal residents and full-time residents for seven years. He is a Captain with the Citizens on Patrol (COP) program for the last two years, Neighborhood Watch volunteers drive the COP vehicle from community to community along Federal Highway. They exit and enter Federal Highway a minimum of 32 times per two-hour shift. He commented Federal Highway is always busy and adding a 10 -story apartment building with 326 units and over 600 parking spaces would guarantee accidents would increase. It was his understanding the intersection of the proposed site experienced a 78% increase in traffic accidents since 2012. Traffic delays will impact crime reduction and the widening of the 1-95 interchange would create a bottleneck because they would not widen anything east of the Interchange. He thought it would be a catastrophe. Buck Buchanan, 807 Ocean Inlet Drive, commented the citizens are not confident their community's interests will be of paramount concern to the City. He thought the City Commission could take three actions to improve their confidence: 1. Bring back the Independent CRA Board; 2. Bring back approval of projects within the CRA District to the CRA Board which will incorporate the CRA Design Guidelines which are more stringent than those in the overlay; and 3. Establish a procedure for the City Commission to follow regarding how they would approve instituting the overlay zoning. He thought they should start with a project that was compatible in terms of traffic and increased rail service. The City Commission should state what is acceptable to them and lay out the criteria for the developer, so the citizens will have confidence in the decision the City Commission will make. 5 Page 374 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 Harry Woodworth, President of Inlet Communities Association, commented INCA supports development so long as it is consistent with the community's goals, lifestyles and adjacent neighborhoods. He noted there were 132 staff comments and one comment pointed out the building was 30 -feet taller than the allowable 75 feet. Mr. Woodworth inquired why a proposed project that was above the height limits would be considered. He inquired how a resident could find out what the rules are because variances have occurred and asserted the rules have changed. He did not believe there was an objective review process for residents. There was no longer an independent CRA Board with voting citizens and the CRA and City Commission were the same. He noted the Planning and Development Board was headed by a registered lobbyist who was a friend of the Mayor and contended the staff reports are ignored. He asked the City Commission to review the project keeping the concerns of the citizens in mind. Kristin DeHaseth, Executive Director of the non-profit Florida Coalition for Preservation, 4600 N. Ocean Boulevard, commented their mission is to promote responsible development and preserve the quality of life in coastal communities by ensuring that citizens have a voice in large-scale projects. She noted the Delray Beach Atlantic Crossing project has not started construction and the Coalition has worked with Delray residents since 2009. Atlantic Crossing was similar to Riverwalk. The citizen group raised funds for an independent traffic study, filed two lawsuits, one which is pending, appealed advisory committee approvals and pointed out when Commissioners should recuse themselves due to taking funds from the developer. Ms. DeHaseth commented redevelopment could benefit all, and cautioned the City Commission did not want an Atlantic Crossings on -their hands. Steve Grant, Mayoral candidate, stated for the record he wants Boynton Beach to be a family -friendly Intracoastal community and that future development should be low to medium density. He noted there was plenty of vacant space and questioned why developers were not interested in the other areas. He thought more residential and commercial building would increase traffic. The City has school buses that are not used 90% of the time and he hoped the City would initiate a circulator program to alleviate the traffic for citizens. Mr. Grant had attended the Library Board meeting and commented the 3-D printer was not available to the residents. He requested the City Comrnission provide additional funding so citizens could use the technology. He advised the Neighborhood Policing Program meeting was not well attended. He hoped the next meeting would be advertised with the water bill as would the calendar, because there is much occurring in the City and it was a good way to alert residents to the activities. Mr. Grant spoke with some businesses and was advised they have to pay to recycle and thought the Ordinance should be changed so it is free for businesses to recycle in the City. He attended the Boynton Woman's Club Cococabana Night and commented it Page 375 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 was a great event. Last weekend he attended Temple Beth Kodesh and the Hope Missionary Baptist Church, He attended the K-9 Competition and announced Poinciana School won the State Lego Competition and needed funds to go to St. Louis for the national competition and Spain for the international competition. Victor Norfus, 261 N. Palm Drive, spoke about the early African-American named Avenues and Streets. He advised Lincoln, Central and Washington Avenues were named after the Meeks Family. Al and Ellen Meeks were born and enslaved in 1859 in Tallahassee. They married and moved to Boynton Beach in 1894 with their four sons Edgar, Oscar, Ellis and George who was born in 1900. Edgar was named after President Lincoln's son. Oscar and Ellis were named after Al's brothers, .and George was named after President George Washington. The Meeks worked on the railroad and their family farm. They lived on Railroad Avenue when they first moved. Ed Meeks had a home on 11th, which was Lincoln Avenue. Oscar and Ellis lived on Central and Ellen and Al lived on Washington. Ed was active in the City and in 1924, he had Central Avenue, in the Meeks Subdivision, paved. He also had Lincoln Avenue and Washington Avenue paved and petitioned for the road going to the Robert's property to be paved. Thirteenth Avenue did not exist until the 1930s, and it was paved by Mr. Murph whose house still stands. Mr. Murph paved from the railroad tracks to his home. Later he built a home behind what used to be St. John Missionary Baptist Church and he paved the road from his house to Railroad Avenue to the current St. John Missionary Baptist Church. The canal bank was an actual street where Thompson, who founded St. Cuthbert's lived, and where Sara Sims, who founded St. John Missionary Baptist Church lived. Dr. Piotr Blass, 113 W. Tara Lake Drive, Mayoral candidate, liked learning about the history of the area. He noted Mr. Linton was from Port Huron and proposed when he becomes Mayor, Port Huron will be a Sister City with Boynton Beach and the City would have a stronger relationship with the Bahamas. Dr. Blass commented the University of Boynton would have a strong department of African and Caribbean studies. The City should recognize the deep culture that is present in the City. He recommended visiting the Swami and Gandhi communities next to Publix on Federal Highway and the University of Boynton will have an ashram to celebrate their tradition. He commented when he is elected the limit on height will be four stories. The Old High School will be preserved, but he pointed out it will be a 24 -story mixed-use building, including a University, rental apartments, hotel and the building will bring income to the City. He estimates the value of the building will be $100 million, and it will be built through a public/private partnership. No one else coming forward, Mayor Taylor closed Public Audience. Mayor Taylor responded to comments made regarding Riverwalk. When the developer met with staff regarding the proposal, the developer explained what he wanted to do in the area. Staff took notes and advised there were items of concern that would have to VA Page 376 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 be addressed. One concern was height. He explained a developer could propose any idea, but staff advises what is allowed. He offered to contact the developer to set up a meeting to discuss the project and share concerns. Other organizations could attend. Mayor Taylor also responded to a comment made about the Chair of the Planning and Development Board being his friend. He explained he has been Mayor for 13 years and he thinks every Chair of the Planning and Development Board was his friend as he has worked with all of them and staff. Commissioner Merker indicated he attended the meeting and listened to several speakers. To have true representation, there should be an independent CRA Board, not a dual member board. He thought the CRA Advisory Board was bogus because the Board did not have a final vote. The issue would come back to the City Commission for a vote. Mayor Taylor commented the City Commission is the CRA Board. They have a CRA Advisory Board that advises the CRA Board, They had an independent board in the past, there were problems and the Board was abolished. He did not oppose trying an independent board again. He clarified any insinuation that he does not mean what he says was incorrect. Mayor Taylor put it on record that he stands by his promises and keeps them. Commissioner Merker disagreed. Vice Mayor Casello agreed they removed the citizen members from the CRA Board and in return seven citizens serve on the Advisory Board. He did not think the Board was "bogus" and thought the Advisory Board should be given a chance. He thought the Advisory Board would have great suggestions that will be considered. They will not agree on everything and anyone who called the CRA Advisory Board bogus before they had their first meeting was way off base. They could always make adjustments, but the Advisory Board had to be given the opportunity to work. Commission Merker responded if what Advisory Board's say is not a vote, it was no good. The contradiction was the Mayor would change the Board again and asserted the Mayor has never supported an independent board. Doing so now was for a vote Vice Mayor Casello commented if using Commissioner Merker's premise, than each Advisory board the City has would be bogus. Commissioner McCray pointed out he had served on the City Commission when there was an independent CRA Board as did Mayor Taylor. He commented there was no truth to Commissioner Merker's comments. If the Board wants an independent Advisory Board, it could be reinstituted. When the current CRA Advisory Board was formed, the Commissioners had the chance to vote for individuals who were appropriate. PIP Page 377 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 Commissioner Merker disagreed because the City Commission has the final vote. They had a former Mayor, Commissioner and a citizen who was replaced, and he did not know why. He contended Advisory Boards make recommendations. It is not a vote. Commissioner Fitzpatrick advised he voted to keep two independent Board members on the CRA. As to the Riverwalk project, the Executive Director of the Florida Coalition for Preservation spoke about how Atlantic Crossing ended up in a lawsuit and thought he should not make any comment at this time. A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 1 '-• and 1 Alt Building Board of Adjustments and Appeals: 2 Alts Page 3 • 305 Education and Youth Advisory Bd- 1 Stu NN • :• 1 Alt Senior Advisory Board: 1 Reg and 2 Alts Veterans Advisory Commission: 2 Alts There were no applicants for appointment. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. PROPOSED RESOLUTION NO. R16-035 - Assess the cost of nuisance abatement on properties within the City of Boynton Beach B. PROPOSED RESOLUTION NO. R16-036 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Louise and Robert Rubino for the property at 3576 Barkis Avenue, Boynton Beach, FL 33436. C. PROPOSED RESOLUTION R16-037 - Approve a Subordination Agreement allowing for a subordination of the City's mortgage for James and Karen Hannigan of 2389 S.W. 13th Way, Boynton Beach, Florida, 33426, and authorizing the City Manager to sign the Subordination Agreement. 9 Page 378 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 D. PROPOSED RESOLUTION NO. R16-038 - Authorize the acceptance of the $300,000 in financial assistance pursuant to line item 1662A of the FY2015/2016 General Appropriations Act and authorize the City Manager to execute all documents associated with the grant award agreement #50853 from the Florida Department of Environmental Protection, Division of Water Restoration Assistance. E. PROPOSED RESOLUTION NO. R16-039 - Authorize the City Manager to sign a three-year master agreement for the Platinum Premier Service Agreement with ThyssenKrupp Elevator for elevator annual inspections and service/repairs in all eight (8) City facilities upon City Attorney review and approval. The agreement is based on the TCPN Contract #5042 and has an annual cost the first year of $26,988.12. F. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the procurement of services and/or commodities as described in the written report for March 1, 2016 - "Request for Extensions and/or Piggy -backs". G. Approve the minutes from the Regular City Commission meeting held on February 16, 2016. 7. BIDS AND PURCHASES OVER $100,000 A. PROPOSED RESOLUTION NO. R16-040 - Authorize the City Manager to sign required documents upon City Attorney review and approval to purchase and finance Motorola P25 radios with Motorola/Motorola Solutions, Inc. Cost of radios $1,928,454 utilizing State of Florida Contract #725-500-12-1 , cost of system $416,822, total amount to be financed $2,345,276. Mayor Taylor reviewed Proposed Resolution R16-040. T=. Commissioner McCray moved to approve, Commissioner Merker seconded the motion. Vice Mayor Casello asked if this item was for both the Police and Fire Departments and learned it was. The breakdown in cost was $416,000 for the turnkey system for the entire City. The radio cost was $1.3 million for Police radios, $422,000 for Fire, $50,000 for non-public safety and the consulate control station was another $30,000 to $40,000. The item was time sensitive. Vice Mayor Casello thought the City missed an opportunity by not having a discussion about using County Dispatch and commented it would save the City Taxpayers $422,000. He expressed his disappointment and mentioned the $422,000 could have been used elsewhere. 10 Page 379 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 Commissioner Fitzpatrick was concerned about Motorola and was not in favor of a monopoly. He wanted to know if the Police or Fire Department had researched the issue and determined Motorola was the best vendor for the City as he heard there were issues with radio wave penetration. Interim Fire Chief Hoggatt explained prior to his employment with the City, the Orlando Fire Department had researched and refined the system for several years. They worked exclusively with Motorola and had radio engineers from their headquarters optimize the radios the way they needed to be set to work. Many Fire Departments had issues with the P25 radio systems, but Orlando employees and firefighters sat with Motorola to refine the system into what they feel is one of the best on the market for daily use by public safety personnel. Motorola was the leader when the P25 system came out. If they use another vendor with the P25 system, they will lose mutual aid capabilities with County Fire and Police until they are up and running. If they stay with the Motorola radio, they can work the two systems together. Interim Fire Chief Hoggatt had concerns about not using Motorola, mostly due to the time sensitivity. Commissioner Fitzpatrick was familiar with the dispatch center for Police and Fire and inquired how Utilities and other departments were dispatched. Interim Fire Chief Hoggatt explained by having their own system, certain channels would be dedicated to public safety, and channels dedicated to local government, including Parks and Recreation, lifeguards, Public Works and others. There was only one true dispatch center. Public Works has a supervisor and a base station in their office, so the head of Public Works or a designated person would communicate with the workers in the field as needed, Commissioner Fitzpatrick noted there were five groups that would get radios. The individual departments would determine which employees would receive radios based on what they presented to Finance and whether it is a portable or mobile radio. The Fire Department needed mobile units for each vehicle and every firefighter on duty will have a radio. Commissioner Fitzpatrick asked if Public Works would be able to communicate the day after a hurricane with a secondary system. Jeff Livergood, Director of Public Works and Engineering explained Public Works will have six portables to communicate with staff and with the Emergency Operations Center (EOC.) They are looking at a cellular system rather than equipping vehicles with $2,500 radios, and want a cellular system similar to what the Utilities Department has. They do not have the same intensity of need that Police and Fire do, and he believed they could use other methods, but they would be able to communicate to their workers in the field and direct them where they needed to go based on direction from the EOC ilk] Page 380 of 621 Meeting Minutes City Commission Boynton Beach, Florida JiFTM Vice Mayor Casello asked what other companies the Orlando Fire Department negotiated with other than Motorola. Interim Fire Chief Hoggatt replied the Orlando Fire Department's decision was based on the recommendations of the Police Department and the Radio Communications Manager. They went through the procurement process, chose to stay with Motorola and expand the radios to their full capability. Chief Hoggatt participated in the upgrade to the P25 system, but he was not involved in negotiations regarding Boynton's system. It was between the County indicating the upgrade was required and whether the City wanted to participate on a portion of the backbone of the system the County was going to use. The City Commission ultimately decides what system to use. Vice Mayor Casello asked if anyone asked what the County could afford to pay for the radios. City Manager LaVerriere responded they had not because they did not have direction from the City Commission to pursue it. This was a bid project from the County which the City was piggy backing on and they partnered with through Interlocal Agreements. It went through a competitive process and other vendors responded. Through the review and participation with the Interlocal Agreement, the City was following the County and staying on the Motorola system. Vice Mayor Casello thought there should have been other ideas or suggestions discussed that could save taxpayers money. Commissioner Fitzpatrick inquired what the lifespan of the radios would be and learned it could range seven to 15 years. It was Interim Fire Chief Hoggatt's experience that with every day use, the radios lasted about seven years before experiencing repair and maintenance issues. Tim Howard, Finance Director, explained he thought seven years was a reasonable amount of time to finance the purchase. There will be a small percentage of radios that will be lost, and he pointed out there is a cash option. Commissioner McCray commented when this item came before them years ago, the City Commission knew it would be a large capital improvement item. MM The motion passed 4-1 (Vice Mayor Caselld dissenting.) B. Approve award of the Bid for "A Two Year Bid to Furnish and Install Emergency Equipment for Law Enforcement Vehicles", Bid No. 020-2110-16/JMA, to Law Enforcement Supply of Coconut Creek, FL as Primary Vendor and to Strobes -R -Us Inc. of Pompano Beach, FL as the Secondary Vendor. This bid is to be used on an "As Needed" Basis. Estimated expenditure for emergency equipment for 49 Police Vehicles this fiscal year is $315,842. im Page 381 of 621 Meeting Minutes City Commission Boynton Beach, Florida Commissioner Fitzpatrick moved to approve motion. Vote The motion passed unanimously, March 1, 2016 Commissioner Merker seconded the 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 10. CITY MANAGER'S REPORT - None 12. NEW BUSINESS A. Status update on proposed one -penny infrastructure sales surtax that is currently being considered by the PBC School District, PBC Government and the PBC Cultural Council. Lori LaVerriere, City Manager, explained this item has been discussed between the County and the School District. The City's Infrastructure backlogs are significant due to the economic downturn and lack of funding over the past few years. The County and County School District tried to collaborate and work together on an initiative and have one ballot item, seeking a one -cent infrastructure surtax. The Cultural Council, who listed 24 projects, was currently part of the initiative which was for a 10 -year sales tax increase. After that, the tax would sunset. There is a requirement in the Statute that when the County levies a sales tax, the cities automatically receive a portion of it. The breakdown would be 48 cents on the dollar for the School District, 28.5 cents on the dollar to the County, 18.5 cents to the City and five cents on the dollar to the Cultural Council. If approved by the County Commission, they would adopt an Ordinance and put it on the ballot in November. The tax is for infrastructure and economic development. 13 Page 382 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 Each year, the City adopts a Capital Improvement Program budget and the City has $8 million worth of projects scheduled which the City cannot fund which they forwarded to the County for review. Ms. LaVerriere wanted the City Commission to be aware of the list and announced if the tax is adopted as proposed, it would generate about $3.9 million a year. She pointed out while she and Mr. Livergood were assembling the list, they learned the Capital Improvement Program matched up almost perfectly with the revenues they would receive from the tax, averaged over 10 years, fully funding the Capital Improvement Program. If the Cultural Council is not part of the initiative, the distribution would change and the City would receive higher revenues. Vice Mayor Casello was concerned the list could change if there were an emergency or unforeseen circumstance and the funds diverted to address those needs, Ms. LaVerriere explained that issue was discussed and it would be addressed in the ballot language. Ms. LaVerriere recommended the City Commission dedicate the funds to the Capital Improvement Program. Mayor Taylor commented he is a member of the League of Cities and they had discussed the matter. The League of Cities was nearly unanimous approving the cities infrastructure portion of the initiative, but there were concerns regarding allowing the Cultural Council to participate. The Cultural Council's position is they would help bring in more revenue to the cities and they would actively promote the initiative to the public that has to pass it in November. There was consensus the County should move forward with the initiative. It was anticipated the County would circulate a standard resolution for the cities to consider, or at least an Interlocal Agreement that would need to be approved to bring the initiative to fruition. Commissioner McCray moved to draft a letter to the County indicating the City was in favor of the initiative. Vice Mayor Casello seconded the motion. Commissioner Fitzpatrick thought there was not enough information and thought the tax could be skewed towards the poor and middle class paying a higher percentage. He also did not favor the Cultural Council's participation. Ms. LaVerriere clarified the City Commission did not need to issue a letter and she offered to have the County make a presentation. B. Create "Honorary Robert E. Wells Avenue" on Martin Luther King Jr. Boulevard from Federal Highway to Seacrest Boulevard. (TABLED on 2116116) 14 Page 383 of 621 Meeting Minutes City Commission Boynton Beach, Florida 13. LEGAL March 1, 2016 A. PROPOSED ORDINANCE NO. 16-004 - SECOND READING - PUBLIC HEARING - Approving a request for abandonment of a portion of a ten (10) foot wide utility easement at the rear of the residence in order to construct a private swimming pool, located at 2731 SW 23rd Cranbrook Drive and zoned PUD (Planned Unit Development). Applicant: Shawn Lago, homeowner. Attorney Cherof read Proposed Ordinance No. 16-004 by title only on second reading. Mayor Taylor opened the public hearing. No one came forward. I rj Commissioner McCray moved to approve motion. Interim City Clerk Pyle called the roll. The vote was 5-0. Commissioner Fitzpatrick seconded the B. PROPOSED ORDINANCE NO. 16-005 - SECOND READING - PUBLIC HEARING - Approve and authorize Ordinance creating Part 11, Chapter 26, Article 1, Section 26-7 and Chapter 10, Article 11, Section 10-33 of the Code to facilitate creation of liens for unpaid balances and recording of such liens for unpaid balances for utility and refuse accounts. Attorney Cherof read Proposed Ordinance No. 16-005 by title only on second reading. Mayor Taylor opened the public hearing. Steve Grant, NE 3d Avenue, asked if the Ordinance included Code Compliance violations and learned it did not. The lien attaches to the property, but not in the same manner as a Code violation and there is no priority listed as it pertained to other liens. The City records liens regarding Code Compliance violations. Attorney Cherof clarified this Ordinance pertained to sewer, water, storm water reclaimed water, refuse collection in addition to others. Motion Commissioner Merker moved to approve. Commissioner McCray seconded the motion. 15 Page 384 of 621 Meeting Minutes City Commission Boynton Beach, Florida March 1, 2016 Vote Interim City Clerk Pyle called the roll. The vote was 5-0. C. PROPOSED ORDINANCE NO. 16-006 - SECOND READING - PUBLIC HEARING - Approve amending City Code of Ordinance Section 16-60, item (d) to restrict use of the docks in the lagoon at the park for loading and unloading, and for no more than 30 minutes. Attorney Cherof read Proposed Ordinance No. 16-006 by title only on second reading. Mayor Taylor opened the public hearing. No one came forward, Commissioner McCray moved to approve. Vice Mayor Casello seconded the motion. Vice Mayor Casello asked how this would be enforced. Attorney Cherof explained park attendants have the authority to contact the Police Department to enforce the Ordinance and a Notice of Violation would be issued, which is enforceable in County Court as a violation of City Code. Vote Interim City Clerk Pyle called the roll. The vote was 5-0. 14. FUTURE AGENDA ITEMS A. Code Compliance Initiative - North Federal Highway - March/April 2016. B. Workshop with City Commission and City Staff concerning zoning designations and terminology (i.e. permitted uses, conditional uses, etc) - April/May 2016 i 114IIIIIIIIIIE-1 114154111 N ZI JI I =1 ifln There being no further business to discuss, Mayor Taylor properly adjourned the meeting at 8:04 p.m. (Continued on next page) iN Page 385 of 621 Meeting Minutes City Commission Boynton Beach, Florida ATTEST Judith A. Pyle, CMC Interim City Clerk I Catherine Cherry Minutes Specialist 17 March 1, 2016 CITY OF BOYNTON BEACH Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Page 386 of 621 6. N. CONSENTAGENDA 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Approve the request of Mayor Taylor to distribute $1,000 of Community Support Funds to the GBDC Entrepreneurship Institute, a Non-profit 501(c)(3) organization. EXPLANATION OF REQUEST. The monies requested will be used to assist with the Financial Empowerment and Social Entrepreneurship by helping to assure that the most highly developed mobile technology unit with resources available anywhere in the world can be utilized to safeguard the financial health and well-being of the underserved population of youth by providing entrepreneurship, technology and career training. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Thee will be no affect on any City programs or services FISCAL IMPACT. Budgeted $1,000 of Mayor Taylor's Community Support Funds that were budgeted in the 2016/2017 budget will be expended. ALTERNATIVES: Do not allow the distribution of the funds. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Attachment REVIEWERS: Department Reviewer Description Community Support Fund Request Action Date Page 387 of 621 City Clerk Foyle, Judith Approved Finance Howard, Tim Approved City Manager LaVerrier , Lori Approved 3/11/201 - 1:52 PPA 3/11/201 - 3:22 PPA 3/11/201 - 4:09 PPA Page 388 of 621 �WDAI COMMUNITY SUPPORT FUNDS REQUESTFORM Part I - Summary of Request (to be completed by City Clerk) Date of Request: (.0 Requested by Mayor/Commissioner: -r-.,Iu Amount Requested: $ e VZ' - r1- Recipient/Payee: h C 4,il, eor eA1e4cz-.s,6, Description of project, program, or activity to be funded: Part 11 - Availability of funds The annual appropriation of funds availpble to the requesting Member of the Commission listed above is 141. The balance of funds available for the requesting Member of the Commission is Accordingly: E.�here are funds available as requested 11 There are insufficient funds available as requested Dated: 1/ /4 By: '4 City Clerk,�/' Part III -Eligibility Evaluation ❑ Public funds will not be used to improve private property unless there is a clear public need, purpose and benefit 11 The recipient/payee provides services within the City ❑ The public purpose is beneficial to the entire community served by such donation Dated: -3 11b Bv: R64estiniMemborof the City Commission /'�o "i S:\CC\WP\COMMUNITY INVESTMENT FUNDS\Community_5upport—Funs—Policy.2015.doc Page 389 of 621 �� x�s�mosthigh school dropouts. single parents myoung adults "What iyfinancial ompuwermr��and the resounding response is, ° | don`( know"`. Seventeen -year-old Michelle Young is a single mother, who knows she wants a better life for her and her daughter but with |imhcd resources and finances she has no idea how that will be possible. " I am afraid to dream" she said, This is not an unusual story in Florida. Unreliable and limited public transportation and lack ofavailable resources prevent usignificant percent n[the population from returning \oschool, starting ubusiness cvowning u home, Since appropriate so|uiinnsdcocndnnoocurmte and timely Finondu| literacy and job readiness training, the question becomes when ncbreak the cycle and find new approach for helping when the following factors negatively impact so many Floridians: In Florida 0 Suicide is the "l leading cause of death aniong, youth ages 15- 24 0 On average, 5.5% ofthe youth arrested during a given Ciscat year were charged with scrious, 28.8%violent, 15.4% chronic, and 8.9% are SVC cril))CN (scrious, violent, and chronic). Horida's ninth- through twelftli-grade, single-ycar dropont rate 2.0 perceiit 2013-14. Now, You have the opportunity to pioneer a new era in Financial Empowerment and Social Entrepreneurship by helping to assure that the most highly developed mobile technology unit with resources available anywhere in the world \vil I be oil hand and close to every home. With your financial support u[these exciting new initiatives ut68DC Entrepreneurship Institute, you will bcsu1eguuvdin0 the financial health and well-being of in underserved population of youth and your community by helping to provide entrepreneurship, technology, and career training. You will be encouraging dreams. leadership, and entrepreneurship while you express your appreciation for a commitment to quality and passionate determination to reduce unemployment, the crime and suicide rate among our young people. Your generosity n/i|{ oncn(c financially secure young adults and fuk//r leaders dedicated N social ell impreocorxhip who understands the value o[creating Ununuiu| independence for them; while hc(p1u& and caring for their community. You will provide place that isaccessible Without judgment, where it is ok to dream out load with vcu| support \omake those dreams u reality, At the same time, Your gift iso high-inipact philanthropic investment. Please make your gift bWuy and help omnwf/rm all urAamt question iutomxmweom For future Page 390 of 621 GBDC Entrepreneurship Institute is a nonprofit 501 c (3) organization that strives to create Social Entrepreneurs oyoUogos,dho`uuhoukuruiurtisticondpnrfesyionmidevo|opmcnt. Vyealso create u platform where individuals can improve their socio-economic status. For over eight years tile OBD(G} tearn has delivered programing from I traditionil bricks and mortar office, G13DC Entrepreneurship |nsUU/Vc is looking \aestablish u Mobile 6n(mpmncumh|p6L Leadership Training Program (M.C]_T]that will expand the reach o[the organization and its strategic alliance partners in Florida. Programming addresses the guhc'x need for qualified and skilled talent K1.S.LT. is program that provides coaching, mentoring and business resources to individuals; looking to start cvgrow o business, develop ucareer and convertible pn)fe*yioom| skills. Always ready hnencourage and support udream, OBD[U| is now poised tnbecome the foremost and the Only Mobile unit Uooffer financial rmpowonnootand economic development Solutions. Introducing Weare proud A»introduce mnopportunity that allows you to help: w Reduce crime • Reduce unemployment • Reduce the high sohnni du`pootru|c * Provide technology training for seniors * Crco\c 'ohs for drop Outs convicted felons, single parents • Provide technical assistance for small business and CIII mpoIle uI's * Provide iob re-entry skills for drop outs, convietcd felons, single parents & seniors. Cornerstone. BEFORE YOU I-IIT"SEND," LET'S TALK IN PERSON - 14% THE END OF 8996 "9 TO 5" ���������� ����=� MILLENNIAL MORE LOYAL THAN WE THINK. 7, r � WHO SAYS MILLENNIALS HAVE A POOR WORK ?! THEY 001 - llucornerstone o[GRD(C/ isthe many years wehave served this population and the numerous 32O0SCongress Ave #|U4Boynton Beach, PL33426 www.abdeei,com 56|-894-45|O Page 391 of 621 commun' stakeholders that share Our enthusiasm for this logical ncx(atep The K{.C1][buSwill provide an entirely new menu ofresources by leveraging technology and strategic alliance partnership with other Non-profit organizations (NOPs) wishing to expand beyond their limited resources and geographical boundnrios. There are many deserving organizations that serve the Florida community, However. there is a segment of the population who are unable to take advantage of the many resources in their community because oflack of transportation'. affordable childcare a support system and financial constraints. The programing provided via the K1.E.L.T. Mobile unit bconvenient and tile m 'ori{ynf the programs are free to the participants. The programs are uimed at reducing the high school dropout rate, reducing unemployment and improving the socio-economic conditions for single parents, youth and small businesses in Florida communities door iudoor training, coaching and mentoring. Our pi-ograms are designed to: * Provide opportunities for career instruction, finonoio|literacy counseling, 000dcmioimprovement, and social growill 0 Reduce the number w[criminal offenses that are increased during tile summer bvYouths Without employment, school o,parental goiduooc/grociuvc 4 Introduce participants (ntile concept o[being ail entrepreneur a Create opportunities far participants to gain hands-on work experience Nvhile emphasizing real-world labor expectations * Provide opportunities for mentoring byindustry professionals 3200S Congress Ave #lU4 Boynton Beach, FL 33426 ww%v.Pbdcci.corn 5d| -8V4-45|0 Page 392 of 621 Long -Term Youth Impact • |mpvovcdski||ssuobuacomu1uoicntion,bmcmanm8cmcuLdcciyionmxking,knmwork,nndbuuiooe c(iquc8c that are critical to success in the workplace. * Increased nxpuVuoocombined with on-the-job experiences are combined with cduumikm uouk\ng in desire b/cuuiinuc h>rmn| education • Increased college enrollment • Improved understanding o[what itmcanstobcnglobal citizen w Improved ability to employ social coping skills to prevent dmmD, alcohol ovother unhealthy coping agents Putting principles into practice... #BI)CE1 defines learning asanexperiential exercise that goes beyondtbeoi-y; and results in the implementation orachievement oJm specific goal, GBDCEI offers a variety of services which include employment and education services, financial coaching, entrepreneurship Counseling, community economic development and youth services among u1hno. 6pcciUou||y. financial cmpnwenncotnD'crx financial coaching which includes integrated and bundled services Stich as employment and career development and financial capability Coaching. OL11- goal through the expansion and addition ofthe M.F.I.-T BLIS is to help low to moderate income families earn more, keep more of what they earn, begin to build savings, and assets, start a business and to move tip the economic ladder. Our one-on-one coaching model helps clients to establish financial goals and a pathway ioa/cccus.Cnditcouosc|ingnndfinondu||itcmcyuonnin(egra|pnrto[ourserv{cuoswcs\rive to Learningeducate Out' Clients on how to establish and maintain good credit as well as repair impaired credit, � relationships between their particular set u[uioom/UnCCand the world, Participants learn to view themselves e,members n[the &|obo| community. G80C[1 students evolve from being Unsure of their 8/tuo;characterized as nonproductive citizens xoaccomplishing life skills, professionalund entrepreneurial goals and become contributing as global citizens. Global engagement is more than learning the geography and customs o[other countries; each progmmattempts \oeducate students about the impact o[local actions nn their community, their nation, and the world. The K4I.LT. Buy makes information about virtually anything instantly available, what Students know is only the beginning, ]Z0O8Congress Ave #|04Boynton Beach, Fl, 33426 501-894-4510 Page 393 of 621 $260,000, The proJectcd annual operating cost is $160,000 Building A Purposeful Life During this uncertain econonly, one thing is certain: investing in our children is the bestinvestment We can make. After all, it isour children who Will create the h/|unc. Your Unmocio| support n[\hia project o/iUtouch their |ivcx and the |ivoso[oUthey |nOunnce.hnpoMaottoday. your support wiUhave lasting impact on tonornxw. Mvusu make Your gift today. Because building npurposeful life deserves spaces where lasting menlories are made, places where futures begin, I)xc .'|Uu /n```/ |yx/dx| |/`~m^ `hooixW�`k/Jrm/ that JoJiuui^d yo`p|rou x0lm'x\i\c|y x|l0/1 dxm�c i� uq*mJ |`y |ycur.`|J ]",c|)h x ucmi propmm ho after pxo,wiyx{inw in hwow um| '1u<cJ nmJh | )id ,"uknow Uu'Qci~ |iunoci:|«id/ mxk/400Jin�!``m \N (,Ill)! |h/m|omh'Isx|uoJyall i%cJ. Question & answer. When: we need, philanthropic Support tlOW —Your support—is wore vital than ever before, Why: Your gift |oOBDC F"nirmpmxcumhip luoiiiuhc Will positively impact lives—and save lives, too— for many years ahead, You will he helping to strengthen the financial future, deepen the understanding of global connectivity, and enhance <hseconomic empowerment in your community. Furthermore, you will be helping tosecure the future, benefiting you and those You love. Your gift isalso ucompelling philanthropic iovcn(mco\, yielding the equivalent of \wcnh/ dn||uo in revenue [b, every dollar you give. Financial security is critical to un all. There is urgency in preparing our young adults N contributing u/the financial security o[our community. The question o[how GHDCEntrepreneurship institute will deliver mobilo. vc|evun( and affordable services to do more for young adults, families and commonidnxrest with Your Support. ~ Please make �UUT�^Rt^d«w. ° ~ 3200 Ave|O4�wvn�uuG�nch.Pi33426 �6|-894-4j|0 --"'-- ' Page 394Of621 Applying their education to attaill understanding-- -and then enlisting their understanding to do something meaningful what counts. Growing challenges: The population served bvGDDCE| faces many challenges. The rising cost ofcollege tuition, dramatic decreases in the amount ofpublic funds and government programs that oewilling |opay for education and career development. O0DCE| has an impressive track record in expertly managing funding, is financially and ably governed by an active, Volunteer Board of Directors, Even so, tile economic climate in Florida |mnn|a\cu into bleak reality,—for this WrQd Population. The number of funding sources continues tobeout paced hvon-going growth o[iheregion served by G8DCEiThe population oySou\hFlorida isprojected i000nduocgrowingbvQY6unnouUy. |naddition, the gcnou$iunm| shift from Ule Buomurin K1i|k:nnim| generation is poised tohave a significant impact on our workforce and consumer spending. Funding... As a nonprofit organization, GBDCEI invests every penny of income over expenses in developing, and implementing programs for the communities hserves. Ninety percent (V0Y6)ofOur hondouare repeat funders and renewed again and again through a unique spirit of giving, a relationship characterized by people caring for the youth who will cvon\un||y oura for them. Thanks to financial Support from several foundations and government, quasi government entities, vo|un|uryUnuncio|suppmrt--nhi|nndhropy--huspuvcd1hcwuyfbr(hisoxpnunion. Most recently, both tile Police Departments ofBoynton and Delray Beach committed funding that allowed <]8DCE|im expand our summer Youth program and our Kid-poncurleadership Academy and helped oareach our goal, UighUQhbinclude: w Over $5,UOOincash prizes hoprogram participants 0 Program expansion statewide v |O% Increased number o[pnogmm participants w 15Y6 ino|roso in Mentors and internship host organizations The M.F-1-T. BUS concept is Supported by city and county and state government officials, regional police departments and the corporate community. The bus will he provided Palm Beach County Transit department for SI 5,000, 13tlil(IOLII, CqUipment budget is inclusive of the capital cost ofthe bus is }2OOSCongress Ave #\O4Boynton Beach, Fl. 33426 www,gbdcei.com 561-894-45 10 Page 395 of 621 FormWW= 11. 