Minutes 11-15-01MINUTES OF THE AGENDA PREVIEW CONFERENCE
HELD TN CONFERENCE ROOM Cf WEST WTNG-2"d FLOOR,
CTTY HALL~ BOYNTON BEACH, FLORIDA
ON THURSDAY, NOVEMBER 1S, 2001 AT 4:00
Present
Gerald Broening, Mayor
Ronald Weiland, Vice Mayor
Mike Ferguson, Commissioner (Arrived at 4:48 p.m.)
Charlie Fisher, Commissioner
Mack McCray, Commissioner
Kurt Bressner, City Manager
]ames Cherof, City Attorney
Janet Prainito, City Clerk
Call to Order
City Manager Bressner began the agenda review at 4:10 p.m.
· ZV.A. Appointments to be made
Commissioner Fisher requested a list of alternates on the advisory boards in case a
Commissioner wants to promote someone to a regular position on a board. He also requested
an updated talent roster list.
· V.B.3. Presentation of certificates of completion to graduating
members of the City's first City Services Institute
It was noted that members of the team will assist the Mayor in the presentation of the
certificates.
VI.B.3. Rescind Bid #051-2710-01/C3D "ANNUAL CONTRACT FOR
SECURITY OFFICER SERVICE FOR THE EZELL HESTER 3R.
COMMUNITY CENTER, THE PUBLIC LIBRARY AND THE
SCHOOLHOUSE MUSEUM," AWARDED TO Safeguard Group Holding
LTD who subsequently is affiliated with VGI, Inc., in the amount of
$36,036
When asked regarding this item, City Manager Bressner stated that this item will be m-bid and
the odginal vendor could re-bid it, City Attorney Cherof said that the Commission does not
have to accept the lowest bid, just the most responsive one.
VI.B.6. Award the '"THREE-YEAR LEASE OF EIGHT NEW AND
UNUSED VEHICLES," for the Citizens On Patrol program, Bid #009-
2110-02/KPv to SATURN OF DELRAY, for $28S~14 per vehicle per
month, for an annual expenditure of $23,951.76 (Proposed
Resolution No. R01-298)
Police Chief Marshall Gage stated that the lease expires in December 2001 or 3anuary 2002.
The lease is,less than what was budgeted and the City would be leasing seven vehicles rather
than eight.
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November15,2001
· V/.B.8. Approve purchase of SUBMERSTBLE WASTEWATER PUMPS
for the Utilities Department from ELLIS K. PHELPS & COMPANY of
Riviera Beach, Florida on an as-needed basis, utilizing City of Boca
Aaron contract #99-02S, with an estimated expenditure of
$200,000
City Manager Bressner asked the Utilities Department to reevaluate the replacement cycle of
the pumps with repair/refurbishment as an option.
VZ.B.9. Approve the "SURPLUS VEHTCLE/EQUIPMENT LZST" as
submitted by Public Works and allow for the sale of same (Bid
#019-1411-02/KR)
It was the consensus of the Commission that this item will be pulled for comment au the
Commission meeting.
VI.C.2. Proposed Resolution No. R01-300 Re: Approving
Task Order #01-02 with General Engineering Consultant, Hartman
and Associates, Inc., for an amount not to exceed $S7,0S0 to
perform a hydraulic analysis of the Water Distribution System
City Manager Bressner noted that it is good to have this analysis of the water system and it has
not been oone for quite some time. Assistant City Manager Dale Sugerman said that the City
would receive the report in 150 days.
V1.C.6. Proposed Resolution No. R01-304 Re: Approving
Change Order no. 2 (Final) from CDM Engineers & Constructors
(CDM E&C) for the project Downtown Regional Stormwater Facility
- Basin 1; and authorizing payment of 50% of the contract savings
in the amount of $24,271.50
City Manager Bressner has asked staff to look at placing a fence near the pumping station so
that people do not walk along the retaining wall.
Vice Mayor Weiland asked whether aqua/dc vegetation was provided. Assistant City Manager
Sugerman stated that it was provided by the contractor and he will ascertain the names and
quantities of the plants. The contractor has met the landscaping plan,
Vice Mayor Weiland said that there is standing water between the entrance to Mangrove Park
back to the first cut into the parking lot of St. Mark's Church. Assistant City Manager Sugerman
stated that the Utilities Department does not believe that this is the contractor's responsibility;
however, the Utilities Department will solve the problem. He asked that this item be pulled
from the consent agenda since a check will be presented to the City because the project came
in under budget.
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Bovnton Beach. Florida
November 15~ 2001
VI.C.7. Proposed Resolution No. R01-305 Re: Approving
Addendum to Letter of Appointment for Doug Solomon, Technical
Services Manager, Police Department, and authorizing the City
Manager to execute the Addendum
City Manager Bressner explained that for the above addendum and the other two on this
agenda, there are no new vehicles beinc~ purchased. Two of them provide an automobile
allowance and one is for an assignment of an existing vehicle.
VI.C.10. Proposed Resolution No. 01-308 Re: Approving
Amendment i to Project No. STM 007 with Kimley Horn and
Associates for new additional engineering services for the East and
West Industrial Avenue/Lake Boynton Estates Stormwater
Improvements Project in the amount of $108,820
City Manager stated that this is a change order for the scope of work by the Consulting
engineer. He said that much of the work was necessitated by design changes that resulted
from community meetings. The engineer has performed the work and is entitled to payment.
· VII.A. Status Report on Mangrove Park High School
City Manager Bressner stated that staff has reviewed the latest proposal and has information
'egarding insurance for the building. Staff still believes that the building should be demolished.
Quintus Greene, Director of Development, said that the Historic Society only provided a cost
breakdown of major areas of work to be done and an architect's schematic drawing of how the
building could be used.
