R00-090
RESOLUTION ROO- 9~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN PALM BEACH COUNTY
AND THE CITY OF BOYNTON BEACH PROVIDING
FOR FUNDING OF HESTER CENTER ADDITIONS
AND RENOVATIONS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on March 9, 1999, a bond referendum was passed
by the voters of Palm Beach County for the issuance of general
obligation bonds for the purpose of financing the acquisition,
construction, and/or improvements to certain recreation and cultural
facilities, in the principal amount of $25 Million; and
WHEREAS, on July 27,1999, the County approved a recreation
and cultural facilities project list and proposed funding allocations for
the $25 Million Recreation and Facilities Bond, which included
improvements to Hester Center in the City of Boynton Beach;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA,
THAT:
Section 1. This Commission does hereby authorize and
direct the Mayor and City Clerk to execute an Interlocal Agreement
between Palm Beach County and the City of Boynton Beach, for
funding of Hester Center Additions and Renovations, which Agreement
is attached hereto as Exhibit "A".
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Section 2
That this Resolution shall become effective
immediately upon passage.
PASSED AND ADOPTED this.5" day of July, 2000.
ommissioner~ r
~O
Commissioner
ATTEST:
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Departme1:tt of Parks
and Refreation
2700 6th Avenue South
Lake Wort~. FL 33461
(561) 9~6-6600
FAX: (561) 642-2640
www.co.pal~-beach.f1.us
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Palm Beafch County
Board qf County
comm~ssionel,"S
Maude Fortd Lee. Chair
.en H. Newell. Vice Chairman
Karen t. Marcus
Carol ~. Roberts
Mary ~cCarty
Burt ~aronson
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Tony tl1asilotti
County Alflministrator
Robert iWeisman
"An Equal Opportunity
Affirmative Action Employer"
@ printed on recycled paper
September 15, 2000
Mr. Wally Majors, Recreation Superintendent
Leisure Services Department
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425
RE: Fully Executed Interlocal Agreement for Funding of Hester
Center Additions and Renovations
Dear Mr. Majors:
Attached is a fully executed original of the Interlocal Agreement in an amount up to
$200,000 from the 1999 Recreational and Cultural Facilities Bond for funding of
Hester Center additions and renovation. The Agreement was executed by the Board
of County Commissioners on August 22,2000. Please ensure that this original is
forwarded to the appropriate City department for official recording and that staff who
will be involved with the project also receive copies.
Also, please review the Agreement with staff to ensure that all requirements are met
for project management before, during, and after construction. The attached Check
Sheet is provided for your convenience as an aid in tracking the project during the
construction phase. Also, a Status Report Form is attached which should be used
for the required quarterly project status reports.
We are pleased to be a partner with the City of Boynton Beach in constructing the
additions to and renovation of the Hester Center. If you have any questions about
the Agreement or compliance requirements, please contact Susan Yinger,
Contract/Grant Coordinator, at 966-6653.
~IY, ~
tA-/~~
Dennis L. Eshleman, Director
Parks and Recreation Department
DLE:SWY
Attachments
Copy to:
Kurt Bressner, City Manager
Commissioner Maude Ford Lee, District 7
Jean Creamer, Assistant County Administrator
Bill Wilsher
Mike Martz
Central File
/
ROO-9o
INTERLOCAL AGREEMENT BETWEEN PALM BEACH COUNTY
AND THE CITY OF BOYNTON BEACH FOR FUNDING OF HESTER CENTER
ADD~I~' O~ R1Nf~'IONS
! THIS INTERLOCAL AGREEMENT is made and entered into this day of
i AU6 2 Z ~2000, by and between PALM BEACH COUNTY, a political subdivision of the
State of Florida, hereinafter referred to as "COUNTY", and the City of Boynton Beach, a
fflorida municipal corporation, hereinafter referred to as " MUNICIPALITY".
