R18-154 1 RESOLUTION NO. R18-154
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA,
4 AUTHORIZING THE CITY MANAGER TO SIGN A STATE GRANT
5 AGREEMENT WITH THE FLORIDA DEPARTMENT OF
6 ENVIRONMENTAL PROTECTION (FDEP) FOR AN
7 ALTERNATIVE RECLAIMED WATER SUPPLY PROJECT FOR A
8 REIMBURSEMENT AMOUNT UP TO $250,000.00; AND
9 PROVIDING AN EFFECTIVE DATE.
10
11
12 WHEREAS, grant funds received will assist with the Utility Department's
13 implementation of a pilot infiltration and disinfection system to treat ground water to
14 supplement the City's reclaimed water distribution system; and
15 WHEREAS,funds for the grant award are provided in the 2018-19 Florida General
16 Appropriations Act, Line Item 1595A listing the City of Boynton Beach Alternative
17 Reclaimed Water Supply Project; and
18 WHEREAS,the $250,000.00 for this project will be made available through a cost
19 reimbursement grant which requires the execution of the Agreement with the Florida
20 Department of Environmental Protection.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
22 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26 Section 2. The City Commission approves and authorizes the City Manager to sign
27 the State Grant Agreement with the Florida Department of Environmental Protection in an
28 amount up to $250,000.00 for an Alternative Reclaimed Water Supply Project, a copy of the
29 Grant Agreement is attached hereto as Exhibit"A".
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30 Section 3. This Resolution shall become effective immediately upon passage.
31 PASSED AND ADOPTED this 16th day of October, 2018.
32
33
34 CITY OF BOYNTON BEACH, FLORIDA
35
36 YES NO
37
38 Mayor— Steven B. Grant
39
40 Vice Mayor—Christina L. Romelus
41
42 Commissioner—Mack McCray
43
44 Commissioner—Justin Katz
45 /
46 Commissioner—Joe Casello
47
48
49 VOTE '
50
51 ATTEST:
52
53
54 t i54 (/G
55 Ju;/ A. Pyle, CMC /
56 C Clerk
57
58
59
60 (Corporate Seal)
61
62
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STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Standard Grant Agreement
This Agreement is entered into between the Parties named below]pursuant to Section 215.971,Florida Statutes:
1. Project Title(Project): Agreement Number:
Boytoa Beach-Alternative Reclaimed Water Supply Project LP50130
2. Parties State of Florida Department of Environmental Protection,
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000 (Department)
Grantee Name: City of Boynton Beach Entity Type:
Local Government
Grantee Address:p.o.Box 310,Boynton Beach,FL 33435 FEID: 59-600082
(Grantee)
3. Agreement Begin Date: Date of Expiration:
Upon Execution July 31,2021
4. Project Number:NM Project Location(s):
(fd(erent from Agreement Number) Lat/Long(26.5057,-80.0783)
Project Description:
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5. Total Amount of Funding: Funding Source? l Award#s or Line Item Appropriations: Amount per Source(s):
$250,000.00 @ State ❑Federal FY18-19 GAA Line Item 1595A $250,000.00
D State❑Federal
Grantee Match
Total Amount of Funding+Grantee Match,if any: $250,000.00
6. Department's Grant Manager Grantee's Grant Manager
Name: Mary-Elizabeth Parker Name: Debbie Majors
or successor or successor
Address: 3900 Commonwealth Blvd. Address: Post Office Box 310
Tallahassee,FL 32399-3000 Boynton Beach,FL 33435
Phone: 850-245-2818 Phone: 561-742-6241
Email: Mary.E.Parker@dep.state.fl.us Email: majorsd@bbfl.us
7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby
incorporated by reference:
