R93-13RESOLUTION NO. R93-/J
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
ACCEPTING THE PROPOSAL OF GEE & JENSON
FOR FINAL DESIGN & CONSTRUCTION OF
MEADOWS II AND BOYNTON LAKES PARKS DATED
JANUARY 25, 1993; AND FOR AN EFFECTIVE
DATE.
WHEREAS, upon final review of recently completed Park
Master plans regarding funding and development priorities, the
City Commission authorized staff to negotiate with Gee &
Jenson for final design and construction services for Meadows
II Park and Boynton Lakes Park; and
WHEREAS, the original Contract with Gee & Jenson, dated
July t6~ 199~, allows for these additional services as a Work
Assignment 2, and
WHEREAS, the City CoPamission of the City of Boynton Beach
~he firm of Gee & Jenson to submit a proposal for
services for construction of Meadows II and
Parks; and
WHEREAS, the City Commission of the City of Boynton Beach
hereby accepts the proposal of Gee & Jenson, dated January 25,
1993; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH~ FLORIDA THAT:
Section i. The "WHEREAS" clauses above are hereby
ratified and confirmed as being true and correct and
incorporated herein by reference.
Section 2. The City Commission of the City of Boynton
Beach, Florida hereby accepts the proposal of Gee & Jenson,
dated January 25, 1993, attached hereto as Exhibit "A".
Section 3. This Resolution
immediately upon passage.
shall take effect
PASSED AND ADOPTED this ~ day of February, 1993.
CITY ~DF BOYNTON BEACH, ~FLORIDA
Mayor
Vic~
ATTEST:
City Clerk
~m~is
(Corporate Seal)
G&JADD.RES
7/10/91
GEE & JENSON
Engineers-Architects-Planners nc
One Harvard Circle
Nest Palm Beach FL 33409
Telephone f407) 683-3301
Fa~x ¢407~ 686-7446
January 25, 1993
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33435
Attn: Charles C. Frederick, CLP
Recreation and Parks Director
Re:
Proposal, Construction Plans and Related Services for
Meadows-Twc~ and Boynton Lakes Parks
Gentlemen:
We are pleased to submit the following proposal for additional services ONork Assignment 2)
as provided in our Agreement with the City of Boynton Beach executed July 16, 1991. These
additional services concern the preparation of construction plans, specifications and related
services for Meadows-Two Park and Boynton Lakes Park generally in accordance with Master
Plans for such parks dated July, 1992.
Gee & Jenson Engineers-Architects-Planners, Inc., hereinafter referred to as the Consultant,
proposes to furnish professional services for the City of Boynton Beach, hereinafter referred
to as the Owner of the scope outlined below for the fees stipulated herein.
Scope of Services
1. PROGRAM AND BUDGET CONFIRMATION
Consultant will review the completed Master Plans for the two park sites in a meeting
with Owner's representatives to determine the construction budget and required
development program for the two park sites as well as standard design and construc-
tion details requested by the Owner. The Consultant will attend two meetings for such
purposes.
2. GEOTECHNICAL ANALYSIS
The Consultant will review and analyze a report provided by an independent consul-
tant retained by the Owner to conduct geotechnical investigations of the two park
sites to determine the suitability of soils for structures and improvements planned for
each site.
City of Boynton Beach
Attn: Charles C. Frederick, CLP
January 25, 1993 - Page 2
3. CONSTRUCTION PLANS
Based on the results of Scope items 1 and 2 above, the Consultant will prepare
construction plans at suitable scales for the two parks (scale of site drawings pro-
posed to be 1" = 30') including the following:
Dimensioned Site Layout Plans {2) showing dimensioned location of site
elements including structures, pavement areas, benches, fenCing, drinking
foUntains, lighting and similar features.
Pavino. Gradinc~ and Drainaqe Plans (2) showing existing spot elevations and
proposed elevation contours at one foot intervals all areas to be paved, paving
materials and installation details, slope indicators, swales, inlets, and related
information.
Water and Wastewater Plans (2) showing location, size and other pertinent
data as applicable to enable installation of service lines and connections with
off-site facilities.
Landscape Plans [2) showing proposed landscaping improvements, plant
locations, plant list (indicating plant key, botanical/common names, quantities,
spacing, size and type of containmant1 and details depicting plant installation
methods.
