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Agenda 10-25-18 City Of Boynton Beach EDUCATION AND YOUTH ADVISORY BOARD MEETING October 26° 2018~ 6:00 P.M. Intracoastal Park Clubhouse, 2240 N. Federal Highway AGENDA |. Call toOrder U. Pledge ofAllegiance Ai Approval ofAgenda K/. Approval ofMinutes ofSeptember 27. 2Q18 V. Announcements/Presentations/Correspondence V|. Public Audience V||. New Business A. Donation Request— Freedom Shores (Social Studies Weekly for 2 dual language classes-3rdgrade) B. Donation Request Form VIII. Old Business A. Donation Request— Freedom Shores Elementary (Expanding Expression Tool Kit) B. New Logo C. Champions ofChange Awards/Fundraiser O. Youth Volunteer Bank 8` Bob BorovyAward E. Fundraising F. Grants |x. Future Meeting Dates: November 28. 2O18 January 24. 2O19 X. Adjournment Account Sum me Harvey Oyer Jr. Borovy Youth Volunteer Tennis Total Community Contributions Award Bank Carnival The Board(Committee)may only conduct public business after a quorum has been established. If no quorum is established within twenty minutes of the noticed start time of the meeting the City Clerk or designee will so note the failure to establish a quorum and the meeting shall boconcluded. Board members may not participate further even when purportedly acting in an informal capacity. NOTICE |pAPERSON DECIDES TO APPEAL ANY DECISION MADE eYTHE CITY COMMISSION WITH RESPECT ToANY MATTER CONSIDERED AT THIS MEETING,HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND,FOR SUCH PURPOSE, HE/SHE MAY NEED TOENSURE THAT AVERBATIM RECORD OrTHE PROCEEDING|S MADE,WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM,OR ACTIVITY CONDUCTED avTHE CITY.PLEASE CONTACT THE CITY CLsnwaOFFICE, 61)7*2-6OOoOR(TTv)1-800'*55'8771. AT LEAST 48 HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY's WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY's WEB SITE CAN BE OBTAINED FROM THE OFFICE opTHE CITY CLERK. City of Boynton Beach 0 Education &Youth Advisory Board Donation Request Form Name of OrganizationFreedom Shores Elementary Contact PersonAlexandra Cristina Title Speech-Language Pathologist -3125 Address3400 Hypoluxo Road Phone Number 561-804 21249.00 Amount Requested $f:"�"" Non-profit(5016/501c4) YES9NOE] For Purpose/Program: The Expanding Expression Tool Kit(EET) uses a multisensory approach that has shown excellent results. It is being used in schools across the country to facilitate improved expression and comprehsnion. EET helps it the following language skills; oral & written expression, vocabulary comprehension, defining and describing, making associations, stating functions of objects, categorization, and similedties/differences. Describe the goals of your program in detail: Language arts is essential for academic success. Without oral language, students have difficulty organizing information while speaking, writing, or pulling valuable information from their reading material. The goal is to provide structure fort struggling students and give them a hands on approach to describing and defining. As a mnemonic device, it provides visual and tactile information is facilitates improved language organization. Describe the needs of your program: I work in a Title 1 Public School where many students do not get the added support at home and their ri�eeds are not always completely met at school. When students do not have access to "life"experiences (i.e. going to the zoo), their language skills are impacted. This Z program is aimed to enahace their communication skills as well as written expression and r_J__ compehension and there continues to be a need for it areas to be improved upon. Describe the participants of your program: The participants of the program are over 50 speech and language impaired students currently on my caseload. I of be able to teach teachers how to implement the program intheir classrooms so at the end of the day, we could be reaching almost 1,000 students in Boynton Beach. Give a brief description of current finances and fundraising efforts to meet your of in this request: I am currently living paycheck to paycheck so I am unable to purchase the EET kit at this time. I don't want my lack of finances to take away from students who are in need. This for must be submitted in a timely manner,preferably at least 30 days prior to the project/event for is the funds are requested. Only applications completed in their entirety will be accepted. Within 60 days of receipt of funds,the recipient agrees to demonstrate to the Board that the funds were used for the stated purpose. Failure to do so may result in ineligibility for future donations, -7 Lk-- signature to The Board will consider your request at its next regularly scheduled meeting.Meetings are held the fourth Thursday of the month at 6:00 p.m.at City Hall Commission Chambers.Please visit Awg.boynton-beach.gorg for meeting schedules and agendas. The public is invited to attend. Please return this form to: City of Boynton each Recreation&Parks Department c/o Sherri Claude,Education&Youth Advisory Board Liaison PO Box 310,Boynton each,FL 33425-0310 claudes@bbfl.us,(561)742-6224,(561)742-6238(fax) City of Boynton Beach Education 1 Donation Request Form Name of Organization Contact Person Title Address Phone Number Email Amount Requested Non-profit (5016/501c4) School Other For Purpose/Program: Date of Program/Activity/Event: Describe the goals of your program in detail: Describe the needs of your program: Describe the participants ofyour program: Give a brief description of current finances and fundraising efforts to meet your goal in this request: Any other relevant information that may be used to assist the Board in