R18-063 1 RESOLUTION NO. R18-063
2
3
4 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
5 FLORIDA, APPROVING AND AUTHORIZING THE CITY
6 MANAGER TO SIGN A PROPOSAL WITH ROUTEWARE, INC.,
7 OF PORTLAND, OR, UTILIZING THE HGAC-BUY CONTRACT
8 #FLO3-17 FOR THE PURCHASE OF ONBOARD COMPUTING
9 SYSTEM FOR INSTALLATION IN PUBLIC WORKS SOLID
10 WASTE VEHICLES FOR THE AMOUNT OF $92,827.00 PLUS
11 TRAVEL COSTS NOT TO EXCEED $7,500.00; PLUS MONTHLY
12 MAINTENANCE FEE OF $10,092.92 FOR AN ESTIMATED
13 . ANNUAL EXPENDITURE OF $121,116.00; AND PROVIDING AN
14 EFFECTIVE DATE.
15
16
17 WHEREAS, the Public Works Solid Waste Division would like to purchase and
18 implement the Routeware System which will allow Public Works to more efficiently
19 discharge its solid waste collection duties, resulting in fewer issues with routes and pick-ups;
20 and
21 WHEREAS, Routeware provides advanced software solutions as an adjunct to Solid
22 Waste Collection which will track vehicles, routes and collections at each home or business
23 and then can be evaluated by the Solid Waste Manager to determine different means of
24 optimizing the City's refuse and recycling services; and •
25
26 'WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon the
27 recommendation of staff, deems it to be in the best interests of the City residents to Authorize
28 the City Manager to sign a proposal with Routeware, Inc:of Portland, OR, utilizing the HGACBuy
29 Contract # FLO3-17 for the purchase of onboard computing system for installation in Public Works
30 Solid Waste vehicles for the amount of$92,827.00 plus travel costs not to exceed $7,500.00. In
31 addition to the..purchase cost there will be a monthly maintenance fee of$10,092.92 for an estimated
32 annual expenditure of$121,116.00.
33
34 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
35 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
36 Section 1. . The foregoing "Whereas" clauses are hereby ratified and confirmed as
3.7 being true and correct and are hereby made a specific part of this Resolution upon adoption
38 hereof. .
39 Section 2. The City Commission hereby approves and authorizes Authorize the
C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet
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40 City Manager to sign a proposal with Routeware, Inc. of Portland, OR, utilizing the HGACBuy
41 Contract # FLO3-17 for the purchase of onboard computing system for installation in Public Works
42 Solid Waste vehicles for the amount of$92,827.00 plus travel costs not to exceed $7,500.00. In
43 addition to the purchase cost there will be a monthly maintenance fee of$10,092.92 for an estimated
44 annual expenditure of$121;116.00, a copy of the proposal is attached hereto as Exhibit"A."
45
46 Section 3. This Resolution shall become effective immediately upon passage.
47 PASSED AND ADOPTED this 7441day of 4771.) , 2018.
48 CITY OF BOYNTON BEACH, FLORIDA
49 .
50 • YES NO
51 • Mayor—Steven B. Grant j0/74'
52
53 Vice Mayor—Christina L. Romelus r
54
55 Commissioner—Mack McCray
56
57 Commissioner—Justin Katz r
58
59 Commissioner—Joe Casello
60
61
62 VOTE
63 ATTEST:
64
65
66 a_hze2 4.4
67 Ju h A. Pyle, CMV
68 City Clerk
69
70
71
72 (City Seal)
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Sales Contact: Jay Nichols Date:February 6,2018
ROUTEWARE® Phone: (678)653-9818 Order Expires:May 6,2018
Email: jnichols@routeware.com
Order#1109-R13
Statement of Confidentiality & Non-Disclosure
This document contains proprietary and confidential information. All information and data submitted to City of
Boynton Beach Public Works is provided in reliance upon its consent not to use or disclose any information
contained herein except in the context of its business dealings with Routeware, Inc. The recipient of this
document agrees to inform present and future employees of City of Boynton Beach Public Works who view or
have access to its content of its confidential nature.
The recipient agrees to instruct each employee that they must not disclose any information concerning this
document to others except to the extent that such information is generally known to, and is available for use
by, the public.The recipient also agrees not to duplicate or distribute or permit others to duplicate or distribute
any material contained herein without Routeware, Inc.'s express written consent.
Routeware retains all title, ownership and intellectual property rights to the material and trademarks contained
herein, including all supporting documentation,files, marketing materials,and multi-media.
BY ACCEPTANCE OF THIS DOCUMENT THE RECIPIENT AGREES TO BE BOUND BY THE
AFOREMENTIONED STATEMENT.
