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Correspondence - SOE The City of Boynton Beach City Clerk's Office ` 3301 TUVD BOYNTOQUANN BA NF FBLL 33426 (561)742-6060 FAX: (561)742-6090 l e-mail:pylej@bbfl.us www.boynton-beach.org BY CERTIFIED MAIL# 7018 2290 0001 0176 5962 January 16, 2019 MS SUSAN BUCHER SUPERVISOR OF ELECTIONS 240 S MILITARY TRAIL WEST PALM BEACH FL 33415 Dear Ms. Bucher: Enclosed please find copies of the "Appointment of Campaign Treasurer and Designation of Campaign Depository" forms submitted by each of the candidates who have qualified for the City of Boynton Beach March 12, 2019 Municipal Election: MAYOR Piotr Blass—Write-in candidate Golene Gordon Steven B. Grant Stephanie Hayden David T. Merker DISTRICT 1 Malcolm Gropper Justin Katz Ionel Roiban DISTRICT III Michael Fitzpatrick Christina Romelus DISTRICT IV Rick Maharajh Ty Penserga Mitchell Sabanosh Muriel S. Waldmann Sincerely, CITYF BOYNTON BEACH„ Ju A. Pyle CM '% City Clerk U.S, Postal S u- CERTIFIEperviCeTM ti Domestic Mail On/ R RECEIPT t. 0- Only EC For delivery information our webs, `.•a, visit ..13Web . n- w t .,,sr....?corn,.; ; Q Extra Services 8 Fees(check N ORatum Receipt(hamco box.e$ c:1 ❑Return Receipt(electronic) $ t Q ❑Certified Mail Restrict $ Q °Ado Signature ed Delivery $ ' v (]Adult Signature quired $ -- v .:- c:3 Restricted Delivery$ e • IT FU Total Postage antl Fees ru to Sent ro SUPERVISOR . s 1 Ap__PERVISOR OF n- �® pi-"ii;- ---------- - ELECTIONS Ai • PS Form 3800, ' : ,. April. .PSN:s a T. 1"_ _. benefits. rovidesefollowin9 tseearetail electrons°return reTo receive a duplicate it Sery1Ge p for an, istance•.• reserdttis Certified Ma Certfied Mail labeq. associate for assee, e tius portion of the it iece. return receipt for no Ceded Mail receiPtto the ■ Electron l our ma P ■p unique identifier for Y or attempted USPS®Posiarke which Provides ted r Electronic verification of deliver! retail Restassoricted service, a°r the recipients pestdcted delivery specified by name,delivery. including delivery to the addrervice,ed agent •s record delivery t is retrained by the Postal Service' to the addressee's authorized requires the e -Adult signature service, of age snot for a specified period. beat least 21 years signee tohich Important Reminders: ail service with® available at ureretr.restricted delivery service,which Me,CertifiedM eService, atleast2lYearsofage r You may purchase®First-Class Package Adult signature nese to be addressee specified First-class Mail. requires the sig• to the east21°ru ed agent or priority Mad®service. and provides detili1e addressee's toth auth Certified Mall service is ota available by name or to • me purchase (notavailable atretaiq• international mad• ss not.Hoe for a purchase at your Certified Mad receipthuld bear a r Insurance dMailcoverage the r to ensure that roof of d Mail ark on ted aslegalp of like,ip°Soul with Certified Mail service.However, e included with USPS postmark.If you would present your is of Certified Mail see automatically changeCertified Mad receipt please for insurance coverage items. tills Cert at a Post ur this certain Priority and with a proper request Certified Mail It you don't need a postmark portion•For an additional tee mailpiece,you may postmadong• detach the mbarcoded Certified Mail receipt,the ch the ce, mailpiece. endorsement Sen services: rows si a record of this label, de o leve, rt the following,tservice,w recce nature). postage,and P t Return can request a h the recipients return ec,tor an appropriate P of delivery west a hardcopy return receipt return receipt your reoorda You req IMPORTANT.Savo this receipt 8rm 3811 to Returnleve; electronic version,For a hardcopy your mai1P complete PS Form rm 3g11 to nocoiot:attach PS form _,ne'",-(12-000-9047 SEND ' ER: COMPLETE T .1., ',:' 1:-'"-%' THIS SECTION ' k . t, ■ Complete items 1,2,and 3. °AMPLE i ■ Print E iH,3 SECT/pN ON So that your and address DEL/VERY can return theon the '� signature ■ Attach this card to reverse card to the back you. X �� or on the front if s of the mailpieCe t CI 1. Article Addressed to the permits. B. Received by • Agent SUSAN BUCKER `ryntedNarne Addressee C. Date of Delivery 240 ES VISOR OF ELECTIONS D. Is If YES,delivery address different y SUP ONSenter delivery address below 7 Yes WEST S. MILITARY TRAIL (:2 No ALM BEACH• FL 33415 "IIIII/IIIIiii11/I/I 95 IIIIIIIIII�I IIIIIIIIIIII 3. Service Type i 0 9402 3875 8060 0 Adult signature ❑Adult Signature Restrict p Priority Mail Express® 2. Article Number 5362 05 1�Certifies Mail® ed Delivery Registered Mailmi (Transfer from service/ahaq 0 Certified Mail Restricted 0 Deellivery Mail 7 0], 0 Collect on DeliveryDelivery Delivery Restricted 2 2 9 0 0 0 p y 017 60 Collect on Return Receipt for PS Form 5 9 7 9 0 Insured Mail Delivery Restricted Delivery Merchandise 1 y,July 2015 PSN groom n Signature Contirr�ation*�+ 7530-02-000_9053 (°ver$gpptikteg pe/1VeR Signature Confirmation Restricted Delivery First-Class Mail TRACKING# Postage&Fees Paid � � ''• . N USPS Permit No.G-10 Slit \ k 8060 5362 p5 9402 4 3875 address,and ZIP+4®in this box 95911 rint your name,add •Sender:Please P s United States . OFFICE CLERKS Postal Service CITY t BOYNTON BEACH t CITY TUM BLVD. l 3301 4U� SUITTON BEACH. FL 33426 BOYN t t I. 11 11,11111111.1111 ��I� I11l1'ili11l)li1li111llil1ll1l 111 1� l The City of Boynton Beach BY CERTIFIED MAIL # 7018 2290 0001 0176 5979 January 16, 2019 MS SUSAN BUCHER SUPERVISOR OF ELECTIONS PALM BEACH COUNTY 240 S MILITARY TRAIL WEST PALM BEACH FL 33415 Re: Municipal Election — March 12, 2019— Preparation of Ballot Dear Ms. Bucher: The names should appear on the ballots as follows: MAYOR Golene Gordon Steven B. Grant Stephanie Hayden David T. Merker (Write in Candidate Piotr Blass) DISTRICT I Malcolm D. Gropper Justin Katz Ione) Roiban DISTRICT III Michael Fitzpatrick Christina Romelus DISTRICT IV Rick Maharajh Ty Penserga Mitchell Sabanosh Muriel S. Waldmann Please prepare the ballots alphabetically as shown above. I forwarded the ballot language by e-mail previously to Hector Lugo. If there are any questions, please do not hesitate to contact me. Sincerely, , CITY 0 OYNTON BEAE " Judith A. Pyle, CMC City Clerk .S. Postal Service'M CERTIFIED MAIL° RECEIPT ru Domestic Mail Only Er For delivery information,visit our website at www.usps.corm". U1 1 .0 C •6b 4 N. Certified Mail Fee to;‘,.?