Attachment 1:Standard Terms and Conditions Applicable to All Grants Agreements
is Attachment 2:Special Terms and Conditions
®Attachment 3:Grant Work Plan
Attachment 4:Public Records Requirements
lib Attachment 5:Special Audit Requirements
❑Attachment 6:Program-Specific Requirements
0 Attachment 7: Grant Award Terms(Federal)=Copy available at https://facts.f dfa.com,in accordance with§215.985,F.S.
❑Attachment 8:Federal Regulations and Terms(Federal)
❑Additional Attachments(if necessary):
®Exhibit A:Progress Report Form
❑Exhibit B:Property Reporting Form
Gi Exhibit C:Payment Request Summary Form
❑Exhibit D: Quality Assurance Requirements for Grants
❑Exhibit E:Advance Payment Terms and Interest Earned Memo
❑Additional Exhibits(if necessary):
DEP Agreement No, LP50130 Rev.4/30/18
DWRA Additional Signatures
Mary-Elizabeth Parker,DEP Grant Manager
Waters,Sandra DEP QC Reviewer
The Grantee warrants that:(1)the services will be performed by qualified personnel;(2)the services will be of the
kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and
workmanlike manner in accordance with industry standards and practices;(4)the services shall not and do not infringe
upon the intellectual property rights, or any other proprietary rights, of any third party; and (5) its employees,
subcontractors,and/or subgrantees shall comply with any security and safety requirements and processes,if provided
by Department,for work done at the Project Location(s).The Department reserves the right to investigate or inspect
at any time to determine whether the services or qualifications offered by Grantee meet the Agreement requirements.
Notwithstanding any provisions herein to the contrary,written acceptance of a particular deliverable does not foreclose
Department's remedies in the event deficiencies in the deliverable cannot be readily measured at the time of delivery.
6. Acceptance of Deliverables.
a. Acceptance Process. All deliverables must be received and accepted in writing by Department's Grant Manager
before payment.The Grantee shall work diligently to correct all deficiencies in the deliverable that remain
outstanding,within a reasonable time at Grantee's expense.If Department's Grant Manager does not accept the
deliverables within 30 days of receipt,they will be deemed rejected.
b. Resection of Deliverables, The Department reserves the right to reject deliverables,as outlined in the Grant
Work Plan,as incomplete,inadequate,or unacceptable due,in whole or in part,to Grantee's lack of satisfactory
performance under the terms of this Agreement The Grantee's efforts to correct the rejected deliverables will
be at Grantee's sole expense.Failure to fulfill the applicable technical requirements or complete all tasks or
activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated
invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made
acceptable to Department in accordance with the Agreement requirements. The Department,at its option,may
allow additional time within which Grantee may remedy the objections noted by Department.The Grantee's
failure to make adequate or acceptable deliverables after a reasonable opportunity to do so shall constitute an
event of default.
7. Financial Consequences for Nonperformance.
a. Withholding Payment. In addition to the specific consequences explained in the Grant Work Plan and/or
Special Terms and Conditions,the State of Florida(State)reserves the right to withhold payment when the
Grantee has failed to perform/comply with provisions of this Agreement.None of the financial consequences
for nonperformance in this Agreement as more fully described in the Grant Work Plan shall be considered
penalties.
b. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified
timeframe, Department may, in its sole discretion, request that a proposed Corrective Action Plan(CAP) be
submitted by Grantee to Department The Department request that Grantee specify the outstanding deficiencies
in the CAP. All CAPs must be able to be implemented and performed in no more than sixty(60)calendar days.
i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from
Department.The CAP shall be sent to Grant Manager for review and approval.Within ten(10)days
of receipt of a CAP,Department shall notify Grantee in writing whether the CAP proposed has been
accepted. If the CAP is not accepted,Grantee shall have ten(10)days from receipt of Department
letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain Department
approval of a CAP as specified above may result in Department's termination of this Agreement for
cause as authorized in this Agreement.
ii. Upon Department's notice of acceptance of a proposed CAP,Grantee shall have ten(10)days to
commence implementation of the accepted plan. Acceptance of the proposed CAP by Department
does not relieve Grantee of any of its obligations under the Agreement.In the event the CAP fails
to correct or eliminate performance deficiencies by Grantee,Department shall retain the right to
require additional or further remedial steps,or to terminate this Agreement for failure to perform.
No actions approved by Department or steps taken by Grantee shall preclude Department from
subsequently asserting any deficiencies in performance. The Grantee shall continue to implement
the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to
Department as requested by Department's Grant Manager.
iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the
performance of the Agreement as specified by Department may result in termination of the
Agreement.
