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Agenda 06-27-18 , ,-11-( .,y '01pv ''T 1f pay City of Boynton Beach BOYNTON BEACH CITY LIBRARY 208 S. Seacrest Blvd. Boynton Beach, FL 33435 LIBRARY ADVISORY BOARD AGENDA Date: June 27, 2018 LocationITime: Library—Conference Room A, 1st Floor, 6:00 P.M. I. Call to Order II. Approval of Minutes—April 25, 2018 & May 23, 2018 III. Correspondence and Communications IV. Public Audience(Individual Speakers Will Be Limited to 3 Minute Presentations) V. Chair's Report VI. Unfinished Business: Library Construction Update Career Online High School (CORS) Update PBC School District Agreement Update VII. New Business: FY2018-2019 Budget Request VIII. Library Director's Report/Statistics Monthly Report for May 2018 News/Media Coverage IX. Announcements Next Library Board Meeting—August 22, 2018 at Intracoastal Park (July Meeting Cancelled) X. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM,OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE, (561)742-6060 OR(TTY) 1-800-955-8771, AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. 06/26/18 BOYNTON BEACH CITY LIBRARY 2018-2019 BUDGET REQUEST GENERAL LEDGER SUMMARY LIBRARY ACCT# : . APPROVED RECOMMEND 001-2610-571 ACCOUNT DESCRIPTION BUDGET BUDGET % FY 17/18 FY 18/19 DIFF CHANGE 12-10 REGULAR SALARIES/WAGES 1,251,502 1,266,263 :- 14,761 :. 1% 14-10 OVERTIME 55,653 57,323 1,670 3% - 15-12 CELL PHONE ALLOWANCE 1,008 1,008 - 0% 19-99 ALLOWANCE FOR NEW PERSONNEL 0 0 - N/A 21-10 EMPLOYER FICA 95,817 . 96,946 1,129 - 1% 22-10 . GENERAL EMPLOYEES.PENSION 309,541 314,902 5,361 . 2% 23-10 LIFE INSURANCE 1,156 566 : .(590) -51% - 23=20 DISABILITY INSURANCE 4,425 -'.. 4,474 '49 1% 23-30 HEALTH INSURANCE- 167,315 168,156 841. 1% 23-40 DENTAL INSURANCE 10,079 9,694 (385) . -4% 23-50 VISION INSURANCE 926 - 1,164 - 238 26% TOTAL PERSONNEL SERVICES 1,897,422 1,920,496 23,074.' 1% 40-10 TRAVEL ALLOWANCE 200 700 500 250% 40-12 BUSINESS MEETINGS 980 980 - 0% 41-10 TELEPHONE SERVICE 840 840 - ' 0% 41-11 . LEASED LINES (COALA) 17,112 17,112 . - . 0% 41-12= : POSTAGE : .. : 2,470 . 500: . (1,970) . -80% 41-15 CELLULAR PHONE . . . , . . 84 84 0% 43-10. ELECTRIC SERVICE 90,00,0 90,000 0% 43-20 WATER/SEWER SERVICES - '3,900 3,900. - :0% 44-30 . EQUIPMENT RENTAL ' „ 1,032. . . 1,284 .252 : 24% 44-31 COPY MACHINERENTAL . '5,300 5300 - 0% 46-20 EQUIPMENT REPAIRS&MAINTENANCE 14,854 12,100 (2,754) -19% 46-22 COMPUTER MAINTENANCE 10,678 9,200 . (1,478) . -14% 46-30 VEHICLE MAINTENANCE-GARAGE . - 1,500 1,500 . N/A 47-10 PRINTING AND BINDING - - 500 - 500 - 0% . 49-09 'TRANSFER TO SELF INS-WK COMP . 3,430 3,456 26 1% 49-10. . - WAREHOUSE SERVICE CHARGE 2,488 • 2,289 (199) ' -8% 49-14 CREDIT CARD FEES :790 850 60 8% 49-17 OTHER CONTRACTUAL SERVICES ' 26,113 .27,670 ' : 1,557 6% 49-80 C:O.A.L.A. (COMPUTER PROGRAMS) 25,287 '.26,287. 1,000 -'4% 51-10' :• OFFICE SUPPLIES 5,500 5,500' ' • • . • 0% 51-25 . SUPPLIES/COMPUTER SOFTWARE<$750 " . ' . 4,615 - - 4,615 - . 0% 52-01 SUPPLIES (COMPUTER) 13,000 13;000 - 0% 52-72. LIBRARY SUPPLIES 5,000 5,000 • 0% 54-10 "PERIODICALS/MAGAZINES/BOOKS/SUBSCIPTIONS 11;833- 11,833 - 0% 54-20 MEMBERSHIPS 699 704 - 5 1% 54-30 TRAINING 1,000 1,000 - 0% 66-01' BOOKS 170,000 170,000 0% XXX.XX PERSONNEL EXPENSES 1,897,422 1,920,496 23,074 1% TOTAL OPERATIONAL EXPENSES 247,705 246,204 (1,501) ' =1% ' TOTAL CAPITAL EXPENSES 170,000 ' 170,000 • 0% TOTAL PERSONNEL EXPENSES . 1,897,422 1,920,496 . 23,074 1% LIBRARY TOTALS :.' 2,315;127. . 2,336;700 21,573 :' 1% , . • . . MUSEUM • . FY 2018/2019 RECOMMENDED BUDGET • APPROVED RECOMMENDED ACCT# BUDGET BUDGET 001-2612-571 ACCOUNT DESCRIPTION FY 17/18 FY 18/19 DIFF CHANGE 31-91 STAFF SERVICES 200,000 200,000 - - 0% 41-10. TELEPHONE. 