R18-108 1 RESOLUTION NO. R18 -108
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA,
4 APPROVING AND AUTHORIZING THE MAYOR TO SIGN ALL
5 DOCUMENTS ASSOCIATED WITH THE HAZARD MITIGATION
6 PROGRAM (HMGP) GRANT APPLICATION; AND PROVIDING AN
7 EFFECTIVE DATE.
8
9
10 WHEREAS, the Federal Emergency Management Agency (FEMA) provides a
11 matching grant (75% Federal, 25% local) through the Hazard Mitigation Grant Program
12 that addresses flooding; and
13 WHEREAS, the Lakeside Gardens community is prone to flooding during high
14 tides and rain events and the need for drainage improvements was identified in the 2013
15 Flood Mitigation Plan; and
16 WHEREAS, implementation of the drainage improvements will provide an
17 improved level of service that reduce nuisance flooding and standing water in the
18 neighborhood.
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
20 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
21
22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
23 being true and correct and are hereby made a specific part of this Resolution upon adoption
24 hereof.
25 Section 2. The City Commission approves and authorizes the Mayor to sign all
26 documents associated with the Hazard Mitigation Program (HMGP) grant application
27 requesting $637,500 for the Lakeside Gardens Drainage Improvement project with a
28 $212,500 match from the Boynton Beach Utilities for a total project cost of$850,000.
29 Section 3. This Resolution shall become effective immediately upon passage.
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30 PASSED AND ADOPTED this 7th day of August, 2018.
31
32
33 CITY OF BOYNTON BEACH, FLORIDA
34
35 YES NO
36
37 Mayor—Steven B. Grant
38
39 Vice Mayor—Christina L. Romelus
40
41 Commissioner—Mack McCray
42
43 Commissioner—Justin Katz /
44
45 Commissioner—Joe Casello /
46
47
48 VOTE ,5�0
49
50 ATTEST:
51
52
53
54 Judi A. Pyle, CMC
55 Cit Jerk
56
57
58
59 (Corporate Seal)
60
61
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THIS SECTION FOR STATE USE ONLY
FEMA- -DR-FL ❑ Standard HMGP 0 5%Initiative Application ❑ Application Complete
0 Initial Submission or 0 Re-Submission
Support Documents Eligible Applicant Protect Type(s)
❑ Conforms wl State 409 Plan 0 State or Local Government ❑ Wind
❑ In Declared Area 0 Private Non-Profit(Tax ID Received) 0 Flood
❑ Statewide 0 Recognised Indian Tribe or Tribal Organization 0 Other:
Community NFIP Status:(Check all that apply) LMS Ranking:
❑ PartidpatIng Community ID#: County
❑ In Good Standing 0 Non-Participating 0 CRS
State Application ID:
This application is for all Federal Emergency Management Agency(FEMA Region IV)Hazard Mitigation Grant Program(HMGP)
proposals. Please complete ALL sections and provide the documents requested. If you require technical assistance,please contact
the Florida Division of Emergency Management at DEM_HazardMitigationGrantProgramQem.mytlorida.com.
Section I-Applicant
A. Applicant Instruction: Complete all sections that correspond with the type of proposed project
Application Sections I-IV: All Applicants must complete these sections
Environmental Review: All Applicants must complete these sections
Maintenance Agreement: Any Applications involving public property, public ownership, or management of
property
Flood Control-Drainage Acquisition, Elevation, Dry Flood proofing,Drainage Improvements, Flood
Improvement Worksheet: Control Measures, Floodplain and Stream Restoration, and Flood Diversion
-one worksheet per structure
Generator Worksheet: Permanent,portable generators,and permanent emergency standby pumps
Tornado Safe Room New Safe Room, Retrofit of existing structure, Community Safe Room,
Worksheet Residential Safe Room
Hurricane Safe Room New Safe Room, Retrofit of existing structure
Worksheet
Wind Retrofit Worksheet: Wind Retrofit projects only-one worksheet per structure
Wildfire Worksheet: Defensible Space, Hazardous Fuels Reduction, ignition Resistant Construction,
other
Drought Worksheet Aquifers,other
Request for Public Assistance FEMA Form 90-49(Request for Public Assistance):All applicants must
Form: complete, if applicable.
Acquisition Forms: If project type Is Acquisition,these forms must be completed.
(Only one of the two Notice of Voluntary Interest forms is necessary.)
Model Statement of Assurances for Property Acquisition Projects
Declaration and Release
Notice of Voluntary Interest(Town Hall Version)
Notice of Voluntary interest(Single Site Version)
Statement of Voluntary Participation
FEMA Model Deed Restriction Language
Application Completeness All applicants are recommended to complete this checklist and utilize the
Guidance/Checklist: guidance for completing the application.
1
[Attach any additional Items and note Section) [Form No.HMOP]
B. Applicant Information:
FEMA-4337-DR-FL DISASTER NAME: Hurricane Irma
Title/Brief Descriptive Project Summary: City of Boynton Beach Lakeside Gardens Drainage Improvements
1. Applicant(Organization):City of Boynton Beach
2. Applicant Type: El State or Local Government 0 Native American Tribe 0 Private Non-Profit 0 Special District
3. County: Palm Beach
4. State Legislative Senate District(s): 31;State Legislative House District(s): IR;
Congressional House District(s): a1 House
5. Federal Tax I.D. Number: 59-6000282
6. Data Universal Numbering System(DUNS): 072247133
7. Federal Information Processing Standards(FIPS)Code': 1207875, (''If your FIPS code is not known,see guidance)
8. National Flood Insurance Program(NFIP)Community Identification Number: 120196
(this number can be obtained from the FIRM map for your area)
9. Point of Contact:(Person serving as the coordinator of project)
®Ms. ❑Mr. First Name: Angela Last Name: Prymas
Title: Senior Engineer
Address: 124 East Wootbright Road
City: Boynton Beach State: FL Zip Code: 33435
Telephone: 561-742-6421 Email: Prymasa@bbfl.us
10. Application Prepared by:
EMs. ❑Mr. First Name: Angela Last Name: Prymas
Title: Senior Engineer
Telephone: 561-742-6421 Email: Prymasa@bbfi.us
11. Authorized Applicant Agent(proof of authorization authority required)
OMs. ®Mr. First Name: Steven Last Name: Grant
Title: Mayor
Address: 124 East Wooibright Road
City: Boynton Beach State: FL Zip Code: 33435
Telephone: 561-742-6410 Email: GrantS@bbfl.us
Signature: 51irrii,.......„
Date:
12. Local Mitigation Strategy(LMS)Compliance
a. All proposed projects must be included in the county's Local Mitigation Strategy(LMS)Project List, and on file
with FDEM's Mitigation Bureau Planning Unit. Does your jurisdiction have a current FEMA Approved
Mitigation Plan and this project is listed? k. Yes 0 No
b. Attached is a letter of endorsement for this project from the county's LMS Coordinator. ®Yes 0 No
Ensure the LMS endorsement letter contains both the Total Estimated Projects Cost(Section IV.D.),along
with the Estimated Federal Share(Section IV. E.1.)allocated to this project.