8. Payment.
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charged by any subcontractor exceeded the rates supported by audit,Grantee shall be required to reimburse such
funds to Department within thirty(30)days of written notification. Interest shall be charged on the excessive
rate. Nonconsumable and/or nonexpendable personal property or equipment costing$1,000 or more purchased
for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274,F.S.,and
Chapter 69I-72,Florida Administrative Code(F.A.C.)and/or Chapter 69I-73,F.A.C.,as applicable.The Grantee
shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase
of equipment as part of the delivery of services.The Grantee shall comply with this requirement and ensure its
subcontracts issued under this Agreement,if any,impose this requirement,in writing,on its subcontractors.
i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may
award,on a competitive basis,fixed-price subcontracts to consultants/contractors in performing the
work described in Attachment 3, Grant Work Plan.Invoices submitted to Department for fixed-
price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a
copy of the tabulation form for the competitive procurement process(e.g.,Invitation to Bid,Request
for Proposals, or other similar competitive procurement document) resulting in the fixed-price
subcontract.The Grantee may request approval from Department to award a fixed-price subcontract
resulting from procurement methods other than those identified above.In this instance,Grantee shall
request the advance written approval from Department's Grant Manager of the fixed price
negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of
Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's
approval of the fixed-price amount,Grantee may proceed in finalizing the fixed-price subcontract.
ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section
287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has
complied with the statutory or federal requirements.
d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061,
F.S.
e. Direct Purchase Enuivment..For the purposes of this Agreement,Equipment is defined as capital outlay costing
$1,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific
approval of Department,and does not include any equipment purchased under the delivery of services to be
completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly
completed Exhibit B,Property Reporting Form.
f. Rental/Lease of Equipment.Match or reimbursement requests for rental/lease of equipment must include copies
of invoices or receipts to document charges.
g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded
phone expenses,reproduction,or mailing,are reimbursable or available for match or reimbursement under the
terms of this Agreement,the documentation supporting these expenses must be itemized and include copies of
receipts or invoices.Additionally,independent of Grantee's contract obligations to its subcontractor,Department
shall not reimburse any of the following types of charges:cell phone usage;attorney's fees or court costs;civil
or administrative penalties;or handling fees,such as set percent overages associated with purchasing supplies or
equipment.
h. Land Acquisition,Reimbursement for the costs associated with acquiring interest and/or rights to real property
(including access rights through ingress/egress easements, leases, license agreements, or other site access
agreements;and/or obtaining record title ownership of real property through purchase)must be supported by the
following,as applicable: Copies of Property Appraisals,Environmental Site Assessments, Surveys and Legal
Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing
Statements/Documents,Deeds,Leases,Easements,License Agreements,or other legal instrument documenting
acquired property interest and/or rights. If land acquisition costs are used to meet match requirements,Grantee
agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds.
10. Status Reports.
The Grantee shall submit status reports quarterly,unless otherwise specified in the Attachments,on Exhibit A,
Progress Report Form, to Department's Grant Manager describing the work performed during the reporting
period,problems encountered,problem resolutions,scheduled updates,and proposed work for the next reporting
period. Quarterly status reports are due no later than twenty(20)days following the completion of the quarterly
reporting period. For the purposes of this reporting requirement,the quarterly reporting periods end on March
31, June 30, September 30 and December 31. The Department will review the required reports submitted by
Grantee within thirty(30)days.
11. Itetalnage.
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e. Transition of Services Upon Termination.Expiration.or Cancellation of the Agreement.If services provided
under the Agreement are being transitioned to another provider(s),Grantee shall assist in the smooth transition
of Agreement services to the subsequent provider(s). This requirement is at a minimum an affirmative
obligation to cooperate with the new provider(s),however additional requirements may be outlined in the Grant
Work Plan. The Grantee shall not perform any services after Agreement expiration or termination,except as
necessary to complete the transition or continued portion of the Agreement,if any.
14. Notice of Default.
If Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including,any of
the events of default,Department shall provide notice to Grantee and an opportunity to cure that is reasonable under
the circumstances.This notice shall state the nature of the failure to perform and provide a time certain for correcting
the failure.The notice will also provide that,should the Grantee fail to perform within the time provided,Grantee will
be found in default,and Department may terminate the Agreement effective as of the date of receipt of the default
notice.
