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Agenda 08-24-04 Meeting Minutes Meeting Date: August 24, 2004 Project: GJ# 18140 City of Boynton Beach Location: Library, City of Boynton Beach Purpose: Kick off Meeting/Project Objectives/Issues Attendees: See attached list Compiled By: Sarah Wilkinson Project Objectives Issues • Need for facility accessible to all children • Boundless Parks-accessible to all • County Initiatives currently inexistence- Needs Assessment Part II Visiorl • Need to insure that the City Staff, Commissioners and Community have a united view. • See power point presentation for details • Questions • Board Meeting—Land acquisition question. Impact fees/Land Acquisition needs to be discussed • Vision-is important • Boynton Beach is built out&there is not much land left for development. Redevelopment sites • Private Rec. Facilities-inventory-not updated in last 40 years. • Needs to be reviewed • 1989 Plan-latest list • Residential developments • Copy of Previous Master Plan? • Barbara-contact person for GIS (Landscape Architect) private facilities Page I of 3 C:\Documents and Settings\collinss.CITY\Local Settings\Temporary Internet Files\OLKC\Kickoff Meeting Boynton Beach 082404.doc Review of Scope David Barth read the scope of services with the group and the following comments/ notes were made: 2.6. Site visits August 24, 2004 (A tour of the all the park sites were made by Wally Majors, David Barth, Sarah Wilkinson during the afternoon) 2.7. Interviews September 21st City Manager and Mayor scheduled fro Friday 24th. Parks & Rec board September 27th staff workshop 6:30 pm Seniors Center/City Manager October 25th Parks & Recreation Board Meeting Thursday 6:30 pm 2.8 Level of Service Inventory/maps by end of October---November 2.9 Staff Workshop November 17, 2004 All Day Presume: Base map is completed Friday 12th Commission Meeting-November 16th Parks & Recreation staff-strategic "Planning Committee"staff November 17th Steering Group November 17th Planning Workshop Meeting November 10th—issues etc. TAC 9:00am Wednesday 2.10 Advisory workshop Monday November 22nd 6-9 pm 8 pm Steering Committee & other reps, School Board County, Rec& Parks Advisory Board Meeting (Last Monday of the Month) 2.11 Conceptual Parks Master Plan December& January 2.12 Review& Consensus Meeting End of January 2.13 Commissions meetings January 4th & 18th-February 15th Two weeks the Monday before January 25th Staff workshop—Tuesday Morning Review of vision etc. 2.14 Comprehensive Plan kickoff meeting Needs to be arranged - February 22nd Goal, OBI, policies 9 am? DCA submittals early July Virginia to contact for group e-mails (Ginny) Page 2 of 3 C:\Documents and Settings\collinss.CITY\Local Settings\Temporary Internet Files\OLKC\Kickoff Meeting Boynton Beach 082404.doc Notes from Site visit : August 24, 2004 • Opinion of Probable Capital Improvements costs • Discuss the impact fee/ordinance • 1913 School House—Children's museum, like to expand old school house • Down center plan-1 • Kingdom playground Boynton to Beach Blvd South to 3rd Seacrest • Arts center Shuffle- Board Madison Center • Madison Center—to be demolished • Expand Library North and grow • Public green- demolish Civic Center • Central Park High School? -stabilize • Civic Center/AAB/Cafe • Plan • Community Gardens • Gateway to heart of Boynton • Remove Basketball Courts • Heart of Boynton Plan/Town Center Plan • City wide Parks decision standards—no eg Play equipment • Boynton Memorial Park • Cultural Heritage • Gateway • Historic Cemetery-1920's • Cherry Hill- damaged area, due to be renamed Boynton Heights • Wilson-Basketball • Greens ways plan- See Barbara ( Landscape Architect for details) • 8 acres preserve • "Shopper Hopper"for recreation • Royal Palm Club House-Betty Pierce • Boat Club Park - Boynton Private Park—former name • Wedding Cake development at waterfront— new mixed use development to be developed • Bicentennial -1976 police