Agenda 03-28-18 City of Boynton Beach
BOYNTON BEACH CITY LIBRARY
208 S. Seacrest Blvd.
Boynton Beach, FL 33435
LIBRARY ADVISORY BOARD
AGENDA
Date: March 28, 2018
Location/Time: Library—Conference Room A, 1st Floor, 6:00 P.M.
I. Call to Order
II. Approval of Minutes—January 24, 2018 (Tabled) & February 28, 2018
III. Correspondence and Communications
IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations)
V. Chair's Report
VI. Unfinished Business:
Library Construction Update—Skype Meeting with Colin Groff, Asst. City Manager
Adult Reading Club Update
Career Online High School (CONS) Update
New Borrowing Policy Update
VII. New Business:
VIII. Library Director's Report/Statistics
Monthly Report for February 2018
News/Media Coverage
IX. Announcements
Next Library Board Meeting —April 25, 2018 @ 6 p.m.
X. Adjournment
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN
INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE,
PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561)742-6060 OR(TTY)
1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY
ACCOMMODATE YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB
SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN
BE OBTAINED FROM THE OFFICE OF THE CITY CLERK.
BOYNTON BEACH CITY LIBRARY
MONTHLY REPORT
FEBRUARY 2018
Administrative Services/Public Relations
Library Director attended CIP, Library Aide Interviews, Schoolhouse Children's Museum Board, Read Together
Palm Beach County, ECLC, Library Website, Library Advisory Board, SEFLIN Executive Board, Friends Board of
Directors and the monthly meetings.
Library is collecting notes written to soldiers.
Friends volunteered 348 hours during the month of February.
Library hosted the following meetings/programs: Oversight Surtax Committee, American Flag Etiquette Class,
Friends Board, Schoolhouse Children's Museum Board, Sister Cities, Mental Health Initiative, Education &
Youth Advisory Board, five Toastmasters and AmeriCorps.
Customer Services Statistics -
Current . Same Month Percentage
Month Previous Year Change
Customer Visits 19791 23811 -17%
Circulation* (total) 14025 17010 -18%
Adult 9276 11022 -16%
Young Adult 480 882 -46%
Juvenile 3167 3848 -18%
Circ (from ILS System) 12923 15752 -18%
E-Books* —Overdrive 552 607**
(incl.w/total)
Eaudio Circulation 59 **
Freegal Downloads* 369 491 -24%
Gale Legal Database 2 8 -75%
Zinio Downloads* 120 152 -21%
Audiovisual 3675 5096 -28%
(incl.w/Adult #)
Selfcheck 221 376 -41%
Onecard Cards 3 0 -
Current Users 15216*** 10990 +38%
0
New Users Created 701*** 235 +198%
*Includes ILS, eBooks, eaudio, Freegal, Gale LegalForms and Zinio checkouts. All count as adult.
** Last year, ebook and audiobook circulations were combined
***Includes 486 new Forest Park students
V
Sunshine and Onecard Cards: 152 issued in previous years, 5 this year = 157
Public Computer Usage Statistics
Adult Computer use = 2,554 Average time per session = 56
Teen Computer use = 533 Average time per session = 93
Youth Computer use = 1,157 Average time per session = 45
Wi-Fi Connections: 4,517
Virtual Zone = Users: 39 Hours: 78
Computer Usage total = 4244 uses for the month of February
One year ago = 4518 = 6% decrease in computer usage.
Collection Management
Discarded Items = 3,331
Items Added to Collection = 1,000
Public Computer Training Classes
Google Docs and Forms 4
PowerPoint 3
Google Docs and Forms 4
Smartphone: Personalize your Contacts 3
Outlook: Personalize your Email Contacts 5
Word: Create a Letter using a Template 3
iPads 3
Library Statistics/Databases Current Same Month Percentage
Month Previous Year Change
Freegal
Music Streaming 1,091 2,003 -46%
Patrons 33 38 -13%
ALLDATA (Car Repairs)*
Articles 1 100 -99%
Boyntonlibrary.org
Sessions 4,119 5,131 -20%
Users 1,696 2,034 -17%
Page Views 11,049 13,706 -19%
Social Media
Esequels logins 11
Facebook"followers" (likes) 200
Facebook new followers (likes) +1 -2
Facebook page engaged users 13
Twitter Followers 74
Twitter New Followers 2
Twitter Impressions 539
OTHER DATABASE USAGE
Learning Express Sessions 8
Learning Express Job Career sessions 2
Transp language users 12
Transp language sessions 64
Adult Services
Number of adult programs: 21
Attendance at adult programs: 408
Adult Outreach:
Programs: 0
Attendance: 0
Youth/Teen Services
Number of Teen programs: 3
Attendance at Teen programs: 66
Teen Outreach
Programs: 0
Attendance: 0
Number of Children's programs: 14
Attendance at Children's programs: 182
Children's Outreach
Programs: 0
Attendance: 0
Virtual Zone:
Attendance: 39
Hours: 78
Archives Activities
• Worked with Diana to re-housing the photographs in 15 Boynton Elementary School photo albums.