500 500 - 0% 43-10 ELECTRIC SERVICE 23,000 23,000 - 0% 43-20 lVATER/SEIVER SERVICES 1,128 1,128 - 0% 49-17 CONTRACTUAL SERVICE(ADT SECURITY) . • . • 500 500 - 0% TOTAL: LIBRARY BUDGET $225,128 $225,128 • • - 0% 34-10 JANITORIAL SERVICES 7,000 7,000 - • 0% 46-10 BUILDING REPAIRS 2,500 1,996 (504) -20% 46-20 ELEVATOR MAINTENANCE 7,500 8,004 "" 504 7% 46-20 FIRE ALARM&SPRINKLER MAINTENANCE/ . INSPECTIONS&MONITORING 46-20 FIRE EXTINGUISHER MAINTENANCE: - 34-20 PEST CONTROL 2,500 2,500 - - " - 0% TOTAL: FACILITIES BUDGET 19,500 19,500 - 0% 49-08 PROPERTY INSURANCE - 10,343 - 10,541 198 2% TOTAL:. RISK.MANAGEMENT BUDGET 10,343 10,541 198 2% $254,971 $255,169 198 0% TOTAL LIBRARY/MUSEUM OVERALL BUDGET REQ $2,570,098 $2,591,869 21,771 1% BOYNTON BEACH CITY LIBRARY MONTHLY REPORT MAY 2018 Administrative Services/Public Relations Library Director conducted COHS interview and attended LSTA Panel meetings, State Library, Tallahassee, volunteered at the Princesses and Super heroes Day at the Schoolhouse Children's Museum, RB Digital presentation, Library Move, SEFLIN Executive, three COBB Temporary Moves, SEFLIN KOHA, ECLC, SEFLIN Board and Membership, Public Input Budget, site visit to church location, Strategic Planning, Library Advisory Board, and the monthly meetings. Library is collecting notes written to soldiers. Library Programing/Community Relations Coordinator attended the Events Team meeting. Friends volunteered 382 hours during the month of May. Library hosted the following meetings/programs: SEFLIN KORA, Library Advisory Board, Schoolhouse Children's Museum Board, Sister Cities, Mental Health Initiative, two Town Square and AmeriCorps. Customer Services Statistics Current Same Month Percentage Month Previous Year Change Customer Visits 19,125 21,387 -10.6% Circulation* (total) 11,285 14,134 -20.2% Adult 6881 8458 -18.6% Young Adult 423 659 -35.8% Juvenile 2712 3633 -25.4% Circ(from ILS System) 10,016 12,750 -21.4% E-Books* —Overdrive 666 780 -14.6% (incl.w/total) Eaudio Circulation 109 Freegal Downloads* 413 443 -6.8% Gale Legal 0 38 -100% Zinio Downloads* 81 123 -34.1% Audiovisual 3,541 4,487 -21.1% (incl.w/Adult #) Selfcheck 124 304 -59.2% Onecard Cards 2 0 +200%. Current Users 14,475 12,291 +17.8% New Users Created 207 265 -21.9% *Includes ILS, eBooks, eaudio, Freegal, Gale LegalForms and Zinio checkouts. All count as adult. ** Last year, ebook and audiobook circulations were combined Sunshine and Onecard Cards: 152 issued in previous years, 10 this year = 162 Public Computer Usage Statistics Adult Computer use = 2,486 Average time per session = 58 Teen Computer use = 602 Average time per session = 98 Youth Computer use = 1,182 Average time per session = 50 Wi-Fi Connections: 5,259 Virtual Zone = Users: 62 Hours: 128 Computer Usage total = 4,270 uses for the month of May One year ago = 4,559 = 6% decrease in computer usage. Collection Management Discarded Items = 3,299 Items Added to Collection = 1,652 Public Computer Training Classes Google Docs 4 Google Forms 3 Email: Send, Receive &Organize 5 Microsoft Word Canceled iPads 5 Microsoft Excel 1 Internet: Learn the Basics 2 Google Sheets: Make Charts 1 Library Statistics/Databases Current Same Month Percentage Month Previous Year Change Freegal Music Streaming 1,506 2,103 -28% Patrons 30 42 -29% ALLDATA (Car Repairs) Articles 37 67 -45% Boyntonlibrary.org Sessions 3,903 5,082 -23% Users 1,592 1,916 -17% Page Views 9,925 12,970 -23% Social Media Esequels logins Facebook"followers"(likes) 204 Facebook new followers (likes) 1 Facebook page engaged users 21 Freegal Songs Streamed 1,506 Gale Infotrac Sessions 2,081 Learning Express Sessions 26 Learning Express Job Career sessions 23 Transp language users 21 Transp language sessions 94 Twitter Followers 76 Twitter New Followers -1 Twitter Impressions 570 Boyntonlibrary.org sessions 3,903 Boyntonlibrary.org pageviews 9,925 Adult Services Number of adult programs: 5 Attendance at adult programs: 52 Adult Outreach: Programs: 0 Attendance: 0 Youth/Teen Services Number of Teen programs: 1 Attendance at Teen programs: 16 Teen Outreach Programs: 0 Attendance: 0 Number of Children's programs: 7 Attendance at Children's programs: 83 Children's Outreach Programs: 0 Attendance: 0 Virtual Zone: Attendance: 62 Hours: 128 Archives Activities Archivist resigned. AmeriCorps Report: ADULTS ESOL Classes: Beginner Class The Beginner ESOL class was held from 9:OOam-10:15am from Monday thru Thursday. 