station old site - Parks-needs to have changes • Ocean Ave Improvements— 1995, developed in Teal Color to represent Marlins • Ocean Front Beach 1998-Mayor Boynton/Mr. Linton —historic site (1926) • CRA • Mixed Use • Women's club- special use facility- Conrad Pica! Architect • Stages 2nd Floor • Woolbright 1965 • Needs Assessment • Doesn't need analysis • Demographic • Dr. Arnold Neetra • Book needs assessment Page 3 of 3 C:\Documents and Settings\collinss.CITY\Local Settings\Temporary Internet Files\OLKC\Kickoff Meeting Boynton Beach 082404.doc City of Boynton Beach Kick-off Meeting: Development of a Strategic Plan and Updating the Recreation and Open Space August 24,2004 Element of the City's Comprehensive Plan . t, 4 e [C 'TTING JACKSON.KERCI:IER,ANGLIN LOPEZ RIN€HART, Kick-off Meeting Agenda 9:00 Welcome, Introductions 9:05 Project Overview — Objectives, Scope, Schedule 9:30 Questions, Discussion 10:00 Review and Discuss Base Map 11:00 Schedule Critical Dates Lunch (?) Site Visits 1 Strategic Mau Objectives 1. Evaluate the Organizational Structure of the Parks and Recreation Department 2. Analyze the Efficiency, Effectiveness and Professionalism of the Operational System 3. Provide a Long Term Strategy for Further Expansion/ Enhancement of Programs, Operations, Facilities r4 r: 4. Develop a Vision for How the Department ,4 will Look in the Future 5. Develop a Strategic Plan that Will Serve as the Basis for the Comprehensive Plan; a Development Plan that Interrelates Programs, Services and Physical Resources Issues • Pressure to Preserve Open Space • Future of Undeveloped Lands • Funding Strategies for Developing Existing Sites • Use of Facilities by Non-City Residents • Meeting Increasing Demands of Changing Population • Maintenance of Existing Facilities • Organizational Structure to Grow with Parks System • Philosophy of Open Space Preservation • Changes from Land Dedication to Impact Fees • Review of Impact Fee Ordinance • Public Concerns/ Opposition to Comprehensive Plan 2 Team/ Project Manager ■ Profile Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. Community Planning 4� 4iaii ''k ,:� p lit c, 4 . ;! :- . fit` ,, a - 4 4#40toid West Palm Beach Orlando Atlanta 110+ Person Staff • Landscape Architects • Urban Designers • Environmental Planners • Transportation Planners • Planners • Graphic Designers • Engineers 3 7,rimary SeaServices Landscape Architecture Land Planning and Design Parks and Public -N v Space Planning ° '! y. , c P �4. wt 3q dy dt F fi r_tt. Transportation Planning Environmental Services e =e ° e i s, er las e� e ter ss e i s Martin County Parks and Recreation Master Plan,$80 City of Port Orange Recreation and Open Space Element,$60 _ "-- City of Deerfield Beach Parks and Rec Master Plan/Comp Plan,$90 H:','"""u:\ City of Mt.Dora Recreation and Open Space Element $25 . n n „ ! Seminole County Recreation and Open Space Element,$45 ; °C. ,Z {C) tip City of West Palm Beach Strategic Recreation Plan,$70 a1 ' i Pinellas County Parks and Recreation Master Plan,$300 ?„'' T Suwannee River Water Management District Recreation Strategic Plan,$60 � _ Volusia CountyParks,Trails and Natural Lands System Plan,$65 Collier County Greenspaces Master Plan,$100 Cityof Bay Harbor Islands Vision Plan,$40 l Seminole County Bikeways,Trails,and Greenways Master Plan,$25 4 Cs, v' Orange County Bikeways,Trails,and Greenways Master Plan,$25 "�. S City of Largo Strategic Plan,$150 C4rI, �� •,'”" y_7 Broward County Greenways Master Plan,$250 '�- City of Winter Park Master Recreation Improvement Plan,$25 1\,.."