15. Events of Default.
Provided such failure is not the fault of Department or outside the reasonable control of Grantee,the following non-
exclusive list of events,acts,or omissions,shall constitute events of default:
a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a
material deliverable,failure to perform the minimal level of services required for a deliverable,discontinuance of
the performance of the work,failure to resume work that has been discontinued within a reasonable time after
notice to do so,or abandonment of the Agreement;
b. The commitment of any material misrepresentation or omission in any materials,or discovery by the Department
of such,made by the Grantee in this Agreement or in its application for funding;
c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect,
incomplete,or insufficient information;
d. Failure to honor any term of the Agreement;
e. Failure to abide by any statutory,regulatory,or licensing requirement,including an entry of an order revoking
the certificate of authority granted to the Grantee by a state or other licensing authority;
f. Failure to pay any and all entities,individuals,and furnishing labor or materials,or failure to make payment to
any other entities as required by this Agreement;
g. Employment of an unauthorized alien in the performance of the work, in violation of Section 274(A)of the
Immigration and Nationality Act;
h. Failure to maintain the insurance required by this Agreement;
i. One or more of the following circumstances, uncorrected for more than thirty (30) days unless, within the
specified 30-day period,Grantee(including its receiver or trustee in bankruptcy)provides to Department adequate
assurances,reasonably acceptable to Department,of its continuing ability and willingness to fulfill its obligations
under the Agreement:
i. Entry of an order for relief under Title 11 of the United States Code;
u. The making by Grantee of a general assignment for the benefit of creditors;
iii. The appointment of a general receiver or trustee in bankruptcy of Grantee's business or property;
and/or
iv. An action by Grantee under any state insolvency or similar law for the purpose of its bankruptcy,
reorganization,or liquidation.
16. Suspension of Work.
The Department may,in its sole discretion,suspend any or all activities under the Agreement,at any time,when it is
in the best interest of the State to do so.The Department shall provide Grantee written notice outlining the particulars
of suspension.Examples of reasons for suspension include,but are not limited to,budgetary constraints,declaration
of emergency,or other such circumstances. After receiving a suspension notice,Grantee shall comply with the notice.
Within 90 days,or any longer period agreed to by the parties,Department shall either.(1)issue a notice authorizing
resumption of work, at which time activity shall resume; or (2) terminate the Agreement. If the Agreement is
terminated after 30 days of suspension,the notice of suspension shall be deemed to satisfy the thirty(30)days'notice
required for a notice of termination for convenience. Suspension of work shall not entitle Grantee to any additional
compensation.
17. Force Majeure.
The Grantee shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence
of Grantee or its employees or agents contributed to the delay and the delay is due directly to acts of God,wars,acts
of public enemies, strikes, fires, floods, or other similar cause wholly beyond Grantee's control, or for any of the
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The delay or failure by Department to exercise or enforce any of its rights under this Agreement shall not constitute
or be deemed a waiver of Department's right thereafter to enforce those rights,nor shall any single or partial exercise
of any such right preclude any other or further exercise thereof or the exercise of any other right.
22. Statutory Notices Relating to Unauthorized Employment and Subcontracts.
a. The Department shall consider the employment by any Grantee of unauthorized aliens a violation of Section
274A(e) of the Immigration and Nationality Act. If Grantee/subcontractor knowingly employs unauthorized
aliens,such violation shall be cause for unilateral cancellation of this Agreement.The Grantee shall be responsible
for including this provision in all subcontracts with private organizations issued as a result of this Agreement.
b. Pursuant to Sections 287.133 and 287.134,F.S.,the following restrictions apply to persons placed on the
convicted vendor list or the discriminatory vendor list:
i. public Entity Crime. A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract
to provide any goods or services to a public entity;may not submit a bid,proposal,or reply on a
contract with a public entity for the construction or repair of a public building or public work;may
not submit bids,proposals,or replies on leases of real property to a public entity;may not be awarded
or perform work as a Grantee,supplier,subcontractor,or consultant under a contract with any public
entity; and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017,F.S.,for CATEGORY TWO for a period of 36 months following the
date of being placed on the convicted vendor list.
ii. Discriminatory Vendors. An entity or affiliate who has been placed on the discriminatory vendor
list may not submit a bid, proposal,or reply on a contract to provide any goods or services to a
public entity; may not submit a bid,proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work;may not submit bids,proposals,or replies
on leases of real property to a public entity;may not be awarded or perform work as a contractor,
supplier,subcontractor,or consultant under a contract with any public entity;and may not transact
business with any public entity.
iii. Notification. The Grantee shall notify Department if it or any of its suppliers, subcontractors, or
consultants have been placed on the convicted vendor list or the discriminatory vendor list during
the life of the Agreement. The Florida Department of Management Services is responsible for
maintaining the discriminatory vendor list and posts the list on its website.Questions regarding the
discriminatory vendor list may be directed to the Florida Department of Management Services,
Office of Supplier Diversity,at(850)487-0915.