Irriaation Plans (2) showing locations of irrigation pipes, head layout, radius of
spray, water supply connections, backflow preventers, valves, controllers, well
and pump details and other pertinent information :depicting installation meth-
ods.
Architectural Plans las necessary) showing park structures included in current
Master Plans (restroom, picnic pavilions and gazebos) consisting of plan,
elevation and section drawings, as well as structural, electrical and olumbing
plans for the restroom building and construction details for all structures.
Electrical Plans {2) showing locations of security, ornamental and recreational
lighting fixtures, power supply routing and control, fixture/pole~mounting
specifications and installation details.
Construction plans will be submitted to the Owner for review at the following
stages in the planning process: 30% completion, 60% completion and 100%
completion. Any changes requested following the Owner's review at the 60%
completion stage shall be considered additional services.
City of Boynton Beach
Attn: Charles C. Frederick, CLP
January 25, 1993 - Page 3
4. COST ESTIMATES
The Consultant will prepare detailed cost estimates for construction of tt~e two parks
at the 30% and 100% completion stages.
5, SPECIFICATIONS/CONTRACT AND BIDDING DOCUMENTR
The Consultant will prepare specification booklets incorporating the Owner's standard
contract and bidding documents. The specifications shall describe all material types,
workmanship and finishes for all elements included in the construction plans for the
two parks. Five (5) complete sets of construction documents will be provided for
Owner's use.
6. PERMITTING SERVICES
The Consultant will submit appropriate information, conduct field reviews and take
other customary actions so as to enable Consultant to file permit applications with
non-City regulatory agencies having jurisdiction over the two park projects including
the following:
· Lake Worth Drainage District
South Florida Water Management District (alternate for exempt sites-Boynton
Beach Engineering Department)
· Palm Beach County Health Department
The Consultant will provide the Owner with sufficient sets of plans to enable it to
comply with internal site plan review and permitting requirements,
7. BIDDING SERVICES
The Consultant and the Owner will conduct a pre-bid conference on the two park
sites. During the bidding process, the Consultant will provide clarification of construc-
tion drawings and specifications and prepare and seal Owner-approved addenda to
the bid documents if required. Prospective bidders will purchase sets of bidding
documents from the Consultant. Consultant shall charge prospective bidders only the
costs associated with reproduction of the documents and there shall ~)e no charge to
the Owner.
City of Boynton Beach
Attn: Charles C. Frederick, CLP
January 25, 1993 - Page 4
8. CONSTRUCTION ADMINISTRATION
The Consultant shall participate in a pre-construction conference within the time frame
required bythe Owner. The Consultant shall make necessary site visit(s) at a mini-
mum of once a .week ane not to exceed an average of 6 hours per week for an
estimated construction period of twelve (12) weeks. The Consultant will observe the
work and provide recommendations to the Owner concerning progress of the work
and its substantial conformance with contract documents.
The Consultant shall make recommendations on the contractor's interim and final pay
estimates and final quantities or work.
Upon receipt of a written statement from the contractor that work is fully complete
according to the construction contract documents, the Consultant shall conduct with
the Client a~ completion inspection and prepare a "punch list" of items requiring
correction or completion.
Upon receipt of a written notification from the contractor that all punch list items have
been corrected, the Consultant shall assist the Owner in conducting a final inspection
to verify co[rections after which, a final certificate of completion shall be issued by
Consultant.
The Consultant shall receive and review for completeness as-built information from the
contractor and submit to Owner a complete set of mylar reproducible record drawings
on all construction and as-built information.
Additional Services
Additional services beyond those listed in the preceding section, will be provided by the
Consultant upon written authorization by the Owner and acceptance by the Consultant.
Payment for such services will De based on Consultant's hourly rates as set forth in Exhibit
"B" and reimDursement for direct nonsalary expenses including, but not limited to, data
processing, long distance telephone, printing and reproduction, plus Florida sales taxes, if
applicable.
Time of Performance
Items I through 6 of the Scope of Services will be completed within ninety (90) calendar days
after receipt of Notice to Proceed except for delays beyond the reasonable control of the
Cbnsultant. Said representation is not, however, a warranty or guarantee that said services
will be completed within such time frame. The ninety (90) day time period shall include
completion of the Owner's project review and permitting process; and submittal of required
City of Boynton Beach
Attn: Charles C. Frederick, CLP
January 25, 1993 - Page 5
permit applications to non-City agencies. Items 7 and 8 of the Scope of Services will be
completed in accordance with the schedule established by the Owner.