--...Z..),' � ;L Orange CountyParks System Master Plan,$50 1u ' ° Orange County CommunityCenter Master Plan,$35 K' #'i y„ —L--,, City of Tallahassee Parks and Recreation System Master Plan,$50 City of Palm Beach Gardens Parks and Recreation System Master Plan,$40 Osceola County Parks and Recreation System Master Plan,$75 �i�� ? ,— City of North Myrtle Bea ch Parks and Recreation System Master Plan,$75 :*,*4- Cityof Coral Gables Parks and Recreation System Master Plan,$100 k� a. Macon/Bibb CountyParks,Recreation,and Open Space Master Plan,$85 City of Tamarac Parks and Recreation System Master Plan,$50 °' �V ``'u , - City of Delray Beach Parks and Recreation System Master Plan - qi`N�'�m � City of Maitland Parks and Recreation System Master Plan Okaloosa County Parks and Open Space System Plan City Clearwater Parks and Open Space System Plan St.Lucie Parks and Recreation System Master Plan Sarasota CountyComprehensive Plan Amendment Cityof Sanibel Parks and Open Space Plan 4 ci City of Boynton Beach Project Manager David L.Barth,ASLA,AICP,CPRP Organizational Parks&Open Space Comprehensive Planning Planning Planning Terry Clark,AICP Sarah Wilkinson,MRTPI,MLI Francis Chandler,AICP Staff Connections LLC David Barth Nancy Roberts,AICP Glatting Jackson Glatting Jackson David Barth, , MCP, ASIA • 25 Years Experience • Specializes in Parks System Planning, Visioning, Strategic Planning Actively Involved in Parks and Recreation Profession; Past-President of FRPA Foundation Certified Parks and Recreation Professional • Masters Degree in Organizational Management • Writes, Speaks Extensively on Effective Parks and Recreation Systems, New Models for the Public Realm 5 ,„ tri`�sx9 n'✓ • 2. Project Approach/ Schedule of Activities (John Bryson) A. Who and what are we, what do we do now, and why? B. What do we want to be and do in the future, and why? C. How do we get there? w. , t 6 Setvicee Analysis of Existing Conditions: Review Existing Data Develop a Base Map (City) Visit/ Observe Sites Conduct Interviews (one day) Conduct Level of Service (LOS) Analysis—Acres, Facilities, Service Areas Part II — Development of Long ane Vision: Staff Visioning Workshop Advisory Board/ Steering Committee Workshop Draft Conceptual Parks and Recreation System Map, Narrative (Org Structure, Programs, Services, Operations) and Costs Review/ Consensus Meetings Final Map, Narrative and Costs Se,:orze of Servir Coot Part III — Comprehensive Plan Element: Draft Comprehensive Plan Element Review Meetings Revisions Adoption Meetings 7 Prelimnary Project c l Months Se Mon F M A M 7 L Analysis of Existing Conditions IL Develop Long Range Vision IIL Comprehensive Plan Element plowniromp. 3. Elaboration of Process8 Parks and Open Space, Facilities, Programs J' t,� , • Inventory of Existing Parks, .-4, - � . Facilities, Lands $'Icf 4. zr ,-, . • Programs 1l it. 1x ', r { • Needs Assessment I - ' Existing Funding Sources • Partnerships �J • Customers ' > ` p °Others m _ . , ,:„:47,- {tQ�''^'"' 7c.' 1 r, . r ?.W S yz- 1P arks yselllt t Urban Open Spaces Community Center/Parks Special Use Facility Veterans Park Hestner Park Kids Kingdom Park 4. 41.4044 ; . .,„.,..,,..,..„.„„... .„..„..„ ..,,,„„'., . . ,,,,„,,,,,,, , _ , - r-' l ,.., ... „ , L4 1,,''.',4;,*;';''''''''' - -i-,�%� x y of �r a r"f .5 � Y,s ..X' 'p g. .,,per f I� 4 gg ( �' s Neighborhood Park Water Access Beach Access Sarah Sims Park Boat Ramp Park Oceanfront Park 9 Analusls of Fmicting Organization Development • Organizational Structure • Chain of Command • Functional vs. Programmatic • Customer Service RECREATION&PARKS DEPARTMENT FY 03-04 • Staff Development • Internal, External „ ; Communications • Performance Management • - . 1 ,71-„°7-r I aR!rYarY • v..m 'nrr,�nm�wf.w ¢rr..srm erre w!iM:..ia, -s y aM.rru. a... /. *MIAMI bib. oaepxYr' Par ti IRE —.sow Visioning Workshop - Agenda: WEE war, • Existing Conditions/ Level of Services ‘ _ • Priority Needs '` 404.. 7 ; a • Public Realm System Vision: Nomenclature, Parks and Open `- Space Criteria, Facilities, Martin County Senior Staff Programs • City vs. Unincorporated Residents • Potential Implementation qa pp! Strategies: City Role(s), n. Organizational Structure, Funding Strategies Martin County Parks and Recreation Staff 10 Dove!. Long Rgoya Vision � ;: Advisory Committee Workshop • Youth Advisory Board • Seniors Advisory Board • Project Advisory Committee • City Commission • Others? NI 41 INI '' . 