c. The LMS project list and endorsement letter both have an estimated cost column and Federal Share amount
that is within$500.00 between the two®Yes 0 No
13. Has this project been submitted under a previous disaster event?® No
0 Yes,please provide the disaster number and project number(as applicable):
2
[Attach any additional items and note Section] Form No.HMP]
Section II—Project Description
A. Hazards to be Mitigated/Level of Protection
1. Select the type of hazards the proposed project will mitigate:
E3 Flood ❑Wind ®Storm surge 0 Wildfire ❑Other(list):
2. Identify the type of proposed project:
❑ Elevation and retrofitting of residential or non-residential structure
0 Acquisition and Relocation 0 Acquisition and Demolition
❑Wind retrofit ®Drainage project that reduces localized flooding
❑Generator ❑Other(please explain)
3. List the total number of persons that will be protected by the proposed project(include Immediate population
affected by the project only):
191
4. List how many acres of"Total Impacted Area"is to be protected by the proposed project(include immediate area
affected by the project only):
7.11 Acres
5. Fill in the level of protection and the magnitude of event the proposed project will mitigate. (e.g.22 structures
protected against the j-year storm event(1%chance)
16 structure(s) protected against the AQ-year storm event(10,25, 50, 100,or 500 year storm event)
structure(s)protected against mile per hour(mph)winds
6. Check all item(s)the project may impact:
❑ Wetlands ® Water Quality 0 Previously Undisturbed Soli
® Floodplain ® Coastal Zone 0 Toxic or Hazardous Substances
❑ Historic Resources 0 Fisheries 0 Threatened&Endangered Species
❑ Vegetation Removal ® Public Controversy ❑ Potential for Cumulative Impacts
® Health&Safety 0 Other
7. Engineered protects:If your project has been already designed and engineering Information Is available,please
attach to your application ALL calculations, H&H study and design plans(e.g. Drainage Improvement, Erosion
Control,or other special project types). Ci No 0 Yes If so, see Attachment#(s)
B. Project Description,Scope of Work, and Protection Provided (Must be Completed in Detail)
Describe, in detail,the existing problem,the proposed project,and the scope of work. Explain how the proposed
project will solve the problem(s)and provide the level(s)of protection described in Part A. Also, if available,attach a
vendor's estimate and/or a contractor's bid for the scope of work. Please ensure that each proposed project is
mitigation and not maintenance.
3
[Attach any additional Items and note Section] [Form No.HMGP]
1. Describe the existing problems:
everal times a year.normal and severe rainfall events andhlgh tides cause localized flooding In the community.
Dudna high tides and severs weather eventsmalor floodina occurs on N Lake Drive making the road impassable The
flooding shuts down roads causing hardship and disruption to community Eve=and earns becoming a public
safety concern to the residents for emergency response.flreand law enforcement services,school district bus
service and work attendance. Additionally.the serious deterioration of the roadwayposes a traffic hazard.Residents
and elected officials identified flooding as amiority resource man cement concern.
The Lakeside Gardens community is located in the City of Boynton Beach.Palm Beach County.on the oast side of
U.S.Hlahwav 1.between the Intracoastal Waterway and U.S.Highway 1 in a FEMA Special Flood Hazard Area.The
area includes several National Flood Insurance Program NFIP-Community Rating System(CRSI Reoetftive Loss
zopertlss(RI-1.The existim pavement and storm inlet_arates on N.Lake Drive are at approximately 2-2.5 ft.NAVD,
which is approximately 3.3 ft.above MSL.Spring and Fall tides vary from 3,5 to 3.75 above MSL.
Hiah density zoning(condominiums)hasdeveloped immediately north and south of Lakeside Gardens at elevation
significantly higher than the aenerallevel of the adjacent roads and_properties.There is no overland flow from this
area to the Intracoastal Waterway.If the existing positive dralnaae is filled to capacity.ponding occurs on the road
end/or flows to the side of the roadways to pond on adiacent low-lying properties.This situationitas led to severe
deterioration of the roadway surface.base and sub-base causing numerous potholes becoming a traffic hazard.
)3esed on experience of City's engineers and stormwater field personnel.in the state southeast area problems also
cerise when there are continuous rainfall events on a saturated_around.The aroundsabuatton conditionis tvoical in
Florid a cou i,= • the c seas 1 Acco L• , • • his •rlcal rel [. • .. an , ral on 1 •
Florida can last several months,
Lakeside Gardens Is impacted by high sea levels.With coastal development and sea level rise.the around water table
is rising and tidal wateris flowing from the intracostal Waterway through the existing storm pipes and Into the
streets,and low-ivino areas.Surface water percolation into the around is affected,
In recent rainfall events and during the sprinatides the entire community wasinundated by floods and to the most
galpal areas with up to 24 inches of water depth.The City's Stormwater unit provided emergency flood relief and
cleanisa operations to lessen the resident's hardship.After several hours of continuous offsite discharge using of
the Utilities Vac-Trucks the stormwater crew was able to substantially reduce the floodlna extent and water depth.
)1 faille this protect Is Implemented.the City has developed a potential temporary solution to reduce flooding in the
neighborhood by placing a portable • p at the south end of N.Lake Drive to pump stormwater from the current
stormwater collection system.
2. Describe the type(s)of protection that the proposed project will provide:
Lakeside Gardens Drainage improvements Protect will provide protection of life.health.safety and property.
were flooding is a public safety hazard because emergency medical response,fire and law enforcement services
can have difficulties reaching the residents during emergency calls.Standing water poses a health threat from
diseases.including those caused by breeding mosquito populations.chemical contaminants and electrocution.
Additionally.it causes hardshio and disruption to community access and egress.When the roads and low-lying
properties are flooded,residents are unable to maintain a reasonable auallty of life as mobility Issues arise.i.e.,
residents are unable to walk in their neighborhood,walk their pets.exercise.etc.
leveral of the residence's elevations are a few inches higher than the road.The protect will mitlaate the potential for
continuous property damage and loss.The protect addresses a repetitive problem that poses a significant risk to
public health and safety If not resolved.
The drainage Improvements of the Lakeside Gardens roadway system will be implemented to mitigate the flooding
s cent and water death and reducina adverse Impacts to the ecosystem of the Lake Worth Lagoon.The drainage
system will collect.convey and treat the water in each catch basin before being discharge by pumping or gravity to
the Lake Worth Lagoon,
4
[Attach any additional Items and note Section] [Form No.HMGP]
3. Scope of Work(describe in detail what you are planning to do):
The protect will provide an uoaraded dralnaae system along Potter Rd.and N Lake Dr.to allow the water to drain
faster to the outflow areas and Into the Intracostal Waterway.The outflow pipes will be upsized and will include back-
flow prevention valves to prevent tidal waters from flowing back to the roadway,
The maior items of the Dialect Involve new roadway drainage.reconstruction.widening and regrading of the roadway
with curb and gutter,Including two outfalls where stortrwater discharges Into the Intracostal Waterway.Each
discharge will include stormwater treatment.