• Continued working with intern Kayleigh Howald to process the Boynton High School collection.
• Finished sorting the old Deeds of Gift (pre-2013) to determine what sorts of transfers might be
necessary to clarify that the Library owns the items. Completed eight new transfers for the Boynton
Cultural Centre board to sign.
• After reviewing the Northern Micrographics pricing for scanning the rest of the Lake Worth Herald
Newspapers (1971-2002) we determined that for all the work BBCL would do for the project, we would
get little in return: the later newspapers have much less Boynton Beach content, and we have our own
newspapers from that time period to scan. With the library move potentially scheduled for this
spring/summer — which is the same time as the grant due date — we decided to wait at least a year
before submitting the second part of the grant.
• Submitted full proposal for the SEFLIN Breakthrough Award for the Lake Worth Herald Digitization
Project (1912-1970), requesting partial funding for one of the servers that is not covered by the LSTA
funding.
• Attended two webinars: NEFLIN Pain-free Presentations and PLAN Effective Workplace Communication
Skills.
• Worked with one researcher looking at historic fishing photographs.
•
AmeriCorps Report:
ADULTS
ESOL Classes:
Beginner Class
The Beginner ESOL class was held from 9:OOam-10:15am from Monday thru Thursday. 15 total classes were
held throughout this month. 247 seats were occupied throughout the 15 classes. The average amount of
students in class was 16. The largest class size this month was 22 students. 36 individual students signed up
for this class, and all 36 actually attended classes at least once:
5 students (14%) attended only one class
6 students (17%) attended two or three classes
7 students (19%) attended four to six classes
8 students (22%) attended seven to ten classes
10 students (28%) attended eleven or more students
Three (8%) students in Beginner's class had perfect attendance this month. 16 students (44%) attended both
this class and the Advanced Beginner ESOL class at least once.
This month we continued to focus on more grammar. We finished up the 'wh' lesson using family members.
We then targeted the revisions of present continuous tense as well as preposition of location. We spent a
great time on preposition in terms of places around town, describing neighborhood and apartments using
`there is'and `there are'. They had quite the fun grasping the`preposition'aspect of the lessons. We have been
using the Side by Side Textbook 1 and the accompanying workbook, as well as the Word by Word Basic
textbook. We are also using the Oxford Picture Dictionaries as an accessory.
Overall, this was a fanatical month for our Beginner's ESOL class. They are learning and remain focused in
and out of class. There has been some issues with repetition with a few students but it's nothing with 'a little
studying' cannot fix. The enthusiastic level from the students has been through the roof, as they get the light
bulb switching on in their brains. They are very happy when they realize that they can carry conversations in
and out of class.
Advanced Beginner
-- The-Advanced Beginner ESOL-class was held from 10:30am-11:45am from Monday thru Thursday. 15 total
classes were held throughout this month. 109 seats were occupied throughout the 15 classes. The average
class size was 7, although we did have as many as 10 students in class all at once. 18 individual students
signed up for this class, and all 18 attended classes at least once:
5 students (28%) attended only one class
1 student (6%) attended two to three classes
4 students (22%) attended four to six classes
4 students (22%) attended seven to nine classes
4 students (22%) attended ten or more classes
Only one (6%) student had perfect attendance this month. 16 students (89%) attended both this class and
the Beginner's ESOL class at least once.