WIT N E SSE T H:
WHEREAS, MUNICIPALITY owns property located at 1901 Seacrest Boulevard in
~oynton Beach; and
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I WHEREAS, MUNICIPALITY desires to construct additions and renovations to the
Hester Center, hereinafter referred to as "the Project" at said location; and
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! WHEREAS, MUNICIPALITY has asked COUNTY to financially participate in the
~onstruction of said project; and .
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I WHEREAS, on March 9, 1999, a bond referendum was passed by the voters of
~'alm Beach County for the issuance of general obligation bonds for the purpose of
fi ancing the acquisition, construction, and/or improvements to certain recreation and
c Itural facilities, in the principal amount of $25 Million; and
I WHEREAS, on July 27, 1999, COUNTY approved a recreation and cultural facilities
project list and proposed funding allocations for the $25 Million Recreation and Cultural
F~cilities Bond; and
I WHEREAS, the Project represents one such recreation/cultural project enumerated
i~ the $25 Million Recreation and Cultural Facilities Bond; and
I WHEREAS, MUNICIPALITY desires to operate and maintain the Project upon its
c~mpletion; and
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I WHEREAS, the Project shall be open to and benefit all residents of Palm Beach
Cpunty; and
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I WHEREAS, Section 163.01, Florida Statutes, permits public agencies to enter into
In~e.rlocal Agreements with each other to jointly exercise any power, privilege, or authority
w1,ich such agencies share in common and which each might exercise separately; and
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I WHEREAS, both parties desire to increase the recreational and cultural
owportunities for residents of Palm Beach County and to enter into this Interlocal
A$reement.
NOW, THEREFORE, in consideration of the mutual covenants, promises and
representations contained herein, the parties hereto agree as follows:
ARTICLE 1: GENERAL
~ection 1.01 The foregoing recitals are true and correct and are incorporated herein as
if fully set forth.
Section 1.02 The purpose of this Interlocal Agreement is to enhance recreational and
qultural opportunities for use by the public and thereby provide a mechanism for the
COUNTY to assist MUNICIPALITY in the funding of the Project.
~ection 1.03 COUNTY will pay to MUNICIPALITY a total amount not to exceed $200,000
f0r the construction of the Project as more fully described in the Project Description and
Gonceptual Site Plan attached hereto and made a part hereof as Exhibit "A".
~ection 1.04 MUNICIPALITY agrees to provide funding in an amount of $133,150 or
glreater to complete the Project.
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~ection 1.05 COUNTY's representative during the design and construction ofthe Project
shall be the Director of Parks and Recreation, Palm Beach County Parks and Recreation
qepartment, telephone no. (561) 966-6685. MUNICIPALITY's representative during the
cpnstruction of the Project shall be Wally Majors, Interim Recreation Director, City of
~oynton Beach, 561- 742-6224.
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.aection .1.06 MUNICIPALITY shall construct the Project upon property owned by
rv)UNICIPALlTY as more fully described in Exhibit "B" attached hereto and made a part
hereof.
S ction1.07 MUNICIPALITY shall utilize its procurement process for all construction
s rvices required for the Project. ,Said procurement process shall be consistent with all
t deral, state and local laws, rules and regulations. COUNTY shall have no contractual
o ligation to any person retained by MUNICIPALITY with regard to the Project. Any
dipute, claim, or liability that may arise as a result of MUNICIPALITY's procurement is
s lelythe responsibility of MUNICIPALITY and MUNICIPALITY hereby holds the COUNTY
h rmless for same to the extent permitted by law and subject to the limitations of Section
7. 8.28, Florida Statutes.
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ARTICLE 2: DESIGN AND CONSTRUCTION
S ction 2.01 MUNICIPALITY shall be responsible for the design and construction of the
P oject. MUNICIPALITY shall design and constructthe Project in accordance with Exhibit
" II (Project Description and Conceptual Site Plan), attached hereto and made a part
h reof, and with all applicable federal, state and local laws, rules and regulations.