The proDOeed uDuradpd_stormwater system
Includes the reconstruction of Potter Rd.and N.Lake Drive with a length
of aoproxlmately 1.250 feet.Four existing dralnawstitictures will be replaced and five new drainage structures will
be Installed.Including a drainage pump station at the east end of Potter Rd.Both existing outfalls will be
redesignedluoslzedincluding back flow Prevention valves,The new carrying storm pipes and outflows will be
designed for the proper capacity based on the correspondent drainage study.
For budgeting purposes,the following pipe sizes and lengths are estimated:
1.200 ft.of 18"RCP along Potter Rd and N.Lake Dr.
170 ft.of 10"PVC pressure outfall from Dump station
180 ft,of 24"RCP outfall at south side of N.Lake Dr.
Swales have not been effective because the existing Bolls mucky with high content of manic materiatand minimal
or none infiltration capacity. For water Quality.the drainage structures will be provided with minimum of 12 inches
sumps.
The new drainage system.roadway widening and regrading including curb and gutters.will promote better surface
drainage that leads to greater protection of life and property.
The City contracted with WGI topographic survey to gather data necessary for alternatives formulation of Potter Road
and N.Lake Drive drainage improvements on City's Right of Way(ROW).Subsequently the City plans to procure
engineering services to assist with the design.permitting and construction bidding.
4. Describe any other on-going or proposed projects in the area that may Impact,positively or negatively, the
proposed HMGP Project:
Casa del Mar-Dimlck Road drainage improvements.
5
[Attach any additional items and note Section] [Form No.HMGP]
5. Describe the purpose and need for the proposed project:
The need for the drainage improvements on Lakeside Gardens was Identlfledin the 2013 Flood Mitigation Plan and ite
action plan reaulres increase the correction of localized dralnap oroblerns so that Level of Service standards are
enhanced. The neighborhood Is located in the City's Repetithce Loss Area 61.intense or_ rolonaed:concentrated
rain Is the primary cause of flooding In the repetitive loss areas,Maierlainfall events occur in association with
hurricanes.tropical storms.and ihunderetormsass9dated with frontal systems.The overabundance of rainfall
creates saturated soli conditions,after which additional rain causes surface ponding or an overflow from the
drainage systems.catchment basins and manholes.This can result In street andvard flooding and severed roadway
damages.
Lakeside Gardens is Impacted by high sea levels.Seeley.'rise Is caused by two factors related to global warming:
eaded water from melting Ice sheets and glaciers,and the expansion of seawater as it warms.In Southeast Florida,
sea level is predicted to rise 6 to 10 inches by2030 and 14 to 26 Inches by 2060.resulting In the followina Impacts:
• Increasing coastal flooding
• Increasing Inland floodlna due to impaired stormwater Infrastructure
• Decreasing property values and tax base
• Increasing insurance costs
Boynton Beach and other cities are considering sea level/twin decisions about public Infrastructure and facilities.
13y Increasing the number of storm drainage Inlets and storm pipe capacity.the prolect_arsatly mitigates roadway
flooding from severe rainfall,storms and tidal events.Thepfoiect design will include back flow prevention yalves to
keep tidal waters out of the storm system andleduce flooding.The proposed dralnaae Improvementawill eliminate
Impassable roads.the potential for properly damage and Public safety hazard.for example.drivina through flooded
greets can produce a wake that worsens flooding to buildings along the street.additionally,electrical currents can
travel through water and cause electrocution. These threatening conditions occur during.and for a period after.a
heavy rainfall or high tide.This prolect addresses this freauently occurring problem.
In addition to the expected Increase of resident's satisfaction and weilbeina.the community will no longer be
exposed to floodlna repercussions.i.e.
1. Unable to accesslegrese dwellings due to water depth.extent of Inundated area and water pondina duration
2. Damage to vegetation and property
3. Soil erosion
4. Hindering school/work attendance
5. Safety concerns
6
[Attach any additional Items and note Section] [Form No.HMCGP]
Section III—Project Location (Fully describe the location of the proposed project.)
A. Site
1. Describe the physical location of this project, including street numbers(or neighborhoods)and project site zip
code(s). Provide precise longitude and latitude coordinates for the site utilizing a hand-held global positioning
system(GPS)unit or the equivalent:
Location: The protect area Is located in the east side of 33435 including Potter Road. N Lake Drive and
DImick Road.
Address(s): N Lake Drive-Boynton Beach.FL 33435
GPS coordinates(decimal degree format): Lat:26.551647057 N and Long:80.053542963 W
Project Zip Code(s): 33435
2. Title Holder:City of Boynton Bech
3. Is the project site seaward of the Coastal Construction Control Line(CCCL)? ❑Yes® No
4. Provide the number of each structure type(listed below)in the project area that will be affected by the project.
Include all structures in project area.
® Residential property: 15 0 Public buildings:
0 Businesses/commercial property: ❑ Schools/hospitals/houses of worship:
® Other. 1
B. Flood Insurance Rate Map (FIRM)Showing Project Site
1. ® Attach one(1)copy of the FIRM map,a copy of the panel information from the FIRM,and, if available,
the Floodway Map. FIRM maps are required for this application(if published for your area). Also,
all attached maps must have the project site and structures clearly marked on the map. FIRMs
are typically available from your local floodplain administrator who may be located in a planning,zoning,
or engineering office. Maps can also be ordered from the Map Service Center at 1-800-358-9616. For
more information about FIRMs,contact your local agencies or visit the FIRM site on the FEMA Web-
page at https://msc.fema.Qovfaortal.
2. Using the FIRM,determine the flood zone(s)of the project site(Check all zones in the project area)
. (See FIRM legend for flood zone explenattons)(A Zone must be Identified)
❑ VEorV1-30 ® AEorA1-30
❑ AO or AH ❑ A(no base flood elevation given)
❑ B or X(shaded) ❑ C or X(unshaded)
❑ Floodway 0
❑ Coastal Barrier Resource Act(CBRA)Zone (Federal regulations strictly limit Federal funding for projects
in this Zone; please coordinate with your state agency before submitting an application for a CBRA Zone
project).
3. 0 IF the FIRM Map for your area is not published, please attach a copy of the Flood Hazard Boundary
Map(FHBM)for your area,with the project site and structures dearly marked on the map.
4. ❑ Attach a copy of a Special Flood Hazard Area Flood Insurance Assurance(s).
C. City or County Map with Project Site and Photographs
1. ►moi Attach a copy of a city or county scale map(large enough to show the entire project area)with the project
site and structures marked on the map.
2. ® Attach a USGS 1:24,000 TOPO map with project site clearly marked on the map.
3. ❑ For acquisition or elevation projects, Include copy of Parcel Map(Tax Map, Property identification Map,
etc.)showing each property to be acquired or elevated. include the Tax ID numbers for each parcel, and
Parcel information—including year built and foundation.