4 ', e Mission'AiriSion and Slogan Mission We exist to engage Boynton Beach citizens in diverse recreational experiences, and to cultivate parks and open spaces • - , ,' 1,,,,,, -; - lurk. -, 5,..--*1 ,, mlio. 4,2,,t,,,,„. .., We Make ..„,... --wig„,11114 A -"'s . :2,1., . Lif,,,,,„ Fe S.. !• Boynton Beach Recreation and Parks Department 11 "'PP' Assessment- Facility Needs • Neighborhood Parks(89%) Nature Trails(81%) n , • Picnic Areas(80%) = • Bicycle Trails (73%) ; • Theater(73%) n • Performing Arts Center (72%) ItinI • Amphitheater(65%) • Fishing Piers(65%) • Jogging Trails(64%) • Multi-purpose Fields (63%) • Swimming Pools(60%) • Passive Recreation Areas(58%) • Greenways (57%) g . a • Senior Center (56%) Teen Center(50%) - Assess Program Needs 111111111111111111177 • Festivals (84%) w • Special Events (70%) Exercise and Fitness Programs Neighborhood Parks (68%) . • Health Screenings (65%) � t Heritage Festival • Computer Classes (65%) _r e r er Park • Tours of Local Attractions (64%) :24.46*-, f"" • Arts and Crafts Programs(60%) • Senior Programs (57%) _ ..... • Pre-School Programs(53%) SAMMeR CA,ans = `:Mt Summer camps (51%) m =- • Tutoring (50%) • Lessons (Dance, Piano, etc) (50%) Senior Center (56%) • Teen Center(50%) 12 a _a • a $ $ p, '` • T. c oc OL 4.4 C ° ai ftAA A ilkag .`. I` Ite �••• ��i'qp»eis es• o• uYi•••,FLi e» •+€g i 19111 %urn. • 9 ..•s a • 7 1111 i • .3 ..1M X7/1 Alt uJd k s • .4fgt••»!F? S� • s`• r 3 f 14) 5.3 doh • p A IE. ha r r rmori,v Prois:c4r Auditorium Western Community Center Special Events Area/ Beachfront Promenade/ Amphitheater Amphitheater Bike Paths/ Lanes City-wide Boulevards,Avenues and Streets Teen Centers Western Community Center Walking / Exercise Trails Greenways and Trails City-wide Boulevards,Avenues and Streets Nature Trails Greenways and Trails Park Improvements Public Pool / Aquatic Center Deerfield Middle School Dog Parks Existing Park(s) I Gymnasium Western Community Center Recreation Center Western Community Center Pioneer Park Provide a NeighborhoodPark within Walking Distance('/z Mile) of Every Resident *0 f, aii, plwiC ,,,,""- lig 41111", '''),,: .!I 1 igaTire, /Op, iiii F ,*--„,,,.., ,...„ _ _ ,,,,,,,„..,,,,, ,,,..„,,,,,„ i,„,,,,,,,,,,,,,,,,„,,„.„.....,„„„,., ,,,,,,,„„„,_ i,....,,,,,, ......,,,,......",„,,,,,,,,,,,._,............„,,,,,,t.....,,,,,,„„...,,, ,. .:-.116,,,,,,,,;,,,,,- ,....0111,, ,- , ..,016.,Liziato,=01:044.......k..„,,,,st, ..„.....___ ,,,,, Am k -...:: . J li■. � .. 1.41 low adun mow.= � katg !iv 1 � Ifitzwil-w- r� 1, - �s�>! 1 i r 1��1 idiLw -i it tnl�r1 _'�'�-� ppp :— nr ll IIMM � t n 1 m,�Ir r (; s= l,' ,- mor Develop Mayo Howard Expansion Inl t Develop Hillsboro'Park ,; ;r Acquire/Develop Cove Neighborhood Park # ' --4 = Develop SW 10th Street Linear Park r 14 Cove tirhhrarhr r d Park 40 e_.„4 «s*.:^v mit, - ,- .�� SE 70'^Street Looking North Crave € ihoracd Park rr iii .4^ 15 park AIxE1�/� CN4/i'14:474144(49'::4'''''' qrr 0 .:-.7.,,,, .7.7s----,' Li_c.',,, '.,:_ ,i,...... - ...,,;..-,,,,,,,:,...,k-;-,--, , , ,,, ,, : ''''''‘,„11- '7'''''''4%) .----4k'''' ',,,z, 7''4N,:rc'‘I---:-- n r, 6 „" 4'44 'v 91 n . "s f`, Typical Block • r. WO • r. K1.,.,,,,,,,t,:, , '4 144444- ,-. f./ 1 , rms°r ir ,�^ �"e I ' T ' r 40,704_,,,,,,,,.. .01,-,:,..... _-_,...? "A /~ r p k # T. # .te „gi .- � .,,,,° { _�n km . ,_•-••,,-4 . ,- 11,'!:',.-1,,(b- ''''-',.::- .;.'.,0 *,1'i,,,V.'",::,4'.,7':. 1(3 r1 r enters Provide a Community Park/Center within Easy Access (3 Miles)of Every Resident T� -t�1 tI�tl b." • r� r filttyidg)illftv-Y ' ''''..jqati ....:mk, i fil1i°°r a 111 .,. asil'40 —11....posilml=f=ii cop:, .. 'iriValllit.ze Zip:, as-.-:, ..,,,„.,,,,-;411*--..i F , __,_,, I pi, ". =��m�y,3:�� .. !