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Section 2.02 Prior to or upon execution of this Interlocal Agreement by the parties hereto,
MUNICIPALITY shall initiate its procurement process to select the necessary professional
engineer and/or architect to perform all engineering and/or architectural design work,
including, but not limited to, the preparation of plans, permits and specifications necessary
for the design and construction of the Project.
~ection 2.03 MUNICIPALITY shall provide a copy of the engineer's and/or architect's
Rrogramming phase documents (i.e., site plan, floor plan, elevations, etc.) to the
GOUNTY's Representative for review. The COUNTY's Representative shall review said
drogramming phase documents to ensure consistency with the intent of this Interlocal
4greement.
Section 2.04 MUNICIPALITY shall be responsible for securing all permits and approvals
necessary to construct the Project. .
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ection 2.05 Prior to MUNICIPALITY commencing construction of the Project,
UNICIPALlTY shall provide a copy of all plans and specifications along with the
associated costs thereof to the COUNTY's Representative for review of same to ensure
c nsistency with the intent of this Interlocal Agreement.
Section 2.06 MUNICIPALITY agrees to totally complete the Project and open same to the
plublic for its intended use within twenty four (24) months from the date of execution of this
I~terlocal Agreement by the parties hereto. Upon notification to the COUNTY at least
~inety (90) days prior to that date, MUNICIPALITY may request an extension beyond this
p riod for the purpose of completing the Project. COUNTY shall not unreasonably deny
I UNICIPALlTY's request for said extension.
ection 2.07 MUNICIPALITY shall submit quarterly project status reports to the
OUNTY's Representative on or before January 10, April 10, July 10, and October 10
d ring the design and construction of the Project. These Quarterly reports shall include
~t not be limited to, a summary of the work accomplished, problems encountered,
p rcentage of completion, and other information as deemed appropriate by the COU NTY's
epresentative.
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ARTICLE 3: FUNDING
Sbction 3.01 The total not to exceed amount as set forth in Section 1.03 hereinabove shall
b~ paid by COUNTY to MUNICIPALITY on a reimbursable basis. Any costs incurred in
c nnection with the Project in excess of that amount shall be the sole responsibility of
UNICIPALlTY. Should the total cost of the Project exceed the amount as projected by
UNICIPALlTY, MUNICIPALITY shall appropriate and expend the excess funds required
~ r completion of the Project. The COUNTY shall not dispense any funds to
UNICIPALlTY for the Project until MUNICIPALITY has appropriated and expended said
ekcess funds for the Project.
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Section 3.02 The COUNTY shall reimburse project costs under the terms of this
Agreement to MUNICIPALITY on a quarterly basis from the date of execution of this
I nterlocal Agreement; however, should the need arise for MUN I CI P ALlTY to be reimbursed
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on a more frequent basis, then COUNTY will, at MUNICIPALITY's specific request for
~ach instance, make its best efforts to reimburse MUNICIPALITY within forty five (45)
djays of such special request. For each requested payment, MUNICIPALITY shall provide
t<[> the COUNTY's Representative a fully completed and executed Contract Payment
~equest Form and a Contractual Services Purchase Schedule Form, attached hereto and
~ade a part hereof as Exhibit "C". Said forms shall include information listing each invoice
ais paid by the MUNICIPALITY and shall include the vendor invoice number; invoice date;
aind the amount paid by MUNICIPALITY along with the number and date ofthe respective
creck for said payment. MUNICIPALITY shall attach a copy of each vendor invoice paid
biy MUNICIPALITY along with a copy of each respective check and shall make reference
tthereofto the applicable item listed on the Contractual Services Purchase Schedule Form.
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~urther, MUNICIPALITY's Project Administrator and Project Financial Officer shall certify
t~e total funds spent by MUNICIPALITY on the Project and shall also certify that each
v~ndor invoice as listed on the Contractual Services Purchase Schedule Form was paid
b~ MUNICIPALITY as indicated.