16 total classes were held throughout this month. 228 seats were occupied throughout the 16 classes. The average amount of students in class was about 14. The largest class size this month was 20 students. 45 individual students signed up for this class, and only 32 actually attended classes at least once: 5 students (11%) attended only one class 2 students (4%) attended two or three classes 6 students (13%) attended four to six classes 10 students (22%) attended seven to ten classes 7 students (16%) attended eleven or more students This month none of the students had perfect attendance. 12 students (27%) attended both this class and the Advanced Beginner ESOL class at least once. This month we worked on forming sentences using the sigh words. We spent a great amount of time on conversation. We started off with everyday conversational greeting and their slang companion. Then we proceeded to activities that accompany it. We asked questions and formed the response using a picture book that allowed each student to create your own word phrases. Last, but not least, we tackled some conversational starter questions and engage in the questions and responses using Cathy's Card activity. We used the Side by Side Textbook 1 and the accompanying workbook, as well as the Word by Word Basic textbook. We also used Practice Makes Perfect: English Conversation to get an idea of what makes the practice of conversations useful for today's speakers. Last, but not least, we used the Oxford Picture Dictionaries as an accessory. Overall, this was a really good month for our Beginner's ESOL class. The class size increased, as to some of the students returned just to get a bit more touch up on their English. Advanced Beginner The Advanced Beginner ESOL class was held from 10:30am-11:45am from Monday thru Thursday. 16 total classes were held throughout this month. 114 seats were occupied throughout the 16 classes. The average class size was 7, although we did have as many as 10 students in class all at once. 17 individual students signed up for this class, and only 15 attended classes at least once: 3 students (18%) attended only one class 1 student (6%) attended two to three classes 2 students (12%) attended four to six classes 5 students (29%) attended seven to nine classes 4 students (24%) attended ten or more classes This month none of the students had perfect attendance. 12 students (71%) attended both this class and the Beginners ESOL class at least once. This month we learned how to describe ongoing past activities using past continuous tense and reflexive pronouns. We put a lot of focus on reporting a home emergency, emergency preparedness and first-aid instructions using the`while' clause. Expressing pass and future ability and obligation was another focus in this month using 'could' and 'be able to'. We used 'have got to' in the sense of giving an excuse in order to do something else or priority that was there before. We covered medical examination and advice, health, nutrition, setting up doctor's appointment and calling in sick using past tense review, count and non-count - noun review along with `must' mustn't vs. don't have to' and must vs. should'. We also covered conversational literacy and practice more conversation. We are using the Side by Side 2 textbook and its accompanying workbook. Practice Makes Perfect: English Conversation is the other book that we are using to construct spontaneous conversational skills. We are also using the Oxford Picture Dictionaries as an accessory. The average class size for this month was cut in half from last month. More and more students are not attending as the class comes to an end. There is a family that has been trying their best to attend regularly but they have been faced with many obstacles that have