9 Request for Taxpayer Give Form to the (Rev. December 2014) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS, Internal Revenue Service I ame (as shown on your Income tax return), Name is required on this line: do not leave this line V Ir ZC Cti 2%EU61ness namefdisregarded entity n5pe, it different from above 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to r- * F1 Individuallsole proprietor or ❑ c corporation [] S Corporation C] Partnership TrusUestate certain entities, not individuals; see instructions on page 3): * single -member LLG '40 [] Limited liability company, Enter the tax classification (C=C corporation, S=S corporation, P=parinership) 11� Exempt payee code (if any) Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting tax classification of the single -member owner, code (if any) CKthe 0. her (see instructions) 0, D 0 n — s� c) KOP984 to W�ftnfs mdinWftd Wt$hft the VS.) 6 Address (number street, and apt. or suite no,, 96 o 8 Yes. 2. -� t OA Freiqvoster's name and address (optional) 16 City, state, and ZIP code J 7 List acc4unt number(a) here (optional) rax payer Identification Number(TIN) Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding, For Individuals, this Is generally your social security number (SSN). Howev7efora resident alien, sole proprietor, or disregarded entity, see the Part I Instructions on page 3. For other r t entities, it is your employer Identification number (EIN). If you do not have a number, see How to got a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for Employer tdemtifloationnmber guidelines on whose number to enter. �J [Iij� 61i Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be Issued to me); and 2, 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandon of secured property, cancel atlerrof debt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than Inter and dividends, you are I th sign the certification, but you must provide your correct TIN. See the Instructions on page 3. .1 .0 T :. , 111F 1111 r5i 111 1 11211 ME � W02,50, �r WNWA I PAN N M I M, General Instructions Section references are to the Internal Revenue Code unless otherwise Future developments. Information about developments affecting For as legislation enacted after we release it) isatwwwJrs.goV1fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer Identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer Identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds) • Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) 098 (home mortgage Interest), 1098-E (student loan interest), 1098-T o(Form 1099-C (canceled debt) - Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. I/ you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What Is backup wlthhorollng2 on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving Is correct (or you are waiting for a number to be Issued), 2. Certify that you are riot subject to backup withholding, or 3. Claim exemption from backup withholding If you are a U.S. exempt payee, If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership Income from a U.S. trade or business Is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA cocki(s) entered on this form (if any) Indicating that you are exempt from the FATCA reporting, is correct. See Met is FATCA reporting? on page 2 for further Information. Cat. No. 10231X Form W -g7( {Rev. 12-20174) Page 396 of 621 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: DEC 2 3 2014 GBDC ENTREPRENEURSHIP INSTITUTE INC 3200 CONGRESS AVE STE 104. BOYNTON BEACH, FL 33426 1•. I �1� DEPARTMENT OF THE TREASURY Employer Identification Number: 47-1296502 DLN: 17053245346024 Contact Person: LISA M VAN DER SLUYS ID# 95264 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b)(1)(A)(vi) Form 990 Required: Yes Effective Date of Exemption: July 9, 2014 Contribution Deductibility: Yes Addendum Applies: No We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. For important information about your responsibilities as a tax-exempt organization, go to www,irs,gov/charities. Enter "4221 -PC" in the search bar to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Sincerely, Director, Exempt Organizations Letter 947 Page 397 of 621 7.A. BIDS AND PURCHASES OVER $100,000 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Approve emergency expenditures related to cleaning and remediation of Fire Stations #1 and #3 in the amount of $221,566.69 payable to Belfor USA Group, Inc. EXPLANATION OF REQUEST: In October 2015, the decision was made to temporarily close Fire Station 3 due to air quality concerns in the building. In December 2015, similar concerns were raised at Fire Station 1, which also led to the temporary closure of that station. Risk Management personnel met with two full service remediation companies to handle the emergency cleaning and remediation for both stations. Staff recommended and the City Manager concurred to move forward with Balfor USA Group, Inc. for these services to promptly address and rectify the health and wellness issues within these City buildings. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Fire Station #3 was closed for a total of 78 days and reopened on Wednesday, January 6, 2016. Crews were relocated to operate out of Station #5. Fire Station #1 was closed for a total of 40 days and reopened on Monday, January 18, 2016. Crews were relocated to operate out of Station #4. FISCAL IMPACT: Budgeted Expenditures will be charged to Risk Management budget line item 522-1710- 519-49-20 - Self Insured Loss. ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Page 398 of 621 Grant Amount: ATTACHMENTS: Action Type D Addendum D Addendum D Addendum D Addendum D Addendum REVIEWERS: Department Human Resources Finance Legal City Manager Description Emergency Expense I\Aemo to City Manager Invoice #1 Belfor - Fire Station 1 Invoice #1 Belfor -Fire Station 3 Invoice #2 Belfor - Fire Station 3 Invoice #3 Belfor - Fire Station 3 Reviewer Action Oldbury, Julie Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 3/7/2016 - 1:33 IIIA 3/8/2016 - 10:02 AKA 3/9/2016 - 3:06 IIIA 3/11/2016 - 4:21 IIIA Page 399 of 621 The City of Boynton Beach HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33435 (13): 561-742-6275 1 (F): 561-742-6274 www.boynton-beach.org Twitter: @BoyntonBeachHR MEMORANDUM TO: Lori LaVerriere, City Manager FROM: Tim McPherson, Manager, Human Resources and Risk DATE: December 11, 2016 SUBJECT: Fire Station Remediation Emergency Expense As you are aware Fire Station # 3 was closed and all employees were relocated to Fire Station #5 due to air quality issues. After an attempt to remediate the Fire Stations with the City's contracted janitorial services company and employees from Facilities, the air quality results were still not at an acceptable level. Fire Station #1 also has experienced similar complaints this week and initial air quality results were unfavorable, which forced us to close the station and relocate all employees to Fire Station #4. Risk Management met with two (2) Full Service Remediation companies to consult on the emergency cleaning and remediation of both Fire Stations #1 and #3. With your concurrence, we will recommend that Belfor USA Group, Inc. begin the emergency repairs and cleaning of both Fire Station #1 & Fire Station #3. Estimated costs are expected to be over $200,000 but cannot be determined exactly until the remediation process has commenced. The Human Resources and Risk Management Department is requesting approval of these emergency cleaning and remediation to Fire Stations #1 & #3 and the subsequent payments to Belfor USA Group, Inc. for their services associated with the project. AMERICA'S GATEWAY To THE GULFSTREAM Page 400 of 621 BILL TO INFORMATION PIAME CITY OF BOYNTON BEACH ADDRESS 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FL 33435 110"TEN-liol I . 9 N' TIM MCPHEPSON XNS,URt4N-JCE SELF INSURED CFUSTO,,ER V 1088641 INVOICE DATE 2/17/2016 3*0 INFORMATION NVfv,',,0ER, 1006-16528 NAME BOYNTON BEACH FIPEHOUSE # I ADDRESS 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FL 33425 LOSS PDA'FE 12/1612015 WEDNESDAY TYPF MOLD LAR OPERTIT" TYPE COMMERCIAL $ERVq C E RESTORATION 12111/2015 2/16/2016 1INVOICE CATEGORIES TOTAL AWABOR & ASSOCIATED FEES $ 60,394.75 EQUIPMENT CHARGES $ 4,077.50 CONSUMABLES & MATERIALS $ 2,369.40 REIMBURSABLES $ VENDORS & SUBCONTRACTORS t SUBTOTAL $ 69,673.04 SALES TAX 0.000% $ TOTAL DUE THIS INVOICE $ 69,67%04 REMIT PAYRE94T T FOR QUESTIONS REGARDING THIS -INVOICE, PLEASE CONTACT,- j, SELFOR USA GROUP, INC ACCOUNTS RECEIVABLE DEPT 185 OAKLAND AVE SUITE 150 BIRMINGHAM, MI 48009-3433 Page 401 of 621 BELFOR PROPERTY : 770610 JOB NAME BOYNTON BEACH FIREHOUSE # 1 JOB # 1006-16528 VNSURANCZ, SELFINSURED LOSS D 12/1612015 WEDNESDAY CUSTONIER # 1088641 LOSS TYPE; MOLD P' LSP TYPIE COMMERCIAL SE'RVICE RESTORATION SALES TAX 0.000% $ TOTAL 69.673.04 Page 402 of 621 12/11/2013 2/16/2016 MARKUP INVOICE CATEGORIES AMOUNT MARKUP C/o AMOUNT SUBTOTAL LABOR $ 56,593.24 $ $ 56,59124 OR ASSOCIATED PPE- SMALL TOOLS-PRP-PFP $ 2,032.00 $ $ 2,032.00 FEES VEHICLES $ 1,769,50 $ $ 1r769.50 PER DIEM $ 10.00% $ $ HOTEL $ - 10.00% $ - $ $ 60,394.75 $ $ 60,394.75 EQUIPMENT UNSCHEDULED EQUIPMENT $ - 21.00% $ $ SCHEDULED EQUIPMENT $ 4,077,50 $ $ 4,077�50 4,077.50 $ 4,077.50 CONSUMABLES UNSCHEDULED MATERIALS .1 - 21.00% !"Il - $ SCHEDULED CONSUMABLES 2,369A0 $$ .. .... ---------- -------- 2,36140 $ 2,369-40 $ 2,369,,40 UNSCHEDULED REIMBURSABLE - 10.00% $ $ INVOICES & RECEIPTS VENDOR 1. 21.00% $ SUB-CONTP,Ac-rOR -l.-.--.--- 2,340�0 —.— 21.00% $ 491.40 -- 2,831A0 2,340.00 491..40 --$ . ...................... 2,831,,40 SUBTOTAL mm $ 69,673.04 SALES TAX 0.000% $ TOTAL 69.673.04 Page 402 of 621 "tat !ti it1!t Hi'M aa:�,•.a�Aml Sife`I�'!ia!+it p3�si i � j f lit psa;i�j lit 3t?iii ai �� iia ill p, ��ih H alfF�fa! !tF!!rstt i�tg jos j� 1 ? 1 jis ° t fill� ;ry•'�s®�� w�i�is�s msgnrvrya�®:ga��: �q: i is is I a 11111 f10111111 Sysf=' .S AH, z affi S�krf alu4r§ B r p epsfx$I!" @f as1111111 9` �1,tell 1 11111sx�s� s11 1111 011111 � u: q�� i� WORM $ P$ �'$fi $ _Fig 9Sa R S8u�s�$ ��.�,'i !; � �f ,�f, . f� � .. �_�@�� .. , � � n pll 111114 1 1111 �s ? `X Mma.�pk lm11tiS Y p t f a 4 r is N 9 „ ! i t 1� s i E.«. s M .�$. 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BOYNTON BEACH, FL 33425 lQ,,5S% WR ,,' -E-, 12116/2015 WEDNESDAY LOSS, TYPE MOLD COMMERCIAL SERVICE RESTORATION 12/16/2013 22216 INVOICE CATEGORIES LABOR & ASSOCIATED FEES $ EQUIPMENT CHARGES $ CONSUMABLES & MATERIALS $ REIMBURSABLES $ VENDORS &SUBCONTRACTORS $ SUBTOTAL $ NEUM 87,722.-ff',,A 6,272.011 3,748.12 83.66 3,617,90 ----- ---------- - ----- — miglu&9mu REMIT PAYMENT TO, FOR QUESTrONS REGARDING THIS INVOICE, PLE CONTACT: E SELFOR USA GROUP, INC ACCOUNTS RECEl"BLE DEPT 185 OAKLAND AVE SUITE 150 sm,mrNGFIAM, Ml 48009-3433 Page 411 of 621 BELFOR 6"ll, PROPERTY'. 768611 SALES TAX 0.000% $ TOTAL mmg====zmj �1444��53 Page 412 of 621 12/16/2015 2/2/2016 MARKUP INVOICE CATEGORIES AMOUNT MARKUP % AMOUNT SUBTOTAL OR $ 81,720.00 $ - $ 81,720.00 PPE -SMALL TOOLS-PRP-PFP $ 3,834-13 $ $ 3,834.13 LABOR & ASSOCIATED FEES VEHICLES $ 2,168.73 $ $ 2,168.73 PER DIEM 11 - 10.00% $ $ - HOTEL HO L $ - 10.00% $ $ $ 87,722.86 87,722,86 UNSCHEDULED EQUIPMENT $ 21.00% EQUIPMENT SCHEDULED EQUIPMENT $6,272A30 .............. $ 6,272°00 6,272X0 6,272X0 UNSCHEDULED MATERIALS $ - 21.00% $ $ CONSUMABLES SCHEDULED CONSUMABLES3,748,12 . .............. ........ $ -------- -- 3,746A2 3,748.12 $ 3,749,12 REIMBURSABLE $ 76.05 10.00% $ 7.61 $ 8166 UNSCHEDULED VENDOR i 21.00% $ $ - INVOICES 8L RECEIVPS SUB -CONTRACTOR $ 2,99Q.00 21.00% 1627�90 $ 3,1617.90 - - ---------------- - ----- - ---------------------- 639,51 -- :9,701.56 SUBTOTAL 1101,444X3 SALES TAX 0.000% $ TOTAL mmg====zmj �1444��53 Page 412 of 621 ss$s s g�. n�G��. 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Page 421 of 621 9 ull Page 422 of 621 ,7 m a4 ! • , 3 via w u=ti � �a ,�s �iS llt � ti Ca k5 Page 422 of 621 ,7 m a4 ! • , 3 via w u=ti � �a Page 422 of 621 BELFOR (0) PROPERTY RESTO RATION 1520 S. POWERLINE ROAD, 51JIT E A DEERFIELD BEACH FIL 33442 PHONE: (954) 596-8989 FAX: (954) 596-5155 EMAIL CONTACT: Nicole.Thorpe@us-belfor.com TAX ID NO: 84-1309171 DESCRIPTION KITCHEN CELI NGS AND AIR TEST INVOICE NO. 772937 INVOICE DATE 2/23/2016 CUSTOMER NO. 1088641 JOB SITE: BOYNTON BEACH FIRE DEPT. #3 100 E BOYNTON BEACH B. UNIT #3 BOYNTON BEACH FL 33435 WURANCE CO. PAYMEMY MR= Self Insured Due Upon Receipt Non -Taxable Amount Taxable Amount Sales Tax - 6.000% TAXTALMUE -TUAIS INVOIC Any inquiries regarding this invoice should be submitted to us within 10 days of the receipt of this invoice, Please note contractual interest applies, accrues and is payable in addition to this balance due on this invoice. Please include the invoice number on your check, mak&sN-eaeltG 1520 S. Powerline Rd, Suite A Deerfield Beach FL 33442 a USD $3,4M18 THANK YOU FOR CHOOOR! SING BELFPage 423 of 62" www.BELFOR.com BELFOR Property Restoration (40) 1520 S. Powerline Rd Suite A DeerfieldBeack Fl 33442 ,54)-596-9989(954)596-5155 Fax Fed ID# 84-1309171 Insured: Boynton Beach Fire House # 3 Property: 3501 N Congress Rd Boyton Beach, Fl, 33436 Estimator: Dan Huser Contractor: Company, Belfor Deerfield ,M " "I MR, M. Price List: FLFL8Y.—JUL15 Restoration/Service/Remodel Estimate: 16-1006FIREREPAIR Business: (314) 581-5374 E-mail: dan.huser@us.belfor.com bTj M U= Date Received: Date Entered: IW2016 11:08 AM 1111'�1111111�j 11'�! IFT11111 �i� 111111 3111111 De niuugn 150poxdw pruposalks) dul-rul Mango UIUM kS)MUMFETILd(371rrff=1- F ULMigrU NGUpo UL WOrK IC-441CLL as im, Lvrr&br--tLR-1 pricing of those changes. Repairs will be scheduled after a signed copy of this estimate is received. Uwe agree to the terms and conditions of this proposal. — bale — — — — I------- -------- Date Owner/Authorized signature BELFOR Representative Page 424 of 621 BELFOR �Property Restoration - ----------------- 1520 S. Powerfine 'd Suite A Deerfitid Beach, Fl 33442 BELF R (954)-596-8989 Tel. - (954)-596-515,5 Fax Fed ID# 84-1309171 011FITIT41, MI, DESCRIPTION QTY REMOVE REPLACE TAX O&P TOTAL Windows - Vinyl (Bid Item) 1.00 EA 0.00 14,960.39 368-03 3,065-68 18,394.10 The above is to replace the wkidows in the captains quarters and the corner windows in dw conference roonL Dolaffs on whdows wig be provided. Remove and replace shower pans and 1.00 EA 0.00 7,677.00 188.85 1,573-18 9,439.03 faucets The above is to remove andreplace 2 thawerpans., 2 water heaters and Hydrefloor drains. Proposal wigbeprovidedfir detaile Drywall (Bid Item) 1.00 EA 0.00 14,500.00 356.70 2,971.34 17,828.04 ne above is to have a BeVor supervisor to monitor the sub contractors Leak cans 1.00 EA 0.00 1,127.88 27.75 231.14 1,386.77 Totals: Main Area 941-33 7,941.34 47,047.94 Line Item Totals: 16-1006FUEEREPAIR 941.33 7,941.34 47,047.94 WWFATII.t �11, I Page 425 of 621 BELFOR Property Restoration Yeerneict BELFOR (954)-596-8989(954)596-5155Fax Fed ID# 84-1309171 Summary for Dwel1mg Line Item Total 38,265.27 Material Sales Tax 941.33 Subtotal 39,206.60 Overhead 3,920.67 Profit 3,920.67 Replacement Cost Value $47,047.94 Net Claim $47,047.94 16-1006FIREREPAIR 2/5/2016 Page: 3 Page 426 of 621 Prope.rty R&%toration 2 orh—n--eRaSVHI&����` Fl 8' Powo r k L 33442 Deerfield Bea (9 _59 _89 9 T BELFOR 54) 6 89 Tel. - (954)596-5155Fax Fed ID# 84-1309171 Recap by Room Estimate. 16-1006FIREREPAIR Main Area 38,265.27 100.00% Subtotal of Areas 3V65.27 100.00% Total 3W.27 100.00% 161006FIREREPAIR 2/512016 Page: 4 Page 427 0 621 0 RestorationBELFOR Property 1520 S. Powerline Rd Suite A Deerfield Beach, 'LFOR (954)-596-8989 Tel - (954)596-5155 Fax # D. 84-1309171 Items Tic► % DRYWALL 14,500.00 30.82% PLUMBING 8,804.98 . WINDOWS - L 14,96039 31.80% 7 81.33% Material Sales Tax 94133 2.00% Overhead , Profit .67 Total 47,047.94 16-1006FIREREPAIR 215/2016 Page: 5 Page 428 of 621 1520 S. POWERLINE ROAD, SUITE A DEERFIELD BEACH FL 33442 PHONE: (954) 596-8989 FAX: (954) 596-5155 EMAIL CONTACT: Nicole.Thorpe@us.belfor.com TAX ID NO: 84-1309171 BILL TO: CITY OF BOYNTON BEACH 100i E :i O' BEACH BL BON BEACH FL 334351 INVOICE NO. 772937 INVOICE DATE 2/23120116 CUSTOMER NO. 1088641 JOB SITE: BOYNTON BEACH FIRE DEPT. #3 /0' BOYNTON BEACH BLVD. UNIT #3 BOYNTON BEACH FL 33435 JOB NUMBER ESTIMATOR CLAIM NO. INSURANCE CO. PA YM ENT TERMS i PURCHASENVORK ORDER 100616528 Robert Daniel Buser 'Self insured Due Upon Receipt -'ITCHEN CELINGS AND AIR TEST Non -Taxable Amounj Taxable Amount Sales Tax - 6.,000% TOTAL DUE THIS INVOICE Any inquiries regarding this invoice should be submitted to us within 10 days of the receipt of this invoice Please note contractual interest applies. accrues and is payable in addition to this balance due on this invoice Please include the invoice number on your check, make all checks payable to BELFOR USA Group, mc and remit to 1520 S. Powerline Rd, Suite A Deerfield Beach FL 33442 THANK YOU FOR CHOOSING: BELFOR! Page 429 of 621 www.BELFOR,com to$BELFOR Property Restoration 1520 S. Powerline Rd Suite A Deerfield Beach, F1 33442 (954)-596-8989 Tel - (954)596-5155 Fax Fed ID# 84-1309171 Insured: Boynton Beach Fire House # 3 Property: 3501 N Congress Rd Boyton Beach, FL 33436 Estimator: Dan Huser Contractor: Company: Belfor Deerfield Claim Number: Date of Loss: Date Inspected: 52MIM= Price List: FLFL8X—JUL15 Restoration/Service/Remodel Estimate: 16-1006FTREREPAIR Home: (561) 275-9369 Business: (314) 581-5374 E-mail: dan.huser@us.belfor,com Type of Loss: Date Received: Date Entered: 1/8/2016 11:08 AM The attached estimate details the specific work to be completed. Additional work outside of that specified in this estimate will be through separate proposal(s) and/or change order(s) detailing the additionaUchanged scope of work as well as the terms and pricing of those changes, Repairs will be scheduled after a signed copy of this estimate is received. Uwe agree to the terms and conditions of this proposal. Date Date Owner/Authorized signature BELFOR Representative Page 430 of 621 I-ISMI-11 A OMIT, 1520 S. Powerline Rd Suite A Deerfield Beach, F133442 (954)-596-8989 Tel. - (954)596-5155 Fax Fed 1D# 84-1309171 WE= 16-1006FIREREPAIR DESCRIPTION QTY REMOVE REPLACE TAX O&P TOTAL Windows - Vinyl (Bid Item) 1.00 EA 0.00 14,96039 368,03 3,065-68 18,394.10 The above is to replace the windows in the captains quarters and the corner windows in the conference room. Details on windows will be provided. Remove and replace shower pans and 1.00 EA 0.00 7,677.00 188.85 1,57118 9,439-03 faucets The above is to remove and replace 2shower pans, 2 water heaters and Hydro floor drains. Proposal will be provided for details Drywall (Bid Item) 1.00 EA 0.00 14,500.00 356.70 2,971,34 17,828.04 The above is to have a Belfor supervisor to monitor the sub contractors Leak detection services 1.00 EA 0.00 1,127.8,8 27.75 231.14 1,38637 Totals: Main Area 941.33 7,841.34 47,047.94 Line Item Totals: 16-1006FIREREPAIR 941.33 7,841.34 47,047.94 2/5/2016 Page: 2 Page 431 of 621 to)BELFOR Property Restoration 1520i S, Powerline Rd Suite A Deerfield Beach, F1 33442 (954)-596-8989 Tel. - (954)596-5155 Fax Fed 1D# 84-1309171 Summary for Dwelling Line Item Total 38,265.27 Material Sales Tax 941.33 Subtotal 39,206.60 Overhead 3,920.67 Profit 3,920.67 Replacement Cost Value $47,047.94 Net Claim $47,047.94 Dan Huser 215/2016 Page: 3 Page 432 of 621 I USA NIV1,911,111,111 I 1520 S. Powerline Rd Suite A Deerfield Beach, Fl 33442 (954)-596-8989 Tel. - (954)596-5155 Fax Fed ID# 84-1309171 Estimate: 16-1006FIREREPAIR Main Area 38,265.27 100.00% Subtotal of Areas 38,265.27 1,00.00% Total 38,265.27 100.00% 16-1006FIREREPAIR 2/5/2016 Page: 4 Page 433 of 621 BELFOR Property Restoration 1520 S. Powerline Rd Suite A Deerfield Beach, F] 33442 (954)-596-8989 Tel. - (954)596-5155 Fax Fed ID# 84-1309171 wzff��� O&P Items Total % DRYWALL 14,500.00 30.82% PLUMBING 8,804.88 18.71% WINDOWS - VINYL 14,960.39 31.80%® O&P Items Subtotal 38,265.27 81.33% Material Sales Tax 941.33 2.00% Overhead 3,920.67 8.33% Profit 3,920.67 8.33% Total 47,047.94 100.00% 16-1006FIRERE PAIR 2/5/2016 Page- 5 Page 434 of 621 7.B. BIDS AND PURCHASES OVER $100,000 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTIONS NO. R16-042 -Approve the Property and Casualty Insurance, General Liability and Automobile Liability Insurance, and Workers' Compensation Insurance Program Renewals for an annual of $909,450 (per year) for two years, and authorize the City Manager to sign all required documents for the term of the policy (April 1, 2016 - March 31, 2018). EXPLANATION OF REQUEST: POLICY TERM: APRIL 1, 2016 - MARCH 31, 2018 On March 4, 2014, Commission approved insurance brokers Arthur J. Gallagher & Co. and Gehring Group for a three year contract based on RFP No. 033-1710-14/JMA. Each year the brokers are requested to submit recommendations for renewal for specific lines of coverage for consideration by the City. Attached is a comparison of the current coverage and renewal proposals of limits, deductibles, and premiums submitted by Arthur J. Gallagher and Gehring Group. The two proposals were reviewed by Staff and the following differences were taken into consideration: Property Insurance: Gallagher's proposal allows for maximum coverage of $40M for named storms, while Gehring's proposal allows for ma)amum coverage of our total property value of appro)amately $142M. Business Income Insurance: Gallagher's proposal provides $1M of coverage after a 120 hour elimination period. Gehring's proposal provides $1 M of coverage after a 72 hour elimination period. Law Enforcement Liability Insurance: Gallagher's proposal increases the deductible to $300,000 per occurrence (up from $200,000 per occurrence). Additionally, the insurance carrier is also requiring our Police Department to comply with a mandatory practices audit and for each sworn member of the department to complete three mandatory training classes. Gehring's proposal maintains the $200,000 deductible and does not require an audit of our Police Department. Workers' Compensation Insurance: The Gallagher proposal maintains the $850,000 deductible for public safety employees. The Gehring proposal lowers that deductible to $500,000. Sewer Back-ups: The Gehring proposal includes $200,000 coverage for sewer back up liability. The City's average claim for sewer back ups is $11,000 per occurrence. Cyber Liability Coverage: The Gehring Group's proposal includes $1 M coverage for cyber liability. Rate Guarantee: The Gehring proposal offers a two year rate guarantee. Insurance Total Premium Costs: Current Costs: $995,938 Gallagher proposal: $920,603 Annual Premium, Gehring proposal: $909,450 Annual Premium Page 435 of 621 Previous years premiums: FY 15/16 $ 995,938 FY 14/15 $1,058,173 Staff Recommendation: After reviewing the two proposals and considering the proposed changes from current coverages and deductibles, staff recommends accepting the Gehring Group's proposal for insurance renewal with Preferred Governmental Insurance Trust (PGIT). Further, staff is recommending accepting the two year rate guarantee, which would keep this coverage, deductible amounts and premiums in effect through March 31, 2018. The proposed premium of $909,450 represents a 9% decrease in premium from the City's current premium. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Approval will allow for the City to continue its established insurance program. FISCAL IMPACT: Budgeted Premium costs will be allocated to the following Human Resources and Risk Management Department budget line items: 522-1710-519-45-03 - Auto Premium 522-1710-519-45-04 - General Liability Premium 522-1710-519-45-05 - Building and Contents Premium 522-1710-519-45-09 - Workers' Compensation Premium The Gehring Group presented the lowest premium package with the most favorable coverage and deductible amounts for the renewal period April 1, 2016 through March 31, 2017. Further, staff will know the fixed amount to budget for next year by accepting the 2 year rate guarantee. ALTERNATIVES: Allow the City to be uninsured for excess coverage of the self-insured casualty, liability, and workers' compensation program and to be uninsured for primary insurance of the self-insured property program. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type r Description Resolution approving The Gehring Group for Insurance proposals Risk Insurance Comparison Page 436 of 621 REVIEWERS: Department Human Resources Finance Legal City Manager Gehring Group Insurance Summary Preferred Governmental Insurance Trust I Information Arthur J, Gallagher Insurance Proposal Reviewer Action Oldbury, Julie Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 3/7/2016 - 1:53 IIIA 3/8/2016 - 8:50 AM 3/9/2016 - 3:44 PM 3/11/2016 - 4:17 IIIA Page 437 of 621 1 RESOLUTION NO. R16- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA APPROVING THE RENEWALS OF THE PROPERTY 5 AND CASUALTY INSURANCE, GENERAL LIABILITY AND 6 AUTOMOBILE LIABILITY INSURANCE AND WORKERS 7 COMPENSATION INSURANCE PROGRAM; AUTHORIZE THE 8 CITY MANAGER TO SIGN THE REQUIRED DOCUMENTS FOR 9 THE POLICY TERM APRIL 1, 2016 TO MARCH 31, 2018; AND 10 PROVIDING AN EFFECTIVE DATE. 11 12 13 WHEREAS, on March 4, 2014, the City Commission approved insurance brokers, 14 Arthur J. Gallagher & Go and Gehring Group for a three year contract, which brokers are 15 required to submit recommendations for renewal of specific lines of insurance coverage for 16 consideration by the City; and 17 WHEREAS, after reviewing the two proposals and considering the proposed changes 18 from the current coverages and deductibles, staff recommends and the City Commission does 19 hereby accept The Gehring Group's proposal for insurance renewal including a two year rate 20 guarantee from April 1, 2015 to March 31, 2018. 21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 22 THE CITY OF BOYNTON BEACH, FLORIDA AS FOLLOWS: 23 Section 1. Each Whereas clause set forth above is true and correct and 24 incorporated herein by this reference. 25 Section 2. The City Commission hereby approves the Property and Casualty 26 Insurance, General Liability and Automobile Liability Insurance and Workers' Compensation 27 Insurance Program renewals proposed by The Gehring Group and authorizes the City 28 Manager to sign the required documents for the policy term April 1, 2016 to March 31, 2018. 29 Section 3. This Resolution shall become effective immediately upon passage. 30 31 C:AProgram Files (X86)ANeevia.Com\DocconverterproATemp\NVDC\44C9A8A3-A48B-4F90-B1BD-5814F698D85B\Boynton Beach. 2929.1. Property_ And Casualty_ General_Liability _Insurance _ Renewal(2016)_-_Reso.Doc Page 438 of 621 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 PASSED AND ADOPTED this day of March, 2016. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) YES NO C:AProgram Files (X86)ANeevia.Com\DocconverterproATemp\NVDC\44C9A8A3-A48B-4F90-B1BD-5814F698D85B\Boynton Beach. 2929.1. Property_ And Casualty_ General_Liability _Insurance _ Renewal(2016)_-_Reso.Doc Page 439 of 621 E m a E L tm 0 a 1. N 'E E O - _ O 2' F a \ F F e a .� a .� E � — E v ¢`81 g Eo a o o a z o v m E w Z E z° E v a o E F e a o E F e a o E F e a o E F e 0 z �- S oo V, m ¢ c� c� y_ c� c� c� —Im o 'E 'E 'E16 L o o o a — N a€ _ j E mjE S i'E —I oo w — mw mww a 'o ww m m m z _ o 3 _6 Fzo w c5 c5 c5 Q,E z Q,E z Q,E o> o o ti o o> o o ti o o> o o ti o ry gm N m N m C5 C5 6 E wQ a a a a a a a a a a a a a a EEE g g g E — E— E- E- IR IR m z z o o o o cW m cW m cW m cw m a w F c z z 0 0 9 o E E _ w Z zOS 0 Me E �o <o <o0, <o Q 17 17 1 00 e e e e00 00 - - <_ - --�' �_- Q �- vo - It E a € _ 0 e a = o E �A� e a EO aUO �. 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' 0♦ S Kai O O O 0 0 0 o 0 0 0 0 0 m z UT z U} 0 _" U} a .n .n n U} U} ti a" ti C �- ti a' Eu w ti al �� O O O O O O O OO O O O O C , C C: -: r'nl C.�.t tJ"M � 0 ei C m„ In C', m' C.✓ ti` tkM J C Qm 0 o m v o d V1 O -V' d V1 O l7 d V1 O l7 d V1 O l7 d V1 O l7 N 10 m Z T 0 O v Y oJ T 9 - = m E v E : E v m V 9 1V w - >• : a a 10 L m Yum 3-m, r v a T o6v v O ro O >. u 0 w - O E ° E O u 4 Q tai a v a v y U c w a 'a = a � o v v C `a h v E = a v - s `w a a O 3 v ¢ o w v � v a � � •'w w a - o a � Y . w 2-o a a9 _ N N ro o a xa� > E v� a a w o mu oz E a v m a v ai '0 ,� a� m T •v 3� J 1'0 a v u z i O T E •_ \ Q cc a ao aE o 0�E 00 c o vi o E a a o pSJ o a a V . u�ivY O V N (6 E t; T o o T t — O O o � Y � E N E '^ 0 +� a � v a 3 E E v Z O Y O N o -a U} ry T d N Q i O � a` o a� a � � a a � a o t � a ° a a E z v 3 0 - Ci2 W p a O c p � � WHY PREFERRED The Preferred - Governmental Insurance entered .- . year in 2016 and has a number of significant advantages and features from both a coverage and service standpoint. J ill\fs1\1XI►,1�"i Preferred's surplus to written premium stands at 1 to I. The Trust has no long term debt and over $150 million in assets. Preferred is the only Trust in Florida that utilizes a totally dedicated and independent agency distribution system for optimal Member service. Preferred provides a shared loss property limit for all Members of the Trust that exceeds the 1 in 250 year storm event. There is only a 0.4% probability that an event will occur that exceeds the limit of property coverage purchased. At Preferred, only workers compensation is subject to audit thus avoiding additional premium charges beyond policy expirations. Claims administration services are provided by PGCS Claim Services who is solely dedicated to Florida's public sector. CLAIMS 2417 On-line claims access for all Members. i Preferred automatically provides coverage for non -monetary claims including injunctive relief, EEOC, public records law, and inverse condemnation allegations. Outside both the limits carried and member deductibles chosen. Preferred offers up to $1M of "blanket inland marine" coverage for equipment individually valued under $25,000. Preferred automatically includes cyber liability coverage for $1,000,000 for those members who purchase public officials liability coverage through Preferred. �•- We offer named storm coverage to members with no exclusions relative to distance from coastal waters and provide the most attractive deductible terms in Florida's public sector marketplace. Except for zones A & V, the flood deductible matches selected AOP deductible. NO FAULT SEWER We include no-fault sewer back up with annual aggregate of $200,000. 1Z 111 14i, .-SP,. . .;... Preferred provides building appraisals for locations valued at $100,000 or greater at no cost to new members from a nationally recognized appraisal firm. Preferred also has an ongoing appraisal program for renewal accounts. Training incentive program for safety and risk management for our members with a matching incentive of up to $5,000 per coverage year. Our disaster recovery program provides Members with a choice of pre -approved vendors and online access to track the recovery process, in addition to a mobile app for claims reporting. We provide a cardiac case management program known as "BADGE" to all police and fire department personnel in the event of a workers' compensation presumption claim. HR RISK MANAGEMENT HELPLINE Members benefit from a comprehensive human resources platform. This includes actionable advice from employment law attorneys, training handbooks, online tools, express updates, and webinars at no cast. My Community Workplace website featuring a wide range of available resource materials on Human Resources and Risk Management. Online training provided through a partnership with Target Solutions at no cost to Members with over 180 courses to choose from on a variety of relevant topics, such as Driving Safety and Working in Extreme Temperatures. Preferred provides a full range of risk financing options that are available from 1st dollar to self-insured excess placements. Over 400 members and approaching $100 million of written premium establishes that Preferred Goverimental FloridaTrust fulfills what needs:g customizedexclusively dedicated to the publicsector. This is why we are dearly PREFERRED �j ,ob�ie apps: -, �' } y� • PhoneAndroid Copyright 0 2014 by Preferred Governmental Insurance Trust Page 443 of 621 P h1p F E R R E D 0 N L I N E I U N 4 a 4 Owl S-1 4 Me] 0 Effective training and records management is vital in today's workplace. Reducing claims, controlling losses and streamlining efficiencies are critical. That is why Preferred partnered with TargetSolutionsto provide our members with innovative web -based training management technology. Preferred members can access more than 185 training courses in English and Spanish covering topics related to HR/Employment Practices, OSHA Compliance, and Motor Vehicle Safety utilizing TargetSolutions extensive web -based library. TargetSolutions is committed in helping members to deliver training, ensure compliance and reduce risk by streamlining and automating the training management process. TargetSolutions enables members to define, measure and monitor key risk metrics that help keep their employees safe and protect assets. With the platform, Onsite Administrators can create risk mitigation tools specific for their organization, making it possible to analyze the fundamentals and take action where needed. TargetSolutions' web -based training management platform is accessible 2417. Users can navigate captivating, cross -browser compatible courses with cutting-edge interactions at a pace and time that is convenient for them. TargetSolutions' Risk Management Platform makes it possible for Member Onsite Administrators to assign and deliver online training courses to their users. The system also provides the ability to track, document and report assignments. Tracking training, generating reports and analyzing deficiencies has never been easier. • TargetSolutions' technology platform features the industry's most dependable and powerful cloud -based system. TargetSolutions delivers 99.95 percent uptime, delivering a fast and reliable experience for users.TargetSolutions' backup datacenter has been strategically positioned, securing production infrastructure. X041 .__ _ ,,a ,nes,. Aab.,e„„ et, -,"mr m vqrn , ol o, ,` t 'q t„5, %A urn j 7 ft, ""w, N%},v { , ,1, 1 X �110%1” 715 , r '. , k , z. S N J „' X"wk,, i, PREFER ED E ---FOOLS R E -Tools provides agents and members with immediate access to the services listed below: • Preferred newsletters archives • Preferred Safety & Risk Management resource materials • Webinar presentations on current topics f.e. Hurricane Preparedness, Sexual Harassment, Return to Work polices and Drug Free Workplace programs In addition, agents gain immediate access to the following services on behalf of their represented members: • Issue of certificates of coverage and view of historical data • issue of Auto ID Cards ;Preferred auto coverage members) Plestorrad'ERN3L SON, r Cam A Y "N 4Y4\kti�x8 (KLA` l�tb` NtS, ('k . ,.... M11 4ftl' Mtvh h'4R h4 - tx9 # w qk i Y�.la ul4k'e{ nVY iM�£^�S63d+HVdk5 (Please note that some services may not be available upon accessing due to possible development changes and/or updates being performed) Registering for E- Tori: To register, Just go to %vmj publicrisk.com and click on "Register" to complete and submit the registration form. Activation of E -Tools Account: You will receive an email within 72 hours of the activation of your account. ❑ Page 445 of 621 HR RISK MANAGEMENT HELPLINE The Preferred HR Risk Management HELPLINE is available to those members that have their POL/EPLI or ELL/EPLI coverage with the Trust. The HELPLINE is an employment law focused resource designed to control costs, save time, and complement the valuable services that Preferred provides. The resources provided by the HELPLINE allows members to save thousands of dollars annually. • Confidential, documented responses to specific employment law questions from real attorneys who are experts in HR Risk Management and employment law issues • Online Unlawful Harassment Training for all supervisors and employees • A state -specific employee handbook building tool • HR Express Updates including popular Questions of the Month and HR Alerts • Customizable HR risk management resources including Federal and State -specific forms and posters • Plus more. f F—WelmilTZMERM Americans with Disabilities Act (ADA) Affirmative Action Plans Age Discrimination (ADEA) Background & Employment Screening Benefit Continuation (COBRA) Compensation Disability Claims & Issues Discrimination Payroll Drug Testing Employee Turnover Exempt/Non-Exempt issues (Overtime) Facility Closure Family and Medical Leave laws (FMLA) Fraud/Theft/Shrinkage Continued... Gender Issues General Harassment Hiring Practices Immigration Laws and Issues Interviewing Layoffs Management & Employee Development Marital Status Military Leave (USERRA) National Or;gir & Language issues Payral Performance Management Personnel Files (Certent & Hardling) Physical Appearance Issues Pre -Employment Behavioral & Skill Testing Pregnancy Privacy of Documertation (HIPAA Issues) Progressive Discipline Situations Raclal Issues Recognition Programs Regulatory Compliance (State & Federal) Religious Issues Retaiiatfor. Safety Procedures & Practices Sexual Harassment Sexual Preference & Orientation Issues Termiratior & Discharge Training Unempoyment Compensation Union Relations -- General Inquiries Wage/Hour (Federal) — (FLSA) Wage/Hour (State) Workers Compensation Workplace Violence Member comments on this valuable benefit... "The HELPLINE is so useful to me as the only HR person here. It seems that any ouestion I have. they always have an answer that is easy to understand and applicab=e for me. I 1±ke and use it so much that I no longer have my membership in the SHR -I. It is a cost saver for the City and helpfLI to me. I would have re problem referring others to this site and hope that Preferred never "lens it go" "I'm finding the Preferred HR Management HELPLINE through Preferred a really neat tool. I thought the online Sexual Harassment training was great. it was rice that we could `_rack progress and see who completed it and who dia not. We managed to get everyone completed on time due to this feature. We thought the training was very informative overall. I thi^,k it's great teat a Relationship Manager reached out to me ar.d gave me a tour of the website. Through that I was abe to learn ^ew features about the service. It's a great thing to have access to attorneys in case we ever run into a situation" "I think the HELPLINE is a very good tool for managers; I am so glad to have =t! My first impress;or, of the website was that it is professional and easy to use. My favorite part of the service is the ability to ask questions specific to my needs. I generally use the service once or twice a mo^th. Wien I log on. I am usually looking for a specific topic or case related to my needs at the time. The Questions of the Month are my favorite. I would ABSOLUTELY recommend this service to other emp{oyersl I am SO glad to have the HELPLINE; I am grateful that it is included as part of cur membership with Preferred!" Please contact your regional Loss Control representative should you need additional information on this valuable service... Page 447 of 621 ft- , PROGRAM IN 3 �- 0;, A i, 10 K %a Yj In 2003, Florida Legislature expanded the fire fighters' "Heart and Lung Bill" to include police, deputies and correction officers. This change in law presented the Worker's Compensation claims and medical management community with increased challenges. Amerysis developed a specialized legal and medical program approach in addressing the uniqueness and special needs of handling claims. This was appropriately named ...G.. (Better Administration Dedication Guaranteeing Excellence). This team recognizes the importance of "quality of life" and therefore will exert every effort to educate every employee with a potential for heart disease regarding healthy diet, weight loss and proper medication usage. The program consists of an interdisciplinary approach to manage and provide quality services to our employees and clients. The combination of disease state management and workers' compensation case management, allows the employee to benefit from the latest in quality cardiac healthcare providing a constant source of support and education. It improves/enhances return to work outcomes, reduces disability duration, prevents unnecessary, dangerous and costly consequences of inappropriate use of cardiac medications while reducing the cost of handling presumption claims. M Medical Director and/or Physician Advisor witl to assist and direct the medical management Registered Nurses with cardiac patient experii monitor and assess all presumption claims. Speciality Facilities and/or Speciality Providers for Workers' Compensation to best impact the outcomes. We recruit and train providers of e) within their specialty and/or modify their progr meet the unique needs of the claimants cover by the Florida Heart and Lung Bill. Most current quality of Cardiac Care while maintaining compliance with the Heart and Lung Bill 112.18 and WC Statute 440. Gathering medical data required to properly determine the compensability by the adjuster. Manage the initial diagnostics and treatment to most effectively diagnose condition. * 1Norks with the employee through diagnostics and moving them toward a stable position. a. Provide education and establish goals with the employee in making lifestyle changes in order to reduce or eliminate future costy events associated with their work-related illness. Corfererce with the treating physician regarding the job description:, and assist it the determ,',nation of when the claimant can safely return to work. During the maintenance phase of the program, the cardiac nurse case manager monitors the physician's findings, diagnostics, lab values and medications. Coord7nates care and provides education. The goal ;s to maintain the claimant at this stable state, acting proactively when necessary. Facilitates communication with employees, physicians, employers and adjusters, keeping them apprised of any changes. j w� s�ovERtdhtlEIVTAL � I � IfVSUiE TRUST WWW.PGIT.oRG r P.O. BOX 958455 a LAKE MARY, F'- 32795-845; 4; PHONE: (321' 8.32-1455 � FAX: (321) 832-1489 Page 449 of 621 MULL Ta r So. I u 0 on's rea, I izOs Moya it po rtant 0 w a I ity, tra [ n in, g i's to you r bottom I I n e That's why we've ,cr t 'd top-notch onIfnO trafning courses and appl4cations. With our platform, your e,a e -group will be able to r6dulce flabillity, debrease workplace, k6dents, minimize lost work days, and achieve. coo pl 1-ance. The and result increased operat[onai efficiency and decreased expenses. Schedule Assignments f orn i,'t; t&jub' i undine vmri rig bU.rary, Yeu �,arj also sclpdu'Eu offine'l itw)nv[jaIry qgev rlt,8rO DeRver Assignments rget5a4wtion5.' kir in LI55 1ra4n no Mana, -nT synTomn, X00 I lavt k he kwols tfj de Ci ve r rmor e than 18IJ cou rses, i nd uld i ng, OSHA, 5 OnI o 14" saretv r6j rl i I �; arla 0 1-1vo- 5,� tety t'6 I ni nag L,',I' ses Covo, a hfaacl raq cof ki!iafi,Lxr' sue, narjo,based ;nteraclknr, and fxw.,Iiunok4I- The pli;ffi)r,,,11 .5ac- Ce'S-Sible 24/7 so users, car, comple-It- niandatcrry P-an-oliance twS'^S 06 ThCl,'m Oyyn tOne wah rriabzlL Liemcas. '-7H-sivvrIngnk(s 5 a°' a _Sop LITIOrIS, Track Assignmeots wilh iatguvS61.iti)os w(w, wd� ut, ab!e rcp i Un repcim, in real, limv �o tradi The pcAvfeiTh,,I eecixdl, rv,ie ,ass! kVqj,j aJsj, a gj,,injt:rjT,s �,oij n,wwo 00d 11�k few s On a I e cr I cxs. Vo i ..j re' :i wc! �o ;,,inea�-,q�e 04a I rj a ra I wi8)n r 1, 800,840,804 TARGE<#1LUT1ONS- 'TargetSo1u, tio-Ins Course Catalog Tar gptSolwfilons of fers, a comprehensive catalog of online coursesfeaturing 1$0 fitips that address, the needs of public entities, Courses are desIgned to enhance Rnovelge and ensure safety. In addition to the courses-bIia w. Taq, lotSopec lufions offers sific training fear ran r Fire, EMS., Police d Public Works. To view oar emirle catalog, please check onflne at, wvv'wAa%fetsolufions,c*m. Fleet anagram i'Dr LaFge'velfaicie Opuramrs i� V®jn-5 a A" —!, ".