4. ►;i Attach photographs(at a minimum 4 photographs)for each project site per application. The photographs
should be representative of the project area, including any relevant streams, creeks, rivers, etc. and
drainage areas that affect the project site or will be affected by the project,and labeled. For each structure,
please include the following angles:front, back and both sides.
7
[Attach any additional items and note Section] [Form No.HMGP]
Section IV- Budget/Costs
In this section,provide details of all the estimated costs of the project. As this information is used for the
Benefit-Cost Analysis,reasonable cost estimates are essential. Contingency Cost should be included as a line
item in the budget section and justified. Recommended range is 1 to 5%. Avoid the use of lump sum costs.
A. Materials
item Unit Quantity Cost per Unit Cosi
Mobilization,Maintenance of Traffic and General Requirements $90,000.00
Stormwater piping and structures $109,000.00
Roadway restoration and widening i 1 } $98250.00
Back-flow prevention valves I $30,000.00
Drainage pump station $50,000.00
Utilities relocation I i $15,000.00
� I
Sub-Total $392,250.00
B. Labor Include equipment costs. Please indicate ail'soft'or in-kind matches(s*).
Description Hours Rate Cost
Mobilization,Maintenance of Traffic and General Requirements i $90,000.00
Stormwater piping and structures $84,000.00
Roadway restoration and widening j _ $88,250.00
Back-flow prevention valves $10,000.00
Drainage pump station ! $50,000.00
Utilities relocation ! $5,000.00
� I
Sub-Total $327,250.00
C. Fees Paid Include any other costs associated with the project.
Description of Task Hours Rate Sc2
Outreach I $9,500.00
Construction Administration $55,500.00
Contingency
565,500.00
Sub-Total $130,500.00
D. Total Estimated Project Cost $550,000.00
Note:To be eligible for HMGP fundina.pre-award costs must be identified as separate line items in the cost estimate of the application.
This must be done in addition to flUlna out the HMGP Pre-Award Cost Reauest Form. submitted with application. Mark each Pre-Award
post with an asterisk ft and in-kind services with double asterisk("1:All In-kind match must be identified in the Section IV.B and D—
Funding Sources).
8
[Attach any additional Items and note Section] [Form No.HMGP]
E. Funding Sources(round figures to the nearest dollar)
The maximum FEM4 share for HMGP projects is 75%. The other 25%can be made up of State and Local funds as well
as in-ldnd services. HMGP funds may be packaged with other Federal funds, but other Federal funds(except for Federal
funds that lose their Federal identity at the State level,such as CDBG, and certain tribal funds)may not be used for the Non-
Federal share of the costs.
1. Estimated Federal Share $637,500.00 75% %of Total (Maximum 75%)
2. Non-Federal Share
3. Estimated Local Share $212,500.00 _ 25% %of Total (Cash)
4. %of Total (In-Kind'*)
5. %of Total (Global Match)
6. Other Agency Share %of Total
(Identify Non-Federal Agency and availability date)
7 Total Funding sources from above $850,000.00 1.00% Total (Equals 100%)
❑Identify proposed eligible activities drectly related to project to be considered for In-Kind services In Section IV.B.Labor.
"'(Separate project applications must be submitted for each Global Match project.
Global Match Project Number and Title:
F. Project Milestones/Schedule of Work
List the major milestones in this project by providing an estimate time-tine for the critical activities not to exceed a period of 3
years of performance. (e.g.Designing,Engineering Permitting,etc.)
Milestone(s) Number of Days to Complete
Bidding and Construction Contract 150
Submit Projects for Permits 120
Mobilization and Shop Drawings 60
Construction of Drainage System and underground utilities 120
Relocation of electrical poles and communications 90
Construction of Roadway Improvements 120
Project Closeout 60
Total 720 Days
S
[Attach any additional Items and note Section] [Form No.HMGP)
Section V. Environmental Review and Historic Preservation Compliance
(NOTE: This application cannot be processed if this section is not completed.)
Because the HMGP is a federally funded program, all projects are required to undergo an environmental and historic
preservation review as part of the grant application process. Moreover, all projects must comply with the National
Environmental Policy Act(NEPA)and associated Federal, State,Tribal, and Local statutes to obtain funding. NO WORK
can be done prior to the NEPA review process. If work is done on your proposed project before the NEPA review
is completed,It will NOT be eligible for Federal funding.
A. The following information is required for the Environmental and Historic Preservation review:
All projects must have adequate documentation to determine if the proposed project complies with NEPA and
associated statutes. The State Environmental Staff provide comprehensive NEPA technical assistance for Applicants,
with their consent, to complete the NEPA review. The type and quantity of NEPA documents required to make this
determination varies depending upon the project's size, location, and complexity. However, at a minimum, please
provide the applicable documentation from this section to facilitate the NEPA compliance process.
1. ® Detailed project description, scope of work,and budget/costs(Section II and Section IV of this application).
2. ® Project area maps(Section III, part B&C of this application)
3. e Project area/structure photographs(Section III, part C of this application).
4. ® Preliminary project plans.
5. IS Project alternatives description and Impacts(Section V of the application).
6. ® Please complete the applicable project worksheets.
Documentation showing dates of construction are required for all structures.
7. ® Environmental Justice—Attach documents regarding evaluation(required)and satisfactory resolution
(if necessary)of Environmental Justice issues(Highly Disproportionate,Adverse Impact(effects)on Minority
or Low Income Population). Documents can include public meeting records,media reports letters from
interested persons and groups, studies on population, ethnic groups,quality of life,housing,economics,
transportation, public services,schools,public health,recreation,voting,etc.
8. ® Provide any applicable information or documentation referenced on the information and Documentation
Requirements by Project Type below.
B. Executive Order 12898; Environmental Justice for Low Income and Minority Population:
1. Are there low income or minority populations in the project area or adjacent to the project area?
0 No®Yes; please describe any disproportionate and adverse effects to these populations:
The City of Boynton Beach have several minority communities with 30%of the population being black or African
American, 15%Hispanic or Latino,2%Asian and 2%multiracial.Flooding in Lakeside Gardens does not impact
these minority neighborhoods west of U.S. 1.Lengthy periods of neighborhood flooding inhibit residents'ability
to access public transportation and pose health concerns.Standing water poses a health threat from diseases
including the zika from breeding mosaulto populations.chemical contaminants and possible electrocution.
2. To help evaluate the impact of the project, please indicate below any other information you are providing.
® Description of the population affected and the portion of the population that would be disproportionately and
adversely affected.Please include specific efforts to address the adverse impacts in your proposal narrative
and budget.
The Lakeside Gardens neighborhood Is a middle class neighborhood.There is not apparent minorities in the
neighborhood that will be disproportionally and adversely affected.Senior residents could be greatly affected if
the proiects is not implemented.
On November 8.2017.the City conducted a Flood Awareness Workshop in the area after Hurricane Irma and
Marla that was well attended by Lakeside Gardens residents.Additionally,the City sent a letter to the residents
informing them of the upcoming topographic survey and distributed door hangers about the placement of a
temporary pump to reduce flood damages.The City will continue to reach out to the residents to keen them
informed of protect status.