been delaying their goal. I am working with everyone that needs the boost to reach their goal(s). Private Tutoring Eight (8) students signed up for private tutoring, but only six students actually attended and received tutoring. One (13%) student just wanted to get a heads up on her reading because she believes that her accent was hindering her from speaking effectively with other. Three (38%) students received help in grammar and pronunciation. They are in the advance class and wanted to brush up on more advance lessons. One (13%) student is still receiving help in phonics to learn how to read effectively. She is really the epidemic of someone who really wants to advance in life. She has been attending tutoring non-stop to get her reading and English- speaking goal off the ground. Her dedication is proof of her success. The last student has been coming to my office three times a week for conversational skills and formation. She already speaks three languages fluently and wants to speak English just as well as the others. Overview Overall, 62 individual students signed up for ESOL and only 42 attended classes for the month of May. The class sizes had increased this month. We had fewer classes this month due a death in the family, in turn, required me to cancel a couple of classes. There were eight walk-ins this month. Half of these walk-ins struggled to fit in the lesson for the first week. The help of the current students being receptive and intentional with one another, allowed the new students adapting to the curriculum. They are absolutely wonderful. HOMEWORK HELP: # of scheduled sessions: 300 TEEN HOMEWORK HELP: Sessions: 62 Hours: 56 UNIQUE MANAGEMENT SERVICES, INC. CREATED: 05/31/2018 4:38 PM WB ACCOUNT STATUS REPORT PAGE: 612 MS JEANNIE TAYLOR BOYNTON BEACH CITY LIBRARY 208 S SEACREST BLVD BOYNTON BEACH FL 33435 CREDITOR: 1581 -- BOYNTON BEACH CITY LIBRARY DATES LISTED: 01/01/1900 TO 05/31/2018 ALL AMOUNTS LISTED Accounts Submitted • 2,312 Dollars Submitted 179,643.78 Dollars Received 20,774.89 Bankruptcies 0 Dollars in Bankruptcy 0.00 MaterialReturned 40;9.79.32 Incorrect Addresses 427 Dollars in Skiptracing 24,303.90 Dollars Waived 11,914.81 Patron Disputes/Suspends : 1 Dollars in Dispute 37.00 Accounts in Process 1,884 Dollars in Process 145,259.79 # of Accounts Activated 1,120 Total'.'Activated '•. 90:,30,0'.,04 of 'Accounts',Activated 59.45% ' %''of'Dollars.:Activated '62.16% • UNIQUE MANAGEMENT SERVICES, INC Page 1 of I UNIQUE MANAGEMENT SERVICES, INC. EXPLANATION OF SUMMARY PAGE ACCOUNT STATUS REPORT Left Column . Accounts Submitted:Total number of accounts submitted for collection. Bankruptcies:Total number of accounts in bankruptcy. Incorrect Addresses:Total number of accounts for which we do not have correct addresses yet. Skip tracing efforts. continue for quite some time so this number is very dynamic. Patron Disputes/Suspends:Total number of accounts where collection efforts have been stopped because the patron disputed the debt or the Library suspended collection efforts as a result of payment arrangements, mistakes, etc. Accounts in Process:Total number of accounts being processed through our collection service. This number is arrived at by subtracting Bankruptcies, Incorrect Addresses and Patron Disputes/Suspends from the total number of Accounts Submitted. #of Accounts Activated:Total number of accounts that have responded in some way to reduce their balance. They could have returned material, made a payment or a combination of both. % of Accounts Activated: Percentage of processed accounts that have responded in some way (#of Accounts Activated divided by Accounts in Process).This percentage is a good measure of response rate because it measures the percentage of patrons that have actually responded due to the collection process. Middle Column Dollars Submitted:Total dollar amount due from all accounts submitted for collection. Dollars in Bankruptcy:Total dollar amount due from all accounts in