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~ection 3.03 The COUNTY shall retain not less than ten percent (10%) of the total
almount allocated to MUNICIPALITY for the Project until MUNICIPALITY completes the
~roject and provides COUNTY with either a Certificate of Occupancy or a Project
~ompletion Certification as determined by COUNTY, and the COUNTY receives and
~' proves all documentation as required in accordance with this Interlocal Agreement. The
.OUNTY's representative shall visit the Project site to verify and approve said final
r imbursement.
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ection 3.04 MUNICIPALITY shall provide a request for final reimbursement to the
OUNTY no later than ninety (90) days following completion of the Project and provision
a either a Certificate of Occupancy or Project Completion Certification to the County.
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Siection 3.05 The County agrees to reimburse MUNICIPALITY an amount not to exceed
~p for those approved pre-agreement costs accruing to the Project subsequent to March
9( 1999, as more fully described in Exhibit "D", Cost Estimate and Pre-Agreement Cost
L st.
Section 3.06 For construction projects fully funded by the County Bond, no more than
1 % of the Bond funding for the project shall be used for design and engineering costs for
t , e project and be eligible for reimbursement under this Agreement. For construction
~;,. ojects not fully funded by the County Bond, all design and engineering c,osts associated
ith the project shall be borne by the MUNICIPALITY, and will not be eligible for
r, imbursement from the County.
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S ction 3.07 County shall reimburse project costs only after MUNICIPALITY has
e pended its share of project funding in its entirety.
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ARTICLE 4: OWNERSHIP, OPERATION AND MAINTENANCE
OF THE PROJECT
Section 4.01 Upon completion, the Project shall remain the property of the
MUNICIPALITY. The COUNTY shall not be required to pay MUNICIPALITY any additional
funds for any other capital improvement required by or of MUNICIPALITY.
Section 4.02 MUNICIPALITY hereby warrants and represents that it has full legal
aluthority and financial ability to operate and maintain said Project. MUNICIPALITY shall
b!e responsible for all costs, expenses, fees and charges, and liability related to the
dperation and maintenance of the Project.
Section 4.03 MUNICIPALITY shall operate and maintain the Project for its intended use
b~ the general public for a term of thirty (30) years from the execution of this Interlocal
Agreement by the parties hereto. MUNICIPALITY shall maintain the Project in accordance
with industry standards for such facilities to prevent undue deterioration and to encourage
public use.
~ection 4.04 The rights and duties arising under this Interlocal Agree'7lent shall inure to
t~e benefit of and be binding upon the parties hereto and their respective successors and
a~signs. MUNICIPALITY. may not assign this Interlocal Agreement or any interest
h~reunder without the express prior written consent of the COUNTY.
Section 4.05 It is the intent of COUNTY to issue this funding assistance to
UNICIPALlTY for the purpose set forth hereinabove. In the event MUNICIPALITY
t nsfers ownership of the Project to a party or parties not now a part of this Interlocal
greement, other than another governmental entity that agrees to assume, in writing,
UNICIPALlTY 's obligations hereunder, COUNTY retains the rightto reimbursementfrom
UNICIPALlTY for its participation to the full extent ofthe funding assistance awarded to
a complish the Project. Should MUNICIPALITY transfer management of the project to a
p rty or parties not now a part of this Interlocal Agreement, MUNICIPALITY shall continue
t be responsible for the liabilities and obligations as set forth herein. Further,
UNICIPALlTY shall not transfer management of the Project to a third party without the
ritten consent of the COUNTY.
ARTICLE 5: USE OF THE PROJECT
S~ction 5.01 MUNICIPALITY warrants that the Project shall serve a public recreational or
cultural purpose and be open to and benefit all residents of Palm Beach County and shall
b~ available thereto on the- same cost and availability basis as to residents of
MUNICIPALITY. MUNICIPALITY shall not discriminate on the basis of race, color, sex,
nktional origin, age, disability, religion, ancestry, marital status or sexual orientation with
r~spect to use of the Project.