23. Compliance with Federal,State and Local Laws.
a. The Grantee and all its agents shall comply with all federal,state and local regulations,including,but not limited
to, nondiscrimination, wages, social security, workers' compensation, licenses, and registration requirements.
The Grantee shall include this provision in all subcontracts issued as a result of this Agreement.
b. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be
excluded from participation in;be denied the proceeds or benefits of;or be otherwise subjected to discrimination
in performance of this Agreement.
c. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida.
d. Any dispute concerning performance of the Agreement shall be processed as described herein.Jurisdiction for
any damages arising under the terms of the Agreement will be in the courts of the State,and venue will be in the
Second Judicial Circuit,in and for Leon County. Except as otherwise provided by law, the parties agree to be
responsible for their own attorney fees incurred in connection with disputes arising under the terms of this
Agreement.
24. Scrutinized Companies.
a. Grantee certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List.
Pursuant to Section 287.135,F.S.,Department may immediately terminate this Agreement at its sole option if
Grantee or its subcontractors arc found to have submitted a false certification;or if Grantee,or its subcontractors
are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the
term of the Agreement.
b. If this Agreement is for more than one million dollars,the Grantee certifies that it and its subcontractors are also
not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section
287.135,F.S.Pursuant to Section 287.135,F.S.,Department may immediately terminate this Agreement at its
sole option if Grantee,its affiliates,or its subcontractors are found to have submitted a false certification;or if
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may also request a cost allocation plan in support of its multipliers(overhead,indirect,general administrative
costs,and fringe benefits). The Grantee must provide the additional proof within thirty(30)days of such request.
e. No Commingling of Funds. The accounting systems for all Grantees must ensure that these funds are not
commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees
are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds
specifically budgeted and/or received for one project may not be used to support another project. Where a
Grantee's, or subrecipient's,accounting system cannot comply with this requirement,Grantee, or subrecipient,
shall establish a system to provide adequate fund accountability for each project it has been awarded.
i. If Department finds that these funds have been commingled, Department shall have the right to
demand a refund,either in whole or in part,of the funds provided to Grantee under this Agreement
for non-compliance with the material terms of this Agreement. The Grantee,upon such written
notification from Department shall refund,and shall forthwith pay to Department, the amount of
money demanded by Department. Interest on any refund shall be calculated based on the prevailing
rate used by the State Board of Administration. Interest shall be calculated from the date(s) the
original payment(s)are received from Department by Grantee to the date repayment is made by
Grantee to Department.
ii. In the event that the Grantee recovers costs, incurred under this Agreement and reimbursed by
Department, from another source(s), Grantee shall reimburse Department for all recovered funds
originally provided under this Agreement and interest shall be charged for those recovered costs as
calculated on from the date(s)the payment(s)are recovered by Grantee to the date repayment is
made to Department.
iii. Notwithstanding the requirements of this section,the above restrictions on commingling funds do
not apply to agreements where payments are made purely on a cost reimbursement basis.
28. Conflict of Interest.
The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any
manner or degree with the performance of services required.
29. Independent Contractor.
The Grantee is an independent contractor and is not an employee or agent of Department.
30. Subcontracting.
a. Unless otherwise specified in the Special Terms and Conditions,all services contracted for are to be performed
solely by Grantee.
b. The Department may,for cause,require the replacement of any Grantee employee,subcontractor,or agent. For
cause,includes,but is not limited to,technical or training qualifications,quality of work,change in security status,
or non-compliance with an applicable Department policy or other requirement.
c. The Department may,for cause,deny access to Department's secure information or any facility by any Grantee
employee,subcontractor,or agent.
d. The Department's actions under paragraphs b.or c.shall not relieve Grantee of its obligation to perform all work
in compliance with the Agreement.The Grantee shall be responsible for the payment of all monies due under any
subcontract.The Department shall not be liable to any subcontractor for any expenses or liabilities incurred under
any subcontract and Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred
under any subcontract.