bankruptcy. Dollars in Skips:Total dollar amount due for accounts with incorrect addresses. Dollars in Dispute:Total dollar amount for all accounts that have been disputed.. Dollars in Process:Total dollar amount for all accounts being processed. This number is equal to the Dollars Submitted minus Dollars in Bankruptcy, Dollars in Skips,and Dollars in Dispute,as well as the dollar amount due for all suspended and closed accounts(not detailed on this report). Its purpose is to show the total dollar amount actually being worked.. Total Activated:Total original amount due by all Accounts Activated. The difference between this number and the sum of Dollars Received, Material Returned, and Dollars Waived is the remaining balance due by all Accounts Activated. %of Dollars Activated: Percentage of processed dollars that have been activated(Total Activated divided by Dollars in Process). Right Column Dollars Received:Actual money recovered as reported by the Library. Material Returned:Actual value of material returned as valued and reported by the Library. Dollars Waived:Actual dollars waived by the Library as reported by the Library. https://web.unique-mgmt.com/help_files/summary.asp 3/6/2017 Boynton Beach library to close for a month; here's where patrons can go instead - Sun Sentinel Page 1 of 2 ,oynton Beach library to close for a month; here's where patrons can go instead p^" .'''...,X.,•-•.-.1,N p ,l: S'''' '' --'p? Ti _4fi.^1M �g x`T 4 ''',N.11:',"R .i ff'.•• t , .�a!,""47 ,.,: 1 '" - � K.i''.;j: :. -1.\ 5. ...`._''7, .,A.t.;x ,f q `p r ` ,i e}'� -;r 3° -,f ,i!~ ,4 .. 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JVhile the Boynton Beach library is closed for a month, patrons can use libraries in Lake Worth and West Boynton. (Eric Bojanowski/community news) 'a s1'144 v :-4. By Marci Shatzman `�".'-` ri7;' South Florida Sun Sentinel JUNE 26,2018, 9:30 AM Starting in mid-July,the Boynton Beach city library will close for a month to move to a new site. In the meantime, displaced library patrons will be welcomed at two other locations. The Boynton Beach City Library, at 208 Seacrest Blvd.,will close at 8:30 p.m. July 12. It'll reopen at 9 a.m. Aug. 13 at a temporary location, at 115 N. Federal Highway.The move is part of relocation plans for the city's new downtown Town Square project. While the library is closed,patrons can use Palm Beach County's nearby branches.The West Boynton branch is at 9451 Jog Road.The Lantana Road branch is at 4020 Lantana Road in Lake Worth. http://www.sun-sentinel.com/local/palm-beach/boynton-beach/fl-pn-boynton-library-move-062620... 6/26/2018 Boynton Beach library to close for a month; here's where patrons can go instead - Sun Sentinel Page 2 of 2 "We were given a heads-up, and we've already had people coming here," said Cindi Permenter,West Boynton branch's manager. Her library and Lantana have a cooperative agreement with Boynton Beach that allows users of their city library to use those two branches, Permenter said. That means all visitors have to do is, show their ID at the checkout counters. It will only take a few minutes to get a Palm Beach County library card at those locations, Permenter said. Boynton's temporary site will have 7,000 to 10,000 items. Once Boynton library's temporary location opens in August, its hours will be 9 a.m. to 7:30 p.m. Monday through Thursday and 9 a.m. to 5 p.m. Saturday; closed Fridays and Sundays. The drop box will remain at its existing location at the Boynton Beach City Library at 208 Seacrest Blvd. until further notice, according to the city. The Boynton city library will one day occupy the bottom floor of the new City Hall.The city's police department will also move. rshatzman@suss-sentinel.corn, Visit our Boca Raton community page at facebook.com/SunSentinelBocaRaton. Copyright©2018, Sun Sentinel This 'attr(data-c-typename)' is related to: Boynton Beach http://www.sun-sentinel.com/local/palm-beachfboynton-beach/fl-pn-boynton-library-move-062620... 6/26/2018