R18-062 1 RESOLUTION NO. R18-062
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE CITY
5 MANAGER TO SIGN TASK ORDER NO. R13-063-12 WITH CH2M
6 HILL FOR TECHNICAL ASSISTANCE IN THE PREPARATION
7 AND APPROVAL OF THE OPERATIONAL PERMIT FOR
8 AQUIFER STORAGE AND RECOVERY WELL #2 (ASR 2) IN
9 THE SUM OF $58,538.24 UTILIZING OUR EXISTING
10 CONTRACT FOR HYDROGEOLOGICAL CONSULTING
11 SERVICES RFQ029-2821-13/DJL; AND PROVIDING AN
12 EFFECTIVE DATE.
13
14 WHEREAS, the City operates two aquifer storage and recovery (ASR) wells, both
15 located at the East Water Treatment Plant; and
16 WHEREAS, this Task Order will provide hydrogeological support in the City's
17 application for the final operational permit for the well now that sufficient data is available in
18 support of the application; and
19 _WHEREAS, staff is recommending that the City Commission approve Task Order
20 R13-063-12 with CH2M HILL for technical assistance in the preparation and approval of the
21 Operational Permit for Aquifer Storage and Recovery Well #2 (ASR 2) in the amount of
22 $58,538.24 utilizing the City's existing contract RFQ 029-2821-13/DJL
23 "HYDROGEOLOGICAL CONSULTING SERVICES".
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
29 Section 2. The City Commission of the City of Boynton Beach, Florida does
C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.lE5\SATNOEVN\CH2M_Hill_Task_Order_R13-063-12__Reso.doc
1 hereby approve and authorize the City Manager to sign Task Order R13-063-12 with CH2M
2 HILL for technical assistance in the preparation and approval of the Operational Permit for
3 Aquifer Storage and Recovery Well #2 (ASR 2) in the amount of $58,538.24 utilizing the
4 City's existing contract RFQ 029-2821-13/DJL "HYDROGEOLOGICAL CONSULTING
5 SERVICES", a copy of which is attached hereto as Exhibit"A".
6 Section 3. This Resolution shall become effective immediately upon passage.
7 PASSED AND ADOPTED this 17th day of April, 2018.
8 CITY OF BOYNTON BEACH, FLORIDA
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10 YES NO
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12 Mayor—Steven B. Grant
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14 Vice Mayor—Christina L. Romelus r
15
16 Commissioner—Mack McCray
17
18 Commissioner—Justin Katz
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20 Commissioner—Joe Casello /
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22
23 VOTE 1/'0
24 ATTEST:
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26
27 � c. ,� l=r
28 Judit A. Pyle, CMC
29 City Clerk
30
31
32
33 (Corporate Seal)
34
35
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cod,
Task
Tank Order No. R13-063-12
Professional Hydrogeologic Services for ASR Well Permitting
Background
The City operates two aquifer storage and recovery(ASR)wells, both located at the East Water
Treatment Plant.The City's first ASR well,ASR-1, has been operating under a letter of authorization
since 1992.The City renewed the construction and testing permit for its second well,ASR-2, in 2012,
with a 5-year duration (FDEP File#0196693-004-UC),which has subsequently been extended
through August 13, 2018.The renewed construction and testing permit for ASR-2 presented the
construction and operating characteristics for both ASR wells,and in consideration of the wells'
shared storage zone,one well is acknowledged as the defacto monitoring point for the other.
CH2M has been requested to provide technical support for the operation permitting of ASR-2,which
must be obtained prior to the expiration of the construction and testing permit.
B. Scope of Services
The scope of services included in this authorization for each of the tasks identified above are as
follows:
1. Coordination Meetings
a. One teleconference with FDEP prior to submittal of the application
b. One meeting at the City to review draft permit application documents
Deliverables:
Meeting agendas and meeting summaries for both meetings.
2. Application Preparation
a. Preparation of FDEP Application Form 62.528.900 (1)
b. Background and project description
c. Updated location maps
d. Review and incorporate operating plan prepared by City;
e. Prepare maximum cumulative storage volume calculation;
f. Create scaled map and estimate extent of stored water;
g. Update area of review(AOR);
h. Summarize and graph cycle testing volumes and timeframes;
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i. Create graphs and evaluate operational water quality data from 2010 to 2018 for
the operation of ASR-2 and ASR-1.
j. Compilation of all components of the permit application for electronic delivery to
FDEP.