♦s%�.i »» ...r uX4� : pul l v� +s t f . #:. FilifiVP11111 TIIT L__"I' 'fir w.alb �f� C- ��"1 s1 'ill , _ 14, ,N...,„....t.,e,,,,,7 QviiiW7g)t-' 4rjriffirjr/irlig„.. _ _ ,. , , ,......:—_,t,ea...., Aidwil- ..., --,f A illajorrrzna,c7. ---- t,[mil At e. N 'etrig :: ,i _ — ,rat- minim Afilitifr. :...Vat- ,c, ou tnami • r+ or. :;y IL, r O s g Improve Pioneer Park if,', r = Aft Improve West side Park r'� ,r Develop a Community ParkJCenter West Develop of 1-95 "Landfill"Site as Sports Complex /Community Park Western Community C enter n� � v . Looking West on Hillsboro'Blvd. 17 .. �� esern casrt€ r�t dente ., 1 t y HY � .yRT - 3 t _ +far:^ R ie „+ it",,V7., .. „." 46 1,,,,,,,!.,, , kr., .row. ,. M.-....„....R r,.y<:, ffl tiiS Provide High Qualit S■ecial Use Facilities to Meet Residents Needs 11 � r�'�, � L r f t,air jr41,141 -glit � ,."imp�_ iliorm_r.'—i111.111 ,--_-, � �r -- 'V �irr+�N:��I�'��It�t 3� litelaillii a•-� MI to, T- lilt MI ��IH 0 Wim_ j �;;,. ? = y —,1 J ' �. Jnr wit) i it r4i: L a r Enhance Public Beachfront with a New 1 .,i■I Promenade/Amphitheater Enhance Memorial Gardens �` � Enhance Pine view Cemetery ..r.1'�li Expand, Enhance and Promote Constitution Park 18 61 ,nom .i.11-, -, - 7" -... ".."-, r""! , � +` i,'''''''),04!,°€,,,.4'.4....''''':;-:',,..i:::'',',,,,L,27::::::;,:k- '' ' ' , z,,,,4;-.,:i.':,'„.-. , . , „,..,k,,,,,,, ,,,,,,,,,,,.,.. - . - ,- , , ,,,,,,,,,,..-,,,... .:.,,,, � � .., . ,,.. „.., :,. ...., - , .SA , 47- .:...,,,..,.'), ,:).,,,z'HA,T, a,,: , , f�f , - 1, . 0,l''' 'f.,:41: k1.1.,,i.j,..ii'LlIti;l:.:'-i,";R:,, .iiirt:::: ::,- ',',14,-'";i0,1'"!;;Ei:lj::',;,,'"c",',,',/:,;71;:i.::.t.,, ,ilk.t.. _cil',.:;;;,,..-.,! i�� aKN�Viama/ . `' acV pie pea'I '1U(11;9 �,F.F �uw,w tira, � „ � a�` .r. apeuawad uea50-eaJy Ju2WOAO)dUJI yah S 4 s. ku,M W i1�p ' Nl i n- ypY. tx� apeUOcucsad sacs 43 a - 9 tr is Turn billa Every Street into a Linear Park with Sidewalks,Trees and Bike Paths!Lanes I 3 twle �� f inn 11 r� tt ID9' 1Jill , i _ -17-; • 1k-141-ff:2i:0,11f =I� .a m ap17)...,0_.y.-7 a4" . irl 8 1 i %-- We WiLorkittiti"MI!#1-- . ':16., :aii. ," ' -- Ilk 7.'*111 1"-. i,::, l el aill *A I } /�, �t il.ru4; _ i{'t it .� +fit �� r, , �� IM IIe� Y �' c llll '' ' ..,r, �r � �'_" , Hills x j Illirel Cr f S Military Trak „"ri a i..W. Powerline 0 tJS 7 Pixie Highway :� �cI Avenue Liner Park ,til a Y ;£ £r, ,i44111%.!:::::4—Pte;'''.'. � ', 110��74) L,..47,4..".=,,,,,,,..:-:-4,7,7,--.,_ fE ,�a, ka„- ,,,td� mora '''.--44-',11'1. ya,2z r.,..,,,,5,;:,,,,,,,,,44':''!1'”' .a cU- Looking North 20 rtIr ss ;; �� s .,,,,,,.„rzr...„,„ 4 , ,,„.,.:.., �� ' F Provide Multi-purpose Trails for Bicycling,Walking and Skating throughout .v the Community ' 17 Ti Witoll izeii, N,,„ '4" imi J,-LI 1 j‘,..), ) �I*li'r"m's "z6 'Img „41-aiiiit n t �1 inill ' ce� ! 410 iliimm li�,1n uL; aI -bi6 J ' 7- -I .....,..,,,,,w1:-..f/1IP -i-=.e..-..r .. : + ' il s t1 iiiiiiiiiii,L,TAAmi,„;!ilm-,..--e,- , 41, 114$ -��r.0t .;7 I j ','I.:'i.i-I' � a iglu } ,_ : _: Power Line reenway ''.'r Hillsboro'Canal Greenway ll .1 . N:is ' Independence Bay Linear Park{Phase 2) '"1 F Crystal Lake linear Park{Phase 1} 21 ; �� r:,�'Lha ,'y'3 .� tis-�._ max `` 1 , i ' **`*, ,t(a`,„,,,;+, ' ani � e �, s k& P w I 'dyer'` s,-� : , ', ; a_ ''', I' ' ' ti - E u ,g ebb' as . 9Al4 j ax ,.., . ... ,,,,, , 4_,,,,,„ „;4. 4 . A i r :,.,101. , '0 44 12 , 4 ,..e., e is rl:' 'I' itG) x= tJ N 4 7ices programs and Sery t.,.._-„,...,. ,14,*.. :.,',:,i.. ,,I-1.:1,--,,,,,,,,,K,,„.j.,-, ,--„„...,, rT,-44,,••, —`:-.),,,'''';::N.:ilii',4*! . ',',10;itrizTA,1,4;;Pitagi;W:1:1,';'•C '',,,Jgft,fit.,.,'i,ii* .....,,,,- -,.,—; _ :.-,..:.,,,',.‘-,...-1 .- -,,, -:.-,..;,.;.-z -T,41.:' ,_4,..,..,A.F..F!..,I,z,,ti:l,..;:jifx:,o'k,;.,i,if;.,..pi,;,:k;:'.'--' '',,,,i;•4 ,,;.:..:- —.7:s.---. ..1,-.7...;,-;;;„,...,:::,*--.s, r:Kti V:i*i;-,:..."-"tr•-•,., 7:- 's, . . I,1 ..,, ,_ ,,,,.. '41111t 4_ .:-.„....,„,„,„,,, • .. . , . . „ 11 ,... . . '74' • 0 '''..i4 -.' • Adults, Families, -, rooft..-' •-. ' -4'4 ' - / fa Teens, ...... ;,„0,, s '• -'',:'--..7. • Youth League and Goals .6 ,470, Policies ...., .