Fees to be Paid
For Items 1 through 8 of the Scope of Services, including reimbursable expenses, the
Consultant shall be paid a lump sum fee not to exceed Forty-Seven Thousand Eight Hundred
Ninety Five ($47,895.00). Of this total fee amount, labor costs shall be a lump sum fee of
$46,445.00 and reimbursable expenses shall not exceed $1,450.00. A breakdown of the fee
is provided in Exhibit A (attached).
If there are items that must be sublet, confirmed, certified or updated, the Consultant shall, as
agent of the Owner, order the work with the Owner's approval, and the subcontractor shall
bill the Owner directly. The Owner mus[ make payments in accordance with the terms on the
invoice in order not to stop the work. If the Consultant is directed by the Owner to handle
the subcontract for the Owner, there will be a fifteen (15) percent charge for handling.
In the event the Consultant is involved in providing services to assist the Owner in applying
for and processing applications or permits, the fee for such service will not be related t~) final
approval or denial. All application or permit fees to agencies, associated with documents
submitted by the Consultant on behalf of the Owner, shall be 3aid to the agency by the
Owner.
Construction Administration Serv~ce.~
On any project for which construction drawings and specifications were prepared by the
Consultant and a certification of construction is required by a regulatory agency, the Owner
shall employ the Consultant to perform construction administration services. Unless the
Consultant is engaged for construction administration services, it will not be in a position to
certify the work to those regulating agencies having jurisdiction and requiring certification.
Project representation may require one or more full or part-time project representatives,
depending upon the requirements of the project. The project representative will endeavor to
provide protection for the Owner against observed defects and deficiencies in the work of the
Contractor. However, the furnishing of resident project services does not guarantee the work
of the Contractor, nor assume liability on the part of the Consultant for job safety or the
Contractor's means, methods, techniques, sequences and/or Procedures.
Shop Drawing & Samplinq Review
When retained by the Owner to provide shop drawing and sample review services, as part of
the construction administration phase of a project, the Consultant's responsibilities are limited
to review for conformance with general design concept and construction details as provided
City of Boynton Beach
Attn: Charles C. Frederick, CLP
January 25, 1993 - Page 6
in the contract documents only. Specifically excluded from our services are reviews of
dimensions, quantities, sizes, and completeness of drawings.
Estimates
Since the Consultant has no control over the cost of labor and materials or over competitive
bidding and market conditions, the estimates of construction cost provided for herein are for
general information only and are made in accordance with the applicable standard of Care.
Accordingly, the Consultant does not guarantee the accuracy of such estimates when
compared to the Contractors' bids or the project construction cost.
Code and Requlatory Complianc~,
The Consultant prepares documents in accordance with known codes and resolutions and
relies on his experience to evaluate their applicability to designs, products, studies and
decisions that are part of the services to the Owner.
Local interpretations of codes and regulations may vary and, therefore, require input from
authorities having jurisdiction over the project. During meetings and permit processing
phases specific interpretations are made by these authorities that are effectively official
decisions of the agency. Such changes can impact the cost and/or schedule of the proiect
and cannot be controlled by the Consultant. These conflicts include but are not limited to the
following:
Application of new codes and/or regulatory criteria not published, enacted or
applied at the time the agreement between the Consultant and the Owner was
entered into.
Changes in agency staff, conflict or changes in official interpretations of
existing codes and regulations, or in the inclusion of a particular code or
regulation as to their applicability to the project, made after the agreement was
entered into. Such occurrences can be imposed during and after design, and
in extreme cases during or after construction.
Conflicting interoretations of agency inspectors or representatives during or
after construction.
For the above reasons and others, the Owner or the contractor shall not depend upon the
design contract documents to proceed in any way with an activity that will incur costs or
liability prior to receipt of permits or agency approvals. Additionally, the Owner agrees that
changes made by these authorities after receipt of permits or approvals are beyond the
Consultant's control.
City of Boynton Beach
Attn: Charles C. FrEderick, CLP
January 25, 1993 - Page 7
Subject to the direction of the Owner, the Consultant will respond accordingly. Any profes-
sional services provided by the Consultant associated with meetings, design or contract
document modifications, preparation of change orders, new permits or any other task
associated with the resolution of matt,e, rs brought about by the occurrence of the above are
not considered part Of the Consultant s basic services an~ will be compensated for as
additional services.