This month we continued to work on grammar and conversation yet again, as this is to help in the preparation
of speaking without fear. The interchangeable lesson for conversation and grammar has seemed to be a great
success for the students. This month we wrapped up the superlative lesson and focus on writing an essay. The
students spent a great amount of classes working on their 2018 Adult Literacy Student Essay. The Literacy
Coalition of Palm Beach County is the organization that is hosting this essay. The students will submit their
essay next month. This 2018 adult essay aided in their writing and comprehensive skills. They had some
difficulty understanding what was asked of them for this essay. Many of the students had to re-do their essay
a couple times. We are using two textbooks. We have been using the Side by Side 2 textbook and its
accompanying workbook. Practice Makes Perfect: English Conversation is the other book that we are using to
construct spontaneous conversational skills. We are also using the Oxford Picture Dictionaries as an
accessory.
This class' attendance has been the best yet ever seen since the start of this course. They have been on their
toes about attending class and getting the most out of it. I enjoyed watching them engage in class. If has
been a joy to see all the advance students attending class not only every week but also on or sometimes
before time.
Private Tutoring
10 students signed up for private tutoring and all received one on one tutoring or help this month. Eight
(80%) students received help in grammar and pronunciation. The remaining two (20%) of the students,
received help in phonics to learn how to read effectively. I have been getting requests from students about
GED tutoring, but none had actually showed up for assistance.
Overview
Overall, 53 individual students signed up for ESOL and all attended classes for the month of February. The
class sizes were still ascending this month. Walk-ins were also increasing. February has been the month
where attendance has been active. Many of the students have found out that they are better off making it to
class then staying home on their day off or when they have some free time. There have been a couple of
students who wished we offered an evening class. That is something to consider if time allows and space
availability is granted.
YOUTH HOMEWORK HELP:
# of students: 185
# of scheduled sessions: 292
TEEN HOMEWORK HELP:
Sessions: 66
Hours: 67.5
UNIQUE MANAGEMENT SERVICES, INC.
CREATED: 02/28/2018 6:06 PM WB ACCOUNT STATUS REPORT PAGE: 610
MS JEANNIE TAYLOR
BOYNTON BEACH CITY LIBRARY
208 S SEACREST BLVD
BOYNTON BEACH FL 33435
CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY
DATES LISTED: 01/01/1900 TO 02/28/2018
ALL AMOUNTS LISTED
Accounts Submitted 2,262 •Dollars Submitted 181,837.88 Dollars Received 20,171.35
Bankruptcies 0 Dollars in Bankruptcy 0.00 Material Returned 39,522.10
Incorrect Addresses 417 •Dollars in Skiptracing 25,469.61 Dollars Waived 11,217.00
Patron Disputes/Suspends : 1 Dollars in Dispute 37.00
Accounts in Process 1,844 Dollars in Process 146,930.22
# of Accounts Activated 1,085 Total Activated 89,133.96
% of Accounts Activated 58.84% % of.Dollars Activated 60.66%
UNIQUE MANAGEMENT SERVICES,INC Page 1 of 1
UNIQUE MANAGEMENT SERVICES, INC.
EXPLANATION OF SUMMARY PAGE
ACCOUNT STATUS REPORT
Left Column
Accounts Submitted: Total number of accounts submitted for collection.
Bankruptcies:Total number of accounts in bankruptcy.
Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts
continue for quite some time so this number is very dynamic.
Patron Disputes/Suspends: Total number of accounts where collection efforts have been stopped because the patron
disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes, etc.
Accounts in Process: Total number of accounts being processed through our collection service. This number is arrived
at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of
Accounts Submitted.
#of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They
could have returned material, made a payment or a combination of both.
% of Accounts Activated: Percentage of processed accounts that have responded in some way
(#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate
because it measures the percentage of patrons that have actually responded due to the collection process.
Middle Column
Dollars Submitted: Total dollar amount due from all accounts submitted for collection.
Dollars in Bankruptcy: Total dollar amount due from all accounts in bankruptcy.
Dollars in Skips:Total dollar amount due for accounts with incorrect addresses.
Dollars in Dispute: Total dollar amount for all accounts that have been disputed..
Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars
Submitted minus Dollars in Bankruptcy, Dollars in Skips, and Dollars in Dispute, as well as the dollar amount due
for all suspended and closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually
being worked..
Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the
sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts
Activated.
% of Dollars Activated: Percentage of processed dollars that have been activated (Total Activated divided by Dollars
in Process).
Right Column
Dollars Received:Actual money recovered as reported by the Library.
Material Returned:Actual value of material returned as valued and reported by the Library.
Dollars Waived:Actual dollars waived by the Library as reported by the Library.
https://web.unique-mgmt.com/help_Iii les/summary.asp 3/6/2017