„,,.. , 0, SubsidySeniors Self-Directed Programs, etc) • Fees Diversity ts tive Forma • Alternative ' .c-Is 'ectiv- (Rentals, ,, re _ Obi --I Structure- „.., of merger recent , . • Addressortiani.,--atiorkii. ec_eatinn . ,.....,, Parks and Recreation r .. , Departments t i , . * 1 i - • la •-e ntify opportunities to focused and . .\,. united work unit be more xcellent service • Provide e customer • Create an organizational r ganization al structure that is efficient, C ITY effective and professional BOYN T° N ngt 23 channes i • Workers are more «�e independent and . collaborative • There is a greater focus on - �� individual workerri ,,,N4v... performance and less on supervision �; • Streamlining in organizations has reduced . the number of supervisors and managers • Role of supervisors has changed from "control" to "support" _. n r g do s High Cross-functional specialization teams Rigid Cross-hierarchy departments teams Clean chains of Free flow of command information Narrow spans of control Wide spans of control Centralization Decentralization 24 Chapter 16 PARKS AND RECREATION* Art. I. In General, §§ 16-1-16-17 Sec. 16-3. Officers of board. Art. II. City Parks and Benches, §§ 16-18-16-92 Within ten (10) days from the date of their Div. 1. Generally, appointment,the director of recreation and parks shall §§ 16-18-16-37 call a meeting for the members of the board to Div. 2. Conduct Regulated, organize by electing one of their members chairman §§ 16-38-16-68 and one of their members vice-chairman of the board. Div. 3. Traffic and Parking (Code 1958, § 2-53) Regulations, §§ 16-49-16-92 Art. III. Boats and Boating, §§ 16-93-16-95 *Cross references-Enclosure of swimming pools, Sec. 16-4. Meetings of board. § 5-125; recreational vehicles, boats and boat trailers, Ch. 20; parks and recreational areas in (a) In the performance of their duties set forth subdivisions, App. C, Art. IX, § 8. in this article, the board shall hold at least one regular meeting each month in the city hall. Special meetings may be called by the board chairman or the recreation ARTICLE I. IN GENERAL department upon prior notification. (b) Minutes shall be kept during all meetings Sec. 16-1. Board created; appointment, terms, with a copy given to the city manager and the original qualifications. copy placed in the files of the recreation and parks department. There is hereby established a recreation and parks board, hereinafter referred to as "board", (c) The recreation and parks department shall which board shall consist of seven (7) members. The prepare an agenda for each meeting and shall contact city council shall appoint the members of said board. the chairman of the board regarding the agenda. Two (2) members shall serve for a term of one (1) year from the date of appointment; three (3)members (d) Four (4) members in attendance shall shall serve for a term of two (2) years from the date constitute a quorum before an official meeting is of appointment; two (2) members shall serve for a declared in session. (Code 1958, § 2-53) term of three (3) years from the date of appointment. Vacancies created after expiration of these terms shall be filled by appointments for three-year terms. Sec. 16-5. Powers and duties of board. Members of the board shall be residents and electors of the city. (Code 1958, § 2-51; Ord. No. 83-18, Subject to the control and direction of the city § 1, 5-17-83; Ord. No. 85-25, § 1, 4-2-85) council, the board: (a) Shall act in an advisory capacity Sec. 16-2. Removal of board members; (nonadministrative) to the recreation and vacancies, parks department, to assure representation of ideas of citizens who are interested in Members of the board may be removed by a promoting better recreation and park majority vote of the total members of the city facilities and programs for the city. Such council. Vacancies on the board shall be filled by the advice shall include but not be limited to city council. (Code 1958, § 2-52) site locations,development, supervision and 1 2 Boynton Beach Code maintenance