•^ f r-1 $ C Extra Services&Fees(check box,add;:asapp.,mete) 1 0 Return Receipt(harddcopy) $ 0 ❑Return Receipt(electronic) $ ❑Certified Mail ResMcted Delivery $ y )' v z:yP.,os�tmark ` [] 0 L.t. L 6, �6 re a ❑Adult SignatureRequired $ ❑Adus Signature Restricted Delivery$ '' O Postage t] $ MIL • , ru Total Postage and Fees J^ $ ��� 1 c0 Sent To SUPERVISOR OF ELECTIONS 0 Street avid Apt.No.,or Pb mox IVO. MILITA __TRAIL WER3G ST ' 33415 4 S , PS Form 3800,April 2015 PSN 7530-02-000-9047 See Reverse for Instructions i Certified Mail service provides the following i•A receipt(this portion of the Certified Mail label). for an associate lelfoectronic return o receipt,see a retail ee a duplicate r A unique identifier a forn yourfmairyiore.a return receipt for no additional fee,present this s•Electronic verification of delivery or attempted USPS®-postmarked Certified Mail receipt to the delivery. retail associate. I■A record of delivery(including the recipient's Restricted delivery service,which provides signature)spec fled p retainedioby the Postal Service" delivery to the addressee specified by name,or for a specified period. to the addressee's authorized agent. Important Reminders: -Adult signature service,which requires the •You may purchase Certified Mail service with signee to beat least 21 years of age(not First-Class Mail®,First-Class Package Service®, available at retail). or Priority Mail®service. -Adult signature restricted delivery service,which ■Certified Mail service is notavailable for requires the signee to be at least 21 years of age international mail. and provides delivery to the addressee specified •Insurance coverage is not available for purchase by name,or to the addressee's authorized agent with Certified Mail service.However,the purchase (not available at retail). of Certified Mail service does not change the ■To ensure that your Certified Mail receipt is insurance coverage automatically included with accepted as legal proof of mailing,it should bear a certain Priority Mail items. USPS postmark.If you would like a postmark on •For an additional fee,and with a proper this Certified Mail receipt,please present your endorsement on the mailpiece,you may request Certified Mail item at a Post Office'"for the following services: postmarking.If you don't need a postmark on this •Return receipt service,which provides a record Certified Mail receipt,detach the barcoded portion of delivery(including the recipient's signature). of this label,affix it to the mailpiece,apply You can request a hardcopy return receipt or an appropriate postage,and depositthe mailpiece. electronic version.For a hardcopy return receipt, complete PS Form 3811,Domestic Return Receipt attach PS Form 3811 to your mailpiece; IMPORTANT:Save this receipt for your records. PS Form 3800,April 2015(Reverse)PSN 7530-02-000.9047 SENDER: COMPLETE THIS SECT/ON ■ Complete items 1, COMPLETE THIS • Print 2,and 3. SECTION ON DEL/VERY your name and address onA. Signature so that we can return the the reverse ■ Attach this card to the card to you X ( . or on the front ifs back of the mailpiece B. 1 • C Agent 1. Article Addressed to pace permits. Received b Ca Addressee 'rioted Name) SUSAN B �( n,r C. Date of Delivery 2 4 UCHER D. Is delivery address different 'S S. If YES,enter deliveryfrom item 1? C1 Yes WEST MILITARY TRAIL address below: PLM BEACH, FL 33415 ©Aro,= IIIIIIIIIIIIIIIIIII 3. Service 9590 9402 3111111111111111111111111111 rm OAdult Servign twee 0Priy xp ® 8 75 8060 5362 y 2 Adult Signature Restricted Delivery0 R I1tai Press® 2. Article 4 Certified Mail® 0 Re�gig Number(Transfer from service label) Certified Mail Restricted Delius ( tNail Restricted 7018 229❑ 0 ColectonD r,, 0 1 17( Collect on Delivery Delivery ❑Rettnq� Pt for PS Form5 9 6 2 Insured Mail Restricted Delivery CT-eeenedtse 3 29 JulyInsu St9nature Debre Confirmation/41 2015 PSN 7530- (over Cl re Confirmation 02-000-9053 clad Delivery -~Domestic Return v..__. • Mail First-Class\\\\ \ Pos 91e&Fees Paid7- 1 USPSG-��Iql !\ Permit No. \\l \\ \\k 1�� l'g060 5362 12 9590 940275 +4®In this box• States • Sender:Please p dnt your name,address,and ZIP United CLERK'S OFFICE postal$erviCe CITY BEACB OF BOYNTON CITY T 3301 QUANTUM BLVD. SUITE 101FL 33426 BOYNTON BEACH' s I , „IlliiiiIliliill,Illl1iuiiiiiillliiilliil'iili 11111111II II I I The City of Boynton Beach � � ,, Of; City Clerk's Office cit " PO Box 310 Boynton Beach, Fl 33425 on� 2 (561) 742-6060 o „``..`( FAX (561) 742-6090 1 ra N ,e,',/ E-mail: cityclerk@bbfl.us www.boynton-beach.org BY CERTIFIED MAIL RECEIPT#7018 2290 0001 0176 5924 • December 17, 2018 MS SUSAN BUCHER SUPERVISOR OF ELECTIONS 240 SOUTH MILITARY TRAIL WEST PALM BEACH FL 33415 Dear Ms. Bucher: As you are aware, the City of Boynton Beach will hold a General Election on March 12, 2019. Our qualifying period begins noon on January 8, 2019 and it closes at noon on January 15, 2019. Attached is a copy of Sec. 2-42 of the City of Boynton Beach Code of Ordinances that requires each candidate to file petitions signed by at least 25 duly qualified voters of the City. Our candidates are being instructed to have this certification completed at your West Palm Beach office and pay the cost of 10C per name from their campaign accounts. I trust this notification is in compliance with your requirements. Thank you for your cooperation in this matter. If you have any questions, please do not hesitate to contact me. Sincerely, CITY OF BOYNTON BEACH Z . /56'.