� "Al '0 1 Coter III 1111 A D R IVI N G SAf ET'If voxvi $PANISH TRAINING ib ...... ... C`Yr"F,B,..JE,'R ACOVERAGE Preferred Governmental Insurance Trust is pleased to provide this forefront protection to address those potential exposures in association with internet communications, such as privacy issues, infringement of intellectual property, virus/trojan transmissions, and other potentialy serious exposures that may arise from first to third parties transmissions via the web. Endorsement to Public Officials Liability policies Sublimit of $1,000,000 each claim / annual aggregate Voluntary notification endorsement included •no Z-204 "051 - Media Content Privacy Liability Extortion Threat 1st Party Crisis Management Bus Net yonafffliffim P.O. BOX q58455 a LAKE MARY, FL 32795-8455 11H10NE (321) e832 -:k455 a FA.: (321),K32-1489 ["Im-INANCIAL STRENGTH .. . + . + w T Assets Total Assets $177,202,287 Liabilities & Surplus Unpaid Losses and Loss Adjustment Expenses $ 70,502,000 Total Liabilities $ 82,472,335 Fund Balance $ 94,729,952 Premiums Earned Premiums $ 92,197,374 Excess Premiums $ 38,869,012 Expenses Losses and Loss Adjustment Expenses $ 31,641,385 Net Income (Loss) Net Income $ 8,633,117 Preferred Governmental Insurance Trust Earned Premium By Fund Year 2001-2014 120 _______________________ 100...� ......................................................................... 80 1 _ 60 ® 40 6 0.......... ........ ......... .......... ....... � � 2001 2002 2003 20 20105 2005 2 7 2003 2009 2010 2011 2012 2013 2014 100 90 80 70 e 60 e 50 40 30 20 10 Preferred Governmental Insuranc® Trust Fund Balance 2001-2014 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 A 'N 'I FIALT1111 Raky"NIM0 I My Community is a free online resource that iv save you time and money by 'i prcvid C-u!+jnoo0training and information for your worlqi16Ze, WEB -BASED TRAINING Online training modules for managers and supervisors are available 24/7 - at no cost - a potential savings of thousands of dollars a year in training costs. Preventing Workplace Sexual Harassment - includes an additional lesson written specifically for California managers designed to meet AB 1825 requirements Preventing Workplace Discrimination Preventing Wrongful Termination Promoting Ethical Behavior - Promoting Child Safe Environments - appropriate for any adult who works with or around children UP-TO-DATE INFORMATION AND EXPERT COMMENTARY Topics include: Best practices for employment practices and child protection Leadership and management skills Healthy lifestyle and safety Exclusive articles written for the specialized interests, such as government entities, schools, not -for -profits, and religious organizations NEW STUDENT PROTECTION ZONE The new Student Protection enhancement will help entities protect students from bullying, cyberbullying, hazing, hnra sment, sexual abuse and other risks. The Student Protection Zone is a first - of -its -kind functionality that provides weekly education, expert commentary and state -specific reference information. KNOWLEDGE VAULT Library and checklists - Thousands of articles covering vital workplace issues, grouped according to topic, as well as self - audit checklists Links to important federal and state government web sites Model Handbook - Over 95 model policies on workplace issues ranging from Equal Employment Opportunity to Social Media (Certain key policies are available in English and Spanish.) Loss Scenarios - Examples of situations that have caused liability for organizations Eke yours MY WORKPLACE This part of the site can be set up to communicate information and policies to the employees of an organization registered on My Community Workplace. CONTROLPANEL This feature allows the site administrator to adapt the site to match the needs of his/her organization: Add or recruit additional users Change default training settings Upload organization's own employee policies into training modules Monitor training progress of the organization's registered users and download training reports QUESTIONS? Contact Mike Stephens; Public Risk Underwriters ofFlodda. Inc at (321)832,1658. afte Notice: Mycommuni"rkplaceorg is the product ofThemcCalmon Group, Inc., which is solely responsible far its content. age THE PREFERRED RESPONSI� �.�.-�i�, Pre -disaster planning begins with asset identification, coordinated by your local retail agent, utilizing Preferred's property appraisal services. Our agent partners and loss control/safety consultants are available to review and refine your Continuity of Operations (COOP) strategy. Real time alert notifications are provided on the Preferred APP via smart phone or tablet. Our local agents and claim staff follow up with emails to members within the expected landfall cone. Emergency response by a panel of approved vendors who specialize in construction, water extraction, and mold remediation. Resources, including manpower and equipment, can be dispatched. EMA recovery coordination starts with confirmation of insurance coverage and claim payments. Preferred reports are tailored to meet FEMA standards and are made available electronically to FEMA representatives. Preferred partners with FEMA consultants to help members navigate FEMA project management. Expedited payments for repairs can be made directly to service providers/contractors or to the member. The Preferred claims service provides the member flexibility in deciding how to structure their disaster recovery plan. Reporting claims has never been easier. A member may report a claim via the website (PGCS-tpa.com), Preferred APP, fax, phone, or e-mail. Recovery is tailored for each member based on how much of the recovery process the member wants to manage. Preferred adjusters can recommend contractors to mitigate the disaster damage or you may use contractors already appointed with your entity. Education is provided via webinars and seminars. Individual consultation is provided by the Preferred loss control representatives, local retail agents and contracted FEMA specialist. Dedicated in-house staff are available in person, by telephone and email to meet all of your pre and post disaster needs. -r Disaster Recovery, we are clearly .. EFERRED Please contact us should you need additional information on this valuable service... ovEFAINntimm ROC BOX 958455 LAKE MARY, Fl_ 32795-8455 PHON .w21) 2-1455 a FA : (21) &32-1489 O t i.-PRI10".'PERT APPRAISAL SERVICES Preferred Governmental Insurance Trust is pleased to provide this important service to our members through a partnership with a nationally recognized appraisal firm. Accurate valuation of property is important for protecting the members' assets, ensuring insurance -to -value, and allowing for "blanket" coverage to be in place. F.11 :1 :jMW a1 W1e1 X&I Building appraisals for locations valued at $100,000 or greater at no cost to new members. Discount building appraisals offered at cost to new members for locations valued under $100,000. Ongoing appraisal program for renewal members. • Appraisal of Buildings/Structures • Appraisal Data Recording • Modeling of Building Contents • Classification of Flood Zones • Primary Cope Data (includes GPS Coordir contactPlease • • you need IT information_• E3 a ❑f, 111IMM SIM I'm R0. BOX 958475 5 e LA KE MARY, FL 32795-8455 PHONE: (321) 832-1450 - FAX: (321) 832-14 Secondary CAT Modeling Data Valued Comparison Reports S A ATI= ECM;itM1 +� & RISK MANAGEMENT SAFETY AND RISK MANAGEMENT SERVICESEXCLUSIVELY Having a comprehensive safety and risk program in place can greatly benefit your municipal or school organization. Our safety and risk management services are designed to allow Preferred members to improve safety in the workplace, control PREFERRED TIPS LTAWIN11:1111111M "T" N: I 111, 160 10-0 12, 1 The Preferred TIPS program is a reimbursement program with matching training/safety incentives that can be applied for by any current member of Preferred. Each entity is eligible to apply for a matching incentive of up to $5,000 per coverage year. The applications will be accepted until the end of each quarter and then evaluated and recipients notified by the end of the month following the quarter. ..T 01':$ • Personal protective equipment • Safety related signs • ADA compliance measures • Police accreditation program fees • Driver training • Law enforcement simulator training • Ergonomic training o Sidewalk repairs # Continuing education classes Lifeguard training Most any safety related training or equipment Once an application is received the committee the training/safety purchase against the lines of member. The committee will also consider the i the application. Please contact our Safety & Risk Management Depe (321) 832-1658 or PreferredTIPS@pubiicrisk.com sh need additional information on this valuable service.. NUMNIffifflow P.O. BOX 958455 - LAKE MARY, FL 32795-8455 PH; N E� (?) 832-1658 9 FAQ,. (321 ) 832-1499 Prepared For CITY OF BOYNTON BEACH 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach, FL 33435 Presented: 2/19/16 City of Boynton Beach Table of Contents Executive Summary 3 Our Team and Commitment 13 • Service Team 14 Your Program 15 • Named Insured 16 ➢ Property - Municipality - Lexington Insurance Co 18 ➢ Property - Utilities - ACE American Insurance Company 22 ➢ Excess Casualty Package - Lloyds of London BRIT 26 ➢ Excess Workers Compensation - Safety National Casualty Corp 36 ➢ Crime - Hannover Insurance Co 39 • Premium Summar 41 • Payment Plans 43 • Coinsurance Illustration 44 • Changes / Developments 45 Proposal Disclosures 46 • Proposal Disclosures 47 • Insurance Company Ratings and Admitted Status 49 Client Signature Requirements 51 • Surplus Lines Notice - Florida 52 • Coverages For Consideration 53 • Client Authorization to Bind Coverage 54 Appendix 55 • Claims Reporting By Policy 56 • Bindable Quotations & Compensation Disclosure Schedule 57 • Brit Claims Made Forms • Brit — Corridor Endorsement • PML age City of Boynton Beach Executive Summary Arthur J. Gallagher Risk Management Services, Inc. and your Service Team have prepared this proposal of insurance for renewal of your program effective April 1, 2016. • Property - Municipality - Utility • Public Entity Excess Liability • Excess Workers' Compensation • Crime Insurance • Inland Marine • Boiler & Machinery • Tenant User Liability (TULIP) Market Conditions • Surplus capacity in the insurance sector continue to create competitive pressures on insurers • Softness in reinsurance pricing continued through the January renewal, but at a slower rate than through the 2015 January renewal season • The industry entered 2015 closed out as another profitable year for the coverall property and casualty insurance sector • Initial indications are that many insurers will see results deteriorate considerably from their 2014 results due to premium reductions throughout the 2015 underwriting year • Insurers are being forced to find alternate strategies to deliver shareholder value: ➢ Mergers and consolidations ➢ Exiting / entering lines of business ➢ Changing underwriting philosophy ➢ Revamping business models • Competition is putting downward pressure on pricing, particularly in the commercial property and liability lines. • Only a very large and unexpected event (or events), particularly events in the financial markets seem to have the potential to be market -changing. age 461 of 621 City of Boynton Beach Executive Summary Property & Casualty Insurance Industry Return on Equity 5%Y 0% e U v o Financial Crisis* -5 87 88 89 90 91 92 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15E * Excludes Mortgage & Financial Guarantee in 2008— 2014_ Snurees ISO Fortune Insurance Intnrrnution Institute • The industry has been able to attract new capital because generally ROE's have been slugguish across all industry clsses. As ROE's in other industries begin to pcik up, new investment in the insurance insdustry will dry up quickly. Much of the new industry capital is far more tansient than traditional insuarnce investemnts. Alternative Capital as a % of Total Reinsurance Capital 1410 10 air fi( d% 2% 0 2006 114 GMy 2007 2000 200'9 2010 2011 2012 2018 2414 2014data . is is of J,m, 30.2014. Skm .. n r ax=eii_ h— hi f i 'hni. age 462 of 621 City of Boynton Beach Executive Summary • With interest yields as low as they have been, insurers must underwrite to a profit in order to have a positive ROE. 9% 8% 7% 6% 5% 4% 3% 2% 1% 0% Historical 2 Yr. and 10 Yr.Treasury Yields 'Monthly: constant maturity, nominal rates, through Qctuber 2015_ Sources: Federal Reserve Bank at ,tip iv= �.:r I 9,i, ;-r. National Bureau of Economic Research (recession dates), Insurance Information Institute. OTHER NOTEWORTHY TRENDS • Drone usage • Public Health resource constraints at the County/State level • Increased frequency of severity in certain judicial areas and around certain claim types (civil rights / excess force) • Wrongful incarceration claims • Death in custody claims • Issue around the aging of public entity infrastructures • Some markets looking to impose BI/PD aggregates onto their forms • Sexual abuse/molestation claims • Concussive injury in sports within education and parks and recreation context is also gaining momentum, with some carriers mandating exclusionary language, and also addressing coverage trigger implications with losses occurring over multiple policy years CYBER/PRIVACY LIABILITY This product continues to be highly publicized due to significant breaches, regulatory enforcement actions with hefty fines and penalties, and constant hacker threats. New carriers continue to enter the space and longer term players are updating and broadening their policy forms. BUSINESS E-MAIL COMPROMISE (BEC) Industries sent spoofed e-mail to trick employees into making unauthorized transfer of funds, generally through wire transfer. Crime Insurance policies exclude this type of loss unless coverage is specifically included in the policy language or by endorsement. age 463 of 621 City of Boynton Beach Executive Summary 2015 Accomplishments Premium Results • Premium savings of $69,499.13 or 6.6% Coverage Enhancements: • All perils deductible reduced to $25,000 • Boiler & Machinery included in the Municipal and Utility property program reducing cost by $7,334 • TULIP converted to online program and paid direct by the tenant user. Eliminated $5,000 deposit previously paid by the City. Claim Advocacy: • Participated in claim reviews. • Instrumental in facilitating revised Third Party Administrator (TPA) agreement. • Facilitated communication on the status and continued negotiation on a large settlement with excess carrier. • Advocating on the City's behalf to support the efforts of positive settlements on several open claims. 2016 Renewal Goals • Evaluate program structure and make necessary changes that influence positive results. • Negotiate lower costs based on current market conditions. • Prepare catastrophe modeling to include the primary perils of Windstorm and the secondary perils of Storm Surge and Loss Amplification using the RMS Stochastic Event Data Set. The Loss Estimates produced will help the City of Boynton Beach: Identify areas of exposure concentration Identify locations that contribute the most to modeled loss estimates Understand hurricane (named storm) loss potential • Continue to provide Claims Advocacy and Loss Control support and assistance. • A new version of INSIGHT is being implemented for the City's access to Gallagher's secure online data base. age 464 of 621 City of Boynton Beach Executive Summary Catastrophic Windstorm Modeling • The RMS model is widely held as the industry standard and this year's results shows a slight decrease in probable maximum loss. • This would suggest that your named wind limits are at least in line with the hundred year event. 2016 Municipal Program Catastrophic Modeling Results: • Ground UP = loss is the amount of loss sustained before deductions, underlying coverages and reinsurance are applied. • According to RMS RiskBrowser, there is a 1.00% annual probability (a.k.a. the 100 year event) that a single hurricane event will cause losses that will exceed $8,080,504. • According to AIR, there is a 1.00% annual probability (a.k.a. the 100 year event) that a single hurricane event will cause losses that will exceed $17,091,968. Critical Prob. Return Period AIR 0.1 RMS v15.0 Ground Gross Up Loss Ground Gross Up Loss 0.10% 1,000 $75,694,565 $70,721,359 $27,943,406 $25,844,162 0.20% 500 $56,144,381 $51,166,093 $20,697,993 $18,928,566 0.40% 250 $37,000,265 $32,143,006 $14,669,045 $13,182,654 1.00% 100 $17,091,968 $12,775,062 $8,080,504 $6,919,330 2.00% 50 $8,661,183 $5,190,172 $4,157,125 $3,199,591 5.00% 20 $3,059,025 $1,274,341 $850,120 $122,853 AAL $818,088 $582,858 $307,551 $238,667 2015 Municipal Program Catastrophic Modeling Results Critical Prob. Return Period AIR v16.0 RMS v 13.0 Ground Gross Up Loss Ground Gross Up Loss 0.10% 1,000 $73,287,538 $68,317,812 $31,765,120 $29,476,558 0.20% 500 $55,953,457 $51,057,704 $24,165,639 $22,242,103 0.40% 250 $34,904,468 $30,110,643 $17,643,192 $15,986,081 1.00% 100 $16,461,646 $12,235,382 $10,237,368 $8,885,498 2.00% 50 $8,294,903 $4,962,381 $5,578,801 $4,473,305 5.00% 20 $2,860,421 $1,191,217 $1,288,978 $455,140 AAL $783,329 $555,688 $390,223 $305,993 age City of Boynton Beach Executive Summary Recommended Renewal Prc Limits Municipal Property: Loss Limit $90,000,000 $90,000,000 $90,000,000 • Named Storm Limit $10,000,000 $10,000,000 $10,000,000 Utilities Property: Loss Limit $63,370,298 $62,370,298 $62,397,016 • Named Windstorm Limit $30,000,000 $30,000,000 $30,000,000 Exposures Total Insurable Values: Municipality $97,932,276 $99,705,041 $99,735,041 <1% Utilities $62,370,298 $62,370,298 $62,397,016 <1% Premium Municipality $500,000.00 $458,148.00 $418,000.00 Taxes, Assessments and Fees $11,504.00 $4,585.47 $4.00 Utilities $197,000.00 $177,300.00 $159,638.00 Taxes & Fees $6,111.00 $1,777.00 $4.00 Engineering Fee $4,000.00 $4,000.00 $4,000.00 T 41 «{ t t t t t t t t t t t t t t t �, ,, `, , , , , , , , %d 11 bb ,v ' Public Entity Excess Liability $210,700.00 $209,900.00 $209,000.00 Excess Workers' Compensation $123,586.00 $129,656.00 $124,854.00 Required Fees, Taxes & Assessments $2,739.10 -0- -0- Crime Insurance $2,500.00 $3,307.00 $3,307.00 Required Fees, Taxes & Assessments $32.50 -0- 1 -0- Notes of Importance: (1) Citizen's Assessment has been discontinued in 2015 (2) Inland Marine — Hull — renews on October 1, 2016 (3) Public Entity Excess Liability Package terms are detailed on the following page (4) Excess Workers' Compensation includes a two (2) year rate agreement (5) Crime additional options are detailed on the following page age 466 of 621 City of Boynton Beach Executive Summary EXCESS LIABILITY PROGRAM Liability Loss Update: The law enforcement department has seen some significant claim activity in the last few years. we are highlighting the below reserve adjustments recently updated from the excess carrier. The first claim has recently closed. The last claim is new and a reserve has not been set at this time. There are also some potential claims on the horizon that we have been discussing in claim reviews. ACCIDENT DATE LOSS DESCRIPTION TOTAL INCURRED 10/15/2014 Officer in jail for sexual assault $1,247,013 8/20/2014 Claimant alleges injuries sustained when beaten by police during arrest $625,000 4/10/2013 Alleging false arrest / false imprisonment $250,000 4/9/2015 Lawsuit files against the Cit / Whistleblower case $40,000 Loss Control Strategy and Conditions: We are working with the excess carrier to address the recent claims. The carrier has suggested a formal strategy and partnership in preventing further claims. The subjectivities of the proposed quote are as follows: Before July 1, 2016, Randy Means is to review City of Boynton Beach Police Department's policies and procedures "Top to Bottom" and provide guidance in written format to suggest changes, improvements and commendations, if any. We are including $10,000 in loss control funds to be contributed toward this review. Mr. Means is to identify 3 Training Modules from Brit's TEAM platform that are mandatory for every officer to complete within 60 days of his report. Prior to October 1, 2016, Brit will meet with the risk manager via conference call or in person to follow-up on the P&P review and provide an overview of TEAM for police and all other facets of their organization Prior January 1, 2017 Brit will Follow-up to obtain feedback on our services and the TEAM platform. Terms and Conditions: Through our negotiations with the current carrier, it was determined the best approach to addressing the main loss driver is loss control and this will allow the premium impact to be kept to a minimum. The program is modified as detailed below and in the diagram on the following pages: TERM EXPIRING RENEWAL Law Enforcement $200,000 $500,000 and LiabilitySIR $500,000 Corridor(disappearing deductible Excess Liability $4,000,000 Law Enforcement / Public $2,000,000 Law Enforcement / Public Aggregate Limit Officials Officials / General Liability $6,000,000 General Liability Per Line of Coverage) Corridor Retention: The corridor retention option provides self-funded savings while protecting the City from potential shock losses. The City shall retain the first $500,000 of each and every occurrence. Any occurrences which exceed the $500,000 self-insured retention will erode the annual corridor (aggregate deductible), by the amount of the loss excess of $500,000. Once the cumulative per occurrence losses excess of $500,000 have fully eroded the $5 00,000 corridor (annual aggregate deductible), then only the $500,000 self-insured retention shall continue to apply on a per occurrence basis. age City of Boynton Beach Executive Summary EXCESS LIABILITY PROGRAM (CONTINUED) Lloyds of London (Brit) free risk management services: Brit package clients receive access - at no cost - to the BRIT Insurance TEAM risk management platform at Brit's expense (a regular value of at least $30,000 annually). The BRIT Insurance TEAM platform is a robust online resource offering: • You Pick 3 web -based training courses from a list of approximately 30 courses covering areas such as employment practices liability, leave -related laws, workplace risk management, human resources, and youth -related risks. • Weekly training bulletins and articles about new and/or updated matters of interest. • Comprehensive model handbook. • Self -guided human resources assessments. • Built-in management tools to track and run reports on usage (e.g., completion of training). • Customizability to: have your logo on the landing page ... upload your own policies and procedures ...determine the access levels for all users. • Much, much more - all free of charge to you - just visit www.britinsurance.com/team These services are an extension of Brit's partnership with our clients. We recognize the need for customized risk management tools, and we provide the BRIT Insurance TEAM platform to you with our compliments to help you manage risk. PROPERTY PROGRAM We were successful in negotiating a strong reduction based on market and modeling factors. EXCESS WORKERS COMPENSATION Safety National has provided a renewal with a 4% rate decrease. Presumptive claims continue to concern the excess markets. The program remains as expiring providing statutory coverage above the self-insured retentions • $850,000 per occurrence retention for police and firefighter exposures • $500,000 per occurrence retention for all other employees • The carrier is offering a two (2) year rate guarantee Safety National - Value -Added Risk Control Services • Through our MAP Client Services, Safety National offers various resources to help policyholders improve their risk management, analysis and prevention efforts. Typically provided complimentary to the policyholder, these services and resources are designed to help improve workplace safety, prevent injuries before they occur and measure/analyze the success of risk management programs. We are constantly adding risk control offerings designed specifically for the public sector. S:ERVE • S:ERVE is an online driver simulation and curriculum created to educate law enforcement, firefighters and EMS personnel to drive at their safest in emergency response scenarios to help reduce collision rates. CRIMF We are in the second year of a three year program, and are providing some options that address Social Engineering claims subject to the following confirmation 1. Please confirm if you authenticate all vendor/supplier email, phone and text requests to change vendor/supplier bank account information with a call back to a pre -determined vendor/supplier contact and number on file with your company? 2. Do you authenticate all internal wire transfer requests from employees (inclusive of requests by owners) with a call back to their work number and verbal confirmation? 3. Are employees, particularly those that are responsible for wire transfers or that have access to company assets, provided with anti -fraud training to include how to detect phishing, spear phishing and other fraudulent social engineering schemes? Option Coverage Limit Deductible Additional Premium Computer Fraud and $50,000 $1,000 1 Funds Transfer Fraud $416 Social Engineering $5,000 $500 Computer Fraud and $50,000 $1,000 2 Funds Transfer Fraud $458 Social Engineering $10,000 $1,000 age City of Boynton Beach Executive Summary CASUALTY PROGRAM DIAGRAMS Expiring 2015-2016 Program PUBLIC ENTITY PACKAGE - BRIT General Liability (GL) Law XS, WC —Police.,, Firefighters Enforcement 52,000,000 Liability Excess 52,000,00052,000,000 Workers' Per Occurren c el Per Occurrence) 54,000,000 56,000,000 Annual Aggregate Aggregate Liability ('I -L3 E x cess of E x cess of Public Officials Miscellaneous Liabiliq (E&O) Claims -Made S2,000,000 Per Occurrence) S4,000,000 Annual Aggregate E x cess of E x cess of Excess of I Excess of XS, WC —Police.,, Firefighters XS WC —?all Ott 52,000,000 Excess Excess Limit Workers' Workers' Per Occurrence Auto compensation compensation Liability Per Occurrence Liability ('I -L3 Workers' Liability E x cess of Excess of I Excess of S a felh- Na tion at Safe", Na tion at 52,000,000 Statutory Limits Statutory Limits Limit Excess of 5850000 Excess of 5-500,0110 Per Occurrence 5200.000 Per Occurrence E: Excess Per Occurrence Per Occurrence Per Occurrence E x cess of Excess of I Excess of Proposed 2016-2017 Program PUBLIC ENTITY PACKAGE -BRIT XS WC XS WC Retention (SIR) 5850,000 Self -Insured Retention (SIR) Law Self-lusured Retention (SIR) Per Occurrence 5500,000 5200.000 Per Occurrence E: Excess Per Occurrence Proposed 2016-2017 Program PUBLIC ENTITY PACKAGE -BRIT XS WC XS WC Police/ Firefighters All Other Law General Liability Public Officials Auto Excess Excess Enforcement (GL) Miscellaneous Liability Workers' Workers' Liability Liability (E&O) (AL) Compensation Compensation Claims -Made 52.000.000 52.000.000 52.000.000 52.000.000 Safety Na tio n at Safety Na tio n at Per Occu r r en ce) Per Occu r r en ce) per Occu r r en ce) Limit 52,000,000 52,000,000 S2,000,000 A u u u a I Per Occurrence Scam tery Limits Statutery Limits Annual Aggregate Aggregate Excess of 58550,000 Excess of 5500,000 Aggregate Per Occurrence Per Occurrence E x cess of Excess of E x cess of E x cess of Excess of Excess of Corridor Retention.Self InsuredS-500.000 Per Retention (SIR) Occurrence S8.--)0.000 Per Occurrence Self -Insured Self -Insured Retention (SIR) Retention (SIR) S500,000 Per Self-lusured Retention (SIR) 5500,000 Occurrence 5200.000 Per Occurrence Per Occurrence age 469 of 621 City of Boynton Beach Executive Summary Marketing We aggressively marketed the casualty lines based to consider options depending on the response to the recent large claim settlement. We then discussed the claim updates during the process. There was no clear opportunity to improve the City's program pricing or terms. Recommendation: Arthur J. Gallagher recommends renewal of the City's insurance program as proposed. There are modifications to the terms and conditions for the excess liability program based on the recent loss experience. We have negotiated strong pricing reductions in the Excess Property Program. The Excess Workers' Compensation has a slight reduction with a two year rate commitment. Also, for the Crime Insurance coverage we have included an option to cover losses from social engineering and (BEC) Business Email Compromise. Gallagher will continue to work your risk management department to facilitate the partnership with the carrier. This will include the loss control activities and the continuation of our claim advocacy services. Andrea Tomasek, your Gallagher Claim Advocate, will continue to facilitate ongoing claim reviews and be involved with the large claims. We appreciate the opportunity to be of service and continue as your risk management partner. Judith A. Arenz February, 19`h 2016 age BRIT Incumbent Quoted New Indication of $260,000 after claims update — Excess Liability Munich Re would prefer to pre -inspect the police operation Old Republic New Indication of $300,000 prior to claims update Safety National Incumbent Quoted Excess Workers' Arch New Could not meeting expiring rate or improve SIR Compensation New Could not improve SIR and would need detailed risk management information in order to compete Midlands with current rate Recommendation: Arthur J. Gallagher recommends renewal of the City's insurance program as proposed. There are modifications to the terms and conditions for the excess liability program based on the recent loss experience. We have negotiated strong pricing reductions in the Excess Property Program. The Excess Workers' Compensation has a slight reduction with a two year rate commitment. Also, for the Crime Insurance coverage we have included an option to cover losses from social engineering and (BEC) Business Email Compromise. Gallagher will continue to work your risk management department to facilitate the partnership with the carrier. This will include the loss control activities and the continuation of our claim advocacy services. Andrea Tomasek, your Gallagher Claim Advocate, will continue to facilitate ongoing claim reviews and be involved with the large claims. We appreciate the opportunity to be of service and continue as your risk management partner. Judith A. Arenz February, 19`h 2016 age City of Boynton Beach Service Team Judith A. Arenz has primary service responsibility for your company. Service Team consists of: PHONENAME / TITLE PHONE We operate using a team approach. Your Judith A. Arenz, CPCU 561-998-6780 judy_arenz@ajg.com Area Senior Vice President Tom Gill, CIC, CRM, MBA 561-998-6812 tom_gill@ajg.com Area Assistant Vice President Agnes Polom 561-998-6799 agnes_polom@ajg.com Client Service Supervisor Aimee Bell 561-998-6817 aimee bell a com @ Ig' Client Service Associate Senior — Dave Marcus 305-639-3131 dave_marcus@ajg.com Area Chairman Andrea Tomasek 561-998-6757 andrea tomasek a com @ Ig' Claims Advocate — Arthur J. Gallagher Risk Management Services, Inc. Main Office Phone Number: (561) 995-6706 age 472 of 621 IN 11 , op", I" ),�� - - I I` cl i, 'I" I City of Boynton Beach Named Insured City of Boynton Beach I All Lines of Coverage included in this proposal Note: Any entity not named in this proposal may not be an insured entity. This may include partnerships and joint ventures. age 474 of 621 City of Boynton Beach Location Schedule age 475 of 621 City of Boynton Beach Program Details Coverage: Property - Municipality Carrier: Lexington Insurance Company Policy Period: 4/1/2016 to 4/1/2017 The following is a general summary of the Insuring Agreement. Refer to actual policy form for complete terms and conditions. Policy Limit This is a Scheduled Policy $90,000,000 $99,735,041 Replacement Cost as respects Real and Personal Property Actual Loss Sustained as respects Business Income and as further describes in the policy form / Per the Lexington Insurance Company Manuscript Domestic Property Policy Form (PR8371) Perils Covered: All Risks of Direct Physical Loss or Damage including Special Form Perils Flood, Earth Movement and Equipment Breakdown/Boiler & Machinery and as further described in the approved policy form Deductibles/SIR: policyEach claim for loss or damage under this $25,000, unless a specific deductible shown below Flood Per Occurrence Except; $100,000 5% of the total values at the time of loss at each location involved in the loss, subject to a $1,000,000 minimum of - Per Occurrence Earth Movement - Per Occurrence $25,000 Windstorm - Per Occurrence, except 5% Of the total insurable values at the time of loss or damage at each location involved in $100,000 the loss or damage arising out of a Named Storm subject to a minimum of - $100,000 Any one occurrence Equipment Breakdown: EXCEPT: Transformers/MEA: $1.50 Per KVA, $50,000 minimum A/C and Refrigeration Systems: $25.00 Per Horsepower, $5,000 minimum $5,000 ICE/Generator units: $25.00 per KW, $5,000 minimum Time Element: 24 Hours If two or more deductible amounts provided in this policy apply to a single occurrence, the total to be deducted shall not exceed the largest deductible applicable unless otherwise stated in the policy. However, if: 1. The Time Element deductible and another deductible apply to a single Occurrence, then the Company shall apply both deductibles to the Occurrence; and 2. Covered Loss or Damage by Flood arises out of a Named Storm, then the Company shall apply the Flood deductible or the Named Storm deductible, whichever is greater. age 14876 of 621 City of Boynton Beach Program Details (Cont.) Additional Coverage: DESCRIPTION Sub -limits / Per Occurrence (are part of not in addition to the policy limit): Per Occurrence and Annual Aggregate for the peril of Earth Movement $5,000,000 Per Occurrence and Annual Aggregate for the peril of Flood except; Per Occurrence and Annual Aggregate for the peril of Flood occurring wholly or partially within Special Flood Hazard Areas (SFHA), areas of 100 -Year Flooding, as defined by the $5,000,000 Federal Emergency Management Agency (FEMA); The Per Occurrence and Annual Aggregate Limit for the Peril of Flood shall not exceed $5,000,000. Per Occurrence for the peril of Named Storm (a storm that has been declared by the National Weather Service to be a Hurricane, Typhoon, Tropical Cyclone, Tropical Storm or Tropical Depression) in Florida, regardless of the number of Coverages, Locations or Perils involved including but not limited to, all Flood, (however caused) wind, wind gusts, storm surges, tornados, cyclones, hail or rain. In the event covered Loss or Damage by Flood $10,000,000 arises out of a Named Storm, the maximum amount the Company will pay per Occurrence for all such Loss or Damage by Flood shall be the Sublimits of Liability for Flood. However, if Flood is not covered, the maximum amount the Company will pay per Occurrence for all such Loss or Damage by Named Storm shall exclude Loss or Damage by Flood. The Per Occurrence Limit for the Peril of Named Storm shall not exceed $10,000,000. Per Occurrence for Debris Removal or 25% of loss, whichever is less $2,500,000 Per Occurrence for Accounts Receivable $500,000 Per Occurrence for Civil or Military Authority 30 Days Subject to maximum of $1,000,000 Per Occurrence for Civil or Military Authority Per Occurrence and Annual Aggregate for Biological and Chemical Terrorism Not Covered Per Occurrence for Contingent Time Element $1,000,000 Per Occurrence for Demolition and Increased Cost of Construction: Demolition Coverage A (For the loss in value of the undamaged portion of the building as a $1,000,000 consequence of enforcement of an ordinance or law that requires demolition of undamaged parts of the same building) Per Occurrence for Demolition and Increased Cost of Construction: Demolition Coverage B (For the cost to demolish and clear the sire of undamaged parts of $1,000,000 the same building, as a consequence of enforcement of an ordinance or law that requires demolition of such undamaged property) Per Occurrence for Demolition and Increased Cost of Construction: Demolition Coverage C (For the increased cost of repair or reconstruction of the damaged and undamaged property on the same or another site, limited to the cost that would have been incurred in order to comply with the minimum requirements of such law or ordinance $1,000,000 regulating the repair of reconstruction of the damaged property of the same site. However, this Company shall not be liable for any increased cost of construction loss unless the damaged property is actually rebuilt or replaced) Per Occurrence for Electronic Data and Media $500,000 Per Occurrence for Spoilage $100,000 Per Occurrence for Errors and Omissions $1,000,000 Extended Period of Indemnity 180 Days age 477 of 621 City of Boynton Beach Program Details (Cont.) Additional Coverage: Per Occurrence for Extra Expense Included Per OcEEine Arts $500,000 Per Ocire Brigade Charges $25,000 30 Days subject to Per Occurrence for Ingress / Egress Maximum of $1,000,000 Per Occurrence for Leasehold Interest $500,000 Per Occurrence and Annual Aggregate for Limited Pollution Coverage $25,000 Per Occurrence for Miscellaneous Unnamed Locations $1,000,000 Per Occurrence for Newly Acquired Property for a period of 90 days, if not reported to the $2,000,000 Company in that 90 day period then coverage ceases. Per Occurrence for Ordinary Payroll Not Covered Per Occurrence for Professional Fees Not Covered Per Occurrence for Service Interruption. A qualifying period of 48 hours applies to this $100,000 coverage Per Occurrence for Transit $100,000 Per Occurrence for Valuable Papers and Records $500,000 Per Occurrence for Parked Auto Physical Damage, excluding over the road exposure $500,000 Per Occurrence for Outdoor Property, except $10,000 for Trees, Plants, Shrubs, subject to $50,000 $250 for any one tree, shrub or plant Per Occurrence and Annual Aggregate for Mold as a result of a named peril $500,000 Per Occurrence for Property of Others $10,000 Per Occurrence for Signs $20,000 Per Occurrence for Inventory and Appraisal of Loss $2,500 Per Occurrence for Reward reimbursement $5,000 Per Occurrence for Lock replacement $1,000 Per Occurrence for Fire Extinguisher Recharge $2,500 Per Occurrence for Property off Premises $25,000 Per Occurrence for Personal Effects per person $5,000 BOILER & MACHINERY Per occurrence for the peril of Equipment Breakdown $50,000 Time Element $3,488,713 Contingent Time Element $1,000,000 Hazardous Substances $1,000,000 Demolition and Increased Cost of Construction $1,000,000 Demolition Coverage B $1,000,000 age 478 of 621 City of Boynton Beach Program Details (Cont.) Additional Coverage: Demolition Coverage C $1,000,000 Electronic Data and Media $500,000 Spoilage $100,000 Extra Expense $250,000 Newly Acquired Property $2,000,000 Service Interruption $25,000 Upgrade to Green Excluded Exclusions include, but are not limited to: Other Significant Terms and Conditions/Restrictions: DESCRIPTION 1. Policyholder Disclosure Notice of Terrorism Insurance Coverage (Applicable to Certified and Non -Certified Acts) 2. Terrorism Exclusion Endorsement applies if coverage is rejected or Terrorism Premium Charge Endorsement with Exclusion for Biological and/or Chemical Terrorism applies if coverage is accepted 3. 