e. The Department will not deny Grantee's employees, subcontractors, or agents access to meetings within the
Department's facilities,unless the basis of Department's denial is safety or security considerations.
f. The Department supports diversity in its procurement program and requests that all subcontracting opportunities
afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full
diversity of the citizens of the State. A list of minority-owned firms that could be offered subcontracting
opportunities may be obtained by contacting the Office of Supplier Diversity at(850)487-0915.
g. The Grantee shall not be liable for any excess costs for a failure to perform,if the failure to perform is caused by
the default of a subcontractor at any tier,and if the cause of the default is completely beyond the control of both
Grantee and the subcontractor(s),and without the fault or negligence of either,unless the subcontracted products
or services were obtainable from other sources in sufficient time for Grantee to meet the required delivery
schedule.
31. Guarantee of Parent Company.
If Grantee is a subsidiary of another corporation or other business entity,Grantee asserts that its parent company will
guarantee all of the obligations of Grantee for purposes of fulfilling the obligations of Agreement. In the event Grantee
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STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Special Terms and Conditions
AGREEMENT NO.LP50130
ATTACHMENT 2
These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and
Conditions,Attachment 1.Where in conflict,these more specific terms shall apply.
1. Scope of Work.
The Project funded under this Agreement is the Boynton Beach-Alternative Reclaimed Water Supply Project.
The Project is defined in more detail in Attachment 3,Grant Work Plan.
2. Duration.
a. Reimbursement Period.The reimbursement period for this Agreement July 1,2018 and end at the expiration of
the agreement.
b. extensions.There are extensions available for this Project.
c. Service Periods.Additional service periods are not authorized under this Agreement.
3. Payment Provisions.
a. Compensation.This is a cost reimbursement Agreement.The Grantee shall be compensated under this
Agreement as described in Attachment 3.
b. Invoicing.Invoicing will occur as indicated in Attachment 3.
c. Advance Pay.Advance Pay is not authorized under this Agreement.
4. Cost Eligible for Reimbursement or Matching Requirements.
Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following
budget categories,as defined in the Reference Guide for State Expenditures,as indicated:
Reimbursement Match Category
❑ ❑ Salaries/Wages
Overhead/Indirect/General and Administrative Costs:
❑ ❑ a. Fringe Benefits,N/A.
❑ 0 b. Indirect Costs,N/A.
• 0 Contractual(Subcontractors)
❑
o Travel
❑ ❑ Equipment
❑
0 Rental/Lease of Equipment
❑ ❑ Miscellaneous/Other Expenses
❑ ❑ Land Acquisition
5. Travel.
Additional compensation for travel is not authorized under this Agreement.
6. Equipment Purchase.
No Equipment purchases shall be funded under this Agreement.
7. Land Acquisition.
There will be no Land Acquisitions funded under this Agreement.
8. Match Requirements
There is no match required on the part of the Grantee under this Agreement.
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ATTACHMENT 3
GRANT WORK PLAN
PROJECT TITLE:Boynton Beach-Alternative Reclaimed Water Supply Project
PROJECT LOCATION: The Project will be located adjacent to the Lake Worth Drainage District E-4
Canal within the City of Boynton Beach in Palm Beach County;(26.5057,-80.0783).See Figures 1 and 2
for a location map and site plan
PROJECT BACKGROUND: The Project will allow indirect withdrawals of canal water to be released
from Florida Everglades Water Conservation Areas(WCA)to provide additional reclaimed water during
the peak demand while reducing the amount of surface water and nutrients sent to tide and reduce the
potential for coastal algae blooms.
PROJECT DESCRIPTION: The City of Boyton Beach(Grantee)will utilize grant funds to assist with
the design and construction of a skid mounted water filtration and disinfection system(SMWFDS).
A boundary and topographic survey will be conducted to identify the limits of the City's property,existing
access and utility easements.A geotechnical sub surface investigation will also beconducted to determine
the site's groundwater table elevation and collect the information needed to properly design the well and
water treatment structure.
The supply water for the SMWFDS will be withdrawn from a new shallow well, constructed adjacent to
the existing canal,and equipped with a new vertical turbine pump.The well water will be pumped through
the SMWFDS prior to entering a holding tank where sodium hypochlorite disinfectant will disinfect the
fresh water prior to entering the booster pump basin(or planned ground storage tank).Finally,horizontal
close coupled pumps placed adjacent to the basin/tank will pump the treated water into the existing
reclaimed water distribution system located adjacent to the proposed site.