- Judith A. Pyle, CMC City Clerk Attachment c: Election File,Candidates Files,Central File S:\CC\WP\ELECTION\Year 2019\S.O.E\Qualifying Period&.doc America's Gateway to the Gulfstream Print Boynton Beach,FL Code of Ordinances Sec. 2-42. Official ballot, filing fees. The city commission shall prepare or cause to be prepared the official ballot for each regular and special election of the city. Each candidate shall file a petition signed by at least twenty-five (25) duly qualified voters of the city and shall submit a filing fee of twenty-five dollars ($25.00), which will result in the appearance in alphabetical order of the name of the particular candidate upon the official general election ballot. All such filing fees collected shall be deposited to the general fund. None but the official ballot shall be used. (Code 1958, § 8-6; Ord. No. 83-51, § 5, 12-20-83) CornPlefe items IS SECT/ON lit Print your name I,2,and 3. COMPLETE LETE TN/5 II II Attach at we can return address SECT/ON ON h this on the reverse A. Signature DEL/VERY to the he card to you. t. Article the frontrd space back of the m Addressed to: permits. ailpieCe •c i d Q B. Received by��'`d me) Agent O� C. Date Addressee or CI D. IS delivery of Deliveryress _j ; below: Q N s Hitt � - � 33�111111111111 is gsgo g4p2 23 llllllllllllllllllll 5 11111 3 Service Type dmrl?•Nrrrpbel 6225 CI Adult ?r 1065 08 Adult Signature 8 ST/7s{erfro Nice/ab ❑certiffr�nature Restrict Delivery Registeredrj ciyMail Express® L L7 m se Q Mail® ed PS Form 381 90 ����, 0.176 J Col/fitt on ed MailRe ricted Delivery 1:i DeliveryturRRegistered Mail Restricted July 2015 PSN 7530-02-000-9053 5924 Mail on Delivery Restricted D Merch Receipt for 530-p2 OOp_9053 ;500) Restricted Delivery Delivery opSignature ignatu ed oar ery Signature Confirmation TM- Restricted Delivery Domestic fin*'.."- \1 ;:L°: -*VIq11 \ V V 165 08 address,and ZIP+4®in this box' 2335 6225 e 94p2 print your nam 9592 .gender.Please P Cates \ \ United Service Postal C.\ �O te7 c > '3-514 1 +�+tliil'1�11�+�fli+f�+ll�j+i�i� �illl+„1i J�I+111+iiilillll'1� r yell yer 0/7/j„. ® ^c ..13 qvY intor `CE fCertifieQr °r: p R,�dtion V /^r Q Ektr Mail Fee tsitourw �+ OOFetserWces e(�S/te a O 0%,„nn%cep$Fees(c m tIIlylt O Ogaen� aeipt(e��ac°pYlec�Foo•;& (�t, 4Spsc.�" • u/ts, iR �nlc /ae ,I56 :U O p�4du@ Si 9natu�e F tncted01 $ 'T of ��`�:.,. 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O - rti8p� P \) ` ` t, if• rte•\• - See H @verse/Or trlsitVCtio ,s eo sl(toSdysCMMy(�e°aaa;P°\ePo(fssndnec\e\M°°o`�ngadOceV9eas° abe\eSdonpmeMaA Gl6.14roec ce mna oe®a1°1;500,e,,ey®saRoae(r0o`u (•KGep(les(e,psose. go ( �emPked da ' cae(\(Na�m(be ed n(ug\r(\•\�wgetomPnne d°at esadmG • eod (y°aDe0eNs (epecd sP CnsieHttt° e ° m °QsZs40( 4611dceese(.�00h(gn *P,0066:Ca .dbm .P° 0e.a (soage °(9 �a aGtarepseppb obos°ts ma mb 12,tte600seg:).ze � d0sN(casa(gd ° a. \ � e ,nders: Kaaene<ee�baZreesPe � impontR(hodeG1Mec,slese Kls \00etd ; 6ge naab\en (ebdnvoarses ( ♦ McNasNtaa°fmr:so .\\;'� � dssed \ u61 ° j0aU °al °::esoyaab(Kdp dP ee Up 0d(s 6. <e0' semmooe::\i\;ee ( dclsM ° dmegmap ° appapaPI leCd. oeHooheoy°n(ee�'cQ' vSot5lao QPN' nes�a ah D°mesbc6:: \P °nag '�0ocaoomve(W:c!,,;\1„ „si o(N 53°p.opo ecRecat aoo�v o�5(„00001 „00 1ps 6 eSF°(m3 The City of Boynton Beach T,,',....---‘" City Clerk's Office PO Box 310 Boynton Beach, FL 33425 r (561)742-6060 o FAX: (561)742-6090\-. E-mail : cityclerk@bbfl.us r°`J www.boynton-beach.org BY CERTIFIED MAIL RECEIPT #7018 2290 0001 0176 5917 December 7, 2018 MS SUSAN BUCHER SUPERVISOR OF ELECTIONS 240 SOUTH MILITARY TRAIL WEST PALM BEACH FL 33415 Dear Ms. Bucher: Attached is a certified copy of Resolution No. R18-149 and the Interlocal Agreement with Palm Beach County Supervisor of Elections for vote processing equipment use and election services. If you have any question or concern, please let me know. Sincerely, CITY OF BOYNTON BEACH 9u..eta- Gil --7 -yle- 4 - Judith A. Pyle, CMC City Clerk Attachment c: Election File, Central File S:\CC\WP\ELECTION\Year 2014\Supervisor of elections\Transmittal of Intedocal Agreement for Use of Equipment&Election Svcs.doc America's Gateway to the Gulfstream The City of Boynton Beach City Clerk's Office PO Box 310 Boynton Beach,FL 33425 6. _ (56i)742-6060 o \ FAX: (561)742-6090 —!, �V E-mail : cityclerk@bbfl.us "`` www.boynton-beach.org CERTIFICATION I, JUDITH A. PYLE, CITY CLERK of the City of Boynton Beach, Florida, do hereby certify that the attached Resolution No. R18-149, consisting of two (2) pages, and the attached Interlocal Agreement with the Palm Beach County Supervisor of Elections are true and correct copies as they appear in the records of the City of Boynton Beach, Florida. WITNESS, my hand and the corporate seal of the CITY OF BOYNTON BEACH, FLORIDA, dated this 5th day of December 2018. j JUD, H A. PYLE, CMC CITY CLERK (SEAL) tt` u cr ,. W m S:\CC\WP\ELECTION\Year 2019\S.O.E\Certification R18-149 PBC Supervisor of Elections ILA.docx America's Gateway to the Gulfstream M. • 4 1 1 RESOLUTION NO. R18-149 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE 5 CITY OF BOYNTON BEACH AND THE PALM BEACH COUNTY 6 SUPERVISOR OF ELECTIONS FOR VOTE PROCESSING 7 EQUIPMENT USE AND ELECTION SERVICES; AUTHORIZING 8 THE MAYOR AND CITY CLERK TO SIGN THE AGREEMENT; 9 AUTHORIZING THE CITY MANAGER TO ENTER INTO 10 SUBSEQUENT AGREEMENTS; AND PROVIDING AN EFFECTIVE 11 DATE. 12 13 14 WHEREAS, the Palm Beach County Supervisor of Elections requires municipalities 15 to enter into an Interlocal Agreement listing the services her office would provide along with 16 their associated costs;and 17 WHEREAS,the Supervisor of Elections and the City wish to enter into this Agreement 18 to set out the terms of this coordinated program; and 19 WHEREAS, the City Commission of the City of Boynton Beach, upon the 20 recommendation of staff, approves the Interlocal Agreement between the City of Boynton 21 Beach and the Palm Beach County Supervisor of Elections for vote processing equipment use 22 and election services. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 24 THE CITY OF BOYNTON BEACH, FLORIDA,THAT: 25 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being 26 true and correct and are hereby made a specific part of this Resolution upon adoption hereof. 27 Section 2. The City Commission of the City of Boynton Beach hereby approves 28 the Agreement between the City of Boynton Beach and the Palm Beach County Supervisor of 29 Elections for vote processing equipment use and election services and authorizes the Mayor 30 and the City Clerk to execute said Agreement, a copy of which is attached hereto as Exhibit 31 "A". C:\Users\StanzioneTlAppData\Local\Microsoft\Windows\Temporary Internet Files\COntent.IE5\SATNOEVMILA_with_Supervisor_of Etections_20I9_-_Reso.docx 32 Section 3. The City Manager is hereby authorized to enter into subsequent 33 agreements with the Supervisor of Election that facilitate municipal elections, amendments or 34 annual updates to this Agreement without the necessity of additional approval by the City 35 Commission. 36 Section 4. That this Resolution shall become effective immediately upon passage. 37 PASSED AND ADOPTED this 16th day of October, 2018. 38 CITY OF BOYNTON BEACH, FLORIDA 39 40 YES NO 41 42 Mayor—Steven B. Grant 43 44 Vice Mayor—Christina L. Romelus 45 46 Commissioner—Mack McCray 47 48 Commissioner—Justin Katz 49 / 50 Commissioner—Joe Casello 51 52 53 VOTE 5-0 54 ATTEST: 55 56 � /'� 57 T� 58 Judit f . Pyle, CMC 59 City lerk 60 61 62 63 64 (Corporate Seal) C:\Users\StanzioneT\AppDaa\Local\Microsoft\Windows\Tcmporary lntcrnct Files\Content.IES\SA"INOEVN\ILA_with_Supervisor_of Elections_2019_-_Reso.docx AGREEMENT FOR VOTE PROCESSING EQUIPMENT USE AND ELECTION SERVICES BY AND BETWEEN THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AND THE CITY OF BOYNTON BEACH THIS AGREEMENT,is made and entered into this 7th day November,2018,effective January 1, 2019,by and between the Palm Beach County Supervisor of Elections, an elected county officerpursuant to Article VID, Sec.1(d)of the Florida Constitution,hereinafter referred to as the"SOE",and the City of Boynton Beach,a municipal corporation,chartered and organized in accordance with the laws of the State of Florida,hereinafter referred to as the"Municipality". WITNES SETH: WHFREAS, Chapters 97 to 106, Florida Statutes, constitute the Florida Election Code (the "Code")which applies to municipalities where expressly so stated;and WHEREAS,Sec 100.3605,Florida Statutes,states that"Mlle Florida Election Code,chapters 97- 106 shall govern the conduct of a municipality's election in the absence of an applicable special act,charter, or ordinance provision"; and WHEREAS, the Municipality and the SOE desire to work together to provide for municipal elections and to allocate certain responsibilities and expenses between the two parties to ensure that the provisions of the Code are followed during municipal elections;and WHEREAS,the SOE and the Municipality wish to enter into this Agreement to set out the terms of this coordinated program. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained to be kept and performed by the parties hereto,and for the mutual benefit of the Municipality,its constituents and the SOE,it is agreed as follows: 1. PURPOSE: The purpose of this Agreement is to set forth the terms and conditions under which services will be provided by the SOE and staff to the Municipality for municipal elections and to set forth the responsibilities of both parties so that there is a clear understanding of the rights and responsibilities of all parties. Such rights and responsibilities shall apply to the General, Run-Off, Special-and Recount elections as necessary as well as the Post Election Audit,unless otherwise stated herein below. 2. DATE OF GENERAL MUNICIPAL ELECTION: The date of Boynton Beach's General Municipal election is March 12, 2019. It is hereby acknowledged and agreed that if the date listed is the same as most other municipalities in March or November,there will be a cost sharing among municipalities for costs incurred by the SOE. Such costs shall be allocated on a pro-rata share basis; otherwise, it is hereby acknowledged and agreed upon by the municipality that it is responsible for all costs of the election,incurred by the office of the SOE. 1 3. FEES AND CHARGES TO BE PAID BY THE MUNICIPALITY: The SOE hereby agrees not to charge Municipalities for taxpayer purchased equipment and supplies; (i.e. voting machines,tables, chairs, etc.) and associated maintenance and contract fees related to such equipment in return for which the Municipality hereby agrees not to charge the SOE for polling places or poll worker training facilities and allow their use for any training,within its dominion and control. Examples of municipal elections charges related to certain services performed by the SOE to be passed through to the Municipality on a shared pro rata basis for all municipalities holding elections on a general election day(i.e.2°d Tuesday in March or November) are attached hereto as Exhibit A. All items to be paid or reimbursed to the SOE will be paid by the Municipality within thirty (30) days of receipt of an invoice from the SOE with documentation verifying the charges. Examples of total costs to small,medium and large municipalities are attached hereto as Exhibit B. 4. RESPONSIBILITIES OF BOTH THE MUNICIPALITY AND THE SOE FOR MUNICIPAL ELECTIONS: A. Notice and Advertisement (I) Municipality (a) Properly call and advertise the election according to statutes and charter at its own expense. (b)Issue a resolution or ordinance to the SOE requesting that the Supervisor of Elections conduct the municipality's election,provide ballot language for any ballot questions within the resolution if applicable and appoint at least 3 members of the Municipality's Canvassing Board,which may or may not include the SOE,at the SOE's discretion. (c)certify that the registered voter