10
'Attach,any additional items and note Section] Worm No.HMGPI
3. ® Attached materials or additional comments: Please include pdf documentation from the US Census Quick
Facts and American Factfinder's website of the project area(http://www.census.govn
The Census.saov attachment shows that 16% of Boynton Beach population lives below the povgrty level and
that 30%of the population is black or African American. 15%Hispanic or Latino.2%Asian and 2%
jnultiracial.,
11
[Math any additional items and note Section] [Form No.HMGPI
C. Tribal Consultation (information Required)
Section 106 of the National Historic Preservation Act(NHPA)requires federal agencies to take into account the effect
of their undertakings on historic properties. The NHPA requires that agencies must complete this process prior to the
expenditure of any Federal funds on the undertaking. A Tribal Consultation is required for any project disturbing ground
or moving soil,including but not limited to:drainage projects;demolition;construction;elevation;communication towers;
tree removal;utility improvements.
1. Describe the current and future use of the project location. A land use map may be provided in lieu of a written
description.
The current and future use of the project location is a roadway that serves local residents as the only means of
i press and egress into and out of their neighborhood and provides access to thepublic ROW easements.
2. Provide information on any known site work or historic uses for project location.
There are no historic uses or site work for this project location.
Attach a copy of a city or county scale map(large enough to show the entire project area)with the horizontal
limits(feet)and vertical depths(square feet)of all anticipated ground disturbance of 3 inches or more.
D. Alternative Actions (Information Required)
The NEPA process requires that at least two alternative actions be considered that address the same problem/issue
as the proposed project. In this section,list two feasible alternative projects to mitigate the hazards faced in the
project area. One alternative is the"No Action Alternative'.
1. No Action Alternative
Discuss the impacts on the project area if no action is taken.
Taking no action to remedy the Lakeside Garden neighborhood drainage issues greatly impacts the area.The
challenge of protection life, health._safety and property will only increase with sea level raise and the deteriorating
conditions of the roadway and surrounding areas.Most of the time low ivina grassy areas are damp or wet.The
roads serves residents and visitors.
If no alternative action is taken,the road will need to be replaced twice within the next twenty years at an
estimated cost of$500000.00. In addition to continuous increasing flooding, emergency services response time
a be negatively impacted threatening life and property. Residents and visitors quality of life will be affected by
flooding, road deterioration and the existing insufficient drainage infrastructure.
The City's CRA has several economic development initiatives in the area. Constant flooding will hinder economic
development and business investment that improve the City's financial status that provide increased lobs and tax
base.
2. Other Feasible Alternative
Describe a feasible alternative project that would be the next best solution if the primary alternative is not
accomplished. This could be an entirely different mitigation method or a significant modification to the design of
the current proposed project. Please include a Scope of Work,engineering details(if applicable),estimated
budget and the impacts of this alternative. Complete all of parts a-e(below).
12
[Attach any additional Items and note Section] [Form No.HMGP]
a. Project Description for the Alternative
Describe, in detail, the alternative project, and explain how the alternative project will solve the problem(s)
and/or provide protection from the hazard(s). Also, provide pros and cons for this alternative and a reason for
why it was not selected.
An alternative protect could be for the City to purchase the repetitive loss property located at 2150 N_Lake Drive.
demolish the residential structure. build a stormwater retention pond and pump station.Addfbonally,the current
proposed drainage project design still need to be implemented as a cost of$850.000.00.
According to Palm Beach County Property Appraiser's website._the 2017 messed value of this Droperty is
$199.203.which is much lower than the commercial values in the neighborhood. The current owners purchased
the property in May 2015 for$292,000. To design and built the stormwater pond with pump station with back-
up generator and additional piping and appurtenances will be an estimated one to one and a half million dollar
investment.The cost for yearly maintenance will be In the order of 45,000 to 60.000 per year.
The alternative project would solve the same problems and provide the same protections from the hazards
described in the original project with a higher price and local residential disruption and displacement. The
implementation of this alternative protect could take at least three additional years because of the need to
include acquisition and added engineering and permitting.
It is anticipated that the alternative Droiect will cost$2.600.000 at a minimum. There are many uncertainties
and unknowns about the implementation of such proposal, inngina from a willing seller, to cost and other
community impacts.
b. Project Location of the Alternative(describe briefly, if different from proposed project)
2150 N Lake Drive
0 Attach a map or diagram showing the alternative site in relation to the proposed project site(if different
from proposed project)
c. Scope of Work for Alternative Project
Purchase a private residential property at 2150 N Lake Drive, demolish the residential structure, build a storm
water retention pond and pump station.
d. Impacts of Alternative Project
Discuss the Impact of this alternative on the project area. Include comments on these issues as appropriate:
Environmental Justice, Endangered Species,Wetlands, Hydrology(Upstream and Downstream Surface
Water Impacts), Floodplain/Floodway, Historic Preservation and Hazardous Materials.
The impacts of the alternative protect are similar to the original protect. however, because of the storm water
pump, it is anticiPated greater environmental review. regulations,and oversight would apply.
e. Estimated Budget/Costs for Alternative Project
In this section, provide details of all the estimated costs of the alternative project(round figures to the
nearest dollar). A lump sum budget is acceptable.
Materials: $1,300,000.00
Labor: $1,300,000.00
Fees:
Total Estimated Project Cost: $2,600,000.00
13
[Attach any additional items end note Section) [Form No.HMOP)
HMGP ENVIRONMENTAL REVIEW
Information and Documentation Requirements by Project Type
Retrofits to Existing Facilities/Structures
I Elevations
Acquisitions with Demolition
✓ Dates of Construction
✓ Ground disturbance map for projects with 3 inches or more of ground disturbance
✓ Structure photographs
Drainage Improvements
✓ Engineering plans/drawings
✓ Permit or Exemption letter to address any modifications to water bodies and
wetlands
o Department of Environmental Protection
o Water Management District
o U.S.Army Corps of Engineers
✓ Ground disturbance map for projects with 3 Inches or more of ground disturbance.
✓ Concurrence from U.S.Fish and Wildlife addressing any impacts to wildlife, particularly
endangered and threatened species and their habitats.
✓ If the project is in a coastal area,attach a letter from the National Marine Fisheries
Service addressing impacts to marine resources.
• Concurrence from Natural Resource Conservation Service if project is located outside
city limits and may Impact prime or unique farmland.
✓ Concurrence from your Local Floodplain Manager—If project Is located In a floodplain.
Note: This is a genera!guideline for most projects. However, there will be exceptions.
Consult with state environmental staff on project types not listed.
14
HMGP Application Completeness Guidance/Checklist
This guidance/checklist contains an explanation, example and/or reference for information requested in the application.
Please use this list to assure your application is complete and Includes the required information for HMGP projects. The
appropriate documentation must also be attached. It is important to note that this list is similar to the form that will be used
during the application sufficiency review by the HMGP staff.