reviewing and making a determination about your request: This form must besubmitted inatimely manner, preferably alleast 6Odays prior tothe puject/ememLfor which the funds are requested. Only applications completed intheir entirety will be accepted. Within 60 days of receipt of funds, the recipient agrees to demonstrate to the Board that the funds were used for the stated purpose. Failure to do so may result in ineligibility for future donations. Signature Dote The Board will consider your request at its next regularly scheduled meeting. Meetings are held the fourth Thursday ofthe month ot6:0Op.m.utIntracoastal Park Clubhouse. Please visit for meeting schedules and agendas. The public isinvited toattend, Please return this form to: City ofBoynton Beach Recreation & Parks Department c/o Sherri Claude, Education&Youth Advisory Board Liaison POBox 31O' Boynton Beach, FL 33435'0310 claudes&bfLus, (561)742-6224 Revised:9/28/18 City it YtBeach Education tAdvisory Donation Request For Name of Organization, �� �. ° m, Contact Person. Titlerr..n. _ .. _ „. .. Address ice` ` . Phone Number—,"U, Amount Requested on�-profit(5016/501c4) YE For Purpose/Program: L_...._. .. ... ... s .. a ..... ... . ._�,..w_... 5 fwa�*.,�F c 4",, f0� a. ........ Describe the goals of your program in detail: .... .... g r vxa 1,qa a.r'.%?_ g �t -1,4 ' �..I3 Describe the needs of your program: r t. rY b 4”) %J ' ' ."a..< Y p` .w..; G.,�'�,..., VJ ww 6" ". 11(E pp xin._ _ ..... _.,...... ............. tr�ks...� a a s § i _ Describe the participants of your program: .................. ............... N, f k- \S.4 .......... 6. 41" y 4 Al LA, Y -------------------- ---------------............... -------- --------------- ------------------------------- Give a brief description of current finances and fundraising efforts to meet your goal in this request: ........................................................................................................................................................ -----------------------------------.................................. 4 IS3 AW L 4-1 J -C 0-N /7CL A '2 V" L,1V (LA, ............................................ ...................................................................................... -------- ...................----------------------- This form must be submitted in a timely manner, preferably at least 30 days prior to the project/event for which the funds, are requested, Only appilcations completed in their entirety will be accepted. Within 60 days of receipt of funds, the recipient agrees to demonstrate to the Board that the funds were used for the stated purpose, Failure to do so may result in ineligibility for future donations. A A" ------ k' er ire The Board will consider your request at its next regularly scheduled meeting, Meetings are held the fourth Thursday of the month at 6:00 p.m.at City Hall Commission Chambers.Please visit .boynton-b�h.orfor meeting schedules and agendas, The public is invited to attend. Please return this form to: City of Boynton Beach Recreation&Parks Department c/o Sherri Claude,Education&Youth Advisory Board Liaison PO Box 310,Boynton Beach,FL 33425-0310 claudes@ bbfLus,(561)742-6224,(561)742-6238(fax) City iAdvisory Donation Request Policy PURPOSE: The purpose of the City of Boynton Beach Education and Youth Advisory Board (CBBEYAB) Donation Request Policy is to establish a process for providing a source of discretionary funding to support projects, programs and activities within the City limits which are also accessible and beneficial to the citizens of the City. CRITERIA FOR ELIGIBILITY: Eligibility for funding shall be conditioned on a finding by the CBBEYAB that: 1. F u n d s should only be awarded to entities in Boynton Beach or residents living in Boynton Beach, and funds should not be used to improve private property; and 2. The recipient/payee will use 100% of the funds to provide services within the City limits; and 3. The public purpose is beneficial to the entire community served by such donation and to the City as a whole; and 4. Proper safeguards shall be implemented by the Board to ensure that the funds will be used for the stated purpose, such as: a. Within 60 days of receipt of funds, the recipient must demonstrate to the Board that the funds were used for the stated purpose approved by the Board. b. Should the recipient fail to demonstrate appropriate use of the funds within the allotted time, the Board may deem the recipient ineligible for any future funding. PROCEDURE FOR CONSIDERATION OF EXPENDITURES: The procedures for expenditures from the CBBEYAB Funds are as follows: 1. A written request from the entity seeking funds must be made in a timely manner, preferably at least 30 days prior to the project/event for which the funds are requested. The request must contain a narrative explaining how the funds will be used and the form must be completed in its entirety as per the instructions on the application to be deemed eligible for consideration. 2. The funds must be used for the community of Boynton Beach and any organization or school must be within city limits. Additionally, funds for individual projects must benefit the City of Boynton Beach and that resident must live within the city limits. 3. There is a limit to the amount of times any individual or entity can receive funds from the Board,that being one time per year. 4. The Board has the discretion to request that an applicant requesting funds who is present at a meeting step out of the meeting while a decision is being discussed and made. 5. The Board reserves the right to expend funds as it deems fit and applications may be approved in part or in their entirety.