110% Margin Clause 4. Economic Sanctions Endorsement PR4225 (07/13) 5. Lexington Historical Endorsement applies for Old Boynton Beach High School Cancellation: 90 Days Notice of Cancellation except 10 days for non-payment of premium Any New locations in AK, CA, FL, HI and TX will be underwritten and rated in accordance with our guidelines at the time we are requested to add them 35% Minimum Earned Premium Binding Requirements: Premium $418,000.00 ESTIMATED PROGRAM COST $422,000.00 FIGA $4.00 Terrorism/TRIA (Optional) $1,931.00 age 479 of 621 City of Boynton Beach Program Details (Cont.) Coverage: Property - Utilities Carrier: ACE American Insurance Company Policy Period: 4/1/2016 to 4/1/2017 The following is a general summary of the Insuring Agreement. Refer to actual policy form for complete terms and conditions. Policy Limit $ 62,047,016 Property Damage $ 100,000 Business Interruption $ 250,000 Extra Expense $ 62,397,016 Total Insured Value This company's Liability for loss under this policy for real and personal property (excluding stock) shall not exceed the smallest of the following amounts: 1. The amount of this policy. 2. The replacement cost of property or any part thereof, identical with property described herein, at the same location and intended for the same occupancy and use. 3. The amount actually and necessarily expended in repairing or replacing the property described herein, or any part thereof, at the same location, or another location, and intended for the same occupancy and use. 4. Actual Cash Value if the property is not repaired or replaced within 2 years. 5. Time Element Coverages: Actual Loss Sustained Perils Covered: age 480 of 621 City of Boynton Beach Program Details (Cont.) Deductibles/SIR: COOUNT All deductibles listed below are per occurrence except with respect to coverage provided under the :.accident Property Damage Except $25,000 Well Houses $10,000 Flood: 5% of the Property Damage Total Insured Value of the damaged locations involved in the occurrence, subject to a minimum of $500,000 Named Windstorm: 5% of the Property Damage Total Insured Value of the locations involved in the occurrence, subject to a minimum of $500,000 Time Element (Including but not limited to): Business Interruption - Per Occurrence 5 Days Extra Expense - Per Occurrence 5 Days Off -Premises Power - Per Occurrence 5 Days As respects real and personal property, all claims for loss, damage or expense arising out of any one occurrence shall be adjusted as one claim and from the amount of each such adjusted claim there shall be deducted the sum stated on the Declarations Page Deductibles for Property Damage and Time Element shall be applied separately. DESCRIPTION Sublimits are per occurrence unless shown otherwise. The sublimits below are part of and not in additionPolicy Sublimits are 100% and are subject to Starr Tech percentage participation. Named Windstorm $30,000,000 Earth Movement $5,000,000 Flood Annual Aggregate $5,000,000 Flood (Zone A or V) and all subzones including Storm Surge $1,000,000 Automatic Coverage $1,000,000 Demolition/Increased Cost of Construction $1,000,000 Course of Construction $500,000 25% of the loss (whichever is greater) for Debris Removal $500,000 Contractors Equipment $500,000 Unnamed Locations $500,000 EDP Media and Equipment $250,000 Expediting Expense $250,000 Off -Premises Power $250,000 Transit $250,000 Temporary Removal of Property $250,000 Off Premises Foam and Fire Fighting Expense $100,000 Business Interruption $100,000 age 481 of 621 City of Boynton Beach Endorsements & Exclusions include, but are not limited to: DESCRIPTION a. Ace USA Property Declarations b. Common Policy Conditions c. Commercial Property Conditions d. OFAC Endorsement e. Agreed Amount- PO Endorsement f. Agreed Amount- BI Endorsement g. Authorities Endorsement. h. Automatic Coverage (Newly Acquired) Endorsement i. Biological or Nuclear Exclusion j. Boiler & Machinery Endorsement k. Contractors Equipment Endorsement I. Data Distortion/Corruption Exclusion m. Earth Movement Endorsement n. Electronic Data Processing Endorsement o. Extra Expense Endorsement p. Flood Endorsement q.lncreased Cost of Construction & Demolition Endorsement r. Millennium Endorsement s. Mold Exclusion t. Political Risk Exclusion u. Replacement Cost Endorsement Arthur J. Gallagher Risk Management Services, Inc_ ............................��Hik��.��Hik ��Hik����Hik����Hik����Hik����Hik����Hik����Hik����Hik��.��Hik Hilo. ��Hik Hike. ��Hik��. Paget482 of 621 City of Boynton Beach Program Details (Cont.) Endorsements & Exclusions include, but are not limited to: v. Terrorism Endorsements/Exclusions (If coverage is Accepted/Declined) w. Transit Endorsement x. Unnamed Location Endorsement y. Wind (Named Storms) Definition z. State Amendatory Notices aa. Claims Notification Conditions: DESCRIPTION Business Interruption coverage shall only apply to the main water treatment locations. 72 Hour Occurrence Definition applies to Wind, Flood, Earthquake and Riot. Transmission and Distribution lines located beyond 1,000 feet of any insured premises are excluded Concrete reservoirs and underground pipes and pipelines are covered at Locations covered by this policy Signed Statement of Property Values and Terrorism Forms to be provided within 30 days of effective date. Agreed Amount with coinsurance waived Binding Requirements: Subject To Receipt Of Signed Statement of Values to be provided within 30 days of effective date Signed TRIA /Terrorism Premium ESTIMATED PROGRAM COST Engineering Fee FIGA TRIA/Terrorism (Optional) $159,638.00 $163,642.00 $4,000.00 $4.00 $3,107.00 age 483 of 621 City of Boynton Beach Program Details (Cont.) Coverage: Public Entity Casualty Package — General Liability Carrier: Underwriters at Lloyd's London Policy Period: 4/1/2016 to 4/1/2017 Coverage: Limit of Liability (All Coverages Combined) $2,000,000 Per Occurrence excess the self-insured retention Aggregate Limit (All Coverages Combined) $2,000,000 Annual Aggregate Premises Medical Payments: Excluded Additional Coverage: DEDUCTIBLE / SIR: Self -Insured Retention - Per Occurrence ( $200,000 Endorsements include, but are not limited to: Public Entity Package Wording (11/11) - Occurrence Indemnification Form age 484 of 621 City of Boynton Beach Program Details (Cont.) Coverage includes but not limited to: • Premises/Operations • Product/Completed Operations • Host and/or Liquor Liability • Volunteer Workers • Personal Injury and Advertising Injury • Fire Legal Liability • EMT's/Paramedic Liability • Employees and Volunteers as Assureds • Incidental Medical Malpractice • Pollution from Hostile Fire • Property in the Care, Custody, Control • Non -Owned Aircraft Exclusions include, but are not limited to: • Assault and Battery, except to protect persons or property • Ownership, loading or unloading, maintenance, or use of watercraft over 26 feet in length, except operations performed by independent contractors • Ownership, loading or unloading, maintenance, or use of aircraft except operations performed by independent contractors • Property owned by the insured • Asbestos-related claims • Pollution Liability • Nuclear Liability • ERISA • War • Inverse Condemnation, Eminent Domain, Adverse Possession or Condemnation Proceedings • Terrorism • Mold age 485 of 621 City of Boynton Beach Program Details Coverage: Public Entity Casualty Package - Automobile Liability Carrier: Underwriters at Lloyd's London Policy Period: 4/1/2016 to 4/1/2017 Deductibles/SIR: Coverage: Endorsements / Exclusions include, but are not limited to: • Property owned by the insured • Employee bodily injuries covered under any Workers' Compensation or similar law • Racing, demolition contest, or stunting activities • Medical Payments • Uninsured/Underinsured Motorists • Terrorism • Mold • Flood & Surface Water • Earthquake • Windstorm • Automobile Physical Damage - Valuation is Replacement Cost for schedule vehicles on file with underwriters. age 486 of 621 City of Boynton Beach Program Details (Cont.) Coverage: Public Entity Casualty Package - Public Officials Carrier: Underwriters at Lloyd's London Policy Period: 4/1/2016 to 4/1/2017 Form Number: Public Entity Package Wording — Claims -Made (11/11) COVERAGE•'FORM-• Public Officials Errors & Omissions EPL Claims Made 4/1/2013 Sexual Harassment Sexual Abuse Claims Made Coverage: Should you elect to change carriers (if a new retro -active date is provided) or non -renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in writing to the carrier within (Refer to Policy Form) days of the expiration date. The cost of this extended reporting period is [Refer to Policy Form]% of the annual premium and is fully earned. The extended reporting period extends only to those claims that occurred prior to the expiration date and would have been covered by the policy. Claims must be reported to the carrier within (Refer to Policy Form]) days of the end of the policy period. The extended reporting period does not increase the limits of liability and is subject to all policy terms, conditions and exclusions Coverage: Limit of Liability- (All Coverages Combined) Aggregate (All Coverages Combined): $2,000,000 Per Occurrence excess the self-insured retention $2,000,000 Annual Aggregate Subject to the following sublimits / annual aggregates which are part of and not in addition to the combined Section IV limit and annual aggregate: • Errors & Omissions $2M/$2M Annual Aggregate • Employment Practices Liability $2M/$2M Annual Aggregate • Sexual Harassment Liability $2M/$2M Annual Aggregate • Sexual Abuse Liability $2M/$4M Annual Aggregate Definition of Claim and Defense Cost: Refer to attached policy form Incident or Claim Reporting Provision: Refer to attached policy form age 487 of 621 City of Boynton Beach Program Details (Cont.) Extended Reporting Period (ERP) Options*: Refer to attached policy form *If ERP coverage is desired, then that request must be in writing to the carrier Exclusions include, but are not limited to: • Intentional breach of contract • Loss resulting from a wrongful act committed prior to the retroactive date • Any claim brought as a counter claim or cross claim by an assured against any other assured • Any claim based upon or attributable to the rendering or failure to render any opinion, treatment, or service unless acting within the scope of their duties as an assured • Any claim arising out of any pending or prior litigation or hearing, as well as future claims arising out of any pending or prior litigation or hearing • Claim, demands or actions seeking relief or redress in any form other than monetary damages • Terrorism • Mold Coverage: Public Entity Casualty Package — Employee Benefits Liability Carrier: Underwriters at Lloyd's London Policy Period: 4/1/2016 to 4/1/2017 Form Type: Coverage: Deductibles/SIR: Self -Insured Retention: $200,000 per occurrence age 488 of 621 City of Boynton Beach Program Details (Cont.) Definition of Claim & Defense Costs: Refer to attached policy form Incident or Claim Reporting Provision: Refer to attached policy form Extended Reporting Period (ERP) Options*: Refer to attached policy form *If ERP coverage is desired, then that request must be in writing to the carrier. Exclusions include, but are not limited to: • Any negligent acts, errors, or omissions which are dishonest, fraudulent, criminal, or malicious. • Bodily Injury, Personal Injury, or Property Damage. • Any claim based upon the insureds failure to comply with ERISA or any similar federal, state, or local law. • Any claim based upon failure of investments, including stocks and bonds, to perform as represented by the insured. • Loss resulting from any negligent acts, errors or omissions committed prior to the retroactive date. • Terrorism • Mold age 489 of 621 City of Boynton Beach Program Details Coverage: Public Entity Casualty Package - Law Enforcement Activity Carrier: Underwriters at Lloyd's London Policy Period: 4/1/2016 to 4/1/2017 Form Number: Public Entity Package Wording (11/11) - Occurrence Form Type: Law Enforcement Activities Occurrence Deductibles/SIR: Defense Cost: • Within the Limit of Liability • Reimbursement of Defense Costs Incurred Prior to Denial or Declination of Coverage: ➢ $10,000 Ground Up anyone Assured ➢ $20,000 Aggregate Per Occurrence ➢ $50,000 Annual Aggregate age 490 of 621 City of Boynton Beach Program Details (Cont.) Exclusions include, but are not limited to: • Any claim or Suit for Bodily Injury, Property Damage or Personal Injury including any award of attorney's fees and costs resulting from: Any knowing and intentional violation of any subsection of Title 42 of the U.S. Code, including but not limited to 42 U.S.0 1981 thru 42 U.S.C. 1989 and 42 U.S.C. 1997 Any knowing and intentional deprivation of any rights protected under the United States Constitution or the Constitution of any State, Territory or Protectorate of the United States Any Act which is not reasonably related to the execution and/or enforcement of the law Any Act committed with the knowledge and intent to cause Bodily Injury, Property Damage or Personal Injury or which could reasonably be expected to cause Bodily Injury, Property Damage or Personal Injury unless the act of the Assured was reasonably necessary to lawfully prevent injury to persons or damage to Property However, this Exclusion shall not apply to any vicarious liability on the part of the Named Assured arising solely out of an act by any other Assured resulting from Law Enforcement Activities and excluded herein, but this provision applies only to the liability of the Named Assured to pay any settlement, verdict or judgment, providing that the sole liability imposed on the Named Assured does not arise from any contractual duty to indemnify an Assured. • Liability arising out of the ownership, maintenance or use, including loading or unloading, of watercraft 26 feet and over • Damage to or destruction of Property of the Assured • Liability arising out of the ownership, maintenance, loading or unloading, use or operations of any aircraft, airfields, runways, hangars, buildings or other properties in connection with aviation activities • Any obligation for which the Assured may be held liable under any Workers' Compensation, unemployment compensation disability benefits law, employers liability or under any similar law or to Bodily Injury to any employee or to any liability for indemnity or contribution brought by any party for Bodily Injury to any employee • The cost of any investigation, disciplinary or criminal proceedings against an individual Assured except that the Underwriters may, at their own option and expense, associate counsel in the defense of any such investigation, criminal or disciplinary proceeding. Should the Underwriters elect to associate counsel, such elections shall not constitute a waiver or estoppel of any rights the Underwriters may have pursuant to the terms, conditions, exclusions and limitations of this policy • Any claim arising from Wrongful Acts except as provided under this Section for Discrimination or Violation of Civil Rights arising out of Law Enforcement Activities • Any Claim arising out of an intentional breach of contract age 491 of 621 City of Boynton Beach Program Details (Cont.) Binding Requirements: Terms & Conditions: DESCRIPTION Loss Control Terms and Conditions: Before July 1, 2016, Randy Means is to review City of Boynton Beach Police Department's policies and procedures "Top to Bottom" and provide guidance in written format to suggest changes, improvements and commendations, if any. We are including $10,000 in loss control funds to be contributed toward this review. Mr. Means is to identify 3 Training Modules from Brit's TEAM platform that are mandatory for every officer to complete within 60 days of his report. Prior to October 1, 2016, Brit will meet with the risk manager via conference call or in person to follow-up on the P&P review and provide an overview of TEAM for police and all other facets of their organization Prior January 1, 2017 Brit will Follow-up to obtain feedback on our services and the TEAM platform Gallagher Bassett is the appointed Third Party Administrator Cancellation —At binding, the Assured commits to a Minimum Earned Premium of 50% of the gross premium. There are no flat cancellations allowed. :::] Arthur J. Gallagher Risk Management Services, Inc_ ............................��Hik��.��Hik ��Hik����Hik����Hik����Hik����Hik����Hik����Hik����Hik��.��Hik Hilo. ��Hik Hike. ��Hik��. Pagei492 of 621 City of Boynton Beach Program Details (Cont.) Brit package clients receive access - at no cost - to the BRIT Insurance TEAM risk management platform at Brit's expense (a regular value of at least $30,000 annually). The BRIT Insurance TEAM platform is a robust online resource offering: • Unlimited web -based training courses from a list of approximately 135 courses covering areas such as employment practices liability, leave -related laws, workplace risk management, human resources, and youth - related risks. • Weekly training bulletins and articles about new and/or updated matters of interest. • Comprehensive model handbook. • Self -guided human resources assessments. Built-in management tools to track and run reports on usage (e.g., completion of training). • Customizability to: have your logo on the landing page ... upload your own policies and procedures ...determine the access levels for all users. • Much, much more - all free of charge to you - just visit www.britinsurance.com/team These services are an extension of Brit's partnership with our clients. We recognize the need for customized risk management tools, and we provide the BRIT Insurance TEAM platform to you with our compliments to help you manage risk. Premium ESTIMATED PROGRAM COST Terrorism (Optional) $209,000.00 $209,000.00 $2,750.00 age 493 of 621 City of Boynton Beach Program Details Coverage: Excess -Workers Compensation Carrier: Safety National Casualty Corporation Policy Period: 4/1/2016 to 4/1/2017 Deductibles/SIR: Exclusions include, but are not limited to: DESCRIPTION Punitive, exemplary or compensatory damages Liability assumed under a contract Bodily Injury to an employee while employed in violation of law Bodily Injury intentionally caused or aggravated by you Self -Insurers Assessments Intentional Torts Punitive or Exemplary Damages Bodily Injury to an employee while employed in violation of law Damages arising out of coercion, criticism, demotion, discipline, defamation, harassment or termination of any employee Liability assumed under contract age 494 of 621 City of Boynton Beach Program Details (Cont.) Other Significant Terms and Conditions/Restrictions: DESCRIPTION Subject to final audit at end of policy term based on gross payroll Includes Claims Expense as part of loss Cancellation by Named Insured is subject to the Minimum and Deposit Premium — 100% fully earned 60 day cancellation notice required of Named Insured and/or carrier, except 5 day notice by carrier for nonpayment of premium Incidental Longshoremen's and Harbor Workers Compensation Act Maritime Coverage — No Know Exposure Voluntary Compensation Same Communicable Disease Foreign Voluntary WC & EL Self -Insured Retention Per Occurrence Endorsements mandated by the coverage state(s) will automatically be added to your policy regardless of whether they are shown in the above schedule. In addition, a change in an endorsement form number may occur as a result of state filling requirements/updates arising subsequent to this quote. Binding Requirements: Subject to Adjustment at audit Subject to Signed Application RATE COMMITMENT & CONDITIONS For purposes of this Rate Commitment: 2016 Policy Period refers to the policy period of: 4/1/2016-4/1/2017 2017 Policy Period refers to the policy period of: 4/1/2017-4/1/2018 age 495 of 621 City of Boynton Beach Program Details (Cont.) Binding Requirements: If the below conditions are all met, Safety National agrees that there will no increase in the premium rate per payroll/exposure for the 2017 Policy Period over the rates that had been applied to the 2016 Policy Period. The SIR and Limits will remain as expiring per the 2016 Policy Period bound with Safety National. 1) The treatment of Allocated Loss Adjustment Expense with respect to the SIR and Limits must remain the same as expiring per the 2016 Policy Period bound with Safety National. 2) No certified "act of terrorism", as defined under the Terrorism Risk Insurance Act of 2002 as amended and extended by the Terrorism Risk Insurance Program Reauthorization of 2015 ("TRIPRA"), occurs during the 2016 Policy Period. 3) No significant change in exposure as applicable to the type of policy with "significant" being understood to mean a 15% change in exposure for any of the Policies over that for the 2015 Policy Period bound with Safety National. 4) No significant change in underwriting exposure through development of, or acquisition of, non-core business, with "significant" being understood to be a change that is in excess of 5% for any Policy over that in place for 2016 Policy Period bound with Safety National. 5) No material adverse change in the financial condition of the Insured, as determined by Safety National, over the 2016 Policy Period. 6) No individual incurred loss during the 2016 Policy Period for any of the Policies to exceed 50% of that Policy's applicable SIR/Retention amount with such losses to be valued as of 1/1/2017. The parties understand and agree that, if all the above stated conditions are not met as applicable to a particular policy period renewal, the Premium Rate per payroll/exposure for the 2017 Policy Period shall not be subject to any limitation nor guarantee with respect to rate increases. This Agreement will include coverage for Workers' Compensation loss caused by acts of terrorism as defined in the Agreement. Coverage for such losses will still be subject to all terms, definitions, exclusions, and conditions in the Agreement, & any applicable federal and/or state laws, rules, or regulations. Premium ESTIMATED PROGRAM COST Terrorism (Included) *Subject to Audit: Annually 124,854.00 $124,854.00 age 496 of 621 City of Boynton Beach Program Details Coverage: Crime Carrier: Hanover Insurance Company Policy Period: 4/1/2016 to 4/1/2017 Form Type: Crime Discovery Deductibles/SIR: Deductible $1,000 Exclusions include, but are not limited to: DESCRIPTION Third Party Employee Dishonesty Government Action Exclusion Accounting or Arithmetic Errors Voluntary Parting of Property Loss in which the existence of such loss is only proved by a profit and loss comparison or inventory records Any theft or criminal act committed by a partner of the insured Loss Due to Employee Dishonesty Date Related Losses Partners Indirect Loss Legal Expenses Nuclear War & Similar Actions Employee canceled under prior insurance Inventory shortages age 497 of 621 City of Boynton Beach Program Details (Cont.) Exclusions include, but are not limited to: Loss caused by any employee required by law to be individually bonded Damages for which you are legally liable as a result of: - The deprivation or violation of the civil rights of any person by an employee or - The tortious conduct of any employee except conversion of property of other parties held by you in any capacity Other Significant Terms and Conditions/Restrictions: 90 day Notice of Cancellation 45 day Notice of Non -renewal Premium ESTIMATED PROGRAM COST (Per Year) 3 Year Annual Installment Premium $3,307.00 $3,307.00 age 498 of 621 a) s= O E N O C O Q O a) O U) O C) E 12 0) 0 C>_ i�-., E fC U) ,CD Q00 0000 CD CD O_0O_ OQO O cDO 0 00 OZ�O OooO 00 ON oO OZZO O a) CD a) 4-0 O O t`ZF-- O O CA O co CA O le O O " Lo L(9 2 O O Cl) O O cc O O O O 00 C) 00 C) co M co N m "tM m M _- �4 S _C'7 M N N LO GGI O O O N N GGI ({} N � � r _ N N r M • • U O L• a) • C co 00 co C) > CO co � � c E N O L 0- 0 0 C O CL M O E • Cn co O O C L 7 co 0 p L U 2 a)O •L J .�U� Z L U 0) C (7 Q N O '0 Z N Q N > coN O' cL0 C L W W 0 V a) -0 >, a) 7 a) O co O N U U) C O co co Cn0U) co O O SU 00001-- 0000 OQ_Q_O O'00'0 C:) CD I-- O�Ole 0000 O O O a) CD a) O O 00 �M ���� 01--01 OZZO CD (O Lo�w r— F— M �ti00 _� C� _cc Uw U _� M w 00 It N 1— ="t M CA M m C O _cml M 00 LO CA O 1` CA CA 00 O O N N CA EA co ,It le r N N r M EA f!T EA _ f!T EA EA EA a Cn 0 C) C Oa) 0 0 co co C L J co L C) C s= E i0 H CO Q �UCLU)� 0 0 U) Q m O E U O L Z O> _ Z T L C s= Q 12 W W O a) 0 -O a) O- Q �Q C 0 i)U 2U E u)) N E u)) Cin E C S Cin E E N E E�� N �Ea)0 �Ea)0 �Ea)0 ?EOE �Ea)O E u)LLU E u)LLU E u)LLU E wL) E E u)LLU Q Q Q Q E Q �°d p+0+ �°� p+0+ °� p+0+ °�+0+n �°6 6— L L L L L E E E E E U = L N U) U = L N U) U L N U) C)U L N H U) L N U) W W W W W � to O U •'' E i •' O d a Y F,;- ,a E N i Q i W ++ C Cn N W N O. N _ 7 ac) wv a+ a� a c) a� m cc 0000 LLLLLLLL 0000 0 0 0 0 _O O N N � O) tq f6 C � � O N U O L f� Y � N C tq O > > C C O 'U N f6 N Q N O O Q N — Q Q i X N N L 0) O O O Y i O O ol > L C IL N O U >1 C _ C > a m C L 0 m O CL y 3 V .0 O) O U Y N N U d 3= T Y o c a6 O 7 0 O s Q T T j N N N o O N NU N d CL a d O Q O O K L IL a a w U aX cc 0000 LLLLLLLL 0000 0 0 0 0 City of Boynton Beach Payment Plans age 501 of 621 Lexington Insurance Company Property - Municipality Agency Bill ACE American Insurance Company (ACE Group) Property - Utilities Agency Bill 4Agency Underwriters at Lloyd's London (BRIT) Public Entity Casualty Package Bill Safety National Casualty Corporation (Safety Excess -Workers Agency Bill National Group) Compensation :::: Hanover Insurance Company (Hanover Insurance Crime Agency Bill Companies) age 501 of 621 City of Boynton Beach Coinsurance Illustration Coinsurance Formula: Insurance Carried _ Insurance Required x Loss - Deductible = Settlement Example of Coinsurance formula applied to a hypothetical loss situation: Property Value = $1,000,000 Coinsurance Amount = 80% Deductible = $500 Insurance Required = $800,000 (80% of $1,000,000) Insurance Carried = $400,000 Loss Incurred = $200,000 Settlement determined by applying the coinsurance formula: $400,000 (Insurance Carried) x $200,000 (Loss) - $500 (Deductible) = $99,500 Settlement $800,000 (Insurance Required) Note: If the property in the above example is insured for the full insurance required ($800,000), the insured will recover $199,500. In the above example, the insured will suffer a $100,000 penalty for not being insured to the proper limit. age 5102 of 621 City of Boynton Beach Changes / Developments It is important that we be advised of any changes in your operations that may have a bearing on the validity and/or adequacy of your insurance. The types of changes that concern us include, but are not limited to, those listed below: 1. Changes in any operation such as expansion to other states or new products. 2. Mergers and/or acquisition of new companies. 3. Any newly assumed contractual liability, granting of indemnities, or hold harmless agreements. 4. Circumstances which may require increased liability insurance limits. 5. Any changes in fire or theft protection, such as the installation of or disconnection of sprinkler systems, burglar alarms, etc. This includes any alterations to same. 6. Immediate advice of any changes to scheduled equipment such as contractors' equipment, electronic data processing, etc. 7. Property of yours that is in transit, unless we have previously arranged for the insurance. 8. Any changes in existing premises including vacancy, whether temporary or permanent, alterations, demolition, etc. Also, any new premises either purchased, constructed, or occupied. ❑ No Changes and/or Developments Signature: Title: Date: age 503 of 621 cL "Arl, Al fopo, s -'i'll D"""'s cl o' s u re s City of Boynton Beach Proposal Disclosures The following disclosures are hereby made a part of this proposal. Please review these disclosures prior to signing the Client Authorization to Bind or e-mail confirmation. Proposal IMPORTANT: The proposal is an outline of certain terms and conditions of the insurance proposed by Disclaimer the insurers, based on the information provided by your company. It does not include all the terms, coverages, exclusions, limitations and/or conditions of the actual policy contract language. The insurance policies themselves must be read for those details. Policy forms for your reference will be made available upon request. We will not be operating in a fiduciary capacity, but only as your broker, obtaining a variety of coverage terms and conditions to protect the risks of your enterprise. We will seek to bind those coverages based upon your authorization; however, we can make no warranties in respect to policy limits or coverage considerations of the carrier. Actual coverage is determined by policy language, so read all policies carefully. Contact us with questions on these or any other issues of concern. Compensation One of the core values highlighted in The Gallagher Way states, "We are an Open Society," and our Disclosure open society extends to the compensation Gallagher receives. In general, Gallagher may be compensated as follows: 1. Gallagher Companies are primarily compensated from the usual and customary commissions or fees received from the brokerage and servicing of insurance policies, annuity contracts, guarantee contracts and surety bonds (collectively "insurance coverages") handled for a client's account, which may vary from company to company and insurance coverage to insurance coverage. As permitted by law, Gallagher companies occasionally receive both commissions and fees. 2. In placing, renewing, consulting on or servicing your insurance coverages, Gallagher Companies may participate in contingent and supplemental commission arrangements with intermediaries and insurance companies. Contingent commissions provide for additional contingent compensation if underwriting, profitability, volume or retention goals are achieved. Such goals are typically based on the total amount of certain insurance coverages placed by Gallagher with the insurance company and/or through the intermediary, not on an individual policy basis. Some insurance markets, including Gallagher -owned intermediaries, have modified their commission schedule with Gallagher, resulting in an increase in some commission rates. These additional commissions, commonly referred to as "supplemental commissions" are known as of the effective date, but some insurance companies are paying this commission later and apart from when commission is normally paid at policy issuance. As a result, Gallagher may be considered to have an incentive to place your insurance coverages with a particular insurance company. Note: Upon request, your Gallagher representative can provide more specific market information regarding contingent and supplemental commission related to your insurance coverage. 3. Gallagher Companies may also receive investment income on fiduciary funds temporarily held by them, such as premiums or return premiums. 4. Gallagher Companies may access other facilities, including wholesalers, reinsurance intermediaries, captive managers, underwriting managers and others that act as intermediaries for both Gallagher and other brokers in the insurance marketplace. Gallagher Companies may own some of these facilities, in whole or in part. If such a facility was utilized in the placement of a client's account, the facility may have earned and retained customary brokerage commission or fees for its work. 5. Gallagher assists its customers in procuring premium finance quotes and unless prohibited by law may earn compensation for this value added service. 6. From time to time, Gallagher may participate in insurance company promotional events or training and development that insurers provide for Gallagher employees. Gallagher strives to find appropriate coverage at a competitive price for our customers. In order age 505 of 621 City of Boynton Beach Proposal Disclosures (Cont.) to achieve these goals, we gather and analyze data about our customers and their insurance coverage. This data and the resulting analytical tools help us better understand the current marketplace, more accurately predict future trends and offer tailored solutions to our customers. The data may also be provided to insurers pursuant to consulting service agreements from which we earn fees. If you have specific questions about the compensation received by Gallagher and its affiliates in relation to your insurance placements, please contact your Gallagher representative for more details. In the event you wish to register a formal complaint regarding compensation Gallagher receives from insurers or third parties, please send an e-mail to Compensation_Complaints@ajg.com or send a letter to: age 506 of 621 Compliance Officer Arthur J. Gallagher & Co. Two Pierce Place, 20th Floor Itasca, IL 60143 TRIAITRIPRA If this proposal contains options to purchase TRINTRIPRA coverage, the proposed TRINTRIPRA Disclaimer program may not cover all terrorism losses. While the amendments to TRIA eliminated the distinction between foreign and domestic acts of terrorism, a number of lines of coverage excluded under the amendments passed in 2005 remain excluded including commercial automobile, burglary and theft insurance; surety insurance, farm owners multiple perils and professional liability (although directors and officers liability is specifically included). If such excluded coverages are required, we recommend that you consider purchasing a separate terrorism policy. Please note that a separate terrorism policy for these excluded coverages may be necessary to satisfy loan covenants or other contractual obligations. TRIPRA includes a $100 billion cap on insurers' aggregate liability. The TRIPRA program increases the amount needed in total losses by $20 million each calendar year before the TRIPRA program responds from the 2015 trigger of $100 million to $200 million by the year 2020. TRIPRA is set to expire on December 31, 2020. There is no certainty of extension, thus the coverage provided by your insurers may or may not extend beyond December 31, 2020. In the event you have loan covenants or other contractual obligations requiring that TRINTRIPRA be maintained throughout the duration of your policy period, we recommend that a separate "Stand Alone" terrorism policy be purchased to satisfy those obligations. Property These property values were obtained using a desktop Property Estimator software operated by non - Estimator appraisal professionals. These property values represent general estimates which are not to be Disclaimer considered a certified appraisal. These property values include generalities and assumptions that may produce inaccurate values for specific structures. Actuarial The information contained in this proposal is based on the historical loss experience and exposures Disclaimer provided to Arthur J. Gallagher Risk Management Services, Inc.. This proposal is not an actuarial study. Should you wish to have this proposal reviewed by an independent actuary, we will be pleased to provide you with a listing of actuaries for your use. age 506 of 621 City of Boynton Beach Insurance Company Ratings and Admitted Status If the above indicated coverage is placed with a Non -Admitted Carrier, the carrier is doing business in the state as a surplus lines or non -admitted carrier. As such, this carrier is not subject to the same regulations which apply to an admitted carrier nor do they participate in any insurance guarantee fund applicable in that state. *The above A.M. Best Rating was verified on the date the proposal document was created. Fin3M,C13l EiZE 03trv006-5 ;tnt100 ofF'epoytecl FIjoyhsfaeW "Suyufvz Ffv-s C-m&i of R'3'seryeFunds'+ FSC I UpIo 1,DX FSu IX 25L,, t€ Yvg 0`,g FSC 11 ;,,X"to 2,00D B, B Fair FSC 111 FSC IV FSI., ® FSC ®'I FSC II FSC VII1 2,00'1 to 5,000 5,,300 to e D,000 �,,500 t o 25,0,00 25"roI'D K'Wh 5D,00I—Dt3`1,a3n s7 1,`20,01DD I -o 5,D,'X1,D C++, C+ Marginal SNsa k. D F=ro r F Ur,,erR �'L3t:=s ny S, peri €S.f='_'r F Ir LiCL: baron S S L aper;. F -SO Xh ,f hn� 5,3, h FSC XI 7K,0,00ey �' to t. 30,000 FSC XIIgS,3to';,z,hg15 FSC11I t,2K, 03 toI,KO,000 FSC XIV h ia, to 2,,X 000 FSC ®- 2, 030, 0,X1 tormore. Best's Insurance Reports , published annually by A.M. Best Company, Inc., presents comprehensive reports on the financial position, history, and transactions of insurance companies operating in the United States and Canada. Companies licensed to do business in the United States are assigned a Best's Rating which attempts to measure the comparative position of the company or association against industry averages. A Best's Financial Strength Rating opinion addresses the relative ability of an insurer to meet its ongoing insurance obligations. It is not a warranty of a company's financial strength and ability to meet its obligations to policyholders. View the A.M. Best Important Notice: Best's Credit Ratings for a disclaimer notice and complete details at http://www.ambest.com/ratings/notice. Best's Credit Ratings are under continuous review and subject to change and/or affirmation. For the latest Best's Credit Ratings and Best Credit Reports (which include Best Ratings), visit the A.M. Best website at http://www.ambest.com. See Guide to Best's Credit Ratings for explanation of use and charges. Copies of the Best's Insurance Reports for carriers listed above are also available upon request of your Gallagher representative. Best's Credit Ratings reproduced herein appear under license from A.M. Best and do not constitute, either expressly or impliedly, an endorsement of (Licensee's publication or service) or its recommendations, formulas, criteria or comparisons to any other ratings, rating scales or rating organizations which are published or referenced herein. A.M. Best is not responsible for transcription errors made in presenting Best's Credit Ratings. Best's Credit Ratings are proprietary and may not be reproduced or distributed without the express written permission of A.M. Best Company. Gallagher companies use A.M. Best Company's rating services to evaluate the financial condition of insurers whose policies we propose to deliver. Gallagher companies make no representations and warranties concerning the solvency of any carrier, nor does it make any representation or warranty concerning the rating of the carrier which may change. age 507 of 621 City of Boynton Beach Insurance Company Ratings and Admitted Status (Cont.) R Bests Financial Str,,M. th Hating is an independent opsnlon of an insurer's financial strength and ability to rnoe. its ongoing insurance )xllicy and contract obligations, The rating is based on a coniforphensive quantitative and qualitative ovaluafonof a company's balance sheet strength, opC:Fating perforl nanct acid business pr'oftle. age 508 of 621 Rating Descriptor Definition A.++, A+ Superior Assigned to companies fflat havQ, in our opinion G superior atnlity to meet theil ongoing illsurancQ oblrLL . Yations. u A. A- Assi1g 11£Cl to ci3nlj']cinil2.s that .171'e.. in our con lflil ill'a excellei'at ability to i71eE t thE:ir olaLgoin IrX uFfi1"=C4": Exoo[[etrt ca obligations. 0 B+3., B+ Assligned to cor€lpd mei that have, in (;Sir opinion a good ability to rneet thei7 ongoing Insulrltice olali{fa- Good fiexls. B- FailA ssi{glled to compaamcs that have.. in Gur opPnlon a fair ability to lllkaet tl':c'ir ongoing insurance obliga- truss. 1-tnamclal strength is vulnerable to adverse changes in undarwritini:f and econornic conditrClns. C++... C+ maagillal Assigned to compal cs. ffl It have.. in our opnlon, U illarCg€nal ability to moot their ongoing Irasur ance ot)li.. gations. Flnancoal strength is vulnerable to advar e changes in u;7derwriting and ec4➢nornic conditions- .2 C' C- F;sstyrarrc3 10 cot€iparte5 that have. in Lair opinion eI wreak ability to r'rleei tlteat ongoing insurance obliya- Weak Qt tions Financia strength is very vulnerable to ad orsF changes in un0pr'h'ritim and eco-K7mic conditions, +M5,St(Jrted to crinapantus tflat'. have, in our opinion, a. pear ability to reset t:[7uit etxloin ins.uranrn, oiakiga- D Poor tions Financial stmnEyth is extrE3nl..ok'y vulnerable to adverse changes in undorwriting and oconornic cora- ditialm Under Assi+grred to companies iald possibly the it subsldlarries}affiliates:) placed under a significant fonn of E Regulatory regulatory supervision, cont€o. or'.'estraint including cease and clesxst orders, conservatorship or reila. Supervision bilitatron, but not liquidation that prevents conduct of r"e"al, ongoing insurance operations. F In LioLaidatior Assigned to companys placed in lir{Llidalion by a court of lav; or by a forced liquidation +ASSfryrteci to ratRxt companies wrisara sulci ra and significant aavenis impact'. operationsand ratinc} inapiiea-. ES SuspPnYfcd tions cannot be Evil€Fated din to a lack of tlrn dy or adeg1 Fato Information or In cases where cont)nul-d rIlai tel ranCe U'f the. P;Lvlausly puilW led rating opir 7dorl Is hi violaltioit of evafv leg regu latony roquire Clients - age 508 of 621 �� 4t � to 44 la L, �$�rw� ���� �. 11n $�k.� Y<, !6 .«.