of public recreation and parks Sec. 16-6. Recreational and park fund of the city. established; expenditures. (b) May acquire by gift or donation, any There is hereby established as a part of the city property for public recreation or park treasury a fund to be known as the recreational and purposes. Any gifts or donations acquired park fund. All monetary gifts or donations to the city shall go through the recreation and parks for recreation or park purposes shall be paid into said department and shall become the property fund. of the city, and title of any real property so acquired shall be taken in the name of the Expenditures from the recreational and park fund city. of the city shall be in the manner and form provided by Laws of Florida or the city for expenditures of (c) Shall make recommendations to the city municipal funds. No monetary gift or donation to the manager and city council, through the city for public park purposes shall be expended for recreation and parks director, concerning any purpose other than recreation and parks. (Code the purchase of property by the city for 1958, § 2-55) public recreation and park purposes, concerning the establishment, maintenance, Sec. 16-7. Use of portion of Boynton Canal and and supervision of public recreation and abutting property prohibited. parks, and concerning expenditures of the recreational and park fund hereinafter All fishing, swimming, diving, trespassing, established. parking or loitering in or about that certain portion of the Boynton Canal and abutting property owned by (d) Shall annually, in an advisory capacity, the South Florida Water Management District, lying assist the recreation and parks department east of the easterly right-of-way line of U.S. Highway in preparing a proposed budget for public No. 1 (State Road No. 5), more particularly described recreation and parks for the city. as follows: (e) Shall keep records and accounts of all the Commence at the intersection of the easterly activities of the board and make reports right-of- way line of U.S. Highway No. 1 and through the recreation and parks department the northerly right-of-way line of the Boynton to the city council and city manager Canal; thence proceed easterly along the whenever requested to do so. northerly right-of-way line of the Boynton Canal- to the southwest corner of Lot 62, Coquina (f) Shall make recommendations to the director Cove, Plat Book 24, Page 14, public records of of recreation and parks and the city Palm Beach County, Florida; thence proceed manager, to be submitted to the city council southeasterly across the right-of-way line of the for approval, concerning employment of Boynton Canal to the northwest corner of Lot personnel to conduct, instruct and supervise 41, Harbor Estates, Plat Book 21, Page 98, park and recreational activities, and the use public records of Palm Beach County, Florida; of public recreation and park facilities of thence proceed westerly along the south the city. right-of-way line of the Boynton Canal to its point of intersection with the easterly (g) In exercising their powers and performing right-of-way line of U.S. Highway No. 1; thence their duties as specified in this article, the proceed northerly along the easterly right-of-way board shall act through a majority of its line of U.S. Highway No. 1 to the point of members and the chairman of the board is beginning, is hereby declared dangerous, a requested to sign all papers and documents trespass, and a general public nuisance and such requiring the signature of the recreation and actions by any person are hereby prohibited. park board. (Code 1958, § 2-54) (Code 1958, § 19-23.1) Factors To be Considered • Span of control - "Flat vs. Tall" • Functional vs. Programmatic • Complexity of work and processes • Communication requirements - Internal and external • Competencies of current staff - Technical and supervisory Steps • Collect feedback from management, affected staff and customers • Review of existing organizational structure • Clarify current and proposed: - organizational plans, - processes, and - projects • Summarize results and develop new structure (if appropriate) 25 • Youth Advisory Board " • Seniors Advisory Board • Project Advisory Committee - *' .. . • City Commission „ .