Project Title: City of Boynton Beach Lakeside Gardens Drainage Improvements
Applicant: City of Boynton Beach
Application Explanation of Information Required
Information q
Section l
B.Applicant Information
FEMA -DR-FL Type in the four digit number FEMA assigned to the disaster that this application is
being submitted under.(Example:4337,4283)
DISASTER NAME Type in the Disaster name.(Example: Hurricane Irma,Tropical Storm Fay) ®�
Title/Brief Descriptive The project title should include: 1)Name of Applicant,2)Name of Project,3)Type of
Project Summary Project. (Example:City of Tallahassee, City Hall Building,Wind Retrofit)
1. Applicant Name of organization applying. Must be an eligible applicant.
2. Applicant Type State or local government, recognized Native American tribe,or private non-profit
organization. if private non-profit, please attach documentation showing legal status
as a 501(C).(Example: IRS letter,Tax Exempt Certificate)
3. County indicate county in which the project is located.
4. State Legislative Specify the appropriate State Senate, House and Congressional District code for the
and project site. For multiple sites, please list codes for each site.
Congressional http://www.mvfloridahouse.qov/sections/reoresentatives/mvreoresentative.aspx
District(s)
5. Federal Tax I.D. List the Federal Employer's Identification Number(FEIN)number,also known as
Number Federal Tax Identification number, 9-digit code. May be obtained from your
finance/accounting department.
6. DUNS Number Include Data Universal Numbering Standard (DUNS)number in appropriate location
on application. If none, please refer to HMGP FAQ's In Application Reference
Material for instructions on obtaining a DUNS number. www.usasoending ov
7. FIPS Code List the Federal Information Processing Standard (FIPS)Code. May be obtained
from your finance/accounting/grants department. If none,please submit FEMA Form
90-49.
8. NFIP ID Number List the National Flood Insurance Program (NFIP)number. You must be a
participating NFIP member to be eligible for HMGP funding. Please make sure that
the number Is the same as the panel number on the FIRM provided with the
application.
9. Point of Contact Please provide all pertinent information for the point of contact.This person serves
as the coordinator of the project. if this Information changes once the application is
submitted, please contact the HMGP staff immediately.
10. Application Please provide the preparer information. May be different from the point of contact
Prepared By (line 9)and/or the applicant's agent(line 11).
11. Authorized An authorized agent must sign the application.
Applicant Agent `An authorized agent is the chef elected official of a local government who has signature
authority,so for a county it would be the Chairman of the Board of County Commissioners and
for a municipality it would be the Mayor(the exact title sometimes varies). Any local
government may delegate this authority to a subordinate official(like a City or County
Manager)by resolution of the governing body(the Board of County Commissioners or Board
of City Commissioners). if a local government delegates signature authority,a copy of the
resolution by the governing body authorizing the signature authority for the individual signing
must be provided."
12. LMS Compliance a) LMS Project List:
16
Section VI—Maintenance Agreement
All applicants whose proposed project involves the retrofit or modification of existing public property
or whose proposed project would result in the public ownership or management of property,
structures, or facilities, must first sign the following agreement prior to submitting the application to
FEMA.
(NOTE: Those applicants whose project only involves the retrofitting, elevation, or other
modification to private property where the ownership will remain private after project completion
DO NOT have to complete this form.)
The City of Boynton Beach , State of Florida,
hereby agrees that if it receives any Federal aid as a result of the attached project application, it will
accept responsibility,at its own expense if necessary,for the routine maintenance of any real property,
structures, or facilities acquired or constructed as a result of such Federal aid. Routine maintenance
shall include,but not be limited to,such responsibilities as keeping vacant land clear of debris,garbage,
and vermin; keeping stream channels,culverts, and storm drains clear of obstructions and debris;and
keeping detention ponds free of debris,trees, and woody growth.
The purpose of this agreement is to make clear the Sub-recipient's maintenance responsibilities
following project award and to show the Sub-recipients acceptance of these responsibilities.It does not
replace, supersede, or add to any other maintenance responsibilities imposed by Federal law or
regulation and which are in force on the date of project award.
Signed by teven Grant the duly authorized representative
(printed or typed name of signing official)
Mayor
(title)
This_ (day)of (month), (year).
Signature* agefi//
*Please Note:The above signature must be by an individual with legal signing authority for the
respective local government or county(e.g.,the Chairperson,Board of County Commissioners or
the County Manager,etc.)
15
All proposed projects must be Included in the county's Local Mitigation Strategy
(LMS)Project List and must be on file with FDEM's Mitigation Bureau Planning
Unit.
b) LMS Endorsement Letter
All proposed projects must include an endorsement letter from the county's Local
Mitigation Strategy Coordinator.You may use 1 letter as long as it includes every
proposed project.
c) Estimated Costs&Application Costs:
The LMS Project List must Include an Estimated Cost column and each HMGP
project application must be within$500.00 of that Project List's estimated cost.
Also ensure that the Federal Cost Share indicated on the LMS Coordinator's
Endorsement Letter exactly matches the Federal Cost Share indicated within the
application. Ensure the LMS endorsement letter contains both the Total
Estimated Projects Cost(Section IV. D.),along with the Estimated Federal Share
(Section IV. E.1.)allocated to this project.
A letter of endorsement for the project and its priority number from the Local
Mitigation Strategy must be included. Refer to Sample LMS Letter. Applications
without a letter of endorsement will not be processed. (44 CFR 201.6 Local
Mitigation Plans)
13. Previous tf the project has been previously submitted under another disaster, provide the
Submittal disaster number,the project number,and the title of the project.
Section II-Proiect Descriation
A. Hazards to be Mitigated/Level of Protection
1. Type of Hazards Type of Hazards the Proposed Project will Mitigate:Identify the hazard(s)that the
proposed project will mitigate. More than one hazard may be selected.
2. Identify the Type Identify the Type of Proposed Project:Describe the mitigation project being
of Project proposed. (Example:drainage,wind retrofit,generator etc.)
3. Number of Explain how many people will be protected by or benefit from the proposed project.
Persons (Example:A drainage project Improving a residential area of 23 homes,with an
Protected average household of 2 people=46 people)
4. Total Impacted Explain how many acres will be impacted from the proposed project:
Area Drainage/Berm/Pond/Culverts/Flood hazard projects:combination of the area to be
protected and ground disturbance must not exceed 25 acres.
5. Level of Specify the level of protection and magnitude of the event the proposed project will El
Protection mitigate. Attach support documentation that verifies the stated level of protection.
(Example: In a wind retrofit project, it will be the design wind speed to comply with
the Florida Building Code requirements. In a drainage project, it will be the
implemented design level,e.g. a 25-year FDOT design standard for culvert.)
6. Project Impact Identify all the items the project may impact or are within the project area.
7. Engineered include available engineering calculations, studies,and designs for the proposed
Projects(e.g. project showing results from applied Recurrence Interval scenarios before and after
Drainage) mitigation. (Number of structures, building replacement value,depth of the water,
structural damages, content damages, displacement, road closures, etc.)