�€. Y.. 4t L, SURPLUS LINES DISCLOSURE and ACKNOWLEDGEMENT At my direction, (name of insurance agency) has placed my coverage in the surplus lines market. As required by Florida Statute 626.916, 1 have agreed to this placement. I understand that superior coverage may be available in the admitted market and at a lesser cost and that persons insured by surplus lines carriers are not protected by the Florida Insurance Guaranty Association with respect to any right of recovery for the obligation of an insolvent unlicensed insurer. I further understand the policy forms, conditions, premiums, and deductibles used by surplus lines insurers may be different from those found in policies used in the admitted market. I have been advised to carefully read the entire policy. There is no liability on the part of, and I have no cause of action against, my agent for placing coverage in the surplus lines market. CITY OF BOYNTON BEACH Named Insured Signature of Insured's Authorized Representative Date LEXINGTON INS CO / LLOYDS OF LONDON Name of Excess and Surplus Lines Carrier PROPERTY /CASULATY Type of Insurance 04/01/2016 Effective Date of Coverage Page 510 of 621 City of Boynton Beach Coverages For Consideration Overview • A proposal for any of the coverages can be provided. • The recommendations and considerations summarized in this section are not intended to identify all exposures. • Since Gallagher does not handle your complete insurance program, these recommendations only reflect items within our scope of responsibility. Other Coverage Considerations • Cyber Risk The above coverage may not necessarily represent the entirety of available insurance products. If you are interested in pursuing additional coverages other than those addressed in the coverage considerations included in this proposal, please list below: age 511 of 621 City of Boynton Beach Client Authorization To Bind Coverage After careful consideration of Gallagher's proposal dated 3/3/2015, we accept the following coverage(s). Please check the desired coverage(s) and note any coverage amendments below: •'OVERAGE ❑Accept ❑ R e_�,Property - Municipality Lexington Insurance ❑Accept ❑ R e_�,j TRIA Coverage Company ❑Accept ❑ R e_�, Property - Utilities ACE American Insurance ❑Accept ❑ R e_�,� TRIA Coverage Company (ACE Group) ❑Accept ❑ R e_�, Package — Excess Liability Underwriters at Lloyd's ❑Accept ❑ R eta TRIA Coverage London (BRIT) ❑Accept ❑ R eta Excess -Workers Compensation Safety National Casualty TRIA Cannot be TRIA Coverage Corporation rejected ❑Accept ❑ R e� Crime 2"d Year Renewal Hanover Insurance Company Provide Quotations or Additional Information on the Following Coverage Considerations: Other Coverage Considerations El Yes ❑ No CyberR isk Note: Selecting the "Reject All or Accept All" option will override any selections that you have made above ❑ Reject All Accept All - Coverages for Consideration It is understood this proposal provides only a summary of the details; the policies will contain the actual coverages. We confirm the values, schedules, and other data contained in the proposal are from our records and acknowledge it is our responsibility to see that they are maintained accurately. We agree that your liability to us arising from your negligent acts or omissions, whether related to the insurance or surety placed pursuant to these binding instructions or not, shall not exceed $20 million, in the aggregate. Further, without limiting the foregoing, we agree that in the event you breach your obligations, you shall only be liable for actual damages we incur and that you shall not be liable for any indirect, consequential or punitive damages. By: Specify: owner, partner or corporate officer Print Name Date: age 5112 of 621 City of Boynton Beach Claims Reporting By Policy PROPERTY When and where do you report a claim? Claims are to be reported as soon as practicable to: PROPERTY — MUNICIPALITY Email:apolom@ajg.com PROPERTY - UTILITIES Mr. Jim Jezewski, Vice President and Claims Manager Starr Technical Risks Agency, Inc. Property Claims Departent 399 Park Avenue, 9th Floor New York, NY 10016 Tel: (646) 227-6348 Fax: (631) 685-3061 Email: iim.iezewski@cvstarrco.com Mr. Will Wood, Assistant Vice President Tel: (404) 946-1436 Fax: (404) 946-1498 Email: william.wood@cvstarrco.com CRIME When and where do you report a claim? Claims are to be reported immediately and reported directly to: Agnes Polom at Arthur J. Gallagher Risk Management Services, Inc. EXCESS PUBLIC ENTITY When and where do you report a claim? Claims are to be reported immediately and reported directly to: BRIT Insurance Services, Inc. Email: USA.claims@britinsurance.com EXCESS WORKERS' COMPENSATION When and where do you report a claim? Claims are to be reported immediately and reported directly to: Safety National 1832 Schuetz Road St. Louis, MO 63146 Fax: 314-995-3897 Email: first.report@safetynational.com Excess Reporting Requirements: The following injuries should be reported immediately: • Fatalities • Paraplegics and quadriplegics • Serious burns, defined as 2nd or 3rd degree burns involving 25% or more of the body • Brain injury • Spinal cord injury • Amputation of a major extremity • Any occurrence which results in a serious injury to two or more employees If you experience any difficulty in Phone, fax or email to Arthur J. Gallagher Risk Management reporting claims directly to carrier: Services, Inc. Phone: 561-998-6799 Fax: 561-995-6708 Email: agnes polom @ajg.com age 514 of 621 Q \ 7 \ Co = E@ % G k@/ \ 8, [ :) 2 m n~ { c - SZ/ / { \ �Em Q ) G 28/ @ 0 CLco \E e 5 2 ems@ } ° - nn& / ! cC) co/ \ ) 0 ° £ > _ / \\_ƒ @ \ / \/® 70 / G > C) : m % / \ \ / \E) /§£ ] ƒ § ) \ @ //8 \/\ a % ,c 5 \ /_0 22& 2 CL Fn 2 @ �mU Ln / 2 }ƒ] coE E C) )]/ \\ o=a 7-c a,m &\ \// �\\ k\k CL k2- \/w i\; ]//\ /0c °%\ 2%/\ 7/m `E � c -Eoc 0a)#a ea E D 4; 3 CLa \/G§ 2co }a /%jw#G J:o )\/ /2®=/\}\\ 2 e \ Q)co ` 3 >®% / -0 2 £ n &`)2§m\Ck co co - 0 E/ƒ/ %- °aoc E_ E%0 co 2\( )2\\§a3(D- 0) cc2 / E =°m /-a>, \\ƒ ,=/5E28)2 k}/ \\\0 0>0 \»2�cL -a ._ �£%=e.2 �DLno C0c °&2 cn®° ] /moo _o,[])» «\Ek58&\\ E$\ 0(D cy)®%@ �- ° co =10 moo 227%2 , /6} c g)o /u)\ 22% 25y /om/, //] 7q� G/2/-Tcy) off= a\:-c�)�a \2/ 02&)2=22 %o= co //> )2]2.2--= \E -e 75 c/)®§\Lo §%cr 22 75-'R @G/ {E\/ §\�\ocD �%{% \ \E/ m=EG �@�04 mom) % ¢ 2 m COVERAGE SECTION IV PUBLIC OFFICIALS MISCELLANEOUS LIABILITY THIS IS A CLAIMS MADE SECTION E•yxf1I[a]ZIAAIZROW I►[H_[H:4=1 =1LVA I=1ZIK Coverage is provided for one or more of the coverage options in this Coverage Section only if an EXCESS LIMIT OF INSURANCE is stated in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE, and a SELF INSURED RETENTION is stated in the SCHEDULE OF SELF INSURED RETENTIONS for each Coverage chosen. A. ERRORS & OMISSIONS: The Underwriters agree, subject to the policy limitations, exclusions, terms and conditions, to indemnify the ASSURED for all sums for which the ASSURED is legally liable by reason of a WRONGFUL ACT. This coverage applies only if a sublimit is stated in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. This coverage applies only if a CLAIM for damages, because of a WRONGFUL ACT, is "first made" against the ASSURED during the PERIOD OF INSURANCE. The WRONGFUL ACT must have first occurred on or after Retroactive Date shown in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE, but in no event any later than the last day of the PERIOD OF INSURANCE. The CLAIM must be reported to Underwriters during the PERIOD OF INSURANCE, or during the EXTENDED REPORTING PERIOD applicable to this coverage, if any. All CLAIMS based on or arising out of one WRONGFUL ACT shall be considered "first made" when the first of such CLAIMS is made to the ASSURED. A CLAIM shall not be prejudiced if the ASSURED, through clerical oversight or clerical mistake, fails to notify the Underwriters within the time provided for under this Section. B. EMPLOYMENT PRACTICE LIABILITY: The Underwriters agree, subject to the policy limitations, exclusions, terms and conditions, to indemnify the ASSURED for all sums for which the ASSURED is legally liable by reason of an EMPLOYMENT PRACTICE VIOLATION, including mental anguish resulting from an EMPLOYMENT PRACTICE VIOLATION. This coverage applies only if a sublimit is stated in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. This coverage applies only if a CLAIM for damages, because of an EMPLOYMENT PRACTICE VIOLATION, is "first made" against the ASSURED during the PERIOD OF INSURANCE. The EMPLOYMENT PRACTICE VIOLATION must have first occurred on or after Retroactive Date shown in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE, but in no event any later than the last day of the PERIOD OF INSURANCE. The CLAIM must be reported to Underwriters during the PERIOD OF INSURANCE, or during the EXTENDED REPORTING PERIOD applicable to this coverage, if any. All CLAIMS based on or arising out of one EMPLOYMENT PRACTICE VIOLATION shall be considered "first made" when the first of such CLAIMS is made to the ASSURED. A CLAIM shall not be prejudiced if the ASSURED, through clerical oversight or clerical mistake, fails to notify the Underwriters within the time provided for under this Section. C. SEXUAL HARASSMENT LIABILITY: The Underwriters agree, subject to the policy limitations, exclusions, terms and conditions, to indemnify the NAMED ASSURED for all sums for which the NAMED ASSURED is liable by reason of SEXUAL HARASSMENT by any employee, volunteer worker or official of the NAMED ASSURED to an ASSURED. This coverage applies only if a sublimit is stated in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. This coverage applies only if a CLAIM for damages, because of SEXUAL HARASSMENT, is "first made" against the ASSURED during the PERIOD OF INSURANCE. The SEXUAL HARASSMENT must have first occurred on or after Retroactive Date shown in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE, but in no event any later than the last day of the PERIOD OF INSURANCE. The CLAIM must be reported to Underwriters during the PERIOD OF INSURANCE, or during the EXTENDED REPORTING PERIOD applicable to this coverage, if any. A CLAIM shall not be prejudiced if the ASSURED, through clerical oversight or clerical mistake, fails to notify the Underwriters within the time provided for under this Section. All CLAIMS based on or arising out of one SEXUAL HARASSMENT shall be considered "first made" when the first of such CLAIMS is made to the ASSURED, regardless of: PUBLIC ENTITY VER.APR. 2013 47 Page 516 of 621 1. The number of persons SEXUALLY HARASSED; 2. The number of locations where the SEXUAL HARASSMENT occurred; 3. The number of acts of SEXUAL HARASSMENT prior to or after the first CLAIM is made; or 4. The period of time over which the SEXUAL HARASSMENT took place, whether the SEXUAL HARASSMENT is during, before or after the PERIOD OF INSURANCE. However, only acts of SEXUAL HARASSMENT that take place after the Retroactive Date and before the end of the PERIOD OF INSURANCE are covered. The Underwriters will not make payment for any loss, CLAIM or for any DEFENSE COSTS for any employee, volunteer worker or official of the NAMED ASSURED in respect of actual or alleged SEXUAL HARASSMENT to an ASSURED. However, with respect only to this Insuring Agreement C., Underwriters agree, subject to all other policy limitations, terms and conditions, that as to any CLAIM or SUIT for SEXUAL HARASSMENT against an ASSURED by any employee volunteer worker or official of the NAMED ASSURED, Underwriters will indemnify that employee, volunteer worker or official for all reasonable DEFENSE COSTS to the extent such DEFENSE COSTS are incurred prior to the date on which, by either agreement, admission, or settlement of a CLAIM or by an adjudication, it is determined that the employee, volunteer worker or official of the NAMED ASSURED committed an act of SEXUAL HARASSMENT against an ASSURED. This coverage forms part of the overall SEXUAL HARASSMENT LIABILITY limit and not in addition thereof as stated in PART 1 A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. D. SEXUAL ABUSE LIABILITY: The Underwriters agree, subject to the policy limitations, exclusions, terms and conditions, to indemnify the NAMED ASSURED for all sums for which the NAMED ASSURED is liable by reason of SEXUAL ABUSE by any employee, volunteer worker or official of the NAMED ASSURED to an ASSURED. This coverage applies only if a sublimit is stated in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. This coverage applies only if a CLAIM for damages, because of SEXUAL ABUSE, is "first made" against the ASSURED during the PERIOD OF INSURANCE. The SEXUAL ABUSE must have first occurred on or after Retroactive Date shown in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE, but in no event any later than the last day of the PERIOD OF INSURANCE. The CLAIM must be reported to Underwriters during the PERIOD OF INSURANCE, or during the EXTENDED REPORTING PERIOD applicable to this coverage, if any. All CLAIMS based on or arising out of one SEXUAL ABUSE shall be considered "first made" when the first of such CLAIMS is made to the ASSURED, regardless of: 1. The number of persons SEXUALLY ABUSED; 2. The number of locations where the SEXUAL ABUSE occurred; 3. The number of acts of SEXUAL ABUSE prior to or after the first CLAIM is made; or 4. The period of time over which the SEXUAL ABUSE took place, whether the SEXUAL ABUSE is during, before or after the PERIOD OF INSURANCE. However, only acts of SEXUAL ABUSE that take place after the Retroactive Date and before the end of the PERIOD OF INSURANCE are covered. The Underwriters will not make payment for any loss, CLAIM or for any DEFENSE COSTS for any employee, volunteer worker or official of the NAMED ASSURED in respect of actual or alleged SEXUAL ABUSE to an ASSURED. However, with respect only to this Insuring Agreement D., Underwriters agree, subject to all other policy limitations, terms and conditions, that as to any CLAIM or SUIT for SEXUAL ABUSE against an ASSURED by any employee, volunteer worker or official of the NAMED ASSURED, Underwriters will indemnify that employee, volunteer worker or official of the NAMED ASSURED for all reasonable DEFENSE COSTS to the extent such DEFENSE COSTS are incurred prior to the date on PUBLIC ENTITY VER.APR. 2013 48 Page 517 of 621 which, by either agreement, admission, or settlement of a CLAIM or by an adjudication, it is determined that the employee, volunteer worker or official committed an act of SEXUAL ABUSE against an ASSURED. This coverage forms part of the overall SEXUAL ABUSE LIABILITY limit and not in addition thereof as stated in PART 1 A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. Neither this coverage nor any subsequent coverage provided by Underwriters will apply to any SEXUAL ABUSE involving the same ASSURED which occurred after the DISCOVERY by any of the NAMED ASSUREDS officials, trustees, directors, officers or partners of any actual, attempted or pending alleged SEXUAL ABUSE by said perpetrator. Following DISCOVERY of any actual, attempted or pending alleged SEXUAL ABUSE during the PERIOD OF INSURANCE, the NAMED ASSURED shall give notification of such discovery to Underwriters as soon as practicable but no more than 120 days after the initial discovery, and in any event within the PERIOD OF INSURANCE or any Extended Reporting Period. Any failure to comply with this provision for any reason whatsoever will result in the absolute exclusion of any resulting SEXUAL ABUSE claim or claims, irrespective of whether Underwriters have been prejudiced by said failure. SECTION IV EXCESS LIMITS OF INSURANCE The Underwriters' EXCESS LIMIT OF INSURANCE per CLAIM for any coverage under SECTION IV PUBLIC OFFICIALS MISCELLANEOUS LIABILITY is only for the Excess Limits as stated in PART I A. SPECIFIC EXCESS INSURANCE, over the SELF INSURED RETENTION as stated in the SCHEDULE OF SELF INSURED RETENTIONS not to exceed the Underwriters' EXCESS LIMIT OF INSURANCE as stated in the applicable Coverage Section of PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. However, in the event of a Clash Loss the Underwriters' EXCESS LIMIT OF INSURANCE as stated in PART I B. SCHEDULE OF CLASH COVERAGE shall apply. If an Annual Aggregate applies to any coverage under this Coverage Section, the total Aggregate EXCESS LIMIT OF INSURANCE for such coverage under this Coverage Section combined during the PERIOD OF INSURANCE shall not exceed the limit as stated in the applicable Coverage Section of PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. SECTION IV CONDITIONS A. BASIC EXTENDED REPORTING PERIOD: A Basic Extended Reporting Period is automatically provided without additional charge. This period starts with the end of the PERIOD OF INSURANCE, and lasts for sixty (60) days. If, however, this policy and this Coverage Section is succeeded by similar Claims Made insurance coverage, with any insurer, on which the Retroactive Date is the same as or earlier than the Retroactive Date shown in the applicable Coverage Section of PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE of this policy, the succeeding policy shall be deemed to be a renewal of this policy, and the ASSURED shall have no right to an Extended Reporting Period from the Underwriters. The Basic Extended Reporting Period does not apply to CLAIMS that are covered under any subsequent insurance applicable to this Coverage Section which the ASSURED purchases, or that would have been covered but for exhaustion of the amount of insurance applicable to such CLAIMS. B. SUPPLEMENTAL EXTENDED REPORTING PERIOD: The Underwriters will provide an Extended Reporting Period, as described below, if: 1. This policy or this Coverage Section of this policy is canceled or non -renewed; or PUBLIC ENTITY 49 VER.APR. 2013 Page 518 of 621 2. The Underwriters renew or replace this policy, or this Coverage Section of this policy, with insurance that does not apply to a WRONGFUL ACT, EMPLOYMENT PRACTICE VIOLATION, SEXUAL HARASSMENT or SEXUAL ABUSE on a Claims Made basis. A Supplemental Extended Reporting Period of one year duration is available but only by endorsement to this policy and for an additional premium not to exceed 100% of the annual premium for this Coverage Section. This supplemental period starts when the Basic Extended Reporting Period ends. The ASSURED must give the Underwriters a written request for the endorsement within thirty (30) days after the end of the PERIOD OF INSURANCE. The Supplemental Extended Reporting Period will not go into effect unless the ASSURED pays the additional premium within thirty (30) days. This endorsement will set forth the terms consistent with the Coverage Section. The Underwriters shall determine the additional premium in accordance with its applicable rules, rates and underwriting practices. Coverage for CLAIMS received during such Supplemental Extended Reporting Period is excess over any other valid and collectible insurance available under any other policies. Extended Reporting Periods do not reinstate or increase the applicable SELF INSURED RETENTION, the Loss Fund, the applicable EXCESS LIMIT OF INSURANCE, or the EXCESS LOSS FUND PROTECTION. Extended Reporting Periods do not extend the PERIOD OF INSURANCE or change the scope of coverage provided within this Coverage Section. They apply to CLAIMS arising out of a WRONGFUL ACT, EMPLOYMENT PRACTICE VIOLATION, SEXUAL HARASSMENT or SEXUAL ABUSE that take place before the end of the PERIOD OF INSURANCE that this policy and this Coverage Section are in force. Once in effect, Extended Reporting Periods may not be canceled. C. REPORTING TO UNDERWRITERS: For the purposes of compliance with the reporting requirements of this Section, the ASSURED'S reporting of a CLAIM to the ASSURED'S THIRD PARTY CLAIM ADMINISTRATOR shall be considered reporting of the CLAIM to Underwriters, provided that: 1. The CLAIM is reported to the ASSUREDS THIRD PARTY CLAIM ADMINISTRATOR during the PERIOD OF INSURANCE or the applicable EXTENDED REPORTING PERIOD, if any; and 2. The CLAIM, if not otherwise reportable to Underwriters pursuant to GENERAL POLICY CONDITION 6, appears on the ASSUREDS list of CLAIMS or loss run, as reported by the THIRD PARTY CLAIM ADMINISTRATOR to Underwriters, that includes all CLAIMS for the PERIOD OF INSURANCE or applicable EXTENDED REPORTING PERIOD, if any. SECTION IV EXCLUSIONS IN ADDITION TO THE GENERAL EXCLUSIONS OF THIS POLICY, THIS SECTION DOES NOT INSURE AGAINST: A. Any CLAIM for damages, whether direct or consequential, for BODILY INJURY, PERSONAL INJURY, or PROPERTY DAMAGE; or for any cause of action which is covered under any other Section of this policy; B. Any CLAIM based upon or attributable to any ASSURED gaining in fact any personal profit or advantage to which they were not legally entitled including remuneration paid in violation of law as determined by the Courts; C. Any CLAIM based upon or attributable to the rendering or failure to render any opinion, treatment, consultation or service unless acting within the scope of their duties as an ASSURED; D. Any CLAIM arising out of or in any way involving any employee benefit plan, except as covered under this SECTION IV INSURING AGREEMENT B. EMPLOYMENT PRACTICE LIABILITY for discrimination; PUBLIC ENTITY VER.APR. 2013 50 Page 519 of 621 E. CLAIMS, SUITS, proceedings, demands, or actions seeking relief or redress in any form other than monetary damages, including defense of same; or any loss, fees, costs or expenses which the ASSURED may be obligated to pay to any third -party as a result of any adverse judgment for declaratory relief or administrative relief or injunctive relief, except that this exclusion shall not apply to any CLAIM made to the Equal Employment Opportunity Commission (E.E.O.C.), or such similar federal, state or local administrative agency established to handle or adjudicate EMPLOYMENT PRACTICE VIOLATIONS that involve or arise from alleged employment discrimination other than claims brought under the federal Fair Labor Standards Act or similar state act or law; F. Any cost, civil fine, penalty or expense against any ASSURED arising from any complaint or enforcement action from any federal, state or local governmental regulatory agency; G. Any CLAIM for which an ASSURED is entitled to indemnity under any policy or policies the term of which has expired prior to the inception date of this policy, or for which an ASSURED would be entitled to indemnity except for the exhaustion of the limit of such prior insurance; H. Any CLAIM arising out of any pending or prior litigation or hearing, as well as future CLAIMS arising out of any pending or prior litigation or hearing. If this policy is a renewal of a policy issued by the Underwriters, this exclusion shall only apply with respect to CLAIMS arising out of any pending or prior litigation or hearing, prior to the effective date of the first policy issued and continuously renewed by the Underwriters. Any CLAIM brought as a counter -claim or cross claim by an ASSURED against any other ASSURED however, this exclusion does not apply to EMPLOYMENT PRACTICE VIOLATIONS; J. Any CLAIM alleging, based upon, arising out of or attributable to breach of any express, implied, actual or constructive contract, agreement, warranty, guarantee or promise, unless liability would have attached to the ASSURED even in the absence of such contract, agreement, warranty, guarantee or promise; K. Any CLAIM for the return of money or property, other than PROPERTY OF THE ASSURED, that is being held by the ASSURED, or that is in the care, custody, or control of the ASSURED; L. Any CLAIM for the return of any fees, taxes, assessments, or other similar payments made to the ASSURED. M. Any claim arising from LAW ENFORCEMENT ACTIVITIES; SECTION IV DEFINITIONS 1. CLAIM means all notices or SUITS demanding payment of money based on, or arising out of the same WRONGFUL ACT, SEXUAL HARASSMENT or SEXUAL ABUSE or a series of related WRONGFUL ACTS, SEXUAL HARASSMENTS or SEXUAL ABUSES by one or more ASSUREDS. However, as respects to EMPLOYMENT PRACTICE VIOLATION, CLAIM means: all notices or suits demanding payment of money, or charges filed with the Equal Employment Opportunity Commission or comparable federal, state or local administrative agency based on, or arising out of the same WRONGFUL ACT or a series of related WRONGFUL ACTS by one or more ASSUREDS. 2. DEFENSE COSTS means the expenses incurred for the investigation and defense of a CLAIM or SUIT arising out of the same EMPLOYMENT PRACTICE VIOLATION, WRONGFUL ACT, SEXUAL HARASSMENT or SEXUAL ABUSE or a series of related EMPLOYMENT PRACTICE VIOLATIONS, WRONGFUL ACTS, SEXUAL HARASSMENTS or SEXUAL ABUSES by one or more ASSUREDS. However, the salaries, expense and administrative cost of the ASSURED or the ASSURED'S THIRD PARTY CLAIM ADMINISTRATOR are not included within the meaning of DEFENSE COSTS. 3. DISCOVERY of any actual, attempted or pending alleged SEXUAL ABUSE shall exist when any of the NAMED ASSUREDS officials, trustees, directors, officers, partners or any person that the NAMED PUBLIC ENTITY VER.APR. 2013 51 Page 520 of 621 ASSURED has made responsible in an official capacity to prevent SEXUAL ABUSE has taken receipt, learned, or in the exercise of reasonable care should have known: (a) of any lawsuit alleging SEXUAL ABUSE; or (b) of any demand for money or services based upon alleged SEXUAL ABUSE; or (c) of any criminal investigation or prosecution alleging SEXUAL ABUSE; or (d) of any allegation by an alleged victim or by a parent or guardian of the alleged victim of SEXUAL ABUSE, whether the allegation is or is not accompanied by a demand for money or services; or (e) of any report from any other person alleging SEXUAL ABUSE, and a person or group designated by the NAMED ASSURED to investigate the allegation has investigated and as a result of the investigation has recommended that any action of any kind be taken by or on behalf of the NAMED ASSURED with respect either to the alleged ASSURED or the alleged victim; or (f) that the alleged ASSURED has admitted to acts of SEXUAL ABUSE. PUBLIC ENTITY 52 VER.APR. 2013 Page 521 of 621 SECTION VI EMPLOYEE BENEFITS LIABILITY THIS IS A CLAIMS MADE SECTION E•yxf1I[a]ZL74II►ROWIz1H_[rl:4=1 =1LVA I=1zIK The Underwriters agree, subject to the policy limitations, exclusions, terms and conditions to indemnify the ASSURED for all sums for which the ASSURED is legally liable by reason of a NEGLIGENT ACT, ERROR OR OMISSION. T his coverage applies only if a CLAIM for damages, because of a NEGLIGENT ACT, ERROR OR OMISSION, is "first made" against the ASSURED during the PERIOD OF INSURANCE. The NEGLIGENT ACT, ERROR OR OMISSION must have first occurred on or after Retroactive Date shown in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE, but in no event any later than the last day of the PERIOD OF INSURANCE. The CLAIM must be reported to Underwriters during the PERIOD OF INSURANCE, or during the EXTENDED REPORTING PERIOD applicable to this coverage, if any. All CLAIMS based on or arising out of one NEGLIGENT ACT, ERROR OR OMISSION shall be considered "first made" when the first of such CLAIMS is made to the ASSURED. A CLAIM shall not be prejudiced if the ASSURED, through clerical oversight or clerical mistake, fails to notify the Underwriters within the time provided for under this Section. SECTION VI EXCESS LIMITS OF INSURANCE The Underwriters' EXCESS LIMIT OF INSURANCE per CLAIM for SECTION VI EMPLOYEE BENEFITS LIABILITY is only for the Excess Limits as stated in PART I A. SPECIFIC EXCESS INSURANCE, over the SELF INSURED RETENTION, as stated in the SCHEDULE OF SELF INSURED RETENTIONS, not to exceed the Underwriters' EXCESS LIMIT OF INSURANCE as stated in the applicable Coverage Section of PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. However, in the event of a Clash Loss the Underwriters' EXCESS LIMIT OF INSURANCE as stated in PART I B. SCHEDULE OF CLASH COVERAGE shall apply. If an Annual Aggregate applies to any coverage under this Coverage Section, the total Aggregate EXCESS LIMIT OF INSURANCE for such coverage under this Coverage Section combined during the PERIOD OF INSURANCE shall not exceed the limit as stated in the applicable Coverage Section of PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE. SECTION VI CONDITIONS A. BASIC EXTENDED REPORTING PERIOD: A Basic Extended Reporting Period is automatically provided without additional charge. This period starts with the end of the PERIOD OF INSURANCE, and lasts for sixty (60) days. If, however, this policy and this Coverage Section is immediately succeeded by similar Claims Made insurance coverage, with any insurer, on which the Retroactive Date is the same as or earlier than the Retroactive Date shown in the applicable Coverage Section of PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE of this policy, the succeeding policy shall be deemed to be a renewal of this policy, and the ASSURED shall have no right to an Extended Reporting Period from the Underwriters. The Basic Extended Reporting Period does not apply to CLAIMS that are covered under any subsequent insurance applicable to this Coverage Section which the ASSURED purchases, or that would have been covered but for exhaustion of the amount of insurance applicable to such CLAIMS. B. SUPPLEMENTAL EXTENDED REPORTING PERIOD: The Underwriters will provide an Extended Reporting Period, as described below, if: PUBLIC ENTITY 57 VER.APR. 2013 Page 522 of 621 1. This policy or this Coverage Section of this policy is canceled or non -renewed; or The Underwriters renew or replaces this policy, or this Coverage Section of this policy, with insurance that does not apply to a NEGLIGENT ACT, ERROR OR OMISSION on a Claims Made basis. A Supplemental Extended Reporting Period of one year duration is available but only by endorsement to this policy and for an additional premium not to exceed 100% of the annual premium for this Coverage Section. This supplemental period starts when the Basic Extended Reporting Period ends. The ASSURED must give the Underwriters a written request for the endorsement within thirty (30) days after the end of the PERIOD OF INSURANCE. The Supplemental Extended Reporting Period will not go into effect unless the ASSURED pays the additional premium within thirty (30) days. This endorsement will set forth the terms consistent with the Coverage Section. The Underwriters shall determine the additional premium in accordance with its applicable rules, rates and underwriting practices. Coverage for CLAIMS received during such Supplemental Extended Reporting Period is excess over any other valid and collectible insurance available under any other policies. Extended Reporting Periods do not reinstate or increase the applicable SELF INSURED RETENTION, the Loss Fund, the applicable EXCESS LIMIT OF INSURANCE, or the EXCESS LOSS FUND PROTECTION. Extended Reporting Periods do not extend the PERIOD OF INSURANCE or change the scope of coverage provided within this Coverage Section. T hey apply to CLAIMS arising out of a NEGLIGENT ACT, ERROR OR OMISSION that take place before the end of the period that this policy and this Coverage Section are in force. Once in effect, Extended Reporting Periods may not be canceled. C. REPORTING TO UNDERWRITERS: For the purposes of compliance with the reporting requirements of this Section, the ASSURED'S reporting of a CLAIM to the ASSURED'S THIRD PARTY CLAIM ADMINISTRATOR shall be considered reporting of the CLAIM to Underwriters, provided that: 1. The CLAIM is reported to the ASSUREDS THIRD PARTY CLAIM ADMINISTRATOR during the PERIOD OF INSURANCE or the applicable EXTENDED REPORTING PERIOD, if any; and 2. The CLAIM, if not otherwise reportable to Underwriters pursuant to GENERAL POLICY CONDITION 6, appears on the ASSUREDS list of CLAIMS or loss run, as reported by the THIRD PARTY CLAIM ADMINISTRATOR to Underwriters, that includes all CLAIMS for the PERIOD OF INSURANCE or applicable EXTENDED REPORTING PERIOD, if any. SECTION VI EXCLUSIONS IN ADDITION TO THE GENERAL EXCLUSIONS OF THIS POLICY THIS SECTION DOES NOT INSURE AGAINST: A. Any CLAIM for damages, whether direct or consequential, or for any cause of action which is covered under any other Section of the policy, whether or not a limit is stated in PART I A. SCHEDULE OF SPECIFIC EXCESS LIMITS OF INSURANCE; B. Any NEGLIGENT ACT, ERROR OR OMISSION by, or at, the direction of the ASSURED that are dishonest, fraudulent, criminal or malicious; C. BODILY INJURY, PERSONAL INJURY, or PROPERTY DAMAGE; PUBLIC ENTITY W VER.APR. 2013 Page 523 of 621 D. Any CLAIM based upon the ASSURED'S failure to comply with the federal Employee Retirement Income Security Act of 1974 (ERISA), including subsequent amendments or any similar federal, state or local law(s) or regulations; E. Any CLAIM for failure of performance of a contract by any ASSURED, Insurer or Self Insurer; F. Any CLAIM based upon the ASSURED'S failure to comply with any law concerning worker's compensation, unemployment insurance, social security, or disability benefits; G. Any CLAIM based upon failure of investments, including but not limited to, stocks, bonds, funds, to perform as represented by an ASSURED; H. Any CLAIM based upon advice given by an ASSURED to participate or not participate in any stock subscription plans; Any CLAIM arising out of actual or alleged discrimination including but not limited to discrimination based on race or national origin, religion or creed, age, sex, physical disability, military status, or employment practices whether or not any of the foregoing violated any federal, state or local government law(s) or regulation(s) prohibiting such discrimination. SECTION VI DEFINITIONS 1. ADMINISTRATION means: (a) Giving counsel to employees with respect to EMPLOYEE BENEFIT PROGRAMS; (b) Interpreting EMPLOYEE BENEFIT PROGRAMS; (c) Handling of records in connection with EMPLOYEE BENEFIT PROGRAMS; and (d) Effecting enrollment, termination, or cancellation of employees under EMPLOYEE BENEFIT PROGRAMS; Provided all such acts are authorized by the NAMED ASSURED. 2. CLAIM means all notices or SUITS demanding payment of money based on, or arising out of the same NEGLIGENT ACT, ERROR OR OMISSION or a series of related NEGLIGENT ACTS, ERRORS OR OMISSIONS by one or more ASSUREDS. 3. NEGLIGENT ACT, ERROR OR OMISSION means the failure to execute required actions, or mistaken actions committed in the ADMINISTRATION of the ASSURED'S EMPLOYEE BENEFIT PROGRAMS. All CLAIMS based on or arising out of the same NEGLIGENT ACT, ERROR OR OMISSION or a series of related NEGLIGENT ACTS, ERRORS OR OMISSIONS by one or more ASSUREDS shall be deemed one NEGLIGENT ACT, ERROR OR OMISSION. Only one policy, one SELF INSURED RETENTION, and one SPECIFIC EXCESS LIMIT OF INSURANCE is applicable to any one NEGLIGENT ACT, ERROR OR OMISSION. PUBLIC ENTITY VER.APR. 2013 59 Page 524 of 621 EMPLOYERS LIABILITY TERRORISM THIS IS A CLAIMS MADE AND REPORTED POLICY. THIS MEANS THAT, SUBJECT TO THE TERMS AND CONDITIONS OF THIS POLICY, THE COVERAGE PROVIDED BY THIS POLICY ONLY COVERS CLAIMS FIRST MADE AGAINST THE ASSURED OR A CIRCUMSTANCE WHICH COULD REASONABLY BE EXPECTED TO GIVE RISE TO A CLAIM DURING THE PERIOD OF INSURANCE AND REPORTED TO UNDERWRITERS IN WRITING AS SOON AS REASONABLY POSSIBLE AND IN NO EVENT LONGER THAN 90 DAYS AFTER THE EXPIRY OF THIS POLICY. CLAIMS EXPENSES THAT ARE INCURRED IN DEFENDING ANY CLAIM AGAINST THE ASSURED WILL REDUCE, AND MAY COMPLETELY EXHAUST, THE LIMIT OF LIABILITY AVAILABLE TO PAY DAMAGES. PLEASE REVIEW THE COVERAGE PROVIDED BY THIS POLICY CAREFULLY AND DISCUSS THE COVERAGE WITH YOUR INSURANCE AGENT OR BROKER. A. COVERAGE: Underwriters agree, subject to the policy limitations, terms and conditions to indemnify the ASSURED for any DAMAGES a which the ASSURED shall become legally liable to pay as compensation for BODILY INJURY to an EMPLOYEE of the ASSURED (other than the perpetrator(s) of the ACT OF TERRORISM) during the course of their employment in the business of the ASSURED, provided such bodily injury is caused solely and directly by an ACT OF TERRORISM occurring during the PERIOD OF INSURANCE at the location named in the schedule. T he underwriters will also pay CLAIMS EXPENSES. Multiple ACTS OF TERRORISM which occur within a period of 72 consecutive hours and which have or appear to have a related purpose or common leadership will be deemed to be one ACT OF TERRORISM. All CLAIMS arising out of the same or a continuing ACT OF TERRORISM, including ACTS OF TERRORISM which have or appear to have a related purpose or common leadership, within a period of 72 hours shall be considered a single CLAIM and deemed to have been made at the time the first of such CLAIMS is reported to Underwriters and shall be subject to a single EXCESS LIMIT OF INSURANCE. B. CONDITIONS: 1. DUE DILIGENCE: The ASSURED (or any of the ASSURED's agents, sub or co -contractors) must use due diligence and do (and concur in doing and permit to be done) everything reasonably practicable to avoid or diminish further injury or damage and to secure compensation for any such loss including action against other parties to enforce any rights and remedies or to obtain relief or indemnity. 2. CHANGE IN CIRCUMSTANCE: The ASSURED must notify the underwriters immediately of any change in circumstance during the PERIOD OF INSURANCE which will materially affect this insurance. This includes but is not limited to any significant change in operating conditions, the management, ownership or control of the ASSURED's business. The underwriters may then vary the terms and conditions of this insurance. If the ASSURED is in any doubt whether a change is material he should consult his broker or agent. 3. CONFIDENTIALITY: This insurance shall become void and all CLAIMS hereunder shall be forfeited if at any time, whether before or after expiry, the existence of this insurance is disclosed to a third party, other than to the ASSURED's own professional, financial and legal advisers (on a confidential basis), without the underwriters' prior written agreement. 4. NOTIFICATION OF CLAIMS: The ASSURED, upon knowledge of any occurrence likely to give rise to a claim hereunder, shall give written advice thereof to the Underwriters via the Broker, named for that purpose in the Schedule, who is to advise Underwriters as soon as practicable of such knowledge of any occurrence. 5. PROOF OF LOSS: The ASSURED shall render a signed and sworn proof of loss within sixty (60) days after the occurrence of a loss (unless such period be extended by the written agreement of Underwriters) stating the time, place and cause of loss, the interest of the ASSURED and all others in the property, the sound value thereof and the amount of loss or damage thereto. PUBLIC ENTITY VER.APR. 2013 83 Page 525 of 621 If Underwriters have not received such proof of loss within two years of the expiry date of this policy, they shall be discharged from all liability hereunder unless an extension has been specifically filed with Underwriters. SUBROGATION: If the Underwriters become liable for any payment under this Policy in respect of loss or damage the Underwriters shall be subrogated, to the extent of such payment, to all the rights and remedies of the ASSURED against any party in respect of such loss or damage and shall be entitled at their own expense to sue in the name of the ASSURED. T he ASSURED shall give to the Underwriters all such assistance in his power as the Underwriters may require to secure their rights and remedies and, at Underwriters' request shall execute all documents necessary to enable Underwriters effectively to bring suit in the name of the ASSURED including the execution and delivery of the customary form of loan receipt. 7. FALSE OR FRAUDULENT CLAIMS: If the ASSURED shall make any claim knowing the same to be false or fraudulent, as regards amount or otherwise, this Policy shall become void and all claim hereunder shall be forfeited. INSPECTION AND AUDIT: The Underwriters shall be permitted but not obligated to inspect the ASSURED Property at any time. Neither the Underwriters' right to make inspections nor the making thereof nor any report thereon shall constitute an undertaking, on behalf of or for the benefit of the ASSURED or others, to determine or warrant that such property is safe. The Underwriters may examine and audit the ASSURED's books and records at any time during the Policy period and extensions thereof and within two years after the final termination of this Policy, as far as they relate to the subject matter of this Insurance. 9. ASSIGNMENT: Assignment or transfer of this Policy shall not be valid except with the written consent of Underwriters. 10. JOINT VENTURES: With regard to any liability of the ASSURED which is ASSURED under this policy and arises in any manner out of the operations or existence of any JOINT VENTURE the limit of liability under this policy shall be limited to the percentage interest of the ASSURED in the JOINT VENTURE. Where the percentage interest of the ASSURED in a JOINT VENTURE is not evidenced in writing, the percentage to be applied shall be that which would be imposed by law at the inception of the JOINT VENTURE. Such percentage shall not be increased by the insolvency of any members of such JOINT VENTURE or any other parties. This JOINT VENTURE clause shall not apply to any liability of the ASSURED where, as a result of a CLAIM, the terms of the JOINT VENTURE agreement place the whole liability of the JOINT VENTURE on the ASSURED. 11. ARBITRATION: If the ASSURED and Underwriters fail to agree in whole or in part regarding any aspect of this Policy, each party shall, within ten (10) days after the demand in writing by either party, appoint a competent and disinterested arbitrator and the two chosen shall before commencing the arbitration select a competent and disinterested umpire. The arbitrators together shall determine such matters in which the ASSURED and Underwriters shall so fail to agree and shall make an award thereon, and if they fail to agree, they will submit their differences to the umpire and the award in writing of any two, duly verified, shall determine the same. The parties to such arbitration shall pay the arbitrators respectively appointed by them and bear equally the expenses of the arbitration and the charges of the umpire. 