information provided by the SOE to the municipality reflects the proper boundaries of the city and notify the SOE of any changes. (2) SOE (a) Publish legal notices for Logic & Accuracy testing, absentee ballot canvass, Post Election Audit and news releases on book closing. B. Qualifying Candidates and Petition Initiatives (1) Municipality (a) Provide qualifying packets to candidates and accept and process all qualifying papers and fees. (b) Collect Name and Pronunciation Guides from the candidates at the time of qualifying and submit to SOE. (c) Respond to all candidate inquiries and questions. (d) Respond to all legal inquiries and questions. (e) Respond to all media inquiries. (f) Provide all necessary information and materials for petition initiative process (2) SOE (a) Verify signatures on any qualifying petitions submitted by candidates or for petition initiatives and notify the municipality of such results upon the close of the candidate qualifying or petition initiative deadlines as applicable. 2 C. Ballots (1) Municipality (a) Review,amend(if necessary)and approve ballot proof prepared by SOE. (b) Place an order with the SOE for a sufficient quantity of ballots as applicable. (c) Pay ballot design costs to the SOE as incurred. (d)Pay the ballot printer directly for the cost of said ballots. (e)Reimburse the SOE for costs incurred for translation and audio recording of ballot. (f)Reimburse SOE for preparation of Absentee Ballot,Edge layout and Sample Ballot. (2) SOE (a) Layout,check,proof and deliver ballot layout to the printer. (b) Receive,securely store and account for all ballots until disbursed to polling places. (c) Contract to have audio recorded for Touch Screen ballot. (d) Control all access to unvoted ballots while in the possession of the SOE. D. Equipment Testing (1) Municipality (a) Provide that a representative will be present during the Logic and Accuracy testing as noticed by SOE. (2) SOE (a) Develop a unique test script and manually mark ballots to be used in public Logic& Accuracy test. (b) Conduct public Logic&Accuracy test. E. Early Voting—Optional (1) Municipality (a) Reimburse the SOE for staff overtime hours due to weekend and/or evening hours for Early Voting. (b) Pay SOE for Early Voting supplies. (c) Contract with,schedule and pay poll workers directly. (d) Deliver voted ballots to SOE daily at a location designated by SOE. (e) Designate Early Voting sites 120 days prior to each Election and notify SOE in writing of the locations. (2) SOE (a) Prepare and provide all supplies needed for each Early Voting site. (b) Provide the Municipality with a list of poll workers. (c) Train poll workers. (d) Provide staffing to accept voted ballots daily at a location designated by SOE. F. Absentee Voting 3 (1) Municipality (a) Reimburse SOE for all postage costs incurred at the current postal rate. (b) Pay SOE for materials and handling of each absentee ballot. (c) Pay SOE$.10 per absentee ballot for verifying signatures on returned voted ballot certificates. (d) Refer all requests for absentee ballots to SOE. (2) SOE (a) Determine eligibility and compile Absentee Ballot file. (b) Accept all requests for Absentee Ballots by telephone,mail or in person. (c) Prepare and mail Absentee Ballots. (d) Deliver Absentee Ballots to the Post Office. (e) Receive voted Absentee Ballots. (f) Verify signatures on returned voted Absentee Ballot certificates. (g) Prepare and open Absentee Ballots for tabulation. (h) Account for all Absentee Ballots. (i) Notify Absentee Ballot voter and provisional voters of the disposition of the Canvassing Board as required by law. (j) Record Absentee Ballot returns to voter history. (k) Conduct public testing of Logic and Accuracy for Absentee Ballot tabulating equipment. (1) Provide qualified staff to operate tabulation equipment to count Absentee Ballots. G. Polling Places (1) Municipality (a) Arrange for the use of an adequate number of polling places. (b) Confirm polling place accessibility and ADA compliance. (c) Notify SOE in writing thirty(30)days prior to election of the need for tables and chairs if necessary. (d) Notify SOE of polling locations to be used no later than noon the Friday after the municipal candidate qualifying deadline. (e) Notify the SOE not less than 30 days prior to the election that a polling place will be moved to another site. (f) Notify voters,as required by law,if their regular polling place is to be temporarily relocated. (2) SOE (a) Provide the Municipality with a list of polling places and SOE contract. (b) Provide tables and chairs upon written notice from the Municipality when required. (c) Provide polling place supplies,i.e.signs,cones,etc. (d) Notify voters and the Municipality of permanent polling place change(s). H. Precinct Supplies (1) Municipality (a) Pay SOE for precinct supplies provided. (b) Provide a secure place for precinct clerks to return supplies and voted ballots on 4 election night. (c) Pay SOE for the production of Precinct Registers or for programming electronic poll books and related communication fees. (d) Pay directly to the SOE's contracted moving company to have voting equipment delivered and picked up from polling place no later than the day before the election and returned after the election. (2) SOE (a) Provide Precinct Registers or electronic poll books for each polling place location. (b) Provide Master CD compilation of registered voters for precinct advisors or provide up to date electronic poll books. (c) Provide certification of registered voters after book closing. (d) Prepare equipment,cabinets and routing of voting equipment delivery. (e) Provide laptop computer at each polling place or electronic poll books. (f) Provide CD of voter file database for each polling place or up to date electronic poll books. (g) Provide poll worker Clerks with cell phones. (h) Provide Provisional Ballot envelopes and affidavit forms for each polling place. (i) Provide