After some discussion, it was noted that Mr1 Greene will fax staff's report and the insurance
figures to the Historic Society to offer them the opportunity to respond whether they are willing
ant able to assume liability for the building.
· VII.B. Report on Water Conservation Strategies
City Manager Bressner distributee a water conservation strategies report to the Commissioners
for their review,
· VII.C. Redevelopment Code Issues for Non-conforming Lots and
Buildings in Commercial Areas
Since nothing was received from the Planning & Zoning Division regarding this issue, City
Manager Bressner pulled the item from the agenda and will taIk with Quintus Greene & Mike
Rumpf.
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· VII.D. Report on Proposed Economic Incentives - Ocean Avenue
and Martin Luther King, 3r. Boulevard
City Manager Bressner said that he was waiting for additional information from Bob Katz who is
looking for some economic incentives regarding water and sewer capacity charges. This item
will be pulled from the agenda. He will have something by the December 4th meeting.
VIII.B. Project: Federal Highway Corridor Plan - Rezoning
and Code Amendments
Agent: City of Boynton Beach
Location: Federal Highway Corridor segment between the Boynton
(C-16) Canal on the NOrtf~, and Wo° bright Road on the South, and
lying between the Intracoastal Waterway on the East, and the
right-of-way of the Florida East Coast (FEC) Railway on the West
Description: 1~ Proposed Zoning Regulations for Mixed Use and
Mixed Use Low zoning categories, consistent with the
recommendations of the Federal Highway Corridor Redevelopment
Plan;
2. Rezone Area II! of the Federal Highway Corridor Redevelopment
Plan from Central Business District (CBD) to Mixed Use (MU);
3. Rezone Area ~ and Area 1~/ of the Federal Highway Corridor
Redevelopment Plan (excluding Boynton Isles and Lee Manor Isles
Subdivisions) from Single,family Residential R-l-AA and R-l-A),
Single- & TWo:fa. mily Residential (R-2), Multi-family Residential (R-
3)f Office[Pf°feSSional (C-1), Neighborhood Commercial (C-2),
Community Commercial (C-3) and General Commercial (C-4) to
Mixed USe-LoW (~MU-L)
At the CRA meeting~ some concerns were raised by business owners regarding non-conforming
uses and damage or destruction up to a certain percentage or interruption of business. City
Manager Bressner suggested that staff compile a list of uses that were in the old classifications
that would no ionger be allowed under the mixed use.
There was discussion regarding an ,additional saving clause wherein an owner could rebuild with
the same use after catastrophic destruction,
City Attorney Cherof stated that it is best not to have a lot of conditions that are associated with
non-conforming uses and their expiration.
· IX.A. Review of Proposed Amendment to Development
Agreement- Marina Project (December 4, 2001)
City Manager Bressner said that he will know whether this item will be discussed on December
4~ after the meeting on Monday,
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· ~C.C. Discussion Regarding Nonconforming (unpermitted)
Canopies (December 4, 200:1.)
City Manager Bressner is waiting for a staff report on this item regarding some comparable
enforcement mechanisms elsewhere. He will attempt to provide a preview copy to the
Commission.
~C.D. Public Hearing - 2002/03 Fire Assessment - Proposal to
][nclude in Uniform CoUection System (via County tax bills) in lieu of
Local Collection for 2002-03 (December 4, 2001)
This item will start the process of collection by Palm Beach County via the tax bills. There will
be a proposed interlocal agreement for the County. This does not establish the rates.
City Manager Bressner said that for this first year of the assessment, there will be an optional
three-installment plan with a due date at the end of March.
· 7~C,E. Discussion of Possible Corridor Study for Congress Avenue
(December 4f 2001)
City Manager Bressner stated that this item is specifically for the area south of Golf Road along
Congress Avenue. The study will deal with proposed options for rezoning of the property and
whether the City or the property owner will initiate the requests.
· XT. New Business
There will be an item entitled "Discussion of Proposed Ordinance Changes for CRA Staffing
Options" added under New Business
XT]LB.2. Proposed Ordinance No. 01- Re: Amending
Chapter 2, Zoning, Section 11.H. (16)(1) to provide for legal non-
conforming off-street parking for detached single-family dwellings
in the R-l-A, R-1 and R-2 zoning districts
City Manager Bressner pulled this item from the agenda pending review by the Planning &
Zoning Division and the CRA.
X[I.B.3. Proposed Ordinance No. 01-58 Re: Amending
Chapter 26, Article lB/, Division 4, Subsection D, Section 26-143
Discharge of Restricted Wastewater as it relates to the Tndustrial
Pretreatment Program by adopting by reference the local limits as
set by the South Central Regional Wastewater Treatment and
Disposal Board (SCRWTDB)
Assistant City Manager Sugerman explained that the SCRVVTDB sets the disposal limits and
through this ordinance, the City will use these limits by reference.
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Meeting Minutes
Agenda Preview Conference
Bovnton Beach, Florida
November 15r 2001
· Other
City Manager Bressner informed the Commission that there may be police and fire pension
amendments on a December agenda,
Commissioner McCray asked why some items that are under Future Agenda Items are being
carried over from one agenda to the next. City Manager Bressner explained that sometimes it
is because of agenda planning and some things are beyond our control. He said that if a
Commissioner sees something listed under Future Agenda Ttems and would like a pre-report, he
will provide a draft to them ahead of time.
Comm,~ssioner McCray asked why some trees were removed in the Cherry Hills section and
Assistant City Manager Hawkins said that the trees were dying and people had knocked theft
down.
The Agenda Review meeting adjourned at 5:00 p.m.
A'[TEST:
Deputy City Clerk
(one tape)
CITY OF BOYNTON BEACH
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