This Task Order includes one formal or informal Request for Additional Information (RAI)
from FDEP for the ASR permit application.
Deliverables:
One draft PDF application and transmittal letter for City review.
Once final PDF application, which will be uploaded for delivery to FDEP.
3. Permit Reviews and Public Meeting
a. Review draft permit issued by FDEP
b. Attend one public meeting
c. Review Notice of Intent to issue permit
Deliverables:
• Review comments on the draft permit and email correspondence with FDEP to transmit
comments at the request of the City.
Review comments on the Notice of Intent to Issue and email correspondence with FDEP to
transmit comments at the request of the City.
4. Allowance
The Allowance will be used for additional City requested assistance with RAI responses
beyond the first RAI, data compilation or additional meetings.The scope and fee for
additional services will be authorized by the City's project manager prior to
commencement of work.
C. Assumptions
This estimated cost is based on the following assumptions:
• A Florida licensed professional engineer from the City Utilities Department will sign and seal
the permit application.
• The FDEP permit application fee of$750 will be paid by the City.
• An operation permit application is being submitted for ASR-2 only. CH2M can assist with
additional services if authorized by the City.
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• The operation permit application for ASR-2 will include some components by reference,
such as the certificate of completion, hydrogeologic cross sections, record drawings,
Completion Report and data therein.
• The operation permit application for ASR-2 does not include preparation of an updated
O&M manual. It is assumed that the City has maintained and will continue to comply with
the permit requirements for maintaining a current O&M manual at the East Plant. In order
to create an electronic(PDF)submittal for FDEP,the City will provide to CH2M the
additional equipment O&M data and calibration certificates to supplement the original
O&M manual.
• The City will advertise the draft permit and notice of intent,as required by FDEP.
• The City will provide updated electronic(Excel format)operational and monitoring data to
CH2M for the ASR well for the period from January 2016 through March 2018.
• The operation permit application for the ASR well will be submitted electronically,
consistent with current FDEP guidance.
• Additional services not included in this proposal will require an amendment to this Scope of
Services.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the Agreement
titled Hydrogeological Consulting Services, dated August 19, 2013, between the CITY of Boynton
Beach and CH2M Hill Engineers, Inc., and extended most recently by City Commission through
August 18, 2018.
E. Compensation
Please refer to Table 1. For tasks 1-3, compensation by the City to CH2M Hill Engineers, Inc. will be
on a lump sum basis in accordance with the above-mentioned Agreement. The compensation for
these services is $46,621.32 as shown in Table 1. An allowance (task 4) for $11,916.92 will be
provided on a time and materials basis if requested by the City.
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TABLE 1.
TASK HOURS RATE TOTAL
1.Coordination Meetings
Office 4 $86.22 $344.88
Sr Technologist 8 $191.87 $1,534.96
Sr Hydrogeologist 8 $155.00 $1,240.00
2.Application Services
Office 16 $86.22 $1,379.52
Jr Engineer 160 $90.00 $14,400.00
Sr Technologist 60 $191.87 $11,512.20
Sr Hydrogeologist 60 $155.00 $9,300.00
3. Permit Reviews and Public Meeting
Office 4 $86.22 $344.88
Sr Technologist 24 $191.87 $4,604.88
Sr Hydrogeologist 12 $155.00 $1,860.00
Expenses $100.00
SUBTOTAL $46,621.32
4.Allowance
Office 16 $86.22 $1,379.52
Jr Engineer 40 $90.00 $3,600.00
Sr Technologist 20 $191.87 . $3,837.40
Sr Hydrogeologist 20 $155.00 $3,100.00
SUBTOTAL,Allowance ' $11,916.92
TOTAL $58,538.24
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F. Schedule
A pre-application teleconference with FDEP will be scheduled at the City's request
following authorization and notice to proceed.
A review of ASR operations and other requested data will be scheduled within 4 weeks of
receiving the compiled data from the City.
A draft application package for City review will be completed within 6 weeks of the data
review meeting with the City.
A final electronic application package will be submitted to FDEP within 2 weeks following
receipt of comments from the City and receipt of the signed application form.
The first FDEP RAI will be responded to within 2 weeks of receipt and/or receipt of
additional data requested from the City to answer the RAI.
Permit review comments will be provided within one week of receipt of the draft permit
and notice of intent.
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G. Authorization
SUBMI FI ED BY:
CH2M HILL Engineers,INC.
eit-R/7/
By:
Sirpa Hall,PE
Senior Business Vice President
Dated this 29 day of March,2018
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