secrecy sleeves in a number and amount appropriate for each polling place. I. Poll Workers (1) Municipality (a) Contact,contract with and pay poll workers directly(using only poll workers who are currently on the SOE list,or individuals who have successfully completed required training). (b) Schedule and notify poll workers of training classes. (c) Reimburse SOE for expenses incurred for delivery and pick up of equipment to training locations. (d) Reimburse SOE for expenses incurred in printing training material. (e) Reimburse SOE for expenses incurred for trainers to train poll workers. (f) Reimburse SOE for expenses incurred for contracted training locations. (2) SOE (a) Provide the Municipality with a list of current poll workers. (b) Develop poll worker training schedule. (c) Plan and contract for training classes and locations. (d) Contract with and pay trainers to train poll workers. (e) Provide printed training materials for poll workers. J. Election Day Support (1) Municipality (a) Verify that all polling places are available to poll workers no later than 6:00 a.m. and open for voting promptly at 7:00 a.m.on Election Day. (b) Ensure that all polling places remain open until 7:00 p.m.or until all voters who are in line to vote at 7:00 p.m.have completed voting. (c) Reimburse SOE for all phone bank costs. 5 (2) SOE (a) Provide an additional list of poll worker replacements if needed. (b) Provide technical support personnel as needed. (c) Provide phone bank support to respond to poll workers and voters on Election Day. K. Ballot Tabulation/Counting of Election Results (1) Municipality (a) Deliver all voted ballots and other necessary election related items to a place designated by the SOE after the polling places have closed on Election Day. (b) Deliver all voting machine cartridges to a place designated by the SOE after the polling places have closed on Election Day. (c) Reimburse the SOE for any staff overtime and other expenses in relation to the tabulation and processing of ballots on Election Day. (d) Act as member of Canvassing Board. (2) SOE (a) Provide technical staff and required equipment to administer tabulation and election results. (b) Assist and act,or appoint a designee to assist and act on the SOE's behalf,as a member of the Municipality's Canvassing Board if desired by the municipality and approved by the SOE or act as a member of the County Canvassing Board if it canvasses the municipality's election,if allowed by law. (c) Post election results on SOE WEB site and provide the same to Channel 20. (d) Provide the Municipal Clerk with unofficial election results upon conclusion of tabulation and canvassing of ballots cast on Election Day. L. Post Election Day (1) Municipality (2) SOE (a) Provide the Municipal Clerk with an official certification of election results if allowed by law. (b) Store all necessary election records and ballots until the expiration of retention period prescribed by statutes. (c) Process polling place affirmation forms. (d) Sort,inventory,pack and store all election materials for retention and disposition. (e) Notify voters of the disposition of their Absentee or Provisional Ballots after the determination by the Canvassing Board,as required by law. (f) Respond to public records requests regarding records kept on behalf of the Municipality. (g) Record voting history for each voter who voted on Election Day. M. Audit (1) Municipality (a) Provide that the Municipal Clerk will be responsible for the administration of the audit. 6 (b) Reimburse SOE for any staff time or other related expenses as may result from conducting the manual audit. (2) SOE (a) Organize precinct information to allow the Municipal Clerk to randomly select the race and precinct(s)that shall be audited. (b) Organize and prepare ballots for manual audit. (c) Provide SOE staff to conduct manual audit. (d) Ascertain and publically post manual audit result to SOE WEB site. N. Recount (1) Municipality (a) Provide that the Municipal Clerk will be responsible for the administration of the Recount,with support and guidance from the SOE. (b) Act as a member of the Canvassing Board. (c) Notify the candidates of the time and date of the Recount. (d) Post public notice(s)of the Recount with the time and location. (e) Cause to have the Recount recorded and minutes kept and approved by the Canvassing Board. (f) Review with the Canvassing Board and the counting teams the statutes and rules of the Division of Elections, specifically Rule 1S-2.031.Recount Procedures; and Rule 1S- 2.027. Standards for Determining Voter's Choice on a Ballot. (g) Reimburse the SOE for all staff salaries/overtime, facility and other expenses required to conduct the Recount. (2) SOE (a) Post public notice(s)of the Recount with the time and location. (b) Test tabulating equipment as required by Sec. 101.5612,Florida Statues. (c) Provide counting teams for examining out stacked ballots. (d) Prepare and organize ballots for Recount processing. (e) Tabulate ballots and provide professional staff for equipment operations. (f) Provide official certification as determined by the Canvassing Board. 