B. Project Description, Scope of Work,and Protection Provided(Must be Completed in Detail)
1. Exdsting Problem Describe the existing problem, location,source of the hazard, and the history and
extent of the damage. Include newspaper articles, insurance documentation,
photographs, etc. If this project Is eligible for PA(406)mitigation activities, please
describe the 406 activities.
2. Type of Protection Determine how the funding will solve the existing problem and provide protection.
3. Scope of Work: What the Project Proposes to Do: Determine the work to be done. The scope of
work must meet eligibility based on HMGP regulations and guidance. Explain how
the proposed problem will be solved. (NOTE:The proposed project must be a
mitigation action, not maintenance.) Does the proposed project solve a problem
independently or constitute a functional part of a solution where there is assurance
that the project as a whole will be completed(44 CFR 206.434(44D? Does the
proposed project address a problem that has been repetitive or that poses a
17
i significant risk to public health and safety if left unresoWed(44 CFR 206.434(cJ(5J(fJ)?
Protects that merely identify or analyze hazards or problems are not eligible. See
Sample Scope of Work Language in HMGP Application Reference Material.
Generators should not be included in the scope of work unless said generator only
powers the mitigation element or is for a critical facility.
4. On-Going or Determine if other projects, zoning changes, etc.are planned(particularly in the
Proposed same watershed if flooding is being addressed)that may negatively or positively
Projects in the impact the proposed project. If there is a drainage project or downstream issue
Area elsewhere, it may eliminate the current flooding issue, erasing the need for the
proposed project. Response applies to drainage and acquisition projects. N/A is
appropriate in wind retrofit shutter projects only. If this project is also being
considered under the Public Assistance Program(408), please describe in detail the
408 mitigation activities and/or services. Do not include project costs associated with
the above referenced HMGP application.
5. Purpose/Need Describe the purpose and need for the proposed project.
Section III-Prosect Location
A. Site
1. Physical Location 4 List the physical location of the project site(s)including the street number(s),zip
code(s)and GPS coordinates(latitude/longitude, in decimal degrees). The physical
address must correspond with the address locations specified on maps submitted
with the application.
2. Title Holder Provide the titleholder's name. /1
3. Project Seaward Determine if the project site is located seaward of the Coastal Construction Control ►-1
of the CCCL? Line. https://lioridadep.00v/water/Coastal-construction-control-line
4. Number and Specify the number and type of properties affected by the project.
Types of (Example: Drainage project that affects 100 homes, 15 businesses and 2 schools.)
Structures What does the project protect? Should have a number next to the box that is
Affected , checked. (See Section II, Item A.4—detail of these totals)
B. Flood Insurance Rate Map(FIRM)Showing Project Site
1. Copies of FIRM Attach a copy(or copies)of the FIRM and clearly identify the project site. The FIRM El
Panel number must be induded. To obtain a FIRM map,go to
hlt�psalmsc.fema. avi arta. See instructions on How to make a FIRMette.
2. Flood Zone - - Specify the flood zone(s)of the project site(s). If project Is located In a Special
• Determination Flood Hazard Area, proof of flood insurance will need to be provided. Amount
of coverage must be equal to or greater than the amount of Federal mitigation
funding obligated to the project.
3. Flood Hazard i Not required if a copy of the FIRM is attached.
Boundary Map
(FHBM)
C. City or County Map with Project Site and Photographs
1. City/County Map The project site and staging location(if applicable)should be clearly marked on a El I
with Project Site I legible City/County map. The map should be large enough to show the project site.
More than one map may be required.
2. USGS TOPO with The project site should be clearly marked on a legible USGS 1:24,000 TOPO map. ZI
Project Site To obtain a TOPO map,go to http://www.Dialtal-Topo-Maris.com
3. Parcel/Tax Map A Parcel,Tax or Property Identification map is required only for acquisition and
elevation projects. The location of the structure must be dearly identified.
4. Site Photographs At least four photographs are required that clearly identify the project site. The
photos must be representative of the project area, Including any relevant streams,
creeks, rivers,etc.,and drainage areas that affect the project site or will be affected
by the project. The front, back and both side angles are required for each structure.
For acquisition and elevation projects,a photo taken away from the structure(in front
toward the street, and In back toward backyard)to show the area along with
photographs of specific elements of the structure affected by the project(windows for
shutters or window replacements)should also be provided. Please label
photographs appropriately. In addition, CDs may be submitted.
18
Section N-Budget/Costs
Please make sure all calculations are correct Provide a breakdown of materials, labor and fees paid for the proposed
project. Support documentation must be attached, i.e. vendor's quote, professional estimate (from engineer, architect,
local building official,etc.). The proposed budget line Items should represent allowable costs associated with the scope of
work. Contingency Cost should be included as a line item in the budget section, and justified. Recommended range is 1
to 5%. It is required to complete this section; It will be used for the Benefit-Cost Analysis(BCA). Costs should be accurate,
complete and reasonable compared to industry standards. Make sure the total cost is correct on the entire application.
A. Materials Describe the cost of materials. Provide breakdown.
B. Labor Provide a breakdown of description, hours, rate, and cost or lump sum labor cost.
Can use in-kind contribution as part of the 25%match. (Attach support
documentation for in-kind match to detail wages and salaries charged for any in-kind
contribution. No overtime wages can be used to satisfy in-kind match contributions).
C. Fees Paid Provide a breakdown of associated fees i.e., consultants,studies,engineering,
permits,and project management. Maintenance is not an allowable cost under
HMGP. Pre-award costs may be requested(See Pre-award Costs guidance).
D. Total Estimated Please make sure all calculations are correct. This figure should be the same as the
Project Cost _figure for total funding.
E. Funding Sources(round figures to the nearest dollar)
The proposed sources of non-federal matching funds must meet eligibility requirements. (Except as provided by
Federal statute,a cost-sharing or matching requirement may not be met by costs borne by another Federal grant.) 44
CFR 13.24(bx1).
1. Estimated Federal The estimated Federal share is generally 75%. If the Federal share is not 75%, El
Share assure actual amount is entered. It could be 50.1234%or 35.1234%, etc.of the total
dollar amount of project depending on county LMS allocation and priority. This figure
cannot exceed 75%.
2. Non-Federal Share + May include all 3 sources, i.e. cash, in-kind and global match,as long as the total is a
minimum of 25%. Match cannot be derived from a federal agency except Federal
funds that lose their federal identity(e.g.,CDBG funding and certain tribal funding).
3. Cash Cash-Local funding will be utilized forthe non-federal share. Enter amount of cash 0
and percentage of total that amount represents.
4. Total In-Kind May use materials, personnel, equipment, and supplies owned,controlled and E
operated from within governing jurisdiction as an in-kind match. Third party in-kind
contributions would be volunteer services, employee services from other
organizations furnished free of charge,donated supplies,and loaned equipment or
space. The value placed on these resources must be at a fair market value and must
be documented. If in-kind is claimed from outside the applicant jurisdiction,It must be
cash only. **Identify proposed eligible activities in Section IV B. and C.as a
separate line with In-kind written as a part of the description.