TASKS:
Task 1: Pre-Design Study
Deliverables: The Grantee will perform a pre-design study of the Boyton Beach-Alternative Reclaimed
Water Supply and produce a pre-design report that will detail the scope of the problem in the analysis area,
outline design options,and identify tasks required to complete resolution of the problem.
Documentation:The Grantee will submit the final pre-design report.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement following
the conclusion of the task.
Task 2: Design and Permitting
Deliverables: The Grantee will complete the design of the Boyton Beach-Alternative Reclaimed Water
Supply Project project facility and obtain all necessary permits for construction of the alternative water
supply project.
DEP Agreement No.LP50130,Attachment 3,Page 1 of 5
Documentation:The Grantee will submit a signed acceptance of the completed work to date by the Grantee
and the Engineer's Certification of Payment Request.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly
PROJECT TIMELINE&BUDGET DETAIL:
Task Task End
No. Task Title Budget Category Budget Amount Task Start Date Date
1 Pre-Design Contractual $12,500 07/01/2018 01/31/2021
Study Services
2 Design and Contractual $45,000 07/01/2018 01/31/2021
Permitting Services
Bidding and Contractual
3 Contractor Services $2,500 07/01/2018 01/31/2021
Selection
4 Project Contractual $25,000 07/01/2018 01/31/2021
Management Services
5 Construction Contractual $165,000 07/01/2018 01/31/2021
Services
Total: $250,000
*Note:The budget for this project is estimated and subject to change as the project progresses.A change
order or amendment is expected to reallocate the budget.
DEP Agreement No.LP50130,Attachment 3,Page 3 of 5
t � ; ALTE CITYALTERNATE BEACH WATER SUPPLY PROJECT JECT
r' CONCEPT SITE PLAN
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DEP Agreement No.LP50130,Attachment 3,Page 5 of 5
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Special Audit Requirements
Attachment 5
The administration of resources awarded by the Department of Environmental Protection(which may be referred to
as the"Department", "DEP'; "FDEP"or"Grantor",or other name in the agreement)to the recipient(which may be
referred to as the"Recipient" "Grantee"or other name in the agreement)may be subject to audits and/or monitoring
by the Department of Environmental Protection,as described in this attachment
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised, 2 CFR Part 200,
Subpart F,and Section 215.97,F.S.,as revised(see"AUDITS"below),monitoring procedures may include,but not
be limited to,on-site visits by Department staff,limited scope audits as defined by OMB Circular A-133,as revised,
and 2 CFR Part 200, Subpart F, and/or other procedures. By entering into this Agreement,the recipient agrees to
comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of
Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope
audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the
Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any
inspections,reviews,investigations,or audits deemed necessary by the Chief Financial Officer or Auditor General.
AUDITS
PART I:FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133,as revised(for fiscal year start dates prior to December 26,2014),or as defined in 2 CFR§200.330
(for fiscal year start dates after December 26,2014).
1. In the event that the recipient expends $500,000 ($750,000 for fiscal year start dates after December 26,
2014)or more in Federal awards in its fiscal year,the recipient must have a single or program-specific audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200,
Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of
Environmental Protection by this Agreement In determining the Federal awards expended in its fiscal year,
the recipient shall consider all sources of Federal awards, including Federal resources received from the
Department of Environmental Protection. The determination of amounts of Federal awards expended should
be in accordance with the guidelines established by OMB Circular A-133,as revised,and 2 CFR Part 200,
Subpart F.An audit of the recipient conducted by the Auditor General in accordance with the provisions of
OMB Circular A-133,as revised,and 2 CFR Part 200,Subpart F,will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133,as revised,
and 2 CFR Part 200,Subpart F.
3. If the recipient expends less than$500,000(or$750,000,as applicable)in Federal awards in its fiscal year,
an audit conducted in accordance with the provisions of OMB Circular A-133,as revised,and 2 CFR Part
200,Subpart F,is not required. In the event that the recipient expends less than$500,000(or$750,000,as
applicable)in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the
provisions of OMB Circular A-133,as revised,and 2 CFR Part 200,Subpart F the cost of the audit must be
paid from non-Federal resources(i.e.,the cost of such an audit must be paid from recipient resources obtained
from other than Federal entities).