5. INDEMNITY: Each party to this agreement shall be liable for its own actions and negligence. To the extent permitted by law, the Municipality shall indemnify, defend and hold harmless SOE against any actions, claims or damages arising out of the Municipality's negligence in connection with performance under this Agreement; and the SOE shall indemnify, defend and hold harmless the Municipality against any actions, claims or damages arising out of the negligence of SOE in connection with its performance under this Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth at Sec. 768.28, Florida Statutes. In no case shall such limits for the Municipality extend beyond $200,000 for any one person or beyond$300,000 for any judgment which,when totaled with all other judgments, arises out of the same incident or occurrence. These provisions shall not be construed to constitute agreement by either party to indemnify the other for such other's negligent, willful or intentional acts or omissions. In the event of litigation, trial or appellate, between the Municipality and the SOE relating to a municipal election governed by this Agreement,or otherwise in connection with the interpretation or application of this Agreement,the prevailing party shall be entitled to recover 7 its reasonable attorneys' fees and costs from the non-prevailing party. Notwithstanding the above, the municipality shall defend legal challenges relating to its municipal election and shall be fully responsible for all legal costs including attorneys'fees for such defense of the Municipality and the SOE. The municipality shall be responsible for damages,if any,assessed by virtue of such lawsuit, up to the monetary limits provided for hereinabove without recourse to the SOE. 6. In the event of a Special Election,the municipality shall enter into a separate contract and receive the approval of the Supervisor of Elections for the actual election date at least 90 days prior to a Special Election. The expense of any Special Election shall include all actual costs incurred by the Supervisor of Elections,including hourly and salaried staff costs and other related election expenses as documented. 7. Any municipal annexations must be submitted to the Supervisor of Elections Office in full on or before January 1,in order to be included within the municipal boundaries for the March elections or at least 90 days prior to any other election. 8. TERM: This Agreement shall begin on the effective date January 1, 2019 and continue for a term of one year in order to cover hemunicipal election cycle of Municipal Election Day and a run-off election, and may be modified by mutual written agreement of the parties. Any proposed changes to this Agreement shall be provided to the municipalities no later than August 1 of the applicable year,or as soon as practicable. All other requested services to be provided by the Supervisor of Elections Office shall be by separate contract. 9. CHANGE IN LAW: In the event any change in law abrogates or modifies any provisions or applications of this Agreement,the parties hereto agree to enter into good faith negotiations and use their best efforts to reach a mutually acceptable modification of this Agreement. 10. NOTICES: All formal notices affecting the provisions of this Agreement may be delivered in person or be sent by facsimile,registered mail, or by a recognized overnight courier such as FedEx,to the individual designated below,until such time as either party furnishes the other party written instructions to contact another individual. For the SOE: For the Municipality: Supervisor of Elections City Clerk 240 S.Military Trail 3301 Quantum Blvd. West Palm Beach,Florida 33415 Boynton Beach,FL 33426 Attention: Susan Bucher Attention:Judith A.Pyle 11. SEVERABILITY: If any clause, section, or provision of this Agreement shall be declared to be unconstitutional, invalid or unenforceable for any cause or reason,or is abrogated or negated by a change in law,the same shall be eliminated from this Agreement, and the remaining portion of this Agreement shall be in full force and effect and be valid as if such invalid portions thereof had not been incorporated herein. 12. By signing this contract,you and your municipality approve the contract as a form of legal sufficiency and certify that this contract has met all of the legal requirements of your 8 Municipal Charter and all other related laws. 13. NO MODIFICATION EXCEPT IN WRITING: This is the complete and final agreement between the parties. No representations other than those set forth herein shall be binding upon the parties. No modification of this agreement shall be effective unless submitted in writing and signed by both parties,or their duly authorized representatives. IN WITNESS WHEREOF,the parties hereto have entered into this Agreement effective January 1,2019. As to the SOE: _111.1 0. -- SUPERVISOR OF ELECTIONS PALM BEACH COUNTY Af 17411t )1= usan Bucher Date: 11 As to the City of Boynton Beach: ATTEST: City of Bo •to .:eac 4/.414.*12 7)6- Judith A.Pyle,CMC Steven B.Grant,Mayor (Affix Municipal Seal) Date: �aovilu FORi►! art'ATTORNeof aa�64'fi �� SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY • Complete items 1,2,and 3. A. Sign�ure / / • Print your name and address on the reverse r ,. r ❑Agent so that we can return the card to you. X r: // _ 0 Addressee • Attach this card to the back of the mailpiece, B. Received by(Printe C. Date of Delivery or on the front if space permits. {v c t( AL, SUSclee Addressed D. I-delivery addre--d erent from item 1? 0 Yes If YES,enter d:every address below: 0 No SUPERVISOR OF ELECTIONS 240 S MILITARY TRAIL WEST PALM BEACH FL 33415 111111 11111111111111 11111 11 II I I I I I I 3. Service Type 0 Adult Signature ❑Priority Mail Express® 0 Registered MailTM ❑Adult Signature Restricted Delivery ❑Registered Mail Restricted 9590 9402 2335 6225 1065 15 o Certified errtti i d Mail Restricted Delivery 0 Return Receipt for ❑Collect on Delivery Merchandise 0 Collect on Delivery Restricted Delivery Signature Confirmation".Article Number(Transfer from service label) '7 Insured Mail 0 Signature Confirmation 7 018 2290 0001 0176 5 917 7 Insured Mail Restricted Delivery (over$500) Restricted Delivery PS Form 3811,July 2015 PSN 7530-02-000-9053 Domestic Return Receipt USP First-Class •Mail •11111 I • i l Postage&Fees Paid USPS : :# Permit No.G-10 9590 9402 2335 6225 1065 15 United States •Sender:Please print your name,address,and ZIP+4®in this box Postal Service CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH, FL 33425 CITY CLERK' S OFFICE The City of Boynton Beach c J N: o,.. City Clerk's Office PO Box 310 '`� Boynton Beach, FL 33425 T (561)742-6060 ...,o (561)742-6090 `� --- E-mail : cityclerk@bbfl.us ` www.boynton-beach.org December 7, 2018 BY CERTIFIED MAIL RECEIPT #7018 2290 0001 0176 5900 MS SUSAN BUCHER SUPERVISOR OF ELECTIONS 240 SOUTH MILITARY TRAIL WEST PALM BEACH FL 3341 Dear Ms. Bucher: Attached is a certified copy of Resolution No. R18-165 delegating authority to a canvassing board consisting of the City Clerk of the City of Boynton Beach and the Palm Beach County Supervisor of Elections to canvass returns for the March 2019 Municipal Election. If you have any question or concern, please let me know. Sincerely, CITY OF BOYNTON BEACH f-,--1:1;c /7 (-?, 7;4-, JUDITH A. PYLE, CMC City Clerk Attachment c: Election File, Central File S:\CC\WP\ELECTION\Year 2019\S.O.E\Transmittal of R18-165 Delegating Authority to PBC SOE for Canvassing Board.doc America's Gateway to the Gulfstream r . .