12. SEVERAL LIABILITY: The subscribing Insurers' obligations under policies to which they subscribe are several and not joint and are limited solely to the extent of their individual subscriptions. The subscribing Insurers are not responsible for the subscription of any co-subscri bing Insurer who for any reason does not satisfy all or part of its obligations. 13. JOINT ASSUREDS: T he underwriters' total liability for any loss or losses sustained by any one or more of the ASSUREDs under this insurance will not exceed the limit of liability shown in the schedule. The underwriters shall have no liability in excess of the limit of liability whether such amounts consist of ASSURED losses sustained by all of the ASSUREDS or any one or more of the ASSUREDS. PUBLIC ENTITY z VER.APR. 2013 Page 526 of 621 14. INTERPRETATION OF TERMS: To the extent that any court of competent jurisdiction should determine that any term or provision of this policy would be in conflict with the public policy the said term or provision is to be interpreted and/or amended so as to conform to the said jurisdiction's public policy. 15. FAILURE OF UNDERLYING INSURANCE: The insurance provided by this policy shall always be excess over the underlying limit of liability or SELF INSURED RETENTIONS stated in the SCHEDULE OF SELF INSURED RETENTIONS regardless of the uncollectibility (in whole or in part) of any underlying insured amounts for any reason, including, but not limited to, the financial impairment or insolvency of an underlying Insurer or the avoidance or rescission or breach of contract terms of any underlying insurance. The risk of uncollectibility (in whole or in part) of other insurance, whether because of financial impairment or insolvency of an underlying or other insurer or for any other reason, including avoidance or rescission or breach of contract terms of any underlying insurance, is expressly retained by the ASSURED and is not in any way or under any circumstances insured or assumed by Underwriters'. C. EXCLUSIONS: This insurance does not cover DAMAGES or CLAIMS EXPENSES with respect to any CLAIM directly or indirectly arising from, caused by or due to: 1. any ACT OF TERRORISM involving the emission, discharge, dispersal, release or escape of any chemical or biological agent; 2. any threat or hoax of an ACT OF TERRORISM; 3. any ACT OF TERRORISM by electronic means including computer hacking or the introduction into any computer of any form of corrupting, harmful or otherwise unauthorized instructions or code. This exclusion shall not apply to the detonation of any explosive bomb or missile which is controlled by any remote device or reliant upon electronic means in its launch, guidance or firing systems; 4. any POLLUTANT OR CONTAMINANT, however such POLLUTANT OR CONTAMINANT may have been introduced or arisen; 5. vandalism and malicious mischief, strikes, labor unrest, riots or civil commotion; 6. war, invasion, acts of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, military or usurped power; 7. confiscation, nationalization, requisition or destruction of or damage to property by or under the order of any government or public or local authority; 8. nuclear reaction, nuclear radiation or radioactive contamination, however such nuclear reaction, nuclear radiation or radioactive contamination may have been caused; 9. injury caused by or resulting from the ASSURED's recklessness or deliberate misconduct; 10. injury arising out of any breach of an obligation owed by the ASSURED as an employer including but not limited to employee claims of wrongful termination of employment, discrimination, harassment, false arrest, slander, invasion of privacy, assault or battery, or mental anguish or humiliation when asserted in connection with an employment related claim; 11. mental injury, anguish or shock where no actual physical injury has occurred to the claimant; 12. criminal, dishonest, fraudulent or malicious conduct by the ASSURED. PUBLIC ENTITY M VER.APR. 2013 Page 527 of 621 This insurance does not cover fines, penalties, punitive or exemplary damages, sanctions or any additional damages resulting from the multiplication of compensatory damages. Nothing contained in the above exclusions shall extend this policy to cover any liability which would not have been covered had these exclusions not been incorporated herein 1am07:1;11►1II[a]Z14 1. ACT OF TERRORISM means an act that: a. is committed for, arises out of or relates to political, religious, ideological purposes and involves a violent act or the unlawful use of force or an unlawful act dangerous to human life or tangible property; and b. is carried out by any person or group(s) of persons, whether acting alone or on behalf of or in connection with any organisation(s); and c. appears to be intended to: v. intimidate or coerce a civilian population, or vi. disrupt any segment of the economy of a Government, State or Country, or vii. overthrow, influence, or affect the conduct of any government de jure or de facto by intimidation or coercion, or viii. affect the conduct of a Government by mass destruction, assassination, kidnapping or hostage taking. 2. BODILY INJURY means, for this coverage only, all physical injury to a third party human being, other than the perpetrator(s) of the ACT OF TERRORISM, including death, sickness, disease or disability and all consequent mental injury, anguish or shock to such human suffering such physical injury. 3. CLAIMS EXPENSES means all fees, costs and expenses incurred with the written consent of underwriters resulting from the investigation, adjustment, appraisal, defense or appeal of a CLAIM, suit or proceeding relating to a CLAIM. CLAIMS EXPENSES do not include the salaries, expenses, overhead or other charges by the ASSURED for any time spent in cooperating in the defense, settlement and investigation of any CLAIM. 4. DAMAGES means a monetary judgment, monetary award or monetary settlement made with underwriters written approval. 5. JOINT VENTURE means a joint venture, co -venture, joint lease, joint operating agreement or partnership in which the ASSURED has a financial interest. 6. POLLUTANT OR CONTAMINANT includes but is not limited to any solid, liquid, gaseous or thermal irritant, contaminant or toxic or hazardous substance or any substance the presence, existence, or release of which endangers or threatens to endanger the health, safety or welfare of persons or the environment. 7. EMPLOYEE means the following persons working for the ASSURED for the purpose of the ASSURED's business: a. any person employed by the ASSURED under a contract of service or apprenticeship; b. any person supplied to, hired by or borrowed by the ASSURED; c. labor masters and persons supplied by them; d. persons employed by labor only sub -contractors; e. self employed persons and voluntary helpers; f. any person attending under a work experience scheme; or g. a prospective employee who is undergoing practical work experience while being assessed by the insured as to his or her suitability for employment. PUBLIC ENTITY VER.APR. 2013 Page 528 of 621 ENDORSEMENT attaching to and forming part of Policy No. NAMED ASSURED: Effective date of this endorsement: Endorsement No. CORRIDOR RETENTION ENDORSEMENT It is understood and agreed that in the event of a loss involving SECTION VIII LAW ENFORCEMENT ACTIVITIES the ASSURED shall pay the first $500,000 each OCCURRENCE or CLAIM and in the aggregate annually excess of the SELF INSURED RETENTION. It is further understood and agreed that the Company's EXCESS LIMIT OF INSURANCE per OCCURRENCE for SECTION VIII LAW ENFORCEMENT ACTIVITIES is only for the difference between the Excess Limits as stated in PART I A. SPECIFIC EXCESS INSURANCE and the aforesaid Corridor Retention amount which is in turn excess of the SELF INSURED RETENTION. In the event of a CLASH COVERAGE Loss the Company's EXCESS LIMIT OF 'INSURANCE per OCCURRENCE or CLAIM is only for the difference between the EXCESS LIMIT OF INSURANCE for all Sections of Coverage combined as stated in PART I B. SCHEDULE OF CLASH COVERAGE and the aforesaid Corridor Retention amount which is in turn excess of the largest SELF INSURED RETENTION applicable to any Section of Coverage involved in the loss. Except as amended in this Endorsement, this insurance is subject to all coverage terms, clauses and conditions in the policy to which this Endorsement is attached. GP002072013 Page 1 of 1 Page 529 of 621 Knowledge. Relationships. Trust and Confidence. City of Boynton Beach 2016 HURRICANE CATASTROPHE ANALYSIS EXECUTIVE SUMMARY Requested by Risk Placement Services February, 2016 4� Two Pierce Place • Itasca, IL 60143 • PH: (630) 773.3800 FAX: (630) 285.4020 P Knowledge, Relationships, Trust and Confidence. Table of Contents EXECUTIVE SUMMARY 3 PORTFOLIO ASSUMPTIONS & INSURED VALUE SUMMARY 3 ANALYSIS SUMMARY 5 GLOSSARY OF TERMS 7 APPENDIX 1: OEP ANALYSIS DESCRIPTION 8 DISCLAIMER 9 RPS Analytics does not endorse one model over another, nor is it the intent of this summary to compare the results or methodologies of the models to each other. RPS Analytics strongly recommends the use of multiple models, which provides clients a range of results from different scientific approaches. 2/8/2016 Page 2 of 9 0 Knowledge. Relationships. Trust and Confidence. Executive Summary This document reports the results of RPS Analytics catastrophe analyses of City of Boynton Beach 2016 hurricane portfolio commissioned by Risk Placement Services (RPS). This report includes City of Boynton Beach's property exposure summary detailing its locations exposed to the peril of hurricane events. RPS Analytics reviewed and reformatted the exposure data as necessary and used them as input to AIR Worldwide Touchstone v3.1 model and Risk Management Solutions (RMS) RiskBrowser v15.Otm model. These models are systems of computer programs that incorporate the fundamental physical characteristics of hurricanes and earthquakes, expressed mathematically. Through our hazard analysis we will identify exposure values and geocoding resolution. Secondary characteristics, where provided will also be applied in the modeling. With a series of deterministic and probabilistic analyses performed, we will be able to identify the 20 to 1,000 year expected losses. The portfolio was run on an Occurrence Exceeding Probability (OEP). The loss estimates produced will help City of Boynton Beach to: Develop risk management guidelines that account for hurricane risk. Manage and control exposure to hurricane losses. Portfolio Assumptions & Insured Value Summary For each line of business, the following assumptions will be made: All locations are insured to value (i.e. total limit = total value). Number of stories, year built and square footage where provided were applied in the models. Secondary characteristics where provided were applied in the models. Deductibles provided for this portfolio were: 5% of Total Insurable Values per building at each location, minimum $100,000. All values listed in this portfolio are in whole dollars unless otherwise noted. All hurricane analyses include storm surge and demand surge. 2/8/2016 Page 3 of 9 0 Values Summary Knowledge, Relationships. Trust and Confidence. The order of geo-coding scheme is exact address, relaxed address, postal code, and city. The more exact address City of Boynton Beach provided us, the more accurate loss we can provide through each analysis. The chart below shows that 50.05% of locations geocoded to parcel. .. .. Parcel 120 $49,915,820 50.05% Street 62 $46,151,752 46.27% ZIP Code 16 $2,291,670 2.30% Block 9 $1,375,799 1.38% Total 207 $99,735,041 100.00% 100.00% of exposed values modeled are in the State of Florida. 2/8/2016 Page 4 of 9 0 Knowledge. Relationships. Trust and Confidence. Analysis Summary Hurricane (Incl Storm Surge) City of Boynton Beach has approximately $99 Million in values exposed to hurricane related events in the State of Florida. Figure 1-1 illustrates the probability of ground up losses exceeding various amounts due to one event in a given year, as described by the Occurrence Exceedance Probability (OEP). The 250yr event loss probability is commonly used by the insurance marketplace as a gauge for insurance pricing. Figure 1-1 AIR: According to AIR Touchstone, there is a 0.4% annual probability (a.k.a. the 250 year event) that a single hurricane (OEP) event will cause losses that will exceed $37 million. RMS: According to RMS RiskBrowser, there is a 0.4% annual probability (a.k.a. the 250 year event) that a single hurricane (OEP) event will cause losses that will exceed $15 million. 250Yr Event Loss The AIR 250yr ground -up stochastic event producing the loss of $37 million is a hurricane making landfall in Broward, Florida at an intensity of 4 on the Saffir Simpson Scale. 2/8/2016 Page 5 of 9 0 LFS Knowledge. Relationships. Trust and Confidence. Hurricane (Excl Storm Surge) City of Boynton Beach has approximately $99 Million in values exposed to hurricane related events in the State of Florida. Figure 1-1 illustrates the probability of ground up losses exceeding various amounts due to one event in a given year, as described by the Occurrence Exceedance Probability (OEP). The 250yr event loss probability is commonly used by the insurance marketplace as a gauge for insurance pricing. AIR: According to AIR Touchstone, there is a 0.4% annual probability (a.k.a. the 250 year event) that a single hurricane (OEP) event will cause losses that will exceed $37 million. RMS: According to RMS RiskBrowser, there is a 0.4% annual probability (a.k.a. the 250 year event) that a single hurricane (OEP) event will cause losses that will exceed $15 million. 250Yr Event Loss The AIR 250yr ground -up stochastic event producing the loss of $37 million is a hurricane making landfall in Broward, Florida at an intensity of 4 on the Saffir Simpson Scale. !! Iffy Www por4 they C I e 41lwau'T' SL petvfs�bulo 3c ka otivi I le Daytona 1 lI��raC@t x FGtrt Lou derdol s d. Fill - I., Nam& Florida Ground Up Loss County (USD) yr PIvL $37,000,2E Event Detail Information el: Hurricane Ind Prop. Loss $66,325,775,867 . Of Max Win ds (m i): 28.6 vard Speed(mph): 13.4 le at Landfall(°): -51.2 Landfall it Simpson Scale: 4 tral Pressure (mb): 959.4 . Wind Speed (mph): 131.8 tide (°): 26.113001 gitude (°): -80.105003° dfall Area FL dfall SubMea: Broward 2/8/2016 Page 6 of 9 0 Knowledge. Relationships. Trust and Confidence. Glossary of Terms Average Annual Loss (AAL): the annualized estimate of loss to a representative unit of exposure from a broad range of modeled catastrophe events; Centroid: A point latitude and longitude which is meant to represent the center of a defined geographical area. Demand Surge: `Post loss inflation' of building materials/labor, typically applied only to the building damage, and not to the business interruption/contents loss components; Geocoding: the process of associating an address, such as a street or postal address, with an estimate of the latitude and longitude coordinates that represent the location on the ground Ground Up Loss: the amount of loss sustained before deductions, underlying coverages and reinsurance are applied. Gross Loss: the insurer's or cedant's loss after deductibles, attachment point(s), and limits are applied, but before any reinsurance. Modified Mercalli Intensity (MMI Scale): subjective scale used to describe the observed local shaking intensity and related effects of an earthquake. The scale ranges from 1 (barely felt) to 12 (total destruction), with slight damage beginning at 6. In general, the MMI will decrease with distance from the fault, except in regions with poor soils. Intensity is different from magnitude, which is a measure of earthquake dimension, rather than effects. The MMI scale differs from the Richter scale in that it is used to measure the intensity of an earthquake in a particular area. Occurrence Exceedance Probability (OEP): the probability that the most costly event in any one year will exceed a certain threshold. These are the figures relevant for Catastrophe excess of loss reinsurance; Probable Maximum Loss (PML): estimate of the maximum loss on a particular risk as a result of a single event, assessed with due care and taking into account all risk elements; Return Period: the expected length of time between recurrences of two events with similar characteristics. The return period can also refer to specific level of loss; Richter scale: the original magnitude scale developed by Charles Richter in 1935. Usually referred to as local magnitude, this scale is still often used by scientists for measuring earthquake intensity. The Richter magnitudes are based on a logarithmic scale (base 10). Saffir-Simpson Scale: Scale commonly used to measure windstorm intensity. Uses a range of 1 to 5, with 5 being the most intense storms. Named after Herbert Saffir and Robert Simpson. Storm Surge: the effect of flood caused by storm. Modeling a portfolio with storm surge will generate larger losses for a given return period than modeling that same portfolio without storm surge. 2/8/2016 Page 7 of 9 0 Knowledge. Relationships. Trust and Confidence. APPENDIX 1 Occurrence Exceeding Probability (OEPTM) Analysis Descriptions For Information Purposes Only RPS Analytics conducted a series of deterministic and probabilistic analyses, utilizing catastrophe models, to assess the catastrophe risk to which a portfolio is exposed. These analyses included an Occurrence Exceeding Probability (OE PTM) analysis and an Average Annual Loss analysis. Each of these analyses is briefly described below. Occurrence Exceeding Probability (OEPTM) Analysis The OEPTm analysis represents a comprehensive analysis of possible catastrophic events. A series of events encompassing the complete range of probable United States events is simulated. The resulting event losses and standard deviations are used to create a severity distribution for the size of loss given that an event has occurred. Uncertainty in the loss amount caused by an event, known as secondary uncertainty, is reflected in these calculations. Similarly, the event rates are used to create a frequency distribution for the number of occurrences in a given year. A simulation approach is then used, sampling from the frequency and severity distributions, to arrive at 10,000 simulated years of losses with at least one occurrence per year. In order to create an OEPTM, the maximum loss for each simulated year is selected and the probability of each simulated year is calculated as one divided by the total number of simulated years. For example, during the sampling process, if 20,000 iterations were needed in order to get 10,000 iterations with at least one occurrence, then the probability for each simulated year would be 1/20,000 or 0.005%. These simulated years are then sorted by maximum loss, from largest to smallest loss, for each financial perspective separately. A cumulative probability, which represents the probability of incurring a loss of the specified amount or greater (i.e., an occurrence exceeding probability), is then calculated for each loss level by aggregating the individual simulated year probabilities, beginning with the probability associated with the largest loss. A sample of the results of an OEPTM analysis is provided in the table below. The Estimated Maximum Loss and Cumulative Annual Probability column represent the two elements used to create an OEPTM curve. The table above indicates that there is a 0.015% annual probability of losing $90 million or more as a result of a single event. In other words, a loss of $90 million or greater would be expected to occur on average every 6,667 years (the loss return period for a $90 million loss is 6,667 years). Since the OEPTM analysis considers all storms and their probabilities; it is the cornerstone analysis for understanding the probability of various levels of overall portfolio loss. Using this analysis, the probability of a specific dollar level of loss or the level of loss associated with a specific probability can be established. Annual Estimated Loss Analysis The Average Annual Loss analysis calculates a single loss number for the portfolio that reflects the average amount of loss that can be expected on an annual basis based on all possible events that could impact the portfolio. Average Annual Loss is calculated by weighting all potential losses by their associated annual probabilities. This analysis presents the reader with insight into the expected annual losses to the portfolio. It is also useful for determining the relative risk of various components of the portfolio. Within this report, the relative risk of individual postal codes and counties is examined. Secondary Uncertainty Note that the inclusion of secondary uncertainty (i.e., the uncertainty around the mean loss at a particular loss perspective) in RMS's model, analysis can sometimes result in gross loss exceeding ground -up losses and net losses exceeding pre -cat net losses. RPS Analytics Primary and Secondary Model Currently, RPS Analytics will produce OEP Curves using two catastrophe models. RPS Analytics performed careful research before licensing two catastrophe models that, in our opinion, represent the best technology available. The varying results between models should further illustrate that these tools should be understood to only create benchmarks for your considerations. 2/8/2016 Page 8 of 9 0 Probability of Estimated Cumulative Annual Simulated Year Occurrence Maximum Loss Probability of Exceedance Loss Return Period 2 0.005% $200M 0.005% 20,000 years 3 0.005% $150M 0.010% 10,000 years 1 0.005% $90M 0.015% 6,667 years The table above indicates that there is a 0.015% annual probability of losing $90 million or more as a result of a single event. In other words, a loss of $90 million or greater would be expected to occur on average every 6,667 years (the loss return period for a $90 million loss is 6,667 years). Since the OEPTM analysis considers all storms and their probabilities; it is the cornerstone analysis for understanding the probability of various levels of overall portfolio loss. Using this analysis, the probability of a specific dollar level of loss or the level of loss associated with a specific probability can be established. Annual Estimated Loss Analysis The Average Annual Loss analysis calculates a single loss number for the portfolio that reflects the average amount of loss that can be expected on an annual basis based on all possible events that could impact the portfolio. Average Annual Loss is calculated by weighting all potential losses by their associated annual probabilities. This analysis presents the reader with insight into the expected annual losses to the portfolio. It is also useful for determining the relative risk of various components of the portfolio. Within this report, the relative risk of individual postal codes and counties is examined. Secondary Uncertainty Note that the inclusion of secondary uncertainty (i.e., the uncertainty around the mean loss at a particular loss perspective) in RMS's model, analysis can sometimes result in gross loss exceeding ground -up losses and net losses exceeding pre -cat net losses. RPS Analytics Primary and Secondary Model Currently, RPS Analytics will produce OEP Curves using two catastrophe models. RPS Analytics performed careful research before licensing two catastrophe models that, in our opinion, represent the best technology available. The varying results between models should further illustrate that these tools should be understood to only create benchmarks for your considerations. 2/8/2016 Page 8 of 9 0 Knowledge. Relationships. a L Fi Trust and Confidence. Disclaimer AIR Worldwide Touchstone (AIR) v3.1 and Risk Management Solutions (RMS) RiskBrowser v15.0 are licensed technologies used in combination in providing this information are based on the scientific data, mathematical and empirical models, and encoded experience of earthquake engineers, wind engineers, structural engineers, geologists, seismologists, meteorologists, and geotechnical specialists. As with any models of complex physical systems, particularly those with low frequencies of occurrence and potentially high severity outcomes, the actual losses from catastrophic events may differ from the results of simulation analyses. Furthermore, the accuracy of predictions depends largely on the accuracy and quality of the data input by the user. The loss estimates and their associated probabilities are estimates of the magnitude of losses that may occur in the event of such natural hazards; they are not factual and do not predict future events. 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AND/OR RISK MANAGEMENT SOLUTIONS, INC., OR RPS ANALYTICS BE LIABLE FOR INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING FROM ANY USE OF THIS INFORMATION. 2/8/2016 Page 9 of 9 0 V PUBLIC HEARING 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. R16-007 -FIRST HEARING - Approve and authorize creating Part II, Chapter 2, Article 5, Section 2-93 of the code of ordinances for a Conditional Lien Encumbrance Reduction Program. EXPLANATION OF REQUEST: On April 1st, 2014 the City Commission adopted Resolution No. R14-032 establishing a pilot Conditional Lien Waiver Program for an evaluation period of one year. On March 17th, 2015 the City Commission adopted Resolution No. R15-026 extending the pilot program for one additional year and minor changes to streamline the program. The program was designed to assist in the redevelopment of commercial and residential properties by administratively settling City code liens which often pose a barrier to obtaining clear and marketable title. The clear and marketable title in turn gives the interested property owners the ability to gain needed financing to bring properties into compliance or will allow for the transfer of title to the new property owner interested in bringing the properties into compliance. Two of the major successes of the pilot Conditional Lien Waiver Program were evidenced as Yachtsman's Plaza and the old Denny's building was successfully sold to new owners on 12/30/14 and 8/28/15. The new owner of Yachtsman's Plaza has completed major renovations to the plaza which included landscaping, irrigation, asphalt overlay, facade improvements, and signage. The total investment to the plaza is in excess of $600,000 dollars. The new owner of the old Denny's building is in the process of completing major renovations to the site which included landscaping, irrigation, lighting, facade improvements, interior renovations, and signage. In total the investment in the site and building is in excess of $725,000 dollars. Staff is recommending the creation of a permanent conditional Lien Waiver Program as part of the Code of Ordinances. Additionally the program is being amended to provide changes to help streamline the process and continue to provide cost recovery. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Conditional Lien Waiver Program is another tool that can be used by the Code Compliance and Economic Development Divisions to assist in brining chronically blighted/nuisance properties that possess City code liens, into compliant, productive, properties. FISCAL IMPACT. Budgeted Currently the program is being administered by current Code Compliance and Building Division staff. ALTERNATIVES: Do not codify the Conditional Lien Waiver Program and extend pilot program for one additional year or do not codify the Conditional Lien Waiver Program, allow the program to sunset, and require applicants to go through the lien reduction process. STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable Page 539 of 621 STRATEGIC PLAN APPLICATION: This item supports Strategic Plan Goal #1 - Great Neighborhoods: Safe, Affordable and Livable ; Objective #1 - Remove blighted structures, building, and homes; Short Term Challenges and Opportunities #4 - Consistent and supported code compliance. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type REVIEWERS: Department Development Finance Legal City Manager Description Ordinance on Conditional Lien Encumbrance Program Reviewer Action Date Mack, Andrew Approved 3/7/2016 - 9:31 AM Howard, Tim Approved 3/7/2016 - 10:49 AM Swanson, Lynn Approved 3/11/2016 - 10:07 AM LaVerriere, Lori Approved 3/11/2016 - 4:09 PKA Page 540 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING PART II, CHAPTER 2, ARTICLE V, OF THE CODE OF ORDINANCES ENTITLED "CODE COMPLIANCE BOARD; SPECIAL MAGISTRATE", CREATING A NEW SECTION 2-93, "CONTINGENT LIEN/ENCUMBERANCE SETTLEMENT PROGRAM"; AMENDING PART II, CHAPTER 2, ARTICLE V. "CODE COMPLIANCE BOARD; SPECIAL MAGISTRATE", SECTION 2-85, "CRITERIA FOR LIEN REDUCTION" BY ADDING A NEW SECTION (4); PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission established a pilot Conditional Lien Waiver Program in 2014 for a period of one year which was designed to assist in the redevelopment of commercial and residential properties by administratively settling City code liens which often pose a barrier to obtaining clear and marketable title; and WHEREAS, the clear and marketable title in turn gives the interested property owners (a/k/a "contract purchasers") the ability to gain needed financing to bring properties into compliance or will allow for the transfer of title to the new property owner interested in bringing the property into compliance; and WHEREAS, the Conditional Lien Waiver Program, which will be re -designated "Contingent Lien/Encumbrance Settlement Program" to reflect that release of the City's lien is contingent on the contract purchaser actually closing on the purchase of the encumbered property and correcting code violations is another tool that can be used by the Code Compliance and Economic Development Divisions to assist in bringing chronically blighted/nuisance properties that possess City code liens into compliant, productive properties; and WHEREAS, the City Commission, deems it appropriate and in the best interests of the citizens and residents of the City of Boynton Beach to approve and authorize the {00119847.1 306-9001821 } Words in ke thr-etigk type are deletions from existing law; Words in underlined type are additions. Page 541 of 621 32 33 34 35 36 37 Contingent Lien/Encumbrance Settlement Program. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Ordinance upon adoption hereof, as if fully set forth herein. 38 Section 2. Part 11, Chapter 2, Article V, "Code Compliance Board; Special 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 Magistrate", is amended by creating a new Section 2-93 of the Code of Ordinances entitled "Contingent Lien/Encumbrance Settlement Program," to read as follows: 1. The Citv may enter into a Contingent Lien/Encumbrance Settlement Agreement (hereinafter "Agreement") with a contract purchaser of real property when the City determines the Agreement will advance, in the City's sole discretion, the development or re -development of a chronically blighted/nuisance property. An Agreement with the City is an opportunity and not a matter of rim 2. A party who has a contract to purchase real property encumbered by a City lien or a property on which daily code compliance fines are accruing may submit a written application to the Code Compliance Division by fully completing the City's application. Incomplete applications shall be returned to the applicant prior to acceptance by the City, and if not returned with all required information completed within thirty (30) days the application shall be considered withdrawn. 3. The applicant shall pay a non-refundable application fee of one thousand dollars ($1,000), payable at the time the application is submitted. The amount of the application fee may be revised by the City Commission by resolution. 4. Upon receipt of an application, the City shall confirm that subject property is free of all outstanding debts (including taxes) due to the city. The Agreement shall delineate all outstanding debt owed to the City and settlement amount of each and a total settlement amount. 5. In addition to the documentation required as part of the application, the applicant may provide any documentation, including, without limitation, photographs, receipts, permits, and similar items, which the applicant wishes to have considered as part of the request. 6. Upon the City's receipt of a complete application and payment of the application fee, a City code enforcement officer shall inspect the applicant's property to {00119847.1 306-9001821 } Words in ke thr-etigh type are deletions from existing law; Words in underlined type are additions. Page 542 of 621 71 ascertain outstanding violations existingat t the property. The code enforcement officer 72 shall provide the applicant with a written explanation of the remaining items that 73 must be completed in order to bring the property into compliance. 74 75 7. Upon the completion of the property inspection, the Code Compliance Coordinator 76 and Building Official, or their department designee, and any other member of City 77 staff designated by the City Manager, shall consider the factors required by this 78 section and determine the amount to which the accrued fines set forth in the lien(s) 79 should be reduced, if at all, and an appropriate time for bring the property into 80 compliance. This time for compliance is subject to negotiation and reflected in the 81 Agreement. The Agreement shall contain a provision for recordation of new liens 82 against the property due to failure to comply. 83 84 8. When determining a settlement amount, the Code Compliance Coordinator and 85 Building Official, or their department designee, and any other member of City staff 86 designated by the City Manager, shall consider the following: 87 88 a) The gravity of the violation, 89 b) Efforts, if any, taken by the violator/property owner to come into compliance, 90 c) Efforts, if any taken by the contract purchaser to come into compliance on other 91 properties in the City in which the contract purchaser has or had an interest, 92 d) Any previous code violations by violator or contract purchaser, 93 e) the length the violation remained in place, any difficulties or unique circumstances 94 affecting the ability to come into compliance, 95 f) the level of investment necessary to bring the property into compliance, 96 g) accrued amount of the lien, 97 h) current property value compared to the accrued lien, 98 i) time and incurred costs by City to bring the property into compliance, 99 j) current ownership of the property, ie. Owner -occupied, REO or investment 100 property and any other factors the City deems relevant. 101 102 9. The City's costs of enforcement, including, without limitation, any charges resulting 103 from City's abatement of health and safety violations on the property and 104 administrative costs shall be listed separately in the Agreement and may 105 not be mitigated or reduced. 106 107 10. The Agreement shall indicate the status of the violations on the property, the total fine 108 accrual, the lien settlement amount, the administrative fees and costs incurred by the 109 City, a provision stating that the City's agreement to settle the liens is contingent on 110 the owner/buyer entering into a Agreement with the City to bring the property into 111 compliance, and the Agreement by a date certain. If there are any outstanding debts 112 owed to the City, the agreement shall indicate that the City's agreement to settle and 113 provide a release of the lien(s) is conditioned upon the owner/buyer providing the City 114 with proof of payment. 115 {00119847.1 306-9001821 } Words in ke thr-etigk type are deletions from existing law; Words in underlined type are additions. Page 543 of 621 116 11. The Agreement constitutes on offer by the City to settle the City liens or claims. The 117 City's offer is deemed withdrawn if not accepted by the contract purchaser and 118 returned to the City within thirty (30) days. 119 120 12. If more than thirty (30) days elapse from the date of the issuance of the City's offer, 121 the Applicant shall submit an updated Application, and a re -inspection fee in the 122 amount of $150.00 so the City may confirm whether the condition of the property has 123 changed. Upon re -inspection, the City shall provide an updated offer of Agreement, 124 valid for an additional thirty (30) days. City staff may in its sole discretion waive this 125 requirement if the Property is scheduled to close within five (5) days of the expiration 126 of the previously issued offer of Agreement. An extension granted pursuant to this 127 Section shall only be granted by the Cites 1) time. If additional extensions are 128 required, the Applicant shall be required to submit a new application in accordance 129 with Paragraphs 1, 2, and 3 above. 130 131 13. The City is authorized at its sole discretion to grant no more than two extensions to the 132 agreement for a period not to exceed 90 days each. The extension shall be requested in 133 writing with justifiable cause demonstrated prior to the expiration of the stipulated 134 agreement. The City shall assess a fee of 10% of the lien settlement amount as an 135 extension fee. 136 137 14. If the name of the actual buyer/applicant changes after the issuance of the City's 138 Agreement, the Applicant shall be required to submit a new application in accordance 139 with Paragraphs 1, 2, and 3 above. 140 141 15. An Agreement is not assignable. 142 143 Section 3. Part II, Chapter 2, Article V, "Code Compliance Board; Special 144 Magistrate", Section 2-85(4) of the Code of Ordinances is amended to read as follows: 145 146 Sec. 2-85. Criteria for lien reduction. 147 148 The following criteria must be complied with prior to a lien reduction hearing before the 149 Code Compliance Board or Special Magistrate: 150 151 (1) The property in question must be in total code compliance and an affidavit of 152 compliance must be issued for the code compliance case that is being appealed. 153 154 (2) The subject property must be free of all outstanding debts (including taxes) due the 155 city. 156 (3) An application fee of two hundred dollars ($200.00) must be included for the 157 application to be processed. 158 (4) This section does not apply to lien waivers or reductions are sought in conjunction 159 with redevelopment of commercial and residential properties pursuant to the 160 provisions of Section 27-93 of this Chapter. {00119847.1 306-9001821 } Words in ke thr-etigh type are deletions from existing law; Words in underlined type are additions. Page 544 of 621 161 162 163 Section 4. If any section, sentence, clause, or phrase of this Ordinance is held to be 164 invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in 165 no way affect the validity of the remaining portions of this Ordinance. 166 Section 5. It is the intention of the City Commission of the City of Boynton Beach, 167 Florida, that the provisions of this Ordinance shall become and be made a part of the City of 168 Boynton Beach Code of Ordinances; and that the sections of this ordinance may be 169 renumbered or relettered and the word "ordinance" may be changed to "section," "article," or 170 such other appropriate word or phrase in order to accomplish such intentions. 171 Section 6. This Ordinance shall become effective on the date of second reading set 172 forth below. All changes, additions, and implementation of any rate or fee shall take effect 173 immediately. 174 FIRST READING this day of , 2016. 175 SECOND, FINAL READING AND PASSAGE this day of 176 2016. 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE {00119847.1 306-9001821 } Words in ke thr-etigk type are deletions from existing law; Words in underlined type are additions. Page 545 of 621 193 194 ATTEST: 195 196 197 198 Judith A. Pyle, CMC 199 Interim City Clerk 200 201 202 203 (Corporate Seal) 204 205 {00119847.1 306-9001821 } Words in ke thr-etigk type are deletions from existing law; Words in underlined type are additions. Page 546 of 621 M PUBLIC HEARING 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Approve request for Conditional Use associated with a request for Major Site Plan Modification approval for the demolition of the former Farm Store, and the construction of an 8,000 square foot Day Care facility and related site improvements, located at 4791 N. Congress Avenue in the C-3 (Community Commercial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. EXPLANATION OF REQUEST: Bradley Miller, representing G&I Meadows Square, LLC is seeking Conditional Use / Major Site Plan Modification approval for a day care operation on the site of a former Farm Store gas station / convenience store at the NW corner of the Meadows Square Shopping Center. The applicant proposes to demolish the building and old site improvements and construct a new 8,000 square foot building and the necessary improvements for a day care operation with up to 170 children. The day care use is generally compatible with the remainder of the commercial uses on the site and with the surrounding residential properties. The building's large setbacks, intervening rights-of-way and appropriate buffering further the compatibility. The Planning & Development Board recommended approval of the request at their February 23, 2016 meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: The City should see increased revenue from the construction permit fees, certificate of use fees, and taxable value of the property and improvements. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: NA CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: NA Is this a grant? No Grant Amount: Page 547 of 621 ATTACHMENTS: Action Type D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum D Addendum REVIEWERS: Department Planning & Zoning Development Finance Legal City Manager Description Staff Report Location Map Master Plan Site Plan Floor Plan Color Elevations Landscape Plan Civil Plans Photometric Plan Justification Statement Conditions of Approval Development Order Reviewer Action Rumpf, Michael Approved Mack, Andrew Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Date 2/24/2016 - 4:22 PKA 2/29/2016 - 12:50 PKA 3/4/2016 - 8:23 AM 3/7/2016 - 10:59 AM 3/8/2016 - 8:19 AM Page 548 of 621 a 0 , I;J w-" i 19 111 W TO: Chair and Members Planning and Development Board THRU: Michael Rumpk Planning and Zoning Director FROM: Ed Breese Principal Planner DATE: February 11, 2016 "ROJECT NAME/NO: Meadows Square Day Care (COUS 16-001/MSPM 16-001� REQUEST: Conditional Use approval associated with a request for Major Site Plan Modification approval for the demolition of the former Farm Store, and the construction of an 8,000 square foot day care facility and related site improvements, located in the C-3 (Community Commercial) zoning district. WEMEW*--imalmK� Applicant/Agent Bradley Miller, Miller Land Planning, Inc. Location: 4791 N. Congress Avenue (see Exhibit "A") Existing Land Use/Zoning: LRC (Local Retail Coomercial) / C-3 (Community Commercial) Proposed Uses: Day care facility Acreage: 0.53 -acres / 23,165 square feet Adjacent Uses: North: Right-of-way for Hypoluxo Road and Lake Worth Drainage Distris and farther north Walgreen's and single-family residences unincorporated Palm Beach County; I South: Meadows Square Shopping Center zoned C-3 (Community Commercial), and farther south The Meadows zoned PUD (Planned Unit Development); Page 549 of 621 Meadows Square Day Care Staff Report COUS 16-001 / MSPM 16-001 Page 2 East: Meadows Square Shopping Center zoned C-3 (Community Commercial) and farther east right-of-way for Congress Avenue; and West: Right-of-way for Meadows Way, and farther west multi -family residential (Meadows on the Green) zoned PUD (Planned Unit Development). PROPERTY OWNER NOTIFICATION Owners of properties within 400 feet of the subject project were mailed a notice of this request and its respective hearing dates. The applicant has certified that signage is posted and notices mailed in accordance with Ordinance No. 04-007. BACKGROUND/ PROPOSAL Bradley Miller, representing G&I Meadows Square, LLC is seeking Conditional Use / Major Site Plan Modification approval for a day care operation on the site of a former Farm Store gas station / convenience store. The applicant proposes to demolish the building and site improvements and construct a new 8,000 square foot building and the necessary improvements for a day care operation with up to 170 children (see Exhibit "B"). According to records, the underground gas tanks have been removed from the site. STANDARDS FOR EVALUATING CONDITIONAL USES AND ANALYSIS Section 11.2.D of the Land Development Regulations contains the following standards to which conditional uses are required to conform. Following each of these standards is the Planning and Zoning Division's evaluation of the application as it pertains to each of the standards. In addition, the applicant has submitted a separate detailed justification statement that addresses each of these standards (see Exhibit "C" — Justification Statement). The Planning & Development Board and City Commission shall consider only such conditional uses as are authorized under the terms of these zoning regulations and, in connection therewith, may grant conditional uses absolutely or conditioned upon adherence to conditions of approval including, but not limited to, the dedication of property for streets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony with the intent and purpose of this section. In evaluating an application for conditional use approval, the Board and Commission shall consider the effect of the proposed use on the general health, safety and welfare of the community and make written findings certifying that satisfactory provisions have been made concerning the following standards, where applicable: 1. Ingress and egress to the subject property and proposed structures thereon, with particular reference to automobile and pedestrian safety and convenience, traffic flow and control, and access in case of fire or catastrophe. The subject property currently has two (2) points of ingress and egress via cross -access easements with the shopping center; one (1) of the driveways is located on the east side of Page 550 of 621 Meadows Square Day Care Staff Report COUS 16-001 / MSPM 16-001 Page 3 the parcel, through the parking lot of the Meadows square Shopping Center (see Exhibit "B"). The second driveway is located on the west side, again through the shopping center parking lot, behind the stores, and accessed from Meadows Way, which connects to Hypoluxo Road to the north. There are no new vehicular access points proposed. Pedestrian access to the site is proposed to be enhanced through the construction of a walkway along the front of the day care building, extending westerly to connect with the existing sidewalk along the east side of Meadows Way, which connects to the sidewalk along Hypoluxo Road. 2. Off-street parking and loading areas where required, with particular attention to the items in standard #1 above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole. The minimum parking required for daycare uses is calculated at one (1) parking space per 300 square feet of gross floor area. Required parking is calculated to be 27 spaces total, based on the new 8,000 square foot school building designed for the daycare operation. The site plan depicts 18 parking spaces immediately in front of the building, and another 13 spaces east of the building and behind the stores. The day care site and the shopping center share a cross-access/cross parking agreement which avails the day care of additional parking beyond the 31 spaces noted above. The day care operator will restrict parking in the 18 spaces at the front of the building for parents and visitors only, while the staff will park in the spaces behind the shops to the east and south of the day care. The proposed addition of the day care use should not adversely impact current on-site traffic flow/patterns as child pick-up and drop-off will be sporadic through the morning and afternoon hours, as opposed to a school which has set start and ending times. The operator envisions hours of operation beginning at 6 AM and closing at 7 PM Monday through Friday, which will not adversely impact peak morning hours of operation of the shopping center, as many of the businesses are not open that early. Evening child pick-up again will be at sporadic times and should not adversely conflict with the shopping center operations and parking, as the site and parking are located behind the stores. Per Health Department requirements, parents are required to park and walk their child into the facility and sign them in and out, so there is no stacking of vehicles associated with a pick-up or drop-off line, like at typical public/private grade schools. 3. Refuse and service areas, with particular reference to the items in standards 1 and 2 above. The applicant intends to utilize the existing dumpster enclosure to the east of the building, behind the stores for waste removal purposes. As a condition of approval, staff will require documentation from the shopping center owner authorizing the day care's use of this dumpster in perpetuity prior to issuance of any building permits (see Exhibit "D" — Conditions of Approval). Trash would be removed on a standard schedule and solid waste is not anticipated to increase significantly as a result of this application. However, should the waste flow create an issue, the waste pick-up frequency will be increased to accommodate it. 4. Utilities, with reference to locations, availability, and compatibility. The City of Boynton Beach Utility Department currently serves the site, and utilities would continue to be available and provided, consistent with Comprehensive Plan policies and City regulations. No additional impacts are anticipated with this application. As a condition of approval staff notes, should a ground mounted FP&L transformer be required, it shall not be Page 551 of 621 Meadows Square Day Care Staff Report COUS 16-001 / MSPM 16-001 Page 4 located between the parking and any right-of-way, and that it shall be screened from view from any right-of-way (see Exhibit "D" — Conditions of Approval). 5. Screening, buffering and landscaping with reference to type, dimensions, and character. The site and shopping center has existing landscaping on the north adjacent to Hypoluxo Road and to the west within the swale along Meadows Way which was recently upgraded by the shopping center owner. The Landscape Plan (Sheet L-2) depicts the addition of landscape plantings in the swale along the west property line, to fill in any gaps and further enhance the existing material, and the walled in play areas will be landscaped around to further buffer and enhance the appearance of the site. Typical landscape material utilized in the design include Green and Silver Buttonwood, East Palatka Holly and Yellow Elder trees, Alexander palms, Cocplum, Ixora Nora Grant, Marlberry and Croton shrubs, as well as Blueberry Flax Lilly, Green Island Ficus and Giant Liriope groundcovers. There are also existing Silver Buttonwood and Sabal palm trees that will remain in place or be relocated to accommodate the final site design. 6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility and harmony with adjacent and nearby properties. The project proposes the installation of three (3) new light poles and modification of two (2) existing light poles on the site. In an effort to minimumize glare and impact on surrounding properties, the light fixures will be full cutoff design, and the light levels are depicted to be well below the code maximum allowable 5.9 footcandles. The building will have six (6) wall sconces to provide adequate lighting levels immediately around the building. Relative to signage for the project, the applicant proposes a five (5) foot tall monument sign near the NW corner of the site and a wall sign above the building entrance on the north side of the building, and potentially one on the west building facade. These signs have not been fully designed at this point, therefore staff recommends conditions of approval that require staff review and approval of sign design prior to permitting (see Exhibit "D" — Conditions of Approval). 7. Required setbacks and other open spaces. The proposed day care building is proposed to meet or exceed the minimum setback requirements of the C-3 zoning district. Minimum setbacks are: front (north) required 20' — provided 795; rear (south) required 20' — provided 28.4'; side corner (west) required 20' — provided 20'; and side (east, abutting the shopping center) required 0' — provided 11.8'. The closest residential structure is nearly 150 feet to the west, across Meadows Way, with two (2) layers of landscaping and a buffer wall on the day care site and two (2) layers of intervening landscaping on the Meadows on the Green site. The Site Plan (Sheet SP -1) depicts the provision of 5,130 square feet of play area associated with the day care use. 8. General compatibility with adjacent properties, and other property in the zoning district. The day care use is generally compatible with the remainder of the commercial uses on the site and with the surrounding residential properties, as such uses located adjacent to large residential developments are typically patronized by the residents within the neighborhood. Additionally, with the building's large setbacks, intervening rights-of-way and appropriate buffering further the compatibility. The building's design is typical of most commercial structures with a smooth plaster finish, control joints raised plaster bands and cornices and soft earthtone colors (Sherwin-Williams "Crisp Linen', "Universal Khaki', "Pure White', and Page 552 of 621 Meadows Square Day Care Staff Report COUS 16-001 / MSPM 16-001 Page 5 "Liveable Green'). The balance of the building has a parapet roof design with a standing seam metal hip roof of the entrance, and Bahama shutters over all windows and doors. 9. Height of building and structures, with reference to compatibility and harmony with adjacent and nearby properties, and the city as a whole. The day care building is designed as a one-story structure, with the parapet wall at a height of 19' - 4" and the top of the hip roof entry feature at 25', which is compatible with the structures on the same and adjacent properties, and under the maximum allowable height of 45' in the C-3 zoning district. 10. Economic effects on adjacent and nearby properties, and the city as a whole. The overall economic effects of the proposed use on adjacent and nearby properties, and the City as a whole, will be negligible, other than the enhanced condition of the property with the upgraded building and use on the site, permit fees and certificate of use fees. 11. Conformance to the standards and requirements, which apply to site plans, as set forth in Part 111, Chapter 4. Site Plan Review, of the City's Land Development Regulations. Relative to concurrency requirements, a traffic statement for the proposed project was sent to the Palm Beach County Traffic Division for concurrency review in order to ensure an adequate level of service. A traffic concurrency approval letter was received from Palm Beach County indicating that the project meets the standards, that 48 AM peak hour trips and 49 PM peak hour trips would be generated as a result of this project and that no permits are to be issued after the build -out date of 2020. School concurrency is not required for this type of project. As for, the City's water and sewer concurrency review, the City's water capacity, as increased through the purchase of up to 5 million gallons of potable water per day from Palm Beach County Utilities, would meet the projected potable water for this project. Sufficient sanitary sewer and wastewater treatment capacity is also currently available to serve the project, subject to the applicant making a firm reservation of capacity, following site plan approval. Solid Waste disposal capacity has been evidence through the issuance of a certificate of availability by Palm Beach County Solid Waste Authority. Staff reviewed the site plan and determined that current staffing levels would be sufficient to meet the expected demand for services. Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review. With incorporation of staff comments noted within Exhibit "D" — Conditions of Approval, the proposed project would comply with the requirements of applicable sections of city code and Land Development Regulations. 12. Compliance with, and abatement of nuisances and hazards in accordance with, the performance standards of Chapter 2, Section 4.N. of the City's Land Development Regulations and conformance to the City of Boynton Beach Noise Control Ordinance. The project would not create smoke, odors, fumes, or toxic matter that would negatively impact the neighboring properties. As noted above, with the distance to residential units, and the buffer wall and intervening landscaping, noise associated with operation should not be an issue. With incorporation of all conditions and staff recommendations contained herein, the proposed use would exist in a manner that is in compliance with the above - referenced codes and ordinances of the City of Boynton Beach. Page 553 of 621 Meadows Square Day Care Staff Report COUS 16-001 / MSPM 16-001 Page 6 RECOMMENDATION Based on the information contained herein, compliance with development regulations and conditional use standards, staff recommends APPROVAL of this request for conditional use and major site plan modification, subject to satisfying all conditions of approval recommended by staff as contained in Exhibit "D" — Conditions of Approval. Any additional conditions of approval recommended by the Board and required by the City Commission will be placed in Exhibit "D" accordingly. Furthermore, pursuant to Chapter 2, Article II, Section 2.0 Conditional Uses, a time limit is to be set within which the proposed project is to be developed. Staff recommends that a period of 18 months be allowed to receive the necessary building permits. S:\Planning\SHARED\WP\PROJECTS\Meadows Square Day Care\COUS 16-001/MSPM 16-001\Staff Report.doc Page 554 of 621 ANIM.BSTAI MEADOWS SQUARE DAY CARE (COUS 16-001/MSPM 16-001) NN S _ - - - fas _ rI.1 o "e. I � im e -— MEADOWS WAYo -- '---------- ----------'------------ -- -J -- t � U U U O O U O O O O O O e U O O O O O O O O / Eancre�v �rvc �reoc� �c mxcw<< umiw J 2amNu� anv�Mwr) ! I� II II CONGRESS AVENUE gg- - a as R9naa " _ n ivoo��- a �1^° a r OO m ®Rs arzaa ® u• > Meadows Square - z o A o o City of Boynton Beach, FL. C) Page 556 of 621 tiD OoO� UIn oD� o�U o =a m N (p o o n go - a D" n ❑ (1 " n� (Q `___ d- m - 3m w(n� ��O ❑ w?n 'cD woo - 3 D D 3 D AQ O P r - Z m N v O Q ° Z D TT � A o Y N - Z m G) N a z a om mx MEADOWS WA - \11 AT L EX CURB CBS WALL T REMOVE 40 $' f f N01°0904 �N 9962 a © soa 111E 1Ta ET 1ETB— 1 T141 auTFEa 4 ml • y z S p o m a y z �oARn d R - w o oz, 0 8 0 O 0 m m WW m rx w �Pp w ® w�v o O „111E1ET1>ek � _ �C o v PRECASTS01'01'24"E 187.98 A WATER EASEMEN T d w' g mm oaE 2703-P 0 ecr)! _ o w m L F g I 0 0 zoo � 1 I ®I I I I _ CONO CURB fTO BE REMOVED FROM PROPERTI ml -mk P Meadows Square - Day Care - z o v Parcel 3 a D _ City of Boynton Beach, FL. - z z - n Pa 557 —21 e,e aaav auim aioave =. - Ee eze aasz� �• _= tlaR101j HOtl38 NOlNAN08 VZH"IdSMOatl3W 321V 0HJVH r � 3 LL m o wa o @�_q_ mm w aw�� o= T e ~� wo �op II m =m3� � 1A CQ a 1 h� w ��5 J -- a_ z sr _ soh e �2 YqHe n - G p — � o � LL � `��'. 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[0 I opo �p J� U oe O z a�< O LU U U) LU LU 0 z 0 w w z I ————————— — ——— —— I i) I opo III J� oe a�< I ————————— — ——— —— I i) Avco SMOOV3W - I oma _ III J� Avco SMOOV3W - NV -1d BEWNSIS'8 of 4d�0- ,SNINIVW 1NDIADAVd H3-0-0-0-3 o HER[] .ouj `0 ..Toouftj gz)oi uns �2Ivo.lvci-Ei 3vnDSSMOOb3W z> > opo oe a�< NV 233M3S (INV 2331bM B Z)uI `ourzaauBug gz)aS ung ? — u} 32340 .140 - 32ivnOS SMOOV3 W z° a T � III I il. III o aL l \� k2 2 0 LLB k F � O "i c w o IIS a zo s s a � 3 Hary s & p m £Im ox w ^ E �w Vim` Poi o ^ i 3 0 Bds =fid S3 M w 8 & T � III I il. III o aL l \� I 0 LLB k F � O "i III III IIII �� w w w �, IIII III t- — — — — — — — —— b III H I �I >o I A -- Ili � — o e I Avco SMOOV3W aL 0 Bo \� I LLB IIS o e I Avco SMOOV3W LLB e I Avco SMOOV3W � � < 0 : � ow \\......: il \ ............... �.. aN,oJ»¥0NOINNw2 n km2nw»3¥,a¥wQH¥�N )) 2 } % ~_ :� � � < 0 : � ow \\......: il \ ............... �.. )) 2 � � < 0 : � ow \\......: il \ ............... �.. EXHIBIT C I . Ingress and egress to the subject property and proposed structures thereon, with particul reference to automobile and pedestrian safety and convenience, traffic flow and control, a access in case of fire or catastrophe,, I 2. Off-street parking and loading areas where required, with particular attention to the items in subsection A. above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole; Page 565 of 621 Meadows Square Justification Statement December 2, 2015 - Page 5 separated by residential development by Meadows Way to the west and Hypoluxo Jill to the north. 3. Refuse and service areas, with particular reference to the items in subsection C.1. and C.2. above; Response: The proposed day care will utilize an existing refuse dumpster on the back side of the shopping center building. Or 0, MTI� www'"MmmmITIZin 1111111 1111111 111111111111 Jill :111 Jill 11111 ';!11111111111 11 JIII!1I III I I III III I IiIiIIII r Response: Perimeter buffering and landscaping are provided along the north and west property lines of the day care site. Additional landscaping areas and plant material will be provided to the site within parking islands and within landscape strips outside of the play area wall, The proposed areas are shown on the provide Master Plan, Site Plan and Landscape Plan. 6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic eftact, and compatibility and harmony with adjacent and nearby properties; „p at,nse: As indicated above in the Proposal section of this justification statement, a monument sign will be provided to replace a prior pylon sign at the northwest corner of the parcel. Wall signs will also be provided on the north and west facades of the building as shown on the provided architectural plans. Response: The proposed day care building is positioned 20 feet from the west property line and 795 feet from the north property line, complying with the required building setbacks as confirmed with City staff. the multi family residential use of Meadows on the Green to the west. 9. Height of buildings and structures, with reference to compatibility and harmony to adjacent and nearby properties, and the city as a whole; Page 566 of 621 Meadows Square Justification Statement December 2, 2015 - Page 6 to be consistent with the shopping center building and be in harmony with the adjacent multi family buildings. ;gi�i 11111111ri 1111=s; Response: Considering that the day care will be replacing a Farm Store and gas stM tion that has been vacated for several years, the development of the day care is anticipated to have a positive economic effect on the adjacent and nearby properties. It will provide a use that can be utilized by the residents of the adjacent and surrounding residential communities and will be a improvement aesthetically over the vacated Farm Store. 11. Where applicable, the proposed use furthers the purpose and intent of a correspondi mixed use zoning district or redevelopment plan; and ri The review of the provided Master Plan for the overall property and Site Plan for Parcel 3 will satisfy the review criteria of Section 2.13.3. of the Land Development Regulations for a major site plan application to confirm compliance with the applicable land development regulations of setbacks, landscape buffers, parking, loading, building height, etc. Based on the information provides, this application complies with the review criteria a * regulations for the proposed modification to the site plan for Meadows Square and Conditioni- Use for the day care proposed for Parcel 3. Page 567 of 621 EXHIBIT "D" Conditions of Approval Project Name: Meadows Square Day Care File number: MSPM 16-001 / COUS 16-001 Reference: 2nd review plans identified as a Maior Site Plan Modification / Conditional Use with a January 12, 2015 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT ENGINEERING / PUBLIC WORKS / FORESTRY / UTILITIES Comments: 1. Since this parcel will be separately owned from the shopping center, please provide documentation of the use of a shopping center dumpster in perpetuity. X 2. All shade trees must be listed in the plant schedule as a minimum of 4" caliper measure 6" off the ground. The height of the trees may be larger than 12' to 14' to meet the 4" caliper requirement. X 3. No irrigation plan was submitted with the site plan package. Any irrigation design shall follow Florida Friendly — Waterwise principals. X FIRE Comments: 4. A flow test will be required before construction to check fire flow. Please provide the fire flow in accordance with the 2009 edition of NFPA 1 chapter 18.4. X POLICE Comments: 5. None, all previous comments addressed. X BUILDING DIVISION Comments: 6. None, all previous comments addressed. X PARKS AND RECREATION Comments: None Page 568 of 621 Meadows Square Day Care (MSPM 16-001/COUS 16-001) Conditions of Approval Paae 2 of 2 DEPARTMENTS INCLUDE REJECT PLANNING AND ZONING Comments: 7. At time of permit submittal, please depict the planting scheme for the newly created landscape island in the shopping center parking lot, immediately south of the day care site. X 8. Any FPL transformer box shall not be placed between the parking and any right-of-way, and it shall be completely screened from view from the right-of-way. X 9. Please provide wall signage details, including square footage calculations, sign types (i.e. channel letters), lighting source, materials, colors, etc. for staff approval prior to permit submittal. X 10. Prior to permit submittal, please provide greater design detail for the monument sign for staff approval. Design of the sign should coordinate with the building design. X 11. Please adjust monument sign as necessary to depict two (2) colorful layers of landscaping around the base of the sign. X COMMUNITY REDEVELOPMENT AGENCY Comments: N/A PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: None. CITY COMMISSION CONDITIONS Comments: To be determined. S:\Planning\SHARED\WP\PROJECTS\Meadows Square Day Care\MSPM 16-001/COUS 16-001\Staff 1st Review Comments post P&D.doc Page 569 of 621 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Meadows Square Day Care (COOS 16-001/MSPM 16-001) APPLICANT: Bradley Miller, Miller Land Planning APPLICANT'S ADDRESS: 508 E. Boynton Beach Blvd., Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: March 16, 2016 APPROVAL SOUGHT: Conditional Use approval associated with a request for Major Site Plan Modification approval for the demolition of the former Farm Store, and the construction of an 8,000 square foot day care facility and related site improvements, located in the C-3 (Community Commercial) zoning district. LOCATION OF PROPERTY: 4791 N. Congress Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER was presented to the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the approval sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the approval sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the approval requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "D" with notation "Included." 4. The Applicant's request is hereby _ GRANTED subject to the conditions referenced in paragraph 3 above. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other: DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Meadow Square Day Care\COUS 16-001/MSPM 16-001\DO.doc Page 570 of 621 12.A. NEW BUSINESS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Create "Honorary Robert E. Wells Avenue" on Martin Luther King Jr. Boulevard from Federal Highway to Seacrest Boulevard. (TABLED on 2/16/16) EXPLANATION OF REQUEST: Staff has evaluated a request to extend an honorary street name for Robert E. Wells, a historically prominent figure in the development of the City of Boynton Beach. In fact, the City Commission has heard both Mr. Wright and Mr. Norfus describe in fascinating detail the great contributions that Mr. Wells had upon early settlement of Boynton Beach with particular emphasis on the portion of Martin Luther King, Jr. Boulevard from Federal Highway to Seacrest Boulevard. This street was once known as Well Avenue. This portion of Martin Luther King Jr. Boulevard currently has dual name status (for the purpose of postal delivery) with Martin Luther King Jr. Boulevard being the primary name and NE 10th Avenue remaining secondary. Thus, we cannot expand upon the dual naming system. However, an honorary overlay name would be acceptable, provided appropriate steps are taken to minimize public confusion. City Code provides guidance into the creation of vanity street names but is silent in regards to honorary street names. As such, staff believes the Commission may designate an honorary street name if it so wishes. However staff recommends that the honorary street name and its signing mechanism should include the following components in order to minimize confusion to the motoring public. 1. The street name shall include the word "honorary", and 2. The street sign panel shall be brown background and while letters to be consistent with the Manual on Uniform Traffic Control Devices, and 3. The sign shall be placed at the road edge, away from the intersections, to avoid confusion with traditional street name signs at intersection corners. Sign locations shall be determined by City Engineering staff. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT. Non -budgeted The signs can be fabricated by City staff using in stock materials. Estimated material cost $400. ALTERNATIVES: Do not post the honorary signs STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable, Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: This honorary sign will identify the historical prominence for this, and future, generations. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 571 of 621 Is this a grant? No Grant Amount: ATTACHMENTS: Type Exhibit REVIEWERS: Department Finance Finance City Manager Description Robert E. Wells Street Sign Reviewer Action Date Howard, Tim Approved 3/11/2016 - 11:46 AM Howard, Tim Approved 3/11/2016 - 11:46 AM LaVerriere, Lori Approved 3/11/2016 - 4:09 PPA Page 572 of 621 N 4- 0 C7 ti LO N O1 13.A. LEGAL 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Pursuant to Section 286.011(8), Florida Statutes, Attorney Cherof is requesting a private attorney-client session of the City Commission to discuss pending litigation in the following case: Cynthia L. Fitting and Joseph M. Fitting, her husband, Plaintiffs vs. City of Boynton Beach and Charles Turco, Defendants - Palm Beach County Circuit Court Case No. 50 2015 CA 003332 XXXX MB AF EXPLANATION OF REQUEST: City Attorney James Cherof will be in attendance along with Assistant City Attorney Tracey DeCarlo, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 45 minutes. The time and date of the private attorney-client session will be set at the March 16, 2016 City Commission meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT. The cost of a Court Reporter at the private attorney-client session. ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Memo Memo requesting attorney-client private session REVIEWERS: Page 574 of 621 Department Reviewer Action Legal Swanson, Lynn Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 1/26/2016 - 11:36 AM 1/26/2016 - 1:48 PPA 3/8/2016 - 8:21 AM Page 575 of 621 CITY OF BOYNTON BEACH City Attorney's Office MEMORANDUM TO: Honorable Mayor and City Commission Lori LaVerriere, City Manager FROM: James A. Cherof, City Attorney Tracey DeCarlo, Assistant City Attorney DATE: January 22, 2016 RE: Request for Private Attorney -Client Session Pursuant to Section 286.011(8), Florida Statutes, I am requesting a private attorney-client session of the City Commission to discuss pending litigation in the following case: 1. CYNTHIA L. FITTING and JOSEPH M. FITTING, her husband, Plaintiffs vs. CITY OF BOYNTON BEACH and CHARLES TURCO, Defendants — Palm Beach County Circuit Court Case No. 50 2015 CA 003332 XXXX MB AF I will be in attendance along with Assistant City Attorney Tracey DeCarlo, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 45 minutes. The time and date of the private attorney-client session will be set at the March 16, 2016 City Commission meeting. JAC11ms C:\Program Files (X86)\Neevia.Com\Docconverterpro\Temp\NVDC\OF016C72-6FE4-435E-9DA8-660084653549\Boynton Beach. 2666.1.Request_For_Ex_Session_-_031516_(Fitting). Doc Page 576 of 621 13. B. LEGAL 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Pursuant to Section 286.011(8), Florida Statues, Attorney Cherof is requesting a private attorney-client session of the City Commission to discuss pending litigation in the following case: Boynton Old School Partnership, LLC., Plaintiff vs. City of Boynton Beach, Defendant - Case No. 502013CA011391 XXXXMB AH EXPLANATION OF REQUEST: City Attorney James Cherof will be in attendance along with Special Counsel Lyman Reynolds, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 1 hour. The time and date of the private attorney-client session will be set at the March 16, 2016 City Commission meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT: The cost of a Court Reporter at the private attorney-client session. ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type r Description Memo REquesting Closed Door Session on OHS Breach of Contract Page 577 of 621 REVIEWERS: Department Legal Finance NEUMEM Reviewer Action Swanson, Lynn Approved Howard, Tim Approved LaVerriere, Lori Approved Date 2/22/2016 - 4:31 PPA 2/23/2016 - 10:27 AM 3/8/2016 - 8:21 AM Page 578 of 621 CITY OF BOYNTON BEACH City Attorney's Office MEMORANDUM TO: Honorable Mayor and City Commission Lori LaVerriere, City Manager FROM: James A. Cherof, City Attorney DATE: February 23, 2016 RE: Request for Private Attorney -Client Session Pursuant to Section 286.011(8), Florida Statutes, I am requesting a private attorney-client session of the City Commission to discuss pending litigation in the following case: 1. BOYNTON OLD SCHOOL PARTNERSHIP, LLC., Plaintiff vs. CITY OF BOYNTON BEACH, Defendant — Case No. 502013CAO 11391XXXXMB AH I will be in attendance along with Special Counsel Lyman Reynolds, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 1 hour. The time and date of the private attorney-client session will be set at the March 15, 2016 City Commission meeting. JAC11ms C:\Program Files (X86)\Neevia.Com\Docconverterpro\Temp\NVDC\A09EE73D-3AOB-478F-95B1-8F3C48C42087\Boynton Beach. 2818.1.Request_For_Ex_Session_-_031516_(OHS_-_Breach).Doc Page 579 of 621 13.C. LEGAL 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Pursuant to Section 286.011(8), Florida Statutes, The City Attorney is requesting a private attorney-client session of the City Commission to discuss the following lawsuit which has been served on the City of Boynton Beach: GLADYS CANNON, Plaintiff vs. CITY OF BOYNTON BEACH, Defendant — In the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, Case No. 50 -2008 -CA -003012 Division: AB EXPLANATION OF REQUEST: The City Attorney, James Cherof will be in attendance along with Assistant City Attorney Tracey DeCarlo, Special City Counsel Michael T. Burke, City Manager Lori LaVerriere, a Court Reporter, the Mayor and City Commission. We will need approximately 45 minutes. The time and date of the private attorney-client session will be set at the March 16, 2016 City Commission meeting, however, in order to accommodate mediation, we will be requesting it be set for Tuesday, April 12, 2015 at 5:45 p.m. just before the CRA meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT. The cost of a court reporter ALTERNATIVES: None STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Reviewer Action Date Page 580 of 621 Legal Swanson, Lynn Approved Finance Howard, Tim Approved City Manager Howard, Tim Approved 3/10/2016 - 2:56 PPA 3/10/2016 - 3:04 PPA 3/11/2016 - 3:55 PPA Page 581 of 621 13.D. LEGAL 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 16 - 008 - FIRST READING - Approve the annual update to the Five -Year Capital Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan. EXPLANATION OF REQUEST: This item is the 2015/2016 annual update of the Five -Year Capital Improvements Schedule, a component of the City's Comprehensive Plan's Capital Improvements Element. The schedule is reviewed annually by the City to reflect the timing, location and funding of capital projects to achieve and maintain, over the five-year period, the adopted level of service standards for public facilities that are necessary to implement the comprehensive plan. The update has been prepared in compliance with Chapter 163.3177, Florida Statutes, which requires that the Capital Improvement Schedule be approved by ordinance. (Note that the budget for the fiscal year 2015/2016, including capital outlays for the subject period, was adopted by the City Commission on September 15, 2015, by Resolution R15-110.) With the 2011 legislative changes, local government are no longer required to submit the annual update of the Five -Year Capital Improvements Schedule to the state land planning agency (now the Department of Economic Opportunity) for review. Prior to 2011, the update had to be transmitted as a comprehensive plan text amendment to the former state land planning agency, Department of Community Affairs. Other amendments to the Capital Improvements Element outside of the five-year schedule, such as policy changes, level of service standard changes, etc., are still subject to the state review. The update comprises the five-year improvements plan of the Palm Beach County School District as required by the state. Local governments must also add transportation improvements included in the applicable metropolitan planning organization's transportation improvements program to the a)dent that such improvements are relied upon to ensure concurrency and financial feasibility. In compliance with this requirement, the update contains the 1-95/ Woolbright Road Interchange Project. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The update reflects the Capital Improvements Plan approved by the City Commission as part of the Fiscal Year 2015/2016 Budget on September 15, 2015. FISCAL IMPACT. N/A ALTERNATIVES: N/A STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Page 582 of 621 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: REVIEWERS: Department Type Description D Ordinance Ordinance approving annual update to the Five Approved 2/24/2016 - 4:30 IIIA Year Capital Improvements Schedule D Other Project schedule D Other Project Funding D Other Utilities Project Schedule D Other Utilities Projects Funding D Other PBC School District Projects D Other FDOT projects REVIEWERS: Department Reviewer Action Date Planning & Zoning Rumpf, Michael Approved 2/24/2016 - 4:30 IIIA Development Mack, Andrew Approved 2/29/2016 - 1:07 IIIA Finance Howard, Tim Approved 3/4/2016 - 8:27 AM Legal Swanson, Lynn Approved 3/7/2016 - 4:30 IIIA City Manager LaVerriere, Lori Approved 3/8/2016 - 8:24 AM Page 583 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE ANNUAL UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENTS SCHEDULE OF THE CAPITAL IMPROVEMENTS ELEMENT (CIE) OF THE CITY'S COMPREHENSIVE PLAN; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, Section 163.3177, Florida Statutes, requires that the Capital Improvement Element of the City's Comprehensive Plan be updated; and WHEREAS, this item is the 2015/2016 annual update of the Five -Year Capital Improvements Schedule, a component of the City's Comprehensive Plan's Capital Improvements Element; and WHEREAS, the schedule is reviewed annually by the City to reflect the timing, location and funding of capital projects to achieve and maintain, over the five-year period, the adopted level of service standards for public facilities that are necessary to implement the comprehensive plan; and WHEREAS, the update has been prepared in compliance with Section 163.3177, F.S., which requires that the Capital Improvement Schedule be approved and adopted by the governing body of the local government by Ordinance; and WHEREAS, the proposed 2016 CIE update reflects the Capital Improvement Plan approved by the City Commission as part of the Fiscal year 2015-2016 Budget on September 15, 2015; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Page 1 of 3 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\CF7618B5-65D9-4277-87A2-DF71000A7FD8\Boynton Beach.2914.1.CIE_2016 Updates _-_Ordinance.doc Page 584 of 621 28 Section 1. The foregoing "Whereas" clauses are hereby ratified as true and correct 29 and incorporated herein by this reference. 30 Section 2. In order to comply with the provisions of Chapter 163, Florida Statutes, 31 the City Commission hereby approves the annual update to the Five -Year Capital 32 Improvements Schedule of the Capital Improvements Element of the City's Comprehensive 33 Plan a copy of which is attached hereto as Exhibit "A" and incorporated herein. 34 Section 3. The City Commission hereby certifies that it shall and will conduct such 35 public hearings as may be required pursuant to Chapter 163, Florida Statutes, as amended, in 36 order to adopt the Comprehensive Plan Amendments and so directs the City Administration to 37 conduct and publish same, as provided by general law. 38 Section 4. If any clause, section or other part of this Ordinance shall be held by any 39 court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or 40 invalid part shall be considered as eliminated and in no way affecting the validity of the other 41 provisions of this Ordinance. 42 Section 5. All Ordinances or parts of Ordinances, Resolutions or parts of 43 Resolutions in conflict herewith, be and the same are hereby repealed to the extent of such 44 conflict. 