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,.-- Section 5.02 The term of this Interlocal Agreement shall be for a period of thirty (30) years
commencing upon the date of execution ofthis Interlocal Agreement by the parties hereto.
MUNICIPALITY shall restrict its use ofthe Projectto recreational, cultural, civic, community
and social purposes only unless otherwise agreed to in writing by the parties hereto.
Section 5.03 MUNICIPALITY shall affix a permanent plaque or marker in a prominent
Iqcation at the completed Project indicating that the COUNTY was a contributor to the
d!3velopment of the Project. Said plaque or marker shall include~the County seal and a list
of County Commissioners, unless otherwise directed by the COUNTY's Representative.
ARTICLE 6: ACCESS AND AUDITS
MUNICIPALITY shall maintain adequate records to justify all charges, expenses, and costs
irlcurred in estimating and performing the construction of the Project for at least five (5)
y~ars after the end of the fiscal year in which the final payment is released by the
qOUNTY, except that such records shall be retained by MUNICIPALITY until final
r~solution of matters resulting from any litigation, claim, or special audit that starts prior to
t~e expiration of the five (5) year period. The COUNTY reserves the right, upon
r~asonable request and during normal business hours, to inspect said Project and shall
h~ve access to such books, records, and documents as required in this section for the
pwpose of inspection or audit.
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A~y notice given pursuant to the terms of this Interlocal Agreement shall be in writing and
hand delivered or sent by Certified Mail, Return Receipt Requested. All notices shall be
a~dressed to the following:
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A~ to the COUNTY:
ARTICLE 7: NOTICES
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Director of Parks and Recreation
P 1m Bea c. h County Parks and Recreation Department
2 00 Sixth Avenue South
L ke Worth, FL 33461
4 to the MUNICIPALITY:
City Manager
City of Boynton Beach
city Hall
1 roo East Boynton Beach Boulevard
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Bpynton Beach. FI 33435
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ARTICLE 8: TERMINATION FOR NON-COMPLIANCE
The COUNTY may terminate this Interlocal Agreement upon written notice to
MUNICIPALITY for non-compliance by MUNICIPALITY in the performance of any of the
t~rmsand conditions as set forth herein and where MUNICIPALITY does not cure said
npn-compliance within ninety (90) days of receipt of written notice from the COUNTY to
dp so. Further, if MUNICIPALITY does not cure said non-compliance within the time
fr~me specified above, then upon written notice, the COUNTY may require MUNICIPALITY
to reimburse any funds provided to MUNICIPALITY pursuant to this Interlocal Agreement '
elther in whole or in part once the COUNTY has reasonably determined that no other
r~medy is available.
ARTICLE 9: REMEDIES
This Interlocal Agreement shall be governed by the laws of the State of Florida. Any and
alii legal action necessary to enforce the Interlocal Agreement will be held in Palm Beach
Cpunty. No remedy herein conferred upon any party is intended to be exclusive of any
o~her remedy, and each and every such remedy shall be cumulative and shall be in
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aQdition to every other remedy given hereunder or now or hereafter existing at law or in
e~uity or by statute or otherwise. No single or partial exercise by any party of any right,
pQwer, or remedy hereunder shall preclude any other or further exercise thereof. The
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p$rties hereto may pursue any and all actions available under law to enforce this Interlocal
A~reement including, but not limited to, actions arising from the breach of any provision set
fo!rth herein.
ARTICLE 10: FILING
A !copy of this Interlocal Agreement shall be filed with the Clerk of the Circuit Court in and
for Palm Beach County.
ARTICLE 11: INDEMNIFICATION
MUNICIPALITY shall indemnify, defend, and hold harmless COUNTY against any actions,
c~' ims, or damages arising out of MUNICIPALITY's negligence in connection with this
In erlocal Agreement to the extent permitted by law. The foregoing indemnification shall
n t constitute a waiver of sovereign immunity beyond the limits setforth in Section 768.28,
FI rida Statutes, nor shall the same be construed to constitute agreement to indemnify the
C(!)unty for the County's negligent acts or omissions.