-, The City of Boynton Beach 1\,,,,,. City Clerk's Office PO Box 310 tBoynton Beach,FL 33425 (561)742-6060 _ FAX: (561)742-6090 E-mail : cityclerk@bbfl.us www.boynton-beach.org CERTIFICATION I, JUDITH A. PYLE, CITY CLERK of the City of Boynton Beach, Florida, do hereby certify that the attached Resolution No. R18-165, consisting of two (2) pages, is a true and correct copy as it appears in the records of the City of Boynton Beach, Florida. WITNESS, my hand and the corporate seal of the CITY OF BOYNTON BEACH, FLORIDA, dated this 5th day of December 2018. /ce_..?1,--`1:1-1 a. -46, JUDIT A. PYLE, CMC CITY CLERK (SEAL) n ar S:\CC\WP\ELECTION\Year 2019\S.O.E\Certification R18-165 Canvassing Bd.docx America's Gateway to the Gulfstream r ••• i M RESOLUTION NO. R18-165 2 3 AN RESOLUTION OF THE CITY COMMISSION OF THE 4 OF BOYNTON BEACH, FLORIDA DELEGATING 5 AUTHORITY TO A CANVASSING BOARD TO CANVASS 6 RETURNS FOR THE MARCH 2019 MUNICIPAL 7 ELECTION; PROVIDING FOR CONFLICT, 8 SEVERABILITY,AND AN EFFECTIVE DATE. 9 10 WHEREAS, City Commission has determined that inclusion of the Supervisor of 11 Elections as a member of the City election canvassing board will enhance the integrity of the 12 election process, provide expertise not otherwise available to the City, and therefore serves 13 the interest of the electors and public at large; and 14 WHEREAS, the Palm Beach County Supervisor of Elections has requested that the 15 Supervisor of Elections and two other members be specifically designated and authorized to 16 canvass City of Boynton Beach election returns for the March 2019 municipal election, and 17 WHEREAS, the City Commission has determined that the responsibility to "canvass 18 the returns" is a ministerial and non-legislative function that can be delegated by the City 19 Commission; and 20 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, FLORIDA THAT: 22 Section 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed 23 as being true and correct, and are hereby incorporated herein and made a part hereof. 24 Section 2. The City Commission hereby delegates the responsibilities to canvass 25 the returns of the 2019 City municipal election to a canvassing board comprised of the Palm 26 } Beach County Supervisor of Elections and the City Clerk of the City of Boynton Beach and 27 the City Attorney or his designee. The canvassing board's authority extends to cover all 2 1 returns for all elected positions on the City Commission. The canvassing board's authority 2 extends to runoff elections, if necessary. 3 Section 3. If any clause, section, or other part or application of this Resolution shall 4 be held by any court of competent jurisdiction to be unconstitutional or invalid, such 5 unconstitutional or invalid part or application shall be considered as eliminated and so not 6 affecting the validity of the remaining portions or applications remaining in full force and effect. 7 Section 4. The City shall indemnify and hold harmless the members of the 8 canvassing board in the event either or both are the subject of litigation arising from their duties 9 as canvassing board members. 10 Section 5. This Resolution shall become effective on passage. i 1 PASSED AND ADOPTED this 7th day of November, 2018. 12 CITY OF BOYNTON BEACH, FLORIDA 13 14 YES NO 15 � l 16 Mayor—Steven B. Grant 17 1 8 Vice Mayor—Christina L. Romelus ......- 19 20 Commissioner—Justin Katz 21 / 22 Commissioner—Mack McCray 23 24 Commissioner—Vacant 25 26 V OTE 3�U 27 ATTEST: ;;:::: .:; '► 28 1 444 1 1 ' /.1,t74. ' ''' a su , 40...••••••muu_,........44.se t:t. 31 i Judith A.. 'yle, CMC h ' 32 City Clerk ' ,• ' ' t 33 *• " • 34 • • • 35 (Corporate Seal) • , 2 USPS TRACKING# First-Class Mail 11111 111 1111111 II III 111111 I I Postage&Fees Paid USPS Permit No.G-10 9590 9402 2335 6225 1064 92 United States •Sender Please print your name,address,and ZIP+4°in this box• Postal Service CITY OF BOYNTON BEACH PO BOX 310 BOYNTON BEACH FL 33425 CITY CLERK'S OFFICE . SENDER: COMPLETE THIS SECTION COMPLETE THIS SECTION ON DELIVERY ■ Complete items 1,2,and 3. Nature IQ CI Agent• Print your name and address on the reverse ��" ❑Addressee so that we can return the card to you. eived by(PriinC. Date of Delivery • Attach this card to the back of the mailpiece, ili or on the front if space permits. 1. Article Addressed to: D. I delivery addre rdifferen from item 1? 0 Yes SUPERVISOR OF ELECTIONS I"YES,enter delivery address below: 0 No SUSAN BUCHER 240 S MILITARY TRAIL i WEST PALM BEACH FL 33415 I I 3. Service Type ❑Priority Mail Express® l i I II 1 I'll I'I i Illi 11111 'I ILII II III'ILII I I ❑Adult Signature 0 Registered MailrR ❑Adult Signature Restricted Delivery 0 Registered Mail Restricted ❑Certified Mail® Delivery 0 Certified Mail Restricted Delivery 0 Return Receipt for 9590 9402 2335 6225 1064 92Merchandise ❑Collect on Delivery ❑Signature ConfirmationTM' 0 Collect on Delivery Restricted Delivery 0 Signature Confirmation 2. Article Number(transfer from service label) 0 Insured Mail 7018 2290 0001 0176 5900 nsured Mail Restricted Delivery er$Sool Restricted Delivery PS Form 3811,July 2015 PSN 7530-02-000-9053 Domestic Return Receipt