45 Section 6. This Ordinance shall become effective upon its passage and adoption. :• Page 2 of 3 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\CF7618B5-65D9-4277-87A2-DF71000A7FD8\Boynton Beach.2914.1.CIE_2016 Updates _-_Ordinance.doc Page 585 of 621 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 :1 FIRST READING this day of , 2016. SECOND, FINAL READING AND PASSAGE this day of CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) YES NO , 2016. Page 3 of 3 C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\CF7618B5-65D9-4277-87A2-DF71000A7FD8\Boynton Beach.2914.1.CIE_2016 Updates _-_Ordinance.doc Page 586 of 621 CITY OF BOYNTON BEACH CAPITAL IMPROVEMENT SCHEDULE FY 2015/16 - FY 2019/20 PROJECT NAME Project Priority FY 2015/16 FY 2016/17 Adopted Plan FY 2017/18 Plan FY 2018/19 FY 2019/20 Plan Plan Total Audit Fee High 3,150 3,200 3,250 3,250 3,250 16,100 Boynton Beach Blvd Extension - Light Repairs High 20,000 20,000 Boynton Beach Blvd Extension - Sail Repair Medium 75,000 75,000 Boynton Beach Blvd Extension - Paver Repair 10,000 10,000 Boynton Beach Blvd Extension - Fence Repair High 10,000 10,000 Boynton Beach Blvd Extension - Landscaping 18,000 18,000 Boynton Beach Blvd Extension - Up Light Replacement High 20,000 20,000 Boynton Beach Blvd Extension - Paint Overhead Lighting Poles 16,000 16,000 Boynton Beach Blvd (East of Federal Hwy) - Planters Box Repairs 75,000 75,000 Children's Museum - Paver Repair High 25,0001 25,000 Children's Museum - Plaza Renovation 20,000 20,000 Children's Museum - Painting Exterior & Soffit Repair 35,000 35,000 City Hall Complex - Amhitheatre Restroom Renovation High 61000 6,000 City Hall Complex -Amphitheatre Restroom Renovation ADA High 3,000 3,000 City Hall Complex - Amhitheatre Shade Replacement 5,000 5,000 City Hall Complex - Amhitheatre Paint Shade Structure 10,000 10,000 City Hall Complex -Amphitheatre Paint Exterior 4,000 4,000 City Hall Complex - City Hall Lobby paint and replace carpet 20,000 20,000 City Hall Complex - Commission Chambers Renovation High 120,000 120,000 City Hall Complex - Generators and Switch ear 750,000 750,000 City Hall Complex -Puki Garage Floors 200,000 200,000 City Hall Complex -Rebuild Chillers 90,000 90,000 City Hall Complex -KidsKingdom PlaArea 300,000 300,000 City Hall Complex -Kids Kingdom Puking area sealcoat 10,000 10,000 City Hall Complex -Re-Roof 325,000 325,000 City Hall Complex -Paint City Hall and Fire Station 1 110,000 110,000 City Hall Complex - Sealcoat HS Puking (north) & Overlay West 22,000 22,000 City Hall Complex - West Wing 1 at floor restroom renovation 55,000 55,000 City Hall Complex - West Wing 1 at floor restroom renovation ADA 15,000 15,000 City Hall Complex - West Wing Carpet change to VCT 10,000 10,000 City Hall Complex - West Wing Bldg. Det Plan Review floor file 15,000 15,000 City Hall Complex - West Wing Air Handler replacement 250,000 250,000 Civic Center -Renovate Auditorium Stage 40,000 40,000 Civic CenterAuditorium Ceiling Renovation 40,000 40,000 Civic Center -Renovate Auditorium Stage ADA 4,000 4,000 Civic Center -Roof Replacement 150,000 150,000 Civic Center -Dum ster enclosure 12,000 12,000 Civic Center - Paint Exterior 25,000 25,000 Civic Center - Restrooms ADA 601000 IF 60,000 Head Start Center - Seal coat puking lot 10,000 10,000 Head Start Center - Seal coat puking lot ADA 4,000 4,000 General Government - Ca et Replacement Medium 10,000 10,000 10,000 10,000 10,000 50,000 General Government - HVAC Repairs Low 40,000 40,000 40,000 40,000 40,000 200,000 Libra - Youth & Technical Services Space Modification Medium 35,000 35,000 Libra - 2nd Floor Space Modification 30,000 30,000 Library -Paint Building Entrance exterior High 8,000 8,000 Library -Digital Sin 35,000 35,000 Library -Pro ram Room Carpet 10,000 10,000 Library - Seal Coat all lots 20,000 20,000 Library -Renovate Restrooms 20,000 20,000 Library -Renovate Restrooms ADA 22,000 22,000 Library -Exterior Lighting and Security upgrades 200,000 200,000 Library -Pro ram Room Carpet and paint 14,000 14,000 Libra -ADA* 34,1491 34,149 Miscellaneous Small Projects High 20,000 10,000 10,000 10,0001 10,000 60,000 Pistol Range Renovations High 190,000 190,000 Pistol Range ADA* 6,794 6,794 Public Works Complex -Admin Bldg. & Warehouse Roofing 60,000 60,000 Public Works Complex Painting 43,000 43,000 Public Works Compound - Sealcoat puking lot 9,000 91000 Public Works Compound - PukinLot ADA 11,000 11,000 Public Works Compound - Drainae High 50,000 50,000 Public Works Compound - Paint all building exterior 20,000 20,000 Public Works Compound - Paint fuel tanks 4,000 4,000 Public Works Compound - Fleet Maintenance bay painting25,000 25,000 Public Works Compound - Fleet Maintenance Remodel Medium 185,000 185,000 Public Works Compound - ADA* 25,863 25,863 Schoolhouse Children's Museum - ADA* 16,088 16,088 Misc. Interior/Exterior Building Projects 10,000 10,000 10,000 10,000 40,000 Golf Restaurant HVAC Replacement 10,000 10,000 Securit - Ci Wide Upgrades - Door Hardware 75,000 75,000 TOTALGENERAL GOVERNMENT PROJECTS $ 490,150 1 $ 2,132,006 $ 588,250 1 $ 334,338 $ 969,250 $ 4,513,994 G:\CIP 2015\FINAL CIS\CIP 2015-16 to 2019-20.xlsx Page 1 of 4 Rage 58 Alof 621 PROJECT NAME Project Priorit FY 2015/16 Adopted FY 2016/17 Plan FY 2017/18 Plan FY 2018/19 FY 2019/20 Plan Plan Total Art Center - Ceiling Tile Replacement 10,000 10,000 10,000 30,000 Art Center - Awning 7,000 7,000 ArtCenter- Pedestrian Crossing Gates high 20,000 20,000 Art Center - Parking Lot Resealing 16,000 16,000 Art Center - Parking Lot Lighting 50,000 50,000 Art Center - ADA* 22,905 22,905 Barton Park- Replace Monument Sign & Paint Restroom 5,000 5,000 Betty Thomas Neighborhood Park - Parking Lot Resealing Medium 5,000 3,000 81000 Betty Thomas Neighborhood Park- Pavilion Wood Sealing 3,000 3,000 Betty Thomas Neighborhood Park - Parking Lot Resealing ADA 4,200 4,200 Betty Thomas Neighborhood Park- Entry Sign High 3,000 3,000 Betty Thomas Neighborhood Park - Basketball Markings Meaium 2,000 2,000 Betty Thomas Neighborhood Park - Basketball Markings ADA Medium 3,700 3,700 Betty Thomas Neighborhood Park - Tables and Cans 12,000 12,000 Betty Thomas Neighborhood Park - Tables and Cans ADA 9,000 9,000 Bicentennial Park - ADA* 2,558 2,558 Boynton Lakes Park - Fitness Trail Equipment Medium 12,000 12,000 Boynton Lakes Park - Park Furnishing 5,000 5,000 Boynton Lakes Park - Playground Equipment & Gazebo Painting 32,000 32,000 Boynton Lakes Park - Playground Equip & Gazebo Painting ADA 9,000 9,000 Boynton Lakes Park - Remove Bocci Court High 7,000 7,000 Boynton Beach Memorial Park (Cemete )-ADA* 29,145 29,145 Carolyn Sims Center and Denson Pool - Paint exterior 25,000 25,000 Carolyn SimsCenter- SealcoatPuki Lot ADA 12,000 12,000 Carolyn Sims Center--Sealcoat Puking Lot 11,000 11,000 Carolyn SimsCenter- Denson Pool Slide Replacement High 80,000 80,000 Carolyn Sims Center Paint Pavilion and table 10,000 10,000 Carolyn Sims Center Paint site lighting oles and fixtures 30,000 30,000 Congress Ave Barrier Free - Playground Medium 200,000 200,000 Congress Ave Barrier Free Park -Paint Poles 12,000 12,000 Congress Ave Barrier Free Park-ADA High 22,000 22,000 Congress Ave Barrier Free Park-Restroom Refurbishment 29,000 29,000 Congress Ave Barrier Free Park-Refurbish Bio-swale High 20,000 20,000 40,000 Edward Harmening Arbor Park - ADA* 3,756 3,756 Forest Hill Park-Fence replacement and repair High 40,000 40,000 Galaxy Park -ADA* 3,548 3,548 Hester Center - Basketball Court Resurfacing 12,000 12,000 Hester Center - Park Furnishing 15,000 15,000 Hester Center Ball fields -Press Box Doors and Windows High 20,000 20,000 Hester Center Ball fields -Press Box painting High 12,000 12,000 Hester Center-Pavilion Pathway Repair High 81000 8,000 Hester Center Ball fields - Concession Building soffit High 20,000 20,000 Hester Center Building - Lobby Renovation Architect Services High 30,000 30,000 Hester Center Building - Lobby Renovation Construction 150,000 150,000 Hester Center Building -Lightening Protection High 23,000 23,000 Hester Center Ball fields -Football fence 1 20,000 20,000 Hester Center Ball fields -Paint pavilion 5,000 5,000 Hester Center - East Irrigation Well 40,000 40,000 Hester Center Building -HVAC 300,000 300,000 Hester Center Building -Administration Offices Drainage Repair 25,000 25,000 Hester Center -Pla roundEquipment 100,000 100,000 Hester Center -Pla round Equipment for ADA 360,0001 360,000 Hester Center -Pla round Restroom Painting 61000 6,000 Hester Center- Pavilion Painting and roofing 8,000 8,000 Hester Center -Puking Lot Seal Coat ADA 25,000 25,000 Hester Center- Scrub Fence 60,000 60,000 Hester Center- Accessible route from Center to Park 81000 8,000 Hester Center -Pla round Restroom Refurbishment 16,000 16,000 Hester Center - Tennis Court Resurfacing 10,0001 10,000 Hester Center- Tennis Court Resurfacing ADA 3,000 3,000 Hester Center -Puking Lot Seal Coat 80,000 80,000 Hester Center- Wood Pavilion Painting and roofing 8,000 8,000 Hester Center- Wood Pavilion Painting and roofing ADA 500 500 Heritage Park -ADA* 858 858 Hibiscus Park -ADA* 24,164 24,164 Hibiscus Park- Basketball Court Restoration and Fence High 18,000 18,000 Hibiscus Park- Basketball Court Restoration and Fence ADA High 91000 9,000 Hibiscus Park- Tables and Cans Medium 6,000 6,000 Intracoastal Park - Carpet Replacement 30,000 30,000 Intracoastal Park - Intracoastal Parking Lot Resealing 45,000 45,000 Intracoastal Park- Clubhouse Community Room Refurbishment High 32,000 32,000 Intracoastal Park-Clubhouse Community Room Refurbishment AD High 2,500 2,500 Intracoastal Park-Kayak Lamch High 57,000 57,000 Intracoastal Park -Paint site light poles High 1 35,0001 35,000 G:\CIP 2015\FINAL CIS\CIP 2015-16 to 2019-20.xlsx Page 2 of 4 P/q,9 /yy,;8,,of 621 PROJECT NAME Project Priority FY 2015/16 Adopted FY 2016/17 Plan FY 2017/18 Plan FY 2018/19 FY 2019/20 Plan Plan Total Intracoastal Park -Paint Pavilion(s) and Restroom(s) roofs High 35,000 35,000 Intracoastal Park -Refurbish restrooms 50,000 50,000 Intracoastal Park -Refurbish restrooms ADA 25,000 25,000 Intracoastal Park -Pla round ponred in place surface High 30,000 30,000 Intracoastal Park -Pla roundreplacement High 70,000 1 1 70,000 Intracoastal Park- Shade Structure Medium 70,000 70,000 Jaycee Park - Pavilion #1 and #2 Painting 8,000 8,000 Jaycee Park - Interpretive Art 10,000 10,000 Jaycee Park - Restroom Building Exterior Painting 12,000 12,000 Jaycee Park - Park Furnishings 10,000 10,000 Jaycee Park - Parking Lot Resealing 5,000 5,000 Jaycee Park Paint Pavilions 7,000 7,000 Jaycee Park -Shade Structure Medium 70,000 70,000 Kiwanis Sierra Park -ADA* 2,039 2,039 KnollwoodPark - Puking Lot 3,000 3,000 Laurel Hills Park- Basketball Court Restoration 81000 8,000 Laurel Hills Park- Park Furnishings Medium 6,000 6,000 Laurel Hills Park - Puking Lot 2,000 2,000 Laurel Hills Park - Basketball Court ADA 20,000 20,000 Laurel Hills - Split Rail Fence 50,000 50,000 Madsen Center - ADA 1 1 28,825 28,825 Mangrove Park- Flooring 7,500 7,500 Mangrove Park- Boardwalk 1,600,000 1,600,000 Mangrove Park - Fence Reair High 81000 8,000 Mangrove Park - Bench relacement 3,000 3,000 Mangrove Park - Interelive markers 10,000 10,000 Mangrove Park - Refurbish Restrooms High 1 6,000 1 6,000 Mangrove Park - Refurbish Restroorns ADA High 7,000 7,000 Mangrove Park - Sealcoat Puk 12,000 12,000 Mangrove Park - trash can relacement 5,000 5,000 Mangrove Walk at the Marina - ADA* 9,438 9,438 Meadows Park - Restroom Building Exterior Painting 6,000 6,000 Meadows Park - Fitness Trail Equipment 9,000 9,000 Meadows Park - Park Furnishings 25,000 25,000 Meadows Park - Parking Lot Resealing High 8,000 8,000 Meadows Park - Pathways/Sidewalks Repair 75,000 75,000 Meadows Park - Tennis Courts Fencing 12,000 12,000 Meadows Park -Fence Removal 61000 6,000 Meadows Park - Puking Lot Sealcoat 16,000 16,000 Meadows Park -Restroom Refurbishment 14,000 14,000 Meadows Park- Restroom Refurbishment ADA 8,000 8,000 Meadows Park -Pla roundEquipment 951000 95,000 Meadows Park -Pla roundEquipment ADA 16,000 16,000 Meadows Park -Restroom Painting 7,000 7,000 Miscellaneous Small Parks Projects Low 10,000 10,000 10,000 10,000 10,000 50,000 Oceanfront Park- Parking Lot Lights 30,000 30,000 Oceanfront Park -North Shade Sails High 8,000 8,000 Oceanfront Park -Sealcoat puking lot 60,000 60,000 Oceanfront Park -Sealcoat puking lot ADA 7,000 7,000 Oceanfront Park -Re air picnic shelter High 30,000 30,000 Oceanfront Park -Re air picnic shelter ADA High 6,0001 6,000 Oceanfront Park- Paint beachfront buildings and pavilion 20,0001 20,000 Oceanfront Park -As halt pathway 35,000 35,000 Oceanfront Park - Stairwa retaining wall 15,000 15,000 Oceanfront Park - Refurbish restrooms 6,000 6,000 Oceanfront Park- Refurbish restrooms ADA 61000 6,000 Oceanfront Park -Boardwalk Lighting High 30,000 30,000 Oceanfront Park- South and Center Shade Sail poles 38,000 38,000 Oceanfront Park - Shadesail poles 25,000 25,000 Oyer Park- Parking Lot Resealing 100,000 100,000 Oyer Park- Shade Sails 15,000 15,000 Oyer Park- Coast Guard Bldg. and pavilion painting 14,000 14,000 Oyer Park - Coast Guard Bldg. and pavilion painting ADA 2,000 2,000 Oyer Park- Coast Guard Bldg. window replacement 7,000 7,000 Oyer Park - Coast Guard Bldg. window relacement ADA 7,000 7,000 Oyer Park- Dredge Channel 100,000 100,000 Oyer Park - Restroom Refurbishment 8,000 8,000 Oyer Park - Restroont Refurbishrnent ADA 7,000 7,000 Oyer Park - FishinPier Railing High 140,000 140,000 Oyer Park - New D=ster Enclosure 15,000 15,000 Oyer Park - FishinPier pathway High 20,000 20,000 erPark- Paint Restroom Exterior 5,000 5,000 KO Palmetto Greens Park - Restroom Bldg. Exterior Painting i Medium i 5,000 i i i 5,000 G:\CIP 2015\FINAL CIS\CIP 2015-16 to 2019-20.xlsx Page 3 of 4 P/q,9 589,lof 621 PROJECT NAME Project Priority FY 2015/16 Adopted FY 2016/17 Plan FY 2017/18 Plan FY 2018/19 Plan FY 2019/20 Plan Total Palmetto Greens Linear Park -Pla round ADA 4,000 4,000 Palmetto Greens Linear Park -Re lace/maintain Picnic tables ADA 5,000 5,000 Palmetto Greens Linear Park -Paint pavilion 3,000 31000 Palmetto Greens Linear Park - Overlay internal Park path 8,000 8,000 Palmetto Greens Linear Park - Overlay internal park pathADA 4,000 4,000 Palmetto Greens Linear Park -Restroom Refurbishment High 8,000 1 8,000 Palmetto Greens Linear Park -Restroom Refurbishment ADA High 10,000 10,000 Palmetto Greens Linear Park - Puking Lot Sealcoat High 6,000 6,000 Palmetto Greens Linear Park - Puking Lot Sealcoat ADA High 7,000 7,000 Parks -Furnishings Cans, benches, picnic tables, etc.) Low 5,000 5,000 5,000 5,000 5,000 25,000 Pence Park- Park Furnishings 6,000 6,000 Pence Park - Paint Restroom exterior 5,0001 5,000 Pence Park Restroom refurbishment 6,000 6,000 Pence Park Restroom refurbishment ADA 14,000 14,000 Pence Park - Puking Spaces, new ADA 51000 5,000 Pioneer Canal Park - Restroom Bldg. Exterior Painting Medium 5,000 5,000 Pioneer Canal Park - Fishing Pier Repair 8,000 8,000 Pioneer Canal Park - Fishing Pier Path ADA 8,000 8,000 Pioneer Canal Park- Split Rail Fence 75,0001 75,000 Pioneer Canal Park - Tennis Court Fencing 15,000 15,000 Pioneer Canal Park -Basketball and Tennis Courts 16,000 16,000 Pioneer Canal Park -Basketball and Tennis Courts ADA 18,000 18,000 Pioneer Canal Park- Can, Benches and Grills 10,000 10,000 Pioneer Canal Park - Puking Lot 10,000 10,000 Pioneer Canal Park -Refurbish Volleyball courtADA Low 14,000 14,000 Pioneer Canal Park -Restroom Refurbishment Low 13,000 13,000 Pioneer Canal Park -Restroom ADA Low 16,000 16,000 Sara Sims Park- Basketball Court Restoration 81000 8,000 Sara Sims Park- Park Furnishings 9,000 9,000 Sara Sims Park -Restroom Renovation 20,000 20,000 Sara Sims Park Restroom Renovation ADA 13,000 13,000 Sara Sims Park Irrigation Upgrade 100,000 100,000 Sara Sims Park Parking Lot 40,000 40,000 Sara Sims Park Parking Lot ADA 7,000 7,000 Sara Sims Park Pavilion 40,000 40,000 Sara Sims Park Water Fountain 12,000 12,000 Sara Sims Park -ADA* 30,198 30,198 Senior Center - Flooring 38,000 38,000 Senior Center - Patio & Awning Repairs 8,000 81000 Senior Center - Trash Cans Low 3,000 3,000 Tennis Ctr. - Court Resurfacing Medium 10,000 10,000 10,000 10,000 10,000 50,000 Tennis Center-ParkingLot Sealcoat 30,000 30,000 Tennis Center - Puking Lot Sealcoat ADA 5,000 5,000 Tennis Center - Puking Lot MedimUpgrade 48,000 48,000 Tennis Center -Clubhouse Repairs 41,000 41,000 Tennis Center -Clubhouse Repairs ADA 1,000 1,000 Tennis Center -Entry Sin 3,000 3,000 Tennis Center -Accessible Routes ADA High 21,000 21,000 Veterans Park - ADA* 1,072 1,072 TOTAL RECREATION AND PARKS PROJECTS $ 1,070,200 $ 2,693,269 $ 1,060,050 $ 421,825 $ 1,339,562 $ 6,584,906 Citywide Public Safety Radio System 2,500,000 2,500,000 Fire Training Site at Rolling Green 100,000 100,000 Fire Station 2, 4, & 5 - Kitchen Renovations 100,000 100,000 Fire Station #2 - Air Compressor & Fill Station High 90,000 90,000 Fire Station #3 - Parking Lot Resealing 30,000 30,000 Fire Station #4 - Exterior Painting 45,000 45,000 Fire Station 93 - Apparatus bay ceiling 30,000 30,000 Fire Station 93 - Community Room Soffits and Lighting 30,000 30,000 Fire Station 95 -Reseal roof 55,000 55,000 Fire Station #2 -Paint Building exterior 30,000 30,000 Fire Station 93 - Sealcoat puking lot 23,000 23,000 Fire Station #3 -Paint Exterior 20,0001 20,000 Fire Station 93 -Kitchen ceiling repair 20,000 20,000 Fire Station #5 - ADA* 1 11,960 11,960 TOTAL PUBLIC SAFETY PROJECTS $ 90,000 $ 2,679,960 $ 240,000 $ 55,000 $ 20,000 $ 3,084,960 Sidewalks - Replacement High 150,000 75,000 75,000 75,000 75,000 450,000 Sidewalks Ram - ADA (estimate) 150,000 150,000 150,000 150,000 600,000 Street Maintenance/Im v. Medium 100,000 600,000 600,000 600,000 500,000 2,400,000 Model Block 10th and 11th Avenue High 430,000 430,000 Bridge Repair - Maintenance & Improvements High 110,000 45,000 45,000 45,000 45,000 290,000 FEC Crossing Upgrade High 25,000 25,000 25,000 25,000 25,000 125,000 FEC - Pedestrian Crossing Medium 25,000 1 25,000 TOTAL TRANSPORTATION/ROADWAYPROJECTS $ 840,000 $ 895,000 $ 895,000 $ 895,000 $ 795,000 $ 4,320,000 INFORMATION TECHNOLOGY PROJECTS $ 73,000 $ 505,778 $ 220,640 $ 220,640 $ 1,220,640 $ 2,240,698 GRAND TOTAL $ 2,563,350 $ 8,906,013 $ 3,003,940 $ 1,926,803 $ 4,344,452 $ 20,744,558 G:\CIP 2015\FINAL CIS\CIP 2015-16 to 2019-20.xlsx Page 4 of 4 P/q,e 5GO,,of 621 In r -I O 00 O b19 N M: O l- O VO ,---i O C) 69 O 69 0 0 0 � o o a, 1 1 k \O O Vf O a, Vf O Vf O M -- N p N O 00 W O O M O N 00 N M O \O kn rl .-- 00 00 N O N w C7 0 rl O .. 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U U C C� C� �Q N 4- 0 LO UTILITY CAPITAL IMPROVEMENT SCHEDULE FY 2015/16 - FY 109/20 Fund Project Name 2015/2016 Adopted 2016/2017 Plan 2017/2018 Plan 2018/2019 Plan 2019/2020 Plan 5 Year CIP PROJECT TOTAL Neighborhood Utility Improvements 403 1 Chapel Hill/Mission Hill/Lake Eden WATER Main Replacement 200,000 200,000 $ 400,000 Chapel Hill subtotal - - - 200,000 200,000 $ 400,000 403 Golfview Harbor STORMWATER Improvements -surface water quality pre-treatment 100,000 100,000 100,000 - - $ 300,000 Golfview Harbor subtotal 100,000 100,000 100,000 - - $ 300,000 403 Dimmick & Potter Utility Water Improvements - - 400,000 $ 400,000 Dimmick & Potter subtotal - - 400,000 - - $ 400,000 403 Seacrest Corridor Swale/STORMWATER Management 2,000,000 2,000,000 1,300,000 $ 5,300,000 403 Seacrest Corridor WATER Main Replacement 2,000,000 2,500,000 1,200,000 $ 5,700,000 Seacrest Corridor subtotal 4,000,000 4,500,000 2,500,000 - - $ 11,000,000 403 Manhole R & R 150,000 150,000 150,000 150,000 150,0001 $ 750,000 403 Sand Castle Water Distribution Improvements 500,000 $ 500,000 403 Oak Street Stormwater Improvements 150,000 - $ 150,000 403 Venetian and Treasure Iles, NW 1 st Ave -Storm Drainage Systems 850,000 $ 850,000 403 NW Ist/2nd Street -Stormwater Improvements 1,100,000 $ 1,100,000 403 NE 20th Avenue - Stormwater Improvements 500,000 $ 500,000 SE 26th Avenue - Stormwater Improvement 400,000 $ 400,000 403 East Heart of Boynton stormwater study (NE 3rd Street) Stormwater Improvements 200,000 $ 200,000 403 Pipeline Rehab (gravity, F/M, laterals) SEWER various locations, Phase V repairs 1,500,000 $ 1,500,000 403 Pipeline Rehab (gravity, F/M, laterals) SEWER various locations, 11/12 Barista Way 100,000 300,000 300,000 300,000 300,000 $ 1,300,000 403 Rehabilitate STORMWATER Systems, various locations 200,000 200,000 200,000 200,000 200,000 $ 1,000,000 WATER Main Replacement (Federal Hwy DOT agreement, 403 Lawrence Road, Seacrest Blvd - reuse project) Potter Dimick - N. Federal Hwy 12/13 70,000 70,000 70,000 70,000 70,000 $ 350,000 403 North and South Road Stormwater Improvements PH 1 STORMWATER 1,000,000 $ 1,000,000 Neighborhood Utility Improvements: 403 $ 9,920,000 $ 5,820,000 $ 3,720,000 $ 920,000 $ 1,320,000 $ 21,700,000 Water Supply and Plant Improvements Wellfield/Supply/Storage 403 Wellfleld & Water Storage Control Telemetry (Asset Mgmt.) WATER 200,000 10,000 10,000 10,000 10,000 $ 240,000 403 Wellfleld Rehabilitation - column pipe, pumps, motors, etc. 403 Wellfleld Rehabilitation - column pipe, pumps, motors, etc. 300,000 300,000 300,000 300,000 300,000 $ 1,500,000 Wellfield Improvements 500,000 310,000 310,000 310,000 310,0001 1,740,000 403 Replace Pumps and Speed Drives, Sludge Pumps, transmitters, etc. 100,000 100,000 100,000 100,000 100,000 $ 500,000 403 Water Plant Repairs - Mechanical 100,000 100,000 100,000 100,000 100,000 $ 500,000 403 Water Plant Repairs - Electrical 150,000 100,000 150,000 100,000 150,000 $ 650,000 403 Water Plant Repairs - Treatment 50,000 125,000 25,000 125,000 125,000 $ 450,000 403 East Plant rehabilitation (filter repair, offices, basin rehab) 369,844 $ 369,844 403 East Plant rehabilitation - Ground Water Rule regulation requirements 583,498 $ 583,498 403 East Plant rehabilitation - East Plant replacement capacity, basins, valves, generator, plumbing, control 7,968,609 $ 7,968,609 403 Security upgrades - perimeter protection and surveillance entry notification 323,129 30,000 30,000 30,000 30,000 $ 443,129 403 Admin Building Repairs, carpeting, A/C, roofing, flooring 227,382 200,000 35,000 35,000 35,000 $ 532,382 Plant Improvements 9,872,462 655,000 440,000 490,000 540,000 11,997,462 403 Water Main Valves Program 168,000 180,000 180,000 180,000 180,000 $ 888,000 403 Replace Laboratory Equipment 32,000 32,000 32,000 32,000 32,000 $ 160,000 G:ACIP2015\FINA LCIS\CI P Uti Iities 2015-16 to 2019-20.xlsx:Uti I ity 1of2 PY/'g2[1151 ?,, f 621 Fund Project Name 2015/2016 Adopted 2016/2017 Plan 2017/2018 Plan 2018/2019 Plan 2019/2020 Plan 5 Year CIP PROJECT TOTAL 403 Water Meter Replacement 25,000 25,000 25,000 25,000 25,000 $ 125,000 Ocean 500 Improvements 350,000 $ 350,000 West Water Treatment Plant - ADA 4,174 $ 4,174 404 REUSE Distribution System - 8 MGD Program 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 $ 10,000,000 404 Raw water main - Segment C 4,000,000 $ 4,000,000 404 Ionic exchange, water treatment located at the west plant ($4.1M) &pump station ($1.744M) 7,292,932 - $ 7,292,932 404 East Plant growth changes, storage tank, high service pumps, energy efficiency 4,859,761 - - $ 4,859,761 404 Utility Accquisition - MP 2,250,000 $ 2,250,000 404 Remote Storage and Pumping Facility (NE Quadrant), EXPANSION 180,000 3,320,000 - $ 3,500,000 Water Supply and Plant Improvements - 403 $ 1o,951,636 $ 1,202,000 $ 987,000 $ 1,037,000 $ 1,087,000 $ 15,264,636 Water Supply and Plant Improvements - 404 $ 20,402,693 $ 2,180,000 $ 5,320,000 $ 2,000,000 $ 2,000,000 $ 31,902,693 Wastewater System Improvements Lift Stations 403 Lift Stations Pump Replacement program 120,000 120,000 120,000 120,000 120,000 $ 600,000 403 Master Lift Station Rehabilitations - Mechanical & Electrical, pumps and odor control 316, 319, or 356 dependent on Pence Park LS relief 1,000,000 1,000,000 500 500 $ 2,001,000 403 Master Lift Station Rehabilitations - Mechanical & Electrical, pumps and odor control LS309 1,200,000 $ 1,200,000 403 Force Main Valves and Air Release Valves (Congress) 700,000 $ 700,000 Ocean Ridge Wastewater Expansion to LS104 350,000 $ 350,000 Avondale Pines - LWDD Project (Wastewater) 3,000,000 3,000,000 $ 6,000,000 Beach Plant Replacement 975,000 $ 975,000 Riverwalk Plaza (Wastewater Improvement) 250,000 250,000 $ 500,000 Lift Station Communications Upgrade 500,000 500,000 $ 1,000,000 403 Rehab Pumping Station Control Telemetry (Asset Mgmt.) SEWER 30,000 30,000 30,000 30,000 30,000 $ 150,000 403 1 Emergency stationary generators or pumps 100,000 200,000 200,0001 200,000 200,000 $ 900,000 404 Silverwood Estates (Force Main) 300,000 $ 300,000 404 Regional Plant Force Main - - - - - $ - Wastewater System Improvements - 403 TOTAL $ 6,025,000 $ 5,800,000 $ 1,850,000 $ 350,500 $ 350,500 $ 14,376,000 Wastewater System Improvements - 404 TOTAL I $ 300,000 $ - $ - $ - $ - 1 $ 300,000 Studies/Analyses/Misc. - TOTAL $ 809,8001 $ 100,000 $ - I $ -1 $ - $ 909,800 Regional Plant 403 ISCRWWTP CIP Funding 500,000 500,000 500,000 500,000 500,000 $ 2,500,000 403 Bio-solid Pelletization Program $ - Regional Plant - TOTAL $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 2,500,000 r7Grand Total Utilities CIP - 403 Fund $ 28,206,436 $13,422,000 $ 7,057,000 $ 2,807,500 $ 3,257,500 $ 54,750,436 Grand Total Utilities CIP - 404 Fund I $ 20,702,6931 $ 2,180,0001 $ 5,320,0001 $ 2,000,0001 $ 2,000,0001 $ 32,202,693 Combined Total Utilities CIP I $ 48,909,1291 S15,602,0001 S12,377,0001 $ 4,807,5001 $ 5,257,500 $ 86,953,129 G:\CIP 2015\FINA LCIS\CI P Uti Iities 2015-16 to 2019-20.xlsx:UtiI ity 2of2 P�p15�gpf 621 H 00 M 0 0 0 0 0 0 00 01 �o M ell Wr — ar � Oa e...._ 00 z w A N z y w u w H4 b9 b9 b9 b9 y9 w O O 1 1 1 O H e" H N' N rt �A yg O � AN N N 1 M 1 1 M a z 00 yg O O 1 1 1 O � ell rZ � O N N N N � yg O O 1 1 1 O O O O 1 1 1 O 00 01 ell O O 0\0 bA N yg O O O O O O N N O 4 M N M N � 1 1 1 yg O j O O O 00 01 \c M O N � oc r M N r4 M N N N M yg H V'1 oc M ell Wr — ar � Oa e...._ 00 z w A N z y u w M w oc C� H e" H N' N rt �A yg AN 1 �pell 1 1 O a z 00 d � ell U V'1 oc M ell Wr — ar � Oa e...._ 00 [...... ry N y u M w oc C� e" N' rt yg 1 �pell 1 1 O O * 00 d � ell O � O O N � N 1 4j yg 1 1 1 1 00 01 ell O O 0\0 bA N � O N N yg O 1 1 1 O O O O N � oc r M O N N M � C, oc yg [y r— O 1 1 1 O � P O � O 00 � O x-. 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Work consists of widening Woolbright Road from SW 18thStreet to SW 2nd Street, including roadway approaches and bridges over 1-95 and the railroad tracks to provide dual eastbound left turn lanes onto northbound 1-95; widening the 1-95 northbound entrance ramp to receive the newly constructed dual eastbound left turn lanes; reconstructing the southbound exit ramp to provide free-flow right turn onto westbound Woolbright Road; retrofitting the railings on the Woolbright Road bridges over 1-95 and the railroad to meet current criteria; and milling and resurfacing the entire width of Woolbright Road, and along the 1-95 ramps within project limits. Other improvements include utility relocation, bridge construction, installation of barrier walls, curbs, sidewalks, guardrail, drainage, overhead signs, signing and pavement markings, signals, lighting, and retaining walls. Funding: Funds for the construction were programmed in FY 2014, 2015 and 2016. Funding for current fiscal year: $684,896 Page 605 of 621 13. E. LEGAL 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-047- Consider acceptance of a 10' utility easement from White Rose Homes LLC., to the City for the property located at 133 W. Martin Luther King Jr., Blvd. - STRATEGIC PLAN INITIATIVE - GOAL 1 - GREAT NEIGHBORHOODS, SAFE, AFFORDABLE AND LIVABLE - ACTION ITEM 1.5 MODEL BLOCK PROGRAM EXPLANATION OF REQUEST. The City previously acquired the southerly ten feet (10') of property from White Rose Homes, LLC., at the same address for purposes of installing improvements associated with the Model Block Program. This additional 10' easement will provide the City with the ability to install and improve utilities within the easement granted by White Rose Homes, LLC. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: 1. Accept the easement and the City will have use of the easement. 2. Don't accept the easement and the City will have to find other options for the installation of utilities in the area. STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable STRATEGIC PLAN APPLICATION: This is part of the Model Block Program CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type r Description Resolution accepting Utility Easement from White Rose Homes Page 606 of 621 REVIEWERS: Department Legal Finance City Manager Easement from White Rose Homes LLC, Reviewer Action Swanson, Lynn Approved Howard, Tim Approved LaVerriere, Lori Approved Date 3/8/2016 - 2:12 PPA 3/8/2016 - 2:16 PPA 3/10/2016 - 8:27 ANA Page 607 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE ACCEPTANCE OF A 10' UTILITY EASEMENT FROM WHITE ROSE HOMES LLC., FOR THE PROPERTY LOCATED AT 133 W. MARTIN LUTHER KING JR., BLVD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City previously acquired the southerly ten feet (10') of property from White Rose Homes, LLC., at the same address for purposes of installing improvements associated with the Model Block Program; and WHEREAS, this additional 10' easement will provide the City with the ability to install and improve utilities within the easement granted by White Rose Homes, LLC.,; and WHEREAS, the City Commission upon recommendation of staff, deems it appropriate to authorize the acceptance of a 10' Utility Easement from White Rose Homes LLC., for the property located at 133 W. Martin Luther King Jr., Blvd. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby authorize the acceptance of a 10' Utility Easement from White Rose Homes LLC., to the City for the property located at 133 W. Martin Luther King Jr., Blvd., a copy of the Utility Easement is attached hereto and incorporated herein as Exhibit "A." Section 3. That this Utility Easement will be recorded in the Public Records of C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\6346B41C-185E-47E8-9F6F-9FC3DC8B04F9\Boynton Beach. 2924.1. Accept Utility Easement (White_Rose)_-_Reso.doc Page 608 of 621 29 Palm Beach County, Florida. 30 Section 4. This Resolution shall become effective immediately upon passage. 31 PASSED AND ADOPTED this day of , 2016. 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) YES NO C:AProgram Files (x86)Aneevia.com\docConverterProAtemp\NVDC\6346B41C-185E-47E8-9F6F-9FC3DC8B04F9\Boynton Beach. 2924.1. Accept Utility Easement (White_Rose)_-_Reso.doc Page 609 of 621 Prepared by and Return to: Kenneth W. Dodge, Esquire Lewis, Longman & Walker, P.A. 515 North Flagler Drive, Suite 1500 West Palm Beach, FL 33401 EASEMENT THIS INDENTURE made this �- L� day of �, A.D., 2016, By White Rose Homes, LLC, a limited liability company existing under the laws of the State of Florida, and having its principal place of business at 22 Country Lake Circle, Boynton Beach, Florida 33436, first party, to the City of Boynton Beach, a political subdivision of the State of Florida, second party: WITNESSETH Whereas, the first party is the owner of property situate in Palm Beach County, Florida, and described as follows: Legal Description THE NORTII 10 FEET OF THE SOUTH 20 FEET OF LOTS 20 AND 21, BLOCK 1, THE FRANK WEBBER ADDITION, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 9, PAGE 3, OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA. CONTAINING 1000 SQUARE FEET, MORE OR LESS. and, WHEREAS, the second party desires a utility easement for construction and maintenance of utility facilities; including cable systems and/or other appropriate purposes incidental thereto, on, over and across said Property, and, WHEREAS, the first party is willing to grant such an casement, NOW, THEREFORE, for and in consideration of the mutual covenants each to the other running and one dollar and other good and valuable considerations, the first party does hereby grant unto the party of the second part, its successors and assigns, full and free right and authority to construct, maintain, repair, install and rebuild facilities for above stated purposes and does 00610307.2 Page 610 of 621 hereby grant a perpetual easement, on over and across the above described property for said purposes. IN WITNESS WHEREOF, the first party has caused these presents to be duly executed in its name and its corporate seal to be hereto affixed, attested by its proper officers thereunto duly authorized, the day and year first above written. Signed, sealed and delivered In the presence of: Signature, C J/'v.� Print Name 44� Signature /a, Print Name (CORPORATE SEAL) v STATE OF A- '/ /41�' COUNTY OF 6)Ael,-,— WHITE ROSE HOMES, LLC By: tKaries- White, Managing Member ATTEST: Secretary I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State 7�C7unty , or aid to take acknowledgments, personally appeared 0j� , well known to me to be the Managing Member of the Corporation named as first party in the foregoing Easement and that they severally acknowledged executing the same in the presence of two subscribing witnesses freely and voluntarily, under authority duly vested in them by said Corporation, and that the seal affixed thereto is the true Corporate seal of said Corporation. ITNESShand and official sal in the Country and tate last aforesaid this day ofM A.D., 20_X. otary Public in ana for the State and County aforesaid. My commission expires: nurte��ac :r ntrCMUSM0 FFDX r EXPIRES. ,FanUary 11, 2016 00610309.2 • ,• Bonded Tku K%b" Pa* Page 611 of 621 13.F. LEGAL 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R16-048 -Accept Quit Claim Deed from the Boynton Beach Community Redevelopment Agency for 1204 NW 1st Street and a portion of 133 W. MILK Jr. Blvd. - STRATEGIC PLAN INITIATIVE - GOAL 1 - GREAT NEIGHBORHOODS, SAFE AFFORDABLE AND LIVABLE -ACTION ITEM 1.5 MODEL BLOCK PROGRAM EXPLANATION OF REQUEST: The CRA previously acquired the property located at 1204 NW 1st Street from the Palm Bech County School Board. The CRA is now offering to convey the property to the City. In order for the CRA to convey the property to the City, the CRA had to obtain the consent from the Palm Beach County School Board, which has been accomplished. The purpose of acquiring the property is to provide for access from NW 11th Avenue to NW 1st Street as part of our Model Block program. This will provide for better access and traffic circulation to Poinciana Elementary School. Acceptance of the deed from the CRA will permit the City to make the necessary improvements to allow for access from NW 11th Avenue to NW 1st Street. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Property maintenance. FISCAL IMPACT: ALTERNATIVES: 1. Accept the deed and the City will acquire the property and be able to make the improvements. 2. Don't accept the deed and the property will remain in the CRA's ownership. The City will not be able to make the necessary improvements. STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable STRATEGIC PLAN APPLICATION: The acquisition of this parcel is part of the City's Model Block program. CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 612 of 621 ATTACHMENTS: Type D Resolution D Attachment D Attachment REVIEWERS: Department Legal Finance City Manager Description Page 613 of 621 Resolution accepting Q from the CRA Quit Claim Deed from BBCRA Consent to Conveyance Reviewer Action Date Swanson, Lynn Approved 3/8/2016 - 3:47 PPA Howard, Tim Approved 3/8/2016 - 4:57 PPA LaVerriere, Lori Approved 3/10/2016 - 8:23 AKA Page 613 of 621 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION R16 - A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING A QUIT -CLAIM DEED FROM THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY FOR 1204 NW 1sT STREET AND A PORTION OF 133 W. MLK JR., BLVD; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the CRA previously acquired the property located at 1204 NW 1st Street from the Palm Beach County School Board; and WHEREAS, the CRA is now offering to convey the property to the City but in order to do that the CRA had to obtain the consent from the Palm Beach County School Board, which has been accomplished; and WHEREAS, the purpose of acquiring the property is to provide for access from NW 11th Avenue to NW 1st Street; and WHEREAS, this will provide better access and traffic circulation to Poinciana Elementary School and acceptance of the deed from the CRA will permit the City to make the necessary improvements to allow for access from NW 11th Avenue to NW 1st Street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission hereby accepts the Quit -Claim Deed from the Boynton Beach Community Redevelopment Agency for 1204 NW 1st Street and a portion of 133 W. MLK Jr., Blvd., a copy of which is attached hereto as Exhibit "A". Section 3. That this Resolution shall become effective immediately upon passage. C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\D24DA3C6-6277-4105-A475-8E8AF474AB9B\Boynton Beach. 2926.1. Accept QCD_from_CRA for 1204 NW_lst St and 133 MLK Jr Blvd.doc Page 614 of 621 28 PASSED AND ADOPTED this day of March, 2016. 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Judith A. Pyle, CMC Interim City Clerk (Corporate Seal) YES NO C:AProgram Files(x86)Aneevia.com\docConverterProAtemp\NVDC\D24DA3C6-6277-4105-A475-8E8AF474AB9B\Boynton Beach. 2926.1. Accept QCD_from_CRA for 1204 NW_lst St and 133_MLK Jr Blvd.doc Page 615 of 621 OI IEMd Aldvlo I 'LIO. !J!IUOPI SE poonpoad sEq M ao ow of umou>l �Iluuosnd F—] si oqm `Souo2v luouidolanapag ,CI!unuzwoO gOuag uolu,Cog 3o , q `SIOZ ` jo svp s!qI aw Oaojaq po2polmowin sum luownalsui RuioAOaoj aqj :slI :,Cg HOV99 W Idd 30 AiNf10O VGFdO'I3 JO g.LVZS SSOUl!M Io awtX palu!ad ssoul!m ssaUl!M IO auitlq pOlulad ssauhm ADK219V .LN:11/VdO'IaA2[Qa2i :3o aauosaad oql A.LIKfU woD HOvall NOIKAog w paaan!lap put pa!uas `paUB!S o 'ualium anogE lsag ata,C put Xup all Itis put puuq s,aoluta0 las olunaaaq sug aoluviD `dOg2IgHh1 SSgN LIM NI aD m n aanaao3 aalutio pits all 3o lgauoq put asn aadoad fluo oql of `,Cl!nba ao mel u! aagl!o `aolutaD PIES aql Io aanaoslugm wiulo put X41nba `uall `Isaaalu! `allyl ° q$ip `olulso all lit put `fu!wtiaaddr osimXut ao guiguolaq olunaaagl saauuualanddt all mInBu!s put tit ql!m aagla$ol awes aql QIOH 01 QNd gAVH 01 ,,V,, l!g!4Xa aaS :l!m of `up!aol3.Io Qims 'gauag wlEd3o A4unoO all ui pu!aq put -Su!,CI `alunlis purl Io hoard Io 000id `Iot poq!aasap 3u!mopol all of put ut sal aolutiq pits all lolgm puuwop put wm[o `Isaaalu! `01111 `1lD!a aql Itu `aanaaOJ aalura0 p!us all own w!tlo-Imb put astalaa `os!waa Xgaaaq scop `pagpa!mou�at Cgwoq s! 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'SdvZgOQ (00'01 S) 00 VON PITS N91 do urns OT JO uo!ltaap!suoa ul put aOI `aolutaEO pits lW111 `HIRSSgN LIM :(„aaluejq,, Oql poltuo aal3tu!aaaq) S£b££ rpuotd `gotog uolU,Cog `Patnalnog gOrag uoluXog 'g OOI sl ssaappt asogm `UO!lraodaoo ludiolunw uppold t `HWE19 NOLNAOS dO AZIO gH,L of `(„aolutaEO„ oqI polluo aagtu!aaaq) S£17££ UP!ao13 `gorag uolu, og ',(Emg2!H ItaaPad •N OIL sl sswppt asogm `salnlrlS uppold 3113o `III laud `£q l aaldEgO of lutnsand poluaao , ouagu o!Ignd r `AONgDV jKgW I0-jaAgQg2I A,LI,\f1p�W0O HoVgg NO.LNAOg Xq `gloZ ` JO 'iEP 31`11 OPEuz Q99CI WIVIO.I.IIla SIHI aTIQ MV1121 Llna OZSO-DY9 (79S) : auogdal,?l IOt'E£ vpuol'j`yavag wlvd lsdM OOSI alms `01 tUC7 aa1$v1d ujJo,V SI f YJ :rdWOM T uvu&u07 `s7ma7 artnbsd `aBpog �41 glauuaX i paudmad aq of puv dq paavdaid •upl.to1d `,Cluno:) gouog Lulud3o spt000d otlgnd `£ 0$8d `6 Moog IBM ui papa003a sEdooiogl lsld ao deur oql of gulpi000n uolllppV nggoAk 31uud Nl `i X9019 IZ PuE OZ S101 JO 1'333 OI TnoS oql, Z looted QNd -ep!zold `/Clunoo gorog mlyd3o spiooa-d otignd `£8I o2ud 19Z Moog lBld uI p3pz000i se joaaagl lqd zo deuz oql of 2ulpto3oe `slgDlaH VUUIoulod3o lvld `£ 313019'9 10-1 I lQDJud «V„ 1!q!qX9 WHEREAS, the School Board of Palm Beach County, Florida, (`School Board") conveyed certain property more particularly described as Lot 5, Block 3, Poinciana Heights, according to the Plat thereof, as recorded in Plat Book 26, Page 183, of the Public Records of Palm Beach County, Florida, (the "Property") to the City of Boynton Beach Community Redevelopment Agency (`CRA") by Special Warranty Deed recorded in Official Record Book 27745, Page 511, Public Records of Palm Beach County, Florida (the "Deed"); and WHEREAS, the Deed contains a reverter provision that states in relevant part: "should Grantee attempt to convey the Property to any third -party or should the Property not be used by Grantee for a public purpose for a period of twelve consecutive months, the Property shall automatically revert to Grantor." WHEREAS, the CRA wishes to convey the Property to the City of Boynton Beach (the "City"), and the City has agreed to take title to the Property subject to the reverter provision in favor of the School Board; and WHEREAS, the City and CRA have requested that the School Board execute this Consent to Conveyance memorializing that the School Board has consented to the conveyance of the Property by the CRA to the City, subject to the reverter provision in favor of the School Board being applicable to the City, and that upon such conditions, the School Board does not consider such conveyance to be a trigger to the reverter provision in the Deed; and NOW THEREFORE, in consideration of the City's acknowledgment and acceptance of title to the Property subject to the reverter provision in favor of the School Board and its continued applicability to the City, the School Board does hereby consent to the conveyance by the CRA to the City. CORPORA T E SEAL Board Approval Date: I Z -- r & f I S- THE SCHOOL COUNTY, FLP� BY Chuck S Ch ifinan ' OF PALM BEACH BY / f� f — Robert M. Avossa, Ed.D., S perintendent REVIEWED AND APPROVED AS TO LEGAL FORM Digitally signed by Blair LittleJohn / Date: 2015.11.2313:11:39-05'00' School Board Attorney Page 618 of 621 STATE OF FLORIDA ) ) SS: COUNTY OF PALM BEACH ) I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, the foregoing instrument was acknowledgedThe School me by Chuck -Shaw and Robert M. Avossa, as Chairman and Superintendent, respectively, of Board of Palm Beach County, Florida, a corporate body politic, freely and voluntarily on behalf of said corporate body politic. They are personally known to me. WITNESS my hand and official seal in the Cou day of 2015. My Commission Expires: • ��tYI P� �- Nancy J. Villarreal =2 =Commission#EE851207 Expires: Jan. 06, 2017 BONDED THRU AAA NOTARY & SURETY BONDS and State,last aforesaid this blic Name Page 619 of 621 14.A. FUTURE AGENDA ITEMS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Code Compliance Initiative - North Federal Highway - March/April 2016. EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department Reviewer Action Date City Clerk Foyle, Judith Approved 3/10/2016 - 4:12 FSM Page 620 of 621 14. B. FUTURE AGENDA ITEMS 3/16/2016 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 3/16/2016 REQUESTED ACTION BY COMMISSION: Workshop with City Commission and City Staff concerning zoning designations and terminology (i.e. permitted uses, conditional uses, etc) - April/May 2016 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: REVIEWERS: Department City Clerk Reviewer Action Date Foyle, Judith Approved 3/10/2016 - 4:12 FSM Page 621 of 621