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ARTICLE 12: INSURANCE
Without waiving the right to sovereign immunity as provided by Section 768.28, Florida
Statutes, theMUNICIPALlTY acknowledges to be self-insured for General Liability under
Florida sovereign immunity statutes with coverage limits of $100,000 per person and
$~OO,OOO per occurrence; or such monetary waiver limits that may change and be set forth
by the legislature.
Iii the event the MUNICIPALITY does not rely exclusively on sovereign immunity as
provided by Section 768.28, Florida Statutes, the MUNICIPALITY shall agree to maintain
tHird-party Commercial General Liability at limits not less than $500,000 combined single
lil']T1it for bodily injury or property damage. With respect to Commercial General Liability,
MU N I CI P ALlTY shall agree to add the COU NTY as an "Additional I nsured". Any claims-bill
t~i1ored coverage shall not be considered third-party liability for the purpose of this
p~ragraph.
The MUNICIPALITY agrees to maintain or to be self-insured for Workers' Compensation
apd Employer's Liability insurance in accordance with Chapter 440, Florida Statutes.
The MUNICIPALITY agrees to maintain or acknowledges to be self-insured for property
i~surance, which would inClude builder's risk insurance while the project is in the course
of construction in an amount at least equal to the estimated completed project value as
w~1I as subsequent modifications of that sum; thereafter, All-Risk property insurance for
*equate limits based on the MUNICIPALITY'S replacement cost or probable maximum
I ss estimates for the perils of either fire, wind, or flood. MUNICIPALITY shall agree to be
f lIy responsible for any deductible or self-insured retention.
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Tbe MUNICIPALITY shall agree to provide a statement or Certificate of Insurance
etidencing insurance, self-insurance, and/or sovereign immunity status, which COUNTY
a~rees to recognize as acceptable for the above mentioned coverages.
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Cpmpliance with the foregoing requirements shall not relieve MUNICIPALITY of its liability
ard obligations under this Interlocal Agreement.
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ARTICLE 13: CAPTIONS
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The captions and section designations herein set forth are for convenience only and shall
h~ve no substantive meaning.
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ARTICLE 14: SEVERABILITY
If any term or provision of this Interlocal Agreement, or the application thereof to any
person or circumstance, shall to any extent be held invalid or unenforceable, the remainder
of this ,I nterlocal Agreement, or the application of such term or provision, to any person or
CIrcumstance other than those as to which it is held invalid or unenforceable, shall not be
affected, and every other term and provision of this Interlocal Agreement shall be deemed
valid and enforceable to the extent permitted by law.
ARTICLE 15: ENTIRETY OF AGREEMENT
This Interlocal Agreement represents the entire understanding between the COUNTY and
~UNICIPALlTY, and supersedes all other negotiations, representations or agreements,
ether written or oral, relating to this Interlocal Agreement. None of the provisions, terms
a d _ conditions contained in this Interlocal Agreement may be added to, modified,
s~perseded or otherwise altered, except by written instrument executed by the parties
h~reto.
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IN WITNESS WHEREOF, the parties have caused this Interlocal Agreement to be
e*ecuted on the day and year first above written.
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A~TEST: j<J........ BE. ..p~\lI BEACH COUNTY, FLORIDA BY ITS
DbROTHY H. WILKEN, ct~ ~C''8Q~D OF COUNTY COMMISSIONERS
CountyC : c UNTY .J9l/
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APPROVED AS TO FORM AND APPROVED AS TO FORM AND
L~GAL SUFFICIENCY LEGAL SUFFICIE~CY __
B~ou~ Attf:ey By: M~~I~&;:/~0 J; r~ \ ,V /
11 9 3 AU6 2 Z ZOOtI
YNTON BEACH
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A~TEST:
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LIST OF EXHIBITS
ED<HIBIT A
Project Description and Conceptual Site Plan
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ED<HIBIT B
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Legal Description of Property
ED<HIBIT C
Contract Payment Request Form (Page 1 of 2) and
Contractual Services Purchase Schedule Form) (Page 2 of 2)
E~HIBIT D
Cost Estimate and Pre-Agreement Cost List (If Applicable)
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EXHIBIT A
PROJECT DESCRIPTION AND CONCEPTUAL
SITE PLAN
F"'
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150
,
s
Source:
PALM BEACH dOUN1Y
PARKS AND RdCREATlON DEPT.