DEP Agreement No.LP50130,Attachment 5,Page 1 of 5
R,v.437/201*
A. The Department of Environmental Protection at one of the following addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
Electronically:
FDEPSingleAudit@a,dep.state.fl.0 s
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised, and 2 CFR
§200.501(a)(the number of copies required by Sections.320(dxl)and(2),OMB Circular A-133,
as revised,and 2 CFR§200501(a)should be submitted to the Federal Audit Clearinghouse),at the
following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville,IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1,
2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can
be found at http://harvester.census.gov/facweb/
C. Other Federal agencies and pass-through entities in accordance with Sections 320(e)and(f),
OMB Circular A-133,as revised,and 2 CFR§200.512.
2. Pursuant to Section.320(1),OMB Circular A-133,as revised,and 2 CFR Part 200,Subpart F,the recipient
shall submit a copy of the reporting package described in Section.320(c),OMB Circular A-133,as revised,
and 2 CFR Part 200, Subpart F,and any management letters issued by the auditor,to the Department of
Environmental Protection at one the following addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
Electronically:
FDEPSingleAuditt7a,dep.state.fl.u s
3. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at one of the following addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
DEP Agreement No.LP50130,Attachment 5,Page 3 of 5
Rev.amnclt
EXHIBIT-1
FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Federal Reso rtes Awarded to the Recipient Pursuant to this Agreement Consist of the Following:
Federal State
Program CFDA Appropriation
Number Federal Agency Number CFDA Title Funding Amount Category
S
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Matching Resources for Federal Program:
Federal State
Program APProPrintion
Number Federal Agency CFDA CFDA Title Funding Amount Category
State Resources Awarded to the Redpient Pursuant to this Agreenteut Consist of the Following Resources Subject to SeeNon 215.97,F,S.:
State CSFA Title State
Program State CSFA or Appropriation
Number Funding Source Fiscal Year Number Funding Source Description Finding Amount Category
Original General Revenue Fund, Statewide Surface Water Restoration
Agreement Line Item I595A X15-2014 39.039 and Wastewater Projects 5250,000 140047
Total Award ( $250,000 1
For each program identified above,the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance(CFDA)
[www.cfdagov]and/or the Florida Catalog of State Financial Assistance(CSFA)[httos://anmlldfs.com/fsea/searchCataloaspt. The services/purposes for
which the funds are to be used are included in the Agreement's Grant Wok Plan. Any match required by the Recipient is clearly indicated in the Agreement
DEP Agreement No.LP50130,Attachment 5,Exhibit 1,Page 5 of 5
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8. The following information applies to Federal Grants only and is identified in accordance with 2 CFR 200.331(a)(1):
Federal Award Identification Number(s)(FAIN):
Federal Award Date to Department.
Total Federal Funds Obligated by this Agreement:
Federal Awarding Agency:
Award R&D? 0 Yes ❑N/A
IN WITNESS WHEREOF,this Agreement shall be effective on the date indicated by the Agreement Begin Date above or the
last date signed below,whichever is later.
City of Boynton Beach GRANTEE
Grantee N. j
By 1°/a /5
thorized Signature) Date Sighed
Steven B.Grant,Mayor
State of Florida Department of Environmental Protection DEPARTMENT
BY
Secretary or Designee Date Signed
Trina Vielhauer,Director of Water Restoration Assistance
WI Additional signatures attached on separate page.
DEP Agreement No. LP50130
Rev.4/30/18
The City of Boynton Beach
City Clerk's Office
//c/\(,,,_col
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
_
(561) 742-6060
FAX: (561) 742-6090
e-mail: cityclerk@bbfl.us
www.boynton-beach.org
MEMORANDUM
TO: Joseph Paterniti
Utility Director
FROM: Judith A. Pyle, CMC
City Clerk
DATE: October 30, 2018
SUBJECT: R18-154 FDEP Grant for Reclaimed Water Supply Project
Attached for your handling is the original agreement mentioned above and a copy of the
Resolution. Once the document has been executed, please return the original to the City
Clerk's Office for Central File.
Please contact me if there are any questions. Thank you.
Attachments
(agreement&resolution)
C: Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2018\Joe Paterneti Utillities RI 8-154 FDEP Grant Reclaimed
Water Supply Project.docx
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