Order#1109-R13 I Date: February 6, 2018
16575 SW 72nd Ave. Portland„OR 97224 °• Office: 503.906.8500 • Fax 503.906,.8544
Sales Contact: Jay Nichols Date: February 6,2018
Phone: (678)653-9818 Order Expires: May 6,2018
Email: jnichols@routeware.com
Order#1109-R13
Customer:
City of Boynton Beach Public Contact: Jeff Livergood Ship to: City of Boynton Beach Public Works
Works Phone: (561) 742-6201 222 NE 9th Ave
222 NE 9th Ave Email: livergoodj@bbfl.us Boynton Beach, FL 33435
Boynton Beach, FL 33435
HARDWARE
ITEM# DESCRIPTION QTY UNIT PRICE TOTAL
Regular Duty Tablet 9.7"with Full Install Kit(Android)-
4-921-A price subject to change based upon market changes in 47 $750.00 $35,250.00
price and availability
BA-PROX-A Regular Duty Tablet, Proximity Switch 18 $100.00 $1,800.00
4-925-S Regular Duty Tablet 9.7"(Android)-Spare unit with no 4 $780.00 $3,120.00
cellular connectivity
RWCAM100-BA-A Two Camera System for Android(RD) 18 $450.00 $8,100.00
Hardware Total: $48,270.00
SOFTWARE
ITEM# DESCRIPTION QTY UNIT PRICE TOTAL
SW License-Camera Camera License 47 $156.00 $7,332.00
SW License-RFO RouteMaker 1 $12,500.00 $12,500.00
Software Total: $19,832.00
SERVICES
ITEM# DESCRIPTION QTY UNIT PRICE TOTAL
Prof Svs-PM&T Project Management and Training 1 $10,000.00 $10,000.00
Prof Svs-Vehicle Inst Vehicle Installation 47 $275.00 $12,925.00
Prof Svs-Camera Inst Camera Installation 18 $100.00 $1,800.00
Services Total: $24,725.00
Order Total: $92,827.00
Payment Terms:
Hardware&Software: 100%due upon execution of order and prior to shipment
Services: Due 30 days from invoice date
Monthly Fees: Due quarterly in advance per support plan terms and conditions
Four(4) RD Android Tablets to be used as spare units and will be activated only upon customer request,at which time activation for
units being replaced will be suspended.Additional monthly Service fee of$92.50 per unit will apply immediately if/when spare units
are deployed as new units as opposed to replacements for existing units.The additional fee will apply retroactively for the period
from ship date to deployment date.
Travel&Expense for installation,training,and go-live not to exceed$7,500.
Order#1109-R13 I Date: February 6,2018
.: x` 16575 SW.72nd Ave Portland"OR'97224 • C►ffi a 50 906'85�00�• a 503 906,8544 `;w�"` ..
Sales Contact: Jay Nichols Date: February 6,2018
ROUTElIARE€
Phone: (678)653-9818 Order Expires: May 6,2018
Email: jnichols@routeware.com
Order#1109-R13
Qty Price Monthly
Cloud Hosting 1 595.00 595.00
Monthly Service Fee 47 185.00 8,695.00
Monthly Service Fee-Spare Units 4 92.50 370.00
Camera System Fee 47 5.00 235.00
RouteMaker Support-Annual 1 2,375.00 197.92
$10,092.92 Total per month
Monthly Fees include the following:
1. CPU support
2. Monitor support
3. Camera support
4. Modem support
5. Cabling support
6. One-year warranty on hardware
7. Troubleshooting software in the vehicle
8. Troubleshooting the back office server
9. Routinely updating software in the vehicle with patches and fixes
10. Routinely updating software on the server with patches and fixes
11. Troubleshooting and monitoring the cellular network
12. Providing new functionality to vehicle software at no additional cost
13. Providing new functionality to back office software at no additional cost
14. Providing phone support
15. Imaging hardware with software
16. Performing hardware warranty work(for hardware purchased from Routeware)
17. Years of continuing research on the type of hardware that customers should purchase
18. Supporting and troubleshooting the RMS/billing interface
19. Consulting about best practices in waste fleet automation
This Order and all products and services herein are subject to and limited to the terms and conditions contained in Routeware's Master
Terms located at http://www.routeware.com/Clients.Any purchase orders issued in response to this Order,will be deemed acceptance
of such terms and any acknowledgement Routeware issues is expressly conditioned on such acceptance.
http://www.routeware.com/Clients Username:CityofBoyntonBeach Password:C1tyOfBOyntOnB3ach
Order commitment is for 36 months of service.
Prices are exclusive of any federal,state, or local taxes.The customer is responsible for all federal,state,and local taxes.
This system requires a specific server to operate Routeware software,which may need to be purchased separately.
This system requires cellular connectivity for each vehicle which may need to be purchased separately.
Routeware is not a Billing or Route Management System(RMS)expert and does not represent any RMS or Billing company in any way.
If route sequencing by Routeware is a requirement,additional professional services fees may apply.
On-Board Computer software is sold as a perpetual license,allowing the license to be activated on replacement hardware.
Any lapse in support voids perpetual license.
Pricing does not include freight cost or travel expenses,which will be invoiced as they are incurred.
Order#1109-R13 I Date: February 6, 2018
• , ..,10.575:8,W17.2[144.
.0G.C75:8,W 7�2 d ve`iRortland OR 97. 224 iOffic:,503.906 8500 ' Fax :503906 8544 1 9e
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ROUTE�IVARE� Sales Contact: Jay Nichols Date: February 6,2018
Phone: (678)653-9818 Order Expires: May 6,2018
Email: jnichols@routeware.com
Order#1109-R13
I authorize this purchase subject to the terms and conditions of the Master Terms.
City of Boynton Beach Public Works
wa,v,
Signature Title
Name(Printed) Date
APPROVED A A FO'
CITY ATTORNEY
Routeware,Inc.
JA-Cliditkit'"3—Q€Atilia6 `4 t r;-
Signature Title ,
Ski h w0. 'P 'a shire
Name(Printed) Date
Order#1109-R13 I Date: February 6,2018 •
16575 SW 72nd Ave. Portland, OR.97224 • Office: 503.906.8500 • Fax: 503.906 8544
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