PLANNING ANO DESIGN DIVISION
EXHIBIT A, 1 OF 2
o
150 Feet
,
AERIAL DATE: 1999
MAP DATE: 05.23.00
BY: B.HAMIL TON
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EXHIBIT A
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EXHIBIT B
LEGAL DESCRIPTION OF PROPERTY
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EXHIBIT B
LEGAL DESCRIPTION
R'IOLLlNG GREEN RIDGE 1ST ADD TR A (LESS N 100 FT OF WL Y 500 FT IN
OR710P380, EL Y 140 FT OF NLY 158.64 FT IN OR883P148, W 110 FT OF E 260.94 FT
OF N 158.64 FT IN OR2165P1873 & WL Y 449.30 FT OF SLY 786.60 FT IN
OR2072P1445
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EXHIBIT C
CONTRACT PAYMENT REQUEST FORM AND
CONTRACTUAL SERVICES PURCHASE
SCHEDULE FORM
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PALM BEACH COUNTY
PARKS AND RECREATION DEPARTMENT
EXHIBIT C
CONTRACT PAYMENT REQUEST
(Project)
Grantee
Request Date
Billing #
Billing Period
PROJECT PAYMENT SUMMARY
Item
Project Costs
This Billing
Cumulative
Project Costs
Total
Project Costs
Consulting Services
Contractual Services
Materials, SURplies, Direct Purchases
Grantee Stoc~
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Equipment, F~rniture
TOTAL PROJ~CT COSTS
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CPrrtiJication: I hereby certify that the above
w incurred for the work identified as being
a( mplishedl in the attached progress reports.
Certification: I hereby certify that the documen-
tation has been maintained as required to support
the project expenses reported above and is avail-
able for audit upon request.
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Administrator1Date
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Financial Officer/Date
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PBC USE OtNL Y
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County Fun~ing Participation
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Total Projec~ Cost
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Total projeq costs to date
County oblitation to date
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County retairage (_ %)
County fund~ previously disbursed
County fund~ due this billing
$
$
$
$
$
Reviewed a~d Approved by:
,
PBC Project Administrator/Date
Department Director/Date
1 OF 2
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EXHIBIT D
l?ROJECT COST ESTIMATE AND PRE-AGREEMENT
COST LIST (IF APPLICABLE)
~ote: Costs must be for eligible project expenses incurred
subsequent to March 9, 1999
r -.
14
" I
...
EXHIBIT D
HESTER CENTER ADDITIONS & RENOVATIONS
COST ESTIMATE & PRE-AGREEMENT COSTS
Note: Costs must be for eligible project expenses incurred
. subsequent to March 9, 1999)
Pre-agreement costs: N/ A
Cost estimates:
*Design & Engineering $29,150
Demolition $20,000
Lobby $115,000
Office/Storage/Ramp/Corridor $100,000
New Storage Room $25,000
New Computer Room $15,000
New Tile Flooring $1,000
10% Contingency . $28,000
TOTAL $333,150
*already paid
I
07/24/2000 13:31
FLC:1t:l.$S PRoS
5517425233
07/12/2000 10:06
REC PARKS
PA.GE 2/2
...----,
ceRTIFICATE OF COVERAGE
Certtfle.- Ho'.r
AdmlnMltt .1Or
"''''LM BI!ACH COUNTY
D~PARThAENT Of:' PARkS & R~CAEA TION
2700 e'no< AVIiNU& SOVTH
LAI(E WOFrrH. I'll.. ~3481
PAGE 02
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FLONDA MUNICIPAL U"SURANCe T'IItUST
C:OW"AOa ""100: ....OM 1011,8.