�►,,ow. • Others? 61114 @ fes 11 ; - .:. e a i BUILD LIVABL COMMUNITIES" Rule 93-5/ -1 Facility Program w _ a 4�, � . Technical Data =7 &Financing W _ . 't� l � ` r' " Community � or4: .11 Vision/ Strategic ; Partnerships le r, � i. . Plan f 26 i r li i r o Potential Changes to Level of Service (LOS) — Parkland, Facility Standards o Potential Revisions to Land Development Regulations o Open Space Philosophy o Proposed Funding Mechanisms, incl Impact Fees r , , a �. i''' e. b "fy ny i .,„AA;fA Ari 1, ,!� '' d i P0. X"4 , 4. City Staff Involvement 27 Gt. arali Invoivemcni • Provide Accurate Base Maps, Data • Tour Facilities w/ Project Team • Coordinate Interviews • Coordinate Workshop Logistics — Invitations, Room Reservations, Food and Beverages, etc • Participate in Workshops • Coordinate Advisory Board /Steering Committee Workshops • Provide Available Cost Data — Acquisition, Development, Staff, O&M Cityi • Full, Honest Engagement in Process as Part of the Team - Don't Hold Back! 28 ,,,,,,,,,,..„,,,,, ,,, ,,,,,,,, ,..„. ., Cityo f o Boynton Beach Kick-off Meeting: Development of a Strategic Plan and Updating the Recreation and Open Space August 24,2004 Element of the City's Comprehensive Plan e 29 BOYNTON BEACH STRATEGIC PLAN August 24, 2004 SIGN IN SHEET Name / Organization Address Representing Phone & e-mail Rec & Parks Dept 742-6255 Wally Majors majorw@ci.boynton- Rec & Parks Dept beach.fl.us Commissioner 358-0699 Carl McKoy Commissioner Rec & Parks Dept 742-6220-6 John Wildner wildnerj®ci.boynton- Rec & Parks Dept beach.fl.us Parks & Rec Advisory Betty Pierce Committee Barbara Meachan Rec & Parks Parks & Rec Advisory 732-9908 John R. Spanneth Board Pres/CEO U.5 Water Fitness Vice-Major-Box B 732-3753 Mike Ferguson Vice-Major-Buy B Peter Wallace ITS-GI5 742-6071 BoYNTON BEACH STRATEGIC PLAN August 24, 2004 SIGN IN SHEET Name Address Representing Phone #/e-mail Debbie Majors Rec & Parks 742-6241 Ginny Shea Rec & Parks 742-6236 Wilfred Hawkins ASST. City Manager 742-6012 Bob Ensler Commissioner 369-7750 Ewuowe Plouuez 742-6258 Houuo Matcos Mary Morera Advisory Committee 731-3305 on Children's Youth ITS-GIS 742-6086 Glendon Morgan BOYNTON BEACH STRATEGIC PLAN August 24, 2004 SIGN IN SHEET Name Address Representing Phone #/e-mail Jeff Livergood City-Public 742-6201 Works/Engineering livergoodj@ci.boynton- beach.fl.us Kurt Bressner City Mngr 742-6010 bressnerk@ci.boynton- beach.fl.us Jack Mcvey Parks & Rec Advisory Board Mike Rumpf City 742-6260 rumpfmc@ci.boynton- beach.fl.us Sic wPei RECREATION & PARKS DEPARTMENT MEMORANDUM NO. 04-89 ( qc O D TO: Jerry Taylor, Mayor /C Mike Ferguson,Vice Mayor (" Mack McCray, Commissioner Carl McKoy, Commissioner Bob Ensler, Commissioner VIA: Kurt Bressner, City Manager FROM: Wally Majors, Recreation&Parks Di -ctor 72 DATE: July 16, 2004 SUBJECT: Updating the Recreation & I pen Space Element of the Comprehensive Plan and Development of a St •tegic Plan W- '• • • •u atte:•- -- ••t • this very important project ,n Au_ust 24 beginning .t 9:00 a. ,. in •- Libr. program roo e meeting will last approximately 90 minutes. • •-nng the progressive rate of change in the City and within the Recreation & Parks Department, this project is very significant. At the meeting you will be able to meet representatives from Glatting-Jackson, the consulting firm that has been chosen to.administer the project. You will also have an opportunity to learn more about the project and the various related activities. Joyce Costello will contact you to determine if you are able to attend. If you have any questions, please do not hesitate to call me. /wm C: Wilfred Hawkins Janet Prainito