Insurance Provisions
The Consultant shall secure and maintain in force throughout the duration of this project
professional liability insurance with a minimum limit of $1,000,000; comprehensive general
liability insurance with a minimum of $500,000 per occurrence and $1,000,000 aggregate for
personal injury; and $500,000 per occurrence/aggregate for property damage, and business
auto coverage with minimum limits of $~,000,000 per occurrence combined single limit for
bodily injury Liability and Property Damage Liability. This shall include owned vehicles, hired
and non-owned vehicles and employee non-ownership. Certificates of coverage as required
shall be delivered to the City within fifteen (15) days of execution of a contract.
City of Boynton Beach
Attn: Charles C. FrEderick, CLP
January 25, 1993 - Page 8
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized official of
the Owner in the space provided below. One signed copy of this proposal returned to the
Consultant will serve as an Agreement between the two parties and as Notice to Proceed.
This contract will be binding on the parties hereto and the parties' successors and assigns.
Should this proposal not be accepted within a period of thirty (30) days from the above date,
it shall become null and void.
Very truly yours,
GEE & JENSON
En~.e~c~
Senior Vice President
Landscape Architecture
Accepted by:
CITY OF BOYNTON BEACH
By: ~ ~
Arline Weiner, Mayor
(Print Name)
Date: ~¢/~_~
RCD/JCP:dcs
cc: Addressee
EXHIBIT "A"
MEADOWS-TWO/BOYNTON LAKES PARKS - CONSTRUCTION PLANS
TASK/DISCIPLINE PROJECT FEE BREAKDOWN
.SCOPE PRINC. PROJ.MGR. SEN.PI.NR/ PLNR/ARCH CADD SEN.DRAFT/ SEC'Y LABOR
ITEM ARCH/ENG ENG DESIGNER TECH TOTALS
Hrly. Rate $125 $85 $80 $65 $65 $55 $25
1 6 12 1 19
510 960 25 $1,495
2 I 2 3
85 160 245
3 6 · 24 52 148 40 86 19 375
750 2,040 4,160 9 620 2,600 4,730 475 24,375
4 I 4 12 4 21
125 340 960 100 1,525
5 1 4 48 8 61
125 340 3,840 200 4,505
' 6 2 3 24 12 12 4 57
~ . · 250 255 1,920 780 660 100 3,965
7 1 4 16 4 4 29
125 340 1,280 220 100 2,065
8 2 14 16 80 14 126
250 1,190 1,280 5 200 350 8,270
Sub Total
Hours: 13 60 182 240 40 102 54 691
Fee: $1,625 $5,100 $14,560 $15,600 $2,600 I $5,610 $1,350 $46,445
Estimated Reimbursable Expenses:
Telephone
Computer
Reproduction (including all review/permitting submittals)
Miscellaneous
SUB TOTAL
200.00
400.00
650.00
200.00
GRAND TOTAL - PROJECT FEE INCLUDING ESTIMATED REIMBURSIBLES
$1,450.00
$47,895.00 I
GEE &
EXHIBIT "B"
BASIS FOR COMPENSATION
HOURLY RATE SCHEDULE
SENIOR PRINCIPAL
PRINCIPAL
SENIOR TECHNICAL SPECIALIST
PROJECT MANAGER
'SENIOR ENG-ARCH-PLNR-SURV
ENGINEER-ARCHITECT-PLANNER-SURVEYOR
CADD DESIGNER
SENIOR DRAFTER - TECHNICIAN
CADD DRAFTER
'DRAFTER - TECHNICIAN
FIELD REPRESENTATIVE
~ECRETARY
_~OMPUTER TECHNICIAN
SURVEY CREW
4 PERSON
3 PERSON
2 PERSON
RESEARCH CONSULTANT
CC MPUTER TIME
CADD WORKSTATIONS - PER HOUR
PERSONAL COMPUTERS (PCS) - PER HOUR
RATES EFFECTIVE THROUGH JUNE 30, 1993
1992 -93
150
125
95
85
80
65
65
55
5O
4O
55
25
55
lO0
85
65
45
24
8
GEE &