5. Total Project Project(global)match must 1)meet all the eligibility requirements of HMGP;and 2) ❑
(Global)Match begin after FEMA's approval of the match project A separate HMGP application
must be submitted for global match projects. Indicate which project(s)will be
matched. The global match is not required to be an identical project Projects
submitted as global match for another project must meet the same period of
performance time constraints as the HMGP.
6. Other Agency Identify Non-Federal Agency and availability date; provide the documentation from 0
Share the agency.(e.g.,CDBG funding, and certain tribal funding)
7. Total Funding Total must represent(100%)of the total estimated project cost. Ensure that
percentages match corresponding cost-shares and the total matches the Budget(in
Section IV. D. -Total Estimated Project Costs).
F. Project Milestones/Schedule of Work
1. Milestones Identify the major milestones in the proposed project and provide an estimated time- E
(Schedule) line(e.g. Designing, Engineering—3 months, Permitting—6 months, Procurement—
30 days, Installation—6 months, Contracting— 1 month,Delays, Project
Implementation, Inspections, Closeout, etc. See Typical Project Milestones for
estimated time-frames)for the critical activities not to exceed a period of 3 years for
performance. Milestones should not be grouped together but listed individually.
Please allot for the appropriate amount of time.
19
Section V-Environmental Review&Historic Preservation Compliance
A. No work can begin prior to the completion of the environmental (NEPA) review. In order for the
Environmental staff to conduct the NEPA review, all sections listed below must be completed.
—1. Description,SOW Detailed Project Description,Scope of Work&Budget/Costs
&Budget Complete Sections II& IV of the application.
2. Area Maps Project area Maps-Attach a copy of the maps and clearly mark the project site,and
place the specific project structure(s)on map(s). Complete Section iII, part B&C of
the application.
3. Project Complete Section HI part C of the application.
Area/Structure
Photographs
4. Preliminary Project For shutters see the scope of work and for drainage&elevation see engineering
Plans drawings.
5. Protect Complete Section V part D. of this application. 0
Alternatives
6. Project Dates of construction are required for all structures. See worksheets.
Worksheets
7. Documentation Provide any of the required documentation as listed on page 10 in the information 0
Requirements by and Documentation Requirements by Project Type that may have already been
Project Type obtained.
8. Information/ Provide any applicable information or documentation. ® ,
Documentation
Requirements by fi 1
Project Type ; ____J
B. Executive Order 12898, Environmental Justice for Low Income and Minority Population
1. Documentation of Determine the proportion of the population, in either the project zip code or city,
Environmental characterized as having a minority background,and proportion of the population living
Justice below poverty level.Go to[fit pJ/ w.census cgovi. If yes, complete Section V, part B.
2. Population List/describe the population affected by this project and the portion of the population ®
Affected adversely impacted.
List the attached documentation.
3. Attached Materials Attach all backup documentation to this application—Include a table of contents that
Eg
outlines the Information you are providing DEM I
C. information required for Tribal Consultation
1. Documentation for i For all projects with any ground disturbing activities of 3 inches or more,complete 1 l�t�
f
Tribal Consultation I Section V part C.
D. Alternative Actions
1. No Action . Please discuss the impacts on the project area if no action is taken. 0
Alternative
2. Other Feasible It is a FEMA and FDEM requirement for any Application Review.A narrative ! Z
Alternative Action discussion of at least three project alternatives(from No Action to the most effective,
practical solution)and their impacts, both beneficial and detrimental is required. It is
expected that the jurisdiction has completed sufficient analysis to determine the
proposed project can be constructed as submitted and it supports the goals and
objectives of the FEMA approved hazard mitigation plan. Has the proposed project
been determined to be the most practical, effective and environmentally sound
i alternative after consideration of a range of options? (44 CFR 206.434[c][5][iiil)
a. Project It is very important and a requirement that an Alternative project is submitted.
Description NEPA requires that at least three alternatives must be presented to mitigate the f !
problem. In addition to the proposed action and no action,one other feasible i I)
alternative must be provided.
b. Project Location of Describe the surrounding environment. Include information regarding both natural
the Alternative (i.e.,fish,wildlife, streams,soils, plant life)and built(i.e., public services, utilities,
land/shoreline use, population density)environments.
c. Scope of Work— Describe how the alternative project will solve the problem and provide protection
Alternative Project I from the hazard. Provide enough detail to describe the project for the evaluation
panel to decide the best course of action for the state. Include any appropriate ��.
20
diagrams, sketch maps, amount of materials and equipment,dimensions of project,
amount of time required to complete, etc.
d. Impacts of the
Alternative Project
e. Estimated Total cost is required.
Budget/Costs for
the Alternative
Project _
Materials,Labor, The details line items are not required. Just enter a total amount.
and Fees Paid
Total Estimated Total cost is required. Vendor quote is not required. A lump sum budget may be El
Project Costs submitted as Justification to why this alternative was not chosen.
Section VI—Maintenance Agreement
1. Maintenance Please complete,sign and date the maintenance agreement. The maintenance
Agreement agreement must be signed by an Individual with signature authority, preferably the
authorized agent.
Other Required Documentation
1. MAPS All maps must be included with the application.
2. FFATA Form During contracting with the state, please complete,sign and date the FFATA Project 0
File Form. Instructions are provided for your convenience in the document provided.
This Is not required at the time of application submittal.
3. SFHA Required for all projects in the Special Flood Hazard Area. Read and sign the SFHA ❑
Acknowledgement Acknowledgement of Conditions document. This form must be notarized, signed by
of Conditions _the local jurisdiction and the property owner.
4. Pre-award Cost if pre-award costs are being requested with your project, please be sure to identify all u
Form pre-award costs in the application budget per instructions. The pre-award cost form
must be completed and submitted with your application.
5. Request for Public Applicable if no FIPS number is assigned to applicant/recipient. fl
Assistance Form
6. Model Statement For Acquisition projects only.
El
of Assurances for
Property
Acquisition
Projects
7. Declaration and For Acquisition projects only. Must be signed by all persons whose names are on the
Release property deed.
8. Notice of For Acquisition projects only. Two forms are included for your convenience. Please E
Voluntary Interest use the form that is most appropriate to your situation. Must be signed by all persons
whose names are on the property deed.
9. Statement of For Acquisition projects only. Must be signed by all persons whose names are on the
Voluntary property deed.
Participation for
Acquisition of
Property for
Purpose of Open
Space
10. Worksheets The appropriate worksheet(s)must be completed and submitted with the application.
a. Flood Control—Drainage Improvement
b. Generator
c. Tornado Safe Room
d. Hurricane Safe Room
e. Wind Retrofit
f. Wildfire
g. Drought
*Submit 1 original (signed) and 2 full copies of the entire application and backup
documentation. Include a full copy of the submittal and all documentation on CD.
21