CO",,",,601 "''''00: TO $/SOIOO 1 %:00 M''''.'n ""n.,. TtfT'Mlt
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Tho .f<<lIt1o.. hoICl., '. hereby lidded .. .... addU";,,,.. '''MINd. C"IlO"Pl re, Worke,.' Co""'''''..'''on end ......0....'. "'ebllltv. D.. 'ellpe.... VI..
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~I'""!N NOT1C'1! "'" THe ~1:JIII'f'l'Ilc,.n HOuseR .........eD MO\ft!'. au.,. ........Ll,J"r TO MML
ttUCH NCn1e'1! ........... IM~.r: ....0 OeUCt"TlaN Oft ........U TY ~ ~.. ICiNg UP'ON '!HI!
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RtSkf MANAGEMENT
Cl-rv OF BOYNTON BEACH
100 EAST 1I0YNTON 8liACH 8L'VD
BOYN1"ON BEACH. FL 33426
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BOND PROJECT REVIEW/CHECKSHEET
Project Name
Project Amount
Project Liaison
Project Term
Hester Center Additions and Renovation
8-22-2000 to 8-21-2002
Wally Majors 742-6224
30 Years - to 8-21-30
1.
tmVIEW OF PLANS, SPECIFICATIONS, AND COSTS - Submit to Palm Beach County Parks and
~ecreation Department a copy of:
~LANS
SPECIFICA nONS
i
q;OSTS
~or review prior to commencement of project construction.
i
I
STATUS REPORTS - Submit to Palm Beach County Parks and Recreation
~epartment on the following dates:
October 10,2000 October 10,2001
2.
January 10,2001
April 10, 2001
July 10, 2001
April 1 0,2001
July 10, 1999
January 10, 2002
July 10,2002
(Request for Project Extension required by May 21, 2002 if project will not be completed by August 22, 2(02)
3.
~NSURANCE CERTIFICATES - Provide to Palm Beach County Parks and
Recreation Department as follows (See Page 8, Article 13 of Agreement for limits) :
LIABILITY - initial certificate must be received prior to commencement of
construction- insurance must remain in effect for the term of the Agreement
with Annual renewal certificates sent to PBC Parks and Recreation Department
(Includes contractual liability and completed operations liability) X (received)
PROPERTY INSURANCE - Required upon completion- must remain in effect for the term of
theAgreement with annual renewal certificates sent to Parks and Recreation Department.
4.
BUILDER'S RISK - during construction
tERTIFICATION OF PROJECT COMPLETION BY PROJECT ENGINEER -
r{1ust be provided to Palm Beach County, Parks and Recreation Department prior to
~elease of final project reimbursement
I '
MARKER IDENTIFYING COUNTY AS' FUNDING SOURCE ERECTED -
I
~ust be erected prior to release of rmal reimbursement - provide photograph.
i
REIMBURSEMENT REQUESTS - May be s~bmitted on a quarterly basis beginning
dn October 10,2000 See Page 3 and 4, Article 3 of Agreement for details.
;.
6.
PALM BEACH COUNTY PARKS AND RECREATION
DEPARTMENT
BOND PROJECT STATUS REPORT
PROJECT NAME: Hester Center Additions and Renovations
PROJECT SPONSOR: Boynton Beach
PROJECT ELEMENTS
WORK ACCOMPLISHED
%COMPLETE
PROBLEMS ENCOUNTERED/COMMENTS:
PERIOD COVERED
(CHECK APPROPRIATE PERIOD)
October through December: Due January 10th _
January through March : Due April 1 Oth _
April through June: Due July 10th _
July through September: Due October 10th _
JAISOI'I:
I SIGNATURE
!
DATE